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HomeMy WebLinkAboutCO 21 CAG-12-021, CO #21-14 C.D.#21 CITY OF RENTON Page 1 of 1 Public Works Department CHANGE ORDER NO.21 CONTRACT CHANGE ORDER AGREEMENT CONTRACT: South Lake WA Roadway Improvements(Garden Ave.Widening) CAG-12-021 CONTRACTOR: ICON Materials SUMMARY OF PROPOSED CHANGE: Reason/Justification: Additional site maintenance,standby time for Transportation Systems Inc.and demobization and remobilization costs for Skyline Landsape will be incurred relating to powerline conflicts on the east side of Garden Ave.N.with the proposed luminaires.Some of the proposed luminaire poles were shortened to avoid conflicts with the power lines. Contract Change:A lump sum payment of$31,124.22 shall be made to compensate for the additional site maintenance,standby time and demobilization/remobilization costs. Add new pay items for the following quantities in the schedule of prices. Item Approx Units Description Unit Price Amount No. Quantity 122A 1 LS Luminaire Height Conflicts $31,124.22 $ 31,124.22 Subtotal: $ 31,124.22 Washington State Sales Tax(9.5%): $ 2,956.80 Total this Change Order(Subtotal Plus Sales Tax): $ 34,081.02 Working Days: 13 Additional Working Days are Granted to complete this work. All work,materials and measurement to be in accordance with the provisions of the Standard Specifications and Special Provisions for the type of construction involved. ORIGINAL CONTRACT CURRENT CONTRACT ESTIMATE NET CHANGE ESTIMATED CONTRACT AMOUNT AMOUNT THIS ORDER TOTAL AFTER CHANGE $1,968,690.65 $2,168,489.37 $34,081.02 $2,202,570.39 SIGNATURES: Contractor: Date: r2- >Project Manager: f' ( Date: / a-0/4 Approved By: / Date: (Transportation Design Manager) /// ICON, e A t, January 10,2013 SIN 016 Perteet Inc. Attn:Kurt Ahrensfeld 2707 Colby Avenue,Ste 900 Everett,WA 98201 RE: Perteet Response to ICON S/N 014 Lum.Conflicts w/Powerlines on Garden Ave. South Lake Washington Roadway Improvements Project No.CAG 12-021 Dear Mr.Ahrensfeld: After reviewing your letter dated 12/18/12 in response to ICON Letter 014 regarding the luminaire height conflicts,you are advised that ICON Materials rejects your responses made to our requests for additional costs and time associated with this change. Our reasons are as follows: You state there is no provision in the contract for paying for extended overhead. That is the reason for change orders, Standard Specification 1-04.4,to pay for items that weren't originally in the contract. If the City does not want to issue a change order for extended overhead,they can increase Bid Item 8 Mobilization and Bid Item 10 Traffic Control Supervisor at a per day rate. BI 8: 8279,000/80 contract days=$3,487.50/day. 131 10:$42,000/80 contract days=$525/day, This comes out to$52,162.50 for the 13 days we are requesting for this change order. You requested backup information including detailed estimates and invoices for other requests for compensation. We provided a breakdown of the TCS/Site Maintenance costs in ICON Letter 014. It is attached again for reference. Also, attached as requested is a breakdown of TSI's lump sum amount of$8,282.30. During review of their original letter and the break down for this letter,TSI discovered that they mistakenly asked for 10 additional working days instead of 13. I have revised ICON's extended overhead costs to reflect 13 days. If there is anything else that you need,you will have to be specific as to what additional backup information beyond this you are looking for so you can review and evaluate these requests. You state that, "While we acknowledge that installation of the luminaire foundations could not proceed until the clearance issues were resolved,there were other items which could have been worked on but were not at the choice of TSI." TSI did in fact work on other contract items until the clearance issues were resolved,but not as efficiently. They are asking for working days due to inefficiencies caused while the clearance issues were being resolved and they are asking for working days due to not being able to install the luminaires in conjuncture with any other contract items during the original contract time period because this change has pushed out the fabrication of the poles and delayed installation until after the original contract time period expired. Grading&Paving Site Development Heavy Civil Construction Aggregates&Hot Mix Asphalt 'CON Materials 1508 Valentine Ave.SE,Pacific,WA 98047 Phone 206.575!3200 Fax 206.575.3207 ICONM"982CF-An Equal Opportunity Employer � t ICON This delay to the installation of the luminaire foundations also impacted the completion of the landscaping on Garden. Compounded with the delay from the unforeseen conditions encountered on Garden outlined in ICON letter 013,Skyline was forced to have to demobilize the project and remobiihi7e once the foundations are complete. ICON requested compensation for Skyline's$1,800 remobilization cost to be compensated in ICON letter 013. ICON has no preference to whether the $1,800 remobilization cost is compensated in the Luminaire Powerlines Conflict change order or the Unforeseen Conditions change order. The City can decide. If the City prefers to approach this change order as compensation for demobilization and remobilization, please refer to the rd paragraph of this letter for a daily breakdown of BI 8 and BI 10. Your letter states that,"There was no CPM schedule submitted for approval after our first review." That statement is false. ICON submitted the original CPM schedule with Transmittal No.00001 dated April 27,2012. After your first review of the schedule,ICON submitted a revised schedule with Transmittal No. 00020 on June 18,2012. Per Standard Specification'1-08.3(2)8, "The Engineer will evaluate the Type B Progress Schedule and approve or return the schedule for corrections within 15-calendar days of receiving the submittal." To date,ICON has not received any response regarding Transmittal No.00020. On 12/20/12,I asked you for an explanation of this. In e-mails from you on 12/21/12, 12/22/12 and 12/26/12 you then state that the,"baseline schedule on June 18th was reviewed and immediately commented on... since this schedule was erroneous and inadequate." Please provide a copy of returned Transmittal No.00020 with comments as ICON did not receive it the first time. You have only provided meeting minutes from 6/21/12 that indicate that the base line schedule was distributed along with notes of a discussion regarding Schedule Updates, Standard Specification 1-08.3(3),which occur after the baseline schedule is approved. In this meeting you asked if I would provide a schedule update with the pay estimate 42 cut off. I agreed that I would provide a schedule update once I received the reviewed baseline schedule (Transmittal No.00020). ICON Materials and TSI are requesting a Change order in the amount of$34,081.02 and 13 working days for this issue. If the City prefers to proceed with an increase to BI 8 and BI 10 as outlined above for net contract increase of$52,162.50 instead,that is acceptable. Adding Skyline's$1,800 remobilization charge to this change order is also acceptable. Please contact me if you have any questions or wish to discuss this matter further. Sincerely, ICON Materials Mit to Darci Morris Project Engineer Attachments:ICON Change Order Cost Break Down TSI Letter 237-023A-RE COR Luminaire Conflicts with Power Lines Response Grading&Paving Site Development Heavy Civil Construction Aggregates&Hot Mix Asphalt ICON Materials 1508 Valentine Ave.SE,Pacific,WA 88047 Phone 206.575!3200 Fax 206.575.3207 ICONtie.982CF-An Equal Opportunity Employer Luminaire Height Change Extended Overhead per day 13 days Labor $856.10 $11,129.24 Equipment $75.00 $975.00 Materials $95.00 $95.00 $1,026.10 $12,199.24 Bond/Overhead 2.50% $25.65 $304.98 $1,051.75 $12,504.22 Markup 15.00% $157.76 $1,875.63 $1,209.51 $14,379.85 TCS $525.00 $6,825.00 $10,425.00 Transportation Systems $8,282.30 Markup 12% $993.88 $9,276.18 ICON Extended Overhead $14,379.85 TCS/Site Maintenance $10,425.00 $34,081.02 *Lump sum item was for 80 days,$42,000/80=$525 per day I5 i+art. ^..'. - .. _�'.<"`"• � it~."."".`a e. .r .„".L' c,ti.<. - zs".,.$";4.1 ` r L:---ti 1):7-"3a7---'-j- - ----"P''- '-----*L.1'---)9---PrTA\ rtri i,---(4).-N-, January 8,2013 Darci Morris ICON Materials 1508 Valentine Ave SE Pacific,WA 98047 City of Renton Contract: CAG 12-021 Project: South Lake Washington Roadway Improvements(Garden Avenue Widening) Serial Letter No.: 237-023A Subject: Response to City of Renton Letter Dated 12-18-12—Luminiare Conflicts with Powerlines on Garden Ave N. Dear Darci, I would like to respond to the City of Renton letter dated 12-18-12,relating to the power line conflicts on Garden Avenue for the street lights. I am requesting equitable adjustment to the contract to cover the period of time we were being delayed from finishing our street light foundations due to unresolved power line conflicts. We did not know if the street light foundations would be relocated to avoid the power line conflicts,and ultimately had to wait for an answer before we could continue. There was a period of time that we were directed to stop work on this portion of the project In the attached e-mail correspondence,it indicates we were not to proceed "until the clearance and elevations issues have been resolved". Therefore,we are requesting equitable adjustment for the time period that we were directed to stop performing the installation of the street light foundations due to the overhead power line conflicts. In our letter dated 11-25-12,we provided a time line of events that caused this delay. It was a total of 13 days that we were delayed from starting this portion of the project. The attachment demonstrates our daily overhead costs associated with this project and 13 days delayed equates to$8,282.27 per our original request. While we were working on other items at the same time we were waiting for direction we were however running out of work to be efficient. These light pole foundations were the last item of work for us before we could request a shut down and wait for the light poles to be manufactured and arrive on site for installation. In Mr.Ahrensfeld's letter,he states that we did not provide any record of when the luminaire poles were ordered. Our luminaire poles were ordered on May 1,2012,well within the prescribed 30 calendar days for-critical purchase orders required by the contract. As his letter states there are long lead times on acquiring materials and we agree. In fact,the City has made several changes to these poles that have caused the manufacturer to delay production. This is beyond our control,and there has been documentation that city representative has been working behind'the scenes on changes without our knowing. The power lines caused the poles to go through another review process as some of poles were shortened to avoid the power lines. This in itself has caused further delays because when the poles became shorter, Transportation Systems,Inc 3218 142"Ave E,Sumner,WA 98390 Phone(206)259-9804.Fax(253)863-9626 • Washington&Oregon licensed General Contractor ID#TRANSSI923BP- Electrical Contractor ID#TRANSSI927NO-UBI#602-726-209 Yr:\ cOrr the luminaire arm attachment had to be redesigned to fit a smaller pole. This I feel was not taken into account for another delay caused by the owner. We are entitled to additional time and compensation for the delay caused by the power line conflicts. This is in the form of extended overhead of which is attached for your review. We have additional management time for revising submittal packages,and working with our suppliers. Attached please find our breakdown of the costs we are seeking equitable adjustment on and the purchase order for the poles as requested. A remobilization and demobilization has not been included in our proposal at this time. We reserve our rights to request additional compensation to cover those costs when we remobilize to the project site. If you have any questions,please feel free to contact me at your earliest convenience. Sincerel , Tr tion Systems Inc Bryson Huie,P.E. Transportation Systems,Inc 3218 14260 Ave E,Sumner,WA 98390 Phone(206)259-9804.Fax(253)863-9626 Washington&Oregon Licensed General Contractor ID#TRANSSI923BP- Electrical Contractor ID#TRANSSI927NO-UBI#602-726-209 Thursday,January 10,2013 2:04:58 PM Pacific Standard Time Subject: FW:SLWRi-Luminaire Foundations and Fabrication Direction(CAG 12-021) Date: Thursday,September 27,2012 1:38:58 PM Pacific Daylight Time From: Morris,Darci To: Bryson Huie Priority: High Bryson, Please see Kurt's e-mail below. There isn't any new information in it than what I have already told you. His e-mail just makes it official. Thanks, Darci ~ _ From:Kurt Ahrensfeld [maiiio:KurtA@pert:eet.corn] - Sent:Thursday,September 27,2012 1:14 PM To: Morris,Darci Cc:De`oung Christy;James P Wilhoit;Bob M Hanson; Kamran Yazdidoost;Kurt Ahrensfeld Subject;FW:SLWRI-Luminaire Foundations and Fabrication Direction(CAG 12-021) Importance:High , Darci, In accordance with our field meeting the morning of Sept.26th with representatives from the City,KPG and PSE,we observed potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12(and possibly#13).Additional field survey work has been authorized to gather information for the designer KPG and PSE to evaluate design options and line relocation options, respectively.Additional coordination will be required once this additional survey information has been. received.It was noted that the luminaire installations south of Lowe's driveway(#1-#8)do not appear to have installation and maintenance clearance issues from the power lines. This email is intended to direct you to proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave.N.(luminaires#148)per pian. We anticipate being to able give 4you further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11, —#12 and#13 shortly.Please do not proceed with these foundations at this time.In ad ition, per iscussions with the City,please hold on fabrication of the uuminaire pores untilthe clearance and elevations issues have been resolved for the poleslocated between Lowe's driveway and N.ParkDnve. --- If you have any questions,please let me know ASAP. Thanks, lKurt Ahrensfeld,PE Resident Engineer Perteet inc, 425252.7700 cell:425.359.5106 1.800.615.9900 fax:425.339.6018 www.oerteet.com 2707 Colby Avenue,Ste 900,Everett,WA 98201 engineers,planners,surveyors Page 1of1 TRANSPORTATION SYSTEMS,INC Project Administration Costs City of Renton-CAG 12-021 South Lake Washington Roadway Improvements Working Days Total Percentage Applied Beyond Additional Description Costs over Length of Project to Project Cost Per Day Contract Cost/Day Project Manager 88701.26437 15% 86.96202389 1 86.9620239 0 Superintendent 78857.01149 15% 77.31079558 1 77.3107956 0 Project Foreman 121043.6782 15% 118.6702727 1 118.670273 0 Stockman/Driver 36206.89655 15% 35.4969574 1 35.4969574 Upper Management Support 225000 15% 220.5882353 1 220.588235 Accounting/Payroll Support 14059 15% 13.78333333 1 13.7833333 Misc.Office Supplies 6153 15% 6.032352941 1 6.03235294 Computer Support 840 15% 0.823529412 1 0.82352941 Insurance 34820 15% 34.1372549 1 34.1372549 Rent/Utilities 44159 15% 43.29313725 1 432931373 Total Daily Cost $ 637.10 Anticipated Contract without Claims $ 608,128.00 Total Annual Billings $4,024,895.00 Percentage Related to this Job 15% • (1) Fiscal Year 2012 Contracts $ 4,024,895.00 (2)Calendar Days-Duration of Project 80 Additional Days due to Delays on Luminaire Conflicts Overhead&Management Delay 13 Days $ 8,282.27 `'J r) (":1).'