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Home My WebLink About12 C21000291 Project Close Out1 Jake Drake From:Patrick Decaro <PDecaro@Rentonwa.gov> Sent:Tuesday, October 11, 2022 3:22 PM To:Nathan Janders; Jake Drake; Paul Reeves Cc:Yannick Mets Subject:RE: C21000291 Mitchell Short Plat - Project Closeout Just an FYI the plans have come back from the maintenance shop and there were no deficiencies. My inspection is completed. PATRICK DECARO | Construction Engineering Inspector City of Renton | CED | Development Engineering Division 1055 S Grady Way | 6th Floor | Renton, WA 98057 Virtual Permit Center | Online Applications and Inspections (425) 207-6013 | pdecaro@rentonwa.gov From: Nathan Janders <NJanders@Rentonwa.gov> Sent: Tuesday, September 20, 2022 2:19 PM To: Jake Drake <jdrake@thebluelinegroup.com>; Paul Reeves <paul@trailsidehomes.com> Cc: Yannick Mets <ymets@thebluelinegroup.com>; Patrick Decaro <PDecaro@Rentonwa.gov> Subject: RE: C21000291 Mitchell Short Plat - Project Closeout Jake, Thank you for sending the BQWS. In review there are several corrections that need to be made; I have made the changes (as seen in the attached “REDLINES…” file) and created the bill of sale (attached “L_Bill of Sale…” file). If you are accepting of the corrections made please have the attached bill of sale signed, notarized and returned to me. Please also confirm the bond quantity worksheet changes are acceptable (note receipt of a signed bill of sale will be considered acceptance of the changes). The bill of sale gets recorded by the City, attached is an invoice for the recording fee. The maintenance bond amount has been determined, see item 7 below. The civil close out log has been updated accordingly. Note black font indicates an open item, red font indicates my comments/notes and green font indicates completion of an item. 1. Complete all utility, drainage, paving, grading, lighting, landscaping and street improvements for the projects, including offsite and onsite improvements, as required. a. Record drawings are required prior to punch list inspection. See Item #5 below describing the Record Drawing process. [NJ 9/2] Record drawings were deemed not needed for the punchlist walkthough, however, item 5 must still be complete. b. Completion of all improvements includes all outstanding punchlist items as requested from the Construction Inspector and/or the City Maintenance Division. Note: the maintenance walk-thru period is 10 working days after the Inspector walk-thru. [NJ 9/2] Punchlist walk complete 8/30. Pending completion of all items, coordinate verification with Pat directly. c. All franchise, building, and electrical permits associated with civil construction permits shall receive final sign off from the City. Typical work include dry utilities, demolition, storm drainage vaults, street lighting, retaining walls, etc. 2. Landscape Completion. When landscaping is complete and record drawings of the landscaping have been submitted, contact Jill Ding (jding@rentonwa.gov) for landscaping inspection. 2 [NJ 9/2] Landscape inspection complete, no punchlist items. 3. Conditions of Approval. Ensure all project entitlement conditions of approval are completed (i.e. SEPA, Site Plan, Modifications, Permit, etc). [NJ 9/2] Item is being tracked through the final short plat process and will remain open until final short plat is complete. 4. Deferrals. A deferral permit must be issued for any items that will not be completed prior to recording. The deferral permit shall be issued before the final punchlist walk-throughs will commence. Typical deferral items include final lift of asphalt, raising and paving of manholes and catch basins, installation of survey monuments and striping/channelization of the roadway. a. A completed Deferral Application will need to be submitted for review by City staff. Once the deferral has been approved, a formal approval letter will be sent providing you with the required surety amount for the deferral (150% of the cost of the deferred items). b. Deferral sureties must be secured with cash or check, with a completed Performance Assurance, or Assignment of Funds. [NJ 9/2] Surety received, deferral issued. See DEF22003368. 