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Home My WebLink AboutContractTHISAGREEMENT,datedforreferencepurposesonlyasAugust15,2022,isbyandbetweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andCommonGroundCoffee&Cupcakes,Inc(“Beneficiary”),aWashingtonStateCorporationandsetsforththetermsandconditionsunderwhichtheCitywillprovideagranttoBeneficiaryasasecondroundofawardsundertheSmallBusinessResiliencyGrantProgram(“Program”)authorizedbytheRentonCityCouncilonSeptember20,2021.TheProgramisfundedthroughtheCoronavirusLocalFiscalRecoveryFund(42USC803)(“CLFRF”)awardtotheCityasauthorizedbytheAmericanRescuePlanActof2021(“ARPA”)(CLFRFandARPAtogether“Fund”).TheCityandtheBeneficiaryare referredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthelastdatesignedbybothparties.RECITALS:WHEREAS,beginninginMarch 2020,local,state,andfederaljurisdictions,includingtheCityofRenton,issuedproclamationsofemergencyduetothepublichealthimpactsofthenovelcoronavirusandCOVID-19infections;andWHEREAS,theStateofWashingtonissuedaseriesofprohibitionsandadvisoriestolimitpublicgatheringsandintermittentclosuresofnon-essentialbusinessesinordertolimitthespreadofCOVID-19;andWHEREAS,manybusinessesexperiencednegativeimpactstotheirin-personrevenues;andWHEREAS,useofCLFRFmoniesareintendedtobeusedtorespondtoavarietyofneedsarisingfromtheCOVID-19publichealthcrisis,includingassistancetoaddressnegativeeconomicimpactstosmallbusinesses;andWHEREAS,theCityofRentonenteredintoanInteragencyAgreementwiththeUSDepartmentofTreasury (“InteragencyAgreement”)for$18,113,855.00undertheFundfortheperiodGRANTBENEFICIARYAGREEMENTWITHCOMMONGROUNDCOFFEE&CUPCAKESSMALLBUSINESSRESILIENCYREIMBURSEMENTGRANTFUNDPROGRAMSECONDROUNDCAG-22-273 March3,2021throughDecember31,2024,attachedheretoasExhibit1andincorporatedherein;andWHEREAS,onSeptember20,2021,theCityCouncildirectedCityadministrationtoestablishtheCityofRentonSmallBusinessResiliencyGrantFundProgram(“Program”)toutilizeFundresourcestosupportshort-termeconomicstabilityviamonetarygrantstoqualifyingsmallbusinesseslocatedwithinCitylimitsthat,asaclass,qualifyunderapplicablefederal,state,andlocalcriteria;andWHEREAS,theCityissuedtwenty-nine(29)smallbusinessgrantsunderthefirst roundofawardsoftheProgram;andWHEREAS,theCityestablishedasecondround(“Round2”)oftheProgramlayingouteligibilitycriteria, and eliminatingtherequirementthatthebusinessbesubjecttotheWashingtonstateretailtax..TheCity’seligibilitycriteriaforsmallbusinesseswithlessthan$3millioningrossannualrevenueareasfollows:(1)thebusinessislocatedinabuildingwithacommercialstorefrontorofficewithinthedefineddowntownareashowninExhibit2,attachedandincorporatedherein;(2)thebusinesshasacurrentCityofRentonbusinesslicenseingoodstandingandobtainedonor beforeMarch,2020;(3)thebusinesshas nomorethanfifty(50)fulltime-equivalentemployees,andfewer thanthreenationalorlocallocations;;(4)thebusinesshasexperiencedarevenuelossattributabletoCOVID-19;(5)thebusinesswasnotgrantedanawardinthefirstroundoftheProgram;and(6)thebusinessisnotowned,orpartiallyowned,bymanagers,officers,directorsorpublicofficialsassociatedwiththeCityofRenton;andWHEREAS,theCitymadetheapplicationavailabletosmallbusinessestoseekfundingundertheProgramRound2,andBeneficiaryapplied. ProgramRound2CallforApplicationandBeneficiary’sApplicationareattachedheretoasExhibit3andExhibit4respectively,andareincorporatedherein;andWHEREAS,theCityhasreviewedtheApplicationanddeterminedthattheBeneficiaryiseligibleforassistanceunderthisProgramRound2(1)thebusinessislocatedinabuildingwithacommercialstorefrontorofficewithinthedefineddowntownareashowninExhibit2; (2)thebusinesshasacurrentCityofRentonbusinesslicenseingoodstandingandobtainedonorbeforeMarch,2020;(3)thebusinesshasnomorethanfifty(50)fulltime-equivalentemployees,andfewerthanthreenationalorlocallocations;(4)thebusinessexperiencedarevenuelossattributabletoCOVID-19;(5)thebusinesswasnotgrantedanawardinthefirstroundoftheProgram;and(6)thebusinessisnot