� 3218 142nd Avenue East Sumner,WA 98390 • PHONE#(208)510.6633/FAX#(253)47$-2128 ORIGINAL PURCHASE ORDER • Job# W12-223 Purchase Order# 223-001 • Tacoma Etectric S.Lake Washington 1 Garden Ave To: 1311 South Tacoma Way Ship To: Renton,WA Tacoma WA 98409 S.take Washington/Roadway Improvements Garden Ave Attn: Kevin Mauerrttann Job Name: widening Phone: 253-475-0540 Contact Person for Dry: Bias Bustarnante Fax: 253-475-0707 Contact Person Number. (253)230-0814 Date Required: Terms: How Ship; Date: Upon Approved Submittals As Indicated Below Tacoma Electric Delivery 511112 Quantity Ordered Received Please Supply items Listed Below Price Unit. Total 1 Bid Item*92 Traffic Signal System $ $ ) Per attached quote $ $ _ 1 Bid item 393 illumination System $ $ 1 • Per attached quote $ - $ • $ - $ Revised Pricing $ $ $ _ I $ TOTAL AMOUNT OF PURCHASE ORDER: $ '0 • Conditions of Purchase Order: Seller's prices are firm and Include freight to destination.No escalation wit be accepted during the cause of the project. Order to be held for approval and release unless otherwise noted. By accepting this Purchase Order,Seller agrees to comply with all provisions and conditions of the Main Conkactlnduding but not limited to 8giidatd damages. . My portico of the Purchase Ordefs products causing delays,thready or indirectly to the project,shall result in liquidated damages being assessed against monies due Seger. If balance owing Seller is less than damages assessed,Seller agrees to pay any and all additional amounts that may be due within thirty(3D)days of invoice. Liquidated damages shall be assessed in the same manner as provided for in the Main Contract. Setter warrants that all materials that meet requirements of the main Contract and are new unless spastically approved and accepted otherwise.Material sources shalt be as required be the Math Contract and approved prior to shipment . Ail material end equipment to be in shirt accordance with contract plans and epedtcations. • Transportation Systems,Inc.will not be responsible for mhncomptanoe without priorwdeten agreement. • Seller agrees that time is of the essence and MI schedule the manufacture products to meet the project requtnnents. • An appurtenances as requked for the complete Installation to be Included as incidental to this Purchase Order. Cerfificatlon of materials origin Is required no later than two(2)weeks alter the above Purchase Order Issue date. Transmit packing slip&B/L*to office atfime of shipment to enable our review of your materials accuracy. Purim Order nurnber must appear on all invoices,packages etc. At materials to be billed by the Bid Item t invoices not done in this manner wit be rejected. Partial shipments will not be accepted. Buyers above named contact person must be notified forty-eight(48)hours in advance of any detvery to ensure handing capabuises. Deliveries without • proper floatation Will be refused. Invoices received after the 250,of the month will be entered for payment in the month following and be discounted accordingly. It must be known that payments will be made ten days after receipt from Owner or Prime Contractor. Payment for stored materials will be made the 20e day of the month follovfmg receipt of payment from the Owner or Prime Contractor of the project,provided that said payment is allowable under the Main Contract.(Approx.BD days) Please notify us immediately dyou am unable to ship complete order by date specified. If you should find any discrepancies on this purchase order please nett'us within 72 hours of receipt or Transportation Systems,Inc will assume you have accepted the order as written. Supplier's Acknowledgement - I • ( *v ICON December 4,2012 SIN 014 Perteet Inc. Attn: Kurt Ahrensfeld 2707 Colby Avenue,Ste 900 Everett,WA 98201 RE: TSI Letter 020—Luminaire Conflicts with Powerlines on Garden Ave. South Lake Washington Roadway Improvements Project No.CAG 12-021 Dear Mr.Ahrensfeld: Attached with this letter is Letter 237-020,Equitable Adjustment Request for Luminaire Conflicts with Powerlines on Garden Ave.from Transportation Systems, Inc.(TSI). Due to conflicts with the power lines,the pole heights for luminaires#7413 had to be revised.This revision caused the installation of all luminaire poles on the project to be delayed until approximately March. Because of this delay the luminaires will not be installed at the same time as the signal or any other work,requiring extra working days for the installation. This delay will also require that the suspended jobsite be maintained until the luminaires are installed. Without the change to the luminaire heights,the luminaire poles would have been delivered in October with the signal poles. Without this change order and the Highlands to Landing change order that changed some signal components,it is reasonable to assume that the signal and luminaires could have been installed in November. These changes have caused ICON to have to maintain the suspended jobsite for approximately 3 months, if the luminaires are installed in March. We are requesting that 10 working days be added to the contract and$29,213.44 for the extra costs incurred. Please contact me if you have any questions or wish to discuss this matter further. Sincerely, ICON Materials Darci Morris Project Engineer Attachments:TS!Letter-237-020 Equitable Adjustment Request for Luminaire Conflicts with Power lines on Garden Ave. Grading&Paving, Site Development* Heavy Civil Construction• Aggregates&Hot Mix Asphalt ICON Materials* 1508 Valentine Ave.SE,Pacific,WA 98047•Phone 206.575.3200 •Fax 206.575.3207 ICONM"982CF—An Equal Opportunity Employer Luminaire Height Change Extended Overhead per day 10 days Labor $856.10 $8,560.95 Equipment $75.00 $750.00 Materials $95.00 $95.00 $1,026.10 $9,405.95 Bond/Overhead 2.50% $25.65 $235.15 $1,051.75 $9,641.10 Markup 15.00% $157.76 $1,446.16 $1,209.51 $11,087.26 TCS $525.00 $5,250.00 Site Maintenance $300.00 12 weeks $3,600.00 $8,850.00 Transportation Systems $8,282.30 Markup 12% $993.88 $9,276.18 ICON Extended Overhead $11,087.26 TCS/Site Maintenance $8,850.00 $29,213.44 *Lump sum item was for 80 days,$42,000/804525 per day **Check site twice a week,2 hours each time at$75/hour(employee+truck) T-17j11-6011111(1)`-\i' November 25,2012 Darci Morris ICON Materials 1508 Valentine Ave SE Pacific,WA 98047 City of Renton Contract: CAG 12-021 Project: South Lake Washington Roadway Improvements(Garden Avenue Widening) Serial Letter No.: 237-020 Subject: Equitable Adjustment Request for Luminaire Conflicts with Powerlines on Garden Avenue Dear Darci, As you know,we were impacted by light pole conflicts with the power lines along Garden Avenue. The conflicts ended up changing the luminaire pole heights and foundations. Therefore,we are seeking additional days be added to the contract,and an equitable adjustment to the contract to cover the extended overhead duration of the project. Originally,the poles were specified to be 25 feet and 35 feet tall. While construction was underway,the issue of the power lines along Garden Avenue came into discussion as to whether ornot the lines would be in the clearance zone required by the RCW/WAC codes. The following is a timeline for the instruction of how the City would like to proceed with construction. • • 1. September 24,2012,an RFI was submitted in regards to the potential power line conflict. 2. September 26,2012,the RFI was answered and we were directed to stop construction on luminaire foundations 9,10, 11, 12,and potentially 13 while a determination was being developed. 3. 10 Days later on October 5,2012,we received direction as how the City would Bike to proceed with bases 1 to 6. 4. 3 Days later on October 8,2012,Field Directive 4 explained what the City would like to have constructed for luminaire foundations 9, 10, 11, 12,and I3. 5. Field Directive 4 gave instructions to shorten the poles and raise the foundations to alleviate slope issues. 6. Installation time will not be concurrent with any other activities. We need a full 10 days to wire,stand poles and fixtures,and turn on. As the timeline above indicates,we were delayed a total of thirteen days from the day we submitted the request for information to the day we received the final field directive. This does not include our behind the scenes work to determine what the new bolt circle maybe on the revised luminaire poles 9 to 13. This added several days to our ability to continue with our work while we were working with determining if the existing bolt circle templates could be utilized or if we would have to re-order new anchor bolts and bolt circle templates. Transportation Systems,Inc 3218 142nd Ave E,Sumner,WA 98390 Phone(206)259-9804. Fax(253)863-9626 Washington&Oregon Licensed General Contractor ID#TRANSSI923BP-Electrical Contractor ID#TRANSSI927NO-UBI#602-726-209 r This caused us to delay installation of the foundations until we had some answers on pole revisions and foundation revisions. These are much deeper luminaire foundations than typically installed and we were not exactly sure if the light pole bolt circle would change,thus we had to wait until we had these answers before we could proceed with the luminaire foundations. Therefore,we are seeking equitable adjustment to the contract to cover the additional days required to construct the luminaire poles and fixtures on the foundations and expenses for overhead and management. The additional days requested is 10 days,while the extended cost request is set at the lump sum amount of$8,282.30. This work will be well after the majority of the work is complete and is based upon the shipment dates of the luminaire poles for the project. This does not include any future cost increases for the pole revisions. These would be submitted with a separate request once the price is determined with our supplier. If you have any questions,please feel free to contact me at your earliest convenience. Sincerely, Transpo tion Systems Inc Bryson Huie,P.E. i 0 Transportation Systems,Inc 3218 142"Ave E,Sumner,WA 98390 Phone(206)259-9804•Fax(253)863-9626 Washington&Oregon Licensed General Contractor ID#TRANSSI923BP-Electrical Contractor ID#TRANSSI927NO-UBI#602-726-209 Wednesday,November 28,2012 10:29:57 PM Pacific Standard Time Subject: FW:SLWRI-Luminaire Foundations and Fabrication Direction (CAG 12-021) Date: Thursday,September 27,2012 1:38:58 PM Pacific Daylight Time From: Morris,Darci To: Bryson Huie Priority: High Bryson, Please see Kurt's e-mail below. There isn't any new information in it than what I have already told you. His e-mail just makes it official. Thanks, Darci From:Kurt Ahrensfeld [mailto:KurtA@perteet.com] Sent:Thursday,September 27,2012 1:14 PM To:Morris,Darci Cc: DeYoung Christy;James P Wilholt; Bob M Hanson; Kamran Yazdidoost;Kurt Ahrensfeld Subject:FW:SLWRI-Luminaire Foundations and Fabrication Direction(CAG 12-021) Importance: High Darci, In accordance with our field meeting the morning of Sept.26th with representatives from the City,KPG and PSE,we observed potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12(and possibly#13).Additional field survey work has been authorized to gather information for the designer KPG and PSE to evaluate design options and line relocation options, respectively.Additional coordination will be required once this additional survey information has been received,it was noted that the luminaire installations south of Lowe's driveway(#1-#8)do not appear to have installation and maintenance clearance issues from the power lines. This email is intended to direct you to proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave.N.(luminaires#1-f#8)per plan. We anticipate being able to give you further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11, #12 and#13 shortly.Please do not proceed with these foundations at this time. In addition,per discussions with the City,please hold on fabrication of the luminaire poles until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N.Park Drive. if you have any questions,please let me know ASAP. Thanks, Kurt Ahrensfeld,PE Resident Engineer Perteet inc. 425.252.7700 cell:425.359.5106 1.800.615.9900 fax:425.339.6018 www.oerteet.00 n 2707 Colby Avenue,Ste 900,Everett,WA 98201 engineers.planners,surveyors Page 1 of 1 Wednesday,November 28,2012 10:29:57 PM Pacific Standard Time Subject: FW:SLWRI-Luminaire Foundations and Fabrication Direction (CAG 12-021) Date: Thursday,September 27,2012 1:38:58 PM Pacific Daylight Time From: Morris,Darci To: Bryson Huie Priority: High Bryson, Please see Kurt's e-mail below. There isn't any new information in it than what I have already told you. His e-mail just makes it official. Thanks, Darci From: Kurt Ahrensfeld [mailto:KurtA@perteet.com] Sent:Thursday,September 27,2012 1:14 PM To: Monis,Dara Cc: DeYoung Christy;James P Wilhoit;Bob M Hanson;Kamran Yazdidoost; Kurt Ahrensfeld Subject: FW:SLWRI-Luminaire Foundations and Fabrication Direction(CAG 12-021) Importance: High Darci, In accordance with our field meeting the morning of Sept.26th with representatives from the City,KPG and PSE,we observed potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12(and possibly#13).Additional field survey work has been authorized to gather information for the designer KPG and PSE to evaluate design options and line relocation options, respectively.Additional coordination will be required once this additional survey information has been received.It was noted that the luminaire installations south of Lowe's driveway(#1-#8)do not appear to have installation and maintenance clearance issues from the power lines. This email is intended to direct you to proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave.N.(luminaires#1-#8)per plan. We anticipate being able to give you further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11, #12 and#13 shortly.Please do not proceed with these foundations at this time.In addition,per discussions with the City, please hold on fabrication of the luminaire poles until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N.Park Drive. 