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MEMORANDUM DATE: August 21, 2002 RECEIVED, AUG 2 6 2002 CITY OF REN TON UTILITY SYSTEMS TO: John Hobson City of Renton, Utility Systems Division FROM: Ann Root RE: Higate Lift Station Project Evwironrnentcd .So%ons We have reviewed the plan drawings and permits for the Higate Lift Station Elimination Project. Our review indicates that the plan drawings meet the permit conditions of the WDFW HPA, the Ecology letter regarding 401 certification, the Corps Nationwide permit, and the Biological Assessment with the following exceptions. 1. On Sheet 3, two notes mention "hay bale" check dams (one of the same notes also appears on Sheet 4). The construction detail on Sheet 6 specifies straw bales and that is preferable because of weed problems with hay bales. Straw is also cheaper than hay. 2. Condition #2 in the Ecology letter states that there should be "...no trenching across streams." There is a ditch shown on Sheets 3 and 4 (same ditch, just overlap of the drawing sheets), a drainage swale on Sheet 3, and drainage swales on Sheet 2. It appears that all of these will be trenched across (only the larger swale on Sheet 2 appears to be culverted). Trenching across these swales would only be acceptable If they are dry during trenching. 3. Condition #12 in the HPA requires revegetation of the area. We recommend that the immediate reseeding be done using red fescue (Festuca rubra) on any disturbed soil. This grass seed is readily available, can adapt to most soil types, and is wet- and shade -tolerant. It works well in wetland areas and would be fine for the upland as well (in any area not slated to receive sod). Red fescue precludes the need for a more complex seed mix. The construction plans appear to leave the revegetation specifications to the discretion of the contractor. We don't believe that a detailed replanting plan is required, but we would recommend that a wetland scientist evaluate the site following construction to direct where willows and other trees or shrubs be planted. ADOLFSON ASSOCIATES, INC. 5309 Shilshole Avenue NW, Suite 200 Seattle, WA 98107 Tel 206 789 9658 www.adolfson.com Fax 206 789 9684 221C)(,�v AvcL,P:�-r- � AC CERTIFICATE CERTIFICATE OF LIABILITY INSURANCE OPID M OLF-1 DATE(MM,DD;YY) 06/05/01 PRODUCER THIS CERTIFICATE IS ISSUED A:A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHT UPON THE CERTIFICATE Brunni-Colbath, Inc. HOLDER. THIS CERTIFICATE DOt:S NOT AMEND, EXTEND OR 19102 North Creek Pkwy # 118 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Bothell WA 98011-8005 Phone: 425-485-9552 Fax: 425-483-5291 INSURERS AFFORDING COVERAGE INSURER A: Hartford Insurance Group INSURED INSURERB: Eagle Pacific Insurance Co Adolfson Associates Inc INSURERC: Royal Surplus Lines Ins Co 5309 Shilshole Ave N W Seattle WA 98107 INSURERD: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFFECTNE LTq TYPE OF INSURANCE POLICY NUMBER DATE MM,'DD. I POLICY EXPIRATION DATE MM;DD, LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1000000 A IrX COMMERCIAL GENERAL LIABILITY 52UUCJI8873 05/31/01 CLAIMS MADE ® OCCUR —X 05/31/02 FIRE DAMAGE (Anyone fire) $300000 MED EXP (Any one person) $ 10000 PERSONAL & ADV INJURY $ 1000000 �E—mployerS Liab — GENERAL AGGREGATE $ 2000000 Wa Stop Gap PRODUCTS - COMP/OPAGG s2000000 GENT AGGREGATE LIMIT APPLIES PER: POLICY � X PRO- LOC JECT A AUTOMOBILE X LIABILITY ANY AUTO 52UUCJI8873 05/31/01 05/31/02 COMBINED SINGLE LIMIT (Ea accident) $ lOOOOOO BODILY INJURY (Per person) ALL OWNED AUTOS RECEIVE . SCHEDULED AUTOS $ BODILY (Per accident) dent) $ HIRED AUTOS NON -OW NED AUTOS JUN - 6 2001 PROPERTY DAMAGE (Per accident) -- _ CITY OF RENTO'4 $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG ANY AUTO $ $ EXCESS LIABILITY EACH OCCURRENCE $ 1000000 A 'X OCCUR ❑ CLAIMSMADE 52RHUXM7594 05/31/01 05/31/02 AGGREGATE $ 1000000 $ $ DEDUCTIBLE X RETENTION $ 10000 $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY 5SO100193 - USL&H U5/31/01 0 5 / 3 i / 0 2 WUSIAIU- TORY LIMITS I X I ER E.L. EACH ACCIDENT $1000000 E.L. DISEASE - EA EMPLOYE $ 1000000 WASH INGTON E.L. DISEASE -POLICY LIMIT 1 $ 1000000 OTHER C Professional KZD527179 05/31/01 05/31/02 Limit $1000000 Each Occ & Agg CLAIMS MADE. I Ded $10000 DESCRIPTION OF OPERATIONS;' LOCATIONS,VEHICLES, EXCLUSIONS ADDED BY ENDORSEMENT,' SPECIAL PROVISIONS The Certificate Holder is Additional Insured as respects General Liability regarding: City of Renton Biological Evaluations for Wastewater Project CERTIFICATE HOLDER I Y ADDITIONAL INSURED; INSURER LETTER: CANCELLATION C ITYORE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Renton DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _4" DAYS WRITTEN Planning/Building/Public Works NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Attn: John Hobson 1055 South Grady Way IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR Renton WA 98055 REPRESENTATIVES. REPRESENTATIVE - [AUTHORIZED n �>!� Robert S Russell c� .�._ • �� ACORD 25-S (7;97) ©ACORD CORPORATION 1988 001052 ADOLFSON ASSOCIATES INC 0180194 08/02/00 Vendor No. Vendor Name ' e PO Date CITY OF RENTON ADOLFSON ASSOCIATES INC 5309 SHILSHOLE AVE NW 4200 SEATTLE, WA 98107-5318 Purchase Order COPY ORIGINAL Chapter 116, Laws of 1965 City of Renton Certification I, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein, and that the claim is a just, due and unpaid obligation against the City of Renton, and that I am authorized to authenticate and certify to said claim: Signed _ PLNG/BLDG/PUB WKS UTILITY SYS FERKINGSTAD, LINDA Qty Unit Description Unit Price Est. Amount Account Number WO/Func Amount Bio.Eval. Thunderhill Rd 6,35.7.12 E 421.000400.018.5960.0035.65.045340 45340/5160 6,357.12 CAG 00-077 Wastewater Pro C-� Cam.- U II rl Authorized By 6, 357. 