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Home My WebLink AboutAddendum - 2Executive Services Department Memorandum DATE: TO: FROM: SUBJECT: KĐƚŽďĞƌϭϬ͕ϮϬϮϮ <ƌŝƐƚŝZŽǁůĂŶĚ͕ ĞƉƵƚǇŚŝĞĨĚŵŝŶŝƐƚƌĂƚŝǀĞKĨĨŝĐĞƌ;KͿ ĂǀŝĚ>ĞŵĞŶĂŐĞƌ͕ƉƉůŝĐĂƚŝŽŶ^ƵƉƉŽƌƚDĂŶĂŐĞƌ ŶŶƵĂůDĂŝŶƚĞŶĂŶĐĞĨŽƌƌĐŚŝǀĞ^ŽĐŝĂů^ŽĨƚǁĂƌĞ This memo is in lieu of our standard contract template which allows for signature by both parties. Please approve the payment for attached invoices 25016, 25017 and 25018 from Archive Social, for a three-month subscription renewal of the City’s social media and city website content backup in the total amount $2,308.80 ($699.00 x 3 plus sales tax). This three-month extension will provide service between August 14, 2022 and November 13, 2022, which should be enough time to switch to a new social media archival solution(s). The original contract for this software cannot be found on file. Attached are the following documents: 1.Invoice 25016 (8/14/2022 – 9/13/2022), $699.00 2.Invoice 25017 (9/14/2022 – 10/13/2022), $699.00 3.Invoice 25018 (10/14/2022 – 11/13/2022), $699.00 Approved By: _____________________________ <ƌŝƐƚŝZŽǁůĂŶĚ͕ ĞƉƵƚǇŚŝĞĨĚŵŝŶŝƐƚƌĂƚŝǀĞKĨĨŝĐĞƌ;KͿ _____________________________ Date CAG-21-253, Adden #2-22 P.O. Box 3330Durham NC 27702United States Tax ID: 45-4844733 Invoice: #25016 Invoice Date: 10/04/2022 Terms: Net 30 PO#: Click here to view our W9 invoicing@optimere.com THANK YOU! 1bofb2 Bill To AMOUNT DUE City of Renton, WA1055 S Grady WayRenton WA 98057United States $699.00 Due Date: 11/03/2022 Item Amountb(USD) Premium - 6KR Social Media Archiving Subscription($699/month) - Unlimited Accounts & Up To 6k Records Per Month - Includes Risk Management Analytics (RMA) Service Dates: 08/14/2022-09/13/2022 $699.00 Subtotal $699.00 Tax Totalb $0.00 Total (USD)$699.00 Payments Applied $0.00 Amount Due $699.00 P.O. Box 3330Durham NC 27702United States Tax ID: 45-4844733 Invoice: #25016 Invoice Date: 10/04/2022 Terms: Net 30 PO#: Click here to view our W9 invoicing@optimere.com THANK YOU! 2bofb2 REMITTANCE Pay by Wire or ACH (preferred) Mail (Check) Bank Name:Bank Address: Account Name:Account Number:Routing (Domestic):SWIFT (Intl):Email:Attention / Memo: PNC Bank, N.A.2 Tower Center BlvdEast Brunswick, NJ 08816ArchiveSocial, Inc.8026469276031207607PNCCUS33invoicing@optimere.comCity of Renton, WA, Invoice #25016 ArchiveSocial, Inc.Attn: FinanceP.O. Box 3330Durham, NC 27702United States P.O. Box 3330Durham NC 27702United States Tax ID: 45-4844733 Invoice: #25017 Invoice Date: 10/04/2022 Terms: Net 30 PO#: Click here to view our W9 invoicing@optimere.com THANK YOU! 1bofb2 Bill To AMOUNT DUE City of Renton, WA1055 S Grady WayRenton WA 98057United States $699.00 Due Date: 11/03/2022 Item Amountb(USD) Premium - 6KR Social Media Archiving Subscription($699/month) - Unlimited Accounts & Up To 6k Records Per Month - Includes Risk Management Analytics (RMA) Service Dates: 09/14/2022-10/13/2022 $699.00 Subtotal $699.00 Tax Totalb $0.00 Total (USD)$699.00 Payments Applied $0.00 Amount Due $699.00 P.O. Box 3330Durham NC 27702United States Tax ID: 45-4844733 Invoice: #25017 Invoice Date: 10/04/2022 Terms: Net 30 PO#: Click here to view our W9 invoicing@optimere.com THANK YOU! 2bofb2 REMITTANCE Pay by Wire or ACH (preferred) Mail (Check) Bank Name:Bank Address: Account Name:Account Number:Routing (Domestic):SWIFT (Intl):Email:Attention / Memo: PNC Bank, N.A.2 Tower Center BlvdEast Brunswick, NJ 08816ArchiveSocial, Inc.8026469276031207607PNCCUS33invoicing@optimere.comCity of Renton, WA, Invoice #25017 ArchiveSocial, Inc.Attn: FinanceP.O. Box 3330Durham, NC 27702United States P.O. Box 3330Durham NC 27702United States Tax ID: 