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CAG-23-072Washington StateMilitaryDepartmentEMERGENCYMANAGEMENTPERFORMANCEGRANTAGREEMENTFACESHEET1.SubrecipientName andAddress:2.GrantAgreementAmount:3.GrantAgreementNumber:Renton,Cityof$63,547.00E23-151OfficeofEmergencyManagement(OEM)10555GradyWayRenton,_WA_98057-32324.SubrecipientContact,phone/email:5.GrantAgreementStartDate:6.GrantAgreementEndDate:Deborah Needham,425-430-7725June1,2022September30,2023dneedham@rentonwa.gov;_em@rentonwa.gov7.DepartmentContact,phone/email:8.UniqueEntityIdentifierfUEl):9. UBI#(staterevenue):MichaelAlston,253-512-7083UG2PSBS6UJJ3177-000-094michael.alston@mil.wa.gov10.FundingAuthority:Washington StateMilitaryDepartment(theDEPARTMENT’)andtheU.S.DepartmentofHomelandSecurity(DHS)11.FederalAwardID#(FAIN):12.FederalAward Date:13.AssistanceListings#&Title:EMS-2022-EP-00006-S01081231202297.042(22EMPG)14.TotalFederalAmount:15.ProgramIndex#&OBJ/SUB-OBJ:16.EIN:$8,625,483723PTNZ91-600127117.ServiceDistricts:18.ServiceAreabyCounty(ies):19.Women/Minority-Owned,State(BYLEGISLATIVE DISTRICT):II,33,37,41KingCertified:1N/AElNO(BYCONGRESSIONALDISTRICT):8, 9ElYES, OMWBE#20.AgreementClassification:21.ContractType(checkallthatapply):ElPersonalServicesElClientServicesPublic/LocalGovtElContractGrantAgreementElResearch/DevelopmentElNEElOtherElIntergovernmental(RCW39.34)ElInteragency22.SubrecipientSelectionProcess:23.SubrecipientType(checkallthatapply):‘Toallwho apply&qualify”ElCompetitiveBiddingElPrivate Organization/IndividualElFor-ProfitElSoleSourceElNERCWElN/APublicOrganization/JurisdictionElNon-ProfitElFiledw/OFM?ElAdvertised?ElYESElNOElCONTRACTORSUBRECIPIENTElOTHER24.PURPOSE&DESCRIPTION:ThepurposeoftheFiscalYear(FY)2022EmergencyManagementPerformanceGrant(22EMPG)programistoprovideU.S.DepartmentofHomelandSecurity(DHS)IFederalEmergency ManagementAgency(FEMA)Federalawardfundstostatestoassiststate,local,territorial, andtribalgovernmentsinpreparingforallhazards throughsustainmentandenhancementofthoseprogramsasdescribedintheWorkPlan.TheDepartmentisthe RecipientandPass-throughEntityofthe22EMPGDHSAwardLetterforGrantNo.EMS-2022-EP-00006-SOl(“Grant”),whichisincorporatedinandattachedheretoasAttachmentCandhasmadeasubawardofFederal awardfundstotheSubrecipientpursuanttothisAgreement.TheSubrecipientisaccountabletothe DepartmentforuseofFederalawardfundsprovidedunderthisAgreementandtheassociatedmatchingfunds.INWITNESS WHEREOF,theDepartmentandSubrecipient acknowledgeandacceptthetermsofthisAgreement,includingallreferencedAttachmentswhichareherebyincorporatedinandmadeaparthereof,and haveexecutedthisAgreement asofthedatebelow.ThisAgreementFaceSheet;SpecialTerms&Conditions(AttachmentA);General TermsandConditions(AttachmentB);22EMPGAwardLetterEMS-2022-EP-00006-S01(AttachmentC);WorkPlan(AttachmentD);Timeline(AttachmentE);Budget (AttachmentF);andallotherdocumentsexpresslyreferencedand incorporatedhereincontainallthetermsand conditionsagreeduponbythepartiesandgovern thetightsand obligationsofthepartiestothisAgreement.Nootherunderstandings,oralorotherwise, regarding thesubject matterofthisAgreementshallbedeemedtoexistortobindanyoftheparties heteto.IntheeventofaninconsistencyinthisAgreement,unlessotherwiseprovided herein,theinconsistencyshallberesolvedbygivingprecedenceinthefollowingorder:1.ApplicableFederalandStateStatutesandRegulations4.SpecialTermsand Conditions2.DHSIFEMAAwardandprogramdocuments5.GeneralTermsand Conditions,and,3.WorkPlan,Timeline,andBudget6.OtherprovisionsoftheAgreementincorporatedbyreferenceWHEREAS,theparties heretohaveexecutedthisAgreementonthedayandyearastspecifiedbelow.FORTHEDEPARTMENT:FORTHEBRECIPIENT:SignatureDateSignareDateReganAnneHesse,ChiefFinancialOfficerArmodoPaon%1ayor,CfrbfntonWashingtonStateMilitaryDepartment,‘/%%,3BOILERPLATEAPPROVEDASTOFORM:Signature/‘DateDierkMeierbachtolAugust1,2022JasonA.éth,CityClerk,CityofRentonAssistantAttorneyGeneralAPPROVEDASTOFORM(ifapplicable):(ApprovedbyAlexTuttleviaemail)02/13/2023SignatureDateDHS-FEMA-EMPG-FY22Page1of42RentonOEM,E23-1514/12/2023 AttachmentASPECIALTERMSANDCONDITIONSARTICLEI.KEYPERSONNELTheindividualslistedbelowshallbeconsideredkeypersonnelforpointofcontactunderthisAgreement.Anysubstitutionofkeypersonnelbyeitherpartyshallbemadebywrittennotificationtothecurrentkeypersonnel.SUBRECIPIENTDEPARTMENTNameDeborahNeedhamNameMichaelAlstonTitleEMDirectorTitleProgramCoordinator.dneedham©rentonwa.govEmailEmailmichaeI.alstonmil.wa.govemrentonwa.govPhone425-430-7725Phone253-512-7083NameMichelleTheurerNameCourtneyBemusTitleEmergencyManagementCoordinatorTitleProgramAssistant.mtheurer@rentonwa.govEmailem@rentonwagovEmailcourtney.bemusmiiwa.govPhone425-430-7726Phone253-512-7145NameNameSierraWardellTitleTitleFinancialOperationsSectionManagerEmailEmailsierra.wardellmil.wa.govPhonePhone253-512-7121ARTICLEII.ADMINISTRATIVEAND/ORFINANCIALREQUIREMENTSTheSubrecipientshallcomplywithallapplicablestateandfederallaws,rules,regulations,requirementsandprogramguidanceidentifiedorreferencedinthisAgreementandtheinformationaldocumentspublishedbyDHS/FEMAapplicabletothe22EMPGProgram,including,butnotlimitedto,allcriteria,restrictions,andrequirementsofTheDepartmentofHomelandSecurity(DHS)NoticeofFundingOpportunity(NOFO)FiscalYear(FY)2022EmergencyManagementPerformanceGrant(EMPG)document,theFEMAPreparednessGrantsManualdocument,Version3,May2022(theManual),theDHSAwardLetterfortheGrant,andthefederalregulationscommonlyapplicabletoDHS/FEMAgrants,allofwhichareincorporatedhereinbyreference.TheDHSAwardLetterisincorporatedinthisAgreementasAttachmentC.TheSubrecipientacknowledgesthatsincethisAgreementinvolvesfederalawardfunding,theperformanceperiodmaybeginpriortotheavailabilityofappropriatedfederalfunds.TheSubrecipientagreesthatitwillnotholdtheDepartment,thestateofWashington,ortheUnitedStatesliableforanydamages,claimforreimbursement,oranytypeofpaymentwhatsoeverforservicesperformedunderthisAgreementpriortodistributionofappropriatedfederalfunds,oriffederalfundsarenotappropriatedorinaparticularamount.A.STATEANDFEDERALREQUIREMENTSFORDHS/FEMAPREPAREDNESSGRANTS:ThefollowingrequirementsapplytoallDHS/FEMAPreparednessGrantsadministeredbytheDepartment.1.SUBAWARDS&CONTRACTSBYSUBRECIPIENTa.TheSubrecipientmustmakeacase-by-casedeterminationwhethereachagreementitmakesforthedisbursementof22EMPGfundsreceivedunderthisAgreementcaststhepartyreceivingthefundsintheroleofasubrecipientorcontractorinaccordancewith2CFR200.331.b.IftheSubrecipientbecomesapass-throughentitybymakingasubawardtoanon-federalentityasitssubrecipient:TheSubrecipientmustcomplywithallfederallawsandregulationsapplicabletopass-throughentitiesof22EMPGfunds,including,butnotlimitedto,thosecontainedin2CFR200.ii.TheSubrecipientshallrequireitssubrecipient(s)tocomplywithallapplicablestateandfederallaws,rules,regulations,requirements,andprogramguidanceidentifiedorreferencedinthisAgreementandtheinformationaldocumentsDHS-FEMA-EMPG-FY22Page2of42RentonOEM,E23-151 publishedbyDHS/FEMAapplicabletothe22EMPGProgram,including,butnotlimitedto,allcriteria,restrictions,andrequirementsofTheDepartmentofHomelandSecurity(DHS)NoticeofFundingOpportunity(NOFO)FiscalYear(FY)2022EmergencyManagementPerformanceGrant(EMPG)document,theManual,theDHSAwardLetterfortheGrantinAttachmentC,andthefederalregulationscommonlyapplicabletoDHS/FEMAgrants.iii.TheSubrecipientshallberesponsibletotheDepartmentforensuringthatall22EMPGfederalawardfundsprovidedtoitssubrecipients,andassociatedmatchingfunds,areusedinaccordancewithapplicablefederalandstatestatutesandregulations,andthetermsandconditionsofthefederalawardsetforthinAttachmentCofthisAgreement.2.BUDGET,REIMBURSEMENT,ANDTIMELINEa.WithinthetotalGrantAgreementAmount,travel,subcontracts,salaries,benefits,printing,equipment,andothergoodsandservicesorotherbudgetcategorieswillbereimbursedonanactualcostbasisuponcompletionunlessotherwiseprovidedinthisAgreement.b.ThemaximumamountofallreimbursementrequestspermittedtobesubmittedunderthisAgreement,includingthefinalreimbursementrequest,islimitedtoandshallnotexceedthetotalGrantAgreementAmount.c.IftheSubrecipientchoosestoincludeindirectcostswithintheBudget(AttachmentF),additionaldocumentationisrequiredbasedontheapplicablesituation.Asdescribedin2CFR200.414andAppendixVIIto2CFR200:IftheSubrecipientreceivesdirectfundingfromanyFederalagency(ies),documentationoftheratemustbesubmittedtotheDepartmentKeyPersonnelperthefollowing:A.Morethan$35million,theapprovedindirectcostrateagreementnegotiatedwithitsfederalcognizantagency.B.Lessthan$35million,theindirectcostproposaldevelopedinaccordancewithAppendixVIIof2CFR200requirements.ii.litheSubrecipientdoesnotreceivedirectfederalfunds(i.e.,onlyreceivesfundsasasubrecipient),theSubrecipientmusteitherelecttochargeademinimisrateoftenpercent(10%)or10%ofmodifiedtotaldirectcostsorchoosetonegotiateahigherratewiththeDepartment.Ifthelatterispreferred,theSubrecipientmustcontactDepartmentKeyPersonnelforapprovalsteps.d.Fortravelcosts,theSubrecipientshallcomplywith2CFR200.475andshouldconsulttheirinternalpolicies,stateratessetpursuanttoRCW43.03.050andRCW43.03.060asnowexistingoramended,andfederalmaximumratessetforthathttps://www.gsaqov,andfollowthemostrestrictive.Iftravelcostsexceedsetstateorfederallimits,travelcostsshallnotbereimbursedwithoutwrittenapprovalbyDepartmentKeyPersonnel.e.ReimbursementrequestswillincludeaproperlycompletedStateA-19InvoiceFormandReimbursementSpreadsheet(intheformatprovidedbytheDepartment)detailingtheexpendituresforwhichreimbursementissought.ReimbursementrequestsmustbesubmittedtoReimbursements(mil.wa.govnolaterthantheduedateslistedwithintheTimeline(AttachmentE).ReimbursementrequesttotalsshouldbecommensuratetothetimespentprocessingbytheSubrecipientandtheDepartment.f.Receiptsand/orbackupdocumentationforanyapproveditemsthatareauthorizedunderthisAgreementmustbemaintainedbytheSubrecipientconsistentwithrecordretentionrequirementsofthisAgreementandbemadeavailableuponrequestbytheDepartmentandauditors.DHS-FEMA-EMPG-FY22Page3of42RentonOEM,E23-151 g.TheSubrecipientmustrequestpriorwrittenapprovalfromDepartmentKeyPersonneltowaiveorextendaduedateintheTimeline(AttachmentE).Forwaivedorextendedreimbursementduedates,allallowablecostsshouldbesubmittedonthenextscheduledreimbursementduedatecontainedintheTimeline.Waivingormissingdeadlinesservesasanindicatorforassessinganagency’slevelofriskofnoncompliancewiththeregulations,requirements,andthetermsandconditionsoftheAgreementandmayincreaserequiredmonitoringactivities.AnyrequestforawaiverorextensionofaduedateintheTimelinewillbetreatedasarequestforAmendmentoftheAgreement.ThisrequestmustbesubmittedtotheDepartmentKeyPersonnelsufficientlyinadvanceoftheduedatetoprovideadequatetimeforDepartmentreviewandconsiderationandmaybegrantedordeniedwithintheDepartment’ssolediscretion.h.AllworkunderthisAgreementmustendonorbeforetheGrantAgreementEndDate,andthefinalreimbursementrequestmustbesubmittedtotheDepartmentwithinforty-five(45)daysaftertheGrantAgreementEndDate,exceptasotherwiseauthorizedbyeither(1)writtenamendmentofthisAgreementor(2)writtennotificationfromtheDepartmenttotheSubrecipienttoprovideadditionaltimeforcompletionoftheSubrecipient’sproject(s).Nocostsforpurchasesofequipment/supplieswillbereimburseduntiltherelatedequipment/supplieshavebeenreceivedbytheSubrecipient,itscontractor,oranynon-federalentitytowhichtheSubrecipientmakesasubawardandisinvoicedbythevendor.j.Failuretosubmittimely,accurate,andcompletereportsandreimbursementrequestsasrequiredbythisAgreement(including,butnotlimitedto,thosereportsintheTimeline)willprohibittheSubrecipientfrombeingreimburseduntilsuchreportsandreimbursementrequestsaresubmittedandtheDepartmenthashadreasonabletimetoconductitsreview.k.FinalreimbursementrequestswillnotbeapprovedforpaymentuntiltheSubrecipientiscurrentwithallreportingrequirementscontainedinthisAgreement.AwrittenamendmentwillberequirediftheSubrecipientexpectscumulativetransferstoapproved,directbudgetcategories,asidentifiedintheBudget(AttachmentF),toexceedtenpercent(10%)oftheGrantAgreementAmount.AnychangestobudgetcategorytotalsnotincompliancewiththisparagraphwillnotbereimbursedwithoutapprovalfromtheDepartment.m.SubrecipientsshallonlyusefederalawardfundsunderthisAgreementtosupplementexistingfundsandwillnotusethemtoreplace(supplant)non-federalfundsthathavebeenbudgetedforthesamepurpose.TheSubrecipientmayberequiredtodemonstrateanddocumentthatareductioninnon-federalresourcesoccurredforreasonsotherthanthereceiptorexpectedreceiptoffederalfunds.3.REPORTINGa.Witheachreimbursementrequest,theSubrecipientshallreporthowtheexpenditures,forwhichreimbursementissought,relatetotheWorkPlan(AttachmentD)activitiesintheformatprovidedbytheDepartment.b.Withthefinalreimbursementrequest,theSubrecipientshallsubmittotheDepartmentKeyPersonnelafinalreportdescribingallcompletedactivitiesunderthisAgreement.c.TheSubrecipientshallcomplywiththeFederalFundingAccountabilityandTransparencyAct(FFATA)andrelated0MBGuidanceconsistentwithPublicLaw109-282asamendedbysection6202(a)ofPublicLaw110-252(see31U.S.C.6101note)andcompleteandreturntotheDepartmentanAuditCertification/FFATAForm.Thisformisrequiredtobecompletedoncepercalendaryear,perSubrecipient,andnotperagreement.TheDepartment’scontractsOfficewillrequesttheSubrecipientsubmitanupdatedformatthebeginningofeachcalendaryearinwhichtheSubrecipienthasanactiveagreement.4.EQUIPMENTANDSUPPLYMANAGEMENTa.TheSubrecipientandanynon-federalentitytowhichtheSubrecipientmakesasubawardshallcomplywith2CFR200.317through200.327,andallWashingtonStateprocurementstatutes,whenprocuringanyequipmentorsuppliesunderthisAgreement,2CFR200.313DHS-FEMA-EMPG-FY22Page4of42RentonOEM,E23-151 formanagementofequipment,and2CFR200.314formanagementofsupplies,toinclude,butnotlimitedto:UponsuccessfulcompletionofthetermsofthisAgreement,allequipmentandsuppliespurchasedthroughthisAgreementwillbeownedbytheSubrecipient,orarecognizednon-federalentitytowhichtheSubrecipienthasmadeasubaward,forwhichacontract,Subrecipientgrantagreement,orothermeansoflegaltransferofownershipisinplace.Allequipment,andsuppliesasapplicable,purchasedunderthisAgreementwillberecordedandmaintainedintheSubrecipient’sinventorysystem.iii.Inventorysystemrecordsshallinclude:A.DescriptionofthepropertyB.Manufacturer’sserialnumber,orotheridentificationnumberC.Fundingsourcefortheproperty,includingtheFederalAwardIdentificationNumber(FAIN)(FaceSheet,Box11)D.AssistanceListingsNumber(formerlyCFDANumber)(FaceSheet,Box13)E.WhoholdsthetitleF.AcquisitiondateG.CostofthepropertyandthepercentageoffederalparticipationinthecostH.Location,use,andconditionofthepropertyatthedatetheinformationwasreportedI.Dispositiondataincludingthedateofdisposalandsalepriceoftheproperty.iv.TheSubrecipientshalltakeaphysicalinventoryoftheequipment,andsuppliesasapplicable,andreconciletheresultswiththepropertyrecordsatleastonceeverytwoyears.AnydifferencesbetweenquantitiesdeterminedbythephysicalinspectionandthoseshownintherecordsshallbeinvestigatedbytheSubrecipienttodeterminethecauseofthedifference.TheSubrecipientshall,inconnectionwiththeinventory,verifytheexistence,currentutilization,andcontinuedneedfortheequipment.v.TheSubrecipientshallberesponsibleforanyandalloperationalandmaintenanceexpensesandforthesafeoperationoftheequipmentandsuppliesincludingallquestionsofliability.TheSubrecipientshalldevelopappropriatemaintenanceschedulesandprocedurestoensuretheequipment,andsuppliesasapplicable,arewellmaintainedandkeptingoodoperatingcondition.vi.TheSubrecipientshalldevelopacontrolsystemtoensureadequatesafeguardstopreventloss,damage,andtheftoftheproperty.Anyloss,damage,ortheftshallbeinvestigated,andareportgeneratedandsenttotheDepartment’sKeyPersonnel.vii.TheSubrecipientmustobtainandmaintainallnecessarycertificationsandlicensesfortheequipment.viii.IftheSubrecipientisauthorizedorrequiredtoselltheproperty,propersalesproceduresmustbeestablishedandfollowedtoensurethehighestpossiblereturn.Fordisposition,ifuponterminationorattheGrantAgreementEndDate,whenoriginalorreplacementsuppliesorequipmentacquiredunderafederalawardarenolongerneededfortheoriginalprojectorprogramorforotheractivitiescurrentlyorpreviouslysupportedbyafederalawardingagency,theSubrecipientmustcomplywiththefollowingprocedures:DHS-FEMA-EMPG-FY22Page5ot42RentonOEM,E23-151 