HomeMy WebLinkAboutContract2023 GRANT BENEFICIARY/ARTIST AGREEMENT
WITH MASSIVE BREAK CHALLENGE BREAKDANCE LEAGUE
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
THIS AGREEMENT, dated for reference purposes only as March 30, 2023, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Jeromeskee LLC dba
Massive Break Challenge Breakdance League (“Beneficiary/Artist”), a Washington State
Limited Liability Company and sets forth the terms and conditions under which the City will
provide a grant to Beneficiary/Artist under the Renton Municipal Arts Commission, Municipal
Art Fund, Grant Program (“Program”). The Program is funded through the Renton Municipal Art
Fund (RMC 2-8-7.B) (“Fund”), as authorized by the Renton City Council on November 14, 2022
pursuant to RMC 2-8-4.C and 2-8-7.B.3.
The City and the Beneficiary/Artist are referred to collectively in this Agreement as the “Parties.”
Once fully executed by the Parties, this Agreement is effective as of the last date signed by both
parties.
RECITALS:
WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to
the public in, providing visual art and performance in its public works and facilities, and the
community as a whole; and,
WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”) to advise the
Mayor and City Council on artistic and cultural development of the City, and to disburse money
budgeted to it for cultural arts performances and other events, art-related programs and
activities and support of artists and arts and cultural organizations, as resources allow through
the City’s Municipal Art Fund; and,
WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for
Application (Call for Application” at Exhibit 2), reviewed Applications (“Beneficiary/Artist’s
Application” at Exhibit 3), and established a list of Projects awarded from the Fund (“Projects
Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and
WHEREAS, on December 6, 2022, the Commission reviewed the Beneficiary/Artist’s Application
and determined that the Beneficiary/Artist is eligible for assistance under this Program and is
promoting arts and culture in Renton.
CAG-23-202
PAGE 2 OF 16
NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the
Parties agree as follows:
AGREEMENT
1. Grant Amount and Disbursement.
a. Amount. The total amount to be awarded to Beneficiary/Artist under the
Program is up to three thousand four hundred dollars ($3,400.00) as a
reimbursement for eligible expenses. Except as specifically provided herein,
the Beneficiary/Artist shall be solely responsible for payment of any taxes
imposed as a result of this Agreement.
b.Award Disbursement.
i.Reimbursement Request. On a monthly, or no less than quarterly basis
during any quarter in which artistic and cultural support is completed,
Beneficiary/Artist shall submit reimbursement request(s) in a format
acceptable to the City (Exhibit 5) with supporting documentation
including, but not limited to, invoices or reports demonstrating
expenses for which reimbursement is sought.
ii.Effect of Award. Other than as specified, Beneficiary/Artist
relinquishes the right to any financial proceeds in association with
City’s use or reproductions of PROJECT.
iii.Payment. Payment shall be made by City within thirty (30) calendar
days after receipt and approval by the appropriate City representative
of the invoice.
iv.No waiver. Payment for any reimbursement shall not constitute a
waiver by the City of any remedies it may have for any breach of this
Agreement by the Beneficiary/Artist.
v.Tax implications. Grant funds may be taxable. Please consult your
financial advisor/tax professional for guidance. If it is required by the
IRS, a 1099 form will be issued to the Beneficiary/Artist.
2.Scope and Performance. Beneficiary/Artist agrees to create and install artwork or
produce an event as specified in Exhibit 3 “Beneficiary/Artist’s Application” which is
attached and incorporated herein. Such scope is hereinafter referred to as “PROJECT.”
a.Prior to scheduling the installation or production, Beneficiary/Artist agrees to
discuss the contents of the proposed PROJECT with designated City staff to
address necessary Council approvals, coordination with affected City
departments, compliance with affected City regulations such as signage or
event permits, materials to be used, and/or documentation of agreements
with Beneficiary/Artist partners such as private property where the PROJECT
will be presented. These discussions may result in revision of the PROJECT as
proposed.
PAGE 3 OF 16
b.The final design will be provided to the City’s Municipal Arts Commission for
review, request for further revision as needed, and final confirmation prior to
installation or production of the PROJECT.
c.Beneficiary/Artist will be responsible for installing the PROJECT in its approved
design at the location identified in Exhibit 3.
d.Beneficiary/Artist agrees to create and install PROJECT no later than
December 15, 2023.
3.Installation on Private Property.
a͘According to the Application (Exhibit 3), The PROJECT will be displayed or
produced at Body Language Studio, 3ϭ55 Sunset Blvd NE, Renton WA 98056,
which is not owned by the City or a public entity.
b͘As noted in Section 2.a of this Agreement, ARTIST will provide the City with
documentation of the property owner’s agreement to host the PROJECT
including submission of all necessary permit applications to effectuate the
PROJECT. Nothing in the Agreement is intended to, nor should be construed
to, act as a guarantee that an application for a permit will be granted.
Đ͘ARTIST agrees to inform the private property owner(s) of the obligation to
consult with CITY’s Community & Economic Development Administrator
prior to any removal or alteration of the PROJECT.
d͘CITY may, at its own discretion, cooperate with the private property owner
and ARTIST in the case private property owner has reason to remove or alter
the PROJECT in the future, or if the PROJECT is impacted by wear, vandalism,
damage, or other reason, to restore or relocate the PROJECT as necessary.