12 6, 357.12 Accounts Payable Div. • 200 Mill Ave. S. • Renton, WA 98055 • Phone (206) 235-2618 • Fax (206) 235-2513 DP 3119 11/94 001052 ADOLFSON ASSOCIATES INC 0180193 08/02/00 �Vi-\ ORIGINAL Vendor No. Vendor Name • • No. PO Date CITY OF RENTON ADOLFSON ASSOCIATES INC 5309 SHILSHOLE AVE NW #200 SEATTLE, WA 98107-5318 Purchase Order Chapter 116, Laws of 1965 City of Renton Certification I, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein, and that the claim is a just, due and unpaid obligation against the City of Renton, and that I am authorized to authenticate and certify to said claim: Signed PLNG/BLDG/PUB WKS UTILITY SYS FERKINGSTAD, LINDA Qty Unit Description Unit Price Est. Amount Account Number WO/Func Amount Bio. Eval N Renton Sewer 3,591.70 E 421.000400.018.5960.0035.65.045300 45335/5160 3,591.70 CAG 00-077 is -iS 60 dos¢- o d cl , o-o- Y-) c- t�c�9�� w Authorized By 3, co1 7U 3,591.70 Accounts Payable Div.. 200 Mill Ave. S. • Renton, WA 98055 • Phone (206) 235-2618 • Fax (206) 235-2513 DP 3119 111/94 001052 ADOLFSON ASSOCIATES INC Vendor No. I Vendor Name CITY OF RENTON ADOLFSON ASSOCIATES INC 5309 SHILSHOLE AVE NW #200 SEATTLE, WA 98107-5318 0180186 08/02/00 ORIGINAL • . PO Date J 6vo , Purchase Order Chapter 116, Laws of 1965 City of Renton Certification I, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein, and that the claim is a just, due and unpaid obligation against the City of Renton, and that I am authorized to authenticate and certify to said claim: Signed PLNG/BLDG/PUB WKS UTILITY SYS FERKINGSTAD, LINDA Qty Unit Description Unit Price Est, Amount Account Number WO/Funs Amount CAG 00-177 Bio. Evals. 14,531.18 E 421.000400.018.5960.0035.65.045000 45345/5160 14,531.18 Wastewater Projects 7124100 '_( Highgate L.S. Elim gf 3t'�600 o�-CJ0c1s1 - y� 1 Aberdeen Ave NE Q - oQ 0q0 --,;-� dl I I 3,370 80th Ave. So. o2dOQ ;2 ,0d f a,�.tZ�-CA N, 2od�S 10-fg-0O 1, Al, 930.1 ka--1 p C-A sp- P ° tt> 60--t-ma- Authorized By 14,531.18 14,531.1 Accounts Payable Div. • 200 Mill Ave. S. • Renton, WA 98055 • Phone (206) 235-2618 • Fax (206) 235-2513 OP 3119 11/94 001052 ADOLFSON ASSOCIATES INC 0180186 08/02/00 Vendor No. I Vendor Name •r,71MIlff PO Date 4,10 CITY OF RENTON ADOLFSON ASSOCIATES INC 5309 SHILSHOLE AVE NW #200 SEATTLE, WA 96107-5318 Purchase Order ORIGINAL Chapter 116, Laws of 1965 City of Renton Certification I, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein, and that the claim is a just, due and unpaid obligation against the City of Renton, and that I am authorized to authenticate and certify to said claim: Signed PLNG/BLDG/PUB WKS UTILITY SYS FERKINGSTAD, LINDA Qty Unit Description Unit Price Est. Amount Account Number WO/Func Amount CAG 00-177 Bio. Evals. 14,531.16 E 421.000400.018.5960.0035.65.045000 45345/5160 14,531.18 Wastewater Projects Highgate L.S. Elim G13 �J Aberdeen Ave NE d00 Lr1L1� 4r,,N' o-YJOCJs o% gl dl/00 3, 37Q, 5a 80th Ave. So. rQ •a �{. pd f a N. 24d�iS- to f?-DO �, f �.3. 43 /7/,830.7� Authorized By 14 , 531 . 18 dook—npy 14,531, 18 Accounts Payable Div.. 200 Mill Ave. S. • Renton, WA 98055 • Phone (206) 235-2618 • Fax (206) 235-2513 r (� I 1 DP3i1911;94 I V To: City of Renton 1055 S. Grady Way Renton, WA 98055 5309 Shilshole Avenue NW, Suite 200 Seattle, WA 98107 RECEIVED OAT 1 q 2000 Job #20095 Invoice # 20095-3 Crry OF - - Attention: John Hobson U,�L�rv.>>'sEv. October 18, 2000 Subject: Renton ESA Reference: Contract dated June 2, 2000 Period: From September 1, 2000 through September 21, 2000 Task 1 - Highgate Lift Station Elimination Labor Costs L. Skinner principal $40.00 3.00 $120.00 A. Root senior planner $23.00 3.25 $74.75 D. Weyer -Sutherland senior clerical $21.00 1.00 $21.00 K. Jaeger staff scientist $14.50 10.00 $145.00 L. Carlson clerical $16.00 1.75 $28.00 Subtotal, Direct Labor $388.75 Indirect Labor Charge 166.47% $647.15 Subtotal, Labor $1,035.90 Fee on Direct Labor 12% $124.31 Total, Labor $1,160.21 Direct Expenses Postage $4.30 Printing $29.42 $33.72 Total, Task 1 $1,193.93 'C' C, TOTAL THIS INVOICE vEil��i�Ct $1,193.93 ^ATE V I ADAE INITIAL/DATE Budget $24,230.00 Previous Invoices $8,506.53 I This Inv oice $1,193.93 I — Budget Remaining $14,529.54 9 if 2% discount for payment within 12 days of Invice. Net 30 days. 1% interest per month on past due accounts. ADOLFSON ASSOCIATES, INC. 5309 Shilshole Ave. NW, Suite 200 Seattle, WA 98107 Seattle AN Postage Charges to Projects & Staff for June 2000 - A lidu 9795 2.09 2.09 9831 0.99 0.99 9856 0.33 0.33 20002 0.33 0.33 20010 0.33 0.33 20015 0.99 0.99 20017 73b 0.55 20017 190 0.33 0.33 20017 191 0.33 0.33 20020 76 0.33 20020 76 0.33 20020 0.77 20020 48B 0.77 20020 0.77 2.31 20020 76 0.33 0.99 20024 0.77 0.77 20032 0.99 0.99 20049 0.33 20049 3.20 20049 3.20 20049 4.20 10.93 20069 0.55 20069 0.77 1.32 20075 0.33 0.33 20088 0.77 20088 0.99 1.76 20093 0.33 0.33 20095 4.3 4.30 20097 0.55 0.55 20106 0.33 0.33 20107 0.55 0.55 20108 0.55 20108 0.33 0.88 20111 0.55 0.55 20116 2.97 2.97 20117 0.33 0.33 20119 0.77 0.77 20119 4 0.33 0.33 20124 0.77 20124 11.90 12.67 20129 0.33 0.33 20136 0.33 0.33 20140 0.55 0.55 20147 0.33 0.33 20149 0.55 0.55 20150 0.55 0.55 20153 0.55 0.55 99027 0.55 0.55 99105 0.33 0.33 99125 0.33 0.33 99161 0.33 0.33 1-97146 0.55 0.55 :. act 0.33 0.33 cc 0.88 0.88 dw 0.33 0.33 dws 0.99 0.99 kh 0.33 0.33 kj 0.99 0.99 la 0.33 0.33 Ic 0.33 Ic 0.99 1.32 II 1.32 II 2.53 3.85 ma 0.66 0.66 sb 0.33 0.33 Si 0.33 0.33 sp 3.20 3.20 tl 1.65 1.65 Mqk MINA —— AF PRINTING 5522 - 20th AVENUE N.W. SEATTLE, WA 98107 PHONE (206) 782-7892 • FAX (206) 782-7893 E-mail: pipseattle@aol.com ADOLFSON ASSOCIATES PED 5309 Shilshole Ave NW o 1 D Seattle WA 98107 ADOLFSON ASSOCIATES Statement Date: 10/5/00 Payment Due By: City of Renton Biological Evaluations Monthly Status Report Submitted by Adolfson Associates, Inc. Report for the Month of September 2000 Work Performed During This Period During this reporting period Adolfson completed and submitted the biological evaluation draft report for the Higate Lift Station. Work Anticipated Next Month Adolfson staff will prepare revisions or other tasks as requested by the City. Scope of Work, Schedule, or Budget Issues No issues to report. Total expenses for the internal Biological Evaluation documents remain below initial forecasts. 