A.ForSupplies:Ifthereisaresidualinventoryofunusedsuppliesexceeding$5,000intotalaggregatevalueuponterminationorcompletionoftheprojectorprogramandthesuppliesarenotneededforanyotherfederalaward,theSubrecipientmustretainthesuppliesforuseonotheractivitiesorsellthem,butmust,ineithercase,compensatethefederalgovernmentforitsshare.Theamountofcompensationmustbecomputedinthesamemannerasforequipment.B.ForEquipment:1)Itemswithacurrentper-unitfair-marketvalueof$5,000orlessmayberetained,sold,transferred,orotherwisedisposedofwithnofurtherobligationtothefederalawardingagency.2)Itemswithacurrentper-unitfair-marketvalueinexcessof$5,000mayberetainedorsold.TheSubrecipientshallcompensatethefederalawardingagencyinaccordancewiththerequirementsof2CFR200.313(e)(2).ix.RecordsforequipmentshallberetainedbytheSubrecipientforaperiodofsixyearsfromthedateofthedisposition,replacement,ortransfer.Ifanylitigation,claim,orauditisstartedbeforetheexpirationofthesix-yearperiod,therecordsshallberetainedbytheSubrecipientuntilalllitigation,claims,orauditfindingsinvolvingtherecordshavebeenresolved.b.TheSubrecipientshallcomplywiththeDepartment’sPurchaseReviewProcess,whichisincorporatedbyreferenceandmadepartofthisAgreement.Noreimbursementwillbeprovidedunlesstheappropriateapprovalhasbeenreceived.c.AllowableequipmentcategoriesforthegrantprogramarelistedontheAuthorizedEquipmentList(AEL)locatedontheFEMAwebsiteathttps://www.fema.gov/grants/guidance-tools/authorized-eguipment-list.ItisimportantthattheSubrecipientandanynon-federalentitytowhichtheSubrecipientmakesasubawardregardtheAELasanauthorizedpurchasinglistidentifyingitemsallowedunderthespecificgrantprogram;theAELincludesitemsthatmaynotbecategorizedasequipmentaccordingtothefederal,state,local,andtribaldefinitionsofequipment.TheSubrecipientissolelyresponsibleforensuringanddocumentingpurchaseditemsunderthisAgreementareauthorizedasalloweditemsbytheAELattimeofpurchase.litheitemisnotidentifiedontheAELasallowableunderthegrantprogram,theSubrecipientmustcontacttheDepartmentKeyPersonnelforassistanceinseekingFEMAapprovalpriortoacquisition.U.Unlessexpresslyprovidedotherwise,allequipmentmustmeetallmandatoryregulatoryand/orDHS/FEMAadoptedstandardstobeeligibleforpurchaseusingfederalawardfunds.e.Iifundingisallocatedtoemergencycommunications,theSubrecipientmustensurethatallprojectscomplywithSAFECOMGuidanceonEmergencyCommunicationsGrants,locatedathttps://www.cisa.gov/safecom/funding,ensuringtheinvestmentsarecompatible,interoperable,resilient,andsupportnationalgoalsandobjectivesforimprovingemergencycommunications.f.EffectiveAugust13,2020,FEMArecipientsandsubrecipients,aswellastheircontractorsandsubcontractors,maynotobligateorexpendanyFEMAawardfundsto:Procureorobtainanyequipment,system,orservicethatusescoveredtelecommunicationsequipmentorservicesasasubstantialoressentialcomponentofanysystem,orascriticaltechnologyofanysystem;ii.Enterinto,extend,orrenewacontracttoprocureorobtainanyequipment,system,orservicethatusescoveredtelecommunicationsequipmentorservicesasaDHS-FEMA-EMPG-FY22Page6of42RentonOEM,E23-151 substantialoressentialcomponentofanysystem,orascriticaltechnologyofanysystem:oriii.Enterinto,extend,orrenewcontractswithentitiesthatusecoveredtelecommunicationsequipmentorservicesasasubstantialoressentialcomponentofanysystem,orascriticaltechnologyaspartofanysystem.Thisprohibitionregardingcertaintelecommunicationsandvideosurveillanceservicesorequipmentismandatedbysection889oftheJohnS.McCainNationalDefenseAuthorizationActforFiscalYear2019(FY2019NDAA),Pub.L.No.175-232(2078).RecipientsandsubrecipientsmayuseDHS/FEMAgrantfundingtoprocurereplacementequipmentandservicesimpactedbythisprohibition,providedthecostsareotherwiseconsistentwiththerequirementsoftheManualandapplicableNOFO.Persubsections889(f)(2)-(3)oftheFY2019NDAA,and2CFR200.216,coveredtelecommunicationsequipmentorservicesmeans:iv.TelecommunicationsequipmentproducedbyHuaweiTechnologiesCompanyorZTECorporation(oranysubsidiaryoraffiliateofsuchentities):v.Forthepurposeofpublicsafety,securityofgovernmentfacilities,physicalsecuritysurveillanceofcriticalinfrastructure,andothernationalsecuritypurposes,videosurveillanceandtelecommunicationsequipmentproducedbyHyteraCommunicationsCorporation,HangzhouHikvisionDigitalTechnologyCompany,orDahuaTechnologyCompany(oranysubsidiaryoraffiliateofsuchentities);vi.Telecommunicationsorvideosurveillanceservicesprovidedbysuchentitiesorusingsuchequipment;orvii.TelecommunicationsorvideosurveillanceequipmentorservicesproducedorprovidedbyanentitythattheSecretaryofDefense,inconsultationwiththeDirectorofNationalIntelligenceortheDirectoroftheFederalBureauofInvestigation,reasonablybelievestobeanentityownedorcontrolledby,orotherwiseconnectedto,thegovernmentofacoveredforeigncountry.g.TheSubrecipientmustpassthroughequipmentandsupplymanagementrequirementsthatmeetorexceedtherequirementsoutlinedabovetoanynon-federalentitytowhichtheSubrecipientmakesasubawardunderthisAgreement.5.ENVIRONMENTALANDHISTORICALPRESERVATIONa.TheSubrecipientshallensurefullcompliancewiththeDHS/FEMAEnvironmentalPlanningandHistoricPreservation(EHP)program.EHPprograminformationcanbefoundathttps://www.fema.gov/grants/quidance-tools/environmental-historicallofwhichareincorporatedinandmadeapartofthisAgreement.b.Projectsthathavehistoricalimpactsorthepotentialtoimpacttheenvironment,including,butnotlimitedto,constructionofcommunicationtowers;modificationorrenovationofexistingbuildings,structuresandfacilities;ornewconstructionincludingreplacementoffacilities,mustparticipateintheDHS/FEMAEHPreviewprocesspriortoinitiation.Modificationofexistingbuildings,includingminimallyinvasiveimprovementssuchasattachingmonitorstointeriorwalls,andtrainingorexercisesoccurringoutsideinareasnotconsideredpreviouslydisturbed,alsorequireaDHS/FEMAEHPreviewbeforeprojectinitiation.c.TheEHPreviewprocessinvolvesthesubmissionofadetailedprojectdescriptionthatincludestheentirescopeofwork,includinganyalternativesthatmaybeunderconsideration,alongwithsupportingdocumentationsoFEMAmaydeterminewhethertheproposedprojecthasthepotentialtoimpactenvironmentalresourcesand/orhistoricproperties.d.TheSubrecipientagreesthattoreceiveanyfederalpreparednessfunding,allEHPcompliancerequirementsoutlinedinapplicableguidancemustbemet.TheEHPreviewprocessmustbecompletedandFEMAapprovalreceivedbytheSubrecipientbeforeDHS-FEMA-EMPG-FY22Page7of42RentonOEM,E23-151 anyworkisstartedforwhichreimbursementwillbelaterrequested.ExpendituresforprojectsstartedbeforecompletionoftheEHPreviewprocessandreceiptofapprovalbytheSubrecipientwillnotbereimbursed.6.PROCUREMENTa.TheSubrecipientshallcomplywithallprocurementrequirementsof2CFRPart200.317through200.327andasspecifiedintheGeneralTermsandConditions(AttachmentB,A.10).b.ForaNsolesourcecontractsexpectedtoexceed$250,000,theSubrecipientmustsubmittotheDepartmentforpre-procurementreviewandapprovaltheprocurementdocuments,suchasrequestsforproposals,invitationsforbidsandindependentcostestimates.Thisrequirementmustbepassedontoanynon-federalentitytowhichtheSubrecipientmakesasubaward,atwhichpointtheSubrecipientwillberesponsibleforreviewingandapprovingsolesourcejustificationsofanynon-federalentitytowhichtheSubrecipientmakesasubaward.7.SUBRECIPIENTMONITORINGa.TheDepartmentwillmonitortheactivitiesoftheSubrecipientfromawardtocloseout.ThegoaloftheDepartment’smonitoringactivitieswillbetoensurethatagenciesreceivingfederalpass-throughfundsareincompliancewiththisAgreement,federalandstateauditrequirements,federalgrantguidance,andapplicablefederalandstatefinancialregulations,aswellas2CFRPart200SubpartF.b.Todocumentcompliancewith2CFRPart200SubpartFrequirements,theSubrecipientshallcompleteandreturntotheDepartmentanAuditCertification/FFATAform.Thisformisrequiredtobecompletedoncepercalendaryear,perSubrecipient,andnotperagreement.TheDepartment’sContractsOfficewillrequesttheSubrecipientsubmitanupdatedformatthebeginningofeachcalendaryearinwhichtheSubrecipienthasanactiveagreement.c.Monitoringactivitiesmayinclude,butarenotlimitedto:viii.Reviewoffinancialandperformancereportsix.MonitoringanddocumentingthecompletionofAgreementdeliverablesx.Documentationofphonecalls,meetings(e.g.agendas,sign-insheets,meetingminutes),e-mailsandcorrespondencexi.ReviewofreimbursementrequestsandsupportingdocumentationtoensureallowabilityandconsistencywithAgreementworkplan,budget,andfederalrequirementsxii.ObservationanddocumentationofAgreementrelatedactivities,suchasexercises,training,events,andequipmentdemonstrationsxiii.On-sitevisitstoreviewequipmentrecordsandinventories,toverifysourcedocumentationforreimbursementrequestsandperformancereports,andtoverifycompletionofdeliverables.d.TheSubrecipientisrequiredtomeetorexceedthemonitoringactivities,asoutlinedabove,foranynon-federalentitytowhichtheSubrecipientmakesasubawardasapass-throughentityunderthisAgreement.e.Compliancewillbemonitoredthroughouttheperformanceperiodtoassessrisk.ConcernswillbeaddressedthroughaCorrectiveActionPlan.8.LIMITEDENGLISHPROFICIENCY(CIVILRIGHTSACTOF1964TITLEVI)a.TheSubrecipientmustcomplywiththeTitleVIoftheCivilRightsActof1964(TitleVI)prohibitionagainstdiscriminationonthebasisofnationalorigin,whichrequiresthatsubrecipientsoffederalfinancialassistancetakereasonablestepstoprovidemeaningfulaccesstopersonswithlimitedEnglishproficiency(LEP)totheirprogramsandservices.ProvidingmeaningfulaccessforpersonswithLEPmayentailprovidinglanguageDHS-FEMA-EMPG-FY22Page8of42RentonOEM,E23-151 assistanceservices,includingoralinterpretationandwrittentranslation.ExecutiveOrder13166,ImprovingAccesstoServicesforPersonswithLimitedEnglishProficiency(August11,2000),requiresfederalagenciestoissueguidancetorecipients,assistingsuchorganizationsandentitiesinunderstandingtheirlanguageaccessobligations.DHSpublishedtherequiredrecipientguidanceinApril2011,DHSGuidancetoFederalFinancialAssistanceRecipientsRegardingTitleVIProhibitionAgainstNationalOriginDiscriminationAffectingLimitedEnglishProficientPersons,76Fed.Reg.21755-21768,(April18,2011).TheGuidanceprovideshelpfulinformationsuchashowarecipientcandeterminetheextentofitsobligationtoprovidelanguageservices,selectinglanguageservices,andelementsofaneffectiveplanonlanguageassistanceforLEPpersons.Foradditionalassistanceandinformationregardinglanguageaccessobligations,pleaserefertotheDHSRecipientGuidanceathttps://www.dhs.gov/guidance-ubIished-helpdepartment-supported-organizations-rovide-meaninqfuI-access-peopIe-limitedandadditionalresourcesonhttps://www.Iep.qov.9.NIMSCOMPLIANCEa.TheNationalIncidentManagementSystem(NIMS)identifiesconceptsandprinciplesthatanswerhowtomanageemergenciesfrompreparednesstorecoveryregardlessoftheircause,size,location,orcomplexity.NIMSprovidesaconsistent,nationwideapproachandvocabularyformultipleagenciesorjurisdictionstoworktogethertobuild,sustain,anddeliverthecorecapabilitiesneededtoachieveasecureandresilientnation.b.ConsistentimplementationofNIMSprovidesasolidfoundationacrossjurisdictionsanddisciplinestoensureeffectiveandintegratedpreparedness,planning,andresponse.NIMSempowersthecomponentsoftheNationalPreparednessSystem,arequirementofPresidentialPolicyDirective8,toguideactivitieswithinthepublicandprivatesectoranddescribestheplanning,organizationalactivities,equipping,training,andexercisingneededtobuildandsustainthecorecapabilitiesinsupportoftheNationalPreparednessGoal.c.InordertoreceivefederalpreparednessfundingfromtheDepartment,theSubrecipientmustachieve,orbeactivelyworkingtoachieve,alloftheNIMSImplementationObjectiveslocatedathttps://wwwfema.gov/emergency-managers/nims/implementation-training.B.EMPGPROGRAMSPECIFICREQUIREMENTSTheDepartmentreceivesEMPGfundingfromDHS/FEMA,toassiststate,local,andtribalgovernmentstoenhanceandsustainall-hazardsemergencymanagementcapabilitiesasauthorizedbyRobertT.StaffordDisasterReliefandEmergencyAssistanceAct,asamended(42U.S.C.§5121etseq.)andSection662ofthePostKatrinaEmergencyManagementAct(6U.S.C.§762).Aportionofthegrantprogramispassedthroughtolocaljurisdictionsandtribeswithemergencymanagementprogramstosupplementtheirlocal/tribaloperatingbudgetstohelpsustainandenhanceemergencymanagementcapabilitiespursuanttoWashingtonAdministrativeCode(WAC)118-09.a.TheSubrecipientshallusetheEMPGfundsauthorizedunderthisAgreementonlytoperformtasksasdescribedintheWorkPlanoftheSubrecipient’sapplicationforfunding,asapprovedbytheDepartmentandincorporatedintothisAgreement.b.Fundingmaynotbeusedtoreplaceorsupplantexistinglocalortribalgovernmentfundingofemergencymanagementprograms.c.TheSubrecipientshallprovideafiftypercentcashmatchofnon-federalorigin.TheFederalshareappliedtowardtheEMPGbudgetshallnotexceedfiftypercentofthetotalbudgetassubmittedandapprovedintheapplicationanddocumentedintheBudget(AttachmentF).Tomeetmatchingrequirements,theSubrecipient’scashmatchingcontributionsmustbeverifiable,reasonable,allowable,allocable,andnecessaryunderthegrantprogramandmustcomplywithallFederalrequirementsandregulations,including,butnotlimitedto,2CFRPart200.Anappropriatemechanismmustbeinplacetocapture,track,anddocumentmatchingfunds.Inthefinalreport,theSubrecipientshallidentifyhowthematchwasmetanddocumented.DHS-FEMA-EMPG-FY22Page9of42RentonOEM,E23-151 d.TheSubrecipientshallparticipateintheState’sannualStakeholderPreparednessReview(SPR),ThreatandHazardIdentificationandRiskAssessment(THIRA),corecapabilitiesassessments,anddatacalls.Non-participationmayresultinwithholdingoffundingunderfuturegrantyears.e.SubrecipientsshallparticipateintheState’sannualIntegratedPreparednessPlanningWorkshop(IPPW).Non-participationmayresultinwithholdingoffundingunderfuturegrantyears.f.Iffundingisallocatedtonon-DHSFEMAtraining,theSubrecipientmustrequestpriorwrittenapprovalfromtheDepartmentKeyPersonnelbeforeattendingthetraining.TheDepartmentwillcoordinateapprovalwiththeStateTrainingPointofContact.PursuanttoDHS/FEMAGrantProgramsDirectorateInformationBulletinNo.432,ReviewandApprovalRequirementsforTrainingCoursesFundedThroughPreparednessGrants,https://www.fema.gov/sites/default/files/2020-04/TrainingCourseReviewandApprovallBFinal71918.pdf,thetrainingmustfallwithintheFEMAmissionscopeandbeinalignmentwiththeSubrecipient’sEmergencyOperationsPlan.Thisrequirementonlyappliestotrainingcoursesanddoesnotincludeattendanceatconferences.Furthermore,additionalfederalapprovalsarerequiredforcoursesthatrelatetoCounteringViolentExtremismpriortoattendance.g.AllpersonnelfundedinanypartthroughfederalawardormatchingfundsunderthisAgreementshallcompleteandrecordproofofcompletionof:i.NIMStrainingrequirementsoutlinedintheNIMSTrainingProgramlocatedathttps://www.fema.gov/emergency-managers/nims/implementation-training(toincludeICS100,ICS-200,IS-700,andIS-800formostpersonnel)andii.Either(1)theFEMAProfessionalDevelopmentSerieslS-120,16-230,16-235,16-240,IS-241,15-242,and15-244,or(2)theNationalEmergencyManagementBasicAcademy.TheSubrecipientwillreporttrainingcoursecompletionbyindividualpersonnelalongwiththefinalreport.h.Inconjunctionwiththefinalreport,theSubrecipientshallsubmitaseparatereportdetailinghowtheEMPGTrainingrequirementsweremetforallpersonnelfundedbyfederalormatchingfundsunderthisAgreement.C.OHSTERMSANDCONDITIONSAsaSubrecipientof22EMPGfunding,theSubrecipientshallcomplywithallapplicableDHStermsandconditionsofthe22EMPGAwardLetteranditsincorporateddocumentsfortheGrant,whichareincorporatedandmadeapartofthisAgreementasAttachmentC.DHS-FEMA-EMPG-FY22Page10of42RentonOEM,E23-151 AttachmentBWashingtonStateMilitaryDepartmentGENERALTERMSANDCONDITIONSDepartmentofHomelandSecurity(DHS)/FederalEmergencyManagementAgency(FEMA)GrantsA.1DEFINITIONSAsusedthroughoutthisAgreement,thetermswillhavethesamemeaningasdefinedin2CFR200SubpartA(whichisincorporatedhereinbyreference),exceptasotherwisesetforthbelow:a.