HomeMy WebLinkAboutContractAGREEMENT FOR SERVICE DURING CONSTRUCTION OF WEST
HILL BOOSTER PUMP STATION IMPROVEMENTS PROJECT
WTR-27-04184
THIS AGREEMENT, dated for reference purposes only as ____________, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and RH2 Engineerig, Inc.
(“Consultant”), a Washington Corporation. The City and the Consultant are referred to
collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement
is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide professional services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit C or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than January 31, 2025.
4.Compensation:
A.Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $220,000, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit C. The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
5/19/2023
PAGE 2 OF 10
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or w ithout
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6.Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
PAGE 3 OF 10
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7.Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8.Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9.Independent Contractor Relationship:
PAGE 4 OF 10
A.The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B.The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
PAGE 5 OF 10
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11.Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12.City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13.Insurance: Consultant shall secure and maintain:
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C.Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
PAGE 6 OF 10
D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E.Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F.Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14.Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Ken Srilofung
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7247
CONSULTANT
Chris Roberts
22722 29th Dr., Suite 210
Bothell, WA. 98021
Phone: (425) 951-5358
PAGE 7 OF 10
ksrilofung@rentonwa.gov
Fax: (425) 430-7241
croberts@rh2.com
Fax: (425) 951-5401
17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18.Miscellaneous: The parties hereby acknowledge:
A.The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
PAGE 8 OF 10
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F.Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G.Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19.Other Provisions:
A.Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B.General Administration and Management. The City’s project manager is Ken
Srilofung. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D.Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
PAGE 9 OF 10
F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H.Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J.Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L.Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
5/19/2023Approved by Cheryl Beyer via 4/18/2023 email
1
4/18/2023 9:04:34 AM Z:\PROJECTS\DATA\REN\23-0075\00 CONTRACT\PSA_EXH A_SOW_WEST HILL BPS IMPROVEMENTS_SDC_V2.DOCX
EXHIBIT A
Scope of Work
City of Renton
West Hill Booster Pump Station Improvements
Services During Construction
April 2023
Background
RH2 Engineering, Inc., (RH2) was retained by the City of Renton (City) to provide professional services
for the preliminary design, design, permitting, and bidding of the West Hill Booster Pump Station
(BPS) Improvements project. Contractor bids were recently obtained, and the City intends to award
the contract to the lowest bid. As such, the City has requested that RH2 provide a proposal for
services during construction to assist with construction contract administration. The following Scope
of Work details the approach RH2 will use to assist the City during the construction of the West Hill
BPS Improvements.
Project Assumptions
The following is a list of assumptions used in preparing this Scope of Work:
• The estimate of professional services for the construction phase of the project assumes that a
generally qualified and competent contractor is retained through the bidding process. If this
level of support is not sufficient due to an extended construction schedule, unanticipated
construction issues, or the quality of the contractor or subcontractor work, additional support
may be necessary from RH2. If warranted, the City and RH2 will mutually determine the
additional support required and an amendment will be prepared.
• RH2 is not responsible for site safety, for determining means and methods, or for directing the
contractor in their work.
• RH2 will perform the services described up to the amounts included in the attached Fee
Estimate. If additional effort is needed, that extra work will be mutually determined by the
City and RH2.
• The Construction Contract for this project has identified a 400-working day timeline, including
a procurement lead time for the diesel generator and other construction equipment and
materials, from the contractor's commencement date for completion. The contractor has
indicated that it will accomplish most of the submittal process and procure all long lead items
prior to commencing with physical on-site construction, expected during the second half of
2024. As such, RH2’s services will coincide with the contractor’s schedule and will occur
between mid-2023 and early 2025.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements Services During Construction Scope of Work
2
4/18/2023 9:04:34 AM Z:\PROJECTS\DATA\REN\23-0075\00 CONTRACT\PSA_EXH A_SOW_WEST HILL BPS IMPROVEMENTS_SDC_V2.DOCX
Task 1 – West Hill BPS Improvements Services During Construction
Task 1.1 – Pre-Construction Conference
Objective: Prepare for and attend a pre-construction conference, which will include the contractor,
City, Fire Department, Airport, and other utilities. Prepare involved agencies for construction.
Approach:
1.1.1 Prepare Pre-Construction Agenda and Meeting Notice: Email agenda and notices to the
contractor, City, Fire Department, Airport, and utilities.
