HomeMy WebLinkAboutFinal Agenda Packet
AGENDA
City Council Regular Meeting
7:00 PM - Monday, October 2, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) Domestic Violence Awareness Month - October 2017
4. SPECIAL PRESENTATION
a) Renton Community Foundation
5. PUBLIC HEARING
a) 2018 Community Development Block Grant (CDBG) Funds
6. ADMINISTRATIVE REPORT
7. AUDIENCE COMMENTS
• Speakers must sign-up prior to the Council meeting.
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
8. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of September 25, 2017.
Council Concur
b) AB - 1996 Administrative Services Department recommends approval to change the
renewal and reporting date for all businesses to a calendar year basis due January 31 of
each year, and revise RMC 5-25-4 to clarify language on taxable gross revenue cap.
Related software development costs are estimated at $10,000.
Refer to Finance Committee
c) AB - 1960 Community Services Department recommends approval of Youth and Amateur
Sports Grant Agreement with King County, in the amount of $5,000, to implement a
TRACK trail at Cedar River Trail Park. City costs include $2,900 to cover the initial project
balance, a $400 annual fee, and the nominal cost to produce additional brochures as
needed.
Refer to Finance Committee
d) AB - 1980 Community Services Department submits JOC-02-018, N. 3rd St. Tree and
Sidewalk project, Contractor FORMA Construction, and requests acceptance of the
project, and approval of the final pay estimate in the amount of $6,960.56, subject to
receiving the required certifications.
Council Concur
e) AB - 1993 Public Works Department requests authorization to purchase a Peterbilt
Crosswind J Sweeper, from Owen Equipment Company using state bid contract number
02613, in the amount of $246,929. The funds for this purchase were included in the
2017/2018 Biennial Budget.
Council Concur
9. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Committee of the Whole: 2018 Community Development Block Grant Funds
b) Transportation (Aviation) Committee: RAAC Appointments; Renton Gateway Center
Lease Amendment; Landing Gear Works Lease Amendment
10. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
11. ADJOURNMENT
(Preceding Council Meeting)
JOINT PLANNING COMMISSION & COMMITTEE OF THE WHOLE AGENDA
5:00 p.m. - Conferencing Center
COMMITTEE OF THE WHOLE MEETING AGENDA
Approx. 6:30 - Council Chambers
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
D
e
n
i
s
L
a
w
M
a
y
o
r
P
r
o
c
C
a
m
a
t
i
o
n
W
h
e
r
e
a
s
,
t
h
e
c
r
i
m
e
o
f
d
o
m
e
s
t
i
c
v
i
o
l
e
n
c
e
v
i
o
l
a
t
e
s
a
n
i
n
d
i
v
i
d
u
a
l
’
s
p
r
i
v
a
c
y
,
d
i
g
n
i
t
y
,
s
e
c
u
r
i
t
y
,
a
n
d
h
u
m
a
n
i
t
y
d
u
e
t
o
t
h
e
s
y
s
t
e
m
a
t
i
c
u
s
e
o
f
p
h
y
s
i
c
a
l
,
e
m
o
t
i
o
n
a
l
,
s
e
x
u
a
l
,
p
s
y
c
h
o
l
o
g
i
c
a
l
,
a
n
d
e
c
o
n
o
m
i
c
c
o
n
t
r
o
l
a
n
d
/
o
r
a
b
u
s
e
;
a
n
d
W
h
e
r
e
a
s
,
i
t
h
a
s
b
e
e
n
e
s
t
i
m
a
t
e
d
t
h
a
t
e
v
e
r
y
n
i
n
e
s
e
c
o
n
d
s
a
w
o
m
a
n
i
s
b
e
a
t
e
n
b
y
h
e
r
h
u
s
b
a
n
d
o
r
b
o
y
f
r
i
e
n
d
i
n
t
h
i
s
c
o
u
n
t
r
y
a
n
d
,
i
n
m
o
r
e
t
h
a
n
h
a
l
f
o
f
t
h
o
s
e
i
n
s
t
a
n
c
e
s
,
c
h
i
l
d
r
e
n
u
n
d
e
r
t
h
e
a
g
e
o
f
1
2
a
r
e
p
r
e
s
e
n
t
;
a
n
d
W
h
e
r
e
a
s
,
i
n
2
0
1
6
,
4
4
p
e
o
p
l
e
d
i
e
d
i
n
W
a
s
h
i
n
g
t
o
n
S
t
a
t
e
a
s
a
r
e
s
u
l
t
o
f
d
o
m
e
s
t
i
c
v
i
o
l
e
n
c
e
,
i
n
c
l
u
d
i
n
g
d
o
m
e
s
t
i
c
v
i
o
l
e
n
c
e
v
i
c
t
i
m
s
k
i
l
l
e
d
b
y
p
a
r
t
n
e
r
s
o
r
e
x
-
p
a
r
t
n
e
r
s
,
a
n
d
f
r
i
e
n
d
s
,
f
a
m
i
l
y
m
e
m
b
e
r
s
,
a
n
d
b
y
s
t
a
n
d
e
r
s
k
i
l
l
e
d
b
y
a
b
u
s
e
r
s
;
a
n
d
W
h
e
r
e
a
s
,
4
3
d
o
m
e
s
t
i
c
v
i
o
l
e
n
c
e
s
h
e
l
t
e
r
s
r
e
c
e
i
v
e
d
9
4
,
6
2
7
c
r
i
s
i
s
c
a
l
l
s
a
n
d
r
e
f
e
r
r
a
l
s
a
n
d
p
r
o
v
i
d
e
d
2
2
2
,
7
2
5
s
h
e
l
t
e
r
b
e
d
n
i
g
h
t
s
t
o
v
i
c
t
i
m
s
a
n
d
t
h
e
i
r
f
a
m
i
l
i
e
s
,
w
i
t
h
v
i
c
t
i
m
s
s
t
a
y
i
n
g
i
n
s
h
e
l
t
e
r
a
n
a
v
e
r
a
g
e
o
f
3
6
d
a
y
s
;
a
n
d
W
’
h
e
r
e
a
s
,
m
o
r
e
t
h
a
n
h
a
l
f
o
f
a
b
u
s
e
r
s
r
e
s
p
o
n
s
i
b
l
e
f
o
r
d
o
m
e
s
t
i
c
v
i
o
l
e
n
c
e
r
e
l
a
t
e
d
f
a
t
a
l
s
h
o
o
t
i
n
g
s
w
e
r
e
p
r
o
h
i
b
i
t
e
d
b
y
l
a
w
f
r
o
m
o
w
n
i
n
g
f
i
r
e
a
r
m
s
;
a
n
d
W
h
e
r
e
a
s
,
t
h
e
C
i
t
y
o
f
R
e
n
t
o
n
i
s
w
o
r
k
i
n
g
t
o
i
m
p
r
o
v
e
t
h
e
o
v
e
r
a
l
l
r
e
s
p
o
n
s
e
t
o
a
n
d
t
h
e
r
e
d
u
c
t
i
o
n
o
f
d
o
m
e
s
t
i
c
v
i
o
l
e
n
c
e
i
n
o
u
r
r
e
g
i
o
n
w
i
t
h
a
w
a
r
e
n
e
s
s
t
o
t
h
e
c
u
l
t
u
r
a
l
d
i
f
f
e
r
e
n
c
e
s
i
n
o
u
r
c
o
m
m
u
n
i
t
y
;
a
n
d
W
h
e
r
e
a
s
,
O
c
t
o
b
e
r
i
s
n
a
t
i
o
n
a
l
l
y
r
e
c
o
g
n
i
z
e
d
a
s
D
o
m
e
s
t
i
c
V
i
o
l
e
n
c
e
A
w
a
r
e
n
e
s
s
M
o
n
t
h
;
W
o
w
,
t
h
e
r
e
f
o
r
e
,
I
,
D
e
n
i
s
L
a
w
,
M
a
y
o
r
o
f
t
h
e
C
i
t
y
o
f
R
e
n
t
o
n
,
d
o
h
e
r
e
b
y
p
r
o
c
l
a
i
m
O
c
t
o
b
e
r
2
0
1
7
t
o
b
e
D
o
m
e
s
t
i
c
(
2
i
o
t
e
n
c
e
1
w
a
r
e
n
e
s
s
W
L
o
n
t
I
i
i
n
t
h
e
C
i
t
y
o
f
R
e
n
t
o
n
,
a
n
d
I
e
n
c
o
u
r
a
g
e
e
v
e
r
y
o
n
e
i
n
o
u
r
c
o
m
m
u
n
i
t
y
t
o
t
a
k
e
a
n
a
c
t
i
v
e
r
o
l
e
i
n
s
u
p
p
o
r
t
i
n
g
a
l
l
v
i
c
t
i
m
s
s
o
t
h
e
y
c
a
n
l
e
a
d
h
e
a
l
t
h
y
l
i
v
e
s
s
a
f
e
f
r
o
m
v
i
o
l
e
n
t
a
n
d
a
b
u
s
i
v
e
b
e
h
a
v
i
o
r
.
I
n
w
i
t
n
e
s
s
w
h
e
r
e
o
f
I
h
a
v
e
h
e
r
e
u
n
t
o
s
e
t
m
y
h
a
n
d
a
n
d
c
a
u
s
e
d
t
h
e
s
e
a
l
o
f
t
h
e
C
i
t
y
o
f
R
e
n
t
o
n
t
o
b
e
a
f
f
i
x
e
d
t
h
i
s
2
n
d
d
a
y
o
f
O
c
t
o
b
e
r
,
2
0
1
7
.
D
e
n
/
s
L
a
w
,
M
a
y
o
r
C
i
t
y
o
f
R
e
n
t
o
n
,
W
a
s
h
i
n
g
t
o
n
R
e
n
t
o
n
C
i
t
y
H
a
l
l
,
7
t
h
F
l
o
o
r
1
0
5
5
S
o
u
t
h
G
r
a
d
y
W
a
y
,
R
e
n
t
o
n
,
W
A
9
8
0
5
7
r
e
n
t
o
n
w
a
.
g
o
v
A
G
E
N
D
A
I
T
E
M
#
3
.
a
)
2018
Community Development Block Grant Funds
Allocation & Use and Related Actions
Briefing and Public Hearing
Presented to Committee of the Whole and
Renton City Council
October 2, 2017
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
Community Development Block Grant
(CDBG) Funds Allocation & Use Summary
•For 2018, utilize $626,537 in new CDBG funds for King County
contractual set-asides, City planning and administration, and City
public facility and improvement activities.
•Modify 2017 CDBG Contingency Plan to allocate an increase in
funds of $26,752 from unallocated 2016 funds not needed for the
Renton Senior Activity Center ADA Improvements.
•Modify 2016 Action Plan to include Sunset low-moderate income
area as eligible to participate in the Downtown Commercial
Rehabilitation and Façade Improvement Loan Program.
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
CDBG Background
•City of Renton receives an annual allotment of CDBG funds
via an agreement with King County.
–CDBG is a flexible program that provides communities with
resources to address a wide range of unique community
development needs.
–Program utilizes federal funding that is administered through the
U. S. Department of Housing and Urban Development (HUD).
•Beginning in 2015, City allocated discretionary CDBG funds to
be used for economic development and related activities.
