HomeMy WebLinkAboutAdden 1CAu- 09- 116,.Adden #1 -09
Interagency Agreement
BJA FY 09 Recovery Act. Edward Byrne Memorial
Justice Assistance Grant Program Local Solicitation
Executed by
Seattle Police Department (SPD), a department of the
City of Seattle, hereinafter referred to as "SPD ",
Department Authorized Representative: Diane Pilon
6105 1h Avenue
PO Box 34986
Seattle, WA 98124 -4986
and
City of Renton, hereinafter referred to as "Recipient ",
Department Authorized Representative: Marty Wine
1055 S Grady Way
Renton, WA 98057
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
JasO A. Seth, Deputy City Cler
Authorized by:
Grant Program: Edward Byrne Memorial Justice Assistance Grant (JAG) Program
WHEREAS, the Justice Assistance Grant (JAG) Program funded under the Recovery Act is the
primary provider of federal criminal justice funding to state and local jurisdictions; and
WHEREAS, the JAG Program funded under the Recovery Act supports all components of the
criminal justice system, from multi jurisdictional drug and gang task forces to crime
prevention and domestic violence programs, courts, corrections, treatment, and justice
information sharing initiatives; and
WHEREAS, the United States Congress authorized $1,970,933,000 in the Justice Assistance Grant
(JAG) Program part of the American Recovery and Reinvestment Act of 2009 ( "ARRA ");
and
WHEREAS, 18 jurisdictions in King County were required to apply for an ARRA JAG Program
award with a single, joint application; and
WHEREAS, the City, as the identified Fiscal Agent, submitted the joint application to the Bureau of
Justice Assistance on May 18, 2009 to request JAG Program funds; and
WHEREAS, based on the City's successful application, the Bureau of Justice Assistance has
awarded $4,882,208 to the City from these JAG Program - funds; and
WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal Agent for
this award, is to distribute grant funds to co- applicants, the City intends to transfer some of
the ARRA funds it receives to those co- applicants; and
WHEREAS, the City is not obligated to continue or maintain ARRA grant funding levels for the
JAG Program once ARRA grant funds have lapsed; and
WHEREAS, recipients of ARRA funds from the City should not anticipate the City will assume
responsibility for any program costs funded by ARRA once ARRA funds are spent;
NOW THEREFORE, the parties hereto agree as follows:
This Interagency Agreement contains six Articles:
ARTICLE 1: TERM OF AGREEMENT:
The term of this Interagency Agreement shall be in effect from the date it is executed by the SPD
Chief of Police, or designee, until February 28, 2013 unless terminated earlier pursuant to the
provisions hereof.
ARTICLE U: DESCRIPTION OF SERVICES
The services to be performed'under this Agreement shall be conducted for the stated purposes of the
American Recovery and Reinvestment Act of 2009 (Public Law 111 -5) (the "Recovery Act ") and by 42
U.S.C. 3751(x). The stated purposes of the Recovery Act are: to preserve and create jobs and
promote economic recovery; to assist those most impacted by the recession; to provide investments
needed to increase economic efficiency by spurring technological advances in science and health; to
Page 2 of 144
invest in transportation, environmental protection, and other infrastructure that will provide long-
term economic benefits; and to stabilize State and local government budgets, in order to minimize
and avoid reductions in essential services and counterproductive State and local tax increases.
ARTICLE III: SPECIAL CONDITIONS
1. Funds are provided by the U.S. Department of Justice, Office of Justice Programs, Bureau of
Justice Assistance solely for the purpose of furthering the stated objectives of the American
Recovery and Reinvestment Act. The Recipient shall use the funds to perform tasks as
described in the Scope of Work portion of this Agreement.
2. The Recipient acknowledges that because this Agreement involves federal funding, the
period of performance described herein will likely begin prior to the availability of
appropriated federal funds. The Recipient agrees that it will not hold the Seattle Police
Department, the City of Seattle, or the Department of Justice liable for any damages, claim
for reimbursement, or any type of payment whatsoever for services performed under this
Agreement prior to the distribution and availability of federal funds.
3. The Recipient shall comply with all conditions and limitations set forth in the FY 2009
Recovery Act Justice Assistance Grant Program Award #: 2009 -SB -B9 -0769.
The FY 2009 Recovery Act Justice Assistance Grant Program Award Report 9: 2009 -SB-
B9 -0769 is attached to and made part of this agreement, as Attachment A. Allocation and
use of grant funding must be in accordance with all special conditions included in the Award
Report. All Recipients are assumed to have read, understood, and accepted the Award
Report as binding.
4. The Recipient acknowledges that all allocations and use of funds under this agreement will
be in accordance with the Recovery Act: Edward Byrne Memorial Justice Assistance Grant
(JAG) Formula Program: Local Solicitation
( http: / /www.ojp. usdoj. govBJA/ recoveryJAG /JAGrecoveryLocal.pdf). Allocation and use of
grant funding must be coordinated with the goals and objectives included in the Local
Solicitation. All Recipients are assumed to have read, understood, and accepted the Local
Solicitation as binding.
5. Recipient agrees to obtain a valid DUNS profile and create an active registration with the
Central Contractor Registration (CCR) database no later than.the due date of the Recipient's
first quarterly report after a subaward is made.
6. The Recipient shall comply with all applicable laws, regulations, and program guidance. A
non - exhaustive list of regulations commonly applicable to BJA grants are listed below,
including the guidance:
(A) Administrative Requirements: OMB Circular A -102, State and Local Governments
(10/7/94, amended 8/29/07) (44CFR Part 13)
(B) Cost Principles: OMB Circular A -87, State and Local Governments (5/10/04)
Page 3 of 144
(C) Audit Requirements: OMC Circular A -133, Audits of State, Local Governments,
and Non - Profit Organizations (6/24/97, includes revisions in the Federal Register
6/27/03)
(D) The Recipient must comply with the most recent version of the Administrative
Requirements, Cost Principals, and Audit Requirements.
1) Non - Federal entities that expend $500,000 or more in one fiscal year in Federal
awards shall have a single or program - specific audit conducted for that year in
accordance with the Office of Management and Budget (OMB) Circular A-
133- Audits of States, Local Governments, and non - Profit Organizations. Non-
federal entities that spend less than $500,000 a year in federal awards are
exempt from federal audit requirements for that year, except as noted in
Circular No. A -133, but records must be available for review or audit by
appropriate officials of the Federal agency, pass - through entity., and General
Accounting Office (GAO).