owned,orpartiallyowned,bymanagers,officers,directorsorpublicofficialsassociatedwiththeCityofRenton.NOWTHEREFORE,inconsiderationofthemutualcovenantsandagreementsherein,thePartiesagreeasfollows:AGREEMENTPAGE2OF10 1.GrantAmount.ThetotalamounttobeawardedtoBeneficiaryundertheprogramisuptoseventhousandfivehundreddollars($7,500.00)asasingle,one-timereimbursementforeligibleexpenses.Exceptasspecificallyprovidedherein,theBeneficiaryshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultofthisAgreement.a.AwardDisbursement.i.Expenses.Theawardwillbedisbursedinasinglepaymentbasedonactualeligiblereimbursableexpensesdescribedinparagraph2ofthisAgreement,andoccurringbetweenMarch3,2021andDecember31,2021whichisfurtherdescribedinparagraph8ofthisAgreement.ii.ReimbursementRequest.Within60daysofexecutionofthisagreement,butinnocaseafterSeptember30,2022BeneficiaryshallsubmitasinglereimbursementrequestinaformatacceptabletotheCity(Exhibit5)withsupportingdocumentationincluding,butnotlimitedto,invoicesorreportsdemonstratinglossesforwhichreimbursementissought.PaymentshallbemadebyCITYwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCITYrepresentativeoftheinvoice.iii.Nowaiver.PaymentforanyreimbursementshallnotconstituteawaiverbytheCityofanyremediesitmayhaveforanybreachofthisAgreementbytheBeneficiary.iv.Taximplications.Grantfundsmaybetaxable.Pleaseconsultyourfinancialadvisor/taxprofessionalforguidance.IfitisrequiredbytheIRS,a1099formwillbeissuedtotheBeneficiary.2.SconeofEligibleExpenditures:GrantfundsdisbursedunderthisAgreementshallonlybeusedtopayorreimburseeligibleexpensesasdescribedintheInteragencyAgreement(Exhibit1)andinthe“ProgramCallforApplications”(Exhibit3)a.EligibleExDenses.UndertheFund,eligibleexpensesarethosewhichsupportreimbursementofcostsattributabletobusinessinterruptionsduetotheCOVID-19publichealthemergencyincludingrequiredclosures,voluntaryclosurestopromotephysicaldistancing,ordecreasedcustomerdemandandaccordingtotheSLFRFGuidanceineffectatthetimeofthedisbursement.Specifically,eligibleexpensesinclude:i.Payrollexpenses;ii.Rentalexpense;iii.Utilities;iv.Machineryandequipment(e.g.,HVACupgrade);v.EquipmenttoadvancetechnologyusedinresponsetoCOVID-19;vi.PersonalProtectiveEquipment(PPE)and/orsanitationsupplies,equipmentandservicestorespondtoCOVID-19;vii.TemporaryorpermanentchangestobusinessoperationsinresponsetoCOVID-19closuresordecreasedcustomerdemand;andviii.Marketing.PAGE3OF10 b.ReimbursementDefined.“Reimbursement”meansgrantdisbursementtoBeneficiaryuponreceiptbytheCityofinvoicesanddocumentationdemonstratingeligibleexpenses.c.NoDuplicationofPayment.NograntfundsmaybeusedtopayorreimbursecostsforexpendituresforwhichBeneficiaryhasreceivedanyotherfunding,whetherstate,federalorprivateinnature,forthatsameexpense.d.BeneficiaryRelationship.Beneficiaryagreesitisabeneficiaryoftheaward,thatisanentityforwhomthegrantprojectisundertakeninresponsetothenationalCOVID-19publichealthemergency(alocalbusinessthatsufferedbusinesslossesrelatedtoCOVID-19closuresofdecreasedcustomerdemand).Beneficiaryagreesitisneitherasubrecipientcarryingoutapurposeofthefederalaward,noracontractorforwhichitisprovidinggoodsandservicestocreateaprocurementrelationshipwiththeCityunderthisdisbursement.3.BeneficiaryResponsibilities.a.FederalCompliance.BeneficiaryunderstandsandagreesthatfundsprovidedunderthisAgreementmayonlybeusedincompliancewithsection603(c)oftheSocialSecurityAd(“theAct”),asaddedbysection9901oftheAmericanRescuePlanAct(“ARPA”),theU.S.DepartmentofTreasury’s(“Treasury’s”)regulationsimplementingthatsection,guidanceissuedbyTreasuryregardingtheforegoing,andanyotherapplicablefederalprovisions,includingthosedescribedintheInteragencyAgreement(Exhibit1).b.FalseStatement.TheBeneficiaryunderstandsandacknowledgesthatprovidingfalseinformationintheApplicationoronanydocumentssubmittedtotheCityoritsdesigneesaspartoftheBeneficiary’sparticipationintheProgrammayconstitutefraud,justifyterminationofthisAgreement,triggertheBeneficiary’sobligationtoreturnfunds,andmaybesubjecttociviland/orcriminalpenaltiesand/orsanctions.c.NoEmloveeRelationship.TheBeneficiaryunderstandsandacknowledgesthatneithertheBeneficiarynoranyofficer,employeeoragentoftheBeneficiaryshallbeconsideredtobeanemployeeoftheCity,norentitledtoanybenefitsaccordedCityemployees,byvirtueoftheservicesprovidedunderthisAgreement.TheCityshallnotberesponsibleforassumingthedutiesofanemployerwithrespecttotheBeneficiaryoranyemployeeoftheBeneficiary.U.Non-discrimination.DuringtheperformanceofthisAgreement,theCompanyshallcomplywithallfederalandstatenondiscriminationlaws,includingbutnotlimitedto,chapter49.60RCW,Washington’sLawAgainstDiscrimination,and42U.S.C.12101etseq.,theAmericanswithDisabilitiesAct(ADA).IntheeventoftheCompany’snoncomplianceorrefusaltocomplywithanynondiscriminationlaw,regulation,orpolicy,thisAgreementmayberescinded,canceled,orterminatedinwholeorinpart.PAGE4OF10 e.DebarmentandSusDensionCertification.Beneficiary,bysignaturetothisAgreement,certifiesthatBeneficiaryisnotcurrentlydebarred,suspended,orproposedfordebarment,byanyFederaldepartmentoragency.Entitiesthataredebarred,suspended,orproposedfordebarment,bytheU.S.GovernmentareexcludedfromreceivingfederalfundsandcontractingwiththeCity.Grantee,bysignaturetothisAgreement,certifiesthatGranteeisnotcurrentlydebarred,suspended,orproposedfordebarment,byanyFederaldepartmentoragency.Granteealsoagreesthatitwillnotenterintoasubcontractwithapersonorentitythatisdebarred,suspended,orproposedfordebarment.GranteewillnotifytheCityifit,orasubcontractor,isdebarred,suspended,orproposedfordebarment,byanyFederaldepartmentoragency.Debarmentstatusmaybeverifiedathttijs://www.sam.gov/.i.Debarment:AsusedinthisAgreementmeansthatanentityhasbeenexcludedfromparticipatingintransactionswiththeUSgovernment(2CFR180.925)ii.Suspension:AsusedinthisAgreementmeansthatanentityhasbeentemporarilyprohibitedfromparticipatingintransactionswiththeUSgovernmentpendingcompletionofaninvestigation.(2CFR180.1015)f.IftheBeneficiaryisasoleproprietorshiporifthisAgreementiswithanindividual,theBeneficiaryagreestonotifytheCityandcompleteanyrequiredformiftheBeneficiaryretiredunderaStateofWashingtonretirementsystemandagreestoindemnifyanylossestheCitymaysustainthroughtheBeneficiary’sfailuretodoso.4.