HomeMy WebLinkAboutAdden 3 `r,► ``wO+ CAG-11-008 , Adden #3-15
CITY OF RENTON COMMUNITY SERVICES DEPARTMENT
ADDENDUM THREE TO CAG-11-008
AGREEMENT FOR SERVICES
Exercise of Option to Extend
Per Article 4`Term" of the original Agreement CAG-11-008 which stated "This Agreement may
be extended for additional periods of time upon mutual written agreement of the City and the
Contractor hereto", this Addendum extends the term of Agreement an additional one year
beyond its previously revised end date of December 31,2014.
THIS AGREEMENT is made as of the 3e day of December.2014, between the CITY OF RENTON,
a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and PSR
HVAC&Mechanical Services, hereinafter referred to as"CONTRACTOR",to provide Mechanical
Maintenance Services for Renton City Hall located at 1055 South Grady Way, Renton,
Washington.
The City and Contractor agree as set forth below.
1. Scope of Services. The Contractor will provide all material and labor necessary to
perform all required mechanical maintenance services described In the Scope of Work,which is
Included with this Agreement as Attachment'V.
2. Changes in Scope of Services. The City, without invalidating the Contract, may order
changes in the Services consisting of additions, deletions or modifications, the Contract Sum
being adjusted accordingly. Such changes in the work shall be authorized by written Change
Order signed by the City and the Contractor.
3. Time of Performance. The Contractor shall perform the Services as per the time
schedule itemized in the Scope of Work. The quarterly services shall be performed within three
(3)months from the execution of this agreement and every three(3) months thereafter. All of
the Services shall be performed at mutually agreed upon times and days that reflect the
operating hours and needs of the Renton City Hall.
4. Term of Contract. The Term of this Agreement shall be for the period from January.
2014.to December 31,L015. This Agreement may be extended for additional periods of time
upon mutual written agreement of the City and the Contractor.
S. Contract Sum. In consideration of the Contractor performing the specified Services,the
City agrees to pay the Contractor an amount not to exceed $19.99S.39 per quarter or
$79.983.56 per year. In the event the city desires additional Services other than those
described in the Scope of Work, the Contractor agrees to perform such Services according to
the attached Rate Schedule, Attachment "D" or for an amount negotiated by the Parties,
whichever is less.
6. Method of Payment. Payment by the City for the Services will only be made per
Attachment E/ Contractor's Addendum A and a voucher or invoice is submitted in the form
specified by the City. Payment will be made approximately thirty(30)days after receipt of such
voucher or invoice. The City shall have the right to withhold payment to the Contractor for any
work not completed in a satisfactory manner until such time as the Contractor modifies such
work so that the same is satisfactory.
7. Prevailing Wanes. Prevailing wages, In accordance with RCW 39.12, applies to this
contract. The Contractor shall pay no less than the prevailing wage rate to all employees and
filed required documentation with the State of Washington, Department of labor and
Industries.
8. Warranty. The contractor warrants for itself and all of its employees that they have the
requisite training,skill and experience necessary to provide the Services specified in the Scope
of Work and are appropriately accredited and licensed by all applicable agencies and
governmental entities.
9. Indeoendent Contractor. The Contractor and City agree that the Contractor is an
independent contractor with respect to the services provided under this Agreement. Neither
the Contractor nor any employee of the Contractor shall be entitled to any benefits accorded
City employees by virtue of the services provided under this agreement. The Contractor shall
be responsible for paying all applicable taxes including income and business taxes.
10. Asslenment and Subcontract. The Contractor shall not assign or subcontract any
portion of this Contract without express written consent of the City of Renton.
11. Record Keenine and Reporting. The Contractor shall maintain accounts and records
which properly reflect all direct and indirect costs expended and services provided in the
performance of this Agreement. The Contractor agrees to provide access to any records
required by the City.
12. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its
officers, agents, employees and volunteers, from and against any and all claims, including
claims from third parties, losses or liability,or any portion thereof,including attorneys fees and
costs, arising from injury or death to persons, including injuries, sickness, disease or death to
Contractor's own employees,or damage to property occasioned by a negligent act,omission or
failure of the Contractor.
13. Dispute Resolution. Any dispute or disagreement arising between the Parties in
connection with this Agreement shall first be attempted to be settled by the authorized
representatives of each Party. The representative for the City is the Building Maintenance
Manager or his designee. The authorized representative for the Contractor is NO Bavins,
President. Unresolved disputes can be submitted to the Community Services Administrator
whose decision shall be final.
14. Termination. Prior to the expiration of the Term, this Agreement may be terminated
without cause by either Party.The City may cancel this Agreement upon thirty(30)days written
notice to the Contractor. The Contractor may cancel this Agreement only upon thirty(30)days
prior written notice to the City.
NW swo.
15. Renton Business license. Prior to signing a contract, the Contractor agrees to purchase
a City of Renton Business License and maintain the license in full force and effect throughout
the work of the project. License may be purchased from the Finance Department located in the
City of Renton Municipal Building, 1055 South Grady Way,Renton,WA.