001052 ADOLFSON ASSOCIATES INC 0180186 08/02/00 Vendor No. I Vendor Name ' • PO Date CITY OF RENTON ADOLFSON ASSOCIATES INC 5309 SHILSHOLE AVE NW 4200 SEATTLE, WA 98107-5318 Purchase Order ORIGINAL Chapter 116, Laws of 1965 City of Renton Certification I, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein, and that the claim is a just, due and unpaid obligation against the City of Renton, and that I am authorized to authenticate and certify to said claim: Signed PLNG/BLDG/PUB WKS UTILITY SYS FERKINGSTAD, LINDA Qty Unit Description Unit Price Est. Amount Account Number WO/Funs Amount CAG 00-177 Bio. Evals. 14,531.18 E 421.000400.018.5960.0035.65.045000 45345/5160 14,531.18 Wastewater Projects 13l I Highgate L.S. Elim Aberdeen Ave NE - .3,370 5a- 80th Ave. So.%�I��dd6 Authorized By 14, 531. 18 14,531.18 Accounts Payable Div.. 200 Mill Ave. S. • Renton, WA 98055 • Phone (206) 235-2618 • Fax (206) 235-2513 COPY �y � DP 3119 11i94 i P.6. J/goI�� w o o L r • o e 5309 Shilshole Avenue NW, Suite 200 Seattle, WA 98107 k�33�0 To: City of Renton RECEIVED Job #20095 1055 S. Grady Way Renton, WA 98055 AUG 3 0 2000 Invoice # 20095-2 Attention: John Hobson CITY OF RENTON UT(UTY SYSTFMq August 21, 2000 Subject: Renton ESA Reference: Contract dated June 2, 2000 Period: From July 14, 2000 through August 17, 2000 Task 1 - Highgate Lift Station Elimination Labor Costs L. Skinner principal $40.00 2.00 $80.00 A. Root senior planner $23.00 5.00 $115.00 K. Jaeger. staff scientist $14.50 27.25 $395.13 A. Carmin project assistant $12.00 2.25 $27.00 Subtotal, Direct Labor $617.13 Indirect Labor Charge 166.47% $1,027.33 Subtotal, Labor $1,644.45 Fee on Direct Labor 12% $197.33 Total, Labor $1,841.79 Direct Expenses Printing $70.05 Mileage-$0.31/mi 30 $9.30 $79.35 Budget Previous Invoices This Invoice Budget Remaining Total, Task 1 $1,921.14 TOTAL THIS INVOICE $ 24, 230.00 $ 5,136.01 $3,370.52 $1 5,723.47 CC)".CURRENCE ':.c INITIAUDATE Qli± V, I II 1 _T 2% discount for payment within 12 days of invite. Net 30 days. 1% Interest per month on past due accounts. ADOLFSON ASSOCIATES, INC. 5309 Shilshole Ave. NW, Suite 200 Seattle, WA 98107 $3,370.52 Page 1 of 3 Subject: Renton ESA Reference: Contract dated June 2, 2000 Period: From July 14, 2000 through August 17, 2000 Task 2 - North Renton Sewer Replacement Phase I and II Labor Costs L. Skinner principal $40.00 $0.00 A. Root senior planner $23.00 $0.00 D. Weyer -Sutherland senior clerical $21.00 $0.00 K. Jaeger staff scientist $14.50 $0.00 A. Carmin project assistant $12.00 $0.00 L. Carlson clerical $16.00 $0.00 Subtotal, Direct Labor $0.00 Indirect Labor Charge 166.47% S0.00 Subtotal, Labor $0.00 Fee on Direct Labor 12% $0.00 Total, Labor $0.00 Direct Expenses Camera $0.00 Mileage-$0.31 /mi 0 $0.00 $0.00 Total Task 2 $0.00 Task 3 - Aberdeen Avenue NE Utility Improvements Labor Costs L. Skinner principal $40.00 0.00 $0.00 A. Root senior planner $23.00 0.00 $0.00 D. Weyer -Sutherland senior clerical $21.00 0.00 $0.00 K. Jaeger staff scientist $14.50 0.00 $0.00 A. Carmin project assistant $12.00 0.00 $0.00 Subtotal, Direct Labor $0.00 Indirect Labor Charge 166.47% $0.00 Subtotal, Labor $0.00 Fee on Direct Labor 12% Total, Labor $0.00 Direct Expenses Research WA Fish & Wildlife $0.00 Mileage-$0.31/mi 0 $0.00 $0.00 Total Task 3 $0.00 Page 2 of 3 Subject: Renton ESA Reference: Contract dated June 2, 2000 Period: From July 14, 2000 through August 17, 2000 Task 4 - Thunder Hill Access Road Repair Labor Costs' L. Skinner principal A. Root senior planner D. Weyer -Sutherland senior clerical K. Jaeger staff scientist A. Carmin project assistant L. Carlson clerical Subtotal, Direct Labor Indirect Labor Charge Subtotal, Labor Fee on Direct Labor Total, Labor Direct Expenses Postage/Courier Mileage-$0.31/mi $ 40.00 1.00 $ 40.00 $23:00 15.50 $356.50 $ 21.00 0.50 $10.50 $14.50 2.50 $36.25 $12.00 1.25 $15.00 $16.00 0.50 $ 8.00 $466.25 166.47% $776.17 $1, 242.42 12 % $149.09 $1,391.51 Total Task 4 Task 5 - 80th Avenue South Sewer Installation Labor Costs L. Skinner principal $40.00 A. Root senior planner $23.00 D. Weyer -Sutherland senior clerical $21.00 K. Jaeger staff scientist $14.50 A. Carmin project assistant $12.00 Subtotal, Direct Labor Indirect Labor Charge 166.47% Subtotal, Labor Fee on Direct Labor 12% Total, Labor Direct Expenses Postage Mileage-$0.31/mi Total Task 5 $2.53 $18.60 $21.13. $1,412.64 MOIRE 0.50 $11.50 $0.00 $0.00 $0.00 $11.50 $19.14 $30.64 $3.68 $34.32 $ 2.42 0 $0.00 $ 2.42 $36.74 Page 3 of 3 Prod. Time 36.50 93.6% Vacation 1 U V Marketing Sick 1.00 Overtime Auth General 2.50 6.4% Holiday ---• Over 40 hours must he approved Total Utility 39.00 100% TOTAL 40.00 100% � g Expenses mz o` 8 0 r � � o o rc..e..tan MWO ME P—ted 7120.00 ut 5 14 Phi JUL 2 a PAID Vame: Kris Jae er. Week Ending: 7/20/00 Signature kljxunc Tune Shect - -_-- P RINTING 5522 - 20ch AVENUE N.W. SEATTLE, WA 98107 PHONE (206) 782-7892 • FAX (206) 782-7893 E-mail: pipseattle®aol.com ADOLFSON ASSOCIATES 5309 Shilshole Ave NW Seattle WA 98107 ADOLFSON ASSOCIATES Statement Date: 8/3/00 Payment Due By: Seattle AAI Postage Charges to Projects & Staff thru Aug 17, 2000 "M OM owt 20001 $0.55 20008 $0.55 20017 186 $0.33 20020 $0.55 20020 0 $1.87 20020 71 $0.33 20020 $0.33 3.08 20022 $0.55 20028 $0.33 20032 $0.99 