4.Beneficiary/Artist’s Grants and Representations:
a͘Delivery of PROJECT to City constitutes Beneficiary/Artist’s certification that:
i͘PROJECT is the original work of Beneficiary/Artist;
ii͘To the extent others contributed to the PROJECT, Beneficiary/Artist
assumes all responsibility and liability for any claims of right to the
PROJECT by such others;
iii͘Beneficiary/Artist owns all rights to PROJECT, including having obtained
any rights that Beneficiary/Artist did not originally possess; and
iǀ͘if PROJECT contains recognizable images of particular persons,
Beneficiary/Artist has obtained appropriate releases.
b͘Beneficiary/Artist acknowledges that, except for PROJECT to which section 3 of
this Agreement applies, the PROJECT will be displayed on City-owned property at
[insert address/location] at the discretion of the City. The City retains all right to
remove, maintain, restore, relocate, or otherwise alter the PROJECT in the future
for any reason.
Đ͘Beneficiary/Artist grants to City a non-exclusive license to graphically and
electronically re produce PROJECT, w hile o n display, f or any and all future publicity
endeavors conducted by City, provided that any such reproduction is credited
to
PAGE 4 OF 16
Beneficiary/Artist by name. City may use the Beneficiary/Artist’s photograph,
other likeness, or biography in connection with the use of PROJECT.
5. Final Report: Together with the final reimbursement request, and in a format acceptable
to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes
related to budget, activities, objectives, and attendance as first described in the
Beneficiary/Artist’s application for the Grant.
6. Scope of Eligible Expenditures: Grant funds disbursed under this Agreement shall only be
used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1) and in
the “Program Call for Applications” (Exhibit 2)
a. Reimbursement Defined. “Reimbursement” means grant disbursement to
Beneficiary/Artist upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
b. No Duplication of Payment. No grant funds may be used to pay or reimburse
costs for expenditures for which Beneficiary/Artist has received any other
funding, whether state, federal or private in nature, for that same expense.
7. Beneficiary/Artist Responsibilities.
a. False Statement. The Beneficiary/Artist understands and acknowledges that
providing false information in the Application or on any documents submitted
to the City or its designees as part of the Beneficiary/Artist’s participation in
the Program may constitute fraud, justify termination of this Agreement,
trigger the Beneficiary/Artist’s obligation to return funds, and may be subject
to civil and/or criminal penalties and/or sanctions.
b. No Employee Relationship. The Beneficiary/Artist understands and
acknowledges that neither the Beneficiary/Artist nor any officer, employee or
agent of the Beneficiary/Artist shall be considered to be an employee of the
City, nor entitled to any benefits accorded City employees, by virtue of the
services provided under this Agreement. The City shall not be responsible for
assuming the duties of an employer with respect to the Beneficiary/Artist or
any employee of the Beneficiary/Artist.
c. Non-discrimination. During the performance of this Agreement, the
Beneficiary/Artist shall comply with all federal and state nondiscrimination
laws, including but not limited to, chapter 49.60 RCW, Washington’s Law
Against Discrimination, and 42 U.S.C. 12101 et seq., the Americans with
Disabilities Act (ADA). In the event of the Company’s noncompliance or refusal
to comply with any nondiscrimination law, regulation, or policy, this
Agreement may be rescinded, canceled, or terminated in whole or in part.
d. Sole proprietorship or Individual. If the Beneficiary/Artist is a sole
proprietorship or if this Agreement is with an individual, the Beneficiary/Artist
agrees to notify the City and complete any required form if the
Beneficiary/Artist retired under a State of Washington retirement system and
PAGE 5 OF 16
agrees to indemnify any losses the City may sustain through the
Beneficiary/Artist’s failure to do so.
8. Insurance: Beneficiary/Artist shall secure and maintain:
a. Commercial general liability insurance in the minimum amounts of $1,000,000
for each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors
and Omissions coverage shall be provided with minimum limits of $1,000,000
per occurrence. "Professional Services", for the purpose of this section, shall
mean any Work provided by a licensed professional or Work that requires a
professional standard of care.
c. Workers’ compensation coverage, as required by the Industrial Insurance laws
of the State of Washington, shall also be secured.
d. Commercial Automobile Liability for owned, leased, hired or non-owned,
leased, hired or non-owned, with minimum limits of $1,000,000 per
occurrence combined single limit, if there will be any use of Beneficiary’s
vehicles on the City’s Premises by or on behalf of the City, beyond normal
commutes.
e. Beneficiary/Artist shall name the City as an Additional Insured on its
commercial general liability policy on a non-contributory primary basis. The
City’s insurance policies shall not be a source for payment of any
Beneficiary/Artist liability, nor shall the maintenance of any insurance
required by this Agreement be construed to limit the liability of
Beneficiary/Artist to the coverage provided by such insurance or otherwise
limit the City’s recourse to any remedy available at law or in equity.
f. Subject to the City’s review and acceptance, a certificate of insurance showing
the proper endorsements, shall be delivered to the City before performing the
PROJECT.
g. Beneficiary/Artist shall provide the City with written notice of any policy
cancellation, within two (2) business days of their receipt of such notice.
