HomeMy WebLinkAbout02/07/2023 - MinutesMINUTES
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For this or other assistance, please call 48 hours in advance: 711 (TDD) or 425-430-6600 (voice).
City of Renton
Board of Park Commissioners Meeting
Tuesday, February 7, 2023, at Renton City Hall, Room 720, 1055 South Grady Way, Renton, WA
98057 and via Zoom.us
1. CALL TO ORDER
Chair Al Dieckman called the meeting to order at 4:35p.m.
2. ROLL CALL
Members Present: Cynthia Burns, Al Dieckman, Larry Reymann, Tim Searing, Troy Wigestrand, and Marlene
Winter
Members Absent: None
City Staff Present: Cailín Hunsaker, Parks and Trails Director; Carrie Nass, Recreation Director; Erica Schmitz,
Parks Planning and Natural Resources Director; Steve Meyers, Maplewood Golf Course Manager, and
Roberta Graver Administrative Assistant
3. APPROVAL OF AGENDA
Marlene Winter motioned to approve the agenda as presented, motioned seconded, all in favor, motion
carried.
4. APPROVAL OF MINUTES
Larry Reymann motioned to approve the January 17, 2023 meeting minutes as presented, motion seconded,
all in favor, motion carried.
5. ORAL COMMUNICATIONS / PUBLIC COMMENTS
None.
6. NEW BUSINESS
Jason Seth can be available to present the Open Public Meetings Act training at an upcoming meeting.
7. DISCUSSION / ACTION ITEMS
a. Eastrail Wayfinding Discussion- King County Curt Warber
Curt Warber, Eastrail Capital Project Manager and Joe Inslee, King County Parks Communications &
Community Engagement Manager presented a broad scope of the Eastrail project, sample draft
wayfinding signage and solicited public feedback on the signage options and features. Board feedback
included comments and concerns that signage includes historical information, park locations, trail
connections, transit connections, restroom locations, parking locations, access to more information (on
website or QARs on signage), and how the trail will parallel south along Coulon and around the south
end of lake to other King Country trails. The board expressed liking the tall, skinny signage with metal
fabrication over the wood option.
b. Senior Center Fitness Equipment Update – Erica shared photos to show progress of the placement of
surfacing materials and the recent weather delay for completion. Carrie said that Recreation is looking at
ways to program the new amenities.
c. Golf Course Concessionaire – Steve shared that the RiverRock Grill has a new concessionaire that’s
energetic and in the transition has many ideas, among them are looking for ways to increase banquet
rentals, expanding the menu with a few new items, and opening two weekdays for breakfast (in addition to
the weekends).
ParksCommissionMeetingFebruary7,2023Page2o12U.ParksCommissionBylawsUpdate—RobertasharedtheeditsprovidedbytheLegalReview.Haddiscussiontochangetheword‘will’to‘may’inSection3.8.1.MarleneWintermotionedtoacceptthechangestotheBylawsasprovidedbyLegal,withthewordsubstitutioninSection3.8.1.from‘will’to‘may’.Motionwasseconded,allinfavor,motioncarried.e.TemporaryPermitProcessUpdate—Duetotimeconstraints,TimSearingmovedtocarryforwardthisagendatopictotheMarchmeeting.Motionwasseconded,allinfavor,motioncarried.ADMINISTRATOR’SREPORTCailinextendedawelcometoChristineSantos,whowasattendingasaguestandsharedthatChristine’sboardappointmentrecommendationwillbepresentedattheMarch6thCouncilmeetingforcouncilapproval.UponapprovalChristinewillattendtheMarch;4thParksCommissionmeetinganofficialboardmember.8.OLDBUSINESSRequestforupdateonPiazzaParkimprovementelementintheupcomingdowntownmasterplanforLoganMarket.9.ADJOURNMENTTimSearingmotionedtoadjournat6:06p.m.Motionwasseconded,allinfavor,motioncarried.Miutesopprovdby:tIIRecorder:AlDieckman,ChairDateRobertaGraverFebruary7,2023WheelchairAccessible.AmericanSignLanguage(ASL)interpreteravailableuponrequest.Forthisorotherassistance,pleasecall48hoursinadvance:711(TDD)or425-430-6600(voice).
