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HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, September 18, 2023 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. • Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE • You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. • A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) National Service Dog Month - September 2023 4. ADMINISTRATIVE REPORT a) Administrative Report 5. AUDIENCE COMMENTS • All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow‐up. • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed three minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of September 11, 2023. Council Concur b) AB - 3428 Mayor Pavone appoints Sarah Ballard to the Equity Commission for an unexpired term expiring December 31, 2024. Refer to Community Services Committee c) AB - 3417 Community & Economic Development Department recommends approval of the requested 2023 Renton, Kent, and Issaquah school district impact fees and related Capital Facilities Plans, effective January 1, 2024; and approval of the Renton Regional Fire Authority requested Fire Impact Fees and Fire Marshal Plan Review and Inspection Fees effective January 1, 2024. The City collects a five percent (5%) administrative fee for both the impact and fire fees for staff time dedicated to collecting, processing, and handling the fees. Refer to Planning & Development Committee d) AB - 3423 Equity, Housing, and Human Services Department recommends approval to execute an agreement with the Association of Washington Cities to accept $135,000 in grant funds for the Alternative Response Co-Responder Program. Refer to Finance Committee e) AB - 3424 Equity, Housing, and Human Services Department recommends approval to execute an agreement with Project Be Free in the amount of $135,000 for co-response services to domestic violence calls with the Renton Police Department. Refer to Finance Committee f) AB - 3425 Equity, Housing, and Human Services Department recommends adoption of a resolution approving Amendment No. 2 to the Joint Interlocal Agreement with King County to update language in the agreement regarding the American Disabilities Act, Age Discrimination Act of 1975, and the Housing and Urban Development Act of 1968. Council Concur g) AB - 3431 Executive Services Department recommends ratification of the execution of Amendment No. 2 to CAG-20-154, vendor Insight Public Sector, in the amount of $1,143,553.80 for the renewal of the Microsoft M365 Enterprise Agreement. Refer to Finance Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Sex Offender Cost Reimbursement Grant with the King County Sheriff’s Office; Youth Athletic Facilities Grant Agreement with the State Recreation and Conservation Office for Talbot Hill Reservoir Park Sport Courts; Local Parks Maintenance Grant Application Authorization with the State Recreation and Conservation Office for Coulon Pathways and Parking Lots*; Assumption of the Renton Transportation Benefit District (RTBD); Agreement with the State of Washington Department of Ecology for the Solid Waste Management Local Solid Waste Financial Assistance Program; Interagency Agreement with King County for 2023-2024 Re+ City Grant b) Public Safety Committee: School Resource Officer Interlocal Agreement with the Renton School District for the 2023-2024 School Year c) Transportation Committee: Change Order No. 5 To CAG-22-163 with Pivetta Brother’s Construction, Inc. for the Rainier Ave S Corridor Improvements - Phase 4 Project; Change Order No. 6 To CAG-22-163 with Pivetta Brother’s Construction, Inc. for the Rainier Ave S Corridor Improvements - Phase 4 Project d) Utilities Committee: 2024 King County Wastewater Treatment Charge Rate Adoption; Agreements with Segale Properties LLC for the Monroe Ave NE Infiltration Facility Project 8. LEGISLATION Resolutions: a) Resolution No. 4507: Authorizing Amendment 2 to CDBG ILA (See Item 6.f) b) Resolution No. 4508: Authorizing Application for Recreation and Conservation Office Grant for Coulon Park Projects (See Item 7.a) c) Resolution No. 4509: Set Public Hearing for Assumption of Renton Transportation Benefit District (See Item 7.a) Ordinances for first reading: d) Ordinance No. 6117: 2024 King County Wastewater Treatment Charge Rate Increase (See Item 7.d) e) Ordinance No. 6118: Acquisition of Permanent Utility Easement and Temporary Construction Easement for Monroe Ave NE Infiltration Facility Project (See 7.d) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 6:00 p.m. - 7th Floor - Council Chambers/Video Conference Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings ArmondoPavoneMayorMTHEREAS,intheUnitedStates,64millionadultsandchildrenhaveadisabilityandonly16,000servicedogsfromaccreditedtrainingprogramsexistnationwide,andtheneedisgrowing;andMTHEREAS,CanineCompanionsisanon-profitorganizationthatenhancesthelivesofRentonresidentswithdisabilitiesbyprovidingexpertlytrainedservicedogsandongoingsupporttoensurequalitypartnershipswhileempoweringindividualstolivemoreindependentlives;andWHEREAS,theCityofRentonbelievesinthetransformativepowerofthehuman-caninebond,andcontinuestoworktowardbecominganinclusivecommunityinwhichallresidentsandtheirdogs(includingservicedogs)arerespected;andWHEREAS,theCityofRentonoperatesthe4-acreCedarRiverDogPark,anoff-leashdogarea,welcomesdogsonleashesinmostcityparks,hasrecreationprogrammingsuchasPoochPlungeandK9CandyCane5kFunRun&Walkthatincludescaninefriends,andwelcomesserviceanimalsinourrecreationbuildings,includingRentonCommunityCenter,DonPerssonRentonSeniorActivityCenter,andHighlandsNeighborhoodCenter;andMTHEREA$,NationalServiceDogMonthaimstoeducateourcommunityaboutthebenefitsofservicedogsandthelawsprotectingthem;NOMI,THEREFORE,I,ArmondoPavone,MayoroftheCityofRenton,doherebyproclaimSeptember2023tobeNationalServiceDogMonthintheCityofRenton,andIencourageallresidentstojoinmeinthisspecialobservance.INWITNESSTHEREOF,Ihavehereuntosetmyhandandcausedtheskel,oftheCityofRentontobeaffixedthis18thdayofSeptember,2023.PROCLAMATIONArmdvone,MayorCityRentn,WashingtonRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rer.AGENDA ITEM #3. a) Mayor’s Office Memorandum DATE: September 18, 2023 TO: Valerie O’Halloran, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • Remember, this season’s final Renton Farmers Markets will shift hours of operation to 2:00-6:00 p.m. on Tuesdays, September 19 and 26. Last two chances to purchase fresh, locally grown produce and support Washington farmers. Find us at Piazza Park, corner of S 3rd Street and Logan Ave S, with free parking in the City Parking Garage, located off S 2nd Street between Burnett and Logan Avenues. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations:  Monday, September 18 through Thursday, September 21, 7:00 a.m. to 4:00 p.m. Intermittent lane closures in the westbound lane on S Grady Way between Main Ave S and Rainier Ave S for crack seal work..  Monday, September 18 through Friday, September 22, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE 12th St and Jefferson Ave NE for utility installation. Questions may be directed to Brad Stocco, 425-282-2373.  Monday, September 18 through Friday, September 22, 8:00 a.m. to 3:00 p.m. Road closure on Kirkland Ave NE between NE Sunset Blvd and NE 12th St for utility installation. Detour route will be provided. Questions may be directed to Brad Stocco, 425-282-2373.  Monday, September 18 through Friday, September 22, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on Lincoln Ave NE at the 4100 block for construction work. Questions may be directed to Kip Braaten, 206-503-1746. AGENDA ITEM #4. a) Valerie O’Halloran, Council President Members of Renton City Council Page 2 of 2 September 18, 2023  Monday, September 18 through Friday, September 22, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on Oakesdale Ave SW at the 900 block for construction work. Questions may be directed to Tom Main,206-999-1833.  Monday, September 18 through Friday, September 22, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on Park Ave N between N 3rd St and N 4th St for construction work. Questions may be directed to Pat Decaro, 425-207-6013.  Monday, September 18 through Friday, September 22, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on westbound Park Ave N at Logan Ave N for construction work. Questions may be directed to Joel McCann, 425-757-9595.  Monday, September 18 through Friday, September 22, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and Kirkland Ave NE for construction work. Questions may be directed to Brad Stocco, 425-282-2373.  Ongoing Street Closure through October 4, 2023 (City of Renton Resolution No. 4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and Harrington Place NE in support of the Solera Development Project (LUA20- 000305). Questions may be directed to Brad Stocco, 425-282-2373. AGENDA ITEM #4. a) September 11, 2023 REGULAR COUNCIL MEETING MINUTES      CITY OF RENTON  MINUTES ‐ City Council Regular Meeting  7:00 PM ‐ Monday, September 11, 2023  Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way    CALL TO ORDER AND PLEDGE OF ALLEGIANCE    Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the  Pledge of Allegiance.    ROLL CALL    Councilmembers Present:  Valerie O'Halloran, Council President  Ed Prince, Council Position No. 5  James Alberson, Jr., Council Position No. 1  Carmen Rivera, Council Position No. 2  Ryan McIrvin, Council Position No. 4  Ruth Pérez, Council Position No. 6  Kim‐Khánh Vǎn, Council Position No. 7  Councilmembers Absent:                           ADMINISTRATIVE STAFF PRESENT    Armondo Pavone, Mayor  Ed VanValey, Chief Administrative Officer  Alex Tuttle, Senior Assistant City Attorney   Jason Seth, City Clerk  Maryjane Van Cleave, Equity, Housing, and Human Services Administrator   Vanessa Dolbee, Interim Community & Economic Development Administrator  Brianne Bannwarth, Development Engineering Director  Amanda Free, Economic Development Assistant Director  Commander Dan Figaro, Police Department  Attended Remotely:  Judith Subia, Council Liaison  April Alexander, Executive Assistant  Ellen Bradley‐Mak, Human Resources / Risk Management Administrator  Kristi Rowland, Deputy Chief Administrative Officer  Martin Pastucha, Public Works Administrator  AGENDA ITEM #6. a) September 11, 2023 REGULAR COUNCIL MEETING MINUTES  Rob Shuey, Development Services Director  Chief Jon Schuldt, Police Department      PROCLAMATION    Welcoming Week 2023:  A proclamation by Mayor Law was read declaring September 8‐17,  2023, to be Welcoming Week 2023 in the City of Renton and encouraged everyone to join in  this special observance. Maryjane Van Cleave, Equity, Housing, and Human Services  Administrator and interim Parks & Recreation Administrator, accepted the proclamation with  appreciation.   MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE  PROCLAMATION. CARRIED.    PUBLIC HEARING    Street Vacation Petition ‐ VAC‐23‐001: This being the date set, and proper notices having  been posted and published in accordance with local and state laws, Mayor Pavone opened  the public hearing to consider the proposed street vacation petition, VAC‐23‐001 (Petitioner:  Peterson).      Economic Development Assistant Director Amanda Free displayed a map indicating that the  proposed right‐of‐way to be vacated is bounded by N 31st St and N 32nd St and Park Ave N  and Burnett Ave N. She reported that the petition was accepted on July 17, 2023, and that  83% of property owners had signed the petition. Ms. Free stated that the right‐of‐way is  approximately 13,800 square feet of alleyway that was dedicated in 1904, and the area in  which it is located was annexed to Renton in 1969. She also reported that the petition was  submitted by property owners and not required as part of an active land development  project.     Ms. Free noted that four lots on the west portion of the alley have been constructed for  access to four new homes, and that the proposal does not include those four lots.   She also reported that the petition was circulated to internal and external parties of interest  and that no objections had been raised. She stated that the staff recommendation is to  approve the request to vacate subject to the petitioner providing an appraisal of the vacation  area. Concluding, Ms. Free noted that if Council approves the petition to move forward, the  petitioner would be required to submit an appraisal, and after the appraisal had been  reviewed by staff, it would be returned to Council with a recommendation for compensation.  She emphasized that Council sets the final compensation amount.     Mayor Pavone, hearing that no correspondence had been submitted for this public hearing,  called for public comments:     Mark Peterson, Renton, provided a brief history of nearby right‐of‐way vacation  petitions, and asked that Council approve the petition with zero compensation  required from residents.   Seth Pavlik, Renton, expressed support for the vacation and noted that developing  the right‐of‐way into an alleyway would reduce safety in the area.  AGENDA ITEM #6. a) September 11, 2023 REGULAR COUNCIL MEETING MINUTES   Kim Loulias, Renton, provided additional information about the history of nearby  right‐of‐way petitions, noted that property taxes would increase for those we  received a portion of the right‐of‐way, and requested the vacation be approved at no  cost to residents.   Sara Omiliak, Renton, stated that the vacation would be in the best interest of the  City and not just affected residents because property taxes would increase. She  stated that the cost should not exceed the amount of funds expended to process the  petition.   Brain Omiliak, Renton, expressed support for the vacation being processed at no cost  for residents. He stated that the vacation would not succeed if each resident had to  pay a share of the appraised value of the right‐of‐way.   Gretchen Wix, Renton, stated that approving the vacation at no cost would eliminate  future disputes between affected property owners. She also stated that the vacation  would improve safety and reduce illegal dumping in the area.   Michelle Peterson, Renton, expressed support for approving the vacation at no cost  to affected residents like the other vacations had been processed.   Barry Conger, Renton, expressed support for approving the vacation and noted that  decreasing tree canopies cause heat islands. He submitted a Seattle Times article that  addresses this issue.   Marzena Dominik, Renton, expressed support for the vacation being processed at no  cost, and stated that cutting down the trees would decrease property taxes.    Laurie Goldfarb, Renton, expressed support for the vacation being processed at no  cost, and noted that many residents have structures on or abutted next to the right‐ of‐way.    Jim McConville, Renton, stated that he has lived in the area for several decades and  expressed support for the vacation being processed at no cost.     There being no further public comments, it was    MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CLOSE THE PUBLIC  HEARING. CARRIED.    MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL APPROVE THE  VACATION PETITION WITH THE CONDITION THAT THE PETITIONER SUBMIT AN  APPRAISAL (FOR THE VACATION AREA). CARRIED.    ADMINISTRATIVE REPORT    CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent  progress towards goals and work programs adopted as part of its business plan for 2023 and  beyond. Items noted were:   Renton Farmers Market will change operating hours for its final two dates of  September 19 and 26 to 2:00 p.m. ‐ 6:00 p.m. Tomorrow's Market on September 12  will run as regularly scheduled from 3:00 p.m. to 7:00 p.m. Find us at Piazza Park,  corner of S 3rd St and Logan Ave S, with free parking in the City Parking Garage,  located off S 2nd St between Burnett and Logan Avenues. Find Renton Farmers  Market on Facebook and Instagram and www.rentonfarmersmarket.com for the most  up‐to‐date details.  AGENDA ITEM #6. a) September 11, 2023 REGULAR COUNCIL MEETING MINUTES   Preventative street maintenance will continue to impact traffic and result in  occasional street closures.     AUDIENCE COMMENTS     Julianna Dalbo, Renton, urged Council to adopt an ordinance related to a minimum  wage in Renton. She noted that a petition to that end would be submitted soon. She  also urged Council to conduct a study on preschool options for Renton residents.     Dan Clawson, Renton, speaking on behalf of the Renton Historical Museum, invited  officials, staff, and residents to a fundraising event occurring on September 23, 2023,  from 1:00 p.m. to 3:00 p.m. at VFH Post 1263. He stated that proceeds from the event  would support museum operations.     Diane Dobson, Renton, speaking on behalf of the Renton Chamber of Commerce,  urged Council to not approve the proposal to remove the events center from the  Renton Pavilion. She stated that stakeholders have yet to be included in any  discussions regarding plans for the center.     Ashley Dobson, Renton, expressed opposition to the proposed changes to the Renton  Pavilion Center and reviewed the previous times she has spoken in opposition to the  proposed changes. She urged Council to not approve a contract for design services  until more outreach to the community had occurred.     CONSENT AGENDA  The following items are distributed to Councilmembers in advance for study and review, and the  recommended actions will be accepted in a single motion. Any item may be removed for further  discussion if requested by a Councilmember.    Approval of Council Meeting minutes of August 14, 2023. Council Concur.    AB ‐ 3412 Parks & Recreation Department ‐ PPNR recommends approval to execute the  Recreation and Conservation Office (RCO) Youth Athletic Facilities grant to accept $350,000  which will be leveraged for improvements at Talbot Hill Reservoir Park. This project consists of  repairing and resurfacing the existing tennis and pickleball courts among other  enhancements. Refer to Finance Committee.    AB ‐ 3413 Parks & Recreation Department ‐ PPNR recommends adoption of a resolution  authorizing application to the State Recreation and Conservation Office (RCO) for a local Parks  Maintenance grant in the amount of $100,000 for the Coulon Park Pathways and Parking Lots  project. Refer to Finance Committee.    AB ‐ 3410 Police Department recommends approval of Cost Reimbursement Agreement with  the King County Sheriff's Office in order to receive up to $14,100.59 for reimbursement of  overtime costs associated with verifying addresses and residency status of registered sex and  kidnapping offenders. Refer to Finance Committee.    AB ‐ 3414 Public Works Administration recommends approval to execute Interagency  Agreement No. SWMLSWFA‐2023‐Renton‐00124 with the Washington State Department of  Ecology to accept $132,983 in grant funds to implement a recycling and organics technical  assistance program for businesses. Refer to Finance Committee.     AGENDA ITEM #6. a) September 11, 2023 REGULAR COUNCIL MEETING MINUTES   AB ‐ 3415 Public Works Administration recommends approval to execute an Interagency  Agreement with King County for the for the 2023‐2024 Re+ program to accept $100,000 in  grant funds to implement a recycling and organics technical assistance program for  businesses. Refer to Finance Committee.    AB ‐ 3416 Public Works Transportation Systems Division recommends approval to execute  Change Order No. 5 to CAG‐22‐163, contractor Pivetta Brother's Construction, Inc., in the  amount of $174,913.89 to eliminate discontinuities between Schedule 40 PVC pipes and  Schedule 80 PVC pipes under the roadway, for the Rainier Ave S Corridor Improvements ‐  Phase 4 project. Refer to Transportation (Aviation) Committee.    AB ‐ 3422 Public Works Transportation Systems Division recommends approval to execute  Change Order No. 6 to CAG‐22‐163, contractor Pivetta Brother's Construction, Inc., in the  amount of $130,000, for revised plans for the clearing and grubbing of grass, shrubs, and  trees for the Rainier Ave S Corridor Improvements ‐ Phase 4 project. Refer to Transportation  (Aviation) Committee.    AB ‐ 3419 Public Works Transportation Systems Division recommends adoption of a  resolution setting October 2, 2023, as a Public Hearing date to consider the adoption of an  ordinance amending Renton Municipal Code 5‐27 to authorize the Renton City Council to  assume governance of the Renton Transportation Benefit District. Refer to Finance  Committee.    AB ‐ 3418 Public Works Utility Systems Division recommends adoption of an ordinance  approving the 2024 King County wastewater treatment charge pass through rate increase of  5.75 percent to match King County's adopted rate, effective January 1, 2024. Refer to Utilities  Committee.    AB ‐ 3420 Public Works Utility Systems Division recommends adoption of an ordinance  authorizing the acquisition of easements utilizing eminent domain and approval to execute a  Permanent Utility Easement, Temporary Construction Easement, and Purchase and Sale  agreements with Segale Properties, LLC, in the amount of $4,336,732, for the construction of  the Monroe Ave NE Infiltration Facility project. Refer to Utilities Committee.    MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE  THE CONSENT AGENDA, AS PRESENTED CARRIED.    UNFINISHED BUSINESS   a) Finance Committee:  Chair Pérez submitted a report recommending approval of the following  payments:  1. Accounts Payable ‐ total payment of $18,655,650.05 for vouchers 10683, 10691‐10704,  410513‐410522, 510531‐410598, 410600‐410625, 410627‐410909‐410921, 410930‐ 411105; payroll benefit withholding vouchers 7190‐7201, 7203‐7204, 7208, 7210, 7100,.  410523‐410530, 410922‐410919 and 6 wire transfers.  2. Payroll ‐ total payment of $3,970,531.84 for payroll vouchers that include 1,556 direct  deposits, and 46 checks. (08/01/2023‐08/15/2023 and 08/16/2023‐08/31/2023 pay  periods).  3. Kidder Mathews vouchers 1460‐1478 totaling $30,355.01.  4. Municipal Court Vouchers 018326‐018348 totaling $8,660.04   AGENDA ITEM #6. a) September 11, 2023 REGULAR COUNCIL MEETING MINUTES   MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   b) Finance Committee:  Chair Pérez submitted a report recommending concurrence in the staff  recommendation to approve Amendment No. 1 to the Interlocal Agreement establishing a  cooperative effort to support regional economic development (Startup 425) between the cities  of Bellevue, Issaquah, Kirkland, Redmond, and Renton, in the amount of $12,200, which  broadens the scope of activities and programming for Startup 425. The Committee further  recommended that the Mayor and City Clerk be authorized to sign the amended interlocal  agreement.    MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   c) Finance Committee:  Chair Pérez submitted a report recommending concurrence in the staff  recommendation to approve the Therapeutic Courts Interagency Agreement IAA24215 between  the Renton Municipal Court and the Administrative Office of the Courts, for a reimbursement  allocation in the amount of $168,617.64 to support the functions and services of the Renton  Municipal Community Court.    MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   d) Finance Committee:  Chair Pérez submitted a report recommending concurrence in the staff  recommendation to approve the contract amendment with Graham Baba Architect in the  amount of $745,117 for the full design services of the Pavilion Market Project.     Responding to several inquiries from Council, Public Works Administrator Pastucha stated that  no additional public outreach had occurred after the recent briefing to Council on this project. He  further explained that this contract amendment is for structural and mechanical design and that  vendors would build out their specific spaces. He also noted that the intent is to have profit  sharing and leases in place to keep the City from losing revenue at the Pavilion. Mayor Pavone  noted that the potential investor is still interested in the space contrary to what some of Council  may have heard.     MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.    NEW BUSINESS   (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.)   MOVED BY VǍN, SECONDED BY RIVERA, COUNCIL REFER THE MATTER OF  DRAFTING A RENTER’S PROTECTION ORDINANCE, MODELED AFTER THE ONE IN  SEATAC, FOR THE RENTON COMMUNITY TO THE ADMINISTRATION COMMUNITY  SERVICES COMMITTEE. *    After responding to inquiries from Councilmembers regarding the intent, purpose,  and timing of the motion, and after hearing no objections from Councilmember  Rivera who seconded the original motion or other Councilmembers,  Councilmember Vǎn made a friendly amendment to the motion.   *MOTION CARRIED AS AMENDED.  AGENDA ITEM #6. a) September 11, 2023 REGULAR COUNCIL MEETING MINUTES  ADJOURNMENT  MOVED BY PRINCE, SECONDED BY O'HALLORAN, COUNCIL ADJOURN. CARRIED.  TIME: 8:14 PM  Jason A. Seth, MMC, City Clerk  Jason Seth, Recorder  11 Sep 2023  AGENDA ITEM #6. a) Council Committee Meeting Calendar September 11, 2023 September 18, 2023 Monday 2:00 PM Finance Committee, Chair Pérez Location: Council Conference Room/Videoconference 1. Sex Offender Cost Reimbursement Grant with the King County Sheriff’s Office 2. Youth Athletic Facilities Grant Agreement with the State Recreation and Conservation Office for Talbot Hill Reservoir Park Sport Courts 3. Local Parks Maintenance Grant Application Authorization with the State Recreation and Conservation Office for Coulon Pathways and Parking Lots 4. Assumption of the Renton Transportation Benefit District (RTBD) 5. Agreement with the State of Washington Department of Ecology for the Solid Waste Management Local Solid Waste Financial Assistance Program 6. Interagency Agreement with King County for 2023-2024 Re+ City Grant 7. Emerging Issues in Finance 3:15 PM Utilities Committee, Chair Alberson Location: Council Conference Room/Videoconference 1. 2024 King County Wastewater Treatment Charge Rate Adoption 2. Agreements with Segale Properties LLC for the Monroe Ave NE Infiltration Facility Project 3. Emerging Issues in Utilities • Surface Water Utility Pollutant Source Control Program 4:15 PM Public Safety Committee, Chair Văn Location: Council Conference Room/Videoconference 1. School Resource Officer Interlocal Agreement with the Renton School District for the 2023-2024 School Year 2. Staffing Update 3. Downtown Patrol District Unit Update 4. Case Updates 5. Violent Crime Response 6. RRFA Briefing 7. Emerging Issues in Public Safety 5:15 PM Transportation Committee, Chair McIrvin Location: Council Conference Room/Videoconference 1. Change Order No. 5 to CAG-22-163 with Pivetta Brother’s Construction, Inc. for the Rainier Ave S Corridor Improvements - Phase 4 Project 2. Change Order No. 6 to CAG-22-163 with Pivetta Brother’s Construction, Inc. for the Rainier Ave S Corridor Improvements - Phase 4 Project 6:00 PM Committee of the Whole, Chair O’Halloran Location: Council Chambers/Videoconference 1. Communities in Schools of Greater King County Update 7:00 PM Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #6. a) AB - 3428 City Council Regular Meeting - 18 Sep 2023 SUBJECT/TITLE: Appointment to Equity Commission-Sarah Ballard RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Mayor Pavone STAFF CONTACT: April Alexander, Executive Assistant EXT.: x6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Pavone appoints Sarah Ballard to the Equity Commission for an unexpired term expiring December 31, 2024. EXHIBITS: A. Application B. Recommendation Memo STAFF RECOMMENDATION: Approve Mayor Pavone's appointment of Sarah Ballard to the Equity Commission. AGENDA ITEM #6. b) CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:notification@civiclive.com To:April Alexander Subject:Application for Boards/Commissions/Committees 2023-07-19 09:18 PM(PST) Submission Notification Date:Wednesday, July 19, 2023 9:18:10 PM Application for Boards/Commissions/Committees 2023-07-19 09:18 PM(PST) was submitted by Guest on 7/20/2023 12:18:02 AM (GMT-08:00) Canada/Pacific Name Value Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board - Benson Hill Community Plan Advisory Board - City Center Equity Commission Equity Commission Historical/Museum Board* Housing Authority* Human Services Advisory Committee* Lodging Tax Advisory Committee* Parks Commission* Planning Commission* Municipal Arts Commission* River Days Advisory Board* Senior Advisory Board* Sister City Committee - Cuautla Sister City Committee - Nishiwaki Sister City Committee - Nishiwaki Gender Ms. Name Sarah Ballard Address:1400 Lake Washington Blvd N Renton, WA 98056 Email sarahtamar23@gmail.com Phone (562) 350-5205 AltPhone: Resident Yes ResidentSince 7 months formerresidence Compton, California EducationBackground I received my undergraduate degree in international studies with a focus on citizenship and migration OccupationalBackground I currently work for the City of Bellevue but have worked in Los Angeles County, City of Los Angeles, and City of AGENDA ITEM #6. b) Compton. Employer:City of Bellevue, Community Development CommunityActivities As a new resident I am not apart of any clubs but looking to serve on a commission and get involved with learning more about the City of Renton Reasonforapplying My career has been in civil service and I have a passion for civic engagement. I think that my unique background and experiences can serve as an asset. Day Meetings Night Meetings Night Meetings To view this form submission online, please follow the link below: https://rentonwa.gov/form/one.aspx? objectId=19683884&contextId=9212967&returnto=submissions AGENDA ITEM #6. b) Equity, Housing & Human Services Department Memorandum DATE: August 31, 2023 TO: Armondo Pavone, Mayor FROM: Maryjane Van Cleave, Equity, Housing, & Human Services Administrator SUBJECT: Recommendation for New Appointments to the Equity Commission The Equity Commission currently has two vacant regular positions. Earlier this month Council approved a recommendation to appoint Gabriel Jones to fill the youth vacancy. Mr. Jones will attend his first Commission meeting September 12. Staff interviewed an additional applicant August 22 and would like to recommend consideration for appointment of Sarah Ballard to the Equity Commission. Ms. Ballard would fill the seat vacated by former Commissioner Morgan Kroeger, who relinquished her term on the Commission earlier this year. This term is scheduled to expire December 31, 2024. Sarah Ballard Recommendation to Appoint Term: Upon Approval-December 31, 2024 Ms. Ballard relocated from Los Angeles to Renton in December 2022. Prior to relocating Ms. Ballard was employed by Los Angeles County where she worked with seven different communities as a community liaison. Her job duties included updating documents and other county information to ensure they were translated into the multiple languages spoken throughout the county. She also worked with various county departments developing and implementing practices and processes to improve equitable access for residents. Ms. Ballard has worked with diverse communities and tries to connect residents and government agencies. She recently accepted a community liaison position with the City of Bellevue, but being new to Renton, she is anxious to volunteer in the community in which she resides. Based on her experience working with diverse communities and knowledge on the importance of raising awareness to equitable practices, the interview panel agreed Ms. Ballard would be a well-versed addition to the Equity Commission. Thank you for considering this recommendation for appointment to the Renton Equity Commission. If you have any questions, please contact Equity, Housing, and Human Services Administrator Maryjane Van Cleave at mvancleave@rentonwa.gov or via phone at ext. 6713. cc: Ed VanValey, Chief Administrative Officer Kristi Rowland, Deputy Chief Administrative Officer Jason Seth, City Clerk April Alexander, Executive Assistant to the Mayor Linda Moschetti-Newing, Administrative Assistant AGENDA ITEM #6. b) AB - 3417 City Council Regular Meeting - 18 Sep 2023 SUBJECT/TITLE: Approval of 2023 School District Capital Facilities Plans, 2024 Renton Regional Fire Authority Capital Facilities Plan, and Respective Impact Fees and Fire Marshal Fees RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Katie Buchl-Morales, Senior Planner EXT.: 6578 FISCAL IMPACT SUMMARY: School impact fees are collected by the City and remitted to the appropriate school district on a quarterly basis. The City will collect a 5% administrative fee for all school impact fees to account for staff time dedicated to collecting, processing, and handling the impact fees. Fire impact fees and Fire Marshal Fees are collected by the City and remitted to the Renton Regional Fire Authority as outlined in the interlocal agreement between the City and Renton Regional Fire Authority. The City will collect a 5% administrative fee for all fire impact fees to account for staff time dedicated to collecting, processing, and handling the impact fees. SUMMARY OF ACTION: School Impact Fees The Renton, Kent, and Issaquah School Districts have each adopted their updated Capital Facilities Plan and requests that the City of Renton collect revised impact fees, which are based on the need to complete projects that increase the capacity of school facilities to accommodate student body growth. The requested fees for 2023 are shown below along with the data for the applied 2020, 2021, and 2022 impact fees. The updated impact fees will become effective January 1, 2024. School Impact Fees by District Renton 2020 2021 2022 2023 Change Single-Family $7,681 $2,659 $2,911 $2,161 $(750) Multi-Family $4,989 $4,737 $3,697 $4,257 $560 Kent CFP CFP CFP CFP Change Single-Family $5,692.85 $5,818.09 -- -- -- Multi-Family $2,404.63 $2,457.53 -- -- -- Issaquah CFP CFP CFP CFP Change Single-Family $18,213 $20,291 $11,377 $15,510 $4,133 Multi-Family $12,043 $8,353 $4,718 $3,514 $(1,204) AGENDA ITEM #6. c) Fire Impact Fees and Fire Marshal Fees The RRFA has updated its Capital Facilities Plan, Rate Study for Fire Impact Fees, and its 2024 Fire Impact Fee Rate Schedule and revised Fire Marshal Fee Schedule and requests that the City of Renton collect revised impact fees and remit impact fees to the RRFA on a monthly basis. Impact fee rates for new development are based on, and vary according to, the type of land use. The fees are based on the need to achieve and maintain adopted standards for levels of service concurrent with, or prior to, the impacts of expected development and population growth over the next six years (2024-2029) and is consistent with the land use and transportation elements of the City of Renton and King County comprehensive plans. The requested fees are shown below. The updat ed impact fees will become effective January 1, 2024. Fire Impact Fees Land Use Unit 2023 2024 Change Residential – single family (detached dwelling & duplexes) Dwelling Unit (d.u.) $829.77 $421.98 $(407.79) Residential – multi-family & accessory dwelling unit (ADU) Dwelling Unit (d.u.) $964.53 $579.41 $(385.12) Hotel/Motel/Resort* Room $1.29 $346.22 n/a Medical Care Facility** Bed $3.92 $1,052.00 n/a Office Square Foot $0.26 $0.14 $(.12) Medical/Dental Office Square Foot $1.99 $0.61 $(1.38) Retail Square Foot $1.25 $0.66 $(.59) Leisure Facilities Square Foot $2.36 $0.42 $(1.94) Restaurant/Lounge Square Foot $5.92 $1.44 $(4.48) Industrial/Manufacturing Square Foot $0.15 $0.05 $(.10) Church/Non-Profit Square Foot $0.56 $0.24 $(.32) Education*** Per student $0.72 $28.02 n/a Special Public Facilities Square Foot $4.48 $0.13 $(4.35) *Changed from sq. ft. to room in 2023, new rate and unit will go into effect in 2024 **Changed from sq. ft. to bed in 2023, new rate and unit will go into effect in 2024 ***Changed from sq. ft. to student in 2023, new rate and unit will go into effect in 2024 Fire Marshal Plans Review & Inspection Fees a. Fire Plans Review & Inspection Fees 2023 2024 Change (I) $0 - $249.99 $50 $50 N/C (II) $250.00 - $999.99 $50 + 2% of the cost $50 + 2% of the cost N/C (III) $1,000 - $4,999.99 $75 + 2% of the cost $75 + 2% of the cost N/C AGENDA ITEM #6. c) (IV) $5,000 - $49,999.99 $200 + 1.5% of the cost $200 + 1.5% of the cost N/C (V) $50,000 - $99,999.99 $450 + 1.2% of the cost $450 + 1.2% of the cost N/C (VI) $100,000 and above $950 + .75% of the cost $950 + .75% of the cost N/C (VII) Construction Re-Inspection. Fee is per hour with a 2 hour minimum. The minimum may be assessed if the required inspection does not meet the approval of the inspector. $175 $175 N/C (VIII) Violation/Second Re-Inspection after 30-day period (whenever 30 days or more have passed since fire department notification of a violation, which required a first re-inspection, and such violation has not been remedied or granted an extension. $150 $150 N/C (IX) Third and subsequent re- inspection/pre-citation follow-up inspection when re-inspections are required beyond the first and second re-inspections. $250 $250 N/C (X) Preventable fire alarm fee: 1. First, second, and third preventable alarms 2. Fourth and fifth preventable alarms in a calendar year, fee is per each alarm 3. Sixth preventable alarm and successive preventable alarms in a calendar year, fee is per each alarm No Charge $75 $150 No Charge $75 $150 N/C (XI) Late payment penalty $35 $35 N/C a. Fire Permit Type 2023 2024 Change (I) Operational fire code permit (issued in accordance with Section 105.6 of the IFC) fee is yearly (including items such as fire special events, covered stages, mobile food facilities, hot works, etc.) $150 $150 N/C (II) Permits for mobile food facilities that have passed a fire and life safety inspection in another jurisdiction that has reciprocity with Renton RFA $75 $75 N/C AGENDA ITEM #6. c) (III) Hazardous materials and HPM facilities yearly $250 $250 N/C (IV) Construction permit 20% of plan review fee; minimum $75 20% of plan review fee; minimum $75 N/C (V) Hazardous production materials permit (for businesses storing, handling, or using hazardous production materials as regulated in the fire code) permit is yearly $250 $250 N/C (VI) Underground tank removal permit (commercial) See fire plan review and construction permit fees See fire plan review and construction permit fees N/C (VII) Underground tank removal or abandonment-in-place permit (residential) $200 $200 N/C (VIII) Other requested inspection when not required by the fire code, or when requested for afterhours inspections. Fee is per hour with a minimum 2 hour when approved by the Fire Marshal, such as home daycares. $175 $175 Minimum hours amended; 1 to 2 hours (IX) Non-emergency Billable Services (i.e., boat assists, etc.) Rates published at: www.washingtonfirechiefs.com WFC Current Wage and Equipment Rate WFC Current Wage and Equipment Rate N/C (X) NSF check fees $25 $25 N/C (XI) RFA technology surcharge fee applied to Fire Department Fire Marshal Fees, subsection a. (I, II, III, IV, V, VI) 5% 5% N/C EXHIBITS: A. ISSUE PAPER- SCHOOL AND FIRE IMPACT FEES B. ISD CFP 2023 C. KSD FCP 2023 D. RSD DCP 2023 E. RRFA LETTER TO COR STAFF RECOMMENDATION: 1. Approve the requested School Impact Fees for the Renton, Kent, and Issaquah School Districts and incorporate them into the fee schedule, to take effect January 1, 2024. 