9. Records: Maintenance, Access, Disclosure.
a. Records Maintained. Beneficiary/Artist shall maintain all records and accounts
with respect to all matters covered by this Agreement, including personnel,
property, financial, and programmatic records and documents.
b. Retention Period. These records shall be maintained for as long as may be
required by applicable Washington State records retention laws, but in any
case for a period of six (6) years after all funds have been expended or
returned to the City, whichever is later, to ensure proper accounting for all
funds and compliance with the Agreement.
c. Litigation or Audit. If any litigation, claim or audit is started before the
expiration of the six (6) year period provided in Section 4(b) above, the records
PAGE 6 OF 16
shall be retained until all litigation, claims, or audit findings involving the
records have been resolved.
d. Right of Access. The City, or its authorized representatives, shall have the right
of access to records (electronic and otherwise) of Beneficiary/Artist in order
to conduct audits or other investigations.
e. Subject to Disclosure. Beneficiary/Artist acknowledges that records may be
subject to disclosure under the Public Records Act, Ch. 42.56 RCW.
i. To the full extent the City determines necessary to comply with the
Washington State Public Records Act, Beneficiary/Artist shall make a
due diligent search of all records in its possession or control relating to
this Agreement and the PROJECT, including, but not limited to, e-mail,
correspondence, notes, saved telephone messages, recordings,
photos, or drawings and provide them to the City for production.
ii. In the event Beneficiary/Artist believes said records need to be
protected from disclosure, it may, at Beneficiary/Artist’s own expense,
seek judicial protection. Beneficiary/Artist shall indemnify, defend, and
hold harmless the City for all costs, including attorneys’ fees, attendant
to any claim or litigation related to a Public Records Act request for
which Beneficiary/Artist has responsive records and for which
Beneficiary/Artist has withheld records or information contained
therein, or not provided them to the City in a timely manner.
iii. Beneficiary/Artist shall produce to the City for distribution any and all
records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The
provisions of this section shall survive the expiration or termination of
this Agreement.
10. Publications. Any publications produced with funds from this Agreement must display the
following language: “This project is being supported, in whole or in part, by a grant from the
City of Renton.”
11. Disclaimer by the City. The City expressly disclaims any and all responsibility or liability to
Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or third persons
resulting in death, bodily injury, property damages, or any other losses resulting in any way
from the performance of this Agreement or any other losses resulting in any way from the
performance of the Agreement, or any subcontract thereto. This Agreement does not in any
way establish an agency relationship between or among the City and/or Beneficiary/Artist.
12. Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges that
any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist’s sole
responsibility and will not be paid by the City.
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13. Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner that
is not consistent or allowable as outlined in this Agreement, Beneficiary/Artist shall return
funds to City in the amount determined to be ineligible. Beneficiary/Artist further agrees
that it is financially responsible for and will repay the City any and all indicated amounts
following an audit exception which occurs due to Beneficiary/Artist’s failure, for any
reason, to comply with the terms of this Agreement. This duty to repay the City shall not
be diminished or extinguished by the termination of the Agreement.
14. Termination. The City reserves the right to terminate this Agreement at any time, with or
without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in writing.
In the event of such termination or suspension, Beneficiary/Artist waives any right to un-
distributed portions of the award.
15. Conflict of Interest.
a. Beneficiary/Artist designees, agents, members, officers, employees,
consultants, and any other public official who exercises or who has exercised
any functions or responsibilities with respect to the Program during his or her
tenure, or who is in a position to participate in a decision-making process or
gain inside information with regard to the Program, are barred from any
interest, direct or indirect, in any grant or proceeds of the Program, or benefit
there from, which is part of this Agreement at any time during or after such
person's tenure.
b. The City’s Code of Ethics and Washington State law prohibit City employees
from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure
compliance with the City’s Code of Ethics and state law, the Beneficiary/Artist
shall not give a gift of any kind to City employees or officials.
c. Beneficiary/Artist also confirms that Beneficiary/Artist does not have a
business interest or a close family relationship with any City officer or
employee who was, is, or will be involved in selecting the Beneficiary/Artist,
negotiating or administering this Agreement, or evaluating the
Beneficiary/Artist’s performance of the Work.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time to
time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period for
notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile
delivery will be deemed to have commenced on the first business day following transmission.
Email and telephone may be used for purposes of administering the Agreement, but should
not be used to give any formal notice required by the Agreement.
PAGE 8 OF 16
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
CED/City of Renton
1055 South Grady Way, 6th Floor
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
BENEFICIARY/ARTIST
Jerome Aparis
Director
Jeromeskee LLC
325 Bremerton Ave NE
Renton, WA 98059
Phone: (206) 351-1141
Email: jerome@blsdance.com
17. Waiver/Conflict of Terms.
a. Any waiver by the Beneficiary/Artist or the City of the breach of any provision
of this Agreement by the other party will not operate, or be construed, as a
waiver of any subsequent breach by either party or prevent either party from
thereafter enforcing any such provisions.
b. In the event of any inconsistencies between Beneficiary/Artist proposals and
this Agreement, the terms of this Agreement shall prevail. Any
exhibits/attachments to this Agreement are incorporated by reference only to
the extent of the purpose for which they are referenced within this
Agreement. To the extent a Beneficiary/Artist-prepared exhibit conflicts with
the terms in the body of this Agreement or contains terms that are extraneous
to the purpose for which it is referenced, the terms in the body of this
Agreement shall prevail and the extraneous terms shall not be incorporated
herein.