•2018 allotment is estimated to be $626,537.
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
CDBG 2018 Funding Plan
YEAR ACTIVITY NATIONAL OBJECTIVE AMOUNT
2018 King County Contractual Set-asides
-General Administration
-Capital Administration
-Housing Stability Program
-Housing Repair Program
Subtotal
Not Applicable
$ 62,654
$ 12,531
$ 31,327
$ 125,307
$ 231,819
City Planning and Administration Not Applicable $ 62,654
Public Facilities and Improvements
Program (“Public Improvements
Program”)
Low-and Moderate-Income
Area Benefit $ 332,064
2018 TOTAL $ 626,537
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
Public Facilities and Improvements
Program
•Purpose
–Improve accessibility and safety for pedestrians in areas where
improvements are made;
–Bring sidewalks and associated infrastructure up to current City
standards;
–Replace deteriorated or substandard sidewalks, widen sidewalks,
and/or fill in missing sidewalk gaps or sections in selected areas
of the combined Downtown and South Renton subareas of the
City Center community and the Sunset area; and
–Serve as an economic development catalyst to continue existing
and encourage additional private development projects within
the City’s two revitalization areas.
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
Public Facilities and Improvements
Program
•Potential Projects and Opportunity Locations:
–Augment improvements already planned in Downtown’s one way
conversion projects along Wells, Williams and Main avenues
–Connect the two blocks between Burnett Linear Park South and Piazza
Park with an off-street, landscaped linear walking path/park providing safe
access between the two public parks (Burnett Avenue S. between S. 3rd
and 5th streets)
–Improve pedestrian amenities and safety by providing sidewalk and
associated infrastructure improvements in the Sunset area.
•2018 CDBG funding is not sufficient to fund all of the opportunities listed
above.
•Program intends to select a project or projects based upon a combination of
criteria.
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
2018 Funding Contingency Plan
King County requires a Funding Contingency Plan if HUD’s allocation
is greater or less than the 2018 estimated amounts:
•Any increases in entitlement or recaptured funds will go to the
Public Improvements Program
•Any decrease in entitlement will decrease the amount to the
Public Improvements Program
•Any 2018 Public Improvements Program funds not under
contract by December 31, 2018 will be recaptured and
reallocated to the Healthy Housing program
•Any program income will be allocated to the Healthy Housing
Program, focusing on Sunset area homes.
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
2017 Contingency Plan Amendment
•Modify the 2017 Contingency Plan to allocate an
increase in funds of $26,752 from unallocated 2016
funds not needed for the Renton Senior Activity Center
ADA/Barrier Removal Project to provide:
–$2,000 for C16454/Senior Activity Center project contingency
–$9,057 for C16753/Façade Improvement Loan Program
–$15,695 for C17152/Microbusiness Enterprise Training for the
2018 program.
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
2016 Action Plan Amendment
•Modify the 2016 Action Plan to include the Sunset low-
moderate income area as eligible to participate in the
Downtown Commercial Rehabilitation and Façade
Improvement Loan Program.
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
Recommendation
•On October 2, 2017, staff briefed the Committee of the
Whole (COW) on the recommended allocation and use
of the City’s 2018 CDBG funds and Contingency Plan,
amendment to the 2017 Contingency Plan, and
amendment to the 2016 Action Plan, as provided in the
staff presentation and issue paper.
•Council holds Public Hearing on October 2, 2017 (per
public notice) to provide opportunity for public
comment on the recommended allocation and use plan
and amendments.
•Following public hearing and consideration of public
comment, Council is requested to approve a COW
Committee Report recommending concurrence with
staff recommendation and proposed changes (if any)
based upon any Council discussion.
A
G
E
N
D
A
I
T
E
M
#
5
.
a
)
September 25, 2017 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM ‐ Monday, September 25, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Ed Prince, Council President Pro Tem
Randy Corman
Ryan McIrvin
Ruth Pérez
Don Persson
Carol Ann Witschi
Councilmembers Absent:
Armondo Pavone
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL EXCUSE ABESENT
COUNCILMEMBER ARMANDO PAVONE. CARRIED.
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Shane Moloney, City Attorney
Megan Gregor, Deputy City Clerk
Kelly Beymer, Community Services Administrator
Gregg Zimmerman, Public Works Administrator
Jan Hawn, Administrative Services Administrator
Angie Mathias, Long Range Planning Manager
Commander Jeff Eddy, Police Department
PROCLAMATIONS
a) Diaper Need Awareness Week ‐ September 25 ‐ October 1, 2017: A proclamation by Mayor
Law was read declaring September 25 ‐ October 1, 2017 to be "Diaper Need Awareness
Week" in the City of Renton, encouraging all citizens to join in this special observance and to
generously donate to diaper banks, diaper drives, and those organizations that distribute
diapers to families in need in the City of Renton.
AGENDA ITEM #8. a)
September 25, 2017 REGULAR COUNCIL MEETING MINUTES
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE
PROCLAMATION AS READ. CARRIED.
b) Fire Prevention Week ‐ October 8 ‐ 14, 2017: A proclamation by Mayor Law was read
declaring October 8 ‐ 14, 2017 to be "Fire Prevention Week" in the City of Renton,
encouraging all citizens to join him in this special observance. Renton Regional Fire Authority
Deputy Chief Roy Gunsolus & Fire Marshall Angela St. John, accepted the proclamation with
thanks and shared this year's theme of "Every Second Counts: Plan Two Ways Out!,"
encouraging all residents to assure that each family member has a fire escape plan and the
ability to escape if the need arises.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE
PROCLAMATION AS READ. CARRIED.
PUBLIC HEARING
a) Eric Ressler II Annexation & Zoning (A‐17‐001): This being the date set and proper notices
having been posted and published in accordance with local and State laws, Mayor Law
opened the public hearing to consider the Eric Ressler II Annexation and zoning;
approximately 4.4 acres, located in the East Plateau Community Planning Area, bordered by
parcel lines on all sides; to the south is SE 134th St (if extended), to the east is 164th Av SE (if
extended), to the north by City limits which runs along a parcel line at NE 1st Pl, and by City
limits at 160th Av SE (if extended).
After reviewing the Annexation process, Long Range Planning Manager Angie Mathias
reported that the proposed Eric Ressler II Annexation site is in the East Plateau Community
Planning Area Potential Annexation Area (PAA), is approximately 4.3 acres, and contains
single‐family homes. She noted that the topography of the area has some slopes, but nothing
that would constitute as critical. There are no streams in the vicinity, however there are
wetlands about 800 feet to the north, 500 feet to the south, and 1,100 feet to the south east.
Additionally, she noted that all the public services provided to the area would stay the same.
Reviewing the site's zoning, Ms. Mathias stated that the area is designated in King County's
Comprehensive Plan as Urban Residential Medium (four dwelling units per acre). She
reported that the City's Comprehensive Plan pre‐zoned the site as R‐4 zoning (four dwelling
units per net acre) that would become effective at the time of annexation.
Ms. Mathias reported that there are 2 dwellings within the area with an estimated 6
residents. It is estimated there could be 10 additional dwelling units with an estimated 28
additional residents, based on the zoning standards over the next 10 years. If annexed, a
conservative estimate of the fiscal impacts are that there would be a 3.3% annual cost
increase and a 2.5% annual revenue increase.
Concluding, Ms. Mathias stated that, following staff review, the proposed annexation
represents a logical extension of City services, is generally consistent with City annexation
policies and Boundary Review board objectives, and the City's best interests and general
welfare would be served by this annexation.
AGENDA ITEM #8. a)
September 25, 2017 REGULAR COUNCIL MEETING MINUTES
She further outlined that the Administration recommends that Council accept the 60% Direct
Petition to Annex the property and authorize the Administration to forward the Notice of
Intent to the Boundary Review Board.
Public comment was invited:
The following individuals expressed concerns related to how current residents of the
surrounding area could be impacted if the area is annexed by the City of Renton, as well as
concerns related to wildlife impacts, the potential for increased taxes, and increases in crime
and over‐development of the area:
Donald Helm, Renton
Dennis Bailey, Renton
Caren Smith, Renton
There being no further comments, it was
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR TO CLOSE THE
PUBLIC HEARING. CARRIED.
Councilmember Corman encouraged local residents to communicate with the Community and
Economic Development Department if they have any concerns related to development of the
property. However, he reiterated that the decision being made this evening was one strictly
concerning whether or not the City should annex this piece of property, not to develop it.
There being no further discussion, it was
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ACCEPT THE 60% DIRECT
PETITION TO ANNEX THE PROPOSED ERIC RESSLER II ANNEXATION AND
AUTHORIZE THE ADMINISTRATION TO FORWARD THE NOTICE OF INTENT TO
ANNEX PACKAGE TO THE BOUNDARY REVIEW BOARD. CARRIED.
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2017 and beyond. Items noted were:
The last Renton Farmers Market of the season will take place on Tuesday, September
26th, from 3:00 p.m. until 7:00 p.m. at the Piazza Park in downtown Renton. There
will be a cooking demonstration from 4:00 to 5:00 p.m. from WSU’s Food $ense
program, and Biff Moss will be performing live from 5:30 to 6:30 p.m.
City leaders, community leaders, and citizens will meet at Piazza Park for the second
Unity March & Rally on Thursday, September 28th from 3:00 to 4:30 p.m. The theme
is “We are stronger together.”
The City is in the process of updating its Bicycle and Trails Master Plan and is
interested in public input at an open house on Thursday, September 28th from 5:00
to 8:00 p.m. at the Renton Community Center, 1715 SE Maple Valley Highway in
Renton.
On Saturday, September 30th from 9:00 a.m. to 12:00 p.m. (or until the truck is full),
the City will be hosting a free document shredding event at Sam's Club parking lot at
901 South Grady Way.
AGENDA ITEM #8. a)
September 25, 2017 REGULAR COUNCIL MEETING MINUTES
A new and improved Renton Clean Sweep Program will be in effect for single family
residential customers. Each household may schedule one collection to take place on
its regular garbage day until December 29th at no additional charge.
The Solid Waste Utility will host its second free Eco Film Series by exploring textile
waste on Thursday, October 19th at 6:00 p.m. at Carco Theatre, 1717 Maple Valley
Highway in Renton. Participants may drop off gently used winter hats, scarves, and
gloves for the Swap Winter Accessories Party (SWAP).
The Community Services Department would appreciate input from Renton residents
on a Parks & Trails Customer Satisfaction Survey through the month of September.
Available electronically on the City’s website, and in print at the Renton Senior
Activity Center, the Renton Community Center, the Highlands Neighborhood Center,
and City Hall, we encourage park patrons to give us their feedback.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing. At the request
of Councilmember Persson, Consent Agenda item 7.c. was pulled for separate consideration.
a) Approval of Council Meeting minutes of September 18, 2017. Council Concur.
b) AB ‐ 1991 Administrative Services Department recommended setting a public hearing on
October 23, 2017 to consider the proposed 2018 Property Tax Levy (revenue sources), the
proposed 2017/2018 Mid‐Biennium Budget Adjustment, and proposed fee schedule
adjustments; and proposed adoption of related legislation.
