HomeMy WebLinkAboutContractAGREEMENT FOR DESIGN AND CONSTRUCTION STANDARDS
THIS AGREEMENT, dated for reference purposes only as December 21, 2022, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and KPG Psomas Inc.
(“Consultant”). The City and the Consultant are referred to collectively in this
Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is
effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide professional services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later
than December 31, 2023.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $98,014.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
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Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
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Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
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employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
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Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
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E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Brianne Bannwarth, PE
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7299
bbannwarth@rentonwa.gov
Fax: N/A
CONSULTANT
Jason Fritzler, KPG Psomas Inc.
3131 Elliott Avenue, Suite 400
Seattle, WA 98121
Phone: (253) 627-0720
jason@kpg.com
Fax: N/A
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17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
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the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Brianne
Bannwarth, Development Engineering Director. In providing Work, Consultant shall
coordinate with the City’s contract manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Jason Fritzler
Vice President, Senior Project Manager
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Sr. Assistant City Attorney
Contract Template Updated 5/21/2021 (legal ref #2317)
12/21/2022
Approved by Patrice Kent via 12/22/2022 email
12/28/2022
City of Renton
Design and Construction Standards KPG Psomas Inc.
December 21, 2022 1
EXHIBIT A
CITY OF RENTON
DESIGN AND CONSTRUCTION STANDARDS
PHASE 1 – RESEARCH, STANDARDS FRAMEWORK, STAKEHOLDER OUTREACH
PHASE 2 – DRAFT MANUAL, STAKEHOLDER OUTREACH, STANDARD DETAILS/PLANS UPDATES
SCOPE OF WORK
DECEMBER 21, 2022
A. PROJECT BACKGROUND / DESCRIPTION
The City of Renton (“City”) desires to develop a consolidated Design and Construction
Standards resource to ensure consistent requirements of quality for both public and
private construction to provide minimum design and construction requirements for utility
and street improvements across the City. Currently, the City’s Design and Construction
Standards, Municipal Codes, Standard Details, State, and Federal Standards are accessed
by way of the City’s website through links located on the Community and Economic
Development (CED) webpage or by accessing individual Public Works Department web
pages creating information silos with dissociated resources. By consolidating these
resources, the City’s ability to manage and update this information will improve, it will
provide end-users utilizing these resources with the confidence they are accessing the
most up to date information, and will offer additional clarity to City staff tasked with
oversight and enforcement.
The Design and Construction Standards Project (“Project”) is separated into two phases.
Phase 1 establishes the framework for the Design and Construction Standards and Phase
2 prepares a working draft of the document. See Exhibit C for deliverable milestones. The
following tasks are assumed to be the scope items for each phase:
Phase 1 – Research, Framework Development, Stakeholder Collaboration
·Research pertinent resources and identify existing City Code that can be
consolidated into the Design and Construction Standards Manual
·Develop an outline that will ultimately result in being the framework for the
Design and Construction Standards Manual
·Attend stakeholder consultations as requested to assist in the review and
feedback of the Design and Construction Standards Manual framework
City of Renton
Design and Construction Standards KPG Psomas Inc.
December 21, 2022 2
Phase 2 – Develop Draft Standards Manual, Update Standards Plans/Details,
Stakeholder Collaboration
·Draft Design and Construction Standards Manual Development that includes
Stakeholder input gathered in Phase 1
·Update Draft Design and Construction Standards Manual with the
recommendations obtained from Stakeholder input
·Review existing standards and propose updates as needed
·Develop new Standard Plans/Details
·City to lead stakeholder review of the design standards at the 90% stage
B. GENERAL PROJECT ASSUMPTIONS
The following assumptions have been identified by Consultant for the Project:
Project duration for the Project is assumed to be 10 months
Phase 2 scope items will commence only after the City’s approval of Standards Outline
developed in Phase 1
Updates to the Standard Details/Plans planned in Phase 2 are not included in this
scope and CAD Drafting services will be provided through a supplemental agreement.