“Agreement”meansthisGrantAgreement.b.“Department”meanstheWashingtonStateMilitaryDepartment,asastateagency,anydivision,section,office,unitorotherentityoftheDepartment,oranyoftheofficersorotherofficialslawfullyrepresentingthatDepartment.TheDepartmentisarecipientofafederalawarddirectlyfromafederalawardingagencyandisthepass-throughentitymakingasubawardtoaSubrecipientunderthisAgreement.c.“Investment”meansthegrantapplicationsubmittedbytheSubrecipientdescribingtheproject(s)forwhichfederalfundingissoughtandprovidedunderthisthisAgreement.SuchgrantapplicationisherebyincorporatedintothisAgreementbyreference.d.“MonitoringActivities”meansalladministrative,financial,orotherreviewactivitiesthatareconductedtoensurecompliancewithallstateandfederallaws,rules,regulations,authorities,andpolicies.e.“StakeholdersPreparednessReport(SPR)”TheSPRisanannualthree-stepself-assessmentofacommunity’scapabilitylevelsbasedonthecapabilitytargetsidentifiedintheTHIRA.f.“Subrecipient”whencapitalizedisprimarilyusedthroughoutthisAgreementinreferencetothenon-federalentityidentifiedontheFaceSheetofthisAgreementthathasreceivedasubawardfromtheDepartment.However,thedefinitionof“Subrecipient”isthesameasin2CFR200.1forallotherpurposes.g.ThreatandHazardIdentificationandRiskAssessment(THIRA)”TheTHIRAisathree-stepriskassessment.TheTHIRAhelpscommunitiesunderstandtheirrisksanddeterminethelevelofcapabilitytheyneedinordertoaddressthoserisks.Theoutputsfromthisprocesslaythefoundationfordeterminingacommunity’scapabilitygapsduringtheSPRprocess.A.2ADVANCEPAYMENTSPROHIBITEDTheDepartmentshallmakenopaymentsinadvanceorinanticipationofgoodsorservicestobeprovidedunderthisAgreement.SubrecipientshallnotinvoicetheDepartmentinadvanceofdeliveryandinvoicingofsuchgoodsorservices.A.3AMENDMENTSANDMODIFICATIONSTheSubrecipientortheDepartmentmayrequest,inwriting,anamendmentormodificationofthisAgreement.However,suchamendmentormodificationshallnotbebinding,takeeffectorbeincorporatedhereinuntilmadeinwritingandsignedbytheauthorizedrepresentativesoftheDepartmentandtheSubrecipient.Nootherunderstandingsoragreements,writtenororal,shallbebindingontheparties.TheAgreementperformanceperiodshallonlybeextendedby(1)writtennotificationofDHS/FEMAapprovaloftheAwardperformanceperiod,followedupwithamutuallyagreedwrittenamendment,or(2)writtennotificationfromtheDepartmenttotheSubrecipienttoprovideadditionaltimeforcompletionoftheSubrecipient’sproject(s).A.4AMERICANSWITHDISABILITIESACT(ADA)OF1990,PUBLICLAW101-336,42U.S.C.12101ETSEQ.ANDITSIMPLEMENTINGREGULATIONSALSOREFERREDTOASTHE“ADA”28CFRPart35.TheSubrecipientmustcomplywiththeADA,whichprovidescomprehensivecivilrightsprotectiontoindividualswithdisabilitiesintheareasofemployment,publicaccommodations,stateandlocalgovernmentservices,andtelecommunication.DHS-FEMA-EMPG-FY22Page11of42RentonOEM,E23-151 A.5ASSURANCESTheDepartmentandSubrecipientagreethatallactivitypursuanttothisAgreementwillbeinaccordancewithalltheapplicablecurrentfederal,stateandlocallaws,rulesandregulations.A.6CERTIFICATIONREGARDINGDEBARMENT,SUSPENSION,ORINELIGIBILITYAsfederalfundsareabasisforthisAgreement,theSubrecipientcertifiesthattheSubrecipientisnotpresentlydebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfromparticipatinginthisAgreementbyanyfederaldepartmentoragency.TheSubrecipientshallcomplete,sign,andreturnaCertificationRegardingDebarment,Suspension,Ineligibility,andVoluntaryExclusionformlocatedathttps:l/mil.wa.gov/reguiredgrantforms.AnysuchformcompletedbytheSubrecipientforthisAgreementshallbeincorporatedintothisAgreementbyreference.Further,theSubrecipientagreestocomplywithallapplicablefederalregulationsconcerningthefederaldebarmentandsuspensionsystem,including2CFRPart180.TheSubrecipientcertifiesthatitwillensurethatpotentialcontractorsorsubrecipientsoranyoftheirprincipalsarenotdebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfromparticipationin“coveredtransactions”byanyfederaldepartmentoragency.“Coveredtransactions”includeprocurementcontractsforgoodsorservicesawardedunderanon-procurementtransaction(e.g.grantorcooperativeagreement)thatareexpectedtoequalorexceed$25,000,andsubawardstoSubrecipientsforanyamount.Withrespecttocoveredtransactions,theSubrecipientmaycomplywiththisprovisionbyobtainingacertificationstatementfromthepotentialcontractororsubrecipientorbycheckingtheSystemforAwardManagement(https:Hsamgov/SAM/)maintainedbythefederalgovernment.TheSubrecipientalsoagreesnottoenterintoanyarrangementsorcontractswithanypartyontheWashingtonStateDepartmentofLaborandIndustries’“DebarredContractorLisf’(https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx).TheSubrecipientalsoagreesnottoenterintoanyagreementsorcontractsforthepurchaseofgoodsandserviceswithanypartyontheDepartmentofEnterpriseServices’DebarredVendorList(https:llwww.des.wa.gov/services/contractingpurchasing/doing-business-state/vendor-debarment).A.7CERTIFICATIONREGARDINGRESTRICTIONSONLOBBYINGAsrequiredby44CFRPart18,theSubrecipientherebycertifiesthattothebestofitsknowledgeandbelief:(1)nofederallyappropriatedfundshavebeenpaidorwillbepaidbyoronbehalfoftheSubrecipienttoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththeawardingofanyfederalcontract,themakingofanyfederalgrant,themakingofanyfederalloan,theenteringintoofanycooperativeagreement,andtheextension,continuation,renewal,amendment,ormodificationofanyfederalcontract,grant,loan,orcooperativeagreement;(2)thatifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththisAgreement,grant,loan,orcooperativeagreement,theSubrecipientwillcompleteandsubmitStandardForm-LLL,“DisclosureFormtoReportLobbying,”inaccordancewithitsinstructions;(3)andthat,asapplicable,theSubrecipientwillrequirethatthelanguageofthiscertificationbeincludedintheawarddocumentsforallsubawardsatalltiers(includingsubcontracts,subgrants,andcontractsundergrants,loans,andcooperativeagreements)andthatallSubrecipientsshallcertifyanddiscloseaccordingly.Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeorenteredintoandisaprerequisiteformakingorenteringintothistransactionimposedby31U.S.C.1352.A.8COMPLIANCEWITHAPPLICABLESTATUTES,RULESANDDEPARTMENTPOLICIESTheSubrecipientandallitscontractorsandsubrecipientsshallcomplywith,andtheDepartmentisnotresponsiblefordeterminingcompliancewith,anyandallapplicablefederal,state,andlocallaws,regulations,executiveorders,0MBCirculars,and/orpolicies.Thisobligationincludes,butisnotlimitedto:nondiscriminationlawsand/orpolicies,EnergyPolicyandConservationAct(PL94-163,asamended),theAmericanswithDisabilitiesAct(ADA),AgeDiscriminationActof1975,TitleVIoftheCivilRightsActof1964,CivilRightsActof1968,theRobertT.StaffordDisasterReliefandEmergencyAssistanceAct,(PL93-288,asamended),EthicsinPublicService(RCW42.52),CovenantAgainstContingentFees(48CFRSection52.203-5),PublicRecordsAct(RCW42.56),PrevailingWagesonPublicWorks(RCW39.12),StateEnvironmentalPolicyAct(RCW43.21C),ShorelineManagementActof1971(RCW90.58),DHS-FEMA-EMPG-FY22Page12of42RentonOEM,E23-151 StateBuildingCode(RCW19.27),EnergyRelatedBuildingStandards(RCW19.27A),ProvisionsinBuildingsforAgedandHandicappedPersons(RCW70.92),andsafetyandhealthregulations.Intheeventofnoncomplianceorrefusaltocomplywithanyapplicablelaw,regulation,executiveorder,0MBCircularorpolicybytheSubrecipient,itscontractorsorsubrecipients,theDepartmentmayrescind,cancel,orterminatetheAgreementinwholeorinpartinitssolediscretion.TheSubrecipientisresponsibleforallcostsorliabilityarisingfromitsfailure,andthatofitscontractorsandsubrecipients,tocomplywithapplicablelaws,regulations,executiveorders,0MBCircularsorpolicies.A.9CONFLICTOFINTERESTNoofficeroremployeeoftheDepartment;nomember,officer,oremployeeoftheSubrecipientoritsdesigneesoragents;nomemberofthegoverningbodyofthejurisdictioninwhichtheprojectisundertakenorlocated;andnootherofficialoftheSubrecipientwhoexercisesanyfunctionsorresponsibilitieswithrespecttotheprojectduringhisorhertenure,shallhaveanypersonalorpecuniarygainorinterest,directorindirect,inanycontract,subcontract,ortheproceedsthereof,forworktobeperformedinconnectionwiththeprojectassistedunderthisAgreement.TheSubrecipientshallincorporate,orcausetoincorporate,inallsuchcontractsorsubawards,aprovisionprohibitingsuchinterestpursuanttothisprovision.A.10CONTRACTING&PROCUREMENTa.TheSubrecipientshalluseacompetitiveprocurementprocessintheprocurementandawardofanycontractswithcontractorsorsubcontractorsthatareenteredintoundertheoriginalagreementaward.Theprocurementprocessfollowedshallbeinaccordancewith2CFRPart200.318,Generalprocurementstandards,through200.327,Contractprovisions.AsrequiredbyAppendixIIto2CFRPart200,allcontractsenteredintobytheSubrecipientunderthisAgreementmustincludethefollowingprovisions,asapplicable:1)Contractsformorethanthesimplifiedacquisitionthresholdcurrentlysetat$250,000,whichistheinflationadjustedamountdeterminedbytheCivilianAgencyAcquisitionCouncilandtheDefenseAcquisitionRegulationsCouncil(Councils)asauthorizedby41U.S.C.1908,mustaddressadministrative,contractual,orlegalremediesininstanceswherecontractorsviolateorbreachcontractterms,andprovideforsuchsanctionsandpenaltiesasappropriate.2)Allcontractsinexcessof$10,000mustaddressterminationforcauseandforconveniencebythenon-federalentityincludingthemannerbywhichitwillbeeffectedandthebasisforsettlement.3)EqualEmploymentOpportunity.Exceptasotherwiseprovidedunder41CFRPart60,allcontractsthatmeetthedefinitionof“federallyassistedconstructioncontract”in41CFRPart60-1.3mustincludetheequalopportunityclauseprovidedunder41CFR60-1.4(b),inaccordancewithExecutiveOrder11246,“EqualEmploymentOpportunity’(30FR12319,12935,3CFRPart,1964-1965Comp.,p.339),asamendedbyExecutiveOrder11375,“AmendingExecutiveOrder17246RelatingtoEqualEmploymentOpportunity,”andimplementingregulationsat41CFRpart60,“OfficeofFederalContractCompliancePrograms,EqualEmploymentOpportunity,DepartmentofLabor.”4)Davis-BaconAct,asamended(40U.S.C.3141-3148).WhenrequiredbyFederalprogramlegislation,allprimeconstructioncontractsinexcessof$2,000awardedbynon-federalentitiesmustincludeaprovisionforcompliancewiththeDavis-BaconAct(40U.S.C.3141-3144,and3146-3148)assupplementedbyDepartmentofLaborregulations(29CFRPart5,“LaborStandardsProvisionsApplicabletoContractsCoveringFederallyFinancedandAssistedConstruction”).Inaccordancewiththestatute,contractorsmustberequiredtopaywagestolaborersandmechanicsataratenotlessthantheprevailingwagesspecifiedinawagedeterminationmadebytheSecretaryofLabor.Inaddition,contractorsmustberequiredtopaywagesnotlessthanonceaweek.Thenon-federalentitymustplaceacopyofthecurrentprevailingwagedeterminationissuedbytheDepartmentofLaborineachsolicitation.Thedecisiontoawardacontractorsubcontractmustbeconditionedupontheacceptanceofthewagedetermination.Thenon-federalentitymustreportallsuspectedorreportedviolationstothefederalawardingagency.ThecontractsmustalsoincludeaprovisionforcompliancewiththeCopeland“Anti-Kickback”Act(40U.S.C.3145),assupplementedbyDepartmentofLaborregulations(29CFRPart3,“ContractorsandDHS-FEMA-EMPG-FY22Page13of42RentonOEM,E23-151 SubcontractorsonPublicBuildingorPublicWorkFinancedinWholeorinPartbyLoansorGrantsfromtheUnitedStates”).TheActprovidesthateachcontractororSubrecipientmustbeprohibitedfrominducing,byanymeans,anypersonemployedintheconstruction,completion,orrepairofpublicwork,togiveupanypartofthecompensationtowhichheorsheisotherwiseentitled.Thenon-federalentitymustreportallsuspectedorreportedviolationstothefederalawardingagency.5)ContractWorkHoursandSafetyStandardsAct(40U.S.C.3701-3708).Whereapplicable,allcontractsawardedbythenon-federalentityinexcessof$100,000thatinvolvetheemploymentofmechanicsorlaborersmustincludeaprovisionforcompliancewith40U.S.C.3702and3704,assupplementedbyDepartmentofLaborregulations(29CFRPart5).Under40U.S.C.3702oftheAct,eachcontractormustberequiredtocomputethewagesofeverymechanicandlaboreronthebasisofastandardworkweekof40hours.Workinexcessofthestandardworkweekispermissibleprovidedthattheworkeriscompensatedatarateofnotlessthanoneandahalftimesthebasicrateofpayforallhoursworkedinexcessof40hoursintheworkweek.Therequirementsof40U.S.C.3704areapplicabletoconstructionworkandprovidethatnolaborerormechanicmustberequiredtoworkinsurroundingsorunderworkingconditionswhichareunsanitary,hazardousordangerous.Theserequirementsdonotapplytothepurchasesofsuppliesormaterialsorarticlesordinarilyavailableontheopenmarket,orcontractsfortransportationortransmissionofintelligence.6)RightstoInventionsMadeUnderaContractorAgreement.Ifthefederalawardmeetsthedefinitionof‘fundingagreement”under37CFR§401.2(a)andtherecipientorSubrecipientwishestoenterintoacontractwithasmallbusinessfirmornonprofitorganizationregardingthesubstitutionofparties,assignmentorperformanceofexperimental,developmental,orresearchworkunderthat‘fundingagreement,”therecipientorSubrecipientmustcomplywiththerequirementsof37CFRPart401,“RightstoInventionsMadebyNonprofitOrganizationsandSmallBusinessFirmsUnderGovernmentGrants,ContractsandCooperativeAgreements,”andanyimplementingregulationsissuedbytheawardingagency.7)CleanAirAct(42U.S.C.7401-7671q.)andtheFederalWaterPollutionControlAct(33U.S.C.1251-1387),asamended—Contractsandsubgrantsofamountsinexcessof$150,000mustcontainaprovisionthatrequiresthenon-federalawardtoagreetocomplywithallapplicablestandards,ordersorregulationsissuedpursuanttotheCleanAirAct(42U.S.C.7401-7671q)andtheFederalWaterPollutionControlActasamended(33U.S.C.1251-1387).ViolationsmustbereportedtothefederalawardingagencyandtheRegionalOfficeoftheEnvironmentalProtectionAgency(EPA).8)DebarmentandSuspension(ExecutiveOrders12549and12689)—Acontractaward(see2CFR180.220)mustnotbemadetopartieslistedonthegovernment-wideexclusionsintheSystemforAwardManagement(SAM),inaccordancewiththe0MBguidelinesat2CFR180thatimplementExecutiveOrders12549(3CFRpart1986Comp.,p.189)and12689(3CFRpart1989Comp.,p.235),“DebarmentandSuspension.”SAMExclusionscontainsthenamesofpartiesdebarred,suspended,orotherwiseexcludedbyagencies,aswellaspartiesdeclaredineligibleunderstatutoryorregulatoryauthorityotherthanExecutiveOrder12549.9)ByrdAnti-LobbyingAmendment(31U.S.C.1352)—Contractorsthatapplyorbidforanawardexceeding$100,000mustfiletherequiredcertification.Eachtiercertifiestothetierabovethatitwillnotandhasnotusedfederalappropriatedfundstopayanypersonororganizationforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,amemberofCongress,officeroremployeeofCongress,oranemployeeofamemberofCongressinconnectionwithobtaininganyfederalcontract,grantoranyotherawardcoveredby31U.S.C.1352.Eachtiermustalsodiscloseanylobbyingwithnon-federalfundsthattakesplaceinconnectionwithobtaininganyfederalaward.Suchdisclosuresareforwardedfromtiertotieruptothenon-federalaward.10)Procurementofrecoveredmaterials--Asrequiredby2CFR200.323,anon-federalentitythatisastateagencyoragencyofapoliticalsubdivisionofastateanditscontractorsmustcomplywithsection6002oftheSolidWasteDisposalAct,asamendedbytheResourceConservationandRecoveryAct.TherequirementsofSection6002includeprocuringonlyitemsdesignatedinguidelinesoftheEnvironmentalProtectionAgency(EPA)at40CFRpartDHS-FEMA-EMPG-FY22Page14ot42RentonOEM,E23-151 247thatcontainthehighestpercentageofrecoveredmaterialspracticable,consistentwithmaintainingasatisfactorylevelofcompetition,wherethepurchasepriceoftheitemexceeds$10,000orthevalueofthequantityacquiredduringtheprecedingfiscalyearexceeded$10,000;procuringsolidwastemanagementservicesinamannerthatmaximizesenergyandresourcerecovery;andestablishinganaffirmativeprocurementprogramforprocurementofrecoveredmaterialsidentifiedintheEPAguidelines.11)Noticeoffederalawardingagencyrequirementsandregulationspertainingtoreporting.12)Federalawardingagencyrequirementsandregulationspertainingtocopyrightsandrightsindata.13)AccessbytheDepartment,theSubrecipient,thefederalawardingagency,theComptrollerGeneraloftheUnitedStates,oranyoftheirdulyauthorizedrepresentativestoanybooks,documents,papers,andrecordsofthecontractorwhicharedirectlypertinenttothatspecificcontractforthepurposeofmakingaudit,examination,excerpts,andtranscriptions.14)Retentionofallrequiredrecordsforsix(6)yearsaftertheSubrecipienthasmadefinalpaymentsandallotherpendingmattersareclosed.15)MandatorystandardsandpoliciesrelatingtoenergyefficiencywhicharecontainedinthestateenergyconservationplanissuedincompliancewiththeEnergyPolicyandConservationAct(Pub.L.94—163,89Stat.871).16)PursuanttoExecutiveOrder13858“StrengtheningBuy-AmericanPreferencesforInfrastructureProjects,”andasappropriateandtotheextentconsistentwithlaw,thenon-Federalentityshould,tothegreatestextentpracticableunderaFederalaward,provideapreferenceforthepurchase,acquisition,oruseofgoods,products,ormaterialsproducedintheUnitedStates,asrequiredin2CFRPart200.322,ineverycontract,subcontract,purchaseorder,orsub-awardthatischargeableagainstfederalfinancialassistanceawards.17)Per2C.F.R.