Refer to Committee of the Whole; Set Public Hearing on 10/23/2017.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA, MINUS ITEM 7.C. CARRIED
ITEM 7.C. ‐ SEPARATE CONSIDERATION
c) AB ‐ 1992 Community Services Department recommended approval of Amendment No. 5 to
CAG‐16‐129, with the City of Seattle Office of Sustainability and Environment, to accept
additional funding for 2017 in the amount of $1,150, to incentivize shoppers using
Supplemental Nutrition Assistance Program (SNAP) benefits.
Refer to Finance Committee. Council Concur.
MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE
CONSENT AGENDA ITEM 7.C. AS COUNCIL CONCUR. CARRIED.
UNFINISHED BUSINESS
a) Finance Committee: Chair Persson presented a report recommending concurrence in the staff
recommendation to approve the Renton Municipal Airport staffing reorganization and authorize
an increase in the Airport budget of $148,879 to accommodate the addition of the three new
requested 1.0 FTE positions effective January 1, 2018. The anticipated increase in The Boeing
Company building lease rates currently being negotiated will cover this cost. The adjustment to
the Airport budget will be included in the mid‐biennium budget adjustment ordinance.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #8. a)
September 25, 2017 REGULAR COUNCIL MEETING MINUTES
b) Finance Committee: Chair Persson presented a report recommending concurrence in the staff
recommendation to transfer $10,000 from the 2018 Sidewalk Rehabilitation budget and
$250,000 from the Walkway program budget to the 2017 Sidewalk Rehabilitation & Replacement
& Street Overlay project to cover the estimated budget gap and to increase the project budget by
$260,000; and to authorize the Mayor and City Clerk to award the contract to the low bidder
R.W. Scott Construction Company in the amount of $784,344.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Finance Committee: Chair Persson presented a report recommending approval for payment on
September 25, 2017 claims vouchers 5573‐5583, 10042, 359753‐359755, 359758‐359772,
359795‐360307 and 1 wire transfer and 1 payroll run with benefit withholding payments totaling
$5,093,524.46 and payroll vouchers including 718 direct deposits and 50 payroll vouchers
totaling $1,401,012.47.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting calendar.
MOVED BY PERSSON, SECONDED BY PERÉZ, COUNCIL REFER THE TOPIC OF NEW
STATE REGULATIONS RELATED TO SPEED LIMITS TO THE TRANSPORTATION
(AVIATION) COMMITTEE. CARRIED.
EXECUTIVE SESSION & ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL RECESS INTO EXECUTIVE
SESSION FOR APPROXIMATELY 20 MINUTES TO DISCUSS POTENTIAL LITIGATION ‐
RCW 42.30.110(1)(iii) WITH NO OFFICIAL ACTION TO BE TAKE AND THAT THE
COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS
ADJOURNED. CARRIED. TIME: 7:35 P.M.
Executive session was conducted. There was no action taken. The executive session and Council
Meeting adjourned at 7:52 p.m.
Jason A. Seth, CMC, City Clerk
Megan Gregor, CMC, Recorder
Monday, September 25, 2017
AGENDA ITEM #8. a)
Council Committee Meeting Calendar
September 25, 2017
September 28, 2017
Thursday
CANCELLED Utilities Committee, Chair McIrvin
CANCELLED Planning & Development Committee, Chair Prince
October 2, 2017
Monday
4:00 PM Transportation Committee, Chair Pérez – Council Conference Room
1. RAAC Appointments
2. Renton Gateway Center Lease Amendment
3. Landing Gear Works Lease Amendment
4. Emerging Issues in Transportation
CANCELLED Community Services Committee, Chair Witschi
5:00 PM Committee of the Whole/Planning Commission Joint Meeting
Chair Pavone – Conferencing Center
1. Downtown Civic Core
2. Economic Development Update
6:30 PM Committee of the Whole, Chair Pavone – Council Chambers
1. 2018 Community Development Block Grants Funding Allocations
AGENDA ITEM #8. a)
AB - 1996
City Council Regular Meeting - 02 Oct 2017
SUBJECT/TITLE: Business License & B&O Tax Reporting Period
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Administrative Services Department
STAFF CONTACT: Kari Roller, Fiscal Services Manager
EXT.: x6931
FISCAL IMPACT SUMMARY:
Software development cost is approximately $10,000. This cost has been requested through the Mid -Biennial
Budget Adjustment process.
SUMMARY OF ACTION:
Currently the City has four different due dates in which a business would be required to renew
a license and pay B&O tax. The tax reporting period for each due date is the preceding four
quarters for annual filers.
In order to simplify the reporting period, staff recommend that the renewal date and reporting
date for all businesses change to a calendar year basis due January 31 of each year. This
change makes the most sense as most businesses are already compiling their annual financial
data on a calendar year basis when reporting to the Washington State Department of Revenue,
other cities with a B&O tax, and the IRS. A software change is currently in development to
annualize the license fee and B&O taxes due in order to align all businesses on the same due
date. This software code change will automatically prorate the tax and business license fee for
any business with a due date different than January 31st. This will require that all businesses
with a current due date of April 30th, July 31st of October 31st, to file on January 31, 2018 paying
a prorated portion of the tax, per employee business license fee, or business license. A
business will not incur additional taxes or fees. This process will enable the City to reset all
businesses to a consistent due date.
This change will also streamline tax preparation for each business and clear up confusion on the
City’s due dates and reporting periods.
In addition, there is also confusion with the wording in regard to the maximum tax a large business would
be responsible to pay each year. Currently the wording in RMC 5‐25‐4 states there will be a cap
placed on taxable gross revenues not to exceed $5 billion. The wording on gross revenues is not
clear as businesses could be reporting in multiple tax categories and, therefore, could interpret
this Code to be a maximum of gross revenues of $5 billion in each category or in total.
EXHIBITS:
A. Issue Paper
STAFF RECOMMENDATION:
AGENDA ITEM #8. b)
Staff recommends approval to change the renewal and reporting date for all businesses to a calendar year
basis due January 31 of each year and update wording in RMC 5-25-4 to clarify language on taxable gross
revenue cap.
AGENDA ITEM #8. b)
ADMINISTRATIVE SERVICES
M E M O R A N D U M
DATE: September 21, 2017
TO: Armondo Pavone, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: Jan Hawn, Administrative Services Administrator
STAFF CONTACT: Jan Hawn, Kari Roller, Nate Malone
SUBJECT: Business License/B&O Tax Code Changes
Background:
The City of Renton implemented a Business & Occupation (B&O) Tax effective January 1, 2016.
The B&O tax is remitted either on a quarterly or annual basis. However, since the tax is
administered in conjunction with the business license renewal, the quarterly or annual filings
may not be on a calendar year cycle.
Currently the City has four different due dates in which a business would be required to renew
a license and pay B&O tax. The tax reporting period for each due date is the preceding four
quarters for annual filers. The due date corresponds to the same quarter in which the business
had originally applied for a business license as follows:
Due Date Original Application Date Reporting Period
January 31 October 1 – December 31 January 1 – December 31
April 30 January 1 – March 31 April 1 – March 31
July 31 April 1 – June 30 July 1 – June 30
October 31 July 1 – September 30 October 1 – September 30
Issue:
The multiple due dates has made it confusing for many businesses. In most cases, the reporting
period does not line up with their own fiscal reporting period or, if they have multiple licenses,
they may have multiple due dates. Many businesses have voiced frustrations as they do not
understand the methodology of the multiple due dates. There have been numerous errors or
corrections made for taxes remitted when a business has filed too early, returns completed for
AGENDA ITEM #8. b)
the incorrect reporting period or late fees and penalties incurred because the due date was not
clear. This change will help clear up confusion and streamline the process, not only for finance
staff but for the local business owners as well.
There is also confusion with the wording in regard to the maximum tax a large business would
be responsible to pay each year. Currently the wording in RMC 5‐25‐4 states there will be a cap
placed on taxable gross revenues not to exceed $5 billion. The wording on gross revenues is not
clear as businesses could be reporting in multiple tax categories and, therefore, could interpret
this Code to be a maximum of gross revenues of $5 billion in each category or in total.
Solution:
In order to simplify the reporting period, staff recommend that the renewal date and reporting
date for all businesses change to a calendar year basis due January 31 of each year. This
change makes the most sense as most businesses are already compiling their annual financial
data on a calendar year basis when reporting to the Washington State Department of Revenue,
other cities with a B&O tax, and the IRS. A software change is currently in development to
annualize the license fee and B&O taxes due in order to align all businesses on the same due
date. This software code change will automatically prorate the tax and business license fee for
any business with a due date different than January 31st. This will require that all businesses
with a current due date of April 30th, July 31st of October 31st, to file on January 31, 2018 paying
a prorated portion of the tax, per employee business license fee, or business license. A
business will not incur additional taxes or fees. This process will enable the City to reset all
businesses to a consistent due date.
This change will also streamline tax preparation for each business and clear up confusion on the
City’s due dates and reporting periods. There will be an additional minimal cost in software
development for the City of approximately $10,000. City staff believe this is the best solution
to meet the needs and concerns many local businesses have expressed in the past two years
since the implementation of the B&O tax.
In regard to the maximum cap, the cap currently only affects a very small number of local
businesses. The affected businesses agree with the City’s interpretation of the Code in regard
to the intent of the Code which is to have a business pay no more than $4.25 million in taxes for
any calendar year, adjusted annually for inflation. However, it would be best to change the
wording of the Code to alleviate any future confusion over the intent of the maximum tax due
to any one business in a calendar year. The change will be to place a cap on the maximum
amount of tax that would be required to be paid instead of the gross revenues. There will be
no change in current tax liability for those businesses with this tax category; this is simply a
Code clarification.
AGENDA ITEM #8. b)
AB - 1960
City Council Regular Meeting - 02 Oct 2017
SUBJECT/TITLE: Kids in Parks Program - TRACK Trail
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services
STAFF CONTACT: Cailín Hunsaker, Parks and Golf Course Director
EXT.: 6606
FISCAL IMPACT SUMMARY:
Project balance one time cost of $2,900 will be paid from the Parks Division account. After the TRACK Trail is
established, an annual fee of $400 will be required from the Parks and Golf Course Division General Fund
budget, plus the cost to produce more brochures as they are used.
SUMMARY OF ACTION:
King County Council Member Reagan Dunn awarded $5,000 to Renton Parks as part of the Youth and Amateur
Sports Fund program, through King County Council’s Get Active – Stay Active program.
The Parks and Golf Course Division will use these funds to install a “TRACK Trail” at Cedar River Trail Park. A program of
the Blue Ridge Parkway Foundation’s Kids In Parks Program, TRACK Trails provide introductory-level, family-friendly
adventures that are equipped with self-guided materials designed to make a hiking experience educational, enjoyable
and fun. In addition to getting prizes in the mail, participants can TRACK their hikes in their own online nature journals
and see maps of where they hiked, how many miles they hiked, and more. The Trail route will be around Cedar River
Trail Park and along the Cedar River.
This would be the first TRACK Trail in Washington state. Startup costs are estimated to be $7,900 and include the design
and fabrication of a trailhead sign and kiosk with four brochure holders, design and printing of four sets of self-guided
brochures, creation of a trail page on the Kids in Parks website, prizes disseminated to the trail’s registrants, and annual
data reports that describe use of the Trail. Brochures and web site participation are free, and a description of the
program will be available from the City’s Parks and Trails web page.