0.99 20041 3 $0.33 20048 $0.77 20052 $0.55 20052 $0.33 20054 $0.33 20054 $0.77 20054 $9.60 10.70 20063 $0.55 20065 $0.33 20071 $0.77 20077 $0.33 1.10 20088 $1.21 1.21 20091 $0.33 20093 $0.55 20095 4 $2.53 2.53 20097 $0.77 20097 $0.33 1.10 20113 $0.33 20120 $0.77 20124 $0.77 96097 $0.33 96109 $0.33 97127 $0.33 98066 8*6 $1.43 98066 $0.99 2.42 98080 $3.20 98080 3002 $4.30 98080 3002 $4.30 11.80 98126 $0.55 98147 $0.55 99008 $0.88 99028 $0.77 99033 $0.33 99039 $0.33 99078 $0.33 99104 $0.33 99157 $0.33 99173 3 $0.33 INOWISM m d ,w Adolfson, M $0.33 Adolfson, M $0.99 $1.32 Carlson $0.99 $0.99 Carmin $0.33 $0.33 Hawe $0.99 Hawe $0.77 $1.76 Hennessey $0.33 0.33 Jackson $0.55 Jackson $0.33 $0.88 Jaeger $1.32 Jaeger $0.33 $1.65 Laurie $0.33 Laurie $0.66 0.99 Loucks $0.33 0.33 Phillips $0.88 0.88 Root $0.77 0.77 Vanderburg $2.75 2.75 Weyer $0.33 0.33 r `r�1�i7 Seattle AAI Postage Charges to Projects & Staff thru Aug 2, 2000 P,tject.7'ask ;Arnitnt "`s Tota1 9575 $0.55 9637 $1.21 1.21 9823 $0.33 $1.21 9858 $0.33 9880 5002 $0.77 0.77 20002 $0.33 20012 $0.55 20015 $0.33 20017 185 $0.33 20017 185 $2.53 2.86 20022 3 $0.55 20024 $1.65 1.65 20042 2 $0.55 20042 $0.55 1.10 20048 4 $0.55 20049 $3.20 3.20 20058 $0.33 20066 $1.87 20066 $0.33 2.20 20076 $0.33 20082 $0.99 20082 $0.99 1.98 20083 $0.55 20095 $0.77 20095 2 $0.55 20095 3 $0.55 20095 5 $0.55 2.42 20113 $1.43 1.43 20117 $0.33 97092 $0.55 97129 $0.33 98100 $0.55 98166 $0.33 99055 $0.55 99065 $0.55 99076 300 $0.55 99099 $0.77 0.77 99118 $0.55 99128 $0.55 99149 $0.33 99166 $0,33 1-20044 2 $0.77 0.77 20078 $0.55 L;'-,' Project g Tas4c . Amount : tetF Adolfson, M. $0.33 Huw5un, iVI. ,�0.33 0.66 Carlson $0.33 0.33 Conally $2.31 Conally $3.23 5.54 Harris $0.55 Harris $3.20 3.75 Henessey $0.99 0.99 Jackson $1.21 1.21 Jaeger $0.33 Jaeger $0.99 1.32 Krippner $0.66 0.66 Laurie $3.20 Laurie $3.20 6.4 Lozano $0.66 0.66 Peirce $1.98 Peirce $0.33 Peirce $0.33 2.64 Phillips $0.33 0.33 Preston $0.33 0.33 Weyer $0.33 Weyer $11.75 Weyer $0.33 15.05 Worten $0.33 0.33 City of Renton Biological Evaluations Monthly Status Report �$Cz Submitted by Adolfson Associates, Inc. � 7lzj O Aft Report for the Period of. July 14 through August 17, 2000 5 N Work Performed During This Period During this reporting period Adolfson completed biological evaluation draft reports for three of the five utility projects included in the contract, submitted the fourth (Thunder Hill), and began preparation of the fifth BE (Higate). The Higate report is being prepared as a Biological Assessment, whereas the others have been submitted as the less extensive "biological evaluations." Work Anticipated Next Month Adolfson staff will complete the draft BA for Higate, and revise the Thunder Hill and/or Higate reports based on review comments from the City. Scope of Work, Schedule, or Budget Issues No issues to report. Total expenses for the internal Biological Evaluation documents remain below initial forecasts. 001052 ADOLFSON ASSOCIATES INC 0180186 08/02/00 Vendor No. I Vendor Name • 2PO Date 41 CITY OF RENTON ;;LLR ADOLFSON ASSOCIATES INC 5309 SHILSHOLE AVE NW #200 SEATTLE, WA 98107-5318 Purchase Order C �� ■ NAL Chapter 116, Laws of 1965 City of Renton Certification I, the undersigned, do hereby certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein, and that the claim is a just, due and unpaid obligation against the City of Renton, and that I am authorized to authenticate and certify to said claim: Signed PLNG/BLDG/PUB WKS UTILITY SYS FERKINGSTAD, LINDA Qty Unit Description Unit Price Est. Amount Account Number WO/Func Amount CAG 00-177 Bio. Evals. 14,531.18 E 421.000400.018.5960.0035.65.045000 45345/5160 14,531.18 Wastewater Projects d 110�151 / % �/ �� 1 i36 Highgate L.S. ElimN. a Aberdeen Ave NE 80th Ave. So. Authorized By 14,531.18 14,531.18 Accounts Payable Div. • 200 Mill Ave. S. • Renton, WA 98055 • Phone (206) 235-2618 • Fax (206) 235-2513 DP 3119 11/94 L4 S P6 00 PO A 0 O l f 9 O N 5309 Shilshole Avenue NW, Suite 200 Seattle, WA 98107 RECEIVE® To: City of Renton Job #20095 1055 S. Grady Way JUL 2 5 2000 Renton, WA 98055 CITY OF RENTON Invoice # 20095-1 UTILITY SYSTEMS Attention: John Hobson July 24, 2000 Subject: Renton ESA Reference: Contract dated June 2, 2000 Period: From June 2, 2000 through July 13, 2000 Task 1 - Highgate Lift Station Elimination Labor Costs L. Skinner A. Root K. Jaeger Subtotal, Direct Labor Indirect Labor Charge Subtotal, Labor Fee on Direct Labor Total, Labor Direct Expenses Postage/courier Mileage-$0.31 /mi principal $40.00 2.00 $80.00 senior planner $23.00 2.75 $63.25 staff scientist $14.50 2.00 $29.00 $172.25 166.47% $286.74 $458.99 12% $55.08 $ 514.07 $0.00 55 $17.05 Total, Task 1 TOTAL THIS INVOICE Budget $24,230.00 Previous Invoices $0.00 This Invoice $ 5,136.01 Budget Remaining $19,093.99 7 2 i:r"tir:E INITIAVDATE ACLT 4 Yq.0. 2%, discount for payment within 12 days of invice. Net 30 days. 1% interest per month on past due accounts. ADOLFSON ASSOCIATES, INC. 5309 Shilshole Ave. NW, Suite 200 Seattle, WA 98107 $17.05 $531.12 $5,136.01 Page 1 of 3 Subject: Renton ESA Reference: Contract dated June 2, 2000 Period: From June 2, 2000 through July 13, 2000 Task 2 - North Renton Sewer Replacement Phase I and II Labor Costs L. Skinner principal $40.00 1.00 $40.00 A. Root senior planner $23.00 1.25 $28.75 D. Weyer -Sutherland senior clerical $21.00 0.75 $15.75 K. Jaeger staff scientist $14.50 27.00 $391.50 A. Carmin project assistant $12.00 2.25 $27.00 L. Carlson clerical $16.00 0.75 $12.00 Subtotal, Direct Labor $515.00 Indirect Labor Charge 166.47% $857.32 Subtotal, Labor $1,372.32 Fee on Direct Labor 12% $164.68 Total, Labor $1,537.00 Direct Expenses - Camera $25.00 Mileage-$0.31/mi 20 $6.20 $31.20 Total Task 2 $1,568.20 Task 3 - Aberdeen Avenue NE Utility