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HomeMy WebLinkAboutAgenda Packet for 10/23/2017 AGENDA City Council Regular Meeting 7:00 PM - Monday, October 23, 2017 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Red Ribbon Week - October 23 - 31, 2017 4. PUBLIC HEARING a) 2017-2018 Mid-Biennial Budget b) Comprehensive Emergency Management Plan (CEMP) c) Revised 2018 - 2023 - Transportation Improvement Program (TIP) 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENTS • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of October 16, 2017. Council Concur b) AB - 2007 Mayor Law reappoints Kimberly Unti to the Library Advisory Board for a term expiring September 1, 2022. Council Concur c) AB - 2013 Community & Economic Development Department recommends approval of a partial release of utility easement to allow for utilities to be relocated as part of the U.S. Bank expansion project located at 2500 East Valley Rd. Refer to Utilities Committee d) AB - 2014 Community & Economic Development Department recommends approval of a franchise agreement with XO Communications as a purveyor of broadband telecommunications services within the City of Renton. Refer to Utilities Committee e) AB - 2015 Community & Economic Development Department recommends adopting the 2017 Issaquah School District Capital Facilities Plan, the 2017 Renton School District Capital Facilities Plan, and the 2017/2018 - 2022/2023 Kent School District Capital Facilities Plan; and update the City of Renton Fee Schedule to reflect the school districts' revised impact fees. Refer to Planning & Development Committee f) AB - 2004 Transportation Systems Division recommends approval of Supplemental Agreement No. 2 to CAG-15-089, contractor KPG, P.S., in the amount of $712,344.34, for additional design work for the Rainier Ave S - Phase 4 (S 3rd St to NW 3rd Pl) project. Refer to Transportation (Aviation) Committee g) AB - 2005 Transportation Systems Division submits CAG-16-035, 116th Ave SE Sidewalk project, contractor Kamins Construction, Inc., and requests acceptance of the project, and approval to release the contract bond, subject to receipt of all required authorizations. Council Concur h) AB - 2009 Transportation Systems Division recommends hiring a Civil Engineer III at salary grade a28, Step E. Refer to Finance Committee i) AB - 2006 Utility Systems Division submits CAG-15-148, Maplewood Creek Stormwater Outfall Improvement project, contractor Olson Brothers Excavating, Inc., and requests acceptance of the project, and release of retainage after 60 days, subject to receiving required authorizations. Council Concur j) AB - 2008 Utility Systems Division recommends approval of an agreement with King County Flood Control District, to accept $472,000 in grant funds for the Madsen Creek Improvement Project Phase I; and to transfer $48,800 from the 2017 Surface Water Utility Capital Improvement Program for Small Drainage Problems to the Madsen Creek Improvement Project budget to cover required City grant matching funds. Refer to Utilities Committee 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Committee of the Whole: Comprehensive Emergency Management Plan Update/Adoption b) Finance Committee: 2017 - 2019 Transportation Demand Management Implementation Agreement; Vouchers c) Transportation (Aviation) Committee: 2018-2023 Transportation Improvement Program (TIP) Revision* 9. LEGISLATION Resolutions: a) Resolution No. 4319: Emergency Management Plan b) Resolution No. 4920: 2018 -2023 Transportation Improvement Program (TIP) Revision Ordinance for second and final reading: c) Ordinance No. 5861: Business and Operations Tax & Business License Regulations 10. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 11. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:00 p.m. - 7th Floor - Conferencing Center Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings D e n i s L a w M a y o r W f i e r e a s , a l c o h o l a n d o t h e r d r u g a b u s e i n t h i s n a t i o n h a s r e a c h e d e p i d e m i c s t a g e s ; a n d W h e r e a s , i t i s i m p e r a t i v e t h a t v i s i b l e , u n i f i e d p r e v e n t i o n e d u c a t i o n e f f o r t s b y c o m m u n i t y m e m b e r s b e l a u n c h e d t o e l i m i n a t e t h e d e m a n d f o r d r u g s ; a n d t 4 l t j e r e a s , t h e N a t i o n a l R e d R i b b o n C a m p a i g n o f f e r s c i t i z e n s t h e o p p o r t u n i t y t o d e m o n s t r a t e t h e i r c o m m i t m e n t t o d r u g - f r e e l i f e s t y l e s ( n o u s e o f i l l e g a l d r u g s , n o i l l e g a l u s e o f l e g a l d r u g s ) ; a n d t 1 4 ) f i e r e a s , t h e N a t i o n a l R e d R i b b o n C a m p a i g n w i l l b e c e l e b r a t e d i n e v e r y c o m m u n i t y i n A m e r i c a d u r i n g R e d R i b b o n W e e k , O c t o b e r 2 3 - 3 1 ; a n d 1 4 ) f i e r e a s , b u s i n e s s e s , g o v e r n m e n t , p a r e n t s , l a w e n f o r c e m e n t , m e d i a , m e d i c a l i n s t i t u t i o n s , r e l i g i o u s i n s t i t u t i o n s , s c h o o l s , s e n i o r c i t i z e n s , s e r v i c e o r g a n i z a t i o n s , a n d y o u t h w i l l d e m o n s t r a t e t h e i r c o m m i t m e n t t o h e a l t h y , d r u g - f r e e l i f e s t y l e s b y w e a r i n g a n d d i s p l a y i n g R e d R i b b o n s d u r i n g t h i s w e e k - l o n g c a m p a i g n ; a n d W h e r e a s , t h e C i t y o f R e n t o n f u r t h e r c o m m i t s i t s r e s o u r c e s t o e n s u r e t h e s u c c e s s o f t h e R e d R i b b o n C a m p a i g n ; W o w , t h e r e f o r e , I , D e n i s L a w , M a y o r o f t h e C i t y o f R e n t o n , d o h e r e b y p r o c l a i m O c t o b e r 2 3 - 3 1 , 2 0 1 7 , t o b e e c ( R j 6 6 o n W e e i Q i n t h e C i t y o f R e n t o n , a n d I e n c o u r a g e a l l c i t i z e n s t o j o i n m e i n p a r t i c i p a t i n g i n d r u g p r e v e n t i o n e d u c a t i o n a c t i v i t i e s , m a k i n g a v i s i b l e s t a t e m e n t t h a t w e a r e s t r o n g l y c o m m i t t e d t o a d r u g - f r e e c i t y . I n w i t n e s s w h e r e o f I h a v e h e r e u n t o s e t m y h a n d a n d c a u s e d t h e s e a l o f t h e C i t y o f R e n t o n t o b e a f f i x e d t h i s 2 3 r d d a y o f O c t o b e r , 2 0 1 7 . P r o c C a m a t i o n D e n i s L a w , M a y o r C i t y o f R e n t o n , W a s h i n g t o n R e n t o n C i t y H a I l , 7 t h F l o o r 1 0 5 5 S o u t h G r a d y W a y , R e n t o n , W A 9 8 0 5 7 . r e n t o n w a . g o v A G E N D A I T E M # 3 . a ) MI D - B I E N N I A L B U D G E T AD J U S T M E N T O V E R V I E W OC T O B E R 2 3 , 2 0 1 7 AGENDA ITEM #4. a) MI D - B I E N N I U M B U D G E T AM E N D M E N T  Up d a t e  Ge n e r a l  Fu n d  re v e n u e  pr o j e c t i o n s  wi t h  ch a n g e d  co n d i t i o n s .  Ma k e  ho u s e k e e p i n g  ad j u s t m e n t s  to  in c o r p o r a t e  pr i o r  Co u n c i l  actions.  Pr o p o s e d  se r v i c e  ch a n g e s  to  re f l e c t  bu s i n e s s  ac t i v i t y  an d  Co u n c i l   pr i o r i t i e s .    Ac t i o n s  re q u i r e d  to  re f l e c t  th e  ch a n g e : • Se t  pr o p e r t y  ta x  le v y  fo r  20 1 7 . • Ad o p t  bu d g e t  am e n d m e n t s . • Up d a t e  fe e  sc h e d u l e . 2AGENDA ITEM #4. a) PR O P E R T Y T A X 3  St a t e  la w  al l o w s  ci t i e s  to  in c r e a s e  ba s e  pr o p e r t y  ta x  le v y  by  th e  lower  of   in f l a t i o n  (S e p t e m b e r  IP D )  or  1% .  Ba s e d  on  th e  Re g i o n a l  Fi r e  Au t h o r i t y  Pl a n  ap p r o v e d  by  co u n c i l :  In  20 1 7 ,  th e  Ci t y  re d u c e d  th e  pr o p e r t y  ta x  le v y  by  $1 . 0 0 / $ 1 , 0 0 0  AV  In  20 1 8 ,  th e  Ci t y  wi l l  re d u c e  th e  ba s e  pr o p e r t y  ta x  le v y  by  an   ad d i t i o n a l  $5 . 5  mi l l i o n AGENDA ITEM #4. a) PR E L I M I N A R Y 2 0 1 8 P R O P E R T Y T A X L E V Y 4 Pr o p e r t y  Ta x  Wo r k s h e e t A m o u n t 20 1 7  Ba s e  L e v y 3 6 , 5 7 3 , 9 6 0 $               Li m i t  Fa c t o r   (t h e  le s s e r   of   1%   or   C P I ) 3 6 5 , 7 4 0                              20 1 8  Pr o p e r t y   Ta x  Ba s e   L e v y 3 6 , 9 3 9 , 7 0 0                    20 1 8  Ma x i m u m  St a t u t o r y  Le v y 3 7 , 3 4 2 , 0 5 3                    20 1 8  Pr e l i m i n a r y   Al l o w a b l e   Ta x   Ra t e   pe r  $1 0 0 0   AV 2 . 2 5 4 6 $                             20 1 7  Ac t u a l  Le v y 2 4 , 2 0 0 , 0 0 0 $               Le s s :  Rr i o r   Ye a r   R e f u n d s ( 7 0 , 9 4 6 )                                Le s s :  $5 . 5 M  R e d u c t i o n   fo r   R F A ( 5 , 5 0 0 , 0 0 0 )                      Li m i t  Fa c t o r   (t h e  le s s e r   of   1%   or   C P I ) 3 6 5 , 7 4 0                              Ne w   C o n s t r u c t i o n 4 0 2 , 3 5 3                              20 1 8  Le v y 1 9 , 3 9 7 , 1 4 7                    20 1 8  Es t i m a t e d  Le v y  R a t e 1 . 1 7 1 1 5 $                         AGENDA ITEM #4. a) SA L E S T A X 5  Wh o l e s a l e ,  Ge n e r a l  Re t a i l ,  Se r v i c e s  an d  Co n s t r u c t i o n  se c t o r s  ha v e  al l  se e n  small  to  moderate   in c r e a s e s  ov e r  20 1 6 ,  ho w e v e r ,  th e s e  ar e a s  of  gr o w t h  ar e  of f s e t   by  de c r e a s e s  in  Manufacturing   an d  Au t o  Sa l e s .    Th e  20 1 7  es t i m a t e  is  be i n g  re v i s e d  up w a r d s  1%  to  re f l e c t  ac t u a l  20 1 7  ac t i v i t y  ($150k).  Be g i n n i n g  mi d ‐20 1 8 ,  th e  Ci t y  wi l l  no  lo n g e r  re c e i v e  th e  Sa l e s  Ta x  An n e x a t i o n  Credit.AGENDA ITEM #4. a) UT I L I T Y T A X E S 6  Ut i l i t y  ta x e s  ar e  ex p e c t e d  to   ou t  pe r f o r m  th e  or i g i n a l   bu d g e t  by  2%  in  20 1 7  an d  .5 %   in  20 1 8 .    Up w a r d  ad j u s t m e n t s   ar e  ma d e  $2 7 5 k  in  20 1 7  an d   50 k  in  20 1 8 .  In c r e a s e s  ar e  in  el e c t r i c  an d   na t u r a l  ga s  ut i l i t y  ta x e s  du e  to   a  co l d e r  wi n t e r  co m p a r e d  to   re c e n t  ye a r s ,  an d  ph o n e  ut i l i t y   ta x  du e  to  st a b l e  le v e l s  of   co l l e c t i o n s  ye a r ‐to ‐ye a r . AGENDA ITEM #4. a) BU S I N E S S A N D O C C U P A T I O N T A X  20 1 6  wa s  th e  fi r s t  ye a r   Bu s i n e s s  an d  Oc c u p a t i o n   Ta x  wa s  co l l e c t e d .  $6 . 4 M  in  B& O  ta x  wa s   co l l e c t e d  wi t h  a   co r r e s p o n d i n g  $1 . 2 M   de c r e a s e  in  bu s i n e s s   li c e n s e / h e a d  ta x  re v e n u e .  20 1 7  B& O  ta x  co l l e c t i o n s   ha v e  ou t p e r f o r m e d  20 1 6  by   18 %  an d  ar e  pr o j e c t e d  to   ex c e e d  th e  bu d g e t   by  10 % .     Up w a r d  ad j u s t m e n t  of   $7 0 0 k  is  be i n g  ma d e  to  th e   20 1 7  an d  20 1 8  bu d g e t .   7AGENDA ITEM #4. a) RE A L E S T A T E E X C I S E T A X ( R E E T ) 8  20 1 7  co l l e c t i o n s  ar e  ex p e c t e d  to  un d e r p e r f o r m  20 1 6  by  16 %  ($ 9 5 0 k ) .  YT D  RE E T  co l l e c t i o n  60 %  ab o v e  th e  YT D  bu d g e t .  An  up w a r d  ad j u s t m e n t  of  $7 5 0 k  wi l l  be  ma d e  to  th e  20 1 7  bu d g e t . AGENDA ITEM #4. a) SU M M A R Y O F G E N E R A L F U N D A D J U S T M E N T - RE V E N U E 9 Ge n e r a l  Fu n d 20 1 7   Ad j u s t m e n t 20 1 8   Ad j u s t m e n t Re v e n u e Sa l e s  Ta x 1 5 0 , 0 0 0                                ‐                                            Ut i l i t y  Ta x 2 7 5 , 0 0 0                                50,000                              Bu s i n e s s  an d  Oc c u p a t i o n  Ta x 7 0 0 , 0 0 0                                700,000                          Pr o p e r t y  Ta x ‐                                                  325,000                          R E E T 7 5 0 , 0 0 0                                ‐                                            RE E T  Tr a n s f e r  to  C I P ( 7 5 0 , 0 0 0 )                            ‐                                            Mi s c e l l a n e o u s  Gr a n t s 6 7 , 1 2 4                                    ‐                                            Mi s c e l l a n e o u s  Co m m u n i t y  Se r v i c e s  S p o n s o r s h i p s 4 2 , 5 0 0                                    ‐                                            Re n e w / E n h a n c e  AT S  Co n t r a c t ‐                                                  1, 1 0 7 , 0 7 2                  To t a l  Re v e n u e  Ad j u s t m e n t   1, 2 3 4 , 6 2 4 $                   2, 1 8 2 , 0 7 2 $             AGENDA ITEM #4. a) SU M M A R Y O F G E N E R A L F U N D A D J U S T M E N T - EX P E N D I T U R E S 10 Ge n e r a l  Fu n d 20 1 7   Ad j u s t m e n t 20 1 8   Ad j u s t m e n t Ex p e n d i t u r e s Su m m a r y  of  Po s i t i o n  Ad j u s t m e n t s ‐ $                                           271,336 $                     In t e r n a l  Se r v i c e  Fu n d  Co s t s  fo r  Ne w  F T E s 1 4 , 2 5 0                                    18,640                              Em p l o y e e  Me d i c a l  In c r e a s e  1%  fr o m  5% ‐                                                  ( 3 2 0 , 0 0 0 )                      SC O R E  Co n t r a c t  Ad j u s t m e n t ‐                                                  270,000                          Ad d i t i o n a l  Co s t s  fo r  Re n e w e d  AT S  C o n t r a c t 4 4 , 4 0 0                                    384,000                          Po l i c e  Re t r o  Pa y m e n t  20 1 6 ‐ 20 1 7 5 4 4 , 3 8 0                                ‐                                            On l i n e  B& O  Sy s t e m  En h a n c e m e n t 4 5 , 0 0 0                                    80,000                              Gr a n t  Fu n d e d  Ex p e n s e ( 1 3 , 1 7 7 )                                ‐                                            La n d  Us e  Ap p l i c a t i o n  Sc a n n i n g  Se r v i c e s ‐                                                  25,000                              20 0  Mi l l  RF P  S e r v i c e s 5 0 , 0 0 0                                    ‐                                            Ar t s  Co m m i s s i o n  Fu n d i n g ‐                                                  50,000                              Sp o n s o r s h i p  Fu n d e d  P r o g r a m s 4 2 , 5 0 0                                    ‐                                            (1 )  Ne w  PD  To u g h b o o k 5 , 4 0 9                                        ‐                                            Pa r k s ,  Tr a i l s  & Co m m u n i t y  Fa c i l i t i e s  P l a n 5 6 , 5 0 0                                    117,500                          Ci t y ‐ Wi d e  Co m m u n i t y  S u r v e y 5 0 , 0 0 0                                    (50,000)                            To t a l  Ex p e n d i t u r e  Ad j u s t m e n t   83 9 , 2 6 2 $                         846,476 $                     AGENDA ITEM #4. a) SU M M A R Y O F P O S I T I O N C H A N G E S 11 20 1 7 ‐18  Mi d  Ye a r  Bu d g e t  Ad j u s t m e n t  Po s i t i o n  Ch a n g e s De p t D i v i s i o n F T E P r o p o s e d P r e v i o u s 2 0 1 7 2 0 1 8 F u n d i n g  so u r c e S t a t u s  GF  Impact   A S D F i n a n c e 1 . 0 0 O r g a n i z a t i o n a l  De v e l o p m e n t  Mg r N e w ‐                        15 8 , 6 5 4 $ Ge n e r a l  Fu n d N e w  Request 1 5 8 , 6 5 4 $ AS D C i t y  Cl e r k ‐                (5 )  up g r a d e s / r e c l a s s e s V a r i o u s ‐                        10 , 5 7 7            Ge n e r a l  Fu n d N e w  Request 1 0 , 5 7 7        CE D D e v .  S e r v i c e s 1 . 0 0 P e r m i t  Te c h n i c i a n N e w ‐                        10 2 , 1 0 5      Ge n e r a l  Fu n d N e w  Request 1 0 2 , 1 0 5     HR R M R i s k  Ma n a g e m e n t 1 . 0 0 R i s k  An a l y s t   Ne w ‐                        13 3 , 9 2 9      In t e r n a l  Se r v i c e N e w  Request ‐             HR R M R i s k  Ma n a g e m e n t ‐                HR  An a l y s t   Ri s k  Ma n a g e m e n t  Te c h .  ‐                        16 , 2 7 9        In t e r n a l  Se r v i c e N e w  Request ‐             PW A i r p o r t ‐                Ai r p o r t  Bu s i n e s s  Co o r d i n a t o r   Of f i c e  As s i s s t a n t  ‐                        23 , 3 3 8        Us e r  Fe e s A p p r o v e d ‐           PW A i r p o r t 1 . 0 0 O p e r a t i o n s  an d  Ma i n t e n a n c e  Su p . N e w ‐                        12 7 , 0 8 1   Us e r  Fe e s A p p r o v e d ‐           PW A i r p o r t 1 . 0 0 A i r p o r t  Op e r a t i o n s  Sp e c i a l i s t   Ne w ‐                        11 5 , 4 5 8   Us e r  Fe e s A p p r o v e d ‐           PW M a i n t .  S e r v i c e s 1 . 0 0 M a i n t .  Sv c .  Wo r k e r  2/ U t i l i t y  Lo c a t o r   Ne w 2 9 , 0 3 4            10 1 , 7 9 3   Us e r  Fe e s A p p r o v e d ‐           PW M a i n t .  S e r v i c e s 1 . 0 0 V e h i c l e  an d  Eq u i p m e n t  Me c h a n i c   Me c h a n i c ' s  As s t . ‐                        11 , 1 6 3        In t e r n a l  Se r v i c e A p p r o v e d ‐             Co u r t C o u r t   1. 0 0 C o u r t  Se c u r i t y  Of f i c e r  ( a 0 4 ) N E W 2 6 , 0 0 0 $     67 , 8 9 0 $     Ge n e r a l  Fu n d  Previously  Adjusted  93,890 $    To t a l  ad j u s t m e n t s  in  20 1 7 8 . 0 0 5 5 , 0 3 4 $     86 8 , 2 6 7 $  365,226 $  To t a l  th i s  ad j u s t m e n t 7 . 0 0 2 9 , 0 3 4 $     80 0 , 3 7 7 $  271,336 $ AGENDA ITEM #4. a) GE N E R A L F U N D B A L A N C E 12 Ge n e r a l  Fu n d  S u m m a r y 2 0 1 7 2 0 1 8 Biennial  Total Ge n e r a l  Fu n d  Re v e n u e   be f o r e   Ad j u s t m e n t 1 0 2 . 6 $                 98 . 0 $                     200.6 $          20 1 7 ‐20 1 8  Mi d   Bi e n n i a l  Bu d g e t  Ad j u s t m e n t 1 . 2 $                         2. 2 $                         3.4 $              Ad j u s t e d  GF   Re v e n u e  So u r c e s 1 0 3 . 8 $                 10 0 . 2 $                 204.0 $          Ge n e r a l  Fu n d  E x p e n d i t u r e  an d  Us e s 1 0 9 . 4 $                 96 . 2 $                     205.5 $          20 1 7 ‐20 1 8  Mi d   Bi e n n i a l  Bu d g e t  Ad j u s t m e n t 1 . 1 $                         0. 9 $                         2.0 $              Ad j u s t e d  GF   E x p e n d i t u r e  &  Us e s 1 1 0 . 4 $                 97 . 1 $                     207.5 $          Ne t  Bu d g e t e d   In c o m e ( L o s s ) ( 6 . 6 ) $                       3. 1 $                         (3.5)$             Be g i n n i n g   Fu n d   Ba l a n c e 2 6 . 6 $                     20 . 0 $                     26.6 $            En d i n g  Fu n d  Ba l a n c e 2 0 . 0 $                     23 . 1 $                     23.1 $           AGENDA ITEM #4. a) GE N E R A L F U N D B A L A N C E 13 20 1 4 2 0 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 Su m m a r y  ($  in  Mi l l i o n ) Ac t u a l A c t u a l A c t u a l P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d Be g i n n i n g  Fu n d  Ba l a n c e 17 . 5 $               17 . 6 $               20 . 0 $               26 . 6 $               20 . 0 $               23 . 1 $               21 . 8 $               17.5 $        10.7 $         Op e r a t i n g  Re v e n u e 1 0 8 . 9 $           11 5 . 5 $           12 1 . 2 $           10 1 . 9 $           99 . 2 $               97 . 9 $               99 . 4 $               100.5 $      102.5 $       Ba s e  Op e r a t i n g  Ex p e n d i t u r e ( 1 0 7 . 6 )              ( 1 1 3 . 2 )            ( 1 0 9 . 5 )            (9 5 . 7 )                  ( 9 6 . 6 )                  ( 9 9 . 6 )                  ( 1 0 4 . 0 )            (107.4)      (108.2)       Op e r a t i n g  Su r p l u s  (D e f i c i t ) 1 . 3 $                     2. 3 $                   11 . 7 $               6. 2 $                   2. 6 $                   (1 . 7 ) $                 (4 . 6 ) $                 (6.9)$         (5.7)$          1X  So u r c e s 2 . 8 $                     17 . 7 $               4. 6 $                   1. 9 $                   1. 0 $                   0. 7 $                   0. 7 $                   0.3 $          0.2 $           1X  Us e s ( 4 . 1 )                      ( 1 7 . 7 )                  (9 . 7 )                      (1 4 . 7 )                  (0 . 5 )                      (0 . 4 )                      (0 . 3 )                      (0.3)           (0.2)            Ne t  Re s o u r c e s  ‐   Us e s 0 . 1 $                     2. 4 $                   6. 6 $                   (6 . 6 ) $                 3. 1 $                   (1 . 4 ) $                 (4 . 2 ) $                 (6.9)$         (5.7)$          En d i n g  Fu n d  Ba l a n c e 1 7 . 6 $               20 . 0 $               26 . 6 $               20 . 0 $               23 . 1 $               21 . 8 $               17 . 5 $               10.7 $        5.0 $          AGENDA ITEM #4. a) GE N E R A L F U N D B A L A N C E – P O L I C E T A K E - H O M E VE H I C L E I M P A C T 14 PO L I C E  FL E E T  ‐   3  YE A R  PH A S E  IN 20 1 4 2 0 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 Su m m a r y  ($  in  Mi l l i o n ) Ac t u a l A c t u a l A c t u a l P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d Be g i n n i n g  Fu n d  Ba l a n c e 17 . 5 $                   17 . 6 $                   20 . 0 $                   26 . 6 $                   20 . 0 $                   23 . 0 $                   20 . 8 $                   15.0 $                   7.4 $              Op e r a t i n g  R e v e n u e 1 0 8 . 9 $               11 5 . 5 $               12 1 . 2 $               10 1 . 9 $               99 . 2 $                   97 . 9 $                   99 . 4 $                   100.5 $               102.5 $         Ba s e  Op e r a t i n g  Ex p e n d i t u r e ( 1 0 7 . 6 )                  (1 1 3 . 2 )                  (1 0 9 . 5 )                  (9 5 . 7 )                      (9 6 . 6 )                      (9 9 . 6 )                      ( 1 0 4 . 0 )                  (107.4)                  (108.2)          Ne w  Op e r a t i n g  Co s t s  (f l e e t ) ‐                              ‐                              ‐                              ‐                              (0 . 1 )                          (0 . 3 )                          (0 . 6 )                          (0.8)                          (0.8)              Op e r a t i n g  Su r p l u s  (D e f i c i t ) 1 . 3 $                         2. 3 $                         11 . 7 $                   6. 2 $                         2. 5 $                         (2 . 0 ) $                     (5 . 2 ) $                     (7.6) $                     (6.5)$            1X  So u r c e s 2 . 8 $                         17 . 7 $                   4. 6 $                         1. 9 $                         1. 0 $                         0. 7 $                         0. 7 $                         0.3 $                         0.2 $              1X  Us e s ( 4 . 1 )                          (1 7 . 7 )                      (9 . 7 )                          (1 4 . 7 )                      (0 . 5 )                          (0 . 4 )                          (0 . 3 )                          (0.3)                          (0.2)              1x  Fl e e t  So u r c e s 1 . 1                              0. 5                              0. 2                              1x  Fl e e t  Ou t l a y ( 1 . 1 )                          (1 . 1 )                          (1 . 1 )                          Ne t  Re s o u r c e s  ‐   Us e s 0 . 1 $                         2. 4 $                         6. 6 $                         (6 . 6 ) $                     3. 1 $                         (2 . 3 ) $                     (5 . 8 ) $                     (7.6) $                     (6.5)$            En d i n g  Fu n d  Ba l a n c e 1 7 . 6 $                   20 . 0 $                   26 . 6 $                   20 . 0 $                   23 . 0 $                   20 . 8 $                   15 . 0 $                   7.4 $                         0.9 $              PO L I C E  FL E E T  ‐   2  YE A R  PH A S E  IN 20 1 4 2 0 1 5 2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9 2 0 2 0 2 0 2 1 2 0 2 2 Su m m a r y  ($  in  Mi l l i o n ) Ac t u a l A c t u a l A c t u a l P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d P r o j e c t e d Be g i n n i n g  Fu n d  Ba l a n c e 17 . 5 $                   17 . 6 $                   20 . 0 $                   26 . 6 $                   20 . 0 $                   22 . 5 $                   18 . 8 $                   13.8 $                   6.2 $              Op e r a t i n g  R e v e n u e 1 0 8 . 9 $               11 5 . 5 $               12 1 . 2 $               10 1 . 9 $               99 . 2 $                   97 . 9 $                   99 . 4 $                   100.5 $               102.5 $         Ba s e  Op e r a t i n g  Ex p e n d i t u r e ( 1 0 7 . 6 )                  (1 1 3 . 2 )                  ( 1 0 9 . 5 )                  ( 9 5 . 7 )                      ( 9 6 . 6 )                      ( 9 9 . 6 )                      ( 1 0 4 . 0 )                  (107.4)                  (108.2)          Ne w  Op e r a t i n g  Co s t s  (f l e e t ) ‐                              ‐                              ‐                              ‐                              (0 . 4 )                          (0 . 8 )                          (0 . 8 )                          (0.8)                          (0.8)              Op e r a t i n g  Su r p l u s  (D e f i c i t ) 1 . 3 $                         2. 3 $                         11 . 7 $                   6. 2 $                         2. 2 $                         (2 . 5 ) $                     (5 . 4 ) $                     (7.6) $                     (6.5)$            1X  So u r c e s 2 . 8 $                         17 . 7 $                   4. 6 $                         1. 9 $                         1. 0 $                         0. 7 $                         0. 7 $                         0.3 $                         0.2 $              1X  Us e s ( 4 . 1 )                          ( 1 7 . 7 )                      (9 . 7 )                          ( 1 4 . 7 )                      (0 . 5 )                          (0 . 4 )                          (0 . 3 )                          (0.3)                          (0.2)              1x  Fl e e t  So u r c e s 1 . 5                              0. 2                              1x  Fl e e t  Ou t l a y ( 1 . 7 )                          (1 . 7 )                          Ne t  Re s o u r c e s  ‐   Us e s 0 . 1 $                         2. 4 $                         6. 6 $                         (6 . 6 ) $                     2. 5 $                         (3 . 7 ) $                     (5 . 0 ) $                     (7.6) $                     (6.5)$            En d i n g  Fu n d  Ba l a n c e 1 7 . 6 $                   20 . 0 $                   26 . 6 $                   20 . 0 $                   22 . 5 $                   18 . 8 $                   13 . 8 $                   6.2 $                         (0.2)$           AGENDA ITEM #4. a) NO N - G E N E R A L F U N D A D J U S T M E N T - H I G H L I G H T S  Ne w  Fa m i l y  Fi r s t  Fu n d :  Cr e a t e  a  ne w  ca p i t a l  pr o j e c t s  fu n d  to  track   Ci t y  co n t r i b u t e d  fu n d s  ($ 4  mi l l i o n  fr o m  ca p i t a l  fa c i l i t i e s  fu n d ) ,   do n a t i o n s ,  an d  ex p e n d i t u r e s  re l a t e d  sp e c i f i c a l l y  to  Fa m i l y  First.   Mu n i c i p a l  Ca p i t a l  Fu n d  (3 1 6 ) :  In c o r p o r a t e  Fa w c e t t  So u t h  property   ac q u i s i t i o n  ($ 8 6 0 k ) ,  si g n  sh o p  re m o d e l  ($ 6 3 1 k ) ,  an d  se n i o r  center   re m o d e l  ($ 2 6 5 k )  wh i c h  wi l l  be  fu n d e d  by  (a )  mi s c e l l a n e o u s  grants;  (b )  pa r k s  im p a c t  fe e s ;    an d  (c )  tr a n s f e r  fr o m  Li b r a r y  fu n d .  Al i g n  20 1 7  tr a n s p o r t a t i o n  pr o j e c t s  ba s e d  on  TI P  an d  in c r e a s e  the   La k e  Wa s h i n g t o n  Lo o p  Tr a i l  pr o j e c t  ($ 4 3 0 k ) ,  wh i c h  is  fu n d e d  by  a   St a t e  gr a n t . 15AGENDA ITEM #4. a) TO T A L A D J U S T E D A P P R O P R I A T I O N 16 Al l  Ot h e r   Fu n d s  S u m m a r y 2 0 1 7 2 0 1 8 Biennial  Total Al l   Ot h e r  Fu n d s  Re v e n u e   be f o r e  Ad j u s t m e n t 2 6 5 . 6 $                 22 2 . 2 $                 487.8 $          20 1 7 ‐20 1 8  Mi d  Bi e n n i a l   Bu d g e t  Ad j u s t m e n t 1 5 . 4 $                     2. 4 $                         17.8 $            Ad j u s t e d   R e v e n u e  So u r c e s 2 8 1 . 0 $                 22 4 . 7 $                 505.6 $          Al l   Ot h e r  Fu n d s  E x p e n d i t u r e   an d   Us e s 3 1 6 . 6 $                 23 3 . 4 $                 550.0 $          20 1 7 ‐20 1 8  Mi d  Bi e n n i a l   Bu d g e t  Ad j u s t m e n t 1 0 . 3 $                     1. 1 $                         11.4 $            Ad j u s t e d   E x p e n d i t u r e  &  Us e s 3 2 6 . 9 $                 23 4 . 5 $                 561.4 $          Ne t   Bu d g e t e d  In c o m e ( L o s s ) ( 4 6 . 0 ) $                   (9 . 8 ) $                       (55.8)$           Be g i n n i n g  Fu n d  Ba l a n c e 1 6 1 . 5 $                 11 5 . 6 $                 161.5 $          En d i n g  Fu n d   Ba l a n c e 1 1 5 . 6 $                 10 5 . 8 $                 105.8 $         AGENDA ITEM #4. a) MI D - B I E N N I U M R E V I E W P R O C E S S 17 Oc t o b e r  9  (C o m m i t t e e  of  th e  Wh o l e ) R e v e n u e  Up d a t e  an d  Pr o p o s e d  20 1 7 ‐18  Adjustment Oc t o b e r  23  (R e g u l a r  Co u n c i l  Me e t i n g ) P u b l i c  He a r i n g :    20 1 8 R e v e n u e  an d P r o p e r t y  Ta x  Levy  Mi d ‐bi e n n i u m  Bu d g e t  Ad j u s t m e n t s No v e m b e r  6  (C o m m i t t e e  of  th e  Wh o l e ) C o u n c i l  De l i b e r a t i o n Fi n a l i z e  Co m m i t t e e  Re p o r t No v e m b e r  6    (R e g u l a r  Co u n c i l  Me e t i n g ) C o m m i t t e e  Re p o r t  Ad o p t i o n Or d i n a n c e s  ‐ Fi r s t  Re a d i n g No v e m b e r  13    (R e g u l a r  Co u n c i l  Me e t i n g ) O r d i n a n c e s / R e s o l u t i o n ‐ Fi n a l  Re a d i n g / A d o p t i o n AGENDA ITEM #4. a) 20 1 7 C O M P R E H E N S I V E EM E R G E N C Y M A N A G E M E N T PL A N A D O P T I O N Pu b l i c M e e t i n g S e p t e m b e r 2 3 , 2 0 1 7 Mi n d i M a t t s o n , E m e r g e n c y M a n a g e m e n t C o o r d i n a t o r AGENDA ITEM #4. b) MA N D A T E S  WA C 1 1 8  Re v i s e d e v e r y f o u r y e a r s ( l a s t u p d a t e d 2 0 1 2 )  Em e r g e n c y M a n a g e m e n t P e r f o r m a n c e G r a n t ( E M P G )  El i g i b i l i t y f o r m i t i g a t i o n g r a n t s  El i g i b i l i t y f o r F E M A d i s a s t e r r e i m b u r s e m e n t AGENDA ITEM #4. b) TI M E L I N E  Be g a n r e v i s i o n s i n S e p t e m b e r 2 0 1 6  In p u t f r o m E M G r o u p r e p r e s e n t a t i v e s a n d s u b j e c t m a t t e r e x p e r t s  Al l n a m e d a g e n c i e s w e r e g i v e n o p p o r t u n i t y t o c o m m e n t  Fi r s t p u b l i c m e e t i n g h e l d M a r c h 2 8 , 2 0 1 7  In p u t s o l i c i t e d t h r o u g h w e b - s i t e s u r v e y  Br i e f e d t o A d m i n i s t r a t o r s  To C o m m i t t e e o f t h e W h o l e / C o u n c i l f o r a d o p t i o n O c t o b e r 2 0 1 7  To S t a t e f o r a p p r o v a l AGENDA ITEM #4. b) PL A N S T R U C T U R E  Ba s i c P l a n  Em e r g e n c y S u p p o r t F u n c t i o n s ( E S F s ) ◦ 1 Tr a n s p o r t a t i o n ◦ 2 Co m m u n i c a t i o n s , I n f o r m a t i o n S y s t e m s , a n d Wa r n i n g ◦ 3 Pu b l i c W o r k s a n d E n g i n e e r i n g ◦ 4 Fi r e f i g h t i n g ◦ 5 Em e r g e n c y M a n a g e m e n t ◦ 6 Ma s s C a r e , E m e r g e n c y A s s i s t a n c e , H o u s i n g , an d H u m a n S e r v i c e s ◦ 7 Lo g i s t i c s M a n a g e m e n t a n d R e s o u r c e S u p p o r t ◦ 8 Pu b l i c H e a l t h a n d M e d i c a l S e r v i c e s ◦ 9 Se a r c h a n d R e s c u e ◦ 10 Ha z a r d o u s M a t e r i a l s R e s p o n s e ◦ 11 Ag r i c u l t u r e / N a t u r a l R e s o u r c e s ◦ 12 En e r g y ◦ 13 Pu b l i c S a f e t y , L a w E n f o r c e m e n t a n d Se c u r i t y ◦ 14 Lo n g T e r m C o m m u n i t y R e c o v e r y  An n e x e s ◦ Da m a g e A s s e s s m e n t ◦ Ev a c u a t i o n ◦ Te r r o r i s m / C i v i l D i s t u r b a n c e ◦ Cy b e r I n c i d e n t AGENDA ITEM #4. b) SU M M A R Y O F C H A N G E S  Re g i o n a l F i r e A u t h o r i t y s e p a r a t i o n  Re f i n e m e n t o f S u p p o r t i n g A g e n c i e s  Ad d t e r m s , d e f i n i t i o n s , a c r o n y m s  Al i g n m e n t w i t h n e w R e g i o n a l H a z a r d M i t i g a t i o n P l a n  Ad d L E P a n d f u n c t i o n a l / a c c e s s n e e d s l a n g u a g e  Ch a n g e “ c i t i z e n ” t o “ r e s i d e n t ”  ES F 1 1 o v e r h a u l  Ad d C y b e r I n c i d e n t A n n e x AGENDA ITEM #4. b) QU E S T I O N S / C O M M E N T S ? AGENDA ITEM #4. b) Va l l e y  Me d i c a l  Ce n t e r  Si t e  AGENDA ITEM #4. c) TI P  Am e n d m e n t  Pr o j e c t Ne w  Si g n a l   & In t e r s e c t i o n  Im p r o v e m e n t s  at   Ta l b o t  Ro a d  So u t h  & So u t h  17 7 th St r e e t • In t e r s e c t i o n  Tr a f f i c  Si g n a l  wi t h  pr o t e c t e d  le f t  turns • Re a l i g n m e n t  of  No r t h  Ca m p u s  Ro a d  wi t h  S.  177 th St. • Bu s  Sh e l t e r  im p r o v e m e n t s ;  AD A  up g r a d e s  at  3   lo c a t i o n s • RR F B  (r e c t a n g u l a r  ra p i d  fl a s h i n g  be a c o n ) • Ut i l i t i e s ;  st r i p p i n g ;  si g n a g e  an d  la n d s c a p i n g AGENDA ITEM #4. c) BE N E F I T S • Pr o v i d i n g   a  si g n a l  at  th e  in t e r s e c t i o n  of  Talbot   Ro a d  S  an d  S  17 7 th St r e e t   – In c r e a s e s  th e  LO S ;  re d u c e d  de l a y  ti m e – Pr o v i d e d  ga p s  in  tr a f f i c  fo r  tu r n i n g  ve h i c l e s – Re d u c e s  po t e n t i a l  fo r  ac c i d e n t s – In t e g r a t e d  wi t h  th e  Ci t y ’ s  SC O O T  sy s t e m – Ma y  he l p  to  re d u c e  cu t  th r o u g h  tr a f f i c  in   ne i g h b o r h o o d AGENDA ITEM #4. c) RE C O M M E N D A T I O N • St a f f  re c o m m e n d s  ap p r o v a l  of  th e  TI P  Revision   fo r  th e  Va l l e y  Me d i c a l  Pr o j e c t .    • Pr e s e n t  th e  Re s o l u t i o n  fo r  re a d i n g  an d   ad o p t i o n . AGENDA ITEM #4. c) October 16, 2017 REGULAR COUNCIL MEETING MINUTES MINUTES City Council Regular Meeting 7:00 PM - Monday, October 16, 2017 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Armondo Pavone, Council President Randy Corman Ryan McIrvin Ruth Pérez Don Persson Ed Prince Carol Ann Witschi Councilmembers Absent: None ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Jay Covington, Chief Administrative Officer Preeti Shridhar, Deputy Public Affairs Administrator Cheryl Beyer, Senior Assistant City Attorney Megan Gregor, Deputy City Clerk Gregg Zimmerman, Public Works Administrator Jan Hawn, Administrative Services Administrator Commander Dave Leibman, Police Department ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2017 and beyond. Items noted were:  Inclement Weather Response Reminder: The Public Works Department would like to remind residents to help prevent local residential street flooding by monitoring catch basins near your home and keeping them clear of leaves and other debris. Street sweepers are dispatched daily to clean up debris along major arterials. Also, please AGENDA ITEM #7. a) October 16, 2017 REGULAR COUNCIL MEETING MINUTES remember that during snow and ice events, the department sanders and snow plows are dispatched to keep major arterials drivable. Visit our website to view our snow route maps. It is imperative that motorists do not park or abandon their vehicles within any portion of the traffic lanes. Abandoned vehicles impair snow and ice removal and impact response of emergency vehicles.  The City is in the process of updating its Bicycle and Trails Master Plan and is interested in public input. There will be an open house on Thursday, November 28th from 5:00 to 8:00 p.m. at the Renton Senior Center, 211 Burnett Avenue North in Renton.  The Solid Waste Utility will host its second free Eco Film Series event by exploring textile waste on Thursday, October 19th at 6:00 p.m. at Carco Theatre, 1717 Maple Valley Highway in Renton. Participants may drop off gently used winter hats, scarves, and gloves for the Swap Winter Accessories Party (SWAP).  Congratulations to Surface Water Maintenance Services Workers Chad Remien and Chris Murry, who recently competed in the Washington State Chapter of the American Public Works Association’s 2017 “ROADeo” heavy equipment and fleet challenge. Both placed within the top 25-30% in the overall competition. A total of 75 operators from around the state competed in this year’s event, the largest number of any previous year. Competitors demonstrated their skills in navigating four challenging obstacle courses driving a plow/sander, backhoe, front loader, and skid steering.  Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS  Marc Nordland, Renton, shared his son's recent positive experience visiting Renton's Sister City Nishiwaki, Japan. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of October 9, 2017. Council Concur. b) AB - 2003 Transportation Systems Division recommended approval of a 2-year agreement with the Washington State Department of Transportation (WSDOT), for performance of the Transportation Demand Management Implementation agreement. The cost of the program, $81,272, will be reimbursed by WSDOT. Refer to Finance Committee. c) AB - 2002 Utility Systems Division recommended approval of Change Order No. 4 to CAG-16- 061, with Rodarte Construction, Inc., in the amount of $311,457.45, for additional work related to the SW 7th St., Powell Ave. SW to Lind Ave SW, Storm System Improvement Project - Phase 2. Council Concur. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. AGENDA ITEM #7. a) October 16, 2017 REGULAR COUNCIL MEETING MINUTES UNFINISHED BUSINESS a) Transportation (Aviation) Committee: Chair Pérez presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute Professional Services Agreement CAG-17-149 with KPG, Inc. in the amount of $381,919.18 for the Williams Avenue South and Wells Avenue South Conversion Project (317.122908.016.595.11.63.000). The amount of this agreement is considered to be within the project budget of $600,000. MOVED BY PÉREZ, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Utilities Committee: Chair McIrvin presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute an agreement with Carollo Engineers, Inc. for the Water System Plan Update Project in the amount of $421,419 as required by state drinking water regulations. MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Planning & Development Committee: Chair Prince presented a report concurring in the staff recommendation to approve a blanket fee waiver for Renton Housing Authority non-project National Environmental Policy Act (NEPA) certifications required by the federal government. Certification of NEPA documents for RHA properties are limited in scope and City resources. The review is often for projects located in the Sunset Highlands where the City has partnered with RHA to redevelop and provide affordable housing, updated infrastructure, and foster economic development to the area. The City’s NEPA document processing is a component of that partnership as it expedites the process for RHA to provide timely housing resources to the community. The waiver of the environmental review fees associated with the NEPA review would further support affordable housing and RHA’s mission to the community. MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Resolution: a) Resolution No. 4318: A resolution was read adopting reduced development fees, including transportation and parks impact fees, utility system development charges (also known as utility hookup fees), and land use review and building fees, for accessory dwelling units that will sunset December 31, 2018; and adopting the amended 2017/2018 City of Renton Fee Schedule to incorporate reduced development fees for accessory dwelling units. MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. AGENDA ITEM #7. a) October 16, 2017 REGULAR COUNCIL MEETING MINUTES Ordinance(s) for first reading: a) Ordinance No. 5861: An ordinance was read amending subsections 5‐5‐2.y, 5‐5‐3.a, 5‐5‐3.c, 5‐ 5‐3.e, 5‐5‐3.g.2, 5‐25‐4.d, 5‐25‐10.k, 5‐25‐10.z, 5‐25‐11.c, 5‐25‐11.d, 5‐26‐3.e, 5‐26‐6.a, 5‐26‐ 6.d, and 5‐26‐7.f of the Renton Municipal Code to move all businesses to a calendar year reporting period for business license purposes with a January 31 due date; clarifying potentially ambiguous language to ensure consistent application of existing business and operations tax and business license regulations; and providing for severability and establishing an effective date. MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting calendar. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL REFER EXPLANATION REGARDING THE INFLATION OF THE COST OF NARCAN TO THE PUBLIC SAFETY COMMITTEE. ADJOURNMENT MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL ADJOURN. CARRIED. TIME: 7:14 P.M. Jason A. Seth, CMC, City Clerk Megan Gregor,CMC, Recorder Monday, October 16, 2017 AGENDA ITEM #7. a) Council Committee Meeting Calendar October 16, 2017 October 23, 2017 Monday 4:00 PM Finance Committee, Chair Persson – Council Conference Room 1. Non-profit Organizations’ Exemption Status in the City’s Business Licensing Code 2. 2017-2019 Transportation Demand Management Implementation Agreement 3. Vouchers 4. Emerging Issues in Revenue Streams CANCELLED Public Safety Committee, Chair Corman 5:00 PM Committee of the Whole, Chair Pavone – Conferencing Center 1. Trails & Bicycle Master Plan Update 2. Comprehensive Emergency Management Plan Update/Adoption 3. City Website Update 4. Economic Development Update AGENDA ITEM #7. a) AB - 2007 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: Reappointment to Library Advisory Board - Kimberly Unti RECOMMENDED ACTION: Council Concur DEPARTMENT: Executive STAFF CONTACT: April Alexander, Executive Assistant EXT.: 6520 FISCAL IMPACT SUMMARY: None. SUMMARY OF ACTION: Mayor Law reappoints Ms. Kimberly Unti to the Library Advisory Board for a term expiring 9/1/22. EXHIBITS: A. Reappointment Recommendation Memo STAFF RECOMMENDATION: Confirm Mayor Law's reappointment of Ms. Unti to the Library Advisory Board. AGENDA ITEM #7. b) COMMUNITY SERVICES DEPARTMENT MEMORANDUM VLT 1;*7Qy7 DATE:October 11,2017 L / Avrpe — TO:Denis Law,Mayor UfrHC FROM:Kelly Beymer,Community Services Administrator SUBJECT:Library Advisory Board Reappointment Kim Unti was appointed to the Renton Library Advisory Board in April of 2015 to serve a two year term in a position that was vacated prior to the term expiration date.This board position expired on 9/1/2017.We would like to request your consideration to recommend reappointment to Council for another full 5-year term on the Board. Kim Unti is very involved as a Renton citizen.She has been a dedicated member of the Board and currently serves as the Vice-Chair. Kim is willing to give her time to serve on additional committees such as the Renton River Days Board and attend public meetings as needed.Kim participated in the Downtown Civic Core Planning Meetings.Kim will continue to bring her insight to the team.We recommend her for another full term on the Board. Should you have any questions or concerns please call me at extension 6617. h:\boards and commissions\Iibrary board\reappointments\kim untLreappointment 9-1-2017.docx AGENDA ITEM #7. b) AB - 2013 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: Request for Partial Release of Utility Easement from Strada Da Valle LLC for the U.S. Bank Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Amanda Askren, Property & Technical Services Manager EXT.: 7369 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: As part of the U.S. Bank expansion, the original easement location will need to be partially released to allow for the utilities to be relocated around the new building. An easement with the City of Renton (recording #9107080928) was granted to the City at no cost, for the operation and maintenance of the utilities within the subject property. The developer will be required to provide a new utilities easement for the portion of the easement that is being released and relocated. All new public and private utilities are located within the current site and there is no future need for the use of the portion of the easement being requested for release. No public funds were spent on the acquisition or maintenance of this portion of the easement, therefore it is classified as a “Class B” release of easement as defined in City Code 9-1-4 and requires no further compensation to the City, other than the processing fee to be paid by the applicant. EXHIBITS: A. Issue Paper B. Petition C. Original Easement STAFF RECOMMENDATION: Approve the partial release of the utility easement, subject to the collection of the processing fee from Strada Da Valle LLC related to the U.S. Bank Project. AGENDA ITEM #7. c) \\rv12rfps02\depts\pw\file sys\prm - property services administration\prm-26 - release of easements from 1990 and forward\0026 - us bank\issue paper.docx DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: September 26, 2017 TO: Armondo Pavone, Council President Members of Renton City Council VIA: Denis Law, Mayor FROM: C. E. “Chip” Vincent, CED Administrator STAFF CONTACT: Amanda Askren, Property & Technical Services Manager, ext. 7369 SUBJECT: Request for Partial Release of Utility Easement from Strada Da Valle LLC for the U.S. Bank Project ISSUE: Should Council approve the partial release of an existing utility easement requested by Strada Da Valle LLC related to the U.S. Bank Project? RECOMMENDATION: Approve the partial release of the utility easement, subject to the collection of the processing fee from Strada Da Valle LLC related to the U.S. Bank Project. BACKGROUND SUMMARY: As part of the U.S. Bank expansion, the original easement location will nee d to be partially released to allow for the utilities to be relocated around the new building. An easement with the City of Renton (recording #9107080928) was granted to the City at no cost, for the operation and maintenance of the utilities within the subject property. The developer will be required to provide a new utilities easement for the portion of the easement that is being released and relocated. All new public and private utilities are located within the current site and there is no future need for the use of the portion of the easement being requested for release. No public funds were spent on the acquisition or maintenance of this portion of the easement, therefore it is classified as a “Class B” release of easement as defined in City Code 9-1-4 and requires no further compensation to the City, other than the processing fee to be paid by the applicant. CONCLUSION: Staff recommends the approval of the partial release of easement, subject to the collection of the processing fee from Strada Da Valle LLC related to the U.S. Bank Project. AGENDA ITEM #7. c) • C i t y o f R e n t o n P E T I T I O N F O R P A R T I A L R E L E A S E O F E A S E M E N T T o t h e H o n o r a b l e M a y o r a n d M e m b e r s o f t h e C i t y C o u n c i l C i t y o f R e n t o n 1 0 5 5 S G r a d y W a y R e n t o n , W A 9 8 0 5 7 D e a r M a y o r a n d C o u n c i l M e m b e r s : T h e u n d e r s i g n e d p r o p e r t y o w n e r ( s ) a b u t t i n g a c e r t a i n p o r t i o n o f t h a t c e r t a i n e a s e m e n t d o c u m e n t t i t l e d “ U T I L I T I E S E A S E M E N T ” r e c o r d e d u n d e r K i n g C o u n t y R e c o r d i n g N u m b e r 1 9 9 1 0 7 0 8 0 9 2 8 , r e s p e c t f u l l y r e q u e s t t h e r e l e a s e o f t h e p o r t i o n o f t h a t e a s e m e n t a s d e s c r i b e d o n t h e a t t a c h e d “ E x h i b i t A . ” A l a n d s u r v e y o r ’ s s k e t c h a t t a c h e d a s “ E x h i b i t B ” g r a p h i c a l l y d e p i c t s t h e l o c a t i o n o f t h e p o r t i o n o f t h e e a s e m e n t r e q u e s t e d t o b e r e l e a s e d . T h e u n d e r s i g n e d p r o p e r t y o w n e r ( s ) a n d p e t i t i o n e r h e r e b y r e q u e s t a t i m e a n d p l a c e b e f i x e d w h e n t h i s p e t i t i o n w i l l b e h e a r d b y t h e C i t y C o u n c i l . O f t h e p r o p e r t y o w n e r ( s ) a b u t t i n g t h e a r e a o f t h i s p e t i t i o n , t h e o w n e r ( s ) o f 1 0 0 % ( 2 / 3 r d s o r m o r e r e q u i r e d ) o f t h e l i n e a l f r o n t a g e a l o n g t h e p o r t i o n o f t h e e a s e m e n t s o u g h t t o b e r e l e a s e d h a v e a g r e e d a n d i n d i c a t e d t h e i r j o i n i n g t h i s p e t i t i o n w i t h t h e i r s i g n a t u r e ( s ) b e l o w : P R O P E R T Y O W N E R ( S ) P r o p e r t y I d e n t i f i c a t i o n N u m b e r : 3 3 ( F i r s t 1 0 d i g i t s o f y o u r 1 2 - d i g i t p r o p e r t y t a x a c c o u n t n u m b e r ) S i g n a t u r e : S T R A D A D A V A L L E L L C , a W a s h i n g t o n l i m i t e d l i a b i l i t y c o m p a n y B y : _ _ _ _ _ _ _ _ _ _ _ G a r y M . 1 e r l i n o , M a n a g e r N A M E : S T R A D A D A V A L L E L L C , a W a s h i n g t o n l i m i t e d l i a b i l i t y c o m p a n y A D D R E S S : 5 0 5 0 1 s t A v e n u e 5 , S u i t e 1 0 2 C I T Y : S e a t t l e , W A Z I P : 9 8 1 3 4 T E L E P H O N E N U M B E R : ( 2 0 6 ) 7 6 2 - 9 1 2 5 P E T I T I O N E R N A M E : G a r y M . M e r l i n o C O M P A N Y ( i f a p p l i c a b l e ) : S T R A D A D A V A L L E L L C , a W a s h i n g t o n l i m i t e d l i a b i l i t y c o m p a n y A D D R E S S : 5 0 5 0 1 s t A v e n u e 5 , S u i t e 1 0 2 C I T Y : S e a t t l e Z I P : 9 8 1 3 4 T E L E P H O N E N U M B E R : ( 2 0 6 ) 7 6 2 - 9 1 2 5 P a r t i a l R e l e a s e o f E a s e m e n t P e t i t i o n ( D L H 2 0 1 7 - 0 8 - 1 1 ) A G E N D A I T E M # 7 . c ) A F F I D A V I T O F A U T H O R I Z A T I O N I I , ( P r i n t N a m e / s ) G a r y M . M e r l i n o , d e c l a r e t h a t I a m ( p l e a s e c h e c k o n e ) : _ X _ T h e m a n a g e r o f S T R A D A D A V A L L E L L C , a W a s h i n g t o n l i m i t e d l i a b i l i t y c o m p a n y , t h e c o m p a n y t h a t i s t h e c u r r e n t o w n e r o f t h e p r o p e r t y i n v o l v e d i n t h i s p e t i t i o n , a n d t h a t I a m a u t h o r i z e d t o s u b m i t t h i s p e t i t i o n A n a u t h o r i z e d r e p r e s e n t a t i v e f o r t h e p e t i t i o n e r s A n d t h a t t h e f o r e g o i n g s t a t e m e n t s a n d s i g n a t u r e s h e r e i n c o n t a i n e d a n d t h e i n f o r m a t i o n h e r e w i t h a r e i n a l l r e s p e c t s t r u e a n d c o r r e c t t o t h e b e s t o f m y k n o w l e d g e a n d b e l i e f . G A R Y M ) M E R L I N O ( S i g n a t u r p f O w n e r / R e p r e s e n t a t i v e ) I c e r t i f y t h a t I k n o w o f o r h a v e s a t i s f a c t o r y e v i d e n c e t h a t G a r y M . M e r l i n o s i g n e d t h i s i n s t r u m e n t a n d a c k n o w l e d g e d i t t o b e h i s / h c r / t h e i r f r e e a n d v o l u n t a r y a c t f o r t h e u s e s a n d p u r p o s e s m e n t i o n e d i n t h e i n s t r u m e n t . N ’ a r y P u b l i c i n a n d f o r t h e S t a t e o f W a s h i n g t o n N o t a r y ( P r i n t ) D e \ o m e C c o r v - ? e M y a p p o i n t m e n t e x p i r e s : — \ — D a t e d : * * S U B M I T P E T I T I O N a n d F I L I N G F E E T O T H E C I T Y C L E R K , 7 t h F L O O R , R E N T O N C I T Y H A L L * * P a r t i a l R e l e a s e o f E a s e m e n t P e t i t i o n ( D L H 2 0 1 7 - 0 8 - 1 1 ) A G E N D A I T E M # 7 . c ) L E G A L D E S C R I P T I O N O F T H E R E L E A S E P O R T I O N O F T H E U T I L I T I E S E A S E M E N T T H A T P O R T I O N O F T H E F O L L O W I N G D E S C R I B E D P R O P E R T Y : L O T 3 O F C I T Y O F R E N T O N S H O R T P E A T N O . L U A - 0 9 - 0 4 2 - S H P L ( A K A S T B A D A D A V A L L E S H O R T P E A T ) , R E C O R D E D J A N U A R Y 1 2 , 2 0 1 1 U N D E R R E C O R D I N G N U M B E R 2 0 1 1 0 1 1 2 9 0 0 0 0 4 , I N K I N G C O U N T Y , W A S H I N G T O N . S A I D P O R T I O N B E I N G A 1 5 . 0 0 - F O O T - W I D E S T R I P O F L A N D L Y I N G 7 . 5 0 F E E T O N E A C H S I D E O F B O T H O F T H E F O L L O W I N G T W O D E S C R I B E D C E N T E R L I N E S : C O M M E N C I N G A T T H E N O R T H W E S T C O R N E R O F S A I D L O T 3 ; T H E N C E S O U T H 0 1 ° 4 9 ’ 0 4 ” W E S T , A L O N G T H E W E S T L I N E O F S A I D L O T 3 , A D I S T A N C E O F 4 7 . 9 1 F E E T T O T H E P O I N T O F B E G I N N I N G O F A N E A S E M E N T C E N T E R L I N E D E S C R I B E D A S “ W A T E R L I N E E A S E M E N T C ” I N A N E A S E M E N T D O C U M E N T T I T L E D “ U T I L I T I E S E A S E M E N T ” R E C O R D E D U N D E R K I N G C O U N T Y R E C O R D I N G N U M B E R 1 9 9 1 0 7 0 8 0 9 2 8 ; T H E N C E A L O N G T H E F O L L O W I N G T H R E E C O U R S E S O F S A I D W A T E R L I N E E A S E M E N T “ C ” C E N T E R L I N E : T H E N C E S O U T H 8 8 ° 1 0 ’ 5 6 ” E A S T , A D I S T A N C E O F 5 0 . 6 4 F E E T ; T H E N C E N O R T H 0 1 ° 4 9 ’ 0 4 ” E A S T , A D I S T A N C E O F 1 5 . 5 0 F E E T ; T H E N C E S O U T H 8 8 ° 1 0 ’ 5 6 ” E A S T , A D I S T A N C E O F 1 . 5 0 F E E T T O T H E T R U E P O I N T O F B E G I N N I N G O F T H I S C E N T E R L I N E D E S C R I P T I O N ; T H E N C E C O N T I N U I N G S O U T H 8 8 ° 1 0 ’ 5 6 ” E A S T , A D I S T A N C E O F 7 . 5 0 F E E T , A L O N G S A I D W A T E R L I N E E A S E M E N T “ C ” C E N T E R L I N E , T O A P O I N T H E R E I N A F T E R R E F E R R E D T O A S P O I N T “ A ” ; T H E N C E C O N T I N U I N G S O U T H 8 8 ° 1 0 ’ 5 6 ” E A S T , A L O N G S A I D W A T E R L I N E E A S E M E N T C C E N T E R L I N E , A D I S T A N C E O F 1 0 2 . 2 9 F E E T T O A T E R M I N U S O F T H I S C E N T E R L I N E D E S C R I P T I O N . A L S O , B E G I N N I N G A T T H E H E R E I N B E F O R E D E S C R I B E D P O I N T “ A ” ; T H E N C E N O R T H 0 1 ° 4 9 ’ 0 4 ” E A S T , A L O N G S A I D W A T E R L I N E E A S E M E N T “ C ” C E N T E R L I N E , A D I S T A N C E O F 2 5 . 0 0 F E E T T O A T E R M I N U S O F T H I S C E N T E R L I N E D E S C R I P T I O N . S A I D P O R T I O N O F L A N D C O N T A I N S 1 , 9 0 9 S Q U A R E F E E T , M O R E D R L E S S . S I T U A T E I N T H E C I T Y O F R E N T O N , K I N G C O U N T Y , S T A T E O F W A S H I N G T O N . S T E A D A D A V A L L E J A N E S M . H A R P E R , P L S N O . 4 4 6 3 4 B R H J O B N O . 2 0 1 7 0 3 0 . 0 1 J U L Y 2 7 , 2 0 1 7 R E T . A U G U S T 9 , 2 0 1 7 B U S H , R O E D & H I T C H I N G S , I N C . 2 0 0 9 M I N O R A V E N U E E A S T S E A T T L E , W A 9 8 1 0 2 ( 2 0 6 ) 3 2 3 - 4 1 4 4 E X H I B I T A ) 6 / 9 / 7 A G E N D A I T E M # 7 . c ) T E R M I N U S I l 1 6 7 N . W . 1 / 4 , N . E . 1 / 4 , S E C . 3 0 , F — — — , — E X I S f l N G 1 5 ’ / U T I L I T I E S E A S E M E N T T O R E M A I N R E C . N O . 9 1 0 7 0 8 0 9 2 8 L O T 2 7 . 5 0 L O T 3 S T R A D A D A V A L L E S H O R T P L A T R E C . N O . 2 0 1 1 0 1 1 2 9 0 0 0 0 4 R E L E A S E P O R 1 1 O N O F T h E U T I U 1 7 E S E A S E M E N T ( 1 , 9 0 9 S Q . F - I . ) E X H I B I T ] 3 1 P O I N T O F C O M M E N C E M E N T r E X I S T I N G 1 5 ’ U T I L I T I E S E A S E M E N T T O R E M A I N R E C . N O . 9 1 0 7 0 8 0 9 2 8 5 0 1 ‘ 4 9 O 4 w 4 7 . 9 1 ’ E A S T V A L L E Y R O A D = P R O P E R T Y L I N E 3 0 0 — — — 1 5 3 0 I N F E E T 1 i n c h 3 0 f t . J O B N O : 2 0 1 7 0 3 0 . 0 1 D A T E : 3 / 0 9 / 1 7 D R A W N : 1 G M / B U S H , R O E D & H I T C H I N G S , I N C . E A S E M E N T R E L I N Q U I S H M E N T C I V I L E N G I N E E R S & L A N D S U R V E Y O R S U S B A N K — 2 5 0 0 E V A L L E Y R D — 2 0 0 9 M I N O R A V E . E A S T , S E A T T L E , W A 9 8 1 0 2 S T R A D A D A V A L L E B R H ( 2 0 6 ) 3 2 3 — 4 1 4 4 F A X ( 2 0 6 ) 3 2 3 — 7 1 3 5 R E N T O N A G E N D A I T E M # 7 . c ) ‘ 0 F I L E D F O R R E C O R D A T R E Q U E S T O F O f f i c e o f t h e C i t y C l e r k R e n t o n M u n i c i p a l B u i l d i n g 2 0 0 M i i i A v e . S . 9 3 ’ r Q N f l s ; ’ p j k e n t o n , W A 9 8 0 5 5 R F C O F 9 0 0 U T I L I T I E S E A S E M E N T R F C F F F T i l l S I N S T R U M E N T , m a d e t h i s d a y o f C i F H S i 2 ’ t 1 . D O b y a n d b e t w e e n _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ a n d _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ c n - , P , , - i - n n , - I h i n g t - r n f l n r a L P . r f n e r g h i n a n d _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ h e r e i n a f t e r c a l l e d “ G r a n t o r ( s ) , ” e n d t h e C I T Y O F R E N T O M , a H u n i c L p a l C o r p o r a t t o n o f K i n g C o u n t y , W a s h f n g t o n , h e r e i n a f t e r c a l l e d “ G r a n t e e . ” W I T N E S S E T H : T h a t s a i d G r a n t o r ( s ) , f o r e n d i n c o n s i d e r a t t o n o f t h e s u m o f $ — 0 — _ _ _ _ _ _ _ _ _ _ _ p a i d b y G r a n t e e , a n d o t h e r v a l u a b l e c o n s i d e r a t i o n , d o e s b y t h e s e p r e s e n t s , g r a n t , b a r g a i n , s e l l , c o n v e y , a n d w a r r a n t u n t o t h e s a i d U F E ñ t e e , i t s s u c c e s s o r s a n d a s s i g n s , a n e a s e m e n t f o r a n d p u b l i c u t i l i t i e s ( i n c l u d i n g w a t e r a n d s e w e r ) w i t h n e c e s s a r y a p p u r t e n a n c e s o v e r , t h r o u g h , a c r o s s a n d u p o n t h e f o l l o w i n g d e s c r i b e d p r o p e r t y i n K i n g C o u n t y , W a s h i n g t o n , m o r e p a r t i c u l a r l y d e s c r i b e d a s f o l l o w s : W A T E R L I N E E A S E M E N T ‘ A ’ A F O R T Y F I V E F O O T W I D E S T R I P O F L A N D I N T H E N O R T H W E S T Q U A R T E R O F T H E N O R T H E A S T Q U A R T E R O F S E C T I O N 3 0 , T O W N S H I P 2 3 N O R T H , R A N G E 5 E A S T , N . M . I N K I N G C O U N T Y , W A S H I N G T O N , S A I D S T R I P B E I N G 2 2 . 5 0 F E E T O N E A C H S I D E O F T H E F O L L O W I N G D E S C R I B E D C E N T E R L I N E : C O M M E N C I N G A T T H E N O R T H W E S T C O R N E R O F S A I D N O R T H W E S T Q U A R T E R ; T H E N C E S O U T H O l 0 5 2 2 5 W E S T A L O N G T H E W E S T L I N E T H E R E O F A D I S T A N C E O F 2 6 7 . 4 8 F E E T ; T H E N C E S O U T H 8 8 ° O 7 ’ 3 5 ” E A S T 3 0 . 0 0 F E E T T o T H E E A S T M A R G I N O F E A S T V A L L E Y R O A D A N D T H E T R U E P O I N T O F B E G I N N I N G O F S A I D C E N T E R L I N E ; T H E N C E C O N T I N U I N G S O U T H 8 8 ’ O 7 ’ 3 5 ” E A S T 3 0 . 0 0 F E E T T O T H E T E R M I N U S O F S A I D C E N T E R L I N E . W A T E R L I N E E A S t I K E N T ‘ B ’ A F I F T E E N F O O T W I D E S T R I P O F L A U D I N T H E N O R T H W E S T Q U A R T E R O F T K E N O R T H E A S T Q U A R T E R O F S E C T I O N 3 0 , T O W N S H I P 2 3 N O R T H , R A N G E 5 E A S T , N . M . I N K I N G C O U N T Y , N W A S H I N G T O N , S A I D S T R I P B E I N G 7 . 5 0 F E E T O N E A C H S I D E O F T H E F O L L O W I N G D E S C R I B E D C E N T E R L I N E : C O M M E N C I N G A T T H E N O R T H W E S T C O R N E R O F S A I D N O R T H W E S T Q U A R T E R ; T H E N C E S O U T H O t 5 2 ’ 2 5 ” W E S T A L O N G T H E W E S T L I N E T H E R E O F A D I S T A N C E O F 5 4 7 . 