§200.216,prohibitionsregardingcertaintelecommunicationsandvideosurveillanceservicesorequipmentismandatedbysection829oftheJohnS.McCainNationalDefenseAuthorizationActforFiscalYear2019(FY2019NDAA),Pub.L.No.115-232(2018).b.TheDepartmentreservestherighttoreviewtheSubrecipient’sprocurementplansanddocumentsandrequiretheSubrecipienttomakechangestobringitsplansanddocumentsintocompliancewiththerequirementsof2CFRPart200.317through200.327.TheSubrecipientmustensurethatitsprocurementprocessrequirescontractorsandsubcontractorstoprovideadequatedocumentationwithsufficientdetailtosupportthecostsoftheprojectandtoallowboththeSubrecipientandDepartmenttomakeadeterminationoneligibilityofprojectcosts.c.AllcontractingagreementsenteredintopursuanttothisAgreementshallincorporatethisAgreementbyreference.A.11DISCLOSURETheuseordisclosurebyanypartyofanyinformationconcerningtheDepartmentforanypurposenotdirectlyconnectedwiththeadministrationoftheDepartment’sortheSubrecipient’sresponsibilitieswithrespecttoservicesprovidedunderthisAgreementisprohibitedexceptbypriorwrittenconsentoftheDepartmentorasrequiredtocomplywiththestatePublicRecordsAct,otherlaworcourtorder.A.12DISPUTESExceptasotherwiseprovidedinthisAgreement,whenabonafidedisputearisesbetweenthepartiesanditcannotberesolvedthroughdiscussionandnegotiation,eitherpartymayrequestadisputeresolutionboardtoresolvethedispute.Arequestforadisputeresolutionboardshallbeinwriting,statethedisputedissues,statetherelativepositionsoftheparties,andbesenttoallparties.TheboardshallconsistofarepresentativeappointedbytheDepartment,arepresentativeappointedbytheSubrecipientandathirdpartymutuallyagreeduponbybothparties.Thedeterminationofthedisputeresolutionboardshallbefinalandbindingonthepartieshereto.Eachpartyshallbearthecostforitsmemberofthedisputeresolutionboardanditsattorneyfeesandcostsandshareequallythecostofthethirdboardmember.DHS-FEMA-EMPG-FY22Page15of42RentonOEM,E23-151 A.13LEGALRELATIONSItisunderstoodandagreedthatthisAgreementissolelyforthebenefitofthepartiestotheAgreementandgivesnorighttoanyotherparty.NojointventureorpartnershipisformedasaresultofthisAgreement.Totheextentallowedbylaw,theSubrecipient,itssuccessorsorassigns,willprotect,saveandholdharmlesstheDepartment,thestateofWashington,andtheUnitedStatesGovernmentandtheirauthorizedagentsandemployees,fromallclaims,actions,costs,damagesorexpensesofanynaturewhatsoeverbyreasonoftheactsoromissionsoftheSubrecipient,itssubcontractors,subrecipients,assigns,agents,contractors,consultants,licensees,invitees,employeesoranypersonwhomsoeverarisingoutoforinconnectionwithanyactsoractivitiesauthorizedbythisAgreement.Totheextentallowedbylaw,theSubrecipientfurtheragreestodefendtheDepartmentandthestateofWashingtonandtheirauthorizedagentsandemployeesinanylitigation;includingpaymentofanycostsorattorneys’feesforanyclaimsoractioncommencedthereonarisingoutoforinconnectionwithactsoractivitiesauthorizedbythisAgreement.Thisobligationshallnotincludesuchclaims,costs,damagesorexpenseswhichmaybecausedbythesolenegligenceoftheDepartment;provided,thatiftheclaimsordamagesarecausedbyorresultfromtheconcurrentnegligenceof(1)theDepartment,and(2)theSubrecipient,itsagents,oremployees,thisindemnityprovisionshallbevalidandenforceableonlytotheextentofthenegligenceoftheSubrecipient,ortheSubrecipient’sagentsoremployees.Insofarasthefundingsource,FEMAisanagencyoftheFederalgovernment,thefollowingshallapply:44CFR206.9Non-liability.TheFederalgovernmentshallnotbeliableforanyclaimbasedupontheexerciseorperformanceof,orthefailuretoexerciseorperformadiscretionaryfunctionordutyonthepartofafederalagencyoranemployeeoftheFederalgovernmentincarryingouttheprovisionsoftheStaffordAct.A.14LIMITATIONOFAUTHORITY—AUTHORIZEDSIGNATUREThesignatoriestothisAgreementrepresentthattheyhavetheauthoritytobindtheirrespectiveorganizationstothisAgreement.OnlytheDepartment’sAuthorizedSignaturerepresentativeandtheAuthorizedSignaturerepresentativeoftheSubrecipientorAlternatefortheSubrecipient,formallydesignatedinwriting,shallhavetheexpress,implied,orapparentauthoritytoalter,amend,modify,orwaiveanyclauseorconditionofthisAgreement.Anyalteration,amendment,modification,orwaiverofanyclauseorconditionofthisAgreementisnoteffectiveorbindingunlessmadeinwritingandsignedbybothparties’AuthorizedSignaturerepresentatives,exceptasprovidedfortimeextensionsinArticleA.3.Further,onlytheAuthorizedSignaturerepresentativeorAlternatefortheSubrecipientshallhavesignatureauthoritytosignreimbursementrequests,timeextensionrequests,amendmentandmodificationrequests,requestsforchangestoprojectsorworkplans,andotherrequests,certificationsanddocumentsauthorizedbyorrequiredunderthisAgreement.A.15LOSSORREDUCTIONOFFUNDINGIntheeventfundingfromstate,federal,orothersourcesiswithdrawn,reduced,orlimitedinanywayaftertheeffectivedateofthisAgreementandpriortonormalcompletionorenddate,theDepartmentmayunilaterallyreducetheworkplanandbudgetorunilaterallyterminateallorpartoftheAgreementasa“TerminationforCause”withoutprovidingtheSubrecipientanopportunitytocure.Alternatively,thepartiesmayrenegotiatethetermsofthisAgreementunder‘AmendmentsandModifications”tocomplywithnewfundinglimitationsandconditions,althoughtheDepartmenthasnoobligationtodoso.A.16NONASSIGNABILITYNeitherthisAgreement,noranyclaimarisingunderthisAgreement,shallbetransferredorassignedbytheSubrecipient.A.17NONDISCRIMINATIONDuringtheperformanceofthisagreement,theSubrecipientshallcomplywithallfederalandstatenondiscriminationstatutesandregulations.Theserequirementsinclude,butarenotlimitedto:a.NondiscriminationinEmployment:TheContractorshallnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseofrace,color,sex,sexualorientation,religion,nationalorigin,creed,maritalstatus,age,Vietnameraordisabledveteransstatus,orthepresenceofanysensory,DHS-FEMA-EMPG-FY22Page16of42RentonOEM,E23-151 mental,orphysicalhandicap.Thisrequirementdoesnotapply,however,toareligiouscorporation,association,educationalinstitutionorsocietywithrespecttotheemploymentofindividualsofaparticularreligiontoperformworkconnectedwiththecarryingonbysuchcorporation,association,educationalinstitutionorsocietyofitsactivities.b.TheSubrecipientshalltakeactiontoensurethatemployeesareemployedandtreatedduringemploymentwithoutdiscriminationbecauseoftheirrace,color,sex,sexualorientationreligion,nationalorigin,creed,maritalstatus,age,Vietnameraordisabledveteransstatus,orthepresenceofanysensory,mental,orphysicalhandicap.Suchactionshallinclude,butnotbelimitedto,thefollowing:Employment,upgrading,demotion,ortransfer,recruitmentorrecruitmentselectionfortraining,includingapprenticeshipsandvolunteers.A.18NOTICESTheSubrecipientshallcomplywithallpublicnoticesornoticestoindividualsrequiredbyapplicablelocal,stateandfederallawsandregulationsandshallmaintainarecordofthiscompliance.A.19OCCUPATIONALSAFETY/HEALTHACTandWASHINGTONINDUSTRIALSAFETY/HEALTHACT(OSHAIWISHA)TheSubrecipientrepresentsandwarrantsthatitsworkplacedoesnoworwillmeetallapplicablefederalandstatesafetyandhealthregulationsthatareineffectduringtheSubrecipient’sperformanceunderthisAgreement.Totheextentallowedbylaw,theSubrecipientfurtheragreestoindemnifyandholdharmlesstheDepartmentanditsemployeesandagentsfromallliability,damagesandcostsofanynature,including,butnotlimitedto,costsofsuitsandattorneys’feesassessedagainsttheDepartment,asaresultofthefailureoftheSubrecipienttosocomply.A.20OWNERSHIPOFPROJECT/CAPITALFACILITIESTheDepartmentmakesnoclaimtoanycapitalfacilitiesorrealpropertyimprovedorconstructedwithfundsunderthisAgreement,andbythissubawardoffundsdoesnotandwillnotacquireanyownershipinterestortitletosuchpropertyoftheSubrecipient.TheSubrecipientshallassumeallliabilitiesandresponsibilitiesarisingfromtheownershipandoperationoftheprojectandagreestoindemnifyandholdtheDepartment,thestateofWashington,andtheUnitedStatesgovernmentharmlessfromanyandallcausesofactionarisingfromtheownershipandoperationoftheproject.A.21POLITICALACTIVITYNoportionofthefundsprovidedhereinshallbeusedforanypartisanpoliticalactivityortofurthertheelectionordefeatofanycandidateforpublicofficeorinfluencetheapprovalordefeatofanyballotissue.A.22PROHIBITIONAGAINSTPAYMENTOFBONUSORCOMMISSIONTheassistanceprovidedunderthisAgreementshallnotbeusedinpaymentofanybonusorcommissionforthepurposeofobtainingapprovaloftheapplicationforsuchassistanceoranyotherapprovalorconcurrenceunderthisAgreementprovided,however,thatreasonablefeesorbonafidetechnicalconsultant,managerial,orothersuchservices,otherthanactualsolicitation,arenotherebyprohibitedifotherwiseeligibleasprojectcosts.A.23PUBLICITYTheSubrecipientagreestosubmittotheDepartmentpriortoissuancealladvertisingandpublicitymattersrelatingtothisAgreementwhereintheDepartment’snameismentioned,orlanguageusedfromwhichtheconnectionoftheDepartment’snamemay,intheDepartment’sjudgment,beinferredorimplied.TheSubrecipientagreesnottopublishorusesuchadvertisingandpublicitymatterswithoutthepriorwrittenconsentoftheDepartment.TheSubrecipientmaycopyrightoriginalworkitdevelopsinthecourseoforunderthisAgreement;however,pursuantto2CFRPart200.315,FEMAreservesaroyaltyfree,nonexclusive,andirrevocablelicensetoreproduce,publishorotherwiseuse,andtoauthorizeotherstousetheworkforgovernmentpurposes.PublicationresultingfromworkperformedunderthisAgreementshallincludeanacknowledgementofFEMA’sfinancialsupport,bytheAssistanceListingsNumber(formerlyCFDANumber),andastatementthatthepublicationdoesnotconstituteanendorsementbyFEMAorreflectFEMA’sviews.A.24RECAPTUREPROVISIONIntheeventtheSubrecipientfailstoexpendfundsunderthisAgreementinaccordancewithapplicablefederal,state,andlocallaws,regulations,and/ortheprovisionsoftheAgreement,theDepartmentreservestherighttorecapturefundsinanamountequivalenttotheextentofnoncompliance.SuchrightDHS-FEMA-EMPG-FY22Page17of42RentonOEM,E23-151 ofrecaptureshallexistforthelifeoftheprojectfollowingAgreementtermination.RepaymentbytheSubrecipientoffundsunderthisrecaptureprovisionshalloccurwithin30daysofdemand.IntheeventtheDepartmentisrequiredtoinstitutelegalproceedingstoenforcetherecaptureprovision,theDepartmentshallbeentitledtoitscostsandexpensesthereof,includingattorneyfeesfromtheSubrecipient.A.25RECORDSa.TheSubrecipientagreestomaintainallbooks,records,documents,receipts,invoicesandallotherelectronicorwrittenrecordsnecessarytosufficientlyandproperlyreflecttheSubrecipient’scontracts,subawards,grantadministration,andpayments,includingalldirectandindirectcharges,andexpendituresintheperformanceofthisAgreement(the‘records”).b.TheSubrecipient’srecordsrelatedtothisAgreementandtheprojectsfundedmaybeinspectedandauditedbytheDepartmentoritsdesignee,bytheOfficeoftheStateAuditor,DHS,FEMAortheirdesignees,bytheComptrollerGeneraloftheUnitedStatesoritsdesignees,orbyotherstateorfederalofficialsauthorizedbylaw,forthepurposesofdeterminingcompliancebytheSubrecipientwiththetermsofthisAgreementandtodeterminetheappropriateleveloffundingtobepaidundertheAgreement.c.TherecordsshallbemadeavailablebytheSubrecipientforsuchinspectionandaudit,togetherwithsuitablespaceforsuchpurpose,atanyandalltimesduringtheSubrecipient’snormalworkingday.U.TheSubrecipientshallretainandallowaccesstoallrecordsrelatedtothisAgreementandthefundedproject(s)foraperiodofatleastsix(6)yearsfollowingfinalpaymentandclosureofthegrantunderthisAgreement.Despitetheminimumfederalretentionrequirementofthree(3)years,themorestringentStaterequirementofsix(6)yearsmustbefollowed.A.26RESPONSIBILITYFORPROJECT/STATEMENTOFWORK/WORKPLANWhiletheDepartmentundertakestoassisttheSubrecipientwiththeproject/statementofwork/workplan(project)byprovidingfederalawardfundspursuanttothisAgreement,theprojectitselfremainsthesoleresponsibilityoftheSubrecipient.TheDepartmentundertakesnoresponsibilitytotheSubrecipient,ortoanythirdparty,otherthanasisexpresslysetoutinthisAgreement.Theresponsibilityforthedesign,development,construction,implementation,operationandmaintenanceoftheproject,asthesephrasesareapplicabletothisproject,issolelythatoftheSubrecipient,asisresponsibilityforanyclaimorsuitofanynaturebyanythirdpartyrelatedinanywaytotheproject.Priortothestartofanyconstructionactivity,theSubrecipientshallensurethatallapplicablefederal,state,andlocalpermitsandclearancesareobtained,including,butnotlimitedto,FEMAcompliancewiththeNationalEnvironmentalPolicyAct,theNationalHistoricPreservationAct,theEndangeredSpeciesAct,andallotherenvironmentallaws,regulations,andexecutiveorders.TheSubrecipientshalldefend,atitsowncost,anyandallclaimsorsuitsatlaworinequity,whichmaybebroughtagainsttheSubrecipientinconnectionwiththeproject.TheSubrecipientshallnotlooktotheDepartment,ortoanystateorfederalagency,ortoanyoftheiremployeesoragents,foranyperformance,assistance,oranypaymentorindemnity,including,butnotlimitedto,costofdefenseand/orattorneys’fees,inconnectionwithanyclaimorlawsuitbroughtbyanythirdpartyrelatedtoanydesign,development,construction,implementation,operationand/ormaintenanceofaproject.A.27SEVERABILITYIfanycourtofrightfuljurisdictionholdsanyprovisionorconditionunderthisAgreementoritsapplicationtoanypersonorcircumstancesinvalid,thisinvaliditydoesnotaffectotherprovisions,termsorconditionsoftheAgreement,whichcanbegiveneffectwithouttheinvalidprovision.Tothisend,thetermsandconditionsofthisAgreementaredeclaredseverable.A.28SINGLEAUDITACTREQUIREMENTS(includingallAMENDMENTS)TheSubrecipientshallcomplywithandincludethefollowingauditrequirementsinanysubawards.Non-federalentities,asSubrecipientsofafederalaward,thatexpend$750,000ormoreinonefiscalyearoffederalfundsfromallsources,directandindirect,arerequiredtohaveasingleoraprogramspecificauditconductedinaccordancewith2CFRPart200SubpartF.Non-federalentitiesthatspendlessthan$750,000ayearinfederalawardsareexemptfromfederalauditrequirementsforthatyear,exceptasnotedin2CFRPart200SubpartF.Asdefinedin2CFRPart200,theterm“non-federalentity”DHS-FEMA-EMPG-FY22Page18of42RentonOEM,E23-151 