2. Approve the requested Fire Impact Fees and Fire Marshal Plans Review and Inspection Fees and incorporate them into the fee schedule, to take effect January 1, 2024. AGENDA ITEM #6. c) Please note a Scrivener’s error was identified, which omitted the Fire Marshal Plans Review and Inspection Fees line item for “Underground tank removal permit (commercial).” As requested by Anjela Barton, Fire Marshal, City of Renton staff has included the missing line item in the Agenda Bill Summary and Issue Paper. AGENDA ITEM #6. c) 1 DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: September 25, 2023 TO: Valerie O’Halloran, Council President Members of Renton City Council VIA: Armondo Pavone, Mayor FROM: Vanessa Dolbee, Community and Economic Development Administrator STAFF CONTACT: Katie Buchl-Morales, Senior Planner SUBJECT: 2023 School District Capital Facilities Plans, 2024 Renton Regional Fire Authority Capital Facilities Plan, and Approval of Respective Impact Fees and Fire Marshal Fees ISSUE(S): 1. Should the City of Renton approve the requested 2023 School Impact Fees for the Issaquah, Kent, and Renton School Districts? 2. Should the City of Renton approve the requested 2024 Renton Regional Fire Authority Impact Fees and Fire Marshal Fees? RECOMMENDATION: Staff recommends approval of the 2023 School Impact Fees for the Issaquah, Kent, and Renton School Districts and recommends approval of the 2024 Renton Regional Fire Authority Impact Fees and Fire Marshal Fees. Staff recommends that the fees be incorporated into the City of Renton Fee Schedule. BACKGROUND: Washington’s Growth Management Act authorizes the collection of impact fees to help ensure that those responsible for growth pay a fair share for the cost of new facilities needed to support new growth. School impact fees are assessed on newly built household units and can only be used to support the capital costs of expanded existing or building new school facilities. The Renton, Kent, and Issaquah School Districts have each adopted their updated Capital Facilities Plans and requested the City of Renton collect revised impact fees for 2023, which are based on the need to complete projects that increase the capacity of school facilities to accommodate student body growth. The requested fees are shown below along with the previously applied impact fees. AGENDA ITEM #6. c) Valerie O’Halloran, Council President Page 2 of 6 September 25, 2023 Due to no new major capital projects and the enrollment trends in the Kent School District, the Capital Facilities Plan adopted by the Kent School District resulted in a zero- dollar impact fee rate for 2023. School Impact Fees, 2020 - 2023 The Renton Regional Fire Authority has updated its Capital Facilities Plan, Rate Study for Fire Impact Fees, and its 2024 Fire Impact Fee Rate Schedule and revised Fire Marshal Fee Schedule and requests that the City of Renton collect revised impact fees and remit impact fees to the Renton Regional Fire Authority. Impact fee rates for new development are based on, and vary according to, the type of land use. The fees are based on the need to achieve and maintain adopted standards for levels of service concurrent with, or prior to, the impacts of expected development and population growth over the next six years (2024-2029) and is consistent with the land use and transportation elements of the City of Renton and King County comprehensive plans. The requested fees are shown below. The updated impact fees will become effective January 1, 2024. Renton 2020 2021 2022 2023 Change Single- Family $7,681 $2,659 $2,911 $2,161 $(750) Multi- Family $4,989 $4,737 $3,697 $4,257 $560 Kent 2020 2021 2022 CFP 2023 Change Single- Family $5,692.85 $5,818.09 -- -- -- Multi- Family $2,404.63 $2,457.53 -- -- -- Issaquah 2020 2021 2022 2023 Change Single- Family $18,213 $20,291 $11,377 $15,510 $4,133 Multi- Family $12,043 $8,353 $4,718 $3,514 $(1,204) AGENDA ITEM #6. c) Valerie O’Halloran, Council President Page 3 of 6 September 25, 2023 Fire Impact Fees Land Use Unit 2023 2024 Change Residential – single family (detached dwelling & duplexes) Dwelling Unit (d.u.) $829.77 $421.98 $(407.79) Residential – multi-family & accessory dwelling unit (ADU) Dwelling Unit (d.u.) $964.53 $579.41 $(385.12) Hotel/Motel/Resort* Room $1.29 $346.22 n/a Medical Care Facility** Bed $3.92 $1,052.00 n/a Office Square Foot $0.26 $0.14 $(.12) Medical/Dental Office Square Foot $1.99 $0.61 $(1.38) Retail Square Foot $1.25 $0.66 $(.59) Leisure Facilities Square Foot $2.36 $0.42 $(1.94) Restaurant/Lounge Square Foot $5.92 $1.44 $(4.48) Industrial/Manufacturing Square Foot $0.15 $0.05 $(.10) Church/Non-Profit Square Foot $0.56 $0.24 $(.32) Education*** Per student $0.72 $28.02 n/a Special Public Facilities Square Foot $4.48 $0.13 $(4.35) *Changed from sq. ft. to room in 2023, new rate and unit will go into effect in 2024 **Changed from sq. ft. to bed in 2023, new rate and unit will go into effect in 2024 ***Changed from sq. ft. to student in 2023, new rate and unit will go into effect in 2024 Fire Marshal Plans Review & Inspection Fees a. Fire Plans Review & Inspection Fees 2023 2024 Change (I) $0 - $249.99 $50 $50 N/C (II) $250.00 - $999.99 $50 + 2% of the cost $50 + 2% of the cost N/C (III) $1,000 - $4,999.99 $75 + 2% of the cost $75 + 2% of the cost N/C (IV) $5,000 - $49,999.99 $200 + 1.5% of the cost $200 + 1.5% of the cost N/C (V) $50,000 - $99,999.99 $450 + 1.2% of the cost $450 + 1.2% of the cost N/C (VI) $100,000 and above $950 + .75% of the cost $950 + .75% of the cost N/C (VII) Construction Re-Inspection. Fee is per hour with a 2 hour minimum. The minimum may be assessed if the required inspection does not meet the approval of the inspector. $175 $175 N/C AGENDA ITEM #6. c) Valerie O’Halloran, Council President Page 4 of 6 September 25, 2023 (VIII) Violation/Second Re-Inspection after 30-day period (whenever 30 days or more have passed since fire department notification of a violation, which required a first re-inspection, and such violation has not been remedied or granted an extension. $150 $150 N/C (IX) Third and subsequent re- inspection/pre-citation follow-up inspection when re-inspections are required beyond the first and second re-inspections. $250 $250 N/C (X) Preventable fire alarm fee: 1. First, second, and third preventable alarms 2. Fourth and fifth preventable alarms in a calendar year, fee is per each alarm 3. Sixth preventable alarm and successive preventable alarms in a calendar year, fee is per each alarm No Charge $75 $150 No Charge $75 $150 N/C (XI) Late payment penalty $35 $35 N/C b. Fire Permit Type 2023 2024 Change (I) Operational fire code permit (issued in accordance with Section 105.6 of the IFC) fee is yearly (including items such as fire special events, covered stages, mobile food facilities, hot works, etc.) $150 $150 N/C (II) Permits for mobile food facilities that have passed a fire and life safety inspection in another jurisdiction that has reciprocity with Renton RFA $75 $75 N/C (III) Hazardous materials and HPM facilities yearly $250 $250 N/C (IV) Construction permit 20% of plan review fee; minimum $75 20% of plan review fee; minimum $75 N/C (V) Hazardous production materials permit (for businesses storing, handling, or using hazardous $250 $250 N/C AGENDA ITEM #6. c) Valerie O’Halloran, Council President Page 5 of 6 September 25, 2023 production materials as regulated in the fire code) permit is yearly (VI) Underground tank removal permit (commercial) See fire plan review and construction permit fees See fire plan review and construction permit fees N/C (VII) Underground tank removal or abandonment-in-place permit (residential) $200 $200 N/C (VIII) Other requested inspection when not required by the fire code, or when requested for afterhours inspections. Fee is per hour with a minimum 2 hour when approved by the Fire Marshal, such as home daycares. $175 $175 Minimum hours amended; 1 to 2 hours (IX) Non-emergency Billable Services (i.e., boat assists, etc.) Rates published at: www.washingtonfirechiefs.com WFC Current Wage and Equipment Rate WFC Current Wage and Equipment Rate N/C (X) NSF check fees $25 $25 N/C (XI) RFA technology surcharge fee applied to Fire Department Fire Marshal Fees, subsection a. (I, II, III, IV, V, VI) 5% 5% N/C Fiscal Note(s) School impact fees are collected by the City and remitted to the appropriate school district on a quarterly basis. The City will collect a 5% administrative fee for all school impact fees to account for staff time dedicated to collecting, processing, and handling the impact fees. Fire impact fees and Fire Marshal fees are collected by the City and remitted to the Renton Regional Fire Authority as outlined in the interlocal agreement between the City and the Renton Regional Fire Authority. The City will collect a 5% administrative fee for all fire impact fees to account for staff time dedicated to collecting, processing, and handling the impact fees. Staff Recommendation(s) 1. Approve the requested School Impact Fees for the Renton, Kent, and Issaquah School Districts and incorporate them into the fee schedule, to take effect January 1, 2024. AGENDA ITEM #6. c) Valerie O’Halloran, Council President Page 6 of 6 September 25, 2023 2. Approve the requested Fire Impact Fees and Fire Marshal Plans Review and Inspection Fees and incorporate them into the fee schedule, to take effect January 1, 2024. Please note a Scrivener’s error was identified, which omitted the Fire Marshal Plans Review and Inspection Fees line item for “Underground tank removal permit (commercial).” As requested by Anjela Barton, Fire Marshal, City of Renton staff has included the missing line item in the Agenda Bill Summary and Issue Paper. Cc: Ed VanValey, Chief Administrative Officer Kari Roller, Finance Administrator Vanessa Dolbee, CED Administrator Raevel Chea, Senior Finance Analyst AGENDA ITEM #6. c) Page 1 of 24 Issaquah School District No. 411 Issaquah, Washington Adopted: June 22, 2023 Resolution No: 1203 The Issaquah School District No. 411 hereby provides this Capital Facilities Plan documenting present and future school facility requirements of the District. The plan contains all elements required by the Growth Management Act and King County Council Ordinance 21-A. 2023 CAPITAL FACILITIES PLAN AGENDA ITEM #6. c) Page 2 of 24 TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................... 2 EXECUTIVE SUMMARY .................................................................................................................. 3 STANDARD OF SERVICE ............................................................................................................... 4 TRIGGER OF CONSTRUCTION ..................................................................................................... 5 DEVELOPMENT TRACKING AND STUDENT GENERATION RATES .......................................... 5 NEED FOR IMPACT FEES AND GROWTH-RELATED CAPACITY NEEDS ................................. 6 NEED FOR IMPACT FEES AND GROWTH-RELATED CAPACITY NEEDS (continued) .............. 7 ENROLLMENT METHODOLOGY ................................................................................................... 8 TABLE 1: ACTUAL STUDENT COUNTS & ENROLLMENT PROJECTIONS ................................ 9 TABLE 2: STUDENT FACTORS – SINGLE FAMILY & MULTI-FAMILY ...................................... 10 INVENTORY AND EVALUATION OF CURRENT FACILITIES ..................................................... 11 SITE LOCATION MAP ................................................................................................................... 12 URBAN GROW TH BOUNDARY MAP ........................................................................................... 13 ISSAQUAH SCHOOL DISTRICT'S SIX-YEAR CONSTRUCTION PLAN ..................................... 14 PROJECTED CAPACITY TO HOUSE ELEMENTARY SCHOOL STUDENTS ............................ 15 PROJECTED CAPACITY TO HOUSE MIDDLE SCHOOL STUDENTS ....................................... 16 PROJECTED CAPACITY TO HOUSE HIGH SCHOOL STUDENTS ............................................ 17 SCHOOL IMPACT FEE CALCULATIONS ..................................................................................... 18 BASIS FOR DATA USED IN SCHOOL IMPACT FEE CALCULATIONS ...................................... 19 APPENDIX A: 2022-23 ELEMENTARY SCHOOL CAPACITIES .................................................. 20 APPENDIX B: 2022-23 MIDDLE SCHOOL CAPACITIES ............................................................ 21 APPENDIX C: 2022-23 HIGH SCHOOL CAPACITIES ................................................................ 22 APPENDIX D: 2022-23 TOTAL SCHOOL CAPACITIES .............................................................. 23 APPENDIX E: 6-YEAR FINANCE PLAN ....................................................................................... 24 AGENDA ITEM #6. c) Page 3 of 24 EXECUTIVE SUMMARY This Six-Year Capital Facilities Plan (the "Plan") has been prepared by the Issaquah School District (the “District”) as the District's primary facility planning document, in compliance with the requirements of Washington's Growth Management Act and King County Council Code Title 21A. This Plan was prepared using data available in April 2023. This Plan is an update of prior long-term Capital Facilities Plans adopted by the Issaquah School District. However, this Plan is not intended to be the sole Plan for all of the District's needs. The District may prepare interim and periodic Long Range Capital Facilities Plans consistent with board policies, taking into account a longer or a shorter time period, other factors and trends in the use of facilities, and other needs of the District as may be required. Any such plan or plans will be consistent with this Six- Year Capital Facilities Plan. In June 1992, the District first submitted a request to King County to impose and to collect school impact fees on new developments in unincorporated King County. On November 16, 1992, the King County Council first adopted the District's Plan and a fee implementing ordinance. This Plan is the annual update of the Six-Year Plan. King County and the cities of Issaquah, Renton, Bellevue, Newcastle and Sammamish collect impact fees on behalf of the District. Most of these jurisdictions provide exemptions from impact fees for senior housing and certain low-income housing. Pursuant to the requirements of the Growth Management Act, this Plan will be updated on an annual basis, and any charges in the fee schedule(s) adjusted accordingly. AGENDA ITEM #6. c) Page 4 of 24 STANDARD OF SERVICE School facility and student capacity needs are dictated by the types and amounts of space required to accommodate the District’s adopted educational program. The educational program standards which typically drive facility space needs include grade configuration, optimal facility size, class size, educational program offerings, as well as classroom utilization and scheduling requirements and use of re-locatable classroom facilities (portables). Different class sizes are used depending on the grade level or programs offered such as special education or the gifted program. With the passage of Initiative 728 in November 2000, the Issaquah School Board established new class size standards for elementary grades K-5. The Board and District Administration will continue to keep class sizes near the levels provided by I -728; this will be done via local levy funds. There is also legislation that requires the State to fund Full-Day Kindergarten by 2018. The District provided Full-Day Kindergarten beginning in the 2016-2017 school year. A class size average of 20 for grades K-5 is now being used to calculate building capacities. A class size of 26 is used for grades 6-8 and 28 for grades 9-12. Special Education class size is based on 12 students per class. For the purpose of this analysis, rooms designated for special use, consistent with the provisions of King County Council Code Title 21A, are not considered classrooms. Invariably, some classrooms will have student loads greater in number than this average level of service and some will be smaller. Program demands, state and federal requirements, collective bargaining agreements, and available funding may also affect this level of service in the years to come. Due to these variables, a utilization factor of 95% is used to adjust design capacities to what a building may actually accommodate. Portables used as classrooms are used to accommodate enrollment increases for interim purposes until permanent classrooms are available. When permanent facilities become available, the portable(s) is either moved to another school as an interim classroom or removed. The King County decision to no longer allow schools to be built outside the Urban Growth Boundary Line (UGBL) means District owned property planned for a new elementary school and middle school could not be used for its long planned purpose. The District sold this planned site to a third party. The District has acquired one high school site, two elementary school sites and one middle school site inside the UGBL. The State does not provide funding for property purchases. The District’s voters approved the 2016 Bond to provide funding or a new high school, new middle school, two new elementary schools, a rebuild/expansion of an existing middle school and additions to six existing elementary schools. All of those projects are now complete with the exception of the new high school and one new elementary school, which are both discussed further in this Capital Facilities Plan and will require additional funding sources. The District’s voters recently passed a capital levy that will add, in part, funding for the high school. Additional funding for the elementary school is anticipated to be pursued during the six-year planning period. AGENDA ITEM #6. c) Page 5 of 24 TRIGGER OF CONSTRUCTION The Issaquah School District Capital Facilities Plan proposes construction of a new high school and a new elementary school to meet capacity at the elementary and high school related to recent and ongoing enrollment growth needs. The District recently completed construction of a new elementary school, Cedar Trails Elementary School, a new middle school, Cougar Mountain Middle School, as well as additions at several elementary schools to help address recent growth needs. The need for new schools and school additions is triggered by comparing our enrollment forecasts with our permanent capacity figures. These forecasts are by grade level and, to the extent possible, by geography. The analysis provides a list of new construction needed by school year. The decision on when to construct a new facility involves factors other than verified need. Funding is the most serious consideration. Factors including the potential tax rate for our citizens, the availability of state funds and impact fees, the ability to acquire land, and the ability to pass bond issues determine when any new facility can be constructed. New school facilities are a response, in part, to new housing which the county or cities have approved for construction. The District's Six-Year Finance Plan is shown in Appendix E. DEVELOPMENT TRACKING AND STUDENT GENERATION RATES In order to increase the accuracy and validity of enrollment projections, a major emphasis has been placed on the collection and tracking data of known new housing developments. This data provides two useful pieces of planning information. First, it is used to determine the actual number of students that are generated from a single family or multi-family residence. It also provides important information on the impact new housing developments will have on existing facilities and/or the need for additional facilities. Developments that have been completed or are still selling houses are used to forecast the number of students who will attend our schools from future developments. The District used a third-party consultant to review recent development data and provide updated student generation rates for elementary school, middle school and high school student per new single-family residence and new multi-family housing. Updated rates are shown in Table 2. AGENDA ITEM #6. c) Page 6 of 24 NEED FOR IMPACT FEES AND GROWTH-RELATED CAPACITY NEEDS The District relies on school impact fee revenue to help fund growth-related capacity needs. However, by law, impact fees can only be used to fund a portion of a capacity project. State funding and impact fees are also not reliable sources of revenue. As a result, the District must also rely on local funding to fund school construction. The District has two growth-related capacity projects included in this Capital Facilities Plan: a new high school and a new elementary school. The voters funded the projects as a part of the April 2016 bond and (for the high school) the April 2022 capital levy. The District utilized funds from the 2016 Bond to purchase property for the two schools and to engage in design and permitting work. Additional funding, aside from impact fee revenue and State School Construction Assistance Program dollars, is needed to construct the two schools. As demonstrated in Appendix A the District currently has a permanent capacity (at 95%) to serve 8,763 students at the elementary level. This leaves the District’s elementary enrollment under permanent capacity by 454 students (current enrollment is identified on page 9). As demonstrated in Appendix B the District currently has a permanent capacity (at 95%) to serve 4,946 students at the middle school level. This leaves the District’s middle school enrollment under permanent capacity by 321 students (current enrollment is identified on page 9). As demonstrated in Appendix C the District currently has a permanent capacity (at 95%) to serve 4,921 students at the high school level. This leaves the District’s high school enrollment over permanent capacity by 694 students (current enrollment is identified on page 9). Based on the District’s student generation rates (Table 2), the District expects that 0.589 students will be generated from each new single family home and 0.147 students will be generated from each new multi-family dwelling unit. Applying the enrollment projections contained on page 9 to the District’s existing permanent capacity (Appendices A, B, and C) and if no capacity improvements are made by the year 2028-29, and permanent capacity is adjusted to 95%, the District elementary population will be over its permanent capacity by 329 students, under permanent capacity at the middle school level by 284 students, and over permanent capacity by 776 students at the high school level. Importantly, the above figures incorporate recently completed growth-projects at the elementary and middle school levels. The District’s enrollment projections are developed using two methods: first, the cohort survival – historical enrollment method is used to forecast enrollment growth based upon the progression of existing students in the District; then, the enrollment projections are modified to include students anticipated from new developments in the District. AGENDA ITEM #6. c) Page 7 of 24 NEED FOR IMPACT FEES AND GROWTH-RELATED CAPACITY NEEDS (continued) To address existing and future capacity needs, the District’s six-year construction plan includes the following capacity projects: Facility Expansions Projected / Final Completion Date Location Additional Capacity New High School #4 New Elementary #17 August 2027 August 2028 Issaquah Issaquah 1600 560 The District recently opened the new Cougar Mountain Middle School, with permanent capacity of 787, and the new Cedar Trails Elementary School, with permanent capacity of 471 students. Both schools were funded by the April 2016 bond and provide capacity to serve new growth. Based upon the District’s capacity data and enrollment projections, as well as the student generation data, the District has determined that the planned new high school and new elementary school are needed, in part, to provide capacity improvements necessary to serve students generated by recent and ongoing new residential development. The school impact fee formula ensures that new development only pays for the cost of the facilities necessitated by new development. The fee calculations examine the costs of housing the students generated by each new single family dwelling unit or each new multi-family dwelling unit and then reduces that amount by credits for the anticipated state match and future tax payments. The resulting impact fee is then discounted as required by local ordinances. Thus, by applying the student generation factor to the school project costs, the fee formula only calculates the costs of providing capacity to serve each new dwelling unit. The formula does not require new development to contribute the costs of providing capacity to address existing needs. The King County Council and the City Councils of the cities of Bellevue, Issaquah, Newcastle, Renton and Sammamish have created a framework for collecting school impact fees and the District can demonstrate that new developments will have an impact on the District. The impact fees will be used in a manner consistent with RCW 82.02.050-110 and the adopted local ordinances. Engrossed Senate Bill 5923, enacted in the 2015 Legislative Session, requires that developers be provided an option to defer payment of impact fees to final inspection, certificate of occupancy, or closing, with no fees deferred longer than 18 months from building permit issuance. The District adopts the positions that: (1) no school impact fee should be collected later than the earlier of final inspection or 18 months from the time of building permit issuance; and (2) no developer applicant should be permitted to defer payment of school impact fees for more than 20 dwelling units in a single year. The District’s recent and ongoing student growth, coupled with the need for the timely funding and construction of new facilities to serve this growth, requires strict adherence to this position. AGENDA ITEM #6. c) Page 8 of 24 ENROLLMENT METHODOLOGY Two basic techniques are used, with the results compared, to establish the most likely range of anticipated student enrollment: 1. The student 3-2-1 cohort survival method. Examine Issaquah School District enrollments for the last 5 years and determine the average cohort survival for the consecutive five-year period. Because cohort survival does not consider students generated from new development it is a conservati ve projection of actual enrollment. For the same reason, these projections are also slow to react to actual growth. The cohort method is also hampered by the fact that it does account for anomalies affecting enrollment (for example, the Covid-19 pandemic, temporary remote learning and the variations in the transition back to in-person learning). 2. Based on information from King County, realtors, developers, etc., the District seeks to establish the number of new dwelling units that will be sold each year and converts those units to new students based on the following: a) The number of actual new students as a percentage of actual new dwellings for the past several years. (The student generation factors are shown in Table 2) b) Determine the actual distribution of new students by grade level for the past several years, i.e., 5% to kindergarten, 10% to first grade, 2% to 11th grade, etc. c) Based on an examination of the history shown by (a) and (b) above, establish the most likely factor to apply to the projected new dwellings. After determining the expected new students, the current actual student enrollments are moved forward from year to year with the arrived at additions. One of the challenges associated with all projection techniques is that, where new development is in the pipeline, they tend to always show growth because the number of houses and the general population always increases. Enrollments, however, can and do decrease even as the population increases. The reason is as the population matures, the number of kindergartners will go down as the number of 10th graders is still increasing. To adjust for this factor, the number of school age children per dwelling is examined. When this number exceeds expectations, it is probably because the District is still assuming kindergarten growth, while the main growth is actually moving into middle school. When this happens, a reduction factor is added to kindergarten to force it to decrease even though the general population continues to grow. A precise statistical formula has not been developed to make this adjustment. After all of the projections have been made and examined, the most likely range is selected. An examination of past projections compared with actual enrollment indicates the cohorts tend to be more accurate over a ten-year time span while dwelling units tend to be more accurate over a shorter period. The probable reason is that over a ten-year period, the projections tend to average out even though there are major shifts both up and down within the period. The Covid-19 pandemic has complicated projections in recent years. The District has experienced a return to in-person learning in the last two years but continues to monitor student enrollment closely. As with last year’s projections, this year’s projections are more conservative than in previous years to allow the District to gather additional data and experience. Like other districts, the District is also experiencing fewer students at the high school level enrolling in Running Start options and instead choosing to be fully enrolled in the District 9-12 program. Enrollment projections for the years 2023-2024 through 2036-2037 are shown in Table 1 (page 9). These projections are conservative in the near-term (within a 5 year period). The District assumes that a post- pandemic increase in enrollment will occur, but does not believe our historical peak enrollment will be reached within the next 7 years. The District however, could have a large uptick in enrollment depending upon land use decisions, housing and labor market, etc. The District will monitor these matters and include updated information in future updates to the Capital Facilities Plan. AGENDA ITEM #6. c) Page 9 of 24 TABLE 1: ACTUAL STUDENT COUNTS & ENROLLMENT PROJECTIONS AGENDA ITEM #6. c) Page 10 of 24 TABLE 2: STUDENT FACTORS – SINGLE FAMILY & MULTI-FAMILY AGENDA ITEM #6. c) Page 11 of 24 INVENTORY AND EVALUATION OF CURRENT FACILITIES Currently, using the 95% utilization factor, the District has the capacity to house 18,630 students in permanent facilities and 4,290 students in portables. While portables are critical for interim capacity needs, they are not desirable nor long-term capacity solutions. The District looks to its permanent capacity, as adjusted for utilization, for purposes of determining growth-related needs and addressing school capacity. The projected student enrollment for the 2023-2024 school year is expected to be 18,549 which leaves a permanent capacity overage of 80. Enrollment projections indicate permanent capacity needs at the elementary and high school levels over the six-year planning period. Calculations of elementary, middle school and high school capacities are shown in Appendices A, B and C. Totals are shown in Appendix D. Below is a list of current facilities. These facility locations and sites are shown on the District Site Location Map. EXISTING FACILITIES LOCATION GRADE SPAN K-5: Apollo Elementary 15025 S.E. 117th Street, Renton Briarwood Elementary 17020 S.E. 134th Street, Renton Cascade Ridge Elementary 2020 Trossachs Blvd. S.E., Sammamish Cedar Trails Elementary 4399 Issaquah-Pine Lake Rd S.E. , Sammamish Challenger Elementary 25200 S.E. Klahanie Blvd., Issaquah Clark Elementary 335 First Ave. S.E., Issaquah Cougar Ridge Elementary 4630 167th Ave. S.E., Bellevue Creekside Elementary 20777 SE 16th Street, Sammamish Discovery Elementary 2300 228th Ave. S.E., Sammamish Endeavour Elementary 26205 S.E. Issaquah-Fall City Rd., Issaquah Grand Ridge Elementary 1739 NE Park Drive, Issaquah Issaquah Valley Elementary 555 N.W. Holly Street, Issaquah Maple Hills Elementary 15644 204th Ave. S.E., Issaquah Newcastle Elementary 8440 136th Ave S.E., Newcastle Sunny Hills Elementary 3200 Issaquah-Pine Lake Rd. S.E., Sammamish Sunset Elementary 4229 W. Lk. Sammamish Pkwy. S.E., Issaquah GRADE SPAN 6-8: Beaver Lake Middle School 25025 S.E. 32nd Street, Issaquah Cougar Mountain Middle School 1929 NW Talus Dr, Issaquah Issaquah Middle School 600 2nd Ave. Ave. S.E., Issaquah Maywood Middle School 14490 168th Ave. S.E., Renton Pacific Cascade Middle School 24635 SE Issaquah-Fall City Rd, Issaquah Pine Lake Middle School 3095 Issaquah-Pine Lake Rd., Sammamish GRADE SPAN 9-12: Issaquah High School 700 Second Ave. S.E., Issaquah Liberty High School 16655 S.E. 136th Street, Renton Skyline High School 1122 228th Ave. S.E., Sammamish Gibson Ek High School 379 First Ave. S.E., Issaquah SUPPORT SERVICES: Administration Building 5150 220th Ave S.E., Issaquah Holly Street Early Learning Center 565 N.W. Holly Street, Issaquah May Valley Service Center 16404 S.E. May Valley Road, Renton Transportation Center 805 Second Avenue S.E., Issaquah Transportation Satellite 3402 228th Ave. S.E., Sammamish AGENDA ITEM #6. c) Page 12 of 24 SITE LOCATION MAP AGENDA ITEM #6. c) Page 13 of 24 URBAN GROWTH BOUNDARY MAP AGENDA ITEM #6. c) Page 14 of 24 THE ISSAQUAH SCHOOL DISTRICT'S SIX-YEAR CONSTRUCTION PLAN The District's Six-Year Finance Plan is shown in Appendix E. Shown in Table 3 is the District's projected capacity to house students, which reflects the additional facilities as noted. Voters passed a $533 million bond in April 2016 to fund the purchase of land for and construction of a new high school, a new middle school, two new elementary schools, the rebuild/expansion of an existing middle school and additions to six existing elementary schools. The voters also funded an April 2022 capital levy to provide additional funding for the high school project as well as other projects. The District does anticipate receiving State matching funds for High School #4 project that would reduce future bond sale amounts or be applied to new K-12 construction projects included in this Plan. The District will need additional funding to construct the new high school and new elementary school. The District anticipates seeking additional funding within six years. Secured funding will be identified in future updates to this CFP. The District also anticipates that it will receive $500,000 in impact fees and mitigation payments that will be applied to capital projects. The District projects 18,549 FTE students for the 2023-2024 school year and 19,451 FTE students in the 2028-2029 school year. Growth will be accommodated by the planned facilities. Per the formula in the adopted school impact fee ordinance, half of the unfunded growth-related need is assigned to impact fees and half is the local share. AGENDA ITEM #6. c) Page 15 of 24 PROJECTED CAPACITY TO HOUSE ELEMENTARY SCHOOL STUDENTS AGENDA ITEM #6. c) Page 16 of 24 PROJECTED CAPACITY TO HOUSE MIDDLE SCHOOL STUDENTS AGENDA ITEM #6. c) Page 17 of 24 PROJECTED CAPACITY TO HOUSE HIGH SCHOOL STUDENTS AGENDA ITEM #6. c) Page 18 of 24 SCHOOL IMPACT FEE CALCULATIONS AGENDA ITEM #6. c) Page 19 of 24 BASIS FOR DATA USED IN SCHOOL IMPACT FEE CALCULATIONS SCHOOL SITE ACQUISITION COST: • The District previously purchased sites for the new elementary school and high school. SCHOOL CONSTRUCTION COST: • Elementary $52,500,000 is the estimated construction cost of the project providing additional elementary capacity • High School $187,500,000 is the estimated construction cost of the project providing additional high school capacity PERCENTAGE OF PERMANENT AND TEMPORARY SQUARE FOOTAGE TO TOTAL SQUARE FOOTAGE: Total Square Footage 2,935,397 Permanent Square Footage (OSPI) 2,744,580 Temporary Square Footage 190,817 STATE MATCH CREDIT: Current Area Cost Allowance $246.83 Percentage of State Match 36.09% AGENDA ITEM #6. c) Page 20 of 24 APPENDIX A: 2022-23 ELEMENTARY SCHOOL CAPACITIES AGENDA ITEM #6. c) Page 21 of 24 APPENDIX B: 2022-23 MIDDLE SCHOOL CAPACITIES AGENDA ITEM #6. c) Page 22 of 24 APPENDIX C: 2022-23 HIGH SCHOOL CAPACITIES AGENDA ITEM #6. c) Page 23 of 24 APPENDIX D: 2022-23 TOTAL SCHOOL CAPACITIES AGENDA ITEM #6. c) Page 24 of 24 APPENDIX E: 6-YEAR FINANCE PLAN AGENDA ITEM #6. c) Six-Year Capital Facilities Plan 2022-2023 through 2028-2029 June 2023 Kent School District No. 415 12033 SE 256th Street Kent, Washington 98030-6643 (253) 373-7526 BOARD of DIRECTORS Mr. Joe Bento, President Ms. Meghan Margel, Vice Director Ms. Leslie Hamada, Legislative Representative Mr. Awale Farah, Director Mr. Tim Clark, Director ADMINISTRATION Israel Vela Superintendent of Schools Dr. Wade Barringer, Associate Superintendent Strategic Initiatives & Operations Dave Bussard, Executive Director Operations & Facilities Sara Dumlao, Assistant Director of Business Services AGENDA ITEM #6. c) Six-Year Capital Facilities Plan Table of Contents I - Executive Summary ............................................................................................ 