5. Record Drawings. Submit a full signed PDF copy of the record drawings to me (along with the updated Bond Quantity Worksheet, refer to item below) for review to confirm that the record drawings show the required information. Once confirmed, I will forward the PDF copy of the plans to the site inspector and the City Planner who will review the record drawings and create a list of punchlist items. Once the review is complete the City will request that you make any necessary revisions and provide the following: a. One complete PDF record drawing plan set including civil plans and landscape plans that are stamped/signed by a PE or PLS. b. CAD file(s) of the record drawings. [NJ 9/2] Record drawings were received and returned for corrections. See email dated 8/25 (attached for reference). [NJ 9/13] Record drawings received 9/12 are approved. Complete. 6. Bond Quantity Worksheet. Submit an updated Bond Quantity Worksheet with the final record drawings. The worksheet should reflect all final construction quantities and shall be submitted to the City as an excel file for review. Note: The City will verify the quantities against the record drawings and provide you with a Bill of Sale for your signature and will provide you with the Maintenance Surety Amount (see Item #7). [NJ 9/13] Record drawings received 9/12 are approved, please send the BQWS for review. [NJ 9/20] BQWS received 9/19. Approved with comment, staff prepared bill of sale and maintenance surety in accordance with redlines. If accepting of the redline changes sign and notarize the attached “L_Bill of Sale…” and send to me. 7. Maintenance Surety/Maintenance and Defect Agreement. After the construction permit is signed off by the Inspector, a two year Maintenance Surety must be posted with the City for 20% of the value of the public improvements to be turned over to the City which is noted on the final page of the City approved project Bond Quantity Worksheet (see Item #6). The original Performance Bond will be released after the Maintenance Bond and Maintenance and Defect Agreement form is accepted by the City and the Civil Construction Permit has been placed in “finaled-maintenance” status. [NJ 9/20] Maintenance Bond amount is $31,393.47. Please provide a maintenance bond and maintenance and defect agreement (see links above). 8. Declaration of Covenant for Storm Water Improvements. Submit PDF copy(ies) of the Declaration of Covenant along with the record drawings. Note: The City will verify document language and the accuracy of the exhibits. [NJ 9/2] Item is being tracked through the final short plat process and will remain open until final short plat is complete. 9. Overtime Inspection. Ensure any outstanding invoices billed for overtime inspection by our inspection group are paid in full (if applicable). Note: Outstanding invoices can be paid online by visiting the City’s Permit Portal. [NJ 9/2] Item will remain open until punchlist items are signed off. At this time there is no outstanding overtime billings. 10. King County Recording Fees. Pay invoice for King County recording fees invoiced by the City. Note: The City will record the project’s legal documents electronically on the Applicant’s behalf. The City will provide you an invoice for the recording fees once the draft legal documents are far enough in review to determine the required fees to record the documents with King County (required information include type and total pages of each document). Invoices can be paid online by visiting the City’s Permit Portal. [NJ 9/20] Attached invoice is for the recording fees associated with the bill of sale. Please notify me when paid. NATHAN JANDERS, P.E., Civil Engineer III City of Renton | CED | Development Engineering Division 1055 S Grady Way | 6th Floor | Renton, WA 98057 Virtual Permit Center | Online Applications and Inspections (425) 430-7382 | NJanders@rentonwa.gov 3 From: Jake Drake <jdrake@thebluelinegroup.com> Sent: Monday, September 19, 2022 12:22 PM To: Nathan Janders <NJanders@Rentonwa.gov>; Paul Reeves <paul@trailsidehomes.com> Cc: Yannick Mets <ymets@thebluelinegroup.com>; Patrick Decaro <PDecaro@Rentonwa.gov> Subject: RE: C21000291 Mitchell Short Plat - Project Closeout Good afternoon Nathan, Please find the attached bond quantity worksheet. Please let us know if there are any questions. Thanks, Jake Drake | PROJECT COORDINATOR BLUELINE | THEBLUELINEGROUP.COM DIRECT 425.250.7232 | MAIN 425.216.4051 From: Nathan Janders <NJanders@Rentonwa.gov> Sent: Tuesday, September 13, 2022 7:48 AM To: Jake Drake <jdrake@TheBluelineGroup.com>; Paul Reeves <paul@trailsidehomes.com> Cc: Yannick Mets <ymets@thebluelinegroup.com>; Patrick Decaro <PDecaro@Rentonwa.gov> Subject: RE: C21000291 Mitchell Short Plat - Project Closeout Jake, Paul, Here is an updated civil close out log. With the receipt and approval of record drawings please submit the bond quantity worksheet (item 6). Note that I will use this email to track the status of the closeout. Black font indicates an