The City will confer with educators, King County library staff, and other park professionals to design an attractive kiosk
and brochures. Part of this design process includes interacting with the graphic artist employed by Blue Ridge Parkway
Foundation to match the overall look of other TRACK Trails across the United States. No permits will be necessary for
this project. Park staff who regularly maintain Cedar River Trail Park will include cleaning and upkeep of the kiosk and
brochures.
EXHIBITS:
A. Youth and Amateur Sports Grant Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Youth and Amateur Sports Grant Agreement from King
County Parks, and allocate grant funds to implement a TRACK Trail at Cedar River Trail Park.
AGENDA ITEM #8. c)
Youth and Amateur Sports Grant Agreement
Get Active / Stay Active Project
Department/Division:Natural Resources and Parks / Parks and Recreation Division
Agency:City of Renton Parks and Recreation
Project:TRACK Trail Renton, WA
Amount:$5,000.00 Project: Contract:
Term Period: January 1, 2017 To December 31, 2018
THIS CONTRACT is entered into by KING COUNTY (the “County”), and City of Renton Parks and
Recreation (the “Agency”), whose address is1055 S. Grady Way , Renton, WA 98057
WHEREAS, the Agency is either a public agency or a non-profit organization whose land or facility
will provide youth or amateur sports opportunities;
WHEREAS, King County has selected the identified Agency to receive a Youth and Amateur Sports
Fund (“YASF”) Grant award to assist in capital improvements for increased athletic opportunities for
the citizens of King County, Washington;
WHEREAS, the Agency shall utilize the award to develop, program, operate, and/or maintain
amenities that address an athletic need in King County; and
WHEREAS, King County is authorized to administer the YASF grant program and enter into
agreements for the use of King County funds by public agencies or not-for-profit organizations to
provide a service to the public under King County Ordinance 18409;
NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter
mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually
agree as follows:
The Agency shall provide services and comply with the requirements set forth hereinafter and
in the following attached exhibits, which are incorporated herein by reference:
Scope of Services Attached hereto as Exhibit I
Budget Attached hereto as Exhibit II
AGENDA ITEM #8. c)
2. TERM OF CONTRACT
This Agreement shall commence on January 1, 2017, and shall expire on the December 31,
2018, unless extended or earlier terminated, pursuant to the terms and conditions of this
Agreement.
3. PREMISES
This grant project is located at: 1055 South Grady Way, Renton, WA. 98057
4. PARTIES
All communication, notices, coordination, and other tenets of this Agreement shall be managed
by:
On behalf of County:
Butch Lovelace, YSFG Program Manager
King County Parks and Recreation Division
201 South Jackson Street, Suite 700
Seattle, WA 98104-3855
Email: butch.lovelace@kingcounty.gov
Phone: 206.477.4577
On behalf of Agency:
Cailin Hunsaker,
City of Renton Parks and Recreation
1055 S. Grady Way
Renton, WA 98057
Email: chunsaker@rentonwa.gov
Phone: 425-430-6606
5. COMPENSATION AND METHOD OF PAYMENT
A. The County shall reimburse the Agency for satisfactory completion of the services and
requirements specified in this Agreement after the Agency submits an invoice and all
accompanying reports as specified in the attached exhibits. The County will initiate
authorization for payment after approval of corrected invoices and reports. The County
shall make payment to the Agency not more than thirty (30) days after a complete and
accurate invoice is received.
B. The Agency shall submit its final invoice and all outstanding reports within fifteen (15) days
of the date this Agreement expires or is terminated. If the Agency’s final invoice and reports
are not submitted by the day specified in this subsection, the County will be relieved of all
liability for payment to the Agency of the amounts set forth in said invoice or any subsequent
invoice.
AGENDA ITEM #8. c)
6. OPERATING BUDGET
When a budget is attached hereto as Exhibit II, the Agency shall apply the funds received from
the County under this Agreement in accordance with said budget. If, at any time during the
Term of this Agreement, the Agency expects that the cumulative amount of transfers among the
budget categories, i.e. Project Tasks, may exceed ten percent (10%) of the Agreement amount,
then the Agency shall notify County to request approval. Supporting documents necessary to
explain fully the nature and purpose of the change(s) and an amended budget must accompany
each request for an amendment. County approval of any such amendment shall not be
unreasonably withheld.
7. COMMUNICATION
The Agency shall recognize County as a fiscal sponsor for the grant project in the following
manner:
A. Plaque: At the time of project completion or dedication, whichever comes first, the Agency
shall install on or near the improvement associated with this award a plaque provided by the
County that acknowledges “King County Parks” as a fiscal sponsor. The Agency may
provide an alternative recognition.
B. Events: The Agency shall invite and recognize “King County Parks” at all events promoting
the project, and at the final project dedication.
C. Community Relations: The Agency shall recognize “King County Parks” as a fiscal
sponsor in all social media, websites, brochures, banners, posters, press releases, and other
promotional material related to the Project.
8. PRIORITY OF USE; PUBLIC ACCESS; SCHEDULING
These funds are provided for the purpose of developing or renovating sports facilities that
provide sporting opportunities primarily, but not exclusively serving, persons under 21 years of
age, and low and moderate income communities within King County. Fees for use of the facility
or facility programming shall be no greater than those generally charged by public operators of
similar facilities or activities in King County.
Notwithstanding temporary closure for required maintenance or repairs, the minimum period of
time the Agency must ensure the facility is available for use is set forth in the table below. If
the facility is retired or otherwise removed from use before the end of the specified period, then
the Agency shall reimburse the County's funding on a pro rata basis, determined by dividing the
number of years of lost public use by the total years of required dedication, multiplied by the
total County grant amount. By way of example only, if the County makes a $10,000 grant to
Agency X, then the Agency's project must be dedicated to public use including priority of use
by youth for a minimum of 5 years. If Agency X eliminates public access to the project after 3
years, such that 2 years of public access and youth priority are lost, then Agency X must repay
the County $4,000 (2/5 * 10,000 = $4,000).
AGENDA ITEM #8. c)
If the completed project is subject to scheduling or reservation for use, then the Agency shall
post the use schedule and the Agency's scheduling or reservation policies, practices, and
information in a highly visible location near the project and/or on their website; and the Agency
shall permit the public to schedule or reserve use of the completed project consistent with the
requirements of this Section. The Agency's duties under this Section will survive the
expiration or earlier termination of this Agreement.
9. GREEN BUILDING AND SUSTAINABLE DEVELOPMENT
King County is committed to promoting and using green building practices in construction
projects. Though not required, King County strongly encourages practices that conserve
resources, use recycled content materials, maximize energy efficiencies, and otherwise consider
environmental, health, and social benefits in the design and construction of a capital project.
10. INTERNAL CONTROL AND ACCOUNTING SYSTEM
The Agency shall establish and maintain a system of accounting and internal controls which
complies with applicable, generally accepted accounting principles, and governmental
accounting and financial reporting standards in accordance with Revised Code of Washington
(RCW) Chapter 40.14.
11. MAINTENANCE OF RECORDS
A. The Agency shall maintain accounts and records, including personnel, property, financial,
and programmatic records and other such records as may be deemed necessary by the
County to ensure proper accounting for all Agreement funds and compliance with this
Agreement.
B. These records shall be maintained for a period of six (6) years after the expiration or earlier
termination of this Agreement unless permission to destroy them is granted by the Office of
the Archivist in accordance with RCW Chapter 40.14.
C. The Agency shall inform the County in writing of the location, if different from the Agency
address listed on page one of this Agreement, of the aforesaid books, records, documents,
and other evidence and shall notify the County in writing of any changes in location within
ten (10) working days of any such relocation.
12. RIGHT TO INSPECT
King County reserves the right to review and approve the performance of Agency with regard
to this Agreement, and, at its sole discretion, to inspect or audit the Agency's records regarding
this Agreement and the Project upon reasonable notice during normal business hours.
Grant Amount Required Public Use & Youth
Priority (in years)
$5,000 - $49,999 Five (5)
$50,000 – $99,999 Eight (8)
$100,000 – $149,999 Twelve (12)
$150,000 – $200,000 Fifteen (15)
AGENDA ITEM #8. c)
13. COMPLIANCE WITH ALL LAWS AND REGULATIONS
The Agency, in cooperation and agreement with the owners of the Premises, shall comply with
all applicable laws, ordinances and regulations in using funds provided by the County,
including, without limitation, those relating to providing a safe working environment to
employees and, specifically, the requirements of the Washington Industrial Safety and Health
Act (WISHA); and, to the extent applicable, those related to “public works,” payment of
prevailing wages, and competitive bidding of contracts. The Agency specifically agrees to
comply and pay all costs associated with achieving such compliance without notice from King
County; and further agrees that King County, does not waive this Section by giving notice of
demand for compliance in any instance. The Agency shall indemnify and defend the County
should it be sued or made the subject of an administrative investigation or hearing for a violation
of such laws related to this Agreement.
14. CORRECTIVE ACTION
A. If the County determines that a breach of contract has occurred or does not approve of the
Agency's performance, it will give the Agency written notification of unacceptable
performance. The Agency will then take corrective action within a reasonable period of
time, as may be defined by King County in its sole discretion in its written notification to
the Agency.
B. The County may withhold any payment owed the Agency until the County is satisfied that
corrective action has been taken or completed.
15. TERMINATION
A. The County may terminate this Agreement in whole or in part, with or without cause, at any
time during the Term of this Agreement, by providing the Agency ten (10) days advance
written notice of the termination.
B. If the termination results from acts or omissions of the Agency, including but not limited to
misappropriation, nonperformance of required services, or fiscal mismanagement, the
Agency shall return to the County immediately any funds, misappropriated or unexpended,
which have been paid to the Agency by the County.
C. Any King County obligations under this Agreement beyond the current appropriation year
are conditioned upon the County Council's appropriation of sufficient funds to support such
obligations. If the Council does not approve such appropriation, then this Agreement will
terminate automatically at the close of the current appropriation year.
16. FUTURE SUPPORT; UTILITIES AND SERVICE
The County makes no commitment to support the services contracted for herein and assumes
no obligation for future support of the activity contracted for herein except as expressly set forth
in this Agreement. The Agency understands, acknowledges, and agrees that the County shall
not be liable to pay for or to provide any utilities or services in connection with the construction,
operation, maintenance, or use of the Project contemplated herein.
17. HOLD HARMLESS AND INDEMNIFICATION
The Agency agrees for itself, its successors, and assigns, to defend, indemnify, and hold
harmless King County, its appointed and elected officials, and employees from and against
AGENDA ITEM #8. c)
liability for all claims, demands, suits, and judgments, including costs of defense thereof, for
injury to persons, death, or property damage which is caused by, arises out of, or is incidental
to any use of or occurrence on the Project that is the subject of this Agreement, or the Agency's
exercise of rights and privileges granted by this Agreement, except to the extent of the County's
sole negligence. The Agency's obligations under this Section shall include:
A. The duty to promptly accept tender of defense and provide defense to the County at the
Agency's own expense;
B. Indemnification of claims made by the Agency's employees or agents; and
C. Waiver of the Agency's immunity under the industrial insurance provisions of Title 51
RCW, but only to the extent necessary to indemnify King County, which waiver has been
mutually negotiated by the parties.
