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CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, June 12, 2023
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Please note that this regular meeting of the Renton City Council is being offered as a hybrid
meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S
Grady Way, Renton, 98057 or remotely through Zoom.
For those wishing to attend by Zoom: Please (1) click this link
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215-
8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the
day of the meeting to request an invite with a link to the meeting.
Registration for Audience Comment: Registration will be open at all times, but speakers must
register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who
registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and
will be required to re-register for the next Council meeting if they wish to speak at that next
meeting.
• Request to Speak Registration Form:
o Click the link or copy/paste the following URL into your browser:
https://forms.office.com/g/bTJUj6NrEE
• You may also call 425-430-6501 or email jsubia@rentonwa.gov or
cityclerk@rentonwa.gov to register. Please provide your full name, city of residence,
email address and/or phone number, and topic in your message.
• A sign-in sheet is also available for those who attend in person.
Video on Demand: Please click the following link to stream Council meetings live as they
occur, or to select previously recorded meetings:
Renton Channel 21 Video on Demand
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) Juneteenth 2023 - June 19, 2023
4. ADMINISTRATIVE REPORT
a) Administrative Report
5. AUDIENCE COMMENTS
• All remarks must be addressed to the Council as a whole, if a response is requested
please provide your name and address, including email address, to the City Clerk to
allow for follow‐up.
• Speakers must sign-up prior to the Council meeting.
• Each speaker is allowed three minutes.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of June 5, 2023.
Council Concur
b) AB - 3367 Community & Economic Development Department recommends approval of a
contract with Framework Cultural Placemaking, in the amount of $146,250, for the
development of a 10-year Arts & Culture Master Plan; and requests approval of
additional budget appropriations in the amount of $146,250 to be included in the second
quarter budget adjustment.
Refer to Finance Committee
c) AB - 3332 Equity, Housing, and Human Services Department recommends adoption of a
resolution approving the South King Housing and Homelessness Partners (SKHHP) 2024
Work Plan and Operating Budget.
Refer to Planning Commission and Planning & Development Committee
d) AB - 3370 Finance Department recommends approval to adopt and participate in the
regional Opioid Abatement Council (OAC) agreement with King County to oversee and
report on opioid remediation expenditures related to the opioid settlement funds
received through a Memorandum of Understanding with Washington State. In return,
King County will receive the lesser of 10% of the city's total opioid settlement or their
actual administrative costs.
Refer to Finance Committee
e) AB - 3368 Human Resources / Risk Management Department recommends approval to
execute the 2023-2024 property insurance renewals, in an amount not to exceed
$1,400,000, when the implementing documents are available.
Refer to Finance Committee
f) AB - 3369 Police Department recommends approval of an agreement with Keating,
Bucklin, and McCormack, Inc., P.S., in an amount not to exceed $200,000, for legal
services.
Refer to Finance Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: Vouchers, 2023 Juneteenth Celebration Temporary Event Fee
Waiver Request, Maplewood Golf Course – Driving Range Used Artificial Turf Purchase*,
Dish Wireless, LLC Lease Agreement, Agreement with McKinstry Essention, LLC for City of
Renton Energy Upgrades Phase 3, Utility Bill Leak Adjustment Request for RVA Center,
LLC, Personal Holiday Policy and Procedure Changes for Non-Represented Employees,
Local Agency Agreement with the Washington State Department of Transportation for
the Sunset Trail Project, Acceptance of King County Veterans, Seniors, and Human
Services Levy Funds for the Minor Home Repair Program
b) Planning & Development Committee: Comprehensive Plan Update - N 30th St Rezone
8. LEGISLATION
Resolution:
a) Resolution No. 4499: Authorizing Turf Purchase at Maplewood Golf Course (See Item
7.a)
Ordinance for second and final reading:
b) Ordinance No. 6113: Speed Limit Revisions (First Reading on 6/5/2023)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
4:30 p.m. - 7th Floor -Council Chambers/Videoconference
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
ArmondoPavoneMayor‘14/’hereas,thoughPresidentAbrahamLincolnenactedtheEmancipationProclamationonJanuary1,1863,resistancetotheExecutiveOrder,aswellascontinuedfightinginthestateofTexasregardingtheabolishmentofslavery,significantlydelayedthefreedomofslaves;and‘Whereas,despitethatover155yearshavepassedsincechattelslaverywasofficiallyendedintheUnitedStates,thenationcontinuestostrugglewithdismantlingthelingeringeffectsofdiscriminatorysystemsinourcountry;and‘Whereas,onMay13,2021,GovernorJayInsleesignedHouseBill1016declaringJuneteenthastateholidayinWashingtonandwegivehonorandrespectonthisdaytothesufferingofourancestorsandweacknowledgetheevilsofslaveryanditsaftermath;andWhereas,thestoryandoutspokennessofJamesShepperson,aneducatedBlackmanwhosettledinRoslyn,WAin1888,inspiredmanyotherblackstofleethesouthatgreatriskandpursuenewopportunitiesinWashingtonstateasminers;and‘Whereas,weacknowledgeAfricanAmericanfreedom,contributions,andachievementswithinthiscommunity,pastandpresent;andWhereas,wecommittoworkingtogethertowardequityforallinexpandingeconomic,educational,andcareeropportunitiesforallthoseinourcommunity;andduringthisJuneteenthevent,weappreciatetheAfricanAmericanexperienceandcelebratetheinclusionofallraces,ethnicities,andnationalities;andWow,therefore,I,ArmondoPavone,MayoroftheCityofRenton,doherebyproclaimJune19,2023,tobeJunetecnth2023intheCityofRenton,andIencourageallcitizenstojoinmeinthiscelebration.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis12thdayofJune,2023.ArmonPe,ayorCityoentn,WashingtonntonCityHaIl,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.gov4ProctamatbiiAGENDA ITEM #3. a)
MAYOR’S OFFICE
M E M O R A N D U M
DATE: June 12, 2023
TO: Valerie O’Halloran, Council President
Members of Renton City Council
FROM: Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT: Administrative Report
• The repair and resurfacing of the tennis courts at Liberty Park has been completed
and they have been reopened for use. In response to significant community
demand, one of the tennis courts was converted to two new pickleball courts as a
part of the project. The community is invited to visit Liberty Park and enjoy the
newly resurfaced courts.
• Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open. Preventative street maintenance, traffic impact projects, and road
closures will be at the following locations:
Monday, June 12 through Friday, June 16, 8:00 a.m. to 3:00 p.m. Road closure
on NE 10th Street between Kirkland Avenue NE and NE Sunset Blvd. Detour
route will be provided. Questions may be directed to Kip Braaten, 206-503-1746.
Monday, June 12 through Friday, June 16, 8:30 a.m. to 3:00 p.m. Intermittent
lane closure on NE 12th Street and Jefferson Avenue NE for utility installation.
Questions may be directed to Brad Stocco, 425-282-2373.
Monday, June 12 through Friday, June 16, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on SW 16th Street at Maple Avenue SW for construction work.
Questions may be directed to Tom Main, 206-999-1833.
Monday, June 12 through Friday, June 16, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on SW 16th St at Raymond Ave SE for construction work. Questions
may be directed to Tom Main, 206-999-1833.
Monday, June 12 through Friday, June 16, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on Lincoln Avenue NE at the 4100 block. Questions may be directed
to Kip Braaten, 206-503-1749.
AGENDA ITEM #4. a)
Valerie O’Halloran, Council President
Members of Renton City Council
Page 2 of 2
Monday, June 12 through Friday, June 16, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on Lind Ave SW at SW 19th St for construction work. Questions may
be directed to Tom Main, 206-999-1833.
Monday, June 12 through Friday, June 16, 8:00 a.m. to 3:00 p.m. Intermittent
lane closure on Lind Ave SW at SW 34th St for construction work. Questions may
be directed to Tom Main, 206-999-1833.
Monday, June 12 through Friday, June 16, 8:00 a.m. to 3:30 p.m. Intermittent
lane closure on NE Sunset Blvd between Edmonds Avenue NE and Kirkland
Avenue NE for construction work. Questions may be directed to Brad Stocco,
425-282-2373.
Tuesday, June 13 through Thursday, June 15, 7:00 a.m. to 4:00 p.m. Asphalt
repairs on Southwest 34th Street between Oaksdale Avenue Southwest and Lind
Avenue Southwest. Minimal traffic impacts.
Ongoing Street Closure through October 4, 2023. FULL STREET CLOSURE on
Sunset Lane NE between NE 10th Street and Harrington Place NE in support the
Solera Development Project (LUA20-000305). Questions may be directed to Brad
Stocco, 425-282-2373.
Monday, June 12, 24 hours/day. Ongoing street closure for remaining bridge
maintenance work:
• Bronson Way South between North Riverside Drive and Mill Avenue South
will be closed for up to 60 calendar days starting on May 15.
• The street closure will be 24 hours/day, 7 days/week. The contractor will
be working Mondays through Fridays (and may work on Saturdays
depending on the weather and work progress).
• The primary northbound and southbound traffic detours will be signed and
match the detours installed for the last street closure that occurred in fall
2022 for the bridge painting. All other bridges over the Cedar River will
remain open to vehicles (subject to the vehicle weight limits posted on
Williams Avenue Bridge and Houser Way Bridge).
• The local adjacent streets (e.g. N 1st St, Wells Avenue South, etc.) will not
be closed but will be signed “Local Access Only.”
Visit the project information web page at https://rentonwa.gov/bronsonbridge
for more information and to view the detour map.
AGENDA ITEM #4. a)
June 5, 2023 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, June 5, 2023
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Valerie O'Halloran, Council President
Ed Prince, Council Position No. 5
James Alberson, Jr., Council Position No. 1
Carmen Rivera, Council Position No. 2
Ryan McIrvin, Council Position No. 4
Kim-Khánh Vǎn, Council Position No. 7
Councilmembers Absent:
Ruth Pérez, Council Position No. 6
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL EXCUSE ABSENT
COUNCILMEMBER RUTH PÉREZ. CARRIED.
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Shane Moloney, City Attorney
Jason Seth, City Clerk
Kristi Rowland, Deputy Chief Administrative Officer
Brianne Bannwarth, Development Engineering Director
Deb Needham, Emergency Management Director
Commander Chandler Swain, Police Department
Attended Remotely:
Judith Subia, Council Liaison
Ellen Bradley-Mak, Human Resources / Risk Management Administrator
Kelly Beymer, Parks & Recreation Administrator
Martin Pastucha, Public Works Administrator
AGENDA ITEM #6. a)
June 5, 2023 REGULAR COUNCIL MEETING MINUTES
PROCLAMATION
a) LGBTQIA+ Pride Month - June 2023: A proclamation was read declaring June 2023 to
be LGBTQIA+ Pride Month in the City of Renton, encouraging all residents to join in
this special observance and recognize the numerous contributions of LGBTQIA+
individuals in the city. Lanette Sargent accepted the proclamation with appreciation.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
SPECIAL PRESENTATION
a) Legislative Session Recap: David Foster, of Foster Government Relations, provided a
brief presentation on the 2023 Legislative sessions. He highlighted items including
specific funding for Renton:
• $1,485,000 - Pavilion Building Public Square
• $206,000 - 300 Rainier Ave building
• $500,000 - Sam Chastain Trail
• $350,000 - Talbot Hill Reservoir Park Sport Courts
• $750,000 - Grady Way/Rainier Ave Delay Study
ADMINISTRATIVE REPORT
CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2023 and
beyond. Items noted were:
• Help kick off Renton Farmers Market’s 22nd Market season by shopping next
Tuesday, June 6, from 3:00 – 7:00 p.m. The Market returns to Piazza Park, at the
corner of South 3rd Street and Logan Avenue South.
o The Market runs each and every Tuesday, except July 4, through the end of
September.
o Vendors will have fresh flowers, fresh produce, honey, baked goods, ciders,
wine and cheese, crafts, and delicious, ready-to-eat food.
o There will be live entertainment from 4:30 to 6:30 p.m. and kids’ activities
o We welcome back hot food vendors, so grab your dinner to go!
o We are proud to offer the SNAP Market Match incentive program for SNAP
and P-EBT shoppers, which offers a dollar-for-dollar match up to $25 per day for fresh
produce.
o 10 hours of free parking at the City Parking Garage, entrance located off
South 2nd Street between Burnett and Logan Avenues, and just one block north of
the Market.