9 8 F E E T ; T H E N C E S O U T H 8 8 ° O 7 3 5 ” E A S T 3 0 . 0 0 F E E T T O T H E E A S T M A R G I N O F E A S T V A L L E Y R O A D A N D T U E T R U E P O I N T O F B E G I N N I N G O F S A I D C E N T E R L I N E ; T H E N C E C O N T I N U I N G S O U T H 8 8 0 7 ’ 3 5 ” E A S T 3 5 . 0 0 F E E T T O T H E T E R M I N U S O F S A I D C E N T E R L I N E . W A T E R L I N E E A S E M E N T ‘ C ’ A F I F T E E N F O O T W I D E S T R I P O F L A N D I N T H E N O R T H W E S T Q U A R T E R O F T H E N O R T H E A S T Q U A R T E R O F S E C T I O N 3 0 , T O W N S H I P 2 3 N O R T H , R A N G E 5 E A S T , W . M . I N K I N G C O U N T Y , W A S H I N G T O N , S A I D S T R I P B E I N G 7 . 5 0 F E E T O N E A C H S I D E O F T H E F O L L O W I N G D E S C R I B E D C E N T E R L I N E : C O M M E N C I N G A T T H E N O R T H W E S T C O R N E R O F S A I D N O R T H W E S T Q U A R T E R ; T H E N C E S O U T H O 1 ° 5 2 ’ 2 5 ” W E S T A L O N G T H E W E S T L I N E T H E R E O F A D I S T A N C E O F 8 7 0 . 4 8 F E E T ; T H E N C E S O U T H 8 8 0 7 ’ 3 5 ” E A S T 3 0 . 0 0 F E E T T O T H E E A S T M A R G I N O F E A S T V A L L E Y R O A D A N D T H E T R U E P O I N T O F B E G I N N I N G O F S A I D C E N T E R L I N E ; T H E N C E C O N T I N U I N G S O U T H 8 8 ’ 0 7 ’ 3 5 ” E A S T 5 0 . 5 0 F E E T T O A P O I N T H E R E I N A F T E R R E F E R R E D T O A S “ P O I N T A ” ; T H E N C E N O R T H O i 5 2 ’ 2 5 ” E A S T 1 5 . 5 0 F E E T ; T H E N C E S O U T H 8 8 ’ 0 7 ’ 3 5 ” E A S T 9 . 0 0 F E E T T O A P O I N T H E R E I N A F T E R R E F E R R E D T O A S ‘ P O I N T B ” ; T H E N C E C O N T I N U I N G S O U T H 8 8 ° O 7 ’ 3 5 ” E A S T 1 6 7 . 0 0 F E E T ; T H E N C E S O U T H O t ° 5 2 ’ 2 5 ” W E S T 2 6 . 0 0 F E E T ; T H E N C E S O U T H 0 9 ’ 2 5 ’ 6 4 ” E A S T 1 6 2 . 0 0 F E E T T O A P O I N T H E R E I N A F T E R R E F E R R E D T O A S “ P O I N T C ” ; T H E N C E C O N T I N U I N G S O U T H O 9 2 5 ’ 4 4 ” E A S T 1 3 1 , 0 0 F E E T ; T H E N C E S O U T H 4 7 ° 5 O ’ I l ” W E S T 1 0 3 . 2 8 F E E T ; T H E N C E N O R T H 8 8 ° 0 7 ’ 3 5 ” W E S T 1 2 8 . 0 0 F E E T T O A P O I N T H E R E I N A F T E R R E F E R R E D T O A S “ P O I N T D ” ; T H E N C E C O N T I N U I N G N O R T H 8 8 ’ 0 7 ’ 3 5 ” W E S T 6 0 . 2 6 F E E T T O S A I D E A S T M A R G I N O F E A S T V A L L E Y R O A D A N D A T E R M I N U S O F S A I D C E N T E R L I N E ; R E T U R N I N G T O T H E A F O R E S A I D “ P O I N T A ” ; T H E N C E S O U T H O t ° 5 2 ’ 2 5 ” W E S T 1 8 . 0 0 F E E T ; T H E N C E S O U T H 8 8 ° O 7 ’ 3 5 ” E A S T 2 4 . 0 0 F E E T A N D A T E R M I N U S O F S A I D C E N T E R L I N E ; R E T U R N I N G T O T H E A F O R E S A I D “ P O I N T B ” ; T H E N C E N O R T H O t ’ 5 2 ’ 2 5 ” E A S T 2 5 . 0 0 F E E T T O A T E R M I N U S O F S A I D C E N T E R L I N E ; R E T U R N I N G T O T H E A F O R E S A I D “ P O I N T C ” ; T H E N C E N O R T H 8 0 3 6 ’ l 6 ” E A S T 2 8 . 6 7 F E E T T O T H E W E S T M A R G I N O F S . R . 1 6 7 A N D A T E R M I N U S O F S A I D C E N T E R L I N E ; R E T U R N I N G T O T H E A F O R E S A I D “ P O I N T 0 ” ; T H E N C E N O R T H O 1 5 2 ’ 2 5 ” E A S T 2 5 . 0 0 F E E T T O T H E T E R M I N U S O F S A I D C E N T E R L I N E . I S T R A D A D A V A L L E P A R T N E R E X C I S E T A X N O T R E Q U I R E D i ç l n g C o . R e c o r d s O M i o n B y : G a r y N . l e r l i n o , P a r t n e r a f / o / i 0 o ( . j A G E N D A I T E M # 7 . c ) Q 0 S T A T E O F W A S H I N G T O N ) 5 5 . C O U N T Y O F K I N G O n t h i s ‘ d a y o f J , b e f o r e m e p e r s o n a l l y a p p e a r e d M M - 1 i a n d _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , t o m e k n o w n t o b e g e n e r a l p a r t n e r s o f , t h e p a r t n e r s h i p t h a t e x e c u t e d t h e f o r e g o i n g 1 n s r u m e n t , a n d a c k n o w l e d g e d s a i d i n s t r u m e n t t o b e t h e f r e e a n d v o l u n t a r y a c t a n d d e e d o f s a i d p a r t n e r s h i p , f o r t h e u s e s a n d p u r p o s e s t h e r e i n m e n t i o n e d . I N W I T W E S S W H E R E O F I h a v e h e r e u n t o s e t m y h a n d a n d a f f i x e d m y o f f i c i a l s e a l t h e d a y a n d y e a r f i r s t a b o v e w r i t t e n . N o t a r y P u b l i c i n a n d f o r t h e S t a t e f , W i , i n g t o n , r e s i d : a t M y ( P A R T N E R S H I P ) I I 0 A G E N D A I T E M # 7 . c ) I — ‘ 3 = 0 1 0 0 . o o • t f l ‘ 9 Z ( . 7 . 4 _ _ _ _ _ — — _ _ - . . j — — — C . - ) ( T , M , % O F I L ’ E M s t - V 4 U E . - ( - O t I ) G O O L O T G — ‘ 9 C ‘ - p c ’ J - 9 0 $ 1 1 1 h ‘ I - I - : A G E N D A I T E M # 7 . c ) - ______ — --— _o•)’_zp_ — — i C 0 ,D - I z 9107080928 iQ cic1JcL)caa A.rn’JA s’- hi .cuc.Io S— ____________ - ________________ —— ________________________ W.sz.ZsQIsN(C1’l •QQO3£ I A G E N D A I T E M # 7 . c ) ‘ C i 9 t , g r 3 N 5 9 • 5 • 5 • W 2 6 5 ! ? . 4 4 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 0 0 0 0 \ _ U W ’ / 4 N : ’ % 5 - ’ ‘ , o t c o V 1 4 g r , L M . ( I , C , 0 t f 0 S W 0 7 ) 5 C C , C , - u s j . : 1 C ‘ - I I I C r c i - c o r l J . . 4 4 F t M I 4 V C ( l i z , O I B U S H , R O E D & H t t C H I N O S , I N C . C M L E N G I N E E R S & L A N D S U R V E V O f S S . Q T O N 3 2 4 1 4 4 / 1 5 . 0 0 — — . — — N . - . _ k ° ’ 1 L . j 0 0 — I \ : • : . . 0 A G E N D A I T E M # 7 . c ) AB - 2014 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: XO Communications Services, LLC d/b/a Verizon Access Transmission Services Franchise Agreement RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Amanda Askren, Property & Technical Services Manager EXT.: 7369 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: XO Communications Services, LLC d/b/a Verizon Access Transmission Services, a Delaware Corporation has requested a franchise agreement with the City of Renton in order to provide broadband internet and telephone services. A separate franchise would be pursued if XO Communications seeks to provide cable services in the future. The franchise being sought with the City of Renton would allow for the installation of communication facilities, specifically fiber optic cable and related appurtenances, under, along, over, below and through, and across public rights-of-way within the City. The use of the City rights-of-way for this private telecommunications system requires a franchise agreement with the City and is subject to appropriate fees for the reduced value of the affected rights-of way. The franchise agreement permits XO Communications to construct, install, and operate communications equipment, specifically fiber optic cable and related appurtenances within and through public rights -of way, public ways, and other ways within the City of Renton. The length of term agreed to by the City and XO Communications for the proposed franchise agreement would be effective for a period of ten (10) years. A possible 5-year renewal is allowed for, via the franchise, at the City’s discretion. The agreement is formatted to group similar items together: • Sections 1-8 cover the basic franchise approval • Sections 9-14 cover general work activities • Sections 15-24 cover basic legal concerns • Sections 25-27 provide for final franchise adoption EXHIBITS: A. Issue Paper B. Ordinance STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into a franchise agreement with XO Communications as a purveyor of broadband telecommunication services within the City of Renton. AGENDA ITEM #7. d) \\rv12rfps02\depts\pw\ced\planning\technical services\projects\franchise\xo - verizon\issue paper.doc DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: September 26, 2017 TO: Armondo Pavone, Council President Members of Renton City Council VIA: Denis Law, Mayor FROM: C.E. “Chip” Vincent, CED Administrator, ext. 6588 STAFF CONTACT: Amanda Askren, Property & Technical Services Manager, ext. 7369 SUBJECT: XO Communications Services, LLC d/b/a Verizon Access Transmission Services Franchise Agreement ISSUE: Should Council authorize the Mayor and City Clerk to enter into a franchise agreement with XO Communications? RECOMMENDATION: Staff recommends that Council should authorize the Mayor and City Clerk to enter into a franchise agreement with XO Communications as a purveyor of broadband telecommunication services within the City of Renton. BACKGROUND SUMMARY: XO Communications Services, LLC d/b/a Verizon Access Transmission Services, a Delaware Corporation has requested a franchise agreement with the City of Renton in order to provide broadband internet and telephone services. A separate franchise would be pursued if XO Communications seeks to provide cable services in the future. The franchise being sought with the City of Renton would allow for the installation of communication facilities, specifically fiber optic cable and related appurtenances, under, along, over, below and through, and across public rights-of-way within the City. The use of the City rights-of-way for this private telecommunications system requires a franchise agreement with the City and is subject to appropriate fees for the reduced value of the affected rights-of way. The franchise agreement permits XO Communications to construct, install, and operate communications equipment, specifically fiber optic cable and related appurt enances within and through public rights-of way, public ways, and other ways within the City of Renton. AGENDA ITEM #7. d) Armondo Pavone, Council President Page 2 of 3 September 26, 2017 \\rv12rfps02\depts\pw\ced\planning\technical services\projects\franchise\xo - verizon\issue paper.doc The length of term agreed to by the City and XO Communications for the proposed franchise agreement would be effective for a period of ten (10) years. A possible 5-year renewal is allowed for, via the franchise, at the City’s discretion. The agreement is formatted to group similar items together Sections 1-8 cover the basic franchise approval. Sections 9-14 cover general work activities. Sections 15-24 cover basic legal concerns. Sections 25-27 provide for final franchise adoption. OUTLINE FOR XO Communications FRANCHISE AGREEMENT 1. Definitions: Provides definitions of key terms used in the agreement. 2. Purpose: Explains purpose of the cooperative agreement. 3. Privileges Conveyed: Grants basic franchise rights to XO Communications for a limited, non-exclusive franchise. 4. Term: Defines length of agreement, and option to extend. 5. Recovery of Costs: Allows City to charge an administrative fee to recover costs. 6. Assignment and Transfer of Franchise: Requires Council approval for transfer. 7. Compliance with Laws – Reservation of Powers and Authority: Explains legal obligations for XO Communications. 8. Non-exclusive Franchise: Allows Renton to grant other or further franchises. 9. Permits, Construction and Restoration: Outlines permitting, bonds, restoration and other construction requirements. 10. Coordination and Shared Excavations: Requires reasonable efforts to coordinate work within the franchise area. 11. Hazardous Materials: Regulates use of hazardous substances. 12. Emergency Work – Permit Waiver: Requires prompt response in an emergency and defers permits to correct dangerous conditions. 13. Records of Installation: Requires as-built drawings and provision of plans for potential improvements upon City request. 14. Undergrounding of Facilities: Requires undergrounding consistent with Renton Municipal Code. 15. Relocation of Franchisee Facilities: XO Communications is required to relocate its facilities at its cost when there are identified conflicts with new City streets or utilities. 16. Abandonment and Discontinuance of Franchisee’s Facilities: Requires notice to the City when use ceases or facilities are abandoned. 17. Termination, Violations and Remedies: Describes termination of franchise, discontinuation of operations, obligation of Franchisee, and remedies to parties. 18. Dispute Resolution: Provides process for alleged default as to performance 19. Arbitration: Establishes process for arbitration, discovery, compensatory damages, and assignment of costs. 20. Alternative Remedies: Allows for judicial relief. AGENDA ITEM #7. d) Armondo Pavone, Council President Page 3 of 3 September 26, 2017 \\rv12rfps02\depts\pw\ced\planning\technical services\projects\franchise\xo - verizon\issue paper.doc 21. Amendments to Franchise: Specifies process for written amendment to franchise. 22. Indemnification: Franchisee shall indemnify, defend, and hold harmless Renton for the duration of the Franchise. 23. Insurance: Requires the Franchisee to procure and maintain insurance for the duration of the Franchise. 24. Discrimination Prohibited: Provides standard language now included on all franchise agreements. 25. Notice: Outlines noticing procedures and contact information. 26. Miscellaneous: Minor clarifications, including stating the franchise requirements apply to T-Mobile, its successors and contractors. 27. Effective Date: Franchise becomes effective five days after legal publication. XO Communications must file its written acceptance of this franchise with the City Clerk within 60 days after approval by the mayor in order to claim any right or benefit under this franchise agreement. cc: Gregg Zimmerman, Public Works Administrator Jennifer Henning, Planning Director Lys Hornsby, Utility Systems Director Brianne Bannwarth, Development Engineering Manager Holly Powers, Development Services Representative AGENDA ITEM #7. d) 1    CITY OF RENTON, WASHINGTON     ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, GRANTING UNTO XO  COMMUNICATIONS SERVICES, LLC, A LIMITED LIABILITY COMPANY REGISTERED  IN THE STATE OF DELAWARE, AUTHORIZED TO DO BUSINESS WITHIN THE STATE  OF WASHINGTON, ITS AFFILIATES, SUCCESSORS AND ASSIGNS, THE RIGHT,  PRIVILEGE, AND AUTHORITY TO INSTALL COMMUNICATIONS FACILITIES,  SPECIFICALLY FIBER OPTIC CABLE AND RELATED APPURTENANCES, UNDER,  ALONG, OVER, BELOW, THROUGH AND ACROSS THE STREETS, AVENUES AND  ALLEYS OF THE CITY OF RENTON WITHIN THE PUBLIC RIGHT‐OF‐WAY OF  RENTON.    THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS:  SECTION I:   Definitions      For the purposes of this Franchise and Attachment 1, which is fully incorporated by  reference, the following defined terms, phrases, words and their derivations shall have the  meaning provided below. When not inconsistent with the context in which the word is used,  words used in the present tense include the future, words in the plural include the singular, words  in lower case shall have their defined meaning even if the words are not capitalized, and words  in the singular include the plural. Undefined words shall be given their common and ordinary  meaning.  1.1 Administrator: Means the Administrator of Renton’s Public Works Department or  designee, or any successor office responsible for management of Renton’s public properties.  1.2 Construct or Construction: Means to construct, remove, replace, repair, and/or  restore any Facility, and may include, but are not limited to, digging and/or excavating to  construct, remove, replace, repair, and restore pipeline(s) and/or Facilities.   AGENDA ITEM #7. d) ORDINANCE NO. ________  2  1.3 Cost: Means any costs, fees, or expenses, including but not limited to attorneys’  fees.  1.4 Day: Means calendar day(s) unless otherwise specified.  1.5 Facility or Facilities: Means, collectively or individually, any and all   telecommunication transmission and distribution systems, including but not limited to, poles,  wires, lines, conduits, ducts, cables, braces, guys, anchors and vaults, switches, fixtures, and  communication systems; and any and all other equipment, appliances, attachments,  appurtenances and other items necessary, convenient, or in any way appertaining to any and all  of the foregoing, whether the same be located across, above, along, below, in, over, through, or  underground.  Facilities do not include any noise‐creating equipment within the range of human  hearing.  1.6 Franchise:  Means this ordinance and any related amendments, attachments,  exhibits, or appendices.   1.7 Franchise Area:  Means all present and future Renton Rights‐of‐Way for public  roads, alleys, avenues, highways, streets, and throughways (including the area across, above,  along, below, in, over, through, or under such area), laid out, platted, dedicated, acquired or  improved, and; all city‐owned utility easements dedicated for the placement and location of  various utilities provided such easement would permit Franchisee to fully exercise the privilege  granted under this Franchise within the area covered by the easement, without interfering with  any governmental functions or other franchises or easements.   1.8 Franchisee: Means XO Communications Services, LLC, a limited liability company  registered in the state of Delaware, authorized to do business within the State of Washington,  AGENDA ITEM #7. d) ORDINANCE NO. ________  3  and its respective successors and assigns, and when appropriate, agents, contractors (of any tier),  employees, officers and representatives.   1.9 Hazardous Substance: Means any and all hazardous, toxic, or dangerous  substance, material, waste, pollutant, or contaminant, including all substances designated under  the Resource Conservation and Recovery Act, 42 U.S.C. § 6901 et seq.; the Comprehensive  Environmental Response, Compensation and Usability Act, 42 U.S.C. § 9601 et seq.; the  Hazardous Materials Transportation Act, 49 U.S.C. § 1801 et seq.; the Federal Water Pollution  Control Act, 33 U.S.C.   § 1257 et seq.; the Clean Air Act, 42 U.S.C. § 7401 et seq.; the Toxic  Substances Control Act, 15 U.S.C. § 2601 et seq.; the Federal Insecticide, Fungicide, Rodenticide  Act, 7 U.S.C.  § 136 et seq.; the Washington Hazardous Waste Management Act, RCW Chapter  70.105, and the Washington Model Toxics Control Act, RCW Chapter 70.1050, as they exist or  may be amended; or any other Laws. The term “Hazardous Substance” shall also be interpreted  to include any substance which, after release into the environment, will or may reasonably be  anticipated to cause death, disease, injury, illness, abnormalities, behavioral abnormalities,  stunted or abnormal growth or development, or genetic abnormalities.  1.10 Laws: Means any federal, state, or municipal code, statute, ordinance, decree,  executive order, governmental approval, permit, regulation, regulatory program, order, rule,  published specification, public standard, Environmental Law, or governmental authority, that  relate to telecommunications services, including but not limited to 47 U.S.C. § 101, et. seq.  (Telecommunications Act of 1996), RCW 19.122 (Underground Utilities), WAC 480‐80 (Utilities  General – Tariffs and Contracts), RCW 35.99 (Telecommunications, Cable Television Service – Use  of Right‐of Way), WAC Chapter 296‐32 (Safety Standards for Telecommunications), RCW Chapter  AGENDA ITEM #7. d) ORDINANCE NO. ________  4  80.36 (Telecommunications), WAC Chapter 480‐120, et. seq., (Telephone Companies), RCW  Chapter 35.96 (Electric and Communication Facilities – Conversion to Underground), and any  related Laws.  All references to Laws shall mean as they exist, may be amended or created.  1.11 Parties: Means the City of Renton and XO Communications Services, LLC   1.12 Public Properties: Means present and/or future property owned or leased by  Renton within Renton’s present and/or future control and/or jurisdictional boundaries.  1.13 Public Ways: Means any highway, street, alley, sidewalk, utility easement (unless  their use is otherwise restricted for other users), or other public Rights‐of‐Way for motor vehicles  or any other uses under Renton’s control and/or in its jurisdictional boundaries, consistent with  RCW 47.24.020 (Jurisdiction, control) and 47.52.090 (Cooperative agreements — Urban public  transportation systems — Title to highway — Traffic regulations — Underground utilities and  overcrossings — Passenger transportation — Storm sewers — City street crossings).  1.14 Rights‐of‐Way: Means the surface and space across, above, along, below, in, over,  through or under any street, alley, avenue, highway, lane, roadway, sidewalk, thoroughfare,  court, easement and similar Public Property, Public Ways, and area within the Franchise Area.   1.15 Tariff: Has the meaning provided in WAC 480‐80‐030 (Definitions), or such similar  definition describing rate schedules, rules and regulations relating to charges and service as may  be adopted by the regulatory authority with jurisdiction, under the laws of the State of  Washington, over public service companies and/or competitive telecommunication service  companies, and such competitive companies must file tariffs in accordance with WAC Chapter  480‐80. (WAC 480‐120‐026 (Tariffs)).    AGENDA ITEM #7. d) ORDINANCE NO. ________  5  1.16 WUTC: Means the Washington Utilities and Transportation Commission or such  successor regulatory agency having jurisdiction over public service and/or telecommunication  service companies.  1.17 Work: Means to construct, excavate, install, maintain, remove and/or repair by,  for, or at Franchisee’s request.  SECTION II:  Purpose  2.1 Authority:  Under RCW 35A.47.040, Renton’s City Council may grant or not grant  a franchise.  2.2 Conditions: The purpose of this Franchise is to delineate the conditions relating to  Franchisee’s use of the Franchise Area and to create a foundation for the Parties to work  cooperatively in the public’s best interests after this ordinance becomes effective.  This Franchise  is granted subject to Renton’s land use authority, public highway authority, police powers,  franchise authority, and any other case law, statutory or inherent authority, and is conditioned  upon the terms and conditions provided in this Franchise, and Franchisee’s compliance with all  Laws.   2.3 Risk and Liability: By accepting this Franchise, Franchisee assumes all risks or  liabilities related to the Franchise, with no risk or liability conferred upon Renton.  This Franchise  is granted upon the express condition that Renton retains the absolute authority to grant other  or further franchises in any Rights‐of‐Way and any Franchise Area.  This and other franchises  shall, in no way, prevent or prohibit Renton from using any of its Franchise Area, or affect its  jurisdiction over them or any part of them, and Renton retains absolute authority to make all  changes, relocations, repairs, maintenance, establishments, improvements, dedications or  AGENDA ITEM #7. d) ORDINANCE NO. ________  6  vacations of same as Renton may see fit, including the dedication, establishment, maintenance  and improvement of all new or existing Rights‐of‐Way, Public Property or Public Ways.  SECTION III:  Privileges Conveyed  3.1 Franchise Granted: Pursuant to the Telecommunication Act of 1996 § 253(c), RMC  Chapter 5‐19 and the laws of the State of Washington including, but not limited to, RCW  47.24.020 (Jurisdiction, control), RCW 47.52.090 (Cooperative agreements — Urban public  transportation systems — Title to highway — Traffic regulations — Underground utilities and  overcrossings — Passenger transportation — Storm sewers — City street crossings), RCW  35A.47.040 (Franchises and permits — Streets and public ways), RCW 35.22.280 (Specific powers  enumerated), RCW 35.99.020 (Permits for use of right‐of way), and 80.36.040 (Use of road,  street, and railroad right‐of way – When consent of city necessary), and any related laws,  Renton  grants to Franchisee, and its successors and assigns (subject to and as provided for in Section VI,  Assignment and Transfer of Franchise), under this Franchise’s terms and conditions, the privilege  to install, construct, operate, maintain and improve its Facilities, together with all necessary  equipment and appurtenances, for the provision of telecommunications, telecommunications  distribution services, private line, and internet access services, within the existing Franchise Area,  such lands being more particularly described in Attachment 1 which is attached and fully  incorporated by reference into the Franchise.  Without a separate franchise agreement,  Franchisee shall not have the privilege to provide cable services in the City of Renton.  3.2 Limited Franchise: This Franchise conveys a limited privilege as to the Franchise  Area in which Renton has an actual interest.  It is not a warranty of title or interest in the Franchise  Area.  This privilege shall not limit Renton’s police powers, any statutory or inherent authority,  AGENDA ITEM #7. d) ORDINANCE NO. ________  7  jurisdiction over its property, Franchise Area, Rights‐of‐Way, or its zoning or land use authority.  The terms and conditions of this Franchise shall not be construed to apply to Facilities located  outside of the Franchise Area.  This Franchise does not confer upon Franchisee any privilege to  install or use any Facilities outside the Franchise Area, including city‐owned or leased properties  or easements.   3.3 Principal Use Limitation: This Franchise shall not authorize a principal use of the  Franchise Area for purposes other than for telecommunications, telecommunications  distribution services, private line, and internet access services.   The Franchisee may use its  Facilities’ excess capacity, however, Franchisee may not use, convey, lease or share excess space  within the Franchise Area,   3.4 Franchise is Non‐Exclusive: As detailed in Section VIII, below, Renton grants this  non‐exclusive Franchise to Franchisee to operate, maintain and improve its existing Facilities as  a telephone business and service provider (as those terms are used in RCW 35.21.860).  3.5 Acknowledgement: Franchisee acknowledges and warrants by its acceptance of  the granted privileges, that it has carefully read and fully comprehends the terms and conditions  of this Franchise. Franchisee accepts all reasonable risks of the meaning of the provisions, terms  and conditions of the Franchise.  Franchisee further acknowledges and states that it has fully  studied and considered the requirements and provisions of this Franchise, and believes that the  same are consistent with all Laws.  If in the future Franchisee becomes aware that a provision of  this Franchise may be unlawful or invalid, it will not use such potential invalidity to unilaterally  ignore or avoid such provision.  Instead, Franchisee will promptly advise Renton of the potential  AGENDA ITEM #7. d) ORDINANCE NO. ________  8  invalidity or illegality, and the Parties will meet within thirty (30) days and endeavor jointly to  amend this Franchise to cure the invalidity or illegality.  3.6 Enforceable Contract: Franchisee specifically agrees to comply with the provisions  of any applicable Laws, as they exist or may be amended.  The express terms and conditions of  the Franchise constitute a valid and enforceable contract between the Parties, subject to any  Laws.   3.7 Existing Facilities Outside Franchise Area:  Existing Facilities installed or  maintained by Franchisee in accordance with prior franchise agreements on public grounds and  places within Renton (but which are not a part of the Franchise Area as defined by this Franchise)  may be maintained, repaired and operated by Franchisee at the location where such Facilities  exist as of the effective date of this Franchise for the term of this Franchise; provided, however,  that no such Facilities may be enlarged, improved or expanded without Renton’s prior review,  written consent, and approval pursuant to the provisions of any applicable Laws.  SECTION IV: Term  4.1 Length of Term: Each of the provisions of this Franchise shall become effective  upon Franchisee’s acceptance of the terms and conditions of this Franchise and the City Council’s  passage of this ordinance, and shall remain in effect for ten (10) years, unless it is terminated  pursuant to Section XVII, Termination, Violations, and Remedies. At any time not more than two  (2) years nor less than one hundred and eighty (180) days before the expiration of the Franchise  Term, Franchisee may make a written request and Renton may consider, at its sole discretion,  renewing this Franchise for an additional five (5) year renewal period, unless either party  AGENDA ITEM #7. d) ORDINANCE NO. ________  9  expresses its intention in writing to terminate this Franchise at the conclusion of the ten (10) year  term.  4.2 Extension upon Expiration: If the Parties fail to formally renew or terminate the  Franchise prior to the expiration of its term or any extension, the Franchise shall be extended on  a year‐to‐year basis until the Franchise is renewed, terminated or extended.  SECTION V:  Recovery of Costs    5.1. Administrative Fee:  Pursuant to RCW 35.21.860(1)(b), Renton may charge  Franchisee an administrative fee to recover all actual administrative expenses incurred by Renton  that are directly related to receiving and approving a permit, license and this Franchise, to inspect  plans and construction, or for the preparation of a detailed statement pursuant to SEPA (RCW  Chapter 43.21C).  Where Renton incurs actual administrative expenses, including but not limited  to fees, expenses, and/ or costs for attorneys, consultants, staff and the City Attorney  Department, for review or inspection of activities undertaken through the authority granted in  this franchise, Franchisee shall pay such expenses directly to Renton. Renton shall provide  Franchisee with an itemized invoice identifying the administrative expenses incurred. Renton  employee time shall be calculated based on their rate of salary, including applicable overtime,  benefits and reasonable overhead, and all other costs will be billed based on an actual cost basis.  5.2. Utility Tax: Pursuant to RCW 35.21.870 (Electricity, telephone, natural gas, or  steam energy business — Tax limited to six percent — Exception) and RCW 35.21.860(1)(a),  Renton may impose a utility tax on Franchisee consistent with the utility tax imposed on other  similarly situated telephone businesses or service providers.  AGENDA ITEM #7. d) ORDINANCE NO. ________  10  5.3. Franchise Fee: Pursuant to RCW 35.21.860 (Electricity, telephone, or natural gas  business, service provider — Franchise fees prohibited — Exceptions), Renton may only impose  a franchise fee or any other Cost of whatever nature or description upon Franchisee as is  consistent with federal law.  5.4. Cost of Publication: Franchisee shall bear the entire Cost of publication of this  ordinance.  5.5. Permit Fee: Franchisee shall be subject to all permit fees associated with activities  undertaken through the authority granted in this Franchise or under Laws.   5.6. Emergency Fee: Franchisee shall promptly reimburse Renton for any and all Costs  incurred by Renton while responding to any emergency involving public safety.  5.7. Reimbursement period: Franchisee shall reimburse Renton within forty‐five (45)  days of Renton’s submittal of an itemized billing for reasonably incurred Costs, itemized by  project, for Franchisee’s proportionate share of all actual, identified expenses incurred by Renton  in planning, constructing, installing, repairing, altering, or maintaining any city facility due to the  presence in the Public Way of Franchisee’s Facilities.   SECTION VI:  Assignment and Transfer of Franchise  6.1 Assignment: Franchisee may not assign, dispose of, lease, sell, transfer, or permit  to be forfeited this Franchise, either in whole or in part, without the written consent of the City  Council of Renton by passage of an ordinance or resolution. Such consent shall not be deemed  to waive any of Renton’s rights to subsequently enforce Franchise related non‐compliance issues  that existed at or before Renton’s consent. Any telecommunications assignee or transferee shall,  at least thirty (30) days prior to the date of any assignment or transfer, file written notice of the  AGENDA ITEM #7. d) ORDINANCE NO. ________  11  assignment or transfer with Renton, together with its written acceptance of all of the Franchise  terms and conditions.  The Franchise terms and conditions shall be binding upon the Parties'  respective assigns and successors. Notwithstanding the foregoing, Franchisee may pledge the  Franchise for security purposes only with the City Council’s consent, and consent shall be  required for Franchisee to transfer the Franchise or Facilities to a creditor. The rights of any  transferee are subject at all times to the terms and conditions of this Franchise, and no transferee  will have any greater rights under this Franchise than the rights of Franchisee.   6.2 Acceptance: If Renton consents, within thirty (30) days of that consent, Franchisee  shall file with Renton a written instrument evidencing such sale, assignment or transfer of  ownership, with the assignee(s) or transferee(s) acceptance of the Franchise and all of its terms  and conditions.  SECTION VII: Compliance with Laws ‐ Reservation of Powers and Authority    7.1. Compliance: In every aspect related to this Franchise, including but not limited to  all Work, Franchisee shall comply with all applicable Laws, whether specifically mentioned in this  Franchise or not.  7.2. Incorporation of RMC 5‐19, Telecommunications Licenses and Franchises: The  conditions, provisions, requirements and terms and of RMC Chapter 5‐19 are fully incorporated  by reference into this franchise agreement, unless this agreement requires something different.  7.3. Legitimate Municipal Interest: As to matters subject to the terms and conditions  of this Franchise, if Renton determines during the Franchise term that the assertion of a  legitimate municipal interest is prohibited by application of federal or state law, then as to such  matter and such municipal interest and consistent with its legal obligations, Franchisee shall  AGENDA ITEM #7. d) ORDINANCE NO. ________  12  cooperate with Renton in a good faith effort to address such municipal interest.  In this context,  neither Party shall invoke this Franchise as a basis to assert that its consideration of a given issue  is excused by operation of the doctrines of estoppel or waiver.  7.4. Reference to Specific Law or Order: Upon a reasonably justified written inquiry by  Renton, Franchisee shall provide a specific reference to the federal, state, or local law or the  WUTC order or action establishing a basis for Franchisee’s actions related to a specific Franchise  issue.  SECTION VIII:  Non‐exclusive Franchise  8.1 Non‐exclusive: As provided in subsection 3.4, this Franchise is non‐exclusive, and  as a result, Renton expressly reserves the right to grant other or further franchises or to use the  Franchise Area itself; provided that such uses do not unreasonably interfere with Franchisee’s  use and placement of its Facilities in any Rights‐of‐Way and/or any Franchise Area.  8.2 Renton’s Use of Franchise Area: This Franchise shall not prevent, prohibit, limit or  affect Renton’s use of the Franchise Area, consistent with this Franchise; or Renton’s jurisdiction  over the Franchise Area.  The Parties agree that Renton reserves and retains all of its statutory,  inherent and other powers and franchise authority, as they exist or shall exist.  SECTION IX:   Permits, Construction and Restoration     9.1 Free Passage of Traffic: Franchisee shall at all times maintain its Facilities within  the Franchise Area so as not to unreasonably interfere with the free passage of traffic,  pedestrians or the use and enjoyment of adjoining property.  Franchisee shall at all times post  and maintain proper barricades and comply with all applicable Laws, safety regulations and  standards during such period of construction.  AGENDA ITEM #7. d) ORDINANCE NO. ________  13  9.2 Permit Application Required: Except in the event of an emergency, Franchisee  shall first obtain all required documentation and approvals, including permits from Renton to  perform Work on Franchisee’s Facilities within the Franchise Area.  The permit application shall  contain detailed plans, maps and specifications showing the position, depth and location of all  such Facilities in relation to existing Franchise Area, collectively referred to as the “Plans.” The  Plans shall specify the class and type of material and equipment to be used, manner of  excavation, construction, installation, backfill, erection of temporary structures and facilities,  erection of permanent structures and facilities, traffic control, traffic turnouts and road  obstructions, and all other necessary information. Franchisee shall submit to Renton as‐built  plans and, when available, digital facility location data in a format compatible with Renton’s  geographic Information system. Such Work shall only commence upon the issuance of required  permits, and payment of the associated fees, which permits shall not be unreasonably withheld  or delayed after submission of a complete application.  Franchisee shall further inform Renton of  any time or date that Franchisee is performing Work within the Franchise Area to allow Renton  to inspect such work.  9.3 Boring Required: Work involving undergrounding of Franchisee’s facilities within  city streets shall be accomplished through boring rather than open trenching whenever  reasonably feasible.  Franchisee will CCTV all Renton owned sewer and storm drain lines on the  boring route following completion of the boring work and prior to activating the facility being  constructed to verify that these Renton owned lines were not damaged by the boring  work.  Upon request from Franchisee, Renton may allow for other methods to meet the  requirement as may be approved by Renton as part of permitting.    AGENDA ITEM #7. d) ORDINANCE NO. ________  14  9.4 Facility Placement: The Parties intend that the specific location of Facilities within  the Franchise Area (and similar facility‐related matters of a specific nature requiring detailed  case‐by‐case analysis) is to be determined in accordance with applicable Laws (including, without  limitation, rights of appeal).  9.5 Lateral Support: Whenever Work on Facilities have caused or contributes to a  condition that in the City of Renton’s sole determination would substantially impair or  substantially impairs the lateral support of the Franchise Area, Renton may direct Franchisee, at  Franchisee’s sole expense, to take such actions as are reasonably necessary within the Franchise  Area to repair and/or not impair the lateral support.  If Franchisee fails or refuses to take prompt  action, or if an emergency situation requires immediate action, Renton may enter the Franchise  Area and take any action necessary to protect the public, any Public Way, Public Property, and  Rights‐of‐Way, and Franchisee shall be liable to Renton for all costs, fees, and expenses resulting  from that necessary action.  This provision shall survive the expiration, revocation or termination  of this Franchise for a period of five (5) years.  9.6 Limits on Construction: No park, public square, golf course, street Rights‐of‐Way  or public place of like nature shall be bored, trenched, excavated or damaged by Franchisee if  there is a substantially equivalent alternative. The determination of there being a substantially  equivalent alternative shall be at the sole determination of Renton.  9.7 Bond Requirement: Before undertaking any of the Work authorized by this  Franchise, as a condition precedent to the Renton’s issuance of any permits, Franchisee shall,  upon the Renton’s request, furnish a bond executed by Franchisee and a corporate surety  authorized to operate a surety business in the State of Washington, in such sum as may be set  AGENDA ITEM #7. d) ORDINANCE NO. ________  15  and approved by Renton as sufficient to ensure performance of Franchisee’s obligations under  this Franchise. Franchisee shall post a Performance Bond in the amount of twenty‐five thousand  dollars ($25,000) that shall remain in effect for the term of this Franchise.   The bond shall be  conditioned so that Franchisee shall observe all the covenants, terms and conditions and shall  faithfully perform all of the obligations of this Franchise, and to repair or replace any defective  work or materials discovered in the Franchise Area. The bond shall ensure the faithful  performance of Franchisee’s obligations under the Franchise, including, but not limited to,  Franchisee’s payment of any penalties, claims, liens, or fees due Renton that arise by reason of  the operation, construction, or maintenance of the Facilities within the Franchise Area.  Franchisee shall pay all premiums or other costs associated with maintaining the bond.   Additionally, if Renton determines that the Performance Bond is inadequate to ensure  Franchisee’s performance of a project, Franchisee shall post any additional bonds required to  guarantee performance by Franchisee in accordance with the conditions of any permits and/or  the requirements of this Franchise. In lieu of a separate bond for routine individual projects  involving work in the Franchise Area, Franchisee may satisfy Renton’s bond requirements by  posting a single on‐going performance bond in an amount approved by Renton.   9.8 Workmanship: All Work done by Franchisee or at Franchisee’s direction or on its  behalf, including all Work performed by contractors or subcontractors, shall be considered  Franchisee’s Work and shall be undertaken and completed in a workmanlike manner and in  accordance with the descriptions, plans and specifications Franchisee provided to Renton, and  be warranted for at least two (2) years.  Franchisee’s activities (including work done at  Franchisee’s direction or on its behalf) shall not damage or interference with other franchises,  AGENDA ITEM #7. d) ORDINANCE NO. ________  16  licenses, utilities, drains or other structures, or the Franchise Area, and shall not unreasonably  interfere with public travel, park uses, other municipal uses, adjoining property, and shall not  endanger the safety of or injure persons and property.  Franchisee’s Work shall comply with all  applicable Laws.  9.9 Material and Installation Methods: As a condition of receiving the privilege to  Work within the Franchise Area, Franchisee shall assume full responsibility for using materials  and installation methods that are in full compliance with city standards and shall verify this by  the submittal of documentation of materials and testing reports when requested by Renton. All  costs for performing on‐site testing, such as compaction tests, shall be borne by Franchisee.  9.10 Damage During Work: In case of any damage caused by Franchisee, or by  Franchisee’s Facilities to Franchise Area, Franchisee agrees to repair the damage to conditions  that meet or exceed requirements established by the Department of Transportation, at its own  cost and expense. Franchisee shall, upon discovery of any such damage, immediately notify  Renton. Renton will inspect the damage, and set a time limit for completion of the repair. If  Renton discovers damage caused by Franchisee to the Franchise Area, Renton will give  Franchisee notice of the damage and set a reasonable time limit in which Franchisee must repair  the damage. In the event Franchisee does not make the repair as required in this section, Renton  may repair the damage, to its satisfaction, at Franchisee’s sole expense.  9.11 Member of Locator Service: Franchisee shall continuously be a member of the  State of Washington one number locator service under RCW 19.122 (Underground Utilities) or  an approved equivalent, and shall comply with all applicable Laws.  AGENDA ITEM #7. d) ORDINANCE NO. ________  17  9.12 Restoration Requirements: Franchisee shall after Work on any of Franchisee’s  Facilities within the Franchise Area, restore the surface of the Franchise Area and any other  property within the Franchise Area which may have been disturbed or damaged by such Work.    All restoration of Rights‐of‐Way, sidewalks and other improvements or amenities shall conform  to the City of Renton Standard Specifications for Road, Bridge and Municipal Construction and  the City of Renton’s Trench Restoration Standards in effect at that time, and must be warranted  for at least two (2) years.  Restoration shall include all landscaping, irrigation systems and trees.   Renton shall have final approval of the condition of the Franchise Area after restoration pursuant  to applicable Laws, as they exist or may be amended or superseded, provided that such  provisions are not in conflict or inconsistent with the express terms and conditions of this  Franchise.   9.13 Survey Monuments: All survey monuments which are disturbed or displaced by  Franchisee in its performance of any work under this Franchise shall be referenced and restored  by Franchisee, in accordance with WAC 332‐120 (Survey Monuments – Removal or Destruction),  and other applicable Laws. 9.14 Failure to Restore: If it is determined that Franchisee has failed to restore the   Franchise Area in accord with this section, Renton shall provide Franchisee with written notice  including a description of actions Renton believes necessary to restore the Franchise Area.  If  Franchisee fails to restore the Franchise Area in accord with Renton’s notice within thirty (30)  days of that notice, Renton, or its authorized agent, may restore the Franchise Area at  Franchisee’s sole and complete expense.  The privilege granted under this section shall be in  addition to others provided by this Franchise.  AGENDA ITEM #7. d) ORDINANCE NO. ________  18  9.15 Separate Permit Approval Needed For New Telecommunications Lines: The  limited privileges granted under this Franchise shall not convey any privilege to Franchisee to  install any new telecommunications lines or Facilities without Renton’s express prior written  consent, including for example, permits as provided for in this Section IX.  SECTION X:   Coordination and Shared Excavations     10.1 Coordination: The Parties shall make reasonable efforts to coordinate any Work  that either Party may undertake within the Franchise Area to promote the orderly and  expeditious performance and completion of such Work, and to minimize any delay or hindrance  to any construction work undertaken by themselves or utilities within the Franchise Area.  At a  minimum, such efforts shall include reasonable and diligent efforts to keep the other Party and  other utilities within the Franchise Areas informed of its intent to undertake Work.  Franchisee  and Renton shall further each exercise its best efforts to minimize any delay or hindrance to any  construction work either may undertake within the Franchise Area.  Any associated costs caused  by any construction delays to Renton or to any contractor working for Renton due to Franchisee’s  failure to submit and adhere to Franchisee’s plans and schedule in relocating or installing  Franchisee facilities shall be the sole responsibility of Franchisee. Franchisee shall, at Renton’s  request, also attend construction meetings pertaining to performance of Work within the  Franchise Area and shall designate a contact person to attend such meetings.  10.2 Joint Use Trenches: If Franchisee or Renton shall cause excavations to be made  within the Franchise Area, the Party causing such excavation to be made shall afford the other,  upon receipt of a written request to do so, an opportunity to use such excavation, provided that:  (a) such joint use shall not unreasonably delay the work of the Party causing the excavation to be  AGENDA ITEM #7. d) ORDINANCE NO. ________  19  made; and (b) such joint use shall be arranged and accomplished on terms and conditions  satisfactory to both Parties.  10.3 Joint Use Policies: Concerning the Franchise Area, during the Franchise Term,  Renton may adopt policies which encourage joint use of utility facilities within the Franchise Area.  Franchisee shall cooperate with Renton and explore opportunities for joint use of the Franchise  Area utility facilities that are consistent with applicable Laws and prudent utility practices.  SECTION XI:    Hazardous Materials  11.1 Written Approval Required: In maintaining its Facilities (including, without  limitation, vegetation management activities), Franchisee shall not apply any Hazardous  Substance, pesticide, herbicide, or other hazardous material within the Franchise Area without  prior written approval of Renton. Renton will not unreasonably withhold approval, but such  application must be in conformance to the aquifer protection regulations of Renton.  If  Franchisee shall first obtain Renton’s approval to apply a specific product in accordance with a  defined procedure on an ongoing basis throughout the Franchise Area, it shall not thereafter be  necessary for Franchisee to obtain Renton’s approval on each occasion such product is applied in  accordance with such procedure. Franchisee shall notify Renton of any accident by Franchisee  involving Franchisee’s use of Hazardous Substances within the Franchise Area.  11.2 Release of Hazardous Substance: Upon notice or discovery of a significant release  of any Hazardous Substance caused by Franchisee or expressly authorized by Franchisee to occur  upon the Franchise Area and Facilities covered by this Franchise, Franchisee shall notify Renton  within twenty‐four (24) hours of discovery.  If the encountered or suspected Hazardous  Substances are not the result of the acts or omissions of Franchisee, Renton shall, at its own  AGENDA ITEM #7. d) ORDINANCE NO. ________  20  expense, determine if the material is hazardous, in accordance with applicable Laws. If the  material is found to be hazardous, Renton shall, at its own expense, if possible remove, dispose,  or otherwise handle such Hazardous Substances, as necessary, in accordance with applicable  Laws. If Hazardous Substances are removed, Renton also shall provide substitute nonhazardous  substance(s) to replace the removed substance for Franchisee to use in its operation, if  necessary.  Upon approval by Renton to proceed, Franchisee shall proceed with the operations  at its own cost, with no recourse against Renton for the cost of schedule delays incurred due to  the delay in operation. If the encountered or suspected Hazardous Substances within the  Franchise Area are the result of Franchisee’s acts or omissions, Renton’s characterization of the  substances involved and any removal, disposal, or other handling costs incurred in connection  with the removal, disposal, or handling of the hazardous substances will be at Franchisee’s sole  expense.  Franchisee shall be solely responsible for any expense or cost related to environmental  mitigation requirements imposed, by operation of applicable Laws or otherwise.  SECTION XII:  Emergency Work ‐ Permit Waiver     12.1 Prompt Response Required: In the event of any emergency involving damaged  Franchisee Facilities located in or under the Franchise Area, or if Franchisee’s Facilities within the  Franchise Area pose an immediate danger to the property, life, health or safety of any individual,  Franchisee shall, upon receipt of notification from Renton of the existence of such condition,  immediately take those actions as are necessary to correct the dangerous condition.  12.2 Permit Deferred:  If an emergency occurs that requires Franchisee’s immediate  action for the protection of Facilities, Renton’s property or any individual’s property, life, health  or safety, Franchisee may act immediately to correct the dangerous condition without first  AGENDA ITEM #7. d) ORDINANCE NO. ________  21  obtaining any required permit so long as: (1) Franchisee notifies the Renton Regional Fire  Authority through the dispatch system of the emergency; and (2) Franchisee informs Renton’s  permitting authority of the nature, location, and extent of the emergency, and the work to be  performed, prior to commencing the work if such notification is practical, or where such prior  notification is not practical, Franchisee shall notify Renton’s permitting authority on the next  business day; and (3) such permit is obtained by Franchisee as soon as practicable following  cessation of the emergency.  12.3 Public Service Obligations: Nothing in this section is intended, nor shall it be  construed, as a hindrance to Franchisee’s ability to take such actions as it deems necessary to  discharge its public service obligations in accordance with the laws of the State of Washington.   Nothing in this section is intended, nor shall it be construed, as preventing Renton from  recovering from Franchisee, if otherwise so entitled in accordance with applicable Laws, any  extraordinary costs in responding to an emergency situation involving Franchisee’s Facilities.  SECTION XIII:  Records of Installation  13.1 Future Construction Plans: Upon Renton’s written request, Franchisee shall  provide to Renton copies of any plans prepared by Franchisee for potential improvements,  relocations and conversions to its Facilities within the Franchise Area; provided, however, any  such plans so submitted shall be for informational purposes only and shall not obligate Franchisee  to undertake any specific improvements within the Franchise Area, nor shall such plan be  construed as a proposal to undertake any specific improvements within the Franchise Area.  13.2 As‐Built Drawings: Upon Renton’s written request, and at no cost to Renton,  Franchisee shall provide to Renton copies of drawings, maps, and records in use by Franchisee  AGENDA ITEM #7. d) ORDINANCE NO. ________  22  showing the location of its Facilities at specific locations within the Franchise Area.  As to any  such drawings so provided, Franchisee does not warrant the accuracy of the drawings as such  Facilities are shown in their approximate location.    13.3 Design Locates: Upon Renton’s written request, in connection with the design of  any Public Works Project, Franchisee shall verify the location of its underground Facilities within  the Franchise Area.   13.4 Disclosure to Third‐Parties: Any drawings and/or information concerning the  location of Franchisee's Facilities provided by Franchisee shall be used by Renton solely for  management of the Franchise Area. Renton shall take all prudent steps reasonably necessary to  prevent unnecessary disclosure or dissemination of such drawings, maps, records and/or  information to any Third‐Party without the prior notice to Franchisee, unless the Third‐Party is  an authorized governmental entity of any tier or a public records requestor.  Renton will provide  Franchisee with notice of any public records request for Franchisee paperwork as soon as  reasonably practicable.  13.5 Utility Locates: Notwithstanding the foregoing, nothing in this section is intended  (nor shall be construed) to relieve either Party of their respective obligations arising under  applicable Laws with respect to determining the location of utility facilities.  SECTION XIV:  Undergrounding of Facilities    Undergrounding Required for New Facilities: Consistent with RMC 4‐6‐090.C  (Applicability), all new Facilities installed within the Franchise Area during the term of this  Franchise shall be located underground, consistent with the RMC, unless it is unfeasible in  Renton’s reasonable estimation for it to be done; provided that installation of wires, cables,  AGENDA ITEM #7. d) ORDINANCE NO. ________  23  conduits and similar equipment will be permitted and installed pursuant to the provisions of any  applicable Laws, and subject to and accordance with any applicable Tariffs on file with the WUTC.  In areas where all existing telecommunications and cable facilities are located aboveground,  Franchisee may install its Facilities above ground. Any new Facilities to be located above ground  shall be placed on existing utility poles. No new utility poles shall be installed in connection with  placement of new aboveground Facilities.  SECTION XV:  Relocation of Franchisee Facilities  15.1 Relocation Required: Renton shall have prior and superior right to the use of the  Franchise Area for the construction, installation, maintenance and repair of its utilities,  improvements and infrastructure, and capital improvement projects, and should any conflict  arise with Renton facilities, Franchisee shall, at its own cost and expense, conform to Renton’s  utilities, improvements and infrastructure and capital improvement projects, provided that,   whenever Renton undertakes (or causes to be undertaken) any public works improvement within  the Franchise Area, and such public works improvement necessitates the relocation of  Franchisee’s then existing Facilities within the Franchise Area, Renton shall:   a. Provide Franchisee with reasonable prior notice of Renton’s intent to initiate a  public works improvement, and if applicable, written notice requesting such relocation;  and  b. Provide Franchisee with copies of pertinent portions of Renton’s plans and  specifications for such public works improvement.   15.2 Franchisee Relocation Plans:  After receipt of such notice and such plans and  specifications, Franchisee shall submit the Franchisee plan drawings for the relocation of the  AGENDA ITEM #7. d) ORDINANCE NO. ________  24  Franchisee Facilities to Renton within a reasonable and agreed upon time in advance of the  preparation of Renton’s final plans and specifications for incorporation into Renton’s  construction plans. Franchisee shall complete the relocation work in a reasonable and agreed  upon time period to prevent delay to Renton’s project. Franchisee shall relocate such Facilities  within the Franchise Area at no charge to Renton, except that if Renton pays for or reimburses  the relocation costs of another telecommunications utility, under materially identical  circumstances, it shall pay for or reimburse a proportionate share of Franchisee’s relocation  costs. The relocation completion date will be included in Renton’s written request for said  relocation to Franchisee. Franchisee shall be solely responsible for any associated cost caused by  any construction delays to Renton’s project due to Franchisee’s failure to comply with  Franchisee’s plans and schedule in relocating or installing Franchisee’s Facilities.  15.3 Emergency Relocation of Facilities: In the event an emergency posing a threat to  public safety or welfare requires the relocation of Franchisee’s Facilities within the Franchise  Area, Renton shall give Franchisee notice of the emergency as soon as reasonably practicable.   Upon receipt of notice, Franchisee shall respond as soon as reasonably practicable to relocate  the affected Facilities, at Franchisee’s sole expense.  15.4 Third‐Party Construction:  Whenever any person or entity, other than Renton,  requires the relocation of Franchisee’s Facilities to accommodate the work of such person or  entity within the Franchise Area; or, Renton requires any Third‐Party to undertake work (other  than work undertaken at Renton’s cost and expense) within the Franchise Area and such work  requires the relocation of Franchisee’s Facilities within the Franchise Area, Franchisee may  condition such relocation to require such person or entity to make payment to Franchisee, at a  AGENDA ITEM #7. d) ORDINANCE NO. ________  25  time and upon terms acceptable to Franchisee for any and all costs and expenses incurred by  Franchisee in the relocation of Franchisee’s Facilities.  15.5 Third‐Party Construction of City Identified Project: Any condition or requirement  imposed by Renton upon any Third‐Party (including, without limitation, any condition or  requirement imposed pursuant to any contract or in conjunction with approvals or permits  obtained pursuant to any zoning, land use, construction or other development regulation) which  requires the relocation of Franchisee’s Facilities within the Franchise Area, then Franchisee shall  relocate its Facilities; provided, however, in the event Renton reasonably determines and notifies  Franchisee that the primary purpose of imposing such condition or requirement upon such Third‐ Party is to cause or facilitate the construction of a Public Works Project to be undertaken within  a segment of the Franchise Area on Renton’s behalf and consistent with Renton’s Capital  Investment Plan; Transportation Improvement Program; or the Transportation Facilities  Program, then only those costs and expenses incurred by Franchisee in reconnecting such  relocated Facilities with Franchisee’s other Facilities shall be paid to Franchisee by such Third‐ Party, and Franchisee shall otherwise relocate its Facilities within such segment of the Franchise  Area in accordance with subsection 15.1.  