1f you have any questions,please let me know ASAP. Thanks, Kurt Ahrensfeld, PE Resident Engineer Perteet Inc: 425.252.7700 cell:425.359.5106 1.800.615.9900 fax:425.339_6018 www.perteetcom 2707 Colby Avenue,Ste 900,Everett,WA 98201 engineers,planners,surveyors Page 1 of 1 }s '• ICON Materials REQUEST FOR INFORMATION If-1Y'1".- 1508 Valentine Ave.SE No.00026 ICONPacific,WA 98047 Phone: 425-252-7700 ry- »' Fax: 206-736-6026 TITLE: Luminaires on Garden DATE:9/24/2012 PROJECT:South Lake Washington Roadway Improv JOB: TO: Attn:Kurt Ahrensfeld REQUIRED: 9/26/2012 Perteet Inc. • 2707 Colby Ave,Ste 900 4 a Everett,WA 98201 �`� t x J Phone:425-252-7700 ,13y-.t itiC na d ';,.``,10.,k:111:464:7111- In reviewing the request for pricing for the block walls around Lum.#10-13,several questions have arisen. It does not appear that there is sufficient space for a 10' clear zone between the luminaire poles on Garden and the aerial utility lines. To construct the block walls around the four luminaires,a vertical cut at the edge of existing sidewalk will have to be made down to top of curb grade. This cut will wipe out the existing irrigation system entirely,take out a couple of trees,require that band rail be added to the existing sidewalk to protect pedestrians from the drop offs and possibly undermine the sidewalk. There is not as much room as Sheet 7A indicates. Has KPG verified that installing the luminaires per plan will allow for the required 10'clear zone with the utility lines? Has KPG verified that excavating for the block walls detailed on Sheet 7A won't undermine the existing sidewalk? Is the City aware that trees on Garden Ave.will need to be removed and more hand rail will need to be added to the contract? Please review the questions and concerns listed above and direct us how to proceed. Until we receive a response,we will continue with work as planned. Response: Per the field meeting the morning of Sept.26th with representatives from the City,KPG and PSE,potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12(and possibly#13)were observed.Additional field survey work is being conducted to gather information for evaluation of design options.Proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave.N.(luminaires#1-#8) per plan. Further direction on the foundation installations north of Lowe'sdriveway for luminaires#9,#10,#11,#12 and#13 will be provided shortly.Do not proceed with these foundations at this time.Fabrication of luminaire poles shall be placed on-hold until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N. Park Drive. 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E S s > 's R .� t n S n s James P Wilhoit From: James P Wilhoit Sent: Friday, March 15,2013 1:50 PM To: 'Olson,Cody R';'angela.wingate@pse.com' Cc: Bob M Hanson Subject: FW:Past emails regarding luminaires vs PSE power lines Attachments: RE:street lighting on Garden Ave N job#111016586; RE:SLWRI-Letter No.014 Luminaire Conflicts with Power Lines on Garden Ave.; RE:SLWRI-Past emails regarding luminaires vs PSE power lines A Lot of e-mails to read,but I believe they make it clear that PSE knew early 2010 that their transmission lines need to be raised to accommodate our luminaires,but it never raised them. Hidemi Tsuru is the design engineer with KPG. Darci Morris is the project manager for the construction contractor,ICON. Kurt Ahrensfeld is the construction manager(from • Perteet Inc.). James P.Wilhoit, PE Project Manager Transportation Design City of Renton WA (425)430-7319 (425)430-7376 fax (206)818-9357 cell From: Hidemi Tsuru (mailto:Hiidemit6kpg.com] Sent: Wednesday,January 23, 2013 9:35 AM To: James P Wilhoit Subject: RE: Past emails regarding luminaires vs PSE power lines James, • Please see attached for the follow up PSE emails to the ones that you sent. I also attached an email thread from December where we provided additional information on this matter. Let me know if you have further questions. Thanks, Hidemi Tsuru,PE Project Engineer KPG 753 96 Ave North Seattle,WA 98109 www_kpg.com 206.286.1540 ph 206186,1639 fax From:James P Wilhoit[mailto:jwilhoit@Rentonwa.gov] Sent: Wednesday,January 23,2013 8:56 AM To: Hidemi Tsuru Subject: Past emails regarding luminaires vs PSE power lines 1 Hidemi, I'm researching this issue of whether NE was advised that those power lines needed to be raised but didn't raise them.Do you have follow-ups to the attached e-mails?I thought I did,but I can't find them. James P.Wilhoit,PE • Project Manager Transportation Design City of Renton WA (425)430-7319 (425)430-7376 fax (206)818-9357 cell 2 James P Wilhoit From: Luu,Vu<vu.luu@pse.com> Sent: Tuesday, February 21,2012 9:01 AM To: James P Wilhoit Cc: Hidemi Tsuru;Johnson, Kathleen J-Kathy; Peterson, Paul S-Quanta Subject: RE: street lighting on Garden Ave N job#111016586 Attachments: Talbot-Boeing Renton#2 SH9.pdf These are our finalize drawings sent back in June 2010. Vu Luu Sr. Engineer Puget Sound Energy-' Electric Systems Engineering Office:(425)462-3511(X 81-3511) Cell:(425)766-6640 E-mail:vu.luuftse.com Mailing Address:355 110th Ave NE,EST-04E,Bellevue,WA 98004 s From:James P Withoit[mailto:jwilhoit@Rentonwa.gov] Sent: Monday, February 20, 2012 10:34 AM To: Luu,Vu Cc: hidemi@kpg.com;Johnson, Kathleen J -Kathy; Peterson, Paul S-Quanta Subject: RE: street lighting on Garden Ave N job# 111016586 Tues.will be fine. Thanks, James P.Wilhoit, PE Project Manager Transportation Design City of Renton WA (425)430-7319 (425)430-7376 fax (206)818-9357 cell From: Luu,Vu fmailto:vu.luu@pse.comj Sent: Monday, February 20, 2012 9:42 AM To: Peterson, Paul S -Quanta;James P Wilhoit Cc: hidemi@kpg.com;Johnson, Kathleen 3 -Kathy Subject: Re: street lighting on Garden Ave N job# 111016586 I can email them to you, it is staked in the field.It is 4'east of the existing pole location.I won't be in the office till Tues. From: Peterson, Paul S-Quanta Sent: Monday, February 20, 2012 09:37 AM To: 'James P Wilhoit' <jwilhoit@Rentonwa.gov>; Luu,Vu Cc: Hidemi Tsuru <hidemi@kpg.com>; Johnson, Kathleen J-Kathy Subject: RE: street lighting on Garden Ave N job# 111016586 1 Alf I have is hard copy plans I cannot email anything to you, Vu might be able to send you a copy?The new pole locations are staked in the field. Please let me know if we need to get you a copy. Thanks From:James P Wilhoit[mailto:jwilhoit@Rentonwa.gov] Sent: Monday, February 20, 2012 8:39 AM To: Peterson, Paul S-Quanta; Luu,Vu Cc: Hidemi Tsuru;Johnson, Kathleen 3-Kathy Subject: RE: street lighting on Garden Ave N job# 111016586 Do you have PSE plans showing where you're relocating the poles to?You may have sent some to me before but I'm not able to locate them. James P.Wilhoit,PE Project Manager Transportation Design City of Renton WA (425)430-7319 (425)430-7376 fax (206)818-9357 cell From: Peterson, Paul S-Quanta [mailto:paul.peterson@pse.com] Sent: Monday, February 20, 2012 8:13 AM To: Luu,Vu; Hidemi Tsuru Cc:James P Wilhoit Subject: RE: street lighting on Garden Ave N job# 111016586 To all, We are scheduled to start the pole relocate on the 28th of this month,The new pole locations have been staked by Vu Luu and someone from the city needs to verify that the staked location is correct.Please let me know as soon as possible that the location is acceptable. Thanks Paul Peterson 425.864.0353 From: Luu,Vu Sent: Friday, December 09, 2011 10:25 AM To: 'Hidemi Tsuru'; Peterson, Paul S-Quanta Cc:jwilhoit@rentonwa.gov Subject: RE: street lighting on Garden Ave N job# 111016586 We are ok with moving the poles where they will be, only issues that I see after moving the poles is the location of the street lights relative to the sag of our lines. We want to make sure there is clearance since in your previous design you had.15 street lights at around 28'in height placed under our lines. My concern is that we have enough clearance to our distribution which is around 10'. I want to make sure you will not be placing taller lights then what you had in your previous designs since our designs reflects your older designs. Thanks, Vu Luu 2 Sr. Engineer Puget Sound Energy- Electric Systems Engineering Office:(425)462-3511(X 81-3511) Cell:(425)766-6640 E-mail:vu.luuapse.com Mailing Address:355 110th Ave NE,EST-04E,Bellevue,WA 98004 From: Hidemi Tsuru jmailto:Hidemi@kpg.com] Sent: Friday, December 09, 2011 9:01 AM To: Luu,Vu; Peterson, Paul S-Quanta Cc:jwilhoit@rentonwa.gov Subject: RE: street lighting on Garden Ave N job# 111016586 Vu, As I recall from our previous conversations,the poles need to be relocated to the east 4'to stay in line with the existing overhead lines(please correct me if I'm wrong). With this 4'relocation the poles will move closer to the existing sidewalk,which is situated at a higher elevation. Do you anticipate any slope instability issues with the existing conditions,and if so,does PSE have any plans for mitigation? Thanks, Hidemi Hidemi Tsuru,PE Project Engineer KPG 753 9"'Ave North Seattle,WA 98109 www.kp .com 206.286.1640 ph 206.286.1639 fax From: Luu,Vu [mailto:vu.luu@pse.com] Sent: Monday, December 05, 2011 10:57 AM To: Peterson, Paul S-Quanta; Hidemi Tsuru Cc:jwilhoit@rentonwa.gov Subject: Re: street lighting on Garden Ave N job# 111016586 We need to see your updated designs to make sure we have no issues with what we will be doing. From: Peterson, Paul S -Quanta Sent: Monday, December 05, 2011 06:49 AM To: 'Hidemi Tsuru' <Hidemi@kpg.com> Cc: Luu,Vu; James P Wilhoit <jwilhoit@Rentonwa.gov> Subject: RE: street lighting on Garden Ave N job# 111016586 Thanks for getting back to me,When can we start relocating the two poles that are in conflict with the new road? 3 Thanks Paul From: Hidemi Tsuru[mailto:Hidemi@kpg.com] Sent: Friday, December 02, 2011 3:04 PM To: Peterson, Paul S-Quanta Cc: Luu,Vu;James P Wilhoit Subject: RE: street lighting on Garden Ave N job# 111016586 Paul, This is good timing,we just received notice from the City of Renton that the project has received funding,but it must be advertised by the end of January 2012. Also,just an FYI,there is a new City PM on the project,who I've copied on this email: James Wilhoit. Per the previous city PM,it will probably take about 2 months from bid advertisement to contract execution for the Contractor to start,so we're looking at construction starting approximately in April 2012(James, please correct me if I'm wrong here). Do you need anything from us at this point to proceed? We will start working on updating the plans starting next week so we won't have an updated plan set for another few weeks or so. The two PSE poles will still require relocation with the widening of Garden Avenue. Thank you, - Hidemi • Hidemi Tsuru,PE Project Engineer KPG 753 9rn Ave North Seattle,WA 98109 www.kpg.com 206.286.1640 ph 206.286.1639 fax From: Peterson, Paul S-Quanta [mailto:paul.peterson@pse.com] Sent:Wednesday, November 30,2011 1:30 PM To: Hidemi Tsuru Cc: Luu,Vu Subject: FW: street lighting on Garden Ave N job# 111016586 Hidemi we have the Garden Ave job in Renton that has been inactive for some time,do you have any info on this project for a construction start day or has it been cancelled? Thanks Paul 4 • From: Luu,Vu Sent: Wednesday, November 30, 2011 11:30 AM To: Peterson, Paul S-Quanta Subject:RE: street lighting on Garden Ave N job# 111016586 Hey Paul, I have no idea. I have the job done just need to get it signed and out the door. They said they might or might not be able to have funding for the job when I last talked to them bout a year ago. Hidemi Tsuru Hidemit kpg.com is the person to talk to I belive on this. I haven't hear anything though. Thanks, Vu Luu Sr. Engineer Puget Sound Energy- Electric Systems Engineering Office:(425)462-3511(X 81-3511) Cell:(425)766-6640 E-mail:vu.luu( pse.com Mailing Address:355 11001 Ave NE,EST-04E,Bellevue,WA 98004 From: Peterson, Paul S-Quanta Sent: Wednesday, November 30, 2011 11:03 AM To: Luu,Vu Subject: RE: street lighting on Garden Ave N job# 111016586 Vu this job has been sitting around for some time and was wondering if you know what the status of it is?is there someone at the city that can tell us if it is going to be constructed soon? Thanks • Paul From: Luu,Vu Sent: Wednesday, September 08, 2010 9:27 AM To: Peterson, Paul S-Quanta Cc: Honeysett, Mark-Quanta; Cox, Charles P Subject: RE: street lighting on Garden Ave N Paul, Sure, I can do that. If that is the route you want to go, I don't have any issues with that_ I do have the preliminary done with the pole location already,you can probably work off that. Let me revisit the design again and possibly I might need a taller pole due to having like 6 luminaries under that one span. I am going to relay with my supervisor Chuck Cox that we want to continue on the job as well,so he knows what is going on. Thanks, Vu Luu Sr. Engineer Puget Sound Energy- Electric Systems Engineering office:(425)462-3511(X 81-2993) cell:(425)766-6640 E-mail:vu.luu@pse.com Mailing Address:355 11015 Ave NE,EST-04E,Bellevue,WA 98004 5 From: Peterson, Paul S -Quanta Sent: Wednesday,September 08, 2010 9:20 AM To: Luu,Vu Cc: Honeysett, Mark-Quanta Subject: FW: street lighting on Garden Ave N Vu per the comment below we would like to do the engineering now and have everything ready to go instead of waiting and being under the gun when they are ready.Could you finish your engineering design for the transmission poles and I can complete the underbuild design. As noted below the city will construct this regardless the funding source.Your thoughts? Thanks Paul ,._._ From: Robert Lochmiller[mailto:Rlochmiller@Rentonwa.gov] —� -'.�._--,�___..,...,.v._.v�__.. ._..�...............