2) Recipients required to have an audit must ensure the audit is performed in
accordance with Generally Accepted Auditing Standards (GAAS), as found in
the Government Auditing Standards (the Revised Yellow Book) developed by
the Comptroller General and the OMB Compliance Supplement. The
Recipient has the responsibility of notifying the Washington State Auditors
Office and requesting an audit.
3) The Recipient shall maintain auditable records and accounts so as to facilitate
the audit requirement and shall ensure that any sub - recipients also maintain
auditable records.
4) The Recipient is responsible for any audit exceptions incurred by its own
organization or that of its subcontractors. Responses to any unresolved
management findings and disallowed or questioned costs shall be included with
the audit report submitted to the Seattle Police Department. The Recipient must
respond to requests for information or corrective action concerning audit issues
or findings within 30 days of the date of request. The City reserves the right to
recover from the Recipient all disallowed costs resulting from the audit.
5) If applicable, once any single audit has been completed, the Recipient must
send a full copy of the audit to the City and a letter stating there were no
findings, or if there were findings, the letter should provide a list of the
findings. The Recipient must send the audit and the letter no later than nine
months after the end of the Recipient's fiscal year(s) to:
Diane Piion, JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
206-386-1996
Page 4 of 144
6) In addition to sending a copy of the audit, the Recipient must include a
corrective action plan for any audit findings and a copy of the management
letter if one was received.
7) The Recipient shall include the above audit requirements in any subcontracts.
7. The Recipient agrees to cooperate with any assessments, national evaluation efforts, or
information or data collection requirements, including, but not limited to, the provision of
any information required for assessment or evaluation of activities within this agreement, for
compliance BJA reporting requirements, and with section 1512(c) of the Recovery Act.
S. When implementing funded activities, the Recipient must comply with all applicable
federal, state, tribal government, and local laws, regulations, and policies. The Recipient is
entirely responsible for determining the Recipient's compliance with applicable laws,
regulations and policies, which include, but are not limited to:
(A) City of Seattle regulations including, but not limited to:
(1) Equal Benefits Program Rules
(SMC Ch.20.45:http: / /cityofseattle .net /contract/equalbenefits/)
(2) Women and Minority Owned Affirmative Effort: If a Recipient intends to subcontract
out any part of a contract instead of performing the work itself, then the following
requirement applies: Consultant shall use affirmative efforts to promote and
encourage participation by women and minority businesses on subcontracting
opportunities within the contract scope of work. Consultant agrees to make such
efforts as a condition of this Agreement.
a. Outreach efforts may include the use of solicitation lists, advertisements in
publications directed to minority communities, breaking down total
requirements into smaller tasks or quantities where economically feasible,
making other useful schedule or requirements modifications that are likely to
assist small or WMBE businesses to compete, targeted recruitment efforts, and
using the services of available minority community and public organizations to
perform outreach.
b. Record - Keeping: The Consultant shall maintain, for at least 24 months after
the expiration or earlier termination of this Agreement, relevant records and
information necessary to document all Consultant solicitations to
subconsultants and suppliers, all subconsultant and supplier proposals received,
and all subconsultants and suppliers actually utilized under this Agreement.
The City shall have the right to inspect and copy such records.
(3) Licenses and Similar Authorizations: The Consultant, at no expense to the City, shall
secure and maintain in full force and effect during the term of this Agreement all
required licenses, permits, and similar legal authorizations, and comply with all
requirements thereof.
(4) Use of Recycled Content Paper: Whenever practicable, Consultant shall use reusable
products including recycled content paper on all documents submitted to the City.
Consultant is to duplex all documents that are prepared for the City under this
Contract, whether such materials are printed or copied, except when impracticable to
Page 5 of 144
do so due to the nature of the product being produced. Consultants are to use 100%
post consumer recycled content, chlorine -free paper in any documents that are
produced for the City, whenever practicable, and to use other paper- saving and
recycling measures in performance of the contract with and for the City.
(5) Americans with Disabilities Act: The Consultant shall comply with all applicable
provisions of the Americans with Disabilities Act of 1990 as amended (ADA) in
performing its obligations under this Agreement. Failure to comply with the
provisions of the ADA shall be a material breach of, and grounds for the immediate
termination of, this Agreement.
(6) Fair Contracting Practices Ordinance: The Consultant shall comply with the Fair
Contracting Practices Ordinance of The City of Seattle (Chapter 14.10 SMC), as
amended.
(7) Suspension and Debarment: The Recipient certifies that neither it nor its principals
are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participating in transactions by any Federal department or
agency. By signing and submitting this Agreement, the Recipient is providing the
signed certification setout below. The certification this clause is a material
representation of fact upon which reliance was placed when this transaction was
entered into.
If it is later determined that the Recipient rendered an erroneous certification, the
Federal Government and City may pursue available remedies, including termination
and/or debarment. The Recipient shall provide immediate written notice to the City if
at any time the Recipient learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
The Recipient agrees by signing this Agreement that it shall not enter into any
covered transaction with a person or subcontractor who is debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized in writing by the City.
The Recipient shall include the requirement in this section in any subcontracts.
(8) In the event of the Recipient's or subcontractor's noncompliance or refusal to comply
with any applicable law, regulation or policy, the City may rescind, cancel, or
terminate the Agreement in whole or in part. The Recipient is responsible for any and
all costs or liability arising from the Recipient's failure to comply with applicable
law, regulation, or policy.
ARTICLE IV: SCOPE OF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is as
described in Attachment B: Recovery Act: Edward Byrne Memorial Justice Assistance (JAG)
Grant Formula Program King County Joint Application, Project Narrative and Attachment C: JAG
Page 6 of 144
Budget Worksheet, as approved by BJA. Exhibit B and Exhibit C are attached to and made part of
this agreement.
The work shall, at all times, be subject to the City's general review and approval. The Recipient
shall confer with the City periodically during the progress of the Work, and shall prepare and
present such information and materials (e.g. a detailed outline of completed work) as may be
pertinent, necessary, or requested by the City or BJA to determine the adequacy of the Work or
Recipient's progress.
ARTICLE V: PAYMENT
(A) Compensation
The Recipient shall be reimbursed on an actual cost basis. Total compensation under this
Agreement is $143,245.
The Recipient shall incur authorized allowable expenses in accordance with the Program
Narrative and Project Budget, as detailed in Exhibits B and C.