1.1.2 Prepare Construction Documents: Prepare and deliver two (2) sets of 24-inch by 36-inch color
plans, five (5) sets of 11-inch by 17-inch color plans, and five (5) sets of specifications to the
contractor, one (1) set of 24-inch by 36-inch color plans to the City, and four (4) sets of 11-inch
by 17-inch color plans and four (4) sets of specifications for RH2 and City staff.
1.1.3 Attend Pre-Construction Conference: Attend the pre-construction conference and introduce
the project team members from the contractor, City, RH2, Fire Department, Airport, and
utilities. Important sections of the construction contract and contract requirements will be
discussed to confirm they have been brought to the contractor’s attention. Any documents
required of the contractor will be submitted at the conference for review and comments.
Prepare and distribute meeting minutes.
Provided by City:
• Conference room and attendance at the pre-construction conference.
RH2 Deliverables:
• Pre-construction conference agenda and meeting notice emailed to attendee list.
• Hard copies of construction documents to the contractor and City as outlined in subtask 1.1.2.
• Attendance at pre-construction conference and meeting minutes in PDF format.
Task 1.2 – Document Review and Construction Phase Coordination
Objective: Review documentation associated with construction, including shop drawings, submittals,
requests for information (RFIs), and change orders. Provide coordination with the City on costs,
construction phasing, and constructability issues.
Approach:
1.2.1 Review Shop Drawings and Submittals: Review shop drawings and submittals of those items
requested in the Technical Specifications. Provide a written response to the contractor and
the City accepting or rejecting each shop drawing and submittal reviewed.
1.2.2 Review RFIs and Change Order Proposals: Review contractor RFIs and change order proposals
and provide written responses and clarifications to the City including plan modifications when
necessary.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements Services During Construction Scope of Work
3
4/18/2023 9:04:34 AM Z:\PROJECTS\DATA\REN\23-0075\00 CONTRACT\PSA_EXH A_SOW_WEST HILL BPS IMPROVEMENTS_SDC_V2.DOCX
1.2.3 Provide Construction Coordination: Coordinate with the City on construction costs,
scheduling, and constructability issues.
Assumptions:
• Services defined in this Task are variable in nature and depend in part on the contractor and
competent material suppliers. RH2’s estimated level of effort is based upon an experienced
and reasonable contractor providing complete documentation in accordance with the project
requirements.
RH2 Deliverables:
• Written responses for shop drawings and submittals, RFIs, and change orders in PDF format.
Task 1.3 – On-Site Construction Observation
Objective: Observe construction activities onsite and attend regularly occurring construction
progress meetings to monitor the quality and compliance of the work with the construction contract
plans and specifications to the extent possible b y the level of observation. Alert the City where
deficiencies in the quality of the construction and non-compliance with the construction contract
documents are observed. Review contractor pay requests and prepare progress reports and contract
time remaining statements, including weekly statements of working days.
Approach:
1.3.1 Attend Construction Progress Meetings: Provide a minimum of one (1) RH2 representative
every two (2) weeks at construction progress meetings. Construction progress meetings are
estimated to be one (1) hour in length. Prepare meeting minutes for distribution to the
attendees.
1.3.2 Provide Construction Observation and Records: Provide part-time construction observation
services, including special inspections, as necessary, by a testing firm retained by RH2. The
intent of the on-site observation is to observe the quality and compliance of the work with
the construction contract plans and specifications. The Fee Estimate reflects a total of five
(5) hours per week of on-site observations by an RH2 representative for the duration of the
construction period (assumed to be forty (40) weeks). Notify the contractor and the City of
any work that has been observed to not have been completed in accordance wit h the plans
and specifications and discuss rectification. Review pay requests from the contractor and
forward approved pay requests to the City for processing. Prepare progress reports, including
contract time remaining statements and weekly statements of working days. Prepare
construction observation reports for each time an RH2 representative is onsite.
Provided by City:
• Attendance at the construction progress meetings.
• Processing of pay requests.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements Services During Construction Scope of Work
4
4/18/2023 9:04:34 AM Z:\PROJECTS\DATA\REN\23-0075\00 CONTRACT\PSA_EXH A_SOW_WEST HILL BPS IMPROVEMENTS_SDC_V2.DOCX
RH2 Deliverables:
• Attendance at and meeting minutes for construction progress meetings in PDF format.