meansastate,localgovernment,Indiantribe,institutionofhighereducation,ornonprofitorganizationthatcarriesoutafederalawardasarecipientorsubrecipient.SubrecipientsthatarerequiredtohaveanauditmustensuretheauditisperformedinaccordancewithGenerallyAcceptedGovernmentAuditingStandards(GAGAS)asfoundintheGovernmentAuditingStandards(theRevisedYellowBook)developedbytheUnitedStatesComptrollerGeneralandthe0MBComplianceSupplement.TheSubrecipienthastheresponsibilityofnotifyingitsauditorandrequestinganauditincompliancewith2CFRPart200SubpartF,toincludetheWashingtonStateAuditor’sOffice,afederalauditor,orapublicaccountantperformingworkusingGAGAS,asappropriate.Costsoftheauditmaybeanallowablegrantexpenditureasauthorizedby2CFRPart200.425.TheSubrecipientshallmaintainauditablerecordsandaccountssoastofacilitatetheauditrequirementandshallensurethatanysubcontractorsalsomaintainauditablerecords.TheSubrecipientisresponsibleforanyauditexceptionsincurredbyitsownorganizationorthatofitssubcontractors.Responsestoanyunresolvedmanagementfindingsanddisallowedorquestionedcostsshallbeincludedwiththeauditreport.TheSubrecipientmustrespondtoDepartmentrequestsforinformationorcorrectiveactionconcerningauditissuesorfindingswithin30daysofthedateofrequest.TheDepartmentreservestherighttorecoverfromtheSubrecipientalldisallowedcostsresultingfromtheaudit.Afterthesingleaudithasbeencompleted,andifitincludesanyauditfindings,theSubrecipientmustsendafullcopyoftheauditanditsCorrectiveActionPlantotheDepartmentatthefollowingaddressnolaterthannine(9)monthsaftertheendoftheSubrecipient’sfiscalyear(s):ContractsOfficeWashingtonMilitaryDepartmentFinanceDivision,Building#1TA-20CampMurray,WA98430-5032ORContracts.Office@mil.wa.govTheDepartmentretainsthesolediscretiontodeterminewhetheravalidclaimforanexemptionfromtheauditrequirementsofthisprovisionhasbeenestablished.Conductingasingleorprogram-specificauditincompliancewith2CFRPart200SubpartFisamaterialrequirementofthisAgreement.Intheabsenceofavalidclaimofexemptionfromtheauditrequirementsof2CFRPart200SubpartF,theSubrecipient’sfailuretocomplywithsaidauditrequirementsmayresultinoneormoreofthefollowingactionsintheDepartment’ssolediscretion:apercentageoffederalawardsbeingwithhelduntiltheauditiscompletedinaccordancewith2CFRPart200SubpartF;thewithholdingordisallowingofoverheadcosts;thesuspensionoffederalawardsuntiltheauditisconductedandsubmitted;orterminationofthefederalaward.A.29SUBRECIPIENTNOTEMPLOYEETheSubrecipient,and/oremployeesoragentsperformingunderthisAgreement,arenotemployeesoragentsoftheDepartmentinanymannerwhatsoever.TheSubrecipientwillnotbepresentedasnorclaimtobeanofficeroremployeeoftheDepartmentoroftheStateofWashingtonbyreasonhereof,norwilltheSubrecipientmakeanyclaim,demand,orapplicationtoorforanyright,privilegeorbenefitapplicabletoanofficeroremployeeoftheDepartmentoroftheStateofWashington,including,butnotlimitedto,Workers’Compensationcoverage,unemploymentinsurancebenefits,socialsecuritybenefits,retirementmembershiporcredit,orprivilegeorbenefitwhichwouldaccruetoacivilserviceemployeeunderChapter41.06RCW;OFMReg.4.3.1.1.8.ItisunderstoodthatiftheSubrecipientisanotherstatedepartment,stateagency,stateuniversity,statecollege,statecommunitycollege,stateboard,orstatecommission,thattheofficersandemployeesareemployedbytheStateofWashingtonintheirownright.IftheSubrecipientisanindividualcurrentlyemployedbyaWashingtonStateagency,theDepartmentshallobtainproperapprovalfromtheemployingagencyorinstitutionbeforeenteringintothiscontract.Astatementof“noconflictofinterest”shallbesubmittedtotheDepartment.DHS-FEMA-EMPG-FY22Page19of42RentonOEM,E23-151 A.30TAXES,FEESANDLICENSESUnlessotherwiseprovidedinthisAgreement,theSubrecipientshallberesponsiblefor,payandmaintainincurrentstatusalltaxes,unemploymentcontributions,fees,licenses,assessments,permitchargesandexpensesofanyotherkindfortheSubrecipientoritsstaffrequiredbystatuteorregulationthatareapplicabletoAgreementperformance.A.31TERMINATIONFORCONVENIENCENotwithstandinganyprovisionsofthisAgreement,theSubrecipientmayterminatethisAgreementbyprovidingwrittennoticeofsuchterminationtotheDepartmentKeyPersonnelidentifiedintheAgreement,specifyingtheeffectivedatethereof,atleastthirty(30)dayspriortosuchdate.ExceptasotherwiseprovidedinthisAgreement,theDepartment,initssolediscretionandinthebestinterestsofthestateofWashington,mayterminatethisAgreementinwholeorinpartten(10)businessdaysafteremailingnotice.Uponnoticeofterminationforconvenience,theDepartmentreservestherighttosuspendallorpartoftheAgreement,withholdfurtherpayments,orprohibittheSubrecipientfromincurringadditionalobligationsoffunds.Intheeventoftermination,theSubrecipientshallbeliableforalldamagesasauthorizedbylaw.TherightsandremediesoftheDepartmentprovidedforinthissectionshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.A.32TERMINATIONORSUSPENSIONFORLOSSOFFUNDINGTheDepartmentmayunilaterallyterminateorsuspendallorpartofthisGrantAgreement,ormayreduceitsscopeofworkandbudget,ifthereisareductioninfundsbythesourceofthosefunds,andifsuchfundsarethebasisforthisGrantAgreement.TheDepartmentwillemailtheSubrecipientten(10)businessdayspriortotermination.A.33TERMINATIONORSUSPENSIONFORCAUSEIntheeventtheDepartment,initssolediscretion,determinestheSubrecipienthasfailedtofulfillinatimelyandpropermanneritsobligationsunderthisAgreement,isinanunsoundfinancialconditionsoastoendangerperformancehereunder,isinviolationofanylawsorregulationsthatrendertheSubrecipientunabletoperformanyaspectoftheAgreement,orhasviolatedanyofthecovenants,agreementsorstipulationsofthisAgreement,theDepartmenthastherighttoimmediatelysuspendorterminatethisAgreementinwholeorinpart.TheDepartmentmaynotifytheSubrecipientinwritingoftheneedtotakecorrectiveactionandprovideaperiodoftimeinwhichtocure.TheDepartmentisnotrequiredtoallowtheSubrecipientanopportunitytocureifitisnotfeasibleasdeterminedsolelywithintheDepartment’sdiscretion.AnytimeallowedforcureshallnotdiminishoreliminatetheSubrecipient’sliabilityfordamagesorotherwiseaffectanyotherremediesavailabletotheDepartment.IftheDepartmentallowstheSubrecipientanopportunitytocure,theDepartmentshallnotifytheSubrecipientinwritingoftheneedtotakecorrectiveaction.Ifthecorrectiveactionisnottakenwithinten(10)calendardaysorasotherwisespecifiedbytheDepartment,orifsuchcorrectiveactionisdeemedbytheDepartmenttobeinsufficient,theAgreementmaybeterminatedinwholeorinpart.TheDepartmentreservestherighttosuspendallorpartoftheAgreement,withholdfurtherpayments,orprohibittheSubrecipientfromincurringadditionalobligationsoffundsduringinvestigationoftheallegedcompliancebreach,pendingcorrectiveactionbytheSubrecipient,ifallowed,orpendingadecisionbytheDepartmenttoterminatetheAgreementinwholeorinpart.Intheeventoftermination,theSubrecipientshallbeliableforalldamagesasauthorizedbylaw,including,butnotlimitedto,anycostdifferencebetweentheoriginalAgreementandthereplacementorcoverAgreementandalladministrativecostsdirectlyrelatedtothereplacementAgreement,e.g.,costofadministeringthecompetitivesolicitationprocess,mailing,advertisingandotherassociatedstafftime.TherightsandremediesoftheDepartmentprovidedforinthissectionshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.IfitisdeterminedthattheSubrecipient:(1)wasnotindefaultormaterialbreach,or(2)failuretoperformwasoutsideoftheSubrecipient’scontrol,faultornegligence,theterminationshallbedeemedtobeaterminationforconvenience.A.34TERMINATIONPROCEDURESInadditiontotheproceduressetforthbelow,iftheDepartmentterminatesthisAgreement,theSubrecipientshallfollowanyproceduresspecifiedintheterminationnotice.UponterminationofthisDHS-FEMA-EMPG-FY22Page20of42RentonOEM,E23-151 AgreementandinadditiontoanyotherrightsprovidedinthisAgreement,theDepartmentmayrequiretheSubrecipienttodelivertotheDepartmentanypropertyspecificallyproducedoracquiredfortheperformanceofsuchpartofthisAgreementashasbeenterminated.Iftheterminationisforconvenience,theDepartmentshallpaytotheSubrecipientasanagreeduponprice,ifseparatelystated,forproperlyauthorizedandcompletedworkandservicesrenderedorgoodsdeliveredtoandacceptedbytheDepartmentpriortotheeffectivedateofAgreementtermination,theamountagreeduponbytheSubrecipientandtheDepartmentfor(i)completedworkandservicesand/orequipmentorsuppliesprovidedforwhichnoseparatepriceisstated,(ii)partiallycompletedworkandservicesand/orequipmentorsuppliesprovidedwhichareacceptedbytheDepartment,(iii)otherwork,servicesand/orequipmentorsupplieswhichareacceptedbytheDepartment,and(iv)theprotectionandpreservationofproperty.Failuretoagreewithsuchamountsshallbeadisputewithinthemeaningofthe“Disputes”clauseofthisAgreement.Iftheterminationisforcause,theDepartmentshalldeterminetheextentoftheliabilityoftheDepartment.TheDepartmentshallhavenootherobligationtotheSubrecipientfortermination.TheDepartmentmaywithholdfromanyamountsduetheSubrecipientsuchsumastheDepartmentdeterminestobenecessarytoprotecttheDepartmentagainstpotentiallossorliability.TherightsandremediesoftheDepartmentprovidedinthisAgreementshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.Afterreceiptofanoticeoftermination,andexceptasotherwisedirectedbytheDepartmentinwriting,theSubrecipientshall:a.StopworkundertheAgreementonthedate,andtotheextentspecified,inthenotice;b.Placenofurtherordersorcontractsformaterials,services,supplies,equipmentand/orfacilitiesinrelationtothisAgreementexceptasmaybenecessaryforcompletionofsuchportionoftheworkundertheAgreementasisnotterminated;c.AssigntotheDepartment,inthemanner,atthetimes,andtotheextentdirectedbytheDepartment,alloftherights,title,andinterestoftheSubrecipientundertheordersandcontractssoterminated,inwhichcasetheDepartmenthastheright,atitsdiscretion,tosettleorpayanyorallclaimsarisingoutoftheterminationofsuchordersandcontracts;d.Settlealloutstandingliabilitiesandallclaimsarisingoutofsuchterminationofordersandcontracts,withtheapprovalorratificationoftheDepartmenttotheextenttheDepartmentmayrequite,whichapprovalorratificationshallbefinalforallthepurposesofthisclause;e.TransfertitletotheDepartmentanddeliverinthemanner,atthetimes,andtotheextentdirectedbytheDepartmentanypropertywhich,iftheAgreementhadbeencompleted,wouldhavebeenrequiredtobefurnishedtotheDepartment;f.CompleteperformanceofsuchpartoftheworkasshallnothavebeenterminatedbytheDepartmentincompliancewithallcontractualrequirements;andg.Takesuchactionasmaybenecessary,orastheDepartmentmayrequire,fortheprotectionandpreservationofthepropertyrelatedtothisAgreementwhichisinthepossessionoftheSubrecipientandinwhichtheDepartmenthasormayacquireaninterest.A.35MINORITYANDWOMEN-OWNEDBUSINESSENTERPRISESInaccordancewiththelegislativefindingsandpoliciessetforthinChapter39.19RCW,theStateofWashingtonencouragesparticipationinallitscontractsbyMWBEfirmscertifiedbytheOfficeofMinorityandWomen’sBusinessEnterprises(OMWBE).Totheextentpossible,theSubrecipientwillsolicitandencourageminority-ownedandwomen-ownedbusinessenterpriseswhoarecertifiedbytheOMWBEunderthestateofWashingtoncertificationprogramtoapplyandcompeteforworkunderthiscontract.VoluntarynumericalMWBEparticipationgoalshavebeenestablished,andareindicatedherein:MinorityBusinessEnterprises:(MBE’s):10%andWoman’sBusinessEnterprises(WBE’s):6%.A.36VENUEThisAgreementshallbeconstruedandenforcedinaccordancewith,andthevalidityandperformanceshallbegovernedby,thelawsofthestateofWashington.VenueofanysuitbetweenthepartiesarisingoutofthisAgreementshallbetheSuperiorCourtofThurstonCounty,Washington.TheSubrecipient,byexecutionofthisAgreement,acknowledgesthejurisdictionofthecourtsofthestateofWashington.DHS-FEMA-EMPG-FY22Page21of42RentonOEM,E23-151 A.37WAIVERSNoconditionsorprovisionsofthisAgreementcanbewaivedunlessapprovedinadvancebytheDepartmentinwriting.TheDepartment’sfailuretoinsistuponstrictperformanceofanyprovisionoftheAgreementortoexerciseanyrightbaseduponabreachthereof,ortheacceptanceofanyperformanceduringsuchbreach,shallnotconstituteawaiverofanyrightunderthisAgreement.DHS-FEMA-EMPG-FY22Page22of42RentonOEM,E23-151 AttachmentC22EMPGAwardLetterEMS-2022-EP-00006-SO1AwardLetterU.S.DepartmentofHomelandSecuriti4vP.kT%Washington,D.C.204724?D0BretDaughertyWashingtonMilitaryDepartmentBuilding20CampMurray,WA98430-5122Re:GrantNo.EMS-2022-EP-00006DearBretDaugherty:Congratulations,onbehalfoftheDepartmentofHomelandSecurity,yourapplicationforfinancialassistancesubmittedundertheFiscalYear(FY)2022EmergencyManagementPerformanceGrantshasbeenapprovedintheamountof$8,625,483.00.Asaconditionofthisaward,youarerequiredtocontributeacostmatchintheamountof$825483.00ofnon-Federalfunds,or50percentofthetotalapprovedprojectcostsof$17,250,066.00.BeforeyourequestandreceiveanyoftheFederalfundsawardedtoyou,youmustestablishacceptanceoftheaward.Byacceptingthisaward,youacknowledgethatthetermsofthefollowingdocumentsareincorporatedintothetermsofyouraward:•AgreementArticles(attachedtothisAwardLetter)•ObligatingDocument(attachedtothisAwardLetter)•FY2022EmergencyManagementPerformanceGrantsNoticeofFundingOpportunity.