Improvements Labor Costs L. Skinner principal $40.00 1.00 $40.00 A. Root senior planner $23.00 9.50 $218.50 D. Weyer -Sutherland senior clerical $21.00 0.75 $15.75 K. Jaeger staff scientist $14.50 4.75 $68.88 A. Carmin project assistant $12.00 0.75 $9.00 Subtotal, Direct Labor $352.13 Indirect Labor Charge 166.47% $586.18 Subtotal, Labor $938.31 Fee on Direct Labor 12% . $112.60 Total, Labor $1,050.90 Direct Expenses Research WA Fish & Wildlife $48.00 Mileage-$0.31/mi 25 $7.75 $55.75 Total Task 3 $1,106.65 Page 2 of 3 Subject: Renton ESA Reference: Contract dated June 2, 2000 Period: From June 2, 2000 through July 13, 2000 Task 4 - Thunder Hill Access Road Repair Labor Costs L. Skinner principal $40.00 2.00 $80.00 A. Root senior planner $23.00 1.75 $40.25 K.,Jaeger staff scientist $14.50 1.50 $21.75 Subtotal, Direct. Labor $142.00 Indirect Labor Charge 166.47% $236.39 Subtotal, Labor $378.39 Fee on Direct Labor 12% $45.41 Total, Labor $423.79 Direct Expenses Mileage-$0.31/mi 15 $4.65 $4.65 Total Task 4 $428.44 Task 5 - 80th Avenue South Sewer Installation Labor Costs L. Skinner principal $40.00 1.00 $40.00 A. Root senior planner $23.00 14.75 $339.25 D. Weyer -Sutherland senior clerical $21.00 0.75 $15.75 K. Jaeger staff scientist $14.50 6.75 $97.88 A. Carmin project assistant $12.00 0.50 $6.00 Subtotal, Direct Labor $498.88 Indirect Labor Charge 166.47% $830.48 Subtotal, Labor $1,329.35 Fee on Direct Labor 12% $159.52 Total, Labor $1,488.87 Direct Expenses Mileage-$0.31 /mi 41 $12.71 $12.71 Total Task 5 $1, 501.58 Page 3 of 3 Prod. Time 33.00 82.5% Vacation ---- Marketing 3.00 7.5% Sick Overtime Auth General 4.0 10.0°/. Holiday Total Utility 40.00 100°/. TOTAL 40.00 10000°/. Expenses t.,h it TncL n..e Printed 06/08/2000 at 2 08 PM Miles I Otal 346.1 U Over 40 hours must oe approved. Name: Llovd Shinner Week Ending: 06/08/2000 �,, 0/�—A , nature lasmime xis Time Sheet Ifo 1 o�S%� l� as/,C l� j—ccs� �rL- 7��( r55 — Describe Admin/General Hours: morning, lunch meeting, time sheet Prod. Time Marketing General Total Utility 35.50 91.0% Vacation — Sick 3.50 9.0% Holiday 39.00 100% TOTAL 39.00 100% Expenses g ay O q 1 v = o o Field Hours 17.50 Overtime Auth UUUU l X � n /Cnnri/v1 20095 2 6/7 1 20 $14.11 20095 3 617 25 ivide into all 4 Tas 20095 5 6/7 25 20063 1 6/7 10 99052 "2"-3 6/6 1 $16 something ain I lost the recei but it will be on the statement 1 Vlal Over 40 hours must be approved. Name: Kris Jaeger Week Ending: 06/08/2000 Signature Printed 06/08/2000 at 5. 19 PM kljxtime Time Sheet MILEAGE LOG Name Month (� Date Destination Next oil change at miles Odometer Reading Job # Start Finish # of Miles 7.� � �.l�r� �aD9 � ZZ► �Z ZZ 1 v� Cam o 9 � r 32 4 Cc 1 1 0,to0 5 • Z S 1 .A i 1-3X,� - ooSy 2zeI zZr-4 Zsa VIQ, V n DX -2 oc'? 1 r. Z S £s Z 7? t"A 7.3 279� 2 q 3 40 23i D ICI... ov !iNlo -40r� Z3 O 2 - ITS 'q ' ',dal G o v -c'dC' - d(, -,-), Z n O 4 Z 5 0 :,1>' Z 116-7 5 MILEAGE LOG s `,{ ;� . r_ Name Next oil change at miles Month Odometer Reading Date Destination Job # Start Finish # of Miles ajr"A �oo -z 1 70 / (l Sea a�� moo TI z 7 1- f J WASHINGTON DEPARTMENT OF FISH AND WILDLIFE INVOICE DATE: PUBLIC DATA REQUEST INVOICE 7/03/00 PREPARED BY: RAM � PHONE: (360)902-2543 ITAT ROGS INVOICE #: 736 ORGANIZATION: ADOLFSON ASSOCIATES INC CONTACT PERSON: KRIS JAEGER ADDRESS: 5309 SHILSHOLE AVE NW SUITE 200 CITY: SEATTLE STATE: WA ZIPCODE: 98107 J DATE OF REQUEST: 6/16/00 REQUEST DESCRIPTION: BIOLOGICAL ASSESSMENTS & REVIEWS FOR FIVE PROPOSED PROJECTS CITY OF RENTON DATA TYPE: PHNW DATA FORMAT: M P = PRIORITY HABITATS & SPECIES (PHS) POLYGON DATABASE M = MAPS H = WILDLIFE HERITAGE POINT (HRTG) DATABASE D = DIGITAL N = NATIONAL WETLANDS INVENTORY (NWI) DATABASE R = TABULAR REPORT W = STREAMNET DATABASE L = HABITAT & SPECIES M = MARINE RESOURCES DATABASE LIST 0 = SPOTTED OWL SITE CENTER DATABASE X = OTHER DATA TYPE Please make checks payable to: NUMBER OF MAPS REQUESTED: 2 WASH. DEPT. OF FISH & WILDLIFE 600 CAPITOL WAY NORTH MATERIALS: 8.00 OLYMPIA WA 98501-1091 LABOR; 0.00 PROCESSING FED. TAX ID # 911632572 -FEEj---------------40.00 _ _ _ - REVENUE CODE: 1040421104011C202 TOTAL COST: 48.00 JV FUND CODE: 104 DISTRIBUTION: WHITE COPY - BILLING AGENCY YELLOW COPY - RETURN WITH PAYMENT PINK COPY - ACCOUNTS RECEIVABLE City of Renton Biological Evaluations RECEIVED Monthly Status Report JUL 2 5 2000 Submitted by Adolfson Associates, Inc. CITY OF RENTON UTILITY SYSTEMS Report for the Period of: June 2 through July 13, 2000 Work Performed During This Period During this reporting period Adolfson staff met with Renton project managers, visited the five sites, and prepared biological evaluation draft reports for three of the five utility projects included in the contract. Work Anticipated Next Month Adolfson staff will complete draft BEs for the remaining two projects, and revise reports based on review comments from the City. Scope of Work, Schedule, or Budget Issues No issues to report. Total expenses for the internal Biological Evaluation documents have been below initial forecasts. Remaining funds will be used to complete the initial reports for Higate and Thunder Hill, and to respond to review comments. It is likely that funds will be available to prepare and submit a Biological Assessment, rather than an internal BE, if that becomes necessary for these two projects. ACORo. CERTIFICATE OF LIABILITY INSURANCE DATE(MM,DD;YY) IOMR 05/23/00 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Brunni-Colbath, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 19102 North Creek Pkwy # 118 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Bothell WA 98011-8005 Phone:425-485-9552 Fax:425-483-5291 INSURED INSURER A: INSURER B: Adolfson Associates Inc INSURERC: 5309 Shilshole Ave N W INSURERD: Seattle WA 98107 INSURER