15.6 Alternatives: As to any relocation of Franchisee’s Facilities whereby the cost and  expense is to be borne by Franchisee, Franchisee may, after receipt of written notice requesting  such relocation, submit in writing to Renton alternatives to relocation of its Facilities.  Upon  Renton’s receipt from Franchisee of such written alternatives, Renton shall evaluate such  alternatives and shall advise Franchisee in writing if one or more of such alternatives are suitable  to accommodate the work which would otherwise necessitate relocation of Franchisee’s  AGENDA ITEM #7. d) ORDINANCE NO. ________  26  Facilities. In evaluating such alternatives, Renton shall give each alternative proposed by  Franchisee fair consideration with due regard to all facts and circumstances which bear upon the  practicality of relocation and alternatives to relocation.  If Renton determines that such  alternatives are not appropriate, Franchisee shall relocate its Facilities as provided in subsection  15.1.  15.7 Non‐Franchise Area: Nothing shall require Franchisee to bear any cost or expense  in connection with the location or relocation of any Facilities existing under benefit of easement  or other rights not arising under this Franchise.  15.8 Indemnity for Delay: Franchisee shall indemnify, hold harmless, and pay the costs  of defending Renton against any and all Third‐Party actions, claims, damages, liabilities, or suits  for delays on Renton’s construction projects arising from or caused by Franchisee’s failure to  remove or relocate it Facilities in a timely manner, though Franchisee shall not be liable for  damages due to delays that were out of Franchisee’s reasonable or expected control.  SECTION XVI:  Abandonment and Discontinuance of Franchisee’s Facilities    16.1 Notification: Franchisee shall notify Renton of any abandonment or cessation of  use of any of its Facilities within sixty (60) days after such abandonment or cessation of use.  Any  plan for abandonment or removal of Franchisee’s Facilities within the Franchise Area must be  first approved by the Administrator, and all necessary permits must be obtained prior to such  Work.  16.2 Removal: In the event of Franchisee’s abandonment or permanent cessation of  use of any portion of its Facilities, or any portion of the Franchised Area, Franchisee shall, within  one hundred and twenty (120) days after the abandonment or permanent cessation of use,  AGENDA ITEM #7. d) ORDINANCE NO. ________  27  remove the Facilities at Franchisee’s sole expense.  However, with Renton’s express written  consent, Franchisee may, at Franchisee’s sole cost and expense, secure the Facilities in such a  manner as to cause it to be as safe as is reasonably possible, by removing all lines, conduits and  appurtenances, in compliance with all Laws, and abandon them in place, provided that any  aboveground Facilities shall be removed at Franchisee’s sole expense.  16.3 Restoration: In the event of the removal of all or any portion of the Facilities, to  the extent reasonably possible, Franchisee shall restore the Franchise Area to it pre‐installation  or better condition. Such restoration work shall be done at Franchisee’s sole cost and expense  and to Renton’s reasonable satisfaction.  If Franchisee fails to remove or secure the Facilities  and/or fails to restore the premises or take such other mutually agreed upon action, Renton may,  after reasonable notice to Franchisee, remove the Facilities, restore the premises or take such  other action as is reasonably necessary at Franchisee’s sole expense and Renton shall not be  liable for any damages, losses or injuries.  This remedy shall not be deemed to be exclusive and  shall not prevent Renton from seeking a judicial order directing Franchisee to remove its  Facilities.  16.4 Administrative or Abandonment Fees: Renton’s consent to Franchisee’s  abandonment of Facilities in place shall not relieve Franchisee of the obligation and/or costs to  remove, alter or re‐secure such Facilities in the future in the event it is reasonably determined,  as adjudged in Renton’s sole discretion, that removal, alteration or re‐securing the Facilities is  necessary or advisable for the health, safety, necessity and/or convenience of the public, in which  case Franchisee shall perform such work its sole expense.  AGENDA ITEM #7. d) ORDINANCE NO. ________  28  16.5 Survival of Provisions: The Parties expressly agree that the provisions of this  section shall survive the termination, expiration, or revocation of this Franchise.  SECTION XVII:  Termination, Violations, and Remedies   17.1  Termination: If the Franchise Term expires and if either Party states that it does  not wish to renew, extend and/or continue the Franchise, this Franchise shall be terminated as  of the expiration date.  17.2 Termination by Breach: If Franchisee materially breaches or otherwise fails to  perform, comply with any of the terms and conditions of this Franchise, or fails to maintain any  required license, permit or approval, and fails to cure such breach or failure within thirty (30)  days of Renton providing Franchisee with written notice specifying with reasonable particularity  the nature of any such alleged breach or failure, or, if not reasonably capable of being cured  within thirty (30) days, within such other reasonable period of time as the Parties may agree  upon, Renton may terminate this Franchise, without any penalty, liability, cost or damages.  17.3 City Council Termination: This Franchise shall not be terminated except upon a  majority vote of the City Council, after reasonable notice to Franchisee (which notice shall be  given at least thirty (30) days before the hearing) and an opportunity to be heard, provided that  if exigent circumstances necessitate immediate termination, the hearing may be held as soon as  possible after the termination.  17.4 Discontinue Operations: If the Franchise is terminated, Franchisee shall  immediately discontinue operation of Facilities through the Franchise Area.  In such  circumstances, either Party may invoke the dispute resolution provisions in Section XVIII.   Alternatively, either Party may elect to seek relief directly in Superior Court, in which case the  AGENDA ITEM #7. d) ORDINANCE NO. ________  29  dispute resolution requirements shall not be applicable.  Once Franchisee’s privilege has  terminated, Franchisee shall comply with Franchise provision regarding removal and/or  abandonment of Facilities.  17.5 Renton Retains Right for Action: Renton’s failure to exercise a particular remedy  at any time shall not waive Renton’s right to terminate, assess penalties, or assert any equitable  or legal remedy for any future breach or default by Franchisee.  17.6 Franchisee Liability and Obligation: Termination shall not release Franchisee from  any liability or obligation with respect to any matter occurring prior to such termination, and shall  not release Franchisee from any obligation to remove and secure its Facilities and to restore the  Franchise Area.  17.7 Injunctive Relief: The Parties acknowledge that the covenants set forth in this  Franchise are essential to this Franchise, and, but for the mutual agreements of the Parties to  comply with such covenants, the Parties would not have entered into this Franchise.  The Parties  further acknowledge that they may not have an adequate remedy at law if the other Party  violates such covenant.  Therefore, in addition to any other rights they may have, the Parties shall  have the right to obtain in any court of competent jurisdiction injunctive relief to restrain any  breach or threatened breach, or to specifically enforce any of the Franchise covenants should the  other Party fail to perform them.   17.8 Renton’s Remedies: In addition to the terms of this Franchise, or rights that  Renton possesses at law or equity, Renton reserves the right to apply any remedy, including but  not limited to those detailed in Sections XVIII – XX below, alone or in combination, in the event  Franchisee violates any material provision of this Franchise.  The remedies provided for in this  AGENDA ITEM #7. d) ORDINANCE NO. ________  30  Franchise are cumulative and not exclusive; the exercise of one remedy shall not prevent the  exercise of another or any rights of Renton at law, in equity, or by statutes, unless specifically  waived in this Agreement or in a document signed by both parties.  SECTION XVIII: Dispute Resolution  18.1 Notice of Default: If there is any alleged default as to performance under this  Franchise, Renton shall notify Franchisee in writing, stating with reasonable specificity the nature  of the alleged default.  Within ten (10) days of its receipt of such notice, Franchisee shall provide  a written response to Renton acknowledging receipt of notice and stating Franchisee’s response.   Franchisee has thirty (30) days (“cure period”) from the date of the notice’s mailing to:   a. Respond to Renton, contesting Renton’s assertion(s) as to the dispute or any  alleged default and requesting a meeting in accordance with subsection 18.2, or;   b. Cure the alleged default, or;   c. Notify Renton if Franchisee cannot cure the alleged default within thirty (30) days,  due to the nature of the default.  Notwithstanding such notice, Franchisee shall promptly  take all reasonable steps to begin to cure the alleged default and notify Renton in writing  and in detail as to the actions that Franchisee will take and the projected completion date.  In such case, Renton may set a meeting in accordance with subsection 18.2.   18.2 Meeting: If any alleged default is not cured or if a subsection 18.1 meeting is  requested, Renton shall promptly schedule a meeting between the Parties to discuss the alleged  default.  Renton shall notify Franchisee of the meeting in writing and the meeting shall take place  not less than ten (10) days after Franchisee’s receipt of notice of the meeting.  Each Party shall  appoint a representative who shall attend the meeting, represent their party’s interests, and who  AGENDA ITEM #7. d) ORDINANCE NO. ________  31  shall exercise good faith to reach an agreement on any alleged default and/or any corrective  action to be taken.  Any dispute (including any dispute concerning the existence of or any  corrective action to be taken to cure any alleged default) that is not resolved within ten (10) days  following the conclusion of the meeting shall be referred by the Parties’ representatives in writing  to the Parties’ senior management for resolution.  If senior management is unable to resolve the  dispute within twenty (20) days of referral (or such other period as the Parties may agree upon),  each Party may pursue resolution of the dispute through Section XIX, Arbitration, of this  Franchise.  All negotiations pursuant to these procedures for the resolution of disputes shall be  confidential and shall be treated as compromise and settlement negotiations for purposes of the  state and federal rules of evidence.  18.3 Additional Resolution Options: If, at the conclusion of the steps provided for in  subsections 18.1 and 18.2 above, Renton and Franchisee are unable to settle the dispute or agree  upon the existence of a default or the corrective action to be taken to cure any alleged default,  Renton or Franchisee (as Franchisee may have authority to do so) may:  a. Take any enforcement or corrective action provided for by Law, including the city  code; provided such action does not conflict with this Franchise’s provisions, and/or;  b. Demand arbitration, pursuant to Section XIX below, for disputes arising out of or  related to Sections III, Grant of Franchise (or such other sections with respect to the  existence of conflicts or inconsistencies with the express terms and conditions of this  Franchise and any applicable Laws); XIII, Records of Installation; XIV, Undergrounding of  Facilities (except as preempted by WUTC authority); and XV, Relocation of Franchisee  AGENDA ITEM #7. d) ORDINANCE NO. ________  32  Facilities (excluding project delay claims exceeding thirty thousand dollars ($30,000)) of  this Franchise (the “Arbitration Claims”), and/or;  c. By ordinance, declare an immediate forfeiture of this Franchise for a breach or  default of any material, non‐Arbitration Claims, obligations under this Franchise and/or;   d. Take any action to which it is entitled under this Franchise or any applicable Laws.  18.4 Continuation of Obligations: Unless otherwise agreed by Renton and Franchisee  in writing, Renton and Franchisee shall, continue to perform their respective obligations under  this Franchise during the pendency of any dispute.  SECTION XIX: Arbitration  19.1 Rules and Procedures: The Parties agree that any dispute, controversy, or claim  arising out of or relating to Arbitration Claims, shall be referred for resolution to the American  Arbitration Association in accordance with the rules and procedures in force at the time of the  submission of a request for arbitration.  19.2 Discovery: The arbitrators shall allow appropriate discovery to facilitate a fair,  speedy and cost‐effective resolution of the dispute(s).  The arbitrators shall reference the  Washington State Rules of Civil Procedure then in effect in setting the scope and timing of  discovery.  The Washington State Rules of Evidence shall apply. The arbitrators may enter a  default decision against any Party who fails to participate in the arbitration proceedings.  19.3 Compensatory Damages: The arbitrators may award compensatory damages,  including consequential damages.  Such damages may include, but shall not be limited to: all  costs and expenses of materials, equipment, supplies, utilities, consumables, goods and other  items; all costs and expenses of any staff; all costs and expenses of any labor (including, but not  AGENDA ITEM #7. d) ORDINANCE NO. ________  33  limited to, labor of any contractors and/or subcontractors); all pre‐arbitration costs and expenses  of consultants, attorneys, accountants, professional and other services; and all taxes, insurance,  interest expenses, overhead and general administrative costs and expenses, and other costs and  expenses of any kind incurred in connection with the dispute.  The arbitrator may award  equitable relief in those circumstances where monetary damages would be inadequate.  19.4 Award: Any award by the arbitrators shall be accompanied by a written opinion  setting forth the findings of fact and conclusions of law relied upon in reaching the decision.  The  award rendered by the arbitrators shall be final, binding and non‐appealable, and judgment upon  such award may be entered by any court of competent jurisdiction.  19.5 Each Party’s Costs: Except as provided in subsection 19.7 below, each Party shall  pay the fees of its own attorneys, expenses of witnesses, and all other expenses and costs in  connection with the presentation of such Party’s case including, without limitation, the cost of  any records, transcripts or other things used by the Parties for the arbitration, copies of any  documents used in evidence, certified copies of any court, property or city documents or records  that are placed into evidence by a Party.  19.6 Arbitration Costs: Except as provided in subsection 19.7 below, the remaining  costs of the arbitration, including without limitation, fees of the arbitrators, costs of records or  transcripts prepared for the arbitrator's use in the arbitration, costs of producing the arbitrator’s  decision and administrative fees shall be borne equally by the Parties.  19.7 Costs for Multiple Arbitrations: Notwithstanding the foregoing subsections 19.5  and 19.6, in the event either Party is found during the term of this Franchise to be the prevailing  party in any two (2) arbitration proceedings brought by such party pursuant to this Section XIX,  AGENDA ITEM #7. d) ORDINANCE NO. ________  34  then such party shall be entitled to recover all reasonably incurred Costs, including attorneys’  fees, for any subsequent arbitration brought by them in which they are found to be the prevailing  party.  19.8 Transcript Costs: In the event a Party makes a copy of an arbitration proceeding  transcript for its use in writing a post‐hearing brief, or an arbitration decision copy to append to  a lawsuit to reduce the award to judgment, etc., then that Party shall bear the cost, except to the  extent such cost might be allowed by a court as court costs.  SECTION XX:  Alternative Remedies  No provision of this Franchise shall be deemed to bar the right of Renton or Franchisee to  seek or obtain judicial relief from a violation of any Franchise provision or any rule, regulation,  requirement or directive promulgated for non‐Arbitration Claims.  Neither the existence of other  Franchise remedies nor the use of such remedies shall bar or limit the right of Renton or  Franchisee to recover monetary damages for violations by the other Party, or to seek and obtain  judicial enforcement of the other Party’s obligations by means of specific performance, injunctive  relief or mandate, or any other remedy at law or in equity.  SECTION XXI:  Amendments to Franchise   This Franchise may only be amended by written instrument, signed by the Parties,  specifically stating that it is an amendment to this Franchise and is approved and executed in  accordance with State of Washington laws.  Without limitation, and unless required by any Laws,  this Franchise shall govern and supersede and shall not be altered, limited, supplemented or  otherwise amended by any permit, approval, license, agreement or other document required by  or obtained from Renton in conjunction with Franchisee’s exercise or failure to exercise any and  AGENDA ITEM #7. d) ORDINANCE NO. ________  35  all benefits, privileges, obligations or duties in and under this Franchise, unless such permit,  approval, license, agreement or other document specifically:   a. References this Franchise; and  b. States that it supersedes this Franchise to the extent it contains terms and  conditions which alter, limit, supplement or otherwise amend the terms and conditions  of this Franchise.  In the event of any conflict or inconsistency between the provisions of  this Franchise and the provisions of any such permit, approval, license, agreement or  other document, except as expressly required by Laws and/or superseded by such permit,  approval, license, agreement or other document, the Franchise provisions shall control.  SECTION XXII:  Indemnification  22.1 Renton: In Sections XXII and XXIII, “Renton” means the City of Renton, and its  elected officials, agents, employees, officers, representatives, consultants (of any level), and  volunteers.  22.2 Indemnification by Franchisee: Franchisee shall indemnify, defend, and hold  harmless Renton, from and against any and every Third‐Party action, claim, cost, damage, death,  expense, harm, injury, liability, or loss of any kind, in law or in equity, to persons or property,  including reasonable attorneys’ and experts’ fees and/or costs incurred by Renton in its defense,  arising out of or related to, directly or indirectly, to Franchisee’s Work or abandonment of  Facilities, or from the existence of Franchisee’s Facilities, and the products contained in,  transferred through, any signals or emissions from the Facilities, released or escaped from the  Facilities, including the reasonable costs of assessing such damages and any liability for costs of  investigation, abatement, correction, cleanup, fines, penalties, or other damages arising under  AGENDA ITEM #7. d) ORDINANCE NO. ________  36  any Laws, including, but not limited to, Environmental Laws, and any action, claim, cost, damage,  death, expense, harm, injury, liability, or loss, to persons or property which is caused by, in whole  or in part, and only to the extent of, the willfully tortious or negligent acts or omissions of  Franchisee or its agents, contractors (of any tier), employees, representatives or trainees related  to Franchisee’s granted Franchise privileges.  If any action or proceeding is brought against  Renton by reason of Franchisee’s Facilities, Franchisee shall defend Renton at Franchisee’s sole  expense, provided that, for uninsured actions or proceedings, defense attorneys shall be  approved by Renton, which approval shall not be unreasonably withheld. The terms of this  section shall not require Franchisee to indemnify Renton against and hold harmless Renton from  claims, demands or suits based upon Renton’s negligent or willful conduct, and provided further  that if the claims or suits are caused by or result from the concurrent negligence of (a) the  Franchisee’s agents, officers, or employees and (b) Renton, this provision with respect to claims  or suits based upon such concurrent negligence shall be valid and enforceable only to the extent  of Franchisee’s negligence or the negligence of Franchisee’s agents or employees except as  limited in this Franchise.  22.3 Environmental Indemnification:  Franchisee shall indemnify, defend, and save  Renton harmless from and against any and every Third‐Party action, claim, cost, damage, death,  expense, harm, injury, liability, or loss, either at law or in equity, to persons or property, including,  but not limited to, costs and reasonable attorneys’ and experts’ fees incurred by Renton, arising  directly or indirectly from: (a) Franchisee’s breach of any environmental Laws or Laws applicable  to the Facilities, or (b) from any release of a hazardous substance on or from the Facilities, or (c)  other activity related to this Franchise by Franchisee.  This indemnity includes, but is not limited  AGENDA ITEM #7. d) ORDINANCE NO. ________  37  to, (a) liability for a governmental agency’s costs of removal or remedial action for Hazardous  Substances; (b) damages to natural resources caused by Hazardous Substances, including the  reasonable costs of assessing such damages; (c) liability for any other person’s costs of  responding to Hazardous Substances; (d) liability for any investigation, abatement, correction,  cleanup, costs, fines, penalties, or other damages arising under any Laws; and (e) liability for  personal injury, property damage, or economic loss arising under any statutory or common‐law  theory or Laws.  22.4 Title 51 Waiver: Franchisee’s indemnification obligations pursuant to this section  shall include assuming potential liability for actions brought by Franchisee’s own employees and  the employees of Franchisee's agents, representatives, contractors (of any tier) even though  Franchisee might be immune under RCW Title 51 from direct suit brought by such employees. It  is expressly agreed and understood that this assumption of potential liability for actions brought  by the aforementioned persons is limited solely to claims against Renton arising by virtue of  Franchisee’s exercise of the privileges set forth in this agreement.  The obligations of Franchisee  under this section have been mutually negotiated by the Parties, and Franchisee acknowledges  that Renton would not enter into this agreement without Franchisee’s waiver of immunity. To  the extent required to provide this indemnification and this indemnification only, Franchisee  waives its immunity under Title 51 RCW as provided in RCW 4.24.115 (Validity of agreement to  indemnify against liability for negligence relative to construction, alteration, improvement,  etc.,…).  22.5 Real Estate Indemnity: Should a court of competent jurisdiction determine that  this Franchise is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for  AGENDA ITEM #7. d) ORDINANCE NO. ________  38  negligence relative to construction, alteration, improvement, etc.,…), as it exists or may be  amended, then, in the event of liability for damages arising out of bodily injury to persons or  damages to property caused by or resulting from the concurrent negligence of Franchisee, its  officers, officials, employees, and volunteers and/or the contractor, or Renton, its elected  officials, officers, officials, employees, and volunteers, and or the contractor, the party’s liability  shall be only to the extent of the party’s negligence.  22.6 Notice: In the event any matter for which Renton intends to assert its rights under  this section is presented to or filed with Renton, Renton shall promptly attempt to notify  Franchisee in accordance with Section XXV of this Franchise, and Franchisee shall have the  privilege, at its election and at its sole costs and expense, to settle and compromise such matter  as it pertains to Franchisee’s responsibility to indemnify, defend and hold harmless Renton.  In  the event any suit or action is started against Renton based upon any such matter, Renton shall  likewise promptly attempt to notify Franchisee, and Franchisee shall have the privilege, at its  election and at its sole cost and expense, to settle and compromise such suit or action, or defend  the same at its sole cost and expense, by attorneys of its own election, as it pertains to  Franchisee’s responsibility to indemnify, defend and hold harmless Renton.  Franchisee’s  indemnification obligations do not apply to the extent that Renton fails to provide attempt to  notice in accordance with Section XXV of this Franchise, and such failure materially prejudices  Franchisee or the defense of an action, claim, cost, damage, death, expense, harm, injury,  liability, or loss of any kind.   22.7 Recovery of City Costs: In the event that Renton is required to defend a “suit or  action” and Franchisee refuses to defend and indemnify Renton, as referenced in subsection 22.2  AGENDA ITEM #7. d) ORDINANCE NO. ________  39  and Renton is determined to be without fault for the claim or demand giving rise to such "suit or  action,” Franchisee shall reimburse Renton for a percentage of Renton’s total defense costs.  The  percentage of Renton’s total defense costs to be reimbursed shall be a percentage equal to the  percentage (if any) of fault attributable to Franchisee for the claim or demand giving rise to such  “suit or action.”  22.8 Survival: The provisions of this section shall survive the expiration or termination  of this Franchise if the basis for any such claim, demand, suit or action as referenced in subsection  22.2 occurred during the Franchise term.  22.9 Negotiated: THE PARTIES HAVE SPECIFICALLY NEGOTIATED SECTION XXII,  INDEMNIFICATION.  SECTION XXIII: Insurance  23.1 Insurance Required: Franchisee shall procure and maintain for the duration of the  Franchise, insurance, or provide evidence of self‐insurance, against all claims for injuries to  persons or damages to property which may arise from or in connection with the exercise of the  privileges granted by Franchise to Franchisee.  Franchisee shall provide to Renton an insurance  certificate, and/or a certificate of self‐insurance, together with an blanket additional insured  endorsement on the general and automotive liability policies, including  Renton as an additional  insured as their interest may appear under this Agreement upon Franchisee’s acceptance of this  Franchise, and such insurance certificate shall evidence the following coverages:  a. Commercial general liability insurance, including but not limited to, blanket  contractual, property damage, premises‐operations, explosion, collapse and hazard,  underground hazard (XCU) and products completed hazard, with limits of five million  AGENDA ITEM #7. d) ORDINANCE NO. ________  40  dollars ($5,000,000) for each occurrence for bodily injury and property damage and  five  million dollars ($5,000,000) general aggregate;  b. Commercial automobile liability for owned, non‐owned and hired vehicles with a  combined single limit of three million dollars ($3,000,000) each accident for bodily injury  and property damage;  c. Worker’s Compensation within statutory limits consistent with the Industrial  Insurance laws of the State of Washington; and  d. Pollution liability with a limit not less than one million dollars ($1,000,000) for each  occurrence, and two million dollars ($2,000,000) in the aggregate, for pollution condition  arising out of or resulting from the use and occupancy of the premises and the operations  conducted thereon.    23.2 Deductibles: All deductibles shall be the sole responsibility of Franchisee.  The  insurance certificate required by this section shall contain a clause stating that coverage shall  apply separately to each insured against whom claim is made or suit is brought, except with  respect to the aggregate limits of the insurer’s liability.  23.3 Additional Insured: Renton, its officers, officials, employees,  and volunteers shall  be included as an additional insured as their interest may appear under this Agreement  on the  commercial general liability and commercial automobile liability insurance, as respects work  performed by Franchisee and the blanket additional insured endorsement shall be included with  on the certificate of insurance or certification of self‐insurance.  23.4 Primary Insurance: Franchisee’s insurance shall be primary insurance with respect  to Renton.  Any insurance maintained by Renton shall be in excess of Franchisee’s insurance and  AGENDA ITEM #7. d) ORDINANCE NO. ________  41  shall not contribute with it.  Franchisee shall give Renton thirty (30) days prior written notice by  certified mail, return‐receipt requested, of suspension, cancellation, or material change in  coverage.  23.5 Cancellation: Upon receipt of notice from its insurer(s) Franchisee shall provide  the City of Renton with thirty (30) days prior written notice of cancellation   In the event of  cancellation or a decision not to renew, Franchisee shall obtain and furnish to Renton evidence  of replacement insurance policies meeting the requirements of this section before the  cancellation date.  23.6 Certificates and Endorsements: Franchisee shall furnish Renton with certificates  of insurance evidencing the coverage or self‐insurance required by this section upon acceptance  of this Franchise.  The certificates and blanket additional insured endorsement shall be signed by  a person authorized by the insurer to bind coverage on its behalf and must be received and  approved by Renton prior to the commencement of any Work.  23.7 Separate Coverage: Franchisee’s insurance shall contain a clause stating that  coverage shall apply separately to each insured against whom claim is made or suit is brought,  except with respects to the limits of the insurer’s liability.  23.8 Survival: The indemnity and insurance provisions under Sections XXII and XXIII  shall survive the termination of this Franchise and shall continue for as long as Franchisee’s  Facilities remain in or on the Franchise Area or until the Parties execute a new Franchise that  modifies or terminates these indemnity or insurance provisions.  AGENDA ITEM #7. d) ORDINANCE NO. ________  42  SECTION XXIV: Discrimination Prohibited   In connection with this Franchise, including and not limited to all Work, hiring and  employment, neither Franchisee nor its employees, agents, subcontractors, volunteers or  representatives shall discriminate on the basis of race, color, sex, religion, nationality, creed,  marital status, sexual orientation or preference, age (except minimum age and retirement  provisions), honorably discharged veteran or military status, or the presence of any sensory,  mental or physical handicap, unless based upon a bona fide occupational qualification in  relationship to hiring and employment, in employment or application for employment or in the  administration of the delivery of services or any other benefits under this agreement. Franchisee  shall comply fully with all applicable Laws that prohibit such discrimination. A copy of this  language must be made a part of any contractor or subcontractor agreement.  SECTION XXV:  Notice   25.1 Whenever notice to or notification by any Party is required, that notice shall be in  writing and directed to the recipient at the address set forth below, unless written notice of  change of address is provided to the other Party.  Any notice or information required or permitted  to be given to the Parties under this Franchise may be sent to following Addresses unless  otherwise specified:  City Address:  City of Renton  Administrator, Public Works Department  1055 South Grady Way  Renton, WA 98057  Phone:  (425) 430‐7311    Company Address:    XO Communications Services, LLC  ATTN: Franchise manager  AGENDA ITEM #7. d) ORDINANCE NO. ________  43  600 Hidden Ridge  Mailcode: HQE02G295  Irving, TX 75038    With Copies to:    XO Communications Services, LLC  1320 N. Courthouse Road, Suite 900  Arlington, VA, USA 22201  Attn:  Vice President and Deputy General Counsel, Network Operations    25.2 If the date for making any payment or performing any act is a legal holiday,  payment may be made or the act performed on the next succeeding business day which is not a  legal holiday.  25.3 The Parties may change the address and representative by providing written  notice of such change by accepted e‐mail or certified‐mail.  All notices shall be deemed complete  upon actual receipt or refusal to accept delivery.  Facsimile or a .pdf e‐mailed transmission of any  signed original document and retransmission of any signed facsimile transmission shall be the  same as delivery of an original document.  SECTION XXVI: Miscellaneous    26.1 As Is: Franchisee agrees and accepts the Franchise Area in an “as is” condition.   Franchisee agrees that Renton has never made any representations, implied or express  warranties, or guarantees as to the suitability, security or safety of the location of Franchisee’s  Facilities or the Franchise Area, or possible hazards or dangers arising from other uses or users  of the Franchise Area, Rights‐of Way, Public Property, and Public Ways including any use by  Renton, the general public, or by other utilities.  As to Renton and Franchisee, Franchisee shall  remain solely and separately liable for the Work, function, testing, maintenance, replacement  and/or repair of the Facilities or other activities permitted by this Franchise.  AGENDA ITEM #7. d) ORDINANCE NO. ________  44  26.2 Assignees and Successors: This Franchise and all of the terms and provisions shall  be binding upon and inure to the benefit of the Parties’ respective successors and assignees.  26.3 Attorneys’ Fees: Except as provided in Section XIX, if a suit or other action is  instituted in connection with any controversy arising out of this Franchise, the prevailing party  shall be entitled to recover all of its Costs, including such sum as the court may judge as  reasonable for attorneys' fees, costs, expenses and attorneys' fees upon appeal of any judgment  or ruling.  26.4 Conflicts: If there is a conflict between this and any previous Franchise between  the Parties, the terms of this Franchise shall supersede the terms of the previous Franchise.  26.5 Contractors (of any tier): Franchisee’s contractors may act on Franchisee’s behalf  to the extent that Franchisee permits its contractors to do so.  Franchisee is responsible for  ensuring that Franchisee’s contractors have every obligation, duty and responsibility that  Franchisee has in discharging its duties related to this Franchise agreement.  26.6 Eminent Domain: This Franchise shall not preclude a governmental body from  acquiring the Franchise Area by lawful condemnation, or Renton from acquiring any portion of  the Facilities by lawful condemnation.  In determining the Facilities’ value, no value shall be  attributed to the right to occupy the Franchise Area.  26.7 Force Majeure: In the event that Franchisee is prevented or delayed in the  performance of any of its obligations under this Franchise by reason(s) beyond the reasonable  control of Franchisee, then Franchisee’s performance shall be excused during the Force Majeure  occurrence.  Upon removal or termination of the Force Majeure occurrence Franchisee shall  promptly perform the affected obligations in an orderly and expedited manner under this  AGENDA ITEM #7. d) ORDINANCE NO. ________  45  Franchise or procure a substitute for such obligation or performance that is satisfactory to  Renton.  Franchisee shall not be excused by mere economic hardship or by misfeasance or  malfeasance of its directors, officers or employees.  Events beyond Franchisee’s reasonable  control include, but are not limited to, Acts of God, war, acts of domestic terrorism or violence,  civil commotion, labor disputes, strikes, earthquakes, fire, flood or other casualty, shortages of  labor or materials, government regulations or restrictions and extreme weather conditions.  Franchisee shall use all commercially reasonable efforts to eliminate or minimize any delay  caused by a Force Majeure event.  26.8 Forfeiture and Other Remedies: If Franchisee willfully violates or fails to comply  with any of the Franchise provisions, or through willful or unreasonable negligence fails to heed  or comply with any notice that Renton may give to Franchisee under the Franchise provisions,  at  the election of the Renton City Council, this Franchise may be revoked or annulled after a hearing  held upon reasonable notice to Franchisee (which notice shall be given at least thirty (30) days  before the hearing), and upon such revocation, all privileges conferred under this Franchise shall  be forfeited.  26.9 Franchisee’s Acceptance: Renton may void this Franchise ordinance if Franchisee  fails to file its unconditional acceptance of this Franchise within thirty (30) days from the final  passage of same by the Renton City Council. Franchisee shall file this acceptance with the City  Clerk of the City of Renton.  26.10 Governing Law: This Franchise shall be made in and shall be governed by and  interpreted in accordance with the laws of the State of Washington.  AGENDA ITEM #7. d) ORDINANCE NO. ________  46  26.11 Jurisdiction and Venue: Any lawsuit or legal action brought by any party to enforce  or interpret this Franchise or any of its terms or shall be in the United States District Court for the  Western District of Washington, in Seattle, Washington, or in the King County Superior Court for  the State of Washington at the Maleng Regional Justice Center, Kent, Washington.  26.12 No Duty by Renton: This Franchise neither creates any duty by Renton nor any of  its elected officials, agents, employees or representatives, and no liability arises from any action  or inaction by Renton or any of its elected officials, agents, employees or representatives in the  exercise of their powers or authority.  Renton is not required to inspect or guarantee Franchisee’s  Work. This Franchise is not intended to acknowledge, create, imply or expand any duty or liability  of Renton with respect to any function in the exercise of its police power or for any other purpose.   Any duty that may be deemed to be created in Renton by this Franchise shall be deemed a duty  to the general public and not to any specific party, group or entity.  26.13 Notice of Tariff Changes: Franchisee shall, when making application for any  changes in Tariffs affecting the provisions of the Franchise, notify Renton in writing of the  application and provide Renton with a copy of the submitted application within five (5) calendar  days of filing with the WUTC.  Franchisee shall further provide Renton with a copy of any actual  approved Tariff(s) affecting the provision of this Franchise.  26.14 Other Obligations:  This Franchise shall not alter, change or limit Franchisee’s  obligations under any other agreement or its obligations as it relates to any other property or  endeavor.  AGENDA ITEM #7. d) ORDINANCE NO. ________  47  26.15 Renton’s Police Powers: Nothing in this Franchise shall diminish, or eliminate, or  be deemed to diminish or eliminate that governmental or police powers of Renton, including the  right to create new Laws or modify existing Laws.  26.16 Public Document/Public Disclosure: This Franchise will be considered a public  document and will be available for reasonable inspection and copying by the public during regular  business hours. This document may be disclosed pursuant to RCW 42.56 (Public Records Act).  26.17 Section Headings: The Section headings in this Franchise are for convenience only,  and do not purport to and shall not be deemed to define, limit, or extend the scope or intent of  the section to which they pertain.  26.18 Severability: In the event that a court or agency of competent jurisdiction declares  a material provision of this Franchise to be invalid, illegal or unenforceable, the Parties shall  negotiate in good faith and agree, to the maximum extent practicable in light of such  determination, to such amendments or modifications as are appropriate so as to give effect to  the intentions of the Parties.  If severance from this Franchise of the particular provision(s)  determined to be invalid, illegal or unenforceable will fundamentally impair the value of this  Franchise, either Party may apply to a court of competent jurisdiction to reform or reconstitute  the Franchise so as to recapture the original intent of said particular provision(s).  All other  provisions of the Franchise shall remain in effect at all times during which negotiations or a  judicial action remains pending.  26.19 Survival: With respect only to matters arising during the period of time this  Franchise shall be in full force and effect, the Parties intend that any term or condition applicable  to such matters shall survive the expiration or termination of this Franchise to the extent such  AGENDA ITEM #7. d) ORDINANCE NO. ________  48  survival can be reasonably inferred under the circumstances presented and to the extent such an  inference is necessary to prevent substantial injustice to an injured party.  26.20 Third‐Parties: The Parties do not create any obligation or liability, or promise any  performance to, any Third‐Party, nor have the Parties created any Third‐Party right to enforce  this Franchise beyond what is provided for by Laws.  “Third‐Parties” are any party other than  Renton and Franchisee. This Franchise shall not release or discharge any obligation or liability of  any Third‐Party to either Party.  26.21 Time of the Essence: Whenever this Franchise sets forth a time for any act to be  performed, such time shall be deemed to be of the essence, and any failure to perform within  the allotted time may be considered a material violation of this Franchise.   SECTION XXVII:   Effective Date  This ordinance shall be in full force and effect five (5) days after publication of a summary  of this ordinance in the City’s official newspaper, and provided it has been duly accepted by  Franchisee.  The summary shall consist of this ordinance’s title.  PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2017.                             Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2017.                             Denis Law, Mayor        AGENDA ITEM #7. d) ORDINANCE NO. ________  49  Approved as to form:             Shane Moloney, City Attorney    Date of Publication:        ORD:1985:9/21/17:scr       AGENDA ITEM #7. d) ORDINANCE NO. ________  50      UNCONDITIONAL ACCEPTANCE    The undersigned, Franchisee, accepts all the privileges of the above‐granted franchise, subject to  all the terms, conditions, and obligations of this Franchise.    DATED:  _________________, 2017.           XO COMMUNICATIONS SERVICES, LLC             ____________________________________         Robert F. McGee              ____________________________________         Director Network Engineering & Operations        AGENDA ITEM #7. d) ORDINANCE NO. ________  51  Attachment 1      AGENDA ITEM #7. d) AB - 2015 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: Adoption of 2017 School District Capital Facility Plans RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Paul Hintz, Senior Planner EXT.: 7436 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: The Renton, Kent, and Issaquah School Districts have each submitted their respective Capital Facilities Plans and requested the City of Renton update its Fee Schedule to reflect the impact fees, which are based on capacity needs attributed to new growth. The attached Issue Paper includes summaries of each School District’s projects that will be funded, in part, by impact fees and a comparison of the current to proposed impact fees. Each Capital Facility Plan is proposed to be adopted, via resolution, by the City of Renton; a separate resolution is proposed to amend the Fee Schedule. EXHIBITS: A. Issue Paper B. Issaquah School District CFP C. Kent School District CFP D. Renton School District CFP E. Draft Resolution STAFF RECOMMENDATION: Adopt Capital Facilities Plans for three school districts within the City of Renton: Issaquah School District. Kent School District, and Renton School District. AGENDA ITEM #7. e) h:\ced\planning\title iv\docket\school district impact fees\2017 impact fees\issue paper.docx DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: October 16, 2017 TO: Armondo Pavone, Council President Members of Renton City Council VIA: Denis Law, Mayor FROM: C. E. “Chip” Vincent, CED Administrator x6588 STAFF CONTACT: Paul Hintz, Senior Planner, x7436 SUBJECT: Adoption of 2017 School District Capital Facility Plans General Description The Renton, Kent, and Issaquah School Districts have each submitted their respective Capital Facilities Plans and requested the City of Renton update its Fee Schedule to reflect the impact fees, which are based on capacity needs attributed to new growth. Below are summaries of each School District’s projects that will be funded, in part, by impact fees and a comparison of the current to proposed impact fees. Each Capital Facility Plan is proposed to be adopted, via resolution, by the City of Renton; a separate resolution is proposed to amend the Fee Schedule. Background Washington’s Growth Management Act authorizes the collection of impact fees to mitigate the cost of new or expanded public facilities necessitated by new housing. School impact fees are assessed on newly built household units and can only be used to support the capital costs of expanding or building new facilities due to growth. Operations and maintenance costs are not eligible expenses for impact fees. Impact fees are commonly assessed to support a number of dif ferent capital funds that enable improvements to facilities, such as schools, parks, and transportation systems. The amount collected for an impact fee is based upon a Capital Facilities Plan (CFP) that must demonstrate necessary capital projects attributed to residential growth. Section 4-1- 19060, Impact Fees, of the Renton Municipal Code empowers the City to collect impact fees for the Issaquah, Kent, and Renton School District, which all have jurisdictional boundaries that extend into city limits. Analysis Renton: For the next six years, the District’s highest priority will be the construction of new school facilities to accommodate past and projected growth, recognizing and acknowledging the major capacity deficit at the elementary school level. This includes: AGENDA ITEM #7. e) Armondo Pavone, Council President Page 2 of 3 October 16, 2017 h:\ced\planning\title iv\docket\school district impact fees\2017 impact fees\issue paper.docx  Completion of Risdon Middle School, funded by the 2012 Bond Measure, currently under construction, and scheduled to open fall 2017.  Design and construction of Sartori Elementary School, the District’s first urban elementary school, funded by the 2016 Capital Levy and envisioned as a magnet school, drawing students from throughout the District.  Acquisition of land for future development, also funded by the 2016 Capital Levy.  Construction of an additional elementary school, or expansion of existing elementary school campuses.  Acquisition of additional relocatable classrooms (portables) and/or the redistribution of existing relocatables, as necessary. Both single and multi-family impact fees have increased over last year’s, primarily as a result of the re-evaluation of the District’s elementary and middle school cost models. Equally significant are factors beyond the District’s control that determine the fee, such as interest rates, assessed values of housing, and the number of students generated by new residential development. A comparison of current and previous year’s fees is as follows: Renton 2016 2017 Change Single-Family $6,432 $7,772 $1,340 Multi-Family $1,448 $1,570 $122 Issaquah: Current state statutes reduce K-3 classroom ratios to 17/1 will have a significant impact on the standard of service. A review of all elementary schools shows that 78 additional classrooms would be needed to meet the proposed 17/1 ratio. All sites are crowded, existing permanent facilities cannot house existing students and all schools use portable classrooms to house existing students. Existing portable classrooms already burden building core facilities. The King County decision to no longer allow schools to be build outside the Urban Growth Boundary Line (UGBL) means District owned property planned for a new elementary school and middle school cannot be used. The District recently sold this planned site to a third party. The District will need to locate alternative sites inside the UGBL. The State does not provide funding for property purchases. Half of the unfunded growth-related need is assigned to impact fees and half is the local share. The District will utilize bonding and impact fees for the purchase of land for and construction of a new high school, a new middle school, two new elementary schools, the rebuild/expansion of an existing middle school and additions to six existing elementary schools. AGENDA ITEM #7. e) Armondo Pavone, Council President Page 3 of 3 October 16, 2017 h:\ced\planning\title iv\docket\school district impact fees\2017 impact fees\issue paper.docx A comparison of current and previous year’s fees is as follows: Issaquah 2016 2017 Change Single-Family $7,921 $8,762 $841 Multi-Family $2,386 $3,461 $1,075 Kent:  Planning is complete for a replacement school for Covington Elementary School in first quarter of 2019. The project will start in spring of 2017 with planned completion in fall of 2018. The project is funded with a combination of bond funds (bonds issued in February 2017), state assistance and impact fees.  Planning is in progress for an additional elementary school in the Kent Valley in 2020 or beyond. The project will be funded with bonds funds and impact fees.  Planning is in progress to add an additional 20 classrooms to elementary schools. The locations will be determined by need. The project will be funded with bonds funds and impact fees.  Enrollment projections reflect future need for additional capacity at the elementary school level.  Some funding for lease or purchase of additional portables may be provided by impact fees as needed. The impact feeds for 2017 will increase by the percentage increase of the consumer price index for the Seattle metropolitan area. For 2016, the increase was 2.6%. A comparison of current and previous year’s fees is as follows: Kent 2016 2017 Change Single-Family $5,100 $5,235 $135 Multi-Family $2,210 $2,267 $57 Staff Recommendation Direct staff to prepare a resolution to adopt the 2017 Renton, Kent, and Issaquah School District’s Capital Facilities Plans, and amend the 2018 Fee Schedule to reflect the requested impact fee amounts. AGENDA ITEM #7. e) 1 Issaquah School District No. 411 Issaquah, Washington Adopted May 24, 2017 Resolution No. 1090 (Reaffirmed June 16, 2017) The Issaquah School District No. 411 hereby provides this Capital Facilities Plan documenting present and future school facility requirements of the District. The plan contains all elements required by the Growth Management Act and King County Council Ordinance 21-A. 2017 CAPITAL FACILITIES PLAN AGENDA ITEM #7. e) 2 Table of Contents EXECUTIVE SUMMARY ........................................................................ 3 STANDARD OF SERVICE ...................................................................... 4 TRIGGER OF CONSTRUCTION .............................................................. 5 DEVELOPMENT TRACKING .................................................................. 6 NEED FOR IMPACT FEES ..................................................................... 7 ENROLLMENT METHODOLOGY ............................................................ 9 TABLE ONE: ACTUAL STUDENT COUNTS 2008-2009 through 2016-17 ENROLLMENT PROJECTIONS 2017-18 through 2031-32 ................ 10 TABLE TWO: STUDENT FACTORS - SINGLE FAMILY ........................... 11 TABLE THREE: STUDENT FACTORS - MULTI-FAMILY .......................... 12 INVENTORY AND EVALUATION OF CURRENT FACILITIES ..................... 13 SITE LOCATION MAP ......................................................................... 14 THE ISSAQUAH SCHOOL DISTRICT'S .................................................. 15 SIX-YEAR CONSTRUCTION PLAN ........................................................ 15 TABLE FOUR: PROJECTED CAPACITY TO HOUSE STUDENTS ............ 16 SCHOOL IMPACT FEE CALCULATIONS ................................................ 17 BASIS FOR DATA USED IN SCHOOL IMPACT FEE CLACULATIONS ......... 18 APPENDIX A: 2016-17 ELEMENTARY SCHOOL CAPACITIES .................. 19 APPENDIX B: 2016-17 MIDDLE SCHOOL CAPACITIES ........................... 20 APPENDIX C: 2016-17 HIGH SCHOOL CAPACITIES ............................... 21 APPENDIX D: 2016-17 DISTRICT TOTAL CAPACITIES ........................... 22 APPENDIX E: SIX-YEAR FINANCE PLAN ............................................. 