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CITYOFRENTONBENEFICIARYJessieKotarskiLangeWoonEconomicDevelopmentManagerCommonGroundCoffee&Cupcakes1055SouthGradyWay900S3rdStUnitARenton,WA98057Renton,WA98057Phone:(425)430-7271Phone:(245)306-9566Email:jkotarski@rentonwa.govEmail:L.K.Woon@comcast.netoPAGE5OF10 5.Records:Maintenance.Access.Disclosure.a.BeneficiaryshallmaintainallrecordsandaccountswithrespecttoallmatterscoveredbythisAgreement,includingpersonnel,property,financial,andprogrammaticrecordsanddocumentssufficienttoevidencecompliancewithsection603(c)oftheAct,Treasury’sregulationsimplementingthatsection,andguidanceissuedbyTreasuryregardingtheforegoing.b.TheserecordsshallbemaintainedforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanycaseforaperiodofsix(6)yearsafterallfundshavebeenexpendedorreturnedtotheCity,whicheverislater,toensureproperaccountingforallfundsandcompliancewiththeAgreement.c.Ifanylitigation,claimorauditisstartedbeforetheexpirationofthesix(6)yearperiodprovidedinSection4(b)above,therecordsshallberetaineduntilalllitigation,claims,orauditfindingsinvolvingtherecordshavebeenresolved.a.TheCity,theTreasuryOfficeofInspectorGeneral,andtheGovernmentAccountabilityOffice,ortheirauthorizedrepresentatives,shallhavetherightofaccesstorecords(electronicandotherwise)ofBeneficiaryinordertoconductauditsorotherinvestigations.b.BeneficiaryacknowledgesthatrecordsmaybesubjecttodisclosureunderthePublicRecordsAct,Ch.42.56RCW.i.TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,BeneficiaryshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.ii.IntheeventBeneficiarybelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atBeneficiary’sownexpense,seekjudicialprotection.Beneficiaryshallindemnify,defend,andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichBeneficiaryhasresponsiverecordsandforwhichBeneficiaryhaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCityinatimelymanner.iii.BeneficiaryshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.6.Publications.AnypublicationsproducedwithfundsfromthisAgreementmustdisplaythefollowinglanguage:“Thisprojectisbeingsupported,inwholeorinpart,bystateandlocalPAGE6OF10 fiscalrecoveryfundsawardedtotheCityofRenton,WashingtonbytheU.S.DepartmentoftheTreasury.”7.DisclaimerbytheCityandUnitedStates.a.TheCityexpresslydisclaimsanyandallresponsibilityorliabilitytoBeneficiaryorthirdpersonsfortheactionsofBeneficiaryorthirdpersonsresultingindeath,bodilyinjury,propertydamages,oranyotherlossesresultinginanywayfromtheperformanceofthisAgreementoranyotherlossesresultinginanywayfromtheperformanceoftheAgreement,oranysubcontractthereto.ThisAgreementdoesnotinanywayestablishanagencyrelationshipbetweenoramongtheUnitedStates,theCity,and/orBeneficiary.b.TheUnitedStateshasexpresslydisclaimedanyandallresponsibilityorliabilitytotheCityorthirdpersonsfortheactionsoftheCityorthirdpersonsresultingindeath,bodilyinjury,propertydamages,oranyotherlossesresultinginanywayfromtheperformanceofthisawardoranyotherlossesresultinginanywayfromtheperformanceoftheawardofFederalfundstotheCityundersection603(c)oftheAct,oranycontractorsubcontractundersuchaward.8.FalseStatements.BeneficiaryunderstandsthatmakingfalsestatementsorclaimsinconnectionwiththisAgreementmaybeaviolationoffederallawandmayresultincriminal,civil,oradministrativesanctions,includingfines,imprisonment,civildamagesandpenalties,debarmentfromparticipatinginfederalorCityawardsorcontracts,and/oranyotherremedyavailablebylaw.9.TimePeriodandExpensesincurredinExcessofProgramAwardFunds.a.BeneficiaryacknowledgesthatanyexpensesincurredinexcessofProgramAwardFundsaretheBeneficiary’ssoleresponsibilityandwillnotbepaidbytheCity.b.AllfundsremainsubjecttostatutoryrequirementsthatsuchfundsmustbeusedforcostsincurredbyBeneficiaryduringtheperiodthatbeganonMarch3,2021andendedonDecember31,2021,andthatawardfundsforthefinancialobligationsincurredbyDecember31,2021mustbesubmittedtotheCityforreimbursementnolaterthansixty(60)daysfromthedateofexecutionofthisAgreement.10.RepaymentofFunds.IfanyfundsprovidedtoBeneficiarywereusedinamannerthatisnotconsistentorallowableasoutlinedinthisAgreementorintheFederalTerms,BeneficiaryshallreturnfundstoCityintheamountdeterminedtobeineligible.BeneficiaryfurtheragreesthatitisfinanciallyresponsibleforandwillrepaytheCityanyandallindicatedamountsfollowinganauditexceptionwhichoccursduetoBeneficiary’sfailure,foranyreason,tocomplywiththetermsofthisAgreement.ThisaPAGE7010 dutytorepaytheCityshallnotbediminishedorextinguishedbytheterminationoftheAgreement.II.Termination.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheBeneficiaryinwriting.Intheeventofsuchterminationorsuspension,anyunspentgrantproceedsshallbeimmediatelyreturnedtotheCity.12.ConflictofInterest.a.Beneficiarydesignees,agents,members,officers,employees,consultants,andanyotherpublicofficialwhoexercisesorwhohasexercisedanyfunctionsorresponsibilitieswithrespecttotheProgramduringhisorhertenure,orwhoisinapositiontoparticipateinadecision-makingprocessorgaininsideinformationwithregardtotheProgram,arebarredfromanyinterest,directorindirect,inanygrantorproceedsoftheProgram,orbenefittherefrom,whichispartofthisAgreementatanytimeduringoraftersuchperson’stenure.b.TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyperson,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theBeneficiaryshallnotgiveagiftofanykindtoCityemployeesorofficials.BeneficiaryalsoconfirmsthatBeneficiarydoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheBeneficiary,negotiatingoradministeringthisAgreement,orevaluatingtheBeneficiary’sperformanceoftheWork.13.InteragencyAgreementAmendments.ThePartiesacknowledgethatTreasuryorotheragenciesmayrequestchangestotheFundortheprovisionsoftheInteragencyAgreement.AnychangesorrevisionstotheFundortheInteragencyAgreementtermsandconditionsthatareapplicabletothisAgreementshallbeincorporatedbyamendmentofthisAgreement,followingwrittennoticebyCitytotheBeneficiary.14.Waiver/ConflictofTerms.a.AnywaiverbytheBeneficiaryortheCityofthebreachofanyprovisionofthisAgreementbytheotherpartywillnotoperate,orbeconstrued,asawaiverofanysubsequentbreachbyeitherpartyorpreventeitherpartyfromthereafterenforcinganysuchprovisions.b.IntheeventofanyinconsistenciesbetweenBeneficiaryproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaBeneficiarypreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustoPAGE8OF10 thepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.15.Modification.ThisAgreementmayonlybeamendedbywrittenagreementsignedbybothParties.16.Severability.IntheeventanytermorconditionofthisAgreementorapplicationthereoftoanypersonorcircumstancesisheldinvalid,suchinvalidityshallnotaffectotherterms,conditions,orapplicationsofthisAgreementthatcanbegiveneffectwithouttheinvalidterm,condition,or application.Tothisend,thetermsandconditionsoftheAgreementaredeclaredseverable.17.GoverningLaws.Anylawsuitorlegalactionbroughtbyanyparty toenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCitySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCity,Washington,oritsreplacementorsuccessorortheU.S.DistrictCourtfortheWesternDistrictofWashington.BeneficiaryherebyexpresslyconsentstothepersonalandexclusivejurisdictionandvenueofsuchcourtevenifBeneficiaryisaforeigncorporationnotregisteredwiththeStateofWashington.18.Indemnification.Tothemaximumextentpermittedbylaw,Beneficiaryshall,atitscostandexpense,protect,defend,indemnify,andholdharmlesstheCity,itsdirectors,officers,employees,andagents,fromandagainstanyandalldemands,liabilities,causesofaction,costsandexpenses(includingattorneys’fees),claims,judgments,orawardsofdamages,arisingoutoforinanywayresultingfromtheactsoromissionsofBeneficiary,itsdirectors,officers,employees,oragents, relatinginany