open item, red font will indicate my comments and green font will indicate completion of an item. 1. Complete all utility, drainage, paving, grading, lighting, landscaping and street improvements for the projects, including offsite and onsite improvements, as required. a. Record drawings are required prior to punch list inspection. See Item #5 below describing the Record Drawing process. [NJ 9/2] Record drawings were deemed not needed for the punchlist walkthough, however, item 5 must still be complete. b. Completion of all improvements includes all outstanding punchlist items as requested from the Construction Inspector and/or the City Maintenance Division. Note: the maintenance walk-thru period is 10 working days after the Inspector walk-thru. [NJ 9/2] Punchlist walk complete 8/30. Pending completion of all items, coordinate verification with Pat directly. c. All franchise, building, and electrical permits associated with civil construction permits shall receive final sign off from the City. Typical work include dry utilities, demolition, storm drainage vaults, street lighting, retaining walls, etc. 2. Landscape Completion. When landscaping is complete and record drawings of the landscaping have been submitted, contact Jill Ding (jding@rentonwa.gov) for landscaping inspection. [NJ 9/2] Landscape inspection complete, no punchlist items. 3. Conditions of Approval. Ensure all project entitlement conditions of approval are completed (i.e. SEPA, Site Plan, Modifications, Permit, etc). [NJ 9/2] Item is being tracked through the final short plat process and will remain open until final short plat is complete. CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. 4 4. Deferrals. A deferral permit must be issued for any items that will not be completed prior to recording. The deferral permit shall be issued before the final punchlist walk-throughs will commence. Typical deferral items include final lift of asphalt, raising and paving of manholes and catch basins, installation of survey monuments and striping/channelization of the roadway. a. A completed Deferral Application will need to be submitted for review by City staff. Once the deferral has been approved, a formal approval letter will be sent providing you with the required surety amount for the deferral (150% of the cost of the deferred items). b. Deferral sureties must be secured with cash or check, with a completed Performance Assurance, or Assignment of Funds. [NJ 9/2] Surety received, deferral issued. See DEF22003368. 5. Record Drawings. Submit a full signed PDF copy of the record drawings to me (along with the updated Bond Quantity Worksheet, refer to item below) for review to confirm that the record drawings show the required information. Once confirmed, I will forward the PDF copy of the plans to the site inspector and the City Planner who will review the record drawings and create a list of punchlist items. Once the review is complete the City will request that you make any necessary revisions and provide the following: a. One complete PDF record drawing plan set including civil plans and landscape plans that are stamped/signed by a PE or PLS. b. CAD file(s) of the record drawings. [NJ 9/2] Record drawings were received and returned for corrections. See email dated 8/25 (attached for reference). [NJ 9/13] Record drawings received 9/12 are approved. Complete. 6. Bond Quantity Worksheet. Submit an updated Bond Quantity Worksheet with the final record drawings. The worksheet should reflect all final construction quantities and shall be submitted to the City as an excel file for review. Note: The City will verify the quantities against the record drawings and provide you with a Bill of Sale for your signature and will provide you with the Maintenance Surety Amount (see Item #7). [NJ 9/13] Record drawings received 9/12 are approved, please send the BQWS for review. 7. Maintenance Surety/Maintenance and Defect Agreement. After the construction permit is signed off by the Inspector, a two year Maintenance Surety must be posted with the City for 20% of the value of the public improvements to be turned over to the City which is noted on the final page of the City approved project Bond Quantity Worksheet (see Item #6). The original Performance Bond will be released after the Maintenance Bond and Maintenance and Defect Agreement form is accepted by the City and the Civil Construction Permit has been placed in “finaled-maintenance” status. 