In the event it is necessary for the County to incur attorney's fees, legal expenses or other costs
to enforce the provisions of this Section, all such fees, expenses and costs shall be recoverable
from the Agency.
In the event it is determined that RCW 4.24.115 applies to this Agreement, the Agency agrees
to protect, defend, indemnify and save the County, its officers, officials, employees and agents
from any and all claims, demands, suits, penalties, losses damages judgments, or costs of any
kind whatsoever for bodily injury to persons or damage to property (hereinafter "claims"),
arising out of or in any way resulting from the Agency's officers, employees, agents and/or
subcontractors of all tiers, acts or omissions, performance of failure to perform the rights and
privileges granted under this Agreement, to the maximum extent permitted by law or as defined
by RCW 4.24.115, as now enacted or hereafter amended.
A hold harmless provision to protect King County similar to this provision shall be included in
all Agreements or subcontractor Agreements entered into by Agency in conjunction with this
Agreement. The Agency's duties under this Section will survive the expiration or earlier
termination of this Agreement.
18. INSURANCE
A. Liability Insurance Requirements. Notwithstanding any other provision within this
Agreement, the Agency and it subcontractors shall procure and maintain coverage and limits
for no less than the following:
1. Commercial General Liability. Insurance Service “occurrence” form CG 00 01 (current
edition), to include Products-Completed Operations, insurance against claims for
injuries to persons or damages to property that may arise from or in connection with
activities under this Agreement. The insurance coverage shall be no less than One
Million Dollars ($1,000,000) combined single limit per occurrence, and Two Million
Dollars ($2,000,000) in the aggregate.
2. Automobile Liability. If activities require vehicle usage. Insurance Services form
number CA 00 01 (current edition), covering BUSINESS AUTO COVERAGE, Symbol
1 “any auto”. If the grant includes the use of automobiles, the Limit of Liability shall be
no less than One Million Dollars ($1,000,000) per occurrence.
3. Workers Compensation/Stop Gap. If the recipient or its contractor(s) has/have
employees. Statutory Workers Compensation coverage and Stop Gap Liability for a limit
no less than One Million Dollars ($1,000,000) per occurrence.
AGENDA ITEM #8. c)
4. Professional Liability. If the grant includes the use of Professional Services. Professional
Liability coverage shall be no less than One Million Dollars ($1,000,000) per claim and
in the aggregate.
B. If the grant involves the construction of a capital project or involves the purchase of
equipment greater than Five Thousand ($5,000) in value, the Agency shall provide “All
Risk” Builders Risk or Property coverage for the full replacement value of the
project/property built/purchased. King County shall be listed as an additional Loss payee
as our interests may appear.
C. King County and its officers, officials, employees and agents shall be covered as additional
insured on Agency’s and its contractor(s’) commercial general liability insurance and, if
applicable, commercial auto liability insurance, with respect to liability arising out of
activities performed by the Agency and its contractors. Additional Insured status shall
include Products-Completed Operations.
D. To the extent of the Agency's or its contractor’s negligence, their insurance respectively
shall be primary insurance with respect to the County, its officers, employees and agents.
Any insurance or self-insurance maintained by the County, and its officers, officials,
employees or agents shall not be subjected to contribution in favor of the Agency or its
contractors insurance, and shall not benefit either in any way.
The Agency's and its contractors' insurance shall apply separately to each insured against
whom a claim is made or a lawsuit is brought, subject to the limits of the insurer's liability.
E. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except
by the reduction of the applicable aggregate limit by claims paid, until after thirty (30) days'
prior written notice has been given to and change in coverage accepted by King County.
F. The insurance provider must be licensed to do business in the State of Washington and
maintain a Best’s rating of no less than A-VIII. Within five (5) business days of County’s
request, Agency must provide a Certificate of Insurance and Additional Insured
Endorsement(s) (CG 20 10 11/85 or its equivalent) to the County. The Agency shall be
responsible for the maintenance of their contractors' insurance documentation.
G. If the Agency is a municipal corporation or an agency of the State of Washington and is
self-insured for any of the above insurance requirements, a certification of self-insurance
shall be attached hereto and be incorporated by reference and shall constitute compliance
with this Section.
H.The Agency's duties under this Section shall survive the expiration or earlier
termination of this Agreement. The Agency understands, acknowledges and agrees that
for the relevant period of public use set forth in Section 8, the Agency shall maintain
insurance and name the County as an additional insured, all of which shall be consistent
with the requirements of this Section.
19. ANTI-DISCRIMINATION
King County Code chapters 12.16, 12.17 through 12.18 apply to this Agreement and are
incorporated by this reference as if fully set forth herein. In all hiring or employment made
possible or resulting from this Agreement, there shall be no discrimination against any employee
or applicant for employment because of sex, age, race, color, creed, religion, national origin,
AGENDA ITEM #8. c)
sexual orientation, gender identity or expression, marital status or the presence of any sensory,
mental, or physical disability unless based upon a bonafide occupational qualification, or age
except by minimum age and retirement provisions, and this requirement shall apply to but not
be limited to the following: employment, advertising, lay-off, or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. No person
shall be denied or subjected to discrimination in receipt of the benefit of any services or activities
made possible by or resulting from this Agreement on the grounds of sex, race, color, creed,
national origin, religion, sexual orientation, gender identity or expression, age (except minimum
age and retirement provisions), marital status, or the presence of any sensory, mental, or physical
handicap. Any violation of this provision shall be considered a violation of a material provision
of this Agreement and shall be grounds for cancellation, termination or suspension in whole or
in part of this Agreement by King County and may result in ineligibility for further King County
agreements. [Community Partner Name] shall also comply with all applicable anti-
discrimination laws or requirements of any and all jurisdictions having authority.
20. CONFLICT OF INTEREST
KCC Chapter 3.04 (Employee Code of Ethics) is incorporated by reference as if fully set forth
hence, and the Agency agrees to abide by all conditions of said chapter. Failure by the Agency
to comply with any requirement of said KCC Chapter shall be a material breach of contract.
21. POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services provided directly or indirectly under this
Agreement shall be used for any partisan political activity or to further the election or defeat of
any candidate for public office.
22. PROJECT MAINTENANCE; EQUIPMENT PURCHASE, MAINTENANCE, AND
OWNERSHIP
A. As between the County and the Agency, the Agency shall be responsible to operate and
maintain the completed project at its own sole expense and risk. The Agency shall maintain
the completed project in good working condition consistent with applicable standards and
guidelines. The Agency understands, acknowledges, and agrees that the County is not
responsible to operate or to maintain the project in any way.
B. The Agency shall be responsible for all property purchased pursuant to this Agreement,
including the proper care and maintenance of any equipment.
C. The Agency shall establish and maintain inventory records and transaction documents
(purchase requisitions, packing slips, invoices, receipts) of equipment and materials
purchased with Agreement funds. The Agency's duties under this Section shall survive
the expiration of this Agreement.
23. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing, and directed to the person specified in Section 4 of this Agreement. Any
such notice shall be deemed to have been given on the date of delivery, if mailed, on the third
(3rd) business day following the date of mailing; or, if sent by fax, on the first (1st) business
day following the day of delivery thereof by fax. Notice sent solely by e-mail shall be deemed
to have been given on the date of transmission. Either party may change its address, fax number,
AGENDA ITEM #8. c)
email address, or the name of the person indicated as the recipient by notice to the other in the
manner aforesaid.
24. ASSIGNMENT
The Agency shall not assign any portion of rights and obligations under this Agreement or
transfer or assign any claim arising pursuant to this Agreement without the written consent of
the County. The Agency must seek such consent in writing not less than fifteen (15) days prior
to the date of any proposed assignment.
25. CONTRACT AMENDMENTS
This Agreement together with the attached exhibits expressly incorporated herein by reference
and attached hereto shall constitute the whole Agreement between the Parties. Either party may
request changes to this Agreement. No modifications or amendment of this Agreement shall be
valid or effective unless evidenced by an Agreement in writing signed by the Parties.
26. WAIVER OF DEFAULT
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or
breach of any provision of the Agreement shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terms of the Agreement
unless stated to be such through written approval by the County, which shall be attached to the
original Agreement.
27. TAXES
The Agency agrees to pay on a current basis all taxes or assessments levied on its activities and
property, including, without limitation, any leasehold excise tax due under RCW Chapter
82.29A; PROVIDED, however, that nothing contained herein will modify the right of the
Agency to contest any such tax, and the Agency will not be deemed to be in default as long as
it will, in good faith, be contesting the validity or amount of any such taxes.
28. WASHINGTON LAW CONTROLLING; WHERE ACTIONS BROUGHT
This Agreement is made in and will be in accordance with the laws of the State of Washington,
which will be controlling in any dispute that arises hereunder. Actions pertaining to this
Agreement will be brought in King County Superior Court, King County, Washington.
29. PARAGRAPH HEADINGS
The paragraph headings contained herein are only for convenience and reference and are not
intended to be a part of this Agreement or in any manner to define, limit, or describe the scope
or intent of this Agreement or the particular paragraphs to which they refer.
30. PUBLIC DOCUMENT
This Agreement will be considered a public document and will be available for inspection and
copying by the public.
31. LEGAL RELATIONS
AGENDA ITEM #8. c)
Nothing contained herein will make, or be deemed to make, the County and the Agency a partner
of one another, and this Agreement will not be construed as creating a partnership or joint
venture. Nothing in this Agreement will create, or be deemed to create, any right, duty or
obligation in any person or entity not a party to it.
32. SINGULAR AND PLURAL
Wherever the context will so require, the singular will include the plural and plural will include
the singular.
33. PERMITS AND LICENSES
The Agency shall design, develop and construct the Project in accordance will all applicable
laws and regulatory requirements including environmental considerations, permitting
determinations, and other legal requirements. All activities and improvements shall be
performed by Agency at its sole expense and liability. The Agency shall, at its sole cost and
expense, apply for, obtain and comply with all necessary permits, licenses and approvals
required for the Project,
34. INTERPRETATION OF COUNTY RULES AND REGULATIONS
If there is any question regarding the interpretation of any County rule or regulation, the County
decision will govern and will be binding upon the Agency.
35. POLICE POWERS OF THE COUNTY
Nothing contained in this Agreement will diminish, or be deemed to diminish, the governmental
or police powers of the County.
36. ENTIRE AGREEMENT
This Agreement, including its attachments, constitutes the entire Agreement between the
County and the Agency. It supersedes all other agreements and understandings between them,
whether written, oral or otherwise.
KING COUNTY
FOR
City of Renton Parks and Recreation
King County Executive Signature
Date NAME (Please type or print), Title
Date
AGENDA ITEM #8. c)
City of Renton Parks and Recreation ‐ TRACK Trail Renton, WA ‐ Exhibit I
1
Scope of Work
Project Description
The Kids in Parks program will get kids "unplugged" and physically active using a TRACK Trail
that will start at Cedar River Trail Park and follow the Cedar River through the City of Renton.
Program includes design and fabrication of a trailhead sign/kiosk with four brochure holders,
design and printing of four sets of self‐guided brochures, creation of a trail page on the Kids in
Parks website, prizes disseminated to the trail's registrants, and annual data reports regarding
use of the Trail. The Trail will provide introductory‐level, family‐friendly adventures that are
equipped with self‐guided materials designed to make the hiking experience educational,
enjoyable and fun.