16. Insurance. The Contractor shall maintain throughout the duration of this contract the
following insurance requirements: General Liability insurance in the amount of$1,000,000 per
occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000
per claim;Automobile Liability in the amount of$1,000,000 per accident;and proof of Workers'
Compensation coverage. The City of Renton will be name as a Primary and Non-Contributory
Additional insured on the insurance policy and an endorsement stating such shall be provided.
17. Bonding. The Contractor shall secure and maintain in force throughout the duration of
this contract an employee theft insurance Policy with a $2.000.000 limit to Include an
employee dishonest/third party liability coverage.
18. Compliance with Laws. The Contractor and all of the Contractor's employees shall
perform the services in accordance with all applicable federal, state, county and city laws,
codes and ordinances.
19. Exhibits to Agreement. The following exhibits are attached to this contract and
incorporated herein by this reference:
Attachment A:Scope of Work
Attachment B:City of Renton Insurance Requirements
Attachment C:Contractor's Certificate of Insurance
Attachment D:Contractor's Rate Schedule
Attachment E: Contractors Addendum A/Payment Schedule
This Agreement is entered into as of the day and year written above.
�bN R CITY OF RENTON
`____.
St ure _ Signature
Pe,t L F-2h q 1t-J C7 Terry Higashiyama,Community Services Administrator
Printed Name and Title Printed Name and Title
PSR HVAC&Mechanical Services
Business Name
P.O.Box 27073(3132 NE 133rd St)
Mailing Address
Seattle WA 98125
city State zip
_ 206-367-2500
Telephone
CITY OF RENTON COMMUNITY SERVICES DEPARTMENT
ADDENDUM THREE TO CAG-11-008
AGREEMENT FOR SERVICES
Exercise of Option to Extend
ATTACHMENT A
Scope of Work
HVAC&Ntechanleal Services
WORM
OlTY OF R�NTOV
Mechanic l M* alntenanGe for
Re>lton city Mari
December 261.0
ATTACHMENT A Page 9
SECTION s - SCOPE OF WORK FOR RENTON CITY HALL 1
The contractor'wilf famish all laborp material's-and equipment to perform alt'general preventive and corrective
malnterlande flay'lite,WAC Systedm,idcluding Direct Digital Cgnttoto,end the Dontestip Cord and Hot Water
SyAlerds 1br'the facPifty,The only eXceptfan-wfll bswarr;�tty pro'rid6 labor and m eriels.
Meotianfcet Scope:
The scope tor a felt service preventive.metntinnance contract includes the following:
4ti F=raventiyp Mi3i'ntenence
Tire prevan$ve maintenance of the mechanical equipment'lnvoived with the HVAC systems and the domestic
water system,whlch Includes Hot Water boilers,circulatlon pumpb and Heat tape.HVAC systnih-Includes Air
filteF faFl8mment every four Inbnths,oOpection of Air Handlers,Cbndenaera Evaporators,.Host Purrlps,Airy
C9mpressors,Exhaust Fans and Unit Heaters,The contractor shalt provide an equipment lag on each piece of
meohanlcai.equlpment to#roc&When preventive maintenance is perfofmdd.$adAlached'equipment ilsts and
ger plans for igcation pt equfpmeht.
$,Bern t Anntrat:NiainXanahce
T�vice'yearty rhaldtpnance Irtspebtlons performed coverlog all rpechanjagt egrllphterit.See dotailed scope of
work(arspeciffce.
4,Emergency Sarvtce
Provide foremergencycalls and cover com&tarcost of aliparts and labor.Response to emergency call should
be within t'wa hours of the can for service,
rl E01pment-Ust
.See Equipment Schedules—Sections:10&12
8:Eletalted S•gopet of Work I
1,.OENERALSC0pq QF WORK
CtontraotaPsflail prAvtdO full coverage on' HVAC equfpm nt in EgUpM�NT SCHEDUI.PS.chis shall Include. I
Customer's computer Hardware and sollware that monitor the HVAC equipment.The Contractor shall have i
•a Aompuler•thpt wilt belong to the HVAC Contractor,brit Will 0 used to"adite speedy trougleshooling in i
S.etyicin9 ettd►e0409,All VA/b 2M%therhtost4le and related phaumaild end eleatrtcai equipnrant, tubing,
-and•electrical Vires are Inctuded.Also tncludln all u1
g equipment,labor,matetlais,and subcontracted services to
nialntalq sill HVAC edulpfi'ent lAntitied i6 EQUIPMeNTSQAHR6l1L,ESJh olitlhium ope►iating obndltlom Cohl f otor .
shall perTdrtn all sefvkea to kdep 4 t1VAtr!rluiprherit 0pet'afi W4hk the menu
Including air balance)t.necesssry to•keep roomtemperatureand humtd +as i a¢eslm pgrenrefers,
� per the Qust oriter's hegue4E
vnr�a�psrrl4ha:cbnr '
. 1
Mr w
HVAC&MechanlcafServIces
61TY OF RENTON
Machanical Mtliritend ics for
Rentbn C'1ty Hall
DoceMbje!r 2010
OWT�MS TO WFURN,IM491)BY coNTRACTOI;f Page. 16
A. Cpntm*r thgil pr4Ylde,gtt.materlals.regtllre4 to perform{he�work of this ggrQement,-Including, but not
reffirir
limped to, replacement parts, assem611es, materials, oil, and refrigerant: Contractor shalt prgvida all tools,
tlti�Agement.ojennders,pliryf^stotage cabihob,and-other egUlprttenfYequired tb perforin the Worts speoiffed In
0.'Cobtiteblor shall prcfvldo all tabor,lricluding sttpervfsrpn,suppoit staff,and s'4bbddtra0ed services Mqulred
tq perform the"A of thlbAgree}nerit.