The Recipient may request additional reimbursement up to the amount of interest accrued on
their portion of the grant award. The City will provide quarterly statements to the Recipient,
once the interest balance accrued equals at least $1,000. Reimbursements will not be made for
interest accrued that is less than $1,000. Reimbursements can be requested, up to the total
amount of interest accrued, after the initial quarterly statement has been sent, to perform tasks in
accordance with the Program Narrative and Project Budget, as detailed in Exhibits B and C.
The Recipient shall submit invoices not more than monthly, and at least quarterly. After the first
quarter, monthly submission is preferred. Invoices are due no later than 30 days after the end of
the period in which the work was performed.
No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may
exceed federal maximum rates, which can be found at: htto: / /www. sg a.gov.
(B) Manner of Payment
The Recipient shall submit reimbursement requests not more than monthly, and at least
quarterly. After the first quarter, monthly submission is preferred.
Requests are due no later than 30 days after the end of the period in which the work was
performed. Reimbursement request forms are provided. Substitute forms are acceptable.
With each reimbursement request, the Recipient shall submit:
■ Detailed spreadsheet of expenditures by task and related financial documents (timesheets,
invoices.)
■ Project status report.
■ These documents and invoices must be kept on file by the Recipient and be made available
upon request by the City or to state or federal auditors.
Page 7 of 144
Reimbursement will not be processed without accompanying documentation for the
corresponding time period.
Once the above conditions are met, payment shall be made by the City to the Recipient.
Submit invoicing and documentation to:
Diane Pilon, JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle, WA 98124 -4986
206 -386 -1996
ARTICLE VI: AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in writing and
signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the
right to modify. this Agreement, by mutual agreement.
Page 8 .of 144
Department ofRistico
Office ofJusticr Frograrns
Bureau of Justice Assistance Grant PAGE I OF 10
6004th Avenue 7[h FloorP.O, Box 94749
Seattle, WA 98124-4749
IA- GRANTEEIRS/VENDORNO.
916001303
3. PROJECT TITLE
FY20 09 Recovery Act Justice Assistance Grant program
14. AWARD NLMMER: 2009-SB-B9-0769
5. PROJECT PERIOD: FROM 03/01/2009 TO 02!2W0113
BUDGET PERIOD: FROM 03/0112009 TO 0212912013
.6.A WARD DATE 06(25/2009
7, ACTION
8. SUPPLEMENT NUMBER
Initial
9. PREVIOUS AWARD AMOUNT so
j 10. AMOUNT OF THIS AWARD 4,882,20&
11. TOTAL AWARD 34,882,208 t
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUII)ECT To SUCH CONDITIONS
OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
113. STATUTORYAUTHORITY FOR GRANT
This Project is supported wt&t FY09 Recovery Act (KA-Byrne JAG) Puh. L. No. 111-5,42 USC 3150-3753
IS METHOD OF PAYMENT
PAPPS
AGENCYAPPROVAL
16- TYPED NAM AND TITLE OF APPROVING OFFICIAL
jamas R. Birch H
Acting Director
GRANTEE ACCEPTANCE
19- TYPED NAME AND TITLE Of AUTHORIZED GRANTEE OFFICIAL
Greg Nickels
Mayor
17. SIGNATURE OF APPROVING OFFICIAL
SIG N A.01F
(t7
. . ........
AGENCY USE ONLY
')Nr
20. ACCOUNTING CLASSIFICATION CODES '(SBUGT 56
FISCAL FUND BUD.
DEV.
IT
YEAR CODE ACT, OFC. REO, SUE. pOMS AMOUW
9 B sB so 00 00
4882208
OJP FORM 4000/2 (REV. 5-97) PREVIOUS EDITIONS ARE OBSOLETE_
OJP FORM 4000/2 (REV. 4-88)
i9k DATE
7
- Deparunentaf3ustice
Office of Justice Programs
`- Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECTNUMBER 2009•SS -B9 -0769 AWARD DATE 04925/2009
SPECIAL CONDITIONS
PAGE 2 OF 10
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. 'no recipient acknowledges that failure to submit an acceptable Equal Employment Opporhmity Plan (if recipient is
required to submit one pursuant to 28 CS-R- Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3- The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -I33 audits (and
any other audits ofOJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of taws pertaining to fraud, conflict of inrerest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W-
Room 4706
Washington, DC 20530
e -mail: oig.hotline @usdoj.gov
hotline' (contact information in English and Spanish): (800) 869 -4499
or hotline fax: (202) 616 -9881
Additional information is available from the DOJ OIG website at www.usdai.gov /oig,
6. RECOVERY ACT — Conflict with Other Standard Terms and Conditions
The recipient understands and agrees that all other terms and conditions contained in this award, or in applicable OJP
grant policy statements or guidance, apply unless they conflict or are superseded by the terms and conditions included
here that specifically implement the American Recovery and Reinvestment Act of 2009, Public Law 11175 ( "ARRA"
or "Recovery- Act") requirements. Recipients are responsible for contacting their grant managers for any needed
clarifications,
OJP FORM 400072 (REV- 4 -88)
Department oflustice I
Office afJustice Programs AWARD CONTINUATION
y r'' Bureau of Justice Assistance ! SHEET PAaE s of io
Grant
'.
I .
PROJECT NMMER 2009- SB -B9- -0764 AWARDDATE 0612512009
SPECIAL CONWIONS
7. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to fast deteanine if any
of the following activities will be funded by the grant, prior to obligating fiords for any of these purposes. If it is
determined that any of the following activities will be.funded by the grant, the grantee agrees to contact BJA,
The grantee understands that this special condition applies to its following new accivfties whether or not they are being
specifically funded with these grant funds. That is, as. long as the activity isbeing conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
j condition must first be met. The activities covered by this special condition are:
j a. New construction;
b.. Minar renovation or remodeling of a properly located in an environmentally or historically sensitive area, including
properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or aproperty listed on or
eligible for fisting on the National Register of Historic Places;
e. A renovation, lease, or any proposed use of a building or facility that-will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d, Implementation of a new program involving the use of chemicals other chemicals that are (a) purchased as an
incidental component of a 5rnded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and -
e. Implementation of a program relating to clandestine methamphetamine, laboratory operations, including the
identification, seizure, or closure of clandestine methampbetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at (websitej, for programs relating to
methamphetamine laboratory operations.