For the most up-to-date information, visit www.rentonfarmersmarket.com or find us
on Facebook and Instagram.
• Pop-up Lunch Schedule: In addition to lunch, each event will have hygiene kits, socks,
and food for dogs and cats available.
AGENDA ITEM #6. a)
June 5, 2023 REGULAR COUNCIL MEETING MINUTES
o Friday, June 9, 10:00 a.m. – 2:00 p.m., 126 South Logan Avenue North,
sponsored by SOS/Food Lifeline Pop-up (will be held regularly every Friday through
December).
o Wednesday, June 7, 12:00 – 2:00 p.m., 1150 Oakesdale Avenue SW,
sponsored by SOS Pop-up at the Sidney Wilson House (will be held regularly on the
first and third Wednesday through December 2023, location will be rotated
throughout the city).
o Wednesday, June 14, 12:00 – 1:30 p.m., 300 Rainier Avenue North, sponsored
by the Emergency Feeding Program/SOS (will be held regularly on the second and
fourth Wednesday through December 2023).
• Rental Registration Program: Under Renton Municipal Code, landlords are required to
register all residential housing properties within the city. Exceptions include room
rentals by owner-occupied residential homes, commercial lodging, short-term rentals,
state licensed facilities, and housing owned by government groups or housing
authorities. For more information about the program, instructions on how to register,
or if you are a landlord who has not yet registered and qualify for this program, visit
www.rentonwa.gov/rentalregistration.
• The city’s next Recycle Event will be held Saturday, June 10 from 10:00 a.m. until 2:00
p.m. at Renton Technical College. This event will collect cardboard, tires, Styrofoam®,
and mattresses or box springs (cash fee $30/unit). Non-perishable food will also be
collected for The Salvation Army Rotary Food Bank. For more information, please
contact the Renton Recycle Events Hotline at 425-430-7398.
• Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
• John Virden, Renton, remarked he was going to urge Council to pass the ordinance
criminalizing open drug use, but learned that the ordinance had been adopted. He
urged Council to pass similar laws to enhance public safety for residents.
• Marie Roper, Renton, expressed concerns about crime, homelessness, street racing,
and other issues. She demanded that something be done to address these concerns.
• Patty Eixenberger, Renton, echoed Ms. Roper's comments; and urged Council to keep
the parking spaces on Burnett Ave S. She stated that residents, especially senior
citizens, who live off Burnett Ave S rely on those parking spaces.
• Michael Westgaard, Renton, expressed support for rent control and a rental
registration program. He urged Council to fully fund an office to oversee the rental
registration program.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of May 22, 2023. Council Concur.
AGENDA ITEM #6. a)
June 5, 2023 REGULAR COUNCIL MEETING MINUTES
b) AB - 3365 Equity, Housing, and Human Services Department recommended execution of an
agreement with King County to accept $250,000 in funds from the King County Veterans,
Seniors, and Human Services Levy (VSHSL) to supplement the City's Minor Home Repair
Program. These funds are expected to serve an additional 20 low-income Renton seniors
and/or veterans in 2023. Typical repairs include roof replacements, ventilation, electrical, and
plumbing repairs or replacements. Refer to Finance Committee.
c) AB - 3360 Finance Department submitted a utility bill leak adjustment request from RVA
Center, LLC, owner of a commercial property at 601 S Grady Way, and recommended
approval to adjust the account in the total amount of $3,608.17, for excess water usage
caused by a qualified water line leak in accordance with RMC 8-4-46 and 8-5-23. Refer to
Finance Committee.
d) AB - 3361 Human Resources / Risk Management Department recommended adoption of a
procedural change to current policy related to Personal Holiday benefits for non-represented
employees (and employees who transfer or promote into non-represented positions in
certain circumstances), effective July 1, 2023. Refer to Finance Committee.
e) AB - 3363 Parks & Recreation Department recommended adoption of a resolution finding a
Special Facility and Market Condition and authorizing the purchase of used artificial turf from
Coast to Coast Turf, in the amount of $274,699.50, for the Maplewood Golf Course; and
authorize additional budget appropriations in the amount of $274,699.50. Refer to Finance
Committee.
f) AB - 3356 Parks & Recreation Department recommended approval of a fee waiver request
from the Renton-King County Justice Alliance, in the amount of $1,675, for the Juneteenth
Celebration event occurring on June 25, 2023 at Liberty Park. Refer to Finance Committee.
g) AB - 3358 Public Works Facilities Division recommended approval to execute a five-year lease
with Dish Wireless, LLC, in the amount of $2,800 per month plus a three percent annual
increase and a one-time $7,500 administrative fee, for use of a portion of the Highlands
Reservoir site at 3410 NE 12th St. Refer to Finance Committee.
h) AB - 3366 Public Works Facilities Division recommended execution of Change Order 1 to CAG-
21-212, contractor McKinstry Essention, LLC, in the amount of $1,877,666.01, for Phase 3 of
the ESCO-City of Renton Energy Upgrades project. The upgrades include replacement for the
cooling chiller at the Renton Community Center and Heating, Venting, and Air Conditioning
(HVAC) and ventilation upgrades to the Public Works maintenance facilities. Refer to Finance
Committee.
i) AB - 3364 Public Works Transportation Systems Division recommended execution of a Local
Agency Agreement and Prospectus with the Washington State Department of Transportation,
for the obligation of $1,378,810; and authorization to execute all subsequent agreements
necessary to accomplish the Sunset Trail project. This project will install a multi-use trail on
the north side of NE Sunset BLVD from Edmonds Ave NE to NE 10th St, planter between the
trail and the street, street lighting, retaining walls, and ADA upgrades. Refer to Finance
Committee.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA, AS PRESENTED. CARRIED.
AGENDA ITEM #6. a)
June 5, 2023 REGULAR COUNCIL MEETING MINUTES
UNFINISHED BUSINESS
a) Community Services Committee Chair Rivera presented a report concurring in the staff
recommendation to approve the Renton Parks Commission Bylaws and adopt the resolution
establishing the Bylaws as the Commission's document for governing of its members and
conducting business.
MOVED BY RIVERA, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
b) Community Services Committee Chair Rivera presented a report concurring in the staff
recommendation to approve the Renton Senior Citizen Advisory Board Bylaws and adoption of
the resolution establishing the Bylaws as the Board's document for governing of its members and
conducting business.
MOVED BY RIVERA, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
c) Utilities Committee Chair Alberson presented a report concurring in the staff recommendation
to approve and authorize the Mayor and City Clerk to execute Amendment No. 8 to CAG-16-103
with RH2 Engineering, Inc. in the amount of $348,330 for the design of the replacement of the
Highlands 435-Zone reservoirs and mains.
MOVED BY ALBERSON, SECONDED BY RIVERA, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
d) Transportation Committee Chair McIrvin presented a report concurring in the staff
recommendation to approve the recommended speed limit changes as stated below:
Streets and limits for this speed limit change:
• Aberdeen Avenue Northeast from Northeast 27th Street to Northeast 28th Place, 25
mph to 20 mph
• Northeast 28th Place from Aberdeen Avenue Northeast to its western end, 25 mph to 20
mph
• Northeast 28th Street from Aberdeen Avenue Northeast to its western end, 25 mph to
20 mph
• Northeast 28th Street from Aberdeen Avenue Northeast to its eastern end, 25 mph to 20
mph
• Blaine Avenue Northeast from Northeast 28th Street to its eastern end, 25 mph to 20
mph
The Committee further recommended that the ordinance regarding this matter be presented for
first reading.
MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #6. a)
June 5, 2023 REGULAR COUNCIL MEETING MINUTES
LEGISLATION
Resolutions:
a) Resolution No. 4497: A resolution was read accepting the Parks Commission Bylaws.
MOVED BY RIVERA, SECONDED BY VǍN, COUNCIL ADOPT THE RESOLUTION AS
READ. CARRIED.
b) Resolution No. 4498: A resolution was read approving the Renton Senior Citizen Advisory
Board Bylaws.
MOVED BY RIVERA, SECONDED BY VǍN, COUNCIL ADOPT THE RESOLUTION AS
READ. CARRIED.
Ordinance for first reading:
c) Ordinance No. 6113: An ordinance was read amending Section 10-11-1 of the Renton
Municipal Code regulations by reducing the speed limit in the vicinity of Aberdeen Avenue
Northeast from Northeast 27th Street to Northeast 28th Place, Northeast 28th Place from
Aberdeen Avenue Northeast to its western end, Northeast 28th Street from Aberdeen Avenue
Northeast to its western end, Northeast 28th Street from Aberdeen Avenue Northeast to its
eastern end, and Blaine Avenue Northeast from Northeast 28th Street to its eastern end,
from twenty-five (25) to twenty (20) miles per hour, providing for severability, and
establishing an effective date.
MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY O'HALLORAN, COUNCIL ADJOURN. CARRIED.
TIME: 7:42 P.M.
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
05 Jun 2023
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
June 5, 2023
June 12, 2023
Monday
2:15 PM Finance Committee, Chair Pérez
Location: Council Conference Room/Videoconference
1. 2023 Juneteenth Celebration Temporary Event Fee Waiver Request
2. Maplewood Golf Course – Driving Range Used Artificial Turf Purchase
3. Dish Wireless, LLC Lease Agreement
4. Agreement with McKinstry Essention, LLC for City of Renton Energy
Upgrades Phase 3
5. Utility Bill Leak Adjustment Request for RVA Center, LLC
6. Personal Holiday Policy and Procedure Changes for Non‐Represented
Employees
7. Local Agency Agreement with the Washington State Department of
Transportation for the Sunset Trail Project
8. Acceptance of King County Veterans, Seniors, and Human Services Levy
Funds for the Minor Home Repair Program
9. Vouchers
10. Emerging Issues in Finance
3:30 PM Planning & Development Committee, Chair Prince
Location: Council Conference Room/Videoconference
1. Comprehensive Plan Update Recommendation
N 30th St Rezone
2. Docket 18 Expansion
3. Emerging Issues in CED
4:30 PM Committee of the Whole, Chair O’Halloran
Location: Council Chambers/Videoconference
1. King County Regional Homelessness Authority Update
5:30 PM Juneteenth Reception
Location: Conferencing Center
7:00 PM Council Meeting
Location: Council Chambers/Videoconference
AGENDA ITEM #6. a)
AB - 3367
City Council Regular Meeting - 12 Jun 2023
SUBJECT/TITLE: Contract for Development of a Comprehensive 10-Year Arts & Culture
Master Plan
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Gina Estep, Economic Development Director
EXT.: (206) 305-3615
FISCAL IMPACT SUMMARY:
The proposed contract for the 10-year Arts & Culture Master Plan sets a maximum compensation of
$146,250.00 for the Consultant, determined by the actual work performed. Authorization is requested for
additional budget appropriations from the General Fund in the amount of $146,250.00. These appropriations
will support the implementation of the plan and will be included in the Q2 budget adjustment.
SUMMARY OF ACTION:
The City of Renton is seeking to update its 2010 Arts and Culture Master Plan and is looking for experienced
firms in arts and cultural policy, Arts and Culture Master Planning, and technical support. The consultant
selection process involved a competitive Request for Proposals (RFP) process, inviting qualified firms to submit
their proposals.
The RFP was published in the Seattle Daily Journal of Commerce on March 27, 2023. Interested vendors were
given the opportunity to submit their proposals by April 27, 2023, following which the evaluation process took
place.
A total of seven responses were received in response to the RFP. The evaluation of proposals was based on
personnel experience, technical approach, familiarity with Renton, work plan and schedu le, capacity to
perform within budget, and project budget. After careful review and consideration, Framework Cultural
Placemaking has been selected as the most suitable candidate for the contract.
Work on the Arts & Culture Master Plan will commence immed iately following the contract award, with the
completion deadline set for or before November 30, 2023.
The approval of this contract represents a significant milestone in the City of Renton's efforts to update the
existing Arts & Culture Master Plan created in 2010. This plan update will serve as a guiding framework for the
future of our community's arts and culture. It will not only shape the direction of the arts sector but also
establish a series of annual action plans spanning a ten-year period. These action plans will provide a clear
roadmap for targeted initiatives and strategic endeavors, ensuring the continuous growth and vibrancy of
Renton's arts and cultural sector. By embarking on this journey, we are actively fostering a brighter future for
our creative community and nurturing its long-term success.
