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Home My WebLink AboutCommittee of the Whole Packet for 08/21/2017 AGENDA Committee of the Whole Meeting 6:00 PM - Monday, August 21, 2017 7th Floor, Conferencing Center, 7th Floor, City Hall – 1055 S. Grady Way 1. EMERGENCY MANAGMENT CONTINUITY OF GOVERNMENT Table Top Exercise a) 2017 Executive Roles in Disaster Response and Recovery Executive Roles in Disaster Response and Recovery City Council serves in the same policy‐making role during disasters as during normal operations. The Policy Advisory Group is a special group that convenes during a disaster to review incident information and provide recommendations or referrals to the City Council when policy‐level decisions arise that require Council input or action. Although additional members may be included at the discretion of the members, the Policy Advisory Group core membership includes:  Mayor  City Attorney  Chief Administrative Officer  Deputy Public Affairs Administrator  Administrative Services Administrator  Community and Economic Development Administrator  Community Services Administrator  Human Resources and Risk Management Administrator  Police Chief/ Administrator  Public Works Administrator  Renton Regional Fire Authority Fire Chief  Others may be added Activity Policy Advisory Group Council 1. Stay informed The Administrator from the lead Incident Command department will provide the most recent incident information. The Mayor will provide the most recent incident information to Council. 2. Ensure continuity of government In the event that an appointed position is vacant because of the impacts of a disaster, government leadership will make interim appointments to fill essential vacancies. In the event that an elected official is unable to continue in his/her position, a delegate should be appointed for that position in accordance with the City’s defined line of succession. RCW 42.14 provides guidance. 3. Convene as required The Policy Advisory Group is assembled when the event magnitude is such that the EOC would be fully activated or when any member of the Policy Advisory Group requests the group to convene. A meeting schedule will be established based on the needs of the emergency. Council members remain visible in their community. Council convenes upon the request of the Mayor when a policy decision is needed. A meeting schedule will be established based on the needs of the emergency. 4. Issue emergency proclamation The Mayor may issue an emergency proclamation. Emergency proclamations may serve a number of purposes, including: Announcing that the City recognizes a serious emergency situation; Authorizing emergency expenditures that forgo normal purchasing processes; Invoking a jurisdiction’s emergency plan to carry out emergency functions; Authorizing extreme measures to protect life and property; Formally requesting state assistance; Encouraging the governor to proclaim a state emergency and pursue a presidential declaration of disaster. The proclamation is made by the Mayor under emergency conditions. Council supports the proclamation by passing a resolution at the soonest available opportunity. AGENDA ITEM #1. a) Activity Policy Advisory Group Council 5. Establish administrative objectives The Incident Commander is responsible for operational aspects of the response. The Policy Advisory Group is involved when departmental or citywide priorities may significantly affect the response. The Policy Advisory Group discusses and decides these priorities and communicates with one voice to the Incident Commander. Under an emergency proclamation, urgent decisions are made by the Incident Commander and the Mayor, with input from the Policy Advisory Group. Council may be involved when sufficient time allows for more traditional/non‐emergency policy‐level decision‐making on issues such as: Legal/policy restraints and/or freedoms; Limitations on authority; Political and social concerns; Environmental issues; Cost considerations. 6. Provide public information The Mayor’s Office will work with PIOs at the EOC to provide emergency public information to the media. The Policy Advisory Group will provide key messages from the Policy Advisory Group perspective. The official spokesperson will be designated from the Mayor’s Office. Council is provided with key messages for public information by the Mayor’s Office. Media interactions and/or public speaking opportunities are in turn coordinated with the Mayor’s Office. The goal is to have the City speak with a unified voice so that conflicting messaging does not occur. 7. Allocate money to meet disaster needs Each member of the Policy Advisory Group should be prepared to evaluate and prioritize other department and City response costs and balance them against future project needs to ensure adequate funding is provided to the disaster response. Although necessary expenditures are authorized by the Mayor under an emergency proclamation, Council should be prepared to evaluate and provide input on budgeting to support the disaster response, including recommendations on spending limits based on long‐range needs of the City. 8. Issue emergency orders/ ordinances When an issue is beyond the authority of the Incident Commander to address, the Dept. Administrator may make changes to standard operating procedures in response to disaster conditions. Where multiple departments are affected the Policy Advisory Group will convene to make appropriate decisions. Council may be asked to formally enact emergency policies and ordinances to support the emergency response. 9. Adjust government operations It may be necessary to discontinue non‐ mission critical government services. This will free up personnel and other resources for use in disaster response activities. The Policy Advisory Group will convene to decide upon and communicate these adjustments. Council meetings may be suspended under emergency conditions, or may be held at an alternate location if appropriate. AGENDA ITEM #1. a) AGENDA ITEM #1. a)