HomeMy WebLinkAboutAdden 1 CAG-11-105, Adden #1-12
� Washington State
TI/ Department of Transportation
Supplemental Agreement Organization and Address
p p g KBA, Inc.
Number 1 11000 Main Street
Original Agreement Number Bellevue, WA 98004
CAG-11-105 Phone: 425-455-9720
Project Number Execution Date Completion Date
011013-01 5/19/11 12/31/12
Project Title Rainier Ave S(SR 167)-S Grady Way to New Maximum Amount Payable
S 2nd St-Construction Mgmt and Inspection Services $ 2,049,600.00
Description of Work
To add full CM services during construction phase.
The Local Agency of City of Renton
desires to supplement the agreement entered into with KBA Inc.
and executed on 5/19/11 and identified as Agreement No. CAG-11-105
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
II I
Section 4, SCOPE OF WORK, is hereby egged-to-Fead- revised to include:
See attached Exhibit A-1 - Supplement 1.
II completion date
Section IV,TIME FOR BEGINNING AND COMPLETION is amended to change the
o read: December 31, X014
. III
Section V, PAYMENT, shall be amended as follows:
Authorized maximum amount payable shall increase by $1,749,600.00 to a new maximum amount payable
of 2,0 9, 00. , as set forth in the attached Exhibit - - Supplement 1,
as set feFth um the atteehed Exhibit 1-1, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By. tty, a�: _-E�fY; ``A.enis Law, Mayor
Kristen A.Be President
Consultant Signature °�5 Approving Authority Signature
Xvt�'
".,'Bonnie I. Walton City Clerk DATE
DOT Form 140-063 EF ? �
Revised 9/2005 "' ".
KBA, Inc. • January 11, 2012
EXHIBIT A-1 -Supplement 1
SCOPE OF SERVICES
for Construction Management Services
Rainier Avenue S. (SR 167), South Grady Way to South 2nd Street
Contract No. CAG-11-105
This Supplement 1 Scope of Services describes the Construction Management (CM) and inspection
services to be provided by KBA, Inc. (Consultant), as a continuation of the Preconstruction services
contract already executed by the City for the Rainier project. These services will include consultation,
contract administration, field observation, and documentation, as detailed below:
I. CONSTRUCTION MANAGEMENT SERVICES
A. Consultant Contract and Team Management. Provide overall day-to-day management of
team and the consultant contract, including:
1. Decide on best modes and frequency of communication with Client and Designer, and use
q Y
them. Liaison and coordinate with Client on a regular basis to discuss Project issues and
status.
2. Manage CM team, comprised of Consultant's staff and subconsultants. Organize and layout
work for CM team staff. Prepare project instructions on contract administration procedures to
be used during construction.
3. Orient City-provided Inspectors to Consultant inspection procedures and documentation.
4. Review monthly expenditures and CM team scope activities. Prepare and submit to Client
monthly, an invoice and progress report describing CM services provided that month.
Prepare and submit reporting required by funding source(s), if any. This report will include a
summary breakdown of individual tasks for tracking purposes.
Deliverables
• Monthly invoices and progress reports
B. Construction Services—Contract Administration
1. Organize and lead preconstruction conference
a. Prepare and distribute notices
b. Prepare agenda
c. Conduct the meeting
d. Prepare and distribute meeting notes to attendees and affected agencies
2. Liaison with Client, construction contractor, designer, appropriate agencies, property owners,
and utilities.
3. Provide Client with brief monthly construction progress reports, highlighting progress and
advising of issues which are likely to impact cost, schedule, or quality/scope.
4. Schedule Review.
a. Review construction contractor's schedules including contractor's base line schedule and
three week look ahead for compliance with Contract Documents.
b. Monitor construction contractor's conformance to schedule and require revised schedules
when needed. Advise Client of schedule changes.
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c. Prepare as-built schedule, using information from daily construction reports and other
information.