Organization Description
The Mission of the Parks and Golf Course Division of the City of Renton is to “provide a safe,
clean, attractive, accessible, and well‐maintained environment for the public's enjoyment of
active and passive recreational opportunities along with natural resource and wildlife
preservation and stewardship.”
One goal to increase park capacity and use came from the 2011 Parks, Recreation and Natural
Areas Plan and is to “increase awareness of Renton’s parks, recreation programs and natural
areas.” Another relevant goal from the Renton Business Plan is to "provide a safe, healthy,
vibrant community" by promoting "a walkable, pedestrian and bicycle‐friendly city with
complete streets, trails, and connections between neighborhoods and community focal points."
While the City offers a variety of active recreation opportunities through its community and
neighborhood centers, outdoor education programs do not currently exist. More than a
passive walk on one’s own, a TRACK Trail expands that walk with customized tools (brochures)
to identify wildlife common to the Cedar River watershed. Logging that hike into the Kids in
Parks website increases awareness, too, of not only local trails but also how the state of
Washington sits in the map of the United States and where other TRACK Trails are located.
A TRACK Trail established out of Cedar River Trail Park will start introductory‐level, family‐
friendly adventures along the Cedar River. A prominent kiosk near the Park playground will
display iconic features of Washington State. The Cedar River is quite unique for its annual
salmon migration and at least one of the four brochures will highlight this extraordinary
journey. The Trail route lies between different community centers and public amenities which
will also be available for people to explore.
The Blue Ridge Parkway Foundation developed the Kids in Parks Program to get kids
“unplugged” and physically active to help counter increasing childhood obesity rates and
declining visitation in parks and public lands. Finding ways to create stronger connections
between children and parks cultivate current and future stewards who understand the value
and appeal of public lands.
AGENDA ITEM #8. c)
City of Renton Parks and Recreation ‐ TRACK Trail Renton, WA ‐ Exhibit I
2
Community & Equity Impact
The City of Renton is the eighth largest city in Washington State with a population of over
101,000 people. One of 32 cities that surround the Puget Sound, Renton enjoys a larger,
regional perspective. Prominent businesses such as Boeing, Paccar and IKEA attract employees
from around the world and influence the cultural diversity in the City’s neighborhoods. The City
has had its fastest population increase in the last decade with an unparalleled 82% growth,
including a minority population growth of 166%! More than half its citizens are minority
ethnicities.
At the mouth of the Cedar River and Lake Washington, Cedar River Trail Park has a playground,
picnic shelter and a boathouse open for the public to take classes and rent boating equipment.
Popular for people of all ages, the 17.3 mile Cedar River Trail starts here and makes its way past
community centers, a public library, a skateboard park, baseball fields, basketball and tennis
courts, a dog park and natural areas in the City. Three elementary schools are located within
one mile of the proposed TRACK Trail kiosk which could be a destination for field trips.
For some, a hike along the Cedar River will be a first. For people familiar with the area, the
TRACK Trail tools will increase knowledge and interest in the ecology of this watershed and
provide opportunities for cross‐generational interactions, from grandparent to grandchild or an
older student mentoring a younger one. Each Fall volunteers from the Seattle Aquarium lead
interpretive hikes for the public along the River and discuss ecology, natural and cultural history
during the salmon run. The TRACK Trail could extend these hikes to year‐round learning
opportunities.
Project Management & Evaluation
The TRACK Trail project will be managed by the City of Renton’s Parks and Golf Course Director.
Having successfully completed three other TRACK Trails in the County of San Diego’s Parks
system, she is familiar with all phases of the program. The City will confer with educators, King
County library staff and other park professionals to design an attractive kiosk and brochures.
Part of this design process includes interacting with the graphic artist employed by Blue Ridge
Parkway Foundation to match the themes and overall look of other TRACK Trails across the
United States. No permits will be necessary for this project. Park staff who regularly maintain
Cedar River Trail Park will include the cleaning and upkeep of the kiosk and brochures over
time.
AGENDA ITEM #8. c)
Exhibit II
YASF Grant
Project Costs Committed Pending Request
$3,350 $2,800 $550
$1,700 $1,700
N/A
$2,850 $100 $2,750
$7,900
Committed Pending YASF Grant
$0 $2,900 $5,000
PROJECT
COSTS
YASF Grant
$7,900 $5,000
PROJECT MATCH
PROVIDED
$2,900
Totals:
Subtotals:
YASF Project Budget
Project Tasks
Project Funding
Construction & Installation
Project Cost Total
Clearing & Grading
Materials
Planning & Design
Project Name: TRACK Trail - Renton, WA
Additional Funding
Administration
AGENDA ITEM #8. c)
AB - 1980
City Council Regular Meeting - 02 Oct 2017
SUBJECT/TITLE: North 3rd Street Tree and Sidewalk Project - Release To Council
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community Services
STAFF CONTACT: Terry Flatley, Urban Forestry and Natural Resources Manager
EXT.: 6601
FISCAL IMPACT SUMMARY:
Final pay estimate in the amount of $6,960.56.
SUMMARY OF ACTION:
The Community Services Department submits JOC-02-018 North 3rd Street Tree and Sidewalk Project for final
pay estimate. The project was completed June 26, 2017 by FORMA Construction Company. The total payment
to FORMA Construction Company including the fin al pay estimate is $308,297.72 and includes State Sales Tax
at the rate of 10%. The original contract amount of $306,896.36 included State Sales Tax at the 9.5% rate, the
reason for the difference .
EXHIBITS:
A. Final Pay Estimate
B. Application and Certificate for Payment
STAFF RECOMMENDATION:
Approve the project and authorization of final pay estimate in the amount of $6,960.56 (retainage does not
need to be released as the contractor has a retainage bond).
AGENDA ITEM #8. d)
City of Renton Finance Department
PAYMENT TO CONTRACTOR
C:\Users\tflatley\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\DCARKM3J\FORMA (JOC-02-018)_PE#4 (FINAL).xls
Natalie Wissbord (Ext. 6619)Vendor #009439
Parks Planning and Natural Resources (Comm Srvcs)
FINAL ESTIMATE NO. 4
1.CONTRACTOR EARNINGS THIS ESTIMATE $6,327.78
2.SALES TAX @ 10.0%$632.78
3.TOTAL CONTRACT AMOUNT THIS ESTIMATE $6,960.56
4.EARNINGS PREVIOUSLY PAID CONTRACTOR $273,942.87
5.* EARNINGS DUE CONTRACTOR THIS ESTIMATE $6,327.78
6.SUBTOTAL - CONTRACTOR PAYMENT $280,270.65
7.RETAINAGE ON PREVIOUS EARNINGS $0.00
8.** RETAINAGE ON EARNINGS THIS ESTIMATE N/A
9.SUBTOTAL - RETAINAGE $0.00
10.SALES TAX PREVIOUSLY PAID $27,394.29
11.SALES TAX DUE THIS ESTIMATE $632.78
12.SUBTOTAL $28,027.07
* (95% x Line 1)
** (RETAINAGE @ 50%)
GRAND TOTAL $308,297.72
No. 3 $6,960.56
RETAINED AMOUNT (LINE 8)No. 3 N/A
TOTAL THIS ESTIMATE:$6,960.56
THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM.
PROJECT MANAGER:
PREPARED BY:
SIGNED:
PAYMENT TO CONTRACTOR (LINES 5 AND 11)
AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON, AND
N 3rd Street Tree & Sidewalk Project
DATE:September 15, 2017
FINANCE DEPARTMENT ACTION
FORMA Construction Co/Berschauer-Phillips
BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN,
Account 316.332012.020.576.81.41.003 (Tree Maint./Urban Forestry Plan Implementation)
JOC-02-018
I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE
TO:
Terry Flatley, Urban Forestry and Natural Resources Manger
Account 316.332012.020.576.81.41.003 (Tree Maint./Urban Forestry Plan Implementation)
CHARTER 116, LAWS OF 1965
Provide all labor, material, and equipment to perform tree removal and root maintenance, existing sidewalk replacement, and soil/landscape
restoration at the following location: Along N 3rd Street (North and South sides) between Burnett Ave N and Factory Ave N. All work to be
performed as per Project Specifications provided by the City of Renton.
Margie Beitner (Ext. 6607)
CONTRACTOR:
PROJECT NAME:
CONTRACT NO.:
AGENDA ITEM #8. d)
9
1
-
1
3
1
9
9
0
4
F
:
.
:
.
.
:
‘
D
E
C
R
l
P
T
I
O
N
.
.
:
:
‘
.
.
:
:
-
‘
‘
‘
A
M
O
U
N
T
:
-
:
‘
F
O
R
A
G
E
N
C
Y
[
:
.
.
•
.
•
:
.
.
•
.
•
•
.
:
:
.
•
‘
:
‘
.
.
:
.
:
•
.
.
.
,
:
.
:
.
:
:
:
:
:
.
.
.
‘
.
.
.
.
.
‘
:
.
:
.
•
.
•
:
.
.
u
s
e
.
—
T
o
t
a
l
E
a
r
n
e
d
t
o
D
a
t
e
-
$
2
8
0
,
2
7
0
.
6
5
:
:
‘
‘
‘
P
l
u
s
1
0
%
W
a
s
h
i
n
g
t
o
n
S
t
a
t
e
S
a
l
e
s
T
a
x
$
2
8
,
0
2
7
.
0
7
G
r
o
s
s
E
a
r
n
e
d
t
o
D
a
t
e
$
3
0
8
,
2
9
7
.
7
2
.
R
e
t
a
i
n
e
d
P
e
r
c
e
n
t
a
g
e
o
n
T
o
t
a
l
A
m
o
u
n
t
E
a
r
n
e
d
t
o
D
a
t
e
.
‘
.
,
-
L
e
s
s
0
!
o
R
e
t
a
i
n
e
d
N
o
t
I
n
c
l
u
d
i
n
g
S
a
l
e
s
T
a
x
-
$
0
.
0
0
N
e
t
E
a
r
n
e
d
t
o
D
a
t
e
$
3
0
8
,
2
9
7
.
7
2
•
.
‘
L
e
s
s
P
r
e
v
i
o
u
s
l
y
I
n
v
o
i
c
e
d
$
3
0
1
,
3
3
7
.
1
6
A
M
O
U
N
T
D
U
E
T
H
I
S
I
N
V
O
I
C
E
-
$
6
,
9
6
0
.
5
6
,
R
E
P
A
R
E
O
B
Y
r
E
L
E
P
H
O
N
E
N
U
M
B
E
R
D
A
T
E
,
4
G
E
N
C
Y
A
P
P
R
O
V
A
L
D
A
T
E
D
O
D
D
A
T
E
“
M
T
D
U
E
D
A
T
E
D
O
D
.
N
O
R
E
F
D
O
D
N
O
E
N
D
O
,
A
,
‘
l
U
E
E
R
U
S
E
V
E
F
O
R
M
E
S
S
A
G
E
]
B
I
N
U
M
B
E
R
—
M
A
S
T
E
R
I
‘
,
W
O
R
E
C
O
C
I
.
•
.
:
•
.
.
