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HomeMy WebLinkAboutContract  AGREEMENTFORCONSTRUCTIONMANAGEMENTSERVICES FORBRONSONWAYBRIDGE–SEISMICRETROFITAND PAINTINGPROJECTCAGͲ22Ͳ255   THISAGREEMENT,datedforreferencepurposesonlyasSeptember15,2022,isbyandbetween theCityofRenton(the“City”),aWashingtonmunicipalcorporation,andTranTechEngineering, LLC(“Consultant”),aWashingtoncorporation.TheCityandtheConsultantarereferredto collectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreement iseffectiveasofthelastdatesignedbybothparties.  1.ScopeofWork:Consultantagreestoprovideconstructionmanagementservicesas specifiedinExhibitA,whichisattachedandincorporatedhereinandmayhereinafterbe referredtoasthe“Work.”  2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorder changestotheWorkconsistingofadditions,deletionsormodifications.Anysuchchanges totheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbe equitablyadjustedconsistentwiththeratessetforthinExhibitsDandE1orasotherwise mutuallyagreedbytheParties.  3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreement pursuanttotheschedule(s)setforthinExhibitA.AllWorkshallbeperformedbynolater thanDecember31,2027.  4.Compensation:  A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothis Agreementshallnotexceed$34,900,plusanyapplicablestateandlocalsalestaxes. CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtothe rate(s)oramountsspecifiedinExhibitsDandE1.TheConsultantagreesthatany hourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiated rate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitsDandE1.Except asspecificallyprovidedherein,theConsultantshallbesolelyresponsibleforpayment ofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.  B.MethodofPayment.Onamonthlyornolessthanquarterlybasisduringanyquarter inwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaform       CAG-22-255  PAGE2OF10  specifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,the nameofthepersonnelperformingsuchWork,andanyhourlylaborchargeratefor suchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofall Work.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30) calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthe voucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirements ofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomply withtheAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeetthe requirementsofthisAgreement.  C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverby theCityofanyremediesitmayhaveagainsttheConsultantforfailureofthe ConsultanttoperformtheWorkorforanybreachofthisAgreementbythe Consultant.  D.NonͲAppropriationofFunds.Ifsufficientfundsarenotappropriatedorallocatedfor paymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbe obligatedtomakepaymentsforWorkoramountsincurredaftertheendofthe currentfiscalperiod,andthisAgreementwillterminateuponthecompletionofall remainingWorkforwhichfundsareallocated.Nopenaltyorexpenseshallaccrueto theCityintheeventthisprovisionapplies.  5.Termination: A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithout causebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheevent ofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies, worksheets,modelsandreports,orothermaterialpreparedbytheConsultant pursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspart oftheWork.  B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitled topaymentforallhoursworkedtotheeffectivedateoftermination,lessallpayments previouslymade.IftheAgreementisterminatedbytheCityafterpartialperformance ofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaythe Consultantanequitableshareofthefixedfee.Thisprovisionshallnotpreventthe Cityfromseekinganylegalremediesitmayhavefortheviolationornonperformance ofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbe deductedfromthefinalpaymentduetheConsultant.Nopaymentshallbemadeby theCityforanyexpensesincurredorworkdonefollowingtheeffectivedateof terminationunlessauthorizedinadvanceinwritingbytheCity.         PAGE3OF10  6.WarrantiesAndRightToUseWorkProduct:Consultantrepresentsandwarrantsthat ConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionaland workmanlikemannerandinaccordancewithallreasonableandprofessionalstandards andlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingthe WorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaand StandardPlansforRoad,BridgeandMunicipalConstruction).Professionalengineersshall certifyengineeringplans,specifications,plats,andreports,asapplicable,pursuantto RCW18.43.070.Consultantfurtherrepresentsandwarrantsthatallfinalworkproduct createdforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalwork oftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwould restricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanonͲ exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,and displayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’s adaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesof thisAgreementshallbewithoutliabilitytotheConsultant.Theprovisionsofthissection shallsurvivetheexpirationorterminationofthisAgreement.  7.RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,which properlyreflectalldirectandindirectcostsexpendedandWorkprovidedinthe performanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredby applicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansix yearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccess toandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoaudit expendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct (Chapter42.56RCW).Theprovisionsofthissectionshallsurvivetheexpirationor terminationofthisAgreement.  8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomply withtheWashingtonStatePublicRecordsAct,Consultantshallmakeaduediligentsearch ofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork, including,butnotlimitedto,eͲmail,correspondence,notes,savedtelephonemessages, recordings,photos,ordrawingsandprovidethemtotheCityforproduction.Intheevent Consultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,at Consultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend, andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaim orlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsive recordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein, ornotprovidedthemtotheCityinatimelymanner.Consultantshallproducefor distributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimely manner,unlessthoserecordsareprotectedbycourtorder.Theprovisionsofthissection shallsurvivetheexpirationorterminationofthisAgreement.         PAGE4OF10  9.IndependentContractorRelationship: A.TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforth inthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCity duringtheperiodoftheWorkshallbethatofanindependentcontractor,not employee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthe details,mannerormeansofWork.Specifically,butnotbymeansoflimitation,the Consultantshallhavenoobligationtoworkanyparticularhoursorparticular schedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingof attendanceorperformanceismutuallyarrangedduetothenatureoftheWork. ConsultantshallretaintherighttodesignatethemeansofperformingtheWork coveredbythisagreement,andtheConsultantshallbeentitledtoemployother workersatsuchcompensationandsuchotherconditionsasitmaydeemproper, provided,however,thatanycontractsomadebytheConsultantistobepaidbyit alone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagent fortheCity.  B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederal incometaxorSocialSecurityorcontributingtotheStateIndustrialInsurance Program,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultant oranyemployeeoftheConsultant.  C.IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,the ConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultant retiredunderaStateofWashingtonretirementsystemandagreestoindemnifyany lossestheCitymaysustainthroughtheConsultant’sfailuretodoso.  10.HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmless theCity,electedofficials,employees,officers,representatives,andvolunteersfromany andallclaims,demands,actions,suits,causesofaction,arbitrations,mediations, proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees, penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoor byanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligent acts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementora breachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedby theCity’ssolenegligence.  ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW 4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativeto construction,alteration,improvement,etc.,ofstructureorimprovementattachedtoreal estate…)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersons ordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceofthe        PAGE5OF10  ConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’s liabilityshallbeonlytotheextentofConsultant’snegligence.  Itisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedin thisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrial InsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.TheParties havemutuallynegotiatedandagreedtothiswaiver.Theprovisionsofthissectionshall survivetheexpirationorterminationofthisAgreement.  11. GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCity employeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromany person,firmorcorporationinvolvedinacontractortransaction.Toensurecompliance withtheCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykind toCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothavea businessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas, is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthis Agreement,orevaluatingtheConsultant’sperformanceoftheWork.  12. CityofRentonBusinessLicense:UnlessexemptedbytheRentonMunicipalCode,t ConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWork andmaintainthebusinesslicenseingoodstandingthroughoutthetermofthis agreementwiththeCity.  Informationregardingacquiringacitybusinesslicensecanbefoundat: https://www.rentonwa.gov/Tax  InformationregardingStatebusinesslicensingrequirementscanbefoundat: https://dor.wa.gov/doingͲbusiness/registerͲmyͲbusiness   13. Insurance:Consultantshallsecureandmaintain: A. Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000for eachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.  B. IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyor indirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,Errorsand Omissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000per occurrence."ProfessionalServices",forthepurposeofthissection,shallmeanany WorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessional standardofcare.  C. Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsofthe StateofWashington,shallalsobesecured.        PAGE6OF10   D. CommercialAutomobileLiabilityforowned,leased,hiredornonͲowned,leased,hired ornonͲowned,withminimumlimitsof$1,000,000peroccurrencecombinedsingle limit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoron behalfoftheCity,beyondnormalcommutes.  E. ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneral liabilitypolicyonanonͲcontributoryprimarybasis.TheCity’sinsurancepoliciesshall notbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceof anyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityof ConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’s recoursetoanyremedyavailableatlaworinequity.  F. SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingthe properendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.  G. ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,within two(2)businessdaysoftheirreceiptofsuchnotice.  14. Delays:Consultantisnotresponsiblefordelayscausedbyfactorsbeyondthe Consultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonable controloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshallthe ConsultantbedeemedtobeindefaultoftheAgreement.  15. SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferor encumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthe writtenconsentoftheother.  16. Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtothe appropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtime totimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceipt requested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiod fornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPT facsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowing transmission.Emailandtelephonemaybeusedforpurposesofadministeringthe Agreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.  CITYOFRENTON DerekAkesson,ProjectManager RentonCityHall–5thFloor 1055SouthGradyWay Renton,WA98057 CONSULTANT MoSheikhizadeh TranTechEngineering,LLC 365118thAveSESTE100 Bellevue,WA98005        PAGE7OF10  Phone:(425)430Ͳ7337 dakesson@rentonwa.gov Fax:N/A Phone:(360)888Ͳ7551 msheikhizadeh@trantecheng.com Fax:N/A  17. DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupational qualification,theConsultantagreesasfollows: A. Consultant,andConsultant’sagents,employees,representatives,andvolunteers withregardtotheWorkperformedortobeperformedunderthisAgreement,shall notdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,marital status,sexualorientationorpreference,age(exceptminimumageandretirement provisions),honorablydischargedveteranormilitarystatus,orthepresenceofany sensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupational qualificationinrelationshiptohiringandemployment,inemploymentorapplication foremployment,theadministrationofthedeliveryofWorkoranyotherbenefits underthisAgreement,orprocurementofmaterialsorsupplies.  B. TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedand thatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed, color,nationalorigin,sex,age,sexualorientation,physical,sensoryormental handicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothe followingemployment,upgrading,demotionortransfer,recruitmentorrecruitment advertising,layoffortermination,ratesofpayorotherformsofcompensationand selectionfortraining.  C. IftheConsultantfailstocomplywithanyofthisAgreement’snonͲdiscrimination provisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementin wholeorinpart.  D. TheConsultantisresponsibletobeawareofandincompliancewithallfederal,state andlocallawsandregulationsthatmayaffectthesatisfactorycompletionofthe project,whichincludesbutisnotlimitedtofairlaborlaws,worker'scompensation, andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRenton CouncilResolutionNumber4085.  18. Miscellaneous:Thepartiesherebyacknowledge: A. TheCityisnotresponsibletotrainorprovidetrainingforConsultant.  B. Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextent specificallyagreedwithintheattachedexhibits.  C. Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWork excepttotheextentspecificallyagreedwithintheattachedexhibits.        PAGE8OF10   D. Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultantto provideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,if Consultantemploys,subͲcontracts,orotherwiseassignstheresponsibilitytoperform theWork,saidemployee/subͲcontractor/assigneewillacquireandormaintainsuch training,licensing,orcertification. E. ThisisanonͲexclusiveagreementandConsultantisfreetoprovidehis/herWorkto otherentities,solongasthereisnointerruptionorinterferencewiththeprovisionof WorkcalledforinthisAgreement.  F. Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedto healthinsurance.  G. Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellas thatforanypersonsemployedbytheConsultant.  19. OtherProvisions: A. ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCity andConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedto executeanddeliverthisAgreementonbehalfoftheCityorConsultant.  B. GeneralAdministrationandManagement.TheCity’sprojectmanagerisDerek Akesson.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontract managerorhis/herdesignee.  C. AmendmentandModification.ThisAgreementmaybeamendedonlybyan instrumentinwriting,dulyexecutedbybothParties.  D. Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthis Agreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentsto thisAgreementareincorporatedbyreferenceonlytotheextentofthepurposefor whichtheyarereferencedwithinthisAgreement.TotheextentaConsultant preparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontains termsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthe bodyofthisAgreementshallprevailandtheextraneoustermsshallnotbe incorporatedherein.  E. GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyand interpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityof Renton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkin accordancewithallapplicablefederal,state,countyandcitylaws,codesand ordinances.        PAGE9OF10   F. JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesasprepared bythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyorthe otherasaresultofthepreparation,substitution,submissionorothereventof negotiation,draftingorexecution.  G. JurisdictionandVenue.Anylawsuitorlegalactionbroughtbyanypartytoenforceor interpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKing CountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJustice CenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.Consultant herebyexpresslyconsentstothepersonalandexclusivejurisdictionandvenueof suchcourtevenifConsultantisaforeigncorporationnotregisteredwiththeStateof Washington.  H. Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionor partofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatethe remainderofthisAgreement,whichshallremaininfullforceandeffect.  I. SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthe Partiesandanyrepresentationsorunderstandings,whetheroralorwritten,not incorporatedareexcluded.  J. TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallof itsprovisionsinwhichperformanceisafactor.Adherencetocompletiondatesset forthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceof thisAgreement.  K. ThirdͲPartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbe construedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthanthe Parties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwill beforthesoleandexclusivebenefitofthePartiesandnooneelse.  L. BindingEffect.ThePartieseachbindthemselves,theirpartners,successors,assigns, andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners, successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoall covenantsoftheAgreement.  M. Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’s failuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnot preventeithertheCityorConsultantfromenforcingthatprovisionoranyother provisionofthisAgreementinthefuture.Waiverofbreachofanyprovisionofthis       PAGE 10 OF 10 Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Martin Pastucha PWD Administrator Mo Sheikhizadeh Project Manager _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney Contract Template Updated 5/21/2021 ϵͬϭϯͬϮϬϮϮ By:_______________________________________________________________               N/A Approved by Cheryl Beyer via 9/13/2022 email  Page1of37  EXHIBITA SCOPEOFWORK  CONTRACT:CAGͲ 22Ͳ 255 PROJECT:BRONSONWAYBRIDGE–SEISMICRETROFITANDPAINTING CONSULTANT:TRANTECHENGINEERING,LLC  A.PROJECTDESCRIPTION: TheCityofRenton(AGENCY)isplanningtoperformpaintingandseismicretrofitworkontheBronson WayBridge(StructureID:0002504A,BridgeNumber:RentonͲ42). B.PURPOSE: TheCityofRenton(AGENCY)isrequestingConstructionManagement(CM)servicesfromTranTech Engineering,LLC(CONSULTANT)fortheconstructionoftheBronsonWayBridge–SeismicRetrofit andPainting(PROJECT).Sincetheconstructioncontracthasbeenawardedandexecutedand constructionisanticipatedtostartsoon,thisCONTRACTwillbeimplementedandsubsequently supplementedtoaccommodatethefollowingconstructionphases. ConstructionPhase1–Preliminaryactivitiesandstartup ThisphaseisincludedinthisCONTRACTScopeofWorkandinvolvesthefollowing: x Setupconstructionfiles x PreͲConMeeting x Submittalreviews x Materialsubmittalreviews BudgetforthisphaseisincludedinthisCONTRACT. ConstructionPhase2–Construction ThisphaseisincludedinthisCONTRACTScopeofWorkandinvolvesthefollowing: x Inspection x Documentation x MaterialsTesting x PublicOutreach BudgetforthisphasewillbeincludedinafuturesupplementtothisCONTRACT. ConstructionPhase3–Postconstructionactivities ThisphaseisincludedinthisCONTRACTScopeofWorkandinvolvesthefollowing: x Projectcloseoutandacceptance x CompletionofredͲlinemarkups(AsͲbuilts) BudgetforthisphasewillbeincludedinafuturesupplementtothisCONTRACT. C.STANDARDSANDPROCEDURES: Theconstructionmanagement,inspection,documentationandmaterialstestingservicesperformed forthisPROJECTshallbeinaccordancewiththefollowing: x ConstructionContractCAGͲ22Ͳ062        Page2of37  x WSDOT/APWAStandardSpecifications,2022 x WSDOTConstructionManual,May2022 x WSDOTMaterialsManual,April2022(asapplicable) x WSDOTLocalAgencyGuidelines,June2022(asapplicable) D.GENERALASSUMPTIONS: ThefollowingCONTRACTScopeofWorkandassociatedexpensesarebasedontheassumptions outlinedbelow:  1. WSDOTfundsarebeingutilizedforCMservicesincludedinthisCONTRACT.Therefore,this CONTRACTissubjecttoallrulesandregulationsassociatedwiththisfundingsource. 2. ThisCONTRACTScopeofWorkisintendedtobethecompleteCMservicesrequiredfromthe CONSULTANTforallconstructionphasesofthePROJECT(SectionB).However,theBudgetis estimatedforConstructionPhase1only.ThetotalexpensesforCONSULTANTshallnotexceed themaximumamountpayableofthisCONTRACT.Themaximumamountpayableofthis CONTRACTwillbeincreasedforConstructionPhases2and3whenthefollowingoccurs: x TheCONSULTANTprovidesadraftsupplementalagreementtotheAGENCYforreviewand negotiation.Thesupplementalagreementshallbecomplete,includingthescopeof additionalwork(ifany),estimatedhoursandassociateddirectsalarycostsbytask,and adjustmentinthetotalamountauthorizedfortheCONTRACT.TheAGENCYwillreviewthe supplementalagreement.Oncecomplete,furthernegotiationsmayoccurbetweenthe parties.Onceadraftisagreedto,onecompletesignedoriginalwillbedeliveredtothe AGENCY,bytheCONSULTANT,forexecutionbytheAGENCY.Onceexecuted,theAGENCY willissueaNoticetoProceedinwriting. 3. TheAGENCYisresponsibleforthefollowing,asnecessary: x Reserveandarrangeconferenceroom(s)asnecessary,formeetingsheldatRentonCityHall. x Mailpublicnoticesasrequired. x ServeasmediaspokespersonforthePROJECT. x Leadcommunicationswithelectedofficials. x Publishallpublicnotices,newslettersandnewsreleases. x Initiateallcoordinationwithfranchiseandpublicutilitiesasnecessary. x ProvideCONSULTANTwiththree(3)hardcopiesandone(1)electroniccopyofconstruction contract. x ProvideCONSULTANTwithallAGENCYstandardcontractdocumentsforadministrationof constructioncontract.Thisincludes,butisnotlimitedto,progresspaymentform,change orderform,etc. x Enteringintoaseparatecontractforengineeringsupportduringconstructionserviceswith EngineerofRecord. x Enteringintoaseparatecontractforenvironmentalsupportduringconstructionservices withthePermitandEnvironmentalComplianceManager. 4.UnlessotherwiseprovidedforbytheAGENCYoridentifiedinthisCONTRACT,WSDOTformsare tobeusedfortheconstructiondocumentationonthisPROJECT. E.INVOICING: 1. TheCONSULTANTshallprepareandsubmitmonthlyinvoicestotheAGENCYforpaymentof workperformed.        Page3of37  2. Theinvoiceperiodshallbefromthebeginningtoendofeachmonththatworkisperformed. 3. Eachinvoiceshallincludeaprogressreportwiththefollowinginformation: x Summaryofbudget,expensestodateandexpensesforinvoiceperiod,assignedtoeachtask. x Summaryofworkaccomplishedfortheinvoiceperiod. x SummaryofoutstandingissuestoberesolvedbytheAGENCY. x Backupdetailthatincludesthename,directsalaryrateandhourschanged,foreach individualchargingtimetothisCONTRACT,fortheinvoiceperiod. x BackupdetailthatliststheIndirectCostRate(ICR)andresultantamount,whenappliedto thedirectsalaryamountforeachindividualortothesumtotalofallindividualscharging timetothisCONTRACT,fortheinvoiceperiod. x BackupdetailthatliststheFee(Profit)andresultantamount,whenappliedtothedirect salaryamountforeachindividualortothesumtotalofallindividualschargingtimetothis CONTRACT,fortheinvoiceperiod. x BackupdetailofallnonͲsalarycostsincludedintheinvoicefortheworkperiod. 4. EachSUBCONSULTANTlistedtheCONTRACTScopeofWorkshallprepareinvoicesinthesame mannerandfrequencyaslistedabovefortheCONSULTANT. 5. TheSUBCONSULTANTinvoicesshallbesubmittedtotheCONSULTANTforpaymentand incorporationintoCONSULTANTinvoices. 6. TheCONSULTANTshallensurethateachSUBCONSULTANTcomplieswithItems1thru5,above. 7. ThebudgetassignedtoSUBCONSULTANT(s)Task(s)isfortheSUBCONSULTANT(s)exclusivelyand anyincreaseordecreaseinassignedSUBCONSULTANT(s)budgetshallbebySupplemental AgreementtothisCONTRACT. F.SCHEDULE: Theconstructioncontractisfullyexecutedandprovidesfor60workingdays.However,the constructioncontractalsoprovidesforsuspensionofworkingdaysforprocurementofvirtuallyall materialtobepermanentlyincorporatedintotheproject.Giventhechallengesfacedoverthepast yearwithdeliveryofmaterialsduetosupplychainissues,itisassumedthattheprocurementofone ormoreitemsmayrequireasuspensionofwork. G.SCOPEOFWORK: TASK1–CMSERVICES ThefollowingitemsaretobeperformedbytheCONSULTANTunderthistask.  Assumption(s) ThebudgetshowninExhibitDisforConstructionPhase1–Preliminaryactivitiesandprojectstartup. 1.1GENERAL 1.1.1ConstructionManagement TheCONSULTANTshallmanagethePROJECTConstructionassetforthinthedocuments listedinSECTIONC(above);exceptasmaybemodifiedbelow. 1.1.2CONSULTANT’sResponsibilities x TheCONSULTANTstaffconsistsof:        Page4of37  9 ConstructionManager 9 ResidentEngineer 9 ConstructionObserver(Inspector),ifemployedbytheConsultant 9 DocumentationSpecialist 9 MaterialsTestingLaboratory(SUBCONSULTANT) 9 PublicOutreach(SUBCONSULTANT) x TheCONSULTANT’sresponsibilitiesarethetask(s)assignedtoCONSULTANTstaffas describedwithinthetaskdescriptionsbelow. x TheCONSULTANT’stask(s),assignedbelow,maybereassignedbytheCONSULTANT. TheCONSULTANTmustnotifytheProjectManager(AGENCY)ofsuchreassignment. TheConstructionManagershallremainresponsibleforcompleteness,accuracy,and timelinessoftheCONSULTANT’swork. 1.1.3AGENCY’sResponsibilities. x TheAGENCYstaffconsistsof: 9 ProjectManager(AGENCY) 9 Engineer(AGENCY) 9 ConstructionObserver(Inspector)(AGENCY),ifemployedbytheAGENCY x TheAGENCY’sresponsibilitiesarethetasksassignedtoAGENCYstaffasdescribed withinthetaskdescriptionsbelow. 1.1.4ResponsibilitiesofOtherConsultantsandAGENCYPersonnel x EngineerofRecord,PermitandEnvironmentalComplianceManagerandPublicWorks Departmentshallbeindependentlyresponsiblefortasksassignedasdescribedwithin thetaskdescriptionsbelow. 