i
Q.Conibbbtor shall have the foitowin0-aquipment on=.sif6 or in a locafion that guarantees dilNery.to Cusibmees t4
site Ir Liess that(four(4)hours: -
t
'l. Two high-pressure recovery systehils-capable.or recovering rertigerant In the largest air condtlontng
system In less than 8 hours,
2. Cantcectorshaft provtde'egUlprhentHemi},model nurnber,sertel number,and date certitfed to EPA,
3. Separatestoragetanks thatwillhold refterantfromthe larges tvolume HVAC'systemand wUlnot exceed
010 of kcf0f yoiufjno-DgUid Wglght,
d. Ali required safety equipment:
3,$ERViCRS TO BE PERFORMED BY CONTRAfTOR
A.Contractor shall provide a complete program of planned and corrective maintenance foraii equipment hated
in EQUiPNfENTSCHFPULES.
B.The planned maintenance program shall meet the manufacturer's requirements to properly mafntaln and
eervide,fhee equipMbrit,and s,11a11 include therprocedure&llsft d toAttachmen#i-
Q'Factory trained technlclans shalt perform allplanned and corrWive maintenance tasks in accordance with
service ftnualsissued by the equipment fnsnufaeturers.
D,The,following services shall.be performed on all equipment Ilsfed in EQUIPMENT SCHEDULES.
71 Contrat:tar s f tail perform a mlpirllUm of
Filter gervlce—Every pour Months 1
January.May-September
Note:VAT units fhatWere fitted vAfh filters,litters have been removed and are not pari of this requtr4men�our t
exparlence has sNoWn(fiat~cQnsfalent filter c i
flltere hats a minlmaj sliest on air quality and syselririormuenit ars morn than adequate and that Ina VAT
-�neii piarhvac-com ;
,
i
a�
HVAC•8r Mechanical Services
CITY OF RENTOR
Mechanical Matntenancb for=
Renton City fialt
Detce.mber 2010
setniannuatTq*lendinspectibh_ Paged 17
January,luly
Anhilal PtaVentivH Malntenance
Jaouaty
2} Contractor aWot shall provide pleated filters which are 100%synthetic media With-and A;;titiAr~standard o
82,x',avetagsiptierio effiglet�c+r of 30'yo,and ave�tage resistance exceeding g0"/a by weight.The 2°frltar
handTOs up to t326 FAM,The kllgr pack shall by eticttlirati In a heavy duty,mblslote rtststant, l e•ept trema the
Will not warp, crack, or distort,These fillers are to be the same siza that fs }
mehuf cturer's speGiftaat(cne;Whichever hs corlsidereathe$tgttest industrial sta�ndear11 In the uhlts now ar thb j
.3)Contractor shall replace all belts annually during(he Annual Prsventlla Malntenance qnd at an o
the belts have pracked;orhave anise diet are worn out, Y Cher time
4)Con(raclorshallperform annual all analysis.The oll analysis shall beperformed during
the
MalnCeilari4e,it the analysis shoWa high rhojsture or add conteht,a!t gfte'rdriers shall be replaced and ventiVe I
test taken w.khfn thirty(30)days,.This shell Continue uhtii Tis dcpepCable.
i
another
ti) Coiltrdt♦lor shalt patlopn a tnegohnt 1140164 on all air conditioning com to§sora.
Mottled acid plotted for each W"Wessor.This*Ijl tie during the Antivaj Preventive Maio a-mea hm Vbjl be thine
a compressor Is changed out,and anytime a unit has lost refrigerant and was t a v elAte .if the megohm !
teadrngs are.20% iO.Wer than N rdoOng taken do this annual Mardtenance, of below 150 magohm at 70 t
tiegrees,or IdVMt t)rat JQQ rne9011rn ai 06 degrees-,tfie 4ryars shalj be rpplpoed and,Mother tnegohth reeding
Oaken within (bitty(30) days or atter 4g hour of running time, Continue repladng d1yers or cofrrplefe purer
matntoneinc6 until the Megahrh reading is within acceptabio limps.
S) Contractor shall parfamr vacuum telling wheneyer a
Wnpresor
has bein
been fount!y dWh.file refrlgdMVt c>1'cuit,•refdgerarit has be lost, r•any,repairsf madw
in dhichova Ucuum is
lulred,CgnitacEgrshai)Qvacuate the system to a jnfnlmiiin of 2 milli tern of mercury,and then secure the
system far a mlMmutn of 12 hours,if tt1e sy$fem-vacuum does hot Increase Morb Than'f millimeter of marc"th
tn-12 hoots,thft Oste�t tan be considered tight:Theaervlee technician must note this In the service record.