18. Modification. This Agreement may only be amended by written agreement signed by both
Parties.
19. Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or
Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement shall
prevail.
20. Severability. In the event any term or condition of this Agreement or application thereof to
any person or circumstances is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this Agreement that can be given effect without the invalid
term, condition, or application. To this end, the terms and conditions of the Agreement
are declared severable.
21. Governing Laws. Any lawsuit or legal action brought by any party to enforce or interpret this
Agreement or any of its terms or covenants shall be brought in the King City Superior
Court for the State of Washington at the Maleng Regional Justice Center in Kent, King
City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly
consents to the personal and exclusive jurisdiction and venue of such court even if
Beneficiary/Artist is a foreign corporation not registered with the State of Washington.
PAGE 9 OF 16
22. Indemnification. To the maximum extent permitted by law, Beneficiary/Artist shall, at its cost
and expense, protect, defend, indemnify, and hold harmless the City, its directors,
officers, employees, and agents, from and against any and all demands, liabilities, causes
of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of
damages, arising out of or in any way resulting from the acts or omissions of
Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to
Beneficiary/Artist’s performance or non-performance under the Agreement.
Beneficiary/Artist agrees that its obligations under this paragraph extend to any
demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its
employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby
waives, as respects the City only, any immunity that would otherwise be available against
such claims under any industrial insurance act, including Title 51 RCW, other Worker’s
Compensation act, disability benefit act, or other employee benefit act of any jurisdiction
which would otherwise be applicable in the case of such claim. These indemnification
obligations shall survive the termination of the Agreement.
23.Complete Agreement. This Agreement sets forth the complete expression of the agreement
between the Parties, and any oral representations or understandings not incorporated
herein are excluded. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Exhibits
1 – Renton Municipal Arts Commission Grant Program – Application Criteria
2 – Renton Municipal Arts Commission Grant Program – Call for Applications
3 – Renton Municipal Arts Commission Grant Program – Beneficiary/Artist’s Application
4 – Renton Municipal Arts Commission Grant Program – Projects Awarded
5 – Renton Municipal Arts Commission Grant Program – Reimbursement Request Form
6 – Renton Municipal Arts Commission Grant Program – Final Report Form
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
[SIGNATURE PAGE TO FOLLOW]
PAGE 10 OF 16
CITY OF RENTON
By:________________________
BENEFICIARY
By:___________________________
C. E. “Chip” Vincent
CED Administrator
Jerome Aparis
Director
__________________________
Date
_____________________________
Date
Approved as to legal form:
__________________________
M. Patrice Kent
Sr. Assistant City Attorney
Grant Template: 01.18.2023 (File # 2332 – Award Ref #:2513)
4/20/2023
Approved by Patrice Kent via 4/3/2023 email
PAGE 11 OF 16
EXHIBIT 1:
RENTON MUNICIPAL ARTS GRANT PROGRAM
APPLICATION CRITERIA
DEADLINES
Applications are reviewed
on a quarterly basis.
Applications MUST be
submitted electronically by
4:30pm on the day of the
deadline or they will not be
considered in that quarter.
Q1 - October 13, 2022
Q2 - February 3, 2023
Q3 - April 21, 2023
Q4 –July 21, 2023
GET HELP
:e are on hand to answer
your questions and assist
with your application. Call
during regular business
hours.
Arts#rentonwa.Jov
425.430.21
arts#rentonwa.Jov
SUPPORT FOR THE ARTS
IN RENTON
Funding for arts, cultural and heritage
projects that serve residents and visitors in
5enton, Washington
We encourage innovative projects by artists
and communities that showcase cultural
diversity, increase understandinJ, and
inspire new forms of creative participation
and opportunities for Jrowth, particularly for
under-served groups.
+istorically, Jrants have been awarded in
amounts between 00 and 10,000.
Projects must take place during 2023 and
should be completed by December 1,
2023.
Art courtesy of Marsha 5ollinJer
202 *rDQt Guidelines
3aJe 2
Program Overview
Purpose
The &ity of 5enton, throuJh the 5enton Municipal Art
&ommission, offers Jrants to individuals, orJani]ations
and community Jroups for arts and culture proMects
and events that serve the Jeneral public in 5enton.
Public Funding = Public Benefit
3roMects should provide public benefit. ([amples of
public benefit are:
•Free public performances, e[hibitions, worNshops,
screeninJs, or readinJs.
•Scholarships to onJoinJ, fee-based arts
educational or traininJ proJrams.
•Services that e[pand access and inclusion to
individuals with limited physical or (nJlish-
speaNinJ abilities.
*rant Awards have been used to:
•3roduce one-time performances, e[hibits,
special events or proJrams that brinJ arts or
cultural e[periences to 5enton residents.
•3rovide opportunities for independent artists
to develop and present new worN in all
mediums.
•,mprove arts and cultural opportunities for
artists and audiences from diverse
communities.
•3articipatory and educational opportunities
for youth, multicultural, seniors, and special
populations.
•,ncrease access to arts and cultural events
by providinJ discount ticNets andor free
educational proJrams.