1.1.5DirectingtheContractor x TheContractorisresponsibletogetdirectionfromtheconstructioncontract documents. x Requestsforclarificationshallbemadeinwritingintheformofarequestsfor information(RFI’s). x RepresentativesoftheEngineer(AGENCY)arenotauthorizedtoacceptWork,to acceptmaterials,toissueinstructions,ortogiveadvicethatiscontrarytothe constructioncontract.Workdoneormaterialfurnishedwhichdoesnotmeetthe constructioncontractrequirementsshallbeattheContractor’sriskandshallnotbea basisforaclaimeveniftherepresentativespurporttochangetheconstruction contract(Spec.Sect.1Ͳ05.2).IntheeventAGENCYofCONSULTANTstafffindsit necessarytogivedirectiontotheContractor,theentitygivingdirectionmaybefound responsiblefortheworksodirected.Awrittenrecordofthedirectivemustbemade. 1.1.6DutyofCONSULTANT ThepresenceoftheAGENCY’sProjectManager(AGENCY)and/orEngineer(AGENCY) duringconstructionordiscussionswiththeContractordoesnotchangethedutiesand responsibilitiesoftheCONSULTANT,AGENCYorContractor. 1.1.7Deliverables        Page5of37  Therequireddeliverables,ifany,aredefinedinthisCONTRACTScopeofWork. 1.2RESPONSIBILITIES 1.2.1ConstructionManager x Administration,Supervision,CoordinationandOversite 9 InitiateprojectsetͲupincludingestablishmentoftimesheets(chargecodes), creationofprojectfiles(electronicandphysical,asapplicable)andscheduling CONSULTANTpersonnelworkactivities. 9 SupervisionofCONSULTANTpersonnelandactivitiestoensurecompliancewith CONTRACTscopeandscheduleandproperchargingoftimeagainstthis CONTRACT. 9 CoordinationofSUBCONSULTANT(s)activities(TasksS1andS2)foralignmentwith PROJECTconstructionactivities. 9 OversiteofSUBCONSULTANT(s)activities(TasksS1andS2)toensurecompliance withCONTRACTscopeandbudget. x Invoicing(SectionE) x PreͲConstructionMeeting(subtask1.3.24) x WeeklyConstructionMeetings(subtask1.3.31) x SerialLetters(subtask1.3.50) x Protests(subtask1.3.57) 1.2.2 ResidentEngineer x RecordofMaterials(ROM)(subtask1.3.7) x NonͲMaterialsSubmittalList(subtask1.3.8) x BidAnalysis(subtask1.3.9) x PreͲAwardMeeting(subtask1.3.11) x RecordKeeping(subtask1.3.15) x NonͲMaterialsSubmittalSchedule(subtask1.3.16) x Materials(subtask1.3.17) x BuyAmerica(subtask1.3.18) x Subcontractors(subtask1.3.19) x DisadvantagedBusinessEnterprise(DBE)Subcontractors(subtask1.3.20) x EqualEmploymentOpportunity(subtask1.3.21) x Training(subtask1.3.22) x ProgressSchedule(subtask1.3.23) x PreͲConstructionMeeting(subtask1.3.24) x Labor(subtask1.3.25) x ProjectLaborList(subtask1.3.26) x Contractor’sEquipmentRateList(subtask1.3.27) x ConstructionObserverandDocumentationSpecialistOversight(subtask1.3.28) x WeeklyConstructionMeetings(subtask1.3.31) x Safety(subtask1.3.32) x WeeklyStatementsofWorkingDays(subtask1.3.34) x Contractor’sWeeklyLookͲAheadSchedule(subtask1.3.35) x ConformityWithandDeviationsFromPlansandStakes(subtask1.3.36)        Page6of37  x Testing(subtask1.3.37) x PermanentMonuments(subtask1.3.38) x CorrectionNotices(subtask1.3.39) x Environmental(subtask1.3.40) x WorkSuspension(subtask1.3.41) x Diary(subtask1.3.43) x InspectorDailyReports(IDR’s)(subtask1.3.45) x PayNotes(FieldNote)(subtask1.3.46) x RedLineMarkups(subtask1.3.47) x RequestsForInformation(RFI’s)(subtask1.3.48) x Training(subtask1.3.49) x SerialLetters(subtask1.3.50) x ProgressPaymentForms(subtask1.3.51) x ForceAccount(subtask1.3.52) x ProgressPayments(subtask1.3.53) x FieldDirectives(subtask1.3.55) x ChangeOrders(subtask1.3.56) x Protests(subtask1.3.57) x Notices(subtask1.3.58) x ChangeTracking(subtask1.5) x ProgressSchedule(subtask1.5) x PostingNotices(subtask1.5) x CMConstructionOffice(subtask1.5) 1.2.3ConstructionObserver(Inspector) x RecordofMaterials(ROM)(subtask1.3.7) x NonͲMaterialsSubmittalList(subtask1.3.8) x PreͲAwardMeeting(subtask1.3.11) x RecordKeeping(subtask1.3.15) x NonͲMaterialsSubmittalSchedule(subtask1.3.16) x Materials(subtask1.3.17) x Subcontractors(subtask1.3.19) x DisadvantagedBusinessEnterprise(DBE)Subcontractors(subtask1.3.20) x EqualEmploymentOpportunity(subtask1.3.21) x Training(subtask1.3.22) x PreͲConstructionMeeting(subtask1.3.24) x Labor(subtask1.3.25) x WeeklyConstructionMeetings(subtask1.3.31) x Safety(subtask1.3.32) x Contractor’sWeeklyLookͲAheadSchedule(subtask1.3.35) x ConformityWithandDeviationsFromPlansandStakes(subtask1.3.36) x Testing(subtask1.3.37) x PermanentMonuments(subtask1.3.38) x CorrectionNotices(subtask1.3.39) x Environmental(subtask1.3.40)        Page7of37  x WorkSuspension(subtask1.3.41) x Photographs(subtask1.3.42) x Diary(subtask1.3.43) x FieldNotebooks(subtask1.3.44) x InspectorDailyReports(IDR’s)(subtask1.3.45) x PayNotes(FieldNotes)(subtask1.3.46) x RedLineMarkups(subtask1.3.47) x ForceAccount(subtask1.3.52) x ProgressPayments(subtask1.3.53) x FieldDirectives(subtask1.3.55) x PublicWorksDepartmentNotification(subtask1.3.59) x ChangeTracking(subtask1.5) 1.2.4DocumentationSpecialist x RecordofMaterials(ROM)(subtask1.3.7) x NonͲMaterialsSubmittalList(subtask1.3.8) x PreͲAwardMeeting(subtask1.3.11) x RecordKeeping(subtask1.3.15) x NonͲMaterialsSubmittalSchedule(subtask1.3.16) x Materials(subtask1.3.17) x BuyAmerica(subtask1.3.18) x Subcontractors(subtask1.3.19) x DisadvantagedBusinessEnterprise(DBE)Subcontractors(subtask1.3.20) x EqualEmploymentOpportunity(subtask1.3.21) x Training(subtask1.3.22) x PreͲConstructionMeeting(subtask1.3.24) x Labor(subtask1.3.25) x WeeklyConstructionMeetings(subtask1.3.31) x MeetingMinutes(subtask1.3.33) x Testing(subtask1.3.37) x Diary(subtask1.3.43) x InspectorDailyReports(IDR’s)(subtask1.3.45) x PayNotes(FieldNote)(subtask1.3.46) x RequestsForInformation(RFI’s)(subtask1.3.48) x Training(subtask1.3.49) x SerialLetters(subtask1.3.50) x ProgressPaymentForms(subtask1.3.51) x ForceAccount(subtask1.3.52) x ProgressPayments(subtask1.3.53) x ChangeOrders(subtask1.3.56) 1.2.5MaterialsTestingLaboratory(SERVICE) x RecordofMaterials(ROM)(subtask1.3.7) x Testingforacceptanceofmaterials(subtask1.3.17)        Page8of37  1.2.6PublicOutreach(SUBCONSULTANT) x PublicOutreach(TaskS1) 1.2.7ProjectManager(AGENCY) x Advertisement(subtask1.3.1) x ConstructionContractAddenda(subtask1.3.2) x BidderQuestions(subtask1.3.3) x BidDeadlineandOpening(subtasks1.3.4,1.3.5) x ConformedConstructionDocuments(subtask1.3.6) x RecordOfMaterials(ROM)(subtask1.3.7) x NonͲMaterialsSubmittalList(subtask1.3.8) x BidAnalysis(subtask1.3.9) x DeterminationofBidResponsivenessandBidderResponsibility(subtask1.3.10) x PreͲAwardMeeting(subtask1.3.11) x PreparationofConstructionContractDocumentsforExecution(subtask1.3.12) x Award(subtask1.3.13) x Execution(subtask1.3.14) x RecordKeeping(subtask1.3.15) x Materials(subtask1.3.17) x Subcontractors(subtask1.3.19) x PreͲConstructionMeeting(subtask1.3.24) x NoticetoProceed(subtask1.3.29) x WeeklyConstructionMeetings(subtask1.3.31) x PermanentMonuments(subtask1.3.38) x Environmental(subtask1.3.40) x WorkSuspension(subtask1.3.41) x InspectorDailyReports(IDR’s)(subtask1.3.45) x SerialLetters(subtask1.3.50) x ProgressPaymentForms(subtask1.3.51) x ProgressPayments(subtask1.3.53) x ChangeOrders(subtask1.3.56) x Notices(subtask1.3.58) 1.2.8Engineer(AGENCY) x TheAuthorityassignedtothe“Engineer”bytheWSDOT/APWAStandard SpecificationsshallbevestedintheAGENCY’sTransportationDesignManagerwho performsthedutiesoftheCertificationAuthority(CA). x ConstructionContractAddenda(subtask1.3.2) x BidderQuestions(subtask1.3.3) x ConformedConstructionDocuments(subtask1.3.6) x PreͲAwardMeeting(subtask1.3.11) x Materials(subtask1.3.17) x Subcontractors(subtask1.3.19) x PreͲConstructionMeeting(subtask1.3.24) x Labor(subtask1.3.25)        Page9of37  x WeeklyConstructionMeetings(subtask1.3.31) x WorkSuspension(subtask1.3.41) x SerialLetters(subtask1.3.50) x ProgressPayments(subtask1.3.53) x ChangeOrders(subtask1.3.56) x Protests(subtask1.3.57) 1.2.9EngineerofRecord x ConstructionContractAddenda(subtask1.3.2) x BidderQuestions(subtask1.3.3) x ConformedConstructionDocuments(subtask1.3.6) x RecordofMaterials(ROM)(subtask1.3.7) x NonͲMaterialsSubmittalList(subtask1.3.8) x BidAnalysis(subtask1.3.9) x PreͲAwardMeeting(subtask1.3.11) x RecordKeeping(subtask1.3.15) x Materials(subtask1.3.17) x PreͲConstructionMeeting(subtask1.3.24) x WeeklyConstructionMeetings(subtask1.3.31) x ConformityWithandDeviationsFromPlansandStakes(subtask1.3.36) x PermanentMonuments(subtask1.3.38) x RequestsForInformation(RFI’s)(subtask1.3.48) x ChangeOrders(subtask1.3.56) 1.2.10PermitandEnvironmentalComplianceManager x ReviewandApprovalofContractor’sSpillPreventionCountermeasuresandControl (SPCC)Plan x Compliancewithissuedenvironmentalpermits 1.2.11PublicWorksDepartment(AGENCY) x WaterMaintenanceManager x SewerandSurfaceWaterMaintenanceManager x StreetsMaintenanceManager x TransportationMaintenanceManager 1.3TASKSACTIVITIES 1.3.1Advertisement x PreparedbyProjectManager(AGENCY)andsignedbyAGENCY’sCityClerk. x PublishedwithDailyJournalofCommerce(DJC)andAGENCY’sofficiallegalpublication byCityClerk. x Twoseparateadvertisements,postedforthedurationof21calendardays(LAG Manual46.2.24).        Page10of37  x ElectroniccopiesoftheplansandspecificationsshallbesentbytheProjectManager (AGENCY)toBuilder’sExchangeofWashington(www.bxwa.com)foronͲlineposting startingfromthefirstdateofadvertisement,continuously,untilphysicalcompletion. 1.3.2ConstructionContractAddenda x ConstructionContractaddendawillbepreparedbytheEngineerofRecord,reviewed byProjectManager(AGENCY),andsignedbyEngineer(AGENCY)(LAGManual 46.2.24). 1.3.3BidderQuestions x Questionsmustbeinwriting,eͲmailpreferable. x AnswerswillbepreparedbytheEngineerofRecord,reviewedbyProjectManager (AGENCY)andbyEngineer(AGENCY). x Allanswersshallbemadeinwritingandpostedonthebiddingwebsite(Spec.Sect.1Ͳ 02.4(1)). x Answersthatchangetheconstructioncontractrequireissuanceofconstruction contractaddenda. 1.3.4BidDeadline x BiddeliverywillbetotheCityClerkandthedeadlinewillbeasadvertisedormodified byconstructioncontractaddenda. 1.3.5BidOpening x BidopeningbytheCityClerkwillbeatleast48hoursfollowingthebidsubmittal deadline. 1.3.6ConformedConstructionContractDocuments x Followingbidopening,theEngineerofRecordwillincorporateallchangesissued duringthebidprocess,intotheconstructioncontractdocuments. x TheEngineer(AGENCY)willsigntheconstructioncontractdocumentsforAGENCY approvalforconstruction. 1.3.7RecordofMaterials(ROM)(Const.Manual9Ͳ1.2C) x TheRecordofMaterials(ROM)shallbepreparedindependentlybytheEngineerof RecordandResidentEngineer. x TheROMshallbemaintainedbytheResidentEngineerand/orDocumentation Specialist. x TheConstructionObserver(Inspector)shallrefertotheROMforadditionalactions,to betakenasnecessary,foracceptanceofmaterialsinthefield. x TheROMshallbepreparedfollowingbidopeningandpriortoAward. x TheROMshallbemadeavailableatthePreͲConstructionMeeting. x RefertoSection1.3.17. 1.3.8NonͲMaterialsSubmittalList(Const.Manual1Ͳ05)        Page11of37  x TheEngineerofRecordandResidentEngineershallindependentlypreparealistofall constructioncontractrequirednonͲmaterialssubmittals(SubmittalList). x TheSubmittalListshallbemaintainedbytheResidentEngineerand/orDocumentation Specialist. x TheConstructionObserver(Inspector)shallrefertotheNonͲMaterialsSubmittalList forpendingrequirementsofupͲcomingconstructionactivities. x TheSubmittalListshallbepreparedfollowingbidopeningandpriortoAward. x TheSubmittalListshallbemadeavailableatthePreͲConstructionMeeting. x RefertoSection1.3.16. 1.3.9BidAnalysis x TheProjectManager(AGENCY)shalltabulateallthebidsbybiditemandevaluatethe apparentlowbidforbalanceandotherirregularities.TheEngineerofRecordand ResidentEngineershallreviewforconcurrence. 1.3.10DeterminationofBidResponsivenessandBidderResponsibility x TheProjectManager(AGENCY)shalldeterminebidresponsivenessandbidder responsibility.ThecriteriaforaresponsivebidisperSpec.Sect.1Ͳ02.13.Thecriteria forresponsiblebidderisperSpec.Sect.1Ͳ02.14. 1.3.11PreͲAwardMeeting x TheProjectManager(AGENCY)shallscheduleandpresideoveraPreͲAwardMeeting. x Requiredparticipantsinclude: 9 Engineer(AGENCY) 9 ProjectManager(AGENCY) 9 EngineerofRecord 9 PermitandEnvironmentalComplianceManager 9 ConstructionManager 9 ResidentEngineer 9 ConstructionObserver(Inspector) 9 DocumentationSpecialist 9 Contractor’sProjectManager 9 Contractor’sSiteSuperintendent/Foreman x Agendashallincludethefollowingtopicsataminimum: 9 Timeofconstructioncontractcomplianceletterandresponse 9 APreͲAwardprojectschedule 9 StatutorydeadlineforContractortoreturnsignedconstructioncontractand contractbond 9 Constructionphasing 9 Lumpsumbreakdowns 9 Acompletestatementoftheorigin,composition,andmanufactureofanyorall materialstobeused 9 ROM 9 NonͲMaterialsSubmittalList 9 Publicoutreachrequirements 9 DateofPreͲConstructionMeeting        Page12of37  9 DateforNoticetoProceed 9 Constructionoffices 9 LayͲdownlocations 1.3.12PreparationofConstructionContractDocumentsforExecution x TheProjectManager(AGENCY)shallpreparetheconstructioncontractdocumentsfor executionbytheContractor. 1.3.13Award x TheProjectManager(AGENCY)shallsubmitconstructioncontractdocumentsto WSDOTLocalPrograms,ifrequired,(LAGManual46.2.26)forconcurrencepriorto award. x TheProjectManager(AGENCY)shallprepareamemowiththerecommendationto awardtheconstructioncontractandaddressittotheCityClerkwhowillpreparethe AgendaBillfortheCityCouncilactiontoawardtheconstructioncontract. 1.3.14Execution x TheProjectManager(AGENCY)willdelivertheconformedconstructioncontracttothe Contractorforexecution. x TheContractormustsignandreturntheagreementformandprovideacontractbond withinten(10)daysfromthedatetheContractorisnotifiedofaward. x TheProjectManager(AGENCY)willdeliverthecompleteconstructioncontractand contractbondtotheCityClerkfortheMayor’ssignatureandfullexecution. 