1 II - Six - Year Enrollment Projection ......................................................................... 3 III - Current Kent School District “Standard of Service" ............................................ 7 Current Standards of Service for Elementary Students ............................................... 7 Current District Standards of Service for Secondary Students .................................... 8 IV - Inventory and Capacity of Existing Schools ........................................................ 9 V - Six-Year Planning and Construction Plan .......................................................... 14 VI - Portable Classrooms ....................................................................................... 19 VII - Projected Six-Year Classroom Capacity ........................................................... 20 VIII - Finance Plan ................................................................................................. 26 IX – Summary of Changes to June 2022 Capital Facilities Plan .............................. 34 X Appendices ..................................................................................................... 35 AGENDA ITEM #6. c) I - Executive Summary This Six-Year Capital Facilities Plan has been prepared by the Kent School District as the organization's capital facilities planning document, in compliance with the requirements of Washington's Growth Management Act, King County Code K.C.C. 21A.43 and Cities of Kent, Covington, Renton, Auburn, Black Diamond, Maple Valley, and SeaTac. This annual Plan update was prepared using data available in the spring of 2023 for the 2023-2024 school year. This annual update of the Plan reflects no new major capital projects. This Plan is consistent with prior long-term capital facilities plans adopted by the Kent School District. This Plan is not intended to be the sole planning document for all the district's needs. The district may prepare interim and periodic Long-Range Capital Facilities Plans consistent with Board Policies, considering a longer or shorter period, other factors and trends in the use of facilities, and other needs of the district as may be required. Prior Capital Facilities Plans of the Kent School District have been adopted by Metropolitan King County Council and Cities of Kent, Covington, Auburn, and Renton and included in the Capital Facilities Plan element of the Comprehensive Plans of each jurisdiction. This Plan has also been submitted to the cities of Black Diamond, Maple Valley, and SeaTac for their information and inclusion in their Comprehensive Plans. In order for impact fees to be collected in the unincorporated areas of Kent School District, the Metropolitan King County Council must adopt this Plan and a fee- implementing ordinance for the District. For impact fees to be collected in the incorporated portions of the District, the cities of Kent, Covington, Renton and Auburn must also adopt this Plan and their own school impact fee ordinances. This Capital Facilities Plan establishes a standard of service in order to ascertain current and future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity, those guidelines do not account for local program needs in the District. The Growth Management Act, King County and City codes and ordinances authorize the District to make adjustments to the standard of service based on specific needs for students of the District. This Plan includes the standard of service as established by Kent School District. Functional capacity is based on an average capacity and updated to reflect changes to special programs served in each building. Portables in the interim capacity calculation use the same standard of service as the permanent facilities. 1 AGENDA ITEM #6. c) The capacity of each school in the District is calculated based on the District’s standard of service and the existing inventory of permanent facilities. The District's program capacity of permanent facilities reflects program changes and the state’s mandated reduction of class size to meet the standard of service for Kent School District. Portables provide additional interim capacity. Kent School District is the fifth largest (FTE basis) district in the state. Enrollment is electronically reported monthly to the Office of the Superintendent of Public Instruction (“OSPI”) on Form P-223. Although funding apportionment is based on Annual Average Full Time Equivalent (AAFTE), enrollment on October 1 is a widely recognized “snapshot in time” that is used to report the District’s enrollment for the year as reported to OSPI. The District's standard of service, enrollment history and projections, and use of interim facilities are reviewed in detail in various sections of this Plan. The District plans to continue to satisfy concurrency requirements through the interim use of portables. This Plan currently represents projects in process funded primarily by the Kent School District’s 2016 Bond, as well as the 2018 Capital Levy. Additional information about these projects can be found on the District’s capital projects homepage (link). Additionally, project updates sent to our community of stakeholders can be accessed on the KSD website (link). Based on revised student generation rates, our capacity and enrollment projections, the District will stay current with non-collection of student impact fee rate for the coming year. For a short overview, see Section IX (Summary of Changes to the June 2022 Capital Facilities Plan). 2 AGENDA ITEM #6. c) II - Six - Year Enrollment Projection For capital facilities planning, enrollment growth projections are based on cohort survival and student yield from documented residential construction projected over the next six years (See Table 2). For this Plan, the district relied substantially on the results from Dr. Les Kendrick’s study of long-range enrollment forecasts for the Kent School District in the Winter of 2022. King County live births and the District's relational percentage average were used to determine the number of kindergartners entering the system (See Table 2). 7.49% of 24,337 King County live births in 2018 is projected for 1,824 students expected in Kindergarten for October 1, 2023. This is a decrease of 937 live births in King County over the previous year. Early Childhood Education students (also identified as “ECE”), “Early Childhood Special Education (“ECSE”) students are forecast and reported to OSPI separately on Form P-223H for Special Education Enrollment. Capacity is reserved to serve students in the ECE programs at elementary schools. In addition to live birth data, enrollment projections for October 1, 2023 going forward rely upon the results of the enrollment study by Dr. Kendrick, utilizing the “medium growth” methodology. Within practical limits, the District has kept abreast of proposed developments. The District will continue to track new development activity to determine impact to schools. Information on new residential developments and the completion of these proposed developments in all jurisdictions will be considered in the District's future analysis of growth projections. The Kent School District serves eight permitting jurisdictions: unincorporated King County, the cities of Kent, Covington, Renton, and Auburn and smaller portions of the cities of SeaTac, Black Diamond, and Maple Valley. 3 AGENDA ITEM #6. c) STUDENT GENERATION FACTOR "Student Factor" is defined by King County code as "the number derived by a school district to describe how many students of each grade span are expected to be generated by a dwelling unit" based on district records of average actual student generated rates for developments completed within the last ten years. Following these guidelines, the student generation rate for Kent School District is as follows: Single Family Elementary .248 Middle School .085 Senior High .107 Total .440 Multi-Family Elementary .130 Middle School .049 Senior High .056 Total .235 The student generation factor is based on 1,728 new SFD (Single Family Detached) units built between 2017 and 2021. The student generation factor is based on 1,526 new MF (Multi- Family) units built during the same period. The multi-family units consisted of 1,222 apartment units and 340 townhome units. The District sees an average of 44 students for every 100 single family units that are built and an average of 24 students for every 100 multi-family units that are built. The rate for apartment units is higher than for townhome units. The District sees an average of 29 students for every 100 apartment units. The student generation rate also varies among apartment developments, based on the number of bedrooms in the unit. Units with three plus bedrooms have much higher student generation rates than units that have two or fewer bedrooms. Noting these differences can help the District when planning for future growth from housing. In preparing the 2022-2023 to 2028-2029 Capital Facilities Plan the District contracted with Educational Data Solutions, LLC led by Dr. Les Kendricks, a noted expert in demographic studies for school districts, to analyze and prepare the student generation factor. Within the district’s borders there are several income-based and multi-family housing projects coming on-line in 2022/2023. Once developed with occupancy occurring the District does recognize that the student generation for multi-family housing may impact future Capital Facilities Plan updates. One multi-family project worth noting, Covington Commons which appears to have many units with three-plus bedrooms and is likely to show better student growth than the medium project once completed. 4 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 OCTOBER REPORT 1251H (HEADCOUNT) ENROLLMENT HISTORY LB = Live Births LB in 2008 LB in 2009 LB in 2010 LB in 2011 LB in 2012 LB in 2013 LB in 2014 LB in 2015 LB in 2016 LB in 2017 October HC Enrollment 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 King County Live Births 1 25,222 25,057 24,514 24,630 25,032 24,910 25,348 25,487 26,011 25,274 Incr/(Decr)323 (165)(543)116 402 (122)438 139 524 (737) Kindergarten / Birth % 1 8.40%8.34%8.34%8.17%8.14%7.98%7.93%6.68%7.06%7.42% Kindergarten 2,119 2,090 2,045 2,013 2,037 1,989 2,010 1,703 1,837 1,875 Grade 1 2,186 2,127 2,131 2,067 2,056 2,061 2,036 1,882 1,768 1,945 Grade 2 2,055 2,190 2,163 2,163 2,077 2,008 2,091 1,980 1,817 1,840 Grade 3 1,922 2,070 2,176 2,195 2,143 2,043 1,995 2,001 1,938 1,887 Grade 4 2,087 1,956 2,089 2,195 2,218 2,118 2,038 1,912 1,924 1,953 Grade 5 2,008 2,116 1,958 2,103 2,189 2,169 2,120 1,937 1,872 1,953 Grade 6 2,079 2,023 2,058 1,952 2,120 2,184 2,164 2,024 1,894 1,962 Grade 7 Middle School 2,046 2,104 1,974 2,021 1,922 2,044 2,166 2,010 1,925 1,906 Grade 8 " "2,121 2,091 2,100 2,021 2,043 1,882 2,073 2,086 1,937 1,956 Grade 9 Senior High 2,483 2,428 2,093 2,105 2,006 2,004 1,888 2,006 2,043 2,011 Grade 10 " "2,046 2,151 2,165 2,099 2,080 1,946 2,035 1,813 1,959 2,050 Grade 11 " "1,873 1,802 1,818 1,865 1,823 1,732 1,663 1,744 1,583 1,677 Grade 12 " "1,539 1,576 1,742 1,730 1,810 1,654 1,634 1,484 1,656 1,467 Total Enrollment 2 26,564 26,724 26,512 26,529 26,524 25,834 25,913 24,582 24,153 24,482 Yearly Headcount Incr/(Decr)(48)160 (212)17 (5)(690)79 (1,331)(429)329 Cumulative Incr/(Decr)(267)(107)(319)(302)(307)(997)(918)(2,249)(2,678)(2,349) For 2023 CFP - Headcount Enrollment History 1 This number indicates actual births in King County 5 years prior to enrollment year as updated by Washington State Department of Health, Center for Health Statistics. Kent School District percentage based on actual Kindergarten enrollment 5 years later. 2 Enrollment reported to OSPI on Form P-223 generates basic education funding and excludes Early Childhood Special Education ("ECSE" & "B2" or Birth to 2 Preschool Inclusive Education) and excludes College-only Running Start students. Change to Full Day Kindergarten for all schools Kent School District Six-Year Capital Facilities Plan Table 1 May 2023 5 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 SIX - YEAR ENROLLMENT PROJECTION Full Day Kindergarten at all Elem LB in 2017 LB in 2018 LB in 2019 LB in 2020 LB in 2021 Est LB in 2022 Est. LB in 2023 ACTUAL ENROLLMENT October 2022 2023 2024 2025 2026 2027 2028 King County Live Births 25,274 24,337 24,090 23,686 23,428 23,583 23,973 Incr/(Decr)(213)(937)(247)(404)(258)155 390 Kindergarten / Birth % 7.42%7.49%7.53%7.60%7.60%7.75%7.75% FD Kindergarten 1,875 1,824 1,814 1,801 1,781 1,827 1,858 Grade 1 1,945 1,937 1,893 1,902 1,888 1,849 1,897 Grade 2 1,840 1,967 1,960 1,945 1,954 1,930 1,890 Grade 3 1,887 1,871 2,003 2,016 2,000 2,009 1,985 Grade 4 1,953 1,874 1,861 2,012 2,025 2,009 2,018 Grade 5 1,953 1,964 1,887 1,893 2,047 2,060 2,044 Grade 6 1,962 1,995 2,008 1,949 1,955 2,114 2,128 Grade 7 Middle School 1,906 1,939 1,975 2,007 1,948 1,954 2,113 Grade 8 " "1,956 1,903 1,936 1,991 2,024 1,964 1,970 Grade 9 Senior High 2,011 1,993 1,941 1,995 2,051 2,085 2,024 Grade 10 " "2,050 2,009 1,991 1,959 2,013 2,070 2,104 Grade 11 " "1,677 1,798 1,763 1,765 1,736 1,784 1,834 Grade 12 " "1,467 1,585 1,691 1,675 1,677 1,649 1,695 Total Enrollment Projection 24,482 24,659 24,723 24,910 25,099 25,304 25,560 Yearly Incr/(Decr)(100)177 64 187 189 205 256 Yearly Incr/(Decr) %-0.41%0.72%0.26%0.76%0.76%0.82%1.01% Total Enrollment Projection*24,482 24,659 24,723 24,910 25,099 25,304 25,560 Projection Source: Les Kendrick Demographic Study Dec '22 ("Medium Growth Model") 2022 - 2028 Enrollment Projections PROJECTED ENROLLMENT Live births for King County are estimates for year 2022 & 2023 *Does not include iGrad, RS Kent School District Six-Year Capital Facilities Plan Table 2 May 2023 6 AGENDA ITEM #6. c) III - Current Kent School District “Standard of Service" In order to determine the capacity of facilities in a school district, King County Code 21A.06.1225 references a "standard of service" that each school district must establish in order to ascertain its overall capacity. The standard of service identifies the program year, the class size, the number of classrooms, students and programs of special need, and other factors determined by the District which would best serve the student population. This Plan includes the standard of service as established by Kent School District. The District has identified schools with significant special needs programs as “impact” schools and the standard of service targets a lower-class size at those facilities. Portables included in the capacity calculation use the same standard of service as the permanent facilities. The standard of service defined herein will continue to evolve in the future. Kent School District is continuing a long-term strategic planning process combined with review of changes to capacity and standard of service. This process will affect various aspects of the District's standard of service and future changes will be reflected in future capital facilities plans. Current Standards of Service for Elementary Students •Class size ratio for grades K - 3 is planned for an average of 23 students per class, not to exceed 26. •Class size ratio for grades 4 - 6 is planned for an average of 27 students per class, not to exceed 29. Some special programs require specialized classroom space and the program capacity of some of the buildings housing these programs is reduced. Some students, for example, leave their regular classroom for a short period of time to receive instruction in special programs and space must be allocated to serve these programs. Students may also be provided with music instruction and physical education in a separate classroom or facility. Some identified students will also be provided educational opportunities in classrooms for special programs such as those designated as follows: Multilingual Learner Education (MLE) Education for Disadvantaged Students (Title I) – Federal Program Learning Assisted Programs (LAP) – State Program 7 AGENDA ITEM #6. c) Highly Capable Students – State Program Reading, math or science Labs Dual Language Programs in four elementary schools and one middle school Inclusive Education Service for Elementary and Secondary students with disabilities may be provided in a separate or self-contained classroom sometimes with a capacity of 10-15 students, depending on the program. Current District Standards of Service for Secondary Students The standards of service outlined below reflect only those programs and educational opportunities provided to secondary students which directly affect the capacity of the school buildings per the negotiated collective bargaining agreement with KEA. •The average class size ratio for grades 7–8 is 30 students per class and 143 students per day, with a maximum daily class load/enrollment of 150 based on five class periods per day. •The average class size ratio for grades 9-12 is 32 students per class and 153 students per day, with a maximum daily class load/enrollment of 160 based on five class periods per day. Like Inclusive Education Programs listed above, many other secondary programs require specialized classroom space which can reduce the functional capacity of the permanent school buildings, such as technology labs, performing arts activities, a variety of career and technical education programs, and other specialized programs. Space or Classroom Utilization As a result of scheduling conflicts for student programs, the need for specialized rooms for certain programs, and the need for teachers to have a workspace during their planning periods, it is not possible to achieve 100% utilization of regular teaching stations at secondary schools. Based on the analysis of actual utilization of classrooms, the Kent School District has determined that the standard utilization rate is 95% for secondary schools. Functional capacity at elementary schools reflects 100% utilization at the elementary level. 8 AGENDA ITEM #6. c) IV - Inventory and Capacity of Existing Schools Currently, the District has permanent functional capacity to house 33,847 students and interim (portable) capacity to house 4,161. This capacity is based on the District's Standard of Service as set forth in Section III. Included in this Plan is an inventory of the District's schools by type, address and current capacity (See Table 3). The ratio between permanent capacity and portable capacity is 87.8% - 12.2%. The functional capacity is periodically updated for changes in the programs, additional classrooms, and new schools. Functional capacity has been updated in this Plan to reflect program changes implemented in the Fall of 2022. Calculation of Elementary, Middle School and Senior High School capacities are set forth in Appendices A, B, and C. Maps of existing schools are included. For clarification, the following is a brief description of some of the non-traditional programs for students in Kent School District: iGrad - Kent School District has developed the Individualized Graduation and Degree Program or “iGrad”. iGrad is an Open Door (Drop-out Reengagement) School that offers a second plus chance to students aged 16-21 who have dropped out of high school or are at risk of not earning a high school diploma by age 21. iGrad is not included in this Capital Facilities Plan, because it is served as a leased space at the Kent Hill Plaza Shopping Center. Over the past three years, enrollment in the iGrad program has averaged over 250 students. Kent Virtual Academy - The Kent Virtual Academy is open to grades 6-12 and is currently serving 171 students. The virtual school offers a flexible learning experience designed to engage students when and where they work best. Each school day will include a combination of live (synchronous) virtual instruction and on-demand (asynchronous) learning opportunities outside of a traditional bell schedule. Students can attend live virtual lessons with their teachers and classmates, participate in live virtual class or small group discussions, check-in or meet with teachers, watch recorded video lessons, work independently on projects and lessons, participate in learning experiences outside the school setting for credit or to meet competencies. Virtual school students may also attend their boundary school for select classes and services. 9 AGENDA ITEM #6. c) 2022 - 2023 Year Opened Carriage Crest Elementary 1990 CC 18235 - 140th Avenue SE, Renton 98058 550 Cedar Valley Elementary 1971 CV 576 Covington Elementary 2018 CO 25811 156th Avenue SE, Covington 98042 620 Crestwood Elementary 1980 CW 504 East Hill Elementary 1953 EH 9825 S 240th Street, Kent 98031 626 Emerald Park 1999 EP 11800 SE 216th Street, Kent 98031 602 Fairwood Elementary 1969 FW 16600 - 148th Avenue SE, Renton 98058 490 George T. Daniel Elementary 1992 DE 11310 SE 248th Street, Kent 98030 446 Glenridge Elementary 1996 GR 19405 - 120th Avenue SE, Renton 98058 602 Grass Lake Elementary 1971 GL 28700 - 191st Place SE, Kent 98042 564 Horizon Elementary 1990 HE 27641 - 144th Avenue SE, Kent 98042 578 Jenkins Creek Elementary 1987 JC 596 Kent Elementary 1999 KE 24700 - 64th Avenue South, Kent 98032 550 Lake Youngs Elementary 1965 LY 19660 - 142nd Avenue SE, Kent 98042 658 Martin Sortun Elementary 1987 MS 12711 SE 248th Street, Kent 98030 580 Meadow Ridge Elementary 1994 MR 27710 - 108th Avenue SE, Kent 98030 522 Meridian Elementary 1939 ME 25621 - 140th Avenue SE, Kent 98042 608 Millennium Elementary 2000 ML 11919 SE 270th Street, Kent 98030 580 Neely-O'Brien Elementary 1990 NO 6300 South 236th Street, Kent 98032 522 Panther Lake Elementary 2009 PL 12022 SE 216th Street, Kent, 98031 546 Park Orchard Elementary 1963 PO 11010 SE 232nd Street, Kent 98031 642 Pine Tree Elementary 1967 PT 27825 - 118th Avenue SE, Kent 98030 648 Ridgewood Elementary 1987 RW 18030 - 162nd Place SE, Renton 98058 578 River Ridge Elementary 2021 RR 00000 - 22420 Military Rd S SeaTac, WA 858 Sawyer Woods Elementary 1994 SW 554 Scenic Hill Elementary 1960 SH 26025 Woodland Way South, Kent 98030 600 Soos Creek Elementary 1971 SC 12651 SE 218th Place, Kent 98031 508 Springbrook Elementary 1969 SB 20035 - 100th Avenue SE, Kent 98031 564 Sunrise Elementary 1992 SR 22300 - 132nd Avenue SE, Kent 98042 578 Elementary TOTAL 16,850 Cedar Heights Middle School 1993 CH 19640 SE 272 Street, Covington 98042 1,112 Mattson Middle School 1981 MA 16400 SE 251st Street, Covington 98042 922 Meeker Middle School 1970 MK 12600 SE 192nd Street, Renton 98058 1,154 Meridian Middle School 1958 MM 23480 - 120th Avenue SE, Kent 98031 884 Mill Creek Middle School 2005 MC 620 North Central Avenue, Kent 98032 1,058 Northwood Middle School 1996 NW 17007 SE 184th Street, Renton 98058 1,090 Canyon Ridge Middle School 1966 CR 11000 SE 264th Street, Kent 98030 0 Middle School TOTAL 6,220 Kent-Meridian High School 1951 KM 10020 SE 256th Street, Kent 98030 2,211 Kentlake Senior High School 1997 KL 21401 SE 300th Street, Kent 98042 2,516 Kentridge Senior High School 1968 KR 12430 SE 208th Street, Kent 98031 2,940 Kentwood Senior High School 1981 KW 2,608 Senior High TOTAL 10,275 Kent Laboratory Academy 2021 KA 00000 - 208th St Kent, WA 98030 502 Kent Virtual Academy KVA No hard Building i-Grad Program IG Not a KSD Building DISTRICT TOTAL 33,847 26500 Timberlane Way SE, Covington 98042 25225 - 180th Avenue SE, Covington 98042 26915 - 186th Avenue SE, Covington 98042 25800 - 164th Avenue SE, Covington 98042 Functional CapacitySCHOOLABRADDRESS 31135 - 228th Ave SE, Black Diamond 98010 10 AGENDA ITEM #6. c) Kent-Meridian High School Kentlake High School Kentridge High School Kentwood High School King County, WA State Parks GIS, Esri, HERE, Garmin, SafeGraph, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, USDA Kent School District 2022/23 School Year High School Boundaries Legend High School Buildings Kent-Meridian High School Kentlake High School Kentridge High School Kentwood High School ± 0 4 82 Miles 11 AGENDA ITEM #6. c) Kent School District 2022/23 School Year Middle School Boundaries Cedar Heights Middle School Mattson Middle School Meeker Middle School Meridian Middle School Mill Creek Middle School Northwood Middle School King County, WA State Parks GIS, Esri, HERE, Garmin, SafeGraph, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, USDA 0 4 82 Miles Legend Cedar Heights Middle School Mattson Middle School Meeker Middle School Meridian Middle School Mill Creek Middle School Northwood Middle School Middle Schools ± 12 AGENDA ITEM #6. c) Kent School District 2022/23 School Year Elementary School Boundaries Carriage Crest Elementary Cedar Valley ElementaryCovington Elementary Crestwood Elementary East Hill Elementary Emerald Park Elementary Fairwood Elementary Daniel Elementary Glenridge Elementary Grass Lake Elementary Horizon Elementary Jenkins Creek Elementary Kent Elementary Lake Youngs Elementary Martin Sortun Elementary Meadow Ridge Elementary Meridian Elementary Millennium Elementary Neely O Brien Elementary Panther Lake Elementary Park Orchard Elementary Pine Tree Elementary Ridgewood Elementary Sawyer Woods Elementary Scenic Hill Elementary Soos Creek Elementary Springbrook Elementary Sunrise Elementary River Ridge Elementary King County, WA State Parks GIS, Esri, HERE, Garmin, SafeGraph, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, USDA 0 4 82 Miles Legend Carriage Crest Elementary Cedar Valley Elementary Covington Elementary Crestwood Elementary Daniel Elementary East Hill Elementary Emerald Park Elementary Fairwood Elementary Glenridge Elementary Grass Lake Elementary Horizon Elementary Jenkins Creek Elementary Kent Elementary Lake Youngs Elementary Martin Sortun Elementary Meadow Ridge Elementary Meridian Elementary Millennium Elementary Neely O Brien Elementary Panther Lake Elementary Park Orchard Elementary Pine Tree Elementary Ridgewood Elementary River Ridge Elementary Sawyer Woods Elementary Scenic Hill Elementary Soos Creek Elementary Springbrook Elementary Sunrise Elementary Elementary Schools ± 13 AGENDA ITEM #6. c) V - Six-Year Planning and Construction Plan In November 2016, the voters of the Kent School District approved a bond measure for $252 million. This bonding authority provided for the replacement of Covington Elementary school, which opened in August of 2018, the new River Ridge Elementary school, and our new Kent Laboratory Academy, which both opened in August 2021. As a critical component of capital facilities planning, county and city planners and decision - makers are encouraged to consider safe walking conditions for all students when reviewing applications and design plans for new roads and developments. This should include sidewalks for pedestrian safety to and from school and bus stops as well as bus pull -outs and turn- arounds. Included in this Plan is an inventory of potential projects and sites identified by the District which are potentially acceptable site alternatives in the future (See Table 4 & Sitemap). Voter approved bond issues have included funding for the purchase of sites for some of these and future schools, and the sites acquired to date are included in this Plan. Some funding is secured for the purchase of additional sites, but some may be funded with impact fees as needed. Not all undeveloped properties meet current school construction requirements, and some property may be traded or sold to meet future facility needs. The Board will continue an annual review of standards of service and those dec isions will be reflected in each update of the Capital Facilities Plan. Our District went out for a Bond Measure in April of 2023 and did not receive enough votes for approval. We are currently re-evaluating district needs and looking at next steps that align with the Strategic Plan which continues to make a priority to revitalize, rejuvenate and rebuild our aging schools as well as begin a process to remove interim classroom portables and find room or create permanent structures to reduce and eventually eliminate the more than 166 portable classrooms in our district. We will continue to determine capacity versus enrollment as well as programs to ensure this goal to reduce and or eliminate all portables in our district is obtained in the next several years. As a part of the planning process, the District has been tracking a few major development projects which have affected enrollment and will continue to increase students' forecasts. On Meeker Street in Kent we have seen several major apartment complexes, ETHOS and Midtown 64 Apartments. These continue to have an impact on enrollment as they fill up their newly built facilities. Alexian Gateway Project is located on the corner of Military Road and Veterans Drive in Kent and will begin occupying its 283 planned units in 2023-2024. In Covington, we are tracking a multi-family house development which has been approved and construction has begun. The 1700-unit Lakepointe Urban Community will fall within our 14 AGENDA ITEM #6. c) enrollment boundary and proposed completion of Phase 4 is shown to be 2027 . Construction in the Kent School District boundaries have been steadily rising over the last four years and planned communities are now being recognized through the planning teams in multiple city and county jurisdictions we serve. 15 AGENDA ITEM #6. c) ccccccccccccc cc cccccccccccccccccc c c c c c c c c c c c cVETERANS DRIVEO L D M IL IT A R Y R O A D S O U T HAMENITY SPACETRASH ENCLOSURESTRASH ENCLOSURESTRASH ENCLOSURESTRASH ENCLOSURESTRASH ENCLOSURES2101220123012401210422042304240421052205230524052108220823082408210922092309240921122212231224122113221323132413211622162316241621022202230224022103220323032403------220623062406------220723072407------221023102410------221123112411------221423142414------221523152415MAINTENANCE SHEDM0011. UNIT NUMBERS READ TOP TO BOTTOM (FLOOR 1-4) AS INDICATED ON THE UNIT STACK ONE BEDROOM UNITSTWO BEDROOM UNITSTHREE BEDROOM UNITSLEGEND31023202330234023101320133013401310332033303340331043204330434043106320633063406310532053305340531073207330734073108320833083408311032103310341031093209330934093112321233123412311432143314341431113211331134113101320133013401TYPE A UNITS31153215331534153116321633163416------32173317341731183218331834183119321933193419------322033203420------32213321342131223222332234223123322333233423------3224332434241105120513051405NO UNIT - GARAGE ONLY-----*******BUILDING SIGNAGE------120413041404------12011301------------------1302------------120313031403110612061306140611071207130714071110121013101410110812081308140811091209130914091112121213121412111512151315141511161216131614161117121713171417------121813181418------121513151415------12141314141411111211131114111120122013201420112112211321142111241224132414241125122513251425112812281328142811291229132914291132123213321432113312331333143311361236133614361137123713371437------121913191419------122213221422------122313231423------122613261426------122713271427------123013301430------123113311431------123413341434------1235133514351138123813381438APARTMENT PROJECTS WITH MULTIPLE BUILDINGS SHALL HAVE MONUMENT SIGNS -------SHOWING THE STREET ADDRESSES OF EACH BUILDING AT EACH VEHICLE ENTRANCE TO THE SITE. EACH ETHICAL ENTRANCE SHALL ALSO HAVE AN ILLUMINATED SITE PLAN AND / OR DIRECTLY SIGNS. THE SIGNS SHALL SHOW THE LOCATION OF THE SIGN (THE VIEWER'S CURRENT LOCATION) AND ALL BUILDING ADDRESSES. DWELLING NUMBERS SHALL BE INCLUDED. THE MONUMENT SIGNS SHALL HAVE A CONTRASTING BACKGROUND COLOR.ALL SITE SIGNAGE TO BE PER OWNERS SPECIFICATION AND DESIGN AND UNDER SEPARATE PERMIT. * INDICATE APPROXIMATE LOCATION OF ILLUMINATED BUILDING ADDRESS SIGNAGE. SIGNAGE FOR BUILDINGS MUST INCLUDE THE ENTIRE BUILDING ADDRESS AND STREET NAME. THE BUILDING ADDRESS SHALL BE NO LESS THAN SIX (6) INCHES IN HEIGHT. THE BUILDING SIGN SHALL HAVE A CONTRASTING BACKGROUND COLOR.542 1st AVE. SOUTH, FLOOR 4SEATTLE, WASHINGTON 98104© 2019 KATERRA ARCHITECTURE LLC© 2019 KATERRA ARCHITECTURE II LLC© 2019 KATERRA ARCHITECTURE III PLLC© 2019 KATERRA ARCHITECTURE IV LLCALL DRAWINGS, SPECIFICATIONS, PLANS, IDEAS, ARRANGEMENTS AND DESIGNS REPRESENTED OR REFERRED TO ARE THE PROPERTY OF AND ARE OWNED BY KATERRA INC. WHETHER THE PROJECT FOR WHICH THEY ARE MADE IS EXECUTED OR NOT. THEY WERE CREATED, EVOLVED, DEVELOPED AND PRODUCED FOR THE SOLE USE ON AND IN CONNECTION WITH THIS PROJECT AND NONE OF THE ABOVE MAY BE DISCLOSED OR GIVEN TO OR USED BY ANY PERSON, FIRM OR CORPORATION FOR ANY USE OR PURPOSE WHATSOEVER INCLUDING ANY OTHER PROJECT, EXCEPT UPON WRITTEN PERMISSION AND DIRECTION OF KATERRA INC. OwnerConsultantBLDG. 1BLDG. 2BLDG. 3Key plan RevisionsMarkDateDescriptionN10/30/2020UNITNUMBERING/ADDRESSINGSHEET(1,2,3)G.00.014ALEXANGATEWAYAPARTMENTS23000 MILITARY RD S,KENT, WA 98032RMRM075-1800112/13/19IFC SETDrawn ByProject ManagerJob NumberDate Of OriginalProfessional SealSCALE: 3/64" = 1'-0"1UNIT NUMBERING PLANNORTH0 06/12/2019 PERMIT SET2 01/09/2020 REV.3 ITCDUPDATES6 05/22/2020 PC1 CORRECTIONS16AGENDA ITEM #6. c) Phase 1BPhase 2Phase 3SE 260th St189th Ave SE 188th Ave SE191st Pl SE SE 259th Pl193r d P l S E 196 t h A v e S E SE 259th StSE 260th St19 9 t h A v e S E SE Timberlane Blvd198th Pl SESE 256th StSR 18 204th Ave SE2 0 1 s t A v e S E SE 258th St203rd Ave SE SE 258th PlPhase 4Phase 1APhasing LegendPhasing MapLakepointe Urban VillagePhasing MapLakepointe Urban Village200400400'0100SCALE: 1" = NNOTE:THE LOCATION OF DEVELOPMENT, INCLUDINGS ROADWAYS ANDTRAILS, IS APPROXIMATE AND DOES NOT VEST TO THIER SPECIFICLOCATION. THE LOCATION OF ALL DEVELOPMENT WILL BE BASEDON EXISTING CONDITIONS AT THE TIME OF APPLICATION AND THETERMS OF THE PLANNED ACTION, THE DEVELOPMENT AGREEMENT,AND APPLICABLE LOCAL, STATE, AND FEDERAL LAWS.January 30, 2017Phase 1B - Approximate Years 2019-2024Phase 2 - Approximate Years 2020-2025Phase 3 - Approximate Years 2023-2028Establishment of final grade, construction of Covington Connector toSoutheast boundary, construction of first phase of commercialdevelopment.Establishment of final lake perimeter, construction of 191st Place SEextension and associated R-12 residential development, construction ofsecond phase of commercial development on peninsula.Construction of third phase of commercial development.Preliminary Plat approval in third quarter 2021. Construction and FinalPlat Recording 2022.Phase 1A - Maple Hills Division 5Phase 4 - Approximate Years 2020-2027Completion of gravel pit reclamation, construction of MR andR-12 residential developmentUpdated September 15, 2021119108817AGENDA ITEM #6. c) 191st Pl SE Jenkins CreekSE 260th St189th Ave SE 188th Ave SE191st Pl SE SE 259th Pl19 3 r d P l S E 19 6 t h A v e S E SE 259th StSE 260th St19 9 t h A v e S E SE Timberlane Blvd198th Pl SESE 256th StSR 18 204th Ave SE2 0 1 s t A v e S E SE 258th St203rd Ave SE SE 258th PlBRCMU PARKS24,956 SF0.57 ACRCMU PARKS97,621 SF2.24 ACMR PARKS110,686 SF2.54 ACR-12 PARKS14,185 SF0.33 ACR-12 PARKS12,500 SF0.29 ACMR PARKS128,425 SF2.95 ACR-12 PARKS32,553 SF0.75 ACR-6 PARKS14,112 SF0.32 ACR-12 PARKS7,254 SF0.17 ACR-6 OPEN SPACE1,880,037 SF43.16 ACR-12 OPEN SPACE572,210 SF13.14 ACR-12 OPEN SPACE4,549 SF0.10 ACR-12 OPEN SPACE34,788 SF0.80 ACRCMU OPENSPACE86,894 SF1.99 ACR-6 PARKS9,908 SF0.23 ACMR PARKS12,799 SF0.29 ACMR OPEN SPACE22,507 SF0.52 ACR-12 OPEN SPACE5,687 SF0.13 ACR-6 OPEN SPACE139,837 SF3.21 ACR-6 OPEN SPACE57,182 SF1.31 ACPC o v i n g t o n C o n n e c t o r Master Development PlanLakepointe Urban VillageMaster Development PlanLakepointe Urban VillageJanuary 30, 2017WetlandWetland BufferUndisturbed Open SpacePublicly Accessible Parks and PlazasMedium Density Residential (R-6)Central Pond FeatureCovington Highlands TrailTrails / Offsite Trail ConnectionsStop LightProposed Park and Ride FacilityTransit StopProposed Truck and Bus Return RoutePublic StreetsHigh Density Residential (R-12)Mixed Residential (MR)Mixed Use / Commercial (RCMU)LegendBBike RouteCENTRAL POND FEATUREGateway ElementSteep Slope and Buffer200400400'0100SCALE: 1" = NProposed Trail ParkingFocal Point / Public Gathering SpotLandscape AreasJenkins CreekPPedestrian / Wildlife UndercrossingNOTE:THE LOCATION OF DEVELOPMENT, INCLUDINGS ROADWAYS ANDTRAILS, IS APPROXIMATE AND DOES NOT VEST TO THIER SPECIFICLOCATION. THE LOCATION OF ALL DEVELOPMENT WILL BE BASEDON EXISTING CONDITIONS AT THE TIME OF APPLICATION AND THETERMS OF THE PLANNED ACTION, THE DEVELOPMENT AGREEMENT,AND APPLICABLE LOCAL, STATE, AND FEDERAL LAWS.Mix of Multi-Family and Commercial isEncouraged within Peninsula AreaUpdated September 15, 2021Disturbed (Graded) Open SpaceSPECIAL PAVEMENTPARKS TABLERCMUMRR-12R-6ZONE SQ FOOTAGE ACREAGE122,577 SF251,910 SF66,492 SF24,020 SF2.81 AC5.78 AC1.53 AC0.55 ACTOTAL464,999 SF 10.67 ACPOND TABLERCMUMRR-12R-6ZONE SQ FOOTAGE ACREAGE366,128 SF106,040 SF334,094 SF0 SF8.41 AC2.43 AC7.67 AC0.00 ACTOTAL806,262 SF 18.51 ACOPEN SPACE TABLERCMUMRR-12R-6ZONE SQ FOOTAGE ACREAGE86,984 SF22,507 SF617,234 SF2,077,056 SF1.99 AC0.52 AC14.17 AC47.68 ACTOTAL2,803,691 SF 64.36 ACCOMBINED OPEN SPACE TABLERCMUMRR-12R-6ZONEPARKS2.81 AC5.78 AC1.53 AC0.55 ACTOTAL10.67 AC91.25 AC34.00 AC35.34 AC53.51 AC214.10 ACOPEN SPACE* POND8.41 AC2.43 AC7.67 AC0.00 AC18.51 AC*OPEN SPACE INCLUDES CRITICAL AREAS, BUFFERS, AND OTHER GREEN SPACES13.21 AC8.73 AC23.37 AC48.23 AC93.55 ACNET ACRES**78.03 AC25.27 AC11.98 AC5.27 AC120.55 AC1.99 AC0.52 AC14.17 AC47.68 AC64.36 ACGROSSACREAGETOTALAMENITIESWILDLIFE /PEDESTRIANUNDER-CROSSING**NET ACRES EQUALS GROSS ACREAGE MINUS TOTAL AMENITIESFUTURE CONNECTIONBEYOND PROPERTY BYOTHERS3646125718AGENDA ITEM #6. c) VI - Portable Classrooms The Plan references use of portables as interim capacity for facilities. Currently, the District utilizes portables to house students more than functional capacity and for program purposes at some school locations (Please see Appendices A, B, C). Based on enrollment projections, implementation of full day kindergarten programs, lower state mandated class sizes, functional capacity, and no need for additional interim capacity, the District anticipates no need to purchase or lease additional portables during the next six - year period to ensure capacity requirement (Noted in section V. Six Yr. Planning Construction). During the time period covered by this Plan, the District does not anticipate that all of the District’s portables will be replaced by permanent facilities. During the useful life of some of the portables, the school-age population may decline in some communities and increase in others, and these portables provide the flexibility to accommodate the immediate needs of the community. Portables may be used as interim facilities: 1. To prevent overbuilding or overcrowding of permanent school facilities. 