waytoBeneficiary’sperformanceornon-performanceundertheAgreement.Beneficiaryagreesthatitsobligationsunderthisparagraphextendtoanydemands,liabilities,causesofaction,orclaimsbroughtby,oronbehalfof,anyofitsemployeesoragents.Forthispurpose,Beneficiary,bymutualnegotiation,herebywaives,asrespectstheCityonly,anyimmunitythatwouldotherwisebeavailableagainstsuchclaimsunderanyindustrialinsuranceact,includingTitle51RCW,otherWorker’sCompensationact,disabilitybenefitact, orotheremployeebenefitactofanyjurisdictionwhichwouldotherwisebeapplicableinthecaseofsuchclaim.TheseindemnificationobligationsshallsurvivetheterminationoftheAgreement.19.ComoleteAgreement.ThisAgreement setsforththecompleteexpressionoftheagreementbetweentheParties,andanyoralrepresentationsorunderstandingsnotincorporatedhereinareexcluded.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.oPAGE9OF10 INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.(SIGNATUREPAGE10FOLLOWJCITYOFRENTONBENEFICIARYBy:___________By:__________C.E.“Chip”VincentLangeWoonAdministrator,Community&OwnerEconomicDevelopmentDept.__________-loiDateDateApprovedastoLegalFormBy:____________________________M.PatriceKentSr.AssistantCityAttorneyExhibits1-InteragencyAgreementBetweenCityofRentonandUSDepartmentofTreasury2-SmallBusinessResiliencyGrantFundProgram-DowntownProjectAreaMap3—SmallBusinessResiliencyGrantFundProgram—CallforApplications4—SmallBusinessResiliencyGrantFundProgram—BeneficiaryApplication5—SmallBusinessResiliencyGrantFundProgram-One-TimeReimbursementFormGrantTemplate:07.112022(through10.15.2022)PAGElOor108-17-2022Approved by Patrice Kent via 7/11/2022 email PAGE 11 OF 15 EXHIBIT 1: Interagency Agreement Between City of Renton and US Department of Treasury JUZ PG 3FOUPO 4PVUI SBEZ 8BZ 3FOUPO 8" BZPS SNPOEP 1BWPOF JUZ PG 3FOUPO Ž ON CALL-UP FOR SIGNATURE- JUZ PG 3FOUPO 4PVUI SBEZ 8BZ 3FOUPO 8" BZPS SNPOEP 1BWPOF JUZ PG 3FOUPO CAG-21-170 June 28, 2021 Attest: Jason A. Seth, City Clerk EXHIBIT 2: Small Business Resiliency Grant Fund Program Downtown Project Area Map EXHIBIT 3: Small Business Resiliency Grant Fund Program Call for Applications Renton Small Business Resiliency Grant Fund Renton’s City Council has authorized $600,000 to support a Grant Program to provide relief to Renton businesses experiencing direct economic hardship due to COVID-19 using Federal American Rescue Plan funds. This program provides a limited number of $7,500 relief grants to small, Renton businesses that meet specific criteria. Applications close July 15, 2022, at 11:59 PM. Details and assistance are available at rentondowntown.com/covidrelief Questions regarding this grant program can be directed to City of Renton at thrive@rentonwa.gov or calling 425.430.7271. Please call if you need assistance completing the application or would like to request translation services. Grant Funds May Be Used For: Grant funds can be used to support the cost of business interruption due to COVID-19 as a result of required closures, voluntary closures to promote physical distancing, or decreased customer demand, including: • Payroll expenses • Rent expense • Utilities • Machinery and equipment (Example: HVAC