EXHIBITS:
AGENDA ITEM #6. b)
A. Professional Service Agreement_2023 Framework
STAFF RECOMMENDATION:
Approve the contract with Framework Cultural Placemaking to develop the comprehensive 10 -year Arts &
Culture Master Plan, authorize the Mayor to sign the contract, and authorize additional budget appropriations
in the amount of $146,250.00. These budget appropriations will be included in the Q2 budget adjustment.
AGENDA ITEM #6. b)
AGREEMENT FOR 2024 ARTS & CULTURE MASTER PLAN
THIS AGREEMENT, dated for reference purposes only as June 1, 2023, is by and between the City
of Renton (the “City”), a Washington municipal corporation, and Platform Design, LLC DBA
Framework Cultural Placemaking (“Consultant”), a Washington State Limited Liability Company.
The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once
fully executed by the Parties, this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to develop a comprehensive 10-year Arts & Culture
Master Plan to guide the arts and culture work of Community and Economic
Development, the Renton Municipal Arts Commission and other City Departments and
programs, and align with the City’s mission and values as specified in Exhibit A, which is
attached and incorporated herein and may hereinafter be referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2023.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed one-hundred forty-six thousand two-hundred fifty dollars
($146,250.00), based upon Work actually performed according to the rate(s) or
amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate
charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
AGENDA ITEM #6. b)
PAGE 2 OF 10
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
AGENDA ITEM #6. b)
PAGE 3 OF 10
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
AGENDA ITEM #6. b)
PAGE 4 OF 10
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
AGENDA ITEM #6. b)
PAGE 5 OF 10
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
AGENDA ITEM #6. b)
PAGE 6 OF 10
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
1055 South Grady Way
Renton, WA 98057
CONSULTANT
Lesley Bain
Principal & Co-founder
Framework
1221 E Pike St Ste 300
AGENDA ITEM #6. b)
PAGE 7 OF 10
Phone: (425) 430-7271
jkotarski@rentonwa.gov
Seattle, WA 98122
Phone: (206)347-8533 x1
lesley@weareframework.com
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
AGENDA ITEM #6. b)
PAGE 8 OF 10
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Jessie
Kotarski, Economic Development Manager. In providing Work, Consultant shall
coordinate with the City’s contract manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
AGENDA ITEM #6. b)
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F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
AGENDA ITEM #6. b)
PAGE 10 OF 10
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Hon. Armondo Pavone
Mayor
Lesley Bain
Principal and Co founder
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Sr. Assistant City Attorney
Contract Template Updated 5/21/2021 (File 2624)
AGENDA ITEM #6. b)
EXHIBIT A 1 of 8
AGENDA ITEM #6. b)
EXHIBIT A 2 of 8
AGENDA ITEM #6. b)
EXHIBIT A 3 of 8
AGENDA ITEM #6. b)
EXHIBIT A 4 of 8
AGENDA ITEM #6. b)
LEVERAGING THE ARTS FOR ECONOMIC DEVELOPMENT
At the outset of the project, we’ll want to understand the
scope and scale of Renton’s arts and culture economy,
particularly it’s unique foci or points of interest. This is
particularly important for industries like arts and culture,
because, unlike other industries that are competition-
driven, arts and culture organizations and businesses are
more likely to be collaboration-driven. What this means is
that arts and culture organizations and businesses are less
likely to face market cannibalization that other industries
(that is, new organizations and businesses might increase
overall industry spending, rather than redistributing that
spending).
We’ll also want to compare the City’s arts and culture
economy to peer and neighbor cities, to help identify
the City’s unique niche in the regional arts and culture
economy. By identifying the City’s unique “arts and culture
niche” we can tailor the strategies in the Master Plan to
grow and advance that industry, which is likely to have a
greater impact than if
While arts and culture is an economy in and of itself, in
a City like Renton, it is also an opportunity to advance
economic development in the City more broadly. Based
on the City’s identify arts and culture niche(s) we’ll develop
strategies for advancing the City’s economy more broadly.
This may also include growth of nascent, but not yet niche
pieces of the arts and culture economy, based on gaps in
the regional arts and culture landscape.
FUNDING STRATEGIES
Our project team brings significant expertise in municipal
funding strategies that can be brought to bear in developing
funding and financing strategies for the implementation of
this master plan. This includes experience leveraging “1%
for the Arts” programs, like the City of Renton’s as well as
obtaining competitive funding and blending and braiding
these often highly restrictive funding sources for large scale
efforts.
AUTHENTIC BRAND DEVELOPMENT
Our approach to branding is to first support local activities
and enterprises, strengthening the assets that already
exist in the community and building on them. We believe
that the delightful quirks of place make for authenticity, and
branding comes from making them visible and part of a
coherent story that resonates for the people of Renton and
for those that can support authentic places and activities
by visiting.
Renton has so many assets that it is difficult to tell just one
story. An incredible setting with Lake Washington and the
Cedar River, mountain views and woodlands. An enviable
downtown with distinctive local shops, new streetscape,
lots of art, and of course, a dragon! Renton is a city of
flight, of engineers who changed the shape of aviation. It
has a rich history and a diversity of community members,
with both people who have come from all over the world
and people with long-standing local roots. Renton has
multiple performance venues, including lakefront summer
concerts. Those are incredible positive attributes to
formulate a brand.
We have worked with many communities on branding their
planning with logos, color schemes and design elements
that resonate with their identities. We would be pleased to
include questions about expressing the identity of Renton
in the outreach.
We also believe that art can go a long way in creating
special elements that become icons for neighborhoods and
cities. Perhaps a simple example of a highly recognizable
neighborhood marker is the mural on the Kennydale
water tower by Artistbrothers. These elements can serve
wayfinding functions and as sources of community pride.
PEDESTRIAN PLACEMAKING
Framework has years of experience in creating great
pedestrian-oriented places. We worked on Seattle’s first
street master plan, Terry Avenue, in South Lake Union
and we have been planners, designers and activators of
streets, alleys and plazas. Sometimes it is the physical
aspects that needs changes in terms of space allocation,
design, and edge conditions. Other times it is a matter
of activation. We’ve authored street concept plans for
Seattle’s South Lake Union, Pioneer Square and First Hill
neighborhoods, redesigned Second Street in Langley as a
vital community space, and designed a new plaza as the
heart of Lakewood. Renton has many opportunities to
become more pedestrian friendly, and the arts offer many
opportunities to make distinctive pedestrian-scale spaces
and to make walking more enjoyable.
ACCESSIBILITY FOR ALL RESIDENTS
Accessibility takes many forms if it makes the arts
accessible for all residents. One topic that regularly comes
up is the issue of transportation. The ability to simply get to
events, activities and places can be a barrier young people,
older residents who do not drive, and others without a
car or the ability to drive. Options may exist for providing
transportation, or for bringing activities to places where
people are, such as schools or senior centers. In recent
years, on-line programs have been valued by people with
limited mobility.
Another barrier is financial. We’ve heard this especially
from families and youth, who want and need things to
do. Free and low-cost programs ensure that everyone can
enjoy learning, creating, and gathering with others.
Accessibility is often considered in terms of wheelchair
access, which is essential and legally required. Other
disabilities limit access, such as loss of hearing. There
are technical solutions to amplifying sound for theater
and concert-goers, as well as ways to provide captioning,
and also to add sign language interpretation, all of which
require funding. Other kinds of disabilities are less visible,
and we have learned from listening to stakeholders
of all kinds that there are people who for one reason or
another feel vulnerable and need to feel safe in order to
enjoy access to the arts. Listening to the most vulnerable
members of the community can help to make spaces that
not only feel safe for them, but also result in a high level of
comfort for all.
ACTIONABLE PLANNING
We love creating plans, but even better is watching them
come to life. Because of the breadth of our experience
as planners, designers and builders; as artists and as
participants on non-profit arts boards, we understand what
it means to create an actionable plan. Implementation is
very important to us, which includes helping to find financial
resources and create management and operational
structures that are key to successful placemaking and
placekeeping.
We have a number of relevant examples of action plans
that are part of planning efforts. The SeaTac Arts &
Culture Plan included an Action Plan that spelled out the
timeframes, responsible parties and level of resources. For
our recently adopted Downtown Plan in Pasco, funding has
been secured for implementation, including a significant
arts and mural component, and we will assist them with
breaking down regulatory barriers and in carrying out the
set of near-term actions.
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EXHIBIT A 5 of 8
AGENDA ITEM #6. b)
8.WORK PLAN AND SCHEDULE
WORK PLAN
PHASE 1. PROJECT SETUP AND
RESEARCH
KICK-OFF MEETING
At the Kick-Off meeting, we will confirm the organizational
structure for the project and set a calendar time for
regular meetings between staff and the consultant team.
At the Kick-Off meeting, we will go over an outline of an
Outreach Plan for your input, that we will finalize after the
meeting. For the Outreach Plan, we will discuss categories
of stakeholders that will be important to target, and the
best methods to engage them. Also on the agenda is the
project schedule. Together with you we will identify key
dates, paying attention to the alignment with meeting
schedules of elected leaders and City commissions. At
the meeting, we can discuss the best method of sharing
information with the public online, possibly hosted through
the City’s website, or with a project-specific website linked
to the City website.
STEERING COMMITTEE SETUP
With City input, we will put together a list of candidates
for the Advisory Committee, and craft invitations that
describe the project goals and spell out responsibilities
and expectations. The Outreach Plan will include role
definitions and management of the Steering Committee.
BACKGROUND RESEARCH
We have already read the 2010 arts and culture plan
and gone through sections of the Comprehensive Plan
and the neighborhood plans. Additional background
research would include increasing our understanding the
neighborhood structures, the structure of cultural and
community organizations, and the “ecosystem” of arts and
cultural organizations. We are interested in understanding
the strengths and gaps of currently available venues,
programs and organizations. We would look for ways that
would better serve Renton residents, and draw visitors
to Renton in ways that could support artists and local
businesses.
DELIVERABLES:
•Confirmed Project Schedule and Work Plan
•Draft Outreach Plan
•Background Information Summary
PHASE 2. FOCUSED
STAKEHOLDER OUTREACH
AGENCIES, BOARDS AND COMMITTEES
Based on the Outreach Plan, we will begin conversations
with City staff across a variety of agencies, and with your
input, request to put the Arts and Culture Plan on the agenda
of Renton’s committees, such as the Planning Commission,
the Parks, Trails & Community Facilities Community
Advisory Committee, the Senior Citizen Advisory Board,
and the Equity Commission. The discussions with staff
and community leaders at this phase would cover ways
that arts and culture could help support their various
goals, and the opportunities that they see for arts and
culture in Renton. We would prepare a brief presentation
with a variety of inspirational precedents to spark what we
hope would be a lively discussion of possibilities tailored
to Renton.
INTERVIEWS AND FOCUS GROUPS
We find that focus groups can not only inform the project
but can be crafted to bring people together to share
knowledge, find areas of mutual interest and strengthen
community bonds. Focus group participants would
include leaders from community groups, arts and cultural
organizations, government, education, and business.
In addition, some one-on-one interviews may be most
appropriate for some stakeholders. It is essential that
there is broad representation, and particular effort will be
made to include voices often not heard including youth,
people with ethnic and cultural diversity, residents with
disabilities and access challenges, and residents that are
new to the city.
STEERING COMMITTEE MEETING #1
The introductory Steering Committee Meeting will be
chance for members to introduce themselves, and for us
to introduce the project and its goals. This early meeting
is a good time to ask people about their aspirations, about
their needs, and the opportunities that they are enthusiastic
about. We will also solicit their input on the Draft Outreach
Plan prior to finalization.
DELIVERABLES:
•Meeting Materials and Notes
•Stakeholder Outreach Summary
PHASE 3. BROAD OUTREACH
Broad outreach means engaging as many people in the
community as possible. We have found that immersing
ourselves in local activities is invaluable to understanding
the community and that going where people are provides
contacts that supplement and go beyond dedicated project
meetings. From the outset, the team will embed ourselves
in Renton’s events, beginning with the Downtown Art Walk
and History Tour on May 13.
PRESENCE AT EVENTS
Renton has a wealth of summer events, and our team
would have a presence at a variety of events to engage
people in the project through arts activities that are both
fun and offer ways for people to give input. Possibilities
events for a project presence include the Farmers Market,
River Days, the Black Excellence Art Walk, and concerts in
the Coulon Park.