�.._ -�,...n.. Sent:Thursday,June 17, 2010 9:25 AM To: 'Hidemi Tsuru`; Peterson, Paul S-Quanta; Luu, Vu Cc:Johnson, Kathleen J -Kathy; Cox,Charles P Subject: RE: street lighting on Garden Ave N There is not much more information that I can add. The PSRC has included this project on the list of recipients once additional stimulus funding is provided by Congress. The timing of additional stimulus fund is totally based on the economy and the priorities of Congress to try to do something about again. We have heard this is still on the table but the timeline is unknown to us. Our experience on the last stimulus project is that it will have strict guidelines on once the funding is placed that construction must start immediately on a project. It will take about 2 months(from bid advertisement to contract execution)for the City to get a contractor started once we get the go ahead,so if Congress passes the funding in the next 1-4 months we would be in construction in the next 4-6 months. The project will be constructed whether with the stimulus funding or whether the City will seek after another source of funding. Understanding we all have budgets and priorities, but the poles will need to be eventually moved and could be done at any time prior to our work. Rob From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent:Thursday,June 17, 2010 7:46 AM To: Peterson, Paul S -Quanta; Luu, Vu Cc: Robert Lochmiller;Johnson, Kathleen J-Kathy; Cox, Charles P Subject: RE: street lighting on Garden Ave N Paul, I'm not quite sure,as it depends on Congress passing the bill. Rob—can you please shed some light on Paul's question? Thanks, Hidemi From: Peterson, Paul S-Quanta [mailto:paul.peterson@pse.com] Sent:Wednesday,June 16, 2010 12:50 PM To: Luu,Vu; Hidemi Tsuru 6 Cc: Robert Lochmiller; Johnson, Kathleen J -Kathy; Cox,Charles P Subject: RE: street lighting on Garden Ave N Hidemi is it likely this project will be constructed in the next 4-6 months? From: Luu,Vu Sent: Wednesday,June 09, 2010 10:59 AM To: 'Hidemi Tsuru'; Peterson, Paul S-Quanta Cc: Robert Lochmiller;Johnson, Kathleen J -Kathy;Cox,Charles P Subject: RE: street lighting on Garden Ave N Hidemi, I have preliminary designs finished for the project,which I have enclosed in this email. I will put this project on hold until I get confirmation to begin again, when there is funding. Thanks, Vu From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent: Wednesday,June 09, 2010 10:48 AM To: Peterson, Paul S -Quanta Cc: Robert Lochmiller; Luu,Vu;Johnson, Kathleen J -Kathy Subject: RE: street lighting on Garden Ave N Paul, Thank you for your email. At this point we do not have a timeline for the project because it is hinging on the City receiving federal funding for the construction to happen. As soon as Congress passes the ARRA funding bill,then the City can go forward with the project. I'm sorry I can't give you a more definitive answer, but as soon as we know,I will pass on the information. Thank you, Hidemi Hidemi Tsuru,PE Traffic Engineer KPG 753 9th Ave North Seattle,WA 98109 www_kpg.com 206.286.1640 ph 206.286.1639 fax From: Peterson, Paul S -Quanta [mailto:paul.peterson@pse.com] Sent: Wednesday,June 09, 2010 10:00 AM To: Hidemi Tsuru Cc: Luu,Vu Subject: street lighting on Garden Ave N Hidemi, I'm working with Vu on the lighting on Garden Ave N and wanted to clarify when the new City lights are installed that the existing lights that are installed on PSE wood poles will be removed? Thanks Paul Peterson 8 I T 1 Y ( 1 4. ='111;1ilili ! 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'\\ \ f "1 l -. / j g _I mo p %w- e a 14: 15' -:.- s'''' '' g .-:"- A - \-- ,i,s--ii ',.)..\\\\\ .iz .; .7.1 \ 1',;74.; ? aw� 11 :: , ) : ,„ ] a it: € 5 ) a • a. Wr_ .114$ w Y p,111 \— S5; 4:19 • y We e i h4.445.rs us t VZ 'N., \ • '.2 z i Gv` 1 SN. a = )) -y o0 i `$j - .~ iiiIgtl v 1``..m l ryt Cgc / // a 3a Y r n W vv WY \ 1 �8= �':iii sn 3# F. k. 5 � o H sit` -..Z1:;\ -1 ,i-;-..:;-, 1E11 <,,,,,;;".' ,i 1 I I 1 _ i 45.5'4- 4-1-+- I-4 -I-♦-r-ei r - -i-r-r-r- -i- -r-1--4,-,4A--1•I•H.'-4-i-r-cows- I .n.,� u»' Q __ �«,.,r. +� 9.G°.°i MOOur•or�. w+ nswtl 014000 .•w a _ James P Wilhoit From: Hidemi Tsuru<Hidemi@kpg.com> Sent: Thursday,December 06,2012 2:15 PM To: James P Wilhoit Cc: 'Kurt Ahrensfeld(KurtA@perteet.corn);Bob M Hanson Subject: RE:SLWRI-Letter No.014 Luminaire Conflicts with Power Lines on Garden Ave. Attachments: RE:Transmission pole relocation project 10908104; RE:street lighting on Garden Ave N job# 111016586 James, That is correct. Attached are 2 email threads with PSE: • FW:Transmission...is from 2010 where we requested and PSE acknowledged that the wires could be relocated to accommodate a 28.5' pole height. • FW:street lighting...is from 2011 and includes a plan of the pole relocation and raising of the neutral to primary location for the 2 relocated spans. The profile depicts 28'poles and if you scale to the 100 degree C line from ground surface,the minimum height is'40'. The poles were later changed to 29'height,but it doesn't appear that adequate clearance was provided in any case, according to the surveyed wire measurements by ICON's surveyor. Let me know if you'd like to meet and discuss any of this. Thanks, Hidemi Tsuru,PE Project Engineer KPG 753 9"'Ave North Seattle,WA 98109 www.kp&com 206.286.1640 ph 206.286.1639 fax From:James P Wilhoit fmailto:iwilhoitORentonwa.govJ Sent:Thursday, December 06, 2012 1:12 PM To: Hidemi Tsuru Cc: 'Kurt Ahrensfeld(KurtA@perteet.com)'; Bob M Hanson Subject: RE: SLWRI- Letter No. 014 Luminaire Conflicts with Power Lines on Garden Ave. Please elaborate on "we coordinated with PSE on the relocation of the...OH lines vertically to accommodate the new luminaire poles." Does that mean that you notified PSE what the height of the new luminaire poles was to be and PSE responded back that the PSE wires would be sufficiently adjusted vertically to allow for the required clearance from the top of the poles? James P.Wilhoit, PE Project Manager 1 Transportation Design City of Renton WA (425)430-7319 (425)430-7376 fax (206)818-9357 cell From: Hidemi Tsuru [mailto:Hidemi0kpg.com] Sent:Thursday, December 06, 2012 11:30 AM To:James P Wilhoit Cc: 'Kurt Ahrensfeld(KurtMi perteet.com); Bob M Hanson Subject: RE: SLWRI - Letter No, 014 Luminaire Conflicts with Power Lines on Garden Ave. James, During design,we coordinated with PSE on the relocation of the poles horizontally to accommodate the new curbline and the OH lines vertically to accommodate the new luminaire poles. However,during construction,it was apparent that the PSE wires had not been sufficiently adjusted vertically to allow for the required clearance from the top of the poles,as confirmed during the field meeting with the City,KPG,Perteet,PSE and ICON back in September and also confirmed with follow-up field measurements of the wires by ICON's surveyor. Hidemi Tsuru,PE Project Engineer TOG 753 9"'Ave North Seattle,WA 98109 www.kpg.com 206.286.1640 ph 206.286.1639 fax From:James P Wilhoit[mailto jwilhoit@Rentonwa.gov] Sent:Thursday, December 06, 2012 8:06 AM To: Hidemi Tsuru Cc: 'Kurt Ahrensfeld (KurtAi perteet.com)'; Bob M Hanson Subject: FW: SLWRI -Letter No. 014 Luminaire Conflicts with Power Lines on Garden Ave. Hidemi, Please comment on the design aspects of this issue. I recall that the question of why the height of the Power Lines on Garden Ave was n of accommodated in the design arose,but I do not recall getting an answer to it.Please give an answer or if you did before please re-send that answer. James P.Wilhoit, PE Project Manager Transportation Design City of Renton WA (425)430-7319 (425)430-7376 fax (206)818-9357 cell 2 From: Morris, Darci (mailto:dmorristioldcastlematerials.com] Sent: Wednesday, December 05, 2012 5:17 PM To: Kurt Ahrensfeld Cc:James P Wilhoit Subject: SLWRI - Letter No.014 Luminaire Conflicts with Power Lines on Garden Ave. Kurt, Please see the attached Letter No.014. Thanks, Darci Morris ICON Materials Project Engineer 206-574-3919(direct) 253-261.-8842(cell) 206-575-3207(fax) 3 James P Wilhoit From: Johnson, Kathleen J-Kathy<kathy.johnson©pse.com> Sent: Monday, February 01, 2010 4:52 PM To: Hidemi Tsuru Cc: O'Connor, Marty-Transmission Subject: RE:Transmission pole relocation project 10908104 Well put the request into the Transmission Engineers for a taller transmission pole to accommodate the 28.5' street light poles. ,�. �,... From: Hidemi Tsuru [mailto:Hidemi@kpg.com] ,..�., F,..�� �.^-�..��.,._.,,�..- _ Sent: Monday, February 01,2010 4:42 PM To: Johnson, Kathleen J -Kathy Cc: O'Connor, Marty-Transmission Subject: RE:Transmission pole relocation project 10908104 Kathy, These will be City of Renton's standard decorative light that are spaced about 95'apart on the east side of Garden Avenue. Last time we met onsite,I believe Marty mentioned we could mount the decorative lights at 25'to allow for sufficient clearance from the power lines. After developing the details, it looks like the pole height will be 28.5'(but the actual light fixture mounted at 25'),which may be too tall? Do we need to make the pole height 25'to provide sufficient clearance? Thanks, Hidemi From:Johnson, Kathleen J -Kathy[mailto:kathy.johnson@pse.com] Sent: Monday, February 01, 2010 4:37 PM To: Hidemi Tsuru Cc: O'Connor, Marty-Transmission Subject: RE:Transmission pole relocation project 10908104 PSE's preference is to have the lighting attached to our poles,but if for some reason you want them separate, the maximum pole height should not exceed 22'. From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent: Monday, February 01, 2010 4:08 PM To: Johnson, Kathleen] -Kathy Subject: RE:Transmission pole relocation project 10908104 Kathy, The streetlights on Garden Ave will be mounted at 25',but the light pole itself will be 28.5'tall. Will this pole height allow for sufficient clearance from the PSE lines? Thank you, Hidemi 1 From:Johnson, Kathleen 3 -Kathy[mailto:kathy Johnson@pse.cornl Sent:Monday,January 25, 2010 12:02 PM To: Hidemi Tsuru Cc: O'Connor,Marty-Transmission;Cox, Charles P; Easley, Dale; Biggs,Carol M Subject: RE:Transmission pole relocation project 10908104 Hidemi, Do you have 90%plans yet for the Garden Ave North project yet? (City of Kenton Stage 2 Lake Washington Trail (South Connector) Project. Will you please send them electronically to this distribution list? Dale-I apologize for the late response on your last e-mail. Somehow it slipped through the proverbial crack. Hidemi - what is the latest schedule for this project? Carol- Have you had a chance to review for existing easements? Thanks All, Kathy From: Easley, Dale Sent:Wednesday, December 23, 2009 11:25 AM To: Johnson, Kathleen 3-Kathy Cc: O'Connor, Marty-Transmission; Cox, Charles P Subject: RE: Transmission pole relocation project 10908104 Hi Kathy: I've received your request for engineering the relocation of 2 hi-line poles on Garden Avenue in Renton for the "The Renton Landing"project. (For future reference,requests of this type should be addressed to Chuck Cox, the new supervisor in Electric System Engineering.) The line affected is the Talbot Hill-Boeing Renton #2 115 kV line. To answer your question about how to get the engineering done, we would need to engineer the pole relocation, not Potelco. Our group does all the design of PSE's high voltage system,and keeps all the records of those lines. Potelco designs most of the lower voltage distribution lines on our system. In order to proceed with engineering,we'll need to get an electronic copy of the City's road plans,and 3 hi-line orders created(11101 xxxx, 1.0800xxxx,and 59300xxxx). Since Potelco will most likely do the underbuild design,they will assign a project manager, do the design of the underbuild transfer,and do the construction per the unit price contract After we've determined the new pole locations, we'll coordinate with Potelco so they can do the distribution underbuild design. According to Notification 10908104,we only have 50%plans, yet construction is planned for early 2010. We need final plans if they are available, and any new street light height information to avoid conflicts with new bi- line pole heights. Since this existing line alignment is straight, setting new poles out of this alignment could necessitate new guy and anchor easements at 4 pole locations. 2 We'll proceed to assign an engineer to this project, and work with you on the tight engineering schedule. Please call if you have any questions. Dale Easley Consulting Engineer PUGET SOUND ENERGY 425-456-2198 tel 206-396-3545 cell 355 110th Ave NE EST-04E Bellevue,WA 98004 www.PSE.com From:Johnson, Kathleen J -Kathy Sent: Monday, December 21, 2009 3:18 PM To: Easley, Dale Cc: O'Connor, Marty-Transmission Subject Transmission pole relocation project 10908104 Hi Dale, PSE has been asked to relocate two transmission poles with distribution underbuild in downtown Renton. To give you an idea as to the location of this work,I've attached a u-map and included the notification number. The u-map number is 2305E030. The location is Garden Ave N,just south of Park-this is the main feed coming out of Shuffleton and is within the development called"The Renton Landing". Thankfully,the glulam pole on the corner is ok as is,but the two poles south of it need to be scooted back 3 to 5 feet to make way for the new walkway. This is 100%franchise obligation,so the cost is on PSE. Pole grid numbers: 318535-166240 X98321ooT— and —318ro5-16625o X96241ooT Bo2/8 Since there are no corner poles or strange angles,should I just send the job package directly to Potelco? ...or would you like for your group to design it and coordinate with Potelco for the distribution underbuild? Marty,if you have anything to add,please feel free to chime in... Thanks Dale!! Kathy 3 , • i. i..., ,40. ,. !..N... -,- 'MP' ' k W \._ *L.,71 t`'" Slit:FFLFTON f..7 KitlAt 277/4110 : t-ts* ..."fitirsr • .''''''' . Givdant v• OK as is- \\C ,•Y , '. * ' •,.. , ••,,,,, ler. does not •i fini a I • 1 •• i. relOCated ..) - t PC 1.• .-) Itt .'i • ;,..:4,,,,. ,,, nooix ottiowns urr 750QUAD I) A likk ..7 LX • itIgi lige 1 1471135) ihr RESE4005030 K flAAVNO RAW 4? lase= t Milli 2 Poles t 11110T requiring ... 0, iS relocation __ ..., zaz 14;‘. ii tbev both need to - ' be scooted back several feet :,,,,-----.--„,----------.------------Pir \ \ Oar fVRIMAL 7XID RESZER1 ?AtiWe' ., I 4 giall'FIN 4* - EC IR 91-7100W0 GI 2-, ulaESS NOTED '\ \\\ 7. r,tapr.s.....„. _,F,...,..014___ 1i.:,.1.7::____, ..t. \ --••-:0 ',..