upgrade) • Equipment needed to advance technology used in response to COVID-19 • Personal Protective Equipment (PPE) and/or sanitation supplies, equipment, and services • Modifications and changes temporarily or permanent to business operations Eligible costs are those incurred by the business between March 3, 2021 and December 31, 2021. Eligibility to Apply: To be eligible, businesses: • Must be licensed to do business in the State of Washington and in the City of Renton and in operation on or before March 2020. • Must have a physical office or storefront within the area identified in the map below. • Must demonstrate negative economic impact due to COVID-19 by demonstrating loss of revenue. • Only one application per business will be considered. Chains (national or local with 3 or more locations) will not be eligible for awards. • Did not receive grant funding in the first round of the Program. • To receive grant payment, the business owner is required to enter into a Grant Agreement with the City; and • Must comply with small business requirements of the US Department of Treasury Final Rule guiding the Coronavirus State and Local Fiscal Recovery Funds. Application Process: • Applications must be submitted no later than July 15, 2022, at 11:59 PM. • Priority will be given to businesses on a first-come, first-serve basis. • Complete the online application at rentondowntown.com/covidrelief • If you do not have the ability to fill out the application and submit online, please email thrive@rentonwa.gov or call 425.430.7271 to pick up or be mailed a hard copy application. Grant Awardee Notification & Disbursement Process: • Applicants will be notified of grant decisions via e-mail for all online applications and via letter for hard copy submittals by the end of July 2022. • If awarded, grant recipients must submit a W-9. • Funds are distributed only with supporting documentation. • Grants will be distributed via check payment between August 1 and August 31, 2022. • Grant funds may be taxable. Please consult your financial advisor/tax professional for guidance. A 1099 will be issued, as required by the IRS no later than January 2023. In their application, businesses must: • Demonstrate a decline of in-person* gross receipts due to the COVID-19 pandemic by completing the revenue loss calculator and providing applicable Dept of Revenue tax return(s) that document annual gross receipts along with documentation to substantiate deduction of online sales. *in-person gross receipts represent sales made at brick & mortar location; businesses may deduct from total annual receipts any web-based sales. This project is being supported, in whole or in part, by state and local fiscal recovery funds awarded to City of Renton, Washington by the U.S. Department of the Treasury. EXHIBIT 4: Small Business Resiliency Grant Fund Program Beneficiary Application CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:Renton Downtown To:Jessie Kotarski Subject:Covid Grant Submission Date:Friday, July 15, 2022 8:53:46 PM Business/Organization Legal Name:Common Ground Coffee and Cupcakes, Inc. Date of Establishment:01/22/2007 "Doing Business As" name:Common Ground Coffee and Cupcakes Business/Organization Physical Address:900 S 3rd Street, unit a, Renton, Wa 98057 Contact Name:Lange Woon Contact Email:L.K.Woon@comcast.net Contact Phone:(245) 306-9566 Business UBI#:602-688-613 City Business License #:29392 Total Number of Employees:5 Gross Receipts 2019:310440 Assumed