ENGAGEMENT ACTIVITIES AND INPUT
We enjoy designing activities centered on arts and culture
that will attract community members and help us engage
their interest and feedback. We have used mapping
exercises, “idea trees,” project-specific coloring books,
image preference activities, and “pop-up” furnishings.
People who don’t necessarily think of themselves as “art
people” can enjoy easily accessible activities; these are
good opportunities to get broader input on the project
through various methods.
SURVEY
We would create a survey to distribute widely to community
members, crafted with the input of our Steering Committee.
The survey would be publicized through City channels and
partner organizations, as well as through the outreach
process and events.
STEERING COMMITTEE MEETING #2
The second Steering Committee session would focus on
understanding the ecosystem of arts and culture in Renton,
and the consideration of partnering opportunities. We are
interested in understanding their views on the perception
of Renton as a creative community as a foundation for the
question of branding and economic potential through arts
and culture.
DELIVERABLES:
•Engagement Materials
•Survey
•Meeting Materials and Notes
PHASE 4. SYNTHESIS
In late summer, after gathering stakeholder and broader
public input, the team will organize what we have heard
and begin synthesizing the information into topics and
opportunities.
INPUT SUMMARY
We will prepare a report on the input received through
focus groups, interviews, public engagement and the
survey. We will highlight areas of convergence of opinions,
and note any gaps in terms of voices that remain under-
represented.
GOALS FOR ARTS AND CULTURE IN RENTON
Based on the collected input, we will draft a vision and
goals statement for review by staff and by the Steering
Committee. This will be carefully word smithed as a
foundation for the plan.
TOPICS AND OPPORTUNITIES
We will draft an outline and set of points based on the
project goals and the input received. These will include
the goals and objectives laid out In the RFP: community
engagement, diversity and inclusion, leveraging the arts
for economic development, authentic brand development,
pedestrian placemaking and accessibility for all. There
may be additional topics and opportunities that arise out
of the outreach.
STEERING COMMITTEE MEETING #3
At this meeting, we will review with them the summary of
what we have heard. If there are gaps in the input, we can
consider ways of ensuring that we have reached out to
the full spectrum of Renton’s communities. The Steering
Committee will give guidance on the goals for arts and
culture, and the draft of topics and opportunities.
DELIVERABLES:
•Input Summary
•Topics and Opportunities Outline
•Stakeholder Presentation Materials and Notes
2322
EXHIBIT A 6 of 8
AGENDA ITEM #6. b)
EXHIBIT A 7 of 8
AGENDA ITEM #6. b)
BUDGET Principal
Project
Manager staff artist economist hoursCOST/HOUR Blended rate of $125/hour
PHASE 1Kick-off meeting 2 2 2 2 2
Project setup 2 6 2 2
Weekly meetings 3 6 3
Review of existing plan and related documents 4 8 2 4
Arts and culture ecosystem and demographics 2 10 4 2
Set up Steering Committee 4 10 4
Documentation 1 6 4 1 4
Outreach Plan 1 4 1
Total Hours 19 52 6 19 14 110 $ 13,750 PHASE 2Commissions and Organizations 12 16 12 4
Interviews 12 20 12 4
Weekly Meetings 3 6 3 2
Steering Committee Meeting #1 4 8 3 2
Prepare Survey 2 8 2
Documentation 2 16 4
Total Hours 35 74 0 36 12 157 $ 19,625 PHASE 3Prepare Outreach Materials 4 16 8 8
Attend Events 16 16 16 16 4
Public Meeting #1 4 12 4 2 2
Interviews 4 8 4 2
Weekly Meetings 4 4 4 2
Documentation: Ecosystem and Demographics 4 16 6 4 4
Total Hours 36 72 34 38 14 194 $ 24,250 PHASE 4Goals and Values Statement 4 6 4 1
Attend Events 4 8 4 4
Survey Results 2 8 2 1
Weekly Meetings 4 4 4
Steering Committee Meeting #2 2 4 2
Opportunities and Topics Development 8 24 8 16 6Documentation: Document outline 8 24 16 8
Total Hours 32 78 28 40 8 186 $ 23,250 PHASE 5Prepare Materials for Stakeholder Input 8 24 12 8
Commissions and Organizations 12 20 6 12 4
Weekly Meetings 4 4 4 2
Steering Committee Meeting #3 2 4 2
Input Summary 4 12 4 4
Total Hours 30 64 18 30 10 152 $ 19,000 PHASE 6Draft Plan Overall 20 36 24 12
Public Meeting #2 4 12 4 2 2
Public Art Component 28
Economic Benefit Component 2 6 2 28
Branding Component 2 20 2 4
Pedestrian Placemaking Component 6 16 4
Weekly Meetings 4 4 4
Steering Committee Meeting #4 2 2 2 2
Total Hours 40 96 28 56 36 256 $ 32,000 P7Final Plan 24 36 12 24 4
Weekly Meetings 2 2 2 1
Steering Committee Meeting #5 2 2 2 2
Total Hours 28 40 12 28 7 115 $ 14,375
Total Hours by Personnel 220 476 126 247 101
Total Cost by Personnel $ 27,500 $ 59,500 $ 15,750 $ 30,875 $ 12,625 $ 146,250
626
EXHIBIT A 8 of 8AGENDA ITEM #6. b)
AB - 3332
City Council Regular Meeting - 12 Jun 2023
SUBJECT/TITLE: Resolution Adopting the South King County Housing and
Homelessness Partners 2024 Work Plan and Operating Budget
RECOMMENDED ACTION: Refer to Planning Commission and Planning & Development
Committee
DEPARTMENT: Equity, Housing, and Human Services Department
STAFF CONTACT: Hannah Bahnmiller, Acting Community Development and Housing
Manager
EXT.: x7262
FISCAL IMPACT SUMMARY:
The city's 2024 contribution to the South King County Housing and Homelessness Partners is $51,710. The
funds are included as part of the Equity, Housing, and Human Services annual Housing Division budget and will
be charged to the Memberships and Dues line it em number 000.000000.010.551.00.49.001.
SUMMARY OF ACTION:
Consistent with the South King Housing and Homelessness Partners (SKHHP) Interlocal Agreement, the SKHHP work plan
and budget must be adopted by the SKHHP Executive Board and the legislative body of each member jurisdiction. The
SKHHP Executive Board adopted the 2024 Work Plan and Budget on May 19, 2023.
EXHIBITS:
A. Issue Paper
B. Resolution
STAFF RECOMMENDATION:
Adopt the resolution approving the SKHHP 2024 Work Plan and Operating Budget.
AGENDA ITEM #6. c)
Equity, Housing &
Human Services Department
Memorandum
DATE:June 5, 2023
TO:Valerie O’Halloran, Council President
Members of Renton City Council
VIA:Armondo Pavone, Mayor
FROM:Maryjane Van Cleave, EHHS Administrator
STAFF CONTACT:Hannah Bahnmiller, Acting Community Development and
Housing Manager, ext. 7262
SUBJECT:Resolution to Adopt South King County Housing and
Homelessness Partners 2024 Work Plan and Operating Budget
ISSUE:
Should City Council adopt a resolution to approve the 2024 SKHHP Work Plan and
Operating Budget?
RECOMMENDATION:
Adopt the resolution approving the 2024 SKHHP Work Plan and Operating Budget.
SUMMARY:
The South King Housing and Homelessness Partners (SKHHP) was established through an
interlocal agreement between nine South King County cities and King County to work
together and share resources to increase options for South King County residents to
access affordable housing and preserve existing affordable housing. Consistent with the
SKHHP Interlocal Agreement, the SKHHP 2024 work plan and budget must be approved
by each legislative body and adopted by the SKHHP Executive Board.
BACKGROUND:
Every year, an annual work plan and budget are developed in collaboration with the
SKHHP Executive Board, Advisory Board, and staff work group to guide the work of
SKHHP staff in the coming year. Pursuant to the SKHHP Interlocal Agreement, each
participating jurisdiction must approve SKHHP’s annual budget and work plan.
The 2024 draft work plan was developed through surveys to the Executive and Advisory
boards on their priorities in February and an interactive in-person workshop with the
Executive Board in March. The draft 2024 work plan was then reviewed with the SKHHP
AGENDA ITEM #6. c)
Valerie O’Halloran, Council President
Page 2 of 2
June 7, 2023
Executive Board at their regularly scheduled meeting on April 19, 2023, and feedback
was incorporated. A revised draft was shared with the Executive Board to review with
member councils as needed.
The 2024 work plan includes four goals with corresponding objectives and action items.
Each action item is prioritized as higher, medium, or lower priority. Indicators are
included to measure progress on the goals. The four goals include the following:
1. Fund the expansion and preservation of affordable housing.
2. Develop policies that expand and preserve affordable housing.
3. Serve as advocate for South King County.
4. Manage operations and administration.
The 2024 SKHHP operating budget includes an itemization of all categories of budgeted
expenses and itemization of each jurisdiction’s contribution, including in-kind services.
Operating contributions are proposed to increase 15% annually for each member city
through 2026, as approved by the Executive Board in July 2021, to work toward a
balanced budget. Member contributions are based on population size accordingly:
Population Tier 2023 Contribution
<10,000 $5,290
10,001 – 35,000 $9,919
35,001 – 65,000 $19,838
65,000 – 100,000 $34,385
100,000+$44,965
Expenses impacted by inflation are proposed to increase by 5%, including salaries and
benefits. SKHHP continues to spend down the fund balance from cost savings in 2019
and 2020. The 2024 operating budget totals $419,158.
CONCLUSION:
The 2024 SKHHP work plan and budget furthers the goals of the city’s 2024-2029
Business Plan and is consistent with the interlocal agreement between Auburn, Burien,
Covington, Des Moines, Federal Way, Kent, Maple Valley, Normandy Park, Renton,
Tukwila, and King County.
cc: Chip Vincent, Community and Economic Development Administrator
Kari Roller, Finance Administrator
Martin Pastucha, Public Works Administrator
Kelly Beymer, Parks and Recreation Administrator
AGENDA ITEM #6. c)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING THE
SOUTH KING HOUSING AND HOMELESSNESS PARTNERS 2024 WORK PLAN AND
2024 OPERATING BUDGET.
WHEREAS, on May 24, 2019, the City of Renton entered an Interlocal Agreement (ILA)
with eight (8) other south King County cities and King County to form the South King Housing and
Homelessness Partners (SKHHP); and
WHEREAS, pursuant to the ILA, each participating jurisdiction must approve SKHHP’s
annual Work Plan to guide the work of SKHHP staff; and
WHEREAS, pursuant to the ILA, each participating jurisdiction must approve SKHHP’s
annual Operating Budget that includes an itemization of all categories of budgeted expenses and
itemization of each Party’s contribution, including in-kind services; and
WHEREAS, the purpose of the annual Work Plan and Operating Budget is to provide
management and budget guidance, implement the overarching SKHHP mission to work together,
and share resources to increase the available options for South King County residents to access
affordable housing and to preserve the existing affordable housing stock; and
WHEREAS, the 2024 Work Plan includes four goals with corresponding action items that
further SKHHP’s mission; and
WHEREAS, on May 22, 2023, the SKHHP Executive Board adopted Resolution No. 2023-
01 enacting the 2024 Work Plan and Operating Budget upon approval by the legislative body of
each participating party.
AGENDA ITEM #6. c)
RESOLUTION NO. _______
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The City Council approves the 2024 South King Housing and Homeless
Partner Work Plan and Operating Budget as adopted by the SKHHP Executive Board and shown
in Exhibit A attached hereto.
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2022.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2022.
