HomeMy WebLinkAboutAdden 4 CAG-12-086, Adden #4-14
DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT
ADDENDUM # 04-14 TO CAG-12-086
Between
CITY OF RENTON and
EA ENGINEERING, SCIENCE, AND TECHNOLOGY, INC.
ADDENDUM #04-14
This addendum ("Addendum # 04-14") to CAG-12-086 is agreed to on this l�0 day of
January, 2014 ("Effective Date"), by and between the City of Renton, a noncharter code city
under RCW 35A, and a municipal corporation under the laws of the State of Washington
("Renton"), and EA Engineering, Science, and Technology, Inc., licensed to do business in the
State of Washington ("Consultant"). Renton and Consultant are collectively referred to as the
"Parties". The Parties mutually agree to amend their Consultant Agreement related to
Quendall Terminals Phase 313 FEIS and Mitigation Agreement work, under CAG-12-086.
Prior Addenda to CAG-12-086
Addendum #01-12 increased the Original Contract Sum of Thirty Nine Thousand Seven Hundred
Sixty Five dollars ($39,765.00) set forth in Paragraph 4 of the original Agreement by One
Thousand Six Hundred dollars ($1,600.00)to an Amended Contract Sum of Forty One Thousand
Three Hundred Sixty Five dollars ($41,365);
Addendum #02-13 increased the Amended Contract Sum of Forty One Thousand Three
Hundred Sixty Five dollars ($41,365) set forth in Paragraph 4 of the Addendum #01-12 by Forty
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Three Thousand Two Hundred Twenty Five dollars ($43,225.00) to an Amended Contract Sum
of Eighty Four Thousand Five Hundred Ninety dollars ($84,590);
Addendum #03-13 increased the Amended Contract Sum of Eighty Four Thousand Five
Hundred Ninety dollars ($84,590) set forth in Paragraph 4 of the Addendum #02-13 by
Seventeen Thousand Two Hundred Eighty Five dollars ($17,285.00) to an Amended Contract
Sum of One Hundred One Thousand Eight Hundred Seventy Five dollars ($101,875) and
extended the term set forth in Paragraph 3 of the Addendum #02-13 to December 31, 2013.
NOW, THEREFORE, in consideration of the mutual terms and covenants previously
exchanged and to be exchanged in the future, the Parties agree to the following amendments:
SECTION 1. Paragraph 1, entitled Scope of Services, shall be amended as follows:
Exhibit A of the Consultant Agreement is edited to the extent required to add additional
services for Consultant to perform. Thus, Exhibit A's language shall remain the same
except for the additional language contained in Exhibit A of this Addendum.
SECTION 2. Paragraph S, entitled Consultant Agreement Sum, shall remain the same
except for the following modification:
The total amount of this Agreement shall not exceed the sum of Ten Thousand Four
Hundred and Fifteen Dollars and no cents ($10,415.00) (with a 5% contingency).
SECTION 3. Paragraph 4, entitled Term of Consultant Agreement, shall be amended
as follows:
The Parties mutually agree to extend the term of this Consultant Agreement to 5:00
p.m. on December 31, 2014. The Parties may agree to extend this Consultant
Agreement with another Addendum, if necessary.
IN WITNESS WHEREOF, the Parties agree that this addendum, once executed, takes
effect on the Effective Date noted above.
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CITY OF RENTON EA ENGINEERING, SCIENCE, AND
CHNOLOGY, INC.
C.E. "Chip" Vincent, Administrator Vivanne Knight,
Department of Community and Economic Seattle Operations Manager
Development 2200 Sixth Avenue, Suite 707
1055 South Grady Way Seattle, WA 98121
Renton, Washington 98057
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Date Date
Approved as to Legal Form Attest
Lawrence J. Warren Bonnie I. Walton
Renton City Attorney Renton City Clerk
Ll
Date Date
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EXHIBIT A
® 2200 Sixth Avenue,Suite 707
Seattle,WA 98121
Telephone:(206)452-5350
Fax:(206)443-7646
EA Engineering,Science,and Technology,Inc. www.eaest.com
December 2, 2013
Vanessa Dolbee, Senior Planner
City of Renton
Department of Community& Economic Development
1055 South Grady Way
Renton, WA 98057
RE: Quendall Terminals, Phase 3B: Prepare and Issue FEIS and Mitigation Document
Contract Amendment
Dear Vanessa:
In April 2013, the City of Renton authorized EA's most recent contract amendment to prepare
and issue the Quendall Terminals FEIS and Mitigation Document (Phase 3B of the EIS). To
date, EA and our team have prepared two versions of the FEIS for the City of Renton's and
Century Pacific's review and comment. We have also assisted the City and Century in finalizing
the list of mitigation measures and initiated preparation of the Mitigation Document. However,
our Scope of Work for these services has expanded beyond what we anticipated in our last
contract amendment and substantial schedule delays have occurred. As of November 15th, we
had approximately $6,060 remaining in our Phase 3B budget. We do not anticipate that this
budget will be sufficient to complete and issue the FEIS and Mitigation Document. As such, EA
is proposing a contract amendment to complete our services on Phase 3B.