During Phase 2, the Consultant will work with the City to determine the quantity of
existing (and new) drawing details requiring CAD Drafting Services, and the execution
of a supplemental agreement
The City will select core City project/committee team members essential to the
projects management, advancement, and to provide Consultant project team
continuity across each Phase
The Consultant is not responsible for stakeholder ‘meeting minutes’. Summarized
notes taken from project meetings will be provided upon the City’s request
Stakeholder communication is described in Task 2 below. The City will take the lead
in coordinating with the project stakeholders involved in reviewing the Manual’s
outline, supporting documents, and structure. The Consultant will support the City’s
efforts with coordinating with the project stakeholders
Renton Municipal Code (RMC) reviews will focus on the following Titles:
o Title IV – Development Regulations
o Title VIII – Health and Sanitation
o Title IX – Public Ways and Property
The following codes, standards, and guidelines will be the focus of the project teams
research and reviews during the Phase 1 effort:
o RMC – Titles IV, VIII, and IX
o Public Rights-of-Way Accessibility Guidelines (PROWAG)
o ADA Standards for Accessible Design
o Renton Comprehensive Plans
o Renton Standard Details and General Special Provisions
o Renton Downtown Streetscape Standards
o Manual on Uniform Traffic Control Devices (MUTCD)
City of Renton
Design and Construction Standards KPG Psomas Inc.
December 21, 2022 3
o WSDOT Standard Details and Specifications
o WSDOT Design Manual
o WSDOT Construction Manual
o WSDOT LAG Manual
o American Association of State Highway and Transportation Officials (AASHTO)
o Surface Water Design Manual and System Plan
o Department of Ecology (DOE)
o Water System Plan
o Long-Range Wastewater Management Plan
The development of the City’s Design and Construction Standards Manual will utilize
the Standards Manual developed by the City of Kent as an example of the City’s
desired final product
C. KPG PSOMAS INC. DELIVERABLES
Deliverables prepared by the Consultant are identified at the end of each Task.
D. CITY OF RENTON PROVIDED ITEMS:
The City will provide/prepare the following:
Submittal reviews, comments, and approvals
Notices to stakeholders including those requiring mailings and postage
Meeting room arrangements
Coordination with City staff and other stakeholders
Meeting Minutes (if desired by the City)
E. SCOPE OF WORK
TASK 1 – MANAGEMENT / COORDINATION / ADMINISTRATION (PHASES 1 AND 2)
1.1 The Consultant will provide continuous project management for the project’s
duration. The Consultant will prepare monthly progress reports identifying work
completed in the previous month, work in progress, upcoming work elements, and
reporting of any delays, problems, or additional information needs. These reports
will be submitted with the Consultant invoices.
1.2 Prepare for and attend bi-monthly project coordination meetings with City’s core
Standards Committee members. These meetings are assumed to be held at
Renton City Hall.
1.3 The Consultant will conduct monthly project team meetings with internal staff.
1.4 The Consultant will provide internal quality assurance/quality control (QA/QC)
reviews of all major deliverables prior to submittal to the City.
Task 1 Deliverables:
City of Renton
Design and Construction Standards KPG Psomas Inc.
December 21, 2022 4
Monthly progress reports
Project coordination meeting notes
TASK 2 – STAKEHOLDER OUTREACH AND COORDINATION (PHASES 1 AND 2)
This Task covers the Consultant’s effort required to support the City’s stakeholder
outreach process during the development of the Design and Construction Standards
Manual. The goal of this effort is to obtain input from stakeholders (internal/external) in
advance of key project deliverables and build an environment that promotes trust and
collaboration between the project team and stakeholders.
2.1 The Consultant shall prepare for and attend one (1) project kickoff meeting and
(6) six meetings with project stakeholders. These meetings are assumed to be in
addition to the regular meetings with the Standards Committee (See Task 1). The
kickoff meeting will focus on the following items:
Develop communication, document sharing, and content review protocols
Aligning the City’s/Consultant’s efforts by developing workflow plan/outline
Assign Committee Member tasks, duties, and responsibilities
Outline a project timeline and identify milestones
Develop a standards Committee meeting schedule (days, times, location, etc.)
Develop a Stakeholders touchpoint schedule (days, times, attendees, location,
etc.)
2.2 The Consultant will assist in the preparation of graphics, presentation materials,
and gathering of pertinent documentation necessary to support the City’s
stakeholder outreach effort.
Task 2 Deliverables:
Project timeline with key milestones and deliverables identified
Graphics, Presentation Materials, and Supporting Documentation
Consultant Meeting Notes
Task 2 Assumptions:
City will coordinate with Committee Members and stakeholders to schedule regular
projects meetings and touchpoints
City will facilitate meetings with Committee Members and stakeholders
Meeting Agendas will be prepared by the City with input from the Consultant
TASK 3 – CODE/STANDARDS RESEARCH AND STANDARDS MANUAL OUTLINE (PHASE 1)
The Consultant shall research codes/standards utilized by the City and make
recommendations on which codes/standards can be consolidated into a Standards
Manual that has scalability, that is updatable, and is functionally efficient to use by all
City of Renton
Design and Construction Standards KPG Psomas Inc.
