HomeMy WebLinkAboutPROCUREMENT SOP #01 - Goods Supplies and MaterialsRevision March 2023 Staff Contact: Finance Administrator Kari Roller
PROCUREMENT SOP #01
Goods, Supplies, and Materials
1. Applicability:
The procurement of goods, equipment, materials, supplies or technology hardware or software that
was not purchased in conjunction with a public works project.
Project managers must follow public works solicitation requirements if the purchase is made in
conjunction with a public works project.
2. Process:
A flexible process is authorized for the purchase of goods, supplies, and materials not purchased in
conjunction with a public works project. However, project managers are encouraged to solicit quotes
or to utilize cooperative bidding contracts to establish the best equipment and best price for their
particular need. For off-the-shelf purchases, online shopping comparisons may be used to obtain the
best value for the city. Generally, the higher the amount of the purchase, the more staff resources
should be dedicated to find the city the best overall combination of value. Low price is not always
determinative. Level of service, return policies, availability/shipping, warranties, and differences in
quality should be factored into purchasing decisions.
3. Signature and Approval Authority:
Dollar Amount: Signing Authority
Under $50,000 Administrator
$50,000 - $100,000 Mayor
Over $100,000 City council approves, mayor signs