HomeMy WebLinkAboutContractAGREEMENT FOR 2024 ARTS & CULTURE MASTER PLAN
THIS AGREEMENT, dated for reference purposes only as June 1, 2023, is by and between the City
of Renton (the “City”), a Washington municipal corporation, and Platform Design, LLC DBA
Framework Cultural Placemaking (“Consultant”), a Washington State Limited Liability Company.
The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once
fully executed by the Parties, this Agreement is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to develop a comprehensive 10-year Arts & Culture
Master Plan to guide the arts and culture work of Community and Economic
Development, the Renton Municipal Arts Commission and other City Departments and
programs, and align with the City’s mission and values as specified in Exhibit A, which is
attached and incorporated herein and may hereinafter be referred to as the “Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2023.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed one-hundred forty-six thousand two-hundred fifty dollars
($146,250.00), based upon Work actually performed according to the rate(s) or
amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate
charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
CAG-23-277
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name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6.Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
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workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7.Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8.Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9.Independent Contractor Relationship:
A.The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B.The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
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D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E.Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F.Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14.Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
1055 South Grady Way
Renton, WA 98057
CONSULTANT
Lesley Bain
Principal & Co-founder
Framework
1221 E Pike St Ste 300
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Phone: (425) 430-7271
jkotarski@rentonwa.gov
Seattle, WA 98122
Phone: (206)347-8533 x1
lesley@weareframework.com
17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18.Miscellaneous: The parties hereby acknowledge:
A.The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
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D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F.Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G.Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19.Other Provisions:
A.Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B.General Administration and Management. The City’s project manager is Jessie
Kotarski, Economic Development Manager. In providing Work, Consultant shall
coordinate with the City’s contract manager or his/her designee.
C.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
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F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
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Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Hon. Armondo Pavone
Mayor
Lesley Bain
Principal and Co founder
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Sr. Assistant City Attorney
Contract Template Updated 5/21/2021 (File 2624)
June 27, 20237/19/2023
Approved by Patrice Kent via 6/1/2023 email
EXHIBIT A 1 of 8
EXHIBIT A 2 of 8
EXHIBIT A 3 of 8
EXHIBIT A 4 of 8
LEVERAGING THE ARTS FOR ECONOMIC DEVELOPMENT
At the outset of the project, we’ll want to understand the
scope and scale of Renton’s arts and culture economy,
particularly it’s unique foci or points of interest. This is
particularly important for industries like arts and culture,
because, unlike other industries that are competition-
driven, arts and culture organizations and businesses are
more likely to be collaboration-driven. What this means is
that arts and culture organizations and businesses are less
likely to face market cannibalization that other industries
(that is, new organizations and businesses might increase
overall industry spending, rather than redistributing that
spending).
We’ll also want to compare the City’s arts and culture
economy to peer and neighbor cities, to help identify
the City’s unique niche in the regional arts and culture
economy. By identifying the City’s unique “arts and culture
niche” we can tailor the strategies in the Master Plan to
grow and advance that industry, which is likely to have a
greater impact than if
While arts and culture is an economy in and of itself, in
a City like Renton, it is also an opportunity to advance
economic development in the City more broadly. Based
on the City’s identify arts and culture niche(s) we’ll develop
strategies for advancing the City’s economy more broadly.
This may also include growth of nascent, but not yet niche
pieces of the arts and culture economy, based on gaps in
the regional arts and culture landscape.
FUNDING STRATEGIES
Our project team brings significant expertise in municipal
funding strategies that can be brought to bear in developing
funding and financing strategies for the implementation of
this master plan. This includes experience leveraging “1%
for the Arts” programs, like the City of Renton’s as well as
obtaining competitive funding and blending and braiding
these often highly restrictive funding sources for large scale
efforts.
AUTHENTIC BRAND DEVELOPMENT
Our approach to branding is to first support local activities
and enterprises, strengthening the assets that already
exist in the community and building on them. We believe
that the delightful quirks of place make for authenticity, and
branding comes from making them visible and part of a
coherent story that resonates for the people of Renton and
for those that can support authentic places and activities
by visiting.