1.3.15RecordKeeping x TheCONSULTANTshallfileprojectdocumentationinthebasicfolderstructure providedbytheAGENCY. x Alloriginalhardcopiesoftheconstructiondocumentationshallbekeptandfiledby theDocumentationSpecialistanddeliveredtotheProjectManager(AGENCY)in cardboardfileboxeswithprintedexternaltablesofcontentsuponconstruction contractcompletion. x Electroniccopiesofallconstructiondocumentationshallbekeptandfiledbythe DocumentationSpecialistanddeliveredtotheProjectManager(AGENCY)inAdobe PDFformatona“flashdrive”orotherelectronicstoragedeviceuponconstruction contractcompletion. x TheDocumentationSpecialistshallupdatethestatusofsubmittalsandsubcontractors onadailybasisandmakethemavailabletotheConstructionObserver(Inspector), ResidentEngineerandtheEngineerofRecordat7:00AMthemorningfollowingevery statuschange.Allotherrecordsshallbeupdatedonaweeklybasisandmadeavailable totheAGENCY,theContractor,allmembersoftheCMteamandattheweekly constructionmeetingfollowingthestatuschange. x Uponconstructioncontractcompletion,theDocumentationSpecialistshallprovide theProjectManager(AGENCY)withdocumentationoftheworkperformedonthe constructioncontract.Documentationconsistsoffieldbooks,inspector’srecordof fieldtests,ResidentEngineer’sandInspector’sdiaries,allinvoices,weighbills,truck measurements,quantitytickets,receivingreports,fieldofficeledgers,massdiagrams,        Page13of37  crossͲsections,computerlistings,andworkprofiles.Photographsorvideotapes before,during,andafterconstructioncouldbeuseful,especiallyifcareistakento showanyunusualconditions,equipment,orprocedures.(LAGManual52.8.83.4) x TheDocumentationSpecialistshallberesponsibleforfilingallmeetingminutes. x TheDocumentationSpecialistshallobtainprooffromtheContractorthattheyhave metalltherequirementsforrequiredrecordsandretention(Spec.Sect.1Ͳ07.11(10)B). 1.3.16NonͲMaterialsSubmittalSchedule x TheDocumentationSpecialistshallmaintainaNonͲMaterialsSubmittalList spreadsheetthattracksthestatusanddeliverydeadlinesofNonͲMaterialsubmittals forthepurposeofnotifyingtheContractorandConstructionObserver(Inspector)of pendingrequirementsforupͲcomingconstructionactivities. x TheResidentEngineershallreviewtheNonͲMaterialsSubmittalListspreadsheetatthe weeklyconstructionmeetings. 1.3.17Materials x Allmaterialsmustmeettherequirementsoftheconstructioncontractandbe approvedbytheEngineer(AGENCY)ordesignee,priortouse(Spec.Sect.1Ͳ06.1).In thiscase,theEngineer(AGENCY)designatestheResidentEngineerand/orEngineerof Record. x TheDocumentationSpecialistshallensurethatallContractorinitiatedrequestsfor approvalofmaterialincludeacompletedRequestforApprovalofMaterial(RAM), WSDOTform350Ͳ071(Rev04/2022).Thisincludesapprovalrequestsformaterials listedonthecurrentWSDOTQualifiedProductsList(QPL)orAggregateSource Approval(ASA)database.Thepurposeistoensurethatallmaterialsareassociated withabiditem.AcopyoftherelevantQPLorASAsheetistobeattachedtothe applicableRAM.EachRAMshallbedeliveredcomplete.Assemblieswithseparate RAMssubmittedforindividualcomponentswillbereturnedtotheContractorfor correctiontoincludeallcomponents(e.g.,LuminairesorTrafficSignalPoles,etc.). x Approvalofmaterialdoesnotconstituteacceptanceofthematerialforincorporation intotheWork.AdditionalacceptanceactionsasnotedontheRAM(orattachedQPL orASAsheet)needtobecompletedpriortothematerialbeingincorporatedintothe Work.ThismayincludeobtainingaManufacturer’sCertificateofCompliance(MCC), CertificateofMaterialOrigin(CMO)orotherdocumentationrequiredformaterial acceptance.ItistheresponsibilityoftheConstructionObserver(Inspector)toverify anddocumentfulfillmentoftheseadditionalacceptanceactionsinthefield(Const. Manual9Ͳ1.5).ItistheresponsibilityoftheDocumentationSpecialisttoupdatethe RecordofMaterial(ROM)withtheseadditionalacceptanceactionswhenRAMsare approvedandwhenmaterialisacceptedinthefield.Itistheresponsibilityofthe ResidentEngineertoensuretheseactionsaretakingplaceanduponcompletionofthe Work,completeandendorsetheMaterialsCertification,WSDOTform140Ͳ574(Rev 10/2015),forthePROJECT.TheEngineer(AGENCY)willnotcertifytheMaterial CertificationforthePROJECTifitisnotendorsedbytheResidentEngineer. x TheResidentEngineershallberesponsibleforreviewingContractorsubmitted requestsforapprovalofmaterialforconformancewiththeconstructioncontract.The ResidentEngineershallproviderecommendationsforapproval,correctionorrejection oftheserequeststotheProjectManager(AGENCY)andEngineerofRecordfor        Page14of37  concurrence.Anydeviationfrommaterialspecificationsintheconstructioncontract willnecessitateissuanceofachangeorderapprovedbytheEngineerofRecordand theEngineer(AGENCY). x TheConstructionObserver(Inspector)shallreceiveallmaterialsonsite.Formaterials permanentlyincorporatedintothePROJECT,onlyapprovedmaterialsshallbe acceptedandthesematerialsshallhavetherequiredidentificationintheformof stamps,tags,ticketsorotherdocumentationasapplicable.NonͲapprovedmaterials and/ormaterialsmissingidentificationshallberejectedandeitherquarantinedor removedfromthesiteimmediately.Lowriskmaterialsarenotsubjecttothese requirements(Const.ManualSection9Ͳ1.3CandTable9Ͳ2.) x TheConstructionObserver(Inspector)shallkeepalltriptickets,invoices,weighbills, truckmeasurement,quantityticketsorotherrecordofthequantitiesofallmaterials deliveredforpermanentincorporationintotheproject. x TheConstructionObserver(Inspector)shallcompleteaFieldAcceptance/Verification Report,WSDOTForm350Ͳ130(Rev03/2021),forallmaterialspermanently incorporatedintothePROJECT.TheDocumentationSpecialistshallensurethatthese reportsarefiledinthePROJECTconstructiondocumentation,Materialsfolder,bybid item. x TheDocumentationSpecialistshallmaintainandupdateaMaterialsubmittalstracking spreadsheetthatincludesallmaterialstobepermanentlyincorporatedintothe PROJECT. x ListofMaterialstoTestforacceptance(LAGManualChapter52): 1. StructuralConcrete 9 Slump 9 Air 9 Temp 9 CompressionTesting 9 Aggregate 2. Asphaltintheroadway 9 Density 9 HotMix 9 Aggregate 3. Surfacingunderroadwayandbridgeapproaches 9 Density 9 GradationandSandEquivalent(SE) 4. Basematerialunderroadway,embankments,bridgeapproaches 9 Density 9 GradationandSandEquivalent(SE) 5. StructuralGroutand/orMortar 9 CompressionTesting 6. HighStrengthNuts,BoltsandWashers(Spec.Sect.9Ͳ06.5) 9 Manufacturer’sCertificationofCompliance(MCC) 9 CertificateofMaterialOrigin(CMO) x ListofMaterialstoCertifyforacceptance(LAGManualChapter52): 1. Steel 9 Manufacturer’sCertificateofCompliance(MCC) 9 CertificateofMaterialOrigin(CMO)–FHWAfundedprojectsonly        Page15of37  2. Iron 9 CertificateofMaterialOrigin(CMO)–FHWAfundedprojectsonly 3. LiquidAsphaltProducts 9 Manufacturer’sCertificateofCompliance(MCC) 4. ConstructionGeosynthetics 9 Manufacturer’sCertificateofCompliance(MCC) 5. GuardrailItems 9 CertificateofMaterialOrigin(CMO)forsteelcomponents–FHWAfunded projectsonly 6. BridgeBearingAssembliesthatarenotwelded 9 Manufacturer’sCertificateofCompliance(MCC) 9 CertificateofMaterialOrigin(CMO)–FHWAfundedprojectsonly x ListofMaterialswithVisualInspectionorCatalogCutforacceptance(LAGManual Chapter52): 1. Trafficmarking–paintsandthermoplastics 2. Signs 3. LandscapingorIrrigationItems 4. NonͲStructuralDrainageItems 5. RebarChairsandDobieBlocks 6. TemporaryItems 7. Compost 8. StreetFurniture 9 CertificateofMaterialOrigin(CMO)forsteelcomponents–FHWAfunded projectsonly 9. MonumentCastandCover 9 CertificateofMaterialOrigin(CMO)–FHWAfundedprojectsonly x ListofMaterialsthatrequireFabricationInspectionforacceptance(LAGManual Chapter52): 1. FabricatedorWeldedStructuralSteelItems 9 WSDOTinspectedͲPhotographanddocumentinIDRInspectionStamp/Tag. ACertificateofMaterialOrigin(CMO)isnotrequiredifWSDOTinspecteditem, regardlessoffundingsource. 9 Inspectedbyothers–Documentationandacceptanceforallcomponent materialssubjecttoapplicablerequirementsasstatedelsewhere.ACertificate ofMaterialOrigin(CMO)isonlyrequiredforFHWAfundedprojects. 2. StructuralPrecastConcreteItems 9 WSDOTinspectedͲPhotographanddocumentinIDRInspectionStamp/Tag. ACertificateofMaterialOrigin(CMO)isnotrequiredifWSDOTinspecteditem, regardlessoffundingsource. 9 Inspectedbyothers–Documentationandacceptanceforallcomponent materialssubjecttoapplicablerequirementsasstatedelsewhere.ACertificate ofMaterialOrigin(CMO)isonlyrequiredforFHWAfundedprojects. 3. BridgeBearingAssembliesthatarewelded 9 WSDOTinspectedͲPhotographanddocumentinIDRInspectionStamp/Tag. ACertificateofMaterialOrigin(CMO)isnotrequiredifWSDOTinspecteditem, regardlessoffundingsource.        Page16of37  9 Inspectedbyothers–Documentationandacceptanceforallcomponent materialssubjecttoapplicablerequirementsasstatedelsewhere.ACertificate ofMaterialOrigin(CMO)isonlyrequiredforFHWAfundedprojects. 4. SignBridges 9 WSDOTinspectedͲPhotographanddocumentinIDRInspectionStamp/Tag. ACertificateofMaterialOrigin(CMO)isnotrequiredifWSDOTinspecteditem, regardlessoffundingsource. 9 Inspectedbyothers–Documentationandacceptanceforallcomponent materialssubjecttoapplicablerequirementsasstatedelsewhere.ACertificate ofMaterialOrigin(CMO)isonlyrequiredforFHWAfundedprojects. 5. CantileverSignStructures 9 WSDOTinspectedͲPhotographanddocumentinIDRInspectionStamp/Tag. ACertificateofMaterialOrigin(CMO)isnotrequiredifWSDOTinspecteditem, regardlessoffundingsource. 9 Inspectedbyothers–Documentationandacceptanceforallcomponent materialssubjecttoapplicablerequirementsasstatedelsewhere.ACertificate ofMaterialOrigin(CMO)isonlyrequiredforFHWAfundedprojects. x AcceptanceSamplingandTestingFrequency: Theacceptancesamplingandtestingfrequencyshallfollowtheguidelineslistedin Const.ManualSection9Ͳ3.7,asmaybemodifiedbytheconstructioncontractandthe exceptionslistedinLAGManualAppendix52.107. x SpecificRequirementsforEachMaterial: SpecificrequirementsforeachmaterialshallfollowtheguidelineslistedinConst. ManualSection9Ͳ4,asmaybemodifiedbytheconstructioncontractandthe exceptionslistedinLAGManualAppendix52.107. x QualityAssurance: 1. ForFHWAfundedprojectsonNHS(FedRoute#assigned): 9 FieldandLabTestingPersonnel–Allpersonnelsamplingortestingmaterials ontheprojectsiteoninafieldlaboratoryshallbeWAQTCCertifiedperConst. ManualSection9Ͳ5.3orMethodQualifiedperConst.ManualSection9Ͳ5.4. 9 TestingEquipment–Allfieldandlaboratorytestingequipmentshallbe calibrated/standardized/checkedasrequiredbyAASHTOR18andR61or WSDOTVerificationProcedures.RefertoConst.ManualSection9Ͳ5.5. 9 Laboratory–ThelabmustbequalifiedperConst.ManualSection9Ͳ5.6B.The labmustbereviewedonanannualbasisbyWSDOTQualitySystemsReview TeaminaccordancewithMaterialsManualProcedureQC3.Thelabmusthave anupͲtoͲdateLaboratoryQualitySystemsManualthatmeetsthe requirementsofAASHTOR18.Thelabmusthavedocumentationoftester trainingandcertification/qualificationmeetingtherequirementsofAASHTO R25.Thetestingequipmentmustbelabeledwithstickersshowingthedateof calibration/standardization/checkandallequipmentcalibration/ standardization/checkdocumentationmustmeettherequirementsof AASHTOR18andR61. 9 IndependentAssurance–AGENCYoptionperLAGManualAppendix52.107. AGENCYelectsnottoimplementforthisPROJECT. 2. ForFHWAfundedprojectsnotonNHS(FedRoute#notassigned): 9 FieldandLabTestingPersonnel–Allpersonnelsamplingortestingmaterials ontheprojectsiteoninafieldlaboratoryshallbecompetentandfamiliarwith        Page17of37  applicabletestingprocedures.Iftestingpersonnelarenotspecificallycertified orqualified,theirworkshallbereviewedbyWAQTCCertifiedorMethod Qualifiedpersonnel. 9 TestingEquipment–Allfieldandlaboratorytestingequipmentshallbe calibrated/standardized/checkedasrequiredbyAASHTOR18andR61. 9 Laboratory–ThelabmustbeaccreditedbyAASHTOforAASHTOR18or AmericanAssociationforLaboratoryAccreditation(A2LA)forISO/IEC17025 andcertifiedinthetestmethodsapplicabletothePROJECT. 9 IndependentAssurance–Notapplicable. 3. FornonͲFHWAfundedprojectsonNHS(FedRoute#assigned): 9 FieldandLabTestingPersonnel–Allpersonnelsamplingortestingmaterials ontheprojectsiteoninafieldlaboratoryshallbecompetentandfamiliarwith applicabletestingprocedures.Iftestingpersonnelarenotspecificallycertified orqualified,theirworkshallbereviewedbyWAQTCCertifiedorMethod Qualifiedpersonnel. 9 TestingEquipment–Allfieldandlaboratorytestingequipmentshallbe calibrated/standardized/checkedasrequiredbyAASHTOR18andR61. 9 Laboratory–ThelabmustbeaccreditedbyAASHTOforAASHTOR18or AmericanAssociationforLaboratoryAccreditation(A2LA)forISO/IEC17025 andcertifiedinthetestmethodsapplicabletothePROJECT. 9 IndependentAssurance–Notapplicable. 4. FornonͲFHWAfundedprojectsnotonNHS(FedRoute#notassigned): 9 FieldandLabTestingPersonnel–Allpersonnelsamplingortestingmaterials ontheprojectsiteoninafieldlaboratoryshallbecompetentandfamiliarwith applicabletestingprocedures.Iftestingpersonnelarenotspecificallycertified orqualified,theirworkshallbereviewedbyWAQTCCertifiedorMethod Qualifiedpersonnel. 9 TestingEquipment–Allfieldandlaboratorytestingequipmentshallbe calibrated/standardized/checkedasrequiredbyAASHTOR18andR61. 9 Laboratory–ThelabmustbeaccreditedbyAASHTOforAASHTOR18or AmericanAssociationforLaboratoryAccreditation(A2LA)forISO/IEC17025 andcertifiedinthetestmethodsapplicabletothePROJECT. 9 IndependentAssurance–Notapplicable. x TestResultsandDocumentation: 9 AlltestresultsandassociateddocumentationshallbesubmittedtoCONSULTANT forreview,priortoCONSULTANTsubmittingtoAGENCY. 9 Anindependentreviewoftestresultsandassociateddocumentationshallbe conductedandacknowledgedbyMaterialsTestingLab,priortosubmissionto CONSULTANT. 