HomeMy WebLinkAboutAdden 11DOT Form 140-063
Revised 09/2005
Supplemental Agreement
Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Mayor Armondo Pavone Date
Jason A. Seth, City Clerk
CAG-15-089, Adden #11-22
Attest:
9/29/2022
City of Renton
City of Renton Page 1 of 6 KPG Psomas Inc
Rainier Ave S – S 3rd St to NW 3rd Pl
Supplement 11 August 2022
EXHIBIT 11
MODIFIES EXHIBIT A OF THE ORIGINAL AGREEMENT AND EXHIBIT 10 OF SUPPLEMENT 9
SCOPE OF WORK
SUPPLEMENT 11
AGENCY: CITY OF RENTON
CONSULTANT: KPG Psomas Inc
CONTRACT: CAG-15-089
PROJECT: RAINIER AVE S - S 3rd St to NW 3rd Pl
A. PROJECT DESCRIPTION
The City of Renton (“AGENCY”) is planning to continue infrastructure improvements to the
Rainier Ave S corridor with a new Phase 4. The approximate project limits of the new phase are
between S 3rd St and NW 3rd Pl. Similar to Phase 3, this new phase includes infrastructure
improvements for enhanced transit mobility, traffic safety and pedestrian safety. The goals of
Phase 4 are to enhance traffic flow, improve safety, eliminate sub-standard conditions and
provide an enhanced pedestrian environment. Plans, Specifications, Estimates, and the ROW
Certification Package will be reviewed by WSDOT in April 2022; a necessary step for obligating
construction funds such that the project can advertise for construction later this year.
B. PURPOSE
KPG Psomas Inc (“CONSULTANT”) is requesting a budget increase to cover labor costs associated
with additional Project Management, Team Coordination, Project Meetings, and Administrative
duties spanning over an additional 17 months past the assumed completion of Supplement 3
(Final Design Phase 4) which was March 26th, 2021. The reasons for the extended contract
duration include, but are not limited to: extensive franchise/private utility design revisions and
associated coordination efforts; a complicated right of way acquisition effort requiring changes
to the design, legal descriptions, and exhibits; private property design revisions resulting from
the right of way negotiation process, preparing for and submitting plans/estimates for the
Transportation Improvement Board (TIB) grant cycle, updating the specifications from the 2018
WSDOT Standard Specifications to the 2022 WSDOT Standard Specifications, combining Phase
4A/4B design plans and estimates into one plan set and engineers estimate.
The primary goal of the CONSULTANT and project team was to ensure that the project received
the Right of Way Certification from WSDOT and the necessary approvals from WSDOT Local
Programs to advertise the project within WSDOT’s desired funding obligation schedule. As of
August 16, 2022 the project received news from WSDOT Local Programs that the Right of Way is
Certified and the final approvals from WSDOT to advertise the project are a couple of weeks away
which has allowed for a refined budget analysis supporting this amendment request. Specific
tasks considered to be additional scope items are the following:
City of Renton Page 2 of 6 KPG Psomas Inc
Rainier Ave S – S 3rd St to NW 3rd Pl
Supplement 11 August 2022
· Project Management, Team Coordination, Project Meetings (Agency, Utilities,
Subconsultants), and Administrative Services - Extending 17 months beyond the assumed
completion date of the final design contract scheduled for March 26th, 2021.
· Right of Way Survey Support Services – Right of Way Fee, Permanent Easement, and
Temporary Easement changes were made to the legals, exhibits, and right of way plans
for parcels 3, 4, 5, 7, 14, 15, 25, 26, and 51 during the negotiation process.
· Franchise/Private Utilities – Franchise/private utilities requested design changes
requiring plan sheet changes, revisions to the quantities/estimates, and associated
permanent easements to the 90%/100% PS&E Submittals. Estimated completion of Task
40 (utility re-design and coordination) was scheduled to be in advance of the 90%
submittal in November 2020. Utility design coordination efforts and design revisions
continued until March of 2022.
· Combining the Phase 4A/4B into one PS&E Submittal – Additional grants funds were
acquired by the AGENCY allowing Phases 4A/4B to be combined into one complete
project. This required the CONSULTANT to combine the CAD files, Plans, Quantities, and
Estimates into one submittal to support the grant efforts and the ultimate decision to
construct both phases 4A/4B together.
· Private Property Design/Frontage Changes - Resulting from the right of way negotiation
process, the following analysis and design revisions were made to the plans to
accommodate property owner requests:
a. Parcel 8 – added two 20’ wide driveways, Autoturn analysis for delivery trucks,
adjusted curb heights, and added curbing around signage
b. Parcel 22 – provided water system design and estimating services for future
hydrant assembly
c. Parcel 23 – added two 15’ wide driveways, new drainage structures, regraded
sidewalk and frontage, relocated illumination in conflict with new driveways
· Water System Updates to the Plans, Specifications, and Standard Details – The AGENCY
elected to make changes to the water plans, details, standard details, and special
provisions during the 100% submittal and before the project advertised for construction.
Additionally, Water Bypass System sheets were added to the plan set.