5. Progress meetings. Lead regular (usually weekly) progress meetings with construction
contractor, including Client pre-briefing, prepare weekly meeting agenda and meeting notes,
and distribute copies to attendees. Track outstanding issues on a weekly basis.
6. Update CM Plan as needed to reflect changes in policy and/or procedure that occur during
the Project, and orient CM Team to the changes.
7. Manage Submittal Process. Track and review, or cause to be reviewed by other appropriate
party, work plans, shop drawings, samples, test reports, and other data submitted by
construction contractor, for general conformance to the Contract Documents.
8. Record of Materials. Edit as necessary, the Record-of Materials prepared by King County,
indicating anticipated material approvals, material compliance documentation, and materials
testing requirements. Maintain records of material compliance documentation received, and
advise of any known deficiencies.
9. Manage Request for Information (RFI) process. Track and review/evaluate, or cause to be
reviewed/evaluated by other appropriate party, RFIs. Manage responses to RFIs.
10. Change Management. Evaluate entitlement and prepare scope, impact, and independent
estimate for change orders. Facilitate resolution of change orders.
11. Monthly Pay Requests. Prepare monthly requests for payment and/or review payment
requests submitted by the construction contractor. Review with Client and construction
contractor, and recommend approval, as appropriate.
12. Evaluate construction contractors' Schedule of Values for lump sum items. Review the
Contract Price allocations and verify that such allocations are made in accordance with the
requirements of the Contract Documents.
13. Train Construction Contractor in, and monitor Payroll Compliance. Provide one orientation
(up to 4-hours) for construction contractor in data collection, documentation, reporting, and
file maintenance requirements. Review Statements of Intent to Pay Prevailing Wage against
the Contract Document requirements. Collect, record, and check weekly certified payrolls,
and conduct on-site wage interviews, both at a frequency documented in the Construction
Management Plan.
14. Assist the Client in the investigation of malfunctions or failures during construction.
15. Assist Client with coordination of utility franchise agreements.
16. Public Information. Prepare media communications and public notices on Project status, and
post/distribute upon.Client's approval.
a. Coordinate media releases and traffic advisory updates.
b. Develop and maintain Project website, updating project progress monthly.
c. Provide periodic notification newsletters and/or e-mailings to affected property owners on
upcoming work, and include contact numbers.
17. Record Drawings. Review not less than monthly, the construction contractor's redline set of
contract plans. Maintain a CM Team set of conformed drawings tracking plan changes,
location of discovered anomalies, and other items, as encountered by the CM Team. Use
these markups to check the progress of the contractor-prepared Record Drawings.
18. Document Control. Maintain document filing and tracking systems, following Client
guidelines and meeting funding agency requirements. Collect, organize, and prepare
documentation on the Project.
a. One hard copy of files will be kept in the project field office.
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January 11 2012
b. Electronic documentation will be stored in a Project Website using SharePoint software,
managed and hosted by the Consultant. The Client will be provided with up to 3 licenses
for using the SharePoint website during the Project. KBA will provide 1 training session
each for client and construction contractor users of the SharePoint system.
19. Prepare for and assist with up to 5 interim project reviews and 1 final audit by funding
agencies.
20. Project Closeout. Prepare Certificates of Substantial (including punch list), Physical, and
Final Completion. Prepare final pay estimate.
21. Final Records. Compile and convey final project records, transferring to Client for archiving
at final acceptance of the Project. Records will consist of hard copy originals and electronic
records on CD/DVD.
Deliverables
• Preconstruction Conference Notice, Agenda, and notes
• Monthly Construction Progress Reports
• Schedule review comments
• As-built schedule
• Meeting agendas and notes
• Submittal log
• Record of Materials
• RFllog
• Change Order(s)
• Progress Pay Requests
• Certificates of Completion and punch list(s)
• Final records—hard copy and electronic
C. Construction Services— Field
1. Provide one set of preconstruction photographs and video.
2. Observe technical conduct of the construction, including providing day-to-day contact with
construction contractor, Client, utilities, and other stakeholders, and monitor for adherence to
the Contract Documents. The Consultant's personnel will act in accordance with Sections 1-
05.1 and 1-05.2 of the Standard Specifications.
3. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the Client of any non-conforming work observed during site visits.
4. Prepare daily construction reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day, contractor's
equipment and crews, and other pertinent information.
5. Interpret Contract Documents in coordination with Client and designer.
6. Decide questions which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
7. Establish communications with adjacent property owners. Respond to questions from
property owners and the general public.
8. Coordinate with permit holders on the Project to monitor compliance with approved permits, if
applicable.
9. Prepare field records and documents to help assure the Project is administered in
accordance with funding agency requirements.
10. Attend and actively participate in regular on-site meetings.
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11. Take periodic digital photographs during the course of construction. Photographs to be
labeled and organized as detailed in the CM Plan.
12. Punch list. Upon substantial completion of work, coordinate with the Client and affected
agencies, to prepare a 'punch list' of items to be completed or corrected. Coordinate final
inspection with those agencies.
13. Testing. Schedule, materials and laboratory testing. Coordinate the work of the Field
Representative(s) and testing laboratories in the observation and testing of materials used in
the construction; document and evaluate results of testing; and inform Client and construction
contractor of deficiencies.
Deliverables
• Preconstruction photos, digital files on CD/DVD
• Daily Construction Reports with project photos—submitted on a weekly basis
• Punch List, Certificate of Substantial Completion
• Test reports
D. Assumptions
1. Budget
a. Staffing levels are currently based on providing a full time Resident Engineer and Office
Engineer, a half-time Project Administrator, and one full-time inspector. Supplemental
inspection assistance may be needed depending.upon construction contractor's activities
(number of crews and shifts), and City inspector(s) availability, which will necessitate a
supplement to this Agreement, increasing the budget.
b. The work will be performed during both daytime and nighttime hours. A 15 percent
premium for labor will be applied to all hours that Consultant employees work between 7
pm and 7 am.
c. The level of effort in accomplishing the scope items is limited to the pre-approved budget.
Consultant will not exceed the approved budget without prior approval by the Client.
d. Consultant services are budgeted from January 1, 2012 through March 31, 2014, and the
budget is based on a 440-working day construction contract, plus time allotted for project
setup and closeout. Should further services be required, or should the construction
contract run longer than this time period, the Client and Consultant will negotiate a
supplement to this Agreement. If the construction contractor has reached Substantial
Completion, but has exceeded their officially allowed working day count (440 plus any
extensions approved via change order), Consultant will track their time separately until
the construction contractor reaches Physical Completion, so the City can bill those
charges as needed and as allowed by contract, to the Contractor. However, Client will
pay Consultant for invoiced work whether or not they receive reimbursement from the
construction contractor.
e. The budget allocations shown on Exhibit E-1 - Supplement 1 are itemized to aid in project
tracking purposes only. The budget may be transferred between tasks or people, or
between labor and expenses, provided the total contracted amount is not exceeded
without prior authorization.
f. The budget assumes that KBA's standard forms, logs, and processes will be used on the
project SharePoint site. Any customization to meet specialized client requirements will
be Extra Work.
2. Items and Services Client will provide:
a. Client will reimburse Consultant for all office costs, including lease and/or rental of space,
equipment, utilities, and insurance. Costs are based on an 18-month lease, with a
subsequent option for a month-to-month rental. If the office is actually occupied for a
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shorter period than stated in the lease/rental agreement, Client will nevertheless
reimburse Consultant for all fixed costs based on a specified agreement period.
b. Meeting arrangements and facilities for pre-bid and preconstruction meetings.
c. Retain Engineer of Record for shop drawing review, RFI's, design changes, and final
record drawings.
d. Provide 3-4 full-time field inspectors, who will work under and take direction from the
Consultant Resident Engineer, and work with the Consultant team to deliver this Scope of
Services. City inspectors will provide the same observation and documentation to the
same level of detail expected of the Consultant inspectors.
e. Coordination with and enforcement of utility franchise agreements and/or contracts and
schedules for services related to this Project.
f. Construction Survey. Provide survey and staking that is not already assigned to the
construction contractor. Specifically: project control, one time; and construction staking.