• Part-time on-site construction observation and special inspections.
• Written responses to pay requests in PDF format.
• Progress reports and contract time remaining statements, including weekly statements of
working days, in PDF format.
• Construction observation reports in PDF format.
Task 1.4 – Startup and Testing Observation
Objective: Observe the testing of systems, including the back-up generator, motor control center
(MCC), variable frequency drives, automatic control system, and pumps, and observe the overall
startup of the West Hill BPS. Prepare the project acceptance letter to the City and the Construction
Completion Report (CCR) to the Washington State Department of Health (DOH).
Approach:
1.4.1 Review Testing Procedures and Coordination: Coordinate with the contractor, the City, and
the qualified manufacturer’s representative for the scheduled testing and startup activities.
This will include the review and supplementation of the testing protocols developed by the
contractor and manufacturer’s representative, and confirmation of the tests and appropriate
corrections.
1.4.2 Attend Control System Factory Testing: Attend factory testing at the control system
integrator’s shop to confirm that the control systems are functional prior to startup. Notify
the contractor and the City of any work that has not been completed and discuss rectification.
1.4.3 Observe Startup and Testing: Document the pertinent activities and coordinate with the
contractor during startup to ensure that systems comply with the plans and specifications.
Notify the contractor and the City of any work that has not been completed and discuss
rectification.
1.4.4 Provide Project Closeout: Perform a final project walkthrough in conjunction with City staff
and prepare a letter of recommendation for project acceptance. Complete the DOH CCR for
the portion observed by RH2 staff
Provided by City:
• Final completion and closeout of the contract with the general contractor.
RH2 Deliverables:
• Attendance at control system factory testing and startup.
• Attendance at final walkthrough and letter of recommendation for project acceptance in PDF
format.
• DOH Construction Completion Report in PDF format.
City of Renton Exhibit A
West Hill Booster Pump Station Improvements Services During Construction Scope of Work
5
4/18/2023 9:04:34 AM Z:\PROJECTS\DATA\REN\23-0075\00 CONTRACT\PSA_EXH A_SOW_WEST HILL BPS IMPROVEMENTS_SDC_V2.DOCX
Task 1.5 – Project Report and Record Drawings
Objective: Prepare a project report for DOH approval and coordinate with the contractor and City to
develop a set of record drawings.
Approach:
1.5.1 Prepare a Project Report: Develop a project report to meet DOH Water System Design Manual
and Washington Administrative Code (WAC) requirements. Document the project
background and objectives, BPS sizing, and BPS design criteria. Submit the draft Project
Report detailing the analysis, results, and recommendations to the City for review. Prepare
DOH Project Approval Form, letter of introduction, and Project Report for submittal to DOH
on behalf of the City.
1.5.2 Coordinate with Contractor and City: Coordinate with the contractor and City in obtaining
field records. Review the contractor-provided Operations and Maintenance (O&M) Manuals.
1.5.3 Prepare Record Drawings: Provide record drawings representative of the as-constructed
project. Record drawings will be completed based upon contractor, RH2, and City inspector
red-lined markups to conformed drawings. Record drawings will be completed per City
Standards. Provide electronic copies of record drawings to the City.
Provided by City:
• Review and comment on the draft Project Report and coordinate w ith DOH, as needed for
Project Approval.
RH2 Deliverables:
• DOH Project Approval Form, letter of introduction, and Project Report in PDF format.
• Written responses to contractor-provided O&M Manuals in PDF format.
• Construction record drawings in AutoCAD DWG and PDF formats.
Task 2 – Project Management
Objective: Manage RH2’s project team and maintain frequent client communications. Provide
monthly invoices and budget status summaries.
Approach:
Provide Project Oversight: Provide direction, coordination, and oversight to the RH2 project
team.
Retain Information: Document and retain information generated during the execution of the
project.
Prepare Monthly Invoices: Prepare monthly invoices and budget status summaries, including a
summary of tasks completed during the invoice period and a budget spending curve .
City of Renton Exhibit A
West Hill Booster Pump Station Improvements Services During Construction Scope of Work
6
4/18/2023 9:04:34 AM Z:\PROJECTS\DATA\REN\23-0075\00 CONTRACT\PSA_EXH A_SOW_WEST HILL BPS IMPROVEMENTS_SDC_V2.DOCX
RH2 Deliverables:
• Monthly budget status summaries and invoices in PDF format.