This amendment is required for several reasons, including: 1) the substantial time and effort
required to finalize the list of mitigation measures for the FEIS and the Mitigation Document (we
had previously assumed publication of the FEIS and Mitigation Document in spring 2013); 2) the
City's desire for the FEIS to be a very robust document, with minimal cross-referencing (we had
previously assumed a more stream-lined document, as allowed by SEPA); and, 3)the additional
printing costs required by the increased size of the FEIS (the current document is at least 100
pages longer than the Preliminary FEIS). Following is our proposed Scope of Work and Budget
for the additional work that will be required for EA to complete and issue the FEIS and Mitigation
Document.
Scope of Work
EA will complete the following tasks in Phase 3B - Prepare and Issue FEIS and Mitigation
Document:
• Task 1: Prepare the For-publication FEIS for the City's final review. This document will
address the City's comments on the 2nd FEIS, include the final list of mitigation
measures, and, as appropriate, provide references to the final mitigation measures. We
assume that the City's comments on the For-publication FEIS will be minimal/edit level
(i.e. limited to very minor corrections and clarifications).
Quendall Terminals Mixed-use Redevelopment 1
Phase 3C- Complete&Issue FEIS & Mitigation Document
Contract Amendment
• Task 2: Coordinate printing and CD production of the published FEIS. We assume
preparation of 25 hardcopies of a one-volume, approximately 600-page document, and
46 CDs. We will also assist the City in placing the FEIS on their website.
• Task 3: Prepare the 15t Preliminary Draft Mitigation Document for review and comment
by the City and Century.
• Task 4: Revise the Preliminary Draft Mitigation Document based on comments
received, and prepare a 2nd Preliminary Draft Mitigation Document for the City's and
Century's review.
• Task 5: Revise the Draft Mitigation Document based on comments received, and
prepare a For-publication Mitigation Document for the City's final review. We assume
that the City's comments on the For-publication Mitigation Document will be minimal/edit
level (i.e. limited to very minor corrections and clarifications).
• Task 6: Coordinate printing and CD preparation of the Mitigation Document. We
assume preparation of 25 hardcopies of a one-volume, approximately 35-page
document, and 46 CDs. We will also assist the City in placing the Mitigation Document
on their website.
• Task 7: Meetings. Participate in up to two (2) additional, up to 2-hour meetings with the
City and Century associated with the FEIS and Mitigation Document.
• Task 8: Coordinate and communicate with the City, Century, and EA's technical team
via telephone and email throughout Phase 3B.
Budget
Based on the above Scope of Work, we will need an adjustment of $10,415 to our Phase 3B —
Prepare and Issue FEIS and Mitigation Document budget (see the budget breakdown below).
We propose to continue to provide services on an hourly basis during Phase 3B according to
our current Fee Schedule (see Attachment A). We will bill you for labor and expenses on a
monthly basis.
Professional Labor Hours Hourly Rate Total
R. Schipanski 2 200 400
G. Brunner 26 165 4,290
J. Ding 52 100 5,200
Administration 5 55 275
Subtotal 10,165
Reimbursable Expenses
(including additional mileage, copying, Subtotal 250
printing, etc.)
Total $10,415
Quendall Terminal EIS 2
Phase 3B—Prepare & Issue FEIS & Mitigation Agreement, Contract Amendment
Schedule
If the Quendall Terminals mitigation measures list is finalized in early December, EA will submit
the For-publication FEIS and Draft Mitigation Document to the City and Century by late-
December. Publication of the FEIS and Mitigation Document could occur in February, assuming
minimal comments from the City and Century on these two documents. If there are substantial
delays in the schedule that are beyond the control of EA, further adjustments to our Scope of
Work and Budget could be necessary.
All of the terms and conditions specified in our Phase 3B Contract with the City still pertain
unless modified herein. If the Scope of Work and Budget in this proposed contract amendment
are acceptable to the City and Century, please proceed with authorizing this adjustment. We
are prepared to continue with our Phase 3B services upon your authorization. Please call either
of us if you have any questions.
Sincerely,
EA Engineering, Science, and Technology, Inc.
Rich Schipanski Gretchen Brunner
Manager, Planning, and Environmental Review Senior Planner
Quendall Terminal EIS 3
Phase 3B-Prepare&Issue FEIS & Mitigation Agreement, Contract Amendment
ATTACHMENT A
EA Engineering, Science, and Technology, Inc.
2014 Billing Rates
R. Schipanski Manager, Planning & Environmental Review 200
T. McCann Senior Planner 195
G. Brunner Senior Planner 165
K. Swenson Senior Planner 145
M. Sarlitto Senior Planner 135
J. Ding Planner 100
K. Hollinger Planner 90
K. Cherney-Chipman Planner 70
J. Weitz Administrative 55
Other Rates
Auto mileage, per mile $0.55
In-house photo copies, per page $0.15
Handling charge on subcontractors and expenses 10%
Rates are good through September 2014.
Quendall Terminal EIS 4
Phase 3B-Prepare &Issue FEIS & Mitigation Agreement, Contract Amendment