3. Scope
a. The SharePoint tool being used on this project is proprietary to KBA, Inc., and may not be
used by any other party, or on any other project, without the written permission and
involvement of KBA.
b. Consultant will provide observation services for the days/hours that their Inspector(s)
personnel is/are on-site. The Inspector(s) will not' be able to observe or report
construction activities, or collect documentation, during the time they are not on-site.
c. The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance, Consultant will reject non-conforming work, and pursue the
other remedies in the interests of the Client, as detailed in the Contract Documents. The
Consultant cannot guarantee the construction contractors' performance, and it is
understood that Consultant shall assume no responsibility for: proper construction
means, methods, techniques; project site safety, safety precautions or programs; or for
the failure of any other entity to perform its work in accordance with laws, contracts,
regulations, or Client's expectations.
d. Definitions and Roles. The use of the term "inspect" in relation to KBA services is
synonymous with "construction observation," and reference to the "Inspector" role is
synonymous with "Field Representative," and means: performing on-site observations of
the progress and quality of the Work and determining, in general, if the Work is being
performed in conformance with the Contract Documents; and notifying the Client if Work
does not conform to the Contract Documents or requires special inspection or testing.
Where "Specialty Inspector" or "specialty inspection" is used, it refers to inspection by a
Building Official or independent agent of the Building Official, or other licensed/certified
inspector, who provides a certified inspection report in accordance with an established
standard.
e. Because of the prior use of the Project site, there is a possibility of the presence of toxic
or hazardous materials. Consultant shall have 'no responsibility for the discovery,
presence, handling, removal or disposal of toxic or hazardous materials, or for exposure
of persons to toxic or hazardous materials, in any form at the Project site, including but
not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic
substances. If the Consultant suspects the presence of hazardous materials, they will
notify the Client immediately for resolution.
f. Review of Shop Drawings and other construction contractor submittals is not intended as
an approval of the submittals if they deviate from the Contract Documents or contain
errors, omissions and inconsistencies, nor is it intended to relieve the construction
contractor of their full responsibility for Contract performance, nor is the review intended
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to ensure or guarantee lack of inconsistencies, errors, and/or omissions between the
submittals and the Contract requirements. This review will not include review of the
accuracy or completeness of details, such as quantities, dimensions, weights, or gauges,
fabrication processes, construction means or methods, or coordination of the work with
other trades, all of which are the sole responsibility of the construction contractor.
Review of-a specific item will not indicate that the Consultant has reviewed the entire
assembly of which the item is a component.
g. Recommendations by the Consultant to the Client regarding contractor payment will be
based upon the Consultant's knowledge, information and belief from its observations of
the work on site and selected sampling that the work has progressed to the point
indicated. Such recommendations do not represent that continuous or detailed
examinations have been made by the Consultant to ascertain if the contractor has
completed the work in exact accordance with the contract for construction; nor that the
Consultant has made an examination to ascertain how or for what purpose the contractor
has used the moneys paid; nor that title to any of the work, materials or equipment has
passed to the Client free and clear of liens, claims, security interests, or encumbrances.