7s Contractor shalt calibrate and test all thermometers attd Badges dcirtdg the Annual Matritertancg that are
heeded aigng with instruments necessary to tog equipment thatJa covered-under thle Agreement:
8)Contractor shalt pravlde all necessaW dgufpmegt,labor,materials,and sybcontrattted services to maintain
6118 quipment In prima operating Condlilon, Consistent with manufacturer's service recommendations. This
thtludsA Ie alriny arS}r fei<ure t3f any rtfaghitude, ushig OEM prQceduret OW guidelines, OEM arts OE
recommended oils;gaskets,supplies,eto.Af call outs,dverpme,and holiday labor required ere included In e
Agreement price, '
wvnvlrsdwAc.ccm '
*Wow `01001
MVAC Br Mechanlcat Services
CITE' 'QF RENTON
Mechanical Matntenancp far
Renton City Half
Decernhel•201 D
Page qt3
0)Cbntractor shalt provide all necessarpequipment,labar,matetlats,,and subcontracted seNlces to perform
regufadYsciteduledPlannk c0rradtN48,and predictive maintenance tasks,using equipment history;operating
hours,OEM regidrements►and p(ocgUes on a day-today bg4lo, 1
10)Altfaltufts shall be corrected Vdthout delay. HVAC equipment shall be returned to operation as
as soon
Possible,•S*croht manpower'shell ba ftYaifable sd that planned malbte6apce tasks ate not rregie soon
or
postponed.
li)Col)ttac(o(sflaq lttake ptantieg fepafrs repisoQmUnts based on data derived from Dfl analysts,megohm
rsading,,operallon logs,service reports,vibration analysis((f needed),and other lnspeatlons or testing.
12)Contractor shalt maidjajn the highest standards of safely t`or people,.premises,and equipment.
a•RESPONSE TIME
A.Contractor shag prolde twenty-fqur(24)hour per day,seven(7)day per week service,
B.Contractor shall respond to a routine service re4uest received before-l2:00 noon•ibcal,time on the same day
of the request.
C.Contractor shall respond to a routine service reques!recetved.after 120 noon focal time on the same day
of the Yequest When possible,but Ad*later than 9.00 a.rh.the day following the request,
D. Cohtractor shell respond to an emergency-service request.from Customer in less than two(2)hours after
receNfng.the request. I
l«ContraclorwM be conaidered to have respondedlo requests upon commencing work a(Customer'spremtses.
F.Customer shall have sole authority to dec►de ins natur$or and set the priorlfies for all service M446sts,
B.APPROyALS MQUIRED
A.Custcmer'shall provide reasonable access to all equipment.Contractor shall: ,
1)Obtain Customer..'s permission before shutting•
qwn E,
ny 21 Notify Chstorner prior to shutting down any equipment, Contractor shalt tag-and Igck out alt electrical
disconnects white Work 14 b§irig ctohe,
3)Notify Customer prior to wording:or Irghting any Brei(fotchd%eta.}, +
4)Contractor shell stop work Immediately If Customer reports any unsafe praollca&,procedures,or conditions.
Cottt(egtdrsball minedy the probldnq and with'Cusigmer'e approval,conmuew
6Y Noli y Cut4rAet1mlrt04t*Upon stung Wy*equlprgent
B)Contractor shelf not duplicate the keys
w►nepsrhvac,cogt '
r.r
bbwH AC&Ajechanteal$ervlCes
mom
CITY OF RE'NTON
Mechvinicaj MAIMeenance fo.r
Reptop Qlty Hall
December 2alo
Q.REFRIGERANT REPORTS page 19
At Contractor shall provide Customer with a aeparete serytce report Oeslgned and USO d ler refr(gerg(tt
tran"ctlons only.The report shall be submitted the day ofthe transaction and shall Include:
1)'Date
2)Sere Ret mterdaWre's printed mule and refrigerant usagis certittcatlon number.
S}ChIllornayne using Customer-$D*Ing nomenclaturq.
4)Description gf cefr(gerani leeksr
5)AmOUM trf feldgerant removed.recbtrery,tapiacement,addiEtons,$nd any unlntenttonaj Vent(pg.
6},Aippunt of reft.0rahf a0ded.
7)Repairs needed.
8)Rlefrlgerallon Qettflcatlon.
9)S190atf+re of Service Ropresento ive.
T..REFRIGERANT CONSERVATION PROGRAM
AXontractor shall dpthply with Sertlop 6.08 of the CleanAlrAct of 199o,hlcluditig the final regylationd published
00 May 14,1993 or any'later statutes or regulations that supersede oramend the Clean AlrAct.Contractor shall
Cofflpfy WAh ASHRAE 10 got 114es aFid.all fe*41,state,county,Ond focal codes.Contractor shall comply With
the most atdngeht of these guldpiinsb,codes,and statutes.
tis Contractor shall ptovldp one(1)-annual rbt omnt 16eR test and as many additional leak fes(s a required
(or Optimal operation,Hlgh;pretsure,Machines shall tie pmssudzerl to a minhum of 300 psL Contractor shall
provide dry nitrogen as the pressurizatton source.
i
C;Tq test ror feaks the Eontr'actor•shaff.
1)Pedohn lealc•tasting Will aneleotrbniCtbak detector.