December 21, 2022 5
stakeholders. Additionally, the Consultant will assist the City in the development of the
Design and Construction Standards Manual Outline that will function as the foundation
for which the manual is built upon.
3.1 The Consultant shall research existing codes/standards and develop a ‘Standards
Review Matrix’ that will assist the project team in identifying redundancies,
inconsistencies, and gaps in City codes/standards currently being accessed by end-
users across multiple sources. This matrix will act as the baseline reference for all
recommended and approved changes to standards, codes, and details.
3.2 The Consultant shall assist the City in the development of the Design and
Construction Standards Manual outline.
Task 3 Deliverables:
Standards Review Matrix maintained in Excel Format
Standards Manual Outline maintained in Word Format
Task 3 Assumptions:
The Standards Committee will populate/update one Outline for the Design and
Construction Standards
It is anticipated that the Standards Committee will create an initial draft outline that
will be reviewed/commented by the project stakeholders, with follow-up as needed,
and will go through multiple iterations before settling on its final form.
The Standards Outline developed in Phase 1 will be approved by the City before moving
into Phase 2
TASK 4 – DESIGN AND CONSTRUCTION STANDARDS MANUAL DEVELOPMENT (PHASE 2)
The Consultant will assist the City in the development of the Draft Design and
Construction Standards Manual document utilizing the approved Standards Outline and
stakeholder input gathered in Phase 1. Additionally, the Consultant will assist the City in
identifying Standard Plans/Details requiring modifications and new standard plan/detail
requirements once known.
4.1 The Consultant shall prepare the Draft Design and Construction Standards Manual
for the Standards Committee to review and comment.
4.2 The Consultant shall assist the City in identifying new standard plan/detail
requirements and those requiring modifications.
4.3 The Consultant shall assist the City in updating the Draft Design and Construction
Standards Manual after the stakeholder input is gathered and vetted by the
Standards Committee.
City of Renton
Design and Construction Standards KPG Psomas Inc.
December 21, 2022 6
Task 4 Deliverables:
Standard Plans/Details Matrix maintained in Excel Format
Draft Design and Construction Standards Manual maintained in Word Format
Task 4 Assumptions:
The Standards Committee will provide comment on one Standard Plans/Details
Matrix. Once a complete drawings list has been approved by the City, the Consultant
will commence CAD Drafting Support Services through a supplemental agreement
The Draft Design and Construction Standards Manual will be developed by the
Consultant with the Standards Committee members direct involvement or oversight of
surrogate authors
The Draft Design and Construction Standards Manual format, styles, and layout will
be determined by the Standards Committee and stakeholder input
The Standards Committee will be responsible for addressing comments on
sections/chapters of the Draft Design and Construction Manual that receive input from
the project stakeholders and will go through multiple iterations before settling on the
Draft Manual’s final form.
The Standards Committee will work with the project stakeholders in the creation of a
Drawings Matrix listing existing and new drawings to be included in the Draft Design
and Construction Standards Manual.
ADDITIONAL SERVICES
The City may require additional services of the Consultant. The scope of these services
will be determined based on the unanticipated project needs or other considerations at
the sole discretion of the City. These services will be authorized under a future contract
supplement if necessary. At the time these services are required, the Consultant shall
provide a detailed scope of work and an estimate of costs. The Consultant shall not
proceed with the work until the City has authorized the work and issued a notice to
proceed.