-. ,,,sr 1,-Crar -- *IT ____-,-- , X0584 Kathy Johnson Municipal Construction Planner Puget Sound Energy 425 462-3381 Office 206 240-2482 Cell 425-462-3355 Fax 4 James P Wilhoit From: Luu,Vu<vu.iuu@pse.com> Sent: Friday, December 09,2011 10:25 AM To: Hidemi Tsuru; Peterson, Paul S-Quanta Cc: James P Wilhoit Subject: RE: street lighting on Garden Ave N job#111016586 Attachments: Talbot-Boeing Renton#2 SH9.pdf We are ok with moving the poles where they will be, only issues that I see after moving the poles is the location of the street lights relative to the sag of our lines. We want to make sure there is clearance since in your previous design you had 15 street lights at around 28'in height placed under our lines. My concern is that we have enough clearance to our distribution which is around 10'. I want to make sure you will not be placing taller lights then what you had in your previous designs since our designs reflects your older designs. Thanks, Vu Luu • Sr. Engineer Puget Sound Energy- Electric Systems Engineering Office:(425)462-3511(X 81-3511) cell:(425)766-6640 E-mail:vu,luu(t pse.com Mailing Address:355 110th Ave NE,EST-04E,Bellevue,WA 98004 From: Hidemi Tsuru [mailto:Hidemi@kpg.corn] Sent: Friday, December 09, 2011 9:01 AM To: Luu,Vu; Peterson, Paul S-Quanta Cc:jwilhoit@rentonwa.gov Subject: RE: street lighting on Garden Ave N job# 111016586 Vu, As I recall from our previous conversations,the poles need to be relocated to the east 4`to stay in line with the existing overhead lines(please correct me if I'm wrong). With this 4'relocation the poles will move closer to the existing sidewalk,which is situated at a higher elevation. Do you anticipate any slope instability issues with the existing conditions,and if so,does PSE have any plans for mitigation? Thanks, Hidemi Hidemi Tsuru,PE Project Engineer KPG 753 9'h Ave North Seattle,WA 98109 www.kpa.com 206.286.1640 ph 206.286.1639 fax 1 From: Luu,Vu jmailto:vu.luu@pse.com] Sent: Monday, December 05, 2011 10:57 AM To: Peterson, Paul S-Quanta; Hidemi Tsuru Cc:jwilhoit@rentonwa.gov Subject: Re: street lighting on Garden Ave N job# 111016586 We need to see your updated designs to make sure we have no issues with what we will be doing. From: Peterson, Paul S-Quanta Sent: Monday, December 05, 2011 06:49 AM To: 'Hidemi Tsuru' <Hidemi@kpg.com> Cc: Luu,Vu; James P Wilhoit<jwilhoit@Rentonwa.gov> • Subject: RE: street lighting on Garden Ave N job# 111016586 Thanks for getting back to me,When can we start relocating the two poles that are in conflict with the new road? Thanks Paul From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent: Friday, December 02, 2011 3:04 PM To: Peterson, Paul S-Quanta Cc: Luu,Vu;James P Wilhoit Subject: RE: street lighting on Garden Ave N job# 111016586 Paul, This is good timing,we just received notice from the City of Renton that the project has received funding,but it must be advertised by the end ofJanuary 2012. Also,just an FYI,there is a new City PM on the project, who I've copied on this email: James Withoit. Per the previous city PM,it will probably take about 2 months from bid advertisement to contract execution for the Contractor to start,so we're looking at construction starting approximately in April 2012 (James, please correct me if I'm wrong here). Do you need anything from us at this point to proceed? We will start working on updating the plans starting next week so we won't have an updated plan set for another few weeks or so. The two PSE poles will still require relocation with the widening of Garden Avenue. Thank you, Hidemi Hidemi Tsuru,PE Project Engineer • KPG 753 9th Ave North Seattle,WA 98109 www.kpe.com 206.286.1640 ph 206.286,1639 fax 2 • From: Peterson, Paul S-Quanta [mailto:paul.peterson@pse.com] Sent: Wednesday, November 30, 2011 1:30 PM To: Hidemi Tsuru Cc: Luu,Vu Subject: FW: street lighting on Garden Ave N job# 111016586 Hidemi we have the Garden Ave job in Renton that has been inactive for some time,do you have any info on this project for a construction start day or has it been cancelled? Thanks Paul From: Luu,Vu Sent:Wednesday, November 30, 2011 11:30 AM To: Peterson, Paul S -Quanta Subject: RE: street lighting on Garden Ave N job# 111016586 Hey Paul, I have no idea. I have the job done just need to get it signed and out the door. They said they might or might not be able to have funding for the job when I last talked to them bout a year ago. Hidemi Tsuru Hidemi0kpg.com is the person to talk to I belive on this. I haven't hear anything though. Thanks, Vu Luu Sr.Engineer Puget Sound Energy- Electric Systems Engineering Office:(425)462-3511(X 81-3511) co:(425)766-6640 E-mail:vu.luu(d)nse.com Mailing Address:355190th Ave NE,EST-04E,Bellevue,WA 98004 From: Peterson, Paul S-Quanta Sent: Wednesday, November 30, 2011 11:03 AM To: Luu,Vu Subject: RE: street lighting on Garden Ave N job# 111016586 Vu this job has been sitting around for some time and was wondering if you know what the status of it is?is there someone at the city that can tell us if it is going to be constructed soon? Thanks Paul • From: Luu, Vu Sent:Wednesday, September 08, 2010 9:27 AM To: Peterson, Paul S-Quanta 3 Cc: Honeysett, Mark-Quanta; Cox, Charles P Subject: RE: street lighting on Garden Ave N Paul, Sure, I can do that. If that is the route you want to go, I don't have any issues with that. I do have the preliminary done with the pole location already,you can probably work off that. Let me revisit the design again and possibly I might need a taller pole due to having like 6 luminaries under that one span. I am going to relay with my supervisor Chuck Cox that we want to continue on the job as well, so he knows what is going on. Thanks, Vu Luu Sr. Engineer Puget Sound Energy- Electric Systems Engineering Office:(425)462-3511(X 81-2993) Cell:(425)766-6640 E-mail:vu.luu@pse.com Mailing Address:355110th Ave NE,EST-04E,Bellevue,WA 98004 { From: Peterson, Paul S-Quanta Sent:Wednesday, September 08, 2010 9:20 AM To: Luu,Vu Cc: Honeysett,Mark-Quanta Subject: FW: street lighting on Garden Ave N Vu per the comment below we would like to do the engineering now and have everything ready to go instead of waiting and being under the gun when they are ready. Could you finish your engineering design for the transmission poles and I can complete the underbuild design. As noted below the city will construct this regardless the funding source.Your thoughts? Thanks Paul From: Robert Lochmiller[mailto:Rlochmiller@Rentonwa.gov] Sent:Thursday,June 17,2010 9:25 AM To: 'Hidemi Tsuru'; Peterson, Paul S -Quanta; Luu, Vu Cc:Johnson, Kathleen 3 -Kathy; Cox, Charles P Subject: RE: street lighting on Garden Ave N There is not much more information that I can add. The PSRC has included this project on the list of recipients once additional stimulus funding is provided by Congress. The timing of additional stimulus fund is totally based on the economy and the priorities of Congress to try to do something about again. We have heard this is still on the table but the timeline is unknown to us. Our experience on the last stimulus project is that it will have strict guidelines on once the funding is placed that construction must start immediately on a project. It will take about 2 months(from bid advertisement to contract execution)for the City to get a contractor started once we get the go ahead,so if Congress passes the funding in the next 1-4 months we would be in construction in the next 4-6 months. The project will be constructed whether with the stimulus funding or whether the City will seek after another source of funding. Understanding we all have budgets and priorities, but the poles will need to be eventually moved and could be done at anytime prior to our work. Rob 4 From: Hidemi Tsuru [mailto:Hidemi©kpg.com] Sent:Thursday,June 17, 2010 7:46 AM To: Peterson, Paul S-Quanta; Luu,Vu Cc: Robert Lochmiller;Johnson, Kathleen J -Kathy; Cox, Charles P Subject: RE: street lighting on Garden Ave N Paul, I'm not quite sure,as it depends on Congress passing the bill. Rob—can you please shed some light on Paul's question? Thanks, Hidemi From: Peterson, Paul S-Quanta [mailto:paul.peterson@pse.com] Sent: Wednesday,June 16, 2010 12:50 PM To: Luu,Vu;Hidemi Tsuru Cc: Robert Lochmiller; Johnson, Kathleen 3 -Kathy; Cox,Charles P Subject: RE: street lighting on Garden Ave N Hidemi is it likely this project will be constructed in the next 4-6 months? From: Luu,Vu Sent: Wednesday,June 09, 2010 10:59 AM To: 'Hidemi Tsuru'; Peterson, Paul S-Quanta Cc: Robert Lochmiller; Johnson, Kathleen 3 -Kathy; Cox, Charles P Subject: RE: street lighting on Garden Ave N Hidemi, • I have preliminary designs finished for the project,which I have enclosed in this email. I will put this project on hold until I get confirmation to begin again, when there is funding. Thanks, Vu From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent: Wednesday,June 09, 2010 10:48 AM To: Peterson, Paul S-Quanta Cc: Robert Lochmiller; Luu,Vu;Johnson, Kathleen J -Kathy Subject: RE: street lighting on Garden Ave N Paul, Thank you for your email. At this point we do not have a timeline for the project because it is hinging on the City receiving federal funding for the construction to happen. As soon as Congress passes the ARRA funding bill,then the City can go forward with the project. I'm sorry I can't give you a more definitive answer,but as soon as we know,I will pass on the information. Thank you, Hidemi 5 ] Hidemi TsuruPE Traffic Engtneer 11.1)G— ^ 753 9th Ave North sea'e,mmyu1ny 206.286.1640 ph 206.286.1639 fax From: Peterson, Paul S [nibo:pau! Sent: Wednesday,June 09, 2010 10:00 AM To: Hidemi Tsuru Cc: Luu,Vu Subject: street lighting on Garden Ave N Hidemi, I'm working with Vu on the lighting on Garden Ave N and wanted to clarify when the new City lights are installed that the existing lights that are installed on PSE wood poles will be removed? Thanks Paul Peterson 6 I Y Z t� �I I I ill I 111111 I �i1 tttt r ;a os- r ®iiiiiirta ;� }-- ; 1" .. . 444P47 t{ ,(,ei M � OM 0 c�" ;� ! 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Dass `'!1 3$38 1 as E j ilj 16.-. — . li -. . . r �s6 i g �e "_� )\ r ____ __.__ f, .. , ^ • �ao.oz-, at 1 « -:-.. 2..2.. -.' \ . -CI-7,...„\::\\-- i.2* ' ). :) z 5,... /.• Y s m s % ' - V R.. ,1,"4 all .Y3a 11.11 N // «R~' 4 is . .-..w, io 1 � R ' aat e�e3,S _ _figgMil 1 ar»sa /« y',g' ___ Ca sin 1 4: :c;- •ig —1 ----.—2!J .oc_saai.i e: s -°g- -,..?, A) '-'' ._j_{_f_F. ;o}_F-!..._y_F_F-1_}-.t_y_I 1.-y.-y..F4-a-a_F F1.{-h-41-1-4-Y-C6.aa 4 ni . . .. -_ M K[stla8 00.11. .194. i 4 < / �J mgr 5, . 1 s.wt aln...Av.-T:4, ' James P Wilhoit From: James P Wilhoit Sent: Thursday, September 27,2012 3:26 PM To: 'Hidemi Tsuru' Cc: Bob M Hanson;`Jan Ciganik' Subject: RE:SLWRI-Past emails regarding luminaires vs PSE power lines Attachments: RE:street lighting on Garden Ave N job#111016586 Vu Luu said in his e-mail"we want to make sure there is clearance since in your previous design you had 15 street lights at around 28'in height placed under our lines... I want to make sure you will not be placing taller lights then what you had in your previous designs since our designs reflects your older designs." You replied in the attached e-mail"The street lights have not changed,they are still 28'to the top of the pole,please see attached illumination detail plan sheet from our most current plan set"and that plan set did indeed show a 28'-0" NOMINAL POLE HEIGHT. However,the final plans show that same dimension now as 29'.Wouldn't that make a difference? James P.Wilhoit, PE Project Manager Transportation Design City of Renton WA (425)430-7319 (425)430-7376 fax (206)818-9357 cell From: Hidemi Tsuru [mailto:Hidemit kpq.cont] Sent:Thursday, September 27, 2012 9:43 AM To:James P Wilhoit Cc: Bob M Hanson;Jan Ciganik Subject: SLWRI - Past emails regarding luminaires vs PSE power lines James, I had a chance to look through my past emails and I found a few emails discussing the issue of new street lights conflicting with the PSE power lines. The first email attachment is a discussion between myself and Kathy about the light poles and if they would conflict with the power lines and she said they would request the transmission poles to be taller(for the 2 pole relocations south of the Lowe's driveway)to accommodate the 28.5'street light poles. Further down in the same attachment is an email from Dale Easley of PSE, dated December 23,2009, 11:25AM,4th paragraph, where he also mentions PSE would need the final plans and"any new street light height information to avoid conflicts with new hi-line pole heights." I did follow through and provided PSE with both hardcopy and electronic versions of the 90%plans as well as met with the PSE transmission engineer onsite(Vu Luu)to discuss the relocation work(see second attachment). From my past emails,it looks like Vu Luu of PSE started designing the pole relocations in the middle of 2010,and then later in2010the project was put on hold because of lack of funding. A year later in late 2011,the project picked back up again with TIB funding and PSE went forward with their pale relocation design and relocated the poles in early 2012. The third email attachment from Vu Luu again mentions the street light poles and clearance to their power lines. I just wanted to let you know that we did address this issue and coordinated with PSE during design. If I find anything more in my emails I'll let you know. 1 Thanks, tiidemi Tsuru,PE Project Engineer KPG 753 9 Ave North Seattle,WA 9E109 www.kp8.com 206.286.1640 ph 206.286.1639 fax 2 James P Wilhoit From: Hidemi Tsuru<Hidemi@kpg.com> Sent: Friday,December 09,2011 11:08 AM To: Luu,Vu; Peterson, Paul S-Quanta Cc: James P Wilhoit; Bob M Hanson Subject: RE:street lighting on Garden Ave N job#111016586 Attachments: S Lake WA Roadway Imp Plans Ilium Sht 26.pdf Vu, The street lights have not changed,they are still 28'to the top of the pole,please see attached illumination detail plan sheet from our most current plan set. Thanks, Hidemi Hidemi Tsuru,PE Project Engineer KPG 753 9' Ave North Seattle,WA 98109 www.kpg.com 206.286.1640 ph 206186.1639 fax From: Luu,Vu [mailta:vu.iuu@pse.com] Sent: Friday, December 09,2011 10:25 AM To: Hidemi Tsuru; Peterson, Paul S-Quanta Cc:jwilhoit@rentonwa.gov Subject: RE: street lighting on Garden Ave N job# 111016586 We are ok with moving the poles where they will be,only issues that I see after moving the poles is the location of the street lights relative to the sag of our lines. We want to make sure there is clearance since in your previous design you had 15 street lights at around 28'in height placed under our lines. My concern is that we have enough clearance to our distribution which is around 10'. I want to make sure you will not be placing taller lights then what you had in your previous designs since our designs reflects your older designs. Thanks, Vu Luu Sr. Engineer Puget Sound Energy- Electric Systems Engineering Office:(425)462-3511(X 81-3511) Cell:(425)766-6640 E-mail:vu.luuC pse.com Mailing Address:355 110th Ave NE,EST-04E,Bellevue,WA 98004 1 From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent: Friday, December 09, 2011 9:01 AM To: Luu,Vu; Peterson, Paul S-Quanta Cc:jwilhoit@rentonwa.gov Subject: RE: street lighting on Garden Ave N job# 111016586 Vu, As I recall from our previous conversations,the poles need to be relocated to the east 4'to stay in line with the existing overhead lines(please correct me if I'm wrong). With this 4'relocation the poles will move closer to the existing sidewalk,which is situated at a higher elevation. Do you anticipate any slope instability issues with the existing conditions,and if so,does PSE have any plans for mitigation? Thanks, Hidemi Hidemi Tsuru,PE Project Engineer KPG 753 9`"Ave North Seattle,WA 98109 www.kpA com 206.286.1540 ph 206286.1639 fax From: Luu,Vu [mailto:vu.luu@pse.com] Sent: Monday, December 05, 2011 10:57 AM To: Peterson, Paul S-Quanta; Hidemi Tsuru Cc:jwilhoit@rentonwa.gov Subject: Re: street lighting on Garden Ave N job# 111016586 We need to see your updated designs to make sure we have no issues with