HomeMy WebLinkAboutAddendum - 4AMENDMENT NO. _4_ TO AGREEMENT FOR PHILIP ARNOLD
PARK SITE IMPROVEMENTS
THIS AMENDMENT, dated for reference purposes only as _____________, 2022, is by and
between the City of Renton (the “City”), a Washington municipal corporation, and HBB Landscape
Architecture, Inc. (“Consultant”), a Washington corporation. The City and the Consultant are
referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties,
this Amendment is effective as of the last date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-19-360, dated
December 12, 2019, to provide necessary services for the Philip Arnold Site Improvements
(referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work and change the
compensation in order to provide additional professional design services for the Philip Arnold
Park site improvements.
NOW THEREFORE, It is mutually agreed upon that CAG-19-360 is amended as follows:
1.Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit
A-4, which is attached and incorporated herein.
2. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $_43,958.62_ from $_471,863.58_
to $_515,822.20_, plus any applicable state and local sales taxes. The additional
compensation shall be paid based upon Work actually performed according to the rate(s)
or amounts specified in Exhibit A-4, which is attached and incorporated herein.
3.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
CAG-19-360, Adden #4-22
August 17th
PAGE 2 OF 2
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Merit Oviir
President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 06/17/2021
08/09/2022
(approved by Cheryl Beyer via email on 8/9/2022)
08/17/2022
Melissa McCain, Deputy City Clerk for:
Hough Beck & Baird Inc. 2102 Fourth Avenue, Suite 1800 Seattle, WA 98121 206-682-3051 Phone 206-682-3245 Fax
1 August 2022
Ms. Betsy Severtsen, RLA, ASLA
Capital Projects Coordinator
City of Renton
1055 S. Grady Way
Renton, Washington 98057
RE: Philip Arnold Park: Scope & Fee Amendment #4 for CA Services
Dear Betsy:
Per our previous correspondence and meetings, we have been discussing the limited scope of the existing CA
scope of services in the contract, that no longer matches the scope of all the elements in the park design. It also
is based on the assumption that city was doing the majority of construction administration work with limited
design team support.
After combing through the contract amendments, bid set, and spec, I have followed up with you regarding the
list of expanded design elements not covered in scope nor in the contracted hours for CA services. The
following is an outline summarizing the changes from the originally estimated scope of design:
1. Electrical:
a. Added light fixtures in the shelters.
b. Added light fixtures for the monument sign.
c. Added light fixtures inside handrail.
d. Added electrical pedestals/vaults/transformers.
e. Added new J‐boxes and electrical wiring runs.
f. Added PSE provision for their own designed connections and layout that will need
review.
2. Civil/Structural:
a. Added repackaging formats for BMPs covenant exhibit.
b. Added catch basins’ stormwater connection at the ballfield that are currently
unknown that would need to be addressed during construction.
c. Added custom designed pedestrian bridge which will need structural review.
d. Added potable water booster pump system for operable PSI per the manufacturer of
Portland Loo and Drinking Fountain.
3. Landscape Site Improvements:
a. Deleted playground equipment, play surfacing, and drainage base material.
b. Added custom‐designed bronze inlay markers.
c. Added custom designed pedestrian bridge: There’s 1 manufacturer for guardrail and
1 manufacturer for decking and the custom‐designed bars underneath.
d. Added 3 unit‐masonry walls.
e. Added light‐integrated handrail and staircase cheek‐walls.
f. Added removable bollards in parking lot.
g. Added custom‐designed wayfinding sign and monument sign.
4. Landscape Irrigation:
a. Providing a completely new system for the park with rotor‐based spray zones, corner
sprays zones, full radius sprays zones, 180 spray heads and increased quantity of pipe
and trench length to review.
