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HomeMy WebLinkAboutContractLIMITED SMALL WORKS CONTRACT AGREEMENT THIS AGREEMENT (“Agreement”) is made as of the _____ day of ________, 2023, (the “Effective Date”) by and between the City of Renton, a non-charter code city under RCW 35Aand a municipal corporation under the laws of the State of Washington (“Renton”), and ACE Improvements, (“Contractor”), a sole proprietary company, who are collectively referred to as the “Parties”, to remove fire damaged construction material and debris at the Springbrook Trail Boardwalk. Renton and Contractor agree as set forth below. 1. Scope of Services: Contractor will provide all material and labor necessary to perform all work described in the Proposal which is attached and fully incorporated into this Agreement by reference as Attachment “A.” 2. Changes in Scope of Services: Renton, without invalidating this Agreement, may order changes to the Scope of Services consisting of additions, deletions or modifications, the Agreement Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work shall be authorized by written Change Order signed by the Parties. 3. Time of Performance: Contractor shall commence performance of the Agreement no later than 30 calendar days after the Agreement’s Effective Date. 4. Term of Agreement: The Term of this Agreement shall end at completion of the Scope of Services, no later than 60 days from the Effective Date. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of Renton and Contractor. 5. Agreement Sum: The total amount of this Agreement is the sum of $24,794.52 which includes Washington State Sales Tax. This amount may be adjusted to a mutually agreed amount based on changes to the Scope of Services. 6. Consideration: In exchange for Contractor’s performance of the items and responsibilities identified in the Scope of Services, Renton agrees to make payment of the amount identified as the Agreement Sum. 7. Method of Payment/Prevailing Wages/Retainage/Bonding/Limited Small Public Works: A.Payment: Payment by Renton for the Services will only be made after the Services have been performed and a voucher or invoice(in a form acceptable to Renton) along with a copy of filed Intents and Affidavits is submitted with the voucher or invoice. Payment of the initial 95% will be made in the next pay cycle of the Renton Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be                      8th September CAG-23-329 PAGE 2 OF 6 retained for the purpose of completion of the project and fulfillment of claims and liens. Renton shall have the right to withhold payment to Contractor for any work not completed in a satisfactory manner until such time as Contractor modifies such work so that the same is satisfactory. B. Prevailing Wage Rates/Retainage/Bonding: Contractor must comply with the State of Washington prevailing wage requirements. Contractor must file an Intent To Pay Prevailing Wage at the beginning of the project and an Affidavit of Wages Paid at the end of the project with the Washington State Department of Labor and Industries: http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp. C For limited Small Public Works Contracts under $50,000.For limited public works projects, the City may choose to waive the payment and performance bond requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW, for laborers, mechanics, subcontractors, material, persons, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor for the limited public works project, however The City shall have the right of recovery against the contractor for any payments made on the contractor's behalf. 8. Hold Harmless: Contractor shall indemnify, defend and hold harmless Renton, its elected officials, officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion of the same, including but not limited to reasonable attorneys’ fees, legal expenses and litigation costs, arising from injury or death to persons, including injuries, sickness, disease or death of Contractor’s own employees, agents and volunteers, or damage to property caused by Contractor’s negligent act or omission, except for those acts caused by or resulting from a negligent act or omission by Renton and its officers, agents, employees and volunteers. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the contractor and Renton, its officers, officials, employees and volunteers, Contractor’s liability shall be only to the extent of Contractor’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Contractor’s waiver of immunity under the IndustrialInsurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance: Contractor shall secure and maintain:                      PAGE 3 OF 6 a. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. b. Professional liability insurance, in the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to Renton that are excluded in the commercial general liability insurance. c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. d. It is agreed that on Contractor’s commercial general liability policy, the City of Renton will be named as an Additional Insured on a non-contributory primary basis. Renton’s insurance policies shall not be a source for payment of any Contractor liability. e. Subject to Renton’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to Renton before executing the work of this Agreement. f. Contractor shall provide Renton with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 10. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Contractor agrees as follows: a. Contractor, and Contractor’s agents, employees, representatives, and volunteers with regard to the services performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of services or any other benefits under this Agreement, or procurement of materials or supplies. b. The Contractor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. c. If Contractor fails to comply with any of this Agreement’s non-discrimination provisions, Renton shall have the right, at its option, to cancel the Agreement in whole or in part. d. Contractor is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation.                      PAGE 4 OF 6 11. Independent Contractor: Contractor’s employees, while engaged in the performance of any of Contractor’s services under this Agreement, shall be considered employees of the Contractor and not employees, agents, representatives of Renton and as a result, shall not be entitled to any coverage or benefits from the City of Renton. Contractor’s relation to Renton shall be at all times as an independent contractor. Any and all Workman’s Compensation Act claims on behalf of Contractor employees, and any and all claims made by a third-party as a consequence of any negligent act or omission on the part of Contractor’s employees, while engaged in services provided to be rendered under this Agreement, shall be the solely Contractor’s obligation and responsibility. 12. Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Services provided in the performance of this Agreement. The Contractor agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 13. Public Records Compliance. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Contractor shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Contractor believes said records need to be protected from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Contractor has responsive records and for which Contractor has withheld records or information contained therein, or not provided them to the City in a timely manner. Contractor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. 14. Other Provisions: a.Administration and Notices. Each individual executing this Agreement on behalf of City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of City or Contractor. Notice:Except for Service of Process in a legal proceeding, any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so posted in the United States mail shall be deemed received three (3) calendar days after the date of mailing. Email notice will be deemed received the date of the email so long                      PAGE 5 OF 6 as sent before 12:00 noon on a business day, if after 12:00 Noon it will be deemed received the next business day – a copy of email notice must be mailed as set forth above. This Agreement shall be administered by and any notices should be sent to the undersigned individuals or their designees. CITY OF RENTON Steve Brown 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6618 sbrown@entonwa.gov Fax: (425) 430-6603 CONTRACTOR James D. Testa PO Box 956 Auburn, WA 98071 Phone: (253) 486-7557 aceimprovements2013@gmail.com Fax: n/a And to: City Clerk cityclerk@rentonwa.gov b.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. c.Assignment and Subcontract. Contractor shall not assign or subcontract any portion of this Agreement without the City of Renton’s prior express written consent. d.Compliance with Laws. Contractor and all of the Contractor’s employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. A copy of this language must be made a part of any contractor or subcontractor agreement. e.Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the terms of this contract shall prevail. f.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. g.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. h.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. i.Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect.                      PAGE 6 OF 6 j.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. k.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. l.Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either Renton or Contractor from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of Effective Date. CITY OF RENTON By:_____________________________ CONTRACTOR By:____________________________ Maryjane Van Cleave Parks and Recreation Department Interim Administrator 1055 South Grady Way Renton, WA 98057 James D. Testa Owner/Operator ACE Improvements WKŽdžϵϱϲ ƵďƵƌŶ͕tϵϴϬϳϭ _____________________________ Date _____________________________ Date Approved as to Legal Form By: __________________________ ^ŚĂŶĞDŽůŽŶĞLJ City AttorneLJ Limited small works template 6-15-23 _____________________________ Date                              8/31/2023 Approved by Cheryl Beyer via 8/31/2023 email CITY OF RENTON PARKS AND RECREATION DEPARTMENT Parks and Trails Division Renton City Hall, 1055 South Grady Way Renton, WA 98057 c/o Steve Brown, Parks Maintenance Manager office (425) 430-6618, cell (425) 766-6190 PROJECT: Springbrook Trail Boardwalk Vandalism Cleanup SCOPE OF WORK: Remove fire damaged construction material and debris at the Springbrook Trail Boardwalk. JOB LOCATION: Springbrook Trail Boardwalk, approximately the 700 block of SW 27th Street, Renton WA 98057 PRE-BID WALKTHROUGH: MANDATORY Wednesday, August 9, 2023; 9:00 a.m. Limited parking available along SW 27th Please plan accordingly The contractor shall provide all labor, materials and equipment to complete the following tasks. x Contact 811 to confirm existence of any underground pipes, wires or utilities at project site prior to start of project. x Complete the removal of all fire damaged components of the boardwalk to include, but not be limited to, handrails, decking, blocking, joists, girders, bracing and support posts along with all welded wire mesh and all associated fasteners and related hardware. x To the extent possible all foundation related components need to be left in place and undisturbed. This would include, but not be limited to, all precast concrete pin foundations and the cast in place concrete foundation abutment and adjoining block wall. x Complete the removal of fire damaged organic material 15’ (fifteen) feet from centerline of boardwalk in each direction. All loose fire damaged material within that boundary will be removed. Upright trees that are fire damaged can be cut as low as possible to the ground and taken away. Removal of stump and remaining roots will not be required. x Disposal of all demolition-related debris at an appropriate disposal site. x Remove all trash and debris from project site(s) at the end of each workday and upon completion of project. SPECIFICATIONS Attachment A                      1. Bidder/Contractor shall attend a mandatory walkthrough at Job Location on Wednesday August 9, 2023 at 9:00 a.m. Limited parking is available along SW 27th Street. Please plan accordingly. 2. Bidder/Contractor to be responsible to measure and verify dimensions, site conditions and other relevant project information. 3. Any damage to City property outside the scope of this project will be repaired and restored to original condition by the Bidder/Contractor, at no cost to the City. 4. Bidder/Contractor responsible for the security of the project site for the duration of the project. 5. Bidder/Contractor shall perform work during the hours of 7:00 am to 5:00pm, Monday through Friday. Work performed outside of that timeframe would need to be mutually agreed upon between owner and contractor. Work on Sundays or city holidays is not permitted. 6. Bidder/Contractor awarded the job should be prepared to complete all work associated with the contract prior to October 31, 2023. 7. Bidder/Contractor shall provide a cost estimate for the overall project. Please include tax in your total. City of Renton tax rate is 10.1%. 8. This project is subject to prevailing wage. Contractor will be required to comply with Washington State prevailing wage requirements. The Contractor must file an Intent to Pay Prevailing Wage at the beginning of the project and an Affidavit of Wages Paid at the end of the project with the Washington State Department of Labor and Industries. 9. Deadline to receive bids for this project is Monday, August 21, 2023 at 3:00pm and can be sent electronically to Steve Brown at sbrown@rentonwa.gov. Note that the City of Renton reserves the right to reject any and all bids. 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