what we will be doing. From: Peterson, Paul S -Quanta Sent: Monday, December 05, 2011 06:49 AM To: 'Hidemi Tsuru` <Hidemi@kpg.com> Cc: Luu, Vu;James P Wilhoit<jwilhoit@Rentonwa.gov> Subject: RE: street lighting on Garden Ave N job# 111016586 Thanks for getting back to me,When can we start relocating the two poles that are in conflict with the new road? Thanks Paul From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent: Friday, December 02, 2011 3:04 PM To: Peterson, Paul S-Quanta 2 Cc: Luu,Vu;James P Wilhoit Subject: RE: street lighting on Garden Ave N job# 111016586 Paul, This is good timing,we just received notice from the City of Renton that the project has received funding, but it must be advertised by the end of January 2012. Also,just an FYI,there is a new City PM on the project,who I've copied on this email: James Wilhoit. Per the previous city PM,it will probably take about 2 months from bid advertisement to contract execution for the Contractor to start,so we're looking at construction starting approximately in April 2012(James, please correct me if I'm wrong here). Do you need anything from us at this point to proceed? We will start working on updating the plans starting next week so we won't have an updated plan set for another few weeks or so. The two PSE poles will still require relocation with the widening of Garden Avenue. Thank you, Hidemi Hidemi Tsuru,PE Project Engineer KPG 753 9"'Ave North Seattle,WA 98109 www.kpg.com 206.286.1640 ph 206.286.1639 fax From: Peterson, Paul S-Quanta [mailto:paul.peterson@pse.com] Sent: Wednesday, November 30,2011 1:30 PM To: Hidemi Tsuru Cc: Luu,Vu Subject: EW: street lighting on Garden Ave N job# 111016586 Hidemi we have the Garden Ave job in Renton that has been inactive for some time, do you have any info on this project for a construction start day or has it been cancelled? Thanks Paul From: Luu,Vu Sent: Wednesday, November 30, 2011 11:30 AM To: Peterson, Paul S-Quanta Subject: RE: street lighting on Garden Ave N job# 111016586 Hey Paul, I have no idea. I have the job done just need to get it signed and out the door. They said they might or might not be able to have funding for the job when I last talked to them bout a year ago. Hidemi Tsuru Hidemi@kpg.com is the person to talk to I belive on this. I haven't hear anything though. 3 Thanks, Vu Luu Sr. Engineer Puget Sound Energy- Electis Systems Engineering office:(425)462-3511(X 81-3511) Cell:(425)766-6640 E-mail:vu.fuu( pse.com Mailing Address:355110th Ave NE,EST-04E,Bellevue,WA 98004 From: Peterson, Paul S -Quanta Sent:Wednesday, November 30, 2011 11:03 AM To: Luu,Vu Subject: RE: street lighting on Garden Ave N job# 111016586 Vu this job has been sitting around for some time and was wondering if you know what the status of it is?is there someone at the city that can tell us if it is going to be constructed soon? Thanks Paul From: Luu,Vu Sent: Wednesday, September 08, 2010 9:27 AM To: Peterson, Paul S-Quanta Cc: Honeysett, Mark-Quanta; Cox,Charles P Subject: RE: street lighting on Garden Ave N Paul, Sure, I can do that. If that is the route you want to go, I don't have any issues with that. I do have the preliminary done with the pole location already,you can probably work off that. Let me revisit the design again and possibly I might need a taller pole due to having like 6 luminaries under that one span. I am going to relay with my supervisor Chuck Cox that we want to continue on the job as well,so he knows what is going on. Thanks, Vu Luu Sr.Engineer Puget Sound Energy- Electric Systems Engineering Office:(425)462-3511(X 81-2993) • cell:(425)766-6640 E-mail:vu.luu@pse.com Mailing Address:355 110th Ave NE,EST-04E.Bellevue, WA 98004 From: Peterson, Paul S-Quanta Sent:Wednesday, September 08, 2010 9:20 AM To: Luu, Vu Cc: Honeysett, Mark-Quanta Subject: FW: street lighting on Garden Ave N Vu per the comment below we would like to do the engineering now and have everything ready to go instead of waiting and being under the gun when they are ready. Could you finish your engineering design for the transmission poles and I 4 • can complete the underbuild design As noted below the city will construct this regardless the funding source.Your thoughts? Thanks Paul ___.—__p._,.—.__._____ From: Robert Lochmiller[mailto:Rlochmiiler@Rentonwa.gav] �-�Y.,_-..._.�_,.�._..__.. . Sent:Thursday,June 17,2010 9:25 AM To: 'Hidemi Tsuru'; Peterson, Paul S-Quanta; Luu,Vu Cc:Johnson, Kathleen J -Kathy; Cox, Charles P Subject: RE: street lighting on Garden Ave N There is not much more information that I can add. The PSRC has included this project on the list of recipients once additional stimulus funding is provided by Congress. The timing of additional stimulus fund is totally based on the economy and the priorities of Congress to try to do something about again. We have heard this is still on the table but the timeline is unknown to us. Our experience on the last stimulus project is that it will have strict guidelines on once the funding is placed that construction must start immediately on a project. It will take about 2 months(from bid advertisement to contract execution)for the City to get a contractor started once we get the go ahead,so if Congress passes the funding in the next 1-4 months we would be in construction in the next 4-6 months. The project will be constructed whether with the stimulus funding or whether the City will seek after another source of funding. Understanding we all have budgets and priorities, but the poles will need to be eventually moved and could be done at any time prior to our work. Rob From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent:Thursday, June 17,2010 7:46 AM To: Peterson, Paul S-Quanta; Luu,Vu Cc: Robert Lochmiller; Johnson, Kathleen J-Kathy; Cox, Charles P Subject: RE: street lighting on Garden Ave N Paul, I'm not quite sure,as it depends on Congress passing the bill. Rob—can you please shed some light on Paul's question? Thanks, Hidemi From: Peterson, Paul S-Quanta [mailto:paul.peterson@pse.com] Sent: Wednesday,June 16, 2010 12:50 PM To: Luu, Vu; Hidemi Tsuru Cc: Robert Lochmiller; Johnson, Kathleen J-Kathy; Cox, Charles P Subject: RE: street lighting on Garden Ave N Hidemi is it likely this project will be constructed in the next 4-6 months? From: Luu,Vu Sent:Wednesday,June 09, 2010 10:59 AM To: 'Hidemi Tsuru'; Peterson, Paul S -Quanta 5 Cc: Robert Lochmiller; Johnson, Kathleen J -Kathy; Cox, Charles P Subject: RE: street lighting on Garden Ave N Hidemi, I have preliminary designs finished for the project,which I have enclosed in this email. I will put this project on hold until get confirmation to begin again,when there is funding. Thanks, Vu From: Hidemi Tsuru [mailto:Hidemi@kpg.com] Sent:Wednesday,June 09,2010 10:48 AM To: Peterson, Paul S-Quanta Cc: Robert Lochmiller; Luu,Vu;Johnson, Kathleen 3-Kathy Subject: RE: street lighting on Garden Ave N Paul, Thank you for your email. At this point we do not have a timeline for the project because it is hinging on the City receiving federal funding for the construction to happen. As soon as Congress passes the ARRA funding bill,then the City can go forward with the project. I'm sorry I can't give you a more definitive answer, but as soon as we know, I will • pass on the information. Thank you, Hidemi Hidemi Tsuru,PE Traffic Engineer KPG 753 9T Ave North Seattle,WA 98109 www.kpg•com 206.286.1640 ph 206.286.1639 fax From: Peterson, Paul S-Quanta [mailto:paul.peterson@pse.com] Sent:Wednesday,June 09, 2010 10:00 AM To: Hidemi Tsuru Cc: Luu,Vu Subject: street lighting on Garden Ave N Hidemi, I'm working with Vu on the lighting on Garden Ave N and wanted to clarify when the new City lights are installed that the existing lights that are installed on PSE wood poles will be removed? 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A ss s ss x it tg it a -1 — — —_ -11 A.,g b1, 1- ; i4! - 8 %,.t A 8 w 1 8 11 I !Id stl fee/i/tt 6AP'101 EVOCA..1ea1\°9'".^..1:1 x:ISICAP..."-e"v.Pn9-Ingo 1N71Wb`in9\99,A 1 [Z] —- --- - - — - — - — - --- -- Perteet 505 Fifth Avenue South,Suite 300 I Seattle,WA 98104 I PH: 206.436.0515 FAX: 206.436.0516 December 18, 2012 Darci Morris Project Manager ICON Materials 1508 Valentine Ave. SE Pacific, WA 98047 Contract: City of Renton CAG 12-021 Project: South Lake Washington Roadway Improvements (Garden Avenue Widening) Subject: Response to ICON Letter 14 (Dec. 4, 2012) Luminaire Conflicts with Powerlines on Garden Ave. N. Dear Darci; We have reviewed your request for Equitable Adjustment Request for Luminaire Conflicts with Powerlines on Garden Ave. N. related to Letter 237-020 from Transportation Systems, Inc. (TSI), dated Nov. 25, 2012. 10 additional working days and $29, 213.44 of extra costs related to the installation of luminaire foundations was requested. There is no provision for paying for extended overhead as requested.We will need backup information including detailed estimates and invoices for other requests for compensation, including the "TCS/Site Maintenance" costs and TSI's lump sum amount of$8,282.30 in order to review and evaluate these requests. While we acknowledge that installation of the luminaire foundations could not proceed until the clearance issues were resolved, there were other items which could have been worked on but were not at the choice of TSI. There is also no record of if and when the luminaire poles were ordered.We understand that there have been long lead times in acquiring some of the pedestrian signal equipment items so conceivably the signal and luminaire poles could be installed in the same time period. Installation of signal equipment had been scheduled for December, but because these items have not been received, this work has been pushed out to possibly January 2013 or later. For mobilization and demobilization, please provide a lump sum breakdown of labor type and hours, materials and equipment as a basis for further discussion. There was no CPM schedule submitted for approval after our first review. Alleged delays cannot be tracked without having an approved baseline project schedule. Please prepare and submit a schedule from this point on to show how and when you are planning to complete this project. Please feel free to contact me at 425-359-5106 with any questions you may have. Sincerely, Kurt Ahrensfeld, PE Resident Engineer cc: James Wilhoit, PE City of Renton Bob Hanson, PE City of Renton file Pe rteet 505 Fifth Avenue South,Suite 300 I Seattle,WA 98104 I PFi: 206.436.0515 FAX: 206.436.0516 December 18, 2012 Darci Morris Project Manager ICON Materials 1508 Valentine Ave. SE Pacific, WA 98047 Contract: City of Renton CAG 12-021 Project: South Lake Washington Roadway Improvements (Garden Avenue Widening) Subject: Response to ICON Letter 14 (Dec. 4, 2012) Luminaire Conflicts with Powerlines on Garden Ave. N. Dear Darci; We have reviewed your request for Equitable Adjustment Request for Luminaire Conflicts with Powerlines on Garden Ave. N. related to Letter 237-020 from Transportation Systems, Inc. (TSI), dated Nov. 25, 2012. 10 additional working days and $29, 213.44 of extra costs related to the installation of luminaire foundations was requested. There is no provision for paying for extended overhead as requested.We.will need backup information including detailed estimates and invoices for other requests for compensation, including the "TCS/Site Maintenance" costs and TSI's lump sum amount of$8,282.30 in order to review and evaluate these requests. While we acknowledge that installation of the luminaire foundations could not proceed until the clearance issues were resolved, there were other items which could have been worked on but were not at the choice of TSI. There is also no record of if and when the luminaire poles were ordered.We understand that there have been long lead times in acquiring some of the pedestrian signal equipment items so conceivably the signal and luminaire poles could be installed in the same time period. Installation of signal equipment had been scheduled for December, but because these items have not been received, this work has been pushed out to possibly January 2013 or later. For mobilization and demobilization, please provide a lump sum breakdown of labor type and hours, materials and equipment as a basis for further discussion. There was no CPM schedule submitted for approval after our first review. Alleged delays cannot be tracked without having an approved baseline project schedule. Please prepare and submit a schedule from this point on to show how and when you are planning to complete this project. Please feel free to contact me at 425-359-5106 with any questions you may have. Sincerely, Kurt Ahrensfeld, PE Resident Engineer cc: James Wilhoit, PE City of Renton Bob Hanson, PE City of Renton file r ICON December 4,2012 SIN 014 Perteet Inc. Attn: Kurt Ahrensfeld 2707 Colby Avenue, Ste 900 Everett, WA 98201 RE: TSI Letter 020—Luminaire Conflicts with Powerlines on Garden Ave. South Lake Washington Roadway Improvements Project No. CAG 12-021 Dear Mr. Ahrensfeld: Attached with this letter is Letter 237-020, Equitable Adjustment Request for Luminaire Conflicts with Powerlines on Garden Ave. from Transportation Systems, Inc.