8. Declaration of Covenant for Storm Water Improvements. Submit PDF copy(ies) of the Declaration of Covenant along with the record drawings. Note: The City will verify document language and the accuracy of the exhibits. [NJ 9/2] Item is being tracked through the final short plat process and will remain open until final short plat is complete. 9. Overtime Inspection. Ensure any outstanding invoices billed for overtime inspection by our inspection group are paid in full (if applicable). Note: Outstanding invoices can be paid online by visiting the City’s Permit Portal. [NJ 9/2] Item will remain open until punchlist items are signed off. At this time there is no outstanding overtime billings. 10. King County Recording Fees. Pay invoice for King County recording fees invoiced by the City. Note: The City will record the project’s legal documents electronically on the Applicant’s behalf. The City will provide you an invoice for the recording fees once the draft legal documents are far enough in review to determine the required fees to record the documents with King County (required information include type and total pages of each document). Invoices can be paid online by visiting the City’s Permit Portal. NATHAN JANDERS, P.E., Civil Engineer III City of Renton | CED | Development Engineering Division 1055 S Grady Way | 6th Floor | Renton, WA 98057 Virtual Permit Center | Online Applications and Inspections (425) 430-7382 | NJanders@rentonwa.gov From: Nathan Janders Sent: Friday, September 2, 2022 3:11 PM To: 'Jake Drake' <jdrake@thebluelinegroup.com>; 'Paul Reeves' <paul@trailsidehomes.com> Cc: 'Yannick Mets' <ymets@thebluelinegroup.com>; Patrick Decaro <PDecaro@Rentonwa.gov> Subject: RE: C21000291 Mitchell Short Plat - Project Closeout 5 Jake, Paul, We have had some recent progress on the list in separate threads to which I forgot to update the primary list for you. Copied here is the updated closeout list. There are no new actions associated with this, I merely wanted to make sure everything that has been happening is being consolidated into the single location and thread intended to serve as close out tracking. Note that I will use this email to track the status of the closeout. Black font indicates an open item, red font will indicate my comments and green font will indicate completion of an item. 1. Complete all utility, drainage, paving, grading, lighting, landscaping and street improvements for the projects, including offsite and onsite improvements, as required. a. Record drawings are required prior to punch list inspection. See Item #5 below describing the Record Drawing process. [NJ 9/2] Record drawings were deemed not needed for the punchlist walkthough, however, item 5 must still be complete. b. Completion of all improvements includes all outstanding punchlist items as requested from the Construction Inspector and/or the City Maintenance Division. Note: the maintenance walk-thru period is 10 working days after the Inspector walk-thru. [NJ 9/2] Punchlist walk complete 8/30. Pending completion of all items, coordinate verification with Pat directly. c. All franchise, building, and electrical permits associated with civil construction permits shall receive final sign off from the City. Typical work include dry utilities, demolition, storm drainage vaults, street lighting, retaining walls, etc. 2. Landscape Completion. When landscaping is complete and record drawings of the landscaping have been submitted, contact Jill Ding (jding@rentonwa.gov) for landscaping inspection. [NJ 9/2] Landscape inspection complete, no punchlist items. 3. Conditions of Approval. Ensure all project entitlement conditions of approval are completed (i.e. SEPA, Site Plan, Modifications, Permit, etc). [NJ 9/2] Item is being tracked through the final short plat process and will remain open until final short plat is complete. 4. Deferrals. A deferral permit must be issued for any items that will not be completed prior to recording. The deferral permit shall be issued before the final punchlist walk-throughs will commence. Typical deferral items include final lift of asphalt, raising and paving of manholes and catch basins, installation of survey monuments and striping/channelization of the roadway. a. A completed Deferral Application will need to be submitted for review by City staff. Once the deferral has been approved, a formal approval letter will be sent providing you with the required surety amount for the deferral (150% of the cost of the deferred items). b. Deferral sureties must be secured with cash or check, with a completed Performance Assurance, or Assignment of Funds. [NJ 9/2] Surety received, deferral issued. See DEF22003368. 