City of Renton Parks Commission Bylaws Page 1
City of Renton Parks Commission Bylaws
Approved: August 20, 2019
The City of Renton Parks Commission (the “Commission”) has adopted the following as its
Bylaws setting forth the rules and procedures deemed necessary to carry out its duties
established in chapter 2-9 of the Renton Municipal Code (“RMC”). The Commission will file a
copy of these Bylaws with the City Clerk of the City of Renton.
I. Membership
A. Membership on the Commission will be as established in RMC 2-9-4.
B. Procedures for filling Commission vacancies, including term expirations.
1. Pursuant to RMC 2-9-5, upon the expiration of a Commissioner’s term, the
Mayor will reappoint the incumbent or appoint a successor, subject to City
Council confirmation. The following provisions establish the Commission’s
process in making recommendations to the Mayor’s Office regarding such
reappointments or appointments. The following also applies to Commission
vacancies for reasons other than expiration of a Commissioner’s term.
2. Identification of candidates to fill a vacancy.
a. Upon a vacancy or pending vacancy, the Commission chairperson or a
City staff member will check with the Mayor’s Office to obtain any
existing applications on file for membership to the Commission.
b. The Commission may advertise to fill a vacancy.
c. In the case of a pending term expiration, the Commission chairperson
will contact a Commission member whose term is about to expire to
inquire whether he or she would like to be considered for
reappointment.
3. Any person interested in being interviewed for Commission membership must
complete the City’s application for boards/commissions/committees (available
online or by request). Applications are retained by the City as required by law
per the State Retention Schedule. Applications are available held for review for
vacancies by the Commission for one year from the date it was submitted. The
Commission maintains an objective of having a broad and inclusive
membership (e.g., age, gender, ethnicity), and candidates should have a
passion for parks. Candidates are invited to attend one or more Commission
meetings to hear subject matters discussed.
4. The Commission chairperson will appoint a nominating committee that may
consist of Commission members and others to review applications and set up
City of Renton Parks Commission Bylaws Page 2
interviews to fill vacancies. The Commission nominating committee will
interview candidates and formulate recommendations by consensusto bring to
the full board to approve recommendations to forward to the Mayor. The full
list of candidates, with Commission recommendations, will be referred to the
Mayor for action.
C. Attendance
1. Any member may attend a meeting remotely if
(a) by telephonic access, or by other electronic, internet or other means
of remote access acceptable to and arranged with City staff, and
(b) if all persons attending the meeting can hear and be heard by the
member attending remotely. This paragraph will be interpreted to comply with
Washington State requirements for the OPMA and may be subject to change to
comply with those requirements.
2 There is no limit to the number of board meetings that Commissioners
may attend virtually.
3 The Chairperson may call special meetings, work sessions and
Commission Commission meetings when proper and as necessary with notice to
Commission members and the public. Work sessions shall be noticed as public
meetings and all Commission members may participate.
Board site visits are not classified as regular or special meetings, as no city
business will occur during them because the inability for public access/input in
this format of a meeting.
II. Term
A. The length of term of Commissioners is set forth in RMC 2-9-5.A. The expiration
date of Commissioners’ terms will be staggered so that not more than four (4) positions
expire in the same year.
B. Any newly appointed Commissioner will attend an orientation with the
Commission chairperson and the Community ServicesParks and Recreation
Administrator or his/her designee.
C. Persons appointed to Commission membership during the pendency of the term
for that position will serve until the end of the term unless circumstances warrant
otherwise.
C.D. The Commission shall comply with the Open Public Meetings Act (OPMA) and
the Public Records Act (collectively the “Acts”). In accordance with RCW 42.30.205,
RCW 42.56.150, and RCW 42.56.152, members are required to complete OPMA and
Public Records Act training within 90 days of their appointment. These trainings will be
City of Renton Parks Commission Bylaws Page 3
conducted during the Commission’s inaugural meeting. Each board member will receive
Open Public Meetings Act Training from the City Clerk’s office within Ninety (90) two
months of appointment and then every four years per the Open Public Meetings Act.
III. Chairperson and Officers
A. Biennially, the Commission will elect a chairperson, by a majority vote, and such
officers, as the Commission deems necessary.
B. The duties of the chairperson are as follows:
1. Preside over the Commission and exercise all powers incidental to the
office, and may propose motions or second motions.
2. Establish special committees and appoint a committee lead to carry out
assigned tasks.