2)Ilse eoag bubbles to Confirm the size end loak'tate.
m
3)Schedule with Eustoeran immediate.shut doyen if teak rate excoeds 10%pf the total system charge pet year.
A. C:ontractbf shell repair any refrigerttnf leaks tdedtiffed dUdng the unnOW IeAk fest or other der Ace wont, l
Contractorshali perform repalrs expeditiously to•minln*a further refr(gersnt loss.
B.Contractor shalt provide a written report documenting.each refttgeraot transaction.Refrigerant ttahsactibns
rnclude'the removal-and subsequent recharge of a machine,the addition of naW rardgerant to a machine,and
tits►removal aril tecralm ofrefrigeradt from a machin®.Thereport shaltbe written on a form designed.sotely for
refrfgerant tMogadtiuns,
i
•txYnn tisrhVdc:dom '�
HVAC&N1er f serwCes
CiTY OF RENT•ON
Mechanical Maiotanance for
Rentan city Hail
Decefriher a i lJ
Pae 20
R.CohtractorshBLI provide pertiffedt4rJgltn and storage equfpmepl for kill refrJgg.rants that are removedstored,
and recharged Work shall be performed with technicians trained and certitfed for refrigerant handling.
D.Confractorshall'be enilrely tl�spQnslble`ror the transfer;transportation;and'ali other arrangements with a
recfalm sendca when refrigerant is reclarmed to current standards.
E.Contraptor shell be entirely rpsppn$Jbje loathe transfer,iransportation,411110 cwkIgnment oPagyrefrtgergnt pr
Off that requires disposal.Conlractorshall Indemnify and hold the t;u.$tI from any peoallies,assessnients,
or mohey$assegsgci COtomQraa a result df any hazktdppp Wt*(Q cleanup t6gujred fol said eh1g disposed
Of hyCohtrar.tpr tfontractarshall dispM afthe refrigerant or op accordfng to toe standards and'regulations of
local,state,and federal agenales and shall be.responsible for all bilis of fading and all record keeping involved
With the dlspgsal.
F Contractor shalt implement a computer based refdgerant management p(Obram to•track all refrigerant
tmnsaetrons. Contractgr shell famish Customer eOnuai reports generaled f o)n the.corrrput6 program.The
repor(srshali comply wjth the rdcar$•keep�g requirements of Section 6011 or the Glean-coAfrp of 1990,Inciudfirg
the final regulations published on May 14,1993i
8.SERVICE REPORTS
+Q.t3pnfradorshaUprovkteCustomerwrlhaseparateservicereporiforeachWAC i
equprrrentrepalrthatshai!Include: j
9)'secvtcs FteprdseniaWal printed h4mo.
*3J Equipment name using Customer's naming nomenclature.
4)Ddtalldd tfescr(ptlon Of thb problem.
b)Ddtafled summaiypf Wok,accdinpitshed to spivs the problem,
61 parts used
7)A stateMent that the problem was or-Was not resotVdd.
8)Work left to be done.
9)Man-fours used. 1
10)1101efahl Certlacatfon. t
10 Sigiiiatur8 of Seivtce'RbPjeaeglatfvI
A.C6gtr4gtQrshap proyjdd Custbm9r wrlh a refrigerant reppjt with tits service licks s I
l if reftigbrant i used,dbd
PI cO Mpfete report rn be annual f$port of hoW much rafrlgerdnt•wes used for'thof year per air
conditfontng system.
B.After the 8erv1ce.Representatlye cornpteies tfie service work lhey.will enter tha following Informaflon In the
master log book-.ditto,equlpment,a btief-description of service,,aria note any items that•wiU aid other service
persbrrtrei in the,,iasis,jog kook
CCz?gtractgr shatl.provA'dki Custorrler with aftlgtial reports 0 requested.
w�vinrrsrhvae,com
HVAC&N4ch4Nca1Sertrlces
CITY OF RENTON
Mechantgal Maintenance for
Renton City Mall
DeuembeO 20.90
Page 29
s.RPATtoN ilv P>:cION
A.Sucifon pressure, Q,V946—system running.
B Dtscttarge pressure. 14.Amperes aircompressors and supply
C.Ucluld lite temperature. 1-Superheat if apptleabia. fans.
D.Dlbchargoterriperaturtr of cotnpressnr.
E,inlet air temperature. 4.Ambient terriperature,
F.Outlet air temperature. Dafe.
L.Stgaature of 8e(vlce ftresenfative.
%CONFERENCES
Additional conferences may be convened:as rteeded'ta erchanco communrcgloha belWeen Conttaactor and
Customer wither party shall guest ad41l1QAid cohf,QrenWs:at'leastWenty-four 124)hourd prior.td c8nfererice
by MMM,,fax,ielephoft or persohal'request.Ad palt(estshall make evety reasonable effort tv accommoda
ihIs
erequests.
11.SEMfANNUALMAINTENAIVCE iNELIJDING OPEtiATioy LOG
Contractorwill.perform ail of the indicated maintenance procedures at the intervals scheduled,Thls W n prolong
the iffe tits pdssibHIIy of.eggWbnt falture.Contractdr shall provide all mmtedars and labor
to pdrform rriathtahartge 1103d below,tnbCgding,but n0flimited to. t
A.Check the cdfrditJori of the refriga}ant as indreatddb the if uld line sI t a 1
u 4 gh BI �slthoIstpre:lhgfcdtor(s},
B.,
Check�Q compres�o�oil re,Vei.