Application of -This- Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of anational or program environmental assessment
of that funded program or activity.
8. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
9. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by Iaw and
detailed by the BJA in program guidance for the Justice Assistance Grant (JAG) Program. Compliance with these
requirements will be monitored by BJA.
10. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.PX Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R- Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fuzed as per 42 U.S.C.
3789g(c)4d). Recipient may not satisfy such a fine with federal funds.
OJP FORM 40M (REV. 4 -86)
Department of Justice
Office oflusti=Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 4 of to
.'
Grant
PROJECTNUMBER. 2009 -SE- 39-0769 � - AWARD DATE 06/2512009
5PECIAL CONDITIONS
11. The grantee agrees to comply with the applicable requirements of 28 C.F.R. part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities; such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services fiom the
grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
ofservices on the basis of a beneficiary's religion- Notwithstanding any other special condition ofthis award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment- See
httpWwww. ojp- gov /aboutlocr/equal_iba.htm.
12. The recipient agrees to ensure that the State information Technology Point of Contact receives written notification
regarding any information technology project funded by ibis grant during the obligation and expenditure, period. This is
to facilitate communication among local and state governmental entities regarding various information technology
pmj eats being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
hV :f /www,it.ojp.gov /default.aspx? area= policyAndPractice4age =1046.
13. The recipient agrees that funds received under this award will not be used to supplant Slate or local funds but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
14. RECOVERY ACT - JAG - Trust Fund
The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest- bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of either the Edward Byrne Memorial Justice Assistance Grant Program (JAG) or Recovery JAG Program:
The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during
the period of the grant. Grant fiutds_(including any interest earned) not expended by the end of the grant period must be
returned to the Bureau of Justice Assistance no later than. 90 days after the end of the grant period, along with the final
submission of the Financial Status Report (SF -269).
15. RECOVERY ACT— Access to Records, Interviews
The recipient understands and agrees that DOJ (including OJP and the Office ofthe Inspector General (016)), and its
representatives, and the Goverttment Accountability Office (GAO), shall have access to and the right to examine all
records (including, but not limited to, books, papers, and documents) related to this Recovery Act award, including
such records of any subrecipient, contractor, or subcontractor.
The recipient also understands and agrees that DOJ and the GAO are authorized to interview any officer. or employee of
the recipient (or of any subrecipient, contractor, or subcontractor) regarding transactions related to this Recovery Act
award.
16_ RECOVERY ACT— One-time funding
The recipient understands and agrees that awards under the Recovery Act will be one -time awards and accordingly that
its proposed project activities and deliverables are to be accomplished without additional DOJ funding-
OJP FORM 4000(2 (REV. 4.88)
c. t
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTMATIQN
SHEET
Grant
PAGE 5 OF 10
PROJHCTNINBER 2009- SB -119 -0769 AWARD DATE 061258009
SPECLIL CONDITIONS
€ 7. RECOVERY ACT — Separate Tracking and Reporting of Recovery Act Funds and outcomes
The recipient agrees to track, account for, and report on all funds from this Recovery Act award (including specific
outcomes and benefits attributable to Recovery Act funds) separately from all other funds, including DOJ award funds
from non- Recovery Act awards awarded for the same or similar purposes or
programs. (Recovery Act funds maybe
used in conjunction with other funding as necessary to complete projects, but tracking and reporting of Recovery Act
funds must be separate.) i
Accordingly, the accounting systems of the recipicnt and all subrecipients must ensure that funds from this Recovery
Act award are not commingled with fiords from any other source,
The recipient further agrees that all personnel (including subrecipient personnel) whose activities are to be charged to
the award will maintain timesheets to document hours worked for activities related to this award and non- award-
related activities. ;
1s. RECOVERY ACT— Subawards—Monitoring
The recipient agrees to monitor subawards under this Recovery Act award in accordance with all applicable statutes, I
regulations, OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions f
of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of Recovery Act funds by subrecipients. The recipient agrees to
submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award.
i
19. RECOVERY ACT — Subawards — DUNS and CCR for Reporting
The recipient agrees to work with its first-tier subrecipients (if any) to ensure that, no later than the due date of the
recipient's first quarterly report afters subaward is made, the subrecipient bas a valid DUNS profile and has an active
registration with the Central Contractor Registration (CCR) database.
20. RECOVERY ACT- Quarterly Financial Reports
The recipient agrees to submit quarterly financial status reports to OJP. At present, these reports are to be submitted
on -line (at httpsJ /gmnts,ojp usdoj_gov) using Standard Fort SF 269A, not later than 45 days after the end of each
calendar quarter. The recipient understands that after October 15, 2069, OJP will discontinue its use of the SF 269A,
and will require award recipients to submit quarterly financial status reports within 30 days after the end of each
calendar quarter, using the government -wide Standard Form 425 Federal Financial Report from (available for viewing
at www.whitchou-5c.gov/omb/gmnWstandard forms/ffi:pdf). Beginning with the report for the fourth calendar quarter
of2009 (and continuing thereafter), the recipient agrees that it will submit quarterly financial status reports to OJP on-
line (at https .-/ /grants.ojp vsdoi.gov) using the SF 425 Federal Financial Report form, not later than 30 days after the end
of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the grant period.
OJP FO%N14000/2 (REV. 4-68)
Department.ofJustice
,;. Of rc of Justice Programs
' Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 6 OF 10
PROJECT NIMBER 100-SS-W.0769 AWARD DATE 06,25/2009 _
SPECIAL CONDITIONS
21. RECOVERY ACT — Recovery Act Transactions Listed in Schedule of Expenditures of Federal Awards and Recipient
Responsibilities for Informing Subrecipients
(a) The recipient agrees to maintain records that identify adequately the source and application of Recovery Act
funds, to maximize the traasparenoy and accountability of funds authorized under the Recovery Act as required by the
Act and in accordance with 2 CPR 215.21, "Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, hospitals, and Other Non -profit Organizations" and OMB A -102. Common Rules
provisions (relating to Grants and Cooperative Agreements with State and Local Governments).