Renton has so many assets that it is difficult to tell just one
story. An incredible setting with Lake Washington and the
Cedar River, mountain views and woodlands. An enviable
downtown with distinctive local shops, new streetscape,
lots of art, and of course, a dragon! Renton is a city of
flight, of engineers who changed the shape of aviation. It
has a rich history and a diversity of community members,
with both people who have come from all over the world
and people with long-standing local roots. Renton has
multiple performance venues, including lakefront summer
concerts. Those are incredible positive attributes to
formulate a brand.
We have worked with many communities on branding their
planning with logos, color schemes and design elements
that resonate with their identities. We would be pleased to
include questions about expressing the identity of Renton
in the outreach.
We also believe that art can go a long way in creating
special elements that become icons for neighborhoods and
cities. Perhaps a simple example of a highly recognizable
neighborhood marker is the mural on the Kennydale
water tower by Artistbrothers. These elements can serve
wayfinding functions and as sources of community pride.
PEDESTRIAN PLACEMAKING
Framework has years of experience in creating great
pedestrian-oriented places. We worked on Seattle’s first
street master plan, Terry Avenue, in South Lake Union
and we have been planners, designers and activators of
streets, alleys and plazas. Sometimes it is the physical
aspects that needs changes in terms of space allocation,
design, and edge conditions. Other times it is a matter
of activation. We’ve authored street concept plans for
Seattle’s South Lake Union, Pioneer Square and First Hill
neighborhoods, redesigned Second Street in Langley as a
vital community space, and designed a new plaza as the
heart of Lakewood. Renton has many opportunities to
become more pedestrian friendly, and the arts offer many
opportunities to make distinctive pedestrian-scale spaces
and to make walking more enjoyable.
ACCESSIBILITY FOR ALL RESIDENTS
Accessibility takes many forms if it makes the arts
accessible for all residents. One topic that regularly comes
up is the issue of transportation. The ability to simply get to
events, activities and places can be a barrier young people,
older residents who do not drive, and others without a
car or the ability to drive. Options may exist for providing
transportation, or for bringing activities to places where
people are, such as schools or senior centers. In recent
years, on-line programs have been valued by people with
limited mobility.
Another barrier is financial. We’ve heard this especially
from families and youth, who want and need things to
do. Free and low-cost programs ensure that everyone can
enjoy learning, creating, and gathering with others.
Accessibility is often considered in terms of wheelchair
access, which is essential and legally required. Other
disabilities limit access, such as loss of hearing. There
are technical solutions to amplifying sound for theater
and concert-goers, as well as ways to provide captioning,
and also to add sign language interpretation, all of which
require funding. Other kinds of disabilities are less visible,
and we have learned from listening to stakeholders
of all kinds that there are people who for one reason or
another feel vulnerable and need to feel safe in order to
enjoy access to the arts. Listening to the most vulnerable
members of the community can help to make spaces that
not only feel safe for them, but also result in a high level of
comfort for all.
ACTIONABLE PLANNING
We love creating plans, but even better is watching them
come to life. Because of the breadth of our experience
as planners, designers and builders; as artists and as
participants on non-profit arts boards, we understand what
it means to create an actionable plan. Implementation is
very important to us, which includes helping to find financial
resources and create management and operational
structures that are key to successful placemaking and
placekeeping.
We have a number of relevant examples of action plans
that are part of planning efforts. The SeaTac Arts &
Culture Plan included an Action Plan that spelled out the
timeframes, responsible parties and level of resources. For
our recently adopted Downtown Plan in Pasco, funding has
been secured for implementation, including a significant
arts and mural component, and we will assist them with
breaking down regulatory barriers and in carrying out the
set of near-term actions.
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EXHIBIT A 5 of 8
8.WORK PLAN AND SCHEDULE
WORK PLAN
PHASE 1. PROJECT SETUP AND
RESEARCH
KICK-OFF MEETING
At the Kick-Off meeting, we will confirm the organizational
structure for the project and set a calendar time for
regular meetings between staff and the consultant team.
At the Kick-Off meeting, we will go over an outline of an
Outreach Plan for your input, that we will finalize after the
meeting. For the Outreach Plan, we will discuss categories
of stakeholders that will be important to target, and the
best methods to engage them. Also on the agenda is the
project schedule. Together with you we will identify key
dates, paying attention to the alignment with meeting
schedules of elected leaders and City commissions. At
the meeting, we can discuss the best method of sharing
information with the public online, possibly hosted through
the City’s website, or with a project-specific website linked
to the City website.