Task 3 – Control Software Development, Startup, and Testing
Objective: Provide control software development services for the proposed Operator Interface (OI)
and Programmable Logic Controller (PLC) equipment at the West Hill BPS. Update the City’s Human
Machine Interface (HMI) computer software. Attend field testing, startup, and commissioning
services.
Approach:
Develop SCADA Control Strategy: Develop a control strategy that will be used to develop the
PLC and Supervisory Control and Data Acquisition (SCADA) programming.
Develop PLC Software: Provide PLC software development, as required, for monitoring and
controlling the equipment at the BPS.
Develop OI Software: Provide OI software development for the BPS.
Develop HMI Software: Provide HMI software updates at the City’s SCADA computer system
located at the City shops.
Attend Control Panel Factory Testing: Attend control panel and MCC factory testing at the
control system integrator’s panel shop. Witness hardware testing of the control panels by the
control system integrator. Load PLC and OI software onto the proposed PLC and OI and test
software functionality.
Attend Field Testing, Startup, and Commissioning: Attend field tests for PLC, OI, and
communications equipment for end-to-end data transmission integrity and accuracy. Attend
field tests for OI screens for connectivity, detail, and accuracy of information displayed. Attend
field tests for SCADA alarm, navigation, and intrusion security configurations and functions.
Attend startup and commissioning. Develop associated reporting.
Develop SCADA System O&M Material: Provide SCADA system O&M manuals for the PLC, OI,
and updated HMI software.
Provide SCADA System Training: Provide up to two (2) 4-hour sessions of on-site training on
manual, programming, communications, and software operation aspects of the system utilizing
the O&M manual as a training aid.
Assumptions:
• Software development, data points, and graphical displays will be defined and approved by
RH2 and the City.
• Pump control will be defined and approved by RH2 and the City.
• RH2’s Fee Estimate (Exhibit B) for Task 3 assumes a certain level of cooperation and timeliness
from the contractor and any third parties required for testing. If additional hours are needed
City of Renton Exhibit A
West Hill Booster Pump Station Improvements Services During Construction Scope of Work
7
4/18/2023 9:04:34 AM Z:\PROJECTS\DATA\REN\23-0075\00 CONTRACT\PSA_EXH A_SOW_WEST HILL BPS IMPROVEMENTS_SDC_V2.DOCX
to accomplish Task 3 due to events beyond RH2’s control, RH2 will notify the City in advance
of such additional hours needed, and a contract modification shall be mutually negotiated.
• RH2 will provide eight (8) hours of training to City staff. If the City requires assistance above
and beyond the fee amount associated for subtask 3.8, the City and RH2 will mutually agree
upon an additional fee amount for continued training.
RH2 Deliverables:
• SCADA Control strategy developed during subtask 3.1.
• PLC software and OI screen designs developed in subtasks 3.2 and 3.3.
• HMI computer screen updates developed in subtask 3.4.
• Attendance at control panel and factory testing.
• Final startup and commissioning reports completed during subtask 3.6.
• One (1) electronic copy of PLC, OI, and HMI software.
• On-site SCADA system training.
• One (1) electronic copy of the following items:
o Project spreadsheet file that includes information about the software configuration,
addressing, data point names, alarms, control loops, and descriptions.
o O&M material for SCADA system software.