E: COVERAGES INSURERS AFFORDING COVERAGE Hartford Insurance Group Fremont Indemnity Co NW Admiral Insurance Company THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE MM DD! DATE MM,'DD, LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS MADE I OCCUR X Employers Liab — 52UUCJI8873 05/31/00 05/31/01 EACH OCCURRENCE $ 1000000 FIRE DAMAGE (Anyone fire) $ 300000 MED EXP (Anyone person) $ 10000 PERSONAL &ADV INJURY $ 1000000 Wa Stop Gap GENERAL AGGREGATE $ 2000000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY X PRO- JECT 71 LOC PRODUCTS - COMP/OP AGG s 2 000000 A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS 52UUCJI8873 05/31/00 C v ^000 N �N 05/31/01 COMBINED SINGLE LIMIT (Ea accident) $ 1000000 $ $ X BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO , S (''(Y AUTO ONLY - EA ACCIDENT EA ACC OTHER THAN AUTO ONLY: AGG $ $ $ EXCESS LIABNJTY A ]C OCCUR CLAIMSMADE 52RHUXM7594 DEDUCTIBLE RETENTION S 10000 05/31/00 05/31/01 EACH OCCURRENCE $ 1000000 $ 1000000 AGGREGATE $ $ WORKERS COMPENSATION AND B EMPLOVERS'LIABILITY JY5337691 USL&H 05/31/00 05/31/01 WC STATU- TORS LIMITS X ER $ 1000000 E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYE $ 1000000 E.L. DISEASE -POLICY LIMIT $ 1000000 OTHER C Professional AOOPL10955 05/31/00 05/31/01 Each Occ & Agg CLAIMS MADE Limit $1000000 Ded $10000 DESCRIPTION OF OPERATIONS;' LOCATIONS,VEHICLES, EXCLUSIONS ADDED BY ENDORSEMENT, SPECIAL PROVISIONS The Certificate Holder is Additional Insured as respects General Liability regarding: City of Renton Biological Evaluations for Wastewater Project l:tH I IFIC:A I t H(JLUtH Y ADDITIONAL INSURED; INSURER LETTER: CANCELLATION C ITYORE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATI( City of Renton DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 45 DAYS WRITTEN Planning/Building/ Public Works NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Attn: John Hobson 1055 South Grady Way IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR Renton WA 98055 REPRESENTATIVES. n I Robert S. Muwnu ca"a ll yl) 0ACORD CORPORATION 1988 CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: 5/24/2000 TO: Mike Webby FROM: John Hobson SUBJECT: Insurance Review for New Consultant Contract Please review the attached contract and insurance form for risk management purposes. C:\files\HIGATE\risk-review.doc\jdh CITY OF RENTON CITY CLERK DIVISION MEMORANDUM DATE: May 31, 2000 TO: John Hobson, Wastewater/PBPW FROM.: AVJ Michele New»arin x6521 SUBJECT: CAG-00-077/Contract for Biological Evaluations The attached original document has been frilly executed and is being returned to you. Please transmit the original to the contractor and retain a copy for your file. An original document is also retained by the City Clerk. Thank you. Enclosures: (1) LETTER OF TRANSMITTAL RECEIVED ' ' DATE: May 19, 2000 MIN �Q00MAY22 AD O Ll f ON TO: John Hobson CITY OF RENTO� Wastewater Utility UTILITY SYSTEMS �� rw `S0bj1i0ns City of Renton 1055 South Grady Way Renton, WA 98055 FROM: Lloyd Skinner PROJECT NAME/NUMBER: URGENT FOR REVIEW AND COMMENT PLEASE REPLY FOR YOUR INFORMATION PLEASE FIND ENCLOSED: i 2 Biological Evaluation Contracts for 5 Utility Projects NOTES/COMMENTS: John — Two signed contracts for City countersignature. I attached Exhibits A (scope of Work), B (schedule), and C (cost estimate). I revised the cost estimate to reflect a cost plus fixed fee type of contract, as the contract terms specify; there was no change to the bottom line. I also inserted our overhead rate on page 4 of each contract. We look forward to working with you on these projects. Sincerely, Lloyd Skinner ADOLFSON ASSOCIATES, INC. 5309 Shilshole Avenue NW, Suite 200 Seattle, WA 98107 Tel 206 789 9658 Fax 206 789 9684 5 May, 2000 Enwronmenrai So(.uUrons David Christensen Wastewater Utility Supervisor City of Renton Planning/Building/Public Works Department 1055 South Grady Way Renton, Washington 98005 RECEIVED MAY - 8 2000 CITY OF RENTON UTILITY SYSTEMS SUBJECT: SCOPE AND COST PROPOSAL BIOLOGICAL EVALUATIONS FOR VARIOUS CITY PROJECTS Dear Dave: Thank you for requesting a proposal from Adolfson Associates, Inc. (Adolfson) for Biological Evaluations (BE) in support of the five projects discussed in your April 13, 2000 letter. These projects are: • Aberdeen Avenue NE Utility Improvements • North Renton Sewer Replacement Phase I and Phase Il • Highgate Lift Station Elimination • Thunder Hill Access Road Repair • 80'h Avenue South Sewer Installation I have attached a draft scope of work for each of the five projects. You have mentioned that these projects will not require federal permits, and the City is not using federal funds to implement them. As a result, they do not appear to require Endangered Species Act (ESA) consultation with the federal Services (National Marine Fisheries Service and US Fish and Wildlife Service) or preparation of a Biological Assessment (BA) at this time. However, the City believes that an evaluation of each project is warranted based on ESA section 9 and 4(d) considerations, and in support of the other permit processes. While the proposed scope of work is generally based on the type of effort necessary to complete a section 7 BA, I have adjusted the scope and budget to reflect the information we discussed during our pre-scoping meeting. The proposed scope of work for the BEs differs from a formal BA in four primary areas: 1) Adolfson will not initiate contact with the federal agencies; 2) the BEs will not include the detailed project descriptions common to BAs, but will focus the evaluations instead on project impacts; 3) the results of our evaluations will be summarized in technical memoranda, and 4) the BEs will not be submitted for federal agency review and comment. While the purpose of an ESA section 7 BA is to make a formal "determination of effect" for a proposed action, a formal determination of effect is not required for section 9 and section 4(d) related projects. Nevertheless, we believe that avoiding a "likely to adversely affect" determination, or the equivalent conclusion, will be important for the City to demonstrate section 9 compliance. We anticipate that each technical memorandum will discuss potential impacts to listed species on a general basis; however, we will ADOLFSON ASSOCIATES, INC. 5309 Shilshole Avenue NW, Suite 200 Seattle, WA 98107 `7i 206 789 9658 1av 206 789 9684 adoTson@adoTs-on.