5. Record Drawings. Submit a full signed PDF copy of the record drawings to me (along with the updated Bond Quantity Worksheet, refer to item below) for review to confirm that the record drawings show the required information. Once confirmed, I will forward the PDF copy of the plans to the site inspector and the City Planner who will review the record drawings and create a list of punchlist items. Once the review is complete the City will request that you make any necessary revisions and provide the following: a. One complete PDF record drawing plan set including civil plans and landscape plans that are stamped/signed by a PE or PLS. b. CAD file(s) of the record drawings. [NJ 9/2] Record drawings were received and returned for corrections. See email dated 8/25 (attached for reference). 6. Bond Quantity Worksheet. Submit an updated Bond Quantity Worksheet with the final record drawings. The worksheet should reflect all final construction quantities and shall be submitted to the City as an excel file for review. Note: The City will verify the quantities against the record drawings and provide you with a Bill of Sale for your signature and will provide you with the Maintenance Surety Amount (see Item #7). 7. Maintenance Surety/Maintenance and Defect Agreement. After the construction permit is signed off by the Inspector, a two year Maintenance Surety must be posted with the City for 20% of the value of the public improvements to be turned over to the City which is noted on the final page of the City approved project Bond Quantity Worksheet (see Item #6). The original Performance Bond will be released after the Maintenance Bond and Maintenance and Defect Agreement form is accepted by the City and the Civil Construction Permit has been placed in “finaled-maintenance” status. 6 8. Declaration of Covenant for Storm Water Improvements. Submit PDF copy(ies) of the Declaration of Covenant along with the record drawings. Note: The City will verify document language and the accuracy of the exhibits. [NJ 9/2] Item is being tracked through the final short plat process and will remain open until final short plat is complete. 9. Overtime Inspection. Ensure any outstanding invoices billed for overtime inspection by our inspection group are paid in full (if applicable). Note: Outstanding invoices can be paid online by visiting the City’s Permit Portal. [NJ 9/2] Item will remain open until punchlist items are signed off. At this time there is no outstanding overtime billings. 10. King County Recording Fees. Pay invoice for King County recording fees invoiced by the City. Note: The City will record the project’s legal documents electronically on the Applicant’s behalf. The City will provide you an invoice for the recording fees once the draft legal documents are far enough in review to determine the required fees to record the documents with King County (required information include type and total pages of each document). Invoices can be paid online by visiting the City’s Permit Portal. NATHAN JANDERS, P.E., Civil Engineer III City of Renton | CED | Development Engineering Division 1055 S Grady Way | 6th Floor | Renton, WA 98057 Virtual Permit Center | Online Applications and Inspections (425) 430-7382 | NJanders@rentonwa.gov From: Nathan Janders Sent: Friday, January 7, 2022 4:07 PM To: Jake Drake <jdrake@thebluelinegroup.com>; Paul Reeves <paul@trailsidehomes.com> Cc: Yannick Mets <ymets@thebluelinegroup.com> Subject: C21000291 Mitchell Short Plat - Project Closeout Jake, Paul, The following is a general outline of the closeout process for the Construction Permit along with documents/forms that will be need to be submitted in order to final the Civil Construction Permit, release of the performance bond, and recording any project documents. Included are links to each required form along with notes indicating how these forms fit within the permit closeout process. You can also access all of our forms on our website. Proactive communication is essential in completing the closeout process in a timely manner. Please note that review and approval may take a couple weeks. All requested documents noted below shall be uploaded to the City’s FTP site which can be accessed at the following link: Note that I will use this email to track the status of the closeout. Black font indicates an open item, red font will indicate my comments and green font will indicate completion of an item. 1. Complete all utility, drainage, paving, grading, lighting, landscaping and street improvements for the projects, including offsite and onsite improvements, as required. a. Record drawings are required prior to punch list inspection. See Item #5 below describing