Exhibit A-4
Philip Arnold Park
1 August 2022
Page 2
b. Added complexity to the irrigation Point‐of‐Connection:
i. Added the hot box for the DCVA.
ii. Added the removal and reinstallation of flow sensor to a new location to get
accurate readings. Currently, it’s not installed correctly.
iii. Added cutting out the existing DCVA and patching all the copper piping for
the new DCVA in hot box.
c. Added a new 2‐wire system, that will also control existing valves in the ballfield with
conventional wiring to each valve.
d. Added a new controller which is a new product by Toro, needing coordination with
Toro representative during commissioning.
e. Added phasing of irrigation and temporary connections to maintain ballfield
irrigation, and maintaining a 480 Volt irrigation pump for increased PSI required at
the ballfield rotors and for temporary mainline routing.
To address the construction administration needs of the current design, this amendment replaces the entirety
of the scope for Task 7: Construction Administration Assistance of the current agreement. That scope is
replaced with the following, more clearly defined scope sections with detailed, quantified metrics in each
subtask and assumptions.
Based on this more detailed scope, the team has developed a clearly defined level‐of‐effort to match (see
Exhibit 1‐ Spreadsheets enclosed). Since the current agreement already has existing fee for Task 7, this
amendment is a request for only the difference in the fee to cover the full level‐of‐effort for the following CA
support scope.
TASK 7: CONSTRUCTION ADMINISTRATION SUPPORT
Construction Administration Support scope assumes:
a. the city will have the lead CA management role.
b. the city will periodically review the contractor’s as‐built drawings to ensure compliance, typically at the site
following a contractor meeting.
c. the construction schedule duration is 10 months to final completion/park opening (end of May 2023). A
change in final completion by 2 months or more will necessitate a review of this task scope and fee as
additional services may be required to meet a prolonged construction schedule.
7.1 Conformed Set.
Integrate changes from issued Addenda into the Contract Document Drawing Set, update titleblocks,
repackage Drawings, and issue to City of Renton for distribution to Contractor.
7.2 Preconstruction Meeting.
Attend one (1) preconstruction meeting held at the project site. HBB & PND to attend.
7.3 Contractor Site Progress Meetings.
Attend contractor’s site progress meetings assumed to be held weekly at the project site. These are by
request only and consist of the following allowance:
o HBB: attend up to 10.
o PND: attend up to 8.
o HPe: attend up to 2.
Exhibit A-4
Philip Arnold Park
1 August 2022
Page 3
7.4 Pay Application Reviews
Review monthly contractor pay applications and provide written feedback on percentage completion to
the city. Review, team coordination, and feedback assumes an average of 15 min/month for HBB, PND, &
HPe; for 10‐month schedule is 2.5hrs for each discipline.
7.5 Submittals
Review and process submittals including product data samples, contractor provided shop drawings, and
technical submittals required by the construction documents. Time for review, processing, and mark‐up of
each submittal assumes an average of 2 hours each and that 20% will require resubmittal review.
o HBB: process up to 30.
o PND: process up to 25.
o HPe: process up to 3.
7.6 Requests for Information
Review and respond to requests‐for‐information (RFIs) generated by the contractor. Responses will be
provided in writing. Time for RFIs assumes an average of one (1) hr each, and that 25% of these will
require additional teleconference and/or coordination meetings to discuss resolution, clarifications,
and/or responses.
o HBB: process up to 20.
o PND: process up to 17.
o HPe: process up to 3.
7.7 Field Reviews w/ Reports.
Provide field reviews during the construction process to observe the progress and quality of construction
work. Provide written field reports with photographs documenting each field review that are reviewed for
quality assurance by a senior landscape architect. Assumes an average of 6 hours per field visit review and
written report.
o HBB: provide up to 20.
o PND: provide up to 10.
o HPe: provide up to 2.
7.8 Substantial Completion & Punch List.
Provide one (1) project site walk‐through for substantial completion. Provide one (1) consolidated,
written, punch‐list of open items, with photographs. Assumes 12 hours per walk through, written lists, and
compilation of lists into written report. HBB, PND, & HPe (1/2 time) to attend.