(bm 5/5/00 Renton BEs Page 2 recommend an "effect determination" for each project (in addition to the discussion of alternatives and suggestions to avoid, reduce, or mitigate the impact of the project on listed species, if applicable). Please contact me or Benn Burke at (206) 789-9658 if you have any questions regarding this proposal or if you would like more details concerning this scope of work and cost estimate. We look forward to working with you and the City of Renton on this project. Sincerely, Adolfson Associates, Inc. Lloyd Skinner, AICP Director of Environmental Services Attachments: Scope of Work, Schedule, and Budget Scope of Work Biological Evaluations for Five City Projects Project Descriptions. It is our understanding that the City of Renton (the City) proposes to complete five infrastructure projects; referred to as: Aberdeen Avenue NE Utility Improvements; North Renton Sewer Replacement Phase I and Phase II; Highgate Lift Station Elimination; Thunder Hill Access Road Repair; and 80ffi Avenue South Sewer Installation. The City has indicated that there is no federal nexus for these projects. As a result, the proposed project is not expected torequire coordination under section 7 of the Endangered Species Act of 1973 (ESA). However, a Biological Evaluation, or similar study, has been. requested by the City in support of section 9 and section 4(d) compliance and other permitting for these projects. Scopes of Work. Each of the five projects will be completed as a separate task, as follows: Task 1. Aberdeen Avenue NE Utility Improvements Task 2. North Renton Sewer Replacement Phase I and Phase II Task 3. Highgate Lift Station Elimination Task 4. Thunder Hill Access Road Repair Task 5.80' Avenue South Sewer Installation The City will determine an.order of priority for each task. While Adolfson will work on all five tasks concurrently, deliverables will be prepared based on the stated preference of the City. The Scope of Work to be conducted by Adolfson Associates, Inc. (Adolfson) for the each task includes five subtasks: • Subtask 1 includes on -going project management and client coordination. This scope includes an initial kick-off meeting by the Adolfson Principal, Project Manager, and Project Scientist. We anticipate that one kick-off meeting will be sufficient to cover all five projects. The purpose of the kick-off meeting is to review the scope of work, discuss the proposed schedule, and set priorities for deliverables. • Subtask 2 includes researching information on the absence or presence of ESA species regulated by National Marine Fisheries Service (NMFS) and/or the US Fish and Wildlife Service (USFWS) in the vicinity of each project. This subtask includes coordination with the Washington Department of Fish and Wildlife (WDFW) and other state and local agencies as necessary to obtain habitat and species information for Listed, Proposed, and Candidate Species present in the project vicinity. &5/oo Renton BEs Page-2 Subtask 3 includes coordination with the City and others on the design team to evaluate project impacts. Adolfson will conduct a brief review of the literature and published information for each Listed, Proposed, and Candidate species identified within the project area and will evaluate site -specific information provided to Adolfson by the City. This subtask includes afield visit to assess site conditions for each project but does not include any additional data collection or scientific study. The City will make the necessary arrangements for Adolfson to access restricted properties, if any. Subtask 3 includes one meeting with the City and/or other team members in addition to the kickoff meeting to conduct a preliminary evaluation of the proposed work prior to conducting the site visit. We anticipate -that all five projects can be reviewed in a single meeting. Subtask 4 includes the preparation of a separate draft Biological Evaluation technical memorandum for each project addressing Listed, Proposed, and Candidate species within each project area. To provide consistency -with other the City projects, Adolfson will prepare the Biological Evaluation following the WSDOT guidelines stated for Biological Assessments in effect, at the time of issuance, of a notice to proceed. Five, draft Biological Evaluation memoranda, one for each task, will be provided to the City. for review and comment. • Subtask 5 includes the preparation of a final Biological Evaluation memorandum for each project following comment on the draft memoranda by the City. Deliverables. Adolfson will provide on -going coordination for the duration of the projectwithin the budget provided for subtask 1. Adolfson will provide a separate draft technical memorandum summarizing the results.of the Biological Evaluation for each of the five projects. After any revisions, Adolfson will provide the City with up to three copies of each final Biological Evaluation. Assumptions. Adolfson will base its'Biological Evaluations on the information, plans, and technical reports provided by the City following Adolfson's initial review of the project as described under Task 3. To minimize added expenditures resulting from plan changes, Adolfson recommends that the City provide Adolfson with project information containing as much detail as possible as soon as it becomes available. Since the projects are not expected to trigger a section 7 consultation, we have assumed only one internal revision of each Biological Evaluation report. Adolfson will be pleased to adjust the Biological Evaluations as required within the limitations of the scope of work and budget. Changes to the project, report requirements, or listing status after work has been initiated, or the triggering of a federal nexus, may involve extra work or additional coordination or consultation with the City, NMFS, USFWS, or other agencies. Schedule. Adolfson will initiate subtask 2 for each project upon receiving a notice to proceed. Subtask 3 (literature reviews and project evaluations) will be initiated for each project upon receiving a notice to proceed; however, this task can only be completed after receiving agency responses to Adolfson's requests. This commonly requires.two to four weeks. Subtasks 4 (draft report preparation) and Subtasks 5 (final report preparation) will be initiated by Adolfson upon receiving input on the priority of each project from the City. Adolfson anticipates that three weeks will be necessary for Adolfson to complete the first draft memorandum afterlAdolfson has received the data from the agencies. Successive memorandum will follow 5&00 Renton BEs Page 3 each week. Adolfson will address revisions to the draft memoranda and finalize the Biological Evaluations within one week of receiving comments from the City. Cost Estimate. Adolfson has estimated the cost for the Biological. Evaluations based on the hours and rate schedule included inl Attachment A. Adolfson estimates that a sum -not to exceed$ 24,230.00 will be required to complete Tasks 1 through 5 described above. Extra Services will be initiated by Adolfson only after agreement by both Adolfson and'the City concerning revisions to the scope of work and additional compensation, i�necessary. COST ESTIMATE Biological Evaluations Project Adolfson Associates,"Inc. 03-May-00 Task 1. Aberdeen Avenue NE Utility Improvements Principal 4 $130.00 $520.00 Project Manager/Senior Ecologist 32 $75.00 $2,400.00 Project Scientist/Project Planner 60 $55.00 $3,300.00 Admin. 4 $60.00 $240.00 Clerical 6 $40.00 $240.00 Subtotal Task 1 106 $6,700.00 Labor $6,700.00 Reimbersable Expenses' $250.00 Subtotal Task 1 $6,950.00 Task 2. North Renton Sewer Replacement Phase I and Phase II Principal 2 $130.00 $260.00 Project Manager/Senior Ecologist 16 $75.00 $1,200.00 Project Scientist 32 $55.00 $1,760.00 Admin: 2 $60.00 $120.00 Clerical 4 $40.00 $160.00 Subtotal Task 2 56 $3,500.00 Labor $3,500.00 Reimbersable Expenses' $100.00 Subtotal Task 1 $3,600.00 Task 3. Highgate Lift Station Elimination Principal 2 $130.00 $260.00 Project Manager/Senior Ecologist 8 $75.00 $600.00 Project Scientist 32 $55.00. $1,760.00 Admin. 1 $60.00 $60.00 Clerical 4 $40.00 $160.00 Subtotal Task 3 47 $2,840.00, Labor $2,840.00 Reimbersable Expenses' $100.00 Subtotal Task 1 $2,940.00 Task 4. Thunder Hill Access"Road Repair Principal 4 $130.00 $520.00 Project Manager/Senior Ecologist 24 $75.00 $1,800.00 Project•Scientist/Planner 60 $55.00 $3,300.00 Admin. 4 $60.00 $240.00 Clerical 6 $40.00 $240.00 Subtotal Task 4 98 $6,100.00 . Labor $6,100.00 Reimbersable Expenses' $250.00 Subtotal Task 1 $6,350.00, Task 5. 80th Avenue South Sewer Installation Principal 2 $130.00 $260.00 Project Manager/Senior Ecologist 24 $75.00 $1,800.00 Project Planner/Scientist 40 $55.00 $2,200.00 Admin. 2 $60.00 $120.00 Clerical 4 $40.00 $160.00 Subtotal Task 5 72 $4,540.00 Labor $4,540.00 Reimbersable Expenses' $100.00 Subtotal Task 1 $4,640.00 " Mileage to be billed at $0.315/mile. All other expenses are billed at actual cost. Total cost: $24,230.00 Y o� CITY OF RENTON HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT MEMORANDUM DATE: May 24, 2000 TO: John Hobson, Utility Engineering Specialist III FROM: Ai. Webby, HR&RM Administrator SUBJECT: Ins. Review, Adolfson Associates, Inc./Bio-Evals for Wastewater Projects I have reviewed the Certificate of Insurance for the above referenced contract. The insurance coverage, provided for this project, meets the City's risk management requirements. 4' CITY OF RENTON wqR„LL Planning/Building/Public Works Department 7 e Tanner, Mayor Gregg Zimmerman P.E., Administrator May 15, 2000 Lloyd Skinner, AICP Adolfson Associates, Inc. 5309 Shilshole Avenue NW Seattle, WA 98107 SUBJECT: BIOLOGICAL EVALUATIONS FOR WASTEWATER PROJECTS Lloyd: Enclosed please find two original contracts for the above referenced project. Please provide the following: • Fill in the overhead costs percentage. in the space provided under "Cost Plus Net Fee", section 2, on page 4. • Attach the revised Cost Estimate to each.original., • Sign and date the contract in the space proyided on page 9. DO NOT insert the date on the first page. This will'be filled in whehi-'h4 mayor executes the contract. • Complete the "Affidavit of Compliance" sheet in each contract (last page). • Include an original insurance certificate. I have attached a sample certificate with the required modifications. Failure by your insurance carrier to make these changes will result in a time delay for contract execution. • Note: Pages 10-12 of the contract are old, out -dated insurance forms which have been deleted. After the mayor has executed the contracts, I will return one of the originals to you for your files. If you have any questions, please call me at 425-430-7279. WSipvrely, Wastewater Utility HADI VISION.S\UTILITIE.S\DOCS\2000-228.doc\tb 1055 South Grady Way - Renton, Washington 98055 0 This paper contains 50 % recycled material, 20 % post consumer