Recommendations also may not take into account other matters at issue between Client
and the construction contractor that affect the amount that should be paid.
h. Any opinions of probable construction cost provided by the Consultant will be on the
basis of experience and professional judgment. However, since Consultant has no
control over competitive bidding or market conditions, the Consultant cannot and does
not warrant that bids or ultimate construction costs will not vary from these opinions of
probable construction costs.
i. Development of construction schedules and/or sequencing, and/or reviewing and
commenting on contractor's schedules, is for the purpose of estimating number of days to
complete a project, and for identifying potential schedule and coordination challenges
and determining compliance with the construction contract. It is not a guarantee that a
construction contractor will complete the project in that sequence or timeline, as means
and methods are the responsibility of the construction contractor.
j. Consultant is not responsible for any costs, claims, or judgments arising from or in any
way connected with errors, omissions, conflicts or ambiguities in the Contract Documents
prepared by others. The Consultant does not have responsibility for the professional
quality or technical adequacy or accuracy of the design plans or specifications, nor for
their timely completion by others.
k. Client shall require construction contractor(s) to name Client, KBA, Inc., and their
subconsultants as additional insureds on the contractor's general liability insurance
policy.
I. Because data stored on electronic media can deteriorate undetected or can be modified
without KBA's knowledge, Client agrees that KBA will not be held liable for the
completeness, correctness, readability, or compatibility of any electronic media submitted
to Client, after acceptance period of 30 days after delivery of the electronic files.
11. OPTIONAL SERVICES
All services not detailed above, are considered Optional Services, which, along with any other Extra Work
requested by the Client, will be performed only when a mutually negotiated Supplement to this Agreement
is executed, specifying scope of services and budget. Potential Optional Services include:
A. Restaking and/or changes to the one-time control and construction staking, as design changes or
stakes or monuments are interfered with by construction contractor.
B. Provide administrative and support services during construction which are not included in the
above scope of services, which may include:
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1. Investigations, meetings, and negotiations with the construction contractor involving claims
and legal complaints, or a significant amount of defective or rejected work.. A "significant
amount"would be an item that might represent more than 2.5 percent of the total contract bid
amount.
2. Additional work resulting from delinquency or insolvency of the construction contractor; or as
a result of damage to the construction Project caused by fire, flood, earthquake or other acts
of God, all exclusive of additional work resulting from litigation.
3. Additional work resulting from strikes, walkouts, or other acts of trade or labor unions or work
required to resolve disputes or goals involving minorities. Additional work resulting from
significant delays or acceleration of the work by the construction contractor.
4. Assistance to legal, financial, or other consultants engaged by the Client beyond the services
previously described.
5. Additional services resulting from changes in scope or design of the Project due to
circumstances beyond the Consultant's control. Changes include, but are not limited to,
changes in size, complexity, the schedule, character of construction, or method of financing.
