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HomeMy WebLinkAboutAddendum - 1AMENDMENT NO. 1 TO AGREEMENT NO. WQSWCAP-2123-Renton-00172 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND City of Renton PURPOSE: To amend the above-referenced agreement (AGREEMENT) between the state of Washington Department of Ecology (ECOLOGY) and City of Renton (RECIPIENT) for the 2021-2023 Biennial Stormwater Capacity Grants (PROJECT). The purpose of this amendment is to increase the grant funding by an additional $25,000. The grant end date will also be extended from the original end date of 3/31/23 to 6/30/23 to allow more time for the additional funding to be utilized. IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows: Total Cost: Original: 50,000.00 Amended: 75,000.00 Total Eligible Cost: Original: 50,000.00 Amended: 75,000.00 Expiration Date: Original: 03/31/2023 Amended: 06/30/2023 CHANGES TO THE BUDGET Funding Distribution EG220357 Funding Title:2021-23 capacity grant Title:Model Toxics Control Operating Account (MTCOA) Type:State 100% MTCA Funding Source %: Description: FDFund: Funding Effective Date: Funding Source: Funding Expiration Date:07/01/2021 06/30/2023 Funding Type:Grant Template Version 10/30/2015 DocuSign Envelope ID: C1288308-CDF4-43DF-A3D7-F30B671AF0EB CAG-22-394 #1 Page 2 of 6State of Washington Department of Ecology City of Renton 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Renton-00172 Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Is this Funding Distribution used to match a federal grant? Approved State Indirect: 30% 0% No No No 2021-23 capacity grant Task Total Permit Implementation $75,000.00 Total: 75,000.00$ CHANGES TO SCOPE OF WORK Task Number:1 Task Cost: $0.00 Task Title:Project Administration/Management Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements . Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement , contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement . Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY’s grant and loan administrative requirements . Task Expected Outcome: * Timely and complete submittal of requests for reimbursement , quarterly progress reports, Recipient Closeout Report, and two-page Outcome Summary Report. <br> * Properly maintained project documentation. Deliverables Template Version 10/30/2015 DocuSign Envelope ID: C1288308-CDF4-43DF-A3D7-F30B671AF0EB Page 3 of 6State of Washington Department of Ecology City of Renton 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Renton-00172 Due DateDescriptionNumber 1.1 Progress Reports that include descriptions of work accomplished, project challenges, and changes in the project schedule. Submitted at least quarterly in EAGL. 1.2 Recipient Closeout Report (EAGL Form). 1.3 Two-page draft and Final Outcome Summary Reports. CHANGES TO SCOPE OF WORK Task Number:2 Task Cost: $75,000.00 Task Title:Permit Implementation Task Description: Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable . The following is a list of elements RECIPIENT’s project may include. 1) Public education and outreach activities, including stewardship activities. 2) Public involvement and participation activities. 3) Illicit discharge detection and elimination (IDDE) program activities, including: a) Mapping of municipal separate storm sewer systems (MS4s). b) Staff training. c) Activities to identify and remove illicit stormwater discharges . d) Field screening procedures. e) Complaint hotline database or tracking system improvements. 4) Activities to support programs to control runoff from new development , redevelopment, and construction sites, including: a) Development of an ordinance and associated technical manual or update of applicable codes. b) Inspections before, during, and upon completion of construction, or for post-construction long-term maintenance. c) Training for plan review or inspection staff. d) Participation in applicable watershed planning effort . 5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as: a) Inspecting and/or maintaining the MS4 infrastructure. b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or facilities. 6) Annual reporting activities. 7) Establishing and refining stormwater utilities, including stable rate structures. 8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior to awarding funding for monitoring. Template Version 10/30/2015 DocuSign Envelope ID: C1288308-CDF4-43DF-A3D7-F30B671AF0EB Page 4 of 6State of Washington Department of Ecology City of Renton 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Renton-00172 Monitoring, including: a) Development of applicable QAPPs. b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements. 9) Structural stormwater controls program activities (Phase I permit requirement) 10) Source control for existing development (Phase I permit requirement), including: a) Inventory and inspection program. b) Technical assistance and enforcement . c) Staff training. 11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment purchases over $5,000 must be pre-approved by Ecology. Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed , summaries of planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital construction projects, incentives or give-a-ways, grant application preparation, TAPE review for proprietary treatment systems , or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses. Task Goal Statement: This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes , streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits. Task Expected Outcome: RECIPIENTS will implement measures required by Phase I and II NPDES permits. Deliverables Due DateDescriptionNumber 2.1 Documentation of tasks completed Template Version 10/30/2015 DocuSign Envelope ID: C1288308-CDF4-43DF-A3D7-F30B671AF0EB Page 5 of 6State of Washington Department of Ecology City of Renton 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Renton-00172 Funding Distribution Summary Recipient / Ecology Share Funding Distribution Name Recipient Match %Recipient Share Ecology Share Total 2021-23 capacity grant 0 %$$$0.00 75,000.00 75,000.00 Total 0.00 75,000.00 75,000.00$$$ Template Version 10/30/2015 DocuSign Envelope ID: C1288308-CDF4-43DF-A3D7-F30B671AF0EB Page 6 of 6State of Washington Department of Ecology City of Renton 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Renton-00172 Washington State Department of Ecology Date Date Water Quality Vincent McGowan, P.E.Armondo Pavone Jason A. Seth City Clerk Date Cheryl Beyer Senior Assistant City Attorney Date City of Renton AUTHORIZING SIGNATURES All other terms and conditions of the original Agreement including any Amendments remain in full force and effect , except as expressly provided by this Amendment . The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective organizations to this Amendment. This amendment will be effective 07/01/2022. IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Mayor By:By: Program Manager Template Approved to Form by Attorney General's Office Template Version 10/30/2015 DocuSign Envelope ID: C1288308-CDF4-43DF-A3D7-F30B671AF0EB 6/27/2023 6/28/2023 Attest: 6/29/2023 6/29/2023