· WSDOT Standard Specification Update – WSDOT released the 2022 WSDOT Standard
Specifications requiring that the special provisions and amendments to the Standard
Specifications be updated from the previously submitted specification package that was
based on the 2018 WSDOT Standard Specifications.
· Bidding Support Services – the AGENCY has requested that the CONSULTANT provide
Engineering Support Services during Bidding.
City of Renton Page 3 of 6 KPG Psomas Inc
Rainier Ave S – S 3rd St to NW 3rd Pl
Supplement 11 August 2022
C. ASSUMPTIONS
All assumptions are listed below, at the beginning of each task.
D. DELIVERABLES
All deliverables to be prepared and produced by the CONSULTANT, as part of this SCOPE, are
identified at the end of each task listed below.
E. SCOPE
TASK 42 – PROJECT MANAGEMENT FOR SUPPLEMENT 11
The following items are to be performed by the CONSULTANT, under this task.
Assumptions for Task 42:
· The budget shown in Exhibit D (Task 42) captures the seventeen (17) additional months
of project management, meetings with the AGENCY and coordination with the project
stakeholders.
Provide project management of CONSULTANT services, coordination with the AGENCY, project
team, project stakeholders, monthly progress reports and invoicing from the project’s
completion date outlined in Supplement 3 estimated as March, 2021 to present day of August,
2022. This effort will include the following elements:
42.1 Administration, Coordination and Supervision
· Supervision of CONSULTANT personnel and activities to ensure compliance with contract
scope and schedule and proper charging of time against the contract.
42.2 Invoicing
· Preparation of monthly invoices with progress reports that include the following:
Spreadsheet summary of budget, expenses to date, expenses for work period,
estimate to complete and estimate at completion, for each task.
Summary of work accomplished for the work period.
Summary of outstanding issues to be resolved by the AGENCY.
Backup detail that includes the name, direct salary rate and hours charged by date,
for each individual charging time to this contract, for the work period.
Backup detail of all direct non-salary costs included in the invoice for the work period.
43.3 Project Meetings
· Meetings with AGENCY staff and project stakeholders is estimated at 30 additional
meetings.
City of Renton Page 4 of 6 KPG Psomas Inc
Rainier Ave S – S 3rd St to NW 3rd Pl
Supplement 11 August 2022
DELIVERABLES
Monthly invoices with progress reports – Delivered to the AGENCY monthly.
TASK 43 – RIGHT OF WAY SURVEY SUPPORT
The following items are to be performed by the CONSULTANT, under this task.
This task covers the effort required to support the right of way acquisition processes. During
ROW negotiations, changes to the right of way plans, legal descriptions, and exhibits were
required on Parcels 3, 4, 5, 7, 14, 15, 25, 26, and 51.
43.1 The CONSULTANT shall provide revisions to 9 legal descriptions and exhibits. These ROW
documents will be stamped and signed by a licensed surveyor.
43.2 The CONSULTANT shall revise the ROW Plans that show the changes to the acquisition
areas for Parcels 3, 4, 5, 7, 14, 15, 25, 26, and 51. The ROW plans will be stamped and
signed by a licensed surveyor.
DELIVERABLES
· Stamped Legal Descriptions and Exhibits (9) – Delivered to the AGENCY in PDF format
· Update ROW Plans (WSDOT Format) – Delivered to the AGENCY in PDF format
TASK 44 – FRANCHISE/PRIVATE UTILITY DESIGN AND COORDINATION
The following items are to be performed by the CONSULTANT, under this task.
This task covers the coordination efforts and changes to the 90%/100% PS&E requested by the
franchise/private utilities requiring plan sheet, quantities, and estimate revisions spanning over
a 15-month period.
44.1 This Task includes the additional design and coordination efforts required to
accommodate multiple design changes by private/franchise utilities that include but are
not limited to vault type/size/locations, conduit quantities/sizes, joint utility trench
sizing/sections, and joint utility trench alignments. The CONSULTANT will revise the
90%/100% plans, estimates, quantities, and special provisions to address the design
revisions received from the private/franchise utilities.
DELIVERABLES
· Updated 90%/100% Design Plans, Quantities, Estimates – Delivered to the AGENCY in
PDF format
City of Renton Page 5 of 6 KPG Psomas Inc
Rainier Ave S – S 3rd St to NW 3rd Pl
Supplement 11 August 2022
TASK 45 – PLAN, SPECIFICATION, AND ESTIMATE REVISIONS
The following items are to be performed by the CONSULTANT, under this task.
The CONSULTANT shall revise the 90%/100% Plans, Specifications and Estimates for review and
approval by the AGENCY. A summary of the revisions is the following:
45.1 Private Property Design/Frontage Changes -
Parcel 8 – add two 20’ wide driveways, conducted Autoturn analysis for delivery
trucks, adjusted curb heights along Rainier Avenue to accommodate cross slope
grades, added concrete curbing around property owner signage
Parcel 22 – add an 8” lateral waterline from the main and capped at the ROW line,
estimated costs and provided quantities for these improvements
Parcel 23 – add two 15’ wide driveways, two new concrete inlets to be connected
to the storm main, add concrete valley curb for storm flows, regraded sidewalk,
driveway, and building frontage, relocated two luminaires in conflict with new
driveways
45.2 Water System Updates to the Plans, Specifications, and Standard Details – Updates to
23 Water/Water Bypass System Plan Sheets, City Standard Details, and Special Provisions
were made during the 100% PS&E. Water quantities and estimates were updated to
support these design changes.