•FEMAPreparednessGrantsManualPleasemakesureyouread,understand,andmaintainacopyofthesedocumentsinyourofficialfileforthisawardInordertoestablishacceptanceoftheawardanditsterms,pleasefollowtheseinstructions:Step1:PleaselogintotheNDGrantssystemathttps://portal.fema.gov.Step2:Afterloggingin,youwillseetheHomepagewithaPendingTasksmenu.ClickonthePendingTasksmenu,selecttheApplicationsub-menu,andthenclickthelinkfor“AwardOfferReview”tasks.ThislinkwillnavigateyoutoAwardPackagesthatarependingreview.Step3:ClicktheReviewAwardPackageicon(wrench)toreviewtheAwardPackageandacceptordeclinetheaward.PleasesaveorprinttheAwardPackageforyourrecords.SystemforAwardManagement(SAM):GrantrecipientsaretokeepalloftheirinformationuptodateinSAM,inparticular,yourorganization’sname,address,UniqueEntityIdentifier(UEI)number,EINandbankinginformation.PleaseensurethattheUEInumberusedinSAMisthesameoneusedtoapplyforallFEMAawards.FuturepaymentswillbecontingentontheinformationprovidedintheSAM;therefore,itisimperativethattheinformationiscorrect.TheSystemforAwardManagementislocatedathttp./%vww.sam.gov.IfyouhaveanyquestionsorhaveupdatedyourinformationinSAM,pleaseletyourGrantsManagementSpecialist(GMS)knowassoonaspossible.Thiswillhelpustomakethenecessaryupdatesandavoidanyinterruptionsinthepaymentprocess.DHS-FEMA-EMPG-FY22Page23of42RentonOEM,E23-151 PATRICKGERARDMARCHAMDHS-FEMA-EMPG-FY22Page24ot42RentonOEM,E23-151 AgreementAtticksFriOct0100:00:00GMT2021U.S.DepartmentofHomelandSecurityWashington,D.C.20472AGREEMENTARTICLESEmergencyManagementPerformanceGiantsGRANTEE:WashingtonMilitaryDepartmentPROGRAM:EmergencyManagementPerformanceGrantsAGREEMENTNUMBER:EMS-2022-EP-00006-501TABLEOFCONTENTSArticleIDHSStandardTermsandConditionsGenerallyArticleIIAssurances,AdministrativeRequirements,CostPrinciples,RepresentationsandCertificationsArticleIllGeneralAcknowledgementsandAssurancesArticleIVAcknowledgementofFederalFundingfromOHSArticleVActivitiesConductedAbroadArticleVIAgeDiscriminationActof1975ArticleVIIAmericanswithDisabilitiesAdof1990ArticleVIIISestPracticesforCollectionandUseofPersonallyIdentifiableInformationArticleIXCivilRightsActof1964-TitleVIArticleXCivilRightsActof1966ArticleXlCopyrightArticleXIIDebarmentandSuspensionArticleXIIIDrug-FreeWorkplaceRegulationsDHS-FEMA-EMPG-FY22Page25of42RentonOEM,E23-151 ArticleXIVArticleXVArticleXVIArticleXVIIArticleXVIIIArticleXIXArticleXXArticleXXIArticleXXIIArticleXXIIIArticleXXIVArticleXXVArticleXXVIArticleXXVIIArticleXXVIIIArticleXXIXArticleXXXArticleXXXIArticleXXXIIArticleXXXIIIArticleXXXIVArticleXXXVDuplicationofBenefitsEducationAmendmentsof1972(EqualOpportunityinEducationAct)-TitleIXEnergyPolicyandConservationActFalseClaimsActandProgramFraudCivilRemediesFederalDebtStatusFederalLeadershiponReducingTextMessagingwhileDrivingFlyAmericaActof1974HotelandMotelFireSafetyActof1990JohnS.McCainNationalDefenseAuthorizationActofFiscalYear2019LimitedEnglishProficiency(CivilRightsActof1964-TitleVI)LobbyingProhibitionsNationalEnvironmentalPolicyActNondiscriminationinMattersPertainingtoFaith-BasedOrganizationsNon-SupplantingRequirementNoticeofFundingOpportunityRequirementsPatentsandIntellectualPropertyRightsProcurementofRecoveredMaterialsRehabilitationActof1973ReportingofMattersRelatedtoRecipientIntegrityandPerformanceReportingSubawardsandExecutiveCompensationRequiredUseofAmericanIron,Steel,ManufacturedProducts,andConstructionMaterialsSAFECOMDHS-FEMA-EMPG-FY22Page26of42RentonOEM,E23-151 ArticleXXXVITerroristFinancingArticleXXXVIITraffickingVictimsProtectionActof2000(TVPA)ArticleXXXVIIIUniversalIdentifierandSystemofAwardManagementArticleXXXIXUSAPATRIOTActof2001ArticleXLUseofDHSSeal,LogoandFlagsArticleXLIWhistleblowerProtectionActArticleXLIIEnvironmentalPlanningandHistoricPreservation(EHP)ReviewArticleXLIIIApplicabilityofDHSStandardTermsandConditionstoTribesArticleXLIVAcceptanceofPostAwardChangesArticleXLVDispositionofEquipmentAcquiredUndertheFederalAwardArticleXLVIPriorApprovalforModificationofApprovedBudgetArticleXLVIIIndirectCostRateArticleI-DHSStandardTermsandConditionsGenerallyTheFiscalYear(FY)2022DHSStandardTermsandConditionsapplytoallnewfederalfinancialassistanceawardsfundedinFY2022.Thesetermsandconditionsflowdowntosubrecipientsunlessanawardtermorconditionspecificallyindicatesotherwise.TheUnitedStateshastherighttoseekjudicialenforcementoftheseobligations.Alllegislationanddigitalresourcesarereferencedwithnodigitallinks.TheFY2022DHSStandardTermsandConditionswillbehousedondhs.govatwww,dhs.gov/publication/fyl5-dhs-standard-terms-and-conditions.ArticleII-Assurances,AdministrativeRequirements,CostPrinciples,RepresentationsandCertificationsI.DHSfinancialassistancerecipientsmustcompleteeithertheOfficeofManagementandBudget(0MB)StandardForm424BAssurances-Non-ConstructionPrograms,or0MBStandardForm424DAssurances-ConstructionPrograms,asapplicable.Certainassurancesinthesedocumentsmaynotbeapplicabletoyourprogram,andtheDHSfinancialassistanceoffice(DHSFAQ)mayrequireapplicantstocertifyadditionalassurances.Applicantsarerequiredtofillouttheassurancesasinstructedbytheawardingagency.II.DHSfinancialassistancerecipientsarerequiredtofollowtheapplicableprovisionsoftheUniformAdministrativeRequirements,CostPrinciples,andAuditRequirementsforFederalAwardslocatedatTitle2,CodeofFederalRegulations(C.F.R.)Part200andadoptedbyDHSat2C.F.R.Part3002.III.Byacceptingthisagreement,recipients.andtheirexecutives.asdefinedin2C.F.R.sectionl70.315,certifythattheirpoliciesareinaccordancewithOMB’sguidancelocatedat2C.F.R.Part200,allapplicablefederallaws,andrelevantExecutiveguidance.ArticleIll-GeneralAcknowledgementsandAssurancesAllrecipients,subrecipients,successors,transferees,andassigneesmustacknowledgeandagreetocomplywithapplicableprovisionsgoverningDHSaccesstorecords,accounts,documents,information,facilities,andstaff.DHS-FEMA-EMPG-FY22Page27of42RentonOEM,E23-151 I.RecipientsmustcooperatewithanyDHScompliancereviewsorcomplianceinvestigationsconductedbyDHS.II.RecipientsmustgiveDHSaccesstoexamineandcopyrecords,accounts,andotherdocumentsandsourcesofinformationrelatedtothefederalfinancialassistanceawardandpermitaccesstofacilitiesorpersonnel.Ill.Recipientsmustsubmittimely,complete,andaccuratereportstotheappropriateDHSofficialsandmaintainappropriatebackupdocumentationtosupportthereports.IV.Recipientsmustcomplywithallotherspecialreporting,datacollection,andevaluationrequirements,asprescribedbylaw,ordetailedinprogramguidance.V.Recipients(asdefinedin2C.F.R.Part200andincludingrecipientsactingaspass-throughentities)offederalfinancialassistancefromDHSoroneofitsawardingcomponentagenciesmustcompletetheDHSCivilRightsEvaluationToolwithinthirty(30)daysofreceiptoftheNoticeofAwardforthefirstawardunderwhichthistermapplies.RecipientsofmultipleawardsofDHSfinancialassistanceshouldonlysubmitonecompletedtoolfortheirorganization,notperaward.Aftertheinitialsubmission,recipientsarerequiredtocompletethetoolonceeverytwo(2)yearsiftheyhaveanactiveaward,noteverytimeanawardismade.Recipientsshouldsubmitthecompletedtool,includingsupportingmaterials,toCivilRightsEvaluationhq.dhs.gov.ThistoolclarifiesthecivilrightsobligationsandrelatedreportingrequirementscontainedintheDHSStandardTermsandConditions.SubrecipientsarenotrequitedtocompleteandsubmitthistooltoDHS.Theevaluationtoolcanbefoundathttps://www.dhs.gov/publicationldhs-civil-rights-evaluation-tool.TheDHSOfficeforCivilRightsandCivilLibertieswillconsider,initsdiscretion,grantinganextensioniftherecipientidentifiesstepsandatimelineforcompletingthetool.RecipientsshouldrequestextensionsbyemailingtherequesttoCivilRightsEvaluationhq.dhs.govpriortoexpirationofthe30-daydeadline.ArticleIV-AcknowledgementofFederalFundingfromDHSRecipientsmustacknowledgetheiruseoffederalfundingwhenissuingstatements,pressreleases,requestsforproposal,bidinvitations,andotherdocumentsdescribingprojectsorprogramsfundedinwholeorinpartwithfederalfunds.ArticleV-ActivitiesConductedAbroadRecipientsmustensurethatprojectactivitiesperformedoutsidetheUnitedStatesarecoordinatedasnecessarywithappropriategovernmentauthoritiesandthatappropriatelicenses,permits,orapprovalsareobtained.ArticleVI-AgeDiscriminationActof1975RecipientsmustcomplywiththerequirementsoftheAgeDiscriminationActof1975,PublicLaw94-135(1975)(codifiedasamendedatTitle42,U.S.Code,section6101etseq.),whichprohibitsdiscriminationonthebasisofageinanyprogramoractivityreceivingfederalfinancialassistance.ArticleVII-AmericanswithDisabilitiesActof1990RecipientsmustcomplywiththerequirementsofTitlesI,II,andIlloftheAmericanswithDisabilitiesAct,Pub.L.101-336(1990)(codifiedasamendedat42U.S.C.sections12101-12213),whichprohibitsrecipientsfromdiscriminatingonthebasisofdisabilityintheoperationofpublicentities,publicandprivatetransportationsystems,placesofpublicaccommodation,andcertaintestingentities.ArticleVIII-BestPracticesforCollectionandUseofPersonallyIdentifiableInformationRecipientswhocollectpersonallyidentifiableinformation(P11)arerequiredtohaveapubliclyavailableprivacypolicythatdescribesstandardsontheusageandmaintenanceoftheP11theycollect.DHSdefinesP11asanyinformationthatpermitstheidentityofanindividualtobedirectlyorindirectlyinferred,includinganyinformationthatislinkedorlinkabletothatindividual.RecipientsmayalsofindtheDHSPrivacyImpactAssessments:PrivacyGuidanceandPrivacyTemplateasusefulresourcesrespectively.ArticleIX-CivilRightsActof1964-TitleVIRecipientsmustcomplywiththerequirementsofTitleVIoftheCivilRightsActof1964(codifiedasamendedat42U.S.C.section2000detseq.),whichprovidesthatnopersonintheUnitedStateswill,onthegroundsofrace,color,ornationalorigin,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyprogramoractivityDHS-FEMA-EMPG-FY22Page28of42RentonOEM,E23-151 receivingfederalfinancialassistance.DHSimplementingregulationsfortheActarefoundat6C.F.R.Part21and44C.F.R.Part7.ArticleX-CivilRightsActof1968RecipientsmustcomplywithTitleVIIIoftheCivilRightsActof1968,Pub.C.90-284,asamendedthroughPub.L.113-4,whichprohibitsrecipientsfromdiscriminatinginthesale,rental,financing,andadvertisingofdwellings,orintheprovisionofservicesinconnectiontherewith,onthebasisofrace,color,nationalorigin,religion,disability,familialstatus,andsex(see42U.S.C.section3601etseq.),asimplementedbytheU.S.DepartmentofHousingandUrbanDevelopmentat24C.F.R.Part100.Theprohibitionondisabilitydiscriminationincludestherequirementthatnewmultifamilyhousingwithfourormoredwellingunits-i.e.thepublicandcommonuseareasandindividualapartmentunits(allunitsinbuildingswithelevatorsandground-floorunitsinbuildingswithoutelevators)-bedesignedandconstructedwithcertainaccessiblefeatures.(See24C.F.R.Part100,SubpartD.)ArticleXI-CopyrightRecipientsmustaffixtheapplicablecopyrightnoticesof17U.S.C.sections401or402andanacknowledgementofU.S.Governmentsponsorship(includingtheawardnumber)toanyworkfirstproducedunderfederalfinancialassistanceawards.ArticleXII-DebarmentandSuspensionRecipientsaresubjecttothenon-procurementdebarmentandsuspensionregulationsimplementingExecutiveOrders(E.O.)12549and12689,whichareat2C.F.R.Part180asadoptedbyDHSat2CF.R.Part30D2,Theseregulationsrestrictfederalfinancialassistanceawards,subawards,andcontractswithcertainpartiesthataredebarred,suspended,orotherwiseexcludedfromorineligibleforparticipationinfederalassistanceprogramsoractivities.ArticleXIII-Drug-FreeWorkplaceRegulationsRecipientsmustcomplywithdrug-freeworkplacerequirementsinSubpartB(orSubpartC,iftherecipientisanindividual)of2C.F.R.Part3001,whichadoptstheGovernment-wideimplementation(2C.F.R.Part182)ofSec.5152-5158oftheDrug-FreeWorkplaceActof1988(41U.S.C.sections8101-8106).ArticleXIV-DuplicationofBenefitsAnycostallocabletoaparticularfederalfinancialassistanceawardprovidedforin2C.F.R.Part200,SubpartBmaynotbechargedtootherfederalfinancialassistanceawardstoovercomefunddeficiencies;toavoidrestrictionsimposedbyfederalstatutes,regulations,orfederalfinancialassistanceawardtermsandconditions;orforotherreasons.However,theseprohibitionswouldnotprecluderecipientsfromshiftingcoststhatareallowableundertwoormoreawardsinaccordancewithexistingfederalstatutes,regulations,orthefederalfinancialassistanceawardtermsandconditions.ArticleXV-EducationAmendmentsof1972(EqualOpportunityinEducationAct)-TitleIXRecipientsmustcomplywiththerequirementsofTitleIXoftheEducationAmendmentsof1972,Pub.C.92-318(1972)(codifiedasamendedat20U.S.C.section1681etseq.),whichprovidethatnopersonintheUnitedStateswill,onthebasisofsex,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyeducationalprogramoractivityreceivingfederalfinancialassistance,DHSimplementingregulationsarecodifiedat6C.F.R.Part17and44C.F.RPart19.ArticleXVI-EnergyPolicyandConservationActRecipientsmustcomplywiththerequirementsoftheEnergyPolicyandConservationAct,Pub.C.94-163(1975)(codiñedasamendedat42U.S.C.section6201etseq.),whichcontainpoliciesrelatingtoenergyefficiencythataredefinedinthestateenergyconservationplanissuedincompliancewiththisAct.ArticleXVII-FalseClaimsActandProgramFraudCivilRemediesRecipientsmustcomplywiththerequirementsoftheFalseClaimsAct,31U.S.C.sections3729-3733,whichprohibitthesubmissionoffalseorfraudulentclaimsforpaymenttotheFederalGovernment.(See31U.S.C.sections3801-3812,whichdetailstheadministrativeremediesforfalseclaimsandstatementsmade.)ArticleXVIII-FederalDebtStatusDHS-FEMA-EMPG-FY22Page29of42RentonOEM,E23-151 Allrecipientsarerequiredtobenon-delinquentintheirrepaymentofanyfederaldebt.Examplesofrelevantdebtincludedelinquentpayrollandothertaxes,auditdisallowances,andbenefitoverpayments.(See0MBCircularA-129.)ArticleXIX-FederalLeadershiponReducingTextMessagingwhileDrivingRecipientsareencouragedtoadoptandenforcepoliciesthatbantextmessagingwhiledrivingasdescribedinEQ.13513,includingconductinginitiativesdescribedinSection3(a)oftheOrderwhenonofficialgovernmentbusinessorwhenperforminganyworkfororonbehalfoftheFederalGovernment.ArticleXX-FlyAmericaActof1974RecipientsmustcomplywithPreferenceforU.S.FlagAirCarriers(aircarriersholdingcertificatesunder49U.S.C.)forinternationalairtransportationofpeopleandpropertytotheextentthatsuchserviceisavailable,inaccordancewiththeInternationalAirTransportationFairCompetitivePracticesActof1974,49U.S.C.section40118,andtheinterpretativeguidelinesissuedbytheComptrollerGeneraloftheUnitedStatesintheMarch31,1981,amendmenttoComptrollerGeneralDecisionB-i38942.ArticleXXI-HotelandMotelFireSafetyActof1990Recipientsmustensurethatallconference,meeting,convention,ortrainingspacefundedinwholeorinpartwithfederalfundscomplieswiththefirepreventionandcontrolguidelinesofSection6oftheHotelandMotelFireSafetyActof1990,15U.S.C.section2225a.ArticleXXII-JohnS.McCainNationalDefenseAuthorizationActofFiscalYear2019Recipients,subrecipients,andtheircontractorsandsubcontractorsaresubjecttotheprohibitionsdescribedinsection889oftheJohnS.McCainNationalDefenseAuthorizationActforFiscalYear2019,Pub.L.No.115-232(2018)and2C.F.R.sections200.216,200.327,200.471,andAppendixIIto2C.F.R.Part200.BeginningAugust13,2020,thestatute-astappliestoDHSrecipients,subrecipients,andtheircontractorsandsubcontractors-prohibitsobligatingorexpendingfederalawardfundsoncertaintelecommunicationsandvideosurveillanceproductsandcontractingwithcertainentitiesfornationalsecurityreasons.ArticleXXIII-LimitedEnglishProficiency(CivilRightsActof1964-TitleVI)RecipientsmustcomplywithTitleVIoftheCivilRightsActof1964,(42U.S.C.section2000detseq.)prohibitionagainstdiscriminationonthebasisofnationalorigin,whichrequiresthatrecipientsoffederalfinancialassistancetakereasonablestepstoprovidemeaningfulaccesstopersonswithlimitedEnglishproficiency(LEP)totheirprogramsandservices.Foradditionalassistanceandinformationregardinglanguageaccessobligations,pleaserefertotheDHSRecipientGuidance:andadditionalresourcesonhttp://wvw.lep.gov.ArticleXXIV-LobbyingProhibitionsRecipientsmustcomplywith31U.S.C.section1352,whichprovidesthatnoneofthefundsprovidedunderafederalfinancialassistanceawardmaybeexpendedbytherecipienttopayanypersontoinfluence,orattempttoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwithanyfederalactionrelatedtoafederalawardorcontract,includinganyextension,continuation,renewal,amendment,ormodification.ArticleXXV-NationalEnvironmentalPolicyActRecipientsmustcomplywiththerequirementsoftheNationalEnvironmentalPolicyActof1969,(NEPA)Pub.L.91-190(1970)(codifiedasamendedat42U.S.C.section4321etseq.)andtheCouncilonEnvironmentalQuality(CEQ)RegulationsforImplementingtheProceduralProvisionsofNEPA,whichrequirerecipientstouseallpracticablemeanswithintheirauthority,andconsistentwithotheressentialconsiderationsofnationalpolicy,tocreateandmaintainconditionsunderwhichpeopleandnaturecanexistinproductiveharmonyandfulfillthesocial,economic,andotherneedsofpresentandfuturegenerationsofAmericans.ArticleXXVI-NondiscriminationinMattersPertainingtoFaith-BasedOrganizationsItisDHSpolicytoensuretheequaltreatmentoffaith-basedorganizationsinsocialserviceprogramsadministeredorsupportedbyDHSoritscomponentagencies,enablingthoseorganizationstoparticipateinprovidingimportantsocialDHS-FEMA-EMPG-FY22Page30of42RentonOEM,E23-151 