45-4844733 Invoice: #25018 Invoice Date: 10/04/2022 Terms: Net 30 PO#: Click here to view our W9 invoicing@optimere.com THANK YOU! 1bofb2 Bill To AMOUNT DUE City of Renton, WA1055 S Grady WayRenton WA 98057United States $699.00 Due Date: 11/03/2022 Item Amountb(USD) Premium - 6KR Social Media Archiving Subscription($699/month) - Unlimited Accounts & Up To 6k Records Per Month - Includes Risk Management Analytics (RMA) Service Dates:10/14/2022-11/13/2022 $699.00 Subtotal $699.00 Tax Totalb $0.00 Total (USD)$699.00 Payments Applied $0.00 Amount Due $699.00 P.O. Box 3330Durham NC 27702United States Tax ID: 45-4844733 Invoice: #25018 Invoice Date: 10/04/2022 Terms: Net 30 PO#: Click here to view our W9 invoicing@optimere.com THANK YOU! 2bofb2 REMITTANCE Pay by Wire or ACH (preferred) Mail (Check) Bank Name:Bank Address: Account Name:Account Number:Routing (Domestic):SWIFT (Intl):Email:Attention / Memo: PNC Bank, N.A.2 Tower Center BlvdEast Brunswick, NJ 08816ArchiveSocial, Inc.8026469276031207607PNCCUS33invoicing@optimere.comCity of Renton, WA, Invoice #25018 ArchiveSocial, Inc.Attn: FinanceP.O. Box 3330Durham, NC 27702United States 1 David Lemenager From:Cheryl Beyer Sent:Friday, October 7, 2022 5:12 PM To:David Lemenager; Kelsey Urban; Krista Kolaz Cc:Melissa McCain; Legal Admin; Cheryl Beyer Subject:Approved 3 month renewal package: Archive Social 3-Month Maintenance Renewal Pleaseusethisone David TheattachedPackagerenewalforinvoices25016,25017and25018fromArchiveSocial,forathreeͲmonth subscriptionrenewaloftheCity’ssocialmediaandcitywebsitecontentbackupinthetotalamount$2,308.80 isapprovedastoform. PleaseprovidethisemailtotheCityClerk’sofficewhensubmittingyourdocumentforprocessing. H/contracts/2021/1771 CherylL.Beyer SeniorAssistantCityAttorney CityofRenton (425)430Ͳ6486 cbeyer@rentonwa.gov From:DavidLemenager<Dlemenager@Rentonwa.gov> Sent:Friday,October7,20221:44PM To:CherylBeyer<CBeyer@Rentonwa.gov>;KelseyUrban<KUrban@Rentonwa.gov> Cc:KristaKolaz<KKolaz@Rentonwa.gov> Subject:RE:ArchiveSocial3ͲMonthMaintenanceRenewal IncludingKristaintothethread. ThankYou, DavidLemenager From:DavidLemenager Sent:Friday,October7,20221:43PM To:CherylBeyer<CBeyer@Rentonwa.gov>;KelseyUrban<KUrban@Rentonwa.gov> Subject:ArchiveSocial3ͲMonthMaintenanceRenewal Requestingapprovaltoformfortheattached3monthmaintenancerenewalforArchiveSocial.Wearecurrently renewingfor3months(November13,2022)withanattempttoreplacethesysteminwithanothersolution(s)after that. ThankYou, DavidLemenager 1 David Lemenager From:Krista Kolaz Sent:Friday, October 7, 2022 2:29 PM To:David Lemenager Cc:Cheryl Beyer; Kelsey Urban Subject:[Risk Approval] Archive Social 3-Month Maintenance Renewal Attachments:Contract Packet.pdf DavidͲ Thisemailsubstitutesfor“riskapproval”fortheattachedinvoicepacket.Thisemailissentforthepurposeof completingtheCityClerk’scontractschecklistprocess. ThankyouͲ Krista KristaKolaz,CSP,ARM Sr.RiskManagementAnalyst HumanResources&RiskManagement 425.430.7651 www.rentonwa.gov From:DavidLemenager<Dlemenager@Rentonwa.gov> Sent:Friday,October7,20221:44PM To:CherylBeyer<CBeyer@Rentonwa.gov>;KelseyUrban<KUrban@Rentonwa.gov> Cc:KristaKolaz<KKolaz@Rentonwa.gov> Subject:RE:ArchiveSocial3ͲMonthMaintenanceRenewal IncludingKristaintothethread. ThankYou, DavidLemenager From:DavidLemenager Sent:Friday,October7,20221:43PM To:CherylBeyer<CBeyer@Rentonwa.gov>;KelseyUrban<KUrban@Rentonwa.gov> Subject:ArchiveSocial3ͲMonthMaintenanceRenewal Requestingapprovaltoformfortheattached3monthmaintenancerenewalforArchiveSocial.Wearecurrently renewingfor3months(November13,2022)withanattempttoreplacethesysteminwithanothersolution(s)after that. 2 ThankYou, DavidLemenager