:
R
E
F
T
R
A
N
S
0
F
U
N
D
A
P
P
E
N
S
U
B
S
U
B
O
R
G
C
L
A
S
S
B
U
D
G
T
O
W
N
P
R
O
J
E
C
t
S
U
B
P
R
O
.
L
A
M
O
U
N
T
I
N
V
O
I
C
E
N
U
M
B
E
R
S
L
I
P
C
O
O
E
0
I
N
D
E
X
I
N
D
E
X
‘
O
E
.
t
’
J
E
c
I
N
D
E
X
A
L
L
O
C
U
N
I
T
M
O
S
.
.
.
:
-
:
:
:
Q
j
,
,
P
E
I
A
E
’
.
”
A
P
P
R
O
v
E
D
F
O
R
f
r
,
,
Y
M
E
,
t
B
Y
.
‘
W
A
R
R
A
N
I
T
O
T
A
L
W
A
R
R
A
N
T
N
U
M
B
E
R
1
:
:
.
:
c
O
N
T
R
A
c
t
N
O
.
I
N
V
O
I
C
E
D
A
T
E
.
-
,
:
,
:
-
I
N
V
O
i
C
E
N
J
O
C
-
0
2
-
0
1
8
8
/
3
1
2
0
1
7
4
V
E
N
D
O
R
’
S
C
E
R
T
I
F
I
C
A
T
E
I
H
E
R
E
B
Y
C
E
R
T
I
F
Y
U
N
D
E
R
P
E
N
A
L
T
Y
O
F
P
E
R
J
U
R
Y
T
H
A
T
T
H
E
I
T
E
M
S
A
N
C
T
O
T
A
L
S
L
I
S
T
E
D
H
E
R
E
I
N
A
R
E
P
R
O
P
E
R
C
H
A
R
G
E
S
F
O
R
M
A
T
E
R
L
A
L
S
.
M
E
R
C
H
A
N
D
I
S
E
O
R
S
E
R
V
I
C
E
S
F
U
R
N
I
S
H
E
D
T
O
T
h
E
S
T
A
T
E
O
F
W
A
S
H
I
N
G
T
D
N
,
A
N
D
T
H
A
T
A
L
L
G
O
O
D
S
F
U
R
N
I
S
H
E
O
O
R
S
E
R
V
i
C
E
S
R
E
N
D
E
R
E
D
H
A
V
E
B
E
E
N
P
R
O
V
I
D
E
D
W
I
T
H
O
U
T
D
I
S
C
R
I
M
I
N
A
T
I
O
N
O
N
T
h
E
G
R
O
U
N
D
S
O
F
R
A
C
E
.
C
R
E
E
D
.
C
O
L
O
R
,
N
A
T
I
O
N
A
L
O
R
I
G
I
N
,
S
E
X
.
O
R
A
G
E
.
T
H
A
T
P
R
E
V
A
I
L
I
N
G
W
A
G
E
S
H
A
V
E
B
E
E
N
P
A
I
D
I
N
A
C
C
O
R
D
A
N
C
E
W
I
T
H
T
H
E
P
R
E
F
I
L
E
D
S
T
A
T
E
M
E
N
T
O
R
S
T
A
T
E
M
E
N
T
S
O
F
I
N
T
E
N
T
O
N
F
I
L
E
W
I
T
H
T
H
E
D
E
P
A
R
T
M
E
N
T
O
F
L
A
B
O
R
A
N
D
I
N
D
U
S
T
R
I
E
S
A
S
A
P
P
R
O
V
E
D
B
Y
T
H
E
I
N
D
U
S
T
R
I
A
L
S
T
A
T
I
S
T
I
C
I
A
N
.
A
N
D
T
H
A
T
A
L
L
S
U
B
C
O
N
T
R
A
C
T
O
R
S
A
N
D
/
C
R
S
U
P
P
L
I
E
R
S
H
A
V
E
B
E
E
N
P
A
I
D
L
E
S
S
E
A
R
N
E
D
R
E
T
A
I
N
A
G
E
A
S
T
H
E
I
R
I
N
T
E
R
E
S
T
A
P
P
E
A
R
E
D
I
N
T
H
E
L
A
S
T
P
A
Y
M
E
N
T
R
E
C
E
I
V
E
D
A
N
C
N
A
M
C
.
:
:
:
:
:
:
:
:
.
:
:
:
s
C
o
m
m
u
n
i
t
y
S
e
r
v
i
c
e
s
D
e
p
a
r
t
m
e
n
t
P
a
r
k
s
P
l
a
n
n
i
n
g
&
N
a
t
u
r
a
l
R
e
s
o
u
r
c
e
D
i
v
i
s
i
o
n
1
0
5
5
S
.
G
r
a
d
y
W
a
y
R
e
n
t
o
n
,
W
A
9
8
0
5
7
P
M
I
n
C
h
a
r
g
e
:
T
e
r
r
y
F
l
a
t
l
e
y
F
o
r
m
a
J
o
b
#
1
6
0
7
5
-
1
8
C
i
t
y
o
f
R
e
n
t
o
n
J
o
b
#
J
O
C
.
0
2
-
0
1
8
C
o
n
t
r
a
c
t
f
o
c
s
N
3
r
d
S
t
T
r
e
e
&
S
i
d
e
w
a
l
k
P
r
o
j
e
c
t
L
o
c
a
t
i
o
n
:
1
0
5
5
S
G
r
a
d
y
W
a
y
,
R
e
n
t
o
n
W
A
9
8
0
5
7
‘
V
E
N
D
O
R
O
R
C
L
A
I
M
A
N
T
f
F
o
r
m
a
C
o
n
s
t
r
u
c
t
i
o
n
C
o
.
P
0
B
o
x
1
1
4
8
9
O
l
y
m
p
i
a
,
W
A
9
8
5
0
8
ç
E
C
E
0
1
2
1
c
t
.
F
E
D
d
?
t
A
L
T
A
X
I
D
N
O
.
:
F
A
I
L
U
R
E
T
O
P
R
O
V
I
D
E
T
H
I
S
N
U
M
S
E
R
W
I
L
L
R
E
S
U
L
I
I
N
U
L
L
A
Y
U
P
I
B
Y
:
‘
l
J
A
.
L
—
C
N
I
N
I
N
A
I
T
I
T
L
E
:
P
r
o
j
e
c
t
a
n
g
r
_
_
W
O
#
1
6
0
7
5
-
1
8
l
n
v
#
4
F
i
n
a
l
.
x
l
s
A
G
E
N
D
A
I
T
E
M
#
8
.
d
)
T
h
,
s
s
o
c
e
i
b
t
y
t
h
a
t
t
h
e
r
m
,
t
r
a
v
t
c
r
h
a
v
i
r
r
g
c
a
n
r
p
l
l
o
d
a
1
t
h
t
h
e
t
e
r
m
s
a
v
d
v
a
r
b
o
t
a
r
o
f
t
h
e
a
b
o
v
e
m
s
v
h
o
v
b
o
v
o
n
t
e
a
c
t
.
r
e
t
h
e
e
a
d
p
a
y
a
b
l
e
f
r
o
m
t
h
e
S
l
a
t
e
o
f
W
a
o
t
h
p
a
t
o
e
,
t
h
o
o
r
r
o
u
a
t
s
e
t
a
f
t
e
r
‘
A
M
O
U
N
T
D
U
E
T
H
I
S
E
S
T
1
M
A
T
E
F
o
r
i
ç
q
t
i
C
o
.
S
T
A
T
E
O
F
W
A
S
H
I
N
G
T
O
N
A
P
P
L
I
C
A
T
I
O
N
A
N
D
C
E
R
T
I
F
I
C
A
T
E
F
O
R
P
A
Y
M
E
N
T
O
N
C
O
N
T
R
A
C
T
C
E
R
T
I
F
I
C
A
T
E
F
O
R
P
A
Y
M
E
N
T
.
F
o
r
p
e
r
i
o
d
f
r
o
m
.
7
1
1
2
1
2
0
1
7
t
o
7
/
2
1
/
2
0
1
7
C
o
n
t
r
a
c
t
f
o
r
:
N
3
r
d
S
t
T
r
e
e
&
S
i
d
e
w
a
l
k
P
r
o
j
e
c
t
D
a
t
e
:
8
/
3
/
2
0
1
7
L
o
c
a
t
i
o
n
:
1
0
5
5
S
G
r
a
d
y
W
a
y
,
R
e
n
t
o
n
W
A
9
8
0
5
7
C
e
r
t
i
f
i
c
a
t
e
N
o
,
:
4
C
o
n
t
r
a
c
t
o
r
:
F
o
r
m
a
C
o
n
s
t
r
u
c
t
i
o
n
C
o
.
C
o
n
t
r
a
c
t
N
o
.
:
J
O
C
-
0
2
-
0
1
8
O
r
i
g
i
n
a
l
C
o
n
t
r
a
c
t
A
m
o
u
n
t
:
$
2
8
0
,
2
7
0
.
6
5
N
e
t
c
h
a
n
g
e
i
n
C
o
n
t
r
a
c
t
A
m
o
u
n
t
t
o
D
a
t
e
:
$
0
.
0
0
A
d
j
u
s
t
e
d
C
o
n
t
r
a
c
t
a
m
o
u
n
t
$
2
8
0
,
2
7
0
.
6
5
i
T
E
M
.
:
.
:
.
:
.
:
.
:
.
:
.
‘
:
:
.
:
:
:
S
C
H
E
D
U
L
E
’
O
F
V
A
L
U
E
S
.
:
-
.
•
:
:
•
:
:
:
.
:
E
S
:
t
I
M
A
I
E
:
‘
:
:
:
:
-
:
A
M
g
U
N
T
.
:
‘
:
•
‘
‘
:
P
R
E
V
I
Q
U
S
L
•
Y
.
•
:
.
:
:
•
‘
:
:
•
:
:
:
T
h
j
S
:
:
:
:
:
:
.
:
.
:
:
:
:
:
.
.
:
:
.
:
:
z
.
:
D
E
T
A
i
L
:
:
‘
.
-
:
:
‘
:
:
•
•
.
.
:
:
.
:
:
.
:
:
:
‘
:
V
A
L
U
E
.
:
-
.
:
:
-
:
:
:
-
.
:
:
-
.
‘
:
:
‘
‘
1
N
V
i
C
E
:
:
:
:
t
:
:
.
o
i
G
e
n
e
r
a
l
C
o
n
d
i
t
i
o
n
s
$
2
9
,
4
0
4
.
8
1
$
2
9
,
4
0
4
.
8
1
1
0
0
%
$
2
9
,
4
0
4
.
8
1
$
0
.
0
0
0
2
T
r
a
f
f
i
C
C
o
n
t
r
o
l
$
1
3
,
9
4
8
.
1
7
$
1
3
,
9
4
8
.
1
7
1
0
0
%
$
1
3
,
9
4
8
.
1
7
$
0
.
0
0
0
3
T
r
e
e
R
e
m
o
v
a
l
/
R
o
o
t
P
r
u
n
i
n
g
$
3
0
,
4
6
2
.
0
7
5
3
0
,
4
6
2
.
0
7
1
0
0
%
$
3
0
,
4
6
2
.
0
7
$
0
.
0
0
0
4
C
o
n
c
r
e
t
e
D
e
m
o
l
i
t
i
o
n
$
8
8
3
7
2
.