the Record Drawing process. b. Completion of all improvements includes all outstanding punchlist items as requested from the Construction Inspector and/or the City Maintenance Division. Note: the maintenance walk-thru period is 10 working days after the Inspector walk-thru. c. All franchise, building, and electrical permits associated with civil construction permits shall receive final sign off from the City. Typical work include dry utilities, demolition, storm drainage vaults, street lighting, retaining walls, etc. 2. Landscape Completion. When landscaping is complete and record drawings of the landscaping have been submitted, contact Jill Ding (jding@rentonwa.gov) for landscaping inspection. 3. Conditions of Approval. Ensure all project entitlement conditions of approval are completed (i.e. SEPA, Site Plan, Modifications, Permit, etc). 4. Deferrals. A deferral permit must be issued for any items that will not be completed prior to recording. The deferral permit shall be issued before the final punchlist walk-throughs will commence. Typical deferral items include final lift of asphalt, 7 raising and paving of manholes and catch basins, installation of survey monuments and striping/channelization of the roadway. a. A completed Deferral Application will need to be submitted for review by City staff. Once the deferral has been approved, a formal approval letter will be sent providing you with the required surety amount for the deferral (150% of the cost of the deferred items). b. Deferral sureties must be secured with cash or check, with a completed Performance Assurance, or Assignment of Funds. 5. Record Drawings. Submit a full signed PDF copy of the record drawings to me (along with the updated Bond Quantity Worksheet, refer to item below) for review to confirm that the record drawings show the required information. Once confirmed, I will forward the PDF copy of the plans to the site inspector and the City Planner who will review the record drawings and create a list of punchlist items. Once the review is complete the City will request that you make any necessary revisions and provide the following: a. One complete PDF record drawing plan set including civil plans and landscape plans that are stamped/signed by a PE or PLS. b. CAD file(s) of the record drawings. 6. Bond Quantity Worksheet. Submit an updated Bond Quantity Worksheet with the final record drawings. The worksheet should reflect all final construction quantities and shall be submitted to the City as an excel file for review. Note: The City will verify the quantities against the record drawings and provide you with a Bill of Sale for your signature and will provide you with the Maintenance Surety Amount (see Item #7). 7. Maintenance Surety/Maintenance and Defect Agreement. After the construction permit is signed off by the Inspector, a two year Maintenance Surety must be posted with the City for 20% of the value of the public improvements to be turned over to the City which is noted on the final page of the City approved project Bond Quantity Worksheet (see Item #6). The original Performance Bond will be released after the Maintenance Bond and Maintenance and Defect Agreement form is accepted by the City and the Civil Construction Permit has been placed in “finaled-maintenance” status. 8. Declaration of Covenant for Storm Water Improvements. Submit PDF copy(ies) of the Declaration of Covenant along with the record drawings. Note: The City will verify document language and the accuracy of the exhibits. 9. Overtime Inspection. Ensure any outstanding invoices billed for overtime inspection by our inspection group are paid in full (if applicable). Note: Outstanding invoices can be paid online by visiting the City’s Permit Portal. 10. King County Recording Fees. Pay invoice for King County recording fees invoiced by the City. Note: The City will record the project’s legal documents electronically on the Applicant’s behalf. The City will provide you an invoice for the recording fees once the draft legal documents are far enough in review to determine the required fees to record the documents with King County (required information include type and total pages of each document). Invoices can be paid online by visiting the City’s Permit Portal. If you have any questions or would like to discuss any of the requirements outlined, please feel free to contact me. NATHAN JANDERS, P.E., Civil Engineer III City of Renton | CED | Planning Division 1055 S Grady Way | 6th Floor | Renton, WA 98057 Virtual Permit Center | Online Applications and Inspections (425) 430-7283 | NJanders@rentonwa.gov