•3roMects that are not: located in 5enton
primarily benefit 5enton residents or are not
offered free of charJe, or at reduced rates to
the e[tent possible
•3roMects that are not open to the public
•3roMects that have already been completed
•3roMects that support or oppose a specific
interest such as a particular business,
political, or reliJious viewpoint or
orJani]ation
•&apital construction proMects
•3roMects that use the *rant funds to provide
cash awards to individuals
•3roMects which preclude reasonable access
by the Jeneral public, such as in a location
not open to the Jeneral public, or for which
membership is required, or admission
charJes cannot be reduced or waived for
access
FundinJ 5estrictions include:
The followinJ types of proMects are 1OT eliJible for
fundinJ:
Application Review Process
&ommission reviews and approves awards for proMects.
The &ity of %ellevue reserves the riJht to chanJe this
timeline.
201 Special 3roMects *uidelines
Approvals are based on recommendations from the Arts
&ommission *rants &ommittee. Applications are
reviewed on a competitive basis accordinJ to the overall
purpose of the proJram and the criteria for eliJible
orJani]ations. ,ncomplete applications submitted after
the deadline may not be reviewed.
202 TLPHOLQH TXDUWHUO\ UHYiHZ
Applications MUST be submitted by 4:30pm on the day of the
deadline or they will not be considered in that quarter.
Quarter 2
AuJ 1
Oct 13
Oct 24
1ov 14
'ec
Online application available
Applications due
*rants &ommittee 5eview
Applicant interviews and &ommittee
5ecommendation to &ommission
Arts &ommission review of recommended
applications
Feb 3
Feb 13
Feb 2
Mar
Applications due
*rants &ommittee 5eview
Applicant interviews and &ommittee
5ecommendation to &ommission
Arts &ommission review of recommended
applications
Quarter 3
Apr 21
May
May 22
Jun
Applications due
*rants &ommittee 5eview
Applicant interviews and &ommittee
5ecommendation to &ommission
Arts &ommission review of recommended
applications
Quarter 4
Jul 21
AuJ
AuJ 2
Sept
Applications due
*rants &ommittee 5eview
Applicant interviews and &ommittee
5ecommendation to &ommission
Arts &ommission review of recommended
applications
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Page 3
Funding
Generally, the m aximum a ward is $1 0 ,000 and the
minimum award is $500. However, the Arts Commission
may recommend greater or lesser amounts.
Timing of Projects
Projects must take place during 2023 and should be
completed by December 1, 2023.
Payment
3ayment for reimbursable e[penses will be made at the
end of the project. Exceptions may be made, depending
on circumstances and City policy. The funding recipient
will turn in invoice s and a final report to the Arts
Commission for reimbursement. Invoices and final
reports are due by December 1 . Checks are normally
mailed within 30 days of the invoice date and receipt of
completed paperwork.
Eligibility
Who May Apply
•Individuals, groups of people (all ages),
neighborhood or business organizations seeking
funding for an art project or cultural event
•Independent Artists, Arts and Cultural
organizations, including professional and
community-based groups
•IRS not-for-profit status – 501 (c)(3) – is not
required.
•A City of Renton business license may be required.
Evaluation Criteria
Artistic Innovation
•Quality and promise of the proposed arts,
cultural, and heritage project to meet the cultural
needs of an audience and/or constituent group.
•Innovative approach to f oster creative and civic
participation by Renton's diverse residents and
visitors, particularly underserved people and
communities.
•Fills a gap in art, cultural, or heritage offerings
and opportunities not regularly available to
Renton residents and visitors.
•Proposed projects must take place in Renton.
•Proposed projects must serve and be accessible
to residents of Renton.
•
•
3roposed proMects must present new works to
the public.
Priority will be given to projects that involve
Renton-based artists and organizations.
•Demonstrated experience of project leaders to
accomplish the scope and scale of the project.
•(vidence of thoughtful planning including clearly
articulated goals and process for evaluation.
•Realistic budget and timeline.
Public Access and Benefit
Project Feasibility
Application Instructions
•Complete the application available on rentonwa.Jov
rmac, includinJ supplemental materials
•,ncomplete andor inaccurate applications will result in
return of application, delayinJ fundinJ consideration or
potential denial of fundinJ consideration.
•Start the application process as far in advance as
possible at least three months before your proMect start
or event date
•Submit completed application to arts#rentonwa.Jov
•<ou may be asNed to present your proposal to the Arts
&ommission
•For additional information or clarification, please call
42 430-21, or email arts#rentonwa.Jov
Application pacNet
The application is available at rentonwa.Jovrmac, and is
due accordinJ to the schedule above. 3lease complete
the form in its entirety and submit it alonJ with all
supplemental materials online. ,ncomplete applications
will delay fundinJ consideration. Additional information or
clarification may be requested by the *rants &ommittee.
PAGE 12 OF 16
EXHIBIT 2:
RENTON MUNICIPAL ARTS GRANT PROGRAM
CALL FOR APPLICATIONS
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
CITY OF RENTON
FOR IMMEDIATE RELEASE
Sept. 15, 2022
City of Renton Contacts
Jessie Kotarski, Economic Development Manager, 425-430-7271
Dave Neubert, Communications Manager, 425-430-6567
Renton Municipal Arts Commission accepting 202 3 grant applications
Deadline is 4:30 p.m. on Thursday, Oct. 13, 2022
RENTON, WA – Renton Municipal Arts Commission is
accepting grant applications from individuals,
organizations, and community groups for art, cultural,
and heritage projects serving Renton residents and
visitors.