7.9 Physical Completion & Back Punch List.
Provide one (1) project site walk‐through for physical completion of punch‐list items (the back punch).
Provide back punch list of items marked as completed or not completed and documenting any additional
open items found. Assumes 10 hours per walk through, written lists, and compilation of lists into written
report. HBB, PND, & HPe (1/2 time) to attend.
7.10 Change Orders
Prepare change orders regarding design during construction. Review Contractor provided cost proposals
and provide written comment. Time assumes an average of 8 hrs of drafting, redesign, and review time,
and that 25% of these will require additional teleconference and/or coordination meetings to discuss
resolution, clarifications, and/or responses.
o HBB: prepare and process up to 3.
o PND: prepare and process up to 3.
o HPe: prepare and process up to 1.
Exhibit A-4
Philip Arnold Park
1 August 2022
Page 4
7.11 As‐Built Review & Record Drawings
The Contractor’s maintained and complete as‐built field drawings will be sent to Design Team. Prepare
record drawings based solely on as‐built information provided by the Contractor. HBB, PND, & HPe to
provide.
7.12 BMP Exhibit Reformatting
Reformat and repackage drainage site plan and on‐site BMPs so that viewports fit 8.5” x 14” format for
the Declaration of Covenant submittal. PND effort only.
AMENDMENT #4 FEE
In consideration of the above services, we are proposing the following estimated fee (see Exhibit 1 enclosed for
spreadsheet breakdown). The fee request takes into account the fee already contracted for CA services and is
the additional fee needed to meet the level‐of‐effort. The fee spreadsheets are enclosed and includes a rate
adjustment for 2022.
Assumptions:
1. Review and evaluate Contractor’s claims and supporting documentation are not included.
2. Additional Substantial or Physical Completion walk‐throughs are not included.
3. Final Acceptance of the project at end of guarantee period is by the city. Services do not extend into
the warranty and/or guarantee period.
4. Preconstruction Meeting Notes and Contractor Site Progress Meeting Notes are by others.
5. Items not explicitly stated as part of the scope above are not included, and would be additional services.
6. Ballfield work scope including but not limited to fencing, seeding, grading, drainage, soil, lighting,
electrical, and irrigation is excluded.
The above contract amendment #4 request is for the scope items beyond the existing scope of work tasks as
described in our agreement dated 12 December 2019 and would be billed at the rates established in this
amendment’s fee spreadsheets.
I appreciate the feedback we’ve received from the city and discussion to date, in order to develop a defined
and targeted scope and fee for CA support services. If you have any questions, please feel free to call.
Best regards,
HOUGH BECK & BAIRD INC.
Dean W. Koonts, ASLA, CPD
Principal Attachments: Exhibit 1. Fee Spreadsheets.
Original Total Contract Amount $ 392,828.67
Contract Amendment #1 (20 January 2021) $ 47,795.71
Contract Amendment #2 (1 November 2021) $ 4,556.50
Contract Amendment #3 (8 March 2022) $ 26,682.70
Contract Amendment #4 (1 August 2022) $ 43,958.62
New Total Contract Amount $ 515,822.20
Exhibit A-4