(b) The recipient agrees to separately identify the expenditures for Federal awards under the Recovery Act on the
Schedule of Expenditures o£Federal Awards (SEFA) and the Data Collection Form (SF -SAC) required by OMB
Circular A -133: This condition only applies if the recipient is covered by the Single Audit ActAmendments of 1996
and OMB Circular A-133, "Audits of States, Local Governments, and Non -Profit Organizations." This shall be
accomplished by identifying expenditures for Federal awards made under the Recovery Act separately on the SEFA,
and as separate tows under Item 9 of Part III on the SF -SAC by CFDA number, and inchrsign of the prefix "ARRA2'
in identifying the name of the Federal program on the SEFA and as the first characters in Item 9d of Part III on the SF-
SAC.
(e) The recipient agrees to separately identify to each subrecipient the Federal award number, CFDA number, and
amount of Recodety Act funds, and to document this identification both at the time of subaward and at the time of
disbursement of funds. When a recipient awards Recovery Act funds for.an existing program, the information
furnished to subrecipients shall distinguish the subawards of incremental Recovery Act funds from regular subawards
under the existing program.
(d) The recipient agrees to require its subrecipieats to specifically identify Recovery Act funding on their SEFA
information, similar to the requirements for the recipient SEFA described above. This infomtation is needed to allow
the recipient to properly monitor subrecipient expenditure of Recovery Act funds as well as facilitate oversight by the
Federal awarding agencies, the DOJ OIGr, and the GAO.
22. RECOVERY ACT —Reporting and Registration Requirements under Section 1512 of the Recovery Act
(a) This award requires the recipient to complete projects or activities which are funded under the Recovery Act and to
report on use of Recovery Act funds provided through this award. Information from these reports will be made
available to the public.
(b) The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the
assistance award funded in whole or in part by the Recovery Act.
(c) Recipients and their first -tier recipients must maintain current registrations in the Central Contractor Registration
(www.ocr gov) at all times during which they have active federal awards funded with Recovery Act funds. A Dun and
Bradstreet Data Universal Numbering System (DUNS) Number (www.dnb_corn) is one of the requirements for
registration in the Central Contractor Registration.
(d) The recipient shall report the information described in section 1512(c) of the Recovery Act using the reporting
instructions and data elements that will be provided online at www.FedcralRepoTdng.gov and ensure that any
information that is pre -filled is corrected or updated as needed.
OJP FORM 400012 (REV, 4 -88)
_ Department of Justice
Office o£Justice Programs
Bureau of Justice Assistance
PROJECT MMBER 2009 -SB -B9 -0769
AWARD CONTINUATION
SHEET
Grant
AWARDDATE 06/25!2009
SPECIAL CONDTFIONS
23. RECOVERY ACT — Provisions of Section1512(c)
The recipient understands that section 1512(c) of the Recovery Act provides as follows:
PAGE 7 OF 10
Recipient Reports - Not later than 10 days after the end ofeach calendar quarter, each recipient that received recovery
funds from a Federal agency shall submit a report to that agency that contains- -
(1) the total amount of recovery funds received from that agency;
(2) the amount ofrecovery funds received that were expended or obligated to projects or activities; and
(3) a detailed list of all projects or activities for which recovery funds were expended or obligated, including --
(A) the name of the project or activity;
(B) a description of the project or activity;
(C) an evaluation of the completion status of the project or activity;
(D) an estimate of the number of jobs created and the number of jabs retained by the project or activity; and
(E) for infrastructure investments made by state and local governments, the purpose, total cost, and rationale of the
agency for funding the infrastructure investment with funds made available under this Act, and name of the person to
contact at the agency if there are concerns with the infrastructure investment.
(4) Detailed'infonnation on any subcontracts or subgrants awarded by the recipient to include the data elements
required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109 -282),
allowing aggregate reporting on awards below $25,000 or to individuals, as prescribed by the'Director of the Office of
Management and Budget.
24. RECOVERY ACT — Protecting State and Local Government and Contractor VJhistlebiowers (Recovery Act, section
1553)
The recipient recognizes that the Recovery Act provides certain protections against reprisals for cniployees of non-
Federal employers who disclose information reasonably believed to be evidence ofgross management, gross waste,
substantial and specific danger to public health or safety, abuse of authority, or violations of law related to contracts or
grants using Recovery Act finds. For additional information, refer to section 1553 of the Recovery Act- The text of
Recovery Act is available at www.ojp.usdoj.gov /recovery.
25. RECOVERY ACT— Limit on Funds (Recovery Act, section 1604)
The recipient agrees that none of the funds under this award maybe used by any State or local government, or any
private entity, for construction costs or any other support of any casino or other gambling establishment, aquarium, zoo,
golf course; or swimming pool.
26. RECOVERY ACT — Infrastructure Investment (Recovery Act, sections 1511 and 1602)
The recipient agrees that it may not use any funds made available under this Recovery Act award for infrastructure
investment absent submission of a satisfactory certification under section 1511 of the Recovery Act. Should the
recipient decide to use funds for infrastructure investmetttsubsequent to award, the recipient must submit appropriate
certifications under section 1511 of the Recovery Act and receive prior approval from OJP. In seeking such approval,
the recipient shall give preference to activities that can be started and completed expeditiously, and shall use award
funds in a manner that maximizes job creation and economic benefits. The text of the Recovery Act (including sections
1511 and 1602) is available at www.ojp.usdoj.gov /recovery.
OJP FORM 4DOW (REV. 4-8 9)
Department of Justice
Office ofJusfice Programs AWARD CONTINUATION
Bureau of Justice Assistance J SHEET PACE s of to
Grant
PROJECT NUMBER 2009- SE -B"769 —AWARD DATE 0612512009
SPEML CONDITIONS
27. RECOVERY ACT — Buy American Notification (Recovery Act, section 1605)
The recipient understands that this award is subject to the provisions of section 1605 of the Recovery Act (`Buy'
American"). No award funds may be used for imn, steel, or manufactured goods for a project for the construction,
alteration, maintenance, or repair of a public building or public work,'uniess the. recipient provides advance written -
notification to the OP program office, and a Grant Adjustment Notice is issued that modifies this special condition to
add government-wide standard conditions (anticipated to be published in subpart B of 2 C.F.R, part 176) that further
implement the specific requirements or exceptions of section 1605.
Section 1605 ofthe Recovery Act prohibits use of any Recovery Act funds for a project for the construdtion, alteration,
maintenance, orrepair of a public building or public work unless all ofthe iron, steel; and manufactured goods used in
the project are produced in the United States, subj ect to certain exceptions, including United States obligations under .
international agreements.