C. Prepare additional copies of approved drawings, specifications, and other contract documents,
either for bidding purposes, or as requested by the Client.
D. Provide record drawings.
E. Drafting of Procedures, or Operations and Maintenance Manual(s).
F. Provide support for project reviews/audits in addition to the six listed in the scope of services.
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Exhibit E-1
Summary of Payments - CPFF
Basic Agreement Supplement#1 Total
Direct Salary Cost $ 95,422 $ 534,949 $ 630,371
Overhead $ 121,958 $ 683,878 $ 805,836
(Including Payroll Additives)
Direct Non-Salary Costs $ 28,993 $ 299,333 $ 328,326
Fixed Fee $ 28,627 $ 160,483 $ 189,110
Management Reserve $ 25,000 $ 70,957 $ 95,957
Total $300,000 $1,749,600 $2,049,600
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Oee Determination Summary Sheet
Rainier Ave S(AR 167)
EXHIBIT E-1 -Supplemental No. 1
CONSULTANT FEE DETERMINATION SUMMARY SHEET
(COST PLUS FIXED FEE)
KBA PROJECT#010013-01
PROJECT: Rainier Ave S(SR 167)-S Grady Way to S 2nd St-CM and Inspection Services
DIRECT SALARY COST(DSC):
2012 Classification Est.Hours Est.Rates Est.Cost
Project Manager 288 x $74.00 = $ 21,312
Resident Engineer 2,032 x $38.00 = $ 77,216
Office Engineer 1,624 x $35.00 = $ 56,840
Inspector(Day) 402 x $48.00 = $ 19,296
Inspector(Night) 1,948 x $48.00 = $ 93,504
QA/QC 32 x $48.00 = $ 1,536
Project Controls 36 x $43.80 = $ 1,577
Contract Administrator 24 x $25.00 = $ 600
Project Admin 1,272 x $24.00 = $ 30,528
TOTAL 2012 DSC 7,658 $ 302,409
2013 Classification
Project Manager 288 x $77.70 = $ 22,378
Resident Engineer 2,032 x $39.90 = $ 81,077
Office Engineer 1,626 x $36.75 = $ 59,756
Inspector(Day) 0 x $50.40 = $ -
Inspector(Night) 0 x $50.40 = $ -
QA/QC 16 x $50.40 = $ 806
Project Controls 36 x $45.99 = $ 1,656
Contract Administrator 24 x $26.25 = $ 630
Project Admin 1,444 x $25.20 = $ 36,389
TOTAL 2013 DSC 5,466 $ 202,691
2014 Classification
Project Manager 28 x $81.60 = $ 2,285
Resident Engineer 252 x $41.90 = $ 10,558
Office Engineer 252 x $38.60 = $ 9,727
Inspector(Day) 0 x $52.92 = $ -
Inspector(Night) 0 x $52.92 = $ -
QA/QC 0 x $52.92 = $ -
Project Controls 9 x $48.30 = $ 435
Contract Administrator 6 x $27.60 = $ 166
Project Admin 252 x $26.50 = $ 6,679
TOTAL 2014 DSC 799 $ 29,849
TOTAL DSC(2012 to 2014) 13,923 $ 534,948
S:\Projects\Contracts\Client\Renton\011013-01-Rain ierAveCorridorPhlh Drafts&Negotiation Records\Suppl-FuIICM\In-houseDrafts\Ex_E-1_Supp1-
FeeSummaryRevl-20120111
• Qee Determination Summary Sheet
Rainier Ave S(AR 167)
OVERHEAD(OH COST-including Salary Additives)
DSC x OH of 127.84% x $ 534,948 = $ 683,877
FIXED FEE(FF):
DSC (only)x FF Rate of 30.00% x $ 534,948 = $ 160,485
REIMBURSABLE&
Vehicle, Mileage, Office Lease, Supplies, Copie $ 99,333
SUBCONSULTANT COSTS (See Exhibit G)
Public Outreach $ 200,000
Subconsultant Total $ 200,000
MANAGEMENT RESERVE: 5.15% $ 70,957
GRAND TOTAL-Supplement 1 $ 1,749,600
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PREPARED BY: K.Adams, P.E. Date: January 11,2012
S:\Projects\Contracts\Client\Renton\011013-01-RainierAveCorridorPhll\Drafts&NegotiationRecords\Suppl-FullCM\In-houseDrafts\Ex_E-1_Suppl-
FeeSummaryRevl-20120111
Exhibit F
Breakdown of Overhead Cost
Account Title $ Beginning Total % of Direct Labor
Direct Labor 3.458.188.00 100.00%
Overhead Expenses:
FICA 417.121.00 . 12.06%
Unemployment 46,960.00 1.36%
Health/Accident Insurance 398.699.00 1 1.53%,
Medical Aid & Industrial Insurance 14,061.00 0.41%
HolidayNacation/Sick Leave 542.740.00
Commission/Bonus/Pension 377.993.00 10.93%
Total Fringe Benefits. 1,797,574.00 51.98%
General Overhead:
State B&O Taxes 175 127.00 5 06%
insurance 91,091.00 2.63%
Administration &Time Not Assignable 1.680,991.00 48.61%
Printing. Stationery& Supplies 26,808.00 ; 0.78%
Professional Services 20,776.00 ' 0.60%
Travel Not Assignable 63;495.00 1.84%
g _ _ .