3/24/2023 8:59:00 AM J:\Data\REN\S40\2023 West Hill Booster Pump Station Improvements - SDC\PSA_EXH B_Schedule_West Hill BPS Improvements_SDC.docx
Exhibit B: Time Schedule of Completion
City of Renton
West Hill Booster Pump Station Improvements
Services During Construction
ANTICIPATED NOTICE TO PROCEED DATE: April 1, 2023
Task
Anticipated
Completion
Task 1 – West Hill BPS Services During Construction January 31, 2025
Task 2 – Project Management January 31, 2025
Task 3 – Control Software Development, Startup, and Testing January 31, 2025
ANTICIPATED CONTRACT COMPLETION DATE: January 31, 2025
Subconsultant:
RH2 ENGINEERING, INC
Overhead
Multiplier
Fee Multiplier
195.10%12.00%
Professional I $ 48.71 $ 95.04 $ 17.25 $ 161.00
Professional II $ 53.86 $ 105.07 $ 19.07 $ 178.00
Professional III $ 59.91 $ 116.88 $ 21.21 $ 198.00
Professional IV $ 65.66 $ 128.09 $ 23.25 $ 217.00
Professional V $ 70.50 $ 137.54 $ 24.96 $ 233.00
Professional VI $ 74.73 $ 145.80 $ 26.46 $ 247.00
Professional VII $ 80.18 $ 156.43 $ 28.39 $ 265.00
Professional VIII $ 84.11 $ 164.10 $ 29.79 $ 278.00
Professional IX $ 84.11 $ 164.10 $ 29.79 $ 278.00
Technician I $ 38.12 $ 74.38 $ 13.50 $ 126.00
Technician II $ 41.45 $ 80.87 $ 14.68 $ 137.00
Technician III $ 46.59 $ 90.91 $ 16.50 $ 154.00
Technician IV $ 51.13 $ 99.76 $ 18.11 $ 169.00
Technician V $ 55.67 $ 108.61 $ 19.71 $ 184.00
Technician VI $ 61.42 $ 119.83 $ 21.75 $ 203.00
Technician VII $ 66.56 $ 129.87 $ 23.57 $ 220.00
Technician VIII $ 69.89 $ 136.36 $ 24.75 $ 231.00
Administrative I $ 25.42 $ 49.58 $ 9.00 $ 84.00
Administrative II $ 29.65 $ 57.85 $ 10.50 $ 98.00
Administrative III $ 35.40 $ 69.06 $ 12.54 $ 117.00
Administrative IV $ 41.45 $ 80.87 $ 14.68 $ 137.00
Administrative V $ 47.80 $ 93.27 $ 16.93 $ 158.00
In-House Copies B/W - 8.5x11 $ 0.09
In-House Copies B/W - 8.5x14 $ 0.14
In-House Copies B/W - 11x17 $ 0.20
In-House Copies Color - 8.5x11 $ 0.90
In-House Copies Color - 8.5x14 $ 1.20
In-House Copies Color - 11x17 $ 2.00
CAD Plots Large $ 25.00
CAD Plots Full $ 10.00
CAD Plots Half $ 2.50
CAD/GIS System Per Hour $ 27.50
Mileage Current IRS Rate
Subconsultants will be billed at cost plus 15%
Outside Services At Cost
Outside direct costs for permit fees,reports,maps,data,reprographics,couriers,postage,and non-
mileage related travel expenses that are necessary for the execution of the project and are not
specifically identified elsewhere in the contract will be billed at cost.
Exhibit C-1
Consultant Fee Determination - Summary Sheet
(Negotiated Hourly Rates of Pay)
Fee Schedule
Staff Classification
Negotiated Rate
Per Hour
Negotiated Hourly
Rate
Rates listed are adjusted annually.
August 16, 2021
RH2 Engineering, Inc.