For purposes of this special condition, the following definitions apply:
"Public building" and "public work" means a public building o& and a public work of, a governmental entity (the United
States; the District of Columbia; commonwealths, territories, and minor outlying islands ofthe United States; State and
local governments; and multi- State, regional, or interstate entities which have governmental functions). These
buildings and works may include, without limitation, bridges, dams, plants, highways, parkways, streets, subways,
tunnels, sewers, mains, power lines, pumping stations, heavy generators, railways, airports, terminals, docks, piers,
wharves, ways, lighthouses, buoys, jetties; breakwaters, levees, and canals, and the construction, alteration,
maintenance, or repair of such buildings and works.
"Manufactured good" means a good brought to the construction site for incorporation into the building or work that has
been —
(1) Processed into a specific form and shape; or
(2) Combined with other raw material to create a material that has different properties than the properties of the
individual raw materials_
"Steel 'means an alloy that includes at least 50 percent iron, between .02 and 2 percent carbon, and may include other
elements.
Forpurposes of 0JP grants, projects involving construction, alteration, maintenance, or repair of jails, detention
facilities, prisons, public crime victims' shelters, police facilities, or other similar projects will likely trigger this
Provision.
MOTE_ The recipient is encouraged to contact the OJP program manager — in advance — with any questions concerning
this condition, including its applicability to particular circumstances.
W FORIM 400012 (REV. 4-88)
Department oflustice
f Office of Justice Programs t AWARD CONTINUATION
Bureau of Justice Assistance I SHEET PACE 9 OF 16
Grant
PROJECTNUMBER 2009 -SB -B9 -6769 AWARD DATE 06/25/2009 ,
SPECIAL CONDITIONS
28. RECOVERY ACT- Wage Rate Requirements under Section 1506 of the Recovery
Ac t
(a) Section 1606 of the Recovery Act requires that all laborers and meebanics employed by contractors and
subcontractors oa projects funded directly by or assisted in whole or in part by and through the Federal Government
i pursuant to the R=very Act shall be paid wages at rates not less than those prevailing on projects of a character
' similar in the locality as determined by the Secretary of Labor in accordance with subebapter 1V of chapter 31 of title
40, United States Code.
Pursuant to Reorganization Plan No. 14 and the Copeland Act, 40 U.S.C. 3145, the Department of Labor has issued
regulations at 29 CFR Parts 1, 3, and 5 to implement the Davis -Bacon and related Acts. Regulations in 29 CFR 5.5
instruct agencies concerning application of the standard Davis -Bacon contract clauses set forth in that section - The
standard Davis -Bacon contract clauses found in 29 CFR 5.5(a) are to be incorporated in any covered contracts made
under this award that are in excess of $2,000 for construction, alteration or repair (including painting-and decorating),
(b) For additional guidance on the wage rate requirements of section 1606, contact your awarding agency. Recipients of
Smuts, cooperative agreements and loans should direct their initial inquiries concerning the application of Davis -Bacon
requirements to a particular federally assisted project to the Federal agency funding the project. The Secretary of Labor
retains final coverage authority under Reorganization Plan Number 14.
29. RECOVERY ACT - NEPA and Related Laws
The recipient understands that all OJP awards are subject to the National Environmental Policy Act (NEPA, 42 U.S.C.
section 4321 et seq.) and other related Federal laws (including the National Historic Preservation Act), if applicable.
The recipient agrees to assist OJP in carrying out its responsibilities under NEPA and related laws, ifthe recipient plans
to use Recovery Act -funds (directly or through subaward or contract) to undertake any activity that triggers these
requirements, such as renovation or construction- (See 28 C.FJL Part 61, App. D,) The recipient also agrees to comply
with all Federal, State, and local environmental laws and regulations applicable to the development and implementation
of the activities to be funded under this award.
30. RECOVERY ACT - Misuseofaward funds
The recipient understands and agrees that misuse ofaward funds may result in arange ofpeualties, including
suspension of current and future funds, suspension or debarment from federal grants, reedupment of monies provided
under an award, and civil and/or criminal penalties.
31. RECOVERY ACT -Additional Requirements and Guidance
The recipient agrees to comply with any modifications or additional requirements that maybe imposed by law and
future OJP (including government-wide) guidance and clarifications of Recovery Act requirements.
i 32. RECOVERY ACT - JAG - Delinquent section 1512(c) reports
The recipient acknowledges that it has certified that it will comply with all reporting requirements under section
1512(c) of the Recovery Act. (An online reporting mechanism is anticipated to be available for award recipient use by
October 10, 2009.) Further to this certification, a failure to comply with the section 1512(c) reporting requirements
may, in addition to otherpenalties, subject the recipient to the following:
(1) After failure to report section 1512(c) data for two consecutive reporting periods, the recipient may be— (a)
Precluded from drawing down funds under any OJP award, and/or (b) deemed ineligible for fixture discretionary OJP
awards, until such time as the recipient becomes current in its section 1512(c) reporting obligations, and
(2) After failure to report section 1512(c) data for three consecutive reporting periods, the recipient, upon written
demand of the Director of BJA, shalt return to OJP any unexpended award funds (including any unexpended interest
earned on award funds) within IS calendar days of the date of the demand notice. Thereafter, the recipients award sttal}
be converted to acost- reimbursable grant until such time as the recipient becomes current in its section 151
reporting obligations, and rcmains current for not less than two additional consecutive reporting periods.
i
OUP FORM 40008 (REV. 4-88)
Al
134taTtmentof3ustice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 10 OF 10
Grant
PROJECT NUMBER 2009 -S8 -39-0769 AWARD DATE 06125/2009
SPECIAL CONDITIONS
33. Recipient may not obligate, expend ordrawdown funds until the Bureau of Justice Assistance, Office of Justice'
Programs has received documentation demonstrating that the state or local governing body review and/or community
notification requirements have been met and has issued a Grant Adjustment Notice (CYAN) releasing this special
condition.
OR FORM 4000/2 (REV. 4-88)
Recovery Act: Edward Byrne Memorial
Justice Assistance (JAG) Grant Formula Program
King County Joint Application
Project Narrative
City of Renton
Project Name: Public Safety Portable Live Scan Fingerprint Unit, Investigations Equipment,
Paperless Infraction Imaging System, and Probation Case Management System
Project Cost: $143,245
Project Description:
The City of Renton is planning for improvements to local criminal justice equipment and
technology, including:
• Live Scan Fingerprinting. Purchase of portable live scan fingerprinting equipment
including live scan hardware, software, laptop computer, Child I.D. module upgrade kit,
portable carrying case, installation and training.