45.3 WSDOT Standard Specification Update – The 2018 Specifications and Amendments were
updated from the 2018 WSDOT Standard Specifications to the 2022 WSDOT Standard
Specifications required by WSDOT Local Programs.
45.4 Phase 4A/4B combined into one PS&E Submittal – CAD files, Plans, Quantities, and
Estimates were combined into one submittal to support the grant efforts and the ultimate
decision to construct both phases 4A/4B together. This required the CONSULTANT to
combine all the electronic files that included the CAD files, Plans, Quantities, and
Estimates.
DELIVERABLES:
· Updated (combined) 90% Plans, Specification, and Estimates – Delivered to the
AGENCY in PDF format
· Updated (combined) 100% Plans, Specification, and Estimates – Delivered to the
AGENCY in PDF format
.
City of Renton Page 6 of 6 KPG Psomas Inc
Rainier Ave S – S 3rd St to NW 3rd Pl
Supplement 11 August 2022
TASK 46 – BIDDING PHASE SERVICES
46.1 The CONSULTANT will assist the AGENCY with the preparation of addenda and answer
questions during the bidding process.
DELIVERABLES
· Preparation of Addenda and Provide Answers to Design Questions – Addenda delivered
to the AGENCY in Word format (5 assumed)
EXHIBIT D
HOUR AND FEE ESTIMATE
Project:City of Renton
Rainier Avenue S - S 3rd St to NW 3rd Pl - Supplement 11
August, 2022
Total Fee
Engineer Project Survey Project Sr Proj Engr Proj Engr/Dsn Engr Sr CAD
Task Manager Manager Manager Surveyor Surveyor Tech Sr Admin Direct Overhead Profit Effective multiplier
82.73$ 82.73$ 82.73$ 54.06$ 64.91$ 54.06$ 43.57$ 45.34$ 43.00$ Hours Labor Cost 173.37% 30% 3.0337
TASK 42 – PROJECT MANAGEMENT FOR SUPPLEMENT 11
42.1 Administration, Coordination and Supervision (17 Months) 0 24 0 0 12 0 0 0 0 36 2,764 4,793 829 $8,386
42.2 Monthly invoicing 0 17 0 0 0 0 0 0 17 34 2,137 3,706 641 $6,484
42.3 Project Meetings (30 Meetings)0 30 8 16 24 16 24 8 0 126 7,840 13,592 2,352 $23,784
0 71 8 16 36 16 24 8 17 196 12,742 22,090 3,823 $38,655
TASK 43 – RIGHT OF WAY SURVEY SUPPORT
43.1 Legals and Exhibits (9)0 1 9 18 1 18 0 0 0 47 2,838 4,921 852 $8,611
43.2 ROW Plan Updates 0 1 8 16 4 32 0 16 0 77 4,325 7,497 1,297 $13,119
0 2 17 34 5 50 0 16 0 124 7,163 12,418 2,149 $21,730
TASK 44 – FRANCHISE/PRIVATE UTILITY DESIGN AND COORDINATION
44.1 Utility Plan, Quantities, and Estimate Revisions 0 24 0 0 120 40 64 0 0 248 14,726 25,530 4,418 $44,673
0 24 0 0 120 40 64 0 0 248 14,726 25,530 4,418 $44,673
TASK 45 – PLAN, SPECIFICATION, AND ESTIMATE REVISIONS
45.1 Private Property Design/Frontage Changes 0 8 0 0 52 32 68 0 0 160 8,730 15,135 2,619 $26,484
45.2 Water System Updates 0 8 0 0 48 88 0 30 0 174 9,895 17,155 2,969 $30,018
45.3 WSDOT Specification Updates 0 16 0 0 40 16 0 0 0 72 4,785 8,296 1,436 $14,516
45.4 Combine Phase 4A/4B 0 0 0 0 48 48 40 88 0 224 11,443 19,839 3,433 $34,715
0 32 0 0 188 184 108 118 0 630 34,853 60,425 10,456 $105,734
TASK 46 – BIDDING PHASE SERVICES
46.1 Bid Support Services 0 8 0 0 30 12 12 0 0 62 3,781 6,555 1,134 $11,470
0 8 0 0 30 12 12 0 0 62 3,781 6,555 1,134 $11,470
0 137 25 50 379 302 208 142 17 1260 $73,264 $127,018 $21,979 $222,261
Task Total
SUPPLEMENT 11 - TOTAL HOURS AND TOTAL ESTIMATED FEE
Labor Hour Estimate
Description
Task Total
Task Total
Task Total
Task Total
City of Renton
Rainier Avenue S-S3rd St to NW 3rd Pl
Supplement 11
Page 1 of 1 KPG Psomas Inc
August 2022