23 AGENDA ITEM #7. e) 3 EXECUTIVE SUMMARY This Six-Year Capital Facilities Plan (the "Plan") has been prepared by the Issaquah School District (the “District”) as the District's primary facility planning document, in compliance with the requirements of Washington's Growth Management Act and King County Council Code Title 21A. This Plan was prepared using data available in May, 2017. This Plan is an update of prior long-term Capital Facilities Plans adopted by the Issaquah School District. However, this Plan is not intended to be the sole Plan for all of the District's needs. The District may prepare interim and periodic Long Range Capital Facilities Plans consistent with board policies, taking into account a longer or a shorter time period, other factors and trends in the use of facilities, and other needs of the District as may be required. Any such plan or plans will be consistent with this Six-Year Capital Facilities Plan. In June 1992, the District first submitted a request to King County to impose and to collect school impact fees on new developments in unincorporated King County. On November 16, 1992, the King County Council first adopted the District's Plan and a fee implementing ordinance. This Plan is the annual update of the Six-Year Plan. King County and the cities of Issaquah, Renton, Bellevue, Newcastle and Sammamish collect impact fees on behalf of the District. All of these jurisdictions provide exemptions from impact fees for senior housing and certain low-income housing. Pursuant to the requirements of the Growth Management Act, this Plan will be updated on an annual basis, and any charges in the fee schedule(s) adjusted accordingly. AGENDA ITEM #7. e) 4 STANDARD OF SERVICE School facility and student capacity needs are dictated by the types and amounts of space required to accommodate the District’s adopted educational program. The educational program standards which typically drive facility space needs include grade configuration, optimal facility size, class size, educational program offerings, as well as classroom utilization and scheduling requirements and use of re-locatable classroom facilities (portables). Different class sizes are used depending on the grade level or programs offered such as special education or the gifted program. With the passage of Initiative 728 in November 2000, the Issaquah School Board established new class size standards for elementary grades K-5. The Board and District Administration will continue to keep class sizes near the levels provided by I-728; this will be done via local levy funds. There is also legislation that requires the State to fund Full-Day Kindergarten by 2018. The District provided Full-Day Kindergarten for the 2016-2017 school year. A class size average of 20 for grades K-5 is now being used to calculate building capacities. A class size of 26 is used for grades 6-8 and 28 for grades 9-12. Special Education class size is based on 12 students per class. For the purpose of this analysis, rooms designated for special use, consistent with the provisions of King County Council Code Title 21A, are not considered classrooms. Invariably, some classrooms will have student loads greater in number than this average level of service and some will be smaller. Program demands, state and federal requirements, collective bargaining agreements, and available funding may also affect this level of service in the years to come. Due to these variables, a utilization factor of 95% is used to adjust design capacities to what a building may actually accommodate. Portables used as classrooms are used to accommodate enrollment increases for interim purposes until permanent classrooms are available. When permanent facilities become available, the portable(s) is either moved to another school as an interim classroom or removed. Current state statues reduces K-3 classroom ratios to 17/1 will have a significant impact on the standard of service. A review of all elementary schools shows that 78 additional classrooms would be needed to meet the proposed 17/1 ratio. All sites are crowded, existing permanent facilities cannot house existing students and all schools use portable classrooms to house existing students. Existing portable classrooms already burden building core facilities. The King County decision to no longer allow schools to be build outside the Urban Growth Boundary Line (UGBL) means District owned property planned for a new elementary school and middle school cannot be used. The District recently sold this planned site to a third party. The District will need to locate alternative sites inside the UGBL. The State does not provide funding for property purchases. Approved Bond funding provides for a new high school, new middle school, two new elementary schools, a rebuild/expansion of an existing middle school and additions to six existing elementary schools. AGENDA ITEM #7. e) 5 TRIGGER OF CONSTRUCTION The Issaquah School District Capital Facilities Plan proposes construction of a new high school, a new middle school, two new elementary schools, the re-build/expansion of an existing middle school and additions to six existing elementary schools to meet the needs of elementary, middle school and high school capacity needs. The need for new schools and school additions is triggered by comparing our enrollment forecasts with our permanent capacity figures. These forecasts are by grade level and, to the extent possible, by geography. The analysis provides a list of new construction needed by school year. The decision on when to construct a new facility involves factors other than verified need. Funding is the most serious consideration. Factors including the potential tax rate for our citizens, the availability of state funds and impact fees, the ability to acquire land, and the ability to pass bond issues determine when any new facility can be constructed. The planned facilities will be funded by a bond passed on April 26, 2016, school impact fees and reserve funds held by the District. New school facilities are a response to new housing which the county or cities have approved for construction. The District's Six-Year Finance Plan is shown in Appendix E found on page 23. AGENDA ITEM #7. e) 6 DEVELOPMENT TRACKING In order to increase the accuracy and validity of enrollment projections, a major emphasis has been placed on the collection and tracking data of known new housing developments. This data provides two useful pieces of planning information. First, it is used to determine the actual number of students that are generated from a single family or multi-family residence. It also provides important information on the impact new housing developments will have on existing facilities and/or the need for additional facilities. Developments that have been completed or are still selling houses are used to forecast the number of students who will attend our schools from future developments. District wide statistics show that new single-family homes currently generate 0.354 elementary student, 0.153 middle school student, 0.148 high school student, for a total of 0.655 school aged student per single-family residence (see Table 2). New multi-family housing units currently generate 0.119 elementary student, 0.063 middle school student, 0.075 high school student, for a total of 0.257 school aged student per residence (see Table 3). AGENDA ITEM #7. e) 7 NEED FOR IMPACT FEES Impact fees and state matching funds have not been a reliable source of revenue. Because of this, the Issaquah School District asked its voters on February 7, 2006 to fund the construction of an elementary school, one middle school, expand Maywood Middle School, expand Liberty High School, and rebuild Issaquah High School. District voters also approved on April 17, 2012 a ballot measure that provided funding to expand two elementary schools, rebuild/expand two additional elementary schools, add classrooms to one high school and rebuild/expand one middle school. Due to the high cost of land and the limited availability of a parcel large enough to accommodate a middle school program, the School Board reallocated the moneys designated to build the middle school to expand the capacity of Issaquah and Skyline high schools. On April 26, 2016 voters approved bond funding for the construction of a new high school, a new middle school and two new elementary schools, the rebuild/expansion of an existing middle school and additions to six existing elementary schools. As demonstrated in Appendix A, (page 19) the District currently has a permanent capacity (at 100%) to serve 8048 students at the elementary level. Appendix B, (page 20) shows a permanent capacity (at 100%) for 4194 students at the middle school level Appendix C (page 21) shows a permanent capacity (at 100%) of 5524 students at the high school level. Current enrollment is identified on page 10. The District elementary projected Oct 2017 FTE is 9543. Adjusting permanent capacity by 95% leaves the District’s elementary enrollment over permanent capacity at the elementary level by 1897 students (Appendix A). At the middle school level, the projected Oct 2017 headcount is 4927. This is 943 students over permanent capacity (Appendix B). At the high school level the district is over permanent capacity by 421 students (Appendix C). Based upon the District’s student generation rates, the District expects that .655 students will be generated from each new single family home in the District and that .257 students will be generated from each new multi-family dwelling unit. Applying the enrollment projections contained on page 10 to the District’s existing permanent capacity (Appendices A, B, and C) and if no capacity improvements are made by the year 2022-23, and permanent capacity is adjusted to 95%, the District elementary population will be over its permanent capacity by 2002 students, at the middle school level by 1390 students, and will be over its permanent capacity by 1324 at the high school level. The District’s enrollment projections are developed using two methods: first, the cohort survival – historical enrollment method is used to forecast enrollment growth based upon the progression of existing students in the District; then, the enrollment projections are modified to include students anticipated from new developments in the District. AGENDA ITEM #7. e) 8 To address existing and future capacity needs, the District’s six-year construction plan includes the following capacity projects: Facility Expansions Projected Completion Date Location Additional Capacity New High School New Middle School Rebuild/Expand Pine Lake Middle New Elementary #16 New Elementary #17 2021 2021 2018 2020 2021 Issaquah Issaquah Sammamish Issaquah Sammamish 1600 850 242 680 680 Expand Cougar Ridge Elem Expand Discovery Elem Expand Endeavour Elem Expand Maple Hills Elem Expand Sunset Elem 2018 2019 2019 2020 2018 Bellevue Sammamish King County King County Bellevue 120 120 120 120 120 Briarwood Elem Portables Clark Elementary Portables Challenger Elementary Portables Pacific Cascade Middle School Portables Skyline High School Portables 2017 2017 2017 2017 2017 King County Issaquah Sammamish King County Sammamish 120 200 40 56 112 Based upon the District’s capacity data and enrollment projections, as well as the student generation data, the District has determined that a majority of its capacity improvements are necessary to serve students generated by new development. The school impact fee formula ensures that new development only pays for the cost of the facilities necessitated by new development. The fee calculations examine the costs of housing the students generated by each new single family dwelling unit or each new multi-family dwelling unit and then reduces that amount by the anticipated state match and future tax payments. The resulting impact fee is then discounted further. Thus, by applying the student generation factor to the school project costs, the fee formula only calculates the costs of providing capacity to serve each new dwelling unit. The formula does not require new development to contribute the costs of providing capacity to address existing needs. The King County Council and the City Councils of the Cities of Bellevue, Issaquah, Newcastle, Renton and Sammamish have created a framework for collecting school impact fees and the District can demonstrate that new developments will have an impact on the District. The impact fees will be used in a manner consistent with RCW 82.02.050 - .100 and the adopted local ordinances. Engrossed Senate Bill 5923, enacted in the 2015 Legislative Session, requires that developers be provided an option to defer payment of impact fees to final inspection, certificate of occupancy, or closing, with no fees deferred longer than 18 months from building permit issuance. The District adopts the positions that: (1) no school impact fee should be collected later than the earlier of final inspection or 18 months from the time of building permit issuance; and (2) no developer applicant should be permitted to defer payment of school impact fees for more than 20 dwelling units in a single year. The District’s recent and ongoing student growth, coupled with the need for the timely funding and construction of new facilities to serve this growth, requires strict adherence to this position. AGENDA ITEM #7. e) 9 ENROLLMENT METHODOLOGY Two basic techniques are used, with the results compared, to establish the most likely range of anticipated student enrollment: 1. The student 3-2-1 cohort survival method. Examine Issaquah School District enrollments for the last 5 years and determine the average cohort survival for the consecutive five-year period. Because cohort survival does not consider students generated from new development it is a conservative projection of actual enrollment. For the same reason, these projections are also slow to react to actual growth. 2. Based on information from King County, realtors, developers, etc., seek to establish the number of new dwelling units that will be sold each year. The new dwelling units are converted to new students based on the following: a) The number of actual new students as a percentage of actual new dwellings for the past several years. b) Determine the actual distribution of new students by grade level for the past several years, i.e., 5% to kindergarten, 10% to first grade, 2% to 11th grade, etc. c) Based on an examination of the history shown by (a) and (b) above, establish the most likely factor to apply to the projected new dwellings. After determining the expected new students, the current actual student enrollments are moved forward from year to year with the arrived at additions. One of the challenges associated with all projection techniques is that they tend to always show growth because the number of houses and the general population always increases. Enrollments, however, can and do decrease even as the population increases. The reason is as the population matures, the number of kindergartners will go down as the number of 10th graders is still increasing. To adjust for this factor, the number of school age children per dwelling is examined. When this number exceeds expectations, it is probably because the District is still assuming kindergarten growth, while the main growth is actually moving into middle school. When this happens, a reduction factor is added to kindergarten to force it to decrease even though the general population continues to grow. A precise statistical formula has not been developed to make this adjustment. After all of the projections have been made and examined, the most likely range is selected. An examination of past projections compared with actual enrollment indicates the cohorts tend to be more accurate over a ten-year time span while dwelling units tend to be more accurate over a shorter period. The probable reason is that over a ten-year period, the projections tend to average out even though there are major shifts both up and down within the period. Enrollment projections for the years 2017-2018 through 2031-2032 are shown in Table #1. Student generation factors are shown in Table #2 and #3. AGENDA ITEM #7. e) 10 TABLE ONE: ACTUAL STUDENT COUNTS 2008-09 through 2016-17 ENROLLMENT PROJECTIONS 2017-18 through 2031-32 AGENDA ITEM #7. e) 11 TABLE TWO: STUDENT FACTORS - SINGLE FAMILY AGENDA ITEM #7. e) 12 TABLE THREE: STUDENT FACTORS - MULTI-FAMILY AGENDA ITEM #7. e) 13 INVENTORY AND EVALUATION OF CURRENT FACILITIES Currently, using the 95% utilization factor, the District has the capacity to house 16,678 students in permanent facilities and 3878 students in portables. The projected student enrollment for the 2017- 2018 school year is expected to be 20,140 including K-5 FTE which leaves a permanent capacity deficit of 3262. Adding portable classrooms into the capacity calculations gives us a capacity of 20,756 with a surplus capacity of 616 for the K-12 student population. Calculations of elementary, middle school and high school capacities are shown in Appendices A, B and C. Totals are shown in Appendix D. Below is a list of current facilities. These facility locations and sites are shown on the District Site Location Map on Page 14. EXISTING FACILITIES LOCATION GRADE SPAN K-5: Apollo Elementary 15025 S.E. 117th Street, Renton Briarwood Elementary 17020 S.E. 134th Street, Renton Cascade Ridge Elementary 2020 Trossachs Blvd. SE, Sammamish Challenger Elementary 25200 S.E. Klahanie Blvd., Issaquah Clark Elementary 400 First Ave. S.E., Issaquah Cougar Ridge Elementary 4630 167th Ave. S.E., Bellevue Creekside Elementary 20777 SE 16th Street, Sammamish Discovery Elementary 2300 228th Ave. S.E., Sammamish Endeavour Elementary 26205 SE Issaquah-Fall City Rd., Issaquah Grand Ridge Elementary 1739 NE Park Drive, Issaquah Issaquah Valley Elementary 555 N.W. Holly Street, Issaquah Maple Hills Elementary 15644 204th Ave. S.E., Issaquah Newcastle Elementary 8440 136th Ave SE, Newcastle Sunny Hills Elementary 3200 Issaquah-Pine Lake Rd. S.E., Sammamish Sunset Elementary 4229 W. Lk. Sammamish Pkwy. S.E., Issaquah GRADE SPAN 6-8: Beaver Lake Middle School 25025 S.E. 32nd Street, Issaquah Issaquah Middle School 600 2nd Ave. Ave. S.E., Issaquah Maywood Middle School 14490 168th Ave. S.E., Renton Pacific Cascade Middle School 24635 SE Issaquah-Fall City Rd, Issaquah Pine Lake Middle School 3200 228th Ave. S.E., Sammamish GRADE SPAN 9-12: Issaquah High School 700 Second Ave. S.E., Issaquah Liberty High School 16655 S.E. 136th Street, Renton Skyline High School 1122 228th Ave. S.E., Sammamish Gibson EK High School 400 First Ave. S.E., Issaquah SUPPORT SERVICES: Administration Building 565 N.W. Holly Street, Issaquah May Valley Service Center 16404 S.E. May Valley Road, Renton Transportation Center 805 Second Avenue S.E., Issaquah Transportation Satellite 3402 228th Ave. S.E., Sammamish AGENDA ITEM #7. e) 14 SITE LOCATION MAP AGENDA ITEM #7. e) 15 THE ISSAQUAH SCHOOL DISTRICT'S SIX-YEAR CONSTRUCTION PLAN The District's Six-Year Finance Plan is shown in Appendix E. Shown in Table #4 (page 16) is the District's projected capacity to house students, which reflects the additional facilities as noted. Voters passed a $533 million bond in April 2016 to fund the purchase of land for and construction of a new high school, a new middle school, two new elementary schools, the rebuild/expansion of an existing middle school and additions to six existing elementary schools. The District does not anticipate receiving State matching funds that would reduce future bond sale amounts or be applied to new K- 12 construction projects included in this Plan. The District also anticipates that it will receive $500,000 in impact fees and mitigation payments that will be applied to capital projects. The District projects 20,140 FTE students for the 2017-2018 school year and 21,592 FTE students in the 2022-2023 school year. Growth will be accommodated by the planned facilities. Per the formula in the adopted school impact fee ordinance, half of the unfunded growth-related need is assigned to impact fees and half is the local share. AGENDA ITEM #7. e) 16 TABLE FOUR: PROJECTED CAPACITY TO HOUSE STUDENTS AGENDA ITEM #7. e) 17 SCHOOL IMPACT FEE CALCULATIONS SCHOOL IMPACT FEE CALCULATIONS DISTRICT Issaquah SD #411 YEAR 2017 School Site Acquisition Cost: (AcresxCost per Acre)/Facility Capacity)xStudent Generation Factor Student Student Facility Cost/Facility Factor Factor Cost/Cost/ Acreage Acre Capacity SFR MFR SFR MFR Elementary 10.00 $1,000,000 680 0.354 0.119 $5,209 $1,756 Middle/JR High 15.00 $1,000,000 850 0.153 0.063 $2,692 $1,106 High 30.00 $1,000,000 1,600 0.148 0.075 $2,782 $1,399 TOTAL $10,684 $4,261 School Construction Cost: (Facility Cost/Facility Capacity)xStudent Generation Factor)x(permanent/Total Sq Ft) Student Student %Perm/Facility Facility Factor Factor Cost/Cost/ Total Sq.Ft.Cost Capacity SFR MFR SFR MFR Elementary 89.17%$27,000,000 680 0.354 0.119 $12,542 $4,228 Middle/JR High 89.17%$50,000,000 850 0.153 0.063 $8,002 $3,288 High 89.17%$90,000,000 1,600 0.148 0.075 $7,442 $3,743 TOTAL $27,987 $11,259 Temporary Facility Cost: (Facility Cost/Facility Capacity)xStudent Generation Factor)x(Temporary/Total Square Feet) Student Student Cost/Cost/ %Temp/Facility Facility Factor Factor SFR MFR Total Sq.Ft.Cost Size SFR MFR Elementary 10.83%$215,000 80 0.354 0.119 $103 $35 Middle/JR High 10.83%$215,000 56 0.153 0.063 $63 $26 High 10.83%$215,000 224 0.148 0.075 $15 $8 TOTAL $182 $69 State Matching Credit: Area Cost Allowance X SPI Square Footage X District Match % X Student Factor Student Student Current Area SPI District Factor Factor Cost/Cost/ Cost Allowance Footage Match %SFR MFR SFR MFR Elementary $213.23 90 0.00%0.354 0.119 $0 $0 Middle/JR High $213.23 115 0.00%0.153 0.063 $0 $0 High School $213.23 130 0.00%0.148 0.075 $0 $0 TOTAL $0 $0 Tax Payment Credit:SFR MFR Average Assessed Value $696,537 $292,328 Capital Bond Interest Rate 3.95%3.95% Net Present Value of Average Dwelling $5,663,627 $2,376,958 Years Amortized 10 10 Property Tax Levy Rate $1.69 $1.69 Present Value of Revenue Stream $9,572 $4,017 Fee Sumary:Single Multi- Family Family Site Acquistion Costs $10,683.66 $4,261.41 Permanent Facility Cost $27,986.52 $11,258.78 Temporary Facility Cost $108.28 $32.68 State Match Credit $0.00 $0.00 Tax Payment Credit ($9,571.53)($4,017.06) FEE (AS CALCULATED)$29,206.93 $11,535.81 DISCOUNTED AMOUNT $20,444.85 $8,075.07 FINAL FEE $8,762 $3,461 Each city or county sets and adopts the amount of the school impact fee. For the applicable fee schedule, please consult with the permitting jurisdiction for the development project. AGENDA ITEM #7. e) 18 BASIS FOR DATA USED IN SCHOOL IMPACT FEE CALCULATIONS SCHOOL SITE ACQUISITION COST:  Elementary Two new sites are planned for purchase.  Middle School One new site is planned for purchase.  High School One new site is planned for purchase. SCHOOL CONSTRUCTION COST:  Elementary $27,000,000 is the proportional cost of the project providing additional elementary capacity.  Middle School $50,000,000 is the proportional costs of the projects providing additional middle school capacity  High School $90,000,000 is the proportional cost of the project providing additional high school capacity PERCENTAGE OF PERMANENT AND TEMPORARY SQUARE FOOTAGE TO TOTAL SQUARE FOOTAGE: Total Square Footage 2,599,410 Permanent Square Footage (OSPI) 2,424,774 Temporary Square Footage 174,636 STATE MATCH CREDIT: Current Area Cost Allowance $213.23 Percentage of State Match 39.54% AGENDA ITEM #7. e) 19 APPENDIX A: 2016-17 ELEMENTARY SCHOOL CAPACITIES 2016-17 ELEMENTARY SCHOOL CAPACITIES EL E M E N T A R Y S C H O O L S # O F S T A N D A R D C L A S S R O O M S * RO O M C A P A C I T Y ( 2 0 ) * * # O F H A N D I C A P R O O M S H/C R O O M C A P A C I T Y ( 1 2 ) PE R M A N E N T C A P A C I T Y @ 1 0 0 % PE R M A N E N T C A P A C I T Y A T 9 5 % # O F E X I S T I N G P O R T A B L E S PO R T A B L E C A P A C I T Y ( 2 0 ) * * CU R R E N T S C H O O L C A P A C I T Y @ 10 0 % CU R R E N T S C H O O L C A P A C I T Y @9 5 % FU T U R E P O R T A B L E S AD D T ' L P O R T A B L E C A P A C I T Y ( 2 0 ) MA X I M U M S C H O O L C A P A C I T Y MA X I M U M # O F P O R T A B L E S Pro j e c t e d O c t . 2 0 1 7 H e a d c o u n t PE R M A N E N T C A P O V E R A G E O R SH O R T A G E @ 9 5 % * * * EX I S T I N G P O R T A B L E S O V E R A G E O R SH O R T A G E @ 9 5 % * * * * APOLLO 26 520 4 48 568 540 7 140 708 673 0 0 708 7 682 -142 -9 BRIARWOOD 28 560 2 24 584 555 12 240 824 783 0 0 824 12 697 -142 86 CASCADE RIDGE 23 460 3 36 496 471 8 160 656 623 0 0 656 8 519 -48 104 CHALLENGER 20 400 5 60 460 437 14 280 740 703 0 0 740 14 598 -161 105 CLARK 31 620 3 36 656 623 10 200 856 813 0 0 856 10 808 -185 5 COUGAR RIDGE 21 420 3 36 456 433 8 160 616 585 0 0 616 8 580 -147 5 CREEKSIDE 27 540 3 36 576 546 8 160 736 699 2 40 776 10 737 -190 -38 DISCOVERY 22 440 3 36 476 452 8 160 636 604 0 0 636 8 571 -119 33 ENDEAVOUR 22 440 3 36 476 452 10 200 676 642 0 0 676 10 661 -209 -19 GRAND RIDGE 27 540 3 36 576 547 12 240 816 775 0 0 816 12 735 -188 40 ISSAQUAH VALLEY 29 580 0 0 580 551 10 200 780 741 0 0 780 10 630 -79 111 MAPLE HILLS 19 380 3 36 416 395 2 40 456 433 4 80 536 6 404 -9 29 NEWCASTLE 24 480 3 36 516 490 8 160 676 642 0 0 676 8 657 -167 -15 SUNNY HILLS 32 640 1 12 652 619 2 40 692 657 14 280 972 14 679 -60 -22 SUNSET 25 500 5 60 560 532 4 80 640 608 4 80 720 8 585 -53 23 TOTAL 376 7520 44 528 8048 7643 123 2460 10508 9983 24 480 10988 145 9543 -1897 440 *Minus excluded spaces for special program needs **Average of staffing ratios 1:20 K-2, 1:23 3-5 ***Permanent Capacity x 95% (utilization factor) Minus Headcount Enrollment ****Maximum Capacity x 95% (utilization factor) Minus Headcount Enrollment Permanent capacity reflects the building's level of service design capacity.The maximum capacity includes the permanent capacity plus the maximum number of classrooms served in portables. A G E N D A I T E M # 7 . e ) 20 APPENDIX B: 2016-17 MIDDLE SCHOOL CAPACITIES 2016-2017 MIDDLE SCHOOL CAPACITIES MID D L E S C H O O L S # O F S T A N D A R D C L A S S R O O M S * RO O M C A P A C I T Y ( 2 6 ) # O F H A N D I C A P R O O M S H/C R O O M C A P A C I T Y ( 1 2 ) PE R M A N E N T C A P A C I T Y @ 1 0 0 % PE R M A N E N T C A P A C I T Y @ 9 5 % # O F E X I S T I N G P O R T A B L E S PO R T A B L E C A P A C I T Y ( 2 6 ) CU R R E N T S C H O O L C A P A C I T Y @ 1 0 0 % CU R R E N T S C H O O L C A P A C I T Y @ 9 5 % FU T U R E P O R T A B L E S AD D T ' L P O R T A B L E C A P A C I T Y ( 2 4 ) MA X I M U M S C H O O L C A P A C I T Y MA X I M U M # O F P O R T A B L E S Pro j e c t e d O c t . 2 0 1 7 H e a d c o u n t PE R M A N E N T C A P O v e r o r s h o r t @ 9 5 % * * WIT H E X I S T I N G P O R T A B L E S O V E R O R SH O R T @ 9 5 % * * * BEAVER LAKE 29 754 2 24 778 739 10 260 1038 986 0 0 1038 10 848 -109 138 ISSAQUAH MIDDLE 34 884 2 24 908 863 0 0 908 863 8 208 1116 8 1006 -143 -143 MAYWOOD 39 1014 4 48 1062 1009 2 52 1114 1058 0 0 1114 2 1159 -150 -101 PACIFIC CASCADE 29 754 7 84 838 796 8 208 1046 994 0 0 1046 8 996 -200 -2 PINE LAKE 22 572 3 36 608 578 8 208 816 775 0 0 816 8 918 -340 -143 TOTAL 153 3978 18 216 4194 3984 28 728 4922 4676 8 208 5130 36 4927 -943 -251 *Minus excluded spaces for special program needs **Permanent Capacity x 95% (utilization factor) Minus Headcount Enrollment ***Maximum Capacity x 95% (utilization factor) Minus Headcount Enrollment Permanent capacity reflects the building's level of service design capacity. The maximum capacity includes the permanent capacity plus the maximum number of classrooms served in portables. A G E N D A I T E M # 7 . e ) 21 APPENDIX C: 2016-17 HIGH SCHOOL CAPACITIES 2016-2017 HIGH SCHOOL CAPACITIES HIG H S C H O O L S # O F C L A S S R O O M S * RO O M C A P A C I T Y ( 2 8 ) # O F H A N D I C A P R O O M S H/C R O O M C A P A C I T Y ( 1 2 ) PE R M A N E N T C A P A C I T Y @ 1 0 0 % PE R M A N E N T C A P A C I T Y @ 9 5 % # O F E X I S T I N G P O R T A B L E S PO R T A B L E C A P A C I T Y ( 2 8 ) CU R R E N T S C H O O L C A P A C I T Y @ 1 0 0 % CU R R E N T S C H O O L C A P A C I T Y @ 9 5 % FU T U R E P O R T A B L E S AD D T ' L P O R T A B L E C A P A C I T Y ( 2 8 ) MA X I M U M S C H O O L C A P A C I T Y MA X I M U M # O F P O R T A B L E S Pro j e c t e d O c t . 2 0 1 7 H e a d c o u n t PE R M C A P O V E R O R S H O R T @ 9 5 % * * WIT H E X I S T I N G P O R T A B L E S O V E R O R SH O R T @ 9 5 % * * * ISSAQUAH HIGH 78 2184 2 24 2208 2098 8 224 2432 2310 0 0 2432 8 2210 -112 100 LIBERTY HIGH 39 1092 4 48 1140 1083 8 224 1364 1296 6 168 1532 14 1261 -178 35 GIBSON EK HIGH 7 196 1 12 208 198 0 0 208 198 0 0 208 0 174 24 24 SKYLINE HIGH 69 1932 3 36 1968 1870 16 448 2416 2295 0 0 2416 16 2025 -155 270 TOTAL 193 5404 10 120 5524 5249 32 896 6420 6099 6 168 6588 38 5670 -421 429 The maximum capacity includes the permanent capacity plus the maximum number of classrooms served in portables. *Minus excluded spaces for special program needs ** Headcount Enrollment Compared to Permanent Capacity x 95% (utilization factor) *** Headcount Enrollment Compared to Maximum Capacity x 95% (utilization factor) Permanent capacity reflects the building's level of service design capacity. A G E N D A I T E M # 7 . e ) 22 APPENDIX D: 2016-17 DISTRICT TOTAL CAPACITIES 2016-2017 TOTAL CAPACITIES # O F C L A S S R O O M S * RO O M C A P A C I T Y # O F H A N D I C A P R O O M S H/C R O O M C A P A C I T Y ( 1 2 ) PE R M A N E N T C A P A C I T Y @ 1 0 0 % * # O F E X I S T I N G P O R T A B L E S PO R T A B L E C A P A C I T Y CU R R E N T S C H O O L C A P A C I T Y @ 1 0 0 % FU T U R E P O R T A B L E S AD D T ' L P O R T A B L E C A P A C I T Y ( 2 8 ) MA X I M U M S C H O O L C A P A C I T Y MA X I M U M # O F P O R T A B L E S OC T . 2 0 1 7 P R O J . H E A D C O U N T PE R M A N E N T C A P A C I T Y @ 9 5 % TO T A L C A P A C I T Y W I T H E X I S T I N G PO R T A B L E S @ 9 5 % 722 16902 72 864 17766 183 4084 21850 38 856 22706 219 20140 -3261 617 *Permanent Capacity is the total Permanent Capacity from Appendix A + Total Capacity from Appendix B + Total Capacity from Appendix C A G E N D A I T E M # 7 . e ) 23 APPENDIX E: SIX-YEAR FINANCE PLAN Cost to SECURED UNSECURED BUILDING N/M*2017 2018 2019 2020 2021 2022 Complete LOCAL/STATE**LOCAL*** New High School N $40,000,000 $2,000,000 $28,000,000 $30,000,000 $19,000,000 $119,000,000 $119,000,000 New Middle School N $6,000,000 $21,000,000 $24,000,000 $22,000,000 $73,000,000 $73,000,000 New Elementary #16 N $5,000,000 $12,500,000 $14,000,000 $4,000,000 $35,500,000 $35,500,000 New Elementary #17 N $6,000,000 $13,000,000 $14,000,000 $4,000,000 $37,000,000 $37,000,000 Rebuild/Expand Pine Lake Mid M $30,000,000 $33,000,000 $6,000,000 $69,000,000 $69,000,000 Expand Cougar Ridge El M $5,000,000 $3,000,000 $8,000,000 $8,000,000 Expand Discovery El M $5,000,000 $3,000,000 $8,000,000 $8,000,000 Expand Endeavour El M $1,000,000 $5,000,000 $3,000,000 $9,000,000 $9,000,000 Expand Maple Hills El M $1,000,000 $4,000,000 $2,000,000 $7,000,000 $7,000,000 Expand Sunset El M $5,000,000 $2,000,000 $7,000,000 $7,000,000 Portables N $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000 $5,000,000 $500,000 Land N $22,000,000 $22,000,000 $22,000,000 TOTALS $114,000,000 $73,500,000 $87,000,000 $77,000,000 $48,000,000 $0 $399,500,000 $399,500,000 $500,000 *N = New Construction M = Modernization/Rebuild **The Issaquah School District, with voter approval, has front funded these projects. ***School impact fees may be utilized to offset front funded expenditures associated with the cost of new facilities. Impact fees are currently collected from King County, City of Bellevue, City of Newcastle, City of Renton, City of Sammamish and the City of Issaquah for projects within the Issaq. School District. ****Funds for portable purchases may come from impact fees, state matching funds, interest earnings or future bond sale elections. Six-Year Finance Plan A G E N D A I T E M # 7 . e ) 1 2 .-.mL..v..a..-.x....-' x.§.So:. 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EEmnmnzmEmm?wmim8momvmomm03$._umo=EmmEm:EmUWE2 oozzmo?mm<<_EUmsmUm3om«muEomman.u_m::EcE039.mzmqmamOm=..oE_m. m:38mxnm:EamaomamuzomE&mm*2mo:oo_n:mEo~m.8m:m_<Nmman.nnmnmnm Emm?amimmzmqmaozE08:UU.ucmmqm_m_dmnmmzimo?mEm_m.qm3=< qmmamzommEm:Ema.mEo..asEEmsocmEmzmman3258E2:..mmam:_.ma ..S_um:m.2_m..mumnamamEEmom_oc_mmo_._Ea:.EE..nm3=<?mmamzomm. cam:mazmmnmnamam..<Eom=<Em<mESm?ozmm.mnm:=m_.033.manmzqmsom. m_m<m3~moommm8m__2003man:m<mmom::m_8239.EEmumzamamo:mmo: mam.._.:mmmmum:3m:..mEm<m=Emo«:0mcamomm?mm?amino.<<_Evmzasm_oom~ma Em:mmEEmas_%.9ES:33ow3m<:2cmEo_camn_§EEmagain.2Em_.m mm8.8:25.:mm:mB=<cm.0033onEmEm»zoo:._.:mmmmvmnamammmaoa:m<m m§33Em_...oo_mmanno:9:m<mu_m<c.1o::nm»oqn:=n:m:. xmamoEoo_Ewan»m_x.<mm_.03.3.mmozammEm:>u..=N3w A G E N D A I T E M # 7 . e ) Qmamzm€_mmum;3m3m<3::m<m<m2=:_mm.En:omnm:3m3m.man2:.:m<m308 Eqmm_uma8o3mumn3m:.HmEm:EmSam:m~<_mman3Emoémmsmam?m32m w.Eam:..mm:8__maEwo:oo_.._.:mmmm_um:3m3m<3:m_mo:m<m_m<<:m.o_cvEocmmm. w<<_33.:mnoo_mmanEmommEao:=n:m:.8u_m<. :6DEER..m:Em»:mm3.605383o_camvoEm€_mm3mvmwnzmamEaEm m.Eam_.:mmzmqmmozamo?ow._.:o:m::mmmszo?m?maEm.“.nm<<mEam2m<2:83m.403 EmSam:m€_m.Em<mm:92cm:9.EmBmxExmamanEcmmsocaam30:58 5«Ex23::E"m3__<rocmimSim. <<.EEEmEmioamcomamamEmqmmammm<m«m__o<<._:oo3mman3:E...m3=<rocmwzmc8_.mQw833mo:-=:mSiammo:.-mSm.Osnmam<m_ovmQman ooocvm:o<onociamEmDEERaommqmoomammEm»Emm?am2mmzmqmmosEa 3:E...m3=<zocmmsm<5:=xm_<Eoqmmmm«owEmBaOmn:m_.umo=EmmEma. .83mo:oo_swagm.x.<mm_.03.8.mmoammmEm:>9:mo: A G E N D A I T E M # 7 . e ) KENT SCHOOL DISTRICT No.415 OCTOBER REPORT 1251H (HEADCOUNT)ENROLLMENT HISTORY LB=Live Births LBin 1999 LBin 2000 L8 In 2001 L8 In 2002 L8 in 2003 L8 In 2004 LBln 2005 LE In 2006 LE in 2007 LEIn 2008_....................................................................... I 2015 2016 KingCounty Live Births‘21,353 22,431 22,874 22,680 24,244 24,899 25,222 25,057 24,514 24,630 IncreaseIDecrease -349 568 443 -194 1,564 655 323 -165 -543 116 KlndergartenlBirlh%‘8.30%8.47%8.33%8.13%8.18%8.57%8.40%8.34%8.34%8.17% Kindergarten 1815 1901 1905 1845 1983 2134 2119 2090 2045 2,013 Grade 1 1876 1923 1961 1996 1888 2017 2186 2127 2131 2,067 Grade 2 2051 1918 1966 1942 2016 1905 2055 2190 2168 2,163 Grade 3 2036 2087 1977 2002 1983 2082 1922 2070 2176 2,1 95 Grade 4 2052 2066 2052 1956 2024 2000 2087 1956 2089 2,1 95 Grade 5 2023 2050 2091 2086 1974 2044 2008 21 16 1958 2,103 Grade 6 2105 2082 2075 2135 2135 2026 2079 2023 2058 1,952 Grade 7 MiddleSchool 2136 2122 2117 2095 2105 2139 2046 2104 1974 2,021 Grade 8 ""2185 2148 2173 2153 2111 2139 2121 2091 2100 2,021 Grade 9 -Senior High 2564 2579 2472 2440 2471 2455 2483 2428 2093 2,105 Grade 10 2481 2248 2217 2238 2272 2092 2046 2151 2165 2,099 Grade 11 1962 2059 2046 2048 1995 1933 1873 1802 1818 1.865 Grade 12 1576 1648 1712 1694 1658 1646 1539 1576 1742 1,730 Total Enrollment2 26,862 26,831 26,764 26,630 26,615 26,612 26,564 26,724 26,512 26,529 Yearly Headcount increase I Decrease 0 -31 -67 -134 -15 -3 -48 160 -212 17 Cumulative Increase 0 -31 -98 -232 -247 -250 -298 -138 -350 -333 1 This number indicates actual births in King County 5 years prior to enrollment year as updated by Washington State Department of Health,Center for Health Statistics.Kent School District percentage based on actual Kindergarten enrollment 5 years later. 2 Enrollmentreported to the state on Form P-223 generates basic education funding and excludes Early Childhood Special Education ("ECSE"8."B2“or Birthto 2 Preschool Inclusive Education)and college-only Running Start students. 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TEMPORARY FAClL|TlES Additionalportables 3 '‘$1,125,000 $393,750 $1,518,750 $1,518,750 9 portables 3 portables $51,409,720 $5,701,000 $50,207,250 $4,207,250 $111,525,220 $53,979,570 $46,000,000 $12,307,750 'F =Funded U =Unfunded NOTES: ‘Based on estimates of actual or future construction costs from Facilities Department.(See Page 26 for Cost Basis Summary) 2 The District anticipates receiving some State Funding ConstructionAssistance for some projects. °Facility needs are pending review.Some of these projects may be funded with impact fees. 4 Cost of portables based on current cost and adjusted for in?ation for future years. 5 Fees in this column are based on amount of fees collected to date and estimated fees on future units. April2017 Kent School DistrictSix-Year Capital.Facilities Plan Table 6 A G E N D A I T E M # 7 . e ) 6Z KENT SCHOOL DISTRICT No.415 Site Acquisitions &Costs Average of Sites Purchased,Sold or Built on within last 15 Years Type &Purchased/S #on Map School I Site old Location Acreage CostlPrice Avg cost-price/acre Total Average Cost/Acre Elementary 13/Urban Panther Lake Elementary Replacement Site 10200 SE 216 St.Kent 98031 9.40 $4,485,013 $477,129 12/Urban Property Sale-29.7 acres of Plemons—Yehsite SSE 124th Ave and 284th ST SE 29.70 $947,536 $31,904 Property Sale-Scarsella site 2900 Kent Black Diamond RD SE 13.25 $330,000 $24,906 Elementary Site Subtotal 52.35 $5,762,549 $1 10,077 A Elem site average Middle School 10 I Urban MillCreek MS (Kent JH)IMcMillanSt.assemblage 411-432 McMillanSt.,Kent 98032 1.23 $844,866 $686,883 MiddleSchool Site Subtotal 1.23 $844,866 $686,883 Middle Schl Site Avg. Senior High 11 I Urban K-M High School Addition (Kent 6 &BrittSmith)2002 &2003 10002 SE 256th Street 6.31 $3,310,000 $524,564 Senior High Site subtotal 6.31 $3,310,000 $524,564 Sr Hi Site Average Note:Allrural sites were purchased prior to adoption of Urban Growth Area. Numbers correspond to locations on Site Bank &Acquisitions Map on Page 17. Properties purchased prior to 1996 30.King County Activity Center (Nike site)purchased prior to 1996. Site -Covington area North (So of Mattson MS)1984 Total Acreage &Cost Site —Ham Lake east (Pollard)1992 59.89 $9,917,415 $165,594 Site -SE of Lake Mortonarea (West property)1993 Site -Shady Lake (Sewers-Blaine—Drahota-Paroline)1995 Kent School District Six-Year Capital Facilities Plan Table 7 April 2017 A G E N D A I T E M # 7 . e ) xmzamoxoorc_m:»_3 m>o.3mmmommm..__s>..mo_z=.>2.mmmo>_.nc_.>:ozm mzamaQmzmnmaozmmonoa-m.=m_m_um3=< m_m3m_.:m2639%.X-8 _<_En=mmo:oo_Amqmammu-8 mmaoaI6:Amamumwm-‘B ._.oHm_ comm 98m 93m Pm...o m3_.8§_=..2.mm.....mamczaaomcmomé m_m3m3m2 zaemwo:oo_ mmaoaIE:>330: was 0 o 23:28mam>o_.mmmmcan...mo==< m_m3m3m2¢ma:=m& gaammn:oo_28563 wmaonI6:¢mnc__.m3 292«~23.ooamzdnmosnow" m_m3m3mQ» 2.5%mo:oo_ wmaoqI6:....mmmnow”3%anvm.8 3 N. mm ?m.od.So 8 8 ._.m::uo«m_.<_umn=:<wncmnmmoonmmm m_m3m3mQ 2.5%wn:oo_ mm:.o_.I6: 405.miQc inbmo Sam MP3» 398m vmasmaman_..mn=:<mncmammoonmmm maamamzesozammxz_<>. gaammo:oo_ $2216: ._.o..m_3.8» ._.o8_mmozimmwacnammoonmmm m_m3m:§.< 33%mo:oo_ mmaoaI6... .«o»m_ Tno.?w mmob? ._.3o.A._m w.m.:.mmm :.,8.mmm miEa._.,_3&3 wt53 Um<m_oum_._u3<a.amzmm\w8._=.$ <m_:m U,.<m_=:mSam .83mn.:oo_swagmmxkmmaOmegammoaammEm: magmammamqmmosmmonoam-2_:=Zum=,.:< m_m3m3m..< zaemmoses. mmaoaI6: ._.oE. o.._.3. comm comm c....3 om:.mncmqmmoonmumumam=_%a m_m3m3m_.< _sa%wo:oo_ mmaoaIE: mnmoimn_:om:o: ><mBmm26now..>o3 m_m3m:§.< zaammn:oo_ mmao_.I6... 8 3 3.. .3.» 38.84 mmmmumu mania... ._.m3uo_.m..<_...mn=:<omcmaém.now» m_m3m:$2@ma .§&_mworse.@no mmaoa:6:©3 maxmcznmam>mw.m.m:nmDamn: swag_u:=&=m>mm§m:omvmqoms?mmm oo=m5§.o:com»>=onm:o= no.»-oomcmn.3.Ammmngm.52was 03.52><m_.mmm>mwmmmma<m_:m msem_umB=<mmmamanm UW32><2.mmm>mm¢mmma<mEm _s:=Eum3=<mmmamzow moan_.m<<auxmmaarog 0:29:~2.8..auxmm?m «§...8o 8 2 mm.mm..\.. 3..3» $3.93 «SSS 3.8 Qmsmqm.o.._ammo=moan_:8_.mm»mm?m 0:33mea_:.m3m.mam 02_==mmo=320.. 8 3%. $3. >2...M3.~ A G E N D A I T E M # 7 . e ) xmzamnzooro_m4m_3 =<=u>O._.«mmo>_.o_.=.>.=oz3..m.zm_.mm>.s=.<mmmamzom 28>on:_m_=o:Oom»umum_=u_o_..m:.=<wmmamsnm _uo=.::_wu2>Qmmxnow»uma>23.$5.5Omumagxmaamammsmnmzoawmn8.. 232.895>n8wum><mBummaoom=>nBE03nmnmazm=amammaoa >.Am.m3m:S_.$:«:23as38328 .323%maaoc38$85.38 .382.215338£8E8 38 >no$2.8 wmazmami...ma==<oo:m=.:nmo:now»3..m=5_w...m:.=<mmmamznm .uo:::_w"3..wn==<082«mossomumagxma?ama?a;xaum::m=m=S.2m_mncmnmnoamnmmums ooam??moaDom»_nmn_._:<omumam?mzama_umo3..moowmnmwas m..m_m3%a£m.a.od..no8...58$8m~m.m8.8 mm23%muses88..98¢93:3 ma.mma2:a38EcoE382 .53mnvm~m.~8.8 ._.a3uo_.m_.<32.5oom»we.m_=m.m_umS=<x3338 _uo:=:_m”a..8.=2Oomimmo=:<OmumagxmEn_m:~nuns;xQ.m=.uoBJ.\.33.mncmqmnoo?ommas. 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Kent School District Six-Year Capital FacilitiesPlan APPENDIX A June 2015 Page 33 A G E N D A I T E M # 7 . e ) 98 Kent School District Slx—YearCapital FacilitiesPlan KENT SCHOOL D|STRlCT No.415 STANDARD of SERVlCE -PROGRAM CAPACITY -INVENTORY of PORTABLES -FTE and HEADCOUNT ENROLLMENT K S D #of Standard sez lP Special Ed Spec 201647 MIDDLE std Capacity’ELL Prgm Program SCHOOL Clsrms at 25-29 Cls Capacity Clsrms Capacity Capacity 2 @ 85%Utilization @ 35%Utilization @ as tillzalloat 5%Utilization Cedar Heights Middle School CH 30 740 8 B4 3 71 895 2 0 0 562.60 663 Mattson MiddleSchool MA 24 592 6 76 5 119 757 4 0 0 632.42 633 Meeker MiddleSchool MK 29 715 8 93 1 24 632 0 0 0 609.00 609 Meridian Middle School NH 26 641 5 56 4 95 792 4 1 29 597.00 597 MillCreek MiddleSchool MC 33 613 5 55 2 48 916 0 2 58 825.40 826 Northwood Middle School NW 33 813 2 18 4 95 926 0 0 0 648.80 649 Kent MountainView Academy (Grades 3 -12)Middle School Grade 7 -8 Enrollment See Elem 65.00 65 MiddleSchool TOTAL 175 4,314 34 382 19 452 5,148 10 3 87 4,040.22 4,042 APPENDIX B K S D #of standard so:I lP Special Ed Spec Special 1 SENIOR HIGH Std Capacity ELL Prgm SCHOOL clsrms at 25-31 Cls Capacity Clsrms ' @ 85%Utilization @ 85%utilization Kent~MeridianSenior High KM 56 1,476 12 157 12 271 1,904 1,907.60 KentlakeSenior High KL 58 1,423 13 153 16 381 1,957 1,343.45 1,400 Kentrldge Senior High KR 65 1,713 13 136 18 428 2,277 2,006.00 2,076 Kentwood Senior High KW 80 1,581 9 102 20 476 2,159 1,862.61 1,962 Kent Mountain ViewAcademy (Grades 3 -12)Senior High Grade 9 -12 Enrollment See Elem 86.86 90 Kent Phoenix Academy PH 414 414 264.40 273 Regional Justice center ‘R.)N/A N/A mo 0 Senior High TOTAL 239 6,607 47 545 as 1,556 3,711 —7,470.92 7,799418558 APPEN DIX C Excludes Running Start & Early Childhood Ed students o-smear mm £3 11%I ‘Special Program capacity includes classrooms requiring specialized use such as Special Education,Career &Technical EducationPrograms,Computer Labs,etc. 2 Secondary school capacity is adjusted for 85%utilizationrate.Facility Use Study was updated for program changes in 2015-16 3 Enrollment is reported on FTE &Headcount basis.P223 Headcount excludes ECSE &College-only Running Start students.Full headcount including ECE &R8 =28.090. Some totals may be slightlydifferent due to rounding. "12 Juveniles sewed at King County Regional Justice Center are reported separately for institutional Funding on Form E-672. Total of Appendices A B &C April 2017 A G E N D A I T E M # 7 . e ) :2:mn_.oo_DEERm.__~.:m>Vu2.8m3_._.wwane: «O.3wu_o<Bon....v‘....~u._......_£.x£._m..u2,...-xx. 0. S 02:: o:_.:u_:A mgm.“ _ z_nz:n_3:. _ :m_n~:m ammAm,»5;; 9320_.o<a I-IOIIAAve SE .»..m..3~_Em» 9 ® mmmomz.M. Q WA‘-157»N 1- 9 Q Q 20-‘ill:Avu SE mm A\...5; GEmmuni:9 -N Mlllh I-'.'v S mmmw~::w._smu_m..<u__m <<:na.._5m.u. ‘ <1Dc.-nlr.H Aw;S cUl)ll?'4L'.1 C 513 E9In-m»Avu ZBAII»Avr.5;; o:2..o_Sa9!.5:3 Ea231..0 8 W m.n.3_:.m_ ._.:o:_m Eo_.2=:..0 mm.§_=..w.132ml Ave:SE mmam;m.: ......\..~.:.wu‘...._, as-_m3u_..n_. ""OlIll|Way 9.‘ 112m Avn 35 m32..ma>..=.c:_.=1 .“‘...3....4 5 ‘ ,3...m.m.....MF. S &032.z_<3 A >um2:..o:» z_:=.._.«m:._=<mzmasoa m_.:m_m..m3=<%Bn=.a oaio. >33.No: A G E N D A I T E M # 7 . e ) 89 Single Family Developments Adler's Cove Alyssa Lane Autumn Glen Aqua Vista Estates Avalon Court Battlsti Benchmark Benson HillsDiv No.01 Benson Place The Braun BrooksideCourt Cantera Cedar Terrace Clark Lake Estates DivNo.01 &No.02 Cornerstone Cottonwood Court Covington Heights Covington Plat Covington Pointe Crown Terrace Eagle Creek Eastmont ElCove Erwin Estates Fairhaven Div No.3 Fairwood Park DivNo.06 Fern Crest Div No.1 Fern Crest Div No.2 Fern Crest Div No.3 Fern Crest West Flower Court Forest Ridge Court Gage‘sGrove Garrison Glen Kent School DistrictSix-Year Capital FacilitiesPlan KENTSCHOOLDISTRICTNo.415 Survey for Student Generation Factor S T U D E N T S Units Total Elem r MS 91 75 49 7 1 0 0 0 20 8 3 0 2 0 0 0 26 10 8 0 1 0 O 0 55 24 12 3 1 0 0 0 1 1 1 0 S 10 5 2 2 0 0 0 75 36 20 4 1 S 1 1 33 21 12 3 106 70 44 11 6 7 4 1 O 0 0 0 0 0 0 0 11 0 0 0 1 0 0 0 46 34 19 8 27 12 9 1 3 4 2 0 1 0 0 0 2 0 0 0 1 0 0 0 7 10 5 1 67 S7 29 7 19 19 13 2 96 95 S1 19 31 16 12 1 10 5 3 1 22 24 16 1 32 8 6 1 APPENDIXD HS 5-‘L0OVUJSOWOOKDONOWONHHDOOONNVOOOONU1«B-Nlr-‘\!l-‘UJU1 Total 0.824 0.000 0.400 0.000 0.385 0.000 0.436 0.000 1.000 2.000 0.000 0.480 5.000 0.635 0.660 1.167 0.000 0.000 0.000 0.000 0.739 0.444 1.333 0.000 0.000 0.000 1.429 0.851 1.000 0.990 0.516 0.500 1.091 0.250 .ff0SVt0udentGenerati.on?Factor.T.,. Elem __MS HS _* 0.538 0.077 0.209 0.000 0.000 0.000 0.150 0.000 0.250 0.000 0.000 0.000 0.308 0.000 0.077 0.000 0.000 0.000 0.218 0.055 0.154 0.000 0.000 0.000 1.000 0.000 0.000 1.000 0.400 0.500 0.000 0.000 0.000 0.267 0.053 0.160 1.000 1.000 3.000 0.364 0.091 0.182 0.415 0.104 0.142 0.657 0.157 0.333 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.413 0.174 0.152 0.333 0.037 0.074 0.667 0.000 0.657 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.714 0.143 0.571 0.433 0.104 0.313 0.584 0.105 0.211 0.531 0.193 0.260 0.387 0.032 0.097 0.300 0.100 0.100 0.727 0.045 0.318 0.188 0.031 0.031 April 2017 A G E N D A I T E M # 7 . e ) 69 KENTSCHOOLDISTRICTNo.415 Survey for Student Generation Factor STUDENTS .T ,sfudenta?eneratinonaFactor i 5 I Elem _,_Ms Hs Total Elem Guinn Crest No.2 1 0 0 0 0 0.000 0.000 0.000 0.000 Haley's Ridge 20 14 7 3 4 0.700 0.350 0.150 0.200 Hawkesbury Div No.01 33 14 8 1 5 0.424 0.242 0.030 0.152 Highland Estates South 25 19 11 5 3 0.760 0.440 0.200 0.120 Highland Park Townhouses BSP 16 1 1 0 0 0.063 0.063 0.000 0.000 Homestead Acres Div No.02 1 0 0 0 0 0.000 0.000 0.000 0.000 Johnson Nels 2 0 0 0 0 0.000 0.000 0.000 0.000 KamSingh 11 7 5 1 1 0.636 0.455 0.091 0.091 Kara iii 1 0 0 0 0 0.000 0.000 0.000 0.000 Kentara 43 9 6 1 2 0.209 0.140 0.023 0.047 KentiakeHighlands Div 1A 113 99 54 20 25 0.876 0.478 0.177 0.221 KentiakeHighlands Div 1B 115 93 55 17 21 0.809 0.478 0.148 0.183 KentlakeHighlands Div2 10 6 4 0 2 0.600 0.400 0.000 0.200 Kentiake Highlands Div 3 63 47 29 8 10 0.746 0.460 0.127 0.159 Lake Desire Summer Home Trs 3 0 0 0 0 0.000 0.000 0.000 0.000 Lake Desire View 4 8 4 1 3 2.000 1.000 0.250 0.750 LakeMeridian Point 29 16 11 1 4 0.552 0.379 0.034 0.138 LakeMorton Trs 4 0 0 0 0 0.000 0.000 0.000 0.000 Landmark 18 10 7 0 3 0.556 0.389 0.000 0.167 LaurelGlen 17 23 13 4 6 1.353 0.765 0.235 0.353 Lochows LakeSawyer Trs 1 0 0 0 0 0.000 0.000 0.000 0.000 MaiikRidge 11 7 4 3 0 0.636 0.364 0.273 0.000 Maple Creek 17 18 12 2 4 1.059 0.706 0.118 0.235 MCKENNAMEADOWS 5 2 0 1 1 0.400 0.000 0.200 0.200 Meadows at LakeSawyer 2 0 0 0 0 0.000 0.000 0.000 0.000 Medallionof Kent 19 9 3 1 5 0.474 0.158 0.053 0.263 Meridian Pointe 12 12 4 2 0 2 0.333 0.167 0.000 0.167 Meridian Trace 1 0 0 0 0 0.000 0.000 0.000 0.000 MeridianValley Country Club 3 0 0 0 0 0.000 0.000 0.000 0.000 Meridiana No.02 &No.03 2 3 1 1 1 1.500 0.500 0.500 0.500 MillbrookHeights 13 20 16 1 3 1.538 1.231 0.077 0.231 Morford Meadows South 11 4 2 1 1 0.364 0.182 0.091 0.091 Morgan's Creek 3 3 1 0 2 1.000 0.333 0.000 0.667 Morgan's Place 45 23 11 1 11 0.511 0.244 0.022 0.244 Kent School District Six—YearCapital FacilitiesPlan APPENDIXD April 2017 A G E N D A I T E M # 7 . e ) 0’? KENTSCHOOLDISTRICTNo.415 Survey for Student Generation Factor 5 T u n E N 1 s 2 .,studienteeneratianractor7’ Mountain Meadows Estates 3 0 0 0 0 0.000 0.000 0.000 0.000 Mountain View Vista 21 4 1 2 1 0.190 0.048 0.095 0.048 Mulder Plat 23 29 12 8 9 1.261 0.522 0.348 0.391 North Parke Meadows 8 6 3 0 3 0.750 0.375 0.000 0.375 North Shore of LakeSawyer 2 0 0 0 0 0.000 0.000 0.000 0.000 Olympic Peak Estates 6 1 1 0 0 0.167 0.167 0.000 0.000 Pandher Glen 8 13 9 2 2 1.625 1.125 0.250 0.250 Panther LakeGarden Trs 2 0 0 0 0 0.000 0.000 0.000 0.000 Parkvlew 43 35 24 6 5 0.814 0.558 0.140 0.115 Pierces First 1 0 0 0 0 0.000 0.000 0.000 0.000 Pine Tree Farms 6 1 0 0 1 0.167 0.000 0.000 0.167 Plateau at Panther Lake 103 86 54 7 25 0.835 0.524 0.068 0.243 Rainier Vista at Jenkins Creek 130 70 48 4 18 0.538 0.369 0.031 0.138 Reserve at Maple Valley 62 14 8 2 4 0.226 0.129 0.032 0.065 Rhododendron Esates 9 S 1 0 4 0.556 0.111 0.000 0.444 Ridge at Garrison Creek 22 21 11 2 8 0.955 0.500 0.091 0.364 Ridge at LakeSawyer Div II 5 1 1 0 0 0.200 0.200 0.000 0.000 Ridge at Panther LakeDiv I 4 1 1 0 0 0.250 0.250 0.000 0.000 Royal Crest Estates 17 22 12 6 4 1.294 0.706 0.353 0.235 Shady Lake 4 4 3 0 1 1.000 0.750 0.000 0.250 Single Family Housing (Unnamed dev)203 172 96 22 54 0.847 0.473 0.108 0.266 Soos Creek Five Acre Tracts 1 0 0 0 0 0.000 0.000 0.000 0.000 Soos Creek Park 1 0 0 0 0 0.000 0.000 0.000 0.000 Spring Brook Five-AcreTrs 15 16 10 4 2 1.067 0.567 0.267 0.133 Starcrest 2nd 1 0 0 0 0 0.000 0.000 0.000 0.000 Sunnijord 57 46 24 9 13 0.807 0.421 0.158 0228 Sunny HillNo.02 2 3 0 0 3 1.500 0.000 0.000 1.500 Tahoma Vista 18 16 12 0 4 0.889 0.667 0.000 0.222 Timberlane Estates Div No.01 1 1 1 0 0 1.000 1.000 0.000 0.000 Uneedan Orchard Trs 5 2 2 0 0 0.400 0.400 0.000 0.000 Vila Real 127 82 47 11 24 0.646 0.370 0.087 0.189 Village Creek Estates 31 36 23 6 7 1.161 0.742 0.194 0.226 Vista Park 2 0 0 0 0 0.000 0.000 0.000 0.000 Washington Central Imp 6 1 0 0 1 0.167 0.000 0.000 0.167 Kent School District Six-YearCapital FacilitiesPlan APPENWXD APF"2017 A G E N D A I T E M # 7 . e ) W Single Family Developments Watermans Acre Trs Wembley Park I Wenbley Park ll West Creek Court West Shore of LakeSawyer Wilsons Wlngfield Wlng?eld North Wooddale 81Woodgrove at Fairwood Woodford Place Woodside at McGarvey Park Div 3,5,6 Totals Multi-Family Developments Copper Ridge at Chestnut East Point Grandview Apts. Heights at Ridgeview Highland Park Townhouses BSP Kent Station Div 2 Laurel Lane Homes KENTSCHOOLDlSTRlCTNo.415 Survey for Student Generation Factor STUDENTS Maplewood Grove New polaris Apts NOVO/DedarSprings Apts. Parks at Kent Platform Apartments Rlvervlew North Stonebrldge Village Viewcrest Watertree Place Unnamed —Apartments Totals Kent School District Six-YearCapital FacilitiesPlan ''1 StudentLGenerati0n;Fa0toriS.g f y 0 Elem M5 H5 2 0 0 0 0.000 0.000 57 30 17 9 0.134 0.050 22 11 5 4 0.122 0.091 11 14 5 2 0.132 0.535 1 0 0 0 0.000 0.000 1 0 0 0 0.000 0.000 111 53 41 5 0.045 0.153 45 25 13 2 0.043 0.239 52 17 11 4 0.077 0.038 15 11 5 2 0.133 0.200 4 3 3 0 0.000 0.000 2,757 1273 1095 255 0.392 0.095 0.135 s T u 0 E NT s l . 0 0 < 1 .Stt1dent5.Geln0‘rati0nréctur:..1 g .; Units Total Elem Elem MS HS 39 1 1 0 0 0.020 0.025 0.000 0.000 97 41 25 4 12 0.423 0.252 0.041 0.124 251 0 0 0 0 0.000 0.000 0.000 0.000 70 2 2 0 o 0.029 0.029 0.000 0.000 15 3 3 0 0 0.122 0.132 0.000 0.000 154 0 0 0 0 0.000 0.000 0.000 0.000 27 7 5 0 2 0.259 0.125 0.000 0.074 17 5 2 2 1 0.294 0.118 0.118 0.059 200 72 42 14 10 0.350 0.240 0.070 0.050 158 3 3 3 2 0.048 0.018 0.018 0.012 142 01 44 12 5 0.412 0.297 0.021 0.034 175 5 3 0 2 0.028 0.017 0.000 0.011 125 72 57 14 7 0.422 0.302 0.075 0.032 32 7 4 1 2 0.219 0.125 0.031 0.053 190 11 2 1 2 0.052 0.042 0.005 0.011 42 13 3 1 4 0.310 0.190 0.024 0.095 9 5 2 0 3 0.556 0.222 0.000 0.333 1.831 am 0-028 APPENDIXD April 2017 A G E N D A I T E M # 7 . e ) 2017 CAPITAL FACILITIES PLAN Renton School District No. 403 Board of Directors Todd Franceschina, President Lynn Desmarais, Vice President Gloria Hodge Pam Teal Dr. Art Jarvis, Interim Superintendent May 2017 Adopted by the Renton School District Board of Directors on June 28, 2017 AGENDA ITEM #7. e) AGENDA ITEM #7. e) 2017 CAPITAL FACILITIES PLAN Renton School District No. 403 TABLE OF CONTENTS I. EXECUTIVE SUMMARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 II. CAPACITY METHODOLOGY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 III. INVENTORY AND CAPACITY OF FACILTIES . . . . . . . . . . . . . . . . . . . 5 IV. ENROLLMENT PROJECTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 V. ENROLLMENT DRIVEN FACILITY NEEDS . . . . . . . . . . . . . . . . . . . . 13 VI. SIX-YEAR FINANCE PLAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 VII. IMPACT FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 VIII. APPENDICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 AGENDA ITEM #7. e) AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 1 - I. EXECUTIVE SUMMARY This Six-Year Capital Facilities Plan (the “Plan”) was prepared by Renton School District (the “District”) in compliance with the requirements of the Washington State Growth Management Act (GMA, the Act), King County Code Title 21A.43, and applicable ordinances of the cities of Bellevue, Newcastle and Renton. It is the District’s intent that the Plan be adopted by King County and the cities of Bellevue, Newcastle and Renton as a sub-element of their respective Capital Facilities Plans, and that that those jurisdictions assess and collect school impact fees on behalf of the District, as empowered by the GMA. However, this Plan is not intended to be the sole planning instrument developed by the District to determine its capital facility needs. The GMA was adopted by the State legislature in 1990 in response to rapidly increasing development; most notably in King County and the surrounding central Puget Sound area. The Act requires state and local governments to manage Washington’s growth by developing and implementing comprehensive land-use and transportation plans, by designating Urban Growth Areas, and by protecting natural resources and environmentally critical areas. One element of the Comprehensive Plan required of county and city governments is the Capital Facilities Plan. It is this element that addresses existing public facility capacities, forecasts future public facility needs, presents a plan for expanding existing facilities or constructing new facilities to meet those needs, and indicates how those public facility improvements are to be financed. The GMA empowers jurisdictions to assess and collect impact fees as one means of financing new public facilities necessitated by private development. This Capital Facilities Plan addresses the impact of growth on public school facilities by examining: 1. anticipated growth of the District’s student population over the next six years; 2. the ability of existing and proposed classroom facilities to adequately house those students based on the District’s current Standard of Service; 3. the need for additional enrollment driven capital facilities; 4. the method of financing those capital improvements; and 5. calculation of school impact fees based on, among other variables, the number of students generated by recent residential development (student generation factors). This plan is updated annually and submitted to local governments for inclusion as a sub- element in their Capital Facilities Plans. Past Plans have been adopted by King County and the Cities of Bellevue, Newcastle and Renton. The District is currently engaged in AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 2 - dialogue with the cities of Tukwila and SeaTac regarding implementation of impact fees within their jurisdictions. Enrollment Projections: Enrollment projections provided by the Office of Superintendent of Public Instruction (OSPI), as adjusted by Renton School District, indicate an overall 5.0% increase in K-12 student enrollment over the next six years, with the highest growth rate, 12.1%, occurring at the Middle School level. Projected K-12 enrollment for the 2022-2023 school year is 15,874, an increase of 757 over the actual October 1, 2016 headcount of 15,117. An independent study of enrollment trends and projections prepared by Educational Data Solutions for Renton School District, reported less conservative outcomes. Taking into account King County birth rates, population growth and housing starts, K – 12 student enrollment over the next six years was indicated to exceed 11%, with the middle school population growing by over 18%, K – 5 by 6.8% and grades 9 – 12 by 12.3%. Under this scenario, RSD student population could be expected to increase by more than 1600 students by the 2022-2023 school year. For the purposes of this Capital Facilities Plan we used the more conservative projections based on OSPI’s cohort survival method. Current Capacity: Student capacity of existing, permanent K-12 facilities, excluding designated special education classrooms and facilities housing special programs, is 13,841. Based on current enrollment (October 1 headcount), the District is showing a deficit of permanent facilities at both the elementary and middle school levels, while high school facilities appear to be experiencing a small surplus. Elementary school facilities, with a current capacity deficit of 1450, represents the District’s greatest challenge and is the primary focus of the District’s capital facilities plan. Both elementary and middle schools rely heavily on the use of relocatable classrooms (portables) to accommodate the ever-increasing and fluctuating student population, with portables now accounting for over 14% of the District’s total K – 5 facility capacity. Portables are, however, not considered permanent structures and are not included in the inventory of permanent facilities. They are viewed as a short-term solution for managing enrollment fluctuation and housing students on a temporary basis until permanent facilities can be constructed. They are not considered a long-term solution. Enrollment Projections/Future Capacity: Based on OSPI’s conservative enrollment projections, significant increases are anticipated at all grade levels over the next six years. While existing surplus capacity at high school facilities appears sufficient to cover projected student growth at that level, enrollment growth at the elementary and middle school levels, together with existing facility capacity deficits, will require construction of new permanent facilities, as well as the reallocation of existing, or acquisition of new, relocatable classrooms. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 3 - With the passage of the 2012 Bond Measure in April 2012, funding was secured for the design and construction of the new Vera Risdon Middle School, scheduled to open Fall 2017. With a student capacity of 850, the new facility should result in a surplus middle school capacity of approximately 236 in the fall of 2022. The same enrollment projections indicate that there will be a deficit in the capacity of elementary school facilities of 1,549 by the year 2022 if no new permanent elementary school facilities are provided. While the 2012 bond measure did address the acquisition of property for future development, funding for design and construction of one or more new elementary schools was not included. However, with the passage of the 2016 Capital Levy in February, the District is now moving forward with the design and construction of Sartori Elementary School, which will diminish the current and projected facility capacity deficits at the K – 5 level. Capital Construction Plan: For the next six years, the District’s highest priority will be the construction of new school facilities to accommodate past and projected growth, recognizing and acknowledging the major capacity deficit at the elementary school level. This includes:  Completion of Risdon Middle School, funded by the 2012 Bond Measure, currently under construction, and scheduled to open fall 2017.  Design and construction of Sartori Elementary School, the District’s first urban elementary school, funded by the 2016 Capital Levy and envisioned as a magnet school, drawing students from throughout the District.  Acquisition of land for future development, also funded by the 2016 Capital Levy.  Construction of an additional elementary school, or expansion of existing elementary school campuses.  Acquisition of additional relocatable classrooms (portables) and/or the redistribution of existing relocatables, as necessary. Other high priority capital improvements fall into four major categories; safety and security, energy conservation, site related improvements, and building upgrades. Improvements will occur district-wide, affecting nearly all District facilities, achieving and maintaining the level of service necessary to provide safe, healthy, and nurturing learning environments for all students. Not all of these projects are enrollment driven. The District will also be exploring its options to expand its high school facilities. As an alternative to constructing a fourth high school, the feasibility of expanding existing facilities at the Lindbergh High School and Renton High School sites will be considered. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 4 - Finance Plan: The primary funding sources for capital facilities projects over the next six years include remaining funds from the 2012 bond measure, 2016 Bond Levy monies, school impact fees currently being collected by King County and the cities of Bellevue, Newcastle and Renton, state funding available through the Office of Superintendent of Public Instruction, and a future bond initiative. Estimated expenditures are $118,118,000, of which approximately 55% are secured by the 2012 Bond and 2016 Capital Levy, with the remaining 45% unsecured. Impact Fees: Impact fees were calculated in conformance with King County Council Ordinance 11621, Attachment A. Both single and multi-family impact fees have increased over last year’s, primarily as a result of the re-evaluation of the District’s elementary and middle school cost models. Equally significant are factors beyond the District’s control that determine the fee, such as interest rates, assessed values of housing, and the number of students generated by new residential development. A comparison of current and previous year’s fees is as follows: 2016 2017 Change Single-Family $6,432 $7,772 $1,340 Multi-Family $1,448 $1,570 $122 AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 5 - II. CAPACITY METHODOLOGY STANDARD OF SERVICE The Renton School District Standard of Service is the standard adopted by the District that identifies the program year, school organizational structure, student/teacher ratios by grade level (taking into account the requirements of students with special needs), daily class schedule, types of facilities and other factors identified by the District to be beneficial in supporting its educational programs and objectives. The Standard of Service is the major determining factor, together with the number of classrooms (or teaching stations) in calculating facility capacity. The District has adopted a traditional elementary/middle/high school organizational structure that houses kindergarten through Grade 5 in elementary schools, Grades 6 through 8 in middle schools, and Grades 9 through 12 in high schools. The school-year calendar adopted by the District is also traditional; typically beginning in early September and ending in mid-June. Similarly, the District maintains a fairly traditional daily schedule, with classes beginning between 7:20 and 9:30 a.m. and ending between 2:03 and 3:10 p.m., dependent on grade level. The District and the Renton Education Association recognize that reasonable class size is necessary for optimum learning, and have established the following student/teacher ratios: Grade Levels K-1 20:1 Grade Level 2 22:1 Grade Level 3 24:1 Grade Levels 4-12 29:1 The 29:1 ratio at the secondary level applies to all Language Arts, Social Studies, Science, Math, World Languages, World Language Exploratory and Health classes. Other ratios apply as follows: Band/Orchestra 40:1 Choir 50:1 Middle School PE 35:1 High School PE 40:1 All other classes 31:1 Student /teacher ratios for special education classes held in self-contained classrooms within comprehensive elementary and secondary facilities are not addressed in this Plan. Similarly, educational facilities dedicated solely to special education or other specialized programs are excluded from capacity calculations, as are associated student headcounts. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 6 - Student/teacher ratios referenced above are applicable to both permanent and relocatable classrooms. However, inasmuch as relocatable facilities do not generally allow for the full range of educational activities promoted by the District, they are generally viewed as temporary or interim housing, necessary to accommodate enrollment fluctuations and development driven enrollment increases, but only until such time as permanent facilities can be financed and constructed. They are not viewed as a long-term solution to rising enrollment or deficit facility capacity. For those reasons, capacities of relocatable classrooms are calculated, but not used in the analysis of future facility needs. PRACTICAL CAPACITY MODEL The Practical Capacity Model calculates building capacity based on limitations that existing facilities place on enrollment as a result of current educational program needs, operating policy and contractual restrictions. The calculation is made by reviewing the use of each room in each facility. For every room housing students, a calculation is made, assigning a maximum number of students per room. Sometimes the capacity of core facilities, such as the cafeteria or gym, or the quantity of restroom fixtures, may limit facility capacity to a level below that calculated by collective classroom capacity levels. Capacity at the secondary school level is further limited by class scheduling restrictions and student distribution among elective classes. Based on a typical six-period day, if classrooms are utilized by staff for planning, then capacity is reduced by 17 percent (one- sixth) of theoretical capacity. Since secondary schools offer a variety of elective courses, it is not practical to assume that these classrooms will reach 100 percent of their maximum capacity, without compromising the curriculum. Another factor that has influenced facility capacity at the elementary school level is the transition from half-day to full-day kindergarten. Beginning with the 2014-2015 school year, all kindergarten classes throughout the District were extended to full-day. This change alone resulted in a decreased elementary school capacity of 692, the equivalent of more than one entire elementary school. This change was mitigated primarily by providing additional temporary, relocatable classrooms throughout the District, and by converting other specialized educational spaces, such as computer labs, into traditional K–5 classrooms. In addition to full-day kindergarten, reduced student/teacher ratios as prescribed by the McCleary Act will significantly impact building capacity for grades K-3. A recent survey conducted as part of the K-3 Classroom Reduction Grant Program, authorized by SSB 6080, indicated that an additional 42 classrooms will be required to meet the proposed K-3 student/teacher ratio of 17:1. This is equivalent to a capacity deficit of 644. The results of this survey were validated by WSU under the auspices of OPSI. A complete inventory of District facilities, including capacities, is provided in Section III. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 7 - III. INVENTORY AND CAPACITY OF FACILITIES Renton School District’s capital facilities include both permanent structures and relocatable (portable) classrooms. Permanent facilities are further categorized as either K-12 (traditional elementary, middle and high school configurations), Special Instructional Use or Non-instructional Support Facilities. The District maintains a total of 30 permanent and 55 relocatable facilities serving a total student population of 15,276 (October 2016 headcount). The District’s permanent K-12 facilities include 14 elementary schools, 3 middle schools, 3 high schools and a Secondary Learning Center. Three Special Instructional Use facilities house the District’s early childhood, special education and alternative learning programs. Support facilities include Kohlwes Education Center (admin.), Transportation Center, Facilities Operations and Maintenance Center, Nutrition Services/Warehouse, Renton Memorial Stadium and the Lindbergh Swimming Pool. Total permanent facilities encompass 2,381,884 square feet, with 2,204,468 square feet (93%) devoted to K-12 and instructional special use. See Appendix A for District Maps. The District’s relocatable K-12 facilities are used primarily to address enrollment fluctuations and to house students on a temporary basis until permanent facilities can be constructed. For those reasons they are not considered a long-term solution for housing students, and are not acknowledged in the calculation of the capacity of K-12 facilities. Of the 55 relocatable facilities in the District’s inventory, 44 are “double portables” containing two classrooms, and 11 are singles. Combined, they provide the District with a total of 99 relocatable classrooms encompassing 88,720 square feet of additional instructional space. Table 1 below summarizes existing K-12 facility capacity. A complete inventory of District facilities, including undeveloped property, follows. Facility capacity worksheets may be found in Appendix B. Type Elementary Schools Middle Schools High Schools Total Permanent 6,172 2,990 4,679 13,841 Relocatable 1,651 526 108 2,285 Total 7,823 3,516 4,787 16,126 EXISTING FACILITY CAPACITY Table 1 AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 8 - INVENTORY AND CAPACITY OF PERMANENT FACILITIES NAME LOCATION AREA (sq. ft.)CAPACITY Benson Hill 18665 - 116TH Ave. SE, Renton, WA 98058 67,533 558 Bryn Mawr 8212 S 118th St., Seattle, WA 98178 49,157 373 Campbell Hill 6418 S 124th St., Seattle, WA 98178 57,072 449 Cascade 16022 - 116th Ave. SE, Renton, WA 98058 59,164 344 Hazelwood 7100 - 116th Ave. SE, Newcastle, WA 98056 66161 545 Highlands 2727 NE 7th St., Renton, WA 98056 60,000 587 Honey Dew 800 Union Ave. NE, Renton, WA 98059 54,620 292 Kennydale 1700 NE 28th st., Renton, WA 98056 65,169 624 Lakeridge 7400 S 115th St., Seattle, WA 98178 52,958 299 Maplewood Heights 130 Jericho Ave., Renton, WA 98059 56,220 438 Renton Park 16828 - 128th Ave. SE, Renton, WA 98058 65,955 496 Sierra Heights 2501 Union Ave. NE, Renton, WA 98058 53,992 396 Talbot Hill 2300 Talbot Road, Renton, WA 98055 57,844 344 Tiffany Park 1601 Lake Youngs Way, Renton, WA 98058 58,758 427 Total Grades K-5 Capacity 824,603 6,172 Dimmitt 12320 - 80th Ave. S, Seattle 98178 109,070 996 McKnight 2600 NE 12th St., Renton, WA 98056 126,706 1,062 Nelsen 2403 Jones Ave. S, Renton, WA 98055 124,234 932 Total Grades 6-8 Capacity 360,010 2,990 Hazen 1101 Hoquiam Ave. NE, Renton, WA 98059 327,395 1,473 Lindbergh 16426 - 128th Ave. SE, Renton, WA 98058 242,662 1,170 Renton 400 S 2nd St., Renton, WA 98057 278,373 1,581 Secondary Learning Center 7800 S 132nd St., Renton, WA 98178 70,831 455 Total Grades 9-12 Capacity 919,261 4,679 Total Grade Levels K-12 2,103,874 13,841 Meadow Crest ECC 1800 Index Ave. NE, Renton, WA 98056 68,752 464 Sartori Education Center 315 Garden Ave. N, Renton, WA 98057 HOME Program - Spring Glen 2607 Jones Ave. S, Renton, WA 98055 7,005 84 Renton Academy - Spring Glen 2607 Jones Ave. S, Renton, WA 98055 24,837 48 Total Instructional Special Use 100,594 596 Total Instructional Facilities 2,204,468 14,437 Facilities Operations Center 7812 S 124th St., Seattle, WA 98178 21,894 Kohlwes Educational Center 300 SW 7th St., Renton, WA 98055 57,000 Lindbergh Pool 16740 - 128th Ave. SE, Renton, WA 98058 13,600 Nutrition Services/Warehouse 409 S Tobin St., Renton, WA 98057 27,466 Renton Memorial Stadium 405 Logan Ave. N, Renton, WA 98055 37,213 Transportation Center 420 Park Ave. N, Renton, WA 98057 20,243 Total Support Services 177,416 Total All Permanent Facilities 2,381,884 MI D D L E SC H O O L S EL E M E N T A T Y S C H O O L S HI G H S C H O O L S IN S T R U C T I O N A L SP E C I A L U S E SU P P O R T S E R V I C E S AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 9 - BLDG. ID LOCATION NUMBER OF CLASSROOMS SCHOOL NO(S). AREA (sq.ft.)STUDENT CAPACITY 53 McKnight Middle 2 7/8 1,792 51 54 Nelsen Middle 2 7/8 1,792 51 55 Nelsen Middle 2 5/6 1,792 51 56 Nelsen Middle 2 3/4 1,792 51 57 Nelsen Middle 2 1/2 1,792 51 59 Lindbergh High 1 2 896 24 60 Lindbergh High 1 3 896 24 61 Lindbergh High 1 4 896 24 62 Talbot Hill Elementary 1 2 896 26 64 Talbot Hill Elementary 1 1 896 26 65 Dimmitt Middle 1 3 896 25 66 Dimmitt Middle 1 4 896 25 69 Honey Dew Elementary 2 3A/3B 1,792 52 70 Talbot Hill Elementary 1 3 896 26 72 McKnight Middle 2 1 1,792 51 73 Lakeridge Elementary 2 5/6 1,792 52 74 Sierra Heights Elementary 2 5/6 1,792 52 77 McKnight Middle 2 5/6 1,792 51 78 McKnight Middle 2 1/2 1,792 51 79 Dimmitt Middle 2 1/2 1,792 51 80 Honey Dew Elementary 2 2A/2B 1,792 52 81 Cascade Elementary 2 1/2 1,792 52 82 Sierra Heights Elementary 2 1/2 1,792 52 83 Lindbergh High 2 5 1,792 48 84 Maplewood Heights Elementary 2 5/6 1,792 52 85 Dimmitt Middle 1 5 896 25 86 Dimmitt Middle 1 6 896 26 87 Dimmitt Middle 1 7 896 25 88 Bryn Mawr Elementary 2 1/2 1,800 52 89 Bryn Mawr Elementary 2 3/4 1,800 52 90 Honey Dew Elementary 2 4A/4B 1,792 52 91 Honey Dew Elementary 2 1A/1B 1,792 52 92 Tiffany Park Elementary 2 1/2 1,792 52 93 Spring Glen 2 1/3 1,792 52 94 Spring Glen 2 2/4 1792 52 95 Campbell Hill Elementary 2 2A/2B 1,792 52 96 Campbell Hill Elementary 2 1A/1B 1,792 52 97 Cascade Elementary 2 3/4 1,792 52 98 Cascade Elementary 2 5/6 1,792 52 99 Lakeridge Elementary 2 7/8 1792 52 100 Lakeridge Elementary 2 3/4 1,792 52 101 Campbell Hill Elementary 2 3A/3B 1,792 52 102 Campbell Hill Elementary 2 4A/4B 1,792 52 103 Maplewood Heights Elementary 2 1/2 1,792 52 104 Maplewood Heights Elementary 2 3/4 1792 52 105 Maplewood Heights Elementary 2 7/8 1,792 52 106 Sierra Heights Elementary 2 3/4 1,792 52 107 Sierra Heights Elementary 2 7/8 1,792 52 108 Tiffany Park Elementary 2 3/4 1792 52 109 Bryn Mawr Elementary 2 5/6 1,792 52 110 Hazelwood Elementary 2 1A/1B 1792 52 111 Maplewood Heights Elementary 2 9/10 1792 52 112 Maplewood Heights Elementary 2 11/12 1792 52 113 Talbot Hill Elementary 2 1A/1B 1792 52 114 Talbot Hill Elementary 2 2A/2B 1792 52 Total 99 88,720 2,551 INVENTORY AND POTENTIAL CAPACITY OF RELOCATABLE CLASSROOMS AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 10 - LOCATION ADDRESS RELOCATABLE FACILITY ID AREA (sq. ft.)CAPACITY ELEMENTARY SCHOOLS Bryn Mawr 8212 S 118th St., Seattle 98178 88, 89, 109 5,392 104 Campbell Hill 6418 S 124th St., Seattle 98178 95, 96, 101, 102 7,168 156 Cascade 16022 116th Ave. SE, Renton 98058 81, 97, 98 5,376 156 Hazelwood 7100 116th Ave. SE, Newcastle 98056 110 1,792 52 Honeydew 800 Union Ave. NE, Renton 98059 69, 80, 90, 91 7,168 208 Lakeridge 7400 S 115th St., Seattle 98178 73, 99, 100 5,376 130 Maplewood Heights 130 Jericho Ave. SE, Renton 98059 84, 103, 104, 105, 111, 112 10,752 260 Sierra Heights 2501 Union Ave. NE, Renton 98059 74, 82, 106, 107 7,168 208 Talbot Hill 2300 Talbot Rd. S, Renton 98055 62, 64, 70, 113, 114 6,272 182 Tiffany Park 1601 Lake Youngs Way SE, Renton 98058 92, 108 3,584 78 Elementary School Total 60,048 1,534 MIDDLE SCHOOLS Dimmitt 12320 80th Ave. S, Seattle 98078 65, 66, 79, 85, 86, 87 6,272 179 McKnight 1200 Edmonds Ave. NE, Renton 98056 53, 72, 77, 78 7,168 205 Nelsen 2403 Jones Ave. S, Renton 98055 54, 55, 56, 57 7,168 205 Middle School Total 20,608 588 HIGH SCHOOLS Lindbergh 16426 128th Ave. SE, Renton 98058 59, 60, 61, 83 4,480 121 High School Total 4,480 121 INSTRUCTIONAL SPECIAL USE Spring Glen 2706 Jones Ave. S, Renton 98055 93, 94 3,584 88 Special Education Total 3,584 88 TOTAL ALL RELOCATABLE CLASSROOMS 88,720 2,331 RELOCATABLE FACILITY POTENTIAL CAPACITY BY SITE UNDEVELOPED PROPERTY Skyway Site 4.18 acres NW corner S Langston Rd. & 76th Ave. S Cascade M.S. Site 21.9 acres SE 18th Street & Olympia Ave. SE AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 11 - IV. ENROLLMENT PROJECTIONS Renton School District six-year enrollment projections through the 2022-23 school year are based on data published by the Office of the Superintendent of Public Instruction (OSPI). OSPI utilizes the cohort survival method to forecast student enrollment projections for a six-year period based on actual student headcounts documented for the previous six years. Enrollment reports prepared by the District are submitted to OSPI on a monthly basis. The District’s October 1, 2016 Enrollment Report and OSPI Report No. 1049, dated January 13, 2017, are included in Appendix C. Renton School District six-year enrollment projections, found on the following page, reflect adjustments to OSPI’s report based on the following: 1. Report structure has been modified to reflect middle school versus junior high school grade level configuration. 2. Headcount includes only K-12 students attending comprehensive instructional facilities and excludes students attending special education facilities or facilities dedicated to alternative learning experiences. Current projections indicate the most significant increase in enrollment over the next six years will occur at the middle school grade levels, with a lower growth rate at high schools, and the lowest growth rate occurring at the elementary grade levels (Table 2). By the school year 2022-2023, the District can expect an overall student enrollment increase of 5.0%, with a 1.3% increase at the elementary school level, a 12.1% increase at the middle school level and a 6.3% increase at the high school level. OCT. 2016 HEADCOUNT 2022-23 PROJECTION ENROLLMENT INCREASE PERCENT INCREASE ELEMENTARY 7,622 7,721 99 1.3 MIDDLE 3,216 3,604 388 12.1 HIGH 4,279 4,549 270 6.3 TOTAL 15,117 15,874 757 5.0 PROJECTED ENROLLMENT GROWTH Table 2 ` AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 12 - - - HEADCOUNT - -AVE. % Oct. 1,2016 SURVIVAL 2017 2018 2019 2020 2021 2022 Kindergarten 1,285 1,288 1,290 1,291 1,293 1,294 1,296 Grade 1 1,265 102.17 1,313 1,316 1,318 1,319 1,321 1,322 Grade 2 1,350 99.61 1,260 1,308 1,311 1,313 1,314 1,316 Grade 3 1,305 97.84 1,321 1,233 1,280 1,282 1,284 1,285 Grade 4 1,237 98.00 1,279 1,294 1,208 1,254 1,257 1,259 Grade 5 1,180 98.95 1,224 1,265 1,281 1,196 1,241 1,244 Total K - 5 7,622 7,685 7,706 7,688 7,656 7,711 7,721 Grade 6 1,122 97.20 1,147 1,190 1,230 1,245 1,162 1,206 Grade7 1,054 100.20 1,124 1,149 1,192 1,232 1,247 1,164 Grade 8 1,040 98.87 1,042 1,112 1,136 1,179 1,219 1,233 Total 6 - 8 3,216 3,313 3,451 3,558 3,656 3,628 3,604 Grade 9 1,043 103.86 1,080 1,082 1,154 1,180 1,224 1,266 Grade 10 1,144 97.37 1,016 1,052 1,054 1,124 1,149 1,192 Grade 11 1,058 90.98 1,041 924 957 959 1,023 1,045 Grade 12 1,034 102.25 1,082 1,064 945 978 980 1,046 Total 9 - 12 4,279 4,218 4,122 4,110 4,241 4,376 4,549 Total K -12 15,117 15,216 15,279 15,356 15,554 15,715 15,874 CHANGE 99 63 77 198 161 159 % CHANGE 0.7%0.4%0.5%1.3%1.0%1.0% - - - - PROJECTED ENROLLMENTS - - - - ENROLLMENT PROJECTIONS BY COHORT SURVIVAL* (KK Linear Projection) RENTON SCHOOL DISTRICT No. 403 * Information adapted from OSPI Enrollment Projects Report No. 1049, January 13, 2017. Headcount and projections do not include enrollment at Special Use facilities. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 13 - V. ENROLLMENT DRIVEN FACILITY NEEDS Table 3 compares the current permanent capacity of Renton School District facilities to current and projected enrollment. For the school year 2022-2023, the table indicates a significant deficit of 1,549 at the elementary level and a much less imposing deficit of 614 at the middle school level. Only at the high school level does the current capacity appear adequate to handle projected 2022 -2023 enrollment. Facility Type Permanent Capacity Enrollment Surplus/(Deficit)2022-23 Enrollment 2022-23 Surplus/(Deficit) Elementary 6,172 7,622 (1,450)7,721 (1,549) Middle School 2,990 3,216 (226)3,604 (614) High School 4,679 4,279 400 4,549 130 Total 13,841 15,117 (1,276)15,874 (2,033) planning, design or construction phases. CURRENT AND PROJECTED CAPACITY NEEDS CURRENT PROJECTED1 Table 3 1. Projected surplus/deficit based on current permanent facilities and does not include facilities in the The 2012 Bond Measure, approved by District constituents in April 2012, included several provisions specifically targeting these deficits, including construction of a new middle school and the acquisition of land for future development. A Capital Levy, passed by voters in February 2016, will provide funding for a new Elementary School. A summary of the 2012 Bond Measure and the 2016 Capital Levy can be found in Appendix D. Risdon Middle School, with a capacity of 850 students, is currently under construction and is scheduled to open in fall 2017. Risdon will provide the necessary capacity to handle projected enrollment up to and beyond the six-year period addressed by this Plan. The new middle school is located near the northern District boundary, in the City of Newcastle, on the site of the demolished Renton Academy (old Hazelwood Elementary), and adjacent to Hazelwood Elementary. At the elementary school level, 2012 Bond monies allocated for property acquisition were used to purchase properties adjacent to the old Sartori Education Center to create a single site, suitably sized, to support a new 650 student elementary school. The new Sartori Elementary School, funded by the 2016 Capital Levy and scheduled to open Fall 2018, will be the District’s first urban elementary school and its first magnet school, drawing students from currently overcrowded facilities throughout the District. With its prime urban setting along Renton’s Park Avenue North, the District is looking at opportunities to partner with the City of Renton to make this development a true community resource. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 14 - When completed, Sartori Elementary will greatly reduce the elementary school facility deficit, but the need for additional elementary capacity will remain. A future bond measure will be pursued to provide financing for that needed facility. Options are currently being explored as how to best provide additional elementary school space with respect to existing overcrowded facilities and areas of current and future development and growth. Until that future funding is secured, remaining capacity deficit will continue to be mitigated by temporary, relocatable facilities, with the knowledge that the District has virtually maximized its use of portables at its elementary school sites. While there appears to be no current deficit at the high school level, the District is aware that additional facilities will be needed in the not too distant future. As an alternative to building a fourth high school, the District is considering the expansion of its existing campuses. Lindbergh High School is a potential candidate, given that it was originally designed to accommodate an additional wing that was never constructed. Renton High School also offers some expansion capabilities, which could involve the relocation of several District support services located on that campus. The District is currently developing a long range plan that will be addressing alternative methods of increasing the capacity of its facilities at all grade levels, including early childhood education, and alternative learning environments. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 15 - VI. SIX-YEAR FINANCE PLAN Capital facilities capacity improvements referenced in this Plan will be funded by a recently passed 2016 Capital Levy, remaining funds from the 2012 Bond, impact fees assessed and collected by King County and the cities of Bellevue, Newcastle and Renton, and possible future bond initiatives or other unsecured funding. The District may also be eligible for OSPI school construction assistance. Risdon Middle School (Middle School No. 4), scheduled to open Fall 2017, represents the final major project to be completed under the 2012 bond measure. Other capacity related projects financed by that bond measure included land acquisition and the construction of additional relocatable facilities at several elementary school sites. The District’s intent in structuring its capital improvement programs is to maintain a constant level of construction throughout the program period in order to optimize the utilization of its management capabilities. The District utilizes a combination of in-house project management (Capital Projects Office) and outside management consultants. Estimated expenditures for capacity improvement projects over the duration of the Plan are indicated in Table 4 below. SIX-YEAR FINANCE PLAN Capacity Improvement Projects PROJECT 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 Total Secured2 Unsecured3 Risdon Middle School 8,500 8,500 8,500 Sartori Elementary 18,000 22,000 40,000 44,058 Elementary No. 16 4,000 20,248 24,747 48,995 48,995 Relocatable Classrooms 1,860 2,540 4,400 4,400 Land Acquisition 5,543 2,670 2,670 2,670 2,670 16,223 8,465 7,758 Total 33,903 24,540 6,670 22,918 27,417 2,670 118,118 65,423 56,753 1. Estimated expenditures based on total project cost including hard and soft costs. 3. Unsecured funds include OSPI School Construction Assistance, future school impact fees and future bond initiatives. Funding ($1,000s)Estimated Expenditures1 ($1,000s) 2. Secured funding includes 2012 bond monies, 2016 levy, previously collected school impact fees, and proceeds from sale of surplus properties. Table 4 AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 16 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 17 - VII. IMPACT FEES The GMA empowers jurisdictions to assess and collect impact fees as a means of supplementing the funding of additional public facilities necessitated by new development. In the case of public schools, impact fees are assessed only on residential development. To determine an equitable school impact fee throughout unincorporated King County, King County Code 21A was adopted, establishing an impact fee formula that has in turn been adopted by the cities of Bellevue, Newcastle and Renton, in their respective enabling ordinances. The formula requires that school districts establish “Student Generation Factors” that estimates the number of students generated by each new single or multi- family residential unit constructed, and to establish district-specific construction costs that are unique to that district. Refer to Appendix G for substantiating documentation on Student Generation Factors. Other factors influencing impact fees include: Site Acquisition Costs - the estimated cost per acre to purchase property. Building Acquisition Cost - the estimated cost to construct facilities unique to the district. New Facility Cost Models are provided in Appendix G. Temporary Facility Cost - the estimated cost per classroom to purchase and install a relocatable classroom, including site work and utilities. State Funding Assistance Credit - the amount of funding provided by the State, subject to District eligibility, based on a construction cost allocation and funding assistance percentage established by the State. Beginning in 2013, the District introduced a Voluntary District Fee Adjustment component into the prescribed impact fee formula in response to the declining, and then slowly recovering, economy. This was discontinued in 2016 given improved economic conditions, especially within the construction industry. Based on the Growth Management Act and King County Code 21A, impact fees for the plan year 2017 are: Single-Family Units $ 7,772 Multi-Family Units $ 1,570 Single-Family and Multi-Family Fee Calculation spreadsheets follow. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 18 - ((1 + i)t - 1 i (1 + i)t SITE ACQUISITION COST FACILITY SITE AREA COST PER ACRE STUDENTS STUDENT FACTOR COST A1 Elementary 10 550,000 600 0.359 $3,291 A2 Middle 0 550,000 850 0.128 $0 A3 High 40 550,000 1250 0.126 $2,218 A Total 0.613 $5,508 BUILDING ACQUISITION COST COST IN 2017 $ STUDENTS STUDENT FACTOR COST B1 Elementary 93.21%28,751,512 600 0.359 $16,035 B2 Middle 94.59%40,101,598 850 0.128 $5,712 B3 High 99.52%0 1250 0.126 $0 B Total 96.75%0.613 $21,747 TEMPORARY BUILDING ACQUISITION COST COST PER CLASS STUDENTS STUDENT FACTOR COST C1 Elementary 6.79%171,600 24 0.359 $174 C2 Middle 5.41%171,600 26 0.128 $46 C3 High 0.48%171,600 26 0.126 $0 C Total 3.25%0.613 $220 STATE FUNDING ASSISTANCE CREDIT COST INDEX SPI SQ FT MATCH %STUDENT FACTOR CREDIT D1 213.23 90 0.3822 0.359 ($2,633) D2 213.23 117 0.3822 0.128 ($1,220) D3 213.23 130 0.3822 0.126 $0 D Total 0.613 ($3,854) TAX CREDIT (TC) * AVERAGE ASSESSED VALUE (AAV)375,989 INTEREST RATE FOR BONDS (i)3.95% TERM (t = MAXIMUM 10)10 TAX RATE (r)0.00264198 TC Total ($8,077.09)($8,077) FACILITY CREDIT $0 TOTAL FEE $15,545 50% DEVELOPER FEE OBLIGATION $7,772 IMPACT FEE $7,772 SINGLE-FAMILY RESIDENCE FEE CALCULATION * TAX CREDIT (TC) = NPV (net present value) x AAV x r where: NPV = AAV = Average Assessed Value r = Tax Rate i = Bond Interest Rate as of 03/2017 t = Bond Term AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 19 - ((1 + i)t - 1 i (1 + i)t SITE ACQUISITION COST FACILITY SITE AREA COST PER ACRE STUDENTS STUDENT FACTOR COST A1 Elementary 10 550,000 600 0.091 $834 A2 Middle 0 550,000 850 0.027 $0 A3 High N/A 40 550,000 1250 0.032 $563 A Total 0.150 $1,397 BUILDING ACQUISITION COST COST IN 2016 $ STUDENTS STUDENT FACTOR COST B1 Elementary 93.21%28,751,512 600 0.091 $4,065 B2 Middle 94.59%40,101,598 850 0.027 $1,205 B3 High N/A 99.52%0 1250 0.032 $0 B Total 96.75%0.150 $5,269 TEMPORARY BUILDING ACQUISITION COST COST PER CLASS STUDENTS STUDENT FACTOR COST C1 Elementary 6.79%171,600 24 0.091 $44 C2 Middle 5.41%171,600 26 0.027 $0 C3 High N/A 0.48%171,600 26 0.032 $0 C Total 3.25%0.150 $44 STATE FUNDING ASSISTANCE CREDIT COST INDEX SPI SQ FT MATCH %STUDENT FACTOR CREDIT D1 213.33 90 0.3822 0.091 ($668) D2 213.33 117 0.3822 0.027 ($258) D3 213.33 130 0.3822 0.032 $0 D Total 0.150 ($925) TAX CREDIT (TC) * AVERAGE ASSESSED VALUE (AAS)123,175 INTEREST RATE FOR BONDS (i)3.95% TERM (MAXIMUM 10)10 TAX RATE (r)0.00264198 TC Total ($2,646.08)($2,646) FACILITY CREDIT $0 FEE $3,140 50% DEVELOPER FEE OBLIGATION $1,570 IMPACT FEE $1,570 MULTI-FAMILY RESIDENCE FEE CALCULATION * TAX CREDIT (TC) = NPV (net present value) x AAV x r where: NPV = AAV = Average Assessed Value r = Tax Rate i = Bond Interest Rate as of 03/2017 t = Bond Term AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 20 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 21 - XIII. APPENDICES APPENDIX A: DISTRICT MAPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 APPENDIX B: CAPACITY WORKSHEETS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 APPENDIX C: HEADCOUNT & PROJECTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . .27 APPENDIX D: 2012 BOND MEASURE SUMMARY . . . . . . . . . . . . . . . . . . . . . . . .29 APPENDIX E: 2016 CAPITAL LEVY SUMMARY . . . . . . . . . . . . . . . . . . . . . . . . 31 APPENDIX F: STUDENT GENERATION FACTORS . . . . . . . . . . . . . . . . . . . . . . .33 APPENDIX G: SCHOOL COST MODELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 APPENDIX H: CHANGES FROM PREVIOUS PLAN . . . . . . . . . . . . . . . . . . . . . . .39 AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 - 22 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX A - 23 - RSD BOUNDARY MAP - MUNICIPALITY OVERLAY RENTON SCHOOL DISTRICT AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX B - 24 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX B - 25 - ASSUMPTIONS Student/Teacher Ratio \Grades K - 1 20 Grade 2 22 Grade 3 24 Grades 4 - 5 29 Special Ed.12 Scheduling Efficiency 1.00 Program Efficiency 1.00 TOTAL K-1 2 3 4-5 SPED CAPACITY TOTAL K-1 2 3 4-5 SPED CAPACITY BENSON HILL 24 10 4 4 6 0 558 0 0 0 0 0 0 0 558 BRYN MAWR 17 8 4 4 1 0 373 6 0 0 0 4 2 140 513 CAMPBELL HILL 21 8 0 4 5 4 449 7 0 4 0 2 1 158 607 CASCADE 16 8 4 4 0 0 344 6 0 0 3 3 0 159 503 HAZELWOOD 24 9 4 5 5 1 545 2 0 0 0 2 0 58 603 HIGHLANDS 25 10 4 4 7 0 587 0 0 0 0 0 0 0 587 HONEY DEW 14 9 4 1 0 0 292 8 0 0 3 5 0 217 509 KENNYDALE 27 8 4 5 8 2 624 0 0 0 0 0 0 0 624 LAKERIDGE 14 6 3 3 1 1 299 6 0 0 0 5 1 157 456 MAPLEWOOD HEIGHTS 21 11 5 4 0 1 438 10 0 0 2 8 0 280 718 RENTON PARK 22 8 3 3 6 2 496 0 0 0 0 0 0 0 496 SIERRA HEIGHTS 18 9 4 0 4 1 396 8 0 0 5 3 0 207 603 TALBOT HILL 16 8 3 2 2 1 344 7 0 0 3 4 0 188 532 TIFFANY PARK 19 6 3 3 5 2 427 3 0 0 0 3 0 87 514 TOTAL 278 118 49 46 50 15 6,172 63 0 4 16 39 4 1,651 7,823 PERMANENT CLASSROOMS TOTAL CAPACITY RELOCATABLE CLASSROOMSSCHOOL ELEMENTARY SCHOOL CAPACITY ASSUMPTIONS Student/Teacher Ratios Core Classes 29:1 29 Band/Orchestra 40:1 Choir 50:1 PE 35:1 All Other 31:1 Scheduling Efficiency 0.83 Program Efficiency 0.95 TOTAL GENERAL SCI PE DRAMA COMP CTE ART MUSIC SPED OTHER CAPACITY TOTAL SPEC. USE CAPACITY DIMMITT 43 26 2 4 1 1 4 1 2 2 0 996 7 0 160 1156 McKNIGHT 47 22 8 4 1 2 2 1 3 4 0 1062 8 0 183 1245 NELSEN 47 18 8 3 1 3 2 1 2 9 0 932 8 0 183 1115 TOTAL 137 66 18 11 3 6 8 3 7 15 0 2990 23 0 526 3516 ASSUMPTIONS Student/Teacher Ratios Core Classes 29 29 Band/Orchestra 40:1 Choir 50:1 PE 40:1 All Other 31:1 Scheduling Efficiency 0.83 Program Efficiency 0.90 TOTAL GENERAL SCI PE DRAMA COMP CTE ART MUSIC SPED OTHER CAPACITY TOTAL SPEC. USE CAPACITY HAZEN 77 48 6 5 3 6 4 3 2 9 0 1473 0 0 0 1473 LINDBERGH 59 34 4 4 4 4 3 3 3 5 0 1170 5 0 108 1278 RENTON 78 44 6 5 6 7 5 3 2 5 0 1581 0 0 0 1581 SLC 27 19 1 1 1 2 1 1 0 1 5 455 0 0 0 455 SCHOOL PERMANENT TEACHING STATIONS / CLASSROOMS RELOCATABLES TOTAL CAPACITY MIDDLE SCHOOL CAPACITY PERMANENT TEACHING STATIONS / CLASSROOMS RELOCATABLESSCHOOL TOTAL CAPACITY HIGH SCHOOL CAPACITY ASSUMPTIONS Student/Teacher Ratios Core Classes 29 29 Band/Orchestra 40:1 Choir 50:1 PE 40:1 All Other 31:1 Scheduling Efficiency 0.83 Program Efficiency 0.90 TOTAL GENERAL SCI PE DRAMA COMP CTE ART MUSIC SPED OTHER CAPACITY TOTAL SPEC. USE CAPACITY HAZEN 77 48 6 5 3 6 4 3 2 9 0 1473 0 0 0 1473 LINDBERGH 59 34 4 4 4 4 3 3 3 5 0 1170 5 0 108 1278 RENTON 78 44 6 5 6 7 5 3 2 5 0 1581 0 0 0 1581 SLC 27 19 1 1 1 2 1 1 0 1 5 455 0 0 0 455 TOTAL 241 145 17 15 14 19 13 10 7 20 5 4679 5 0 108 4788 SCHOOL PERMANENT TEACHING STATIONS / CLASSROOMS RELOCATABLES TOTAL CAPACITY HIGH SCHOOL CAPACITY AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX B - 26 - ASSUMPTIONS Student/Teacher Rations General 24:1 Special Ed.12:1 PE 35:1 TOTAL GENERAL SPEC. ED.SPEC. USE CAPACITY TOTAL SPEC. USE CAPACITY SPRING GLEN 10 3 6 1 144 4 1 96 240 MEADOW CREST 21 21 0 4 504 0 0 0 504 SARTORI 0 0 0 0 0 0 0 0 0 TOTAL 31 648 4 0 96 744 TOTAL CAPACITYSCHOOLPERMANENT TEACHING STATIONS / CLASSROOMS RELOCATABLES SPECIAL EDUCATIONAL FACILITY CAPACITY AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX C - 27 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX C - 28 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX D - 29 - 2012 BOND MEASURE SUMMARY NEW FACILITIES New Middle School 119,000 sf Located at Renton Academy site EXISTING FACILITIES UPGRADES Lindbergh Pool Upgrades SITE RELATED UPGRADES Parking Lot and Sidewalk Upgrades Elementary Field Upgrades SAFETY AND SECURITY Add Emergency Generators Fire Alarm and Smoke Detector Upgrades Security System Upgrades ENERGY CONSERVATION Boiler Upgrades Parking Lot Lighting and Controls Heating Systems Upgrades BUILDING UPGRADES Exterior Upgrades Roofing Replacements Replace Gutters and Downspouts Interior Upgrades Upgrade/Replace Interior Finishes and Materials Electrical – Replace/Upgrade System Components Plumbing – Replace/Upgrade System Components Mechanical – Replace/Upgrade System Components Portables Replace Aging Portables LAND ACQUISITION For Future Planning AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX D - 30 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX E - 31 - Renton School District No. 403 2016 CAPITAL LEVY Proposed Projects The Major Project New Elementary School # 15 Other Projects Site Related Parking Lot Upgrades Track and Field Upgrades Upgrade Reader Boards Upgrade Playground Equipment Energy Conservation Boiler and Heat Pump Upgrades Domestic Water Upgrades Unit Ventilator Upgrades Building Controls Upgrades Building Upgrades Corridor, Commons and Gymnasium Upgrades Replace Roofs, Gutters and Downspouts Window / Storefront Replacement or Upgrades Upgrade Doors Upgrade Independent Learning Centers and Health Areas Exterior Finish System Repair and Paint Clean and Seal Exterior Masonry and Moisture Protection Courtyard Upgrades Electrical Upgrades Mechanical / Plumbing Upgrades Other Planning and Property Acquisition Portable Classrooms Safety and Security February 22nd, 2016 AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX E - 32 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX F - 33 - STUDENT GENERATION FACTORS The formula for determining school impact fees, as established by King County Council Ordinance 11621, Attachment A, requires that school districts provide “student factors based on district records of average actual student generation rates for new developments constructed over a period of not more than five years prior to the date of the fee calculation.” The Ordinance also provides that, in the event this information is not available in the District, “data from adjacent districts, districts with similar demographics, or county-wide averages must be used.” King County currently assesses and collects impact fees on behalf of eleven school districts, including Renton School District. Of those eleven districts, seven districts conduct their own surveys to develop their unique student generation factors based on district records and actual development data. The remaining four districts, including Renton, rely on averages of student factors developed by other districts. In accordance with King County Ordinance 11621, Attachment A, the District has chosen to use a county-wide average based on all districts that have performed their own student generation factor surveys as well as those that have similarly relied on county-wide data. The Student Generation Factors in the table below represent an average of the student rates calculated by the other ten school districts. STUDENT GENERATION FACTORS ELEMENTARY (K-5) MIDDLE SCHOOL (6-8) HIGH SCHOOL (9-12)TOTAL SINGLE-FAMILY 0.359 0.128 0.126 0.613 MULTI-FAMILY 0.091 0.027 0.032 0.150 Table 5 The table on the following page details the student generation factors developed by the Districts referenced above, and the averages used in this Plan’s impact fee calculations. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX F - 34 - COUNTY-WIDE STUDENT GENERATION FACTORS DISTRICT K-5 6-8 9-12 TOTAL K-5 6-8 9-12 TOTAL Auburn 0.226 0.082 0.094 0.402 0.072 0.022 0.044 0.138 Enumclaw 0.359 0.128 0.126 0.614 0.091 0.027 0.032 0.150 Federal Way 0.359 0.128 0.126 0.614 0.091 0.027 0.032 0.150 Issaquah 0.481 0.203 0.183 0.867 0.153 0.057 0.051 0.261 Kent 0.257 0.070 0.138 0.465 0.111 0.022 0.039 0.172 Lake Washington 0.410 0.128 0.099 0.637 0.062 0.016 0.014 0.092 Northshore 0.333 0.109 0.094 0.536 0.026 0.006 0.010 0.042 Tahoma 0.359 0.128 0.126 0.614 0.091 0.027 0.032 0.150 Riverview 0.350 0.128 0.131 0.609 0.102 0.029 0.031 0.162 Snoqualmie Valley 0.459 0.179 0.146 0.784 0.112 0.036 0.034 0.182 TOTAL 3.594 1.284 1.264 6.143 0.911 0.269 0.319 1.499 AVERAGE 0.359 0.128 0.126 0.614 0.091 0.027 0.032 0.150 SINGLE-FAMILY MULTI-FAMILY AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX G - 35 - FACILITY COST MODELS Facility cost models are a calculation of the cost to construct educational facilities unique to the District. This is accomplished by utilizing both District specific data as well as information available from OSPI. OSPI constants are factors established by OSPI as part of its School Construction Assistance Program. State Funding Assistance Percentages are unique to individual school districts while the Construction Cost Allocation (per square foot of construction) is constant throughout the state. The State Area Allocation (per student) is used solely by OSPI to determine a District’s eligibility for state funding. It is not meant to represent or reflect the unique spatial needs of a District necessary to provide its adopted programs and standard of service. The District Area Allocation utilized in the cost models reflects historical data from previously constructed facilities, or facilities currently under construction, adjusted to reflect current programs, anticipated funding and other topical issues. The applied Cost per Square Foot is an average of recently bid school projects of similar grade levels in the Puget Sound Region, as reported by OSPI. Elementary and Middle School Cost Models follow. AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX G - 36 - ELEMENTARY SCHOOL COST MODEL FACILITY INFORMATION Building Site Work Student capacity 600 Area (acres)5.25 SF per student 126 Cost per acre $550,000 Generic classrooms 30 Right-of-way LF 2,000 Gym and cafeteria Separate Right-of-way cost per LF $400 Building area (SF)75,500 Utility improvements $300,000 Cost per SF $302 Demolition Site Preparation Area (SF)67,500 Area (acres)5.25 Cost per SF $15 Cost per acre $30,000 CONSTRUCTION COST Demolition $1,012,500 Site prep $157,500 Building $22,764,722 Site work $2,887,500 Right-of-way improvements $800,000 Off-site utility improvements $300,000 Subtotal $27,922,222 Cost per SF $370 SOFT COSTS Professional fees 12.0%$3,350,667 Sales tax 9.5%$2,652,611 Change Order Contingency 6.0%$1,568,910 Permits 1.5%$392,228 Special inspections 1.5%$392,228 Art 1.0%$261,485 Work under separate contract 1.0%$261,485 Temporary Facilities/Moving & Storage 1.0%$261,485 Furniture, fixtures & equipment 8.0%$2,091,880 Project management 2.5%$653,713 District administration 1.5%$392,228 Mitigation 2.0%$522,970 Project contingency 6.0%$1,675,333 53.5%Subtotal $14,477,221 CONSTRUCTION COSTS + SOFT COSTS $42,399,443 ESCALATION Year Inflation Rate Amount 2017 2.97%$43,658,707 2018 2.89%$44,920,443 2019 2.81%$46,182,708 2020 2.82%$47,485,060 2021 2.78%$48,805,145 2022 2.93%$50,235,136 Note: Amounts do not include property acquisition AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX G - 37 - MIDDLE SCHOOL COST MODEL FACILITY INFORMATION Building Site Work Student capacity 850 Area (acres)11 SF per student 140 Cost per acre $400,000 Generic classrooms 31 Right-of-way LF 1,000 Building area (SF)119,000 Right-of-way cost per LF $350 Cost per SF $276 Utility improvements $231,000 Demolition/Abatement Site Preparation Area (SF)52,924 Area (acres)11 Cost per SF $15 Cost per acre $30,000 CONSTRUCTION COST Demolition $793,860 Site prep $330,000 Building $32,840,073 Site work $4,400,000 Right-of-way improvements $350,000 Off-site utility improvements $231,000 Subtotal $38,944,933 Cost per SF $327 SOFT COSTS Professional fees 12.0%$4,673,392 Sales tax 10.0%$3,894,493 Change Order Contingency 7.0%$1,830,395 Permits 1.0%$261,485 Special inspections 0.5%$130,743 Art 0.5%$130,743 Work by separate contract 1.0%$261,485 Temporary Facilities 0.5%$130,743 Moving and Storage 0.5%$130,743 Furniture, fixtures & equip.8.0%$2,091,880 Project management 2.0%$522,970 District administration 1.5%$392,228 Mitigation 2.0%$522,970 Project contingency 7.0%$2,726,145 Subtotal $17,700,413 CONSTRUCTION COSTS + SOFT COSTS $56,645,346 ESCALATION Year Inflation Rate Amount 2017 2.97%$58,327,713 2018 2.89%$60,013,384 2019 2.81%$61,699,760 2020 2.82%$63,439,693 2021 2.78%$65,203,317 2022 2.93%$67,113,774 Note: Amounts do not include property acquisition AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX G - 38 - AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX H 39 * 2016 2017 CHANGE Elementary 6,162 6,172 10 Middle 3,121 2,990 -131 High 5,242 4,679 -563 Total 14,525 13,841 -684 2016 2017 CHANGE Elementary 7,641 7,622 -19 Middle 3,177 3,216 39 High 4,260 4,279 19 Total 15,078 15,117 39 2016 2017 CHANGE Single-Family 6,432 7,772 1,340 Multi-Family 1,448 1,570 122 2016 2017 CHANGE Single-Family Elementary 0.322 0.359 0.037 Middle 0.118 0.128 0.010 High 0.108 0.126 0.018 Total 0.548 0.613 0.065 Multi-Family Elementary 0.094 0.091 -0.003 Middle 0.032 0.027 -0.005 High 0.034 0.032 -0.002 Total 0.160 0.150 -0.010 2016 2017 CHANGE Land Acquisition/Acre 468,000 550,000 82,000 Temp Bldg Acquisition 171,600 171,600 0 State Match Percentage 0.3944 0.3822 -0.0122 Ave. Assessed Value - Single 337,687 375,989 38,302 Ave. Assessed Value - Multi 135,692 123,175 -12,517 Bond Interest Rate 3.27%3.95%0.68% Tax Rate / $1000 2.5714 2.64198 0.07058 ADDITIONAL IMPACT FEE FACTORS IMPACT FEES CHANGES FROM PREVIOUS PLAN ACTUAL STUDENT ENROLLMENT (October Headcount) PERMANENT STUDENT CAPACITY STUDENT GENERATION FACTORS AGENDA ITEM #7. e) 2017 Capital Facilities Plan Renton School District No. 403 APPENDIX H 40 * AGENDA ITEM #7. e) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING BY REFERENCE THE CURRENT CAPITAL FACILITIES PLANS FOR KENT, ISSAQUAH, AND RENTON SCHOOL DISTRICTS. WHEREAS, under Section 4-1-190 of Chapter 1, Administration and Enforcement, of Title IV (Development Regulations), the City of Renton has heretofore collected school impact fees on behalf of the Kent, Issaquah, and Renton School Districts; and WHEREAS, the Kent, Issaquah, and Renton School Districts each have requested that the City of Renton adopt their District's current Capital Facilities Plans; and WHEREAS, the rate charged on behalf of each District is listed in the 2017-2018 City of Renton Fee Schedule; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I.The above recitals are found to be true and correct in all respects. SECTION II.The City Council of the City of Renton hereby adopts by reference as if fully set forth herein the following Capital Facilities Plans: A. The Kent School District Capital Facilities Plan 2017-2018 - 2022-2023, dated April 2017; B. The 2017 Capital Facilities Plan of Issaquah School District No. 411, dated May 24, 2017; and C. The 2017 Capital Facilities Plan of Renton School District No. 403, dated May 2017. AGENDA ITEM #7. e) RESOLUTION NO. _______ 2 SECTION III.Copies of each Capital Facilities Plan adopted herein by reference will be on file with the City Clerk. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2017. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2017. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES.1742:8/10/17:scr AGENDA ITEM #7. e) AB - 2004 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: Rainier Avenue South - Phase 4 (South 3rd Street to NW 3rd Place) (TIP #7), Supplemental Agreement No. 2 to CAG-15-089 with KPG, P.S. RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Derek Akesson, Project Manager EXT.: 7337 FISCAL IMPACT SUMMARY: The total project budget is $22,500,000. The grant revenue secured to date is $2,600,000 for design. Th e budget for 2017 is $1,631,000 (per 2017 carryforward). The expenditure required for Supplemental Agreement No. 2 to CAG-15-089 is $712,344.34. With this agreement, the maximum amount payable on CAG - 15-089 is $1,233,974.46. SUMMARY OF ACTION: Rainier Avenue South – Phase 4 (South 3rd Street to NW 3rd Place) continues the infrastructure improvements to the Rainier Avenue South corridor. The approximate project limits of Phase 4 are between South 3rd Street and NE 3rd Place. Similar to Phase 3, this new phase includes infrastructure improvements for enhanced transit mobility and traffic and pedestrian safety. Pursuant to Policy and Procedure 250-02, KPG, P.S. was selected for engineering services on this project. Supplemental Agreement No. 2 provides for the following: 1. 30% design plans, cost estimate and design report. 2. Corridor-wide screening for hazardous substances. 3. Preliminary right-of-way acquisition plans and estimate. 4. Geotechnical report on subsurface conditions in project limits. 5. Design coordination with public and private utilities. 6. Coordination with WSDOT for channelization plan and project analysis approval. 7. Environmental permitting support. 8. Traffic analysis update. EXHIBITS: A. SUPPLEMENTAL AGREEMENT NO. 2 TO CAG-15-089 B. VICINITY MAP STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 2 to contract CAG-15-089 with KPG, P.S. for the Rainier Avenue South – Phase 4 (South 3rd Street to NW 3rd Place) (TIP #7) in the amount of $712,344.34, which brings the maximum amount payable on this contract to $1,233,974.46. AGENDA ITEM #7. f) A _T Washington StateVIDepartmentofTransportation Supplemental Agreement Number 2:_?_____: OriginalAgreementNumber CAG-15-089 Organizationand Address KPG,P.S. 3131 Elliot Ave.Ste.400 Seattle.WA 98121 Phone:253-627-0720 ProjectNumber ExecutionDate CompletionDate ProjectTitle NewMaximumAmountPayable DescriptionofWork Provide engineering services for Rainier Ave South -Phase 4 including:30%design plans,cost estimate and design report; corridor-wide screening for hazardous substances;preliminary right of way acquisition plans and estimate;geotechnical report on subsurface conditions in project limits;design coordination with public and private utilities;coordination with WSDOT for channelization plan and project analysis approval,environmental pennitting support and traffic analysis update. The Local Agency of desires to supplement the agreement entered in to with KPG P-3- and executed on _M23/NIL and identi?ed as Agreement No.CAG-15-089 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1,SCOPE OF WORK,is hereby changed to read: The General Scope of Work of the Original Agreement and Supplemental Agreement No.1 is supplemented to include the attached Exhibit 3. II Section IV,TIME FOR BEGINNINGAND COMPLETION,is amended to change the number of calendar days for completion of the work to read;The com letion date is Chan ed from I2/3 I/2017 to I2/31/20l9 lll Section V,PAYMENT,shall be amended as follows: See attached Exhibits "A",1.D and E. as set forth in the attached ExhibitA,and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above,please sign in the Appropriate spaces below and return to this of?ce for ?nal action. By;Jason Fritzler KPG By;Denis Law,Mayor ConsultantSignature ApprovingAuthoritySignature Date DOT Form 140-063 Revised 09/2005 AGENDA ITEM #7. f) Exhibit "A" Summary of Payments Total'I I #2BasicAgreementSuppement#1 Supp ement (See Exhibit 1) Direct Salary Cost $36,016.47 $91,597.56 $196,612.65 $324,226.68 Overhead 47,358.06 120,441.63 2 8,525.97 426,325.66(Including Payroll Additives)S S 5 Direct Non-Salary Costs $406.80 $140,104.47 $145,642.84 $286,154.11 $10,304.94 $27,479.27 $58,983.80 $97,268.01 $94,586.27 $379,622.93 $659,765.26 $1,133,974.46 AGENDA ITEM #7. f) Exhibit 1 Maximum Amount Payable Summary A/EProfessional Services Contract with KPG,P.S.,CAG-15-O89,Supplement No.2 Rainier Ave S -S 3rd St to NW 3rd Pl (aka Rainier Ave Phase 4) Total Total Total Original +Sup.#1 Sup.#2 only Original +Sup.#'s 1 &2 Total Amount Authorized $474,209.20 $659,765.26 $1,133,974.46 Management Reserve Fund $47,420.92 $52,579.08 $100,000.00 Maximum Amount Payable $521,630.12 $712,344.34 $1,233,974.46 Total =$100,000.00 AGENDA ITEM #7. f) EXHIBIT3 MODIFIES EXHIBITA OF THE ORIGINALAGREEMENTAND EXHIBIT2 OF SUPPLEMENT1 SCOPE or WORK SUPPLEMENT 2 AGENCY:CITYor RENTON CONSULTANT:KPG,P.S.(KPG,Inc.) CONTRACT:CAG-15-089 PROJECT:RAINIERAVE 5 -s 3"‘St to NW 3"’Pl A.PROJECTDESCRIPTION The City of Renton is planning to continue infrastructure improvements to the Rainier Ave S corridor with a new Phase 4.The approximate project limits of the new phase are between S 3”‘ St and NW 3'“Pl.Similar to Phase 3,this new phase includes infrastructure improvements for enhanced transit mobility,traffic safety and pedestrian safety.The goals of Phase 4 are to enhance traffic flow,improve safety,eliminate sub-standard conditions and provide an enhanced pedestrian environment. B.PURPOSE The City of Renton (AGENCY)is requesting A&E Professional Services from KPG,P.S. (CONSULTANT)for the design of the Rainier Ave S —S 3rd Street to NE 3rd Place Project (PROJECT).The design of this project is being conducted in multiple phases.Design Phase 1 of this project was completed in January 2016.Design Phase 2 of this project was substantially complete in March 2017.This supplemental agreement covers the Scope of Work (SCOPE) required to complete Design Phase 3 (PHASE3).PHASE3 includes the following: 1.develop 30%design plans,cost estimate and design report, 2.perform a corridor—widescreening for hazardous substances, 3.develop preliminary right of way plans and estimate, .geotechnical report on subsurface conditions in project limits, 5.design coordination with public and private utilities, 6.coordination with WSDOT for channelization plan and project analysis approval; 7.environmental permitting support, 8.traffic analysis update -5 The AGENCYanticipates future design phases will include right of way acquisition support,final plans,specifications and estimate and engineering support during construction.The AGENCY anticipates that these future design phases will be initiated through a supplement agreement to this contract. City of Renton Page 1 of25 KPG Rainier Ave 5 —S 3"’St to NW 3"’PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) C.DESIGN CRITERIA The design of this PROJECTshall be in accordance with the following: 0 WSDOT LocalAgency Guidelines (LAG),M 36-63,April 2017 0 WSDOT Design Manual,M 22-01,July 2017 0 WSDOT Pavement Policy,June 2015 o WSDOT Geotechnical Design Manual,M 46-03,May 2015 o WSDOT Highway Runoff Manual,M 31-16,February 2016 0 WSDOT Hydraulics Manual,M 23-03,January 2015 0 WSDOT Right of Way Manual,M 26-01,November 2016 0 WSDOT Roadside Manual,M-25-30,February 2016 o WSDOT Traffic Manual,M 51-02,July 2015 0 FHWA Manual on Uniform Traffic Control Devices (MUTCD),2009 Edition 0 AASHTOA Policy on Geometric Design of Highways and Streets,2011 Edition 0 AASHTORoadside Design Guide,2011 Edition 0 AASHTO LRFDSpecifications for Structural Supports for Highway Signs,Luminaires,and Traffic Signals,2015 Edition 0 City of Renton Standard Details 0 King County Surface Water Design Manual,2016 0 City of Renton Amendments to the 2016 King County Surface Water Design Manual 0 Washington State Dept.of Health Water System Design Manual,DOH 331-123,December 2009 0 City of Renton Watery System Plan,2012,AppendixJ 0 Washington State Dept.of Ecology,Criteria for Sewage Works Design,98-37 WQ,August 2008 The project construction specifications shall be based on the WSDOT Standard Specifications.At this 30%design phase,no special provisions are to be developed.However,design decisions for this phase must consider requirements specified in the WSDOT Standard Specifications.The edition to be utilized for the construction contract provisions will be determined at a later date and specified in a future supplement for the final engineering design phase. D.GENERALASSUMPTIONS The following SCOPE and associated costs are based on the assumptions outlined below: 0 FHWA Surface Transportation Program (STP)funds are being utilized for design services included in this contract.Therefore,this contract is subject to all rules and regulations associated with this funding source. 0 Any task or deliverable requested by the AGENCYthat is not specifically defined in this SCOPEwill not be performed by the CONSULTANT unless one of the following occur: City of Renton Page 2 of25 KPG Rainier Ave S —S 3"‘St to NW 3"’Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) V The CONSULTANTprovides a written request to the AGENCYto use Management Reserve funds.This request shall summarize the scope of additional work, estimated hours and associated direct salary costs by task and adjustment in total fee.Once received,the AGENCY will evaluate the request.If approved,the AGENCYwill issue a Notice to Proceed in writing.Once received,the CONSULTANT may proceed with the additional work. /The CONSULTANT provides a draft supplemental agreement to the AGENCYfor review and negotiation.The supplemental agreement shall be complete,including the scope of additional work,estimated hours and associated direct salary costs by task,adjustment in total fee and total amount authorized for the contract.The AGENCY will review the supplement agreement.Once complete,further negotiations may occur between the parties.Once a scope of work and budget is agreed to,two (2)complete signed originals will be delivered to the AGENCY,by the CONSULTANT,for execution by the AGENCY.Once executed,the AGENCYwill issue a Notice to Proceed in writing.Once received,the CONSULTANT may proceed with the additional work. 0 The AGENCYis responsible for the following,as necessary: \/ \'\'\\\ / / Reserve and arrange conference room(s)as necessary,for meetings held at Renton City Hall. Prepare and mail project notices,as required. Prepare and publish all public notices,newsletters and news releases. Host and update a project website. All coordination with franchise and public utilities except where identified in the scope. Provide CONSULTANT (via AGENCY’sGIS)with existing record drawings (as-built plans)of street and public utilities (water,sanitary sewer,storm),right-of-way (ROW) plans,horizontal and vertical monument information,GIS maps and other applicable information,as may be available. Provide CONSULTANTwith all AGENCYstandard contract documents and AGENCYbid forms in Microsoft Word,Microsoft Excel and Adobe pdf formats,as applicable. Provide CONSULTANTwith pdf copies of the final NEPA and SEPA checklists and associated determinations. Review all submittals from CONSULTANTand provide written comments back to CONSULTANTwithin 20 working days.Written comments may take the form of red line markups. Contract with a separately selected consultant for environmental services and permitting. Provide CONSULTANTwith design files of the Lake Washington Loop Trail. E.TASK ASSUMPTIONS All assumptions are listed below,at the beginning of each task. City of Renton Page 3 of25 KPG Rainier Ave S —S 3"St to NW 3'”Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) F.DELIVERABLES All deliverables to be prepared and produced by the CONSULTANT,as part of this SCOPE,are identified at the end of each task listed below. G.SCOPE DESIGN PHASE NO.1 PHASE 1 is complete therefore no more hours can be charged to the tasks listed below as complete. 0 Task 1 -Project Management for Design Phase 1 -Complete 0 Task 2 -Surveying -Complete DESIGN PHASE NO.2 PHASE2 is substantially complete.No more hours can be charged to the tasks listed below as complete.Tasks 3,7,and 8 will remain open during Design Phase 3. 0 Task 3 -Project Management for Design Phase 2 -Open 0 Task 4 -Additional Field Survey -Complete 0 Task 5 -Utility Mapping and Inspection —Complete 0 Task 6 —Traffic Analysis Report -Complete 0 Task 7 —Pavement Assessment Report -Open 0 Task 8 -Community and Agency Coordination -Open 0 Task 9 -Preliminary Right of Way Investigation -Complete 0 Task 10 -Preliminary Roadway Alternatives -Complete 0 Task 11 -Traffic Counts and Speed Studies -Complete TASK 12 -PROJECT MANAGEMENT FOR DESIGN PHASE NO.3 The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 12: 0 The budget shown in Exhibit D assumes this task is eight (8)months in duration. Provide project management of CONSULTANT services,coordination with the AGENCY,monthly progress reports and invoicing.This effort will include the following elements: 12.1 Administration,Coordination and Supervision City of Renton Page 4 of25 KPG Rainier Ave 5 -5 3"’St to NW 3"Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) 0 Initiate project set-up including establishment of timesheets (charge codes),creation of project files (electronic and physical)and scheduling of CONSULTANT personnel work activities. 0 Supervision of CONSULTANTpersonnel and activities to ensure compliance with contract scope and schedule and proper charging of time against the contract. 0 Oversite of sub-consultant activities for compliance with contract scope,schedule and budget 12.2 Invoicing 0 Preparation of monthly invoices with progress reports that include the following: \/Spreadsheet summary of budget,expenses to date,expenses for work period, estimate to complete and estimate at completion,for each task. Summary of work accomplished for the work period. Summary of outstanding issues to be resolved by the AGENCY. Estimate of percent of work complete for the work period,to justify fee earned. Graph showing monthly budgeted expenses and actual expense,for the time period of the contract. Backup detail that includes the name,direct salary rate and hours charged by date, for each individual charging time to this contract,for the work period. V Backup detail of all direct non-salary costs included in the invoice for the work period. \'\\'\\ 12.3 Project Meetings and Site Visits 0 Project KickoffMeeting —After receiving a Notice to Proceed (NTP)from the Agency,set up a project kickoff meeting with key Agency and CONSULTANTdesign team personnel. The purpose of the meeting is to discuss key elements of the SCOPE,project schedule timelines and critical path elements.This meeting is to be held at Renton City Hall. 0 For any face—to-faceproject meetings with the AGENCY,the CONSULTANTshall prepare an agenda,sign-in sheet,record of meeting including a list of action items,if any. 0 Monthly design coordination meetings with AGENCYstaff.These meetings are to be held at Renton City Hall.It is estimated that 8 meetings will be held during Design Phase 3. 0 Internal design coordination meetings —The CONSULTANTproject manager will conduct regular internal design coordination meetings with key design team members including sub—consultants. DELIVERABLES The following deliverables and delivery times are included in Task 12. 0 Meeting agendals)in MicrosoftWord format—Delivered to the AGENCYone (1)business day beforescheduled meeting. 0 Sign-in sheet(s)in MicrosoftWord format —Delivered to the AGENCYat the scheduled meeting. City of Renton Page 5 of25 KPG Rainier Ave S -S 3"’St to NW 3"Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) 0 Draftrecord of meeting in MicrosoftWord format-Delivered to the AGENCYthree (3) business days after scheduled meeting. 0 Final record of meeting in MicrosoftWord format—Delivered to the AGENCYthree (3) business days aftercomments received fromAGENCY. 0 Monthly invoices with progress reports —Delivered to the AGENCYmonthly. TASK 13 —UTILITYCOORDINATION The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 13: 0 The budget shown in Exhibit D assumes this task is eight (8)months in duration. 0 Future Private Utility coordination is anticipated and will be conducted in the Final Design Phase. 0 Potholing and Survey required to determine depth to existing utilities are not included in this scope and will occur in the Final Design Phase. 13.1 CONSULTANTshall prepare letters and send emails to each utility showing the preferred alignment with the intent of notifying each utility of the project limits,establishing utility point of contacts,and provide updates on the design progress and schedule.A Utility Contact Matrix will be developed and updated throughout the duration of the project. 13.2 CONSULTANT shall prepare Potential Utility Conflict Plan that will be submitted to all purveyors with utilities in the project limits to assess whether said utilities may be in conflict with the proposed improvements.Utilities thought to be in conflict will be potholed in the Final Design Phase and will continue to be developed after the 30 percent submittal. 13.3 CONSULTANT shall prepare for and attend meetings (4 assumed)with public and franchise utilities to discuss potential utility conflicts,relocations,system limitations and requirements. DELIVERABLES The following deliverables and delivery times are included in Task 13. 0 One (1)roll plot of Potential Utility ConflictPlan —Delivered to the AGENCYone (1)week beforethe franchiseutility coordination meeting 0 One (1)Excel spreadsheet (delivered via e-mail)of the Utility Contact Matrix —Delivered to the AGENCYwithin three (3)months of the NTP date. TASK 14 —STORMWATER,WATER,WASTEWATER PRELIMINARY ENGINEERING AND COORDINATION City of Renton Page 6 of25 KPG Rainier Ave S -S 3"’St to NW 3"’Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 14: 0 The budget shown in Exhibit D assumes this task is eight (8)months in duration. 0 Up to three (3)stormwater management alternatives will be evaluated for each of the project's two threshold discharge areas (TDAs). 0 Input from geotechnical engineer will be obtained in Task 17 for evaluation of On—Site BMPs (infiltration feasibility,depth to groundwater). 0 The downstream analysis provided in the Draft TIR will be a Level 1 qualitative analysis. A numerical analysis to evaluate the direct discharge exemption from flow control is not included in this scope of work.Based on preliminary analysis performed in January 2017, it appears that neither TDA will require a flow control facility. This task includes the effort required to perform preliminary analysis,design and documentation of the project's stormwater management requirements in accordance with the 2016 City of Renton SurfaceWater Design Manual.This task also includes preliminary engineering of water main and wastewater conveyance infrastructure improvements. 14.1 CONSULTANTwill review the existing storm water conveyance facilities within the project limits;attend one (1)meeting with AGENCY utilities staff;document applicable regulations,standards,hydrology and hydraulic design criteria;delineate threshold discharge areas (TDAs);identify any SWM projects proposed in the next ten years based on review of the City Comprehensive Plan and/or discussions with AGENCY staff; determine the applicability of Core Requirements #3 (Flow Control),#8 (Water Quality), and #9 (On-Site BMP5). 14.2 Identify feasible alternative approaches for fulfilling required stormwater management requirements.The on-site BMP analysis will include coordination with geotechnical subconsultant and roadway design as applicable.Present alternatives/concepts list to AGENCYfor approval prior to conceptual design/layout work and prepare conceptual design and layout for each alternative.Evaluate identified alternatives based on construction cost,right-of-way acquisition cost,maintenance cost,and other relevant criteria as identified through discussions with AGENCYstaff.Document alternatives analysis and recommended stormwater management approach in a technical memorandum for AGENCYreview and approval. 