STEERING COMMITTEE SETUP
With City input, we will put together a list of candidates
for the Advisory Committee, and craft invitations that
describe the project goals and spell out responsibilities
and expectations. The Outreach Plan will include role
definitions and management of the Steering Committee.
BACKGROUND RESEARCH
We have already read the 2010 arts and culture plan
and gone through sections of the Comprehensive Plan
and the neighborhood plans. Additional background
research would include increasing our understanding the
neighborhood structures, the structure of cultural and
community organizations, and the “ecosystem” of arts and
cultural organizations. We are interested in understanding
the strengths and gaps of currently available venues,
programs and organizations. We would look for ways that
would better serve Renton residents, and draw visitors
to Renton in ways that could support artists and local
businesses.
DELIVERABLES:
•Confirmed Project Schedule and Work Plan
•Draft Outreach Plan
•Background Information Summary
PHASE 2. FOCUSED
STAKEHOLDER OUTREACH
AGENCIES, BOARDS AND COMMITTEES
Based on the Outreach Plan, we will begin conversations
with City staff across a variety of agencies, and with your
input, request to put the Arts and Culture Plan on the agenda
of Renton’s committees, such as the Planning Commission,
the Parks, Trails & Community Facilities Community
Advisory Committee, the Senior Citizen Advisory Board,
and the Equity Commission. The discussions with staff
and community leaders at this phase would cover ways
that arts and culture could help support their various
goals, and the opportunities that they see for arts and
culture in Renton. We would prepare a brief presentation
with a variety of inspirational precedents to spark what we
hope would be a lively discussion of possibilities tailored
to Renton.
INTERVIEWS AND FOCUS GROUPS
We find that focus groups can not only inform the project
but can be crafted to bring people together to share
knowledge, find areas of mutual interest and strengthen
community bonds. Focus group participants would
include leaders from community groups, arts and cultural
organizations, government, education, and business.
In addition, some one-on-one interviews may be most
appropriate for some stakeholders. It is essential that
there is broad representation, and particular effort will be
made to include voices often not heard including youth,
people with ethnic and cultural diversity, residents with
disabilities and access challenges, and residents that are
new to the city.
STEERING COMMITTEE MEETING #1
The introductory Steering Committee Meeting will be
chance for members to introduce themselves, and for us
to introduce the project and its goals. This early meeting
is a good time to ask people about their aspirations, about
their needs, and the opportunities that they are enthusiastic
about. We will also solicit their input on the Draft Outreach
Plan prior to finalization.
DELIVERABLES:
•Meeting Materials and Notes
•Stakeholder Outreach Summary
PHASE 3. BROAD OUTREACH
Broad outreach means engaging as many people in the
community as possible. We have found that immersing
ourselves in local activities is invaluable to understanding
the community and that going where people are provides
contacts that supplement and go beyond dedicated project
meetings. From the outset, the team will embed ourselves
in Renton’s events, beginning with the Downtown Art Walk
and History Tour on May 13.
PRESENCE AT EVENTS
Renton has a wealth of summer events, and our team
would have a presence at a variety of events to engage
people in the project through arts activities that are both
fun and offer ways for people to give input. Possibilities
events for a project presence include the Farmers Market,
River Days, the Black Excellence Art Walk, and concerts in
the Coulon Park.
ENGAGEMENT ACTIVITIES AND INPUT
We enjoy designing activities centered on arts and culture
that will attract community members and help us engage
their interest and feedback. We have used mapping
exercises, “idea trees,” project-specific coloring books,
image preference activities, and “pop-up” furnishings.
People who don’t necessarily think of themselves as “art
people” can enjoy easily accessible activities; these are
good opportunities to get broader input on the project
through various methods.
SURVEY
We would create a survey to distribute widely to community
members, crafted with the input of our Steering Committee.
The survey would be publicized through City channels and
partner organizations, as well as through the outreach
process and events.
STEERING COMMITTEE MEETING #2
The second Steering Committee session would focus on
understanding the ecosystem of arts and culture in Renton,
and the consideration of partnering opportunities. We are
interested in understanding their views on the perception
of Renton as a creative community as a foundation for the
question of branding and economic potential through arts
and culture.