Telephone&Telegraph Not Assignable 40,291.00 : 1.17%
Fees, Dues& Professional Meetings 23.706,00 0.69%
Utilities& Maintenance 13.445.00 0.39%
Professional Development 79.241.00 229%
Rent 137;678.00 3.98%
Equipment Support 105,468.00 3.05°io
Office, Miscellaneous & Postage 1 165 220.00 4.78%
Total General Overhead 2,623,337.00 75.86%
Total Overhead (General + Fringe) 4,420,911.00 127.84%
Overhead Rate(Total Overhead/Direct Labor) 127.840/o
DOT Form 140-089 EF Exhibit F
Revised 5105
Confidential&Proprietary to KBA
Exhibit G
Subcontracted Work
The AGENCY permits subcontracts for the following portions of the work of this AGREEMENT:
Widener and Associates- Environmental, Public Notification
Envirolssues- Public Outreach
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DOT Form 140-089 EF Exhibit G
Revised 6/05
III
Exhibit G-1
Widener and Associates
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Consultant Fee Determination -Summary Sheet
(Lump Sum, Cost Plus Fixed Fee, Cost Per Unit of Work)
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Project: Rainier Avenue S Construction Management Amendment
Direct Salary Cost(DSC):
i
ClassMcation Man Hours Rate = = Cost
Project Manager 300 x 50.00 $ 15,000.00
Biologist/Planner 668 x 31.00 20,708.00
x
x
x
x
x
X
x !
Total DSC = $ 35,708.00
Overhead (OH Cost-- including Salary Additives):
OH Rate x DSC of 150.00 %X$ 35,708.00 53,562.00
Fixed Fee (FF):
FF Rate x DSC of . 30.00 %X$ 35,708.00 10,712.00
Reimbursables:
Itemized
Subconsultant Costs (See Exhibit G):
Grand Total $99,982.00
Prepared By: Date:
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DOT Form 140-088 EF Exhibit E-1
Revised 6105
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Exhibit G-1
Subconsultant Fee Determination- Summary Sheet
Project Rainier Avenue
Sub Consultant EnviroIssues
Direct Salary Cost(DSC):
Classification Man Hours X Rate = Cost
IS Associate III 40 $ 45.00 $ 1,800.00
Associate III 100 43.00 4J00.00
Associate 11 300 $ 34.00 s $ 10,200.00
Associate 1 200 $ 23.00 $ 4,600.00
Project Coordinator 300 $ 19.00 $ 5,700.00
Sr. Graphic Designer 100 $ 35.00 $ 3,500.00
Graphic Designer 100 $ 19.00 $ 1,900.00
Total DSC $32,000.00
Overhead
OH Rate x DSC of 155.36% X $32,000.00 = $49,715.20
Fixed Fee
FF Rate x DSC of 12% . X $32,000.00 = $ 3,840.00
Reimbursables
Itemized see attached spreadhseet = $ 14,002.50
SubConsultant Total. _ $99,557.70
Exhibit G-1
Reimbursables
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Cost Estimate-EnviroIssues -
TOTAL DIRECT COST $14;002:50
DIRECT COSTS
Item Quantity Cost Each Total Item Cost
Black and white'copies 1000 $0:10 $100.00
Color co`ies „ •yT ':1000 $1:00 $1,000.00
Boards " - 22 $100.00 $2,200.00
Room Rentals 4 $100.00 $400.00
Mileage 150 $0.55 $82.50
Meeting Refreshments - 4 $150.00 $600.00
Display,Ads 4 $75:00 $300.00
Postage 8000 $0.44 $3,520.00
Domain/Hosting Fee(per month) 12 $50.00 $600.00
Mail House 4 $700.00 $2,800.00
Printing 8000 $0.30 $2,400.00
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Exhibit G-3
Widener and Associates