9 Refertosubtask1.3.37 1.3.18BuyAmerica x TheResidentEngineershallberesponsiblethatallferrousmaterialsmeet“Buy America”requirements(Spec.Sect1Ͳ06). x TheDocumentationSpecialistshallobtainandfileacopyofallCertificationofMaterial Origin(CMO’s)andManufacturer’sCertificateofCompliance(MCC’s)fromthe Contractor,priortothematerialsbeingdeliveredtothesite.AcopyofCMO’sand        Page18of37  associatedMCC’sshallbeincludedwithfirstProgressPaymentinvoicethatincludes thosematerialsforpayment. 1.3.19Subcontractors x AllSubcontractorsmustbeapprovedbytheEngineer(AGENCY)ordesigneebefore performinganyworkonthePROJECT.Inthiscase,theEngineer(AGENCY)designates theResidentEngineerorDocumentationSpecialist. x TheConstructionObserver(Inspector)shalltrackallsubcontractorsonthejobsite.If asubcontractorisnotyetapprovedtobeonthePROJECT,theConstructionObserver (Inspector)shallnotifytheContractortoimmediatelyremovethesubcontractorfrom thejobsite,untilapprovalisgranted.Whenrequiredbytheconstructioncontract,the ConstructionObserver(Inspector)shallobserveandrecordVINnumberson Subcontractorvehicles. x AllSubcontractorsperformingWorkonthePROJECTmustmeettheconditionsset forthinSpec.Sect.1Ͳ08.1. x TheDocumentationSpecialistshallkeepdocumentationforallSubcontractors performingWorkforthePROJECT.TheDocumentationSpecialistshallmaintaina trackingspreadsheetthatdemonstratescompliancewithSpec.Sect.1Ͳ08.1foreach SubcontractorperformingWorkforthePROJECT. x TheContractormustsubmitacompletedRequesttoSubletWork,WSDOTForm421Ͳ 012(REV08/2022),foreachSubcontractorproposedtoworkonthePROJECT.The requestmustbereviewedandapprovedbytheResidentEngineertoensurethatthe proposedSubcontractormeetstherequirementsofWAC296.127.10(Spec.Sect.1Ͳ 08.1). x AllSubcontractorsmusthaveanAGENCYBusinessLicensewhenperformingwork withinthejurisdictionoftheAGENCY. x TheResidentEngineershallverifyanddocumentthatworkperformedbythe Contractor’sownorganizationaccountsforatleast30%oftheAwardedContractprice (Spec.Sect.1Ͳ08.1). x TheResidentEngineershallverifyanddocumentthatlowertiersubcontractorsdonot collectivelyperformWorkthatexceeds25%ofthetotalamountsubcontractedtoa Subcontractor,exceptforfurnishinganddrivingofpiling,orfurnishingandinstalling concretereinforcingorpostͲtensioning(Spec.Sect.1Ͳ08.1). x IftheResidentEngineerand/orConstructionObserver(Inspector)isdissatisfiedwith anypartofthesubcontractedWorktheyaretonotifytheProjectManager(AGENCY) andEngineer(AGENCY).AmeetingmayberequiredtodiscusswithAGENCYstaff.The Engineer(AGENCY)willdecideifremovaliswarrantedandifso,theEngineer(AGENCY) willsendawrittenrequesttotheContractortoremovetheSubcontractor.Upon notification,theDocumentationSpecialistshallupdatethesubcontractortracking spreadsheetandConstructionObserver(Inspector)shallverifyanddocumentthatthe SubcontractorisnolongeronͲsite,performingWorkforthePROJECT. 1.3.20DisadvantagedBusinessEnterprise(DBE)Subcontractors 1.3.21EqualEmploymentOpportunity 1.3.22Training        Page19of37  1.3.23ProgressSchedule x Theprogressscheduletypeshallbeasspecifiedintheconstructioncontract,Spec. Sect.1Ͳ08.3(2). x TheprogressscheduleshallbepreparedbytheContractor. x Apreliminaryprogressscheduleshowingtheorderandtimerequiredforthevarious phasesoftheWorkandofsufficientdetailtodemonstratecompletionofthePROJECT withinthetimeallottedintheconstructioncontract,myberequestedbytheAGENCY, priortoawardoftheconstructioncontract(Spec.Sect.1Ͳ02.15). x TheprogressscheduleshallbereviewedandapprovedorreturnedbytheEngineer (AGENCY)ordesignee,within15calendardaysofreceiptfromtheContractor(Spec. Section1Ͳ08.3(2).Inthiscase,theEngineer(AGENCY)designatestheResident Engineer. x TheEngineer(AGENCY)ordesigneeshallrequireprogressscheduleupdates,asmay berequired,forreviewandapproval(Spec.Sect.1Ͳ08.3(3)).Inthiscase,theEngineer (AGENCY)designatestheResidentEngineer. 1.3.24PreͲConstructionMeeting x TheResidentEngineershallscheduleandpresideoveraPreͲConstruction(PreͲCon) Meeting. x Requiredparticipantsinclude: 9 Engineer(AGENCY) 9 ProjectManager(AGENCY) 9 EngineerofRecord 9 PermitandEnvironmentalComplianceManager 9 ConstructionManager 9 ResidentEngineer 9 ConstructionObserver(Inspector) 9 DocumentationSpecialist 9 PublicOutreachSUBCONSULTANTrepresentative 9 Contractor’sProjectManager 9 Contractor’sSiteSuperintendent/Foreman 9 AGENCYPublicWorksDept.representativesforTrafficSignals,Streets, Stormwater,WastewaterandWater,asapplicable 9 FranchiseUtilitiesrepresentatives,asapplicable 9 WSDOTLocalPrograms,LocalProgramsEngineer,NWRegion 9 WSDOTLocalPrograms,AssistantLocalProgramsEngineerassignedtoAGENCY 9 WSDOTNWRegionInspectorassignedtoinspectprojectsonStateRoutesand/or LimitedAccesslocatedwithinthejurisdictionalboundaryoftheAGENCY x AgendaͲThePreͲConMeetingAgendashallbepreparedbytheResidentEngineerand shallincludeataminimumthoseitemslistedinWSDOTLAGManual,Appendix52.101, asapplicable.RefertoWSDOTConst.Manual,Division1Ͳ05,PreconstructionMeetings, Discussions,fordescriptionsoftopicstodiscussatthePreͲConMeeting. x FirstOrderofWork–RefertoSpec.Sect.1Ͳ08.4.WhenshowninthePlans,thefirst orderofworkshallbetheinstallationofhighvisibilityfencingtodelineateallareasfor protectionorrestoration,asdescribedintheconstructioncontract.Installationofhigh visibilityfencingadjacenttotheroadwayshalloccuraftertheplacementofall necessarysignsandtrafficcontroldevicesinaccordancewith1Ͳ10.1(2).Upon        Page20of37  constructionofthefencing,theContractorshallrequesttheEngineer(AGENCY),or designee,toinspectthefence.Inthiscase,theEngineer(AGENCY),designatesthe ResidentEngineerorConstructionObserver(Inspector).Nootherworkshallbe performedonthesiteuntiltheAGENCYhasacceptedtheinstallationofhighvisibility fencing,asdescribedintheconstructioncontract. x Forms–TheResidentEngineerand/orDocumentationSpecialistshouldprovidethe Contractoradescriptionofallrequiredforms,providingguidanceonwherethe Contractorcanfindeach–www.wsdot.wa.gov/forms/pdfForms.html.Remindthe Contractorthatallformsubmittals,includingthoseofsubcontractors,lowerͲtier subcontractors,andsuppliers,shouldberoutedthroughthePrimeContractorfor submittaltoAGENCY(Const.Manual1Ͳ05). 1.3.25Labor x PrevailinghourlyminimumwageratesforthePROJECTareincludedintheAppendix oftheconstructioncontract. x ForFHWAfundedprojects,theFederal(DavisͲBacon)andStateprevailinghourly minimumwageratesareincludedintheconstructioncontractandthehighestratefor agivenapplicablejobclassificationshallapply.Forallotherprojects,onlytheState prevailinghourlyminimumwageratesapply. x StatementofIntenttoPayPrevailingWages–TheDocumentationSpecialistshall verifyanddocumentthataStatementofIntenttoPayPrevailingWages(Intent)has beenfiledwithandapprovedbytheDept.ofLaborandIndustries(L&I)inthe PrevailingWageIntentsandAffidavitsSystem(PWIA),foreachfirmcoveredunder RCW39.12thatwillorhasprovidedWorkandmaterialsforthePROJECT(Const. Manual1Ͳ07.9(5)).TheAGENCYwillmakenopaymentundertheconstructioncontract untilIntentshavebeenapprovedbyL&I,postedonPWIA,andconfirmedbythe Engineer(AGENCY)ordesignee(Spec.Sect.1Ͳ07.9(5)).Inthiscase,theEngineer (AGENCY)designatestheResidentEngineerorDocumentationSpecialist.The DocumentationSpecialistshallmaintainandupdateanIntentstrackingspreadsheet thatdocumentsthestatus,includingIntentID#,forallfirms,asapplicable. x AffidavitofPrevailingWagesPaid–TheDocumentationSpecialistshallverifyand documentthatanAffidavitofPrevailingWagesPaid(Affidavit)hasbeenfiledwithand approvedbyL&IinthePWIA,foreachfirmcoveredunderRCW39.12thathasprovided WorkandmaterialsforthePROJECT(Const.Manual1Ͳ07.9(5)).TheAGENCYwillnot grantPROJECTcompletion,releaseretainage(asapplicable)orreleasethecontract bonduntilallapprovedAffidavitsfortheContractor,allSubcontractorsandlowertier SubcontractorshavebeenapprovedbyL&I,postedonPWIA,andconfirmedbythe Engineer(AGENCY)ordesignee(Spec.Sect.1Ͳ07.9(5)).Inthiscase,theEngineer (AGENCY)designatestheResidentEngineerorDocumentationSpecialist.Upon PhysicalCompletionofthePROJECT,theDocumentationSpecialistshallcompletea NoticeofCompletionofPublicWorksContract,L&IFormF215Ͳ038Ͳ000(05Ͳ2020or morecurrentREV),includingAffidavitID#,forallfirms,asapplicable.Oncecompleted, theNoticeofCompletionshallbeprovidedtotheProjectManager(AGENCY)for reviewandtobegintheprocesstoformallyaccepttheWorkbyAGENCYlegislative action. x CertifiedPayrolls–TheDocumentationSpecialistshallverifythatcertifiedpayrolls havebeensubmittedtoL&IinthePWIA,foreachfirmcoveredunderRCW39.12that        Page21of37  hasprovidedWorkandmaterialsforthePROJECT(Const.Manual1Ͳ07.9(5)).Certified payrollsarerequiredfromthetimeeachFirmbeginsperformingconstructioncontract WorkuntilthetimetheAffidavitispostedonPWIAoruntiltheContractorhas identifiedtheirlastcertifiedpayrollhasbeensubmitted.Certifiedpayrollsaretobe submittedweeklyonallFHWAfundedprojectsandnolessthanmonthly(witheach weekreported)onallState(orAGENCY)fundedprojects(Spec.Sect.1Ͳ07.9(5)).The DocumentationSpecialistshallmaintainandupdateacertifiedpayrolltracking spreadsheetthatdocumentsthecertifiedpayrollstatusforallfirms,asapplicable.The spreadsheetshallindicatethatallactiveFirmshavebeencheckedforlateormissing certifiedpayrolls.AcurrentcopyofthisspreadsheetshallbeprovidedwithProgress Paymentinvoices,whensubmittedtotheProjectManager(AGENCY)forapproval. CertifiedpayrollsarenottobeprintedorsavedelectronicallyinPROJECTconstruction documentationduetoprivacylaws(Const.Manual1Ͳ07.9(5)). x Interviews–TheConstructionObserver(Inspector)shallconductanddocumentwage rateinterviewswithContractorandSubcontractoremployees,asmayberequiredby PROJECTfundingsource,toverifypaymentofwagesmeetsorexceedsminimum prevailingwagerates(Const.Manual1Ͳ07.9(1)). 1.3.26ProjectLaborList(Spec.Sect.1Ͳ09.6) x ProjectlaborlistsofthechargeratesforallContractorandSubcontractoremployees performingworkonthePROJECTshallbesubmittedbytheContractortotheResident EngineerforreviewandapprovalpriortothecommencementofForceAccountwork. 1.3.27Contractor’sEquipmentRateList(Spec.Sect.1Ͳ09.4and1Ͳ09.6) x EquipmentratelistsforContractorandSubcontractownedequipmentshallbe submittedbytheContractortotheResidentEngineerforreviewandapprovalpriorto thecommencementofForceAccountwork.Thesubmittedequipmentratesshallbe foreverypieceofequipmentthatwillpotentiallybeusedonthejob. 1.3.28ConstructionObserver(Inspector)andDocumentationSpecialistOversight x TheResidentEngineershallmanagetheactivitiesoftheConstructionObserver (Inspector)andDocumentationSpecialistandprovidedirectionandtrainingand necessary.IftheConstructionObserver(Inspector)orDocumentationSpecialistis failingtoperformassignedduties,theResidentEngineershallattempttocorrectthe performance.IftheConstructionObserver(Inspector)orDocumentationSpecialist failstomakecorrectionsinperformance,theyshallbereplaced.Intheeventthe ConstructionObserver(Inspector)isanAGENCYemployee,theConstructionManager mustprepareawrittennoticeofperformancefailureanddeliverittotheProject Manager(AGENCY). x IntheeventanAGENCYemployee,assignedasConstructionObserver(Inspector)to thePROJECT,failstomakecorrectionsinperformance,theProjectManager(AGENCY) willnotifytheEngineer(AGENCY)andactionwillbetakentoremovetheAGENCY employeefromthePROJECT.SuchactionmayresultinaneedfortheCONSULTANTto provideaConstructionObserver(Inspector)forthePROJECT. 1.3.29NoticetoProceed        Page22of37  x TheProjectManager(AGENCY)willissuetheNoticetoProceedtotheContractor, typicallysometimeafterthePreͲConstructionMeetingisheldand,onadate,agreed tobytheContractor. x ThechargingofworkingdayswillbeginthedayaftertheNoticetoProceeddate(Spec. Sect.1Ͳ08.4). 1.3.30Mobilization x Paymentformobilizationwillbemadeinstrictcompliancewiththeconstruction contract.Thenumeratorsforthe5%and10%thresholdcalculationsarethesumsof thevalueofallbiditemandforceaccountworkcompleteduptothecutoffdate excludinganyamountforthebiditem,mobilization.Thedivisorforthe5%and10% thresholdcalculationsisthetotaloriginalconstructioncontractamount.Thebasisfor the10%delayedpaymentlimituntilsubstantialcompletionisthetotaloriginal constructioncontractamount. 1.3.31WeeklyConstructionMeetings x TobepresidedoverbytheResidentEngineer. x TobeheldintheCONSULTANT’sorContractor’sconstructionofficewiththeabilityto haveparticipantsattendvirtually.ThesemeetingsmaybeheldvirtuallyviaMicrosoft Teams,Zoom,GoToMeeting,orothersoftwareplatformaccessibletoallparticipants, ifagreedtobyAGENCY,CONSULTANTandContractor. x Requiredattendees: 9 ConstructionManager 9 ResidentEngineer 9 DocumentationSpecialist 9 ConstructionObserver(Inspector) 9 PublicOutreachSubͲconsultant 9 ProjectManager(AGENCY) 9 Engineer(AGENCY) 9 EngineerofRecord 9 PermitandEnvironmentalComplianceManager 9 ContractorRepresentatives x Agendatoincludethefollowing: 1. Safety 9 Contractor’sreport 9 ResidentEngineer’sreport 9 ConstructionObserver’s(Inspector’s)report. 2. Reviewmeetingminutesfrompreviousweeklymeeting. 3. Weeklystatementofworkingdays. 4. ScheduleProgress 9 Contractor’sweeklylookͲaheadschedule 9 UpcomingpreͲconstructionmeetingdates 9 Criticalcompletiondates 9 Contractor’splanformeetingcriticalcompletiondates 5. ResidentEngineer’sreport 6. ConstructionObserver’s(Inspector’s)report 7. Environmentalcompliancereport        Page23of37  8. Publicoutreachreport 9. Submittals 9 ChangestotheROM 9 Materialstrackingspreadsheetreview 9 NonͲmaterialstrackingspreadsheetreview 9 TheDocumentationSpecialistshallreviewandsupplyupdatedcopiesofthe materialsandnonͲmaterialstrackingspreadsheetateveryweekly constructionmeeting. 10. Certifiedpayrolls 9 TheDocumentationSpecialistshallreviewandsupplyupdatedcopiesofthe CertifiedPayrollstrackingspreadsheetsateveryweeklyconstructionmeeting. 