3. Call special Commission meetings as needed.
4. Determine the agenda.
5. Coordinate Commission appointments for vacant positions.
C. In the absence of the chairperson from any meeting, the chairperson will
designate a member to perform all the duties incumbent upon the chairperson, and,
while performing the chairperson’s duties, may propose motions or second motions.
D. Chairperson appointments will follow in sequence of term seniority so that every
member has the opportunity to serve. a two (2)-year term, if approved by a majority of
the Commission.The Chairperson is appointed elected to a two (2)-year term to begin
serving at the June meeting. There is no limit to the number of terms to which a
Chairperson may be appointed serve. The Chairperson will be elected biennially.
Vacancies occurring for reasons other than the expiration of a term will be filled , by
majority vote, for the remainder of the unexpired portion of the term. In the event of a
vacancy by a chairperson, an election for the newly vacant position will be held at the
next regularly scheduled meeting of the Commission.
E. The Commission will appoint officers, if any, at the meeting in May to begin
serving at the June meeting. Officers hold office for a two (2)-year term. There is no limit
on the number of terms to which officers may be approved. All officers will be elected
biennially. Vacancies occurring for reasons other than the expiration of a term will be
filled, by majority vote, for the remainder of the unexpired portion of the term. In the
event of a vacancy by an officer, an election for the newly vacant position will be held at
the next regularly scheduled meeting of the Commission.
IV. Rules of Procedure
A. Quorum
1. The Commission has ---------7-----voting members. More than 50% of the
seated voting members shall constitute a quorum at any given meeting.
City of Renton Parks Commission Bylaws Page 4
2. If less than a quorum is present at any meeting, the meeting may
continue, however no action can be taken, only informational items may be
presented. Current items will be carried over to the next regular meeting.
3. A meeting may be canceled if needed (e.g., weather, local, state, or
national emergency). Current items will be carried over to the next meeting.
4. Serial meetings, emails or conversations between more than 50% of the board
members also constitutes a quorum.
A quorum consists occurs when of a majority of the voting members of the
Commission gather in person or virtually. In the event a quorum is not present, a
minimum of three (3) members must be present to hold a meeting. This meeting will
be for discussion purposes only. Voting cannot take place at such a meeting.
B. Voting
When a quorum is present, a simple majority vote suffices for all action unless
otherwise expressly provided by law or these Bylaws. No vote may be made by proxy.
or conference call.
C. Meetings
1. The Commission meets on the second Tuesday of each month from 4:30
p.m. to 6:00 p.m. To continue past this time of adjournment, a majority vote is
required. Additional meetings may be held upon the call of the chairperson or at
the written request of at least three (3) Commissioners. All members will be
given notice of additional meetings. Not less than forty-eight (48) hours’ twenty-
four (24) hours’notice will be given for the posting, publication or cancellation of
any meeting of the Commission.
2. A physical meeting location is required where members of the
commission can hear and be heard by those attending the meeting at the
physical location. The Parks and Recreation department will have a staff person
present at all meetings held at a physical location.
City of Renton Parks Commission Bylaws Page 5
3. Public/Oral/Audience Comment
a. Public comment may be received in person during a board meeting
either in-person, virtually, or by telephone or may be submitted in
writing to parksandrec@rentonwa.gov before noon of the day of the
meeting. Comments received via email will be noted on the record
and read into the record for up to three (3) minutes per comment
email tt during the appropriate section of the agenda.
b. Those providing Live public comment will be limited to three (3)
minutes per speaker unless an exception is granted by the Chair.
D. Agendas and Minutes
Minutes of Commission meetings may be kept. A copy of the next meeting’s
agenda, prior meeting draft minutes, if any, and handouts for each Commission
meeting may be sent to each Commission member in advance of the next meeting.
E. Code of Ethics
All members of the Commission must abide by the City of Renton Code of Ethics
established in Renton Municipal Code Chapter 1-6 and the City Code of Ethics Policy
100-07..
F. Amendment
Proposed amendments to these Bylaws must be presented in writing and
distributed to the membership at least three (3) days before the meeting at which the
amendments are to be considered. These Bylaws may be amended by majority vote at
any Commission meeting when a quorum is in attendance.
G. Adoption
The undersigned chairperson of the City of Renton Parks Commission does
hereby attest that the foregoing Bylaws have been duly adopted by a majority vote of
the members of the Commission. These Bylaws supersede any previously passed
bylaws of the Commission.
ATTEST:
By: ________________________________ _______________________
Chairperson, Parks Commission Commission Date