Amendment #4: CA Services EXHIBIT 1. FEE SPREADSHEETS
Project:
Owner:
Prime Firm:
Date:
HBB PND HPe (sub to PND)
TASK 7.49,046.20$ 51,770.00$ 10,420.00$
TASK 7.42,517.58$ 22,240.00$ 2,520.00$
difference: 6,528.62$ 29,530.00$ 7,900.00$
43,958.62$
CONSTRUCTION ADMINISTRATION ASSISTANCE (Original Task Amount)
CONSTRUCTION ADMINISTRATION SUPPORT
TOTAL AMENDMENT #4 COST
Philip Arnold Park
City of Renton
Hough Beck & Baird Inc. (HBB)
08/01/22
Summary
1 of 4
Exhibit A-4
Amendment #4: CA Services EXHIBIT 1. FEE SPREADSHEETS
Project:
Owner:
Firm:
Date:
Principal PM / LA Design Comp./ Tech
$ 185.82 $ 163.52 $ 109.01 $ 89.19
TASK 7.174.5 42 0 83 $46,696.20
7.1 Conformed Set (1)12
7.2 Preconstruction Meeting (1)3
7.3 Contractor Site Progress Meetings (10)12 3
7.4 Pay Application Reviews (10)2.5
7.5 Submittals (30)11 7 54
7.6 Requests for Information (20)20 5
7.7 Field Reports w/ Reports (20)96 24
7.8 Substantial Completion & Punch List (1)12
7.9 Physical Completion & Back Punch (1)10
7.10 Change Orders (3)62 21
7.11 Record Drawings (1)11 6
174.5 42 0 83
$32,425.59 $6,867.84 $0.00 $7,402.77
Reimbursable Expenses
Mileage, parking, reproduction, printing, and other project related costs.Reimbursable Expenses 2,350.00$
COST OF HBB SERVICES $49,046.20
CONSTRUCTION ADMINISTRATION SUPPORT
Total Hours
Total Cost
TASK
SUBTOTAL
Philip Arnold Park
City of Renton
HBB
08/01/22
Scope of Work
2 of 4
Exhibit A-4
Amendment #4: CA Services EXHIBIT 1. FEE SPREADSHEETS
Project:
Owner:
Firm:
Date:
Senior
Engineer VII
Senior Engineer
IV
Staff Engineer
VI
CAD Designer
VI
$ 225.00 $ 175.00 $ 150.00 $ 130.00
TASK 7.9 99 170 39 $49,920.00
7.1 Conformed Set (1)11
7.2 Preconstruction Meeting (1) 2 2
7.3 Contractor Site Progress Meetings (8) 16 16
7.4 Pay Application Reviews (10) 4
7.5 Submittals (25) 2 20 36
7.6 Requests for Information (17) 2 24 36
7.7 Field Reports w/ Reports (10) 5 26
7.8 Substantial Completion & Punch List (1) 4 4
7.9 Physical Completion & Back Punch (1) 4 4
7.10 Change Orders (3) 3 12 30 18
7.11 Record Drawings (1) 2 3 16 12
7.12 BMP Exhibit Reformatting (Note this separately on Invoice)48
9 99 170 39
$2,025.00 $17,325.00 $25,500.00 $5,070.00
Reimbursable Expenses
Mileage, parking, reproduction, printing, and other project related costs.1,850.00$
51,770.00$ COST OF PND SERVICES
CONSTRUCTION ADMINISTRATION SUPPORT
Total Hours
Total Cost
TASK
SUBTOTAL
Philip Arnold Park
City of Renton
PND
08/01/22
Scope of Work
3 of 4
Exhibit A-4
Amendment #4: CA Services EXHIBIT 1. FEE SPREADSHEETS
Project:
Owner:
Firm:
Date:
Electrical
$ 140.00
TASK 7.72.5 $10,150.00
7.1 Conformed Set (1)1
7.2 Preconstruction Meeting (0)
7.3 Contractor Site Progress Meetings (2)4
7.4 Pay Application Reviews (10)2.5
7.5 Submittals (3)12
7.6 Requests for Information (3)16
7.7 Field Reports w/ Reports (2)12
7.8 Substantial Completion & Punch List (1)6
7.9 Physical Completion & Back Punch (1)6
7.10 Change Orders (1)10
7.11 Record Drawings (1)3
72.5
$10,150.00
Reimbursable Expenses
Mileage, parking, reproduction, printing, and other project related costs.270.00$
10,420.00$ COST OF HPe SERVICES
CONSTRUCTION ADMINISTRATION SUPPORT
Total Hours
Total Cost
TASK
SUBTOTAL
Philip Arnold Park
City of Renton
Harbor Power Electrical (HPe)
08/01/22
Scope of Work
4 of 4
Exhibit A-4