• Investigations Equipment. Provide equipment to aid in investigations of major crimes.
Equipment will allow detectives to more efficiently use their time and gain additional
convictions. This saving of time will provide additional staffing time to avoid reducing
essential services by other members of the department.
• Infractions Imaging. Purchase Imaging System including server, network software web
license and two high -speed scanners with imprinters, training and maintenance.
• Probation Case Management. Replace the current probation case and client tracking
system with a more modern, functional, flexible technology solution.
Program Need:
All 'investments fall under the Recovery Act Objective to increase economic efficiency via
technological advances.
Live Scan Fingerprinting:
• The portable live -scan unit can be used at crime scenes for the purposes of fingerprinting
persons at the scene for elimination purposes and for identifying unknown/deceased victims.
This process will increase efficiency by reducing the amount of time necessary to process
crime scenes.
• In mass arrest situations, arrestees must currently be transported to the jail and processed,
requiring patrol officers to be in the jail — and off the street — for extended periods of time.
The live -scan unit can be used in the field to photograph and print arrestees, reducing the
number of staff hours necessary to process those arrested.
• Reduce the number of rolled fingerprint rejections and staff hours involved in processing
rejections and re- prints.
Investigations Equipment: Detectives spend additional time attempting to gather needed
evidence in major crimes. This evidence is more easily obtained through technological advances
and new equipment that this department does not possess. The equipment requested will assist in
gathering cell phone data, trace evidence, and audio evidence. Without this equipment additional
detective pay is required, as it takes longer to obtain the evidence in the more conventional
methods. This is a waste of staffing that can otherwise be used to provide for essential services
at the street level. These technological advances will help our department to clear additional
cases in a more efficient manner.
Infractions Imaging: This is a court program. It will relate to the general purpose of the
Recovery Act item 3. Providing investments to increase economic efficiency via technological
advances. Current business practices and workflow are based on paper documents, keyboard data
entry and manual filing and retrieval, and bulk archiving. These processes need to be updated to
use current technology, be compatible with the City's automated police records management
system, and the state's electronic ticketing and infraction programs.
Probation Case Management: Renton Municipal Court's probation officer uses a client
tracking system that allows the City to track our offenders and their compliance with court orders
by allowing personal contact and case - relevant data to be input on one screen. The current
system is DOS- based, fails frequently, and is reaching the end of its useful life. The current
system is not maintainable, barely functional, and only compatible with certain printers. Data are
not secure, not tracking with current state law, without technical support. Renton is working to
identify local solutions to modify a neighboring city's system, or to join with other cities to work
with the National Center for State Courts to. support the strategic planning for a system that can
be used statewide. The solution must be able to support ad hoc and pre - programmed reports.
Program Activities for 4 -Year Grant Period
Live Scan Fingerprinting
• Crime Scene /Evidence — the equipment will be used to fingerprint persons at crime scenes,
including unknown/deceased victims and elimination prints.
• Patrol /Jail — The portable live scan will be used to photograph and print arrestees during
mass arrests, eliminating the need for large numbers of bookings at the jail.
• Electronic Home Detention — Currently EHD clients often are not photographed and
fingerprinted due to Jail security, therefore the charge does not get included on the subject's
criminal history. This equipment will allow EHD officers to efficiently process EHD
bookings and help ensure accurate rap sheets.
• Youth and Community Programs — The equipment will be used at child safety and
community events to create Child I.D. kits for children. New employees and applicants
could also be fingerprinted away from the Jail, enhancing Jail security.
Enhanced Investigations through Technology: Equipment includes Cell Phone Content
Retrieval System, an Alternative Light Source (mini crime scope), and a Digital Interview Room
AudioNideo Recording System. These items will be used throughout the 4 -year grant program
and beyond. The Cell Phone Content Retrieval System will be used to extract vital evidence
regarding cell phone calls, location and use. This information is then used in the prosecution of
defendants in a multitude of crimes. The Alternative Light Source (mini crime scope) will be
Recovery Act: Edward Byrne Memorial JAG Grant
King County Joint Application - Project Narrative
Page 2 of 5
used to gather trace evidence (examples include body fluids such as semen, saliva, blood,
secretions, hair). These items of evidence would go unnoticed without the Alternative Light
Source. Interviews conducted -by Renton Police detectives are not always recorded and never
videotaped. The Digital Interview Room AudioNideo Recording System would allow for audio
and video recording and also allow viewing and listening to the interview from outside the
interview room. Investigator can begin following up leads while the suspect/witness is being
interviewed. Over the 4 -year period these 3 pieces of equipment will enhance the abilities of the
investigators and allow for their time to be used more efficiently.
Infractions Imaging: With the imaging system, paper infractions received from Renton Police
Department and other infraction related documents will be scanned into an electronic format, and
currently electronic records received through filing can remain in electronic format when they
reach the court. Items will be indexed to the corresponding infraction number allowing court
hearings, inquiries by interested parties and ultimately, archiving to take place and using
electronic records and equipment without physically retrieving hard copies of the requested
documents.
Probation Case Management: Identify system needs and replacement of the current software
with a maintainable, flexible solution, compatible with state justice information systems and
integrated with systems that need to share data; compatible with word processing and, mail
systems, include photo and calendaring features, with client profiles, multiple case numbers and
associated conditions, and expanded capacity for a growing probation caseload of over 400
defendants. In addition, a new technology solution must have a query function, log notes,
connect to collateral agencies, with fields for archived and active files.
Anticipated Coordination Efforts Involving JAG and Related Justice Funds:
N /A. No other justice funds support this effort.
Project Objectives:
Live Scan Fingerprinting: Our objectives include:
• Reducing man -hours and high numbers of jail bookings in mass arrest situations
• Improving the safety and security of the Jail by reducing the need for civilian access
• Improving crime scene efficiency
• Creating identification kits for those most at risk
Investigations Equipment: By use- of these technologies we will be more efficient and thus we
will preserve jobs within our department. Right now it takes an incredible amount of time to
gather evidence. These tools will reduce that time thus reducing the overtime expenses we now
incur. Evidence that normally would go undetected can now be located and available to further
identifying criminals and solidify the prosecution process. Through the use of the tools we gain
economic efficiency as outlined. We will minimize and avoid reductions in essential services as
a result.
