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CAG-12-086, Adden #5-15
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DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT
ADDENDUM # 05-15 TO CAG-12-086
Between
CITY OF RENTON and EAI BLUMEN
ADDENDUM#05-15
This addendum ("Addendum # 05-15") to CAG-12-086 is agreed to on this //day of
March, 2015 ("Effective Date"), by and between the City of Renton, a noncharter code city
under RCW 35A, and a municipal corporation under the laws of the State of Washington
("Renton"), and EAI Blumen, licensed to do business in the State of Washington ("Consultant").
Renton and Consultant are collectively referred to as the "Parties". The Parties mutually agree
to amend their Consultant Agreement related to Quendall Terminals Phase 3B FEIS and
Mitigation Agreement work, under CAG-12-086.
Prior Addenda to CAG-12-086
Addendum#01-12 increased the Original Contract Sum of Thirty Nine Thousand Seven Hundred
Sixty Five dollars ($39,765.00) set forth in Paragraph 4 of the original Agreement by One
Thousand Six Hundred dollars ($1,600.00)to an Amended Contract Sum of Forty One Thousand
Three Hundred Sixty Five dollars($41,365);
Addendum #02-13 increased the Amended Contract Sum of Forty One Thousand Three
Hundred Sixty Five dollars ($41,365) set forth in Paragraph 4 of the Addendum #01-12 by Forty
Three Thousand Two Hundred Twenty Five dollars ($43,225.00) to an Amended Contract Sum
of Eighty Four Thousand Five Hundred Ninety dollars ($84,590);
1
Addendum #03-13 increased the Amended Contract Sum of Eighty Four Thousand Five
Hundred Ninety dollars ($84,590) set forth in Paragraph 4 of the Addendum #02-13 by
Seventeen Thousand Two Hundred Eighty Five dollars ($17,285.00) to an Amended Contract
Sum of One Hundred One Thousand Eight Hundred Seventy Five dollars ($101,875) and
extended the term set forth in Paragraph 3 of the Addendum #02-13 to December 31, 2013.
Addendum #04-14 increased the Amended Contract Sum of One Hundred One Thousand Eight
Hundred Seventy Five dollars ($101,875) set forth.in Paragraph 4 of the Addendum #02-13 by
Ten Thousand Four Hundred Fifteen dollars ($10,415.00) to an Amended Contract Sum of One
Hundred Twelve Thousand Two Hundred Ninety dollars ($112,290) and extended the term set
forth in Paragraph 3 of the Addendum#03-13 to December 31, 2014.
NOW, THEREFORE, in consideration of the mutual terms and covenants previously
exchanged and to be exchanged in the future,the Parties agree to the following amendments:
SECTION 1. Paragraph 1, entitled Scope of Services, shall be amended as follows:
Exhibit A of the Consultant Agreement is edited to the extent required to add additional
services for Consultant to perform. Thus, Exhibit A's language shall remain the same
except for the additional language contained in Exhibit A of this Addendum.
SECTION 2. Paragraph 5, entitled Consultant Agreement Sum, shall remain the same
except for the following modification:
The total amount of this Agreement shall not exceed the sum of Nineteen Thousand Six
Hundred Ninety Dollars and no cents ($19,690.00) (with a 5%contingency).
SECTION 3. Paragraph 4, entitled Term of Consultant Agreement, shall be amended
as follows:
The Parties mutually agree to extend the term of this Consultant Agreement to 5:00
p.m. on December 31, 2015. The Parties may agree to extend this Consultant
Agreement with another Addendum, if necessary.
2
IN WITNESS WHEREOF, the Parties agree that this addendum, once executed, takes
effect on the Effective Date noted above. V GA-
CITY OF RENTON Ttjt.14.0LQ9l.{, 1( Ll f C
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.A.e6cee..„
C.E. "Chip" Vincent, Administrator O&V1 tele C. A t-tieeE_.
Department of Community and Economic EXcrffttrrrreti.