2. To cover the gap between the times of demand for increased capacity and completion of permanent school facilities to meet that demand. 3. To meet unique program requirements. Portables currently in the District’s inventory are continually evaluated resulting in some being improved and some replaced or when possible, be removed due to life expectancy. The Districts goal is to reduce and or eliminate all portables so we may provide an equitable learning environment for all. The Plan projects that the District will use portables to accommodate interim housing needs for the next six years and beyond. The use of portables, their impacts on permanent facilities, life cycle and operational costs, and the interrelationship between portables, emerging technologies, and educational restructuring will continue to be examined. 19 AGENDA ITEM #6. c) VII - Projected Six-Year Classroom Capacity As stated in Section IV, the functional capacity study is periodically updated for changes in special programs and reflects class size requirements, class size fluctuations etc. As shown in the Inventory and Capacity chart in Table 3, the functional capacity is also reflected in the capacity and enrollment comparison charts (See Tables 5 & 5 a-b-c). Enrollment is electronically reported to OSPI on Form P-223 on a monthly basis and funding apportionment is based on Annual Average FTE (AAFTE). The first school day of October is widely recognized as the enrollment “snapshot in time” to report enrollment for the year. Kent School District continues to be the fifth largest district (both FTE and headcount basis) in the state of Washington. The P-223 Headcount for October 2022 was 24,482 with kindergarten students counted at 1.0 and excluding ECSE and college-only Running Start students. In October 2022, there were an additional 877 students in 11th and 12th grade participating in the Running Start program at different colleges and receiving credits toward both high school and college graduation. Of these students, 486 attended classes only at the college (“college-only”) and are excluded from FTE and headcount for capacity and enrollment comparisons. Kent School District has one of the highest Running Start program participation rates in the state. Based on the enrollment forecasts, permanent facility inventory and capacity, current standard of service, portable capacity, and future additional classroom space, the District plans to continue to satisfy required capacity through the interim use of portables (See Table 5 and Tables 5 a-b-c). While the district currently shows available capacity to address projected need on a purely statistical basis, there are variety of extenuating factors that need to be considered. The Kent School District currently makes significant use of portables, which we do not consider as part of our permanent standard of service. We have included portable space in our interim capacity figures, and we do not count that as a permanent space solution. Kent is unusual in that it incorporates neighborhoods intersecting with at least 6 municipalities, including Kent , Auburn, Black Diamond, Maple Valley, Renton, and SeaTac. The district covers 73 square miles and includes over 40 schools. Within this large geographic area, we expect to have pockets of localized capacity need that are not necessarily reflected in the aggregate figures. As one example, the Lakepointe Urban Village development in Covington may require new classroom capacity even as space may exist in schools on the far other end of the district’s boundaries. 20 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY TOTAL DISTRICT SCHOOL YEAR 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Actual Permanent Functional Capacity 1 33,847 34,529 34,529 34,529 34,529 34,529 34,529 Changes to Permanent Capacity 1 Capacity Increase (F) Additional Permanent Classrooms 0 0 0 0 0 0 0 Permanent Program Capacity Subtotal 33,847 34,529 34,529 34,529 34,529 34,529 34,529 Interim Portable Capacity Elementary Portable Capacity Required 3,240 3,192 3,192 3,192 3,192 3,192 3,192 Middle School Portable Capacity Required 336 308 308 308 308 308 308 Senior High School Portable Capacity Required 654 540 540 540 540 540 540 Interim Portable Capacity Total 4,230 4,040 4,040 4,040 4,040 4,040 4,040 TOTAL CAPACITY 1 38,077 38,569 38,569 38,569 38,569 38,569 38,569 TOTAL ENROLLMENT/ PROJECTION 2 24,482 24,659 24,723 24,910 25,099 25,304 25,560 DISTRICT AVAILABLE CAPACITY 13,595 13,910 13,846 13,659 13,470 13,265 13,009 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 2 Projection Source: Les Kendrick Demographic Study, 2022 ("Medium Growth Model") P R O J E C T E D Kent School District Six-Year Capital Facilities Plan Table 5 May 2023 21 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY SCHOOL YEAR 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Actual Senior High Permanent Capacity 1 10,275 10,097 10,097 10,097 10,097 10,097 10,097 Changes to High School Capacity 0 0 0 0 0 0 0 Subtotal 10,275 10,097 10,097 10,097 10,097 10,097 10,097 Portables Interim Capacity 1 654 540 540 540 540 540 540 TOTAL CAPACITY 1 10,929 10,637 10,637 10,637 10,637 10,637 10,637 ENROLLMENT / PROJECTION 3 7,205 7,385 7,386 7,394 7,477 7,588 7,657 SURPLUS (DEFICIT) CAPACITY 3,724 3,252 3,251 3,243 3,160 3,049 2,980 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 3 Projection Source: Les Kendrick Demographic Study, 2022 ("Medium Growth Model") P R O J E C T E D No Classroom Portables required at this time. Some Portables used for classroom and program purposes. SENIOR HIGH SCHOOLS: Grades 9 - 12 Kent School District Six-Year Capital Facilities Plan Table 5 C May 2023 22 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY 7-8 SCHOOL YEAR 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Actual Middle School Permanent Capacity 1 6,220 7,216 7,216 7,216 7,216 7,216 7,216 Changes to Middle School Capacity 0 0 0 0 0 0 0 Subtotal 6,220 7,216 7,216 7,216 7,216 7,216 7,216 Portable Interim Capacity 1 336 308 308 308 308 308 308 TOTAL CAPACITY 1 & 3 6,556 7,524 7,524 7,524 7,524 7,524 7,524 ENROLLMENT / PROJECTION 2 3,862 5,837 5,919 5,947 5,927 6,032 6,211 SURPLUS (DEFICIT) CAPACITY 2,694 1,687 1,605 1,577 1,597 1,492 1,313 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. MIDDLE SCHOOL: Grades 7 - 8 2022-23 **Middle School: Grades 6-8 2023-24 and Beyond** 2 Projection Source: Les Kendrick Demographic Study, 2022 ("Medium Growth Model") P R O J E C T E D G r a d e 6 / 8 2 0 2 3 / 2 4 a n d b e y o n d Middle School Grade 6-8 No Classroom Portables required at middle schools at this time. Some Portables used for classroom and program purposes. Kent School District Six-Year Capital Facilities Plan Table 5 B May 2023 23 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY K-6 SCHOOL YEAR 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Actual Elementary Permanent Capacity 1 16,850 16,696 16,696 16,696 16,696 16,696 16,696 Additional Permanent Classrooms 2 0 0 0 0 0 0 0 Subtotal 16,850 16,696 16,696 16,696 16,696 16,696 16,696 Interim Portable Capacity 3,240 3,192 3,192 3,192 3,192 3,192 3,192 TOTAL CAPACITY 1 / 2 20,090 19,888 19,888 19,888 19,888 19,888 19,888 ENROLLMENT / PROJECTION 3 13,415 11,437 11,418 11,569 11,695 11,684 11,692 SURPLUS (DEFICIT) CAPACITY 6,675 8,451 8,470 8,319 8,193 8,204 8,196 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 2 Additional classrooms will be placed at schools with the greatest need for aleve overcrowding 3 Projection Source: Les Kendrick Demographic Study, 2022 ("Medium Growth Model") Enrollment & Projections reflect FULL Day Kindergarten at ALL Elementary schools @ 1.0 & exclude ECSE Preschoolers. P R O J E C T E D G r a d e K / 5 2 0 2 3 / 2 4 a n d b e y o n d Elementary Grade K-5 ELEMENTARY: Grades K - 6 Thru 2022-23 **ELEMENTARY: Grades K - 5 2023-24 and Beyond** Kent School District Six-Year Capital Facilities Plan Table 5 A May 2023 24 AGENDA ITEM #6. c) VIII - Finance Plan The finance plan shown on Table 6 demonstrates how the Kent School District plans to finance improvements for the years 2022-2023 through 2028-2029. The financing components include secured and unsecured funding and impact fees. The plan is based on future bond issues, state school construction assistance, collection of impact fees under the State Growth Management Act and voluntary mitigation fees paid pursuant to State Environmental Policy Act. In November 2016, the District held a special election to approve the authorization of $252,000,000 in bonding authority. The projects described below are part of this authorization. The first series of bonds ($80 million) were issued in February 2017, which funded the Covington Elementary Replacement School, as well as other infrastructure projects. Impact fees were used at both River Ridge Elementary School and Kent Laboratory Academy projects due to escalation in construction pricing across the Pacific Northwest. According to RCW 82.02.090, the definition of an impact fee is ". . . a payment of money imposed upon development as a condition of development approval to pay for public facilities needed to serve new growth and development, and that is reasonably related to the new development that creates additional demand and need for public facilities, that is a proportionate share of the cost of the public facilities, and that is used for facilities that reasonably benefit the new development. `Impact fee' does not include a reasonab le permit or application fee." Mitigation or impact fees can be calculated on the basis of "unhoused student need" or "the maintenance of a district's level of service" as related to new residential development. A mitigation/impact fee may be imposed based upon a determination of insufficient existing permanent and/or interim portable school space or to pay for permanent and/or newly acquired interim portable school space previously constructed as a result of growth in the district. A district's School Board must first approve the application of the mitigation or impact fees and, in turn, approval must then be granted by the other general government jurisdictions having responsibility within the district, counties, cities and towns. (Kent, Covington, Renton, Auburn, Black Diamond, Maple Valley, SeaTac, and Unincorporated King County) Though the current enrollment projections increase for both elementary and secondary schools are relatively flat, the ongoing need to provide permanent instructional facilities to house students is a driving need as the shifts in our family populations continue, due to ongoing development. Previously collected Impact fees may be used to support and address the challenges related to the number of interim instructional facilities currently in use, the replacement of some of these aged facilities, the maintenance of the district's level of services, and the potential expansions to existing facilities in future years. The Kent School District 2022-2023 CFP update includes continued execution of the 2016 Capital Bond Projects, the 2018 Levy Projects, and the data collection and review of our Facility Assessment Reports. The District Facilities and Capital Planning Teams have come together and joined the Capital 25 AGENDA ITEM #6. c) Bond Planning Task Force (CBPTF) which included District personnel, design professionals, teaching staff, student voices, as well as community members who collaborated and discussed district needs. Our initial plan revealed priorities including school replacement due to age, and the need for added permanent facilities to (1) reduce and eliminate our need for portables and (2) accommodate future growth as housing in the Kent region continues to expa nd. We started with a list of 2 billion in needs and through itemizing and prioritizing, we brought the list of essential projects to 495 million. This list was brought before the District’s Board of Directors for comments, discussion, and approval. A Capital Bond Measure followed and went out to vote in April 2023 and did not pass with voter approval. We are now re-evaluating needs and figuring out next steps. Future updates to this Capital Facilities Plan will include details of any adopted planning . With the opening of Canyon Ridge Middle School, our sixth grade moving from elementary to middle school, and our boundary change, we are advancing opportunities to even out capacity at each site to accommodate our programs and student-based needs. For the Six-Year Finance Plan, costs of future schools are based on estimates from Kent School District Capital Planning Team. Please see pages 13-14 for a summary of the cost basis. Cost Basis Summary For impact fee calculations, construction estimated costs are based on the last elementary school built in Kent, adjusted for inflation, and projected cost future elementary school, as well as average pricing of nearby school districts recently built new middle and new high school projects. Project Projected Cost New Elementary School $68,000,000 New Middle School $155,000,000 New High School $220,000,000 Site Acquisition Cost The site acquisition cost is based on an average cost of sites purchased or built on within the last ten years. Please see Table 7 for a list of site acquisition costs and averages. District Adjustment The impact fee calculations on Appendix B & C result in a zero-dollar impact fee total for this year but may be adjusted if needed per RCW 36.70A.130(2)(b) provision. 26 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 SIX-YEAR FINANCE PLAN Secured Unsecured Impact SCHOOL FACILITIES *2022 2023 2024 2025 2026 2027 2028 TOTAL Local & State State 2 or Local 3 Fees 5 Estimated Estimated PERMANENT FACILITIES No School Projects at this time.$0 TEMPORARY FACILITIES Additional portables 3 - 4 $0 OTHER N / A Totals $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 * F = Funded U = Unfunded NOTES: 2 The District anticipates receiving some State Funding Construction Assistance for some projects. 3 Facility needs are pending review. Some of these projects may be funded with impact fees. 4 Cost of portables based on current cost and adjusted for inflation for future years. 5 Fees in this column are based on amount of fees collected to date and estimated fees on future units. Kent School District Six-Year Capital Facilities Plan Table 6 May 2023 27 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 Site Acquisitions & Costs Average of Sites Purchased, Sold or Built on within last 10 Years Type & # on Map School / Site Year Open / Purchased Sold Location Acreage Cost/Price Avg cost-price/acre Total Average Cost / Acre Elementary No Acquisitions for Elemenary Schools 0.00 $0 Elementary Site Subtotal 0.00 $0 $0 Elem site average Middle School No Acquisitions for Middle Schools 0.00 $0 Middle School Site Subtotal 0.00 $0 $0 Middle Schl Site Avg. Senior High No Acquisitions for Senior Highs 0.00 $0 $0 Senior High Site Subtotal 0.00 $0 $0 Sr Hi Site Average Note: All rural sites were purchased prior to adoption of Urban Growth Area. Numbers correspond to locations on Site Bank & Acquisitions Map on Page 35. Properties purchased prior to 2010 1 / Urban Site - Covington area North (So of Mattson MS)1984 2 / Rural Site - Ham Lake east (Pollard)1992 4 / Urban Site - Shady Lake (Sowers-Blaine-Drahota-Paroline)1995 0.00 $0 5 / Rural Site - SE of Lake Morton area (West property)1993 0 0 0 9 / Rural Site - McMillan Assemblage (South of MC)98 - 04 10 / Urban Site - Yeh-Williams (W of 132 Ave SE at SE 288)1999 12 / Urban Site - SE 256th Covington (Halleson)2000 12a / Urban Site - 156th Ave. SE Covington (Wikstrom)2004 12b / Urban Site - SE 256th St. Covington (West of CO)2004 Total Acreage & Cost Total Average Cost / Acre #DIV/0! Kent School District Six-Year Capital Facilities Plan Table 7 May 2022 28 AGENDA ITEM #6. c) KENT  SCHOOL  DISTRICT FACTORS  FOR  ESTIMATED  IMPACT  FEE  CALCULATIONS  Student Generation Factors - Single Family Student Generation Factors - Multi-Family Elementary (Grades K - 6) 0.248 Elementary 0.130 Middle School (Grades 7 - 8) 0.085 Middle School 0.049 Senior High (Grades 9 - 12) 0.107 Senior High 0.056 Total 0.440 Total 0.235 Projected Increased Student Capacity OSPI - Square Footage per Student, see side char Elementary 0 Elementary 115 Middle School 850 Middle School 148 Senior High (Academy)0 Senior High 173 Special Education ?? Required Site Acreage per Facility Elementary (required)12 Average Site Cost / Acre Middle School (required)25 Elementary $161,678 Senior High (required)40 Middle School $0 Senior High $0 New Facility Construction Cost Elementary $68,000,000 Temporary Facility Capacity & Cost Middle School $155,000,000 Elementary @ 24 $315,000 Senior High $220,000,000 Middle School @ 29 $315,000 Senior High @ 31 $315,000 Temporary Facility Square Footage State Funding Assistance Credit Elementary 123,702 District Funding Assistance Percentage 51.86% Middle School 10,256 Senior High 21,296 Total 4.4% 155,254 Construction Cost Allocation CCA - Cost/Sq, Ft. $246.83 Permanent Facility Square Footage Elementary 1,567,594 Middle School 760,483 District Average Assessed Value Senior High/Other 1,077,315 Single Family Residence $653,485 Total 95.6%3,405,392 Total Facilities Square Footage District Average Assessed Value Elementary 1,691,296 Multi-Family Residence $220,293 Middle School 770,739 Senior High/Other 1,098,611 Total 3,560,646 Bond Levy Tax Rate/$1,000 $1.02 Current Rate / 1,000 Tax Rate 0.0010 Developer Provided Sites / Facilities Value 0 General Obligation Bond Interest Rate Dwelling Units 0 Current Bond Interest Rate 3.58% CPI Inflation Factor 5.20% Budget Preparations | OSPI (www.k12.wa.us) Kent School District Six‐Year Capital Facilities Plan (APPENDIX A)May 2023 29 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for SINGLE FAMILY RESIDENCE Site Acquisition Cost per Single Family Residence Formula: ((Acres x Cost per Acre) / Facility Capacity) x Student Generation Factor Required Site Acreage Average Site Cost/Acre Facility Capacity Student Factor A 1 (Elementary)12 $161,678 0 0.248 A 2 (Middle School)25 $0 850 0.085 $0.00 A 3 (Senior High)40 $0 0 0.107 Total 77 $161,678 850 0.440 A $0.00 Permanent Facility Construction Cost per Single Family Residence Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Permanent/Total Square Footage Ratio) Construction Cost Facility Capacity Student Factor Footage Ratio B 1 (Elementary)$68,000,000 0 0.248 0.903 B 2 (Middle School)$155,000,000 850 0.085 0.984 $15,252.00 B 3 (Senior High)$220,000,000 0 0.107 0.998 Total $443,000,000 850 0.440 B $15,252.00 Temporary Facility Cost per Single Family Residence (Portables) Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Temporary / Total Square Footage Ratio) Facility Cost Facility Capacity Student Factor Footage Ratio C 1 (Elementary)$315,000 24 0.248 0.097 $315.74 C 2 (Middle School)$315,000 29 0.085 0.016 $14.77 C 3 (Senior High)$315,000 31 0.107 0.020 $21.75 Total $945,000 84 0.440 C $352.25 State Funding Assistance Credit per Single Family Residence (formerly "State Match") Formula: Area Cost Allowance x SPI Square Feet per student x Funding Assistance % x Student Factor Construction Cost Allocation SPI Sq. Ft. / Student Assistance %Student Factor D 1 (Elementary)$246.83 115 0.5186 0.248 $3,650.73 D 2 (Middle School)$246.83 148 0.5186 0.085 $1,610.32 D 3 (Senior High)$246.83 173 0.5186 0.107 $2,369.52 D $7,630.57 Tax Credit per Single Family Residence Average SF Residential Assessed Value (AAV)$653,485 Net Present Value (per EQ) (NPV)8.77 Current Debt Service Rate / 1,000 ( r )0.10%TC $5,848.83 (Below used to calculate NPV) Current Bond Interest Rate 3.58% Years Amortized (10 Years)- Used in NPV Calculation 10 Developer Provided Facility Credit Facility / Site Value Dwelling Units 0 0 FC 0 Fee Recap ** A = Site Acquisition per SF Residence $0.00 B = Permanent Facility Cost per Residence $15,252.00 C = Temporary Facility Cost per Residence $352.25 Subtotal $15,604.25 D = State Match Credit per Residence $7,630.57 TC = Tax Credit per Residence $5,848.83 Subtotal $13,479.40 Total Unfunded Need $2,124.85 50% Developer Fee Obligation $1,062 FC = Facility Credit (if applicable)$0 District Adjustment ($1,062) Net Fee Obligation per Residence - Single Family ($0.00) Kent School District Six-Year Capital Facilities Plan (APPENDIX B)May 2023 30 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for MULTI-FAMILY RESIDENCE Site Acquisition Cost per Multi-Family Residence Unit Formula: ((Acres x Cost per Acre) / Facility Capacity) x Student Generation Factor Required Site Acreage Average Site Cost/Acre Facility Capacity Student Factor A 1 (Elementary)12 $161,678 0 0.13 A 2 (Middle School)25 $0 850 0.049 $0.00 A 3 (Senior High)40 $0 0 0.056 Total 77 $161,678 850 0.235 A $0.00 Permanent Facility Construction Cost per Multi-Family Residence Unit Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Permanent / Total Square Footage Ratio) Construction Cost Facility Capacity Student Factor Footage Ratio B 1 (Elementary)$68,000,000 0 0.13 0.903 B 2 (Middle School)$155,000,000 850 0.049 0.984 $8,792.33 B 3 (Senior High)$220,000,000 0 0.056 0.998 Total $443,000,000 850 0.235 B $8,792.33 Temporary Facility Cost per Multi-Family Residence Unit Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Temporary / Total Square Footage Ratio) Facility Cost Facility Capacity Student Factor Footage Ratio C 1 (Elementary)$315,000 24 0.13 0.097 $165.51 C 2 (Middle School)$315,000 29 0.049 0.016 $8.52 C 3 (Senior High)$315,000 31 0.056 0.020 $11.38 Total $945,000 84 0.235 C $185.40 State Funding Assistance Credit per Multi-Family Residence (formerly "State Match") Formula: Area Cost Allowance x SPI Square Feet per student x Funding Assistance % x Student Factor Area Cost Allowance SPI Sq. Ft. / Student Equalization %Student Factor D 1 (Elementary)$246.83 115 0.5186 0.13 $1,913.69 D 2 (Middle School)$246.83 148 0.5186 0.049 $928.30 D 3 (Senior High)$246.83 173 0.5186 0.056 $1,240.12 D $4,082.11 Tax Credit per Multi Family Residence Average MF Residential Assessed Value (AAV)$220,293 Net Present Value (per EQ) (NPV)8.77 Current Debt Service Rate / 1,000 ( r )0.10%TC $1,971.67 (Below used to calculate NPV) Current Bond Interest Rate 3.58% Years Amortized (10 Years)- Used in NPV Calculation 10 Developer Provided Facility Credit Facility / Site Value Dwelling Units 0 0 FC 0 Fee Recap ** A = Site Acquisition per Multi-Family Unit $0.00 B = Permanent Facility Cost per MF Unit $8,792.33 C = Temporary Facility Cost per MF Unit $185.40 Subtotal $8,977.73 D = State Match Credit per MF Unit $4,082.11 TC = Tax Credit per MF Unit $1,971.67 Subtotal $6,053.78 Total Unfunded Need $2,923.95 50% Developer Fee Obligation $1,462 FC = Facility Credit (if applicable)0 District Adjustment ($1,462) Net Fee Obligation per Residential Unit - Multi-family ($0.00) Kent School District Six-Year Capital Facilities Plan (APPENDIX C)May 2023 31 AGENDA ITEM #6. c) KENT SCHOOL DISTRICT No. 415 Site Acquisitions and Projects Planned to Provide Additional Capacity Projected Projected % for SCHOOL / FACILITY / SITE LOCATION Type Status Completion Program new Date Capacity Growth Approximate Approximate # on Map ELEMENTARY MIDDLE SCHOOL & SENIOR HIGH TEMPORARY FACILITIES Additional Capacity # on Map 2 OTHER SITES ACQUIRED Land Use Designation Type 12 256th - Covington (Halleson)25435 SE 256th, Covington 98042 Rural To be sold 12a 156th - Covington (Wikstrom)25847 156th Ave. SE, Covington 98042 Rural To be sold Notes: None King County King County Land Use Jurisdiction Kent School District Six-Year Capital Facilities Plan Table 4 May 2022 32 AGENDA ITEM #6. c) © copyright KROLL MAP COMPANY, INC. This map has been modified by KSD 05/22 Sawyer Woods Elementary Jenkins Creek Elementary Fairwood Elementary Ridgewood Elementary Northwood Middle School Lake Youngs Elementary Glenridge Elementary Kentridge High School Springbrook Elementary Soos Creek Elementary Sunrise Elementary Meridian Middle School Kentwood High School Park Orchard Elementary Martin Sortun Elementary Daniel Elementary East Hill Elementary Mill Creek Middle School Kent Elementary Kent-Meridian High School Scenic Hill Elementary Kent School District Administration Center Meadow Ridge Elementary Pine Tree Elementary Horizon Elementary Covington Elementary Cedar Heights Middle School Cedar Valley Elementary Crestwood Elementary Mattson Middle School Kentlake High School Neely O’Brien Elementary Carriage Crest Elementary MeridianElementary Meeker Middle School Grass Lake Elementary Emerald Park Elementary Millennium Elementary iGrad Kent Valley Early Learning Center The Outreach Program (TOP) Panther Lake Elementary River Ridge Elementary Kent Laboratory Academy 33 AGENDA ITEM #6. c) IX - Summary of Changes to June 2022 Capital Facilities Plan The Capital Facilities Plan (the "Plan") is updated annually based on previous Plans in effect since 1993. The primary changes from the June 2022 Plan are summarized here. Capacity changes continue to reflect fluctuations in class size ratio and program changes. Changes in portables or transitional capacity reflect use, lease or purchase, sale, surplus and/or movement between facilities. The District will be moving to a K-5 Elementary and 6-8 Middle School model beginning the 2023-2024 school year. Capacity has been added at the middle school level by reopening the former Sequoia Junior High (now Canyon Ride Middle School). The district worked with Educational Data Solutions, LLC to update student generation factors. The updated rates are included in the body of the Plan. The student headcount enrollment forecast is updated annually. All Elementary schools now have Full Day Kindergarten so six-year Kindergarten projections were previously modified to meet the requirements for Full Day Kindergarten programs at all elementary schools. The district expects to receive some State Funding Assistance (formerly called “state matching funds”) for projects in this Plan and tax credit factors are updated annually. Unfunded site and facility need will be reviewed in the future. The impact fees for 2024 calendar year will result in no collection of impact fees for both Single-Family and Multi-Family due to the capacity study completed in Spring 2023. 34 AGENDA ITEM #6. c) ITEM Grade /Type FROM TO Increase/ Decrease Comments Student Generation Factor Elem 0.27 0.248 -0.022 Single Family (SF)MS 0.105 0.085 -0.020 SH 0.075 0.107 0.032 Total 0.45 0.440 -0.010 Decrease Student Generation Factor Elem 0.082 0.130 0.048 Multi-Family (MF)MS 0.035 0.049 0.014 SH 0.029 0.056 0.027 Total 0.146 0.235 0.089 Increase State Funding Assistance Ratios (“State Match”) 52.49%51.86%-0.63%Per OSPI Website Area Cost Allowance $242.26 $246.83 4.570 Per OSPI Website Link Average Assessed Valuation (AV)SF $574,784 $653,485 78,701 Per King County AV - Average of Condominiums & Apts.MF $360,790 $220,293 (140,497)Per King county Debt Service Capital Levy Rate / $1000 $0.93 $1.02 $0.09 Per King Co. Assessor Report General Obligation Bond Interest Rate 2.45%3.58%1.13%Bond Buyers 20 year GO Index Impact Fee - Single Family SF $0.00 $0.00 $0.00 No Change Impact Fee - Multi-Family MF $0.00 $0.00 $0.00 No Change X - Appendices Changes to Impact Fee Calculation Factors Include: 35 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 1 2023 CAPITAL FACILITIES PLAN Renton School District No. 403 Board of Directors Alisa Louie, President Shelby Scovel, Vice President Avanti Bergquist, MD Stefanie McIrvin, Ed. D Justin Booker Damien Pattenaude, Ed. D, Superintendent July 2023 To Be Adopted by School Board July 12, 2023 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 2 2023 6-YEAR CAPITAL FACILITIES PLAN Annual Update Renton School District No. 403 TABLE OF CONTENTS I. INTRODUCTION II. ENROLLMENT TRENDS III. STANDARD OF SERVICE & CAPACITY IV. ENROLLMENT PROJECTIONS V. GROWTH RELATED PROJECTS VI. SIX-YEAR FINANCE PLAN VII. IMPACT FEES VIII. APPENDICES AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 3 I. INTRODUCTION Purpose of the Capital Facilities Plan: This Six-Year Capital Facilities Plan (the “Plan”) annual update was prepared by Renton School District (the “District”) in compliance with the requirements of the Washington State Growth Management Act (GMA, the Act), King County Code Title 21A.43, and applicable ordinances of the cities of Bellevue, Newcastle, and Renton. It is the district’s intent that the Plan be adopted by King County and the cities of Bellevue, Newcastle, and Renton as a sub-element of their respective Capital Facilities Plans, and that that those jurisdictions assess and collect school impact fees on behalf of the district, as empowered by the GMA. This Plan, however, is not intended to be the sole planning instrument developed by the district to determine its capital facility needs. The GMA was adopted by the State legislature in 1990 in response to rapidly increasing development, most notably in King County and the surrounding central Puget Sound area. The Act requires state and local governments to manage Washington’s growth by developing and implementing comprehensive land-use and transportation plans, by designating Urban Growth Areas, and by protecting natural resources and environmentally critical areas. The Capital Facilities Plan is one element of a County or City’s Comprehensive Plan that addresses existing public facility capacities, forecasts future public facility needs, presents a plan for expanding existing facilities or constructing new facilities to meet those needs, and indicates how those public facility improvements are to be financed. The GMA empowers jurisdictions to assess and collect impact fees as one means of financing new public facilities necessitated by private development. This Capital Facilities Plan addresses the impact of growth on public school facilities by examining: 1. anticipated growth of the district’s student population over the next six years. 2. the ability of existing and proposed classroom facilities to house those students based on the district’s current Standard of Service. 3. the need for additional enrollment or growth driven capital facilities. 4. the method of financing those capital improvements; and 5. calculation of school impact fees based on, among other variables, the number of students generated by recent residential development (student generation factors). AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 4 This plan is updated annually and submitted to local governments for inclusion as a sub-element in their Capital Facilities Plans. Past Plans have been adopted by King County and the Cities of Bellevue, Newcastle, and Renton. The district continues to dialogue with the cities of Tukwila and SeaTac regarding implementation of impact fees within their jurisdictions. The new impact fees calculated and associated with this 2023 CFP, are effective Jan 2024. They are further defined in section VII and in the appendices. Overview of the Renton School District: The district is located on the south end of Lake Washington, eleven miles south of Seattle to the west and south of Bellevue to the east. Home to nearly 100,000 people who value working, living, and playing in the Pacific Northwest, Renton has a strong economic base and a favorable business climate. The district spans approximately thirty-two square miles and serves a diverse population of approximately 15,000 students in pre-K through 12th grade at 4 high schools, four middle schools, fifteen elementary schools, and an early childhood learning center. District programs also address the special needs of disabled, academically gifted, and artistically talented students. Four schools (Renton Park Elementary, Hazelwood Elementary, McKnight Middle, and Lindbergh High) are U.S. Department of Education-recognized Blue-Ribbon Schools of Excellence. Community support for Renton schools is strong. School levies, which make up 25% of the district's budget, have been consistently approved by the community for more than 20 years. Voter-approved bond measures or capital facilities levies from 1992 through 2022 have brought exciting improvements in school buildings and support facilities, including the rebuilding of all elementary schools, the remodeling of all middle and high schools, and the recent additional construction of a new elementary school (Sartori) and middle school (Risdon). Voter support has also provided state-of-the-art technology - a must to prepare students for living and working in this leading high-tech region. Every classroom has high-speed Internet connections and ample computer devices for all students. Creating life-long learners is at the heart of Renton School District's instructional goals. Students are encouraged to reach for excellence through a variety of programs that focus on basic academic skills, problem solving, creative and critical thinking, and social and emotional growth. Each year, Renton School District students qualify as National Merit Finalists while the total value of college scholarships earned is in the hundreds of thousands of dollars. Elementary level students are well-grounded in science through participation in the Hands-on Science Kit Program, lauded by the National Science Teachers' Association. At the high school level, the district's challenging chemistry program, which provides options for advanced placement college IMPACT FEES effective Jan 2023 effective Jan 2024 CHANGE SINGLE-FAMILY $2,911 $2,161 ($750) MULTI-FAMILY $3,697 $4,257 $560 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 5 credit, has been recognized by the National Science Association, as well as the National Science Foundation. The focus in math is on intensive instruction in the basic skills, supplemented by opportunities to apply developing knowledge to real world problems. The K-12 math program increases student achievement through problem solving, integration of technology, and a rigorous assessment component. Students from elementary to high school levels regularly excel in regional and national mathematics contests. Across all levels and subjects, reading with accuracy and understanding is a primary goal. Elementary students receive a rich exposure to fine literature. Middle and high school students work extensively on reading in the content areas and exploring classic and modern literature works. Reading activities are integrated with a topnotch writing program beginning in kindergarten that provides students with intensive and focused practice for the proficiency in a wide range of language arts skills from creative to business and technical writing. A variety of classes, clubs, and programs give students opportunities to expand their educational horizons and pursue special interests. Choices range from instrumental and music, performing and visual arts, intramurals and athletics, academic-focused and career clubs, and community service opportunities to leadership development programs, business internships, job shadowing, and participation in the annual robotics competition. Special needs students with physical, emotional, and academic disabilities receive individualized attention from skilled teachers. Special education and remedial support are also available and children who are just learning English receive intensive, small-group ESL instruction to supplement their regular classroom learning. Guidance and counseling services are available for primary, middle, and high school students. Intellectually gifted children have many opportunities for extended learning. Operating at two magnet elementary schools and the three middle schools, the Discovery Program offers a challenging curriculum with a special focus on higher level thinking skills. High school students can take advantage of a full range of honors and advanced placement classes. Renton School District staff consistently show a commitment to their most important task - preparing their students for success in work and life. More than 80 percent of certificated staff have five or more years of higher education, and two of every three teachers have advanced degrees in their fields. Several of the district's certificated and classified staff have received the Washington Award for Educational Excellence. Individual teachers have received special honors such as the Christa McAuliffe Award for Excellence in Education, the Outstanding Secondary Science Award, the Washington State High School Social Studies Teacher of the Year Award, and Outstanding College Alumni recognition. Teachers are encouraged to take an active role in promoting their own professional growth through creating and refining curriculum, sharing successful strategies, and looking for new ways to assess student progress. This focus on continuous staff development enables teachers to consistently improve the quality of instruction and prepares them to help students meet rigorous state academic standards. Hundreds of training opportunities are offered to teachers and other staff members each year, ranging from CPR and first aid, technology education, diversity, and crisis intervention to math, science, and reading instruction strategies, assessment techniques, and arts education. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 6 II. ENROLLMENT TRENDS Over the past year, District enrollment continued to decline. There were differences across the region, however. While King County had a net gain of 370 students, public school enrollment in the four-county region (King, Kitsap, Pierce, and Snohomish) is still more 23,000 students less than what it was in October 2019. Renton’s decline in enrollment may still be due to the pandemic, but also the continued lower growth rate of immigrant population. Home based instruction also increased in Renton and the surrounding areas. The district will continue to monitor trends, but there are significant conditions that may speak to the potential for enrollment growth in the future. The number of new housing units expected to be developed in the district boundary is larger than what has been experienced in the last decade. Additionally, the most recent economic factors increasing interest rates and inflation appear to be causing a reduction in housing prices, at least in the immediate term. This could drive an influx of new home buyers and new construction in the next few years. Discussion on whether enrollment will return to pre-pandemic levels will continue over the next couple of years with future CFP’s. The early learning model in most cases had been through remote delivery methods and returned to partial in-person learning in 2020-2021. The district returned to in-person learning in the 2021-2022 school year, with families still having an option for a virtual program – but it was not highly utilized. Still, the District will not fully understand the ongoing impact of instructional delivery, the current housing market, fuel increases, among others until further into the next couple of school years. Approval by the community of a 2019 bond measure allowed the district to construct a new elementary school (#16) to accommodate over-enrollment in the K-5 grade span and to provide some elementary capacity relief. Sartori, another new elementary was opened in 2019 as a choice school in the downtown area. Considering the decline in enrollment and the effect of the pandemic, the district chose to supplement the 2020 CFP by further evaluating the enrollment and capacity of the elementary schools located within or near the service areas the new elementary school #16. The conclusion of that analysis reaffirmed the district need for the new elementary school. #16. The new elementary school is scheduled to open this fall (2023) and is discussed later in this Plan. III. STANDARD OF SERVICE & CAPACITY The Renton School District Standard of Service is the standard adopted by the district that identifies the program year, school organizational structure, student/teacher ratios by grade level (considering the requirements of students with special needs), daily class schedule, types of facilities and other factors identified by the district to be beneficial in supporting its educational programs and objectives. The Standard of Service is the major determining factor, together with the number of classrooms (teaching stations), in calculating facility capacity. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 7 The district has adopted a traditional elementary/middle/high school organizational structure that houses kindergarten through Grade 5 in elementary schools, Grades 6 through 8 in middle schools, and Grades 9 through 12 in high schools. The school-year calendar adopted by the District is also traditional; typically beginning in late August and ending in mid-June. Similarly, the District maintains a common daily schedule, with classes beginning between 7:20 and 9:30 a.m. and ending between 2:03 and 3:10 p.m., depending on grade level. The district, and the Renton Education Association, recognize that reasonable class size is necessary for optimum learning, and have established the following targets in student/teacher ratios: Grade Levels K-1 21:1 Grade Level 2 22:1 Grade Level 3 24:1 Grade Levels 4-12 29:1 The 29:1 ratio at the secondary level applies to all Language Arts, Social Studies, Science, Math, World Languages, World Language Exploratory and Health classes. Other ratios apply as follows: Band/Orchestra 40:1 Choir 50:1 Middle School PE 35:1 High School PE 40:1 All other classes 31:1 For the purposes of this report, student /teacher ratio for special education classes held in self- contained classrooms within comprehensive elementary and secondary facilities is assumed to be 12:1. Educational facilities dedicated solely to special education or other specialized programs are excluded from capacity calculations, as are associated student headcounts. In response to new State and District high school graduation requirements, beginning with the 2018-2019 school year, all District high schools changed from a semester system to a trimester system, resulting in the following: • Three 12-week terms instead of two 18-week terms, • Five 72-minute periods per day instead of six 57-minute periods, and • Reduction of classroom efficiency from 83% to 80%, reducing facility capacity. Beginning with the graduating class of 2020-2021, high school graduation requirements require one additional credit of science (three instead of two), and a total of twenty-four credits; three more than the previously required 21. This has impacted high school capacity, especially AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 8 regarding science classrooms, where additional classroom space suitable for the various sciences, or the renovation/upgrade of existing classrooms to accommodate the same, will be necessary. The construction of new science classroom addition at Lindbergh High is one such project included in last year’s update. It is not included in the he calculation of this year’s impact fees or previous year’s impact fees. Student/teacher ratios, referenced earlier, are applicable to both permanent and relocatable classrooms. However, since relocatable facilities do not allow for the full range of educational activities promoted by the district, they are generally viewed as temporary or interim housing, necessary to accommodate enrollment fluctuations and development driven enrollment increases, but only until such time as permanent facilities can be financed and constructed. For those reasons, relocatable classrooms capacities are calculated, but not used in the analysis of future facility needs. Practical Capacity Model: The Practical Capacity Model calculates building capacity based on limitations that existing facilities place on enrollment as a result of current educational program needs, operating policy, and contractual restrictions. This is sometimes also referred to School Program Capacity. The calculation is made by reviewing the use of each classroom/teaching station in each facility. For every room housing student, a calculation is made, assigning a maximum number of students per room. Sometimes the capacity of core facilities, such as the cafeteria or gym, or the quantity of restroom fixtures, may limit facility capacity to a level below that calculated by collective classroom capacity levels. This has generally been reviewed at each school level, giving each school leadership team the ability to utilize classrooms in the most efficient manner possible, considering their current enrollment. In future CFP’s, we may begin to evaluate and report program capacity more specifically and show the impact on overall capacity. For example, if the school enrollment has a higher number of special ed students in a given year, then there is potential for another full classroom/teaching station to be taken out of capacity inventory, thereby reducing the overall school capacity for that given year. Given that we will be entering into a year with boundary adjustments to accommodate the opening of the new elementary school (Hilltop Heritage ES), the 2024 CFP will be a more appropriate year to provide further analysis of enrollment at each school, overall capacity, and program (practical) capacity. Capacity at the secondary school level is further limited by class scheduling restrictions and student distribution among elective classes. Based on a typical middle school six-period day, where one period is designated for teacher planning, capacity is reduced by one-sixth, or 17 percent, of theoretical capacity. Similarly, at high schools, with the newly established five-period day, capacity is reduced by one-fifth, or 20 percent. Elective classes, many of which require specialized classrooms, also figure into the equation for determining a school’s capacity, which together with required classes, require a well thought out Master Schedule if the facility’s capacity is to be maximized. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 9 Current Capacity: Overall building (student) capacity of existing, permanent K-12 facilities, excluding special education facilities and facilities housing alternative learning environments, is 14,788. As mentioned above, the district will begin to look at each school over the next year to better analyze program capacity at each school. When faced with a boundary adjustment this year with the opening of the new elementary school, we learned that the school-student capacity numbers were not completely telling of actual school capacity, when considering each school’s population needs. Based on prior enrollment the district has shown a capacity deficit in the 6-8 grade span in the out years; as well as continued, yet smaller deficit in the K-5 grade span. That deficit has transitioned to a surplus with enrollment decline but will also show more of a surplus when the new elementary school opens this. The opening of the new school this fall is allowing for relief at some of the over-crowded schools, but also allowing the district to intentionally have a lower enrollment at a couple of schools where some building improvements are needed before large new developments finish construction and begin to generate students in the area. We continue to note also that that current and future capacity at the elementary level, as documented in this report, is based on the district’s current Standard of Service, and does not necessarily reflect aspirational K-3 student/teacher ratios of seventeen students to one teacher. The district continues to make progress towards these requirements, by utilizing available classroom space, added staffing and plans to utilize the new elementary school classrooms to work towards this ratio. Most recent ratios have been anywhere from 17.3 to 19:1 but staffing during covid has slowed the districts progress. Continued efforts will be made with opening of the new elementary school providing more classroom space to progress towards the K-3 standard of 17:1. Elementary school capacity has been the district’s greatest challenge. Relying heavily on the use of relocatable classrooms (portables) to accommodate the fluctuating student population, portables at elementary schools account for over 15% of the district’s total K – 5 facility capacity. Portables are not considered permanent structures and are therefore not included in the inventory of permanent facilities. They are viewed as a short-term solution for managing enrollment fluctuation, housing students on a temporary or interim basis until permanent facilities can be constructed. Renton School District’s capital facilities include both permanent structures and relocatable (interim or portable) classrooms. Permanent facilities are further categorized as either K-12 (traditional elementary, middle, and high school configurations), Special Instructional Use, or Non-instructional Support Facilities. The district’s permanent K-12 facilities include 15 (soon to be 16) elementary schools, four middle schools, and four high schools. Two Special Instructional Use facilities house the district’s early childhood, special education, and alternative learning programs. Support facilities include the Kohlwes Education Center (admin.), Transportation Center, Facilities Operations and Maintenance Center, Nutrition Services/Warehouse, Renton Memorial Stadium, and the Lindbergh Swimming Pool. Total permanent facilities encompass 2,595,263 square feet, with 2,417,847 square feet (93%) devoted to K-12 and instructional special use. See Appendix A for District Maps. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 10 The district’s relocatable K-12 facilities are used primarily to address enrollment fluctuations and to house students on an interim or temporary basis until permanent facilities can be constructed. For those reasons they are not considered a long-term solution for housing students and are not acknowledged in the calculation of the capacity of K-12 facilities. Of the fifty-five relocatable facilities in the district’s inventory, forty-four are “double portables” containing two classrooms, and eleven are singles. Combined, they provide the district with a total of ninety-nine relocatable classrooms, encompassing 88,704 square feet of additional space available for instruction. The tables below summarize existing K-12 facility capacity. A complete inventory of District facilities, including undeveloped property follows. Facility capacity worksheets may be found in the appendices. EXISTING FACILITY CAPACITY Facility Elementary Middle High Type Schools Schools Schools Total Permanent 6,895 84.6% 3,435 88.3% 4,458 98.0% 14,788 89.1% Relocatable 1,252 15.4% 457 11.7% 92 2.0% 1,801 10.9% Total 8,147 100% 3,892 100% 4,550 100% 16,589 100% CAPACITY BY SERVICE AREA Facility Type Lindbergh Hazen Renton High Total Elementary Permanent 1843 2423 2075 6341 Relocatable 183 618 451 1252 Total Elem 2026 3041 2526 7593 Middle Permanent 896 1745 794 3435 Relocatable 183 183 91 457 Total Elem 1079 1928 885 3892 High Permanent 1211 1462 1389 4062 Relocatable 92 0 0 92 Total Elem 1303 1462 1389 4154 Grand Total 4408 6431 4800 15639 1. Does not include Sartori Elementary and Talley High, as they are not associated with a particular service area. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 11 INVENTORY AND CAPACITY OF RELOCATEABLE CLASSROOMS Building ID Location Number of School ID Area Student Classrooms Numbers (sq. ft.) Capacity 53 McKnight Middle 2 7/8 1,792 46 54 Nelsen Middle 2 7/8 1,792 46 55 Nelsen Middle 2 5/6 1,792 46 56 Nelsen Middle 2 3/4 1,792 46 57 Nelsen Middle 2 1/2 1,792 46 59 Lindbergh High 1 2 896 21 60 Lindbergh High 1 3 896 21 61 Lindbergh High 1 4 896 21 62 Talbot Hill Elementary 1 2 896 29 64 Talbot Hill Elementary 1 1 896 29 65 Dimmitt Middle 1 3 896 23 66 Dimmitt Middle 1 4 896 23 69 Honey Dew Elementary 2 3A/3B 1,792 58 70 Talbot Hill Elementary 1 3 896 29 72 McKnight Middle 2 3/4 1,792 46 73 Lakeridge Elementary 2 5/6 1,792 58 74 Sierra Heights Elementary 2 5/6 1,792 58 77 McKnight Middle 2 5/6 1,792 46 78 McKnight Middle 2 1/2 1,792 46 79 Dimmitt Middle 2 1/2 1,792 46 80 Honey Dew Elementary 2 2A/2B 1,792 58 81 Cascade Elementary 2 1/2 1,792 58 82 Sierra Heights Elementary 2 1/2 1,792 58 83 Lindbergh High 2 5/6 1,792 42 84 Maplewood Heights Elementary 2 5/6 1,792 58 85 Dimmitt Middle 1 5 896 23 86 Dimmitt Middle 1 6 896 23 87 Dimmitt Middle 1 7 896 23 88 Bryn Mawr Elementary 2 1/2 1,792 58 89 Bryn Mawr Elementary 2 3/4 1,792 58 90 Honey Dew Elementary 2 4A/4B 1,792 58 91 Honey Dew Elementary 2 1A/1B 1,792 58 92 Tiffany Park Elementary 2 1/2 1,792 58 93 Spring Glen 2 1/3 1,792 46 94 Spring Glen 2 2/4 1,792 46 95 Campbell Hill Elementary 2 2A/2B 1,792 58 96 Campbell Hill Elementary 2 1A/1B 1,792 58 97 Cascade Elementary 2 3/4 1,792 58 98 Cascade Elementary 2 5/6 1,792 58 99 Lakeridge Elementary 2 7/8 1,792 58 100 Lakeridge Elementary 2 3/4 1,792 58 101 Campbell Hill Elementary 2 3A/3B 1,792 58 102 Campbell Hill Elementary 2 4A/4B 1,792 58 103 Maplewood Heights Elementary 2 1/2 1,792 58 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 12 104 Maplewood Heights Elementary 2 3/4 1,792 58 105 Maplewood Heights Elementary 2 7/8 1,792 58 106 Sierra Heights Elementary 2 3/4 1,792 58 107 Sierra Heights Elementary 2 7/8 1,792 58 108 Tiffany Park Elementary 2 3/4 1,792 58 109 Bryn Mawr Elementary 2 5/6 1,792 58 110 Hazelwood Elementary 2 1A/1B 1,792 58 111 Maplewood Heights Elementary 2 9/10 1,792 58 112 Maplewood Heights Elementary 2 11/12 1,792 58 113 Talbot Hill Elementary 2 1A/1B 1,792 58 114 Talbot Hill Elementary 2 2A/2B 1,792 58 Total 99 88,704 2,669 *Capacity based on Standard of Service and not actual use AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 13 INVENTORY AND CAPACITY OF PERMANENT FACILITIES NAME LOCATION AREA (ft2)CAPACITY Benson Hill 18665 - 116th Ave. SE, Renton, 98058 67,533 520 Bryn Mawr 8212 S 118th St., Seattle, 98178 49,157 338 Campbell Hill 6418 S 124th St., Seattle, 98178 57,072 332 LSCascade 16022 - 116th Ave. SE, Renton, 98058 59,164 467 OHazelwood 7100 - 116th Ave. SE, Newcastle, 98056 66,161 591 OHHighlands 2727 NE 7th St., Renton, 98056 60,000 547 SCHoney Dew 800 Union Ave. NE, Renton, 98059 54,620 336 YRAKennydale 1700 NE 28th St., Renton, 98056 65,169 622 TNLakeridge 7400 S 115th St., Seattle, 98178 52,958 398 EMMaplewood Hgts.130 Jericho Ave., Renton, 98059 56,220 402 LERenton Park 16828 - 128th Ave. SE, Renton, 98058 65,955 476 ESartori 332 Park Ave. N, Srenton, 98057 76,797 554 Sierra Heights 2501 Union Ave. NE, Renton, 98058 53,992 472 Talbot Hill 2300 Talbot Rd., Renton, 98055 57,844 460 Tiffany Park 1601 Lake Youngs Way, Renton, 98058 58,758 380 Total Grades K-5 Capacity 901,400 6,895 Dimmitt 12320 - 80th Ave. S, Seattle, 98178 109,070 794 SEMcKnight 2600 NE 12th St., Renton, 98056 126,706 847 DDLLONelsen I2304 Jones Ave. S, Renton, 98055 124,234 896 MCHOSRisdon 6928 - 116th Ave. SE, Newcastle 98056 136,582 898 Total Grades 6-8 Capacity 496,592 3,435 SLHazen 1101 Hoquiam Ave. NE, Renton, 98059 327,395 1,462 OLindbergh 16426 - 128th Ave. SE, Renton, 98058 242,662 1,211 CHORenton 400 S 2nd St., Renton, 98057 278,373 1,389 H SGTalley 7800 S 132nd St., Renton, 98178 70,831 397 HITotal Grades 9-11 Capacity 919,261 4,458 TOTAL GRADE LEVELS K-12 2,317,253 14,788 Meadow Crest EEC 1800 Index Ave. NE, Renton, 98056 68,752 464 NGLTNIHOME Program - Spring Glen 2607 Jones Ave. S, Renton, 98055 7,005 84 ARARenton Academy - Spring Glen E2607 Jones Ave. S, Renton, 98055 24,837 48 LTotal Instructional Special Use 100,594 596 Total Instructional Facilities 2,417,847 15,384 SFacilities Operations Center 7812 S 124th St., Seattle, 98178 21,894 ECIKohlwes Educational Center 300 SW 7th St., Renton, 98057 57,000 VRLindbergh Pool 16740 - 128th Ave. SE, Renton, 98058 13,600 SETNutrition Services / Warehouse 409 S Tobin St., Renton 98057 27,466 RORenton Memorial Stadium P405 Logan Ave. N, Renton, 98057 37,213 PTransportation Center 420 Park Ave. N, Renton, 98057 20,243 SUTotal Support Services 177,416 Total All Permanent Facilities 2,595,263 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 14 RELOCATABLE FACILITY CAPACITY BY SCHOOL* ELEMENTARY SCHOOLS Area Location Address Building ID (sq. ft.) Capacity Bryn Mawr 8212 S 118th St., Seattle, 98178 88, 89, 109 5,376 174 Campbell Hill 6418 S 124th St., Seattle, 98178 95, 96, 101, 102 7,168 232 Cascade 16022 - 116th Ave. SE, Renton, 98058 81, 97, 98 5,376 174 Hazelwood 7100 - 116th Ave. SE, Newcastle, 98056 110 1,792 58 Honey Dew 800 Union Ave. NE, Renton, 98059 69. 80. 90. 91 7,168 232 Lakeridge 7400 S 115th St., Seattle, 98178 73, 99, 100 5,376 174 84, 103, 104, 105, Maplewood Heights 130 Jericho Ave., Renton, 98059 111, 112 10,752 348 Sierra Heights 2501 Union Ave. NE, Renton, 98058 74, 82, 106, 107 7,168 232 62, 64, 70, 113, Talbot Hill 2300 Talbot Rd., Renton, 98055 114 6,272 203 Tiffany Park 1601 Lake Youngs Way, Renton, 98058 92, 108 3,584 116 Elementary School Total Capacity 60,032 1943 MIDDLE SCHOOLS Area Location Address Building ID (sq. ft.) Capacity 65, 66, 79, 85, 86, Dimmitt 12320 - 80th Ave. S, Seattle, 98178 87 6,272 161 McKnight 2600 NE 12th St., Renton, 98056 53, 72, 77, 78 7,168 184 Nelsen 2304 Jones Ave. S, Renton, 98055 54, 55, 56, 57 7,168 184 Middle School Total 20,608 529 HIGH SCHOOLS Area Location Address Building ID (sq. ft.) Capacity Lindbergh 16426 - 128th Ave. SE, Renton, 98058 59, 60, 61, 83 4,480 105 High School Total 4,480 105 INSTRUCTIONAL SPECIAL USE Area Location Address Building ID (sq. ft.) Capacity 2607 Jones Ave. S, Spring Glen Renton, 98055 93, 94 3,584 92 Special Education Total 3,584 92 TOTAL ALL RELOCATABLE 88,704 2669 CLASSROOMS *Capacity based on Standard of Service and not actual use AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 15 UNDEVELOPED PROPERTY Skyway Site S Langston Rd. & 76th Ave. S, Seattle 4.18 Acres Chelan Ave. Site Chelan Ave. NE & NE 12th St., Renton 10.80 Acres* Park Ave. N Site Park Ave. N & N 3rd St., Renton 0.31 Acres Park Ave. N Site Park Ave. N & N 5th Ave., Renton 0.45 Acres *Currently under construction – new Hilltop Heritage Elementary School to open fall 2023 IV. ENROLLMENT PROJECTIONS Projection Methodology: Numerous methodologies are available for projecting long-term enrollments. The most common method is known as cohort survival which tracks groups of students through the system and adjusts the populations to account for the average year-to- year growth. For example, this year’s fourth grade is adjusted based on the average enrollment trend of the past in order to estimate next year’s fifth grade enrollment. This calculation method considers the past five years’ trends to determine the average adjustment factor for each grade, or cohort. The method works well for all grades except kindergarten, where there is no previous year data. For kindergarten, two methodologies are generally used: A linear extrapolation from the previous five years of kindergarten enrollment, assuming that there is a trend; or, alternatively, a comparison of the kindergarten enrollment to births from five years prior can be used to calculate a “birth-to-k” ratio. For example, kindergarten enrollment in 2019 is divided by the total births in King County in 2014 to produce a birth-to-k ratio. The average ratio for the last five years can then be applied to births in subsequent years to estimate kindergarten enrollment. The cohort survival method has been used by OSPI to predict enrollment for all Districts in the state. In past years, OSPI has used a 6-year cohort average for grades 1-12 and a linear extrapolation method at kindergarten. In 2008, OSPI commissioned a study to evaluate the effectiveness of this method for predicting enrollment. The report recommended the use of the “birth-to-k” method for predicting kindergarten enrollment and the use of a housing adjustment factor for Districts that are likely to be impacted by large numbers of new housing developments. The cohort survival method generally works well for Districts that have a consistent trend of gradual increases or declines in enrollment. It is less reliable in Districts where spikes in demographic trends (especially a marked increase or decrease in new housing) can lead to dramatic swings in enrollment from one year to the next. In addition, the use of the linear extrapolation method at the kindergarten level can result in a distorted trend since it does not consider changes in birth rate trends. Combining cohort survival with other information about births, housing, regional population trends, and even trends in service area and private school enrollment can sometimes provide for a more accurate forecast. For this Plan, the average rollup AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 16 at existing grades was combined with estimates of growth that might be expected from new housing, and assumptions about market share gains or losses that the district is likely to see at certain grade levels. Estimates of housing growth for this model were obtained from building permit information provided by the respective jurisdictions. However, there are many unknowns due to the overall market pause in real estate, rising gas prices, inflation, and some still consider the pandemic to be of concern. The districts response to this was to consider three projections: a low, medium, and high. Due to inflation and rising interest rates, real estate prices are leveling off and decreasing in some neighborhoods. Considering the relative prices seen in Renton as compared to outlying and more expensive suburban area, this could drive a higher-than-expected growth rate. Because the District needs to be as prepared as possible for a higher growth rate, we are monitoring all three scenarios. There is more potential for growth in the K-5 and high school grade span in the outyears and some decline is anticipated in the 6-8 grade span. Projections and Future Capacity: Enrollment projections provided by Educational Data Solutions, LLC indicate continued decline in the elementary grade span over the next couple of years, with a minor decrease in middle school and high school enrollment at varied years, but overall, a relatively flat rate in the big picture. Using the high-level growth chart, overall enrollment in the out-years is projected to grow by about six hundred students spread over all three grades spans, but still does not project we are back to pre-pandemic enrollment levels until after October 2028. The district will continue to monitor development, move-in/move-outs, and trends within the four-county area to better predict enrollment more than two years out. As the District moves past the pandemic and related impacts, there is potential for development growth in the real estate market and for a resurgence of immigrant population with recent political administration changes at the national level. The local jurisdiction is still planning on over 5,000 new residential units in various areas over the next 2-10 years. It is the district’s responsibility to monitor these projects, the timing and how the district will be able to respond with appropriate capacity to accommodate instructional delivery. The number of new homes planned for future construction in the District is much higher than the number of permitted units that were built between 2017 and 2021.This may suggest than enrollment losses could be lower in the near terms but could see net gains in the out-years due to growth from new housing. (see past and future housing development in the appendices) Projections show a slight increase in middle school enrollment over the next six years if considering the high growth projections. There are currently no plans to increase middle school capacity, as even with a slight growth, enrollment would still not be back to pre-pandemic levels. Using the same high projection at the high school level, projected enrollment over the next six years will add an additional 185 students. If these projections hold in the near term, this growth could coincide with district plans to replace Renton High School. As part of the voter approved November 2022 bond, funds are provided for both land acquisition and construction of a new Renton High School. The 2024 CFP will address this more completely as the district determines location and construction period. Medium range and high range projections are provided in the appendices. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 17 V. ENROLLMENT DRIVEN FACILITY NEEDS With the opening of the new Sartori Elementary School in August 2018, the 2017 elementary deficit capacity of 1,244 was dramatically reduced by nearly 40% to 755. With the passage of the 2019 Bond Measure, approved by the voters in November 2019, the District is will be opening its sixteenth elementary school, located in the Hazen High School service area, where the district has experienced the most recent growth in the past decade plus. The new school is scheduled to be completed and opened for the 2023/2024 school year. This new school has been named Hilltop Heritage Elementary School. Enrollment declines since fall 2020 show a loss of students from 7,057 students to 6,732 students in fall 2022. While this helps to balance out enrollment vs. capacity in this current school year, we will see an increase in capacity this fall with the new school opening. However, projections do show growth in this grade span by another 413 students in the out years. At the middle school level, decreased enrollment combined with lower projections show that the district will continue to have a small surplus in the next year. We will continue to monitor, but there are currently no enrollment or growth driven capital facilities projects in the planning stages for middle schools. However, there is discussion for future bond planning, the need to replace both Nelson Middle School and Dimmitt Middle School. Those projects would be reviewed in future bond planning discussions and enrollment growth and projections would be considered at that time. As previously mentioned, the 2022 voter-approved bond allows the district to acquire property and plan for the replacement of Renton High School. This will be both an opportunity to add program capacity to address anticipated and projected growth in the out years, but to also ensure program equity across the high school grade space. The district desires to ensure educational space and opportunity is provided and comparable to what is offered at both Hazen and Lindberg High Schools. PROJECTED ENROLLMENT GROWTH ACTUAL OCT. 2021/2022 HEADCOUNT ACTUAL 0CT. 2022/23 HEADCOUNT OCT. 2028/29 PROJECTED HEADCOUNT (high) ACTUAL CHANGE 2021/22 - 2022/23 ACTUAL CHANGE (%) 2021/22 to 2022/23 PROJECTED CHANGE 2022/23 to 2028/29 PROJECTED PERCENTAGE CHANGE 2022/23 TO 2028/29 ELEMENTARY 6,745 6,648 7,061 (97.00) (0.01)413 6.21% MIDDLE 3,451 3,227 3,328 (224.00) (0.06)101 0.03 HIGH 4,226 4,318 4,503 92 2.18%185 0.04 other/alt 170 178 194 8 -16 - TOTAL 14,592 14,371 15,086 (221.00) (0.02)715.00 0.05 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 18 In addition to any discussion around projected permanent facility deficits at the elementary and high school levels, it should be noted that the District is also reaching its maximum limit in providing portable classrooms at its existing sites due to current land use and building code requirements. Although not included in the calculation of potential Impact Fees, the implementation of new relocatable classrooms and/or the relocation of existing ones, remains a viable method of addressing both growth and the shifting of student population, for the short term. Similarly, science classroom additions proposed for Lindbergh High School, as well as other potential high school renovations, additions, or relocations responding to enrollment growth and/or changes in capacity methodology, are not included in the calculation of these fees. Those current projects are more related to program needs and existing enrollment. We have not considered these projects to be added capacity at the high school grade span. The next table compares the current permanent capacity of Renton School District facilities to current and projected enrollment for the next six years. As noted earlier, the district will take a closer look at overall permanent capacity compared to practical or program capacity this next year and will report those findings in the 2024 CFP. *22/23 23/24 24/25 25/26 26/27 27/28 28/29 **PERMANENT CAPACITY 6,895 7,545 7,545 7,545 7,545 7,545 7,545 STUDENT ENROLLMENT 6,732 6,680 6,642 6,848 6,957 7,040 7,142 SURPLUS / (DEFICIT CAPACITY)163 865 903 697 588 505 403 **PERMANENT CAPACITY 3,435 3,435 3,435 3,435 3,435 3,435 3,435 STUDENT ENROLLMENT 3,301 3,197 3,202 3,375 3,418 3,417 3,407 SURPLUS / (DEFICIT CAPACITY)134 238 233 60 17 18 28 **PERMANENT CAPACITY 4,458 4,458 4,458 4,542 4,542 4,542 4,542 STUDENT ENROLLMENT 4,348 4,432 4,470 4,519 4,439 4,482 4,537 SURPLUS / (DEFICIT CAPACITY)110 26 (12) 23 103 60 5 *current enrollment medium range projection - 23/24 and 24/25 high range projection - 25/26 and beyond **permanent capacity will be adjusted to program capacity in CFP 2024 SURPLUS / DEFICIT CAPACITY PROJECTIONS 1 2023/24 - 2028/29 1. Does not include relocatable facilities (portables) ELEM. K-5 MIDDLE 6-8 HIGH 9-12 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 19 Capital Construction Plan: For the last six-year period, the district’s highest priorities have been to address existing and projected facility capacity deficits, aging infrastructure at secondary schools, and responding to/planning for both growth and program related added capacity. These projects funded by the 2019 bond and impact fees, are projects responding to growth. This has included: • Completion of Hilltop Heritage Elementary school - most of the growth has occurred and relief is needed at some schools in the Hazen High School service area – in the elementary grade-span. • High school additions and/or renovations to create additional science classroom/laboratory space to address changes in State graduation requirements • Planning for replacement of Renton High School, Dimmitt Middle School and/or Nelson Middle School – all aging facilities and potentially impacted by growth • Acquisition of land for future development • Addition and or relocation of relocatable classrooms (interim classroom space known as portables) During the next six years, the district’s voter approved bond on the Nov. 8, 2022, election ballot will allow the district to stay on track to make major renovations, replacements, and upgrades to keep our schools in top operating condition, while protecting taxpayer investments in our buildings and helping maintain high property values. Currently, these are not growth generated projects. These include: Safety & Security • Interior door hardware/lock updates • New key system • Main entry video intercoms • Entryway improvements to provide front door line-of-sight for office staff School Improvements • Update seismic and structural systems in older buildings (retrofitting and modification of existing structures to make them more resistant to seismic activity, ground motion, or soil failure) • Improvements and equipment replacement of school Heating, Ventilation, and Air Conditioning (HVAC) systems • Upgrades to electrical, plumbing, and mechanical systems • Upgrades to boilers and domestic hot water heaters AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 20 Purchase Property • Provide for up to forty acres for a Renton High School replacement Build New Renton High School – at a location to be determined • Build a new high school facility for the Renton High School service area, providing a modern learning environment and equitable athletic opportunities for all students The District’s intent in structuring its capital improvement program is to maintain a constant level of construction throughout the program period to optimize the utilization of its management capabilities. The District utilizes a combination of in-house project management (Capital Projects Office) and outside management consultants to accomplish this. VI. SIX-YEAR FINANCE PLAN Finance Plan: The primary funding sources for all capital construction projects scheduled over the next six years include 2019 Bond funds, remaining funds from the 2016 capital levy; and school impact fees currently collected by King County and the cities of Bellevue, Newcastle, and Renton throughout 2023, as growth projects that addressed past capacity deficits are completed. Growth driven projects funded by past collected impact fees and 2019 bond funds are nearing completion. The district also has funds from a voter approved bond in November 2023 for $676 million. The majority of those funds will be directed towards land acquisition and the replacement of Renton High School, as previously described. While there could be placement of temporary facilities or portables due to growth over the next six years at various locations, depending upon enrollment growth - the district does not yet know if the replacement of the high school will need to increase capacity due to growth. This project will not begin for 2-3 years, due to the need for land acquisition. If enrollment and projections show additional capacity is needed to accommodate growth, we will evaluate the collection of impact fees at that time. Enrollment driven projects represent only a portion of the district’s total capital improvement plan. Estimated expenditures for enrollment driven projects over the duration of this six-year plan are indicated below. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 21 II. IMPACT FEES Impact Fees: Impact fees were calculated in conformance with King County Council Ordinance 11621, resulting in a decrease in impact fees for single-family of $750.00 per unit – now set at $2161.00, and an increase in impact fees for multi-family of $560.00 per unit – now set at $4,257.00. Student generation factors were generally the same this year, with a slight increase in multi- family – primarily due to the presence of more low-income units and units with multiple bedrooms. Calculations in 2022 included increased construction costs, and while costs have continued to increase, the district has not added additional construction costs into the calculation for 2023. Assessed and taxable values have increased for both single family and multi-family units, as have bond interest rates. The construction of the new elementary school was front funded by the district and was constructed to address growth in the district. The district will continue collection of impact fees to help offset related costs and will be evaluated on an annual basis moving forward. The 2024-25 CFP will review enrollment, projections, and projected growth to determine if any growth-related projects are needed to address potential capacity deficits moving forward in any of the grade spans. The GMA empowers jurisdictions to assess and collect impact fees as a means of supplementing the funding of additional public facilities necessitated by enrollment growth from new development. In the case of public schools, impact fees are assessed only on residential new development. To determine an equitable school impact fee throughout unincorporated King County, King County Code 21A was adopted, establishing an impact fee formula that has in turn been adopted by the cities of Bellevue, Newcastle, and Renton, in their respective enabling ordinances. The formula requires that school districts establish “Student Generation Factors” that estimate the number of students generated by each new single or multi-family residential unit constructed and establish district-specific construction costs that are unique to that district. Refer to appendices for substantiating documentation on Student Generation Factors. SIX-YEAR FINANCE PLAN - GROWTH DRIVEN PROJECTS *2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Total Secured2 Unsecured3 New Elem. School 60 6 2 68 60 8 Science Classroom 15 5 5 25 25 Land Acquisition 2 6 8 7 1 portables 1 1 1 10 10 3 Total 78 18 1 0 10 0 101 102 12 *2022/23 and prior 3. Unsecured funds include future school impact fees and potential bond initiatives. Project Estimated Expenditures1 ($1,000,000's)Funding ($1,000,000's) 1. Estimated expenditures based on total project cost, including hard and soft costs. 2. Secured funding includes 2019 bond monies, and previously collected school impact fees. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 22 Other factors influencing impact fees include: Site Acquisition Costs - the estimated cost per acre to purchase property. Building Acquisition Cost - the estimated cost to construct facilities unique to the district. Temporary Facility Cost - the estimated cost per classroom to purchase and install a relocatable classroom, including site work and utilities. State Funding Assistance Credit - the amount of funding provided by the State, subject to District eligibility, based on a construction cost allocation and funding assistance percentage established by the State. Tax Credit – Driven by assessed property values, taxation rate, and Bond interest rates. IMPACT FEES effective Jan 2023 effective Jan 2024 CHANGE SINGLE-FAMILY $2,911 $2,161 ($750) MULTI-FAMILY $3,697 $4,257 $560 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 23 XIII. APPENDICES RSD BOUNDARY MAP - MUNICIPALITY OVERLAY AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 24 ELEMENTARY SCHOOL CAPACITY FACTORS: Student/Teacher Ratios: Grades K-1 21:1 Grade 2 22:1 Grade 3 24:1 Grades 4-5 29:1 Scheduling Efficiency 1.00 Program Efficiency 1.00 Permanent Teaching Stations SCHOOL Total K-1 2 3 4-5 Sped Other Cap BENSON HILL 32 8 3 3 6 4 8 520 BRYN MAWR 25 7 3 5 0 1 9 338 CAMPBELL HILL 25 6 2 6 0 2 9 332 CASCADE 31 7 4 0 7 3 10 467 HAZELWOOD 32 9 4 4 7 2 6 591 HIGHLANDS 32 8 4 3 7 2 8 547 HONEY DEW 22 7 4 4 0 1 6 336 KENNYDALE 33 9 3 5 8 2 6 622 LAKERIDGE 26 6 3 3 4 2 8 398 MAPLEWOOD HGTS. 26 11 5 2 0 2 6 402 RENTON PARK 32 7 3 3 6 2 11 476 SARTORI 32 8 4 4 6 3 7 554 SIERRA HGTS. 29 8 4 3 4 3 7 472 TALBOT HILL 26 8 3 2 6 1 6 460 TIFFANY PARK 27 8 3 3 2 2 9 380 TOTAL 430 109 52 50 63 32 116 6,895 Relocatable Classrooms SCHOOL Total K-1 2 3 4-5 Sped Other Cap Total Cap BENSON HILL 0 0 0 0 0 0 0 0 520 BRYN MAWR 6 0 0 0 5 0 1 145 483 CAMPBELL HILL 8 0 0 3 5 0 0 217 549 CASCADE 6 0 0 4 0 0 2 96 563 HAZELWOOD 2 0 0 0 0 0 2 0 591 HIGHLANDS 0 0 0 0 0 0 0 0 547 HONEY DEW 8 0 0 0 6 0 2 174 510 KENNYDALE 0 0 0 0 0 0 0 0 622 LAKERIDGE 6 0 0 0 1 0 5 29 427 MAPLEWOOD HGTS. 12 0 0 3 9 0 0 333 735 RENTON PARK 0 0 0 0 0 0 0 0 476 SARTORI 0 0 0 0 0 0 0 0 554 SIERRA HGTS. 8 0 0 1 3 0 4 111 583 TALBOT HILL 5 0 0 2 0 1 2 60 520 TIFFANY PARK 4 0 0 0 3 0 1 87 467 TOTAL 65 0 0 13 32 1 19 1,252 8,147 Permanent Teaching Stations AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 25 LINDBERGH SERVICE Total K-1 2 3 4-5 Sped Other Cap AREA BENSON HILL 32 8 3 3 6 4 8 520 CASCADE 31 7 4 0 7 3 10 467 RENTON PARK 32 7 3 3 6 2 11 476 TIFFANY PARK 27 8 3 3 2 2 9 380 TOTAL 122 30 13 9 21 11 38 1,843 Relocatable Classrooms LINDBERGH SERVICE Total K-1 2 3 4-5 Sped Other Cap Total AREA Cap BENSON HILL 0 0 0 0 0 0 0 0 520 CASCADE 6 0 0 4 0 0 2 96 563 RENTON PARK 0 0 0 0 0 0 0 0 476 TIFFANY PARK 4 0 0 0 3 0 1 87 467 TOTAL 10 0 0 4 3 0 3 183 2,026 Permanent Teaching Stations HAZEN SERVICE AREA Total K-1 2 3 4-5 Sped Other Cap HAZELWOOD 32 9 4 4 7 2 6 591 HONEY DEW 22 7 4 4 0 1 6 336 KENNYDALE 33 9 3 5 8 2 6 622 MAPLEWOOD HGTS. 26 11 5 2 0 2 6 402 SIERRA HGTS. 29 8 4 3 4 3 7 472 TOTAL 110 27 16 14 12 8 25 1,832 Relocatable Classrooms HAZEN SERVICE AREA Total K-1 2 3 4-5 Sped Other Cap Total Cap HAZELWOOD 2 0 0 0 0 0 2 0 591 HONEY DEW 8 0 0 0 6 0 2 174 510 KENNYDALE 0 0 0 0 0 0 0 0 622 MAPLEWOOD HGTS. 12 0 0 3 9 0 0 333 735 SIERRA HGTS. 8 0 0 1 3 0 4 111 583 TOTAL 28 0 0 4 18 0 6 618 2,450 Permanent Teaching Stations RENTON HIGH SERVICE Total K-1 2 3 4-5 Sped Other Cap AREA BRYN MAWR 25 7 3 5 0 1 9 338 CAMPBELL HILL 25 6 2 6 0 2 9 332 HIGHLANDS 32 8 4 3 7 2 8 547 LAKERIDGE 26 6 3 3 4 2 8 398 TALBOT HILL 26 8 3 2 6 1 6 460 TOTAL 109 28 12 14 17 7 31 1,737 Relocatable Classrooms RENTON HIGH SERVICE Total K-1 2 3 4-5 Sped Other Cap Total AREA Cap BRYN MAWR 6 0 0 0 5 0 1 145 483 CAMPBELL HILL 8 0 0 3 5 0 0 217 549 HIGHLANDS 0 0 0 0 0 0 0 0 547 LAKERIDGE 6 0 0 0 1 0 5 29 427 TALBOT HILL 5 0 0 2 0 1 2 60 520 TOTAL 19 0 0 5 6 1 7 306 2,043 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 26 MIDDLE SCHOOL CAPACITY FACTORS: Student/Teacher Ratios: Core Classes 29:1 PE 35:1 Band/Orchestra 40:1 Choir 50:1 SPED 12:1 Other 31:1 Scheduling Efficiency 0.83 Program Efficiency 0.95 Permanent Teaching Stations SCHOOL Total Core PE Band Choir SPED Other Support Cap DIMMIT 41 21 3 1 1 4 5 6 794 MCKNIGHT 41 25 3 1 1 4 5 2 847 NELSEN 52 22 3 1 1 2 9 14 896 RISDON 47 24 3 2 1 7 4 6 898 TOTAL 181 92 12 5 4 17 23 28 3,435 Relocatable Classrooms SCHOOL Total Core SPED Support Cap Total Cap DIMMIT 4 4 0 0 91 885 MCKNIGHT 8 8 0 0 183 1,030 NELSEN 8 8 0 0 183 1,079 RISDON 0 0 0 0 0 898 TOTAL 20 20 0 0 457 3,892 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 27 HIGH SCHOOL CAPACITY FACTORS: Student/Teacher Ratios: Core Classes 29:1 (24:1 Talley) PE 40:1 Band/Orchestra 40:1 Choir 50:1 SPED 12:1 Other 31:1 (24:1 Talley) Scheduling Efficiency 0.80 Program Efficiency 0.90 Permanent Teaching Stations SCHOOL Total Core PE Band Choir SPED Other Support Cap HAZEN 78 44 3 2 1 7 18 3 1,462 LINDBERGH 55 32 3 1 1 6 11 1 1,211 RENTON 68 34 3 1 1 7 16 6 1,389 TALLEY 24 13 1 0 0 1 6 3 397 TOTAL 225 123 10 4 3 21 51 13 4,458 Relocatable Classrooms SCHOOL Total Core SPED Support Cap Total Cap HAZEN 0 0 0 0 0 1,462 LINDBERGH 5 4 1 0 92 1,303 RENTON 0 0 0 0 0 1,389 TALLEY 0 0 0 0 0 397 TOTAL 5 4 1 0 92 4,550 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 28 STUDENT GENERATION RATES (SGR) The formula for determining school impact fees, as established by King County Council Ordinance 11621, requires that school districts provide “student factors based on district records of average actual student generation rates for new developments constructed over a period of not more than five years prior to the date of the fee calculation.” The Ordinance also provides that, in the event this information is not available in the District, “data from adjacent districts, districts with similar demographics, or county-wide averages must be used.” In years past, the district used average SGR’S from nearby districts. Starting with the 2021 CFP, the district began using its own SGR derived from residential projects with the district. The district used those SGR’s again for the 2022 CFP - due to paused construction and covid impacts on enrollment. Student generation rates have been updated this year and are included in impact fee calculations. There is not a significant difference is student generation rates from 2021 generated rates. The multi-family rate is higher at 28 per one hundred vs. 24 per one hundred. This slightly higher rate is likely due to presence of more low-income units and units with multiple bedrooms. STUDENT GENERATION RATES Elementary Middle School High School (K-5) (6-8) (9-12) Total SINGLE-FAMILY 0.146 0.046 0.089 0.281 MULTI-FAMILY 0.146 0.065 0.069 0.280 The student generation rate varies among apartment developments, based on whether the units are for low-income residents and based on the number of bedrooms in each unit. These differences can help the district when planning for future growth from housing. AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 29 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 30 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 31 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 32 AGENDA ITEM #6. c) Prepared by: T.Brewer-Rogstad W:\Board Meetings\2023.07.08\2023 CAPITAL FACILITIES PLAN.docx 33 2022/23 2023/2024 CHANGE Elementary 6,895 6,895 0 Middle 3,435 3,435 (0) High 4,458 4,458 0 Total 14,788 14,788 (0) 2021/22 2022/2023 CHANGE Elementary 6,820 6,732 (88) Middle 3,512 3,301 (211) High 4,263 4,348 85 Total 14,595 14,381 (214) Jan 2023 eff. Jan 2024 eff.CHANGE Single-Family 2,911 2,161 (750) Multi-Family 3,697 4,257 560 2022 2023 CHANGE Single-Family Elementary 0.154 0.146 (0.008) Middle 0.065 0.046 (0.019) High 0.062 0.089 0.027 Total 0.282 0.281 (0.001) Multi-Family Elementary 0.137 0.146 0.009 Middle 0.042 0.065 0.023 High 0.060 0.069 0.009 Total 0.240 0.280 0.040 2022 2023 CHANGE Land Acquisition per Acre 650,000 650,000 0 Temp. Building Acquisition 177,000 177,000 0 State Match Percentage 0.3133 0.3615 0.0482 Ave. Taxed Value - Single 652,512 769,979 117,467 Ave. Taxed Value - Multi 350,337 308,241 (42,096) Bond Interest Rate 2.45% 3.58% 1.13% Tax Rate per $1000 1.09602 1.09602 0.00000 Construction Cost Allocation 246.83 246.83 0 taxed values vs. appraised -mh CHANGES FROM PREVIOUS PLAN PERMANENT FACILITY CAPACITY (Students) STUDENT ENROLLMENT (October Headcount) STUDENT GENERATION FACTORS ADDITIONAL IMPACT FEE FACTORS IMPACT FEES AGENDA ITEM #6. c) Page | 1 August 31, 2023 City of Renton 1055 S Grady Way Renton, WA 98055 RE: Submission of 2024 Rate Schedule, Capital Facilities Plan, and Rate Study for Fire Impact Fees Distinguished Mayor Pavone, I am writing to present the Renton Regional Fire Authority's updated Capital Facilities Plan, Rate Study for Fire Impact Fees, and our 2024 Fire Impact Fee Rate Schedule and revised Fire Marshal Fee Schedule. This comprehensive revision reflects our ongoing commitment to serve the residents and businesses of Renton efficiently, responsively, and with the highest standard of safety. The Capital Facilities Plan has been meticulously updated to encompass our latest assessments, strategic priorities, and projections for the next six years. It outlines our goals and initiatives, ensuring that as Renton continues to grow and evolve, our Fire Authority remains fully equipped and prepared to address emergent and ongoing needs. Simultaneously, the revised Fire Impact Fee Rate Schedule seeks to strike a balance between our operational requirements and the economic considerations of our community. We have taken a methodical approach to ensure that the fees are not only fair but also aligned with the actual costs of providing top-tier fire prevention and emergency services. Our objective, in presenting these updated documents, is for them to be incorporated into the City of Renton's Comprehensive Plan. Their inclusion will ensure cohesive planning and coordination between our Fire Authority and the city's broader strategic vision. I believe this will significantly benefit our shared goal: the safety, well-being, and prosperity of Renton's residents and businesses. I would like to offer our sincere appreciation to the City staff members in Transportation and Community and Economic Development who worked with our staff to ensure our projections aligned with those of the City. The Renton Regional Fire Authority remains dedicated to serving in partnership with the City of Renton, and we deeply value our collaborative relationship. Thank you for your attention to this important matter. I await your feedback and am optimistic about the seamless integration of our updated plan and rate schedule into the city's comprehensive framework. Respectfully, Steve Heitman Fire Chief Enc: RRFA Resolution 2023-06 Adopting the Amended Capital Facilities Plan and Rate Study for Fire Impact Fees 2024 Fire Impact Fee Schedule (Section XII) and Fire Marshal Fee Schedule (Section XIII) Steven C Heitman (Aug 31, 2023 09:43 PDT) Steven C Heitman AGENDA ITEM #6. c) Section XII. Development Fees 2024 d. Fire Impact Fees (RFA) (I) Residential - single family (detacted dwelling & duplexes), per dwelling unit 421.98$ (II) Residential - multi-family & accessory dwelling unit (ADU), per dwelling unit 579.41$ (III) Hotel/motel/resort, per room*346.22$ (IV) Medical care, per bed**1,052.00$ (V) Office, per sq foot 0.14$ (VI) Medical/dental office, per sq foot 0.61$ (VII) Retail, per sq foot 0.66$ (VIII) Leisure facilities, per sq foot 0.42$ (IX) Restaurant/lounge, per sq foot 1.44$ (X) Industrial/manufacturing, per sq ft 0.05$ (XI) Church, per sq ft 0.24$ (XII) Education, per student***28.02$ (XIII) Special public facilities, per sq ft 0.13$ *Changed from sq ft to room in 2023 ** Changed from sq ft to bed in 2023 *** Changed from sq ft to student in 2023 AGENDA ITEM #6. c) Section XIII. Fire Department Fire Marshal Fees (RFA)2024 a. Fire Plans Review & Inspection Fees (I) $0 - $249.99 $50 (II) $250.00 - $999.99 $50 + 2% of the cost (III) $1,000 - $4,999.99 $75 + 2% of the cost (IV) $5,000 - $49,999.99 $200 + 1.5% of the cost (V) $50,000 - $99,999.99 $450 + 1.2% of the cost (VI) $100,000 and above $950 + .75% of the cost (VII) Construction Re-Inspection. Fee is per hour with a 2 hour minimum. The minimum may be assessed if the required inspection does not meet the approval of the inspector.$175 (VIII) Violation/Second Re-Inspection after 30-day period (whenever 30 days or more have passed since fire department notification of a violation, which required a first re-inspection, and such violation has not been remedied or granted an extension.$150 (IX) Third and subsequent re-inspection/pre-citation follow-up inspection when re-inspections are required beyond the firest and second re-inspections.$250 (X) Preventable fire alarm fee: 1. First, second, and third preventable alarms 2. Fourth and fifth preventable alarms in a calendar year, fee is per each alarm 3. Sixth preventable alarm and sucessive preventable alarms in a calendar year, fee is per each alarm N/C $75 $150 (XI) Late payment penalty $35 b. Fire Permit Type: (I) Operational fire code permit (issued in accordance with Section 105.6 of the IFC) fee is yearly (including items such as fire sprcial events, covered stages, mobile food facilities, hot works, etc…)$150 (II) Permits for mobile food facilities that have passed a fire and life safety inspection in another jurisdiction that has reciprocity with Renton RFA $75 (III) Hazardous materials and HPM facilities yearly $250 (IV) Construction permit 20% of plan review fee; minimum $75 (V) Hazardous production materials permit (for businesses storing, handling, or using hazardous production materials as regulated in the fire code) permit is yearly $250 (VI) Underground tank removal or abandonment-in-place permit (residential)$200 (VII) Other requested inspection when not required by the fire code, or when requested for after hours inspections. Fee is per hour with a miniumum 2 hour when approved by the Fire Marshal, such as home daycares.$175 (VIII) Non-emergency Billable Services (ie: boat assists, etc) Rates published at: www.washingtonfirechiefs.com WFC Current Wage and Equipment Rate (IX) NSF check fees $25 (X) RFA technology surcharge fee applied to Fire Department Fire Marshal Fees, subsection a. (I,II,III, IV, V, VI) 5% AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) Amended- Back to Top AGENDA ITEM #6. c) Table of Contents 1.0 INTRODUCTION ......................................................................................................................................... 4 1.1 PURPOSE ...................................................................................................................................................... 4 1.2 CAPITAL PLANNING REQUIREMENTS............................................................................................................ 4 1.3 DEFINITION OF CAPITAL FACILITIES .............................................................................................................. 5 1.4 PRINCIPLES GUIDING CAPITAL INVESTMENTS .............................................................................................. 5 1.5 RRFA HISTORY AND GOVERNANCE ............................................................................................................... 5 1.6 SERVICE AREA ............................................................................................................................................... 6 1.7 CURRENT CONDITIONS AND PROJECTED GROWTH ...................................................................................... 7 2.0 INVENTORY OF EXISTING RRFA CAPITAL FACILITIES .................................................................................. 8 2.1 BUILDING INVENTORY .................................................................................................................................. 8 2.2 APPARATUS INVENTORY .............................................................................................................................. 9 3.0 MEASURING FUTURE CAPITAL FACILITY NEEDS ....................................................................................... 14 3.1 LEVEL OF SERVICE MEASURES .................................................................................................................... 14 4.0 FORECAST OF FUTURE FACILITY NEEDS, 2024-2029 ................................................................................. 22 4.1 APPARATUS FACILITY NEEDS ...................................................................................................................... 22 4.2 STATION FACILITY NEEDS............................................................................................................................ 23 4.3 PROPOSED LOCATIONS AND CAPACITIES OF EXPANDED OR NEW CAPITAL FACILITIES .............................. 24 5.0 CAPITAL FACILITIES REVENUE ANALYSIS .................................................................................................. 26 5.1 OVERVIEW .................................................................................................................................................. 26 5.2 FUNDING THE CAPITAL FACILITIES PLAN ..................................................................................................... 26 5.3 ASSUMPTIONS ............................................................................................................................................ 26 5.4 FIRE IMPACT FEES ....................................................................................................................................... 27 5.5 OPERATING TRANSFERS ............................................................................................................................. 28 5.6 SIX-YEAR COST AND REVENUE COMPARISON............................................................................................. 28 5.7 POLICY OPTIONS AND OTHER FUNDING SOURCES ..................................................................................... 28 APPENDIX A: AMORTIZATION SCHEDULE ............................................................................................................. 29 APPENDIX B: MAJOR REPAIR AND REHABILITATION FOR STATIONS..................................................................... 30 APPENDIX C: FIRE STATION 11 DRIVE TIME (AID UNIT) ............................................................................................ 32 APPENDIX D: FIRE STATION 12-13 DRIVE TIME (LADDERS) ....................................................................................... 33 APPENDIX E: FIRE STATION 16/WAREHOUSE PRELIMINARY LAYOUT ....................................................................... 34 Back to Top AGENDA ITEM #6. c) Table of Exhibits Exhibit 1-1. Service Area and Station Locations ............................................................................................ 6 Exhibit 1-2. Service Area Population and Projected Growth ......................................................................... 7 Exhibit 2-1. Fire Station Inventory ................................................................................................................. 8 Exhibit 2-2. Engines in RRFA Fleet ................................................................................................................. 9 Exhibit 2-3. Ariel Ladder Inventory .............................................................................................................. 10 Exhibit 2-4. Aid Units in RRFA Fleet ............................................................................................................. 10 Exhibit 2-5. Hazardous Materials Vehicle in RRFA Fleet ............................................................................. 10 Exhibit 2-6. Brush Trucks in RRFA Fleet ....................................................................................................... 10 Exhibit 2-7. Command Vehicles in RRFA Fleet .............................................................................................. 11 Exhibit 2-8. Dive Apparatus in RRFA Fleet .................................................................................................... 11 Exhibit 2-9. Service Vehicles in RRFA Fleet ................................................................................................... 11 Exhibit 2-10. Staff Vehicles in RRFA Fleet ..................................................................................................... 12 Exhibit 2-11. Utility Vehicles in RRFA Fleet ................................................................................................... 12 Exhibit 2-12. Small Utility Vehicles in RRFA Fleet ........................................................................................ 13 Exhibit 2-13. Other Apparatus/Equipment in RRFA Fleet ........................................................................... 13 Exhibit 3-1. Total Cost of Response by Land Use Category ......................................................................... 16 Exhibit 3-2. Response Time Level of Service Standards .............................................................................. 17 Exhibit 3-3. 2022 Response Time Level of Service Standards for Fire/Other ............................................... 17 Exhibit 3-4. 2022 Response Time Level of Service Standards for EMS......................................................... 17 Exhibit 3-5. City of Renton 2018 PC Rating ................................................................................................. 18 Exhibit 3-6. Fire Station 11 Ladder with 2.5 Road Mile Radius ................................................................... 19 Exhibit 3-7. Highlighted City of Renton Planned Development ................................................................... 20 Exhibit 4-1. Capital Costs for Apparatus, 2024-2029................................................................................... 22 Exhibit 4-2. Capital Facility Costs for Stations, 2024-2029 .......................................................................... 23 Exhibit 4-3. Fire Station 16 .......................................................................................................................... 24 Exhibit 5-1. Projected Dedicated Capital Revenues and Costs .................................................................... 28 Exhibit 5-2. Estimated Capital Facilities Revenues and Costs, YOE ............................................................. 28 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 4 1.0 Introduction 1.1 PURPOSE The purpose of this Capital Facilities Plan (CFP) is to identify capital facility needs necessary for the Renton Regional Fire Authority (RRFA) to achieve and maintain adopted standards for levels of service concurrent with, or prior to, the impacts of expected development and population growth over the next six years (2024-2029) and is consistent with the land use and transportation elements of the City of Renton (City) and King County comprehensive plans. This CFP also identifies sound fiscal policies and funding resources for implementation. 1.2 CAPITAL PLANNING REQUIREMENTS The Washington State Growth Management Act (GMA) requires that a county’s or city’s CFP should consist of: a) an inventory of existing capital facilities owned by public entities; b) a forecast of the future needs for capital facilities; c) the proposed locations and capacities of expanded or new capital facilities; d) a six-year plan to finance capital facilities within projected funding capacities and clearly identified sources of public money for such purposes; and e) a requirement to reassess the land use element if probable funding falls short of existing needs (RCW 36.70a.070(3)). The GMA requires that all capital facilities have “probable funding” to pay for capital facility needs and that jurisdictions have capital facilities in place and readily available when new development comes in or must be of sufficient capacity when the population grows. The City prepares a CFP element as part of its comprehensive plan. In accordance with the Interlocal Agreement (ILA) in place between the City and the RRFA, the City will incorporate the RRFA’s six-year plan for fire and emergency services facilities into its comprehensive plan CFP. That allows the City to impose an impact fee. Impact fees may be collected and spent only for the public facilities addressed by a CFP element of a comprehensive land use plan adopted pursuant to the GMA (RCW 82.02.050 (4)). Levels of service (LOS) are established in the CFP and represent quantifiable measures of capacity. They are minimum standards established by the RRFA to provide capital facilities and services to the RRFA service area at a certain level of quality and within the financial capacity of the RRFA. As the population grows, it is expected that demands for fire and emergency response services will also grow. Additional facilities will be necessary to meet this growing demand for service. LOS standards are influenced by local citizens, elected, and appointed officials, national and state standards, mandates, and other considerations, such as available funding. Growth, LOS standards, and a funded capital improvement program are to be in balance. In the case where the LOS cannot be met by a service or facility, the jurisdiction could do one of the Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 5 following: 1) add proposed facilities within funding resources, 2) reduce demand through demand management strategies, 3) lower LOS standards, 4) phase growth, or 5) change the land use plan. 1.3 DEFINITION OF CAPITAL FACILITIES The CFP addresses public facilities necessary for providing fire and emergency response services. Capital facilities generally have a long useful life and include RRFA-owned and/or -operated buildings, land, equipment, and apparatus. Capital facilities planning does not cover regular operation and maintenance, but it does include major repair, rehabilitation, or reconstruction of facilities. The RRFA considers capital assets to be assets of more than $5,000 in value and an estimated useful life of more than one year. 1.4 PRINCIPLES GUIDING CAPITAL INVESTMENTS There are two main guiding elements behind capital facilities planning: RRFA standard operating procedures (SOP) that define fiscal policies and the GMA. RRFA SOP 2315 “Reserve Funds” and SOP 2317 “Long-Term Planning” address the RRFA’s policies regarding capital reserves and investments. The CFP supports RRFA in making strategic capital investments that support this effort. RRFA intends to use the CFP as:  a tool for budgeting;  the basis for capital spending, giving a degree of assurance about how public money will be spent; and  a useful guidance document for leadership and staff. Toward that end, RRFA has developed and used the following guidelines to evaluate projects before adding them to the CFP:  Growth-related project costs should be timed to match with available remitted fire impact fee revenues.  Project costs that are not growth-related should be timed to match with revenues available through operating transfers.  Projects should be spaced to allow for progress on RRFA’s other financial goals, especially maintaining its capital and operating reserves. 1.5 RRFA HISTORY AND GOVERNANCE RRFA is a special purpose district that provides fire and medical emergency response services within the City and King County Fire District 25 (KCFD25). The RRFA was established on July 1, 2016, after voters residing within KCFD25 and the City approved Proposition 1. This legislation Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 6 formed the regional fire authority and authorized a fire benefit charge. Prior to the creation of the RRFA, service in the City was provided by Renton Fire & Emergency Services (RF&ES) and both KCFD25 and King County Fire District 40 (KCFD40) contracted for services with the City. Creation of the RRFA consolidated fire protection for the City and KCFD25 under a single special local government authority. The contract for fire protection with KCFD40 remained in place and transferred to RRFA and was renewed in 2022 for an additional twenty years. Accordingly, KCFD40 is treated as part of the RRFA entity for the purposes of this CFP. 1.6 SERVICE AREA RRFA is located at the south end of Lake Washington, between Seattle and Tacoma. According to King County GIS data, the RRFA’s total response area is 37 square miles, including the City of Renton and KCFD25 (27 square miles) and the KCFD40 and Lake Youngs area (10 square miles). KCFD25 is located in the area east of the City and north of State Route 169 known as the East Renton Highlands. KCFD40 and Lake Youngs are located in the area east of the City and south of State Route 169 known as Fairwood. The RRFA service area is bordered by unincorporated areas of King County, as well as the cities of Kent, Tukwila, and Newcastle, with the City of Seattle just a few miles northwest. Exhibit 1-1 presents a map of the RRFA service area and station locations. Exhibit 1-1. Service Area and Station Locations Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 7 1.7 CURRENT CONDITIONS AND PROJECTED GROWTH Renton is the fourth largest city in King County, covering 23.54 square miles and having an estimated 2022 population of 107,900. The City includes residential neighborhoods, a strong industrial base, and a growing commercial/office sector. The City’s downtown and northern manufacturing area were designated as a regional growth center by the Puget Sound Regional Council (PSRC) in 1995. The northern part of the regional growth center borders Lake Washington and emphasizes mixed use and regional employment, including the Boeing Company’s Renton Plant and The Landing, a significant recent retail and residential development. The southern part of the regional growth center includes the downtown core and adjacent residential area. Downtown Renton has seen investment in recent years, including the Renton Pavilion Event Center and Piazza Park, the Renton Transit Center, the IKEA Performing Arts Center, Top Golf, the Hyatt, and Southport. The City also contains commercial corridors, multi-family nodes, and extensive single-family neighborhoods. KCFD25 and KCFD40 mostly contain residential areas located in King County outside of Renton city limits. Population projections for Renton, KCFD25, and KCFD40 for the years 2023-2029 are presented in Exhibit 1-2.1 The City is expected to grow by 6,053 residents, 86% of the total population growth forecasted for the RRFA service area. Exhibit 1-2. Service Area Population and Projected Growth Description 2022 Projected Growth 2023-2029 City of Renton 107,900 6,053 KCFD25 7,947 87 KCFD40 22,148 917 Total Service Area 137,995 7,057 City of Renton Share of Population Growth 86% 1 Source: Projections provided by the City of Renton. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 8 2.0 Inventory of Existing RRFA Capital Facilities This section provides a current inventory of capital facilities that are either owned or operated by RRFA, including both stations and apparatus. 2.1 BUILDING INVENTORY Exhibit 1-1 in Section 1 maps the locations and ownership of the seven fire stations operated by RRFA. Exhibit 2-1 provides station locations and square footage operated by RRFA. Exhibit 2-1. Fire Station Inventory Station Address Building Square Footage Operated by RRFA Fire Station 112 211 Mill Ave S, Renton, WA 98057 20,550 Fire Station 12 (Ex EOC) 3 1209 Kirkland Ave NE, Renton, WA 98056 14,800 Fire Station 13 18002 108th Ave SE, Renton, WA 98055 20,521 Fire Station 13 Shop 18002 108th Ave SE, Renton, WA 98055 6,000 Fire Station 14 1900 Lind Ave SW, Renton, WA 98057 13,659 Fire Station 14 Tower 1900 Lind Ave SW, Renton, WA 98057 3,658 Fire Station 15 1404 N 30th St., Renton, WA 98056 7,497 Fire Station 16 12923 156th Ave SE, Renton, WA 98059 7,732 Fire Station 174 14810 Petrovitsky Rd SE, Renton, WA 98058 6,836 2 Fire Station 11 is owned by the City of Renton and leased to RRFA. The building square footage excludes the area leased by KC Medics. 3 Fire Station 12 is owned by the City of Renton and leased to the RRFA. The building square footage excludes the portion of the building that is utilized by City of Renton Emergency Management. 4 Fire Station 17 is owned by Fire District 40 and used by RRFA through service contract. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 9 2.2 APPARATUS INVENTORY The RRFA maintains a wide variety of highly specialized apparatus in order to fulfill its mission to protect the community it serves. Inventories of RRFA engines, ladders, aid units, hazardous materials vehicles, brush trucks, command vehicles, dive apparatus, service vehicles, staff vehicles, utility vehicles, small utility vehicles, and other apparatus/equipment are shown in Exhibits 2-2 through 2-13. Exhibit 2-2. Engines in RRFA Fleet Vehicle Number Call Sign Station/ Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F074 E413 Station 13 1999 E-One Cyclone II not scheduled $0 F085 E414 Station 14 2005 E-One Cyclone II 2025 $1,103,258 F093 E412 Station 12 2008 E-One Cyclone II 2025 $1,103,258 F114 E313 Station 13 2015 E-One Cyclone II 2031 $1,317,348 F115 E314 Station 14 2015 E-One Cyclone II 2031 $1,317,348 F123 E311 Station 11 2017 E-One Cyclone II 2033 $1,397,574 F124 E312 Station 12 2017 E-One Cyclone II 2033 $1,397,574 F137 E316 Station 16 2019 E-One Cyclone II 2035 $1,482,687 F148 E313 Station 13 2022 Pierce Enforcer 2038 $1,620,172 F149 E314 Station 14 2022 Pierce Enforcer 2038 $1,620,172 F2515 E316 Station 16 2003 E-One Cyclone II 2025 $1,103,258 F441 E417 Station 17 2022 Pierce Enforcer 2038 $1,620,172 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 10 Exhibit 2-3. Ariel Ladder Inventory Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F105 L311 Station 11 2011 E-One Aerial 2029 $2,591,449 F135 L311 Station 11 2019 E-One Cyclone 2037 $3,282,770 Exhibit 2-4. Aid Units in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F110 A313 Station 13 2014 INTE Northstar 2025 $421,371 F111 A312 Station 12 2014 INTE Northstar 2025 $421,371 F138 A311 Station 11 2020 Ford F-450 2032 $518,233 F153 A313 Station 13 2022 Ford F-450 2034 $549,793 F154 A312 Station 12 2022 Ford F-450 2034 $549,793 F440 A317 Station 17 2022 Ford F-450 2034 $549,793 Exhibit 2-5. Hazardous Materials Vehicle in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F120 HM314 Station 14 2017 E-One Freightliner 2037 $826,618 Exhibit 2-6. Brush Trucks in RRFA Fleet Vehicle Number Call Sign Station/ Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F091 BR317 Station 17 2008 Ford F-550 2024 $354,413 F155 BR316 Station 16 2022 Ford F-550 2037 $520,467 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 11 Exhibit 2-7. Command Vehicles in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F109 B413 Station 13 2013 Chevrolet Tahoe 2023 $111,202 F119 B312 Station 12 2016 Chevrolet Silverado 2024 $114,538 F121 C312 Station 13 2017 Chevrolet Tahoe 2027 $125,159 F122 C314 Station 13 2017 Ford Explorer 2027 $125,159 F125 B313 Station 13 2018 Chevrolet Silverado 2028 $128,914 F134 C313 Station 13 2020 Ford Explorer 2030 $136,764 F139 C311 Station 13 2020 Ford Explorer 2030 $136,764 F156 TBD Station 11 2023 Chevrolet Silverado 2033 $149,446 F158 TBD Station 12 2024 Chevrolet Silverado 2500 2034 $153,930 Exhibit 2-8. Dive Apparatus in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F129 DIV312 Station 12 2018 Ram 5500 2039 $443,087 Exhibit 2-9. Service Vehicles in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F136 CAR312 EMS 2019 Ford F-150 Pursuit 2029 $110,086 F434 CAR52 EMS 2004 Chevrolet Tahoe 2023 $92,195 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 12 Exhibit 2-10. Staff Vehicles in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F096A N/A OFM 2009 Ford Escape 2024 $39,035 F104 N/A EMS 2012 Ford Escape 2027 $42,655 F116 N/A Administration 2016 Ford Police Utility 2030 $46,610 F117 N/A OFM 2015 Ford C-Max 2030 $46,610 F126 N/A OFM 2018 Ford Escape 2033 $50,932 F127 N/A OFM 2018 Ford Escape 2033 $50,932 F128 N/A OFM 2018 Ford Escape 2033 $50,932 F130 N/A OFM 2020 Ford Escape 2035 $54,033 F143 N/A OFM 2020 Ford Escape 2035 $54,033 F144 N/A OFM 2020 Ford Escape 2035 $54,033 F145 N/A Support Services 2020 Ford Escape 2035 $54,033 F146 N/A Support Services 2020 Ford Escape 2035 $54,033 F147 N/A Support Services 2020 Ford Escape 2035 $54,033 Exhibit 2-11. Utility Vehicles in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F112 N/A SKCFTC 2015 Ford F-250 2030 $85,978 F113 N/A OFM 2015 Dodge Promaster 2030 $85,978 F132 N/A Support Services 2019 Ford F-250 2034 $96,769 F133 N/A Support Services 2019 Ford F-250 2034 $96,769 F140 N/A Administration 2020 Chevrolet Express 2500 2035 $99,672 F151 N/A SKCFTC 2021 Ford F-150 2036 $102,662 F152 N/A SKCFTC 2021 Ford F-150 2036 $102,662 F159 N/A Support Services 2024 Chevrolet Silverado 2039 $112,182 F436 N/A Support Services 2005 Chevrolet Silverado 2023 $69,908 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 13 Exhibit 2-12. Small Utility Vehicles in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F131 N/A Station 14 2020 Ford Transit Connect 2035 $60,022 F141 N/A Station 13 2020 Nissan NV200 S 2035 $60,022 F142 N/A Station 13 2020 Nissan NV200 S 2035 $60,022 Exhibit 2-13. Other Apparatus/Equipment in RRFA Fleet Vehicle Number Call Sign Station/Division Assignment Year Make Model Replacement Year Est. Cost in Year of Replacement F092 N/A N/A 2007 Cargo Trailer 22Ft not scheduled $0 F094 N/A N/A 2008 Eagle Utility not scheduled $0 F101 N/A N/A 2008 Club Inteltrak not scheduled $0 F103 N/A N/A 2008 PLRS Spirit 2025 $100,394 F118 N/A N/A 2016 EZLD Trailer 2026 $17,727 F150 N/A N/A 2005 CGMT Trailblazer 2025 $17,210 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 14 3.0 Measuring Future Capital Facility Needs The GMA was enacted to provide local oversight of community growth with the intent for local governments such as counties, cities, and towns to monitor and mitigate the impacts of growth. GMA Goal 1 promotes placing growth in urban areas where there are public facilities and services, while GMA Goal 12 promotes adequate facilities and services to support development: (1) Urban growth. Encourage development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner. (12) Public facilities and services. Ensure that those public facilities and services necessary to support development shall be adequate to serve the development at the time the development is available for occupancy and use without decreasing current service levels below locally established minimum standards (RCW 36.70A.020(12)). Concurrency for transportation infrastructure is mandated by the GMA, and local agencies were given the authority to establish concurrency guidelines for other public needs such as water, sewer, and fire services: Purpose.  