11. RFI’s 9 Status 9 TheDocumentationSpecialistshallreviewandsupplyupdatedcopiesofthe RFItrackingspreadsheetsateveryweeklyconstructionmeeting. 12. SerialLetters 9 Status 9 TheDocumentationSpecialistshallreviewandsupplyupdatedcopiesofthe SerialLettertrackingspreadsheetateveryweeklyconstructionmeeting. 13. ChangeOrders 9 Status 9 TheDocumentationSpecialistshallreviewandsupplyupdatedcopiesofthe ChangeOrdertrackingspreadsheetateveryconstructionmeeting. 14. Training(ifapplicable) 9 Contractor’sstatus 15. Subcontractor(s) 9 DBEstatus(ifapplicable) 9 Writtenapprovals 9 Request(s)toSublet 9 Intentstopayprevailingwages 9 Businesslicenses 9 TheDocumentationSpecialistshallreviewandsupplyupdatedcopiesofthe Subcontractortrackingspreadsheet(s)ateveryweeklyconstructionmeeting. 1.3.32Safety x TheContractorisrequiredtoprovideasafeworkplaceandobligatedtocomplywith allfederalsafetyandhealthstandards,codes,rules,andregulationsthatmaybe applicabletotheconstructioncontractwork(Spec.Sect.1Ͳ07.1). x TheResidentEngineershallobtaintheWISHAmanuals,particularlySafetyStandards forConstructionWork(WAC296Ͳ155),GeneralSafetyandHealthStandards(WAC296Ͳ 24),andGeneralOccupationalHealthStandards(WAC296Ͳ62),andshallreviewthem withtheConstructionObserver(Inspector)toensurereasonablefamiliaritytothe extentthattheycanrecognizeimportantrequirements(Const.Manual1Ͳ07). x TheResidentEngineerandConstructionObserver(Inspector)shallreviewthe constructioncontractplansandspecificationstoidentifythoseaspectsofthework meritingspecialattentionfromthestandpointofpotentiallydangeroustypesofwork andhazardelimination(Const.Manual1Ͳ07).        Page24of37  x TheResidentEngineershallcompleteOSHAForm301foreachCONSULTANT employeeinjuredwhileperformingworkunderthisCONTRACTontheprojectsite. x Vehicularandpedestrianaccidentsthatoccurwithintheprojectlimitsthatare observedbyConstructionObserver(Inspector)shallbereportedto911.Construction Observer(Inspector)shallmakenoteoftheincident(e.g.date,time,location,etc.)in diaryand/orIDRalongwithanyresultantdamagedonetoAGENCYownedproperty. 1.3.33MeetingMinutes x TheDocumentationSpecialistshallprepareandkeepallmeetingminutesforpreͲ construction,weeklyconstruction,andallothermeetingsheldwiththeContractor.A draftcopyofthemeetingminutesshallbesentviaeͲmailtoallparticipantsforreview andcomment.Commentsaretobereturnedwithintwo(2)businessdays.Corrections aretobemadetothemeetingminutesasnecessarywiththefinalmeetingminutesto befiledandeͲmailedtoparticipantswithinanadditionaltwo(2)businessdaysorat thenextweeklyconstructionmeeting. 1.3.34WeeklyStatementsofWorkingDays x TheResidentEngineershallproduceandprovideweeklystatementsofworkingdays totheAGENCYandContractorattheweeklyconstructionmeetings.Intheeventa weeklystatementofworkingdaysisnotprovided,theweeklyconstructionmeeting withbeinterruptedanddelayeduntilitisavailable.Theexpensesassociatedwithsuch adelay,ifany,shallbebornebytheCONSULTANT. x Theweeklystatementshallbeonaformthatcontainsthesameinformationasshown onWSDOTform422Ͳ022(Rev12/91)includedinLAGManual,Appendix52.105.Itshall detailthenumberofworkable/unworkabledayschargedtoaproject,thereasonaday ischargedasunworkable,dailyweathercodes,thecurrentstateofconstruction contractdays,andasummaryoftheweek’sconstructionactivities(Const.Manual, GEN1Ͳ00.7(1),#5). 1.3.35Contractor’sWeeklyLookͲAheadSchedule x TheweeklylookͲaheadscheduleshallbeforthetwoͲweekperiodbeginningtheday followingthedateoftheweeklyconstructionmeeting.TheweeklylookͲahead schedulemustbedeliveredtotheResidentEngineerthreeworkingdayspriortothe weeklyconstructionmeeting(Spec.Sect.1Ͳ08.3(2)D).Intheeventitisnotsodelivered, theconstructionmeetingmaybedelayedbytheResidentEngineeruntilsubmitted andreviewedandtheworkmaybesuspendedfortheperiodofthemeetingdelay (Spec.Sect.1Ͳ08.6,itemno.2).Theperiodofworkstoppagewillbecountedasworking days(Spec.Sect.1Ͳ08.6). x TheResidentEngineerandConstructionObserver(Inspector)shallreviewtheplans, specifications,specialprovisionsandbiditemsforworkplannedfortheupͲcoming workperiod. 1.3.36ConformityWithandDeviationsFromPlansandStakes x ConstructionStaking–ItistheresponsibilityoftheContractortoaccuratelyset constructionstakingandtoconstructiontheprojectinconformancewiththeplansand        Page25of37  specifications.ItistheresponsibilityoftheConstructionObserver(Inspector)and ResidentEngineertobefamiliarwiththeplansandspecifications. x PreconstructionMeeting(s)–TheResidentEngineershallconductpreͲconstruction meeting(s)forapplicableactivitiesspecifiedintheconstructioncontract. x PROWAG–TheConstructionObserver(Inspector)shalldocumentPROWAG complianceonallwheelchairrampsandsignalconstruction,whenincludedinthe constructioncontract,usingWSDOTADAMeasurementFormswithinstructions. x DrainageandSewerStructures–TheResidentEngineerandConstructionObserver (Inspector)shallbepresentattheconstructionoftheadjustmentofringsandframes. Bothshallinspectallcompletedcatchbasinsandmanholesimmediatelyfollowingfinal adjustmentandrequirereconstructionofthosefacilitiesthatdonotmeetthe requirementsoftheconstructioncontract. x Raisedintersectiongutters–TheConstructionObserver(Inspector)andEngineerof Recordshallbepresentduringtheformingandpouringofraisedintersectiongutters. 1.3.37Testing x TheConstructionManagerisresponsibleforensuringthattheselectedMaterials TestingLaboratoryprovidestherequiredservicesincompliancewithsubtask1.3.17. x TheConstructionObserver(Inspector)orResidentEngineershallcontactandschedule theMaterialsTestingLaboratoryforservices,asrequiredbytheconstructioncontract orthisCONTRACTScopeofWork. x TheResidentEngineershallreviewallsubmittedtestreportsandinvestigateany anomalies,discrepanciesand/ordeviationsfromtheapplicablestandards,whenthe testresultsarenotincompliancewiththerequirementsoftheconstructioncontract orthisCONTRACTScopeofWork. x TheDocumentationSpecialistshallensurethatthesubmittedtestreportsarefiledin thePROJECTconstructiondocumentation,Materialsfolder,bybiditem. x UtilitiestestingtobeperformedbyPublicWorksDepartment(PWD),Maintenance Division,Water,SurfaceWaterandWastewaterSectionsasrequiredperthe constructioncontract.ContactsforPWDpersonnelshallbeprovidedtothe CONSULTANTbytheAGENCY.TheConstructionObserver(Inspector)shallcontactand scheduleutilitiestestingwithapplicablePWDpersonnel. x TrafficsignalcabinettestingtobeperformedbyPublicWorksDepartment(PWD), TransportationDivision,MaintenanceSection,asrequiredpertheconstruction contract.ContactsforPWDpersonnelshallbeprovidedtotheCONSULTANTbythe AGENCY.TheConstructionObserver(Inspector)shallcontactandscheduletraffic signalcabinettestingwithapplicablePWDpersonnel. 1.3.38PermanentMonuments x TheResidentEngineerortheConstructionObserver(Inspector)shallreporttothe EngineerofRecordandProjectManager(AGENCY)allpermanentmonumentsfound intheconstructionzone,notshownontheplans.Wheneverasurveymonument needstoberemovedordestroyed,theapplicationrequiredbyWAC332Ͳ120Ͳ050shall besubmittedtotheWashingtonStateDepartmentofNaturalResources(DNR).Itshall becompleted,signedandsealedbytheContractor’slandsurveyororengineer.        Page26of37  x AllapplicationsmustbecompletedonformsprovidedbytheDNRandfollow instructionsprovidedbyDNR.CompletedapplicationsshallbefiledatDNRperWAC 332Ͳ120Ͳ070. x Forallmonumentsaresetorreset,RCW58.09.040requiresthatthemonumentbe filesonaMonumentationMapwiththeCountyEngineerinthecountyinwhichthe cornerexistsandtheoriginalsenttoDNRfortheirrecords. 1.3.39CorrectionNotices x Deviations–WhentheConstructionObserver(Inspector)observestheContractor’s workdeviatingfromtheconstructioncontract(plansand/orspecifications),the ConstructionObserver(Inspector)shallimmediatelyinformthepersonperformingthe unapprovedwork. x NoticeͲTheoralnoticeshallbefolloweddirectlywithawrittencorrectionnoticefrom theResidentEngineerusinganAGENCYapprovedformanddeliveredtothe Contractor’sonͲsiteforemanorsuperintendent. x TheContractorwillnotbepaidforunapprovedworkanditmustberemovedand replacedunlesstheAGENCYandContractoragreetoexecuteachangeorderforan acceptabledeviation.Anadjustmentincostmayberequired. 1.3.40Environmental x Contractorcompliancewithpermitsandenvironmentalregulationsshallbethe primaryresponsibilityoftheContractorandenforcementshallbetheprimary responsibilityofthePermitandEnvironmentalComplianceManager.TheConstruction Observer(Inspector)shallreportallviolationsobservedtothePermitand EnvironmentalComplianceManager,ResidentEngineerandProjectManager (AGENCY). 1.3.41WorkSuspension x TheResidentEngineermayissueaworksuspensionorderwhenthereisoverwhelming evidenceofContractordisregardforanimmediatethreattoLifeandSafety(Spec.Sect. 1Ͳ07.1andConst.Manual1Ͳ07).Thestepsareasfollows: 1. ThefirstactionistheConstructionObserver(Inspector)givesoralnotificationto theforemanoftheconstructioncrewinvolvedandphonenotificationtothelocal WISHAofficeandtheProjectManager(AGENCY)iftheproblemisnotcorrected immediately.IftheProjectManager(AGENCY)determinesthatimmediateaction isrequiredtheymaydirecttheConstructionObserver(Inspector)toimmediately issueawrittenworksuspensionorder. 2. ThesecondactionisoralandwrittennotificationtotheContractor’sProject ManagerandtheforemanorsuperintendentandthelocalWISHAoffice. 3. Thethirdaction,iftheContractorrefusestoaddressthesafetyviolationandno WISHAofficerisavailable,theEngineer(AGENCY)mayissueawrittenwork suspensionorder. x TheResidentEngineerwithinputfromthePermitandEnvironmentalCompliance Managermaysuspendworkinthevicinityofarchaeologicalorhistoricalobjects discovery.        Page27of37  x TheResidentEngineershallsuspendallworkintheareaofandadjacenttothe discoveryofhumanskeletalremains(Spec.Sect.1Ͳ07.16(4)A). x TheResidentEngineermaysuspendworkintheareaofautilityconflictuntilthe solutionoftheconflicthasbeendeterminedandaFieldDirectivehasbeenissued. x AllotherWorkSuspensionOrdersshallbedocumentedonanAGENCYapprovedform andmustcontain,ataminimum,thefollowing: 1. Identificationoftheconstructioncontractworkbeingperformed. 2. AdescriptionofthereasonorallegedinfractionincludingWISHA/OSHAruleif applicable. 3. Location. 4. Time. 5. ThenameofthepersonworkingfortheContractor,responsibleforthealleged infraction. 6. Photographsand/orvideoshowingtheconditionorallegedinfraction. 1.3.42Photographs x TheConstructionObserver(Inspector)shalltakephotographsofallmaterialsandtheir identificationmarkingsortagsupondelivery,allchanges,andadequatephotographs ofconstructiontocreateacompletephotographicrecordoftheprojectconstruction. Allphotographsshallbedateandtimestamped,givenareferencenumberanda recordkeptofthelocationsofallphotographs(Const.Manual10Ͳ3.14).AGENCY prefers,ataminimum,thatdigitalphotographsand/orvideosbesavedandorganized bydate. x Whenonsite,AGENCYpersonnelmaytakedigitalphotographsand/orvideosof constructionactivities.AnyAGENCYdigitalphotographsand/orvideostakenwillbe savedandorganizedbydateinAGENCYprojectfiles. 1.3.43Diary x TheCONSULTANT(ResidentEngineerorConstructionObserver(Inspector)withinput fromDocumentationSpecialist)shallkeepaprojectdiaryasperConst.Manual10Ͳ 3.6A.Theprojectdiaryistorecordallmattersofimportancewhicharenotcoveredby otherroutinereportsormaycontainarecordofroutinemattersifthecircumstances areunusual,conferenceswiththeContractorortheContractor’sfieldrepresentative, agreementsmade,specialnotesregardingequipmentororganization,labor conditions,weatherorothercausesfordelaysifofanyconsequence,andanyother mattersthatmighthaveabearingonthecompletionoftheproject.Itservesasa collectionpointformanyoftheproject’spertinentfactsarrangedinanychronological order.Itmayshowhowquestionswereanswered,howproblemsweresolved, progressofthework,andunusualconditionspertainingtoworkingdayscharged.It canprovidedataforanalysisofbothclaimsandrequestsforextensionsofconstruction contracttime. x TheResidentEngineerand/orConstructionObserver(Inspector)shallverifyand documentthattheContractoriskeepingaDailyDiaryasrequiredpertheconstruction contract,Spec.Sect.1Ͳ05.17. 1.3.44FieldNotebooks        Page28of37  x FieldnotebooksshallbecompletedandmaintainedbytheConstructionObserver (Inspector)(Const.Manual10Ͳ3.12). 1.3.45InspectorDailyReports(IDR’s) x TheConstructionObserver(Inspector)shallcompleteInspectorDailyReports(IDR’s) foreverydayworkedbytheContractor.TheIDR’sshallbecompletedincompliance withConst.Manual10Ͳ3.6BanddeliveredtotheDocumentationSpecialist,Resident EngineerandProjectManager(AGENCY)inAdobePDFformatatthecompletionof eachday’swork. x TheIDR’sshallbemadeonWSDOTforms422Ͳ004(07/2019),422Ͳ004A(rev10/2019) and/or422Ͳ004B(rev10/2019),asapplicable. x TheResidentEngineershallreviewallIDR’spriortosendingtoProjectManager (AGENCY). 1.3.46PayNotes(FieldNotes) x TheConstructionObserver(Inspector)shallmeasureandcompleterecordsof quantitiesofallthebiditemsconstructedeachdayusingWSDOTforms422Ͳ635(rev 3/2008),422Ͳ636(rev9/1996),422Ͳ637(rev3/2008),asapplicable. x TheConstructionObserver(Inspector)shallpresentthecompletedPayNotestothe Contractorthefollowingmorningforreviewandsignatureandimmediatelyforward totheDocumentationSpecialistandResidentEngineer. x TheResidentEngineershallreviewallpaynotes. x TheDocumentationSpecialistshallprepareandcompletePayNoterecordsonPay Notesummaryspreadsheetsforeachpayperiod. x AcopyofthePayNotesforagivenpayperiodaretobeprovidedwiththeProgress PaymentinvoicewhenitissenttotheProjectManager(AGENCY)forreviewand approvalforpayment. 