(TSI). Due to conflicts with the power lines, the pole heights for luminaires#7-#13 had to be revised.This revision caused the installation of all luminaire poles on the project to be delayed until approximately March. Because of this delay the luminaires will not be installed at the same time as the signal or any other work,requiring extra working days for the installation. This delay will also require that the suspended jobsite be maintained until the luminaires are installed. Without the change to the luminaire heights,the luminaire poles would have been delivered in October with the signal poles. Without this change order and the Highlands to Landing change order that changed some signal components, it is reasonable to assume that the signal and luminaires could have been installed in November. These changes have caused ICON to have to maintain the suspended jobsite for approximately 3 months, if the luminaires are installed in March. We are requesting that 10 working days be added to the contract and$29,213.44 for the extra costs incurred. Please contact me if you have any questions or wish to discuss this matter further. Sincerely, ICON Materials 00a.AGl, tli.evytto Darci Morris Project Engineer Attachments:TSI Letter-237-020 Equitable Adjustment Request for Luminaire Conflicts with Power lines on Garden Ave. Grading&Paving. Site Development* Heavy Civil Construction• Aggregates&Hot Mix Asphalt ICON Materials• 1508 Valentine Ave.SE,Pacific,WA 98047•Phone 206.575.3200 •Fax 206.575.3207 ICONM"982CF-An Equal Opportunity Employer Luminaire Height Change Extended Overhead per day 10 days Labor $856.10 $8,560.95 Equipment $75.00 $750.00 Materials $95.00 $95.00 $1,026.10 $9,405.95 Bond/Overhead 2.50% $25.65 $235.15 $1,051.75 $9,641.10 Markup 15.00% $157.76 $1,446.16 $1,209.51 $11,087.26 TCS $525.00 $5,250.00 Site Maintenance $300.00 12 weeks $3,600.00 $8,850.00 Transportation Systems $8,282.30 Markup 12% $993.88 $9,276.18 ICON Extended Overhead $11,087.26 TCS/Site Maintenance $8,850.00 $29,213.44 *Lump sum item was for 80 days,$42,000/80=$525 per day **Check site twice a week, 2 hours each time at$75/hour(employee+truck) • i L 1 B A , ...w,,,, . ,A71.0m, c ` November 25,2012 Darci Morris ICON Materials 1508 Valentine Ave SE Pacific,WA 98047 City of Renton Contract: CAG 12-021 Project: South Lake Washington Roadway Improvements(Garden Avenue Widening) Serial Letter No.: 237-020 Subject: Equitable Adjustment Request for Luminaire Conflicts with Powerlines on Garden Avenue Dear Darci, As you know,we were impacted by light pole conflicts with the power lines along Garden Avenue. The conflicts ended up changing the luminaire pole heights and foundations. Therefore,we are seeking additional days be added to the contract,and an equitable adjustment to the contract to cover the extended overhead duration of the project. Originally,the poles were specified to be 25 feet and 35 feet tall. While construction was underway,the issue of the power lines along Garden Avenue came into discussion as to whether or not the lines would be in the clearance zone required by the RCW/WAC codes. The following is a timeline for the instruction of how the City would like to proceed with construction. 1. September 24,2012,an RFI was submitted in regards to the potential power line conflict. 2. September 26, 2012,the RFI was answered and we were directed to stop construction on luminaire foundations 9, 10, 11, 12,and potentially 13 while a determination was being developed. 3. 10 Days later on October 5,2012,we received direction as how the City would like to proceed with bases 1 to 6. 4. 3 Days later on October 8,2012,Field Directive 4 explained what the City would like to have constructed for luminaire foundations 9, 10, 11, 12,and 13. 5. Field Directive 4 gave instructions to shorten the poles and raise the foundations to alleviate slope issues. 6. Installation time will not be concurrent with any other activities. We need a full 10 days to wire, stand poles and fixtures, and turn on. As the timeline above indicates,we were delayed a total of thirteen days from the day we submitted the request for information to the day we received the final field directive. This does not include our behind the scenes work to determine what the new bolt circle maybe on the revised luminaire poles 9 to 13. This added several days to our ability to continue with our work while we were working with determining if the existing bolt circle templates could be utilized or if we would have to re-order new anchor bolts and bolt circle templates. Transportation Systems, Inc 3218 142nd Ave E, Sumner, WA 98390 Phone (206)259-9804. Fax(253)863-9626 Washington&Oregon Licensed General Contractor ID#TRANSSI923BP- Electrical Contractor ID#TRANSSI927NO - UBI# 602-726-209 RNs- R 'ATIO -. ....... ,.. , ...... � roc_ This caused us to delay installation of the foundations until we had some answers on pole revisions and foundation revisions. These are much deeper luminaire foundations than typically installed and we were not exactly sure if the light pole bolt circle would change,thus we had to wait until we had these answers before we could proceed with the luminaire foundations. Therefore,we are seeking equitable adjustment to the contract to cover the additional days required to construct the luminaire poles and fixtures on the foundations and expenses for overhead and management. The additional days requested is 10 days,while the extended cost request is set at the lump sum amount of$8,282.30. This work will be well after the majority of the work is complete and is based upon the shipment dates of the luminaire poles for the project. This does not include any future cost increases for the pole revisions. These would be submitted with a separate request once the price is determined with our supplier. If you have any questions,please feel free to contact me at your earliest convenience. Sincerely, Transpo tion Systems Inc D Bryson Huie,P.E. Transportation Systems, Inc 3218 142nd Ave E, Sumner,WA 98390 Phone(206)259-9804. Fax(253)863-9626 Washington&Oregon Licensed General Contractor ID#TRANSSI923BP- Electrical Contractor ID# TRANSSI927NO- UBI#602-726-209 Wednesday,November 28,2012 10:29:57 PM Pacific Standard lime Subject: FW:SLWRI-Luminaire Foundations and Fabrication Direction (CAG 12-021) Date: Thursday,September 27,2012 1:38:58 PM Pacific Daylight Time From: Morris, Darci To: Bryson Huie Priority: High Bryson, Please see Kurt's e-mail below. There isn't any new information in it than what I have already told you. His e-mail just makes it official. Thanks, Darci From: Kurt Ahrensfeld [mailto:KurtA@perteet.com] Sent:Thursday,September 27, 2012 1:14 PM To: Morris, Darci Cc: DeYoung Christy;James P Wilhoit; Bob M Hanson; Kamran Yazdidoost; Kurt Ahrensfeld Subject: FW: SLWRI- Luminaire Foundations and Fabrication Direction(CAG 12-021) Importance: High Darci, In accordance with our field meeting the morning of Sept. 26th with representatives from the City, KPG and PSE,we observed potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12 (and possibly#13).Additional field survey work has been authorized to gather information for the designer KPG and PSE to evaluate design options and line relocation options, respectively.Additional coordination will be required once this additional survey information has been received. It was noted that the luminaire installations south of Lowe's driveway(#1-#8) do not appear to have installation and maintenance clearance issues from the power lines. This email is intended to direct you to proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave. N.(luminaires#1-#8) per plan. We anticipate being able to give you further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11, #12 and#13 shortly. Please do not proceed with these foundations at this time. In addition, per discussions with the City, please hold on fabrication of the luminaire poles until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N. Park Drive. If you have any questions, please let me know ASAP. Thanks, Kurt Ahrensfeld, PE Resident Engineer Perteet Inc. 425.252.7700 cell:425.359.5106 1.800.615.9900 fax:425.339.6018 www.oerteet.com 2707 Colby Avenue,Ste 900,Everett,WA 98201 engineers,planners,surveyors Page 1 of 1 Wednesday,November 28,2012 10:29:57 PM Pacific Standard Time Subject: FW:SLWRI - Luminaire Foundations and Fabrication Direction (CAG 12-021) Date: Thursday,September 27,2012 1:38:58 PM Pacific Daylight Time From: Morris, Darci To: Bryson Huie Priority: High Bryson, Please see Kurt's e-mail below. There isn't any new information in it than what I have already told you. His e-mail just makes it official. Thanks, Darci From: Kurt Ahrensfeld [mailto:KurtA@perteet.com] Sent:Thursday, September 27, 2012 1:14 PM To: Morris, Darci Cc: DeYoung Christy; James P Wilhoit; Bob M Hanson; Kamran Yazdidoost; Kurt Ahrensfeld Subject: RN: SLWRI - Luminaire Foundations and Fabrication Direction (CAG 12-021) Importance: High Darci, In accordance with our field meeting the morning of Sept. 26th with representatives from the City, KPG and PSE,we observed potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12 (and possibly#13).Additional field survey work has been authorized to gather information for the designer KPG and PSE to evaluate design options and line relocation options, respectively.Additional coordination will be required once this additional survey information has been received. It was noted that the luminaire installations south of Lowe's driveway(#1-#8)do not appear to have installation and maintenance clearance issues from the power lines. This email is intended to direct you to proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave. N. (luminaires#1-#8) per plan. We anticipate being able to give you further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11, #12 and#13 shortly. Please do not proceed with these foundations at this time. In addition, per discussions with the City, please hold on fabrication of the luminaire poles until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N. Park Drive. If you have any questions, please let me know ASAP. Thanks, Kurt Ahrensfeld, PE Resident Engineer Perteet Inc. 425.252.7700 cell:425.359.5106 1.800.615.9900 fax:425.339.6018 www.perteet.com 2707 Colby Avenue,Ste 900,Everett,WA 98201 engineers,planners.surveyors Page 1 of 1 ,�7 ' ICON Materials REQUEST FOR INFORMATION 1508 Valentine Ave.SE NO. 00026 ICONPacific,WA 98047 Phone: 425-252-7700 � --� Fax: 206-736-6026 TITLE: Luminaires on Garden DATE: 9/24/2012 PROJECT:South Lake Washington Roadway Improv JOB: TO: Attn: Kurt Ahrensfeld REQUIRED: 9/26/2012 Perteet Inc. 2707 Colby Ave, Ste 900 Everett,WA 98201 RECEIVED Phone:425-252-7700 By Kurt Ahrensfeld at 9:79 am, Sep 25,2012 d•:44-1/1,11 N I� II s4 _ ,� 12,11 r 'LI" 1 .. ,�,1 dWr. of , y4ir i ii 1 /k ' �' _ a I ,IF 4�k.r. k i IIl��`1 c;,;'', 4 �ah 9n why'. a� _ iw.i l(li�l� i��l�l�ti In reviewing the request for pricing for the block walls around Lum.#10-13, several questions have arisen. It does not appear that there is sufficient space for a 10' clear zone between the luminaire poles on Garden and the aerial utility lines. To construct the block walls around the four luminaires,a vertical cut at the edge of existing sidewalk will have to be made down to top of curb grade. This cut will wipe out the existing irrigation system entirely,take out a couple of trees,require that hand rail be added to the existing sidewalk to protect pedestrians from the drop offs and possibly undermine the sidewalk. There is not as much room as Sheet 7A indicates. Has KPG verified that installing the luminaires per plan will allow for the required 10' clear zone with the utility lines? Has KPG verified that excavating for the block walls detailed on Sheet 7A won't undermine the existing sidewalk? Is the City aware that trees on Garden Ave.will need to be removed and more hand rail will need to be added to the contract? Please review the questions and concerns listed above and direct us how to proceed. Until we receive a response,we will continue with work as planned. Response: Per the field meeting the morning of Sept. 26th with representatives from the City,KPG and PSE,potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12(and possibly#13)were observed.Additional field survey work is being conducted to gather information for evaluation of design options.Proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave. N. (luminaires#1-#8) per plan. Further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11,#12 and#13 will be provided shortly. Do not proceed with these foundations at this time. Fabrication of luminaire poles shall be placed on-hold until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N. Park Drive. Per the field meeting on the 26th, block walls(and associated hand rail)are no longer being considered given impacts to the existing site features.Existing trees on the east side of Garden shall be preserved and protected. Requested By:ICON Materials Date: 9/24/2012 �► Si ed: bAPPROI/ED Darci Morris Y �y By Kurt Ah rensfeld at'f.31 pm, Sep 284 0w Page if, y, Field Directive oe 505 Fifth Avenue South.$uite 300 I Seattle WA 981041 PH: •206.436.0515 FAX: 36 6's-'16 Ftroiect Name I Federal Aid ' ' TIB Number i Date- South lake WA Roadway � N/A 1 P 102(0 f 4}-1 10/5/2012 Field Drrecare Description Field Directive No. Luminaires 1 #13(Garden Ave.N) I 004 Contractor ' Contractor Signature ! Date ICON Material i L �{ Per coordination with the City and KPG held on September 26,2012,the following Is direction regarding installation of the foundations for luminaires#7-#13: 1. Top of foundation shall be 2.7'above top of curb elevation for each luminaire(#7-#13). For each of these pole foundations,the concrete pad around the luminaire foundation and junction box per City of Renton.Std Plan 120 shall be omitted. 2. The j-box at the.back of curb for each pole shall be constructed in accordance with the attached detail,including curb wall. t: 3. Install rebar cages as designed/assembled but install them so that.the dearancefrom the top of foundationto thetOpof rebar cage is per plan(Drawing No.32).Note that a portion of the foundation at the bottom shall not contain reinforcing. 4. Provide a minimum 6"exposure (freeboard)at the back of each foundation(sidewalk side). For some foundation,this distance will be greater than 6"(see item#1 above}. 5 From the back of curb to face of foundation,provide a 1'bench(2%sloped towards Garden)before sloping up to the existing sidewalk level with a 1'bench(sloped at 2%towards the roadway)in front of the sidewalk.Verify that the maximum slope between foundation and sidewalk of 2:1 shall be maintained at each pole location is 6; At luminaire poles#8 and#9,confirm the distance from the back of foundation to new sidewalk and ability to install new handrail per Plans.Any adjustment to locations shall need to be approved by the City. 7 For luminaires#7-#13,the total pole height shall be 20'-6",from top of base plate to top of pole.The top of pole details shall follow the details on Drawing No.26 of the Contract Plans. I, IProject Engineer(or Representative) Date 4 l•a .. ICON N A T i a ^ December 4,2012 S/N 014 Perteet Inc. Attn: Kurt Ahrensfeld 2707 Colby Avenue, Ste 900 Everett, WA 98201 RE: TSI Letter 020— Luminaire Conflicts with Powerlines on Garden Ave. South Lake Washington Roadway Improvements Project No. CAG 12-021 Dear Mr. Ahrensfeld: Attached with this letter is Letter 237-020, Equitable Adjustment Request for Luminaire Conflicts with Powerlines on Garden Ave. from Transportation Systems, Inc. (TSI). Due to conflicts with the power lines, the pole heights for luminaires#7-#13 had to be revised.This revision caused the installation of all luminaire poles on the project to be delayed until approximately March. Because of this delay the luminaires will not be installed at the same time as the signal or any other work,requiring extra working days for the installation. This delay will also require that the suspended jobsite be maintained until the luminaires are installed. Without the change to the luminaire heights, the luminaire poles would have been delivered in October with the signal poles. Without this change order and the Highlands to Landing change order that changed some signal components, it is reasonable to assume that the signal and luminaires could have been installed in November. These changes have caused ICON to have to maintain the suspended jobsite for approximately 3 months, if the luminaires are installed in March. We are requesting that 10 working days be added to the contract and$29,213.44 for the extra costs incurred. Please contact me if you have any questions or wish to discuss this matter further. Sincerely, ICON Materials ocGAC4 nipyl.GQ Darci Morris Project Engineer Attachments:TSI Letter-237-020 Equitable Adjustment Request for Luminaire Conflicts with Power lines on Garden Ave. Grading& Paving* Site Development. Heavy Civil Construction• Aggregates&Hot Mix Asphalt ICON Materials' 1508 Valentine Ave.SE,Pacific,WA 98047•Phone 206.575.3200 •Fax 206.575.3207 ICONM"982CF-An Equal Opportunity Employer Luminaire Height Change Extended Overhead per day 10 days Labor $856.10 $8,560.95 Equipment $75.00 $750.00 Materials $95.00 $95.00 $1,026.10 $9,405.95 Bond/Overhead 2.50% $25.65 $235.15 $1,051.75 $9,641.10 Markup 15.00% $157.76 $1,446.16 $1,209.51 $11,087.26 TCS $525.00 $5,250.00 Site Maintenance $300.00 12 weeks $3,600.00 $8,850.00 Transportation Systems $8,282.30 Markup 12% $993.88 $9,276.18 ICON Extended Overhead $11,087.26 TCS/Site Maintenance $8,850.00 $29,213.44 *Lump sum item was for 80 days,$42,000/80=$525 per day **Check site twice a week, 2 hours each time at$75/hour(employee+truck) r .. RA .