14.3 Perform preliminary design calculations and sizing of stormwater facilities for selected alternative for inclusion in the draft Technical Information Report (TIR)and in the 30% Design Plan submittal. 14.4 Prepare a draft TIR describing the technical information and analysis of the stormwater facilities.The draft TIR will be in accordance with AGENCYrequirements,including a level 1 downstream analysis at up to five locations,hydrologic calculations,detention and City of Renton Page 7 of25 KPG Rainier Ave S -S 3"’St to NW 3'”Pl Supplement 2 1 0/2/2017 AGENDA ITEM #7. f) 14.5 14.6 water quality facility design,pipe sizing calculations,and plan view layout as shown on the 30%plans.The TIRwill be finalized concurrent with Final Design Phase. CONSULTANTwill review the existing water facilities within the project limits and attend one (1)meeting with AGENCY utilities staff to confirm design criteria,determine replacements needed,connection points,valves,and pipe alignments. CONSULTANTwill review the existing wastewater conveyance facilities within the project limits and attend one (1)meeting with AGENCYutilities staff to confirm design criteria, determine replacements needed,existing and future side sewer locations,and preferred pipe alignments. DELIVERABLES The following deliverables and delivery times are included in Task 14. I Two (2)CD’swith electronic copies of the Stormwater Alternatives Technical Memorandum, DraftTIR,and Water and Wastewater Preliminary Engineering Memorandum —Delivered to the AGENCYwithin eight (8)months after the Notice to Proceed date. TASK 15 -RIGHTOF WAY PRELIMINARYCOST ESTIMATE The following items are to be performed by the sub consultant,Larson Land Co.,under this task. Assumptions for Task 15: The budget shown in Exhibit D assumes this task is six (6)months in duration. Title reports obtained by the CONSULTANTwill be delivered to Larson Land Co.on one (1) CD or DVD. The Right of Way Preliminary Cost Estimate relates to the sales review.Larson Land Co. will research and obtain copies of sales for each zoned property to determine a fair estimate of value.The reason it is called 'Preliminary'is that the report will not be sufficient to be used for administrative offer summaries in the future and will require additional work provided by an outside appraiser. Appraisals are not included in this scope of work and will be developed on the Final Design Phase. Additional title reports (if required)will be obtained by the AGENCYand provided to the CONSULTANT. This task covers the effort required to produce a Right of Way Preliminary Cost Estimate which includes the following activities: 15.1 Sales research in the area to be developed.Larson Land Co.will search the public records City of Renton Page 8 of25 KPG Rainier Ave S —S 3"’St to NW 3"’Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) 15.2 15.3 15.4 15.5 and interview real estate brokers in the area to determine the cost. Estimate the land acquisition component.Larson Land Co.will segregate the improvement value from the land value in an effort to determine the potential acquisition land cost. Estimate the appraisal and appraisal review costs.Based on the sales research information from Tasks 15.1 and 15.2,Larson Land Co.will develop the appraisal and appraisal review cost which will be dependent on the complexity of the subject properties. Estimate the title insurance costs.Once Larson Land Co.has determined the acquisition cost for the land and improvements,Larson Land Co.will interview the title company and determine what the typical cost for title insurance would be as it relates to the value of the property acquired. Estimate the Relocation and Negotiation costs.Based on site visits,Larson Land Co.will determine the estimated relocation impacts on remaining properties as well as utilize the information obtained from the title reports to better determine the acquisition cost, which is dependent on the complexity of the title reports. DELIVERABLES The following deliverables and delivery times are included in Task 15. One (1)Excel spreadsheet (delivered via e-mail)estimating the Right of Way cost component which would include the costs associated with the items listed in Task 15,as well as condemnation incidental costs and statutory evaluation costs —Delivered to the AGENCYwithin six (6)months after the Notice to Proceed date. One (1)Excel spreadsheet (delivered via e-mail)of Title Reviews for up to 50 tax parcels -Delivered to the AGENCYwithin six (6)months after the Notice to Proceed date. TASK 16 -LINEARCORRIDOR HAZARDOUSMATERIALSDISCIPLINEREPORT The following items are to be performed by the sub-consultant,GeoEngineers,under this task. Assumptions for Task 16: The budget shown in Exhibit D assumes this task is four (4)months in duration. Prior environmental reports as available will be provided by the AGENCY.AGENCYwill provide basic information on each property along the roadway corridor (e.g.,tax parcel numbers and addresses). Property title searches are not included. ASTM non-scope considerations (e.g.,identification,sampling and analysis for radon,lead in drinking water,lead-based paint,polychlorinated biphenyls (PCBs)in light ballast, City ofRenton Page 9 of25 KPG Rainier Ave 5 —S 3"’St to NW 3”’Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) asbestos—containing building materials or urea formaldehyde in structures,wetlands, indoor air quality,mold,facility industrial hygiene,facility regulatory compliance,and facility health and safety)are not included in this scope of work.Soil,soil vapor,surface water,or groundwater sampling and chemical analyses are not included in this scope of work. Includes time to attend on project team meeting to discuss project design plans and corridor screening results. Up to two redrafts of the report will be provided to incorporate review comments. A hazardous material technical report will be completed in accordance with WSDOT’sGuidance and Standard Methodology for WSDOT Hazardous Materials Discipline Reports and Section 447 of the Environmental Procedures Manual (EPM).The report will be right-sized to fit the scope of the project and provide the data necessary to recognize and assess the impact of the project. The objective is to evaluate the presence,likely presence,or potential for,hazardous substances that could affect right-of-way acquisition,project design or construction.This study will support the preliminary environmental assessment for partial takes,temporary construction easements and permanent construction easements,and NEPA documentation. 16.1 Review of Previous Report(s)—Review previous environmental report(s)for the project or parcels adjacent to the current right-of-way if any. 16.2 Site Screening Review/Regulatory Data base Study —Review the results of a recent federal, state,local and tribal environmental database search (Environmental Database Resources [EDR]Report)for listings of sites with known or suspected environmental conditions on or near the project generally within the search distances specified by ASTM International (ASTM)Standard E 1527-13,to include the following at a minimum: 0 Federal National Priority (NPL)Site List 0 Federal CERCLISList 0 Federal RCRACORRACTSTSD Facilities List 0 Federal RCRAnon-CORRACTSTSD Facilities List 0 Federal RCRAGenerators List 0 Federal ERNS List 0 Ecology lists of hazardous waste sites identified for investigation or remediation (State Confirmed and Suspected Contaminated Sites List (CSCSL)and Hazardous Sites List (HSL) 0 Washington State's Landfill and Solid Waste Sites Lists 0 Ecology Leaking UST List and Registered UST List 0 Ecology and EPA Spills Databases 0 County database of suspect or known drug lab sites 16.3 Field Reconnaissance/WindshieldSurvey —Conduct a drive—by reconnaissance of the project footprint (project area of impact).The windshield survey will focus on sites with known or suspected environmental concerns that could potentially affect acquisition, design or construction.All properties being considered for partial acquisition for right-of- City of Renton Page 10 of 25 KPG Rainier Ave S -S 3"’St to NW3"’PI Supplement 2 1 0/2/2017 AGENDA ITEM #7. f) way (ROW)will be included in this effort as applicable.The windshield survey will be limited to features readily observed from public access corridors.Private property will not be entered for this effort unless right-of-entry has been provided by the AGENCY.Information regarding the sites will be recorded in field notes and photographs. 16.4 File Review,Aerial Photograph Review,Data Validation —Review historical aerial photographs and historical AGENCYdirectories to identify properties within and outside of the proposed ROW that have a potential to affect acquisition,design or construction due to possible or known presence of contaminants.Review regulatory agency files for suspect sites noted during the field reconnaissance and historical review,and identify the nature and extent of any known contamination,completed remedial activities and the effect these sites may have on environmental conditions within the project corridor.This task will be accomplished by performing the following activities: 0 Review publicly available on—linerecords from the Washington State Department of Ecology (Ecology)and request Ecology hard copy files as necessary. 0 Review available geologic literature and topographic maps to evaluate surface drainage paths as well as groundwater depth and flow direction in the project area. 0 Review available aerial photographs and AGENCY historical directories to flag suspect historical uses and development history for potential sources of contamination. 0 Review historical tax assessor records for specific parcels as necessary. 0 Screen the suspect properties based on their location relative to prospective ROW construction areas as well as on additional site-specific environmental data available in regulatory agency files.This screening process will identify conditions that represent the potential to significantly affect the ROW acquisition area,including design,acquisition or construction. 16.5 Impacts and Mitigation Measures 0 Evaluate potential impacts that known or suspected contamination may have on project development,including property acquisition,design and construction activities and costs. 0 Identify potential mitigation measures and options to minimize potential impacts of hazardous substances to the proposed project. 16.6 Prepare Draft Report —Prepare a draft report including a summary of the results in accordance with Section 447 of the EPM.Up to two redrafts will be issued prior to final report.The redrafts may incorporate comments from the AGENCYor WSDOT. 16.7 Administration,Coordination,and Supervision -Project setup and file documentation management;subcontracts to prime and coordination regarding schedule and findings; monthly invoicing including budget and schedule tracking and percent complete,invoice backup and detail in format required by City. City of Renton Page 11 of 25 KPG Rainier Ave S -S 3”’St to NW 3"’PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) DELIVERABLES: The following deliverables and delivery times are included in Task 16. 0 Two (2)CD’swith electronic pdf copy of the DraftHazardous Material Technical Report —Delivered to the Agency within four(4)months afterreceiving written notice to proceed. 0 Two (2)CD’s with electronic pdf copy of the Final Hazardous Material Technical Report —Delivered to the Agency within two (2)weeks afterreview comments received. TASK 17 -PRELIMINARYGEOTECHNICALENGINEERINGREPORT The following items are to be performed by the sub-consultant,Amec Foster Wheeler Environment &Infrastructure,Inc.(Amec Foster Wheeler),under this task. Assumptions for Task 17: o The budget shown in Exhibit G1 assumes this task is six (6)months in duration. 0 Base maps showing topography and existing structures and utilities will be provided to Amec Foster Wheeler prior to the field exploration. 0 AGENCYwill provide ROW Use Permit(s)based on traffic control plans provided by Amec Foster Wheeler.Any fees or deposits related to ROW Use Permits will be waived by the AGENCY. 0 Field exploration within the driving lanes of Rainier Avenue might have restricted hours of 9am to 3pm.Field exploration in other locations,such as sidewalks can be conducted Monday through Friday,7 am -7 pm. 0 Borehole holes within pavement will be patched with ready-mix concrete. 0 Preliminary plans showing the proposed improvements will be provided to Amec Foster Wheeler for engineering analyses and report preparation. 0 The CONSULTANT with input from the AGENCY will provide preliminary design information,such as structure types and locations. 0 Engineering will be based on the WSDOT and AASHTOdesign methods to the extent practical. Amec Foster Wheeler will conduct a field investigation and engineering analyses in order to provide design recommendations for improvements within the project limits.These services will include:subsurface exploration;laboratory testing of selected soil samples;geologic interpretation;engineering analyses;and the preparation of a preliminary geotechnical engineering report;that will provide up recommendations for:pole foundations;utility trenches; stormwater infiltration;pavements outside the drive lanes;backfilled retaining walls (if any). 17.1 Administration,Coordination and Supervision City of Renton Page 12 of 25 KPG Rainier Ave S —5 3"’St to NW 3"’Pl Supplement 2 1 0/2/2017 AGENDA ITEM #7. f) o lnitiate project set-up including establishment of timesheets (charge codes),creation of project files (electronic and physical),scheduling of Amec Foster Wheeler personnel work activities,setting up subcontracts,and scheduling subcontractor activities. 0 Coordinate task work activities with CONSULTANTand project schedule. 0 Supervise Amec Foster Wheeler personnel activities to ensure compliance with contract scope and schedule and proper charging of time against the contract. 0 Over-see activities of sub-consultants and service companies for compliance with contract scope,schedule and budget. 0 Prepare monthly invoices with progress reports that include the following: V Spreadsheet summary of budget,expenses to date,expenses for invoice period, estimate to complete and estimate at completion,for each task assigned to Amec Foster Wheeler. Summary of work accomplished for the invoice period. Estimate of percent of work complete for the invoice period,to justify fee earned. Summary of outstanding issues to be resolved by the AGENCY and/or CONSULTANT. V Backup detail that include the name,direct salary rate and hours charged by date, for each individual charging time to this contract,for the work period. V Backup detail of all direct non-salary costs included in the invoice for the work penod. \'\\ 17.2 Field Exploration Preparation:The following activities will be performed in preparation of the subsurface investigation: 0 Prepare traffic control plans. 0 Apply for a ROW Use permit from the AGENCY. 0 Review the proposed improvements,visit the site,and mark potential exploration locations 0 Notify the Underground Utility Location Center of the proposed drilling locations and allow time for the utilities in the vicinity to be located with paint. 0 Schedule subcontracted private utility locater,traffic control,and drilling crew. 0 Prepare job safety assessment for the field activities. 17.3 Subsurface Exploration:In general,field exploration will consist of drilling soil borings at strategic locations along the proposed improvements. 0 Subcontract the services of a traffic control company to place signs,cones,and flaggers to route traffic around the work area in accordance with AGENCYapproved traffic control plans. 0 Subcontract the services of a drilling company to drill up to 20 soil borings.A trailer mounted drill rig will be used to drill 5 to 20 feet below the ground surface.Drilling depths will depend on conditions encountered,but up to 5 days have been budgeted. Samples will be collected of the pavement subgrade soils and at 2.5 or 5 foot intervals. The depth of groundwater will be measured within the bore hole at the time of City of Renton Page 13 of25 KPG Rainier Ave S —5 3"’St to NW 3”’Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) drilling. 0 Some hand explorations may substitute or supplement the drilled borings depending on the access,utility conflicts,and location of proposed improvements. 0 In two of the boreholes,the drillers will install groundwater observation wells with a flush-mounted steel monument.The other borings will be backfilled with bentonite chips and quick-set concrete. 0 Amec Foster Wheeler will measure the groundwater in the observation wells twice over the winter. 0 Submit selected soil samples to a subcontracted testing laboratory for measuring the index and engineering properties of the soil.The following tests have been assumed for budgeting but may be modified based on the conditions encountered. o 30 moisture contents;and o 15 grain size distributions (sieve only). 0 Prepare soil boring logs that summarize the conditions encountered. 0 Update site exploration plans to display the locations of the explorations. 0 Update the geologic profile with the additional boring logs. 17.4 Geotechnical Engineering:Perform engineering analysis in order to provide soil design parameters and recommendations for the following purposes: 0 Foundations for signal poles and lighting poles. 0 Utility installation:trenching,support,and backfill. 0 Preliminary assessment of stormwater infiltration based on subsurface information and correlation of grain size distribution.In-situ testing is not part of this preliminary design scope,but may be needed for final design. 0 Pavements that have not been designed previously,such as sidewalks. 0 Backfilled retaining walls;at this time it is not known if walls will be needed. 17.5 Structural Engineering:Engineering analysis is anticipated for pole foundations in the event that soft ground prevents the use of WSDOT standard pole foundation designs.Up to two pole foundations may be designed,and up to two plan sheets would be prepared to describe the designs. 17.6 Amec Foster Wheeler will prepare a Preliminary Geotechnical Engineering Report that summarizes the findings,conclusions and recommendations of this study.A draft preliminary report will be provided to the CONSULTANTfor review by the CONSULTANT and AGENCY.Once review comments are received,a final preliminary report will be submitted to the CONSULTANTto deliver to the AGENCY. 17.7 Meetings:Up to four (4)meetings have been budgeted. 0 Project Kickoff Meeting —After receiving a notice to proceed from the CONSULTANT, attend a project kickoff meeting with key AGENCY and CONSULTANT design team personnel.The purpose of the meeting is to discuss key elements of the SCOPE,project City of Renton Page 14 of25 KPG Rainier Ave S -S 3”’St to NW 3'”PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) schedule timelines and critical path elements.This meeting is to be held at Renton City Hall. 0 Design coordination meetings with AGENCYand CONSULTANTstaff.These meetings are to be held at Renton City Hall.It is estimated that Amec Foster Wheeler will attend up to 3 meetings. 0 Internal design coordination meetings -Amec Foster Wheeler will conduct regular internal design coordination meetings with key design team members and as applicable Amec Foster Wheeler sub-consultants. DELIVERABLES: The following deliverables and delivery times are included in Task 17. 0 Completed ROW Use Permit application and associated trafficcontrol plan for drilling — Delivered to the AGENCY’spermit counter within eight (8)weeks after receiving written notice to proceed. 0 Two (2)CD’s with electronic pdf copy of the Draftand Final Geotechnical Engineering Report and Signal Pole Foundation Plans —Delivered to the Agency within six (6)months afterreceiving written notice to proceed. TASK 18 —ENVIRONMENTALPERMITTINGSUPPORT The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 18: 0 The budget shown in Exhibit D assumes this task is eight (8)months in duration. 0 Preparation of all necessary environmental permits will be the responsibility of the AGENCY. 18.1 The CONSULTANT shall provide documentation support to the AGENCY’sselected environmental services consultant for the development of the environmental permitting documents.These include,but are not limited to technical reports developed in Tasks 16/17/19,aerial maps,quantities,and figures. DELIVERABLES: The following deliverables and delivery times are included in Task 18. 0 Electronic pdf copies of aerial maps,quantities,and figures -Delivered to the AGEN Y and environmental services consultant within eight (8)months (and when requested) afterthe Notice to Proceed date. City of Renton Page 15 of 25 KPG Rainier Ave S -S 3"’St to NW 3"’Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) TASK 19 -S 2 STREETEXTENSIONTRAFFICANALYSISAND 10%DESIGN The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 19: The budget shown in Exhibit D assumes this task is six (6)months in duration. This analysis will be included as an appendix to the April 2017 Rainier Avenue S —Phase 4 traffic analysis report ("April 2017 report”). This supplemental traffic analysis assumes a preferred alternative has been selected for Rainier Avenue S Phase 4. The traffic analysis assumes two-way operations for the extension of S 2nd Street between Rainier Avenue S and Hardie Avenue SW during both the 2022 and 2035 study years. For intersections along Rainier Avenue S,the analysis of existing 2016 conditions,2022 year of opening and 2035 horizon year will use traffic counts and forecasts from the April 2017 report. The study will include AM,midday and PM peak hour analysis for existing 2016/2017, 2022 and 2035 conditions. The AGENCYwill provide signal timing for the two intersections at Taylor Avenue NW/HardieAvenue NW/RentonAvenue Extension and Hardie Avenue NW/SWLangston Road/SWSunset Boulevard. Survey and basemapping are not included in this scope of work. Cost estimates for the S 2"“Street Extension are not included in this scope of work. This task will provide a supplementary traffic analysis and a 10%Design Layout for the extension of S 2nd Street between Rainier Avenue S and Hardie Avenue SW ("S 2nd Street extension"). Synchro/SimTraffic 9 traffic modeling shall be used for this task. 19.1 The CONSULTANTshall utilize the services of a traffic data company to perform 2-hour turning movement counts at the following intersections during the AM,midday (1 PM to 3 PM)and PM peak periods. 0 SW Victoria Street and Renton Avenue S 0 Taylor Avenue NW/HardieAvenue SW and Renton Ave Extension 0 Hardie Avenue SW and SW Victoria Street 0 Hardie Avenue SW/SWLangston Road and SW Sunset Boulevard 19.2 The CONSULTANTshall utilize the services of a traffic data company to perform one (1) seven (7)day traffic count on Hardie Avenue SW at a location south of SW 2nd Street. 19.3 The CONSULTANTshall expand the for the AM peak hour,midday peak hour and PM peak hour existing conditions Synchro models from the 2016 analysis with signal timing City ofRenton Page 16 of25 KPG RainierAve S -5 3"’St to NW 3'”PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) 19.4 City of Renton provided by the AGENCYand with traffic data collected.The analysis will analyze the following 10 intersections: SW Victoria Street and Renton Avenue S Taylor Avenue NW/HardieAvenue SW and Renton Ave Extension Hardie Avenue SW and SW Victoria Street Hardie Avenue SW/SWLangston Road and SW Sunset Boulevard Rainier Avenue S and Renton Ave Ext./Airport Way Rainier Avenue S and S Tobin Street Rainier Avenue S and Hayes Place SW Rainier Avenue S and SW Victoria Street .Rainier Avenue S and S 2nd Street 10.Rainier Avenue S and SW Sunset Blvd./S3rd Street '~°9°."9‘S-"‘.‘>. °"!‘-’!" The following existing parameters shall added for each new study intersection to the existing conditions Synchro models: 0 Distances between intersections 0 Lane approach info 0 Saturation flow rate as calculated by Synchro methodology 0 Lane width 0 Grade (%) 0 Storage length 0 Number of storage lanes 0 Detector information 0 Lane utilization factor for movements with two or more lane approaches 0 Heavy vehicle (%) 0 Signal timing 0 Pedestrian calls The expanded existing conditions Synchro models shall be calibrated to match real-world conditions using SimTraffic.Saturation flow rates shall use Synchro methodology which calculates the rate based on adjustment to lane widths,grade,lane utilization,turning movements and pedestrian-bicycle conflicts,and reflects changes for future conditions. For the SimTraffic,a minimum of five (5)and maximum of ten (10)simulation runs shall be performed for each existing conditions Synchro model.The results shall be averaged. A 10 minute seed time and 60 minute record time shall be used for each run.The SimTraffic results shall be compared with the traffic data collected to determine if the model results are in line with observed traffic patterns and volumes. The CONSULTANTwill analyze traffic operations for the 2022 and 2035 AM,midday and PM peak hours.The analysis will use the 2022 and 2035 traffic forecasts from the April 2017 report to develop traffic forecasts with the addition of the S 2nd Street extension. Page 1 7 of 25 KPG Rainier Ave S —5 3”’St to NW 3"’PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) AM,midday and PM peak hour Synchro models will be developed for the following scenarios: 0 Existing Conditions 0 2022 baseline conditions 0 2022 with the S 2nd Street Extension 0 2035 baseline conditions 0 2035 with the S 2nd Street Extension The following parameters shall be input for each scenario: 0 Distances between intersections 0 Lane approach info 0 Saturation flow rate as calculated by Synchro methodology 0 Lane width 0 Grade (%) 0 Storage length 0 Number of storage lanes 0 Detector information 0 Lane utilization factor for movements with two or more lane approaches 0 Heavy vehicle (%) 0 Signal timing 0 Pedestrian calls 19.5 The CONSULTANTwill recommend channelization,traffic control,and non-motorized facilities for the intersections at Hardie Avenue S/S 2nd Street extension and Rainier Avenue S/S2nd Street.As needed,recommended improvements will be identified at other streets or study intersections affected by the S 2nd Street extension referenced in Task 19.1. 19.6 The CONSULTANTshall add the supplemental traffic analysis from Tasks 19.1 to 19.5 as an appendix to the April 2017 report.The CONSULTANT shall provide a draft Traffic Analysis Report for review by the AGENCY.Once comments are received from the AGENCY,the CONSULTANTshall update the report and submit a final Traffic Analysis Report to the AGENCY. 19.7 The CONSULTANTshall prepare a Conceptual Design (10%)Layout in AutoCAD format drafted with an aerial backdrop of the 2”“Street extension from Rainier Ave S to Hardie Ave SW and any proposed roadway improvement identified in Task 19.5.The layout will show (plan view)roadway channelization,curbs,sidewalks,and signal pole/mastarm locations that supports the findings and conclusions referenced in the traffic analysis.The CONSULTANT will include the 10%design channelization in the draft and final Traffic Analysis as an appendix. City ofRenton Page 18 of 25 KPG Rainier Ave 5 —s 3"St to NW 3"’PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) DELIVERABLES The following deliverables and delivery times are included in Task 19. Two (2)CD’swith electronic pdf copies of the draft TrafficAnalysis —Delivered to the AGENCYwithin five(5)months after the Notice to Proceed date. Two (2)DVD’swith electronic copies of draft Synchro models (total =15)-Delivered to the AGENCYwithin five(5)months after the Notice to Proceed date. Two (2)CD’s with electronic pdf copies of the ?nal TrafficAnalysis and responses to review comments —Delivered to the AGENCYwithin two (2)weeks aftercomments are received fromAGENCY. Two (2)DVD’s with electronic copies offinal Synchro models (total =15)—Delivered to the AGENCYwithin two (2)weeks aftercomments are received fromAGENCY. One (1)roll plot of Conceptual Design (10%)—Delivered to the AGENCYwithin six (6) months afterthe Notice to Proceed date. TASK 20 -WSDOT COORDINATION The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 20: The budget shown in Exhibit D assumes this task is eight (8)months in duration. Only the intersection Rainier Ave S and 5 3rd Street will require WSDOT Project Analysis, Channelization Plans,and Signal Permit approvals. This task includes the effort required to attend introductory project review meetings with WSDOT staff to provide project updates on the preferred roadway alternative and share the necessary design files/reports to obtain feedback on the preliminary Rainier Ave S channelization plans, review revisions to the Rainier Ave S/SWSunset Boulevard intersection,discuss the S 2"“Street Signal/Road Extension,and Traffic Analysis findings.Additionally,the CONSULTANTwill prepare a Project Analysis,Channelization Plans,and Signal Permit for WSDOT review and approval. 20.1 City of Renton The CONSULTANTshall prepare for and attend two (2)meetings with WSDOT.Design roll plots and reports pertinent to the meeting will be provided.It is anticipated that the first meeting with WSDOT staff will introduce the 10%channelization design in an effort to identify issues of significance early on.The second meeting will be held after the 30% design is underway and once items identified in the first meeting have been incorporated The CONSULTANT will continue coordination efforts with WSDOT between the two meetings via phone calls and email into the most up to date channelization plan. correspondence. Page 19 of 25 KPG Rainier Ave S —5 3"’St to NW 3"’PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) 20.2 20.3 20.4 CONSULTANTshall prepare WSDOT channelization plans that will meet current WSDOT channelization plan requirements.This effort will begin once the AGENCY selects a preferred alignment alternative and after the AGENCYreviews the Channelization Plans. Once the channelization plans have been approved by WSDOT,the CONSULTANTshall prepare one (1)mylar plan set for the final WSDOT submittal to WSDOT. The CONSULTANTshall prepare and submit WSDOT Project Analysis in accordance with current WSDOT requirements including required supporting documentation,deviation requests,Basis of Design matrix,and design vehicle turning movement analysis.It is anticipated that an approval will require four (4)submittals of the analysis. The CONSULTANTshall prepare and submit a WSDOT signal permit applications for new and revised signals in accordance with WSDOT requirements.It is anticipated that approval will require two (2)submittals of the applications. DELIVERABLES The following deliverables and delivery times are included in Task 20. Two (2)DVD’s with electronic pdf copies of the Approved Channelization Plans,Project Analysis,and Signal Permits -Delivered to the AGENCYafter WSDOT Approval. TASK 21 -ILLUSTRATIVEDESIGNAND URBAN DESIGN PACKAGE The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 21: The budget shown in Exhibit D assumes this task is six (6)months in duration. Proposed urban design elements and plantings will utilize the previous phase of Rainier Avenue as a template. This tasks includes the effort required to prepare an Urban Design Package and Illustrative Design Layout of the preferred roadway alternative with the purpose of obtaining input from project stakeholders during the development of the 30%Design Plans and to support the public involvement effort with materials suitable for a community open house. 21.1 The Consultant shall develop an Urban Design Package which will include the following illustrations: Cl Illustrative Roadway Section Cl Roadway Photo Simulations Cl Decorative illumination and Bases City ofRenton Page 20 of25 KPG Rainier Ave 5 —s 3"’St to NW 3'”Pl Supplement 2 1 0/2/2017 AGENDA ITEM #7. f) 21.2 The Consultant will advance the preferred roadway alternative layout to an Illustrative Design Roll Plot showing the project urban design elements,plantings,and surface features with colored hatching to better illustrate the design features along the corridor. DELIVERABLES The following deliverables and delivery times are included in Task 21. Two (2)CD’swith electronic pdf copies of the draft Urban Design Package -Delivered to the AGENCYwithin six (6)months after the Notice to Proceed date. Two (2)CD’s with electronic pdf copies of the final Urban Design Package -Delivered to the AGENCYwithin two (2)aftercomments are received fromAGENCY. One (1)Illustrative Design Roll Plot —Delivered to the AGENCYwithin six (6)months afterthe Notice to Proceed date. TASK 22 -30%DESIGN The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 22: The budget shown in Exhibit D assumes this task is eight (8)months in duration. All drafting will be done in accordance with standards listed in Exhibit C. For the purposes of this alternatives analysis the AGENCYis assuming this project qualifies as a ”re-construction project”as defined in the WSDOT LAGManual.Therefore,the street design elements will be subject to the requirements of the WSDOT LAG Manual,Local Agency Design Matrices. The AGENCYwill select a preferred roadway alternative before the 30%Design effort begins. The S 2nd Street Extension Design (Task 19)will not be included in the 30%Design submittal. Assumptions will be made in determining easements areas and locations for utilities, slopes,walls,structures,and will be further defined in the Final Design Phase. This task includes the effort required to develop 30%Design Plans,Estimates,and supporting design analyses. 22.1 City of Renton The CONSULTANT will evaluate property access alternatives considering driveway consolidation/sharedaccess,driveway relocations,and parking impacts/remedies as appropriate..Address concerns raised during community open house meetings and one on one property owner meetings.The Consultant will prepare a plan and profile for each existing access along the project once the AGENCYhas confirmed the curb locations along Rainier Ave S.Where existing access cannot be maintained,the Consultant will prepare Page 21 of25 KPG Rainier Ave S -S 3"’St to NW 3"Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) 22.2 22.3 22.4 22.5 22.6 City of Renton up to two alternatives with plan /profile sketches showing the new access,circulation, and parking (assume 10 total sketches).The CONSULTANTwill summarize the findings in a brief memorandum with plan sketches for review by the AGENCYand the selected access alternatives will be incorporated in future design submittals. The CONSULTANTwill develop cross sections of the selected roadway alternative and evaluate relative impacts to stormwater facilities quality &quantity analysis,Preliminary ROW Areas,and Walls The CONSULTANT will prepare preliminary construction phasing concepts for the preferred roadway alternative.Traffic control requirements and construction sequencing criteria will be analyzed and shown graphically on roll plot.The construction phasing concepts will take into account information gathered during the utility coordination effort,stormwater management,and requirements gathered from the WSDOT coordination effort.No plans will be prepared until the Final Design Phase. The CONSULTANT shall evaluate lighting performance using the AG132 illumination model that shows lighting levels/uniformity consistent with the current AGENCY”s illumination standards and that coincide with Rainier Avenue South Phase 3 Improvements.The CONSULTANT shall prepare a preliminary layout of the street illumination system,include supporting calculations and lighting levels summarized in an AGI Lighting Report. The CONSULTANTwill develop preliminary/proposed ROW requirements and take areas calculated that supports the 30%Design Improvements and the Preliminary ROW True Cost effort in Task 15.Preliminary/proposed ROW and easement lines will be shown on the 30%Roadway Plan Sheets. The CONSULTANTshall prepare 30%complete drawings of the project.In general,these plans will convey the proposed horizontal locations of the proposed improvements but will not include construction notes,specific construction details,or vertical locations.It is anticipated that the 30%Plans will include the following: Sheet List Coversheet Sheet Index,Survey Control &Alignment Data Legend and Abbreviations Existing Conditions Roadway Typical Sections Roadway Details Site Preparation Plans (1 sheet) (1 sheet) (1 sheet) (13 sheets) (3 sheets) (2 sheets) (13 sheets) Page 22 of25 KPG Rainier Ave 5 —s 3"’St to NW 3'“PI Supplement 2 1 0/2/2017 AGENDA ITEM #7. f) Roadway CLProfiles (13 sheets) Drainage Plans (13 sheets) Drainage Details (6 sheets) Water Plans (13 Sheets) Wastewater Plans (13 Sheets) Illumination Plans (13 sheets) Traffic Signal Plans and Notes (8 sheets) Channelization and Signing Plans (13 sheets) TOTAL =139 sheets 22.7 The CONSULTANTshall prepare a 30%Design Cost Estimate showing proposed pay items and method of measurement. 22.8 The CONSULTANT shall prepare a draft and final Design Report outlining the existing conditions,proposed project improvements,geometrics,and design criteria.The report will include supporting appendices such as the Auto Turn Analysis,Draft TIR,30%Design Cost Estimate,Traffic Analysis,Illumination Report,and Preliminary Cross Sections. DELIVERABLES: Roadway Plans (13 sheets) The following deliverables and delivery times are included in Task 22. Two (2)CD’swith electronic pdf copies of the draftAG!Lighting Report -Delivered to the AGENCYwithin eight (8)months after the Notice to Proceed date. Two (2)CD’s with electronic pdf copies of the final AG!Lighting Report —Delivered to the AGENCYwithin two weeks (2)after comments are received fromAGENCY. Two (2)DVD’s with electronic pdf copies of the 30%Design Plans —Delivered to the AGENCYwithin eight (8)months afterthe Notice to Proceed date. Two (2)CD’swith electronic pdf copies and Excel spreadsheet of the 30%Design Estimate —Delivered to the AGENCYwithin eight (8)months afterthe Notice to Proceed date. One (1)Cross Section Roll Plot and full/halfsize plan sets -Delivered to the AGENCY within six (6)months afterthe Notice to Proceed date. Two (2)DVD’swith electronic pdf copies of the draft Design Report —Delivered to the AGENCYwithin eight (8)months after the Notice to Proceed date. Two (2)CD’s with electronic pdf copies of the final Design Report -Delivered to the AGENCYwithin two weeks (2)aftercomments are received fromAGENCY. City of Renton Page 23 of25 KPG Rainier Ave 5 —5 3"’St to NW 3"’Pl Supplement 2 10/2/2017 AGENDA ITEM #7. f) TASK 23 -QUALITYASSURANCEAND QUALITYCONTROL (QA/QC)FOR DESIGN PHASE NO.3 This task shall involve CONSULTANTstaff to review and control the outgoing documents through a process of Quality Assurance and Quality Control (QA/QC).The following items are to be performed by the CONSULTANT,under this task. Assumptions for Task 23: 23.1 23.2 23.3 The budget shown in Exhibit D assumes this task is eight (8)months in duration. Two (2)audits assumed for the purposes of this scope. QA/QCPlan -The CONSULTANTshall prepare and submit to the AGENCY,a QA/QCPlan for deliverables identified in Tasks 13 thru 22.The QA/QCPlan shall include the names, titles and roles of those individuals designated to review the deliverables prior to formal submission to the AGENCY.The QA/QCPlan shall include check|ist(s)to be completed by the reviewer(s)upon completion the reviewls). QA/QCReviews -The CONSULTANT shall schedule technical discipline review,lead designer review,and principle review of the deliverables.Technical discipline reviews shall be performed while the detailed technical work is in progress (e.g.computations are completed,development of plan sheets,etc.).Lead designers shall review specific products such as drawing sets,reports,specifications,technical memorandums and other documents requiring the seal of a licensed professional engineer prior to submission to the AGENCYper WAC 196-23-020.Principle reviews shall be performed for an overall task when and as defined in the QA/QCplan.Such reviews shall be performed after project packages are assembled and before they are submitted for review to the AGENCY.QA/QC efforts and reviews shall include the work performed by the CONSULTANT and their subconsultants. QA/QCAudits -The AGENCY may perform periodic audits of QA/QCcomments and responses generated from technical discipline reviews,lead design reviews and/or principle reviews.The audit(s)will occur at the CONSULTANT’soffice(s).The AGENCYwill notify the Consultant of audit(s),up to one week in advance.The AGENCYwill coordinate with the CONSULTANTto schedule the date,time and office location of the audit(s). DELIVERABLES The following deliverables and delivery times are included in Task 23. City ofRenton QA/QCPlan in pdf format -Delivered to the AGENCYvia e-mail within two (2)weeks afterthe Notice to Proceed date. Page 24 of25 KPG Rainier Ave S —S 3"St to NW 3"’PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) ADDITIONALSERVICES The AGENCYmay require additional services from the CONSULTANT.The scope of work for additional services will be determined based on anticipated or unanticipated project needs or other considerations at the sole discretion of the AGENCY.This work may include items identified in the current task authorizations as well other items,which may include,but are not necessarily limited to the following: 0 Final Engineering Design Services 0 Right of Way Acquisition and Appraisal Services 0 Additional Surveying Services 0 Engineering Support During Construction 0 Other services not specifically referenced in this scope of work These services will be authorized under a future contract supplement if necessary.At the time these services are required,the CONSULTANTshall provide a detailed scope of work and an estimate of costs.The CONSULTANT shall not proceed with the work until the AGENCY has authorized the work and issued a notice to proceed. City ofRenton Page 25 of 25 KPG Rainier Ave S -S 3"’St to NW 3”’PI Supplement 2 10/2/2017 AGENDA ITEM #7. f) KPG Exhibit D CONSULTANT FEE DETERMINATION SUMMARY OF COST City of Renton Rainier Avenue S -S 3rd St to NW 3rd Pl Supplement 2 Direct Salary Direct Salary Classification Cost Total Hours Total Cost Senior Engineer $84.13 50 $4,206.50 Project Manager $64.42 385 $24,801.70 Survey Manager $72.84 4 $291.36 Project Surveyor $47.12 40 $1,884.80 Sr.Proj Engineer/LA $59.05 880 $51,964.00 Sr.Dsn Engineer/LA/Surv $43.77 1719 $75,240.63 Design Engr/LA Tech $28.65 940 $26,931.00 Technician $38.70 247 $9,558.90 Clerical $30.96 56 $1,733.76 DSC Subtotal 4,321 $196,612.65 ICR Cost (Include Salary Additives) ICR x DSC of 131.49%$196,612.65 $258,525.97 Fixed Fee (FF) FF Rate 30.00%$196,612.65 $58,983.80 DSC Total $514,122.42 Direct Reimbursables Mileage $2,097.20 Amec Foster Wheeler $84,839.99 GeoEngineers $19,405.65 Larson Land Co $36,850.00 IDAX $2,200.00 Reproduction $250.00 Reimbursable Total $145,642.84 Total Amount Supplement No.2 $659,765.26 MR Allowed $100,000.00 MR Previously Authorized $47,420.92 2 MR Allowed -MR Previousl Authorized $52,579.08 (1+2)Total Amount Payable Supplement No.2 $712,344.34 City of Renton Date:10/03/17 AGENDA ITEM #7. f) EXHIBITD FEE SUMMARY 0 Architecture 0 Landscape Archileclurc 0 Civil Engineering 0Project:City of Renton Rainier Ave S -S 3rd St to NW 3rd Pl -Supplement No.2 10/03/2017 Description Estimated Fee Task 12 -Project Management for Design Phase 3 $41,794.30 Task 13 -Utility Coordination $17,924.61 Task 14 —Storm,Water,Wastewater $52,034.31 Task 15 —Right of Way True Cost Estimate $44,840.29 Task 16 -Linear Corridor Haz MatRepor1 $25,747.98 Task 17 —Preliminary Geotechnical Engineering Report $91,110.42 Task 18 —Environmental Permitting Support $5,743.37 Task 19 —S 2nd St Extension TA and 10%Design $43,186.20 Task 20 —WSDOT Coordination $42,407.34 Task 21 -Illustrative Design and Urban Design Package $20,833.59 Task 22 -30%Design $233,719.79 Task 23 —QA/QC $40.423.06 Total Estimated Fee $659,765.26 City of Renton RainierAvenue S—S3rdSt to NW 3rd PI Page 1 of 7 KPG Supplement 2 10/03/2017 AGENDA ITEM #7. f) NSwxaaxarmaxA.0N$5 NEmEm3Q:mEE...i25..mEmmao:<§<§__akSzrmm356:.=:..mN»NEN25mew.Nana _a..enneonc38.in»2.$«.E ..._s_2:s=;2.§2_.Sm.ma.a._x»»_€2.<_e_£.NaoaoaucaceaaN.,:o_£>.u§mEN.§.EE8u..§E.2._§.<Z.$.N$.NN$N,&N..:59aN.aaN,oN.No5%:.3523.5we8,9...”»mmmm.Nu..Noo9DoN.aNa$335..§.8e:Emmugs.m2$.23m3,EmW;lNao._ami“.We..‘1.[._No .A .?wsam23_N=o<.5s.m«S.‘ta..862man‘mm.mN_NaaNao5oNc.,u>=_mu.u_.3é<Eu.ux23weSS”»muN2NN.NN.,o__aoNN.Nozusom3:259:gmN2.a..%..“x‘‘Wmm,»m$M?“mN._coouieamum:\oaumm_.6_>oKzosuma1tone::2Nu::.u_:au:21..2xi»nN.e:.3»N333«SNum<_ae3 _s3e29Eu...in»83s.:»mNE.E5522:..3.nunnonxoN_n.m§_s_£Euuwu “NmanN2SNoqa..oa|uu\.“\aaNxJoi!230.5.332E;:o__Eo_u¢%.m_‘E.NwN.nNIn5%....:.N,.«NaN.co«9eca:265532..._Eo.2_,:w«.28.2”u2mm.«N.Noo,Noa,aaNa£8_.ZN.&<222mm3:Ewmta»mm»mm?.21Nwt!«NuoaEe[19.oNe‘‘.5£m.«.m_..?..m,._am“«.3cam?.2$_,2.N5uoaoaaNo5.82m3am3..:..._:w:3oz...>153E9:.3.32.—n.w3.NmN—Na.m_Sa.mN72.2._9u _a«Ne.53..2.»8.mN«N2.18.2gzouxuuauumA3593u2nm:.aE.uxmamaNmK...N8N8?Q.....oNa.9._.uu::??55....§2:€;_u£.».:.,£3siusumN13.33mE‘N3N33onoo.o3.53::=55;<3:9;mu:u£;E>EsaumISnvmm.um‘85En»§w ‘\:¢m.‘N “nu‘‘‘N1‘‘a1“11‘‘m:‘_.n.u‘—1E.NmN.m»NNN.2.NwowNumocNN.usumEn.§_N_._u_~o53oN1E3.5.:n:3~23.E3w~_ooN,a2§.._£s..om_5Euu«=u_2a?xza?Ni.wm.E,m.w‘‘‘AM...nE.,~\l...N_,N1MuoaNa,.._.s.____E..au.:3mgIm§.m.1‘.£!s£=>>..£u.s.E::m.2ii3.3%:mN23Sm.»25N3ae22 _NNaeEo.23id8.:N»N22:2E.,8.2a3..$..aN§u_nnm=EE_uK3mmaWam»End:_‘F.Nx.3N1.uXN‘a«Nwcom‘a ..a=?w5m.5E.5.;a..%u.z\:.232.»N3.3382NNaaE5No_.NoE_a.2..§u2.5NEEENN»Rm.9:...8..NNa _N.o2<cuNn:_=.._2EsauEN233E52::o=~.._Enuub_=5.2in»3.35»»Nam...News33.an«Ne232....93N.53:2»863nN2%Ecionxnoioum.?uanxuu_nmw3AE_uKwmStunm$w.N.33.$3.atDam.SScaNaN39:50:._£wcw,>ucom(3265gm2....3=__uu:—uu_En.n.N.‘m.,.m2J»NE.23N:5NS2NW‘Na‘\oc“:.o‘!.,5«N ,c1.,‘‘\9.aa.e_>_.=.a:VNN..2.22.N5...SE5:;SNNa_.«Noa3.N ,.s;_z2.=mEa.§_2_E8u.s.__2:_.._2u<_.N.n32..=m_3aS.._§Em::_2.uu_e._N_.N..3.»____...:o.~:233.3.:8.8...ca:_8.8w.53n$..N»R».aNoam15.?o79%»N3...»_2.:a=_.e.......525,zenEsc?osea35.05....5.2..E2...»2...25»5F§m.3-5:saga:..8.._o.muaicunan.3.»_:u..m3..9.mat65.5....E5vainBaum,cuwunE5in.m2m.52.u.«E_:m=3:.21._p=w_._u...u_u.u.n,....NL.E...B.Ee<.2332NE!E_._..=.w.EEn>>Z2.mEnm..ma=:w><.a_=.§50RHUH,__..§_3as“.:_ED:m_xxm m._.<s_:.mmmun.n_z<~50: A G E N D A I T E M # 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7 . f ) 5S~\m§:w:...§_as_mwaxEEfszSEEmmau:E:<§s...mA.0mmum;=8§~:eE0amen$333Raw3%it.EN»3.323mi3.3$3.2.35%mmE5.9-.$533.83mm:.m~8.3mm.m~mm32.:2.3.Ran8.3RamRE.«Em«.5.35Nvéw2.2.Seou.53.:minkm3.:£2.£255>_$N£u_§:2E...»:35.Sen95253EmaEm?o_::o>>__Ew2:5.:55:Ex5::coma:.52322:3 _£352.?n _S?munnE.<_2Fmm._<»w._.az<mz:o:._<.po».u._zm£m._.E:m.In.A _,4:,3.3:3«$1.:.3331.3.3u3.3m2.9o9.2«_~..=_23.“.£9322.3o._.__.__.......$u..m,:35valuesuse5.»5&3§»z..m3.§=.mEozam52.2=.5:x2._9.m=o_E:omon_it_E53EEm_2n:mago...Scam.u%i§.am.&_:n35Eu5-an.53.£uE_=m=6:.cnn.__.o.E:uu.._m.2_..Cov=:uu....u.<u..-.1...1..Cemaosw.:32..:<.N.=!.;_&..m.3En222.mEm.mu.:s><_u_..:mUAHUHs_§..:.a3......m:.<_>=._.mmmm“.nz<K20:n_:m_:xm A G E N D A I T E M # 7 . f ) City orRenton Rainier/lvenue S-S3rd St to NW 3rd Pl Supplement 2 EXHIBITD HOUR AND FEE ESTIMATE Project:City of Renton K P G Ralnler Ave S -5 3rd St to NW 3rd Pl -Supplement 2 .,\,¢.,;.¢....,..¢. 10,03,201-I Landscape Architcctum 0 Civil Engineering 6 Reimbursable Breakdown Task 12 -Project Management for Design Phase 3 Mileagegest.1600 miles x 0.535 centslmile)S 856.00 Regroduction S - Task 12 -Total 5 856.00 ‘Bit!-_%Lv_E.<M!i£‘§!i°!!, .-7'_._. __W 7 Mileage,(es_1.400 milesx0.535 cents/mile) I I i_i _V_i_W_ 7§,2174.00 ,_,,, ,R_epr9ét1c_ti9n ,_ ______,__$__, _ - Task_r14-storm.Water.Wastewater H "Mileage (7e§1.,800_n1ilesxio.5i35cenlslrnile) Reproduction Task 14 -Total 5 428.00 Task 15 -Right ot Way True cost Estjljrtato W 7 i _ Mileageigest.400miles x 0.535 cenlslmile) _____ §__g14.oo .., _B¢p_r9_du9tion .1 1 1,,__ ._§_ ,__ - Larson Land Co S 36.85000 Task 15 -Total 8 37,064.00 Task 16 -Linear Corridor Haz Mat Regan Mileage(est.100 miles x 0.535 centslmile)5 53.50 W?productiogt .7 1 ,1 ,, _,,A_ ___,_ - Geoengineers S 19,405.65 Task 16 -Total 8 19,459.15 '[=!_S1‘1Z-jretiminarvt ‘399_!&¢_b!!i=_3|EnsineerineRBPOI1 ._ 1 1 __7 __i I Mileage_(es_t._200milesx 0.535 cents/mile) H W ___I 7 __$__,107.00 Reproduction S - Amer:Foster Wheeler S 84.63999 Task 17 -Total 3 84 946.99 T359!1‘?,-E“Vi'°"m°"‘3J,[’9!I'??!i!l9,5¥PP°“ Mileage Reproduction ' Task 16 -Total 3 - Task 19 -S 2nd 51 Extension TA and 10'/.Design N 7 Mileagg(§_t.V_1070miles2;0.535 centslmile) H I I I _3 53.50 Reproduction S - IDAXData -Traf?c counts 8 2,200.00 Task 19-Total 3 2,253.50 Task 20 -WSDOT Coordination _ Mileage (est 120 mi'§§_*.&5£-'?°Ll-“-/'_"ii°) 7 ,_,,,,, .§, _ ii-£0, Reproduction (1 FallS_iz_e_yl1lai?an Sgt) __7 i _ _S W i i 2750.00 5 . Task 20 -Total 3 314 20 Task 21 -IllustrativeDesign an5_1_Ur1:anDeslgn_Package Mileage 11 S - Regroduction S - 5 . Task 21 -Total 3 - Task 22 _-_30'/.Design Mileage (esl.zoomiles x 9.535gggjgsigigre)1 ’W5; _ 107.00 Reproductio_n_ I rm’,____§,- 5 . Task 22 -Total 5 107.00 I3_§_*_2§,-QNQC __ _i Mileage __W __H _V§i _V_ - W 7 Reproduction I H H _ I ,__ W§_ __N -rs. Task 23 -Total 3 - TOTAL REIMBURSABLES S 145,642.84 Page 6 of 7 KPG 10/03/201 7 AGENDA ITEM #7. f) EXHIBITD Employees Title DSC OH (131 .49%)Fee (30%)Rate Nelson Davis QA/QC Manager $84.13 $110.62 $25.24 $219.99 Paul Fuesel LA Manager $84.13 $110.62 $25.24 $219.99 Jason Fritzler Project Manager $64.42 $84.71 $19.33 $168.45 Nandez Miller Engineering Lead $64.42 $84.71 $19.33 $168.45 Kirk Smith Stormwater Lead $60.22 $79.18 $18.07 $157.47 Ray Edralin Stormwater $47.12 $61.96 $14.14 $123.21 Michael Lapham Traffic Analysis Lead $46.88 $61.64 $14.06 $122.59 Jan Ciganik Signal/Illumination/ITS Lead $56.97 $74.91 $17.09 $148.97 Karina Franada Roadway Lead $43.27 $56.90 $12.98 $113.15 Nelle Alexander UtilityLead $41.71 $54.84 $12.51 $109.07 Mike Bowen Survey Lead $72.84 $95.78 $21.85 $190.47 Ron Reichel ROW $47.12 $61.96 $14.14 $123.21 Phil Adams Survey Field $37.98 $49.94 $11.39 $99.31 Karen Weisser Survey Tech $37.50 $49.31 $11.25 $98.06 Chris Johnson Survey Tech $30.77 $40.46 $9.23 $80.46 Elizabeth Gibson Landscape/Irrigation Lead $54.57 $71.75 $16.37 $142.70 Phuong Nguyen Urban Design Lead $41.35 $54.37 $12.41 $108.13 John Davies Traffic Engineer $45.91 $60.37 $13.77 $120.05 Blake Costa Signal/Lighting Engineer $30.77 $40.46 $9.23 $80.46 Hidemi Tsuru Signal/Lighting Engineer $44.59 $58.63 $13.38 $116.60 Emily Logan Roadway Engineer $30.77 $40.46 $9.23 $80.46 Bryce Corrigan Roadway Engineer $28.85 $37.93 $8.66 $75.44 Coreen Schmidt Landscape Arch $37.26 $48.99 $11.18 $97.43 Judy Johnson Landscape Tech $27.88 $36.66 $8.36 $72.90 Yaxin Shi Landscape Tech $24.97 $32.83 $7.49 $65.29 Danielle Winklemann Admin $32.21 $42.35 $9.66 $84.23 Terri Simms Admin ' $29.71 $39.07 $3.91 $77.69 Michelle Torres Admin $20.43 $26.86 $6.13 $53.42 Vonnie Stockman CAD Tech $39.90 $52.46 $11.97 $104.33 Kelly Manager CAD Tech $50.12 $65.90 $15.04 $131.06 City of Fienton Rainier Avenue S-83rd St to NW 3rd PI Page 7 of 7 KPG Supplement 2 9/29/2016 AGENDA ITEM #7. f) (1/E K K.JONSO Transportation Building 310 Maple Park Avenue S.E. P.O.Box 47300 Olympia,WA 98504-7300 Washington State Department of Transportation Lynn Peterson 360_705_70o0 Secretary of Transportation 117;1-300-333-5333 www.wsdot.wa.gov August 6,2015 KPG,Inc. 753 -9”‘Avenue N Seattle,WA 98109-4309 Subject:Acceptance FYE 2014 ICR —Risk Assessment Review Dear Mr.Jason Fritzler: Based on Washington State Department of Transportation's OIVSDOT)Risk Assessment review of your Indirect Cost Rate (ICR),we have accepted your proposed FYE 2014 ICR of 131.49%.This ICR acceptance is in accordance with 23 CFR 172.7 and must be updated on an armualbasis.This rate may be subject to additional review if considered necessary by WSDOT and will be applicable for: El WSDOT Agreements El Local Agency Contracts in Washington State only Costs billed to agreements/contracts will still be subject to audit of actual costs,based on the terms and conditions of the respective agreement/contract. This was not a cognizant review.Any other entity contracting with the ?rm is responsible for determining the acceptability of the ICR. If you have any questions,feel free to contact our of?ce at (360)705-7104 or via email consultantrates@wsdot.wa.gov. gards; s Of?ceanager,Consultant Servi EKJ:kal Acceptance ICR Risk Assessment Review AGENDA ITEM #7. f) L77 Washington state Department of Transportation Memorandum May 13,2014 TO:Stacie Kelsey,LocalPrograms FROM:Martha Roach,Agreement Compliance Audit Manngce? SUBJECT:KPG,Inc.IndirectCost Rate for ?scal year end December31,2013. We have completed our desk review of KPG,Inc.Indirect Cost Rate for the above referenced ?scal year.The review was completed at the request of WSDOT Northwest Region Local Programs.We reviewed the documentationsupporting the rate for compliancewith criteria containedin the Federal Acquisition Regulations (FAR), Subpart 31.Our review includeda site visit to the ?rm. Based on our review we are issuing this rnernoestablishing KPG,Inc.IndirectCost Rate for ?scal year ending December 31,2013,at 131.49%of direct labor (rate includes 0.14%Facilities Cost of Capital).KPG,Inc.provided a FI-IWACerti?cate of Final Indirect Costs indicating all costs includedin the indirect cost rate scheduleare in compliancewith Federal AcquisitionRegulations (FAR),Subpart 31. Costs billed to agreements will still be subject to audit of actual costs,based on the tenns and conditionsof the respective agreement. This was not a cognizant review.Any other entity contracting with the ?rm is responsiblefor determiningthe acceptabilityof the IndirectCost Rate. If you have anyquestions,feel free to call me at (360)705-7006 or via email at roachma@wsdot.wa.ggv. Cc:Steve McI(erney File DOT Form700-008H’ Rnvllod MD AGENDA ITEM #7. f) Certi?cation of Final Indirect Costs e FirmName:nee.inc. IndirectCost Rate Proposal:131.49 7:» Date of Proposal Preparation (mm/ddlyyyy):03/11/2014 Fiscal Period Covered (mmlddlyyyyto mm/ddlyyyy):o1Io1I1ato 12l31l2013 I.the undersigned.certify that l have reviewedthe proposal to establish ?nal indirectcost rates for the fiscalperiod as specified above and to the best of my knowledge and belief: 1.)Allcosts includedin this proposal to establish?nal indirectcost rates are allowablein accordance with the cost principlesof the Federal AcquisitionRegulations (FAR)of title48. Code of Federal -Regulations (CFR).part 31. 2)This proposal does not includeany costs which are expressly uneliowehleunder the cost principlesof the PAR of 48 CFR 31. Allknownmaterieltransactions or events that have occurredaffecting the ?rm's ownership, organization and indirect cost rates have been disclosed. ' . Signature: Name of CertifyingOfficial‘(Print):Nelson Davis Title:President Date of Certification(mmlddiyyyy):0511212014 ‘The “CertifyingOflioielf’must be an individualexecutiveor financialofficerof the firm at a level no lowerthan a Vice President or chief Financial Officer.or equivalent.who has the authority to represent the ?nancialInformationutilizedto establishthe indirect cost rate for use under Agency contracts. Ref.FHWADirective 4470.1Aavailableon lineat: :1!.wa.dol.o/e sre elde vs rer ‘I ah O/H Certi?cation;Nov 2010 AGENDA ITEM #7. f) KPG.lnc. Indirect Cost Rate Schedule For the Year Ended December 31,2013 Financial Statement Accepted Descrigtlon Amount KPG A91.WSDOTAll].Rel‘,Amount % DirectLabor 55995989 311,000 A 33,006,989 100.00% Indirect Costs: Frlngo Benefits VocationPny $280,666 31,719 8 $282,384 9.39% SickPay I 18,058 191 C 118.249 3.93% HolidayPay 177,603 534 D 178,137 3.92% PayrollTaxes 450.022 450.022 14.97% HealthInsurance 280,484 280,484 9.33% Workers‘Comp.Insurance 9,344 9.344 0.31% Profit Sharing(401-k)‘28,606 28.606 095% Bonus 175,050 ($175,050)0 0 0.00% CommuterPasses 3,930 3.930 0.13% Total Fringe Bene?ts $1,523,765 52,443 ($175,050)51,351,157 44.93% GcnernlOverhead Indirectlabor $986,393 $28,770 E $1,015,163 33.76% Bid 6!.ProposalLabor 302,427 302,4‘.!7 10.06% BusinessLicenses 2,017 2.017 0.07% LifeInsurance(Key Person)18,593 (18,593)1-‘(0)0.00% DisabilityIncomeProtection 53,620 53,620 1.78% AutoAllowances 46.981 (346,981)P 0 0.00% ProfessionalDevelopment 17,690 (708)Q 16,982 0.56% ProfessionalRegistrations 5,425 (355)R 5,070 0.17% EmployeeWelfare 38.888 (21.429)(3.837)G,8 13,623 0.45% Recruitment 832 (832)H 0 0.00% OutsideTemp Services 2,052 2,052 0.07% PayrollServices 2,741 2,741 0,09% Rent 547.4113 (331,471)1 216.017 7.13% Ulililies 37,005 37,005 1.23% Janitor 28,990 28,990 0.96% Repairs&Maintenance 70,173 70,173 2.33% 1'1‘Repairs6;Mnintenanoe 4,790 4.790 0.16% DenseExpense 564 564 0.02% OllieoSupplies 93,852 (2.948)1‘90.904 3.02% Copier &PlotterSupplies 13,660 13,660 0.45% 1'1’Computer Supplies 13,962 13,962 0.46% PrintingGr.Reproduction (1,842)(1,842)0,06% Ptiblionlions 2.404 2,404 0.08% Memberships&Organizations 13,465 (3,160)U 10,305 0.34% Aeoountingatlegol 10,896 (9.125)I 1,771 0.05-/. BankCharge 1,004 1,004 0.03% LateCharges 36 (36)K (0)0.00 'l'elecom1mn11cations 112.323 112,323 3.74% Postage 81.Delivery '4,330 4,330 0.14% 11’LeaseExpense 100,892 100.892 3.36% AutoMaintenance&Registration 27.410 (27.4l0)V (0)0.00% Ptnidrtg8:Tolls 12,878 12,878 0.43% Travel 10,518 (1.145)W 9,372 0.31'1’: Meals -13,194 (43,194)X 0 0.00% BusinessInsurance -87,151 87,151 2.90% Interest 11,463 (11,468)Y 0 0.00% BusinessTaxes 231.073 231.073 7 58% Marketing Repmdiiotioti 232 (232)1.0 0.00% WebsiteDevelopment&Maintenance 1,900 1.900 0.06% Business1-Ztitenainrnent 3,303 (3,303)M 0 0.00% Confercnoes 15,774 (600)Z 15.174 0.50% MarketingTravel 1.114 (1.114)1.0 0.00% Marketing Meals 8,084 (8.084)L 0 0.00% PoliticalCotttributioitalPublicRelations 6,000 (6,000)L 0 0.00% ChmitablcDonations 4,994 (4,994)N 0 0.00% AGENDA ITEM #7. f) KPG,Inc. Indlrect Cost Rate Schedule For the Your Ended December 31,2013 I-'1mme!nl Statement Accepted Dcgcrlntlon Amount Kpc Ad],WSD01’Ad].Ref.Amount '/. Depreciation l20ll'll 120.17I 4 .0096 Total General Overhead $3,116,912 §$316.M1!‘$141,806!S‘2.$98l66S 86.42% Total Indirect Costs 8:Overhead $4,640.67’)§$373;9')8i Q3l6‘8$6)519351552I3l.3S% Indirect Cost Rate (Les:FCC)154.90%I4 I.89%lJl.35% FacilitiesCost ofcapitnl $4330 $4.l30 0.14% $4,644,807 ($373,998)($3 l6,3S6)83,953.95! Indirect Cost Rate (Includes FCC)I31.-I9’/o KPG,Inc.-Reviewedand Acceptal BS S/I3/2014 "Indirect Cost Rate still tulgleclla W.S'DOT/mdil" AGENDA ITEM #7. f) EXHIBITE SUB CONSULTANT COST COMPUTATION EXHIBITG1 -SUMMARYOF COSTS Geotechnical Study Rainier Avenue South Phase 4 -Supplement 1 Fienton,Washington Amec Foster Wheeler Environment &Infrastructure,Inc. DIRECT SALARY COST (DSC): Task Classification (AMEC Class Code)Hours x HOUFIYRate =Cost Task Total Principal Geotechnical Engineer (624 to 625)9 $72.63 $653.67 Associate Engineer (620 to 623)115 $66.85 $7,687.75 Senior Geologist!Engineer (616 to 619)137 $44.40 $6,082.80 Project Geologistl Engineer (614 to 615)26 $39.57 A $1 .028.82 Stafl Geologistl Engineer (611 to 613)81 $32.10 $2,600.10 CAD Drafter (517)32 $31.52 $1,008.64 Clericall Word Processor (808 to 809)38 $26.06 $990.28 TOTAL DSC 438 $20,052.06 OVERHEAD COST (OH COST -including salary additives): OH Rate of 1.60 x DSC 1.6 x $20,052.06 =$32,083.30 FIXED FEE (FF): FF Rate 010.31 x (DSC)0.31 x $20,052.06 =$6,216.14 REIMBURSABLES: Field Expenses (mileage,equipment.etc.)$717.50 Subcontract Expenses (0%mark-up)$25,771.00 TOTAL REIMBUFISABLES =$26,488.50 TOTAL $84,839.99 AGENDA ITEM #7. f) mm.m8.§mmm“.om._.<s_:.mm4<._.Ohmmadmmmono.59.ma:émEexec_.R.mNmmmm.§:w.oE:.o2Sm_m_oS:mWWmmwgaxm_M—O_D:wGuammgemmmamawmm?m«mamw55:mKQNNwNew...w.23um:%:5_m_o._.93mSmmmsa95mm—mm$3mBumwmommHomeX8.0HHEmmommm«mm;w:0;m8;m33mmmmmmcomm.wSo;m83XomonIOmmodmm26mmoo;m83wmmo;mmmqwmmam.»w33m:89>_m_mm§:_9ownnow8an53BF3.m303.8.8msozE229E2.0E;on?5;,m9___mos_mmzzousmtZWV4‘:85.2;DNN1m_:o.:EouSmsm.G.ucoammmmmm..M.mESN:89$5m.._:o%mQC5Vcvmmm9m_EmcwEamaamion9mm9.339%Ssaucao.Eonm::mmc_m:m_m:.