1.3.47RedLineMarkups(AsͲBuiltPlans) x TheConstructionObserver(Inspector)shallkeepanindependentrecordofallchanges fromtheplansinadairyandinredinkonafullͲsizesetoftheconstructionplansor withredlinesonadigitalcopyoftheconstructionplansusingBluebeamorAdobe.The redlinemarkupsaretobeclearlylabeled“ASͲBUILT”onthesheetsand/orelectronic filename. x Allcorrections,repairs,revisions,andadditionaldetailsnecessarytodepictthework asitwasconstructedshallbeshownontheredlinemarkups(asͲbuiltplans),whether consideredthepracticeofengineeringornotandwhetherconsideredachangetothe constructioncontractornot. x Theredlinemarkups(asͲbuiltplans)shallbecurrentwithentriesmadethedatethe constructionchangesweremade. x ChangesmadepursuanttoaChangeOrdershallbeidentifiedontheplanswiththe ChangeOrdernumber. x Photographsofthechangesshallbetakenandreferencedontheredlinemarkups(asͲ builtplans)byreferencenumber. x Theredlinemarkups(asͲbuiltplans)willbereviewedaminimumofoncepermonth bytheResidentEngineer.        Page29of37  x Atthecompletionofconstructionactivities,theredͲlinemarkups(asͲbuiltplans)are tobedeliveredtotheAGENCY.TheAGENCYwillprovidetheredͲlinemarkups(asͲbuilt plans)totheEngineerofRecordforthegenerationoffinalRecordDrawings. 1.3.48RequestsforInformation(RFI’s) x Contractorrequestsforinformation(RFI’s)shallbeansweredinwritingbytheResident Engineer. x IftheRFIisforinformationmissingfromtheplansorspecifications,itshallbe forwardedtotheEngineerofRecordforaresponse. x TheDocumentationSpecialistshallmaintainandupdateaRFItrackingspreadsheet containingallRFI’sandresponses. 1.3.49Training x WhentheconstructioncontractincludesabiditemforTraining,theDocumentation Specialistshallmonitorthepaymentamountofthatbiditemforcompliance. x TheResidentEngineershallmonitorContractor’scomplianceandnotifyProject Manager(AGENCY)whenContractorisnotincompliance. 1.3.50SerialLetters x Seriallettersshallbeusedtotracktimesensitivecommunicationsthatrequire responses,suchasnotices,claims,protests,etc. x TheConstructionManagershallconsultwiththeResidentEngineerandprepare responsestoallserialletters.PriortosendingtotheContractor,allresponsesshallbe reviewedbytheProjectManager(AGENCY),Engineer(AGENCY),andAGENCY’s Attorney(ifnecessary). x TheDocumentationSpecialistshallmaintainandupdateseriallettertracking spreadsheetforallprotests,disputes,claims,requestsforadditionaltime,andallother timesensitivecorrespondencebetweentheAGENCYandContractor. 1.3.51ProgressPaymentForms x Followingawardoftheconstructioncontract,theProjectManager(AGENCY)shall enterandlockthebiditemsandunitpricesontheAGENCY’sProgressPaymentform andforwardtotheResidentEngineerandDocumentationSpecialistforusein preparingprogresspayments. x Followingexecutionofachangeorder,theProjectManager(AGENCY)shallinputand lockthechangeorderitemsandestimatesontheAGENCY’sProgressPaymentform andforwardtotheResidentEngineerandDocumentationSpecialistforusein preparingprogresspayments. x Alltheformulacolumnsshallbelocked. 1.3.52ForceAccount(Spec.Sect.1Ͳ09.6) x TheConstructionObserver(Inspector)shalltrackforceaccountworkonAGENCY approvedforms.Theformsshallbecompletedbytheendofeachdayforceaccount workwasperformed.TheConstructionObserver(Inspector)shallsignandobtainthe        Page30of37  signatureoftheContractor’srepresentativeonallcompletedforceaccounttracking formsbeforetheendofthefollowingday. x TheConstructionObserver(Inspector)shallforwardallcompletedandsignedforce accountformstotheResidentEngineer,DocumentationSpecialistforreview.Once reviewed,acopyistobesenttotheProjectManager(AGENCY). 1.3.53ProgressPayments(Spec.Sect.1Ͳ09.9) x ProgresspaymentinvoicesshallbepreparedandsignedbytheDocumentation SpecialistorResidentEngineeronformsapprovedbytheAGENCY.Allbiditem quantitiesenteredintoaprogresspaymentinvoiceshallbebasedonthepaynotes generatedforthatpayperiod. x AllquantitiesinputbyCONSULTANTwillbefromthePayNoteSummaryspreadsheet. TheResidentEngineershallcheckmeasurementandpaymentprovisionsfor completedbiditemstoensurethatallmeasurementandpaymentconditionshave beenmet. x Theestimatetocompleteforeachbiditemlistedontheprogresspaymentinvoice shallbebasedontheactualestimatedquantitytocompleteeachbiditemandnota formula.TheseestimatesaretobeprovidedbytheConstructionObserver(Inspector) andreviewedbytheResidentEngineer. x CompletedprogresspaymentinvoicesshallbereviewedandsignedbytheProject Manager(AGENCY)priortosubmittaltotheContractorforsignature. x TheEngineer(AGENCY)willreview,sign,andsubmitthesignedprogresspayment invoicestoAGENCY’sFinanceDepartmentforpayment.PaymenttotheContractor mustbemadewithin30daysfromthedatetheAGENCYreceivestheProgress PaymentinvoicesignedbytheContractor. 1.3.54MaterialsOnHand(MOH)(Spec.Sect.1Ͳ09.8) x Paymentformaterialsonhandwillbemadeinstrictcompliancewiththeconstruction contractspecifications. 1.3.55FieldDirectives(Spec.Sect.1Ͳ04.4) x Writtenfielddirectivesshallbeusedtoenforcecorrectionnoticesorinitiatechange ordersandwillbeissuedbytheResidentEngineerorConstructionObserver (Inspector)onAGENCYapprovedforms. x Writtenfielddirectivesforcorrectionnoticesshallincludeadescriptionofrequired workandasignaturefromtheResidentEngineerorConstructionObserver(Inspector). x Writtenfielddirectivesforchangesshallincludeadescriptionofrequiredwork,an approximateestimateoftheworkandsignaturesfromtheResidentEngineeror ConstructionObserver(Inspector)andContractor’srepresentative. 1.3.56ChangeOrders x ChangeordersshallbepreparedbytheResidentEngineeronAGENCYapprovedforms, andincompliancewithSpec.Sect.1Ͳ04.4. x ChangeordersshallbereviewedandsignedbytheEngineerofRecord,Project Manager(AGENCY),Engineer(AGENCY),andotherAGENCYofficialsasmaybe requiredbyAGENCYPoliciesandProcedures.        Page31of37  x UponapprovalandissuancebytheEngineer(AGENCY),thechangeordershallbegiven totheContractorforendorsement.IftheContractorfailstoendorseandreturnthe changeorder,requestanextensionoftimeforendorsementorrespondsin accordancewithSpec.Sect.1Ͳ04.4within14daysofdeliverytotheContractor,the changeordermaybeissuedunilaterallybytheAGENCY. x Changeordersshallincludeonlyforceaccountwork,biditemwork,orlumpsumwork. Usinganycombinationoftheaboveinasinglechangeorderisdiscouraged. x Preparationofchangeordersshallbeginimmediatelyfollowingissuanceoffield directivesorthedecisionismadeforaplannedchange.Inthecaseofaplanned change,theAGENCY’sAttorneymustmakethedeterminationthatthechangeisnota newproject.TheResidentEngineershallprepareallchangeordersasfollows: 1. Completeadescriptionofchange.Thisshallbeadetailedexplanationofthe specificchangesbeingmadetothebiditemsand/orquantitiesinthescheduleof prices,specialprovisionsections,standardplansheets,and/orengineeringplan sheetsincludedintheconstructioncontract. 2. Prepareacostestimate,roundingthetotalamountuptothenearestlevelthat coincideswiththelevelofconfidenceintheestimate.Theestimateinthechange orderresultsinanincreaseordecreaseinconstructioncontractamountwhenthe changeorderisissued.Itdoesnotnecessarilyequatetotheamountactuallypaid asthatwilldependupontheactualworkperformed.Attheendoftheconstruction contract,aquantityreconciliationchangeorderwillbeissuedthatwillresolveall overrunsandunderruns. 3. ObtainachangeorderquotationorestimatefromtheContractor.Theprimary purposeforobtainingthisinformationistoverifythecostestimateandadjustthe changeorderestimateasnecessary.However,shouldtheContractorfailto providetherequestedinformationinatimelymanner,thechangeordershouldbe finalized,approvedandsenttotheContractorforendorsement. 4. Establishforceaccountestimate,biditem,ornegotiatedlumpsumamountforthe equitableadjustment.Forceaccountchangeordersorpreferable. 5. Updatelaborratelistandequipmentratelistifnecessary. 6. Completeareasonforthechange.Thisshallbeadescriptionoftheissue(s)being resolved,underlyingcause(s),ifknown,andjustificationforthework. 7. Executethechangeorder. x Achangeorderhasfixedunitpricesandestimatedbiditemquantities,fixedasalump sum,oranopenestimateinthecaseofforceaccount.Inanycaseitmustbeexecuted immediatelyinordertopaytheContractorforthework.Forceaccountrecordsare similartopaynotesinthattheyserveasthedocumentationforprogresspayment invoices. x MinorChangesshallnotbeused.Theconstructioncontractdoesnotincludethebid item“MinorChanges”. x EquitableAdjustmentincludesthecostofthelabor,equipment,materials,biditems, ifany,andthecostsofnonͲmainofficeextendedoverhead,ifany(Spec.Sect.1Ͳ09.4). x FullyexecutedchangeordersshallbefiledbytheDocumentationSpecialistinthe PROJECTdocumentation,changemanagementfolder. x TheDocumentationSpecialistshallmaintainandupdateaChangeOrdertracking spreadsheetthatshallincludeallFieldDirectivesandChangeOrders. 1.3.57Protests        Page32of37  x TheprocedurefortheContractortofileaprotestissetforthinSpec.Sect.1Ͳ04.5. x TheprocedurefortheContractortofileaclaimissetforthinSpec.Sect.1Ͳ09.11(2). x TheResidentEngineershallproposeresolutionofprotests,disputesandclaims.The proposedresolutionsshallbereviewedandapprovedbytheConstructionManager andtheProjectManager(AGENCY). x ThefinaldeterminationandissuanceoftheresponsetotheContractorshallbemade bytheEngineer(AGENCY). x TheDocumentationSpecialistshalltrackallprotests,disputesandclaimsonaserial lettertrackingspreadsheet. 1.3.58Notices x ThemethodforservingandreceivingnoticesissetforthinSpec.Sect.1Ͳ05.15.Notices fromtheContractoraretobesenttotheProjectManager(AGENCY).Noticestothe ContractorshallbepreparedbytheResidentEngineerandissuedbytheProject Manager(AGENCY). 1.3.59PublicWorksDepartmentNotification x TheConstructionObserver(Inspector)shallberesponsiblefornotifyingPublicWorks DepartmentemployeeswhenthefollowingworkisscheduledintheContractor’s weeklylookͲaheadschedule. 9 Water–Mainshutoff/turnon,pressuretesting,disinfection,puritytesting, connectionstolivemains. 9 SanitarySewer–Pipeinspectionvideo,pressuretesting,manholeinspection. 9 SurfaceWater–Pipeinspectionvideo,pressuretesting,manholeandcatchbasin inspection. 9 StreetMaint.–Curb/gutterinspection,sidewalkinspection,pavementinspection. 9 TrafficSignalShop–Signalcontrollercabinettestingandinspection,powercabinet inspection,vehicledetectioncamerainspection,point/tilt/zoom(PTZ)camera inspection,luminaireinspection. 1.3.60PublicOutreach x ManageSUBCONSULTANTprovidingpublicoutreachservices.TheConstruction ManagerisresponsibleforensuringthattheSUBCONSULTANTcomplieswiththe requirementsofTaskS2. x TheResidentEngineershallreviewpublicoutreachmaterialssubmittedforreviewby SUBCONSULTANTperTaskS2,priortodeliverytoProjectManager(AGENCY)for publicationbyAGENCY. x TheDocumentationSpecialistshallensurethatthepublishedpublicoutreach materialsarefiledinthePROJECTconstructiondocumentation. 1.4CONTROLLINGORDEROFCONSTRUCTIONCONTRACTDOCUMENTS(Spec.Sect.1Ͳ04.2) 1. Addenda 2. ProposalForm 3. SpecialProvisions 4. ContractPlans 5. StandardSpecifications        Page33of37  6. ContractingAgency’sStandardPlansorDetails(ifany) 7. WSDOTStandardPlansforRoad,Bridge,andMunicipalConstruction 1.5CMCONSTRUCTIONOFFICE x ConstructionOfficeͲTheCONSUTLANT’sconstructionofficeshallbeprovidedby agreementbetweentheContractor,theCONSULTANT,and/ortheAGENCY. x ConstructionOfficeEquipment–Equipmentshallbeprovidedbyagreement.Inthe eventthereisadelayinpower,cable,orphoneconnectionsorequipmentdeficiency ofanykind,itshallbetheresponsibilityoftheCONSULTANTtotemporarilyprovide suchconnectionsand/orequipmentnecessarytoperformthedutiesofthe CONSULTANT.TheAGENCYwillcompensatetheCONSULTANTforsuchtemporary provisionofconnectionsand/orequipmentrequiredtobeprovidedbyothers. x WeeklyConstructionMeetingsͲMeetingswillbeheldintheCONSULTANT’sor Contractor’sconstructionofficewiththeabilityforparticipantstoattendvirtually. ThesemeetingsmaybeheldvirtuallyviaMicrosoftTeams,Zoom,GoToMeeting,or othersoftwareplatformaccessibletoallparticipants,ifagreedtobyAGENCY, CONSULTANTandContractor. x CMCONTRACTScopeofWorkͲAhardcopyofthisCONTRACTScopeofWorkshallbe alwayskeptandavailableintheCONSULTANT’sconstructionoffice. x PlansandSpecificationsͲAhardcopyoftheconstructioncontractCAGͲ22Ͳ062, Volumes1and2,shallbealwayskeptandavailableintheCONSULTANT’sconstruction office. x ChangeTrackingͲTheConstructionObserver(Inspector)shalltrackandrecordall changestothedesignplansonaseparateredͲlinemarkupsetofdrawings.TheredͲ linemarkupsetofdrawingsmayconsistofahardcopyofthedesignplansoradigital copyofdesignplans,compatiblewithAdobeand/orBluebeam.Changesshallbe recordedinredthedayoforthedayfollowingthechange.TheredͲlinemarkupsetof drawingsshallbereviewedbytheResidentEngineeraminimumofonceamonth. x PermitsͲHardcopiesofallissuedprojectpermitsshallbealwayskeptandavailablein theCONSULTANT’sconstructionoffice. x ProgressScheduleͲAhardcopyofthecurrentProgressSchedulefortheentireproject shallbealwayskeptandavailableintheCONSULTANT’sconstructionoffice.The ResidentEngineershalltracktheconstructionprogresswithayellowhighlighterpen. TheconstructionprogresstrackingshallbebasedontheProgressPayments(Pay Notes)andbehighlightedontheProgressScheduleassoonasavailable. x PostingNotices–TheResidentEngineershallverifyanddocumentthattheContractor postsnoticesasrequiredbySpec.Sect1Ͳ07.9(2).Noticesandpostersshallbeplaced inareasonthejobsitethatareaccessibleforemployeestoread.IftheContractor doesnothaveaconstructionofficeonͲsite,thentheContractormaypostthenotices attheircorporateofficeandprovideeachandeveryemployeeworkingontheproject withcopiesoftherequirednotices. TASKS1–PUBLICOUTREACHSERVICES ThefollowingitemsaretobeperformedbyStepherson&AssociatesCommunicationsunderthis task.  Assumption(s)        Page34of37  ThebudgetshowninExhibitE1isforConstructionPhase1–Preliminaryactivitiesandproject startup. S2.1GENERAL x ImplementpublicoutreachforthePROJECTwithinputfromtheAGENCYandoversight fromCONSULTANT. x Coordinationandmeetingswithand/orwithoutAGENCYandCONSULTANT. x Attendweeklyconstructionmeetingsandprovideacopyoftheupdatedweekly contacts. S2.1.1ObjectivesforPublicOutreach 1. ToinformthePublicofthepurposeofthePROJECT. 