servicestobeneficiaries.Recipientsmustcomplywiththeequaltreatmentpoliciesandrequirementscontainedin6C.F.R.Part19andotherapplicablestatues,regulations,andguidancegoverningtheparticipationsoffaith-basedorganizationsinindividualDHSprograms.ArticleXXVII-Non-SupplantingRequirementRecipientsreceivingfederalfinancialassistanceawardsmadeunderprogramsthatprohibitsupplantingbylawmustensurethatfederalfundsdonotreplace(supplant)fundsthathavebeenbudgetedforthesamepurposethroughnon-federalsources.ArticleXXVIII-NoticeofFundingOpportunityRequirementsAlltheinstructions,guidance,limitations,andotherconditionssetforthintheNoticeofFundingOpportunity(NOFO)forthisprogramareincorporatedherebyreferenceintheawardtermsandconditions.AllrecipientsmustcomplywithanysuchrequirementssetforthintheprogramNOFO.ArticleXXIX-PatentsandIntellectualPropertyRightsRecipientsaresubjecttotheBayh-DoleAct,35U.S.C.section200etseq,unlessotherwiseprovidedbylaw.Recipientsaresubjecttothespecificrequirementsgoverningthedevelopment,reporting,anddispositionofrightstoinventionsandpatentsresultingfromfederalfinancialassistanceawardslocatedat37C.F.R.Part401andthestandardpatentrightsclauselocatedat37c.F.R.section401.14,ArticleXXX-ProcurementofRecoveredMaterialsStates,politicalsubdivisionsofstates,andtheircontractorsmustcomplywithSection6002oftheSolidWasteDisposalAct,Pub.L.89-272(1965),(codifiedasamendedbytheResourceConservationandRecoveryAct,42U.S.C.section6962.)TherequirementsofSection6002includeprocuringonlyitemsdesignatedinguidelinesoftheEnvironmentalProtectionAgency(EPA)at40C.F.R.Part247thatcontainthehighestpercentageofrecoveredmaterialspracticable,consistentwithmaintainingasatisfactorylevelofcompetition.ArticleXXXI-RehabilitationAdof1973RecipientsmustcomplywiththerequirementsofSection504oftheRehabilitationActof1973,Pub.L.93-112(1973)(codifiedasamendedat29U.S.C.section794),whichprovidesthatnootherwisequalifiedhandicappedindividualsintheUnitedStateswill,solelybyreasonofthehandicap,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyprogramoractivityreceivingfederalfinancialassistance.ArticleXXXII-ReportingofMattersRelatedtoRecipientIntegrityandPeiformanceGeneralReportingRequirements:Ifthetotalvalueofanycurrentlyactivegrants,cooperativeagreements,andprocurementcontractsfromallfederalawardingagenciesexceeds$10,000,000foranyperiodoftimeduringtheperiodofperformanceofthisfederalaward,thentherecipientsmustcomplywiththerequirementssetforthinthegovernment-wideAwardTermandConditionforRecipientIntegrityandPerformanceMatterslocatedat2C.F.R.Part200,AppendixXli,thefulltextofwhichisincorporatedherebyreferenceintheawardtermsandconditions.ArticleXXXIII-ReportingSubawardsandExecutiveCompensationReportingoffirsttiersubawards:Recipientsarerequiredtocomplywiththerequirementssetforthinthegovernment-wideawardtermonReportingSubawardsandExecutiveCompensationlocatedat2C.F.R.Part170,AppendixA,thefulltextofwhichisincorporatedherebyreferenceintheawardtermsandconditions.ArticleXXXIV-RequiredUseofAmericanIron,Steel,ManufacturedProducts,andConstructionMaterialsRecipientsandsubrecipientsmustcomplywiththeBuildAmerica,BuyAmericaAct(BABM),whichwasenactedaspartoftheInfrastructureInvestmentandJobsActSections70901-70927,Pub.L.No.117-58(2021);andExecutiveOrder14005,EnsuringtheFutureisMadeinAllofAmericabyAllofAmerica’sWorkers.SeealsoOfficeofManagementandBudget(0MB),MemorandumM-22-11,InitialImplementationGuidanceonApplicationofBuyAmericaPreferenceinFederalFinancialAssistanceProgramsforInfrastructure.DHS-FEMA-EMPG-FY22Page31of42RentonOEM,E23-151 Recipientsandsubrecipientsoffederalfinancialassistanceprogramsforinfrastructureareherebynotifiedthatnoneofthefundsprovidedunderthisawardmaybeusedforaprojectforinfrastructureunless:(1)allironandsteelusedintheprojectareproducedintheUnitedStates--thismeansallmanufacturingprocesses,fromtheinitialmeltingstagethroughtheapplicationofcoatings,occurredintheUnitedStates;(2)allmanufacturedproductsusedintheprojectareproducedintheUnitedStates--thismeansthemanufacturedproductwasmanufacturedintheUnitedStates;andthecostofthecomponentsofthemanufacturedproductthataremined,produced,ormanufacturedintheUnitedStatesisgreaterthan55percentofthetotalcostofallcomponentsofthemanufacturedproduct,unlessanotherstandardfordeterminingtheminimumamountofdomesticcontentofthemanufacturedproducthasbeenestablishedunderapplicablelaworregulation;and(3)allconstructionmaterialsaremanufacturedintheUnitedStates--thismeansthatallmanufacturingprocessesfortheconstructionmaterialoccurredintheUnitedStates.TheBuyAmericapreferenceonlyappliestoarticles,materials,andsuppliesthatareconsumedin,incorporatedinto,oraffixedtoaninfrastructureproject.Assuch,itdoesnotapplytotools,equipment,andsupplies,suchastemporaryscaffolding,broughttotheconstructionsiteandremovedatorbeforethecompletionoftheinfrastructureproject.NordoesaBuyAmericapreferenceapplytoequipmentandfurnishings,suchasmovablechairs,desks,andportablecomputerequipment,thatareusedatorwithinthefinishedinfrastructureproject,butarenotanintegralpartofthestructureorpermanentlyaffixedtotheinfrastructureproject.WaiversWhennecessary,recipientsmayapplyfor,andtheagencymaygrant,awaiverfromtheserequirements.(a)Whenthefederalagencyhasmadeadeterminationthatoneofthefollowingexceptionsapplies,theawardingofficialmaywaivetheapplicationofthedomesticcontentprocurementpreferenceinanycaseinwhichtheagencydeterminesthat:(1)applyingthedomesticcontentprocurementpreferencewouldbeinconsistentwiththepublicinterest;(2)thetypesofiron,steel,manufacturedproducts,orconstructionmaterialsarenotproducedintheUnitedStatesinsufficientandreasonablyavailablequantitiesorofasatisfactoryquality;or(3)theinclusionofiron,steel,manufacturedproducts,orconstructionmaterialsproducedintheUnitedStateswillincreasethecostoftheoverallprojectbymorethan25percent.Arequesttowaivetheapplicationofthedomesticcontentprocurementpreferencemustbeinwriting.Theagencywillprovideinstructionsontheformat,contents,andsupportingmaterialsrequiredforanywaiverrequest.Waiverrequestsaresubjecttopubliccommentperiodsofnolessthan15daysandmustbereviewedbythe0MBMadeinAmericaOffice.Theremaybeinstanceswhereanawardqualifies,inwholeorinpart,foranexistingwaiverdescribed.ForawardsbytheFederalEmergencyManagementAgency(FEMA),existingwaiversareavailableandthewaiverprocessisdescribedat.BuyAmerIca’PreferenceinFEMAFinancialAssistanceProgrrnforInfrastructur.EEMA_gpy.ForawardsbyotherDHScomponents,pleasecontacttheapplicableDHSFAQ.ToseewhetheraparticularDHSfederalfinancialassistanceprogramisconsideredaninfrastructureprogramandthusrequiredtoincludeaBuyAmericapreference,pleaseeithercontacttheapplicableDHSFAQ,orforFEMAawards,pleaseseeProgramsandDefinittons:BuildAmerica,BuyAmericaActFEMA.cov.ArticleXXXV-SAFECOMRecipientsreceivingfederalfinancialassistanceawardsmadeunderprogramsthatprovideemergencycommunicationequipmentanditsrelatedactivitiesmustcomplywiththeSAFECOMGuidanceforEmergencyCommunicationGrants,includingprovisionsontechnicalstandardsthatensureandenhanceinteroperablecommunications.ArticleXXXVI-TerroristFinancingRecipientsmustcomplywithEQ.13224andU.S.lawsthatprohibittransactionswith,andtheprovisionsofresourcesandsupportto,individualsandorganizationsassociatedwithterrorism.RecipientsarelegallyresponsibletoensurecompliancewiththeOrderandlaws.ArticleXXXVII-TraffickingVictimsProtectionActof2000(WPA)TraffickinginPersons:DHS-FEMA-EMPG-FY22Page32of42RentonOEM,E23-151 Recipientsmustcomplywiththerequirementsofthegovernment-widefinancialassistanceawardtermwhichimplementsSection106(g)oftheTraffickingVictimsProtectionActof2000(TVPA),codifiedasamendedat22U.S.C.section7104.Theawardtermislocatedat2C.F.R.section175.15,thefulltextofwhichisincorporatedherebyreference.ArticleXXXVIII-UniversalIdentifierandSystemofAwardManagementRequirementsforSystemforAwardManagementandUniqueEntityIdentifierRecipientsarerequiredtocomplywiththerequirementssetforthinthegovernment-widefinancialassistanceawardtermregardingtheSystemforAwardManagementandUniversalIdentifierRequirementslocatedat2C.F.RPart25,AppendixA,thefulltextofwhichisincorporatedherebyreference.ArticleXXXIX-USAPATRIOTActof2001RecipientsmustcomplywithrequirementsofSection817oftheUnitingandStrengtheningAmericabyProvidingAppropriateToolsRequiredtoInterceptandObstructTerrorismActof2001(USAPATRIOTAct),whichamends18U.S.C.sections175-175c.ArticleXL-UseofDHSSeal,LogoandFlagsRecipientsmustobtainpermissionfromtheirOHSFADpriortousingtheDHSseal(s),logos,crestsorreproductionsofflagsorlikenessesofDHSagencyofficials,includinguseoftheUnitedStatesCoastGuardseal,logo,crestsorreproductionsofflagsorlikenessesofCoastGuardofficials.ArticleXLI-WhistleblowerProtectionActRecipientsmustcomplywiththestatutoryrequirementsforwhistleblowerprotections(ifapplicable)at10U.S.Csection2409,41U.S.C.section4712,and10U.S.C.section2324,41U.S.C.sections4304and4310.ArticleXLII-EnvironmentalPlanningandHistoricPreservation(EHP)ReviewDHS/FEMAfundedactivitiesthatmayrequireanEnvironmentalPlanningandHistoricPreservation(EHP)reviewaresubjecttotheFEMAEHPreviewprocess.Thisreviewdoesnotaddressallfederal,state,andlocalrequirements.Acceptanceoffederalfundingrequirestherecipienttocomplywithallfederal,state,andlocallaws.DHS/FEMAisrequiredtoconsiderthepotentialimpactstonaturalandculturalresourcesofallprojectsfundedbyOHS!FEMAgrantfunds,throughitsEHPreviewprocess,asmandatedby:theNationalEnvironmentalPolicyAct;NationalHistoricPreservationActof1966,asamended;NationalFloodInsuranceProgramregulations;andanyotherapplicablelawsandexecutiveorders.ToaccesstheFEMAEHPscreeningformandinstructions,gototheDHS/FEMAwebsite.InordertoinitiateEHPreviewofyourproject(s),youmustcompleteallrelevantsectionsofthisformandsubmitittotheGrantProgramsDirectorate(GPD)alongwithallotherpertinentprojectinformation.TheEHPreviewprocessmustbecompletedbeforefundsarereleasedtocarryouttheproposedproject;otherwise,DHS/FEMAmaynotbeabletofundtheprojectduetononcompliancewithEHPlaws,executiveorders,regulations,andpolicies.Ifgrounddisturbingactivitiesoccurduringconstruction,applicantwillmonitorgrounddisturbance,andifanypotentialarcheologicalresourcesarediscoveredtheapplicantwillimmediatelyceaseworkinthatareaandnotifythepass-throughentity,ifapplicable,andDHS/FEMA,ArticleXLIII-ApplicabilityofDHSStandardTermsandConditionstoTribesTheOHSStandardTermsandConditionsarearestatementofgeneralrequirementsimposeduponrecipientsandflowdowntosubrecipientsasamatteroflaw,regulation,orexecutiveorder.IftherequirementdoesnotapplytoIndiantribesorthereisafederallaworregulationexemptingitsapplicationtoIndiantribes,thentheacceptancebyTribesof,oracquiescenceto,DHSStandardTermsandConditionsdoesnotchangeoralteritsinapplicabilitytoanIndiantribe.Theexecutionofgrantdocumentsisnotintendedtochange,alter,amend,orimposeadditionalliabilityorresponsibilityupontheTribewhereitdoesnotalreadyexist.ArticleXLIV-AcceptanceofPostAwardChangesIntheeventFEMAdeterminesthatchangesarenecessarytotheawarddocumentafteranawardhasbeenmade,includingchangestoperiodofperformanceortermsandconditions,recipientswillbenotifiedofthechangesinwriting.Oncenotificationhasbeenmade,anysubsequentrequestforfundswillindicaterecipientacceptanceofthechangestotheDHS-FEMA-EMPG-FY22Page33of42RentonOEM,E23-151 award.PleasecalltheFEMNGMDCallCenterat(866)927-5646orviae-mailtoASK-GMD©fema.dhs.govifyouhaveanyquestions.ArticleXLV-DispositionofEquipmentAcquiredUndertheFederalAwardForpurposesoforiginalorreplacementequipmentacquiredunderthisawardbyanon-staterecipientornon-statesubrecipients,whenthatequipmentisnolongerneededfortheoriginalprojectorprogramorforotheractivitiescurrentlyorpreviouslysupportedbyafederalawardingagency,youmustrequestinstructionsfromFEMAtomakeproperdispositionoftheequipmentpursuantto2C.F.R.section200.313.Staterecipientsandstatesubrecipientsmustfollowthedispositionrequirementsinaccordancewithstatelawsandprocedures.ArticleXLVI-PriorApprovalforModificationofApprovedBudgetBeforemakinganychangetotheFEMAapprovedbudgetforthisaward,youmustrequestpriorwrittenapprovalfromFEMAwhererequiredby2C.FR.section200.308.Forpurposesofnon-constructionprojects,FEMAisutilizingitsdiscretiontoimposeanadditionalrestrictionunder2C.F.R.section200308(f)regardingthetransferoffundsamongdirectcostcategories,programs,functions,oractivities.Therefore,forawardswithanapprovedbudgetwherethefederalshareisgreaterthanthesimplifiedacquisitionthreshold(currently$250,000),youmaynottransferfundsamongdirectcostcategories,programs,functions,oractivitieswithoutpriorwrittenapprovalfromFEMAwherethecumulativeamountofsuchtransfersexceedsorisexpectedtoexceedtenpercent(10%)ofthetotalbudgetFEMAlastapproved.Forpurposesofawardsthatsupportbothconstructionandnon-constructionwork,FEMAisutilizingitsdiscretionunder2C.F.R,section200.308(h)(5)torequiretherecipienttoobtainpriorwrittenapprovalfromFEMAbeforemakinganyfundorbudgettransfersbetweenthetwotypesofwork.YoumustreportanydeviationsfromyourFEMAapprovedbudgetinthefirstFederalFinancialReport(SF-425)yousubmitfollowinganybudgetdeviation,regardlessofwhetherthebudgetdeviationrequirespriorwrittenapproval.ArticleXLVII-IndirectCostRate2CF.R.section200.211(b)(15)requiresthetermsoftheawardtoincludetheindirectcostrateforthefederalaward,Ifapplicable,theindirectcostrateforthisawardisstatedinthebudgetdocumentsorothermaterialsapprovedbyFEMAandincludedintheawardfile.BUDGETCOSTCATEGORIESPersonnel$4,529,534.00FringeBenefits$1,604,921.00TravelEquipment$10,000.00Supplies$94,353.00Contractual$10,598,626.00Construction$0.00IndirectCharges$405,08600Other$8,446.00DHS-FEMA-EMPG-FY22Page34of42RentonOEM,E23-151 ObligatingDocumentforAward/AmendmentIa.AGREEMENTNO.EMS-2022-EP-00006-SOl6.RECIPIENTNAMEANDADDRESSWashingtonMilitary’DepartmentBuilding20CampMurray,WA,98430-51229.NAMEOfRECIPIENTPROJECTOFFICERTirzahKincheloeII.EFFECTIVEDATEOFTHISACTION08/23/2022NO.N/A7.ISSUINGFEMAOFFICEANI)ADDRESSFEMA-GPD400CStreet,SW,3rdfloorWashington,DC20472-3645POC:866-927-5646OFPAYMENTPARS5.CONTROLNO.SX00503N2022T,SX00503N2022T8.PAYMENTOFFICEANDADDRESSFEMAFinanceCenter430MarketStreetWinchester,VA2260314.PERFORMANCEPERIODFrom:10/01/2021BudgetPeriod10/01/2021PROGRAMCFDANO.NAMEACRONYMEmergency97.012ManagementPerformanceGrantsACCOUNTINGDATA(ACCSCODE)xxxx-x-xx-xx)Oc,:-xxxxxx-xxxx-xxxx-xCUMULATIVENONFEDERALCOMMITMENTb.Todescribechangesotherthanfundingdataorfinancialchanges,attachscheduleandcheckhere.N/A16a.FORNON-DISASTERPROGRAMS:RECIPIENTISREQUIREDTOSIGNANDRETURNTHREE(3)COPIESOFTHISDOCUMENTTOFEMA(SeeBlock7foraddress)EmergencyManagementPerformanceGrantsrecipientsarenotrequiredtosignandreturncopiesofthisdocument.However,recipientsshouldprintandkeepacopyofthisdocumentfortheirrecords.16b.FORDISASTERPROGRAMS:RECIPIENTISNOTREQUIREDTOSIGNThisassistanceissubjecttotermsandconditionsattachedtothisawardnoticeorbyincorporatedreferenceinprogramlegislationcitedabove.17.RECIPIENTSIGNATORYOFFICIAL(NameandTitle)DATESierraWardell,PreparednessGrantsSectionSectionSupervisor1$.FEMASIGNATORYOFFICIAL(NameandTitle)DATETueAug2316:59:20GMT20222.AMENDMENTNO.3.4.TYPEOFACTIONRECIPIENTAWARDPHONENO.10.NAMEOFFEMAPROJECTCOORDINATOR2535127456CentralSchedulingandInformationDeskPhone:800-368-6498Email:Askcsiddhs.gov12.13.ASSISTANCEARRANGEMENTMETHODCostReimbursement15.DESCRIPTIONOFACTIONa.