Renton Arts & Culture Grants stimulate grassroots
activity and encourage public interest and participation
in the arts. The commission encourages innovative
projects depicting Renton's cultural diversity. Projects
should increase the understanding of individuals and
society and inspire new forms of creative participation
and growth opportunities, particularly for underserved
groups.
Programming funded by these grants includes art
exhibits, concerts, dance performances, festivals,
workshops, readings, and theater productions.
Grants of up to $10,000 are awarded four times a year and applicants are eligible for one grant per calendar
year.
The application for this round of funding is online. Applications are due by 4:30 p.m. on Oct. 13, 2022. Projects
and events scheduled between January and March 2023 are given priority.
Application deadlines in 2023 are Feb. 3, April 21, and July 21.
Renton Municipal Arts Commission will host two question and answer sessions on Monday, Sept. 26,
from 6 to 7 p.m., and Friday, Oct. 7, from 3 to 4 p.m. Both sessions will be held at Renton History Museum. The
sessions are an opportunity to meet the grant committee, ask questions, and connect with other applicants.
They are casual, and pre-registration is not required.
Questions concerning the application process may be directed to Jessie Kotarski, the City of Renton’s Economic
Development Manager, at 425-430-7271 or arts@rentonwa.gov.
1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov |
About the City of Renton
The City of Renton, Washington, with a population of 107,500 (2022), is located on the southeast shore of Lake
Washington, just south of Seattle. Renton's strong economic base, diverse marketplace, and favorable business
climate have attracted nationally recognized companies wishing to provide employees and their families with
an outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, Super Bowl Champion (2014)
Seattle Seahawks, two-time (2016 & 2019) MLS champion and CONCACAF Champion (2022) Seattle Sounders
FC (in 2024), and the eternal resting place of rock icon Jimi Hendrix. More information is on our website, in
news releases, or on Facebook, Twitter, and Nextdoor.
About the Renton Municipal Arts Commission
Renton Municipal Arts Commission was created in 1965. The members advise the city government about the
artistic and cultural development and serve as stewards of the city's art collection. In addition, the commission
strives to support and connect people with arts and culture endeavors in the Renton community. For more
information about the Renton Municipal Arts Commission, contact arts@rentonwa.gov or
facebook.com/rentonarts.
###
PAGE 13 OF 16
EXHIBIT 3:
RENTON MUNICIPAL ARTS GRANT PROGRAMBENEFICIARY/ARTIST’S APPLICATION
CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open
attachments unless you know the content is safe.
From:noreply@yourwpsite.email on behalf of Massive Break Challenge Breakdance League | (Massive Monkees)
To:Jessie Kotarski
Subject:New submission from 2023 Renton Arts Grant Application
Date:Thursday, February 2, 2023 11:02:33 PM
Attachments:MBC-2023-RMAC-Budget-Sheet_Grant-Application-2023.pdf
MBC-Recap-Videos-Bio.pdf
Name of your Organization
Jeromeskee LLC_ Massive Break CKaOOenJe BreakdanFe LeaJXe)
Contact Person and Title
Jerome Aparis | Director / MBC Founder
Contact person email address
Jerome@blsdance.com
Organization Address
325 Bremerton Ave NE
Renton WA 98059-5003
United States
Map It
Phone
(206) 351-1141
Have you applied for a Renton arts grant award in the past?
No
Have you received funding in previous years from the Renton Arts Grant Program?
No
Select that category best describes your project
Project or event support
Check the one arts discipline that best describes your proposed project:
Dance
Project or Event Title
Massive Break Challenge | Youth Breakdance League
Project Summary
Massive Break Challenge is an event I pioneered in 2006 & is now Washington’s largest & most
prestigious regional B-Boy/B-Girl (break dance) battle for the youth! Over the years it has served close to
1,000 dancers.
B-boys & B-girls ages 7 - 18 will go head-to-head in an exhibition style breaking battle for each battle
round in Renton & at the grand finale in Seattle. The Breaking League will host several free battle round
events at Body Language Studio (Renton Highlands), leading up to the championship round Grand
Finale held at Seattle Center. The Breaking League has historically served 20 different schools, involving
hundreds of youth in the State of Washington. Many MBC Alumni are now competing on a pro level. This
year I hope to further expand awareness & participation from youth in our local Renton community.
I am a certified breaking judge for the upcoming 2024 Paris Olympic Games, 2x World Champion B-Boy,
Co-founder of Massive Monkees Crew, former dancer/choreographer for Macklemore, & the Co-Director
of Renton's Body Language Studio. With this Arts Grant, I would be able to cover the costs associated
with producing this free event for youth in the community & raise awareness for the art & sport of
breaking within Renton. I am also interested in offering scholarships to students interested in ongoing
training who are not able to afford dance lessons.
At each of the 3 battle round events at Body Language Studio, we will have a live DJ, free admission for
spectators, coaching for participating dancers, snacks for the kids, & prizes or awards for the winners.