______________________________
Armondo Pavone, Mayor
Approved as to form:
______________________________
Shane Moloney, City Attorney
RES- EHHS:1942:6/1/23
AGENDA ITEM #6. c)
RESOLUTION NO. _______
3
EXHIBIT A
AGENDA ITEM #6. c)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 1 of 7
RESOLUTION NO. 2023-01
A RESOLUTION OF THE EXECUTIVE BOARD OF THE SOUTH KING HOUSING AND
HOMELESSNESS PARTNERS (SKHHP), ADOPTING THE 2024 SKHHP WORK PLAN AND
OPERATING BUDGET
WHEREAS, pursuant to the Interlocal Agreement, the SKHHP Executive Board approves
an annual work plan and budget each year to guide the work of SKHHP staff; and
WHEREAS, pursuant to the Interlocal Agreement, the annual budget includes an
itemization of all categories of budgeted expenses and itemization of each Party’s contribution,
including in-kind services; and
WHEREAS, upon adoption by the Executive Board, the annual work plan and budget will
be transmitted to each participating jurisdiction for approval by their legislative body; and
WHEREAS, the budget will not become effective until approved by the legislative body of
each jurisdiction and adopted by the SKHHP Executive Board; and
WHEREAS, if a party does not approve the work plan or budget in a timely manner, the
Executive Board may adopt the budget and work plan with a two-thirds majority vote; and
WHEREAS, the purpose of the annual work plan and budget is to provide management
and budget guidance, and implement the overarching SKHHP mission to work together and
share resources to increase the available options for South King County residents to access
affordable housing and to preserve the existing affordable housing stock; and
WHEREAS, the 2024 work plan includes four goals with corresponding action items that
further SKHHP’s mission.
NOW, THEREFORE, THE EXECUTIVE BOARD RESOLVES as follows:
Section 1. The Executive Board adopts the 2024 SKHHP Work Plan in Attachment A.
Section 2. The Executive Board adopts the 2024 SKHHP Operating Budget in Attachment B.
Section 3. Each party’s contribution to SKHHP’s operating budget will be transmitted on an
annual basis during the first quarter of the calendar year.
Section 4. This Resolution will take effect and be in full force upon approval by the legislative
body of each participating jurisdiction.
Dated and Signed this __22nd_day of _____May, 2023
_________________________
NANCY BACKUS, CHAIR, SOUTH KING HOUSING AND HOMELESSNESS PARTNERS
City of Renton Resolution
Exhibit A: Page 1 of 7AGENDA ITEM #6. c)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 2 of 7
RESOLUTION 2023-01 – ATTACHMENT A
SKHHP 2024 WORK PLAN
PURPOSE
Establish a 2024 SKHHP work plan and budget that is guided by Executive Board priorities, is
consistent with the SKHHP Interlocal Agreement, and furthers SKHHP’s mission.
BACKGROUND
Established by an interlocal agreement, SKHHP jurisdictions work together and share resources to
increase options for South King County residents to access affordable housing and preserve existing
affordable housing. The 2024 SKHHP work plan builds on work done in previous years and was
developed in collaboration with the Executive Board, Advisory Board, and staff work group.
The work plan is organized into four goals with corresponding objectives and action items. Each action
is identified by priority as follows:
•Higher – Identified as higher priority by Executive Board or is necessary to carry out the Interlocal
Agreements
•Medium – Identified as mid-level priority
•Lower – Identified as lower priority
Quarterly budget and progress reports on the status of the work plan elements will be submitted to the
SKHHP Executive Board and the legislative body of each member jurisdiction as follows:
Quarter 1: May | Quarter 2: August | Quarter 3: November | Quarter 4: February
In accordance with the Interlocal Agreement, the 2024 SKHHP work plan and budget will be approved
by the SKHHP Executive Board and the legislative body of each member jurisdiction.
SKHHP MISSION
South King County jurisdictions working together and sharing resources to create a coordinated,
comprehensive, and equitable approach to increasing housing stability, reducing homelessness, and
producing and preserving quality affordable housing in South King County.
GOALS & OBJECTIVES
Number Goal Objective
1 Fund the expansion and
preservation of affordable housing.
Coordinate public resources to attract
greater private and public investment for
affordable housing in South King County.
2 Develop policies to expand and
preserve affordable housing.
Share technical information and resources
to promote sound housing policy.
3 Serve as advocate for South King
County.
Provide a unified voice to advocate for
South King County needs at a local,
regional, and state level.
4 Manage operations and
administration.
Sustain operational commitments and
Interlocal Agreement requirements.
City of Renton Resolution
Exhibit A: Page 2 of 7AGENDA ITEM #6. c)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 3 of 7
Goal 1
Fund the expansion and preservation of affordable housing.
Actions Priority of Actions
••• = Higher
•• = Medium
• = Lower
1.Develop a long-term funding strategy for the Housing Capital Fund and
facilitate conversations with member jurisdictions to identify and
explore dedicated sources of revenue for affordable housing at the
local and regional level.
•••
2.Pool resources from member jurisdictions for the Housing Capital Fund,
including SHB 1406 and HB 1590 funds.
•••
3.Manage 2023 Housing Capital Fund funding round including facilitating
approval from participating Councils and preparing contract
documents.
•••
4.Manage 2024 Housing Capital Fund funding round including adopting
annual guidelines, updating application materials, soliciting proposals,
and facilitating project selection.
•••
5.Encourage investment by private investors, lenders, and philanthropies.•••
6.Work with member cities and project sponsors to start developing a
pipeline of projects to be funded over the next five years.
••
Indicators
o Number of housing units or number of projects funded with financial support from SKHHP
o Number of housing units preserved with financial support from SKHHP
o Total dollar amount pooled by member jurisdictions for Housing Capital Fund
o Total dollar amount from new sources of revenue added to the Housing Capital Fund
o Geographic diversity of applications received for annual Housing Capital Fund funding round
City of Renton Resolution
Exhibit A: Page 3 of 7AGENDA ITEM #6. c)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 4 of 7
Goal 2
Develop policies to expand and preserve affordable housing.
Actions Priority of Actions
••• = Higher
•• = Medium
• = Lower
7.Develop subregional housing preservation strategies and facilitate
implementation.
•••
8.Facilitate technical assistance and updates to the Affordable Housing
Inventory Dashboard.
•••
9.Build relationships with developers to learn from their perspective the
ways to encourage housing development, especially affordable housing.
••
10.Continue to refine and update housing policy matrix.•
11.Convene land use planners to increase coordination and collaboration
on housing policy and planning.
•
12.Develop SKHHP Executive Board briefings on key housing and
homelessness topics, especially as they relate to the goals of the work
plan.
•
Indicators
o Number of preservation policies explored with members of the Executive Board
o Successful update of data and deployment of the Affordable Housing Inventory Dashboard
o Number of relationships built with developers
o Number of Executive Board briefings on key housing and homelessness topics
City of Renton Resolution
Exhibit A: Page 4 of 7AGENDA ITEM #6. c)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 5 of 7
Goal 3
Serve as advocate for South King County.
Actions Priority of Actions
••• = Higher
•• = Medium
• = Lower
13.Coordinate with the Advisory Board in collaboration with housing
organizations and stakeholder groups to provide education and
engagement opportunities for elected officials and community
members.
••
14.Work collaboratively with public funders at the state and local levels to
promote shared affordable housing goals and equitable geographic
distribution of resources.
••
15.Produce public-facing communications content that highlights South
King County through social media and newsletters.
•
16.Represent SKHHP at relevant local and regional meetings and forums
that help advance SKHHP’s mission and provide a voice for increasing
access to safe, healthy, and affordable housing in South King County.
•
Indicators
o Number of events or engagement opportunities Advisory Board members organize or
support
o Number of communications published
o Number of meetings, forums, or events attended that advance SKHHP's mission
City of Renton Resolution
Exhibit A: Page 5 of 7AGENDA ITEM #6. c)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 6 of 7
Goal 4
Manage operations and administration.
Actions Priority of Actions
••• = Higher
•• = Medium
• = Lower
17.Develop annual work plan and budget.•••
18.Generate and distribute quarterly progress reports to SKHHP Executive
Board and member jurisdictions.
•••
19.Work with administering agency to maintain records and produce
regular financial reports for the SKHHP Housing Capital Fund and SKHHP
Operating Account.
•••
20.Organize and host monthly Executive and Advisory Board public
meetings.
•••
21.Manage the Affordable Housing Inventory Dashboard contract.•••
22.Maintain and update the SKHHP website.••
23.Advance work on SKHHP Foundation efforts to establish logistics,
administration, and pursue federal nonprofit status.
••
Indicators
o Work plan and budget adopted
o Quarterly progress reports prepared and presented to Executive Board
o Financial reports and public records maintained
o Commitments of the Affordable Housing Inventory Dashboard contract fulfilled
o Website maintained
o Application submitted for SKHHP Foundation 501c3 status
City of Renton Resolution
Exhibit A: Page 6 of 7AGENDA ITEM #6. c)
-------------------------------
Resolution No. 2023-01
May 19, 2023
Page 7 of 7
RESOLUTION 2023-01 – ATTACHMENT B
2024 SKHHP Operating Budget
Estimated beginning fund balance - January 1, 2024 $ 205,736
Estimated ending fund balance -December 31, 2024 $ 144,877
REVENUES
Auburn $ 39,543
Burien $ 22,814
Covington $ 11,407
Des Moines $ 11,407
Federal Way $ 51,710
Kent $ 51,710
Maple Valley $ 11,407
Normandy Park $ 6,084
Renton $ 51,710
Tukwila $ 11,407
King County* $ 51,710
Additional King County* $ 23,290
Interest earnings $ 2,100
Office space (in-kind donation) $ 12,000
TOTAL REVENUES $ 358,299
Spend down balance $ 60,859
TOTAL $ 419,158
EXPENSES
Salaries and benefits $ 305,344
Interfund IT $ 31,500
Advisory Board compensation $ 14,400
Office space (in-kind donation) $ 12,000
Other professional services/Misc. $ 6,400
Travel $ 5,250
Professional development $ 5,250
Supplies $ 2,000
Subtotal $ 382,144
Administering agency - 10% admin fee** $ 37,014
TOTAL $ 419,158
*King County contribution based on the population of unincorporated King County is shown as increasing at the same rate as other partner
jurisdictions and the additional allocation decreasing to maintain a total contribution of $75,000 per year.
**10% administrative fee is calculated as a percentage of operating costs which excludes in-kind donations and carry-forwards.
City of Renton Resolution
Exhibit A: Page 7 of 7AGENDA ITEM #6. c)
AB - 3370
City Council Regular Meeting - 12 Jun 2023
SUBJECT/TITLE: Agreement with King County for Regional Opioid Abatement Council
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Finance Department
STAFF CONTACT: Kari Roller, Finance Administrator
EXT.: 6931
FISCAL IMPACT SUMMARY:
Administrative costs in year one payable to the OAC Administrator is $6,282.41, which represents 10% of the
city's opioid settlement funds. This amount will be similar in future years base d on exact opioid settlement
funds received by the city.
SUMMARY OF ACTION:
On October 3rd, 2022, Washington State announced that it would receive $518 million dollars under a
resolution with companies found to have played key roles in fueling the opioid epidemic. The city entered a
memorandum of understanding (MOU) with the state on April 4th, 2023, to participate in the opioid
settlement and receive an allocation of funds to be used exclusively for opioid remediation. This MOU requires
the formation of an opioid abatement council (OAC), specifically within the King County region. The OAC will
consist of two representatives from King County, one representative from the City of Seattle, and one
representative from participating entities chosen by the Sound Cities Association.
King County will be designated the OAC Administrator, acting as the fiscal agent for the OAC and performing
additional duties. In return for handling administration functions, King County will receive 10% of our annual
opioid settlement distributions or enough to cover their actual administrative costs, whiche ver is less. By
participating in this regional agreement, the city will still retain full discretion over the use of our share of
opioid funds but recognizes the benefit of delegating the required administration functions to King County for
a reasonable fee.
EXHIBITS:
A. Issue Paper
B. Agreement
STAFF RECOMMENDATION:
Authorize the adoption and participation in the regional OAC agreement with King County to oversee and
report on opioid remediation expenditures related to the opioid settlement funds rec eived through the
Washington State MOU. In return, King County will receive the lesser of 10% of the city’s total opioid
settlement or their actual administrative costs.
AGENDA ITEM #6. d)
Finance Department
Memorandum
DATE:June 7, 2023
TO:Valerie O’Halloran, Council President
Members of Renton City Council
CC:Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
FROM:Kari Roller, Finance Administrator
SUBJECT:King County Regional Opioid Abatement Council Agreement
ISSUE
Should the city execute an interlocal agreement with King County to provide oversight,
administration, and reporting services for the opioid settlement agreement with
Washington State through a regional opioid abatement council (OAC)?