22722 29th Drive SE, Suite 210
Bothell, WA 98021
Subject: Acceptance FYE 2020 ICR Audit Office Review
Dear Myra Sachs:
20 Indirect Cost Rate (ICR) of 195.10% of direct labor. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:mya
EXHIBIT C-2
Fee Estimate
City of Renton
West Hill Booster Pump Station Improvements
Services During Construction
Apr-23
Description Principal Project Manager Project Manager
Project Engineer
Electrical
Project Engineer
Structural Project Engineer Civil Staff Engineer
Electrical Staff Engineer Civil Staff Engineer
Structural Geotechnical Senior Control
Systems Engineer
Senior Control
Systems Engineer Project Accounting Administrative
Support
Total
Hours Total Labor Sub Cost Sub Cost Total Subconsultant Total Expense Total Cost
Task 1 - West Hill BPS Improvements Services During Construction
Task 1.1 Pre-Construction Conference -10 10 ---2 2 -----4 28 6,430$ -$ -$ -$ 1,483$ 7,913$
1.1.1 Prepare Agenda and Meeting Notice -4 4 --------2 10 2,364$ -$ -$ -$ 2,364$
1.1.2 Prepare Construction Documents ------2 2 ----2 6 994$ -$ 1,450$ 2,444$
1.1.3 Attend Pre-Construction Conference -6 6 ----------12 3,072$ -$ 33$ 3,105$
Task 1.2 Document Review and Construction Phase Coordination -20 28 32 16 -28 20 16 8 ---6 174 37,664$ -$ -$ -$ 325$ 37,989$
1.2.1 Review Shop Drawings and Submittals -8 8 12 8 -24 16 12 4 --4 96 19,312$ -$ 297$ 19,609$
1.2.2 Review RFIs and Change Orders -8 16 16 8 -4 4 4 4 --2 66 15,316$ -$ 28$ 15,344$
1.2.3 Provide Construction Coordination -4 4 4 ---------12 3,036$ -$ -$ 3,036$
Task 1.3 On-Site Construction Observation -28 54 54 --60 60 20 4 ---8 288 60,032$ 5,000$ -$ 5,750$ 2,214$ 67,996$
1.3.1 Attend Construction Progress Meetings -20 30 30 --------8 88 21,384$ -$ 655$ 22,039$
1.3.2 Provide Construction Observation and Records -8 24 24 --60 60 20 4 ---200 38,648$ 5,000$ 5,750$ 1,559$ 45,957$
Task 1.4 Startup and Testing Observation -18 34 24 --32 ------2 110 24,564$ -$ -$ -$ 436$ 25,000$
1.4.1 Review Testing Procedures and Coordination -4 6 6 ---------16 4,024$ -$ -$ 4,024$
1.4.2 Attend Control System Factory Testing -2 -4 --12 ------18 3,450$ -$ 60$ 3,510$
1.4.3 Observe Startup and Testing -10 20 10 --20 ------60 13,280$ -$ 199$ 13,479$
1.4.4 Provide Project Closeout -2 8 4 --------2 16 3,810$ -$ 177$ 3,987$
Task 1.5 Project Report and Record Drawings 2 -8 6 2 20 16 12 8 ----4 78 15,772$ -$ -$ -$ 367$ 16,139$
1.5.1 Prepare Project Report 2 -4 2 -20 4 -4 ---4 40 8,618$ -$ 285$ 8,903$
1.5.2 Coordinate with Contractor and City --2 2 --4 4 -----12 2,344$ -$ 28$ 2,372$
1.5.3 Prepare Record Drawings --2 2 2 -8 8 4 ----26 4,810$ -$ 55$ 4,865$
Task 2.0 Project Management -4 32 ---------6 14 56 12,124$ -$ -$ -$ -$ 12,124$
2.1 Provide Project Oversight -4 20 ----------24 6,000$ -$ -$ 6,000$
2.2 Retain Information --2 ---------8 10 1,758$ -$ -$ 1,758$
2.3 Prepare Monthly Invoices --10 ---------6 6 22 4,366$ -$ -$ 4,366$
Task 3.0 Control Software Development, Startup, and Testing -12 --------42 100 --154 37,610$ -$ -$ -$ 230$ 37,840$
3.1 Develop SCADA Control Strategy -4 --------2 4 -10 2,522$ -$ 36$ 2,558$
3.2 Develop PLC Software -----------30 -30 6,990$ -$ -$ 6,990$
3.3 Develop OI Software -----------16 -16 3,728$ -$ -$ 3,728$
3.4 Develop HMI Software ----------24 --24 6,360$ -$ -$ 6,360$
3.5 Attend Control Panel Factory Testing -----------12 -12 2,796$ -$ 33$ 2,829$
3.6 Attend Field Testing, Startup, and Commissioning -8 --------16 24 -48 11,952$ -$ 98$ 12,050$
3.7 Update SCADA System O&M Material -----------6 -6 1,398$ -$ 30$ 1,428$
3.8 Provide SCADA System Training -----------8 -8 1,864$ -$ 33$ 1,897$
2024 Rate Adjustment Reserve ----------------$ -$ -$ -$ 15,000$ 15,000$
PROJECT TOTAL 2 92 166 116 18 20 138 94 44 12 42 100 6 38 888 194,196$ 5,000$ -$ 5,750$ 20,054$ 220,000$
Z:\Projects\Data\REN\23-0075\00 Contract\PSA_EXH C-2_FEE_West Hill BPS Improvements_SDC_v2.xlsx 4/18/2023 9:06 AM