-- r-_____,Ri ...,,,40, mci-_--ivAirdior---- i � r#4,....w. . c_t\,_ I roc_ November 25,2012 Darci Morris ICON Materials 1508 Valentine Ave SE Pacific,WA 98047 City of Renton Contract: CAG 12-021 Project: South Lake Washington Roadway Improvements(Garden Avenue Widening) Serial Letter No.: 237-020 Subject: Equitable Adjustment Request for Luminaire Conflicts with Powerlines on Garden Avenue Dear Darci, As you know,we were impacted by light pole conflicts with the power lines along Garden Avenue. The conflicts ended up changing the luminaire pole heights and foundations. Therefore,we are seeking additional days be added to the contract,and an equitable adjustment to the contract to cover the extended overhead duration of the project. Originally,the poles were specified to be 25 feet and 35 feet tall. While construction was underway,the issue of the power lines along Garden Avenue came into discussion as to whether or not the lines would be in the clearance zone required by the RCW/WAC codes. The following is a timeline for the instruction of how the City would like to proceed with construction. 1. September 24,2012,an RFI was submitted in regards to the potential power line conflict. 2. September 26,2012,the RFI was answered and we were directed to stop construction on luminaire foundations 9, 10, 11, 12,and potentially 13 while a determination was being developed. 3. 10 Days later on October 5,2012,we received direction as how the City would like to proceed with bases 1 to 6. 4. 3 Days later on October 8,2012,Field Directive 4 explained what the City would like to have constructed for luminaire foundations 9, 10, 11, 12, and 13. 5. Field Directive 4 gave instructions to shorten the poles and raise the foundations to alleviate slope issues. 6. Installation time will not be concurrent with any other activities. We need a full 10 days to wire,stand poles and fixtures, and turn on. As the timeline above indicates,we were delayed a total of thirteen days from the day we submitted the request for information to the day we received the final field directive. This does not include our behind the scenes work to determine what the new bolt circle maybe on the revised luminaire poles 9 to 13. This added several days to our ability to continue with our work while we were working with determining if the existing bolt circle templates could be utilized or if we would have to re-order new anchor bolts and bolt circle templates. Transportation Systems, Inc 3218 142nd Ave E, Sumner, WA 98390 Phone (206) 259-9804. Fax(253)863-9626 Washington &Oregon Licensed General Contractor ID#TRANSSI923BP— Electrical Contractor ID#TRANSSI927NO — UBI# 602-726-209 F- , ' ALN p' 'r R ,. This caused us to delay installation of the foundations until we had some answers on pole revisions and foundation revisions. These are much deeper luminaire foundations than typically installed and we were not exactly sure if the light pole bolt circle would change,thus we had to wait until we had these answers before we could proceed with the luminaire foundations. Therefore,we are seeking equitable adjustment to the contract to cover the additional days required to construct the luminaire poles and fixtures on the foundations and expenses for overhead and management. The additional days requested is 10 days,while the extended cost request is set at the lump sum amount of$8,282.30. This work will be well after the majority of the work is complete and is based upon the shipment dates of the luminaire poles for the project. This does not include any future cost increases for the pole revisions. These would be submitted with a separate request once the price is determined with our supplier. If you have any questions,please feel free to contact me at your earliest convenience. Sincerely, Transpo tion Systems Inc Bryson Huie,P.E. Transportation Systems, Inc 3218 142nd Ave E, Sumner,WA 98390 Phone(206) 259-9804. Fax (253)863-9626 Washington&Oregon Licensed General Contractor ID#TRANSSI923BP- Electrical Contractor ID# TRANSSI927NO- UBI#602-726-209 Wednesday,November 28,2012 10:29:57 PM Pacific Standard Time Subject: FW:SLWRI-Luminaire Foundations and Fabrication Direction (CAG 12-021) Date: Thursday,September 27,2012 1:38:58 PM Pacific Daylight Time From: Morris, Darci To: Bryson Huie Priority: High Bryson, Please see Kurt's e-mail below. There isn't any new information in it than what I have already told you. His e-mail just makes it official. Thanks, Darci From: Kurt Ahrensfeld [mailto:KurtA@perteet.com] Sent:Thursday,September 27, 2012 1:14 PM To: Morris, Darci Cc: DeYoung Christy;James P Wilhoit; Bob M Hanson; Kamran Yazdidoost; Kurt Ahrensfeld Subject: FW: SLWRI- Luminaire Foundations and Fabrication Direction(CAG 12-021) Importance: High Darci, In accordance with our field meeting the morning of Sept. 26th with representatives from the City, KPG and PSE,we observed potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12 (and possibly#13).Additional field survey work has been authorized to gather information for the designer KPG and PSE to evaluate design options and line relocation options, respectively.Additional coordination will be required once this additional survey information has been received. It was noted that the luminaire installations south of Lowe's driveway(#1-#8)do not appear to have installation and maintenance clearance issues from the power lines. This email is intended to direct you to proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave. N. (luminaires#1-#8) per plan. We anticipate being able to give you further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11, #12 and#13 shortly. Please do not proceed with these foundations at this time. In addition, per discussions with the City, please hold on fabrication of the luminaire poles until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N. Park Drive. If you have any questions,please let me know ASAP. Thanks, Kurt Ahrensfeld, PE Resident Engineer Perteet Inc. 425.252.7700 cell:425.359.5106 1.800.615.9900 fax:425.339.6018 www.oerteet.com 2707 Colby Avenue,Ste 900,Everett,WA 98201 engineers,planners,surveyors Page 1 of 1 Wednesday,November 28,2012 10:29:57 PM Pacific Standard Time Subject: FW:SLWRI- Luminaire Foundations and Fabrication Direction (CAG 12-021) Date: Thursday,September 27,2012 1:38:58 PM Pacific Daylight Time From: Morris, Darci To: Bryson Huie Priority: High Bryson, Please see Kurt's e-mail below. There isn't any new information in it than what I have already told you. His e-mail just makes it official. Thanks, Darci From: Kurt Ahrensfeld [mailto:KurtA@perteet.com] Sent:Thursday, September 27, 2012 1:14 PM To: Morris, Darci Cc: DeYoung Christy; James P Wilhoit; Bob M Hanson; Kamran Yazdidoost; Kurt Ahrensfeld Subject: FW: SLWRI - Luminaire Foundations and Fabrication Direction (CAG 12-021) Importance: High Darci, In accordance with our field meeting the morning of Sept. 26th with representatives from the City, KPG and PSE,we observed potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12 (and possibly#13).Additional field survey work has been authorized to gather information for the designer KPG and PSE to evaluate design options and line relocation options, respectively.Additional coordination will be required once this additional survey information has been received. It was noted that the luminaire installations south of Lowe's driveway(#1-#8)do not appear to have installation and maintenance clearance issues from the power lines. This email is intended to direct you to proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave. N. (luminaires#1-#8) per plan. We anticipate being able to give you further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11, #12 and#13 shortly. Please do not proceed with these foundations at this time. In addition, per discussions with the City, please hold on fabrication of the luminaire poles until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N. Park Drive. If you have any questions, please let me know ASAP. Thanks, Kurt Ahrensfeld, PE Resident Engineer Perteet Inc. 425.252.7700 cell:425.359.5106 1.800.615.9900 fax:425.339.6018 www.oerteet.com 2707 Colby Avenue,Ste 900,Everett,WA 98201 engineers,planners,surveyors Page 1 of 1 „,s„ ICON Materials REQUEST FOR INFORMATION 1508 Valentine Ave.SE ICONCON Pacific,WA No. 00026 Phone: 425-25980472-7700 � •--�-- Fax: 206-736-6026 TITLE: Luminaires on Garden DATE: 9/24/2012 PROJECT:South Lake Washington Roadway Improv JOB: TO: Attn: Kurt Ahrensfeld REQUIRED: 9/26/2012 Petted Inc. 2707 Colby Ave, Ste 900 r Everett,WA 98201 RECEIVED Phone:425-252-7700By Kurt Ahrensfeld at 9:19 am,Sep 25,2012 P r” a� '111[1,11(1,0o,- I k� " ; gi ' -I, ' ix r�� 4 i�'�O �� E a� V r �1 �i �di�yi�Ig�iGn,ro r w �V —,41;..�i„l 1 �1' �. :1.r"�'as,- r Id In q�lb i k�.t..: 3��� !G�� a' ,: u�0�i a�.o ash.., ti;ti I �'� �.e.«t -s,`�`s"-.=" -,�1'. �a, .� � �I I In reviewing the request for pricing for the block walls around Lum.#10-13,several questions have arisen. It does not appear that there is sufficient space for a 10' clear zone between the luminaire poles on Garden and the aerial utility lines. To construct the block walls around the four luminaires,a vertical cut at the edge of existing sidewalk will have to be made down to top of curb grade. This cut will wipe out the existing irrigation system entirely,take out a couple of trees,require that hand rail be added to the existing sidewalk to protect pedestrians from the drop offs and possibly undermine the sidewalk. There is not as much room as Sheet 7A indicates. Has KPG verified that installing the luminaires per plan will allow for the required 10' clear zone with the utility lines? Has KPG verified that excavating for the block walls detailed on Sheet 7A won't undermine the existing sidewalk? Is the City aware that trees on Garden Ave.will need to be removed and more hand rail will need to be added to the contract? Please review the questions and concerns listed above and direct us how to proceed. Until we receive a response,we will continue with work as planned. Response: Per the field meeting the morning of Sept. 26th with representatives from the City,KPG and PSE,potential issues with the installation and maintenance clearances from the proposed luminaires#9,#10,#11 and#12(and possibly#13)were observed.Additional field survey work is being conducted to gather information for evaluation of design options.Proceed with installation of the luminaire foundations south of Lowe's driveway on the east side of Garden Ave. N. (luminaires#1-#8) per plan. Further direction on the foundation installations north of Lowe's driveway for luminaires#9,#10,#11,#12 and#13 will be provided shortly. Do not proceed with these foundations at this time. Fabrication of luminaire poles shall be placed on-hold until the clearance and elevations issues have been resolved for the poles located between Lowe's driveway and N. Park Drive. Per the field meeting on the 26th,block walls(and associated hand rail)are no longer being considered given impacts to the existing site features. Existing trees on the east side of Garden shall be preserved and protected. Requested By:ICON Materials Date: 9/24/2012 Signed: , Darci Moms APPR:JVED By Kurt Ahrensfeld at'1:-91-pm, Sep 28201 2 Page 1 of 1 ` 7 Field birective : fierteet 505 Fifth Avenue South.Suite 3001 Seattle,WA 981041 PH:206.436.0515 FAX:.206,436.0516 Protect Name Federal 1iid# 11B Number Date South lake WA Roadway N/A 1 P-102(0 14)-i 10/512012 Field Directive Descriation Reid Directive No. Luminaires#7-#13(Garden Ave.N) 004 Contractor. Contractor Sirrnature Date ICON Materials Per coordination with the city and KPG held on September 26,2012,the following is direction regarding installation of the foundations for luminaires#7-#13: 1. Top of foundation shall be 2.7'above too of curb elevation for each luminaire(#7413). For each of these pole foundations,the concrete pad around the luminaire foundation and junction box per City of Renton Std Plan 120 shall be omitted. 2. The j-box at the back of curb for each pole shall be constructed in accordance with the attached detail,Including curb wall. 3. Install rebar cages as designed/assembled but install them so that the clearancefrom the top of foundation to the top of rebar cage is per plan(Drawing No 32).Note that a portion of the foundation at the bottom shall not contain reinforcing. 4. Provide a minimum 6"exposure (freeboard)at the back of each foundation(sidewalk side). For somefoundation,this distance will be greater than 6"(see Item#1 above). 5 From the back of curb to face of foundation,provide a 3'bench(2%sloped towards Garden)before sloping up to the existing sidewalk level with a 1'bench(sloped at 2%towards the roadway)in front of the sidewalk.Verify that the maximum slope between foundation and sidewalk of 2:1 shall be maintained at each pole location. 1' 11 6 At iu minaire poles#8 and#9,confirm the distance from the back of foundation to new sidewalk and ability to install new handrail per Plans.Any adjustment to locations shall need to be approved by the City 7Forluminaires#7413,the total pole height shall be 20`-6",from top of base plate to top of pole,The top of pole details shall follow the details on Drawing No.26 of the Contract Plans- r i�f Project Engineer(or Representative) Date