BACKGROUND
On October 3rd, 2022, Washington State announced that it would receive $518 million
dollars under a resolution with companies found to have played key roles in fueling the
opioid epidemic. The city entered a memorandum of understanding (MOU) with the
state on April 4th, 2023, to participate in the opioid settlement and receive an allocation
of funds to be used exclusively for opioid remediation. This MOU requires the formation
of an opioid abatement council (OAC), specifically within the King County region. The
OAC will consist of two representatives from King County, one representative from the
City of Seattle, and one representative from participating entities chosen by the Sound
Cities Association. The OAC will handle the following duties:
•Provide oversight by monitoring allocations and expenditures.
•Determine data requirements and timelines for reporting.
•Review annual reports and provide a public dashboard for the data.
•Re-allocation of opioid funds.
•Handle complaints and noncompliance from participating entities.
•Record retention for no less than five years.
AGENDA ITEM #6. d)
Valerie O’Halloran, Council President
Members of Renton City Council
Page 2 of 2
June 7, 2023
King County will be designated the OAC Administrator, acting as the fiscal agent for the
OAC and performing additional duties as follows:
•Receive and maintain expenditure reports from OAC participating cities.
•Request proposals and notify Settlement Trustee of any funds subject to
reallocation (due to forfeiture).
•Fulfill reporting responsibilities of OAC.
In return for handling administration functions, King County will receive 10% of our
annual opioid settlement distributions or enough to cover their actual administrative
costs, whichever is less. By participating in this regional agreement, the city will still
retain full discretion over the use of our share of opioid funds but recognizes the benefit
of delegating the required administration functions to King County for a reasonable fee.
RECOMMENDED ACTION
Staff recommends Council authorize the adoption and participation in the regional OAC
agreement with King County to oversee and report on opioid remediation expenditures
related to the opioid settlement funds received through the Washington State MOU. In
return, King County will receive the lesser of 10% of the city’s total opioid settlement or
their actual administrative costs.
AGENDA ITEM #6. d)
Page 1
King County Regional Agreement
For Opioid Abatement Council
KING COUNTY REGIONAL AGREEMENT
OPIOID ABATEMENT COUNCIL
This regional agreement for an opioid abatement council is entered into among King County and the
cities of Auburn, Bellevue, Bothell, Burien, Covington, Des Moines, Enumclaw, Federal Way, Issaquah,
Kenmore, Kent, Kirkland, Lake Forest Park, Maple Valley, Mercer Island, Newcastle, Redmond, Renton,
Sammamish, SeaTac, Seattle, Shoreline, Snoqualmie, Tukwila and Woodinville, each a “Party” and jointly
“Parties.”
SECTION 1. RECITALS
WHEREAS, the State of Washington and other local governments have engaged in litigation with entities
who manufacture, distribute, and dispense prescription opioids; and
WHEREAS, the opioid litigation has resulted in various settlements and/or judgments with direct money
payments to be made to the state and its eligible political subdivisions; and
WHEREAS, the One Washington Memorandum of Understanding Between Washington Municipalities
(“the MOU”), attached hereto with Exhibits A, B, and C, and incorporated by reference, which has been
previously approved and executed by the Parties, requires the formation of an opioid abatement
council; and
WHEREAS, the undersigned Parties do hereby adopt and implement this Agreement for the creation of
the King County Regional Opioid Abatement Council (“OAC”), to be bound by the terms of this
Agreement, the MOU and exhibits thereto, the settlement agreement provisions, and any applicable
state statute(s).
NOW, THEREFORE, it is hereby agreed by the Parties:
SECTION 2. DEFINITIONS
1. “Approved Purposes” refers to the strategies specified and set forth in Exhibit A to the MOU.
2. “OAC Administrator” shall mean King County, the Party who shall perform the duties
assigned to the OAC Administrator in Section 4.C.
3. “Opioid Funds” shall mean monetary amounts obtained through a settlement, judgment or
any other manner from the Opioid Litigation.
4. “Opioid Litigation” shall mean the litigation between state and/or local jurisdictions and
Johnson & Johnson, and distributors AmerisourceBergen, Cardinal Health, and McKesson; and the
national opioid settlement agreements involving Teva Pharmaceutical Industries, Allergan, Walgreens,
Walmart, and CVS.
5. “National Settlement Agreement(s)” or “Settlement(s)” means the national opioid settlement
agreements involving Johnson & Johnson, and distributors AmerisourceBergen, Cardinal Health, and
McKesson; and the national opioid settlement agreements involving Teva Pharmaceutical Industries,
Allergan, Walgreens, Walmart, and CVS.
AGENDA ITEM #6. d)
Page 2
King County Regional Agreement
For Opioid Abatement Council
SECTION 3. PARTICIPATING ENTITIES
The Parties to this Agreement are the political subdivisions in King County entitled to direct payment of
Opioid Funds pursuant to the National Settlement Agreements derived from the Opioid Litigation.
SECTION 4. CREATION OF THE KING COUNTY REGIONAL OAC
Consistent with the MOU Exhibits A, B and C, the Parties create and establish the OAC to perform the
duties and functions set forth in the MOU and herein.
A. OAC Members
1. Membership – Representation on the OAC shall be roughly proportional to Opioid Fund
distribution with a total of four party representatives: two from King County, one from
the City of Seattle, and one chosen by the Sound Cities Association (SCA). All persons
who serve on the OAC must have prior work or educational experience pertaining to
one or more of the Approved Purposes.
2. Chair – As the OAC Administrator, one of the King County representatives to the OAC
shall be the chairperson to preside at and lead all meetings of the OAC and to act as the
representative of the OAC in any matters contemplated by the MOU. The chairperson is
entitled to vote on all OAC business and at King County’s discretion, the role of the
chairperson may alternate between the two King County OAC representatives.
3. OAC Vacancies – In the event the OAC has a vacancy, the Party or Parties whose
representative vacated the position shall select a new member for the OAC.
4. Alternates – Parties may designate alternate representatives to serve on the OAC in the
absence of the Party or Parties’ primary representative. Alternates must meet the same
work/educational experience requirements as primary representatives.
B. Duties of the OAC
1. Oversight – As provided in this Agreement, the OAC shall monitor distribution,
expenditure, re-allocation, and dispute resolution related to the Parties’ allocations of
Opioid Funds for Approved Purposes within the King County Region.
2. Data Requirements – The OAC shall determine what data and in what form and under
what timelines the Parties must provide to the OAC Administrator regarding the Parties’
Opioid Fund allocation expenditures.
3. Reports – The OAC shall annually review reports prepared by the OAC Administrator of
the Parties’ Opioid Funds allocation expenditures for compliance with the Approved
Purposes and the terms of the MOU and any Settlement.
4. Re-Allocation of Opioid Funds – If the OAC is notified that a Party will forego some or all
of its allocation of Opioid Funds, the OAC shall:
(i) Request and then approve or deny proposals from other Parties and/or
community groups for use of the allocation within the King County Region; and
(ii) Direct the trustee responsible for releasing Opioid Funds to distribute the
allocation to the Party(ies) and/or community group(s) whose proposals were
approved by the OAC.
AGENDA ITEM #6. d)
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King County Regional Agreement
For Opioid Abatement Council
5. Reporting – The OAC shall report and make publicly available all decisions on Opioid
Fund allocation and re-allocation applications, proposals, distributions, and
expenditures by the OAC and the Parties.
6. Dashboard – The OAC shall develop and maintain a centralized public dashboard or
other repository for the publication of expenditure data from the OAC and the Parties
that receive Opioid Funds. The dashboard or repository shall be updated at least
annually.
7. Outcome Data – If necessary, the OAC shall require and collect additional outcome-
related data from the Parties to evaluate the use of the Opioid Funds. The OAC shall
work with the Parties to determine the type of outcome data to be collected.
8. Complaints – The OAC shall establish a process for hearing complaints and resolving
disputes by Parties regarding the alleged failure of the OAC or a Party to (1) use Opioid
Funds for Approved Purposes or (2) comply with reporting requirements.
9. Noncompliance – If the OAC finds that a Party’s expenditure of its allocation of Opioid
Funds did not comply with the Approved Purposes of the MOU, or that the Party
otherwise misused its allocation of Opioid Funds, the OAC may take remedial action
against the alleged offending Party. Such remedial action is left to the discretion of the
OAC and may include notifying the Settlement Fund Administrator of the noncompliant
expenditure(s) and requesting suspension of direct payments to the offending Party and
re-allocation by the OAC consistent with Section B.4.
C. Duties of the OAC Administrator
1. Receipt of Expenditure Reports – The OAC Administrator shall receive and maintain the
expenditure reports provided by the Parties pursuant to Section D.8 and shall provide
them to the members of the OAC for the annual review required under Section B.3.
2. Re-Allocation – The OAC Administrator shall be responsible for requesting proposals,
notifying the Settlement trustee as required, and maintaining records of distribution
decisions for Opioid Funds subject to re-allocation under Section B.4.
3. Reporting –
(i) The OAC Administrator shall fulfill the OAC’s responsibilities for collecting data,
preparing reports, and making information publicly available, including through the
development, maintenance, and annual updating of a centralized public dashboard
or other repository.
(ii) The OAC Administrator shall set deadlines for the Parties to submit data to the OAC
and the OAC shall not be responsible for any deficiencies in data or reports due to
the failure of a Party to meet those deadlines or the reporting requirements under
Section D.
(iii) Nothing in this Section C shall relieve a Party of its responsibilities to maintain,
report, and produce data or records as required by Section D, the MOU, and/or any
Settlement Agreement.
4. Outcome Data – If the OAC determines that outcome-related data will be collected, the
OAC Administrator will receive such data from the Parties and prepare any related
reports as directed by the OAC.
AGENDA ITEM #6. d)
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King County Regional Agreement
For Opioid Abatement Council
5. Records Retention – The OAC Administrator shall maintain OAC records for no less than
five (5) years and shall make such records available for review by other Parties or the
public. Records requested by the public shall be produced in accordance with the
Washington Public Records Act, chapter 42.56 RCW. Nothing in this section supplants
any Party’s obligations to retain and produce its own records as provided in this
Agreement.
6. Accounting of Administrative Expenses – The OAC Administrator shall prepare the
annual accounting of OAC administrative expenses.
D. Duties of the Parties
1. Notice of OAC Representative – Parties shall notify the OAC Administrator of its OAC
representative and alternate, if any, and shall timely fill vacancies.
2. Use and Distribution of Opioid Funds – Parties shall maintain full discretion over the
use and distribution of their allocation of Opioid Funds, provided the Opioid Funds are
used solely for Approved Purposes.
3. Notice to Forego Allocation – If a Party chooses to forego its allocation of Opioid Funds,
it will notify the OAC so the funds can be re-allocated as provided in Section B.4. A
Party’s notice that it will forego its allocation of Opioid Funds shall apply to all future
allocations unless the Party notifies the OAC otherwise. A Party is excused from the
reporting requirements set forth in this Agreement for any allocation of Opioid Funds it
foregoes.
4. Allocation Amount – If a Party disputes the amount it receives from its allocation of
Opioid Funds, the Party shall resolve the dispute with the Settlement Fund
Administrator. However, the Party shall alert the OAC within sixty (60) days of
discovering the information underlying the dispute. Failure to alert the OAC within this
timeframe shall not constitute a waiver of the Party’s right to seek recoupment of any
deficiency in its allocation.
5. Collaboration – Parties may agree and elect to share, pool, or collaborate with their
respective allocation of Opioid Funds as long as such sharing, pooling, or collaboration is
used for Approved Purposes and complies with the MOU and the Settlements.
6. Proposal Methodology – Parties shall develop and implement a methodology for
obtaining, receiving, and reviewing proposals for use of their allocation of Opioid Funds.
7. Community-Based Input – Parties shall ensure an opportunity for community-based
input on priorities for Opioid Fund allocation strategies.
8. Reporting – Parties shall report to the OAC Administrator on all expenditures of Opioid
Fund allocations. The specific data to be provided shall be determined by the OAC.
9. OAC Administrative Payment – As further described in Section 6, beginning in 2023
each Party shall contribute 10% of its annual Opioid Funds allocation to pay for OAC
Administrative Costs.
10. Party’s Administrative Costs – After the 10% OAC Administrative Costs contribution, the
administrative costs for a Party to administer its allocation of Opioid Funds shall not
exceed 10% of the remaining allocation or actual costs, whichever is less.