0.Check ung suction and discharge pressures.
4.GPiYetalfy in4pedt the ranit'fcr un6sual cpndl(fotts sudh ar;,a noisy cgm)Yresggr,tooge acre
s&joahe)s,ieaking
Pipe catlttd 0r1s;eta,90040 all retaining screwo Irl the access pantlls'and condenser gr)ltes.
'E.Check the,unit wiring to be.sure all connections are secure,
F.Ivhegklho drain pans and condensate piping to lip surb they aM his of okslaclea.Gheglc caolidg calig�wash
but arta cjaan lite Inside condeheatQ pang and flush Minas,and remove algae or any gestrtation that might cause
water to back up In the coli •
G,Test for excessive vibiallon.
H.Chebk refrigerant Charge.
f.Check crankcases heaters and confml&
J.Chech•of)level,
K.check all gpprapjg aonftals MO sgt IQ inaputacturers spegtRcatipng. '
l..Adjust be$tension.
M.Check the extended•fan bearing lines to bd sure they are thstalled property and are fight to the Merin &:
l ubricate►he.bear3hgs�e dfsdussed ICs the M0tenahcs Procedgres soMon. g t
A•Checi4 tate bearing set s;Mwe to be sure the shaft is held securely,Make sura that all bearing braces are tight, '
0.Check all.refrigerant piping and fittings for reeks,
v+ev�perhvac.cam
hR.r `''✓
a, %&
iiia- MW Ik
HVAC&Mec�ha f SerVtces
CITY OF RENTOR)
Mechamoal Maintenance for'
Pleol'on city Hall
December 20'90
12.ANNUAL MAINTENANA gEtNCLUDltgqSEMIANNUAL MAiNTEN AtCBA Pana�
A.Manvaily totaEa tate condermser,fans tp chet;k for proper operation,nspgci trig is 710#V Log
fighthess untirtg hafdWard for
U.tnapact the evaporate fund condeftser 06Ij,%tttt dirt or debris and cleap,
fir.tcontro the extortor o#the unit.f#empve any cbt
the control panel l'osiort'and repaint.Check the condition of the gasket around
door.It must III correctly and be In good conditton to prevent leakage. i
D Peifprm a megoft reading on all air cOndiliodrpq cotnpresstas, `
E.-Show ambient tempetaty.M.vs,Megohrn reading.
F,,Show graph and report on each compressor,
Q.10pect that supplyok.fail.
HoItibrkate the motors of thesupply rags,
1.Perform an oiCanalysis to determin
J.abe~the.acMty oftha compressor all and record the.results,
kk all,safo ytcontrols and jei.to madufact'¢rer's specitioaiieris.
IG Insp-96t ebntrbfppftelb and corripra:sporJuhcttdrt btlx for lightness of terminals add corinatit#ons,nsufatton ort
the wiring must be intact. ,
L,Chock all cohtrol setq gs for'aFcVirdoy, i
M Ipspectall control papelWking.#obasurethat ep'connectiohsare_
fan shafib ere held seoy(bty ttghtandthat ft.Wiringtrisufattonfs)tttkk
N.lubricate the supply and optional exhaust ran bearings:Make sure the 6earfng braces are tight and that the ,
0,C heck therap ifmil gafety pwltches;ad�ustdf fepia a r�gVired.
P.Check all othersafety controls, I
Q•Checkalt bperaurig contnifs.
R;Corhpfete.t)petalton thspectlon Log. I
Gontractdrshal►provide it Checktiat tar the us
Inglydinga of Service Ftbpresentat(ves when completing the Maintenance,Rp►esentaitve.fes orpc#4gesp0hs,recofc(ed readinas,wd eoMmenis where appropriate,toga slgrtecl#y the Service
epr
i
r
I
vNa�p3t6vao.cbm
r
CITY OF RENTON COMMUNITY SERVICES DEPARTMENT
ADDENDUM THREE TO CAG-11-008
AGREEMENT FOR SERVICES
Exercise of Option to Extend
ATTACHMENT B
City of Renton Insurance Requirements
s
r City of
Insurance Requirements For City of Renton
The City of Renton tvpically requires the following industry minimum insurance limits:
• $1,000,000 per occurrence Commercial General Liability(CGL);
• $2,000,000 In the Commercial General Liability aggregate;
• $1,000,000 Auto Liability(needed if a vehicle will be used In performance of work
beyond normal commutes. This would include delivery of products to worksite);
• Proof of Workers'Compensation coverage as required by the state(provide the
Washington L&I or excess coverage policy number);
• Excess Liability or Umbrella(if needed,at levels to be determined by unique
exposure risk or If required in the contract,can be In tandem with CGL);
• $1,000,000 Professional Liability(if required in the contract or if the professional
services to be provided are excluded from the CGL policy).