Breakdown of Subconsultant Overhead Costs
Account Title $ Beginning Total % of Direct Labor
Direct Labor 274,899
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Overhead Expenses:
FICA 21,305 7.75%
Unemployment 6,013 2.19%
Health/Accident Insurance 17,752 6.46%
Medical Aid&Industrial Insurance 20,554 7.48%
HolidayNacation/Sick Leave 12,665 4.61%
Commission/Bonus/Pension 46,914 17.07%
Total Fringe Benefits 125,203 45.55%
General Overhead:
State B&O Taxes 27,035 9.83%
Insurance 20,684 7.52%
Administration&Time Not Assignable 70,363 25.60%
Printing, Stationary&Supplies 9,644 3.51%
Professional Services 33,211 12.08%
Travel Not Assignable 24,808 9.02%
Telephone&Telegraph Not Assignable 10,350 3.77%
Fees, Dues&Professional Meetings 1,175 0.43%
Utilities&Maintenance 14,952 5.44%
Professional Development 8,581 3.12%
Rent 24,425 8.89%
Equipment Support 34,968 12.72%
Office, Miscellaneous&Postage 7,446 2.71%
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Total General Overhead 287,642 104.64%
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Total Overhead (General+Fringe) 412,845
Overhead Rate(Total Overhead/Direct Labor) 150.18%
audited 2009
DOT form 140-089 EF Exhibit G-2 .
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Revised 8/07
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Exhibit G-3
Envirolssues
Overhead Schedules
For the Year Ended December 31,2010
Financial
Statement EnviroIssues WSDOT Accepted
Description Amount Adj. Adj. Ref. -Amount %
Direct Labor Base $3,610,454 $3,610,454
Fringe Benefits&Taxes
FICA&Medicare Tax $405,851 $405,851 11.24%
FUTA Tax $5,073 $5,073 0.14%
SUI Tax $59,713 $59,713 1.65%
L&I Tax $16,218 $16,218 .0.45%
Insurance-Medical $410,555 $410,555 11.37%
Insurance-Emp.Life&Dis. $13,675 $13,675 0.38%
Insurance-Life(Principals) $1,963 ($1,963) A $0 0.00%
Employee Morale $3,823 ($3,823) C,D $0 0.00%
Employee Bus Passes $49,362, $49,362 1.37%
Paid Time Off(vacation) $402,317 $402,317 11.14%
Holiday Pay $220,305 $220,305 6.10%
401(k)Match $153,030 $153,030 4.24% - I
401(k)Admin Expenses $6,375 $6,375 0.18% I
401(k) $420,000 $420,000 11.63%
Bonuses $613,852 $613,852 17.00%
Total Fringe Benefits&Taxes $2,782,112 ($5,786) $0 $2,776,326 76.90%
General Overhead
Wages Overhead $987,398 ($11,443) F $975,955 27.03%
Wages Bid&Proposal $253,327 $253,327
Wages-Direct Selling $28,166 $28,166 0.78%
Wages-Marketing $1,713 ($1,713) I $0 0.00%
Professional Development $7,194 $7,194 0.20%
Rent $740,907 $740,907 20.52%
Off Site Storage - $2,259 $2,259 0.06%
Utilities-Non-Phone $1,508 $1,508 0.04%
Maint/Repairs-Non-Computer $18,759 $18,759 0.52%
Depreciation Expense $77,490 $77,490 2.15%
Auto Lease $44,654 ($13,159) ($31,495) B,K,M $0 0.00%
Auto License $808 ($808) M $0 0.00%
Auto Maint.&Repairs $3,626 ($3,626) M $0 0.00%
Insurance-Auto $14,032 ($14,032) M $0 0.00%
Gas-Auto $15,338 ($15,338) M $0 0.00%
Meetings $13,903 ($462) J $13,441 0.37% '
Airfare $9,363 $9,363 0.26%
Car Rental $3,592 $3,592 0.10%
Lodging $12,366 ($2,872) C $9,494 0.26%
Meals-Travel $1,141 $1,141 0.03%
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