AGENDA ITEM #6. d)
Page 5
King County Regional Agreement
For Opioid Abatement Council
11. Records Retention – Parties shall maintain all records related to the receipt and
expenditure of Opioid Funds for no less than five (5) years and shall make such records
available for review by other Parties, the OAC, or the public. Records requested by the
public shall be produced in accordance with the Washington Public Records Act, chapter
42.56 RCW. Records requested by another Party or the OAC shall be produced within
twenty-one (21) days of the date the record request was received. Nothing in this
Agreement supplants any Party’s obligations under the Washington Public Records Act.
SECTION 5. OAC ACTION
A. The OAC shall take action by way of motion and such motions shall be adopted if approved by a
favorable majority vote.
B. Any action by the OAC shall not be effective unless approved by a quorum of the members. The
OAC quorum shall be a simple majority of its members.
SECTION 6. FINANCING OF OAC ADMINISTRATIVE COSTS
A. The OAC Administrator shall act as the fiscal agent for the OAC and shall hold funds and pay,
either directly or through reimbursement, administrative costs related to the OAC (“OAC
Administrative Costs”).
B. Beginning in 2023, each Party shall contribute 10% of its allocation of Opioid Funds to an
appropriate fund held by King County Treasury to pay for OAC Administrative Costs. The OAC
Administrator shall annually calculate and notify each Party and King County Treasury of the
amount of each Party’s required contribution. Within 90 (ninety) days of receiving notification,
King County Treasury shall transfer the appropriate amounts from each Party’s Real Estate
Excise Tax (REET) account to the OAC Administrative Costs fund. King County Treasury and a
Party may agree on a procedure other than REET transfer for accepting a Party’s contribution.
C. Each Party’s share of responsibility for annual OAC Administrative Costs shall be proportionate
to the number of Opioid Funds the Party received in that year as compared to the amount
received by other Parties.
D. OAC administrative expenses shall not exceed 10% of the Parties’ combined annual Opioid
Funds received or actual costs, whichever is less. This does not preclude a Party from using 10%
of its remaining allocation of Opioid Funds, after it’s OAC Administrative Cost contribution, for
its own administrative costs as outlined in the MOU and in Section D.10.
E. Beginning in 2024, the OAC Administrator shall provide the Parties with an annual accounting
for the prior year (July 1 to June 30) of all actual OAC Administrative Costs along with the
allocation showing each Party’s proportionate share of the costs.
F. If the amount contributed by a Party to the OAC Administrative Costs fund under Section 6.B in
a year exceeds that Party’s proportionate share of the OAC Administrative Costs for that year,
AGENDA ITEM #6. d)
Page 6
King County Regional Agreement
For Opioid Abatement Council
King County Treasury shall retain the excess amount in the OAC Administrative Costs fund and
reduce that Party’s required contribution for the following year by that same amount. Any
excess contributions remaining in the fund after termination and payment of all OAC
Administrative Costs will be returned to the contributing Party for use as authorized by the
MOU.
SECTION 7. DURATION
This Agreement shall be effective for the time period that the political subdivisions receive payments
under any of the Opioid Litigation claims and shall continue to be effective until one year after the final
payment of such funds.
SECTION 8. TERMINATION
This Agreement shall be self-terminating one year after the final distribution of funds and all reporting
finalized through or by the Parties to the MOU.
SECTION 9. MODIFICATIONS OR AMENDMENTS
This Agreement may be modified or amended upon written agreement by all participating Parties,
except that the OAC may amend the definitions of Opioid Litigation and National Settlement
Agreements in order to make this Agreement applicable to future opioid litigation settlements. Any
modifications or amendments to the Agreement must be consistent with the terms of the MOU and the
Settlements.
SECTION 10. HEADINGS
The article headings in this Agreement have been inserted solely for the purpose of convenience and
ready reference. In no way do they purport to, and shall not be deemed to, define, limit, or extend the
scope or intent of the articles to which they appertain.
SECTION 11. ENTIRE AGREEMENT
This Agreement may be executed in any number of counterparts, each of which, when so executed and
delivered, shall be an original, but such counterparts shall together constitute but one and the same.
This Agreement sets forth the entire agreement between the Parties with respect to the subject matter
hereof and supersedes all previous discussions and agreements. Understandings, representations, or
warranties not contained in this Agreement or a written amendment hereto shall not be binding on any
Party.
SECTION 12. SEVERABILITY
In the event any term or condition of this Agreement or application thereof to any person or
circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of
this Agreement which can be given effect without the invalid term, condition, or application. To this end
the terms and conditions of this Agreement are declared severable.
AGENDA ITEM #6. d)
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King County Regional Agreement
For Opioid Abatement Council
In the event any portion of this Agreement should become invalid or unenforceable, the remainder of
the Agreement shall remain in full force and effect.
SECTION 13. NON-DISCRIMINATION
The Parties, their employees, and agents shall not discriminate against any person based on any reason
prohibited by Washington state or federal law as adopted or subsequently amended.
SECTION 14. COMPLIANCE WITH LAWS
The Parties shall observe all federal, state, and local laws, ordinances, and regulations, to the extent that
they may be applicable to the terms of this Agreement.
SECTION 15. GOVERNING LAW; VENUE
This Agreement has and shall be construed as having been made and delivered in the State of
Washington, and the laws of the State of Washington shall be applicable to its construction and
enforcement. Any action at law, suit in equity, or judicial proceeding for the enforcement of this
Agreement or any provisions hereto shall be instituted only in courts of competent jurisdiction within
King County, Washington, unless relocation or commencement elsewhere is required by law.
WHEREFORE, the undersigned executive authorities do hereby approve and adopt the Agreement as set
forth herein.
Done on this ___ day of _________, 2023.
___________________________________
Name and Title ______________________
On Behalf Of ________________________
AGENDA ITEM #6. d)
AB - 3368
City Council Regular Meeting - 12 Jun 2023
SUBJECT/TITLE: Renewal of City's Property Insurance Policies for 2023-2024
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Human Resources / Risk Management Department
STAFF CONTACT: Ellen Bradley-Mak, Administrator
EXT.: 7657
FISCAL IMPACT SUMMARY:
Expenditure required: Up to $1,400,000 estimated property premium for 2023 -2024. The actual quote is not
yet available but will be provided to Finance Committee at the June 26 committee meeting. Exhibit A should
be available about June 20.
Amount budgeted: $1,199,532.31 Budget increases may be requested in 2024.
SUMMARY OF ACTION:
Approval is requested for renewal of the City's Property, Crime, Pollution, and Cyber Insurance policies for the
period of July 1, 2023 - July 1, 2024. These insurance premiums for the previous period totaled $944,498 (24%
increase over the previous year). Reflecting the "hard market" conditions that continue for property, crime,
pollution and cyber insurance, the City has received notice of up to a 40% percent increase for this renewal
period.
To secure the best premium rates possible, the City’s lines of coverage go out to bid every year through our
third-party broker, Alliant Insurance Services. Rates are determined by market conditions, insured values, and
the City’s loss history. This year’s rate increase is driven by “hard market” conditions outside o f the City’s
control. Upon approval by Council, the City will bind insurance policies through Alliant by July 1.
EXHIBITS:
N/A
STAFF RECOMMENDATION:
Approve the city's 2023-2024 property insurance renewal and authorize the Mayor and City Clerk to sign the
implementing documents when ready.
AGENDA ITEM #6. e)
AB - 3369
City Council Regular Meeting - 12 Jun 2023
SUBJECT/TITLE: Agreement for Legal Service
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Police Department
STAFF CONTACT: Michelle Canzano, Administrative Assistant to the Police Department
EXT.: 7505
FISCAL IMPACT SUMMARY:
Contract amount not to exceed $200,000 from May 31, 2023 - October 31, 2024.
SUMMARY OF ACTION:
Consultant agrees to provide legal representation for the City of Renton, and any of the City's employees or
officers who are granted a legal defense pursuant to Renton Municipal Code 1 -9-1, in the King County
Executive's inquest matters No. 19IQ0001563 and No. 19IQ100019, as specified in Exhibit A.
EXHIBITS:
A. AGREEMENT - KEATING, BUCKLIN, AND MCCORMACK, INC., P.S.
STAFF RECOMMENDATION:
Approve the May 2023-October 2024 agreement with Keating, Bucklin, and McCormack, Inc., P.S. for the
purpose of providing legal defense in inquest matters for the amount not to exceed $200,000.
AGENDA ITEM #6. f)
AGREEMENT FOR LEGAL SERVICES
THIS AGREEMENT, dated for reference purposes only as May 31, 2023, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Keating, Bucklin, and
McCormack, Inc., P.S. (“Consultant”), a Washington Professional Service Corporation. The City
and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully
executed by the Parties, this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide legal representation for the City of Renton,
and any of the City’s employees or officers who are granted a legal defense pursuant to
Renton Municipal Code 1-9-1, in the King County Executive’s inquest matters No.
19IQ0001563 and No. 19IQ100019, as specified in Exhibit A, which is attached and
incorporated herein and may hereinafter be referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than October 31, 2024.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $200,000, plus any applicable state and local sales taxes.
Compensation shall be based upon Work actually performed according to the rate(s)
or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate
charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including an itemized description of what Work has been
AGENDA ITEM #6. f)
PAGE 2 OF 10
performed by each separate matter, the name of the personnel performing such
Work, and any hourly labor charge rate for such personnel, and the subtotal of all
Work performed for each matter separately. The Consultant shall also submit a final
bill upon completion of all Work. Payment shall be made by the City for Work
performed within thirty (30) calendar days after receipt and approval by the
appropriate City representative of the voucher or invoice. If the Consultant’s
performance does not meet the requirements of this Agreement, the Consult ant will
correct or modify its performance to comply with the Agreement. The City may
withhold payment for work that does not meet the requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material p repared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
AGENDA ITEM #6. f)
PAGE 3 OF 10
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City t o audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
AGENDA ITEM #6. f)
PAGE 4 OF 10
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant , except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
AGENDA ITEM #6. f)
PAGE 5 OF 10
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industri al
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
AGENDA ITEM #6. f)
PAGE 6 OF 10
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Pr emises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party (as described herein or in Exhibit A) at the address which appears below
(as modified in writing from time to time by such party), and given personally, by
registered or certified mail, return receipt requested, or by nationally rec ognized
overnight courier service. Time period for notices shall be deemed to have commenced
upon the date of receipt. Email and telephone may be used for purposes of administering
the Agreement, but should not be used to give any formal notice required by the
Agreement.
CITY OF RENTON
Alex Tuttle
1055 South Grady Way
Renton, WA 98057
CONSULTANT
Jeremy Culumber
801 Second Avenue, Suite 1210
Seattle, WA 98104
AGENDA ITEM #6. f)
PAGE 7 OF 10
Phone: (425) 430-6492
atuttle@rentonwa.gov
legaladmin@rentonwa.gov
Phone: (206) 623-8861
JCulumber@kbmlawyers.com
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
AGENDA ITEM #6. f)
PAGE 8 OF 10
D. In the event special training, licensing, or certification is required for Consult ant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Alex Tuttle.
In providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
AGENDA ITEM #6. f)
PAGE 9 OF 10
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing tha t provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
AGENDA ITEM #6. f)
PAGE 10 OF 10
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N.Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Jeremy W. Culumber
Partner
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Contract Template Updated 5/21/2021
June 5, 2023
AGENDA ITEM #6. f)
Keating Bucklin & McCormack, Inc. P.S.
EXHIBIT A – SCOPE OF SERVICES
1. Administration of Agreement.
The designated representatives for administration of this Agreement are:
Shane Moloney or Alex Tuttle (“City Attorney”) for the City of Renton (“City”)
Jeremy Culumber for KBM
2. Communications and Interaction with City Attorney.
a. City Attorney will be actively involved in all matters related to the Scope of Work,
directing strategy, evaluating and making decisions regarding documents that will be disclosed,
redacted, or not produced pursuant to the Public Records Act, Ch. 42.56 RCW.
b. City Attorney must be given advance notice of any significant decisions related to
the Scope of Work in order for City Attorney to participate fully in making such decisions.
c. Any extensive legal research proposed by KBM should be discussed in advance
with City Attorney.
d. The City Attorney must be advised as soon as reasonably possible of any potential
conflicts in representations.
3. Compensation.
Payment to KBM will be of the satisfactory performance of the Work under this
Agreement, including reimbursable expenses. Compensation shall be payable as follows:
a. Professional fees. Hours worked, which shall include travel-only hours to the extent
they are necessary, shall be billed in increments of one-tenth of an hour at the applicable hourly
rates of the person performing the work.