EXHIBIT B
PRIME CONSULTANT COST COMPUTATIONS
Engineering ManagerSenior EngineerProject Engineer IProject Landscape ArchitectSenior Resident EngineerSenior CAD TechnicianCAD TechnicianBusiness ManagerSenior AdminOffice Assistant$251.00 $215.00 $149.00 $155.00 $172.00 $138.00 $124.00 $178.00 $133.00 $82.00 Hours Totals
1.1 Administration, Invoicing, Progress Reports (10 Months) 10 0 0 0 0 0 0 0 10 0 20 3,840.00$
1.2 Project Coordination Meetings (20)20 0 0 0 0 0 0 20 0 20 60 10,220.00$
1.3 Monthly Internal Staff Meetings (10)10 5 0 5 5 0 0 10 0 5 40 7,410.00$
1.4 QA/QC of Deliverables 2 4 0 4 0 0 0 4 0 8 22 3,350.00$
42 9 0 9 5 0 0 34 10 33 142 24,820.00$
2.1 Meetings with Stakeholders (1) and Standards Committee (6)8 0 0 0 0 0 0 8 0 8 24 4,088.00$
2.2 Graphics Support 4 0 0 0 0 0 0 24 0 4 32 5,604.00$
12 0 0 0 0 0 0 32 0 12 56 9,692.00$
3.1 Research and Standards Review Matrix 32 16 4 4 4 0 0 32 0 16 108 20,384.00$
3.2 Standards Manual Outline 16 2 0 0 0 0 0 8 0 8 34 6,526.00$
48 18 4 4 4 0 0 40 0 24 142 26,910.00$
4.1 Draft Design and Construction Manual 56 24 16 4 4 0 0 40 0 32 176 32,652.00$
4.2 Standard Plans/Details Review 4 8 4 4 0 0 0 0 0 0 0 3,940.00$
60 32 20 8 4 0 0 40 0 32 176 36,592.00$
162 59 24 21 13 0 0 146 10 101 516 98,014.00$
-$
Subtotal -$
Administrative Charge (5%)-$
-$
Mileage at current IRS rate -$
Reproduction Allowance
-$
98,014.00$
Task 4 - DESIGN AND CONSTRUCTION STANDARDS MANUAL DEVELOPMENT (PHASE 2)
Task Total
Task Total
Labor Hour Estimate
Total Hours and Labor
Cost Computations by Task
Task 1 - MANAGEMENT / COORDINATION / ADMINISTRATION (PHASES 1 AND 2)
Task Total
Task 2 - STAKEHOLDER OUTREACH AND COORDINATION (PHASES 1 AND 2)
Client: City of Renton
Task
No.Task Description
Task Total
Task 3 - CODE/STANDARDS RESEARCH AND STANDARDS MANUAL OUTLINE (PHASE 1)
Project Name: DESIGN AND CONSTRUCTION STANDARDS
Date: December, 2022
Total Estimated Budget
Total Labor Hours and Fee
Subconsultants
Total Subconsultant Expense
Reimbursable Direct Non-Salary Costs
Total Reimbursable Expense
City of Renton
Design and Construction Standards 1 December, 2022
Est Direct Salary
Office Overhead
@173.37% Fee @ 30% of DL 2023 Inclusive Rate
1.7337 30%
Classification Costs (DSC) Of DSC of DSC (Rounded to $1)
Principal 93.91 162.81 28.17 285
Engineering Manager 82.73 143.43 24.82 251
Senior Engineer 71.00 123.09 21.30 215
Senior Project Engineer 67.00 116.16 20.10 203
Project Engineer III 62.00 107.49 18.60 188
Project Engineer II 57.75 100.12 17.33 175
Project Engineer I 49.00 84.95 14.70 149
Design Engineer II 46.00 79.75 13.80 140
Design Engineer I 44.00 76.28 13.20 133
Engineering Technician 37.69 65.34 11.31 114
Technician 33.60 58.26 10.08 102
Engineering Assistant 30.23 52.40 9.07 92
Senior Project Manager Survey 82.73 143.43 24.82 251
Survey Crew II (W/Equip) 85.75 148.66 25.73 260
Survey Crew I (W/Equip) 67.50 117.02 20.25 205
Field Surveyor I 30.25 52.44 9.08 92
Field Surveyor II 40.25 69.78 12.08 122
Field Surveyor III 47.75 82.78 14.33 145
Survey Assistant 30.25 52.44 9.08 92
Project Surveyor 54.00 93.62 16.20 164
Surveyor I 30.00 52.01 9.00 91
Surveyor II 40.00 69.35 12.00 121
Surveyor III 45.00 78.02 13.50 137
Urban Design Manager 66.02 114.46 19.81 200
Project Landscape Architect 51.00 88.42 15.30 155
Landscape Technician 33.48 58.04 10.04 102
Landscape Assistant 29.81 51.68 8.94 90
Senior Transportation Planner 62.50 108.36 18.75 190
Transportation Planner 37.54 65.08 11.26 114
Senior Construction Manager 80.76 140.01 24.23 245
Construction Manager 61.00 105.76 18.30 185
Senior Resident Engineer 56.75 98.39 17.03 172
Resident Engineer 51.00 88.42 15.30 155
Assistant Resident Engineer 47.60 82.52 14.28 144
Senior Construction Observer 63.00 109.22 18.90 191
Construction Observer III 47.00 81.48 14.10 143
Construction Observer II 43.00 74.55 12.90 130
Construction Observer I 35.00 60.68 10.50 106
Construction Technician 30.23 52.40 9.07 92
Document Control Specialist II 47.00 81.48 14.10 143
Document Control Specialist I 40.00 69.35 12.00 121
Document Control Admin 34.32 59.50 10.30 104
Construction Assistant 24.96 43.27 7.49 76
CAD Manager 59.39 102.97 17.82 180
Senior CAD Technician 45.34 78.61 13.60 138
CAD Technician 41.00 71.08 12.30 124
Business Manager 58.52 101.46 17.56 178
Senior Admin 44.00 76.28 13.20 133
Office Admin 34.00 58.95 10.20 103
Office Assistant 27.04 46.88 8.11 82
Subs billed at cost plus 5%.