Development 2200 Sixth Avenue, Suite 707
1055 South Grady Way Seattle, WA 98121
Renton, Washington 98057
Date Date
Approved as to Legal Form Attest
OffaA.4,-044.4.4€74,6-+-mist„
Lawrence J. Warren Jason Seth
Renton City Attorney Renton City Clerk
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Date Date
3
2200 Sixth Avenue,Suite 707
Seattle,WA 98121
Telephone:(206)452-5350
Fax:(206)443-7646
EA Engineering,Science, www.eaest.com
and Technology,Inc.,PBC
March 12, 2015
Vanessa Dolbee, Senior Planner
City of Renton
Department of Community& Economic Development
1055 South Grady Way
Renton,WA 98057
RE: Quendall Terminals, Phase 3B: Prepare and Issue FEIS and Mitigation Document
Contract Amendment
Dear Vanessa:
In April, 2013, the City of Renton authorized EA's most recent contract amendment to prepare
and issue the Quendall Terminals FEIS and Mitigation Document (Phase 3B of the EIS). To
date, EA and our team have prepared two versions of the FEIS and two versions of the full
Mitigation Document (there have been multiple versions of the mitigations list) for the City of
Renton's and Century Pacific's (Century) review and comment. However, our Scope of Work
for these services has expanded beyond what we anticipated in our last contract amendment
and substantial schedule delays have occurred. As of March 6th, we had approximately $1,150
remaining in our Phase 3B budget. This budget will not be sufficient to complete and issue the
FEIS and Mitigation Document. As such, EA is proposing a contract amendment to complete
our services on Phase 3B.
This amendment is required for several reasons, including: 1) the substantial time and effort
required to finalize the Mitigation Document; 2) the additional transportation analysis required by
the City, given the change to the anticipated project build-out year; 3) the need to update the
FEIS to reflect the changes to the Mitigation Document; and,4) the additional printing costs
required due to increases in vendor printing rates over time (approximately two years since the
last contract amendment was prepared). Following is our proposed Scope of Work and Budget
for the additional work that will be required for EA to complete and issue the FEIS and Mitigation
Document.
Scope of Work
EA will complete the following tasks in Phase 3B — Prepare and Issue FEIS and Mitigation
Document:
• Task 1: Prepare the For-publication Mitigation Document for the City's final review. This
document will incorporate the final mitigation measures list received from the City on
2.12.15.
• Task 2: Prepare the For-publication FEIS for the City's final review. This document will
address the City's comments on the 2nd FEIS, include the final list of mitigation
measures, and, as appropriate, provide references to the final mitigation measures. The
document will also incorporate the updated transportation analysis prepared by TENW,
and summarize the results of the analysis in the Key Topic Areas section of the
document. We assume that the City's comments on the For-publication FEIS will be
minimal/edit level (i.e., limited to very minor corrections and clarifications).
• Task 2: Coordinate printing and CD production of the published FEIS and Mitigation
Document. We assume preparation of 25 hardcopies of a one-volume, approximately
600-page FEIS and of an approximately 35-page Mitigation Document, and 46 CDs of
both documents. We will also assist the City in placing the FEIS and Mitigation
Document on their website.
• Task 7: Meetings. Participate in up to one (1) additional, up to 2-hour meeting with the
City and Century associated with the FEIS and Mitigation Document.
• Task 8: Coordinate and communicate with,the City, Century, and EA's technical team
via telephone and email throughout Phase 3B.
Note: this budget amendment does not include additional professional services and expenses
provided by EA should an appeal be filed on the EIS and Mitigation Document. The provision of
services to prepare for and attend appeal hearing(s) would be billed on an hourly basis at EA's
current billing rates at the time.
Budget
•
Based on the above Scope of Work, we will need an adjustment of $19,690 to our Phase 3B
Prepare and Issue FEIS and Mitigation Document budget (see the budget breakdown below).
We propose to continue to provide services on an hourly basis during Phase 3B according to
our current Fee Schedule (see Attachment A). We will bill you for labor and expenses on a
monthly basis.
Professional Labor Hours Hourly Rate Total($)
EA
R. Schipanski 1 210 210
G. Brunner 24 175 4,200
J. Ding 70 110 7,700
Administration 2 65 130
Subtotal $12,240
Reimbursable Expenses (including additional mileage, $2,500
copying, printing, etc.)