Our core values we hope to instill in students through their experience with Massive Break Challenge are
Education, JOY, & Growth Mindset. I am passionate about using breaking as a vehicle to instill discipline,
self-confidence, grit, creativity, & the ability to collaborate in the next generation. I believe that kids who
participate in the art & sport of breaking are better leaders & deeply understand the hip-hop concept of
"each one, teach one" & therefore give back to their communities. I have seen this result first-hand in my
students over the course of 2 decades.
Funding Amount
10,000
List the beginning and ending date of your project
02/17/2023 - 5/29/2023
The Renton Public Arts Program is committed to broadening the scope of arts programming and
connecting with underserved populations in the City of Renton and broader community. Please detail
what steps you hope to take to connect with under-served populations in the community. (100 words)
I hope to broaden our reach so that under-served populations within Renton not only know about the free
Massive Break Challenge events, but also specifically so that interested youth could participate in them.
I'd like to be able to connect with local schools to reach youth who may want to see what breaking is all
about & are interested in attending a real battle. I would like to create a Scholarship Application for those
interested in ongoing training who are not able to afford dance lessons.
Budget
MBC-2023-RMAC-Budget-Sheet_Grant-Application-2023.pdf
Application Certification
I agree to the privacy policy.
I understand the City of Renton and Washington state limitations placed on use of public funds and
certify that the requested funds will be used only for the purposes described in this application or as
approved by the RMAC. I understand use of funds is subject to audit by the State of Washington. I have
read and understand the criteria by which our application will be evaluated and understand that if our
application is selected for funding, we will be required to enter into a binding agreement with the City to
ensure completion of the project
Name
Jerome Aparis
Certification
I certify that my statements are true and have approval from my board/agency to apply for this
grant.
I have read and understand the RMAC Grant Guidelines and will provide all documentation
requested by the City in support of this application.
I consent to having this website store my submitted information to process this grant application.
Upload any supporting documentation, including artist bios, organization overview, description of
project partners or other relevant information in support of your application.
MBC-Recap-Videos-Bio.pdf
Massive Break Challenge Recap Videos
Massive Break Challenge 2022
https://www.youtube.com/watch?v=FNhQSKwUwzc&t=90s
Massive Break Challenge 2019
https://www.youtube.com/watch?v=WG7xEIcfgvE&t=4s
Massive Break Challenge 2018
https://www.youtube.com/watch?v=P-cPb07bNjY&t=41s
Massive Break Challenge 2017
https://www.youtube.com/watch?v=cX6cbWNd3VM
Massive Break Challenge 2016
https://www.youtube.com/watch?v=nmwWzGfY6XU&t=31s
MBC Founder/Director
Jerome “Jeromeskee” Aparis
Coach | Educator | Performer
Jeromeskee started breaking in 1996 and has been performing in breaking events and
competitions ever since. Jeromeskee is a co-founder of Massive Monkees, a world
renowned hip-hop/breaking crew.
Massive Monkees are 2-time world champions, were featured on MTV’s Video Music
Awards, MTV’s “America’s Best Dance Crew,” have appeared on Jimmy Fallon, Jimmy
Kimmel, Ellen, and in NBA halftime shows. Jeromeskee has also been a guest
performer on “Dancing With The Stars” and a coach on MTV’s “Made: I Want To Be a
B-boy.” He choreographed for and was featured in Macklemore and Ryan Lewis’ award-
winning “Downtown” music video.
Jeromeskee has judged, performed and competed throughout the world. He has won
prestigious National, International and World Championship Breaking titles with his
crew. He has taught workshops, lead residencies, and performed in shows for many
corporations, organizations, schools, and universities worldwide. Jeromeskee is the
founder of Massive Break Challenge, a school vs school youth breaking league that has
served over 20 different schools in Washington State since 2006. For over 17 years
Jeromeskee has worked with youth in after-school programs, and he currently coaches
breaking full time at his studio. Jeromeskee is officially licensed and certified to judge
WDSF events/The Olympics.
3
PROJECT BUDGET
Complete the following table (or submit a separate budget) to detail the costs involved in the project.
The budget must reflect actual costs associated with the project (please submit available quotes and
estimates if available).
A: Personnel
(Project Related)
Amount
Requested
from City
Matching
Funds
In-Kind
Donations Total
Expenditure Notes
Give details here.