Jeremy W. Culumber $315 per hour
Associate/Senior Associate $273/280 per hour
No other fees for professional services will be paid unless approved in writing by the City
Attorney before the fees are incurred. Professional Fees may be adjusted annually but must
have the prior written approval of the City.
b. Reimbursement of Expenses. The City shall reimburse KBM for reasonable
expenses that are properly documented in the following categories and subject to any limitations
set forth within each category: has been retained because of KBM’s expertise. The City will not
reimburse KBM for fees associated with the training of attorneys, including time spent by attorneys
as a learning experience, doing legal research needed to educate less experienced lawyers in basic
fields of expertise for which KBM was chosen, or as a result of a transfer of attorneys during an
engagement.
AGENDA ITEM #6. f)
Keating Bucklin & McCormack, Inc. P.S.
(i) Long distance telephone charges.
(ii) Charges for copying documents not to exceed $.10 per page;
(iii) Courier service or other expedited mail delivery only where the urgency
was caused by the City or the City requests the service;
(iv) The City will not reimburse for time spent by KBM in preparing or
reviewing firm billings to the City or in internal firm quality control procedures;
(v) Preparation of a Plan and Budget for Litigation matters and a Budget for
Non-Litigation matters, as required under section 4 of this Agreement is reimbursable (up to
2 hours).
(vi) Electronic research charges (such as Westlaw, Lexis-Nexis) will be
reimbursed only where KBM does not subscribe to the service (e.g., CourtTrax) and the
charges are clearly documented in KBM's invoice to the City.
(vii) Transportation, lodging, and meals incurred by KBM while traveling
from KBM's office in connection with the Scope of Work, subject to the following limits:
aa. The IRS standard mileage rate for vehicles;
bb. Reimbursement for meals inclusive of tips (alcohol is not a
reimbursable expense) shall be estimated based on reasonable costs for
the area of travel (refer to
http://www.defensetraveI.dod.mil/site/perdiemCalc.cfm):
cc. Lodging is reimbursable at cost only for the standard single occupancy
rate. The accommodation should be appropriate for carrying out the
business purpose; and
dd. Air travel shall be by coach class at the lowest price available only
with the prior approval of the City Attorney.
(viii) Reasonable fees for expert consultants retained by KBM consistent with the
Scope of Work, Reimbursement of Expenses (Section 4.6.) and approved in advance by the City
Attorney; and,
(ix) All other necessary and reasonable expenses incurred in litigation subject
to prior approval by the City Attorney.
c. Invoices. KBM shall submit monthly invoices to the City's Legal Department.
Each invoice shall include all supporting documentation to substantiate the invoiced amount,
including all documentation of reimbursable expenses, and be in a form acceptable to the City.
Each invoice should set forth the following information for each date services were performed:
(i) A brief summary of the services provided;
(ii) The number of hours or fractions of hours, spent by each provider;
(iii) The hourly rates of each of the providers;
(iv) The matter number for each hour charged shall be separately accounted for;
(v) Invoices for experts, consultants, and outside vendors, (e.g., copy services,
investigators, messenger services, filing fees, etc., retained by KBM in substantially similar format
as noted in (i)-(iii) above, reviewed and approved by KBM. All invoices in this category must be
included in KBM's invoice (with attached copies of the third-party invoices). Within thirty (30)
calendar days after receipt of a complete, satisfactory invoice, the City will make payment to KBM
in the amount of the invoice approved by the City Attorney. To the extent that this provision
conflicts with the Agreement, the Agreement shall prevail.
AGENDA ITEM #6. f)
Keating Bucklin & McCormack, Inc. P.S.
4. Plan, Budget and Status Reports for Legal Services.
Upon execution of the Agreement, City Attorney and KBM shall consult regarding the
Budget for Scope of Work. The Budget may be produced and modified in writing by City Attorney
in consultation with KBM.
5. Access to Records.
a. For a period of six (6) years following final payment by the City to KBM under
this Agreement, KBM shall maintain all files and documents ("Files") related to performance
of the services under this Agreement.
b. The City and its authorized representatives shall have access to the Files for the
purpose of inspection, copying, cost review, and audit during KBM's normal business hours.
c. Prior to destroying the Files, KBM shall contact the City and inquire whether
the City opts to have the Files delivered to the City.
6. Public Communications.
KBM shall not issue any news releases or make any statements to a member of the news
media or the general public regarding this Agreement or the Scope of Services under the
Agreement without the prior approval of the City Attorney.
AGENDA ITEM #6. f)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, FINDING A SPECIAL
FACILITY AND MARKET CONDITION AND GRANTING AUTHORITY FOR
MAPLEWOOD GOLF COURSE TO PURCHASE USED ARTIFICIAL TURF FOR THE
DRIVING RANGE.
WHEREAS, RCW 39.04.280(1)(b) authorizes an exception to the public works competitive
bidding requirements for purchases involving special facilities or special market conditions; and
WHEREAS, the Golf Course is in need of new turf for the driving range. The Golf Course
driving range turf replacement has been in the golf course long range plan for eight years. The
existing artificial turf installed in 1999 has significantly deteriorated causing damage to
equipment and expenditure of additional replacement and repair funds; and
WHEREAS, the City has the opportunity to immediately purchase at considerable cost
savings – the used artificial turf currently being harvested by Coast to Coast Turf company, from
a practice field at Washington State University as a special facility and special market condition.
WHEREAS, the available used turf is in excellent to good shape. It is anticipated to last for
over ten years. This field turf is all the same green color with no permanent lines. It has a
protective underlayment that helps preserve the integrity of the field turf. Currently there are no
other sources for excellent condition used turf this cost; and
WHEREAS, the City driving range requires approximately 155,000 square feet of turf. The
available used turf is currently priced at $1.30 per square foot which includes the infill, in
comparison to new turf plus infill which is priced at approximately $5.00 per square foot. This
results in a significant cost savings for the product alone. The cost of 155,000 square feet of this
AGENDA ITEM # 8. a)
RESOLUTION NO. _______
2
used turf with tax and shipping would be $274,699.50, compare that to the price of new turf,
plus tax and shipping at approximately $897,315.00, this would be a savings of approximately
$622,615.50. This is a great opportunity to recycle and reuse this used product at a significant
cost savings to the City. However, this purchase opportunity is only available for a limited time
and will be sold and unavailable before a competitive bidding process can be completed; and
WHEREAS, the above information is consistent with a finding of Special Facility and
Special Market Condition authorized by RCW 39.04.280(1)(b) and City Policy 250-02 section 5.3.1
as an exception to the public works competitive bid laws.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are adopted as findings.
SECTION II. The Council hereby finds that a Special Facility and Special Market Condition
exists and by these written recitals and findings, the City Council does hereby authorize the turf
purchase and waives competitive bidding requirements for the attached turf purchase attached
hereto as Exhibit A.
PASSED BY THE CITY COUNCIL this day of , 2023.
______________________________
Jason A. Seth, City Clerk
AGENDA ITEM # 8. a)
RESOLUTION NO. _______
3
APPROVED BY THE MAYOR this day of , 2023.
______________________________
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES- P&R:1943:5/25/2023
AGENDA ITEM # 8. a)
3303 37th ave W Seattle WA, 98199 ESTIMATE #1014
(509) 413-6164
DATE 5/15/23
Maplewood Golf Course Project Name
Details AMOUNT
Used Turf 155000 Square Feet ($1.30 per square foot)$201,500.00
Trucking (24 trucks | $2000 per truck)$48,000.00
SUBTOTAL $249,500.00
TAX RATE 10.10%
OTHER $0.00
TOTAL $274,699.50
THANK YOU FOR YOUR BUSINESS!
GOLF RANGE TURF
Estimate on turf is valid for 30 days.Trucking rates change on a daily basis. Trucking is quoted from
Pullman to Renton, WA.
EXHIBIT A to City of Renton Resolution No. ______AGENDA ITEM # 8. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION
10-11-1 OF THE RENTON MUNICIPAL CODE REGULATIONS BY REDUCING THE
SPEED LIMIT IN THE VICINITY OF ABERDEEN AVENUE NORTHEAST FROM
NORTHEAST 27TH STREET TO NORTHEAST 28TH PLACE, NORTHEAST 28TH PLACE
FROM ABERDEEN AVENUE NORTHEAST TO ITS WESTERN END, NORTHEAST 28TH
STREET FROM ABERDEEN AVENUE NORTHEAST TO ITS WESTERN END,
NORTHEAST 28TH STREET FROM ABERDEEN AVENUE NORTHEAST TO ITS
EASTERN END, AND BLAINE AVENUE NORTHEAST FROM NORTHEAST 28TH
STREET TO ITS EASTERN END, FROM TWENTY-FIVE (25) TO TWENTY (20) MILES
PER HOUR, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, pursuant to RCW 46.61.415(3)(b) a city may establish a maximum speed of
twenty (20) miles per hour on nonarterial highways within a residential or business district
without an engineering and traffic study so long as it has an established procedure for doing so;
and
WHEREAS, on October 25, 2019, the City Council passed Ordinance No. 5955 codifying
RMC 10-11-2, which section adopted procedures for establishing speed limits of twenty (20)
miles per hour on nonarterial streets; and
WHEREAS, pursuant to RMC 10-11-2, a petition was received on or about March 19, 2023,
requesting that the speed limit in the neighborhood generally located north of Northeast 27th
Street and Aberdeen Avenue Northeast be reduced to twenty (20) miles per hour; and
WHEREAS, in compliance with RMC 10-11-2.B.3, more than sixty percent (60%) of the
property owners or residents in the neighborhood approved the speed limit change to twenty
(20) miles per hour; and
AGENDA ITEM # 8. b)
ORDINANCE NO. ________
2
WHEREAS, the City of Renton Transportation Operations conducted a traffic study and
recommends that the speed limit be reduced from twenty-five (25) miles per hour to twenty (20)
miles per hour for Aberdeen Avenue Northeast from Northeast 27th Street to Northeast 28th
Place, Northeast 28th Place from Aberdeen Avenue Northeast to its western end, Northeast 28th
Street from Aberdeen Avenue Northeast to its western end, Northeast 28th Street from
Aberdeen Avenue Northeast to its eastern end, and Blaine Avenue Northeast from Northeast
28th Street to its eastern end;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in
strikethrough and underline edits remain in effect and unchanged.
SECTION II. Section 10-11-1.F of the Renton Municipal Code is amended as follows:
F. The speed limit on the following designated streets is hereby established
to be twenty (20) miles per hour:
1. Northeast 32nd Street from Monterey Court Northeast to its eastern
end.
2. Northeast 33rd Street from Northeast 33rd Place to its eastern end.
3. Northeast 33rd Place from Lincoln Avenue Northeast to Aberdeen
Avenue Northeast.
4. Northeast 34th Place from Lincoln Avenue Northeast to its eastern
end.
AGENDA ITEM # 8. b)
ORDINANCE NO. ________
3
5. Northeast 34th Place from Monterey Court Northeast to Monterey
Lane Northeast.
6. Northeast 35th Street from Aberdeen Avenue Northeast to 112th Place
Southeast.
7. Northeast 35th Place from Lincoln Avenue Northeast to Aberdeen
Avenue Northeast.
8. Lincoln Avenue Northeast from Northeast 36th Street to its south end.
9. Monterey Court Northeast from Northeast 32nd Street to Northeast
36th Street.
10. Monterey Lane Northeast from Northeast 33rd Place to Northeast 34th
Place.
11. Aberdeen Avenue Northeast from Northeast 33rd Place to Northeast
35th Place.
12. Aberdeen Avenue Northeast from Northeast 27th Street to Northeast
28th Place.
13. Northeast 28th Place from Aberdeen Avenue Northeast to its western
end.
14. Northeast 28th Street from Aberdeen Avenue Northeast to its western
end.
15. Northeast 28th Street from Aberdeen Avenue Northeast to its eastern
end.
16. Blaine Avenue Northeast from Northeast 28th Street to its eastern end.
AGENDA ITEM # 8. b)
ORDINANCE NO. ________
4
SECTION III. If any section, subsection, sentence, clause, phrase or work of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
SECTION IV. This ordinance shall be in full force and effect five (5) days after publication
of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this
ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2023.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2023.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:PW:2263:04/26/2023
AGENDA ITEM # 8. b)