The purpose of concurrency is to assure that those public facilities and services necessary to support development are adequate to serve that development at the time it is available for occupancy and use, without decreasing service levels below locally established minimum standards.  Concurrency describes the situation in which adequate facilities are available when the impacts of development occur, or within a specified time thereafter. Concurrency ensures consistency in land use approval and the development of adequate public facilities as plans are implemented, and it prevents development that is inconsistent with the public facilities necessary to support the development.  With respect to facilities other than transportation facilities, counties and cities may fashion their own regulatory responses and are not limited to imposing moratoria on development during periods when concurrency is not maintained (WAC 365-196-840). The RRFA CFP identifies the need for $25.5M in capital investments as shown in Exhibits 4-1 and 4-2, to maintain fire service concurrency through the year 2029. 3.1 LEVEL OF SERVICE MEASURES RRFA measures LOS from three different perspectives. The first concerns the cost of facilities for Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 15 incident response per unit of development. The second perspective concerns turnout and response times in accordance with established policy. The third perspective concerns the Protection Class (PC) rating for each of the areas served (the City of Renton, KCFD25, and KDFD40). Each of these LOS measures are described below. 3.1.1 Cost of Facilities for Incident Response per Unit of Development In 2023, RRFA conducted a rate study for fire impact fees. That study presents a methodology for quantifying the need for fire and EMS stations and apparatus to serve new growth, for the purpose of collecting fire impact fees. The level of service standard is the 2022 ratio of apparatus and stations to EMS and fire/other incidents. More specifically, the rate study calculates the annualized facility value per incident as well as the number of incidents produced by different kinds of development. This determines the total cost of facilities for incident response needed per unit of development. This standard is used to measure the systemwide capacity of facilities to support incident response throughout the RRFA service area. Full documentation of the methodology is available in the rate study. A brief summary follows. For apparatus, including engines and other response vehicles, the ratio of apparatus to incidents as of 2022 was selected as an acceptable LOS standard. As growth occurs, more incidents will occur, and therefore more apparatus will be needed to maintain this standard. It is anticipated that much of the growth in the RRFA service area will come in the form of infill development and increased density within the City. As the growth occurs, the RRFA intends to add additional apparatus units to address the anticipated increase in multi-story housing (ladder) and emergency medical calls for service (aid unit). For fire stations, the rate study measures LOS using the ratio of station square footage to incidents. However, a deduction to the station square footage is made to account for unused beds that could accommodate additional fire and emergency response staff. As stated above, it is anticipated that much of the growth in the RRFA service area will come in the form of infill development and increased density within the City. As this growth occurs, the RRFA intends to utilize excess bed capacity in current stations to increase its capacity for emergency response at existing stations. On the next page, Exhibit 3-1 shows the cost of response per unit of development (dwelling unit, square foot, room, or student), by land use category, as calculated in the 2023 RRFA Rate Study for Fire Impact Fees. These represent the total amount of facility investment the RRFA would need to make to maintain the current level of service as growth occurs within the service area, but not the actual fire impact fee to be charged. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 16 Exhibit 3-1. Total Cost of Response by Land Use Category Land Use Type Unit of Development Total Cost of Response to EMS, Fire, & Other Incidents, Per Unit of Development Single-Family Residential d.u. $880.99 Multi-Family Residential d.u. $1,209.66 Hotel/Motel/Resort room $722.82 Medical Care Facility bed $2,196.29 Office sq. ft. $0.29 Medical/Dental Office sq. ft. $1.28 Retail sq. ft. $1.38 Leisure Facilities sq. ft. $0.89 Restaurant/Lounge sq. ft. $3.00 Industrial/Manufacturing sq. ft. $0.10 Church/Non-Profit sq. ft. $0.50 Education student $58.50 Special Public Facilities sq. ft. $0.27 3.1.2 Turnout and Response Time Standards Traffic and geographic barriers currently present challenges to providing adequate response time in some areas. For this reason, RRFA also has turnout and response time standards for measuring performance across the entire service area and by individual station. Turnout and response time standards are documented in SOP 4101 “Response Guidelines”. First, this policy addresses turnout times, or the interval that begins when audible or visual notification is received by firefighters from the 911 center and ends at the beginning point of travel time. SOP 4101 states: “Turnout time for emergent responses shall be expedient and no longer than one hundred twenty seconds.” Second, this policy addresses response times, or the interval that begins with notification and ends with the time the unit arrives on scene. SOP 4101 states: “The organization aspires in a non-disaster situation, under current conditions of funding, staffing, and equipment, to respond to 90% of the emergency service calls within 7 minutes and 30 seconds from the time of dispatch.” These standards are summarized in Exhibit 3-2. 5 Source: RRFA Rate Study for Fire Impact Fees, 2023 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 17 Exhibit 3-2. Response Time Level of Service Standards Service Standard Response Time Meet Response Time Goal Turnout time for emergency response 120 seconds 100% First unit arrival 7 minutes and 30 seconds from the time of dispatch 90% Measuring response time helps RRFA to identify where additional capacity may be necessary. It also helps to identify where current conditions such as station design, local traffic, land use, or geographic barriers are presenting challenges to responding to incidents in a timely manner. For example, Fire Stations 13 and 16 are multi-story buildings that require response crews to travel from a second story to the main story in order to respond, thus increasing their turnout time compared to a single-story station. Similarly, the increased density of multi-family housing and commercial development outside of the Fire Station 11 response area reduces the probability of meeting the response standard and impacts response time level of service for that property type. The response time level of service standards for 2022 are displayed in Exhibit 3-3 and 3-4. Exhibit 3-3. 2022 Response Time Level of Service Standards for Fire/Other In/Out of Jurisdiction Turnout time under 120 seconds Response time under 7.5m In Jurisdiction 50.66% 81.87% Out of Jurisdiction 56.22% 32.33% Exhibit 3-4. 2022 Response Time Level of Service Standards for EMS In/Out of Jurisdiction Turnout time under 120 seconds Response time under 7.5m In Jurisdiction 74.26% 94.06% Out of Jurisdiction 72.02% 72.13% Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 18 3.1.3 Washington Surveying Rating Bureau Protection Class A Washington Surveying Rating Bureau (WSRB) protection class (PC) is a score from 1 to 10 that represents the community-provided fire protection capabilities available at a specific property. A PC of 1 indicates exemplary fire protection capabilities are available; a PC of 10 indicates the fire protection capabilities, if any, are not sufficient to receive credit for insurance. Each community in Washington state has a PC, which is used as a starting point to determine the PC of individual properties. In 2018, the City’s PC was upgraded from a Class 3 to a Class 2.6 This put the RRFA’s fire protection of the City in the top 5% in the country and top 1% in the state. In July of 2022, the City of Seattle became the first and only fire department in the state to achieve a Class 1 PC. Exhibit 3-5. City of Renton 2018 PC Rating The improvements made to fire and life safety throughout Renton over the past several years have led to this outstanding upgrade in PC for the Renton community. Because a community’s PC is one of the key factors in insurance premium determination, not only does this upgrade represent exceptional fire and life safety protection, but Renton property owners also have an even greater opportunity to realize insurance premium savings. KCFD25 and KCFD40 both maintain a PC of Class 3. A community's PC rating is evaluated using the following criteria:  Fire department (40%), including distribution of stations, staffing levels, equipment, and personnel training.  Water supply (35%), including water flow capacity, fire hydrant location, and maintenance.  Emergency communications system (9%), including dispatching system, staffing, and training.  Fire safety control (16%), including fire code and building code enforcement, fire investigations, and public fire education programs. 6 Source: Country Wide PC Ratings were obtained in 2019 from www.isomitigation.com/ppc/program-works/facts-and-figures-about-ppc-codes- around-the-country/. State Wide PC Ratings were published in the WSRB Protection Class Report for Renton, dated October 5, 2018. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 19 Because the PC criteria that most affect the overall rating are the fire operations and deployment of resources for fire protection, the RRFA must maintain the fire protection apparatus, staffing, and deployment that supports its current PC rating as growth occurs. For example, WSRB requires a ladder to be positioned within 2.5 road miles of a given structure. The RRFA maintains a single ladder located at Fire Station 11 in downtown Renton. Exhibit 3-6 shows the 2.5 road mile radius of Fire Station 11 in comparison to the projected new development within the City. A second ladder is required to address the growth in these areas. Exhibit 3-6. Fire Station 11 Ladder with 2.5 Road Mile Radius Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 20 Some of the City-projected developments that will require a ladder response are shown in Exhibit 3-7 below. 7 Exhibit 3-7. Highlighted City of Renton Planned Development 7 Source: City of Renton: Renton Highlighted Development (arcgis.com) accessed 08/04/2023. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 21 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 22 4.0 Forecast of Future Facility Needs, 2024-2029 The following is a summary of capital facility needs for the period of 2024-2029. 4.1 APPARATUS FACILITY NEEDS Over the next six years, RRFA will need to replace 17 apparatus and add 2 additional apparatus to its fleet. The inventory of apparatus in Section 2.2 provides the year of replacement for all apparatus in the current fleet. Exhibit 4-1 summarizes scheduled apparatus replacements and total costs through the year 2029. It also includes the cost of expansions to the RRFA vehicle fleet needed to serve new growth.8 Exhibit 4-1. Capital Costs for Apparatus, 2024-2029 Project Description Quantity Average Unit Cost Total Cost in Year of Replacement Percentage Related to City of Renton Growth Impact Fee Eligible Costs Apparatus Replacements Engine 3 $1,103,258 $3,826,688 0% $0 Ladder 1 $2,591,449 $2,591,449 0% $0 Aid Unit 2 $421,371 $842,741 0% $0 HazMat Vehicle 0 N/A $0 0% $0 Brush Truck 1 $354,413 $354,413 0% $0 Command Vehicle 4 $123,442 $493,769 0% $0 Dive Apparatus 0 N/A $0 0% $0 Service Vehicle 1 $110,086 $110,086 0% $0 Staff Vehicle 2 $40,845 $81,689 0% $0 Utility Vehicle 0 N/A $0 0% $0 Sm. Utility Vehicle 0 N/A $0 0% $0 Other Apparatus/Equipment 3 N/A $135,332 0% $0 Apparatus Fleet Expansions Ladder 1 $2,591,449 $2,591,449 86% $2,222,764 Aid Unit 1 $421,371 $421,371 86% $361,422 Apparatus Total $7,622,299 $2,584,186 8 See the RRFA Rate Study for Fire Impact Fees (2023) for the methodology used to determine the proportion of growth-related apparatus needs based on population. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 23 4.2 STATION FACILITY NEEDS RRFA has three categories of station facility costs: debt servicing for existing stations, new station construction, and renovations to address operational needs. The costs related to these needs are summarized in Exhibit 4-2 and described in more detail below. Exhibit 4-2. Capital Facility Costs for Stations, 2024-2029 Project Description Total Cost Percentage Related to City of Renton Growth Impact Fee Eligible Costs Fire Station Debt Servicing Fire Station 16/Maintenance $15,064,544 18% $2,711,618 Fire Station Improvements for Operational Needs Fire Station 11 Facility Improvements $571,225 0% $0 Fire Station 12 Facility Improvements $883,022 0% $0 Fire Station 13 Facility Improvements $852,489 0% $0 Fire Station 13 Shop Facility Improvements $0 0% $0 Fire Station 14 Facility Improvements $320,319 0% $0 Fire Station 14 Tower Facility Improvements $0 0% $0 Fire Station 15 Facility Improvements $0 0% $0 Fire Station 16 Facility Improvements $190,542 0% $0 Fire Station 17 Facility Improvements $1,069 0% $0 Total Fire Station Costs $17,883,211 $2,711,618 4.2.1 Debt Servicing RRFA intends to relocate Fire Station 16 and build a new maintenance repair facility within the City borders to address the anticipated growth in the area. The percent attributed to City growth is 18%. Construction costs have not yet been developed; however, TCA has provided an estimate of $20M for the project. The RRFA currently has no debt but does intend to issue Limited Tax General Obligation (LTGO) bonds in late 2023 and early 2024 for the financing of the new Fire Station 16 and maintenance facility in the amount of approximately $20M. The debt service in Exhibit 4-2 represents anticipated bond payments for the years 2024-2029. See Appendix A for an estimated amortization table. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 24 4.2.2 New Facility Needs RRFA has identified the need to replace Fire Station 16 in the East Plateau neighborhood on the northeast side of Renton. The existing facility was built in 1974 and is approaching 50 years old and does not accommodate the modern needs of the fire service. Building a new station will increase capacity to serve expected growth in this area of Renton for the next 50 years. In addition, the RRFA intends to build a new maintenance facility to provide the space necessary to conduct apparatus service and repair as we continue to expand our fleet. RRFA’s assessment of facility needs to meet our current level of service standards has determined that 82% of this new station and maintenance facility will address existing deficiencies while 18% will expand capacity to serve future growth. Construction of the new Fire Station 16 is anticipated to begin in 2024. The total estimated cost of this station and additional apparatus repair facility, including land acquisition, is $20,000,000. Exhibit 4-3. Fire Station 16 4.2.3 Capital Projects Associated with Station Operational Needs The RRFA anticipates several improvement projects at existing fire stations necessary to address operational needs and maintain concurrency of fire services through 2029. These improvements include major repair and rehabilitation and do not including regular operations and maintenance. They are summarized in Exhibit 4-2 above and detailed in Appendix B. 4.3 PROPOSED LOCATIONS AND CAPACITIES OF EXPANDED OR NEW CAPITAL FACILITIES 4.3.1 Apparatus The RRFA has identified the need to add one aid unit and one ladder to serve the new growth within the City. Appendix C highlights the areas covered by the addition of an aid unit at Fire Station 11, much of which includes new development parcels. Appendix D highlights the areas Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 25 covered by adding an additional ladder and locating one ladder at Fire Station 12 and one at Fire Station 13. 4.3.2 Station The new Fire Station 16 and maintenance facility will be located at 15815 SE 128th St in Renton. The existing Fire Station 16 is 7,732 square feet (SF) and is situated on a 58,806 SF parcel of land. Due to the limited size of the current lot, the maximum building area allowed is 12,800 SF which will not accommodate a station intended to serve growth over the next 50 years, the average longevity of a fire station. In addition, the current maintenance facility located at Fire Station 13 is at maximum capacity and cannot accommodate servicing any additions to the RRFA fleet. An additional maintenance facility is needed. The new Fire Station 16 will be located on a 150,200 SF parcel of land and that will allow up to 25,100 SF of building space. A single-story station of approximately 15,150 will accommodate eight beds and three bays and a five-bay maintenance facility are planned for the new parcel. See Appendix E for a preliminary layout of the parcel. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 26 5.0 Capital Facilities Revenue Analysis 5.1 OVERVIEW This CFP revenue analysis supports the financing for providing facilities and services, as required by RCW 36.70A.070(3)(d). Revenue estimates, using assumptions based on historical trends, are used to represent realistic expectations for revenue that may be available for capital funding. This revenue analysis provides an approximate, and not exact, projection of future revenue sources. The numbers projected in this analysis are for planning purposes and cannot account for sensitivities such as local, state, and federal policy, economic trends, and other factors. This analysis may not align with RRFA’s annual budget because it is based on multi-year projections of revenue, while the annual budget presents precise estimates of available revenue for spending in a specific fiscal year. 5.2 FUNDING THE CAPITAL FACILITIES PLAN Estimated future revenues are projected for the years 2024-2029. The revenue analysis is categorized according to:  Dedicated Capital Revenues. Dedicated revenues are required to be used for certain types of capital spending, outlined by the law. The dedicated capital revenues for RRFA include fire impact fees remitted to RRFA by the City.  Operating Transfers. Operating transfers-in are those revenue sources that are transferred in from the operating fund. Although these are not dedicated sources to be relied on for capital funding, the RRFA endeavors to make regular operating transfers-in to its reserves on a level basis each year. These transfers are not specifically dedicated to capital spending and could be used elsewhere.  LTGO Bonds. Financing bonds that do not require voter approval or include the levying of an additional tax to repay them.  Other Funding Sources. The RRFA continuously explores external sources available to fund capital projects such as grant opportunities. 5.3 ASSUMPTIONS The RRFA revenue analysis is based on the following assumptions:  Analysis Boundary. The analysis includes the current RRFA boundary as shown in Exhibit 1-1.  Growth. Growth targets were provided by the City staff and reflect projections as of August 2023.  Property Tax. This analysis assumes that the property tax levy rate will reset to Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 27 $1 per thousand in 2024 with the successful passing of Proposition 1 in August of 2023. Property tax revenues will increase at an annual rate of 1% going forward, with the assessed value and new construction growing according to the July 2023 King County Economic and Revenue Forecast – Office of Economic and Financial Analysis.  Fire Benefit Charge. In 2021, the voters approved a ten-year renewal of the fire benefit charge with a vote of nearly 82% in favor of the proposition. By law, the fire benefit charge may be used for up to 60% of the RRFA operating budget. In 2023, the fire benefit makes up approximately 35% of the RRFA’s total budget. With the passing of Proposition 1 (see above), the RRFA intends to lower the fire benefit charge by as much as 50% and is estimating that the benefit charge will account for approximately 17% of the 2024 operating budget.  Fire Impact Fees. This analysis assumes the City will adopt the 2024 fire impact fees proposed by the RRFA and will remit fees collected to the RRFA as outlined in the interlocal agreement between the City and the RRFA. Projected residential and commercial impact fee revenues are based on residential and nonresidential growth projections provided by City staff.  Fire District 40 Service Contract. RRFA and KCFD40 entered into a twenty-year agreement in 2022 and maintains a collaborative relationship with the governance board for the district. This analysis assumes that from 2024 forward, the service contract grows annually at a rate relative to the costs of operating the RRFA.  EMS Levy. This analysis assumes revenues from the EMS levy continue to increase at an annual growth rate of 3%.  Permits and Fees. This analysis assumes revenues from miscellaneous permits and fees will remain at now current rates.  EMS Services. This analysis assumes revenues from EMS services will increase at a rate of 5% per year and Ground Emergency Medical Transport (GEMT) revenues will remain level. GEMT funding is at the discretion of the federal government and the program could be modified or cancelled at any time. 5.4 FIRE IMPACT FEES The City has collected fire impact fees since 2011. In 2023, the debt service on Fire Station 13 was paid in full and the City now remits fire impact fees to the RRFA on a monthly basis. Impact fees collected through 2023 will be used for capital facility needs identified in the 2017 RRFA CFP. Fees collected beginning in 2024 will be used for capital facility needs identified in this CFP. The RRFA projects fire impact fees of $5,074,209 for the years 2024 through 2029. Exhibit 5-1 compares the projected fire impact fee revenue to the projected growth-related project costs, as presented in Exhibit 4-1 and Exhibit 4-2. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 28 Exhibit 5-1. Projected Dedicated Capital Revenues and Costs Dedicated Revenues and Project Costs 2024-2029 Total Revenues and Costs Fire Impact Fee Revenues (remitted) $5,074,209 Planned Growth-Related Project Costs $5,295,804 Estimated Dedicated Funding Surplus/(Deficit) ($221,594) 5.5 OPERATING TRANSFERS The projected revenues available for operating transfers-in over the planning period of 2024-2029 is $33,200,000. RRFA’s funding streams for these transfers-in and for capital facilities costs include revenues from its property tax, fire benefit charge, KCFD40 service contract, EMS levy, LTGO bonds, and miscellaneous permits and fees. 5.6 SIX-YEAR COST AND REVENUE COMPARISON This six-year comparison looks at RRFA’s total revenues and planned project costs for the six-year planning horizon of 2024-2029 in order to understand the difference between future dedicated capital costs and potential future revenues. Capital costs are presented as year of expenditure (YOE) and include growth-related capital facility and apparatus replacement costs. Exhibit 5-2 summarizes projected capital facilities revenues and costs.9 Exhibit 5-2. Estimated Capital Facilities Revenues and Costs, YOE Capital Facilities Revenues and Costs 2024-2029 Growth-Related Capital Costs $5,295,804 Capital Replacement and Project Costs, not Growth-Related $22,492,690 Total Costs $27,788,494 Impact Fee Revenue $5,074,209 Operating Transfer Potential Revenue $33,200,000 Estimated Funding Surplus/(Deficit) $10,485,716 5.7 POLICY OPTIONS AND OTHER FUNDING SOURCES One additional funding source option is:  Unlimited Tax General Obligation (UTGO) Bonds: Financing bonds that require voter approval and include the levying of an additional tax to repay them. 9 Source: Renton RFA, 2023. Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 29 Appendix A: Amortization Schedule Debt Servicing Amortization Schedule Payment: Every 6 Months Term: 10 Years Amount: $20,000,000 Interest Rate: 4.50% Year Beginning Balance Interest Principal Ending Balance Payment Year 1. Year #1 $20,000,000.00 $454,239.90 $801,138.78 $19,198,861.22 $1,255,378.68 2024 2. Year #1 $19,198,861.22 $436,044.44 $819,334.24 $18,379,526.97 $1,255,378.68 2024 3. Year #2 $18,379,526.97 $417,435.73 $837,942.96 $17,541,584.01 $1,255,378.69 2025 4. Year #2 $17,541,584.01 $398,404.37 $856,974.32 $16,684,609.70 $1,255,378.69 2025 5. Year #3 $16,684,609.70 $378,940.77 $876,437.91 $15,808,171.79 $1,255,378.68 2026 6. Year #3 $15,808,171.79 $359,035.12 $896,343.57 $14,911,828.22 $1,255,378.69 2026 7. Year #4 $14,911,828.22 $338,677.37 $916,701.32 $13,995,126.90 $1,255,378.69 2027 8. Year #4 $13,995,126.90 $317,857.25 $937,521.43 $13,057,605.47 $1,255,378.68 2027 9. Year #5 $13,057,605.47 $296,564.27 $958,814.41 $12,098,791.06 $1,255,378.68 2028 10. Year #5 $12,098,791.06 $274,787.68 $980,591.00 $11,118,200.05 $1,255,378.68 2028 11. Year #6 $11,118,200.05 $252,516.51 $1,002,862.18 $10,115,337.87 $1,255,378.69 2029 12. Year #6 $10,115,337.87 $229,739.50 $1,025,639.18 $9,089,698.69 $1,255,378.68 2029 13. Year #7 $9,089,698.69 $206,445.19 $1,048,933.49 $8,040,765.20 $1,255,378.68 2030 14. Year #7 $8,040,765.20 $182,621.82 $1,072,756.87 $6,968,008.33 $1,255,378.69 2030 15. Year #8 $6,968,008.33 $158,257.37 $1,097,121.32 $5,870,887.01 $1,255,378.69 2031 16. Year #8 $5,870,887.01 $133,339.56 $1,122,039.13 $4,748,847.88 $1,255,378.69 2031 17. Year #9 $4,748,847.88 $107,855.81 $1,147,522.88 $3,601,325.01 $1,255,378.69 2032 18. Year #9 $3,601,325.01 $81,793.28 $1,173,585.41 $2,427,739.60 $1,255,378.69 2032 19. Year #10 $2,427,739.60 $55,138.81 $1,200,239.88 $1,227,499.72 $1,255,378.69 2033 20. Year #10 $1,227,499.72 $27,878.97 $1,227,499.72 $0.00 $1,255,378.69 2033 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 30 Appendix B: Major Repair and Rehabilitation for Stations Station/Description 2024 2025 2026 2027 2028 2029 Fire Station #11 $ 255,571 $ 26,095 $ 186,491 $ 103,068 AC Unit $ 155,179 Carpet/Tile/Hardwood/ Concrete Finishes $ 67,652 Ceiling Finishes/Drop Ceilings/Acoustic Tile $ 12,490 Exhaust Fan $ 47,306 Expansion Tank $ 1,069 Furnace $ 139,185 Heat Pump $ 95,008 Interior Walls $ 21,857 Water Heater $ 5,384 $ 26,095 Fire Station #12 $ 315,770 $ 111,539 $ 304,134 $ 117,146 $ 26,577 $ 7,856 Air Compressor $ 16,468 Air Handler Unit $ 297,923 Automatic Transfer Switch $ 10,079 Boiler $ 59,290 Carpet/Tile/Hardwood/ Concrete Finishes $ 65,049 Fire Alarm Systems $ 30,022 Furniture/Millwork $ 47,776 Lighting $ 24,290 Pump $ 6,211 $ 6,787 Radiant Heater $ 6,644 Roofing $ 291,480 Unit Heater $ 19,933 Water Heater $ 1,069 Fire Station #13 $ 407,561 $ 423,400 $ 21,529 AC Unit $ 13,439 Air Compressor $ 21,529 Ceiling Finishes/Drop Ceilings/Acoustic Tile $ 17,507 Condensing Unit $ 4,750 $ 5,040 Duct Heater $ 17,497 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 31 Station/Description 2024 2025 2026 2027 2028 2029 Evaporative Unit $ 5,320 Exhaust Fan $ 87,660 Expansion Tank $ 950 Expansion Tank $ 1,077 Exterior Finishes $ 61,273 Fan Terminal Unit $ 143,596 Fire Alarm Systems $ 46,432 Furniture/Millwork $ 65,649 Heat Exchanger $ 7,601 Lighting $ 38,693 Roofing $ 314,476 Fire Station #14 $ 129,419 $ 123,889 $ 67,011 Carpet/Tile/Hardwood/ Concrete Finishes $ 64,872 Doors/Hardware $ 38,759 Electrical Panel $ 109,664 Interior Walls $ 19,756 Pump $ 2,139 Water Heater $ 85,130 Fire Station #16 $ 3,075 $ 117,176 $ 49,712 $ 6,921 $ 13,658 Automatic Transfer Switch $ 3,075 Exhaust Fan $ 42,536 Generator $ 6,921 Interior Walls $ 13,658 Package Unit $ 117,176 Unit Heater $ 7,176 Fire Station #17 $ 1,069 Water Heater $ 1,069 Grand Total $ 318,845 $ 891,847 $ 379,941 $ 856,456 $ 157,387 $ 214,191 Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 32 Appendix C: Fire Station 11 Drive Time (Aid Unit) Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 33 Appendix D: Fire Station 12-13 Drive Time (Ladders) Back to Top AGENDA ITEM #6. c) Capital Facilities Plan 34 Appendix E: Fire Station 16/Warehouse Preliminary Layout Back to Top AGENDA ITEM #6. c) - Amended Back to Top AGENDA ITEM #6. c) Table of Contents 1.0 INTRODUCTION ......................................................................................................................................... 5 1.1 FIRE IMPACT FEE RATE SCHEDULE ................................................................................................................ 5 1.2 STUDY ORGANIZATION ................................................................................................................................. 6 2.0 STATUTORY BASIS ..................................................................................................................................... 7 2.1 STATUTORY REQUIREMENTS FOR IMPACT FEES ........................................................................................... 7 3.0 FIRE IMPACT FEE METHODOLOGY ........................................................................................................... 14 3.1 SERVICE AREA ............................................................................................................................................. 14 3.2 DATA SOURCES AND ROUNDING ................................................................................................................ 15 3.3 LEVEL OF SERVICE ....................................................................................................................................... 15 3.4 CAPITAL COST OF RESPONSE CALCULATIONS ............................................................................................. 17 3.5 CAPITAL PROJECTS ELIGIBLE FOR IMPACT FEES .......................................................................................... 73 3.6 IMPACT FEE RATE ADJUSTMENTS ............................................................................................................... 81 APPENDIX A: CURRENT KEY DEVELOPMENT MAP ................................................................................................ 83 Back to Top AGENDA ITEM #6. c) Table of Exhibits Exhibit 1-1. 2024 Fire Impact Fee Rate Schedule ........................................................................................................... 6 Exhibit 3-1. Renton Regional Fire Authority Service Area and Stations ....................................................................... 14 Exhibit 3-2. Emergency Response Bed Capacity by Station.......................................................................................... 16 Exhibit 3-3. Apparatus Inventory and Emergency Responses 2022 ............................................................................. 18 Exhibit 3-4. Building Inventory and Building Square Feet per Incident 2022 ............................................................... 19 Exhibit 3-5. Annualized Apparatus Cost in 2023 ........................................................................................................... 21 Exhibit 3-6. Apparatus Costs per Response .................................................................................................................. 22 Exhibit 3-7. Annual Fire/Other and EMS Incidents ....................................................................................................... 23 Exhibit 3-8. Fire/Other Responses per Incident by Apparatus Type ............................................................................ 24 Exhibit 3-9. Apparatus Cost per Fire/Other Incident .................................................................................................... 24 Exhibit 3-10. Staff Vehicle and Other Equipment/Apparatus Cost per Incident .......................................................... 25 Exhibit 3-11. Annualized Station Cost per Square Foot ................................................................................................ 26 Exhibit 3-12. Station Cost per Incident ......................................................................................................................... 27 Exhibit 3-13. Fire/Other Incidents by Location ............................................................................................................ 28 Exhibit 3-14. Fire/Other Incidents at Specific Land Uses .............................................................................................. 29 Exhibit 3-15. Fire/Other Incidents in Roads and Streets - Allocated to Land Uses ....................................................... 30 Exhibit 3-16. Total Fire/Other Incidents by Land Use ................................................................................................... 31 Exhibit 3-17. Annual Fire/Other Incident Rate by Land Use ......................................................................................... 32 Exhibit 3-18. Engine Cost of Response to Fire/Other Incidents, per Unit of Development .......................................... 34 Exhibit 3-19. Ladder Cost of Response to Fire/Other Incidents, per Unit of Development ......................................... 35 Exhibit 3-20. Aid Unit Cost of Response to Fire/Other Incidents, per Unit of Development ........................................ 36 Exhibit 3-21. Hazardous Materials Vehicle Cost of Response to Fire/Other Incidents, per Unit of Development ....... 37 Exhibit 3-22. Brush Truck Cost of Response to Fire/Other Incidents, per Unit of Development .................................. 38 Exhibit 3-23. Command Vehicle Cost of Response to Fire/Other Incidents, per Unit of Development ....................... 39 Exhibit 3-24. Dive Apparatus Cost of Response to Fire/Other Incidents, per Unit of Development ............................ 40 Exhibit 3-25. Service Vehicle Cost of Response to Fire/Other Incidents, per Unit of Development............................. 41 Exhibit 3-26. Staff Vehicle Cost of Response to Fire/Other Incidents, per Unit of Development ................................. 42 Exhibit 3-27. Utility Vehicle Cost per Fire/Other Incident, per Unit of Development ................................................... 43 Exhibit 3-28. Small Utility Vehicle Cost of Response to Fire/Other Incident, per Unit of Development ...................... 44 Exhibit 3-29. Other Apparatus/Equipment Cost of Response to Fire/Other Incident, per Unit of Development ........ 45 Exhibit 3-30. Fire Station Cost of Response to Fire/Other Incident, per Unit of Development .................................... 46 Exhibit 3-31. Example of Calculation of Total Cost of Response to Fire/Other Incidents for a Single-Family Residential Dwelling Unit ............................................................................................................................................. 47 Exhibit 3-32. Total Capital Cost of Response to Fire/Other Incidents, per Unit of Development................................. 