=o::wm.n—omN...ev.._r_aEw>...Q_gsvmorcczQmN:_m:__.::w_m2,E§mmuNuanncm%zucm=;5«.NNVSmNu._o__r6E5.youm::umc_m:w_mo_::uw.ow0«.5cum9mwzoaocwwasu_mo_ommSmam?o.v«.Nwwacam_oacsww.>5_Eon3anawmwm85.3om2Sno.Em5.as.:o_.Eo_mxmwumtsmnzmn.n—oON9mM.0.m:o__mu9:O=m.9Qxm{£2mmQNVmVmmmm:_mm:m.0“>EQ<.m:m_n.5:200u_:mE:o_.ER_mEu_o_u_«.2mmmE.uam=uE_u_o.n_EwmmE_u_o>ErmWVVw—aamm_uEEoun_..mucm.om:COQ:o_.w:m__EU<«um._~:oU:22:2.8.8m~58Emo,Smamovimmgmwmmw?m:o...§a8Q«at:3».mm.>fenobo%;%%s%,~.%s%sW/MmeN._w_mwEs%%%%agen35,_Bm8./J9/(Waxmicanowoe,m..w.vGwoveax09%..Aaw190/10/ea;aaxxuwEmgDJIs9m.amo./9w/oI»».0/Qo4o4ooEaww?mu..mQmm?i3:5:E:E._xmEncmEtcomrun—:._wEwEn=mzO_._.<._.3n:2OO._.wOOE<53mzoomammtmixm u_mE=mm«=51r_o=m.0_u>o._ A G E N D A I T E M # 7 . f ) Other Direct Costs EXHIBITE SUB CONSULTANT COST COMPUTATION 4V B ITIEC foster wheeler Breakdown of Expenses AmecFW Exgenses Expense llem Quantity Unit Unit Cost Total Mileage 500 Miles 50.535 3258 Hand boring equipment 4 Day 3100.000 5400 Field Supplies 1 Each $50.00 $50 Sublolal AMEC Expenses $718 Subcontract LuboratorxExgenses Expense Item Quantity Unit Unit Cost Tolal Sieve 15 Each S100 $1500.00 200 Wash 0 Each 555 $0.00 Moisture 30 Each S20 $600.00 Sublolal Laboralory Expenses 52.100 Subcontract Private Utility Locate (APS) Expense Item Ouantity Unit Unit Cost Total Labor 12 hours $80 $960.00 Subtotal Private Locate Expenses $960 Subcontract Traffic Control Plans (Kenny's Traffic Control Plans) Expense Item Quantity Unit Unit Cost Total Labor 12 hours $100 $1.200 Subtotal Traffic Conlrol Plan Expenses $1,200 Subcontract Traffic Control Services (Emerald Cit):Flagging Expense Item Ouanlily Unit Unit Cost Total Mobilization 5 day 525 $125 Barrier Truck 2 days 5500 51.000 Signage 9 each $4 $36 Cones 100 each $0.75 $75 Arrowboards 5 clay $100 $500 Equipment Truck 5 day $75 $375 Flaggers 80 hour 555 54.400 Subtotal Traflic Control Service Expenses 56,51 1 Subconlract13 Hollow Stern Auger Drilling (Geologic Drill,Inc.) Expense Item Quanlily Unit Unit Cost Total Drilling 1 each $15,000 $151100 Subtotal DrillingExpenses 515.000 Sublulal AmP,t7FW Expenses $718 Sllhtulal Suncnnlracl Expenses 5325.771 0%mark-up on subcontract expenses $0 Total other Direct costs 526.489 10/3/2017 .u.-‘I ,»Jllu linn .\.~:::../‘)7'A‘-.A AGENDA ITEM #7. f) EXHIBITE SUB CONSULTANT COST COMPUTATION EXHIBIT G-2 Subconsuliant Fee Determination Summary Sheet ACTUALS NOT TO EXCEEDTABLE Rainier Avenue 5 Phase 4 A:?g‘ Amer:Fosier Wheoiur Environment &lnirasiruciure.Inc. 11610 North Creek Parkway Norlli amec Boiheil,Washingion 93011 foster Prepared 2/25/2016 Fiaies valid through 12/31/2016 wheeler curmni Rains Overhnad Fe:Billing Ruin Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum Base Direct Lahnr 150.00%31.00%BillingFiaie:Direci lass Code Class Code Desi:n Rate Rate OH OH Fee Fee Flaie Rate 601 Froiasslorial Leveii $11.00 $11 72 S17 60 $18.75 $3.41 53 63 $32.01 $34.11 602 Prolessional Level 2 $11.73 $13.28 $18.77 $21.25 $3.64 54.12 $34.13 $38.64 603 Proiessional Level 3 $13.29 $14.84 $21 26 $23 74 $4.12 $4.60 $38.67 $43 18 604 Pmlessional Level 4 $14.85 $13.41 $23.76 $26.26 $4.60 $5.09 $43.21 $47.75 605 Pioiessional Levei 5 $16.42 $17.97 $28.27 $28.75 $5.09 55 57 $47.78 $52 29 606 Frolessional Level 6 $17.98 $19.53 $28 77 $31 25 $5.57 $6.05 $52.32 $58.83 607 Proiessional Level 7 $19.54 $21.09 $31.25 $33.74 $5.06 55.54 $55.86 $61.37 608 Proiessional Leve'8 $21.10 $22.66 $33.76 $36.26 5554 S7 02 $61.40 $85.94 609 Proiessiniial Level 9 $22.57 524.22 $36.27 $38 75 $7 03 $7.51 $65.97 $70 48 610 Proiessiorial Level 10 $24.23 $25.78 $38.77 $41.25 $7.51 S7 99 $70.51 $75 02 611 Prolessional Level 11 $25.79 $28.28 $41.25 $45.25 $7.99 $8.77 $75.05 $82.29 612 Prolesslorial Levei 12 $28.29 $31.25 $45.26 $50.00 $8 77 $9.59 $82.32 $90 94 613 Prolesslonal Level 13 $31.20 $34.32 $50.02 $54.91 59 69 $10.64 $90.97 $99.87 614 Proiossional Level 14 $34.33 $37.30 $54.93 $59.68 $10.64 $11.56 $99.90 $108.54 615 Pro1essiona|Levei 15 $37.31 $40.50 $59.70 $64.80 $11 57 $12 56 $108.57 $117.85 516 Froiessional Level 16 $40.51 $43.55 $64.82 $59 66 $12 56 $13 50 $117.88 $126.73 617 F'roIessinna|Leve1 17 $43.56 $47.19 $69.70 $75.50 $13.50 $14 63 5126 76 $137.32 618 Prolassinnal Level 18 $47.20 $50.70 $75.52 $81.12 $14.63 $15.72 $137.35 $147.54 619 Proiessional Level 19 $50 71 $54.21 $81.14 $86 74 $15 72 S16 81 $147.57 5157 75 620 Proiessional Level 20 $54.22 557 72 $86.75 $92.35 $16.61 $17.89 $157.78 $167 97 621 Proiessinrial Level 21 $57.73 $61.23 $92.37 $97.97 $17.90 $19 98 $167.99 $178.18 622 Prolessional Level 22 $61.24 $64.74 $97.98 $103.58 $18.98 $20.07 $178.21 $188.39 623 Professional Level 23 $64.75 $68.25 $103 60 $109.20 $20.07 $21.16 $188.42 $198.61 624 Prolessional Level 24 $68.25 $71 76 $109.22 $114 82 $21.16 $22.25 $188.64 $208.82 625 Proiessional Level 25 $71.77 $75.27 $114.83 $120.43 $22.25 $23.33 $208.85 $219.04 626 Professional Level 26 $75.28 $165 00 $120.45 $232.00 $23.34 $44.95 $219.06 $421.95 TECHNICALLEVELS | 501 Technician Level 1 $8.00 $8.00 $12.80 $12.80 82 48 S2 48 $23.28 $23.28 502 Technician Level 2 $8.01 $8.90 $12.82 $14.24 $2.48 $2.76 $23 31 $25.90 503 Technician Level 3 $8.91 $9.50 $14.26 $15.68 $2.76 $3.04 $25.93 $28.52 504 Technician Level 4 $9.81 $10.70 $15.70 $17.12 $3.04 S332 528 55 $31 14 505 Technician ‘_evel5 $10.71 $11.60 $17.14 $18.56 53 32 S3 00 $31.17 $33.76 506 Technician Level 6 $11.61 $12.50 $18.58 $20 00 $3.80 $3 88 S33 79 $36.38 507 Technician Level 7 $12.51 $13.50 $20.02 $21 60 $3.88 $4.19 $36.40 $39 29 508 Technician Level 8 $113.51 $14.50 $21.62 $23.20 $4 19 S4 50 $39.31 $42.20 509 Technician Level 9 $14.51 $15.50 $23.22 $24 80 $4 50 $4 81 $42.22 $45.11 510 Technician Level 10 $15.51 $17.00 $24.82 $27.20 $4 81 $5.27 $45.13 $49.47 511 Technician Levol 11 $17.01 $18.50 $27.22 $29 60 $5.27 $5.74 $49.50 $53 84 512 Technician Level 12 $18.51 $20 50 $29.52 $32.50 $5 74 $0.36 $53 86 $59 66 513 Technician Level 13 $20.51 $23.00 $32.82 $36.80 $6.35 37 13 $59.68 365 93 514 Technician Level 14 $23.01 $25.50 $36.82 $40.80 $7.13 $7.91 $66.96 $74.21 515 Technician Level 15 $25.51 $28.00 $40.82 $44 80 $7.91 $8.68 $74.23 $81.48 516 Technician Level 16 $28.01 $30.50 $44.82 $48.80 $8.68 $9.46 $01.51 $88.76 517 Technician Level 17 $30.51 $33.00 $48.82 $52.80 $9.46 $10.23 $88.78 $96 03 518 Technician Level 16 $33.01 $40.00 $52.82 $54 00 $10.23 $12 40 $96 06 $116.40 ADMINISTRATIVELEVELS B01 Aaininisiraiive Level 1 $6.36 $9.17 $10.18 $14.67 $1.97 $2.84 $18.51 $26 08 802 Administrative Level 2 $9.18 $10.93 $14 69 $17 49 $2.85 $3.39 $26.71 $31.81 803 Adminisiraiive Level 3 $10.94 $12.69 $17.50 $20.30 $3.39 33 93 $31.84 $36 93 804 Administrative Level 4 $12.70 $14.45 $20 32 $23.12 $3.94 $4 48 $36.95 $42.05 805 Aommisiraiive Level 5 $14.46 $16.21 $23.14 $25.94 $4 48 $5.03 $42.08 $47.17 806 Administrative Level 6 $16.22 $17.97 $25 95 $28.75 $5.03 $5.57 $47.20 $52.29 807 Adminlsiraiive Level 7 $17.98 $20.48 $28.77 $32.77 $5.57 $6.35 $52.32 $59.60 808 Administrative Level 8 $20.49 $23.49 $32.78 $37 58 $6.35 $7.28 $59.63 $68.36 809 Adminisiraiive Level 9 $23 50 $26.50 $37.60 $42.40 $7 29 $8.22 $68 39 $77.12 810 Administrative Level 10 $26.51 $50.00 $42 42 $80.00 $8.22 $15 50 $77 14 $145.50 AGENDA ITEM #7. f) L VI Transportation Building 310 Maple Park Avenue S.E. P.O.Box 47300 Olympia.WA 98504-7300 360-705-7000 TIY:1-800-833-6388 www.wsdot.wa.gov Washington State Department of Transportation Lynn Peterson Secretary of Transportation August 7,2015 Amec Foster Wheeler Environment &Infrastructure,Inc. 1105 Lakewood Parkway,Suite 300 Alpharetta,GA 30009 Subject:Acceptance FYE 2014 ICR —Cognizant Review Dear Eddie Goyne: We have accepted your ?rms FYE 2014 Indirect Cost Rate (ICR)of 160.00%based on the “Cognizant Review"from the Georgia Department of Transportation.Your ICR acceptance is in accordance with 23 CFR 172.7 and must be updated on an armual basis.This rate will be applicable for: E WSDOT Agreements E Local Agency Contracts in Washington State only Costs billed to agreements/contracts will still be subject to audit of actual costs,based on the tenns and conditions of the respective agreement/contract. Any other entity contracting with your ?rm is responsible for detennining the acceptability of the ICR. If you have any questions,feel free to contact our of?ce at (360)705-7104 or via email consultantrates@wsdot.wa.gov. :v\/l/’l/lA/>g’ ..V;E K K.JONSONyo ?ce/—-—Manager,Consultant Services EKJ zkal Acceptance lCR Cognizant Rcvicw AGENDA ITEM #7. f) AMECFOSTERWHEELERENVIRONMENT81INFRASTRUCTURE,INC. Scheduleof DirectLabor.Fringe Benefits,and GeneralOverhead(with FieldRate)Costs AccountDescription DirectLabor indirectCosts FringeBenefits PayrollTaxes Holiday,Vacation.and Sick Groupinsurance EmployeeRetirementContribution TuitionReimbursement EmployeeBene?ts BonusProvision TotalFringeBene?ts GeneralOverheadCosts indirectLabor ProfessionalMemberships-Employee Seminars8 Training EmployeeRelocation Recruiting IndirectTraveland Entertainment Legal8 Prolessional Occupancy Advertisingand Promotion OfficeFurnitureand Supplies Computer/SoftwareCosts OfficeEquipmentRental&Maintenance Depreciation Communications Postageand Shipping Businessand PropertyTaxes,Fees 8.Permits insurance BadDebt Dues,Memberships,and Subscriptions Contributions Penalties8.Fines BankCharges OtherOperating Amortization lntemaiRestructuring lntercompanyCharges.net interest incomeTaxes TotalGeneralOverhead TotalIndirectCosts OverheadRates(%ofDirectLabor) See accompanyingnotesto schedule. S Year Ended December31.2014 Less Unallowable Costs GeneralLedger Balance FARReference 173,928,075 S 3 23,725,555 5 132.557 31.2o5.1.31.205.5"= 34,732,455 - 31,975,552 9,955,742 124,348 - 3,545,939 500,833 31.205-131" 2.255.932 417.055 31 201-3” 5 105,355,754 5 1,050,455 5 92,840,084 5 3,020,809 31.205—1.31.205-5”“ 352,352 - 904,075 53,115 31.205-10' 211.007 151.209 31.205-35“ 1,027,537 - 8,177,958 1,585,389 31.20545.31.205.141°"* 13,544,515 1.751.04731.205-27.31.20547W 24,270,939 14,003 31.205-35'" 3.314.315 1.154.895 31.205191 2.004.958 . 14,501,975 2,992,335 - 2.415.852 - 4,489,721 . 598.543 957.773 31.205411" 3.931.420 ~ (217,455)(217,455)31.20539 937.283 221.425 31.20543“ 2,350 2.350 31.205-8"’ 357.874 357.874 31.205-1519' 153,180 - 1,349,118 2,225,751 31205.25“ 1.378.004 . 77.994 77.994 31.2052711' 8,330,230 8,330,230 31.2o143,31.205-5”" (415,743)(415,743)31.205-2011' 13,555,825 13,585,825 31.205410 202,746,381 3 32,350,7253 3 309,103,145 3 33.401,193 Allocation Total Proposed FieldOfficeCosts HomeOffice Costs 5 173,928,075 6 13,174,946 3 160,753,129 5 23,593,088 3 1,787,162 $21,805,926 34,732,486 2.630.965 32,101,521 31.975.662 2,422,137 29,553,525 9,966,742 754,975 9,211,767 124,348 9,419 114,929 3,045,106 230,665 2,814,441 1,868,867 141,566 1,727,301 6 105,306,299 6 7.976.8895 97,329,410 S 89,819,275 6 6,803,755 3 83,015,520 362,362 27,449 334,913 850,959 64,460 786,499 49.798 3.772 46,026 1,027,837 77,858 949,979 6,292,599 476,661 5,815,938 11,893,469 900,923 10,992,546 24,256,936 .24,256,936 2,149,421 162,817 1,986,604 2.004.968 144,636 1,860,332 14,801,976 1,121,241 13,680,735 2,992,335 -2,992,335 2,416,862 14,562 2,402,300 4,489,721 214,587 4,275,134 698.543 28.843 669,700 987,773 74,823 912,950 3,931,420 297,803 3,633,617 715,858 54,226 661,632 153,180 11,603 141,577 (877,643)(66,481)(811,162) 1,378,004 104,383 1,273,621 6 170,395,653 $10,517,921 3 159,877,732 3 275,701,952 $18,494,810 $257,207,142 140.38%160.00% AGENDA ITEM #7. f) AMECFOSTERWHEELERENVIRONMENT&INFRASTRUCTURE,INC. Schedule of DirectLabor,FringeBene?ts,and GeneralOverhead(withFieldRate)Costs Year EndedDecember31,2014 Notes: ""Employerportionot OASDItax on unallowablelabor5 disallowed "9 Laborcosts associatedwithgeneral publicrelations.advertising.and other unallowablea:tiviu'esis disallowed “"Compensationabovea reasonablethresholdis disallowed ‘°~Employeebenefitcosts related to recreaton,entertainment.and otherunallowableactrvibesare disallowed “l Travelcosts inexcessol maximumper diem rates in eltecl at the lime ol travelare disallowed "’Entertainmentisdisallowed “'7 Costsassociatedwithlegalsettlementsin lieuof litigationare disatcwed "“Advertisinglmarketingcostsnot explicitlystatedas allowablearedisalowed 9"Costsnot generallyallocableto a contractor related to allowableactivitiesnecessarytor the overall operation of the business are disallowed 3‘Baddebts arisinglromuncotmtibleaccounts are disallowed '1"Costsol civicand communitymemberships are disallowed "'Contributionsand donationsare disallowed M Finesanti penaltiesare disallowed *"“Interestand other ?nancialcosts are disallowed M Federaland state incometaxes.deterredincome taxes.and tax creditsare disalowed 1”‘lntercompanymanagementlees aredisallowed ‘‘Internalreorganizationcosts are clisalowed "'Unallcwablecosts associatedwithemployeerelocation 5*‘Disallowedcosts associatedwithmovingexpenses “’Stockbased compensation is unaltowable M Provisionforbonusin excessol amountspaid are uiiallowable See accompanyingnotes to schedule. AGENDA ITEM #7. f) SUMMARYOF PROJECTCOSTS Project:RainierAvenueSouth Phase4 Owner:Cityof Renton Prime:KPG Subconsultant:GeoEngineers,Inc. DIRECTSALARYCOST(DSC): Classification PrincipalEnvironmental AssociateEnvironmental AssociateGeolechnical SeniorEngineer SeniorScientist1 ProjectScientist!Engineer1 Staff Engineer3 StaffEngineer2 GIS CADDesigner Admin3 Admin.2 SUBTOTAL-DSC Total DSC DatePrepared:9/11/17 Labor Hours 18 122 OVERHEAD(OHCOST-includingSalary Additives): OHRatex DSC FIXEDFEE(FF) FF Ratex DSC GEOENGINEERSLaborSubtotal OTHERDIRECTCOSTS(ODCs): Mileage Copies Parking GPS Unit FieldSupplies EDRRadiusMapReportDataPackage EDRHistorica|Aerialand CityDirectory SearchforCorridor EcologyandArchivesFileCopies GTLaboratoryTests Subontractor:APS Subcontractor:NationalBarricade Subcontractor:NWExcavating Subcontractor:GeologicDrill Subconsullant:InfiltrationTests Lodging AnalyticalLaboratoryTests SUBTOTAL-ODCS GEOENGINEEFISSUBTOTAL GRANDTOTAL-ESTIMATEDFEE: 212.32% 30.0% 50 miles@ 1000each @ 0 each @ 0 each @ 0 each @ 1 each @ 1 each @ 1 each @ 0 each @ 0 each @ 0 each @ 0 each @ 0 each @ 0 each @ U each at 0 each @ 2 0 0 10 50 0 0 8 4 14 16 X X $0.535 80.10 $20.00 $50.00 $30.00 31,200.00 $1,500.00 $150.00 $2,800.00 $6,000.00 $400.00 $15,000.00 $50,309.00 $11,000.00 $176.00 $1,000.00 EXHIBIT E SUB CONSULTANT COST COMPUTATION DirectRate $72.36 $66.66 $59.48 $50.97 $40.63 $36.78 $26.25 $32.75 $26.25 $24.75 $27.41 $26.59 $4,799.28 $4,799.28 pmmm pereach pereach pereach pereach pereach perday per day total total total total total total per each per each LaborCost $1,302.48 $133.32 $0.00 $0.00 $406.30 $1,939.00 $0.00 $0.00 $210.00 $99.00 $383.74 $425.44 $4,799.28 $4,799.28 810,189.83 $1,439.78 $16,428.90 $26.75 $100.00 $0.00 $0.00 $0.00 $1,200.00 $1,500.00 $150.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,976.75 $19,405.65 $19,405.65 AGENDA ITEM #7. f) S};gr,rim$3.;23E5.,anM?3agoRa?.,wm382.ua..s»_za=m!.§w..__.58.§E_._=_.5<n.mm..mRAm5.533o~.ENn53:5.-o_:¥.__n_u_Ii:=.8l-xQ..7.anmV _§__I.=.§s.§zE.2..za..n.q.,Q3323N_§aa.>s.=.;!..ma§t.€.<._i=¢a_:.1m33..8..3n.s...8.__u_uun.V:3...§_ms3s5§§=§S.__..£.um..m«.23m.._?a?suibaxx?x7..5%:..___.__:am_-_.-E:38.5.:itl..a,_.in2.:5.3maze:..25m<._ommo»u?x_n5!:_.o..a§5u55>.28»93259...5,1:_m35853mm.u:__m_vvc_m=mouo:=m._=m:oop..wu.§_u.=E=a_:om3Eucacaoe32..Ezomo=c.u><.o_:_nm:ou_oE:8»E5%...8..E35...._..Eo.._.<.En_mom?7.0_._‘<._Q«:>.CU._.mcu._.7.<.~w_Dw7.CD57.:EEZX2 A G E N D A I T E M # 7 . f ) J Washington state Transportation Building 310 M l P k A S.E.VI Department of Transportation RO_3:2$7330"e"”° Olympia.WA 98504-7300 360-705-7000 1'|'Y:1-800-833-6388 www.wsdol.wa.gov May 17,2017 GeoEngineers,Inc. 8410 154"‘Avenue NE Redmond,WA 98052 Subject:Acceptance FYE 2016 ICR —Audit Office Review Dear Mr.McGranahan: Transmitted herewith is the WSDOT Audit Office’s memo of “Acceptance”of your ?rm’s FYE 2016 Indirect Cost Rate (ICR)of 212.32%.This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only.This rate may be subject to additional review if considered necessary by WSDOT.Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs,based on the terms and conditions of the respective agreement/contract. This was not a cognizant review.Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions,feel free to contact our office at (360)705-7019 or via email consultantrates@wsdot.wa.ov. Regards; Jonson ErikE-z-+~-~’ cosign ERIK K.JONSON Manager,Consultant Services Office EKJ:kms Acceptance ICR Audit ()l'lice Review AGENDA ITEM #7. f) GEOENGINEERS.INC. Indirect Cost Rate Schedule For the Year Ended December 31,2016 Financial Statement Geol-Lngineers Accepted Description Amount Adjustments Rel‘.Amount % Direct Labor 13,294,117 13,294.]17 100% Indirect Costs: Fringe Benefits Payroll Taxes $2,161,128 ($83,201)A $2,077,927 15.63% Group Insurance 3,449,513 0 3,449,513 25.95% Worker's Compensation 149,613 0 149,613 1.13% Vacation,Holiday and Sick Pay 3,316,401 0 3,316,401 24.95% Profit Sharing and 401(k)Contributions 844,338 0 844,338 6.35% Bonuses and Severance 2,244,975 (388,691)B 1,856,284 13.96% '1‘Mai Fringe Bene?ts $12,165,968 ($471,892)$1 1,694,076 87.96% General Overhead Non-Biilable Labor $7,566,313 ($2,099,245)CC $5,467,068 41.12% Bid &Proposal Labor 1,192,488 0 1,192,488 8.97% Direct Selling Labor 1,944,684 (790,512)C 1,154,172 8.68% Office Rent &Maintenance 2,265,497 (50,429)D 2,215,068 16.66% Telecommunications 260,785 0 260,785 1.96% Bus.Taxes &Other than Federal 683,963 0 683,963 5.14% Subscriptions,Stationery &.Supplies 317,735 (25,002)B 292,733 2.20% Travel 1,083,221 (292,279)F 790,943 5.95% Company Vehicles 306,171 (306,171)F 1)0.00% ProfessionalDues,Meetings &Proposals 516,936 (63,246)G 453,690 3.41% Depreciation 862,754 (6,685)H 856,069 6.44% Equipment Rental &Maintenance 131,386 0 131,386 0.99% Bad Debt 76,000 (76,000)1 0 0.00% Professional Consultants 1,444,562 (941,034)J 503,528 3.79% 1;‘ntertainmcnt/Advertisingand Proposals 134,269 (1 16,030)K 18,239 0.14% Field and Laboratory Supplies 196,692 (48,792)L 147,900 1.11% insurance 1,060,098 (42,216)M 1,017,882 7.66% Computer Maintenance and Software 1,153,083 (5,129)N 1,147,954 8.64% Recruiting&Relocation 42,1 12 0 42,1 12 0.32% Contributions 37,206 (37,206)0 0 0.00% Fines/Penalties/Unallowable 25,183 (25,183)P 0 0.00% Employee Health &Welfare 185,51 1 (80,204)Q 105,307 0.79% Total General Overhead $21,486,649 ($5,005,362)$16,481,287 123.97% Total Indirect Costs &Overhead $33,652,617 ($5,477,254)$28,175,363 211.94% Indirect Cost Rate (Less 1-‘C(.‘M)253.14%211.94%211.94% FacilitiesCapital Cost of Money $51,217 R $51,217 0.39% ($5,426,037)$28,226,580 Indirect Cost Rate (Includes 1-'CCM)212.32% GeaEngineers -Accepted by BC 5/1 7/1 7 "lmlirect Cos!Rare still subject to WSDOT Audi!" Page 1 AGENDA ITEM #7. f) GEOENGINEERS,INC. Indirect Cost Rate Schedule For the Year Ended December 31,2016 References Gcolinginecrs Adjustments: A Fringe bene?ts adjustment for unallowable Direct Selling labor and unallowable bonuses per 48 CFR 3 1.20I -6(e)(2). B Unallowablc bonuses per 48 CFR 3 I .205-6(1). CC Indirect labor adjustment required ,to meet l‘SMJ 2016 -25th percentile of Direct Labor(Environmental,Engineering-Prime,Engineering -Subcontractor),as a “/oof total labor (54.43%).Per 48 CFR 31.20]-3 C Unallowablemarketing activitiesper 48 Cl-‘R 31.205-l ,l4,38 and 4 l. D Assigned parking costs unallowabicper 48 CFR3 I .20!-2 &31.201-3;Unallowablefor the bene?t of Employee per 48 CFR 3 1.20]-3. E PromotionalMaterialsuuallowableper 48 CFR 3 I .205-l(i)(S). F Vehicle costs unallowableper 48 CFR 31.201-2(d);Travel in excess of Federal per-dietn unallowable per 48 CFR 31.205-46. Ducs to social clubs unallownblcper 48 CFR 3 l 205-](m7).3 I .205-14;Lobbying unallowablcper 48 CFR 31.205-22;Mcntbcrsltipsin G civicand community organizations unallowcdand Marketing costs unallowed per 48 CFR 31.205-l(i)(7)and 48 CFR 3|.205-I ,i4,38, ll Depreciationon vehicles tmallowed per 48 CFR 3 l .20l-2(d). 1 Bad debts unallowablcper 48 CFR 31.205-3. 1 Directprojectcosts unallowableper 48 Cl-‘R 3l.202(a);Unallowablemarketing activitiesper 48 CFR 3|205-],I4 &38'.Patent Costs uuallowablcper 48 Cl-‘R 3l.205-30.Voluntary Unallowahle Legal Claim &Settlement expenses per 48 CFR 31.205-47(b)and 31.205- K Unallowable marketing activitiesper 48 CFR 31.205-l .I4 &38;Entertainmentunallowable per 48 CFR 3 L205-I4;Advertising unallowableper 48 CFR 31.205-38(b)(i). L DirectProject Costs unallowableper 48 CFR 3 l .2t)2(a). M Unalluwablekey person life insurance per 48 CFR 31 .20S~l9(e)(2)(v).Direct project costs tutallowableper 48 CFR 3 I .202(a) N UnallowablcOffice for the benefit of F.mployeeper 48 CFR 31.201-3 0 Contributions unallowablcper 48 CFR 31.205-8. P Fines &Penalties unallowableper CFR 3 L205-l5(a). Q Social activitiesunallowublcper 48 CFR 31.205-l4;Employee gifts &recreation uuallowablcper 48 CFR 31.205-l3(b). R Costs of money adjustment Allowableper 48 CFR 3 l .205-l 0(a). Page 2 AGENDA ITEM #7. f) EXHIBITE CONSULTANTRATESCHEDULE/FEESUMMARYSHEET LARSONLANDCO.LLC PROJECT:KPG/Cityof Renton/RainierAvenue S.Phase 4 —S.3"‘ST.to NW S.3”’PL 2017 RATE SCHEDULE Safe Harbor Raw Indirect Labor Cost Rate Fee Billing Classification Rate (110%)(30%)Rate Project Mgr/Sr.ROW Agent $60.00 $66.00 $18.00 $144.00 Sr.ROW Tech $40.00 $44.00 $12.00 $96.00 FEESUMMARY Project Mgr/ Sr.ROW Sr.ROW Role:Agent Tech Total Labor Bill Rate:$144.00 $96.00 Cost 15.1 Sales Research 15.2 Land Acquisition Estimate 15.3 Appraisal/Appraisal Review Estimate 15.4 Title Insurance Estimate 15.5 Relocation/Negotiation Estimate Totals: TOTAL FEE $36,000.00 EXPENSES Mileage:1588 miles @ $0.535 $850.00 TOTALEXPENSES $850.00 TOTAL FEES8:EXPENSES $36,850.00 AGENDA ITEM #7. f) is ‘T Washington State ;%n:1poul-Iago:gulldlngs-E888fvenue..V5 Department of Transportation P_o_30347300- Olympia.WA 98504-7300 360-705-7000 TTY:1-800-833-5388 www.wsdot.wa.govMay3,2017 Jay Larson,Principal Larson Land Company,LLC 7230 Madrona Dr.NE Bainbridge Is,WA 981 10-1902 Re:Larson Land Company,LLC Safe Harbor Indirect Cost Rate Dear Mr.Larson: Washington State has received approval from our local Federal Highway Administration(FHW A)Division to continue administeringthe “safe harbor”indirect cost rate program on engineeringanddesignrelatedservicecontracts,as well as for Local Public Agency projects. We have completed our risk assessment for Larson Land Company,LLC.We conducted our assessmentbasedonthedocumentationprovidedbythe?rm.The reviewed data included,but was not limitedto,adescriptionofthecompany,basis of accounting,accounting system and the basis of indirect costs.Based on our review,your ?rm is eligible to use the Safe Harbor rate.You have opted to use the SafeHarborrate,rather than provide a FAR-compliantrate at this time. We are issuing the Safe Harbor Indirect Cost Rate of 110%of direct labor with a ?eld rate,whereapplicable,of 80%of direct labor for Larson Land Company.The Safe Harbor rate is effective on May3,2017. Larson Land Company has agreed to improve lntemal Controls and timekeepingprocesses in order to beabletodevelopanIndirectCostRateScheduleinthefutureinaccordancewiththeFederalAcquisitionRegulations(FAR),Subpart 3].The WSDOT lntemal Audit Office has provided guidance andinformationrelatedtoFARsandtheAASHTOAuditGuide.You may use the Safe Harbor Rate ofl10%,or 80%for ?eld of?ce situations,for agreements entered into prior to May 3,2020.For agreements entered into a?er this date,please contact the WSDOT Consultant Services Of?ce (CSO)orourof?ce for guidance. The Safe Harbor Rate will ngt be subject to audit.Please coordinate with CS0 or your Local Programs contact if you have questions about when to apply the Safe Harbor rate to your agreement. If you have any questions,please contact me,Jeri Sivertson,or Steve McKerney at (360)705-7003. Sincerely, Schatzie HarveyESAgreementComplieAuditManager cc:Steve McKemey,Director of lntemal Audit Jeri Sivertson,Assistant Director of Internal Audit Larry Scho?eld,MS 47323 File AGENDA ITEM #7. f) CERTlFlCATIO?OF FINAL INDIRECTCOSTS—FOR A SAFE HARBOR INDIRECT COST RATE Firm Name:l 5 i2 3:251 LgQgcl Comga l~l\lC C C I,the undersigned,certify that I have re viewedthe proposal to establishthe SafeHarbor rate. Thefirmis electing to use the SAFE HARBORINDIRECTCOSTRATE ofI I 0%ofdirect labor witha fieldrate.whenapplicable,of80%ofdirect labor.To the best ofmy knowledgeand belief: a)The?rnthas not had a FAR compliantindirectcost rate previouslyaccepted by any other state agency. b)Thefirmwillpro vide reports as required by the SAFE iL4RBORRATE program on their progress toward compliancewith the cost principles ofthe FederalAcquisitionRegulations (FAR)oftitle 48.Code ofFederal Regulations (CF11).part 31. All knownmaterial transactions or events that have occurred afecting the?rm's ownership.organization and prior &current indirect cost rates have been disclosed. Thefirmagrees to followthe ‘Path to Compliance".Steps noted below: The Pathwaymust include.‘ 0 A tlmelceeplngsystem whichincludesthe Internal ControlsdescribedIn chapter 6 ofAASHTO An accounting system whichseparates Indirectcosts and direct costs An accounting system whichseparates allowableand unallawablecost A compliantjob cost system whichis general ledger driven Tratningfor accounting personnel and lteymanagement on Part 3!ofthe Federal Acquisition Regulations.ContractCost Principles and Procedures 0 A strong written internal controlpolicy witha alley and procedures manual ‘Title:_c_‘3gag (J21;5;:25;MI Date of Certi?cation (mm/dd/yyyy):""/ ‘Note:This form is to be completed by an individualexecutive or ?nancialo?icer of the consultantat a level no lower than a Vice Presidentor Chief FinancialOfficer,or equivalent,who has the authorityto represent the ?nancial informationutilizedto establishthe indirectcost rate proposal submittedin conjunction withthe agreement. AGENDA ITEM #7. f) IIIIIIIII AP 'J _.% %;E:w?g t[H ~—-ZRent3iF1 IIIIIIIII AP 'J _.% %;E:w?g t[H ~—-ZRent3iF1 AGENDA ITEM #7. f) AB - 2005 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: Project Acceptance: 116th Avenue SE Sidewalk Project, CAG -16-035 with Kamins Construction, Inc. RECOMMENDED ACTION: Council Concur DEPARTMENT: Transportation Systems Division STAFF CONTACT: Flora Lee, Project Manager EXT.: 7303 FISCAL IMPACT SUMMARY: The project has a total budget of $894,000 and is funded through a combination of a Congestion Mitigation and Air Quality (CMAQ) grant in the amount of $707,000, a Safe Routes to School Program grant in the amount of $111,000, and City match. The amount of the original contract was $500,000.62, with the final contract amount being $614,472.17. SUMMARY OF ACTION: The 116th Avenue SE Sidewalk Project was awarded to Kamins Construction, Inc. on September 27, 2016. The project began on October 19, 2016, but suspended for two months due to the SOOS Creek Water Main Project. The project was physically completed on June 29, 2017. The original contract amount was $500,000.62. The final contract amount is $614,472.17 funded through a combination of the Congestion Mitigation and Air Quality (CMAQ) grant, Safe Routes to School Program grant, and City match. The increase in amount was due to additional work for unexpected site conditions and design change, such as adjusting existing castings to grade, installing additional catch basins and raised pavement markers, pavement planing, grinding and pavement patching, replacement of existing structures, and additional temporary traffic control. EXHIBITS: A. FINAL PAY ESTIMATE B. NOTICE OF COMPLETION C. FINAL CONTRACT VOUCHER CERTIFICATE D. CHANGE ORDER SUMMARY STAFF RECOMMENDATION: Authorize City Council to accept completion of the 116th Avenue SE Sidewalk Project with Kamins Construction, Inc. and release the contract bond in the amount of $500,000.62, subject to receipt of all required authorizations. AGENDA ITEM #7. g) TO:FINANCEDIRECTOR DATE:06/16/2017 FROM:TRANSPORTATIONSYSTEMSDIRECTOR CONTRACTOR:Kamins Construction,Inc. CAG Number:CAG-16-035 PAY ESTIMATEII:9 PROJECT:116th Ave SE Sidewalk 1.sc++eouLeA j 2.SALESTAX @ 0.00%$- 3.SCHEDULEA:SUBTOTALAMOUNT S 40,160.13 4.SCHEDULEB:N/A 5.SALESTAX @ 0.00% 6.SCHEDULEB:SUBTOTALAMOUNT S v 7.SCHEDULEC:N/A 8.SALESTAX @ 0.00% 9.SCHEDULEC:SUBTOTALAMOUNT S - TOTAL THIS ESTIMATE:$40,160.13 FINANCEDEPARTMENT ACTION: SCHEDULEA: ZE ACCOUNT:317.122117.016.S95.30.63.001 S 40,160.13 SCHEDULEB: ACCOUNT:5 - SCHEDULEC: ACCOUNT:- TOTALTHIS ESTIMATE:$40,160.13 CHARTER116,LAWS OF 1965 CITYOF RENTON CERTIFICATION I,THE UNDERSIGNEDDO HEREBYCERTIFYUNDER PENALTYOF PERJURY,THAT THE MATERIALSHAVE BEENFURNISHED,THE SERVICESRENDEREDOR THE LABORPERFORMEDAS DESCRIBED HEREIN,AND THAT THE CLAIMIS A JUST,DUEAND UNPAID OBLIGATIONAGAINSTTHE CITYOF RENTON,AND THAT I AM AGENDA ITEM #7. g) FINAL PROGRESS ESTIMATE N0.9 JUNE 5,2017 CITY-OF RENTON PROGRESS ESTIMATE PERIOD KING COUNTY APRIL 30,2017 TO MAY 26,2017 WASHINGTON PROJECT:CONTRACTOR: CITY OF RENTON KAMINS CONSTRUCTION,INC. CAG 16-035 116TI-IAVENUE SE SIDEWALK P.O.BOX 867 FEDERAL NO:CM-1l93(003)G&O JOB NUMBER #16535 BOTHELL,WA 98041 EXPENDITUR.E‘CO_DE:317.122117.016.595.30.63.001 BID ITEMS QUANTITIES I PROJECT COSTS TOTAL PERCENT or THIS TOTAL AMOUNTTHIS AMOUNTTO courimcr ‘ NO.DESCRIPTION ,QUANTITYUNIT UNIT PRICE.PERIOD TO DATE PERIOD DATE Qu,\N1‘n‘y 1 MinorClfangp 1 EST 310,000.00 0.00%0.00%$0.00 $0.00 0% 2 Roadway Surveying 1 LS $4,536.00 3.77%100.00%S171.01 $4,536.00 100% 3 RecordDrawings (MinimumBid $1,500.00)1 LS $1,500.00 25.00%100.00%$375.00 $1,500.00 100% 4 -SPCC Plan 1 1.5 5500.00 0.00%100.00%$0.00 $500.00 100% 5 Utility Po(ha1ing-5 EA $300.24 0 4 $0.00 $1,200.96 80% 6 Mobilization 1 LS $43,318.00 0.00%100.00%30.00 $43,318.80 100% 7 Project TcrnporaryTmf?c Control 1 LS 319,197.00 3.77%100.00%$123.13 $19,197.00 100% 8 ConstructionSigns,ClassA 100 SF 337.80 0 .160 $0.00 $6,048.00 160% 9 Flaggexs 1,800 HR $55.08 65.5 1,467.5 $3,607.74 $80,829.90 82% 10 Roadside Cleanup '1 LS 55,000.00‘50.00%100.00%$2,500.00 $5,000.00 100% 11 Remaval of Structures and Obstructivns 1 LS 536,202.70 0.00%100.00%50.00 $36,202.70 100% 12 Sharing or Extra ExcavalionClass B 1 LS 51,000.00 0.00%100.00%$0.00’$1,000.00 100% 13a Sawcuning 600 SF 315.12 16.66 1,735.25 $251.90 $26,236.98 289% 1317 CrushedSurfacingBase Course 800 TN 544.34 0.00 954.92 $0.00 $42,341.15 119% 14 Asphalt Treated Base,PG 64-22 400 TN S88.51-0 0 $0.00 $0.00 0% 15 HMA Class 1/2111.PG 64‘-‘22Roadway ., Patch 200 TN $125.71‘' 12.00 '1 153,99 51.50852 $20,615.18 82% 16 Job Mix Compliance Price Adjustment ‘1 CALC $0.00 0.00%'0.00%$0.00 $0.00 0% 1.7 Compaction Price Adjsutmenl -1 CALC $0.00 0.00%"0.00%$0.00 $0.00 0% 18 Polypmpylenestorm Sewer Pipe,12-1n. Diam.70 LF 380.11 0 .68 $0.00 $5,447.48 97% 19 Connectionto Drainage Structure 3 'EA $432.00 0 4 $0.00 $1,728.00 133% 20 Catch Basin Type]5 EA $1,274.40 0 5 $0.00 $6,372.00 100% 21 Catch Basin,Typ'e1wi111Curb 1nle1and BidirectionalVane Grate‘1 EA $1,371.60 0 1 $0.00 $1,371.60:100%22 11915132:Catch Basin-Lir1,¢Type 1 '4 EA $945.00 0 6 $0.00 $5,670.00.150% 23 Ad.1|15‘M30101:1_1EA $432.00 0 6 $0.00 ‘$2,592.00 55% P3991 °f 6 Fina1Fnx3ra-ssEs1imalINaa A G E N D A I T E M # 7 . g ) FINAL PROGRESS ESTIMATE NO.9 JUNE 5,2017 CITY OF RENTON PROGRESSESTIMATE PERIOD KING COUNTY APRIL 30,2017 TO MAY 26,2017 WASHINGTON .PRO.IECT:CONTRACTOR:_ CITYOF RENTON KAMINS CONSTRUCTION,INC. CAG l6~035 l16Tl-I AVENUE SE SIDEWALK BOX 867 FEDERALNO.CM-1I‘93(003)G&0 JOB NUMBER'#l6535 BOTHELL,WA 9§041 EXPENDITURECODE:3-17.122117.o16.s95;3o.63.oo1 BID ITEMS?QUANTITIES PROJECTCOSTS . 'TOTAL '.PERCENT01-‘ THIS TOTAL AMOUNT THIS AMOUNT T0 .CONTRACT NO.DESCRIPTION OUANTITY UNIT .UNIT PRICE PERIOD 1T0DATE PERIOD DATE -ouA,\n‘n‘y 24 Rep1ace‘Manl1o1e/Catch§_asin Cover. Typeil 8 EA $1,031.40.0 6 $0.00 S6,lE8.405 75% 25 Adjust Valve Box 4 EA $378.00 -12 12 $4,536.00 $4,536.00 1 300% 26 High Visibility Silt Fence 721 LF $4.32 0 '_545 $0.00 1 $2,354.40 76% 27 InletProtection.21 EA $75.60 0 20 $0.00 $1,512.00 95% 23 Wattle 200 LF $4.05 0 150'$0.00 $607.50 75% 29 Sad Installation 310 SY 310.80 229.06 229.06 52,473.85 S2,4731S5 74% 30 ‘Topsoil,Type A 26 CY 554.00 0 40 $0.00 $2,160.00 154% 31 Bark or Wood Chip Mulch ,9 CY S59.40.0 <0 $0.00 $0.00 0% 32 Protectionand Restorationof Propeny 1’FA $30,000.00 3.10%44.42%$929.56 $13,325.87 44% 33 Cement Concrete Traffic Curb and.Gutter 1,130 LF S21.7D_0 1,127 S0.00 $24,455.90 ;100% 34 SubsurfaceDrain 470 LF 522.79 0 493 $0.00 51 1,235.47 105% 35 CementConcrete Driveway,Enhance 430 SY 554.11 96.64 600.06 $5,229.19 ' $32,469.25 140%- 36 Raised PavementMarker Type 2:100 1-IUND $1,620.00 0.84 0.84"$1,360.80 $1,360.80 1% 37 CementConcrete Sidewalk 640 SY $47.89 0.00 443.15 50.00 $21,222.45 69% 38 PerrnanemSigning 1 LS 53,240.00 0.00%100.00%$0.00 $3,240.00 100% 39 Paint Line 1,310 LF $1.13‘1,813.3 1,813.3 $2,049.03 $2,049.03 138% Change Order No.I _ 100 PlaningBituminousPavernent S20 SY $20.00 0 1,025 50.00 $20,500.00 125% 101 Removing Paint Line 3,300 LF $3.00 0 3,300 ‘ $0.00 $9,900.00 100% 102-Temporary PavementMarking —Shun Duration 4,400 LF $1.00 .0 1,000‘$0.00..S1,000.l_J0 23% 103 Credit for 600 SY Reduction in Pavement . Removal 1 LS ($2,500.00)0.00%100.00%$0.00 ($2,500.00)100% 104 Renegoliared ATE 275 TN .$_115.00 0.00 316.59 30.00 S36,407.85 115% 105 UriifonnedLawEnforcementramagging 64 HR $155.00 15 82 ,$2,325.00 $12,710.00 128% 106 ReplaceTwo Catch Basins 1-LS 520,950.30 0.00%100.00%‘$0.00 $20,950.30 100% Chan ge Order Nti;2 ‘ 107'AdditionalProjectTemporary Tra?ic‘ COVIITOI.-1 LS --53,412.80 0.00%400.00%"-$0.00 $3,412.80 100% Page 2 of 6 Finatwog-m Esumm no 9 - A G E N D A I T E M # 7 . g ) FINAL PROGRESS ESTIMATEN0.9’ JUNE 5,2017 CITY OF RENTON PROGRESS EST-IMATE PERIOD _KING COUNTY APRIL 30,2017 TO MAY 26,2017 WASHINGTON ' PROJECT:CONTRACTOR: CITY OF RENTON ‘KAMINSCONSTRUCTION,NC. CAG 16-035 116TI-IAVENUE SE SIDEWALK P.0.BOX'867 FEDERAL NO.'CM-1 193(003)G&O JOB NUMBER‘#16535 'BOTHELL,WA 98041 EXPENDITURECODE:117.1221‘1l7.015.595.30.63.001'~- "''.""BID ITEMS’'‘PROJECT COSTS 'TOTAL ’‘PERCENTor THIS TOTAL AMOUNT THIS AMOUNTT0 CONTRACT NO:DESCRIPTION .QU.~\NTITYUNIT UNIT PRICE?PERIOD 'TO DATE PERIOD DATE ‘LQu,\N1'1'[y _ Change Order No.3 108 Reconstmcy5 DrivewayEntrancesand _; Driveway Ramps at South End 1 CAIJC $3,895.58 0.00%100.00%$0.00 $3,_895.5_8 100% 109 LowerPavunentandCurb ixisag Curve 1 CALC 520,058.95 0.00%100.00%50.00 $20,668.95 1007/. 110 PavementRe_pair'onWest Side" Sta.15+60to Sta..17+50 1 CALC 314,860.23 0.00%100.00%50.00 $14,860.23 100%. 111 AdditionalProject Temporary.Tra?1c I Conlml for Change OrderNo.3 1 LS 53,199.50;0.00%_.100.00%$0.00 $3,199.50 1 .100% 112 Pavement Patchat Cementof Road 66 TN $230.00 _0.00 __60.65 S0.00 $13,949.50 1 92% 113 Mobilization for Pavement Patch V 1 LS 32,500.00 0.00% 1 100.00%‘S0.00 $2,500.00 3 100% Change Order No.4 '‘' , 114-Renegotialed Planing Bituminous ‘ Pavement 602 S‘!$10.00 602'602'.$6,020.00 $6,020.00 100%‘ I15 ReconstructCurwood Driveway 1 LS $2,448.-‘I9 100.00%100.00%$2,448.79 $2,448.79 100% 116 Raised Pavement Marker,Type ‘1 7 HD $500.00 7.3 7.3 $3,650.00 $3,650.00 104% CHANGE ORDERS:1 - con See 1Iems.100-106 ‘' $000.$0.00:' co:See Ilem 107 ’ ‘‘'sozoo '50.00.' CO3 See 1lems.100and 10831113 $0.00 $0.00 C03 See [lems.1]4-116 -$0.00 $0.00-5 ‘P3953 Of5 Fina1Pn._>9euEshv\:1eNo.9 A G E N D A I T E M # 7 . g ) FINAL PROGRESSESTIMATE N0.9. JUNE 5,-2017 CITYhOF.RENTONv.PROGRESS ESTIMATE PERIOD KING COUNTY _APRIL 30,2017 TO MAY 2a,'2017 WASHINGTON -PROJECT:CONTRACTOR- CITY OF RENTON .KAMINS CONSTRUCTION,INC. cAG I6-035 ll6TH AVENUESE SIDEWALK P.O.BOX 867 FEDERALN0.CM—l193(003)'»G&O'JOBNUMBER#16535 BOTPIELL,‘WA98041 E)CPENDI'I'U'RECODE:3 1171122117.0 l 6.5_95.30.63.001_ I PROJECT COSTS AMOU THIS AM UN‘'10 PERIOD DATE SUBTOTAL EARNEDTODATE 540,160.13 s5I4,472.I 7SALESTAX‘(PER w.s.REVENUE RULE No.171)0.00%'50.00 50.00 MATERIALS ‘ONIIAND $0.00 $0.00 TOTAL $40,160.13 $614,472.17 TOTAL EARNED TODATELESSRETAINAGE $614,472.17 LESS AMOUNTS PREVIOUSLYPAID PROGRESSESTIMATE No.I $107,737.30 PROGRESS ESTIMATE No.2 $75,433.02 PROGRESSESTIMATEN0.3 ' $35,005.42 PROGRESS ESTIMATEN0.4 $135,975.55 REVISED PROGRESS ESTIMATE NO.5 sss,272.I l PROGRESSESTIMATENO._5A—CORRECTION 517,316.06 PROGRESS ESTIMATENO.6 s2s.2I2;ss PROGRESSESTIMATE N0.7 $46,237.35 PROGRESS ESTIMATE NO.3 $64,073.54 TOTAL PAYMENTNow DUE:$40,100.13 $40,150.13 ORIGINAL CONTRACT AMOUNT --$500,000.52 CONTRACT AMOUNT WITITCIIANGE ORDERS 1-4 's_6_1_4,472.I7 CONTRACTPERCENTAGETODATE 100% Page 4 Ufs FIn:lPI09lsIEsbma|uNc 5 A G E N D A I T E M # 7 . g ) FINAL PROGRESS ESTIMATE N0.9 JUNE 5,2017 CITY OF RENTON PROGRESS ESTIMATE PERIOD KING COUNTY APRIL 30,2017 TO MAY 26,2017 WASHINGTON PROJECT:CONTRACTOR: CITYOF RENTON KAMINS CONSTRUCTION,INC. CAG l6—03SIl6TH AVENUE SE SIDEWALK PO.BOX 867 FEDERAL N0.CM~1I93(003)G&O JOB NUMBER #16535 BOTHELL,WA 98041 EXPENDITURECODE:317.1221I7.016.59S.30.63.00l /r r\ I HEREBYCERTIFY THAT THE WAGES HAVE BEEN PAID IN ACCORDANCE WITH RCW 39.l2 (PREVAILING WAGES)AND THE FEDERALDAVIS-BACON AND RELATED ACTS (DBRA). I HEREBY CERTIFY THE ABOVE ESTIMATE IS A TRUE AND CORRECT STATEMENT OF THE WORK PERFORMED UNDER THIS CONTRACT. KAMINS CONSTRUCTION.INC.GRAY £1 OSBORNE,INC. RECOMMENDE Y OF RENTON FL LE .E.Date Da Pa9e5of6 mu angms Ea-nth M:s A G E N D A I T E M # 7 . g ) FINAL PROGRESS ESTIMATEN0.;9 JUNE 5,2017 CITY OF.RENTON ~PROGRESS ESTIMATE PERIoD KING COUNTY APRIL 30,2017 To MAY 26,2017 WASHINGTON PROJECT:coNTRAcToR: CITYOF RENTON KAMINScoNSTRUcTIoN,INC. CAG 16-035 '116TH AVENUE SE SIDEWALK P.0.BOX 867 FEDERAL N0.—CM—l193(003)G&O ‘JOB NUMBER #16535 13oT11ELL,WA 98041 EXPENDITURECODE:317.:122'1l7.016L595.30.63.'001' SUMMARY AND DISTRJBUTIONOF PAYMENTS PAY TOTKL SALES - 551 PROGRESS ESTIMATE PERIOD EARNEDPER SALES TAx TAX MATERIALS0N ToTAL 1‘q'o_DATES ,PERIOD RATE AMOUNT HAND PAYMENT 1 OCTOBER19,2016 To OCTOBER28,2016 ‘s107,7s7.3o 0.00%‘$0.00 50.00 $107,737.30_ 2 OCTOBER29,2016 To NovE1v1J3ER4,2016 -s7s,433:02 0.00%,$0.00‘50.00 $75,433.02 3 NovEM13EfR55,2016 To DECEMBER23,2016 535,006.42 0.00%10.00 50.00 $35,006.42 4 -DECEMBER24,-2016To JANUARY 23,2017 $135,973.56 -0.00%$0.00 $0.00‘$135,973.56 5 JANUARY 29,2017 To PEBRIJARY24,2017 s66,272.11 0.00%-50.00 30.00 $66,272.11 5A JANUARY29,2017 To FEBRUARY24,2017 $17,316.06 0.00%S0.00 $0.00.$17,316.06 6 FEBRUARY25,2017 To MARCH 31,2017 326,212.68 0.00%,$0.00 $0.00 $26,212.68 7 APRIL 1,2017 To APRIL 15,2017 S46,237;35 0.00%$0.00 $0.00 346,237.35 3 APRIL .16;2017 To APRIL 29,2017 364,073.54 0.00%$0.00 $0.00 $64,073.54 9 APRIL 30.2017 To MAY 26,2017 $40,160.13 0.00%$0.00 50.00 $40,160.13 TOTAL:$614,472.17 -$0.00 $0.00 $614,472.17 Page 6 of 5 Final Fmgrus Esl.Ima|1sNq9 A G E N D A I T E M # 7 . g ) Revised # Assigned to: UBI Number: Yes No Yes Contractor's Name Date:Contractor's UBI Number: Date Work Accepted Federally funded transportation project? Name & Mailing Address of Public Agency E-mail Address Contract Number Notice is hereby given relative to the completion of contract or project described below Description of Work Done/Include Jobsite Address(es) Affidavit ID* No (if yes, provide Contract Bond Statement below) NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Project Name Date Assigned: Job Order Contracting Date Contract Awarded Telephone # Bond Number: Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: Department Use Only Original If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Date Work Commenced Date Work Completed Contractor Address Were Subcontracters used on this project? If so, please complete Addendum A.       Yes No $ $$ $$ $$ $ $$ Contact Name:Title: F215-038-000 04-2014 Email Address:Phone Number: p Additions ( + ) Amount Retained REV 31 0020e (4/28/14) Amount of Sales Tax Contract Amount Sub-Total Reductions ( - ) Amount Disbursed TOTAL Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. TOTAL Liquidated Damages Comments: (If various rates apply, please send a breakdown) NOTE: These two totals must be equal p Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov V e(//) AGENDA ITEM #7. g) Subcontractor's Name:UBI Number: (Required)Affidavid ID* Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14)F215-038-000 04-2014 AGENDA ITEM #7. g) RECEIVED AUG11 2017 Tran5D°m‘“‘0“S‘/5‘emSDiv Final Contract Voucher Certificate Contractor Kamins Construction Inc. Street Address P.O.Box 867 City State Date2. Bothell WA 9lg041-7/25/2017 0867 Project Number (Owner) CAG 16-035 Job Description (Title) 116"‘Ave sE Sidewalk Date Work Physically Completed Final Amount 6/29/2017 $614,472.17 Contractor's Certification I.The undersigned,having first been duly swom,certify that I am authorized to sign for the claimant;that in connection with the work performed and to the best of my knowledge no loan,gratuity or gift in any form whatsoever has been extended to any employee of the City of Renton nor have I rented or purchased any equipment or materials from any employee of the City of Renton;I further certify that the attached ?nal estimate is a tme and correct statement showing all the monies due me from the City of Renton for work performed and material furnished under this Contract;that I have carefully examined said ?nal estimate and understand the same;have paid all labor, material,and other costs for this project:and that I hereby release the City of Renton from any and all claims of whatsoever nature which I may have,arising out of the performance of said contract,which are not set forth in said 95“"13‘QIIIIIIIIIlllllllllIllllllIlllllllllllllllllq 'Notary Public ‘ State of Wuhtngton VICKISMITH Contractor Aulhonzed Signature Required MYCOMMISSIONEXPIRES DECEMBER20.201 9 allIIllIIIIIIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIM ‘Q;$ign%r eK m S edandsworn to before me this Q —day of 20 X »Notary Public in and for the State of %jC‘ Residing at Wgbg Lu?b City of Renton Certification I,certify the attached ?nal estimate to be based upon actual _ measurements.and to be true and correct.Approved Date / M2 Project E grneer 7 X mmmummDmminmnmi This Final Contract Voucher Certification is to be prepared by the Engineer and the original forwarded to the City of Renton for acceptance and payment. Contractors Claims,if any,must be included and the Contractors Certification must be labeled indicating a claim attached. (August 25.2006)M:~RENT()N\l6535 l l?ih Avenue SE Sidewalk C0l'ISll’UCIl\Vn.‘vlanagen1ent\(‘ity\7l)()('onsiru<:iion Admin-Project Conirol\730 C‘on1racl(‘ompletir AGENDA ITEM #7. g) t CAG-16-035, CO #1-17 Change Order #001 Contract Number: CAG-16-035 Federal Aid Number: CM-1193(003) Contract Title: 116t'' Avenue SE Sidewalk Prime Contractor: Kamins Construction Ordered by Engineer under the terms of Section 1-04.4 of the Standard Specifications Change proposed by the Contractor Endorsed by Surety Consent G Contractor Attorney on Fact l lac r Date Date Original Contract Amount: 500,000.62 Current Contract Amount: 500,000.62 Estimated Net Change This Order:17,810.50 Estimated Total After Change: 517,811.12 Approval Recommended Approval&ecomrt ended IIG+-" z''.` Resi ent Engine r City of Renton– gg errna , d Public Works A is ator r--2 - I J 1 I Date Approval Recommended Approval Recommended 2 City Renton ra Lee,P.E. City of enton– obert M. Hanson,P.E. D e ac C- Transportation Design Manager–City of Renton Date Representing You are ordered to perform the following described work upon copy of the change order. Page 1 of 4 AGENDA ITEM #7. g) Change Order #001 Contract Number: CAG-16-035 Federai Aid#CM-1193(003) Date: December 20, 2016 Page 2 of 4 THE CONTRACT IS MODIFIED AS FOLLOWS: WORK TO REVISE: Backqround A. In an email dated October 3, 2016, the City requested that the construction roadway section be revised to include more pavement planing and less pavement reconstruction. On October 21, 2016, Contractor provided quotes for the revised work. In an email dated October 28, 2016, the City requested a second revision to the pavement removal/planing quantities. On November 1, 2016, the Contractor provided revised quotes for same. B. At the preconstruction meeting on October 6, 2016, the City, Gray & Osborne, Contractor, and WSDOT Local Programs discussed DBE impacts. The COA of 90,000 must be met by the addition of other DBE work with the COA DBEs agreement. C. On October 20, 2016 via email, Gray & Osborne issued FWD 001 to add temporary striping and removal of existing striping and additional Class A signs. On October 20, 2016 via email, the Contractor provided quotes for same. D. On October 21, 2016, Gray & Osborne issued FWD 2 to adjust storm castings on the west side of 116th Avenue SE to grade due to the temporary lane shift. This was due to complaints from the public. E. On October 27, 2016, Gray & Osborne issued FWD 3 to allow the Contractor to substitute concrete inlets for catch basin Type 1 structures to avoid conflicts with existing utilities. F. On November 3, 2016 via email, Gray & Osborne sent the Contractor a revised Traffic Control Plan to show use of the left-turn lane for a northbound lane. The Contractor needed to shift traffic there to complete pavement removal near the Petrovitsky intersection. On November 3, 2016, the Contractor sent his quote for uniformed police officers. G. On December 15, 2016 via email, Gray & Osborne issued FWD 4 directing the Contractor to replace the existing catch basins at Sta. 15+26 RT and Sta. 16+05 RT with shallow Type 2 structures with round, non-slip locking lids. The existing structures were in poor condition. Description of Chancte A. Reduce the pavement reconstruction width to 10 feet from face of curb. Grind the existing pavement adjacent to the reconstruction pavement to a distance of 16 feet from the face of curb. Grind to a depth of 2 inches below proposed finished grade. Remove existing striping, add temporary striping, and add construction signs Class A as shown on the Traffic Control Plan to allow for a lane shift for two travel lanes during construction. Reduce flagging from 1800 hours to 750 hours because two travel lanes will be maintained during construction instead of flagging for a single lane of alternating traffic. B. Kamins shall provide alternate DBE work to meet the COA. C. Kamins shall adjust the existing storm castings at Station 15+70 LT, Station 16+60 LT, and Station 17+60 LT to grade per City of Renton Standard Detail 400.4. Kamins shall adjust castings in cement concrete and landscape areas per Standard Detail 400.1. AGENDA ITEM #7. g) Change Order #001 Contract Number: CAG-16-035 Federal Aid#CM-1193(003) Date: December 20, 2016 Page 3 of 4 D. Kamins shall furnish and install concrete inlets in lieu of catch basin Type 1 structures. These are paid via Bid Item 20 Catch Basin Type 1 for 4 EA and Bid Item 21 Catch Basin Type 1 with Curb Inlet and Bidirectional Valve Gate at 1 EA. E. Kamins shall provide uniformed off-duty police officers for flagging the signalized intersection at Petrovitsky when the left-turn lane closure is required. F. Kamins shall replace two existing catch basins within the project limits. They are located at Sta. 15+26, 22" RT and Sta. 16+05, 20' RT, per plan revision C3.01 R. Kamins shall remove and wastehaul the existing CBs, furnish and install two shallow CB Type 2 structures, 48-inch-diameter, and connect the existing 24-inch CPEP pipes to the new structures with 24-inch CPEP pipe. Furnish and install water tight couplings to connect the new pipe stubs to the existing pipe. The precast structures shall be made with domestic steel. Furnish and install round ring and solid locking covers, with non-slip surfaces and made with domestic steel. The castings on these two existing structures are called out in the Plans to be replaced with solid locking lids with non-slip covers. This work is deleted. Material Plans/Reference Sheets C2.00R, C2.01 R, C3.00R, C3.01 R, C3.03R, C5.01, C5.02, and C5.03; TC12 and TC14, City of Renton Standard Plan 400.4 and 400.1. Timeline A total of 0 working days will be added/delete by this Change Order. Measurement and Pavment Measurement and Payment shall be made by the following: Bid Previous New Qty. Change Item Descri tion Unit Qt .Qt . Chan e Unit Price Amount 7 Construction Si n, Class A SF 100 192 92 37.80 $3,477.60 9 Fla ers HR 1,800 750 1,050 $55.08 $57,834.00 13A Sawcuttin SF 600 1,800 1,200 $15.12 $18,144.00 14 Asphalt Treated Base CI. 1/2" PG 64-22 TN 400 0 400 88.51 $35,404.00 20 Catch Basin T e 1 EA 5 4 1 1,274.40 $1,274.40 21 Catch Basin Type 1 with Curb Inlet and Bidirectional Vance Grate EA 1 1 0 1,371.60 0.00 22 Replace Catch Basin Lid Type 1 EA 4 2 2 945 1,890.00 23 Ad ust Manhole EA 11 14 3 432.00 $1,296.00 NEW BID ITEMS 100 Planin Bituminous Pavement SY 0 600 600 20.00 $12,000.00 101 Removin Paint Line LF 0 3,300 3,300 3.00 9,900.00 102 Temporary Pavement Markin —Short Duration LF 0 4,400 4,400 1.00 4,400.00 AGENDA ITEM #7. g) Change Order #001 Contract Number: CAG-16-035 Federal Aid#CM-1193(003) Date: December 20, 2016 Page 4 of 4 Bid Previous New Qty. Change Item Descri tion Unit Qt .Qt . Chan e Unit Price Amount 103 Credit for 600 SY Reduction in Pavement Removal LS 0 1 1 2,500.00 $2,500.00 104 Rene otiated ATB TN 0 275 275 115.00 $31,625.00 105 Uniformed Law Enforcement for Fla in HR 0 64 64 155.00 $9,920.00 106 Re lace Two Catch Basins LS 0 1 1 20,950.30 $20,950.30 Total Addition to Contract $17,810.50 The following DBE additions and reductions to the COA DBE are estimated due to this Change Order. Bid Previous New Qty. Change Original Item Descri tion Unit Qt . Qt . Chan e Unit Price Amount Amount 7 Project Temporary Traffic Control LS 1 1 0 $17,775.00 $0.00 17,775.00 8 Construction Sign, Class A SF 100 192 92 35.00 $3,220.00 $3,500.00 9 Fla ers HR 1,374.50 750 625 50.00 $31,225.00 $68,725.00 Subtotal $28,005.00 $90,000.00 The following additional DBE work is proposed to replace the reduced DBE work. Bid Previous New Qty.Change Item Descri tion Unit Qt .Qt . Chan e Unit Price Amount DBE 2 Roadwa Surve in LS 0 1 1 2,200.00 $2,200.00 LDC 11 Removal of Structure and Obstruction Truckin LS 0 0.4696 0.4696 $36,202.70 $17,000.00 Silverstreak 29 Sod Installation SY 0 310 310 8.00 $2,480.00 Yorozu 30 To soil CY 0 26 26 48.00 $1,248.00 Yorozu 31 Bark or Wood Chip Mulch CY 0 9 9 53.00 477.00 Yorozu 32 Protection and Restoration of Pro ert FA 0 0.0866 0.0866 $30,000.00 $4,600.00 Yorozu Subtotal $28,005.00 Net Chan e in DBE work due to this Chan e Order $0.00 The net COA increases $0.00. Revised DBE DBE Subcontractor COA DBE Amount Net Change Amount AGS 90,000.00 28,005.00) 61,995.00 Yorozu 0.00 6,805.00 8,805.00 Silverstreak, Inc. 0.00 17,000.00 17,000.00 LDC 0.00 4,200.00 2,200.00 Totals 90,000.00 0.00 90,000.00 AGENDA ITEM #7. g) AGENDA ITEM #7. g) AGENDA ITEM #7. g) AGENDA ITEM #7. g) CAG-16-035, CO #3-17 Change Order #003 Contract Number: CAG-16-035 Federal Aid Number: CM-1193(003) Contract Title: 116"' Avenue SE Sidewaik Prime Contractor: Kamins Construction X_ Ordered by Engineer under the terms of Section 1-04.4 of the Standard Specifications Change proposed by the Contractor Endorsed by Surety Consent Contractor L,..,_.---'" Attorney on Fact y 1 1 Date Date Original Contract Amount: 500,000.62 Current Contract Amount: 521,223.92 Estimated Net Change This Order: 64,704.26 Estimated Total After Change: 585,928.18 Approval Recomme ded Approval Recommended I I i.- I Resi ent En City of on–Gr Zimmer an, Public Works Administ tor l 1 lDate 1 I Approve Approvai Recomrnended j 1 i 1 Ciry of Ren on–Denis Law,3' City of nton–Rob rt M.Hanson,P.E. Date Mayor J G`Y"F'R i I T a u„Fj, Transportation Design Manager–City of Renton Q Representing Date t's You are ordered iiprm t llowir c sZribed work upon copy of the change order. r'''' A/' / I ua,,,``````o^•` Attest: T s je 1 of 3 son h, C' y lerk AGENDA ITEM #7. g) Change Order #003 Contract Number: CAG-16-035 Federal Aid#CM-1193(003) Date: April 17, 2017 Page 2 of 3 THE CONTRACT IS MODIFIED AS FOLLOWS: WORK TO REVISE: Backqround A. An error in construction was observed on February 14, 2017. The Contractor constructed the depressed curb and gutter such the back of the depressed curb was 1.5 inches too low between approx. Sta. 10+73 and Sta. 14+20. The Contractor constructed driveway entrances and driveway ramps between these stations that were 1.5 inches too low, due to the error. Because of lack of clarity in the Plans, the City will share the cost with the Contractor for removal and replacement of the five driveways and ramps between Sta. 10+73 and Sta. 14+25 at one-half the cost of the approved force account breakdown up to a limit of$8,000 maximum for half of the work. B. The presence of a flat/reverse road cross slope was confirmed by PACE as-built survey on February 13, 2017. The Contractor was directed to remove the curb/gutter, pavement section and bus pad between Sta. 14+80 and Sta. 16+00. The Contractor is directed to construct the curb/gutter and pavement at a lower elevation per a revision to Sheet 3.01 dated February 17, 2017. The work to be tracked via force account methods. This work corrects the road cross slope. C. The Contractor was directed via FWD #008 on February 22, 2017 to perform pavement repair, curb/gutter repair and catch basin riser repair on the west side of the road near Sta. 15+66 LT and Sta. 16+60 LT, and Sta. 17+50 LT via an email dated February 24, 2017 from G&O. This work to be tracked via force account methods. D. The Contractor will be paid for additional project temporary traffic control for the additional 7.5 working days at $19,197.00)(1/45 days) _ $426.60/day * 7.5 days = 3,199.50. The flagging and TCS associated with this additional work will be paid via unit prices per email dated March 3, 2017. E. The Contractor is directed to grind extra depth and perform patch repair per FWD 009 on March 30, 2017. This work needed to repair pavement where grinding work will lower the finished grade, from the existing grade. Field verify exact location in the field. Description of Chanqe A. The Contractor removed and reconstructed driveways between Sta. 10+73 and Sta. 14+20, and spent 1 working day on same. March 7, 2017—2 hours March 16, 2017—3 hours. B. The Contractor reconstructed pavement, curb/gutter and bus pad between Sta. 14+80 and Sta. 16+03, and spent 3.5 working days on same. February 21, 2017—8 hours February 22, 2017—6 hours March 6, 2017— 3 hours March 7, 2017— 5 hours March 8, 2017— 1 hour March 10, 2017— 1 hour March 16, 2017— 3 hours AGENDA ITEM #7. g) Change Order #003 Contract Number: CAG-16-035 Federal Aid#CM-1193(003) Date: April 17, 2017 Page 3 of 3 C. The Contractor spent 2 working days constructing pavement repair on the west side of 116tn February 23, 2017—6 hours February 24, 2017—6 hours March 20, 2017— 5 hours D. Additional rental of cones, etc., is reimbursed under the additional project temporary traffic control for CO #3 item. E. The Contractor will perform additional grinding and pavement patch per FWD #009, between Sta. 13+50 and north end of project, for 1 additional working day. Field verify exact location. Material Cement conc. Per RAM #9, CSBC per RAM #1, ATB per RAM #14, HMA per RAM #5. Plans/Reference See Sheet 9-C3.01-2017-23-02 and Sheet 11-C3.03R-2017-03-28. Timeline A total of 7_5 working days will be added by this Change Order. Measurement and Pavment Measurement and Payment shall be made by this Change Order, for actual quantities installed and accepted. Bid Previous New Qty. Change Item Descri tion Unit Qt .Qt . Chan e Unit Price Amount 100 Planin Bituminous Pavement SY 600 820 220 20.00 $4,400.00 108 Reconstruct Five Driveway Entrances and Driveway Ram s at South End CALC 0 1 1 3,895.58 $3,895.58 109 Lower Pavement and Curb at Sa Curve CALC 0 1 1 20,668.95 $20,668.95 110 Pavement Repair on West Side Sta. 15+60 to Sta. 17+50 CALC 0 1 1 14,860.23 $14,860.23 111 Additional Project Temporary Traffic Control for CO #3 CALC 0 1 1 3,199.50 $3,199.50 112 Pavement Patch at Center of Road TN 0 66 66 230.00 $15,180.00 113 Mobilization for Pavement Patch LS 0 1 1 2,500.00 $2,500.00 Total Addition to Contract $64,704.26 AGENDA ITEM #7. g) CAG-16-035, CO #4-17 Change Order #004 Contract Number: CAG-16-035 Federal Aid Number: CM-1193(003) Contract Title: 116t''Avenue SE Sidewalk Prime Contractor: Kamins Construction X Ordered by Engineer under the terms of Section 1-04.4 of the Standard Specifications Change proposed by the Contrector Endorsed by Surety Consent Contractor l.l- Attomey on Fact 6-16-2017 Date Date Originai Contract Amount: 500,000.62 Current Contract Amount: 585,928.18 Estimated Net Change This Order: 28,543.99 Estimated Total After Change: 614,472.17 I Approval Recommended Approval 4. es ent En ' r City o R n- regg Zimmertn n, Public or s dministrator a afe Approval Recommended Ap oval RecommenderY T' il ity of enton-Flor e,P.E. City of Ren --Robert M. anson, P.E. Date il Transportation Design Manager-City of Renton Date Representing You a e ordered to perform the following described work upon copy of the change order. Page 1 of 2 AGENDA ITEM #7. g) j9j Change Order #004 Contract Number: CAG-16-035 Federal Aid#CM-1193(003) Date: June 6, 2017 Page 2 of 2 THE CONTRACT IS MODIFIED AS FOLLOWS: WORK TO REVISE: Backqround A. The planing quantity exceeded the amount established in Change Order 003 by more than 25 percent. The unit price for the planing that exceeds 25 percent of the Change Order 003 quantity was renegotiated to $10/SY at the weekly construction meeting on May 2, 2017. B. The Contractor constructed the driveway entrance to the#17240 Curwood residence at Sta. 19+45 RT, within an offset to the existing driveway pad per Plan. The property owner complained that it was difficult to make a right turn into his driveway. The City directed the Contractor on May 2, 2017 to widen the driveway entrance on the south side to match the existing edge of driveway per FWD 10. This work to be tracked by force account methods. C. The Plans call for Type 1 and Type 2 RPMs for the centerline stripe. The Proposal did not include a bid item for Raised Pavement Marker, Type 1. The unit price for the furnishing and installing raised pavement markers was negotiated on May 10, 2017 and agreed to be $500/HD, per email dated May 10, 2017. Description of Ghanqe A. The Contractor performed additional planing on April 17, 2017. The unit price for the quantity exceeding 25 percent of Change Order 003 is renegotiated to $10/SY. B. The Contractor spent 1 working day removing and reconstructing the cement I concrete driveway entrance at Sta. 19+45 RT, south side of the driveway. May 8, 2017—3.5 hours May 10, 2017—2 hours C. The Contractor installed Raised Pavement Markers, Type 1 per the Plans on May 19, 2017. The unit price for this work is $500/HD. Material Cement conc. Per RAM #9, RPMs per RAM 13. PlanslReference See Sheet 10-C3.02R-2017-05-02. Timeline A total of 1 working day will be added by this Change Order. Measurement and Pavment See Change Order Reconciliation. I AGENDA ITEM #7. g) City of Renton Project 116th Avenue SE Sidewalk CAG-16-035 Contractor:Kamins Construction,Inc. Change Order No.4,Contract Reconciliation Onginal Contract Final Totals Change Order No.4 Bid Contrac[Bid item Quantity Unit Unit Price 8id Amount Quantiry Final Amoun[ Chan e Item 1 nor ange 1 E5T $10,000.00 510,000.00 U O.OG 10,000.00 2 aa way urveymg 1 LS Sn,53G.Oq 4,536.00 1 4,536.00 O.OQ 3 Racor rawmgi m mum 1 LS 1,500.00 1,500.00 1 1,SW.06 0.40 4 an 1 l5 504.00 5500.06 1 SOOAC OAU g n rty o[ o tng 5 EA 53q0.24 53,501.20 4 $1,200.96 5300.Z4 G opi ixation 1 tS SA3,3I8.8 543,318.80 1 543,318.80 0.00 7 ProJect emporary ra icContro 1 LS $14,197.00 SI9,197.00 1 519,197.00 0.00 g onstruC[lOn igns, ass A 100 SF 537.80 53,780.00 166 56,048.OQ 2,Zb8.00 9 aggers 1,800 HN $55.0l7 $99,144.00 1,967 50 $80,829.90 518,31410 1D Roa s e eanup 5 $S,UQO.RO $5,000.00 1 55,O o.na O.Ol7 11 emova o tructures aa sttuttions 1 l5 536,202.7U $36,202J0 t 53b.202 70 O.W iZ onngor ktra xcavanon ass LS S1,OOO.OU $1,00.00 1 51,OOOAO 0.W 13a awcuttmg 600 SF 51512 9,072.00 1.)35.25 $26,23G.98 i7,i64.98 13h rus e u acmg ase ourse 800 TN 54434 535,472.Op 954.92 42,341.15 56,869.15 14 Asp a t reate ase, - 400 TN 8.51 535,404.00 0 O.UU 35,404.06 15 ass tn. 4- oa way atc 200 7N 1Z5.71 25,142.00 163.99 520,615.1E 4,526.ffi 16 Jo Ix ompi ance nce Atljustment 1 CALC $0,00 $O.OD q O.OQ 5QW 17 ompacclon rlce Jsutment 1 CALC $0.00 O.QO 0 $tl.04 5•UU 18 o ypropy ene tarm ewer ipe, -n. iam. 7D LF $8011 5,607.70 68 5,447.4E 160.22 19 onnectonco rainage trucmre 3 EA 5431.00 S3.29fi.00 4 1,728.00 432.00 20 atc asln ypeY S EA SF,7.74.4Q 56,372.00 5 6,372.00 U,OQ a c as n, ype wi ur n et an rec ona 21 Va eGrate 1 EA 51.371.60 $1,371.6Q 1 $1,371.60 OAG ZZ ep ace atc asin i , ype q EA 945.00 53,780.Op 6 5,670 OG 1,890.OG 23 ust an o e 11 EA 5432.00 $4,752.00 6 52,592.00 52.160A0 Zq ep ace Man o e atc Basm over, ype n 8 EA 1,031.A6 8151.20 6 6,188.40 2,06Z.80 25 A ust a ve ox q EA 5378.00 $1,512A0 12 54.536.D0 53.024.OG 26 g Vi5 I ry 1[ ente 721 LF 432 3,124J2 545 $2,354.46 76032 2 In eC roteci on 21 EA 575.60 1.587.60 2a $1,512.Ofk 75.60 Z8 atte 200 lP 4.05 $S1D.OU 156 60756 5202.SC 29 o Ins[a auon 320 SY 510.80 53,348.OtA 229Dfi $2,473.85 587415 30 opsw, ypeA 26 CY 554.00 1,404,00 46 2,160.00 756.OG 31 ar Of Woo C p Mu c 9 CY $59.40 534,60 O $0.00 5534.66 3Z rotectioo and Restoranon o Property 1 FA 30,OOO.UQ $30,000.00 0.44 13,35.81 16,674.13 33 ement oncrete ra c ur an utter 1,130 LF 21J0 $24,521.00 1,127 524.455.90 565.10 34 u su a[e Drain A70 LF $22,79 $10,711.30 493 11,235.47 5524.11 35 Cement oncrete Dnveway Entrance 43 SY 54.11 523,267.30 600.06 532,4691r.9,Z01.95 36 Raise avement ar er ype 1 HUND 51,620.W 51,620.00 0.84 1,360.8U 25910 97 emen[ oncrete 1 ewa 640 SY 4789 30,649.60 44315 5z1,222.45 59.42715 38 trmanent gning 1 LS $3,2A0.00 53,240,00 3,240.00 d.OU 34 amtlme 1,310 iF 5113 1,48U.30 1,ST3.30 $2,049.03 5568.73 Sub-Totals 500,000.62 940,898.67 59.101.95 Change Orde 1 lpp lanmg 8ituminous avement 0 SY 520.00 j0.00 1,025 520,SOO.00 20,500.00 10] emoving aint Lme 0 LF 3.00 50.00 3,300 $9,900.OGi 9,9tl0.00 102 Temporary Pavement Marking-Short Duretlon 0 LF 1.00 $0.00 1,000 $1,0OO.00+ 1.000.00 103 Cre rt or 6 0 SY e ucLon m Pavement emova 0 LS {$2,500.06a $0.06 1 -52,SOO.00i 2,500.00 104 enegouate 0 TN $115.00 yO.Otl 31659 y36,407.lIS 36,407.85 105 Um orme Law n orcemen2 or lagging 0 HR $Ss5A0 50.00 82 512,no.oc iz,no.00 105 ep ace wo Catc asms p L5 520,95030 50.00 1 20,9503U 20.950.30 CBange Order2 r1 niona ro ect emporery ra ic ontra 0 i5 53,ai2.80 $4.1 53,412.8U 3,412.80 Change Order 3 108 econstruc rrveway n rances an nveway amps atSouth End 0 CALC $3,895.58 50.00 1 $3,895.58 3,895.58 1Q9 Lower avement an ur in ag urve 0 CALC 20,668.95 0.00 1 520,668.95 20,668.95 i1Q avement epa r on est e Sta.15+60 to Sta.llf50 0 CALC 514,560.23 $0.00 1 $14,86013 14,860.23 lll trona ro ec emporary ra ic ontro or ange OrderNo.3 0 LS $3,19950 $0.00 1 $3,149.50 3,199.50 112 avemencPau acCen[ero Roa 0 TN T30.UQ 5o 00 60.61 513,949.50 y13,94950 113 o zanon or avement att 0 t5 2,SOO.C4 O.CEO t .2,500.00 2.SQO.qO Change Order4 114 enegonaie an ng B tum nous avement 0 SY $1Q.U0 50.00 602 $6,020.0 6,l]ZO.OQ 115 econstruct urwoo nveway 0 LS $2 aaA.79 50(7U 1 2,448.74 2,48.79 t aise avement ar er, ype 0 H $500.00 $0.00 73 53,550.