Reauirements un)aue to the City of Renton:
• Name the City of Renton as a Primary and Non-contributory Additional insured
on the policy(only applies to Commercial General Liability);
• The City shall be provided with written notice of any policy cancellation within
two business days of receipt of such notice by the policy holder;
• Insurance certificate requirements can be waived for current WCIA members,
with Risk Manager approval;
• Put descriptive text of the project in the"Description of Operations"box;and
• The certificate holder should read:
City of Renton
ATTN: (enter your City contact's name here and Department)
1055 South Grady Way
Renton,WA.98057
Direct any questions,comments,or concerns to: Gary Lamb,Risk Manager
425.430.7669-direct
425.430.7650-main
425.430.7665-fax
&lamb@rentonwa.gov
RevbW 4/5/13
CITY OF RENTON COMMUNITY SERVICES DEPARTMENT
ADDENDUM THREE TO CAG-11-008
AGREEMENT FOR SERVICES
Exercise of Option to Extend
ATTACHMENT C
Contractor's Insurance Certificate
Neese r.rr
i"'1
Acoav CERTIFICATE OF LIABILITY INSURANCE (MUMWNM
�..� 4/1201 S 3/182014
THIS CERTIFICATE IS ISSUED AS A UATTER OF INFORMATION ONLY AND CONFERS NO RUMTS UPON THE CERTIHCATE HOLDER THIS
CERTIFICATE DOES NOT AFfYtMATNELY OR NEOATNELY AMENO,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTRUTE A CONTRACT BETWEEN THE ISSUNG INSURER(Sh AVTNORRED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER
IMPORTANT.-M enc eeNOaste holder Is on ADDITIONAL INSURED,Vo poOey(les)must Hos endorsed. It SUBROGATION iS WANED,suNeat to
On terms and eoWhIens of the policy.canals polkles may nquhe an endonemed. A statement on this eertltkate does net confer rights to ere
adiffa to holder in Son of such endonoment(s).
PRDDucee Loddon CortylaRles,LLC-1 Kansas Gly
444 W.471h S owd.SuRe 900 w,
(81Kt ansa_Cid MO 64112-1906
A'ZuriehAmarican houreax
GOA= PUGET SOUND REFRIGERATON,INC motmot P: Grat American Laurance Comm-my 16691
1306828 3132 NE MECHANICAL
C
SEATTLE WA 98125
IMM"WO r?
COVIMSES MECSE0 I CrER71FICAIE NUMBER: 3674332- RFMSIONI NUMBER: 2CK2CKM
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER
INDICATED.NOTWITHSTANDING ANY REOUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES CESCRISED HEREIN 19 SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDMONS OF SUCH POLICIES. UMTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS.
wl TYPE OF MURANCB POLICY NUMM I WON
A atDOMLLIneaM Y N 0LD489"97.04. 4/1/2014 4/11/2035 kAc" 1 1,000,000
X COMU RcutQBWALttmm" 300000
cuws.wmEX❑OCCURIP an nae Z110,000
X XCU.CONTRACT UAU RSC*M s z ne 1000 000
X OW,CONTRACTOR TE s2.000.000
A1GM04TE UMR'APPLIES PSE Ps2,000,000
X 7A M s
A ��' N N BAP4686499.04 4/12014 4132015 s 2,000,000
AN
1AUTOMOOLS
YAUT0 ILYNAMY(PerS s)OCXXX tX
A IED X aurgCNpi �p ILYWJWtYtPmaodded i14MMAU MS X � i XXXXXXXComp bed S I PK I COLL Ded Sl, i XXXX)=
B X UMORWAAUAB X N N TUU018926704. 4/12014 4/1
/2Ot5Ot5 FwatoccL+RRErocE 55000000
EXCESSttAS I kLASOWDE $5,000,000
lowiximmmotisloow I I i
A MORMKM eRSCOMPEM A N WC4886501-04. 4/12014 4/1/20(S X hwaffil
N NAA OW"AeaaeR 1.000.000
odnuea.uer.a►ors 1000000
1 000 000
09==Tmrr OF OPonaT MA r LOCATMS A 11EraCLP.a pAMed.ACORD tot.Ad 'RemuM Saed.de.B mw..p.e.a bIT10NN.INSURED AS AEQL)DtEO BY
RE:ANY AND ALL WORK PERFORMED BY THE NAMED INSURED.TIM CERTIFICATE HOLDER IN ADD
WRrMN CONTRACT SUBJECT TO POLICY TERMS AND CONDITIONS.
CERTIFICATE HOLDER 1AAQ V, CANCIII-LATION
SHOUW ANY OF."ABove DUCRIBED POUCM9 BE CAMCBAM BEFORE
THE OWWAIN*OATS THEReOR Nonce WILT.BE OEUVI REO IN
Ae0opoAW9 Herrn%Ia POLxY PRaVMC NL
3674232 Asn4ORIZEDREPPtIM rATIVE
CITY OF RENTON
1065 SOUTH GRADY WAY
RENTON WA 98055
ACORD 26(2010!06) ® S 2010 ACWDIFORPORATION.All rights reserved
The ACORD name and logo are registered marks of ACORD
'fir✓ *role
HUMAN RESOURCES
AND RISK MANAGEMENT
M E M O R A N D U M
DATE: May 28,2014
TO: Diane Wagner
FROM: Gary B. Lamb,Risk Manager
SUBJECT: Insurance Review/PUGET SOUND ACCESS
I have reviewed the certificate of insurance for the above-mentioned entity. The
insurance certificate meets the city's risk management requirements.