(Indicatefundingdataforawardsorfinancialchanges)To:09/30/202409/30/2024Emergency97.042ManagementPerformanceGrantsPRIORAMOUNTCURRENTTOTALAWARDEDTOTALAWARDTI-ilSAWARDACTION+OR(-)2022-FA-GAO1-R107--4120-D2022-fE-GAO1-R107--4120-D$0.00$7,560,609.00$7,560,609.00$0.00$t.064.874.00$1,064,874.0050.0058,625,483.00$8,625,483.00SeeTotalsSeeTotals$8,625,483.00FriAug2621:02:34GMT2022DHS-FEMA-EMPG-FY22Page35of42RentonOEM,E23-151 PATRICKGERARDMARCHAM,DHS-FEMA-EMPG-FY22Page36ot42RentonOEM,E23-151 AttachmentDWORKPLANFY2022EmergencyManagementPerformanceGrantIEmergencyManagementOrganization:CityofRentonOfficeofEmergencyManagement(OEM)ThepurposeofEMPGistoassistwiththeenhancement,sustainmentandimprovementofstate,local,andtribalemergencymanagementprograms.ActivitiesconductedusingEMPGfundingshouldrelatedirectlytothefiveelementsofemergencymanagement:prevention,protection,response,recovery,andmitigation.WashingtonStatedoesnotrequireaspecificnumberofactivitiestoreceiveEMPGfunding.However,therearerequiredcapabilitiesthatmustbesustainedinordertoremaineligibleforEMPGfunding,includingbutnotlimitedtotheabilitytocommunicateandwarn,educatethepublic,plan,train,exercise,andbeNIMScompliant.TheWorkPlandelineatestheEmergencyManagementOrganizationsemergencymanagementprogramplanningandpriorityfocusforthisgrantcycle(toincludeEMPGgrantandlocalfunds).PriorityArea#1PrimaryCoreCapability4.3PreventionCybersecuritySecondaryCoreCapabilityScreening,Search,andDetectionBuildorSustainBuildingWORKPLANNEDIDENTIFIEDGAP/NEEDANTICIPATEDPROJECTIMPACTEnhancecyber-securitythrough:AsaresultoftheDisasterRecovery•Overall,thecitysystemswillbe‘WebApplicationFirewallAssessmentandPlanningprojectfundedinmoreresistanttocyberattackandinstallationofsolutionstoprotectthelastgrantcycle,thefinalDisastermoreresilientinitsrecoverycitywebfacingapplicationsfromRecoveryAssessmentandPlanningReportshouldanincidentoccur.maliciouscyberactivity.(AEL#identifiedseveralsignificant•ProtectionfrommaliciousO5NP-OO-FWAL)prevention/mitigationmeasureswhichactivitywillbeinitiatedforthe•SIEM(SecurityInformationandwouldgreatlyenhancethecity’scity’sweb-facingapplicationsbyEventManagement)/SOARcybersecurity:filteringtrafficbetweencity(SecurityOrchestration,•Thecitycurrentlyhasweb-facingapplicationsandtheInternet.AutomationandResponse)forapplicationsthatarelessprotectedfrom•Asinglerepositorywillbeablecybersecuritytriageandthreatpotentialcompromisebecausetrafficisnottobeleveragedactivelytohuntingtoreduceriskofadversemonitored.eliminatepotentialthreatsandcyberincidentswithincity•Thecitydoesnotcurrentlyhaveaproperretro-activelyintheeventofansystems(AEL#O5NP-OO-SIEM)systemforlogingestionfortriageandthreatincidenttohelpreducetimetohunting.mitigationandremediation.•Bettercybersecurityisamustintoday’sthreatenvironment,andthecity’scyberinsurerrequiresthatthecityimplementtheserecommendedmeasures.4.9TrainingPrimaryCoreCapabilityOperationalCoordinationBuildorSustainSustaining/MaintainingDHS-FEMA-EMPG-FY22Page37of42RentonOEM,E23-151 WORKPLANNEDIDENTIFIEDGAP/NEEDANTICIPATEDPROJECTIMPACTSendemergencymanagementEmergencyManagementstaffalonecannotAsmootherresponseresultinginandcitystaff,volunteers,andprovideacomprehensiveresponseandbetterutilizationofresourceslesscommunitypartnersthroughrecoveryinadisaster.Itisnecessarytotrainduplicationofeffort,protectingtrainingforemergencyplanning,otherresponsepartnerstoplayaroleinthelives,property,theenvironment,response,recovery,and/ordisaster.However,otherdepartmentsandandtheeconomy.mitigation,agencieslacksufficienttrainingbudgetandscheduleflexibilitytosendtheirpersonneltothenecessarytrainings.Thisresultsinpeoplewhoarepoorlypreparedfortheirrolesinadisaster.Inthe2022EmergencyManagementStrategicPlan,Goal#2is“Preparedandresponsivecityteams”,where“Allemployeesarepreparedforemergencies,canbereached,andreporttoworkpromptly”and“Cityteamscontributeto,trainon,exerciseandlearnfromemergencyplansandincidents.”HavingproperlytrainedandpreparedEOCworkersisaNIMSrequirement.ThebudgetissuesforlocalgovernmenthavebeenexacerbatedbytwoyearsofCOVIDfinancialimpactsandstaffturnover,thustheneedforfederaldollarstoclosethegap.Hireaconsultant/contractortoEmergencyManagementstaffalonecannotAsmootherresponseresultingindevelopvideosforjustintimeprovideacomprehensiveresponseandbetterutilizationofresourceslessEOCtrainingbasedonrawrecoveryinadisaster.Itisnecessarytotrainduplicationofeffort,protectingfootageproducedinthepreviousotherresponsepartnerstoplayaroleinthelives,property,theenvironment,grantperiod,disaster.andtheeconomy.•However,otherdepartmentsandagencieslacksufficienttrainingbudgetandscheduleflexibilitytosendtheirpersonneltothenecessarytrainings.Thisresultsinpeoplewhoarepoorlypreparedfortheirrolesinadisaster.•Inthe2022EmergencyManagementStrategicPlanGoal#2is“Preparedandresponsivecityteams”,where“Allemployeesarepreparedforemergencies,canbereached,andreporttoworkpromptly”and“Cityteamscontributeto,trainon,exerciseandlearnfromemergencyplansandincidents.”•HavingproperlytrainedandpreparedEOCworkersisaNIMSrequirement.ThebudgetissuesforlocalgovernmenthavebeenexacerbatedbytwoyearsofCOVIDfinancialimpactsandstaffturnover,thustheneedforfederaldollarstoclosethegap.PriorityArea#34.7CommunicationsandWarningPage38of42RentonOEM,E23-151DHS-FEMA-EMPG-FY22 PrimaryCoreCapabilityOperationalCommunicationsBuildorSustainSustaining/MaintainingWORKPLANNEDIDENTIFIEDGAP/NEEDANTICIPATEDPROJECTIMPACTReplaceagingequipmentusedWithoutoperationalcommunicationsCommunicationsareoperational,foremergencycommunications,equipment,responders,theEOC,andotherfacilitatingemergencyresponseincludingdeadbatterypacksforpartnersareunabletocommunicateandcoordination.amateurradioequipment,andcoordinateduringadisaster.ThedraftinstitutearegularreplacementAAR/IPforCascadiaRising2022notesthatcycle.‘amateurradioequipmentdeficiencieswere•Batteries(1OBC-00-BAU)identified”.Equipmentfailureswereonlydiscoveredin2022,thereforehadnotbeenbudgetedforinthebiennialbudget.Thusgrantfundswillbeneededforreplacementcosts.OperationalCommunicationsandinteroperablecommunications(whichoursupportedbyouramateurradiovolunteersandequipment)areaNIMSrequirement.JTfTR’71TiL!4.11EmergencyPublicInformationandEducationPrimaryCoreCapabilityPublicInformationandWarningSecondaryCoreCapabilityCommunityResilienceBuildorSustainSustaining/MaintainingWORKPLANNEDIDENTIFIEDGAP/NEEDANTICIPATEDPROJECTIMPACTConductanannualoutreach•WithoutaregularoutreachcampaignandCommunityoutreachasawholecampaign,translatingoutreachongoingtrainingprograms,ourresidentswillwillallowourcommunitytobematerialsintoadditionalnothaveaccesstoessentialinformationthatbetterpreparedforanydisasterlanguage(s).willallowthemtoprotectthemselvesandbyteachingpreparednessskillstheirlovedones.andspreadingawarenesswith‘Thecommunityismadeupofresidentsmultilingualmaterials/resources.fromdifferentorigins/ethnicitieswhospeakdifferentlanguages.Thereisagreatneedtobeabletoeffectivelycommunicateessentialinformationbeforeandafteradisasterwiththeappropriateoutreachmaterials.•Inthe2022EmergencyManagementStrategicPlan,Goal#1is“Apreparedandresilientcommunity”,where“Everyonecanreceiveemergencyinformation”,“Individualstakeresponsibilityfortheirownhouseholdandbusinesspreparedness”,and“ThosewithLimitedEnglishProficiencyorAccessandFunctionalNeedsreceiveequitableassistanceinanemergency.”•ThebudgetissuesforlocalgovernmenthavebeenexacerbatedbytwoyearsofCOVIDfinancialimpactsandstaffturnover,thustheneedforfederaldollarstoclosethegap.DHS-FEMA-EMPG-FY22Page39of42RentonOEM,E23-151 PromoteandconductemergencypreparednessclassesthroughtheRentonEmergencyPreparednessAcademy(REPA).•Withoutaregularoutreachcampaignandongoingtrainingprograms,ourresidentswillnothaveaccesstoessentialinformationthatwillallowthemtoprotectthemselvesandCommunityoutreachasawholewillallowourcommunitytobebetterpreparedforanydisasterbyteachingpreparednessskillsandspreadingawarenesswithmultilingualmaterials/resources.theirlovedones.•Ourcommunityismadeupofresidentsfromdifferentorigins/ethnicitieswhospeakdifferentlanguages.Thereisagreatneedtobeabletoeffectivelycommunicateessentialinformationbeforeandafteradisasterwiththeappropriateoutreachmaterials.•Inthe2022EmergencyManagementStrategicPlanGoal#1is“Apreparedandresilientcommunity”,where“Everyonecanreceiveemergencyinformation”,“Individualstakeresponsibilityfortheirownhouseholdandbusinesspreparedness”,and“ThosewithLimitedEnglishProficiencyorAccessandFunctionalNeedsreceiveequitableassistanceinanemergency.”•ThebudgetissuesforlocalgovernmenthavebeenexacerbatedbytwoyearsofCOVIDfinancialimpactsandstaffturnover,gap.thustheneedforfederaldollarstoclosetheDHS-FEMA-EMPG-FY22Page40of42RentonOEM,E23-151 AttachmentETIMELINEFY2022EmergencyManagementPerformanceGrantDATETASKJune1,2022GrantAgreementStartDateApril30,2023SubmitreimbursementrequestJuly31,2023SubmitreimbursementrequestSeptember30,2023GrantAgreementEndDateSubmitfinalreimbursementrequestfinalreporttrainingNovember152023.requirementreport,and/orotherdeliverables.TheSubrecipientmustrequestpriorwrittenapprovalfromDepartmentKeyPersonneltowaiveorextendaduedateintheaboveTimeline.Forwaivedorextendedreimbursementduedates,allallowablecostsshouldbesubmittedonthenextscheduledreimbursementduedatecontainedintheaboveTimeline.DHS-FEMA-EMPG-FY22Page41of42RentonOEM,E23-151 BUDGETFY2022EmergencyManagementPerformanceGrantAttachmentF22EMPGAWARDI$BUDGETCATEGORYMATCHAMOUNTPersonnel&FringeBenefits$-$-Travel/PerDiem$-S-Supplies$-$-Consultants/Contracts$-$-oOther$-$-Subtotal$-$-zPersonnel_&_Fringe_Benefits$-$63,5470Travel/PerDiem$-$-Supplies$1,000$-Consultants/Contracts$-$-Other$-$-0Subtotal1,000$63,547Personnel&FringeBenefits-$-Travel/PerDiem-$-Supplies$-$-Consultants/Contracts$-$-WOther$-$-Subtotal-$-Personnel&FringeBenefits$-$-Travel/PerDiem$12,000-Supplies$1,000-Consultants/Contracts$9,547-I—Other$--Subtotal$22,547-Equipment$40,000S-$40000$-Subtotal‘-Personnel&FringeBenefits$-$-Travel/PerDiem$-$-Supplies$-$-Consultants/Contracts$-$-Other$-$-Subtotal$-$-Indirect$-$-IndirectCostRateonfile0.00%forTimePeriodof:N/ATOTALGrantAgreementAMOUNT:$63,547$63,547TheSubrecipientwillprovideamatchof$63,547ofnon-federalorigin,50%ofthetotalprojectcost(localbudgetplusEMPGaward).Cumulativetransferstobudgetcategoriesinexcessoftenpercent(10%)oftheGrantAgreementAmountwillnotbereimbursedwithoutpriorwrittenapprovalfromtheDepartment.FundingSource:U.S.DepartmentofHomelandSecurity-Pl#723PT—EMPGDHS-FEMA-EMPG-FY22Page42of42RentonOEM,E23-151SOLUTIONAREA63,547.00IEMPGAMOUNT SIGNATUREAUTHORIZATIONFORMWASHINGTONSTATEMILITARYDEPARTMENTCampMurray,Washington98430-5122Pleasereadinstructionsonreversesidebeforecomoletinqthisform.PRINTORTYPENAMEArmondoPavonePRINTORTYPENAMEArmondoPavoneEdVanValeyKristiRowlandE23-151TITLEPROJECTDESCRIPTION2022EmergencyManagementPerformanceGrantNAMEOFORGANIZATIONDATESUBMITTEDCityofRenton3/14/2023SIGNATURECONTRACTNUMBER41.AUTHORIZINGAUTHORITYrTITLE/TERMOFOFFICEMayor,2020-2024SIGNATURE2.AUTHORIZEDTOSIGNCONTRACTS/CONTRACTAMENDMENTSccw,;.___-—-.I..Mayor,2020-2024ChiefAdministrativeOfficer(CACDeputyCAO3.AUTHORIZEDTOSIGNREQUESTSFORREIMBURSEMENTSIGNATUREPRINTORTYPENAMETITLEDeborahNeedhamEmergencyMgmtDirectorMichelleTheurerEmergencyMgmtCoordinator\\NAC-1\VOL1\HOME\KARENB\....\WP\SIGNAUTHRevised3/03 INSTRUCTIONSFORSIGNATUREAUTHORIZATIONFORMThisformidentifiesthepersonswhohavetheauthoritytosigncontracts,amendments,andrequestsforreimbursement.ItisrequiredforthemanagementofyourcontractwiththeMilitaryDepartment(MD).Pleasecompleteallsections.OnecopywithoriginalsignaturesistobesenttoMDwiththesignedcontract,andtheothershouldbekeptwithyourcopyofthecontract.Whenarequestforreimbursementisreceived,thesignatureischeckedtoverifythatitmatchesthesignatureonfile.Thepaymentcanbedelayediftherequestispresentedwithoutthepropersignature.ItisimportantthatthesignaturesinMD’sfilesarecurrent.Changesinstaffingorresponsibilitieswillrequireanewsignatureauthorizationform.1.AuthorizingAuthority.Generally,theperson(s)signinginthisboxheadsthegoverningbodyoftheorganization,suchastheboardchairormayor.Insomecases,thechiefexecutiveofficermayhavebeendelegatedthisauthority.2.AuthorizedtoSignContracts!ContractAmendments.Theperson(s)withthisauthorityshouldsigninthisspace.Usually,itisthecountycommissioner,mayor,executivedirector,cityclerk,etc.3.AuthorizedtoSignRequestsforReimbursement.Oftentheexecutivedirector,cityclerk,treasurer,oradministrativeassistanthavethisauthority.Itisadvisabletohavemorethanonepersonauthorizedtosignreimbursementrequests.Thiswillhelppreventdelaysinprocessingarequestifonepersonistemporarilyunavailable.Ifyouhaveanyquestionsregardingthisformortorequestnewforms,pleasecallyourMDProgramManager. Washington Military Department Contract Number:_______ Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form NAME Doing business as (DBA) ADDRESS Applicable Procurement or Solicitation #, if any: WA Uniform Business Identifier (UBI) Federal Employer Tax Identification #: This certification is submitted as part of a request to contract. Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and abide by the terms of this certification, without modification, in order to participate in certain transactions directly or indirectly involving federal funds. 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled ``Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,'' without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this form. Bidder or Contractor Signature: _______________________________________ Date: _____________ Print Name and Title: _______________________________________________ Washington Military Department Contract Number:_______ FEDERAL DEBARMENT, SUSPENSION INELIGIBILITY and VOLUNTARY EXCLUSION (FREQUENTLY ASKED QUESTIONS) What is “Debarment, Suspension, Ineligibility, and Voluntary Exclusion”? These terms refer to the status of a person or company that cannot contract with or receive grants from a federal agency. In order to be debarred, suspended, ineligible, or voluntarily excluded, you must have: • had a contract or grant with a federal agency, and • gone through some process where the federal agency notified or attempted to notify you that you could not contract with the federal agency. • Generally, this process occurs where you, the contractor, are not qualified or are not adequately performing under a contract, or have violated a regulation or law pertaining to the contract. Why am I required to sign this certification? You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549) requires Washington Military Department ensure that persons or companies that contract with Washington Military Department are not prohibited from having federal contracts. What is Executive Order 12549? Executive Order 12549 refers to Federal Executive Order Number 12549. The executive order was signed by the President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from participating in federal contracts or grants. Federal agencies have codified this requirement in their individual agency Code of Federal Regulations (CFRs). What is the purpose of this certification? The purpose of the certification is for you to tell Washington Military Department in writing that you have not been prohibited by federal agencies from entering into a federal contract. What does the word “proposal” mean when referred to in this certification? Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from you to Washington Military Department. What or who is a “lower tier participant”? Lower tier participants means a person or organization that submits a proposal , enters into contracts with, or receives a grant from Washington Military Department, OR any subcontractor of a contract with Washington Military Department. If you hire subcontractors, you should require them to sign a certification and keep it with your subcontract. What is a covered transaction when referred to in this certification? Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract with or receive money from Washington Military Departm ent. Covered Transaction does not include mandatory entitlements and individual benefits. Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any Federal department or agency. If requested by Washington Military Department, the Contractor shall complete a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form completed by the Contractor for this Contract shall be incorporated into this Contract by reference.