7
9
$
8
8
,
3
7
2
.
7
9
1
0
0
%
$
8
8
,
3
7
2
.
7
9
$
0
.
0
0
0
5
U
t
i
l
i
t
y
V
a
u
l
t
s
$
5
,
0
4
7
.
6
5
$
5
,
0
4
7
.
6
5
;
o
o
$
5
,
0
4
7
.
6
5
$
0
.
0
0
0
6
C
o
n
c
r
e
t
e
P
l
a
c
e
m
e
n
t
$
6
0
9
4
6
.
1
3
$
6
0
,
9
4
6
.
1
3
1
0
0
%
$
6
0
,
9
4
6
.
1
3
$
0
.
0
0
0
7
T
r
e
e
P
l
a
c
e
m
e
n
t
$
1
6
,
7
2
2
.
8
0
$
1
6
,
7
2
2
.
8
0
1
0
0
%
$
1
6
,
7
2
2
.
8
0
$
0
.
0
0
0
8
G
e
n
e
r
a
l
L
a
n
d
s
c
a
p
i
n
g
$
2
5
,
6
4
7
.
4
7
$
2
5
,
6
4
7
.
4
7
1
0
0
%
$
2
5
,
6
4
7
.
4
7
$
0
.
0
0
0
9
F
e
n
c
i
n
g
$
3
,
3
9
0
.
9
8
$
3
,
3
9
0
.
9
8
1
0
0
%
$
3
,
3
9
0
.
9
8
$
0
.
0
0
i
o
F
e
n
c
i
n
g
C
o
n
t
i
n
g
e
n
c
y
$
6
,
3
2
7
.
7
8
$
6
,
3
2
7
.
7
8
1
0
0
%
$
0
.
0
0
$
6
,
3
2
7
.
7
8
-
S
U
B
T
O
T
A
L
$
2
8
0
,
2
7
0
.
6
5
$
2
8
0
,
2
7
0
.
6
5
1
0
0
%
$
2
7
3
,
9
4
2
.
8
7
$
6
,
3
2
7
.
7
8
T
A
X
1
0
.
0
0
%
S
A
L
E
S
T
A
X
$
2
8
0
2
7
.
0
7
5
2
8
.
0
2
7
0
7
$
2
7
,
3
9
4
.
2
9
$
6
3
2
.
7
8
T
O
T
A
L
$
3
0
8
,
2
9
7
.
7
2
$
3
0
8
,
2
9
7
.
7
2
$
3
0
1
,
3
3
7
.
1
6
$
6
,
9
6
0
.
5
6
L
e
s
s
R
e
t
a
i
n
a
g
e
.
0
%
$
0
.
0
0
$
0
.
0
0
$
0
.
0
0
N
E
T
$
3
0
8
,
2
9
7
.
7
2
$
3
0
1
,
3
3
7
.
1
6
$
6
,
9
6
0
.
5
6
L
e
s
s
P
r
e
v
i
o
u
s
P
a
y
m
e
n
t
s
.
.
.
,
$
3
0
1
,
3
3
7
.
1
6
A
d
d
i
t
i
o
n
a
l
T
a
x
0
.
0
0
%
$
0
.
0
0
$
0
.
0
0
-
A
M
O
U
N
T
D
U
E
T
H
I
S
E
S
T
I
M
A
T
E
$
6
,
9
6
0
.
5
6
$
6
,
9
6
0
.
5
6
B
y
p
y
I
S
1
G
N
W
t
h
T
(
(
A
r
c
h
d
e
c
t
o
r
E
o
g
,
n
e
e
r
l
B
y
I
S
K
3
N
A
N
O
D
A
T
E
W
O
#
1
6
0
7
5
-
1
8
l
n
v
#
4
F
i
n
a
l
.
x
l
s
A
G
E
N
D
A
I
T
E
M
#
8
.
d
)
AB - 1993
City Council Regular Meeting - 02 Oct 2017
SUBJECT/TITLE: Authorization to Purchase a Crosswind J Sweeper as Approved in the
2017-2018 Biennium Budget
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Administration
STAFF CONTACT: Ron Kahler, Fleet Maintenance Manager
EXT.: 2660
FISCAL IMPACT SUMMARY:
The Fleet Maintenance Section has obtained a quote totaling $246,929 for the purchase of a new Peterbilt
Crosswind J sweeper to replace an existing one purchased in 2008. The sweeper is within budget and included
in the Council approved Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule as part of
the 2017-2018 biennium budget as shown below. The sweeper is being purchased from Owen Equipment
Company using state bid contract number 02613.
SUMMARY OF ACTION:
As part of the 2017-2018 biennium budget, Council approved the Equipment Rental Fund 501 Vehicle
Replacement and Acquisition Schedule. The Fleet Maintenance Section has received a quote for a
replacement sweeper. This request is to authorize the Mayor to approve the purchase of the sweeper based
on the quote received from Owen Equipment Company using state bid contract number 02613.
Existing
Vehicle
Department Year
Replacement
Make &
Model
Amount
Budgeted Cost
State Contract
Bid Number
International
Tymco
Sweeper
#E126
Public Works
2008
Peterbilt
Crosswind J
$280,000 $246,929
Owen Equipment
Company
#02613
EXHIBITS:
A. Owen Equipment Company Quote #07242017
STAFF RECOMMENDATION:
Authorize the Mayor to approve the purchase of a replacement sweeper included in the Council approved
Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule as part of the 2017-2018 biennium
budget. The estimated total cost of the sweeper is $246,929.
AGENDA ITEM #8. e)
OWEN EQUIPMENT COMPANY
WSDOT CONTRACT 02613
Crosswind J Sweeper
Owen Equipment Company
Municipality City of Renton
Address 3555 NE 2nd Street
City, State, Zip Renton, WA 98056
Contact Name Michael Stenhouse
Contact Phone #425-430-7400
Contact Fax #
PO Number
Peter Blaikie Quote Date:9/11/2017
Qty Part # DESCRIPTION
7/24/2017 Ext
1 Crosswind J Sweeper/M2 Convnetional Chassis 208,049.00$ 208,049.00$
General Specifications (See Bid Specs for More Detail)
Crosswind J Sweeper/M2 Convnetional Chassis
John Deere T 3 115hp Aux Engine (Now Replaced by Tier 4i)
Dual Gutter Brooms
Total Sweeping Path = 120inches
2700 Sq In Pickup Head
20,000 CFM Blower
8 Cubic Yard Debris Body
240 Gallons Water
Spray Nozzles (16 Total)
M2 Conventional Chassis (2010 Emissions)
Non Standard Options Included in Price (With Deduction Amounts Listed)
1061652 Anti Siphon 2-1/2" Air Gap (126.00)$
1059209 Hopper Deluge (675.00)$
1075400 AM/FM CD
(583.00)$
1087729 SB Tilt Left (753.00)$
1087730 SB Tilt Right (753.00)$
1092227 Lifeliner Hopper System w/Warranty (5,193.00)$
1078045 Turbo II Precleaner (333.00)$
1082931 In Cab Air Cleaner Restriction Guage-Chassis (664.00)$
1 1086456 Variable Speed Side Brooms (2,333.00)$ (2,333.00)$
1078204 Air Filter Restriction Indicator Light in Cab (426.00)$
1090157 (2) Rear Bumper Mounted Strobes (575.00)$
1 1090458 (2) Rear 7" Alternating Flashers (534.00)$ (534.00)$
1 1088219 Two Rear Strobes with Guards (720.00)$ (720.00)$
1 1088229 Rear LED Arrowboard (1,796.00)$ (1,796.00)$
M2 Conventional Chassis (2010 Emissions)(66,990.00)$
1032484 25' Water Fill Hose (115.00)$
702430 Crosswind Service Manual (89.00)$
704050 John Deere Parts Manual (44.00)$
704052 John Deere Service Manual (134.00)$
704005 M2 Parts Book (285.00)$
704007 M2 Service Manual (230.00)$
Contract #
Sales Representative
WSDOT 02613 - Regenerative Vacuum Pickup - Crosswind J
Company
1 OF 3
AGENDA ITEM #8. e)
OWEN EQUIPMENT COMPANY
WSDOT CONTRACT 02613
Crosswind J Sweeper
TOTAL DEDUCTIONS (5,383.00)$
Available Options (With Pricing)
1 Tier 4i Shared Power System 7,364.00$ 7,364.00$
Peterbilt RH Steer Chassis 94,500.00$
Peterbilt Dual Steer Chassis 105,500.00$
Upgrade to Allison 3000 Series Transmission 6,250.00$
1 1085864 Right Hand Side Inspection Door 454.00$ 454.00$
1085882 Left Hand Side Inspection Door 454.00$
1 1087829 PM10 Water System 3,205.00$ 3,205.00$
1086440 Centerbroom 4,820.00$
1086441 Hydraulic Wandering Hose 4,558.00$
1 1070059 Air Purge for Water System 367.00$ 367.00$
1 1070639 LED/Stop/Tail/Turn 659.00$ 659.00$
1 1111756 Front Spray Bar 578.00$ 578.00$
1086589 High Pressure Washdown 4,791.00$
1 Left Hand Side Camera 635.00$ 635.00$
1 2211114 Air Flow Blocker 2,189.00$ 2,189.00$
1 Extra 140 Gallon Water Tank 6,931.00$ 6,931.00$
1 1121738 Cab and Two Rear Beacons w/o Wandering Hose 2,051.00$ 2,051.00$
1 Sweeper Battery Disconnect Switch 560.00$ 560.00$
1 LED Arrowstick 2,227.00$ 2,227.00$
1 6" Hopper Drain 897.00$ 897.00$
1 Autolube Sweeper 4,599.00$ 4,599.00$
1 Backup Alarm, Smart 438.00$ 438.00$
1 1081747 (2) Bostrom Air 905 Cloth Hi-Back Seat 2,030.00$ 2,030.00$
1 1081912 Dual Arm Rest-Cloth (Only with air ride seat) 690.00$ 690.00$
Extended Sweeper Warranties Available
0 Three Day Factor Training (Per Person)2,500.00$
0 Open Market Items
1 2211266 In Cab Controlled Front Curtian Lift for Pickup Head 1,865.00$ 1,865.00$
1 2211267 Camera for Pickup Head 730.00$ 730.00$
1 1119215 Vacuum Enhancer in cab controlled without display 485.00$ 485.00$
1 1119059 In Cab Hopper Dump 825.00$ 825.00$
1 1121515 Auxilary Hydraulic Pump use with In-Cab Hopper Dump 1,335.00$ 1,335.00$
2 OF 3
AGENDA ITEM #8. e)
OWEN EQUIPMENT COMPANY
WSDOT CONTRACT 02613
Crosswind J Sweeper
TOTAL ADDITIONS 41,114.00$
1 Tymco 600 Sweeper Trade-in # E126 20,000.00$ (20,000.00)$
Total Tag Price (Before Applicable Taxes)223,870.00$
Tax Rate
Applicable Taxes 10.30% 23,058.61$
Total Tag Price 246,928.61$
Delivery per the contract is 120 days after receipt of order (Dependent on chassis/options selected)
Customer Approval Date
3 OF 3
AGENDA ITEM #8. e)