h:\fadUties\secretary\Insurance\2014\p\psr approval Os 07 2014.doc
e
CITY OF RENTON COMMUNITY SERVICES DEPARTMENT
ADDENDUM THREE TO CAG-11-008
AGREEMENT FOR SERVICES
Exercise of Option to Extend
ATTACHMENT D
Contractor's Rate Schedule
AUX
NVAC&1VlechantcaI services
CITY OF RENTON
Medhabicai Mainfena6c;e frit
Renton City Hall
0-ecetriber 20'(0
Page R4
ATTACHMENT D
CONTRACTaR'S RATE SCHEDULE
Aareemant f;ustoMer Rafo�
RegujarTime $,130/hr
Ovettlme $190/hr
1jpubtr317fie(Holidays) �Zlftr
Veh(cle Charge $s0
FnvltoftehtarFee $10
Unless a technician is already on sQe,alt"3 00 calls Will have
.a 2 hour mi»rmum bllliny,
j
j
t�
i
i
t
I
4n�rrpsthVoc.com '
CITY OF RENTON COMMUNITY SERVICES DEPARTMENT
ADDENDUM THREE TO CAG-11-008
AGREEMENT FOR SERVICES
Exercise of Option to Extend
ATTACHMENT E
Contractor's Addendum A / Payment Schedule
•
ATTACHMENT E
CONTRACTOR'S ADDENDUM A
1. This agreement Is payable, not to exceed,$1 .00 per quarter in advance beginning January 1,aavi-
2. City shall be responsible for all taxes applicable to the services and/or materials hereunder.
3. Excluded from this Agreement, unless otherwise stated herein, are repairs or replacement of items not normally
mechanically maintainable such as, but not limited to, ductwork, boiler shell and tubes, cabinets, main power
service; electrical disconnects, conduit and wiring, piping, tube bundles, valve bodies, coils, structural supports,
storage tanks,casings, fixtures,grillage and tower fill.
4. Services(labor and/or materials)provided under this Agreement Involving services not included within the scope of
this Agreement will become an extra charge and invoiced separately from the sum stated In this Agreement.
5. Contractor will not be required to move,replace or atter any part of the building structure in the performance of this
Agreement.
6. This Agreement does not include responsibility for operation of the system, design of the system, obsolescence,
safety testing directed or required by any agency/company/person or organization, internal devices within the duct
systems, ductwork Insulation, cleaning the interior of ductwork, fire/smoke dampers, removal and reinstallation of
valve bodies and dampers, repair or replacement necessitated by freezing weather, electrical power failure, low
voltage/inadequate power, burned-out main or branch fuses, low Water pressure, water condition, vandalism,
misuse or abuse of the system(s), selection of domestic hot water temperatures, electrolysis, negligence of others
(including City), failure of City to property operate the system(s),'requirements of governmental, regulatory or
Insurance agencies,or other causes beyond control of Contractor unless specifically stated otherwise herein.
7. Contractor expressly disclaims any and all responsibility and liability for the Indoor air quality of the City's facility.
8. City shall permit only Contractor's personnel or agent to perform the work included in the scope of this Agreement.
Should anyone other than Contractor's personnel perform such work, Contractor may, at Its option, cancel this
Agreement, eliminate the involved item of equipment from Inclusion on this Agreement, or charge City for any
related service work.
9. Contractor shall not be liable for any delay, loss, damage or detention caused by unavailability of machinery,
equipment or materials, delay of carriers, strikes, including those by Contractor's employees, lockouts, civil or
military authority, priority regulations,insurrection or riot, action of the elements, forces of nature, or during a period
of the City being on credit hold or by any cause beyond its control.
10. City shall make available to Contractor's personnel all pertinent Material Safety Data Sheets (MSDS) pursuant to
OSHA's Hazard Communication Standard Regulations.
11. Contractor's obligation under this proposal and any subsequent contract does not include the identification,
abatement or removal of any asbestos products or any other toxic or hazardous wastes or materials, or any
fungus(es) or spore(s); substance, vapor or gas produced by or arising out of any fungus(es) or spore(s); or any
material, product, building component or-structure that contains, harbors, nurtures or acts as a medium for any
fungus(es) or spore(s). in the event such substances, wastes and materials are encountered, Contractor's sole
obligation will be to notify the Owner of their existence. Contractor shall have the right thereafter to suspend its
work until such substances,wastes or materials and the resultdnt hazards are removed. The time for completion of
the.work shall be extended to the extent caused by the suspension and the contract price equitably adjusted.
12. To the fullest extent permitted by law, City and Contractor shall mutually indemnify and hold each other harmless,
its agent and employees from and against all claims, damages, losses and expenses (including but not limited to
attorney's fees) arising out of, or resulting from the performance of work hereunder, provided that such claim,
damage, loss or expense Is caused In whole or in part by an active or passive act or omission of either City. or
Contractor,anyone directly or indirectly employed by City or Contractor,or anyone for whose acts City or Contractor
may be liable,regardless of whether it is caused in part by the negligence of either City or Contractor.
INTCITY iN ONTRACTOR