Reimbursables billed at actual costs.
Mileage billed at the current approved IRS mileage rate.
KPG Psomas Inc.
Summary of Negotiated Costs
Effective January 1, 2023 through December 31, 2023
ID Task Name Duration Start Finish
1 Design and Construction Standards 205 days Mon 1/9/23 Fri 10/20/23
2 Research, Framework Development (Phase 1)65 days Mon 1/9/23 Fri 4/7/23
3 Notice to Proceed - Preliminary Design 1 day Mon 1/9/23 Mon 1/9/23
4 Kick Off Meeting 1 day Thu 1/12/23 Thu 1/12/23
5 Code/Standards Research and Standards Matrix 10 days Mon 1/9/23 Fri 1/20/23
6 City Review Standards Matrix 10 days Mon 1/23/23 Fri 2/3/23
7 Design and Construction Standards Manual outline 30 days Mon 2/6/23 Fri 3/17/23
8 City Review and Approval of Standards Outline 15 days Mon 3/20/23 Fri 4/7/23
9 Draft Standards Manual, Update Standards Plans/Details
(Phase 2)
140 days Mon 4/10/23 Fri 10/20/23
10 Draft Design and Construction Standards Manual 100 days Mon 4/10/23 Fri 8/25/23
11 Standard Plans/Details Review 100 days Mon 4/10/23 Fri 8/25/23
12 City Review and Approval of Draft Manual 15 days Mon 8/28/23 Fri 9/15/23
13 Update Design and Construction Standards Manual 15 days Mon 9/18/23 Fri 10/6/23
14 Final City Review of Draft Standards Manual 10 days Mon 10/9/23 Fri 10/20/23
15 Stakeholder Involvement and Outreach (Phases 1 and 2)128 days Mon 1/16/23 Wed 7/12/23
16 Committee Meeting #1 1 day Mon 1/16/23 Mon 1/16/23
17 Committee Meeting #2 1 day Mon 3/6/23 Mon 3/6/23
18 Committee Meeting #4 1 day Mon 5/1/23 Mon 5/1/23
19 Committee Meeting #5 1 day Tue 6/6/23 Tue 6/6/23
20 Committee Meeting #6 1 day Wed 7/12/23 Wed 7/12/23
10/20
Design and Construction Standards
4/7
Research, Framework Development (Phase 1)
1/9
Notice to Proceed - Preliminary Design
1/12
Kick Off Meeting
1/20
Code/Standards Research and Standards Matrix
2/3
City Review Standards Matrix
3/17
Design and Construction Standards Manual outline
4/7
City Review and Approval of Standards Outline
10/20
Draft Standards Manual, Update Standards Plans/Details (Phase 2)
8/25
Draft Design and Construction Standards Manual
8/25
Standard Plans/Details Review
9/15
City Review and Approval of Draft Manual
10/6
Update Design and Construction Standards Manual
10/20
Final City Review of Draft Standards Manual
7/12
Stakeholder Involvement and Outreach (Phases 1 and 2)
1/16
Committee Meeting #1
3/6
Committee Meeting #2
5/1
Committee Meeting #4
6/6
Committee Meeting #5
7/12
Committee Meeting #6
We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th
10/23/2211/13/22 12/4/22 12/25/22 1/15/23 2/5/23 2/26/23 3/19/23 4/9/23 4/30/23 5/21/23 6/11/23 7/2/23 7/23/23 8/13/23 9/3/23 9/24/23 10/15/23 11/5/23 11/26/23
Qtr 4, 2022
DESIGN AND CONSTRUCTION STANDARDS
Exhibit C
Wed 12/21/22 (Version 1)