9 PurposeͲThepurposeofthePROJECTistoperformpaintingandseismicretrofit workontheBridgeWayBridge(BridgeNo.:RentonͲ42). 9 BridgeOwnershipandMaintenanceHistory–TheBronsonWayBridgewas constructedin1939.Sincethattime,until2018,thebridgewasownedand maintainedbytheWashingtonStateDepartmentofTransportation(WSDOT).On January2,2018,aTurnbackAgreementwasexecutedbetweenRentonand WSDOT.Pertheagreement,BronsonWayN,S2ndStreet,S3rdStreetandMill AvenueSarenolongerpartofStateRoute(SR)900andarenowthesole responsibilityofRentontomaintain.Inadditiontothesestreets,ownershipand maintenanceresponsibilitiesfortheBronsonWayBridgeweretransferredto Renton.ThebridgewaslastpaintedbyWSDOTin1999.Overthelifeofthebridge, ithasbeenrepaintedona20Ͳyearcycle.AccordingtoWSDOTrecords,thisbridge hasnotreceivedaseismicretrofitsinceitwasbuilt.TheWashingtonState legislaturegranted$3milliontorepaintthebridgeandperformaseismicretrofit. 9 Painting–ThePROJECTwillremoveandreplacetheexistingpaintsystemonthe bridge.Thepaintsystemprotectsthemainspansteelgirdersfromcorrosion. Failureofthepaintsystemallowscorrosiontooccurtosteelmembers.Corrosion resultsinsectionlossinthesteel.Sectionlossinthesteelresultsinreducedload carryingcapacityofthebridge.Replacingthepaintsystemprotectsthesteel membersandthuspreservestheloadcarryingcapacityofthemainspansteel girders. 9 SeismicRetrofit–ThePROJECTwillremoveandreplacetheexistingrocker bearingsandfixedbearings.Rockerbearingsareknowntoperformpoorlyduring significantseismicevents.Aseismicanalysiswasdevelopedtoidentifyseismically vulnerableareasofthebridge.Themostcosteffectiveseismicretrofitoptionwas determined.Namely,replacementoftheexistingrockerbearingsandfixed bearingswithnewelastomericbearingpadsandassociatedconcretebearing blocks. 9 OtherRepairs–Theprojectwillreplacetheasphaltwearingcourseonthebridge deckandtheexistingbridgeexpansionjoints.Theprojectwillrepairdamaged concretecurbsonthebridgedeck. 2. ToinformthePublicofthevehicleandpedestriantrafficimpactsanddetourroutes duringafullclosureofthebridgeand/orlaneclosuresacrossthebridge. 9 TheconstructioncontractanticipatedthreemainelementsofWork:(1)cleaning andpainting;(2)seismicretrofit;(3)bridgedeck.Theanticipatedsequenceof        Page35of37  theseelementswas1,2,3.However,thecontractorisresponsiblefordetermining asequencethatcompletestheWorkwithintheTimeforCompletionspecifiedin Spec.Sect.1Ͳ08.5,withtherestrictionsspecifiedinSpec.Sect.1Ͳ07.23(1)forlane closuresandSpec.Sect.1Ͳ07.23(4)forafullbridgeclosure. 9 Closureoftheoutsidetravellanesandadjacentsidewalksacrossthebridgeis anticipatedforbridgepaintingactivitiesandallowedforintheconstruction contract. 9 Afullclosureofthebridge,24hours/day,isanticipatedforseismicretrofitand bridgedeckwork.Theconstructioncontractallowsforasinglefullclosureperiod of28consecutivecalendardays. 9 TheContractorhastentativelyproposedtochangethesinglefullclosureperiod intotwoseparateperiods.ThishasnotbeenapprovedbytheAGENCY.However, thisdemonstratesthatthesequenceofworkand/ordurationofconstruction activitiesissubjecttochange. 9 OncetheContractor’sProgressScheduleisofficiallysubmittedtotheAGENCYfor reviewandtheProgressScheduleisapproved,itwillprovidesometimeframesfor thelaneclosureperiodsandfullclosureperiod.Thisinformationistobeprovided tothePublicbymeansofpostingitonaPROJECTwebpage. 9 TheContractoristoprovideaweeklylookͲaheadscheduleforatwoͲweekperiod beginningthedayfollowingthedateoftheweeklyconstructionmeeting.These scheduleupdatesaretobeprovidedtothePublicbymeansofpostingitona PROJECTwebpage. 3. ToinformthePublicofthewaysandmeanstocommunicateconcernstothe ConstructionTeamregardingconstructionactivities. 9 AProjectInformationWebSitewitheͲmailaddressandphonenumber. 9 AdedicatedeͲmailaddresspostedonwebpage. 9 Adedicatedphonenumberpostedonwebpage. S2.1.2PublicOutreachPlan x DevelopaplanforprovidinginformationtothePublicaboutthePROJECT. x Identifystakeholdersandstrategiesforeffectivelygettinginformationouttothem.A listofstakeholdersandsuggestedmethodsforpublicoutreacharelistedbelow. 9 Businessownersintheimmediatevicinityofthebridge(accessduringclosures)– inpersonvisitstoprovideinformationfliersandaddressquestions. 9 CityofRentonParksDept.(LibertyParkparking)–eͲmailwithProgressSchedule attachedandsummaryoffullclosuredates. 9 CityofRentonPoliceDept.(PatrolDistrict21)–eͲmailwithProgressSchedule attachedandsummaryoffullclosuredates. 9 Downtownresidents–prepareprojectinformationpostcardandprovideto RentonCommunicationsformailing. 9 Generalpublic–preparemediareleaseandprovidetoRentonCommunications forrelease. 9 NorthRentonCommunity(trafficinvicinity)–attendcommunitymeetingtogive shortpresentation(ifrequested),provideprojectinformationfliersandaddress questions. 9 KingCountyLibrarySystem(downtownlibraryparking)–eͲmailwithProgress Scheduleattachedandsummaryoffullclosuredates.        Page36of37  9 KingCountyMetro(busroutes)–eͲmailwithProgressScheduleattachedand summaryoffullclosuredates. 9 RentonChamberofCommerce(impactstobusinesses)–eͲmailwithproject informationflierandsummaryoffullclosuredates. 9 RentonFarmersMarket(everyTuesday3PMto7PM,June7toSept27)–if constructionstartsbeforeSept.27,provideinformationfliers. 9 RentonRegionalFireAuthority(FireStation11response)–eͲmailwithProgress Scheduleattachedandsummaryoffullclosuredates. 9 RentonSchoolDistrict(schoolbusroutes)–eͲmailwithProgressSchedule attachedandsummaryoffullclosuredates. 9 RepublicServices(solidwastepickup)–contactdispatchtodiscussfullclosure datesandplanfortruckaccesstoNRiversideDriveforsolidwastepickup. 9 UnitedStatesPostalService(postalroutes)–contactpostmastertodiscussfull closuredatesandplanforaccesstoNRiversideDriveformaildelivery. 9 WashingtonStateDepartmentofTransportation(WSDOT)ͲeͲmailwithproject informationflierandsummaryoffullclosuredates. x DevelopmentofPublicOutreachMaterials 9 ProjectInformationFlier–Briefsummaryaboutproject,anticipatedfullclosure dates,website,eͲmailandphonenumber.IncludeADAInformationandTitleVI Notice,providedbyProjectManager(AGENCY).Themailershallbereviewedby theResidentEngineerpriortodeliverytoProjectManager(AGENCY)for publicationbyAGENCY. 9 ProjectInformationMailer–Projectname,anticipatedfullclosuredates,website, eͲmailandphonenumber.IncludeADAInformationandTitleVINotice,provided byProjectManager(AGENCY).ThemailershallbereviewedbytheResident EngineerpriortodeliverytoProjectManager(AGENCY)forpublicationby AGENCY. 9 ProjectInformationMediaReleaseͲBriefsummaryaboutproject,anticipatedfull closuredates,website,eͲmailandphonenumber.Themediareleaseshallbe reviewedbytheResidentEngineerpriortodeliverytoProjectManager(AGENCY) forpublicationbyAGENCY. 9 ProjectInformationWebSite–Projectinfo,FAQ,ProgressSchedule,weeklylookͲ aheadschedule,anticipatedfullclosuredates,eͲmail,phonenumber.Thewebsite shallbereviewedbytheResidentEngineerandProjectManager(AGENCY)prior togoingliveforthefirsttimetothePublic.Updatestothewebsitecanoccur withoutadditionalreview. 9 EͲmailUpdates–UpdatedProjectinfoasapplicable.TheeͲmailshallbereviewed bytheResidentEngineerpriortodistribution. x RespondingtoPublicInquiries 9 RespondtoprojectquestionsreceivedviaeͲmailorphonefromthepublic. 9 WhendifficultorhighlytechnicalquestionsareaskedbythePublicthathaveno obviousanswer,sendthequestionstotheResidentEngineerandProjectManager (AGENCY)foraresponseand/oraddressthequestionsintheweeklyconstruction meetings. 9 Documentallcontactsmadeincludingthename,contactinformation,and descriptionofthesubstanceofthecontact.Maintainaseparatefileforany commitmentsmade. 9 Generateweeklycontactreportfordiscussionatweeklyconstructionmeetings.        Page37of37  ADDITIONALSERVICES TheAGENCYwillrequireadditionalservicesoftheCONSULTANTforfutureconstructionphasesof thisproject.SectionBsummarizesthefutureconstructionphasesanddescribestheworkanticipated foreach.  TheCONTRACTScopeofWorkforadditionalserviceswillbedeterminedbasedonanticipatedor unanticipatedprojectneedsorotherconsiderationsatthesolediscretionoftheAGENCY.Thiswork mayincludeitemsidentifiedinthecurrenttaskauthorizationsaswellotheritems,whichmay include,butarenotnecessarilylimitedtothefollowing:  x AdditionalConstructionManagementServices x AdditionalInspectionServices x AdditionalDocumentationServices x AdditionalMaterialsTestingServices x AdditionalPublicOutreachServices x OtherservicesnotspecificallyreferencedthisCONTRACTScopeofWork.  TheseserviceswillbeauthorizedunderfuturesupplementalagreementstothisCONTRACT.The CONSULTANTshallnotproceedwiththeworkuntiltheAGENCYhasauthorizedtheworkandissued anoticetoproceed.         CONTRACT:CAGͲ22Ͳ255 PROJECT:BRONSONWAYBRIDGEͲSEISMICRETROFITANDPAINTING PRIMECONSULTANT:TRANTECHENGINEERING,LLC DIRECT(RAW)LABOR(DL): Classification DL HOURS TOTAL Principal $106.65 x 0 = $0 ConstructionManager $94.66 x 10 = $947 ResidentEngineer $94.66 x 34 = $3,218 Inspector $71.90 x 20 = $1,438 DocumentationSpecialist $53.92 x 96 = $5,176 Admin $47.93 x 2 = $96 DLSubtotal=162 $10,875 INDIRECTCOSTRATE(ICR) DLxICRof 130.57% x $10,875 =$14,200 FEE(PROFIT) DLxFEE 30.00% x $10,875 =$3,263 DL+ICR+FEE=$28,338 DIRECTNONͲSALARYCOSTS(DNSC) Mileage 1000 x $0.625 = $625 MaterialsTesting = $1,500 SUBTOTAL =$2,125 TOTALFORPRIME = $30,463 TOTALFORPRIME(ROUNDED)=$30,500 SUBCONSULANTS PublicOutreach = $4,400 TOTALFORSUBCONSULTANTS = $4,400 TOTALFORSUBCONSULTANTS(ROUNDED)=$4,400 TOTAL=$34,900 EXHIBITD PRIMECONSULTANTCOSTCOMPUTATIONSSUMMARY NEGOTIATEDHOURLYRATE Page1of4       CONTRACT:CAGͲ22Ͳ255 PROJECT:BRONSONWAYBRIDGEͲSEISMICRETROFITANDPAINTING PRIMECONSULTANT:TRANTECHENGINEERING,LLC "Doc. "Inspector" Specialist" Principal Const Resident Const.Sen. Office Admin2/3 Manager Engineer Inspector Engineer $106.65 $94.66 $94.66 $71.90 $53.92 $47.93 TASK1ͲCONSTRUCTIONMANAGEMENTSERVICES ConstructionPhase1ͲPrelimactivitiesandstartup 0 10 34 20 96 2 $10,875 Total 0 10 34 20 96 2 $10,875 IndirectCostRate(ICR) ICR=DLxICR% ICR%=130.57%ICR=$14,200 Fee(Profit) FEE=DLxFEE% FEE%=30.00%FEE=$3,263 DirectNonͲSalaryCost(DNSC) Mileage=1000 Rate=$0.625 DNSC=$625 MaterialsTesting=$1,500.00 MaterialsTesting=$1,500 TotalDNSC=$2,125 Task1Total=$30,463 Task1Total(Rounded)=$30,500 TotalHours=0 10342096 2 TotalMileage=1000 TotalDL=$10,875 TotalICR=$14,200 TotalFEE=$3,263 TotalDNSC=$2,125 TOTAL=$30,463 TOTAL(ROUNDED)=$30,500 DirectLabor(DL) EXHIBITD PRIMECONSULTANTͲCOSTESTIMATEDETAIL Task Description Total Page2of4       CONTRACT:CAGͲ22Ͳ255 PROJECT:BRONSONWAYBRIDGEͲSEISMICRETROFITANDPAINTING PRIMECONSULTANT:TRANTECHENGINEERING,LLC DirectLaborOverhead Fee AllInclusive Rate 130.57% 30% HourlyRate NTE NTE NTE NTE Principal $106.65 $139.25 $32.00 $277.90 ConstructionManager $94.66 $123.60 $28.40 $246.66 ResidentEngineer $94.66 $123.60 $28.40 $246.66 ConstructionSeniorInspector $71.90 $93.88 $21.57 $187.35 OfficeEngineer $53.92 $70.40 $16.18 $140.50 Administrative2/3 $47.93 $62.58 $14.38 $124.89 EXHIBITD PRIMECONSULTANTͲACTUALSNOTTOEXCEED(ANTE)TABLE JobClassifications Page3of4       July 22, 2022 Tran Tech Engineering, LLC 12011 NE 1st street, Suite 305 Bellevue, WA 98005 Subject: Acceptance FYE 2021 ICR Risk Assessment Review Dear Kash Nikzad: Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2021 ICR of 130.57% of direct labor. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates@wsdot.wa.gov. Regards; ERIK K. JONSON Contract Services Manager EKJ:ah Page 4 of 4 Exhibit D       CONTRACT:CAGͲ22Ͳ255 PROJECT:BRONSONWAYBRIDGEͲSEISMICRETROFITANDPAINTING SUBCONSULTANT:STEPHERSONANDASSOCIATESCOMMUNICATIONS,INC. Principal Senior Senior Assoc. Assoc. Assoc. Project Project Graphics Assoc.2 Assoc.1321AdminCoord $85.00 $85.00 $85.00 $70.00 $70.00 $55.00 $65.00 $55.00 $60.00 TASKS2ͲPUBLICOUTREACHSERVICES ConstructionPhase1ͲPrelimactivitiesandstartup 007000446$1,435 Total 007000446$1,435 IndirectCostRate(ICR) ICR=DLxICR% ICR%=166.91%ICR=$2,395 Fee(Profit) FEE=DLxFEE% FEE%=30.00%FEE=$431 DirectNonͲSalaryCost(DNSC) Mileage=200 Rate=$0.625 DNSC=$125 TotalDNSC=$125 TaskS2Total=$4,386 TaskS2Total(Rounded)=$4,400 TotalHours=007000446 TotalMileage=200 TotalDL=$1,435 TotalICR=$2,395 TotalFEE=$431 TotalDNSC=$125 TOTAL=$4,386 TOTAL(ROUNDED)=$4,400 EXHIBITE1 SUBCONSULTANTͲCOSTESTIMATEDETAIL Task Description DirectLabor(DL) Total Page1of3       CONTRACT:CAGͲ22Ͳ255 PROJECT:BRONSONWAYBRIDGEͲSEISMICRETROFITANDPAINTING SUBCONSULTANT:STEPHERSONANDASSOCIATESCOMMUNICATIONS,INC. DirectLaborOverhead Fee AllInclusive Rate 166.91% 30% HourlyRate NTE NTE NTE NTE Principal $85.00 $141.87 $25.50 $252.37 SeniorAssociate2 $85.00 $141.87 $25.50 $252.37 SeniorAssociate1 $85.00 $141.87 $25.50 $252.37 Associate3 $70.00 $116.84 $21.00 $207.84 Associate2 $70.00 $116.84 $21.00 $207.84 Associate1 $55.00 $91.80 $16.50 $163.30 ProjectAdministrator $65.00 $108.49 $19.50 $192.99 ProjectCoordinator $55.00 $91.80 $16.50 $163.30 GraphicsandCreative $60.00 $100.15 $18.00 $178.15 EXHIBITE1 PRIMECONSULTANTͲACTUALSNOTTOEXCEED(ANTE)TABLE JobClassifications Page2of3       August 23, 2022 Stepherson & Associates Communications 234 9th Avenue North Seattle, WA 98109 Subject: Acceptance FYE 2021 ICR Risk Assessment Review Dear Josh Stepherson: Assessment review and the economic hardship approved by our WSDOT Audit Office of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2021 ICR of 166.91%. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates@wsdot.wa.gov. Regards; ERIK K. JONSON Contract Services Manager EKJ:mya Page 3 of 3 Exhibit E1