(3 3,5SO.Qd 7otals 500,000.62 614,472.17 114,471.55 Contrect Amount per CO k3 SSSS,928.18 TaEal Increased Amount per CO#4 528.543.99 AGENDA ITEM #7. g) AB - 2009 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: Request to Hire Transportation Systems Division Civil Engineer III at Pay Grade A28, Step E RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Bob Hanson, Transportation Design Manager EXT.: 7223 FISCAL IMPACT SUMMARY: Hiring the Transportation Systems Division Civil Engineer III at Pay Grade a28, Step E versus hiring at Pay Grade a28, Step C will have not fiscal impact since the retiring incumbent is currently budgeted at Pay Grade a28, Step E in 2017 and 2018. If the position was filled at Pay Grade a28, Step C budget impact compared to hiring at Step E would be $759 in 2017 and $9100 in 2018. SUMMARY OF ACTION: The Public Works Department Transportation Systems Division Design Section will be losing to retirement a Civil Engineer III, who has been with the City for 18 years. The Division had to advertise the position on two different occasions and received an approximate total of 30 applications during both recruitments. As a result of the recruitment process the Division interviewed one candidate who met all of the qualifications of the position. This individual is a licensed professional engineer and project management professional and has over 17 years of municipal transportation engineering and project management experience with a larger neighboring jurisdiction (please see Issue Paper for elaboration of her qualifications). She is a Renton resident and has expressed interest in working for the City, despite the fact that being hired at Pay Grade a28, Step E would be an annual salary reduction of $13,000. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Authorize hiring a Transportation Systems Division Civil Engineer III at Pay Grade a28, Step E. This is an existing position, currently budgeted at Pay Grade a28, Step E in 2017 and 2018 and therefore there is no fiscal impact to the budget. AGENDA ITEM #7. h) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:October 23, 2017 TO:Armondo Pavone, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator, ext. 7311 STAFF CONTACT:Bob Hanson, Transportation Design Manager, ext. 7223 SUBJECT:Request to Hire Transportation Systems Division Civil Engineer III at Pay Grade A28, Step E ISSUE: Should Council authorize the Public Works Department Transportation Systems Division to hire a Civil Engineer III at Pay Grade a28, Step E? RECOMMENDATION: Authorize the Public Works Department Transportation Systems Division to hire a Civil Engineer III at Pay Grade a28, Step E. This is an existing position currently budgeted at Pay Grade a28, Step E. The position’s incumbent is retiring effective November 15, and there is no fiscal impact to the budget in 2017 and 2018. BACKGROUND: The Public Works Department Transportation Systems Division Design Section will be losing a Civil Engineer III, who has been with the City for 18 years, to retirement. On two separate occasions, the Division advertised the position and received an approximate total of 30 applications during both recruitment processes. Most of the applicants did not possess the desired expertise to manage the large-scale capital projects the City has on its current work plan. As a result of the recruitment process the Division interviewed one candidate who met the required qualifications. This individual is a licensed professional engineer and project management professional and has over 17 years of municipal transportation engineering and project management experience with a larger neighboring jurisdiction. Some of the highlights that make her the most AGENDA ITEM #7. h) Armondo Pavone, Council President Members of the Renton City Council Page 2 of 2 October 23, 2017 viable candidate for this position include capital project and program budget development and management, familiarity with the Local Agency Guidelines (LAG) manual that establishes standards required for projects funded by federal grants, infrastructure design, updating design manuals, ability to engage the public through involvement, outreach and presentations, grant coordination, contract management, updating standard operation procedures and acting as section chief for incident response during transportation emergencies. She is a Renton resident and has expressed interest in working for the City, despite the fact that being hired at Pay Grade a28, Step E would be a reduction of $13,000 compared to her current salary. If the City were to offer the position to this individual at Pay Grade a28, Step C, she most likely would decline the offer due to financial hardship. This would result in the Transportation Systems Division being understaffed by 1.0 FTE until at least February 1, 2018, due to the length of the regular recruitment process and upcoming holidays. In order to maintain project construction schedules and work plans, the Division feels it is critical to fill this position as soon as possible with a highly qualified candidate since the next few months are crucial in planning and preparation for next summer’s construction season. cc: Ellen Bradley-Mak, Human Resources/Risk Management Administrator Jan Hawn, Administrative Services Administrator Jim Seitz, Transportation Systems Director Jamie Thomas, Finance Director Bob Hanson, Transportation Design Section Manager Kim Gilman, Human Resources Labor Manager Brian Sandler, Senior Human Resources Analyst Hai Nguyen, Senior Finance Analyst Pat Miller, Local 2170 AFSCME President Heather Gregersen, Administrative Secretary I AGENDA ITEM #7. h) AB - 2006 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: Project Acceptance: Maplewood Creek Stormwater Outfall Improvement Project CAG-15-148 with Olson Brothers Excavating, Inc. RECOMMENDED ACTION: Council Concur DEPARTMENT: Utility Systems Division STAFF CONTACT: Ron Straka, Surface Water Utility Engineering Manager EXT.: 7248 FISCAL IMPACT SUMMARY: The original contract amount was $444,005 and the final contract amount is $504,716.47, an increase of $60,711.47 due to change orders. The contract was fully funded through the Surface Water Utility Capital Improvement Program. There is sufficient funding in the approved 2017 Surface Water Utility Capital Improvement Program budget for the Maplewood Creek Stormwater Outfall Improveme nt Project (427.475480) to cover the additional work from the approved change orders. SUMMARY OF ACTION: The Maplewood Creek Stormwater Outfall Improvement Project was awarded to Olson Brothers Excavating, Inc. on August 10, 2015. Project construction began on September 21, 2015 and was completed on July 20, 2017. The project consisted of installing: • 85 feet of high-density polyethylene storm pipe down a steep ravine • 1,050 feet of corrugated polyethylene storm pipe between Chelan Avenue South and SE 2nd Place. • 14 catch basins and an energy dissipater structure. • Restoring the disturbed hillside, including native plantings and repaving of the roadway. During project construction the following change orders were issued: • Change Order No. 1 for an extension of 20 working days. • Change Order No. 2 for a planting timeline extension of 23 working days. • Change Order No. 3 in the amount of $30,419.37 for extra work due to a side sewer conflict. • Change Order No. 4 in the amount of $30,292.10 for an adjustment of estimated bid item quantities to actual bid item quantities. All work for the project has been completed and is ready for final acceptance by City Council. EXHIBITS: A. Notice of Completion of Public Works Contract STAFF RECOMMENDATION: AGENDA ITEM #7. i) Accept the Maplewood Creek Stormwater Outfall Improvement Project and authorize the release of the retainage bond after 60 days once all the required releases from the state have been obtained. AGENDA ITEM #7. i) Original Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date:October 9_2017 Contractor's UBI Number:601161685 Name &Mailing Address of Public Agency Department Use Only Assigned to: Citv of Renton.Attn:Natalie Wissbord 1055 S.Gradv Wav.Renton WA 98057 Date Assigned: UB1 Number: Notice is hereby given relative to the completion of contract or project described below project Name Contract Number Job Order Contracting Maplewood Creek Stormwater Outfall Improvements Pro'ect CAG-15-148 Yes MNo Description of Work Done/Include Jobsite Address(es) Installation of HDPE storm pipe down ravine and along Chelan Ave S and SE 2nd Place,installed 14 catch basins, and energy dissipater structure,and restoration of the hillside including native plantings and repaving of a roadway. Federally funded transportation project?Yes M No (if yes,provide Contract Bond Statement below) Contractor's Name E-mail Address Affidavit ID* Olson Brothers Excavating Inc.kaseysobe@comcast.com Contractor Address Telephone # If Retainage is not withheld,please select one of the following and List Surety‘s Name &Bond Number.MRetainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name:Travelers Casualty and Surety Company of America Bond Number:106336812 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted September 3,2015 September 21,2015 June 9,2017 {'1 I Contract Amount $444,005_o0 Additions (+)$60,711.47 Liquidated Damages $ Reductions (-)$Amount Disbursed $504,716_47 Sub-Total $504 715_47 Amount Retained $0.00 Sales Tax Rate % (If various rates apply,please send a breakdown) Sales Tax Amount $ TOTAL $Sm Z16 42 TOTAL $504,716.47 NOTE:These two totals must be e ual Contractor has retainage bond. Note:The Disbursing Officer must submit this completed notice immediately a?er acceptance ofthe work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certi?cates. Submitting Form:Please submit the completed form by email to all three agencies below. Contact Name:Title: Email Address:Phone Number: Department of Revenue 0 Washington State Department nl g:‘F:"r’t)"";‘:'t“3°W"“Y Public Works Section Labor &|ndu5tne5 Registra?om Inquiry.(3501 7045550 Contract Release PWC@dor'wavgoV (855)5458163‘option,’4 Standards&Coordination U . ContractRelease@LNl.WA.GOV rm (360)902-9450 pub|icworks@esd.wa.gov REV 31 0020e (10/26/15)F215-038-000 10-2014 AGENDA ITEM #7. i) Addendum A:Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time.No L841 release will be granted until all affidavits are listed. UBI Number:(Required) 601592135 Subcontractor's Name: Lakeridge Paving Co.LLC Affidavit ID* For tax assistance or to request this document in an alternate format,please call 1-800-647-7706.Teletype (TTY)users may use the Washington Relay Service by calling 711. REV 3l 0020e Addendum (10/26/I5)F215-038-000 l0-2014 AGENDA ITEM #7. i) AB - 2008 City Council Regular Meeting - 23 Oct 2017 SUBJECT/TITLE: Agreement for Award of Flood Reduction Grand Funds Between the City of Renton and King County for the Madsen Creek Improvement Project Phase 1 RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Ron Straka, Surface Water Utility Engineering Manager EXT.: 7248 FISCAL IMPACT SUMMARY: Increase the 2017 Surface Water Utility Capital Improvement Program revenue budget in the amount of $472,000 to account for the award of Flood Reduction Grant Funds from the King County Flood Control District. The Surface Water Utility is also requesting a budget transfer in the amount of $48,800 from the approved 2017 Surface Water Utility Capital Improvement Program for the Small Drainage Problems budget (427.475015) to the Madsen Creek Improvement Project budget (427.475512) for City grant matching funds. The funding transfer will be included in the next quarterly budget adjustment. SUMMARY OF ACTION: The City of Renton has been awarded $472,000 in grant funds by the King County Flood Control District for the Madsen Creek Improvement Project Phase 1. Flooding has occurred in the bottom part of the Madsen Creek drainage basin, from the Madsen Creek Sediment Basin to SR-169, along 149th Avenue SE, and the channel through Ron Regis Park. The grant for Phase 1 of the project includes hydrologic and hydraulic analysis, surveying, environmental analysis and preliminary design to identify the causes of the flooding problems. The preliminary design work will identify alternatives and improvements that can be made to reduce the potential for flooding in the affected areas. Future phases of the project will include final design, permitting and construction of drainage improvements to reduce the potential for flooding in the affected areas. EXHIBITS: A. Issue Paper B. Agreement C. Vicinity Map Figure 1 D. Vicinity Map Figure 2 STAFF RECOMMENDATION: Authorize the Agreement for Award of Flood Reduction Grant Funds between the City of Renton and King County to provide $472,000 in grant funding to the City for the Madsen Creek Improvement Project Phase 1, and approve the transfer of $48,800 from the approved 2017 Surface Water Utility Capital Impro vement Program for Small Drainage Problems budget (427.475015) to the Madsen Creek Improvement Project budget (427.475512) for City grant matching funds. The funding transfer will be included in the next quarterly budget adjustment. AGENDA ITEM #7. j) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:October 11, 2017 TO:Armondo Pavone, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Administrator STAFF CONTACT:Ron Straka, Surface Water Engineering Manager, ext. 7248 SUBJECT:Agreement for Award of Flood Reduction Grant Funds Between the City of Renton and King County for the Madsen Creek Improvement Project Phase 1 ISSUE: Should Council: 1. Authorize the Agreement for Award of Flood Reduction Grant Funds between the City of Renton and King County to provide $472,000 in grant funding to the City for the Madsen Creek Improvement Project Phase 1? 2. Approve the transfer of $48,800 from the approved 2017 Surface Water Utility Capital Improvement Program for Small Drainage Problems budget (427.475015) to the Madsen Creek Improvement Project budget (427.475512) for City grant matching funds? RECOMMENDATION: 1. Authorize the Agreement for Award of Flood Reduction Grant Funds between the City of Renton and King County to provide $472,000 in grant funding to the City for the Madsen Creek Improvement Project Phase 1. 2. Approve the transfer of $48,800 from the approved 2017 Surface Water Utility Capital Improvement Program for Small Drainage Problems budget (427.475015) to the Madsen Creek Improvement Project budget (427.475512) for City grant matching funds. The funding transfer will be included in the next quarterly budget adjustment. AGENDA ITEM #7. j) Armondo Pavone, Council President Members of the Renton City Council Page 2 of 3 October 11, 2017 \DCmc BACKGROUND: The Madsen Creek drainage basin (Vicinity Map Figure 1) covers 2.1 square miles (1,340 acres). In the 1970s and 1980s, King County constructed drainage improvements at the bottom end of the drainage basin which modified the natural stream course of Madsen Creek. These improvements included the Madsen Creek Sediment Basin, a high flow bypass channel, and the Madsen Creek Channel, located on the east side of Ron Regis Park (Vicinity Map Figure 2). Through annexation, the City now owns those modified drainage systems and is responsible for their operation and maintenance. In 2016 flooding occurred in the bottom of the drainage basin along 149th Avenue SE and south of SR 169 in the Wonderland Estates Manufactured Home Park. The approximate cause of the flooding is lack of capacity in various portions of the drainage system. Because of the drainage system’s age and the complex interactions between the various portions of the drainage system, it is necessary to perform a hydrologic and hydraulic study of the drainage basin and drainage system to identify the causes and potential solutions to the flooding problems. King County Flood Control District has awarded the City a $472,000 grant for Phase 1 of the project, which includes hydrologic and hydraulic analysis, surveying, environmental analysis and preliminary design to solve the flooding problems. The hydraulic analysis will focus on the bottom part of the drainage basin from the Madsen Creek Sediment Basin to SR 169, along 149th Avenue SE, and the channel through Ron Regis Park to discharge to the Cedar River. The project includes preliminary design work to identify alternatives and improvements that can be made to reduce the potential for flooding in the affected areas. Future project phases will include selection of the improvements to be made, design, permitting and implementation of the chosen improvements. The Surface Water Utility intends to apply to the King County Flood Control District for grant funding for the future phases of the project. These future phases will require additional funding and will be requested in the City’s 2019-2020 budget process as part of the Surface Water Utility Capital Improvement Program budget request. Madsen Creek Improvement Project Phase 1 grant funding in the amount of $472,000 was included in the 2017 mid-biennium budget adjustment. The Surface Water Utility is also requesting a budget transfer of $48,800 from the approved 2017 Surface Water Utility Capital Improvement Program for Small Drainage Problems budget (427.475015) to the Madsen Creek Improvement Project budget (427.475512) to provide the City’s matching funds for the grant agreement total project cost. There are sufficient funds available in the Small Drainage Problems budget for the requested transfer. The funding transfer will be included in the next quarterly budget adjustment. AGENDA ITEM #7. j) Armondo Pavone, Council President Members of the Renton City Council Page 3 of 3 October 11, 2017 \DCmc CONCLUSION: The Surface Water Utility requests that Council authorize the King County Flood Control District Agreement for Award of Flood Reduction Grant Funds to provide $472,000 in grant funding to the City for the Madsen Creek Improvement Project Phase 1, and further requests that Council approve the requested transfer of $48,800 from the Small Drainage Problems budget (427.475015) to the Madsen Creek Improvement Project budget (427.475512) for City grant matching funds. Attachments cc: Lys Hornsby, Utility Systems Director Hai Nguyen, Senior Finance Analyst Kristin Trivelas, Senior Finance Analyst Daniel Carey, Civil Engineer Teresa Phelan, Senior Program Specialist Melissa Crawford, Administrative Secretary I AGENDA ITEM #7. j) Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10 Page 1 of 7 AGREEMENT FOR AWARD OF FLOOD REDUCTION GRANT FUNDS BETWEEN THE CITY OF RENTON AND KING COUNTY This Agreement is made between King County, a municipal corporation, and the City of Renton (“Recipient”) (collectively referred to as the “parties” and in the singular “party”), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to December 31, 2018. Project Contacts: King County – Kim Harper, Grant Administrator, 206-477-6079, Kim.harper@kingcounty.gov. Recipient – Daniel Carey, City of Renton Surface Water Utility, 425-430-7293, Dcarey@rentonwa.gov. SECTION 1. RECITALS 1.1 Whereas, the King County Flood Control District (“District”) is a quasi-municipal corporation of the State of Washington, authorized to provide funding for flood control and stormwater protection projects and activities; and 1.2 Whereas King County is the service provider to the District under the terms of an interlocal agreement ("ILA") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; and 1.3 Whereas, on November 12, 2013, the District’s Board of Supervisors passed Resolution FCD2013-14.3 which established a Flood Reduction Grant Program and criteria for awarding grant funding for projects, and on November 16, 2015, the Board passed Resolution FCD2016-20.3, which authorized an allocation of $3,058,908 from the District’s 2016 budget to fund flood reduction projects; and 1.4 Whereas, on August 21, 2017 the District’s Board of Supervisors passed Resolution FCD2017-05.1, which approved the flood reduction projects described in Attachment A to that Resolution; and 1.5 Whereas, in accordance with the terms of these Resolutions, and in its capacity as service provider to the District, King County has established policies and procedures for administering the flood reduction grant program, a copy of which has been furnished to Recipient and which is incorporated herein by this reference (hereinafter “Grant Policies and Procedures”); and 1.6 Whereas, the Recipient submitted an application to receive funds for a project to be funded by the Flood Reduction Grant Program; and AGENDA ITEM #7. j) Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10 Page 2 of 7 1.7 Whereas the District’s Board of Supervisors approved funding of Recipient’s application for the project (“Project”), as described in Attachment A to Resolution FCD2017-05.1 in the amount of $472,000 (“Award”); and 1.8 Whereas King County has received a Scope of Work and a Budget for the Project from the Recipient and has determined that the Scope of Work, attached hereto and incorporated herein as Exhibit B (“Scope of Work”), and the Budget, attached hereto and incorporated herein as Exhibit C (“Budget”), are consistent with the Grant Policies and Procedures, the Recipient’s application for the Project, and the Resolution approving funding for the Project; and 1.9 Whereas, King County and the Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide funding from the District in accordance with Resolution FCD2017-05.1, and the Grant Policies and Procedures, and under which the Recipient will implement the Project. SECTION 2. AGREEMENT 2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2. King County agrees to pay the Award amount to Recipient in the total amount of $472,000 from District funds. The Award shall be used by the Recipient solely for the performance of the Project, as described in Exhibit A to this Agreement. Exhibit A, attached hereto and incorporated herein by this reference, contains a description of the Project as described in Attachment A to Resolution FCD2017-05.1. King County shall pay the Recipient in accordance with the terms of the Grant Policies and Procedures. 2.3. The Recipient represents and warrants that it will only use the Award for the Scope of Work of this Agreement and in accordance with the Project Budget. The Recipient shall be required to refund to King County that portion of the Award which is used for work or tasks not included in the Scope of Work. Further, the Recipient agrees that King County may retain any portion of the Award that is not expended or remains after completion of the Scope of Work and issuance of the Final Report, as further described below. 2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1) they have been identified by Recipient as being within the scopes of numbers 2) and 3) below, and have been approved by King County as being within such scopes; 2) the activities are specified in the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the Scope of Work and are authorized by the Award as identified in the Budget of this Agreement; 4) the activities occur after the District passes a resolution approving an award for the Project; 5) such activities and expenses otherwise comply with all other terms of this Agreement; and 6) reimbursements shall be paid to the Recipient only after this Agreement has been fully executed. AGENDA ITEM #7. j) Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10 Page 3 of 7 2.5. The Recipient shall invoice King County for incurred expenses using the Request for Payment form and Progress Report form for those documented and allowable expenses identified in the Budget and according to the rules set forth in the Grant Policies and Procedures. Blank forms shall be provided to the Recipient by King County upon execution of this Agreement. A progress report (with or without a request for payment) shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months after the aforementioned date. A Progress Report form shall be submitted with all payment requests. A one- time advance of no more than 25% of the Award amount may be allowed, in the discretion of King County, for expenses anticipated to be incurred in the three months following the date of submission of the advance Request for Payment only for work that is included in the Scope of Work of this Agreement, and identified as such in the Request for Payment. Documentation of payments made from the advance payment shall be submitted to King County prior to any further requests for payment. 2.6. The Recipient shall be required to submit to King County a final report which documents the Recipient’s completion of the work in conformance with the terms of this Agreement within thirty (30) days after the completion of the work. The final report may be submitted on the Close-out Report form unless a more detailed final report is specified in the scope of work. A blank form shall be provided to the Recipient by King County upon execution of this Agreement. The final report shall include a summary of the Project’s successes and shall address the flood reduction benefits accomplished by the work. 2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles as further described in Section 2.8 below, and to meet the requirements of all applicable state and federal laws. 2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board. 2.9. King County or its representative, and the District or its representative, shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit. 2.10. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised. AGENDA ITEM #7. j) Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10 Page 4 of 7 2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property arising out of any acts or omissions of the Recipient, its employees, agents, contractors or subcontractors in performing its obligations under the terms of this Agreement. 2.13. The Recipient agrees to acknowledge the District as a source of funding for the Project on all literature, signage or press releases related to the Project. The Recipient may obtain from King County a District logo that may be used in the acknowledgement. SECTION 3. GENERAL PROVISIONS 3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. 3.2. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3. No amendment to this Agreement shall be binding on any of the parties unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4. Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. 3.5. The Project shall be completed by no later than December 31, 2018. In the event that the Project is not completed by this date, King County has the discretion, but not the obligation, to terminate this Agreement and retain any unexpended Award funds. 3.6. This Agreement may be signed in multiple counterparts. 3.7. If any provision of this Agreement shall be wholly or partially invalid or unenforceable under applicable law, such provision will be ineffective to that extent only, without in any AGENDA ITEM #7. j) Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10 Page 5 of 7 way affecting the remaining parts or provision of this Agreement, and the remaining provisions of this Agreement shall continue to be in effect. 3.8. The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the District, King County’s obligations are contingent upon the appropriation of sufficient funds by the Board of Supervisors of the District to complete the Scope of Work. If no such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made. This document has been approved as to form by the King County Prosecuting Attorney’s Office as of September 12, 2015. . KING COUNTY: RECIPIENT: By By Name Name Title Title Date Date AGENDA ITEM #7. j) Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10 Page 6 of 7 EXHIBIT A: PROJECT DESCRIPTION PROJECT NAME RECIPIENT DESCRIPTION LEVERAGE AWARD Madsen Creek Improvement Project Phase 1 City of Renton The purpose of the project is to reduce flooding from Madsen Creek to residential property along 149th Ave SE, and to the Wonderland Estates Manufactured Home Park property on the south side of SR-169. The project will be performed in phases starting with hydrologic and hydraulic studies of the Madsen Creek drainage basin and preliminary design of flood reduction improvements (Phase 1). This grant application is for the Phase 1 work, which will be used in future phases for the final design and construction of improvements to the drainage system to reduce the potential for and extent of flooding.      $48,800 $472,000 EXHIBIT B: SCOPE OF WORK TASKS ACTIVITIES AND DELIVERABLES APPROX. PERCENT OF AWARD REQUEST MONTH/YEAR TASK WILL BE COMPLETED Task 1: Project Administration (Required task) Submit reimbursement request forms, backup documentation for billing, and progress reports at least every 6 months. Submit a Fiscal Closeout form and a Closeout Report form with the final reimbursement request. Including Engineering Consultant project management. 9% Task 2: Grant Agreement KCFCD and City signs and executes Grant Agreement.0%October 2017  Task 3: Engineering Contract City executes contract with Engineering Consulting firm for project. Deliverables-Executed contract.     0%November 2017 Task 4: Basin Hydrologic Model Consultant reviews and updates drainage basin characteristics, performs Hydrologic Modeling of drainage basin for peak runoff flows. Deliverables-Hydrologic Report.     7%March 2018   Task 5: Creek Survey Consultant performs topographic survey of Madsen Creek drainage system from sediment basin to Cedar River. Identifies drainage features, locations, and elevation. Concurrent with Task 4. Deliverables-ACAD plans and base maps of the drain system.         26% December 2017 Task 6: Hydraulic Analysis Consultant performs Hydraulic Analysis of existing drainage system to determine existing flow capacity, overflow locations and causes. Deliverables-Hydraulic Analysis Report.     10%March 2018  Task 7: Environmental Analysis Consultant performs environmental survey and analysis of basin, wetlands, fish access and habitat. Concurrent with Task 6. Deliverables-Environmental Analysis Report. 9%March 2018  AGENDA ITEM #7. j) Project Name: Madsen Creek Improvement Project Phase 1 Award Number: 4.17.10 Page 7 of 7 TASKS ACTIVITIES AND DELIVERABLES APPROX. PERCENT OF AWARD REQUEST MONTH/YEAR TASK WILL BE COMPLETED Task 8: Permit Needs Consultant identifies and evaluates permitting needs and requirements for project design and permitting. Concurrent with Task 9. Deliverables-Permitting Report. 4%June 2018  Task 9: Preliminary Design Consultant uses information from previous tasks to develop preliminary plans to rebuild sections of the drainage system to reduce or eliminate flooding, improve peak flow capacity, and provide fish accessibility and habitat as required by permitting agencies. Hydraulic analysis of preliminary designs will be performed to determine flooding reductions. Proposed improvements will be ranked in order of their potential to reduce flooding of affected areas. Deliverables-Preliminary Design Report and Hydraulic Analysis, ACAD Plans of preliminary designs. 35%July 2018  EXHIBIT C: BUDGET FINANCIAL LEVERAGE (not required) SOURCE NAME Renton SWU BUDGET ITEM GRANT AWARD REQUEST AMOUNT LEVERAGE TOTAL TOTAL (Grant + Leverage) STAFFING $48,800 $48,800 $48,800 COMMERCIAL SERVICES AND CREW TIME $472,000 $472,000 TOTAL $472,000 $48,800 $520,800 AGENDA ITEM #7. j) M a d s e n C r e e k Unnamed Summ e r f i e l d Cr e e k Un n a m e d M a d s e n C r e e k Unnamed M a d s e n C r e e k M adsenCreek MadsenCreek U n n a m e d MolassesCreek M a d s e n C r e e k Unnamed MadsenCreek S u m m erfield Creek M adsen Creek M a d s e n Creek Cedar River K i n g C o u n t y R e n t o n R e n t o n K i n g C o u n t y R e n t o n King CountyRenton Esri., Inc., City of Renton, WA, City of Renton 0 1,0 00 2,0 00500 Feet ´City of R enton Legend Renton City Limits Potential Annexation Area Storm w ater System Renton Private Print Date: 05/05/2017 Mad sen CreekSediment Ba sin 149th Aven ue SE Ron Regis Park Mad sen CreekChannel Mad sen CreekHigh FlowBypass Cha nnel Mad sen CreekLow Flo wChannel Figure 1 : Mad sen C reek Drainage Basin Total Basin Area = 2.09 sq m iBasin A rea in King County = 1 .88 sq miBasin A rea in Renton = 0.21 sq m i Madsen Creek Drainage Basin: AGENDA ITEM #7. j) M a d s e n C r e e k M a d s o n C r e e k U n n a m e d Madsen Cre e k MadsenCreek Cedar River 4 0 0380 3 6 0340 3 0 0280 240220200 180 160 340 320 280 260 240 200 180 3 0 0 2 2 0 1 6 0 280260240220200180 160 140 120 100 3 6 0340320280 3 0 0 2 6 0 18016 014 0 1 2 0 3 4 0 3 2 0 3 2 0 3 0 0 200 180 140 120 3 2 0 260 3 2 0 300 3 6 0 3 4 0 1 0 0 100100 100 100 1 0 0 100 1 0 0 100 100 1 0 0 1 0 0 100 1 0 0 1 0 0 100 100 K i n g C o u n t y R e n t o n King County Renton K i n g C o u n t y R e n t o n King CountyRenton Esri., Inc., City of Renton, WA ´0 400200 Feet Madsen CreekLow Flow Channel Madsen CreekSediment Basin Madsen CreekChannel Madsen CreekHigh FlowBypass Channel Figure 2: M adsen Creek Detail Print Date: 05/05/2017 149th Ave SE ChannelSedimentTrap Madsen CreekHigh FlowBypass Channel WonderlandEstates Ron RegisPark AGENDA ITEM #7. j) 1  CITY OF RENTON, WASHINGTON  RESOLUTION NO. ________  A RESOLUTION OF THE CITY OF RENTON, WASHINGTON ADOPTING THE CITY OF  RENTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN.     WHEREAS, pursuant to RCW 38.52.070, each political subdivision of the state is  authorized and directed to establish a local organization for emergency services in accordance  with the State Comprehensive Emergency Management Plan and Program; and  WHEREAS, each such political subdivision must adopt a plan for the operation of its  emergency services organization; and   WHEREAS, the City of Renton Emergency Services Division has prepared a Comprehensive  Emergency Management Plan; and   WHEREAS, the City Council, by Resolution No. 3411 adopted an Emergency Management  Plan, and adopted updated and expanded Emergency Mangagement Plans by Resolution Nos.  3704, 3988, and 4163; and   WHEREAS, the Emergency Management Plan has since been updated and expanded;   NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES  RESOLVE AS FOLLOWS:   SECTION I. The above recitals are found to be true and correct in all respects.   SECTION II. The Emergency Management Plan, as updated and expanded, is hereby  adopted as the City of Renton Comprehensive Emergency Management Plan.  Such plan may be  regularly reviewed, updated, and amended.  Such updates and amendments are effective  henceforth upon approval of the Emergency Management Director of the City of Renton.    AGENDA ITEM # 9. a) RESOLUTION NO. ________  2    PASSED BY THE CITY COUNCIL this _______ day of _______________________, 2017.                          Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _______________________, 2017.                        Denis Law, Mayor    Approved as to form:              Shane Moloney, City Attorney    RES.1745:9/26/17:scr    AGENDA ITEM # 9. a) 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. ________    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, REVISING RENTON’S  SIX‐YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR 2018 – 2023.     WHEREAS, the City of Renton has adopted a Six‐Year Transportation Improvement  Program (“TIP”) pursuant to RCW 35.77.010 (Perpetual advanced six‐year plans for coordinated  transportation program expenditures), and the TIP has been updated, revised and/or modified  from time to time as authorized and required by law; and   WHEREAS, the City Council held a duly noticed public hearing on October 23, 2017, for  the purpose of considering a revision to the TIP to add the following proposed project:  Talbot  Road at S 177th Street Signalization and Related Roadway Improvements; and   WHEREAS, the City Council considered any public testimony given at the public hearing,  considered the proposed revision to the TIP, considered consistency with the City’s  Comprehensive Plan, and determined current City transportation needs;   NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  RESOLVE AS FOLLOWS:   SECTION I. Exhibit A to Resolution No. 4314, adopting the City of Renton’s 2018‐2023  Six‐Year Transportation Improvement Program, is hereby amended to add TIP No. 40, Talbot  Road S and S 177th Street Signalization and Roadway Improvements, attached hereto as Exhibit  1 and fully incorporated herein by this reference.     SECTION II. The revised TIP, as amended herein, shall be and constitute Renton’s 2018‐ 2023 Six‐Year Transportation Improvement Program for purposes of compliance with RCW  AGENDA ITEM # 9. b) RESOLUTION NO. ________  2  35.77.010, and shall remain in full force and effect until further updated, revised, and/or modified  as provided by law.   SECTION III. The Administrator of the Public Works Department and the City Clerk are  authorized and directed to file this resolution, together with Resolution No. 4314, with the  Washington State Secretary of Transportation within 30 days of its adoption.  PASSED BY THE CITY COUNCIL this ____ day of _________________, 2017.                             Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this ____ day of ___________________, 2017.                              Denis Law, Mayor    Approved as to form:              Shane Moloney, City Attorney    RES:1746:10/2/17:scr      AGENDA ITEM # 9. b) 3              EXHIBIT 1      TIP NO. 40  TALBOT ROAD S AND S 177TH STREET  SIGNALIZATION AND ROADWAY  IMPROVEMENTS  AGENDA ITEM # 9. b) 4    AGENDA ITEM # 9. b) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING  SUBSECTIONS 5‐5‐2.Y, 5‐5‐3.A, 5‐5‐3.C, 5‐5‐3.E, 5‐5‐3.G.2, 5‐25‐4.D, 5‐25‐10.K, 5‐ 25‐10.Z, 5‐25‐11.C, 5‐25‐11.D, 5‐26‐3.E, 5‐26‐6.A, 5‐26‐6.D, AND 5‐26‐7.F OF THE  RENTON MUNICIPAL CODE TO MOVE ALL BUSINESSES TO A CALENDAR YEAR  REPORTING PERIOD FOR BUSINESS LICENSE PURPOSES WITH A JANUARY 31 DUE  DATE; CLARIFYING POTENTIALLY AMBIGUOUS LANGUAGE TO ENSURE  CONSISTENT APPLICATION OF EXISTING BUSINESS AND OPERATIONS TAX AND  BUSINESS LICENSE REGULATIONS; AND PROVIDING FOR SEVERABILITY AND  ESTABLISHING AN EFFECTIVE DATE.     WHEREAS, in 2016, the City implemented a Business & Occupation (B&O) Tax, which is  remitted either on a quarterly or annual basis, administered in conjunction with business license  renewals; and  WHEREAS, currently the City has four different due dates in which a business would be  required to renew a business license and pay B&O taxes. The tax reporting period for each due  date is the preceding four quarters for annual filers. The due date corresponds to the same  quarter in which the business had originally applied for a business license; and  WHEREAS, the multiple due dates has made it confusing for many businesses.  In most  cases, the reporting period does not line up with their own fiscal reporting period or, if they have  multiple licenses, they may have multiple due dates; and  WHEREAS, many businesses have voiced frustrations as they do not understand the  methodology of the multiple due dates.  There have been numerous errors or corrections made  for taxes remitted when a business has filed too early, returns completed for the incorrect  reporting period or late fees and penalties incurred because the due date was not clear; and  AGENDA ITEM # 9. c) ORDINANCE NO. ________  2  WHEREAS, by changing the renewal date and reporting date for all businesses to a  calendar year basis due January 31 of each year will help clear up confusion and streamline the  process; and  WHEREAS, in addition to the renewal and reporting date, RMC provisions are confusing  regarding the maximum tax a large business is responsible to pay each year; and  WHEREAS, currently RMC 5‐25‐4 states there will be a cap placed on taxable gross  revenues not to exceed $5 billion. The wording on gross revenues is not clear as businesses could  be reporting in multiple tax categories and, therefore, could interpret this code provision to be a  maximum of gross revenues of $5 billion in each category or in total; and  WHEREAS, the City interprets RMC 5‐25‐4 to read that  business are required to pay no  more than $4.25 million in taxes for any calendar year, adjusted annually for inflation, regardless  of the number of categories the business operates in; and  WHEREAS, clarifying RMC 5‐25‐4 to expressly state that $4.25 million is the maximum tax  cap will alleviate future confusion over the intent of the maximum tax due to any one business  in a calendar year;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  ORDAIN AS FOLLOWS:  SECTION I. Subsection 5‐5‐2.Y of the Renton Municipal Code is amended as follows:  Y.    REPORTING PERIOD: The four (4) full calendar quarters, which  immediately precede the anniversary or expiration date of the business license  The calendar year (January 1 through December 31), that precedes the year for  which the business is applying for a license.  AGENDA ITEM # 9. c) ORDINANCE NO. ________  3  SECTION II. Subsection 5‐5‐3.A of the Renton Municipal Code is amended as follows:  A.    General Business License Required: No person shall engage in Business  unless such Business is authorized by a valid City of Renton general business  license.  Every business enterprise including but not limited to seasonal,  temporary, or portable sales businesses, shall first obtain, from the City of Renton,  a general business license. The general business license shall not be transferable.  A separate business license is required for each Business Enterprise.    SECTION III. Subsection 5‐5‐3.C of the Renton Municipal Code is amended as follows:  C.    License Fee: The general business license fee shall consist of two (2) parts,  a fixed registration fee and a variable per employee fee, which shall be determined  by the number of worker‐hours in the City of Renton during the reporting period.  1.    License Registration Fee: The Business License Registration fee of one  hundred fifty dollars ($150.00) shall be due and payable when filing a completed  registration form as prescribed by the Administrator. The Registration Fee may be  adjusted from time to time, as published in the city’s current Fee Schedule  brochure. If a business’s first date of engaging in business in the City is after July  1, a prorated half year license registration fee will be due in the amount of  seventy‐five dollars ($75).  2.    Per Employee Fee: Effective January 1, 2015, in addition to the  Registration Fee described in subsection C.1 above, a per employee license fee  shall be calculated by multiplying the actual number of hours worked during the  reporting period by $0.0352 per hour. Businesses with fewer than one thousand  AGENDA ITEM # 9. c) ORDINANCE NO. ________  4  two hundred (1,200) worker‐hours in a year or three hundred (300) hours in a  quarter shall be exempt from paying the per employee fee described in this  subsection. The reporting period for new businesses shall be quarterly on or  before the quarterly reporting due dates. Businesses with tax liability under RMC  Chapter 5‐25 are not required to pay the per employee fee imposed in this  chapter.  3.    The per hour rate shall be administratively adjusted every other year  by the percentage rise or fall of the Seattle‐Tacoma‐Bremerton Consumer Price  Index, All Items, Urban Wage Earners and Clerical Workers (also known as CPI‐W)  ending August 31, for the same two (2) year period and published in the City’s  current Fee Schedule brochure.  Each business license holder may be required, by the Administrator, to file  with the City of Renton, copies of its quarterly reports to the State Department of  Labor and Industries reporting employee hours worked. The businesses that did  not file the report may be required to file an affidavit with the City reporting hours  worked or the equivalent number of employees.   4.    Due Dates: Annual business registration and per employee fees are  due by the last day of January for businesses with anniversary dates which fall  within the fourth calendar quarter of the year, April for businesses with  anniversary dates which fall within the first calendar quarter of the year, July for  businesses with anniversary dates which fall within the second calendar quarter  AGENDA ITEM # 9. c) ORDINANCE NO. ________  5  of the year, and October for businesses with anniversary dates which fall within  the third calendar quarter of the year.   For those businesses required to report quarterly, in additional to the  annual registration fee due as described above, the per employee fees are due by  the last day of January, April, July, and October.   5.    Reporting Periods: Per Employee business license fees are calculated  for based upon hours worked in the Rreporting Pperiod. The Administrator shall  have the discretion to designate a business’s reporting periods as annually or  quarterly based on various factors, among others, the number of employees  and/or seasonal nature of the business.  a.    The reporting period for those required to file annually shall be the  four (4) complete calendar quarters preceding the due date.  b.    The reporting period for those required to file quarterly shall be  the calendar quarter preceding each quarterly due date.   6.    Expiration: Unless otherwise established by the Administrator,  business licenses expire on January 31 of the year after issuance and must be  renewed by the an annual business registration is valid for a period of one (1) year  and shall expire on the same date as the due date as described in subsection C.4  above.   AGENDA ITEM # 9. c) ORDINANCE NO. ________  6  7.    Location of Business and Employees:  a.    Presumption: For purposes of this section, any business operating  within the City limits of the City of Renton shall be deemed to have all of its  employees working within the City limits of the City of Renton.  b.    Working Outside City: For any employees whose nominal place of  business is within the City limits of the City of Renton, all hours will be presumed  to be worked within the City and subject to this fee. Any employee regularly  reporting to work within the City limits shall have all of that employee’s time  subject to this fee, even if portions of the employee’s time are spent outside the  City of Renton (for example, a realtor or outside salesperson). When an employee  normally employed within the City of Renton who, for extended periods of time,  reports to work outside the City of Renton, for example, a contractor’s employees  reporting directly to job sites, then the employer may by affidavit report the  number of hours actually worked within the City or the percentage of time within  the City based upon one thousand nine hundred twenty (1,920) hours annually  and pay the annual license fee based upon those figures.  c.    Short Term or Temporary License: A temporary ninety (90) calendar  day license may be purchased for fifty dollars ($50.00) for each full‐time  equivalent employee (“FTE”) or for each four hundred and eighty (480) worker‐ hours during the ninety (90) calendar day period, or as prescribed in the City’s Fee  Schedule. The expiration date of the license shall be ninety (90) calendar days from  date of issuance. The temporary business license may only be purchased by  AGENDA ITEM # 9. c) ORDINANCE NO. ________  7  businesses with fifty (50) or fewer FTE. The license may be renewed at the  applicable FTE rate for successive ninety (90) calendar day periods not to exceed  two hundred seventy (270) consecutive days. Renewal forms will not be sent to  short term business licensees. Renewals must be at the request of licensee. All  late fees and penalties apply.   8.    Any payment not made within one (1) month following the due date  shall be cause for the automatic revocation of the business license.  9.    The Administrator shall have the authority to inspect business  premises, and review or audit business records with reasonable prior notice.   10.    Non‐Profit Exemption: A bona fide non‐profit organization organized  under Section 501(c)(3) of the Internal Revenue Code whose income is primarily  from compensation from public entities for health or social welfare services,  grants, and/or donations, shall register and file employment information at least  annually but shall be exempt from paying the registration and the per employee  fee. Primarily shall mean more than fifty percent (50%).  SECTION IV. Subsection 5‐5‐3.E of the Renton Municipal Code is amended as follows:  E.   Time Within Which to Claim Overpayment of License Fee: Whenever a  business enterprise makes an overpayment, and, within two four (24) years after  date of such overpayment, makes application for a refund or credit of the  overpayment, its claim shall be allowed and be repaid from the general fund or be  applied as a credit to annual renewal fees as approved by the Administrative  Services Administrator.  AGENDA ITEM # 9. c) ORDINANCE NO. ________  8  SECTION V. Subsection 5‐5‐3.G.2 of the Renton Municipal Code is amended as follows:  2.    The penalty for failure to obtain a business license shall not be less  than two hundred and fifty dollars ($250.00) or as prescribed in the City’s Fee  Schedule, plus payment of all license fee amounts that should have been paid for  the last three four (34) years, as determined by the Administrator, plus a penalty  of twenty percent (20%) per annum for all amounts owing, plus any accounting,  legal or administrative expenses incurred by the City in determining the  unreported, or the unpaid portion over the last three four (34) years or in  collecting the tax and/or the penalty.  SECTION VI. Subsection 5‐25‐4.D of the Renton Municipal Code is amended as follows:  D.    Amounts in Excess of Annual Tax Cap: This The tax imposed under this  chapter shall not apply to that portion of the gross proceeds of sales, gross income  of the business, and value of products, including by‐products, from all activities  conducted within the City, less applicable deductions and other exemptions, that  are in excess of five billion dollars ($5,000,000,000) exceed four million two  hundred fifty thousand dollars ($4,250,000) during any calendar year. The cap set  forth in this subsection shall be administratively adjusted by the Administrator on  January 1st of each year, beginning on January 1, 2017, to reflect the inflation  adjustment, as defined and calculated pursuant to RMC 5‐25‐2.P. The amount of  the cap so calculated shall be rounded to the nearest five thousand ten dollars  ($5,00010).  SECTION VII. Subsection 5‐25‐10.K of the Renton Municipal Code is amended as follows:  AGENDA ITEM # 9. c) ORDINANCE NO. ________  9  K.    Gross Receipts Taxed Under Other Renton Municipal Code (RMC) Sections:  This chapter shall not apply to:  1.    Any person in respect to a business activity with respect to which tax  liability is specifically imposed under the provisions of RMC Chapter 5‐11 (Utility  Tax); or  2.    Any bona fide charitable or nonprofit organization, as defined in RCW  9.46.0209, subject to a tax pursuant to RMC 5‐8‐5 (bona fide charitable or  nonprofit organization gambling activity, bingo, raffle and fundraising activities;  pulltabs and punchboards; card games; and, amusement games) Any person in  respect to a business activity with respect to which tax liability is specifically  imposed under the provisions of RMC Chapter 5‐8 (Gambling Tax).  SECTION VIII. Subsection 5‐25‐10.Z of the Renton Municipal Code, is amended as  follows:  Z.    Real Estate Brokers and Associated Brokers, Agents, or Salesmen: This  chapter does not apply to that portion of a real estate commission assigned to  another brokerage office pursuant to the division of revenue between the  originating brokerage office and a cooperating brokerage office on a particular  transaction. Each brokerage office shall pay the tax upon its respective revenue  share of the transaction. Furthermore, where a brokerage office has paid the  business license and occupation tax on the gross commission earned by that  brokerage office, associate brokers, salesmen or agents within the same office  AGENDA ITEM # 9. c) ORDINANCE NO. ________  10  shall not be required to pay the tax upon their share of the commission from the  same transaction.  SECTION IX. Subsection 5‐25‐11.C of the Renton Municipal Code is amended as follows:  C.    Artistic and Cultural Organizations ‐ Income From Business Activities: In  computing tax, there may be deducted from the measure of tax those amounts  received by Non‐Profit artistic or cultural organizations, as defined in this chapter,  which represent:  1.    Income derived from business activities conducted by the organization,  provided that this deduction does not apply to retail sales made by artistic and  cultural organizations;  2.    Amounts received from the United States of America or any of its  instrumentalities or from the State of Washington or any municipal corporation  or subdivision thereof as compensation for; or to support, artistic or cultural  exhibitions, performances, or programs provided by an artistic or cultural  organization for attendance or viewing by the general public; or  3.    Amounts received as tuition charges collected for the privilege of  attending artistic or cultural education programs.  SECTION X. Subsection 5‐25‐11.D of the Renton Municipal Code is amended as follows:  D.    Artistic or Cultural Organization ‐ Deduction For Tax Under the  Manufacturing Classification ‐ Value of Articles For Use In Displaying Art Objects  or Presenting Artistic or Cultural Exhibitions, Performances, or Programs: In  computing tax, there may be deducted from the measure of tax by persons Non‐ AGENDA ITEM # 9. c) ORDINANCE NO. ________  11  Profit Organizations subject to payment of the tax under the manufacturing  classification, the value of articles to the extent manufacturing activities are  undertaken by an artistic or cultural organization, as defined in this chapter, solely  for the purpose of manufacturing articles for use by the organization in displaying  art objects or presenting artistic or cultural exhibitions, performances, or  programs for attendance or viewing by the general public.  SECTION XI. Subsection 5‐26‐3.E of the Renton Municipal Code is amended as follows:  E.    “Reporting period” means:  1.    A one (1) month period beginning the first day of each calendar month  (monthly); or  2.    A three (3) month period beginning the first day of January, April, July  or October of each year (quarterly); or  3.    A twelve (12) month period beginning the first day of January of each  year (annual).  4.    For a per employee fee identified in RMC 5‐5‐3.C.2, the annual  reporting shall mean the four (4) calendar quarters preceding the annual business  license expiration date.  SECTION XII. Subsection 5‐26‐6.A of the Renton Municipal Code is amended as follows:  A.    Other than any annual registration fee required by Except as provided in   RMC 5‐5‐3.C.1, License Registration Fee, and the Per Employee Fee required by  RMC 5‐5‐3.C.2, taxes or fees imposed by Chapters 5‐5, 5‐6, 5‐7, 5‐8, 5‐11, and 5‐ 25 shall be due and payable in quarterly installments. At the Administrator’s  AGENDA ITEM # 9. c) ORDINANCE NO. ________  12  discretion, businesses may be assigned to a monthly or annual reporting period  depending on the tax amount owing or type of tax. Tax returns and payments are  due on or before the last day of the next month following the end of the assigned  reporting period covered by the return.  SECTION XIII. Subsection 5‐26‐6.D of the Renton Municipal Code is amended as follows:  D.    For purposes of the tax imposed by Chapter 5‐25, any person whose value  of products, gross proceeds of sales, or gross income of the business, subject to  tax after all allowable deductions, is equal to or less than Three Hundred and  Seventy‐Five Thousand One Million Five Hundred Thousand dollars  ($375,0001,500,000) in the current quarter reporting year, shall file a return,  declare no tax due under Chapter 5‐25 on their return, and submit the return to  the Administrator.  SECTION XIV. Subsection 5‐26‐7.F of the Renton Municipal Code is amended as follows:  F.    Any payment made that is returned for lack of sufficient funds or for any  other reason will not be considered received until payment by certified check,  money order, or cash of the original amount due, plus a “nonsufficient funds”  (NSF) charge of Twenty Dollars ($20.00) as specified in the City of Renton Fee  Schedule is received by the Administrator. Any license issued upon payment with  an NSF check will be considered void, and shall be returned to the Administrator.  No license shall be reissued until payment (including the NSF fee) is received.  SECTION XV. If any section, subsection, sentence, clause, phrase or work of this  ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,  AGENDA ITEM # 9. c) ORDINANCE NO. ________  13  such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other  section, subsection, sentence, clause, phrase or word of this ordinance.  SECTION XVI. This ordinance shall be in full force on January 1, 2018.      PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2017.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2017.                         Denis Law, Mayor  Approved as to form:             Shane Moloney, City Attorney  Date of Publication:      ORD:1987:10/11/17:scr  AGENDA ITEM # 9. c)