Infractions Imaging: Objectives include reducing clerical time spent building paper court files,
filing, copying and archiving paper records and documents. Reduce use of paper by eliminating
Recovery Act: Edward Byrne Memorial JAG Grant
King County Joint Application - Project Narrative
Page 3 of 5
need to copy documents for reference purposes. Improve accuracy of records by eliminating data
entry errors and poor copies.
Probation Case Management: Objectives include more accurate case management and
consistent contact with defendants, better reporting capability and caseload management by the
Probation program.
Performance Measures:
Equipment and Supplies:
Number of organizations /units /departments to directly benefit from equipment or supplies
purchased with JAG funds
Percent of criminal justice staff who reported improved efficiency in their job performance as a
result of equipment or supplies purchased by JAG funds
Percent of criminal justice staff who reported an increase in program quality as a result of
equipment or supplies purchased by JAG funds
Number of units that report improved efficiency (e.g., reduced case backlogs, increased contacts
with offenders or victims)
Information Systems:
Number of units that report increased program quality (e.g., per staff caseloads meet professional
standards, increased availability of specialized services)
LiveScan Fingerprinting:
• Reduction in jail bookings in mass arrest situations
• Reduction in contraband introduced into the Jail, with a corresponding reduction in negative
Jail incidents.
• Increasing the speed of suspect elimination and victim identification at crime scenes.
• Reducing the number of rolled fingerprint rejections
Providing Child I.D. kits to children and their families
Infractions Imaging:
• Monitor speed of completion of cases calendared for hearings
• Track number of cases heard on calendars
• Compare response time in filling records requests
• Compute reduction in space needed in archives for traffic infractions
Investigations Equipment: Frequency of use of tools and if they had not been used would
evidence have been lost. Reduced overtime costs for the Investigations Division will be tracked.
Project Timeline:
Investigations Equipment and Probation Case Management
July 2009: Obtain funding
August 2009: Obtain equipment
Recovery Act: Edward Byrne Memorial JAG Grant
King County Joint Application - Project Narrative
Page 4 of 5
September 2009: Equipment installed and employee training conducted.
October 2009: First use of equipment, begin tracking performance measures
Live Scan Fingerprinting and Infractions Imaging
21 days to evaluate equipment, systems and software options
5 days to order equipment
10 days to receive equipment
21 days to train users
57 days to implement program (August 2009)
December 2009: Year -end report on usage and savings.
December 2010:Year -end report on usage and savings.
December 2011: Year -end report on usage and savings.
December 2012: Year -end report on usage and savings.
Description of How Project Meets Recovery Act Guidelines:
Live Scan Fingerprinting: The equipment can be immediately purchased and installed.
Training would take place as soon as possible, and the equipment would rapidly be in use. The
economic benefits include improved public safety resulting from the economic efficiencies of
fewer staff hours in mass arrest and crime scene situations, less time dedicated to fingerprinting
subjects associated with crimes scenes, and a reduction in staff hours currently necessary to
process rolled print rejections
Investigations Equipment: The savings in overtime will be felt immediately. The detectives
will be able to respond to crimes scenes and gather evidence and begin interview suspects
reducing the amount of time needed to be on scene.
Infractions Imaging: The needed technology exists and has been implemented in numerous
courts. The court will rely heavily on these justice system associates for selection,
implementation and training. Conversion of manual tasks to electronic processes will
immediately allow staff to be aligned for more efficient use in other court duties, and will
facilitate connections and information sharing with other municipal criminal justice system
actors. The court will be able to operate in an improved manner with no additional ongoing cost.
Probation Case Management: Systems can be evaluated and purchased in a matter of a few
months.
Recovery Act: Edward Byrne Memorial JAG Grant
King County Joint Application - Project Narrative
Page 5 of 5
Attachment C Project Budget
A. Personnel
Computation
hourly rate
# of his
Cost
$16
_Name/Position
Police Detective (training hours)
$35
10
$
367
Lead Judicial Specialist (training hours)
$28
25
$
701
Probation Clerk, Judicial Spec. Trainer (training hrs)
$25
40
$
992
Probation Officer (training hours)
$30
40
$
1,207
Court Services Director (training hours)
$50
11
$
527
25,000
Preliminary consultant estimate
TOTAL:
$
3,794
B. Fringe Benefits
Name/Position
Police Detective (training hours)
Lead Judicial Specialist (training hours)
Probation Clerk & Judicial Spec. Trainer (training hrs)
Probation Officer (training hours)
Court Services Director (training hours)
( *benefits are calculated at 45% of salary)
Computation
hourly rate # of hrs
Computation
Cost
Alternative Light Source (PD Investigations)
$16
10
$
165
$13
25
$
315
$11
40
$
446
$14
40
$
543
$23
11
$
237
Preliminary price quote
TOTAL:
$
1,706
D. Equipment
Item
Computation
Cost
Alternative Light Source (PD Investigations)
Preliminary price quote
$
10,180
Digital Interview Room AV (PD Investigations)
Preliminary price quote
$
12,878
Imaging software and licenses (Infractions imaging)
Preliminary price quote
$
20,000
Network Servers (infractions imaging)
Preliminary price quote
$
19,387
Scanners with imprinters (infractions imaging)
Preliminary price quote
$
15,000
hardware /software /laptop computer (live scan)
Preliminary price quote
$
12,000
Client software /storage (Probation Case Mgmt)
Preliminary price quote
$
25,000
Preliminary consultant estimate
TOTAL:
$
114,445
E. Supplies
Supply Items
Computation
Cost
Child ID upgrade kit software (Live Scan)
Preliminary price quote
$
3,200
FBI approved network printer (Live Scan)
Preliminary price quote
$
1,100
Intellicheck drivers Iicense reader (Live Scan)
Preliminary price quote
$
1,200
TOTAL•
$
5,500
G, Consultants /Contracts
Name of Contract/Consultant
Computation
Cost
Annual maintenance (infractions imaging)
Preliminary consultant estimate
$
5,000
First year warranty (Live Scan)
Preliminary consultant estimate
$
1,300
One day onsite installation and training (Live Scan)
Preliminary consultant estimate
$
2,500
Annual maintenance (Probation Case Mgmt)
Preliminary consultant estimate
$
5,000
Cell Phone Content Retrieval System (PD Investigation: Preliminary consultant estimate
$
4,000
TOTAL:
$
17,800
,RENTONTOTAL
Page 1 of 1