Growth Rate of 13.39%:0.1339 Gross Receipts 2020:186103 Gross Receipts Jan-Sept 2021:179110 File Upload:34C48CFC-2D33-4D72-8740- C6D5EB279E26.jpeg 3A345EE5-7426-4E99-BDDF- 9A30DEF52326.jpeg 42CEE899-1880-49B3-8415- 9D4D5532900F.jpeg 1ADE2BFA-71A4-470E-830E- 9039EF3523E9.jpeg DFB541CA-A17F-425F- 9DCD-B79BD4618F42.jpeg F448DD7C-ABE8-42A3- 8CC6-BC607746EA8C.jpeg 1498C558-63E8-4F08-A764- 5E02DE578E5C.jpeg 3C49B52D-DDA2-43FA- B8B3-32346B7D534B.jpeg 54D54619-CA7D-4B1E- 9A1A-7B5614DE90A4.jpeg F3C7E5B9-39D2-4EB3-965E- 3D0E7A1C73C7.jpeg 85C9F80F-FF32-45F3-BB89- 9D7D260EBA2D.jpeg C88E9B07-A983-4DBD- 99CC-30C8ED95C7C0.jpeg 410F0540-EAC2-4061-B226- 8AEF645B8C16.jpeg 11ADDF90-D4C3-4510-97A9- 80D1202A6302.jpeg D3A86068-1444-4ED3-8C6D- 3C2045DEBE5E.jpeg A45BC23F-7BA4-45C7- BA9B-D4CBAC3E8972.jpeg 1E722340-8771-4EF8-BDD2- AA4904E6273A.jpeg FECD47B4-6B30-463E-93D0- 2B462DBDC1DB.jpeg 1AB52391-20DF-4167-81CD- 4F5FDD7AC5A4.jpeg 12CAB770-9EB2-4EB5-B396- E1D7A9A96281.jpeg 1D7269BC-7273-4D2E-818A- 28710BF2899E.jpeg 217FAE75-4496-4A38-9DF8- B66949B86756.jpeg 5BB1E69D-C9C7-4D29- BC90-6064F40D4322.jpeg A60964DC-FF29-41E5-A539- 30DDA67C76ED.jpeg 7DE92869-9A71-4BD5-8D37- DD8A85FBCFA6.jpeg F94E6DA0-59EE-4A3E- 8FCD-D665E853C33E.jpeg C02F8FAA-5BBD-4544-B894- FE1953C1F28C.jpeg 6D642965-A500-43CC-98AA- EE49294C1097.jpeg 9059EFAE-9EA1-4A16-9D36- F52BF678B08A.jpeg B7F312EC-C78E-4FBA-999D- 3821A1D60885.jpeg B6677253-EB17-45C0-95A1- 10041194CA63.jpeg 4E41056A-4C4F-43AB-894C- B4B5B1226274.jpeg 90248D6E-67B3-4259-AA39- 9BE54A822A9D.jpeg 0A582471-E3F1-4FA2-9E4A- D95A0B0B2910.jpeg 38B315D7-162F-4610-9E69- BFDFE2E32944.jpeg C5926AC4-658B-4413-B342- 140DC70844D2.jpeg I attest that the business is open and intends to remain open Checked EXHIBIT 5: Small Business Resiliency Grant Fund Program One-Time Reimbursement Form Small Business Resiliency Grant Fund Program One-Time Reimbursement Form GRANT RECIPIENT NAME _______________________________________________ ADDRESS _______________________________________________ GRANT AGREEMENT NO. _______________________________________________ EXPENSES TO BE REIMBURSED (UP TO $7,500): EXPENSES AMOUNT DATE RANGE PAYROLL RENT UTILITIES MACHINERY AND EQUIPMENT TECHNOLOGY EQUIIPMENT VIRTUAL REVAMP/CONVERSION PPE/SANITATION COSTS MODIFICATION TO BUS. OPERATIONS MARKETING TOTAL EXPENDITURES ☐Attached supporting documentation for expenses to demonstrate, by date, expenses were incurred between the eligible dates of March 3, 2021 and December 31, 2021. Sufficient documentation includes: 1.Receipts 2.Payroll reports 3.Copies of cancelled checks ☐Attached IRS Form W9. ☐Submitted a completed invoice within 30 days of execution of the agreement, but in no case after September 30, 2022. *REMINDER: Grant funds may .be taxable. Please consult with your financial advisor/tax professional for guidance. If it is required by the IRS, a 1099 form will be issued to the Beneficiary. _________________________________________________________________________________ Business Owner/Authorized Agent Signature Date FOR CITY USE ONLY: ☐Supporting documentation for expenses are determined to be eligible for reimbursement under the Renton Small Business Resiliency Grant Fund program. ☐Expenditures were incurred between March 3, 2021 and December 31, 2021. ☐An IRS W-9 form has been reviewed. ☐Reimbursement submitted to the City no later than September 30, 2022. ___________________________________________________________________________________ COR Employee Signature Date