Subtotal $14,740
Sub-Consultants- TENW
4,9501
Total $19,690
1 Includes EA's 10% markup.
Quendall Terminals 2
Phase 3B—Complete and Issue Final EIS &Mitigation Document
Proposed Contract Amendment
Schedule
EA anticipates submitting the For-publication FEIS and Draft Mitigation Document to the City
and Century in late-March/early April. Publication of the FEIS and Mitigation Document could
occur in late April, assuming minimal comments from the City and Century on these two
documents. If there are substantial delays in the schedule that are beyond the control of EA,
further adjustments to our Scope of Work and Budget could be necessary.
All of the terms and conditions specified in our Phase 3B Contract with the City still pertain
unless modified herein. If the Scope of Work and Budget in this proposed contract amendment
are acceptable to the City and Century, please proceed with authorizing this adjustment. We
are prepared to continue with our Phase 3B services upon your authorization. Please call either
of us if you have any questions.
Sincerely,
EA Engineering, Science, and Technology, Inc.
611/1/1 (—
Rich Schipanski Gretchen Brunner
Manager, Planning, and Environmental Review Senior Planner
Quendall Terminals 3
Phase 3B—Complete and Issue Final EIS&Mitigation Document
Proposed Contract Amendment
l
ATTACHMENT A
EA Engineering, Science, and Technology, Inc., PBC
2014/15 Billing Rates
R. Schipanski Project Manager 210
T. McCann Project Manager 220
G. Brunner Project Manager 175
M. Sarlitto Project Manager 135
J. Ding Planner 110
K. Hollinger Planner 90
K. Cerny-Chipman Planner 75
Administrative 65
Other Rates
. Auto mileage, per mile$0.56
In-house photo copies, per page $0.15
Handling charge on subcontractors and expenses 10%
Rates are good through December 2015.
Quendall Terminals 4
Phase 3B— Complete and Issue Final EIS &Mitigation Document
Proposed Contract Amendment
• •
ATTACHMENT B
VTENW
Transportation Engineering NorthWest
A PROPOSAL
DATE: March 10, 2015
TO: Gretchen Brunner, AIA
EA Engineering
FROM: Michael J. Read, PE, Principal
TENW
SUBJECT: Quendall Terminals FEIS Completion
A Proposal
This proposal addresses the known addendum items to the FEIS to reflect recent planning, growth
projections, mitigation plans, and other components related to the Transportation elements for
Quendall Terminals. Our scope of work would include: •
1 . Attend and/or participate in Team/City meetings and tel-cons associated with scoping,
document review, mitigation revisions and-analytical support on an as needed basis.
2. Prepare a comparative analysis of growth trends between 2010 and 2014 traffic counts
at study intersections based on original traffic count assumptions of the DEIS and FEIS
analysis in contrast to other recent.traffic counts conducted within the study.jarea by the City
of Renton. • .
3. Review and incorporate the necessary components through reference or duplication, study
•assumptions, findings, and conclusions into an FEIS supplemental addendum to provide a
documentation of recent corridor planning along the Lake Washington Boulevard corridor,
Quendall Terminals site access intersections, and the NE 44th Street interchange. Discuss
and outline mitigation associated with the Project-Only Buildout Scenario for 2017 (without
I-405/NE 44th Street Interchange Improvements) and the Cumulative Buildout Scenario for
2035 (with I-405/NE 44th Street Interchange Improvements) to support the FEIS
determination.
4. Review recommended revisions to site access/mitigation conditions and amend the FEIS as
necessary or identify appropriate revisions to support project buildout under the two
scenarios noted above. Address other Transportation items as appropriate that related to
timing of original DEIS analysis and date of FEIS publication (planned improvements,
pipeline growth, etc.).
5. Document and reference that the most recent version of the ITE Trip Generation Manual has
no updates to rates for uses reviewed in the Quendall Terminals EIS.
The total level of effort is estimated not to exceed $4,500 and would be billed on a time and
materials basis. Scoping efforts and an initial comparative analysis of recent traffic growth at spot
locations meetings have already been completed. If you have any questions, comments, or
concerns, please do not hesitate to contact me at (206) 361-7333 ext 101 .
Transportation Planning I Design I Traffic Impact&Operations
PO Box 65254,Seattle,WA 98155 I Office(206)361-7333