DELIVERABLES:
•Engagement Materials
•Survey
•Meeting Materials and Notes
PHASE 4. SYNTHESIS
In late summer, after gathering stakeholder and broader
public input, the team will organize what we have heard
and begin synthesizing the information into topics and
opportunities.
INPUT SUMMARY
We will prepare a report on the input received through
focus groups, interviews, public engagement and the
survey. We will highlight areas of convergence of opinions,
and note any gaps in terms of voices that remain under-
represented.
GOALS FOR ARTS AND CULTURE IN RENTON
Based on the collected input, we will draft a vision and
goals statement for review by staff and by the Steering
Committee. This will be carefully word smithed as a
foundation for the plan.
TOPICS AND OPPORTUNITIES
We will draft an outline and set of points based on the
project goals and the input received. These will include
the goals and objectives laid out In the RFP: community
engagement, diversity and inclusion, leveraging the arts
for economic development, authentic brand development,
pedestrian placemaking and accessibility for all. There
may be additional topics and opportunities that arise out
of the outreach.
STEERING COMMITTEE MEETING #3
At this meeting, we will review with them the summary of
what we have heard. If there are gaps in the input, we can
consider ways of ensuring that we have reached out to
the full spectrum of Renton’s communities. The Steering
Committee will give guidance on the goals for arts and
culture, and the draft of topics and opportunities.
DELIVERABLES:
•Input Summary
•Topics and Opportunities Outline
•Stakeholder Presentation Materials and Notes
2322
EXHIBIT A 6 of 8
EXHIBIT A 7 of 8
BUDGET Principal
Project
Manager staff artist economist hoursCOST/HOUR Blended rate of $125/hour
PHASE 1Kick-off meeting 2 2 2 2 2
Project setup 2 6 2 2
Weekly meetings 3 6 3
Review of existing plan and related documents 4 8 2 4
Arts and culture ecosystem and demographics 2 10 4 2
Set up Steering Committee 4 10 4
Documentation 1 6 4 1 4
Outreach Plan 1 4 1
Total Hours 19 52 6 19 14 110 $ 13,750 PHASE 2Commissions and Organizations 12 16 12 4
Interviews 12 20 12 4
Weekly Meetings 3 6 3 2
Steering Committee Meeting #1 4 8 3 2
Prepare Survey 2 8 2
Documentation 2 16 4
Total Hours 35 74 0 36 12 157 $ 19,625 PHASE 3Prepare Outreach Materials 4 16 8 8
Attend Events 16 16 16 16 4
Public Meeting #1 4 12 4 2 2
Interviews 4 8 4 2
Weekly Meetings 4 4 4 2
Documentation: Ecosystem and Demographics 4 16 6 4 4
Total Hours 36 72 34 38 14 194 $ 24,250 PHASE 4Goals and Values Statement 4 6 4 1
Attend Events 4 8 4 4
Survey Results 2 8 2 1
Weekly Meetings 4 4 4
Steering Committee Meeting #2 2 4 2
Opportunities and Topics Development 8 24 8 16 6Documentation: Document outline 8 24 16 8
Total Hours 32 78 28 40 8 186 $ 23,250 PHASE 5Prepare Materials for Stakeholder Input 8 24 12 8
Commissions and Organizations 12 20 6 12 4
Weekly Meetings 4 4 4 2
Steering Committee Meeting #3 2 4 2
Input Summary 4 12 4 4
Total Hours 30 64 18 30 10 152 $ 19,000 PHASE 6Draft Plan Overall 20 36 24 12
Public Meeting #2 4 12 4 2 2
Public Art Component 28
Economic Benefit Component 2 6 2 28
Branding Component 2 20 2 4
Pedestrian Placemaking Component 6 16 4
Weekly Meetings 4 4 4
Steering Committee Meeting #4 2 2 2 2
Total Hours 40 96 28 56 36 256 $ 32,000 P7Final Plan 24 36 12 24 4
Weekly Meetings 2 2 2 1
Steering Committee Meeting #5 2 2 2 2
Total Hours 28 40 12 28 7 115 $ 14,375
Total Hours by Personnel 220 476 126 247 101
Total Cost by Personnel $ 27,500 $ 59,500 $ 15,750 $ 30,875 $ 12,625 $ 146,250
626
EXHIBIT A 8 of 8