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HomeMy WebLinkAboutAddendum - 1AMENDMENT NO. 1 TO CAG 21-318 AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT, dated for reference purposes only as December 5, 2022, is by and between the City of Renton (the “City”), a Washington municipal corporation, and BHC Consultants, LLC, a Washington limited liability company, (“Consultant ”). The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-21-318, dated 12/20/2021, to provide necessary services for the structural and non -structural plan review services within Renton, verifying compliance to current Renton City Code requirements as specified in Exhibit A. (referred to herein as the “Agreement”); Whereas, t he Parties wish to amend the Agreement to increase the compensation in order to cover actual expenses. NOW THEREFORE, It is mutually agreed upon that CAG -21-318 is amended as follows: 1.Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $9,500 from $25,000 to $34,500, plus any applicable state and local sales taxes . The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A of the Agreement, which is attached and incorporated herein. 2.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. ** SIGNATURE PAGE TO FOLLOW ** CAG-21-318, Adden #1-22 12/14/2022 1 EXHIBIT - A SCOPE OF SERVICES 1. BUILDING INSPECTION SERVICES BHC will provide a certified building inspector to perform the following services: A. At the request by the City, the inspector shall be asked to perform one or more of the following inspection tasks: a. Building code inspections b. Structural inspections c. Energy code inspections d. Accessibility inspections e. Mechanical, Electrical & Plumbing inspections B. Inspector will provide building inspections in accordance with the currently adopted International Codes, Washington State Building Code (WAC 51-50 and 51-51), and Energy Code (WAC 51-11), National Electrical Code 2014 (NFPA 70) and the applicable City Construction Codes. Inspector will confer with the Building Official or his/her agent on any portion of the inspection that specifically requires an approval of the Building Official under the applicable code(s), or that involves an unusual interpretation. C. Inspections will be done in accordance with codes, ordinances and regulations in effect and will be performed in a courteous and professional manner. Up-to-date records of inspection status will be maintained on the job card in the field and on the office copy of the permit. City shall guarantee a minimum of four (4) hours inspection work each day inspection services are provided. 2. PLAN REVIEW BHC will review plans submitted with building permit applications for structural and nonstructural code compliance in accordance with the current construction codes as adopted and amended by the State of Washington and City of Renton (City). BHC will confer with the Building Official and his/her agent on any portion of the review that specifically requires the approval of the Building Official as specified in the code(s). In the course of its work, BHC will not perform engineering services. 2 A. The services to be performed by BHC shall be specified in a notice of Authorization issued by the City. The City will indicate which area reviews to include; i.e. structural, non-structural, accessibility, energy, and mechanical or as mutually agreed upon. B. The BHC will not design for the applicant, make any structural changes on the plans, or make any changes that directly contradict other information on the plans. Significant changes must be made by or under the direction of the applicant or design professional. C. Reviews shall be done by BHC, an approved representative, or an outside consultant. The name of the reviewer or outside consultant shall be submitted to the City upon request. D. If corrections or additions are required, the Consultant will create a corrections list in the manner requested by the City, either: i. Write itemized review letter and send in PDF document format to the City's agent. The City will attach the review letter, along with any additional City requirements to the applicant. ii. Perform review and corrections using Bluebeam Revu software. E. When the applicant has successfully responded to all review comments, BHC will indicate that the drawings have been reviewed and found to be in substantial compliance with applicable construction codes and ordinances. 3. PLAN REVIEW PROCESS A. The City will determine which plans are to be reviewed by the Consultant. B. The City will intake, track, and process the permit applications and all revisions per current building and permit administration procedures. C. The City may send plans electronically, or may require BHC to access plans electronically. D. The Consultant will complete the initial review and will have either approved the application and notified the City of approval or contacted the applicant and the City with corrections within the time frames listed below: Project Type Initial Review Re-Review Single-Family 10 days (2 weeks) 5 days (1 week) Multi-Family 15 days (3 weeks) 10 days (2 weeks) Commercial 20 days (4 weeks) 15 days (3 weeks) Turn-around for all other types of permit applications is to be negotiated. 3 E. The Consultant will review any revisions or additional information and will either indicate compliance with the code(s) against which it was checked and notify the City of compliance, or if the drawings are still not complete, contact the applicant and the City with additional revision requests within the time frames specified above. F. The review time may be negotiated based on the number and complexity of projects to be reviewed. The Consultant will not be held responsible for delays beyond the Consultant's control. During heavy workloads or schedule delays, the Consultant shall notify the City of revisions to estimated target dates. 4. ADDITIONAL SERVICES REQUIRED A. Pre permit plan review meetings to review code requirements and City department permit coordination will be charged at the hourly rates shown in Labor Rate Schedule. B. In-house plan review (performed at the City’s location) and other services will be provided as desired by the City and agreed upon by the Consultant on a time-and- expense basis using an hourly rate. C. Review of deferred submittals will be charged at the hourly rates shown in Labor Rate Schedule. D. Attendance at meetings when requested by the City will be charged at the hourly rates shown in Labor Rate Schedule. 5. SCHEDULE OF RATES, CHARGES AND FEES Classification Hourly Rate Building Inspector $83 Electrical Inspector $87 Plan Reviewer - nonstructural $150 Structural P.E. $175 Civil/site plan review (P.E.) $150 Principal Consultant (Building Official) $150 Administration Assistance $75 A. PLAN REVIEW FEES: Plan review fees shall be charged at the hourly rate as identified in labor rate schedule. 4 B.BUILDING INSPECTION FEES: Building Inspection fees shall be charged at the hourly rate as identified in labor rate schedule. Hourly rates shown are portal to portal from inspector’s residence or the Seattle office, whichever is less for on-call services. C.MISCELLANEOUS: 1.Each billing statement will include the permit application number and owner or project name of the plans reviewed with the fee. 2.Billing statements will be issued for reviews that receive a complete initial review in the preceding month or other acceptable time period. A complete initial review shall constitute an earned fee for both City and Consultant. 3.The City shall have the right to withhold payment to the Consultant for any work not completed in a satisfactory manner until such time that the consultant modifies such work to the satisfaction of the City. 4.The cost of delivering plans for review to BHC will be incurred by the City. The cost of delivering reviewed plans back to city will be incurred by BHC. 5.All mileage included by BHC inspector will be reimbursed at the most current IRS rate, currently 58 cents per mile. Mileage will not be assessed on travel using City supplied vehicle. 6.Consultant staff’s normal work days are Monday through Friday (8am~5pm). Office work on Saturdays, Sundays or City Holidays will be performed only at specific request of the City. Billing for work performed outside normal work hours are on Saturdays, Sundays, or City Holidays shall be at 150% of the rates shown above. 7.This Schedule of Hourly Rates is effective as of January 1, 2022. Rates are subject to annual review.