Artistic
Administration
Technical
Other
Total Personnel
Expenditures
B: Implementation
(Cost of Project)
Supplies/Materials
Promotion/Printing
Postage
Artistic Services
Other Professional
Services
Space/Equipment Rental
Travel/Transportation
Other
Total Implementation
Expenditures
Total Expenditures (A+B)
Project Title Date of event/
project start
PAGE 14 OF 16
EXHIBIT 4:
RENTON MUNICIPAL ARTS GRANT PROGRAMPROJECTS AWARDED
Applicant Contact Info Address Project or Event Title Project dates Project Summary Funding RequestGrant Comm RecBlackeloneus Productions LLCDylan Duru tylerduru@gmail.com (704) 858Ͳ22312101 SW Sunset BlvdApt A311Renton, WA 98057Road to Sun 10/22/2021 Ͳ 8/31/2023Road to Sun is the story of a young man named Icarus who has recently concluded a romantic relationship with a woman named Rose. Icarus struggles to overcome the grief of a lost relationship, but he must process and accept it before it consumes him. He must get past the five stages of grief. $10,000 $0Christy CaravaglioChristy Caravaglio ccpatchwork@gmail.com (253)486Ͳ585712533 SE 203rd PlKent, WA 98031Twirling Star March 2023ͲMarch 2024Temporary installation of yarn art on a public, highly visible fence in Renton. $4,505 $4,505Evergreen City BalletBeth Sanders grants@evergreencityballet.org (425)228Ͳ68001300 Bronson Way N.Renton, WA 98057The Nutcracker at the Renton IKEA Arts CenterSept 2023ͲDecember20232023 production of The Nutcracker at the Renton IKEA Arts Center. $10,000 $0Jose Trejo MayaJose Trejo Maya jdtrejomaya@gmail.com (626)367Ͳ77563834 Monterey Ave Apt. 110 BaldwinPark,CA91706Transparencies in Time Interactive/multidisciplinary poetry exhibit; an exposé on Mesoamerican lore and more specifically on a preͲColumbian notion of time$10,000 $0Renton Civic TheatreBill Huls, Creative Director bill@rentoncivictheatre.org (425) 226Ͳ5529507 S 3rd StRenton, WA 98057A Day in Hollywood A Night in UkraineFebruary 17thͲMarch 4th, 2023A Day in Hollywood A Night in Ukraine won two Tony awards in 1980. It is two independent one act shows that pay homage to incredible HollywoodͲesque music and dance. Tommy Tune won best choreography for his work in this show and RCT's production is pulling out all the stops. This musical is a hidden gem and will be the perfect production for RCT.$10,000 $10,000Renton Downtown PartnershipChristian Switzer director@rentondowntown.com 241 Williams Ave SRenton, WA 98057Renton Downtown Historic and Mural Walking TourJan 1, 2023ͲOctober 31, 2023A Historic Walking Tour of downtown Renton, including an arts component, discussing the various murals downtown along with the history. Funding would help cover the cost of the tote bags, a treat for attendees, and printed guides.Threetoursin2023.$3,000 $2,500 Song of Seattle ChorusSonja Mejlaender skmmaddie@yahoo.com (206) 794Ͳ3271PO Box 50384Bellevue, WA 980152023 Spring Fling Ͳ A Cappella Quartets & Chorus15ͲAprͲ23 Show/program concept will be free and nonͲgated, featuring a lineͲup of 8Ͳ10 a cappella quartets and Song of Seattle Chorus, which is a 30Ͳmember women's a cappella chorus. All performers will bepreparing for the annual 5Ͳstate NxNW Regional a cappella competition which will be held in May 2023 in Spokane. After a threeͲyear hiatus due to the pandemic, Spring Fling will give these performing competitors the opportunity to take the stage, share their craft, entertain the audience, and receive valuable feedback and free adjudication by the guest judge.$2,000 $2,000Totals $49,505 $19,005
PAGE 15 OF 16
EXHIBIT 5:
RENTON MUNICIPAL ARTS GRANT PROGRAMREIMBURSEMENT REQUEST FORM
Recipient name
Mailing address
Contract No.
Date Invoice # Description
Artistic/
Administration Supplies Event Misc Total
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$$
$$$$
Totals $$$$$
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Completed Final Report
Attached IRS Form W9
Amount requested $
Signature
Printed name
džŚibit ϱ
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Reimbursement Request Form
Attached supporting documentation for expenses to demonstrate, by date, expenses were incurred
following the execution of the contract and no later than December ϭϲ, 202ϯ. Sufficient
documentation includes:
PAGE 16 OF 16
EXHIBIT 6:
RENTON MUNICIPAL ARTS GRANT PROGRAMFINAL REPORT FORM
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Exhibit 6
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Final Report Form
Organization Name:
Mailing Address:
Contact Name:
Contact Phone: Contact E-mail:
Reimbursement amount request:
Project start date: Project end date:
Briefly describe the outcome of your project including benefits to the public (e.g. free
public performances, exhibitions, workshops, screenings, or readings; scholarships to
ongoing, fee-based arts educational or training programs or accommodations made to
expand access and inclusion to individuals with limited physical or English-speaking
abilities).
Estimate (or provide direct counts for ticketed events) the number of participants involved
in the project:
Describe promotional efforts for this project.
Attach schedule of activities; reports and publications; copies of printed publicity,
programs, newspaper clippings; or photos. Note: These attachments are necessary to
document that the project was completed as stated in your application. A requirement
of the grant contract is to show that the "credit line" for support from the Renton Municipal
Arts Commission was used in publicity.
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Did you achieve the goals you had set for the project? Describe.
Describe any difficulties. (For example: scheduling difficulties, problems in getting people
to participate, low attendance, etc.)
We certify that the information contained in this report is true and correct to the best of
our knowledge. I acknowledge that we’ve made a copy of this final report for our records
_________________________ ___________________________
Printed Name Authorized Signature
_________________
Date
Return form and report to: Renton Municipal Arts Commission, 1055 S Grady Way,
Renton, WA 98057 or arts@rentonwa.gov (email or call 425-430-6581 if you have
questions)
For Office Use Only:
Approved By: ____________________ Account #: