HomeMy WebLinkAboutContractAGREEMENT FOR MASTER PLANNING SERVICES
THIS AGREEMENT, dated for reference purposes only as July 31, 2023, is by and between the City
of Renton (the “City”), a Washington municipal corporation, and Platform Design LLC DBA
Framework Cultural Placemaking (“Consultant”), a Limited Liability Company. The City and the
Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by
the Parties, this Agreement is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide services related to development of a master
plan for the Downtown Civic Core Heart Block, along with an activation, management,
maintenance, and operations plan as specified in Exhibit A, which is attached and
incorporated herein and may hereinafter be referred to as the “Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than March 31, 2024.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $59,677, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
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such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6.Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
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and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7.Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8.Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9.Independent Contractor Relationship:
A.The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
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during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B.The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
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It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11.Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12.City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C.Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
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limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
John Collum, AICP
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7358
jcollum@rentonwa.gov
CONSULTANT
Jeff Arango, AICP
1221 East Pike Street, #300
Seattle, WA 98122
Phone: (206) 347-8533, x2
jeff@weareframework.com
PAGE 7 OF 10
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
PAGE 8 OF 10
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is John Collum.
In providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Lesley Bain
Principal
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Patrice Kent
Senior Assistant City Attorney
Contract Template Updated 5/21/2021 (file 2711)
8/4/20238/7/2023
Approved by Patrice Kent via 8/2/2023 email
EXHIBIT A
RENTON CIVIC CORE - HEART BLOCK MASTER PLAN
SCOPE OF WORK
7/12/23
EX A Page 1 of 9
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Overview
The City of Renton has engaged Framework to work with the city and community to develop a master
plan for the Civic Core Heart Block in Downtown. Many projects recommended in the Downtown Civic
Core Vision and Action Plan within and adjacent to the block are now moving forward. The city desires
to ensure that all of the projects and future development in this area include active, inclusive, and
inviting public spaces that are appropriately designed, managed, and programmed to work as a cohesive
district.
The Civic Core projects currently in various planning and design phases (“Civic Core Active Projects”)
include:
●Pavilion Market & Food Hall
●The Renton Connector
●Arts & Culture Space
●South Renton Transit Center
●Downtown Wayfinding
●Renton High School (new school or reuse of buildings on current site)
The Public Square project to redesign several public spaces including Piazza and Gateway parks, festival
street blocks on Logan Avenue and S. 3rd Street, and location/layout of the Renton Farmers Market is
planned to commence in late 2023.
The city separately has engaged Framework to update its Arts and Culture Master Plan. Although
citywide in scope, this plan is anticipated to include discussions and recommendations related to arts
and culture in the Downtown Civic Core area that may have relevancy to the Heart Block Master Plan.
The Heart Block Master Plan will:
●Consider how the Civic Core projects noted above fit within the Master Plan, as well as interact
with one another and the surrounding area (both physically and operationally);
●Provide options for use of the two city-owned parcels that will enhance the block and play a role
in creating the desired place and destination envisioned for the Civic Core;
●Advise on strategies to better integrate the uses on blocks surrounding the Heart Block by
building on recommendations in the Civic Core Plan; and
●Include a management and activation/programming strategy for the various public spaces to
better ensure that they perform well as a whole, are welcoming and accessible to the diverse
community that Renton has become, provide activities that draw visitors and users throughout
the week, and are supported by appropriate levels of infrastructure—all to ensure that the
Heart Block is an interesting and inviting place for everyone to visit.
EX A Page 2 of 9
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Project Area
▪The city is preparing a topographic survey of this area and will provide to Framework once complete.
▪The Heart Block is located between S 2nd and 3rd streets and Logan and Burnett avenues and is influenced by the
eight Civic Core blocks that surround it.
EX A Page 3 of 9
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Core Project Team
The core project team from Framework including roles and responsibilities is shown below. Other
members of the Framework team are available as needed to support the project.
EX A Page 4 of 9
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Scope of Work
Task 1. Project Management
1.1 Kick-off Meeting
■Prepare and facilitate a kick-off meeting with Framework and key city staff.
Deliverables
■Kick-off meeting agenda and meeting summary
1.2 Staff Meetings
■Regular check-in meetings between Framework and city staff. Meetings are expected at least
twice per month during the project.
1.3 Project Management (Ongoing)
■Coordination of tasks amongst the project team
■Communication and updates to the City of Renton
■Managing the project schedule, budget, and monthly invoicing
Task 2. Background, Engagement, and Communication
2.1 Review Civic Core Plan Active Projects
■Review and summarize key elements of the Civic Core Plan as it relates to the Heart Block
Deliverables
■Memo with key observations
2.2 Meetings with Staff Leadership Team
■Facilitate (with City project manager) up to four meetings with the leadership team from the
City of Renton to review and discuss best practices and ideas and receive input and guidance on
the direction of the Master Plan. One meeting may be with the City Council.
■Collect and compile feedback received to inform development of the Master Plan.
Deliverables
■Meeting agendas and discussion materials
■Meeting summaries
■Miro Board to collect feedback and share information
EX A Page 5 of 9
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2.3 Meetings and Focus Groups
■Plan and facilitate up to four focus group meetings with key stakeholder groups such as business
and property owners downtown, downtown residents, and the Renton Downtown Partnership.
Pursue opportunities to combine focus group meetings with the Arts and Culture Master Plan.
One group meeting may include an open house for general public attendance.
Deliverables
■Meeting agendas
■Meeting summaries
■Engagement activities such as a Miro board, live polling, and similar tools
Task 3. Heart Block Master Plan
3.1 Maps and Graphics
■Develop maps and graphics for inclusion in the Heart Block Master Plan including site diagrams
and plans, sections, perspectives, and aerial obliques as needed.
■Provide a list of graphics for the Plan in the Master Plan outline to share with the city for
feedback before moving into production.
Deliverables
■Draft and final maps and graphics (native files to be provided to the city)
3.2 Heart Block Master Plan (Draft + Final)
■Based on the design and engagement process, develop the draft and final Heart Block Master
Plan.
■The Master Plan will include options for two city-owned parcels for both near-term and long-
term uses that will support vision for the Heart Block.
■The Master Plan will include conceptual location options for the Public Square components
(plazas, landscaping, festival street segments, program elements) including a preferred location
for the Renton Farmers market.
■The Master Plan will integrate necessary components to ensure integration of the Activation
and Management Plan recommendations.
■The Master Plan will be graphically rich and emphasize visual communication.
■The city will compile feedback on the draft plan and share with Framework prior to developing
the final draft plan.
Deliverables
■Draft Heart Block Master Plan
■Final Heart Block Master Plan
EX A Page 6 of 9
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■Transmittal Memo (if needed for board and commission packets)
3.3 Activation, Management, Maintenance, and Operations Plan
■Develop an activation, management, maintenance, and operations plan for the Heart Block that
outlines roles and responsibilities between the city and any community partners, the
responsible city agency or department, key staff, planning level cost estimates, a timeline of key
actions and priorities, a funding strategy including internal and external sources, and continued
communication and engagement, and monitoring and reporting to understand if the program is
successful or if changes need to be made.
■Activation and Maintenance Plan strategies and recommendations will pay special attention to
the needs of the Civic Core Active Projects and proposed uses of the two city-owned parcels.
■Maintain a project contingency budget that can be used for near-term activation to test the
success of concepts from the Heart Block Master Plan and/or other tasks deemed important to
complete the Master Plan, site analysis, and development concept evaluations.
Deliverables
■Draft and final activation and management plan
EX A Page 7 of 9
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Cost Proposal
Assumption: Hours may be shifted between tasks as long as the total project budget is not exceeded during the
project.
Contingency Budget: Use of contingency budget is at complete discretion of the City of Renton. Framework and City
project managers will discuss the need and use of contingency budget. If determined necessary and at City’s
direction, Framework will provide City with proposed scope and fee for any tasks related to use of contingency
budget. Upon City approval, this Scope of Work will be administratively amended to include additional tasks and
fee allocation.
Expenses: Expenses may include mileage, printing, meals, parking, and open house materials.
Jeff Arango, AICP
Project Manager
Lesley Bain,
Principal Design
Lead
Hope Freije, Urban
Designer
Byron George,
Landscape Architect
2023 Hourly Rate $235 $235 $155 $155
Task 1: Project Management
1.1 Kick-off Meeting 2 1 1 1 5
1.2 Project Management (Ongoing)10 0 0 0 10
1.3 Staff Meetings 10 4 0 0 14
Subtotal 22 5 1 1 29
$6,655
Task 2: Background, Engagement and Coordination
2.1 Review Civic Core Plan 2 2 2 2 8
2.2 Meet with Staff Committee 8 8 0 0 16
2.3 Meetings and Focus Groups 8 8 0 0 16
Subtotal 18 18 2 2 40
$9,080
Task 3: Master Plan
3.1 Maps and Graphics 6 6 20 20 52
3.2 Draft and Final Master Plan 20 20 40 40 120
3.3 Activiation, Management, Maintenance, and Operations Plan 20 10 0 0 30
Subtotal 46 36 60 60 202
$37,870
Total Estimated Hours 86 59 63 63 271
Cost (Hours*Rate)$20,210 $13,865 $9,765 $9,765 $53,605
Project Cost Subtotal $53,605
Expenses (2% of Project Cost)$1,072
Estimated Total Costs $54,677
Contingency Budget (if needed)$5,000
Total Budget:$59,677
FRAMEWORK Total Hours and
Estimated Cost
by Task
EX A Page 8 of 9
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Project Schedule
EX A Page 9 of 9