HomeMy WebLinkAboutCommittee of the Whole - 13 Mar 2023 - Agenda - Pdf
CITY OF RENTON
AGENDA - Committee of the Whole Meeting
6:00 PM - Monday, March 13, 2023
7th Floor Council Chambers/Videoconference
1. INCLUSION AND EQUITY UPDATE
a) Presentation
If you would like to attend this week's meeting remotely, you can do so by going to
https://us02web.zoom.us/j/86753290028?pwd=M2pOc09HWWNrY05uVnlIWnpGS1E4UT09
Zoom Meeting ID: 867 5329 0028, Passcode: 881839
You can call through Zoom at (253) 215-8782 and use the Meeting ID.
Presenters:
Benita Rodriguez Horn
Maryjane Van Cleave
AGENDA ITEM #1. a)
Background
Recommendations, Rationale, Leads
Discussion
AGENDA ITEM #1. a)
City of Renton contracted with Benita R. Horn in May 2014 for
consulting services to move the needle on the goal of Inclusion by:
Supporting systemic approaches within the city for achieving equitable
outcomes in policies, programs and procedures.
Providing and/or arranging for training to provide staff with tools and
resources for incorporating equity and inclusion into their day-to-day work.
Envisioning and implementing endeavors, activities and events that
engaged community members in partnership with the City.
Providing technical assistance and support to the Mayor, Council,
Administrators, staff, boards & commissions, community partners and
residents resulting in equitable outcomes.
The final annual contract for these services completes on March 31, 2023.
This presentation provides high level recommendations for building on work
that has been done to continue forward movement on the goal of Inclusion. AGENDA ITEM #1. a)
Continue external and
internal Inclusion
assessments to track
progress on the goal of
Inclusion and to aid in
affirming progress on this
goal. Use existing data
from recent related
assessments to minimize
duplication and include a
survey of staff.
Rationale & Lead:
A high level assessment was
conducted in 2014 that
included Council, Mayor,
Administrators and their
direct reports, community
partners and residents. Staff
were not included.
Lead: EHHS/EXECUTIVE
SERVICES AGENDA ITEM #1. a)
Continue to ensure
Administrators and
Council have input on the
knowledge and skills they
desire to champion and
lead equity and inclusion
in the City.
Rationale & Lead:
In 2014 Administrators
helped design and co-
facilitate Inclusion workshops
as a way to deepen their own
knowledge and skills. All
Council members attended
this workshop. As a result of
turnover, few of the initial
Administrators and Council
members are still in place.
Lead: HRRM/EHHS AGENDA ITEM #1. a)
Continue to establish and
expand on quantitative and
qualitative metrics to track
and regularly report
progress on equity and
inclusion.
Rationale & Lead:
In 2014 Administrators reported
making some progress on the
goal of Inclusion but felt a gap
existed in consistently and
uniformly gathering and
reporting meaningful outcomes.
This resulted in ongoing staff
conversations and research that
have created the foundation for
moving forward on this
recommendation.
Lead: EHHS/EXECUTIVE
SERVICES AGENDA ITEM #1. a)
Continue to use and expand use of the Renton Equity Lens to support authentic community engagement and equitable outcomes in planning, projects, policy development and policy updates.
Rationale & Lead:
Renton Equity Lens (REL) was created in 2016; used to analyze hiring practices in 2017 and used to form the Equity Commission. From 2020 to 2021 staff were provided overviews of the REL. In October 2022 an expert in project management spent a full day training staff and project teams to use the REL in planning and project management. Staff are now equipped and can be accountable for using the REL.
Lead: ELT/EHHS AGENDA ITEM #1. a)
Administrators, Council and Council Committees can consistently ask questions supporting use of the Renton Equity Lens, leading to equitable outcomes on recommendations presented to them.
Rationale & Lead:
Accountability becomes the norm through leadership coaching for success.
Suggested questions:
How and when was the Renton Equity Lens (REL) applied to this recommendation?
How were stakeholders identified? At what point were stakeholders engaged in the process? How?
What were the outcomes of the REL analysis?
What strategies were put in place to mitigate unintended consequences?
Lead: ELT/COUNCIL/EHHS AGENDA ITEM #1. a)
Standardize and schedule
essential Inclusion
workshops annually to keep
up with turnover in staff,
boards & commissions and
Council (Inclusion
Foundation Workshop,
Renton Equity Lens
Overview, Language Line,
etc.).
Rationale & Lead:
In recent years staff turnover
has been high; in November
and January I led workshops for
120 new hires. To keep pace,
regular versus “on call” training
should be established on a City
annual training calendar and/or
added to the curriculum for
NEO that is currently scheduled
3 times each year.
Lead:
HRRM/EHHS/EXECUTIVE
SERVICES AGENDA ITEM #1. a)
Continue making inclusive
contracting a priority. Track
and quantify results on
contracting with minority,
women-owned and
disadvantaged small
businesses (M/WBE and
DBE). Act with urgency to
provide equitable access
and remove barriers to
purchasing and contracting.
Rationale & Lead:
In 2017 Finance (ASD) began
taking steps toward the goal of
improving access to city
purchasing and contracting
services. In 2021 they held a
workshop on Navigating City
Contracting for M/WBE & DBE
contractors. Progress was
paused for the biennial budget
process.
Lead: FINANCE/EXECUTIVE
SERVICES/EHHS AGENDA ITEM #1. a)
Explore the efficacy of
operating agreements for
city work groups, boards &
commissions resulting in
shared expectations of
behavior and a foundation
for collective and
individual feedback and
growth.
Rational & Lead:
Two Commissions already
have operating agreements;
one for several years and
one recently adopted. The
impact has been clarity on
providing feedback and
assessing productive
behavior in these groups.
Lead: EXECUTIVE
SERVICES/EHHS (a
proposal for this process has
already been completed).AGENDA ITEM #1. a)
Conduct research on a
process for uniformly
compensating certain
community members for
time spent on boards &
commissions or providing
input for various city
engagement efforts.
Rationale & Lead:
An increasing number of
jurisdictions have already
implemented such a process
to affirm the value of resident
time spent contributing to city
planning and projects.
Renton currently does this for
most community
engagement activities.
Lead: EXECUTIVE
SERVICES/FINANCE AGENDA ITEM #1. a)
Continue to use the
Renton Business Plan to
set priorties for Council
and staff to align work
throughout the city.
Rationale & Lead:
The Renton Business Plan
Goals set the overarching
priorities for the city and
determines allocation of
resources. Continue to use
the Business Plan as a guide
for the day-to-day work of
each staff member.
Lead: EXECUTIVE
SERVICES/EHHS AGENDA ITEM #1. a)
Continue to support and
expand relationships with
various groups of Renton
residents to further community
engagement and the voice of
community in city government.
Rationale & Lead:
Since 2014 the City has helped
launch community groups (MITF,
RAAP, Latino Forum,
Vietnamese/Chinese Forum) and
partnered with others (LGBTQIA+
Community, Renton-King County
Alliance for Justice, faith groups,
youth groups, etc.). The value of
input from these groups and
partnering with them for city events
and events in their respective
communities has been tangible.
Lead: EXECUTIVE SERVICES/
EHHS AGENDA ITEM #1. a)
To what extent will these recommendations, once
implemented, lead to your vision of equitable outcomes in the
City of Renton?AGENDA ITEM #1. a)