48 Back to Top AGENDA ITEM #6. c) Exhibit 3-33. EMS Response per Incident Rate by Apparatus Type .............................................................................. 49 Exhibit 3-34. Apparatus Cost per EMS Incident ............................................................................................................ 50 Exhibit 3-35. EMS Incidents by Location ...................................................................................................................... 51 Exhibit 3-36. EMS Incidents at Specific Land Uses ....................................................................................................... 52 Exhibit 3-37. EMS Incidents in Roads and Streets - Allocated to Land Uses ................................................................. 53 Exhibit 3-38. Total EMS Incidents by Land Use ............................................................................................................ 54 Exhibit 3-39. Annual EMS Incident Rate by Land Use ................................................................................................... 55 Exhibit 3-40. Engine Cost of Response to EMS Incidents, per Unit of Development .................................................... 57 Exhibit 3-41. Ladder Cost of Response to EMS Incidents, per Unit of Development ................................................... 58 Exhibit 3-42. Aid Vehicle Cost of Response to EMS Incidents, per Unit of Development ............................................. 59 Exhibit 3-43. Hazardous Materials Vehicle Cost of Response to EMS Incidents, per Unit of Development ................. 60 Exhibit 3-44. Brush Truck Cost of Response to EMS Incidents, per Unit of Development ............................................ 61 Exhibit 3-45. Command Vehicle Cost of Response to EMS Incidents, per Unit of Development .................................. 62 Exhibit 3-46. Dive Apparatus Cost of Response to EMS Incidents, per Unit of Development ...................................... 63 Exhibit 3-47. Service Vehicle Cost per EMS Incident, per Unit of Development ........................................................... 64 Exhibit 3-48. Staff Vehicles Cost of Response to EMS Incident, per Unit of Development ........................................... 65 Exhibit 3-49. Utility Vehicle Cost of Response to EMS Incident, per Unit of Development.......................................... 66 Exhibit 3-50. Small Utility Vehicle Cost of Response to EMS Incident, per Unit of Development ................................ 67 Exhibit 3-51. Other Apparatus/Equipment Cost of Response to EMS Incident, per Unit of Development ................... 68 Exhibit 3-52. Fire Station Cost of Response to EMS Incident, per Unit of Development .............................................. 69 Exhibit 3-53. Example of Calculation of Total Cost of Response to EMS Incidents for a Single-Family Residential Dwelling Unit ............................................................................................................................................................... 70 Exhibit 3-54. Total Capital Cost of Response to EMS Incidents, per Unit of Development .......................................... 71 Exhibit 3-55. Total Cost of Response to All Incidents by Land Use Category ............................................................... 72 Exhibit 3-56. RRFA Service Area Population and Projected Growth ............................................................................ 73 Exhibit 3-57. Total Incidents Per Capita, RRFA Service Area ........................................................................................ 74 Exhibit 3-58. Projection of Annual Incidents Associated with City of Renton Growth, 2029 ....................................... 74 Exhibit 3-59. Baseline Front-Line Apparatus Responses per Incident, 2022 ................................................................ 75 Exhibit 3-60. Projected Apparatus Need Associated with City of Renton Growth, 2024 - 2029 .................................. 75 Exhibit 3-61. Impact Fee Eligible Costs Associated with Planned Additions to Fleet ................................................... 76 Exhibit 3-62. Value of Station Capacity Needed for Growth-Related Response Staffing Increases ............................. 77 Exhibit 3-63. Impact Fee Eligible Costs Associated with System Improvements .......................................................... 78 Exhibit 3-64. Capital Costs for Apparatus, 2024-2029 .................................................................................................. 79 Exhibit 3-65. Capital Facility Costs for Stations, 2024-2029 ......................................................................................... 80 Exhibit 3-66. Impact Fee Eligible Costs Compared to Projected Impact Fee Revenues, 2024-2029 ............................ 81 Exhibit 3-67. 2022 RRFA Fire Impact Fee Rate Schedule .............................................................................................. 82 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 5 1.0 Introduction The purpose of this study is to establish the rates for impact fees in the Renton Regional Fire Authority (RRFA) for fire protection facilities authorized by RCW 82.02.090(7).1 The RRFA serves the City of Renton (City) and King County Fire Protection District 25 (KCFD25), and contracts for services with King County Fire Protection District 40 (KCFD40). However, only the City will be implementing impact fees based on this rate study. Impact fees are charges paid by new development to reimburse local governments for the capital cost of public facilities that are needed to serve new development and the people who occupy or use the new development. Throughout this study, the term “developer” is used as a shorthand expression to describe anyone who is obligated to pay impact fees, including builders, owners, or developers. Local governments charge impact fees for several reasons:  to obtain revenue to pay for some of the cost of new public facilities;  to implement a public policy that new development should pay a portion of the cost of facilities that it requires, and that existing development should not pay all of the cost of such facilities; and  to assure that adequate public facilities will be constructed to serve new development. In 2011, the City completed an impact fee rate study that included fee calculations for transportation, parks, and fire protection.2 In 2017, the RRFA and the City adopted an updated impact fee rate study3 which utilized methodology generally consistent with the methodology used in the 2011 study, but did include some refinements to reflect the RRFA’s then current approach to measuring level of service and its ability to serve growth-related service demands in the future, as described in Chapter 3. This rate study follows the same format, assumptions, and calculations of the 2011 and 2017 rate studies with some modifications to reflect the current operations and level of service for the RRFA. 1.1 FIRE IMPACT FEE RATE SCHEDULE Impact fees are paid by all types of new development within the City.4 Impact fee rates for new development are based on, and vary according to, the type of land use. Additionally, impact fee rates reflect discounts based on available funds to pay for eligible capital projects. Exhibit 1-1 shows the fire impact fee rates adopted within the City. 1 Revised Code of Washington (RCW) is the state law of Washington State. 2 Henderson, Young & Company. (August 26, 2011). Rate Study for Impact Fees, City of Renton. 3 BERK. (August 28, 2017). Rate Study for Impact Fees, Renton Regional Fire Authority. 4 The impact fee ordinance may specify exemptions for low-income housing and/or “broad public purposes”, but such exemptions must be paid for by public money, not other impact fees. The ordinance may specify if impact fees apply to changes in use, remodeling, etc. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 6 Exhibit 1-1. 2024 Fire Impact Fee Rate Schedule Land Use Unit Fire Impact Fee Single-Family Residential Dwelling Unit (d.u.) $421.98 Multi-Family Residential Dwelling Unit (d.u.) $579.41 Hotel/Motel/Resort Room $346.22 Medical Care Facility Bed $1,052.00 Office Square Foot $0.14 Medical/Dental Office Square Foot $0.61 Retail Square Foot $0.66 Leisure Facilities Square Foot $0.42 Restaurant/Lounge Square Foot $1.44 Industrial/Manufacturing Square Foot $0.05 Church/Non-Profit Square Foot $0.24 Education Student $28.02 Special Public Facilities Square Foot $0.13 1.2 STUDY ORGANIZATION This rate study includes three chapters.  Chapter 1 provides an introduction and defines the 2024 fire impact fee rate schedule.  Chapter 2 summarizes the statutory requirements for impact fees in Washington State and describes how the RRFA’s impact fees comply with the statutory requirements.  Chapter 3 includes the RRFA service area, level of service used for the purpose of calculating impact fee rates, and the methodology for calculating the capital costs of response by unit of development. It also provides a list of growth-related capital projects that are eligible for impact fees and final adjustments to the impact fee rates to account for eligible costs and future payments of other revenues. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 7 2.0 Statutory Basis This chapter summarizes the statutory requirements for impact fees in Washington State and describes how the RRFA’s impact fees comply with the statutory requirements. 2.1 STATUTORY REQUIREMENTS FOR IMPACT FEES The Growth Management Act of 1990 (Chapter 17, Washington Laws, 1990, 1st Ex. Sess.) authorizes local governments in Washington State to charge impact fees. RCW 82.02.050 - 82.02.110 contain the provisions of the Growth Management Act that authorize and describe the requirements for impact fees. The following synopsis of the most significant requirements of the law includes citations to the Revised Code of Washington as an aid to readers who wish to review the exact language of the statutes. 2.1.1 Types of Public Facilities Four types of public facilities can be the subject of impact fees: 1) public transportation and roads; 2) publicly owned parks, open space and recreation facilities; 3) school facilities; and 4) fire protection facilities (RCW 82.02.090(7)). 2.1.2 Types of Improvements Impact fees can be spent on “system improvements” (which are typically outside the development), as opposed to “project improvements” (which are typically provided by the developer on-site within the development). Impact fees can never be used to fund maintenance or operational needs (RCW 82.02.050(5) and RCW 82.02.090(5) and (9)). 2.1.3 Benefit to Development Impact fees must be limited to system improvements that are reasonably related to, and which will benefit new development (RCW 82.02.050(4)(a) and (c)). Local governments must establish reasonable service areas (one area, or more than one, as determined to be reasonable by the local government), and local governments must develop impact fee rate categories for various land uses (RCW 82.02.060). 2.1.4 Proportionate Share Capital improvement costs can be funded using impact fees to the extent that the improvements are reasonably related to the new development and reasonably benefit the new development. Costs assessed on a development cannot exceed its proportionate share of the costs of system improvements. The impact fee amount shall be based on a formula (or other method of Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 8 calculating the fee) that determines the proportionate share (RCW 82.02.050(4)(b) and RCW 82.02.060(1)). 2.1.5 Reductions of Impact Fee Amounts Impact fees rates must be adjusted to account for other revenues that the development pays (if such payments are earmarked for or pro-ratable to particular system improvements) RCW 82.02.060(1)(b)). Impact fees may be credited for the value of dedicated land, improvements or construction provided by the developer (if such facilities are in the adopted CFP as system improvements eligible for impact fees and are required as a condition of development approval) (RCW 82.02.060(5)). 2.1.6 Exemptions from Impact Fees Local governments have the discretion to provide exemptions from impact fees for low-income housing (RCW 82.02.060(2)) and other broad public purposes including the development of an early learning center, but all such exempt fees must be paid from public funds (other than impact fee accounts) (RCW 82.02.060(3)). 2.1.7 Developer Options Developers who are liable for impact fees can submit data and/or an analysis to demonstrate that the impacts of the proposed development are less than the impacts calculated in this rate study (RCW 82.02.060(7)). Developers can pay impact fees under protest and appeal impact fee calculations (RCW 82.02.070(4) and (5)). The developer can obtain a refund of the impact fees if the local government fails to expend or obligate the impact fee payments within ten years, or terminates the impact fee requirement, or the developer does not proceed with the development (and creates no impacts) (RCW 82.02.080). 2.1.8 Capital Facilities Plans Impact fees must be expended on public facilities in a capital facilities plan (CFP) element or used to reimburse the government for the unused capacity of existing facilities. The CFP must conform to the Growth Management Act of 1990 and must identify existing deficiencies in facility capacity for current development, capacity of existing facilities available for new development, and additional facility capacity needed for new development (RCW 82.02.050(4), RCW 82.02.060(9), and RCW 82.02.070(2)). 2.1.9 New Versus Existing Facilities Impact fees can be charged for new public facilities (RCW 82.02.060(1)(a)) and for the unused capacity of existing public facilities (RCW 82.02.060(9)) subject to the proportionate share limitation described above. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 9 2.1.10 Accounting Requirements The local government must separate the impact fees from other monies, expend or obligate the money on CFP projects within ten years, and prepare annual reports of collections and expenditures (RCW 82.02.070(1)-(3)). 2.1.11 Compliance with Statutory Requirements for Impact Fees Many of the statutory requirements listed above are fulfilled in Chapter 3 of this study, which presents the calculation of the fire impact fees. Some of the statutory requirements are fulfilled in other ways, as described below. 2.1.12 Types of Public Facilities This study contains impact fees for fire protection facilities as authorized by statute. The RRFA defines “fire protection” as fire protection facilities, including but not limited to fire stations, fire apparatus, and any furnishings and equipment that may be capitalized. The City uses this same definition in the Renton Municipal Code (RMC 4-1-190). In general, local governments that are authorized to charge impact fees are responsible for specific public facilities for which they may charge such fees. In no instance may a local government charge impact fees for private facilities, but it may charge impact fees for some public facilities that it does not administer if such facilities are “owned or operated by government entities” (RCW 82.02.090 (7)). A city may charge impact fees for fire and enter into an agreement with a regional fire authority (RFA) for the transfer, expenditure, and reporting of fire impact fees for the RFA. A city may only charge and use impact fees on RFA projects if it has an agreement with the RFA, and the city’s CFP references the RFA CFP. As part of the RRFA plan, the City and the RRFA entered into an interlocal agreement (ILA) (CAG- 16-116) in which the City agreed to collect the fire impact fees. Subsequent agreements between the City and the RRFA in 2017 (CAG-19-022) and in 2019 (CAG-19-022, Adden #1-19) affirmed the City will collect fire impact fees on behalf of the RRFA, subject to specific requirements. 2.1.13 Types of Improvements The impact fees in this study are based on system improvements that are described in Chapter 3. No project improvements are included in this study. The public facilities that can be paid for by impact fees are “system improvements” (which are typically outside the development), and “designed to provide service to areas within the community at large” as provided in RCW 82.02.090(9)), as opposed to “project improvements” (which are typically provided by the developer on-site within the development or adjacent to the development), and “designed to provide service for a particular development project and that are necessary for the use and convenience of the occupants or users of the project” as provided Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 10 in RCW 82.02.090(5). The capital improvements costs contained in Chapter 3 comply with these requirements. Impact fee revenue can be used for the capital cost of public facilities. Impact fees cannot be used for operating or maintenance expenses. The cost of public facilities that can be paid for by impact fees include design studies, engineering, land surveys, land and right of way acquisition, engineering, permitting, financing, administrative expenses, construction, applicable mitigation costs, and capital equipment pertaining to capital improvements. 2.1.14 Benefit to Development, Proportionate Share and Reductions of Fee Amounts The law imposes three tests of the benefit provided to development by impact fees: 1) proportionate share, 2) reasonably related to need, and 3) reasonably related to expenditure (RCW 80.20.050(4)). In addition, the law requires the designation of one or more service areas (RCW 82.02.060(8)). Proportionate Share First, the “proportionate share” requirement means that impact fees can be charged only for the portion of the cost of public facilities that is “reasonably related” to new development. In other words, impact fees cannot be charged to pay for the cost of reducing or eliminating deficiencies in existing facilities. Second, there are several important implications of the proportionate share requirement that are not specifically addressed in the law, but which follow directly from the law:  Costs of facilities that will benefit new development and existing users must be apportioned between the two groups in determining the amount of the fee. This can be accomplished in either of two ways: (1) by allocating the total cost between new and existing users, or (2) calculating the cost per unit and applying the cost only to new development when calculating impact fees.  Impact fees that recover the costs of existing unused capacity should be based on the government's actual cost. Carrying costs may be added to reflect the government's actual or imputed interest expense. The third aspect of the proportionate share requirement is its relationship to the requirement to provide adjustments and credits to impact fees, where appropriate. These requirements ensure that the amount of the impact fee does not exceed the proportionate share.  The “adjustments” requirement reduces the impact fee to account for past and future payments of other revenues (if such payments are earmarked for, or pro-ratable to, the system improvements that are needed to serve new growth). The impact fees calculated in this study include an adjustment that accounts for any other revenue that is used by the RFA to pay for a portion of growth’s proportionate share of costs. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 11 This adjustment is in response to the limitations in RCW 82.02.060 (1)(b) and RCW 82.02.050(2).  The “credit” requirement reduces impact fees by the value of dedicated land, improvements or construction provided by the developer (if such facilities are in the adopted CFP, identified as the projects for which impact fees are collected, and are required as a condition of development approval). The law does not prohibit a local government from establishing reasonable constraints on determining credits. For example, the location of dedicated land can be required to be acceptable to the local government. Reasonably Related to Need There are many ways to fulfill the requirement that impact fees be “reasonably related” to the development's need for public facilities, including personal use and use by others in the family or business enterprise (direct benefit), use by persons or organizations who provide goods or services to the fee-paying property or are customers or visitors at the fee-paying property (indirect benefit), and geographical proximity (presumed benefit). These measures of relatedness are implemented by the following techniques:  Impact fees are charged to properties which need (i.e., benefit from) new public facilities. The RRFA provides fire protection facilities to serve all kinds of property throughout its service area, therefore impact fees have been calculated for all types of property.  The relative needs of different types of growth are considered in establishing fee amounts (i.e., different impact values for different types of land use). For instance, this study analyzed fire/other and EMS incident and response data to determine rates for each type of land use.  Feepayers can pay a smaller fee if they demonstrate that their development will have less impact than is presumed in the impact fee schedule calculation for their property classification. Such reduced needs must be permanent and enforceable (i.e., via land use restrictions). Reasonably Related to Expenditures Two provisions of the City’s impact fee ordinance comply with the requirement that expenditures be “reasonably related” to the development that paid the impact fee. First, the requirement that fee revenue must be earmarked for specific uses related to public facilities ensures that expenditures are on specific projects, the benefit of which has been demonstrated in determining the need for the projects and the portion of the cost of needed projects that are eligible for impact fees as described in this study. Second, impact fee revenue must be expended or obligated within ten years, thus requiring the impact fees to be used to benefit to the feepayer and not held by the RRFA. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 12 Service Areas for Impact Fees Impact fees in some jurisdictions are collected and expended within service areas that are smaller than the jurisdiction that is collecting the fees. Impact fees are not required to use multiple service areas unless such “zones” are necessary to establish the relationship between the fee and the development. Because of the compact size of the RRFA and the accessibility of its fire facilities to all properties within the service area, the RRFA’s fire facilities serve the entire RRFA service area, therefore the impact fees are based on a single service area corresponding to the boundaries of the RRFA. 2.1.15 Exemptions The City’s impact fee ordinance addresses the subject of exemptions. Exemptions do not affect the impact fee rates calculated in this study because of the statutory requirement that any exempted impact fee must be paid from other public funds. As a result, there is no increase in impact fee rates to make up for the exemption because there is no net loss to the impact fee account as a result of the exemption. 2.1.16 Developer Options A developer who is liable for impact fees has several options regarding impact fees. The developer can submit data and or/analysis to demonstrate that the impacts of the proposed development are less than the impacts calculated in this rate study. The developer can appeal the impact fee calculation by the RRFA. If the local government fails to expend the impact fee payments within ten years of receipt of such payments, the developer can obtain a refund of the impact fees. The developer can also obtain a refund if the development does not proceed, and no impacts are created. These provisions are addressed in the City’s impact fee ordinance, and none of them affect the calculation of impact fee rates in this study. 2.1.17 Capital Facilities Plan There are references in RCW to the CFP as the basis for projects that are eligible for funding by impact fees. The RRFA published a CFP in August 2023 which fulfills the requirements of RCW 82.02.050 et. seq. pertaining to a “capital facilities plan”. This CFP is referenced in the Capital Facilities Plan Element of the City’s Comprehensive Plan. The requirement to identify existing deficiencies, capacity available for new development, and additional public facility capacity needed for new development is determined by analyzing levels of service for fire/other and emergency response. Chapters 3 provides this analysis. 2.1.18 New Versus Existing Facilities, Accounting Requirements Impact fees must be spent on capital projects contained in an adopted CFP, or they can be used to reimburse the government for the unused capacity of existing facilities. Washington State Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 13 GMA states that an impact fee ordinance “[m]ay provide for the imposition of an impact fee for system improvement costs previously incurred by a county, city, or town to the extent that new growth and development will be served by the previously constructed improvements provided such fee shall not be imposed to make up for any system improvement deficiencies” (RCW 82.02.060(9)). The rate calculations in Chapter 3 affirm there are no existing deficiencies and accounts for excess station capacity systemwide for serving new growth. Because of this excess systemwide capacity, impact fees collected can be used to pay for the debt servicing of stations not to exceed the proportional share of existing station value that is available for serving additional growth. Impact fee payments that are not expended or obligated within ten years must be refunded unless the City Council makes a written finding that an extraordinary and compelling reason exists to hold the fees for longer than ten years. To verify these two requirements, impact fee revenues must be deposited into separate accounts of the government, and annual reports must describe impact fee revenue and expenditures. These requirements are addressed by the City’s impact fee ordinance and are not factors in the impact fee calculations in this study. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 14 3.0 Fire Impact Fee Methodology This chapter describes the methodology used to calculate impact fee rates for fire protection facilities. It begins with a discussion of the service area considered for the rate study analysis. This is followed by a discussion of the level of service. Next is an inventory of fire protection facilities, which are defined to include stations, equipment, and apparatus (such as engines and other vehicles). Then a series of calculations are presented to document the methodology for determining the total facility costs per unit of development by land use type. 3.1 SERVICE AREA As noted above, the RRFA includes both the City and KCFD25. It also provides service to KCFD40 under contract, as shown in Exhibit 3-1. RRFA provides services to these areas as one integrated system. All facilities needed to serve these areas are owned and/or operated by the RRFA. Therefore, the analysis in this rate study considers facility costs per unit of development throughout the entire service area, inclusive of KCFD40. Exhibit 3-1. Renton Regional Fire Authority Service Area and Stations Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 15 While this rate study considers incidents and facilities throughout the RRFA service area when calculating impact fee rates, the RRFA CFP identifies the percentage of capital facilities needs that are directly related to anticipated growth within the City only. This ensures that impact fees collected in the City are not used to pay for capital facility costs associated with growth expected in KCFD25 or KCFD40. 3.2 DATA SOURCES AND ROUNDING The data in this study of impact was provided by staff from the City and the RRFA, unless a different source is specifically cited. Inventory, incident, and response data were provided by the RRFA’s planning section and reflect conditions in the year 2022 for incidents and 2023 for inventory. Development, population, and trip generation data were provided by the staff from the City’s Community and Economic Development and Transportation departments. The data in this study was prepared using computer spreadsheet software. In some tables in this study, there may be very small variations from the results that would be obtained using a calculator based on the same values presented. The reason for these insignificant differences is that the spreadsheet software calculates results to more places after the decimal than is reported in the tables of these reports. The calculation to extra places after the decimal increases the accuracy of the end results but causes occasional minor differences due to rounding of data that appears in this study. 3.3 LEVEL OF SERVICE The need for fire protection facilities is influenced by a variety of factors, such as response time, call loads, geographical area, land use development, topographic and manmade barriers, and standards of the National Fire Protection Association and the Washington Surveying and Rating Bureau. RRFA measures level of service (LOS) from three different perspectives. The first concerns the cost of facilities for incident response per unit of development. The second perspective concerns turnout and response times in accordance with established policy. The third perspective concerns the Protection Class rating for each of the areas served (the City, KCFD25, and KDFD 40). This study focuses on the first perspective, the latter two are addressed in the RRFA CFP. For the purpose of quantifying the need for fire facilities to serve growth, this study uses the ratio of apparatus and stations to incidents. To measure this ratio, this study analyzes both facility inventory and incident data. For apparatus, the current ratio of apparatus to incidents provides an acceptable LOS, and there are no deficiencies. As growth occurs, more incidents will occur, and therefore more apparatus will be needed to maintain this standard. For stations, LOS is measured in two different ways. The first approach mirrors the LOS standard used for apparatus by measuring using the ratio of station square footage to incidents. This Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 16 approach accounts for the systemwide demands for response created by new growth. From this perspective, the current inventory of stations includes excess capacity to serve growth, as shown in Exhibit 3-2. This capacity comes in the form of beds necessary for staffing fire and emergency response facilities and apparatus. It is anticipated that much of the growth in the RRFA service area will come in the form of infill and high-rise development and increased density within the City. As this growth occurs, the RRFA intends to utilize excess bed capacity in current stations to increase its capacity for emergency response at existing stations. Systemwide, this analysis finds that 63% of station capacity is in use. The remaining 37% of station capacity is available to serve new growth. Exhibit 3-2. Emergency Response Bed Capacity by Station Station Name Total Beds Currently in Use Percentage of Capacity in Use Fire Station 11 9 6 67% Fire Station 12 10 6 60% Fire Station 13 8 6 75% Fire Station 14 7 3 43% Fire Station 15 5 3 60% Fire Station 16 6 3 50% Fire Station 175 6 5 83% Total 51 32 63% 5 Station 17 is owned by Fire District 40 but considered in this rate study when valuing facility costs per incident, given that the RRFA provides service to Fire District 40 as a single integrated system. This is consistent with the 2011 and 2017 Rate Studies. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 17 3.4 CAPITAL COST OF RESPONSE CALCULATIONS This section guides the reader through a series of formulas and calculations with the goal of determining the total capital costs of response by unit of development. It begins with an inventory of fire apparatus and stations and the number of emergencies to which the RRFA responded. Next is an analysis of the capital cost of fire protection apparatus and stations including calculation of the capital cost per response. The emergency responses are summarized according to the types of land uses that received responses, and incident rates are calculated to quantify the average number of emergency responses per unit of development for each type of land use. The costs per response and the response incident rates are used to calculate the number and cost of responses to emergency medical service (EMS) and to fire/other6 incidents at each type of land use. The EMS and fire/other cost per unit of development are combined to calculate the total cost per unit of development. The total cost is adjusted for payments of other and the result is the fire impact fee rates for the RRFA for development within the City. These steps are described below in the formulas, descriptions of variables, tables of data, and explanation of calculations of fire impact fees. 3.4.1 Formula F-1: Inventory and Fire/Other and EMS Responses The RRFA owns and/or operates a variety of fire apparatus (i.e., fire engines, ladder trucks, Aid Units, etc.). Each vehicle responds to many emergencies. The average number of EMS responses per apparatus is used as one element in calculating the cost per EMS response. Formula F-1: Responses ÷ Apparatus = Responses per Apparatus There are two variables that require explanation: (A) fire apparatus and (B) fire stations. Variable (A): Fire Apparatus The term “fire apparatus” applies to vehicles that the RRFA uses for operations. Exhibit 3-3 contains a list of each type of primary fire apparatus and the number of each type. 6 In this study, “fire/other” refers to all emergency incidents to which RRFA responds except for medical emergencies/EMS. These would include fires, hazardous materials, gas leaks, and other non-medical related emergencies. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 18 Exhibit 3-3. Apparatus Inventory and Emergency Responses 2022 Type of Apparatus Count of Apparatus in Inventory Total Annual EMS Responses EMS Responses per Individual Apparatus Engine 12 12,980 1,082 Ladder 2 1,741 871 Aid Unit 6 6,841 1,141 Hazardous Materials Vehicle 1 155 155 Brush Truck 2 18 9 Command Vehicle 9 950 106 Dive Apparatus 1 41 41 Service Vehicle 2 960 480 Staff Vehicle 13 - - Utility Vehicle 9 - - Small Utility Vehicle 3 - - Other Apparatus/Equipment7 6 - - Total 66 23,686 7 Includes trailers, carts, boat, etc. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 19 Variable (B): Fire Stations RRFA provides fire/other and EMS services out of seven stations. Exhibit 3-4 lists the seven stations and the total square footage of RRFA fire stations and associated support facilities (i.e., shop and tower). Exhibit 3-4 also shows the total fire/other and EMS incidents, and the average square footage of fire station per incident (calculated by dividing the total square footage of all fire stations by the number of annual fire/other and EMS incidents). The total number of incidents from stations is less than the total incidents from apparatus (Exhibit 3-3) because more than one apparatus responds to many calls, but often one station is the source of all the apparatus responding to a call. As noted earlier in Exhibit 3-2, there is excess station capacity systemwide due to the available beds for emergency responders. The percentage of capacity in use is used to calculate station square feet in use per incident. Exhibit 3-4. Building Inventory and Building Square Feet per Incident 2022 Station Name Building Square Feet Annual Incidents Total Building Square Feet per Incident Percentage of Station Capacity in Use8 Station Square Feet in Use Per Incident Fire Station 119 20,550 Fire Station 12 (Ex EOC) 10 14,800 Fire Station 13 20,521 Fire Station 13 Shop 6,000 Fire Station 14 13,659 Fire Station 14 Tower 3,658 Fire Station 15 7,497 Fire Station 16 7,732 Fire Station 1711 6,836 Total 101,253 20,720 4.89 63% 3.07 8 See Exhibit 3-2 for calculation of systemwide station capacity in use. 9 Station 11 is owned by the City of Renton and leased to RRFA. 10 Station 12 is owned by the City of Renton and leased to the RRFA. The building square footage excludes the portion of the Station that is utilized exclusively by the City of Renton Emergency Management Division. 11 Station 17 is owned by Fire District 40 and operated by RRFA. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 20 3.4.2 Formula F-2: Annual Cost per Apparatus Formulas F-2 through F-4 are needed to calculate the apparatus cost per fire/other incident. The first step in this calculation is to identify and annualize the cost of each type of apparatus using formula F-2. The capital cost per apparatus is based on the cost of primary response apparatus and major support equipment. The annualized capital cost per apparatus is determined by dividing the capital cost of each type of apparatus by its useful life: Formula F-2: Fire Apparatus Cost ÷ Useful Life = Annual Cost Per Apparatus There are two variables that require explanation: (C) fire apparatus cost and (D) useful life. Variable (C): Fire Apparatus Cost Exhibit 3-5 shows the annualized cost for each type of primary apparatus listed in Exhibit 3-3. The cost per apparatus includes the vehicle, fire and EMS equipment, and communication equipment. The apparatus and equipment costs in Exhibit 3-5 represent current costs to purchase a new fully equipped apparatus. Variable (D): Useful Life Exhibit 3-5 also shows the number of years of useful life of each type of apparatus. The annualized cost is calculated by dividing each apparatus cost by the useful life of that apparatus. Note that the inventory of apparatus includes a mix of front-line and reserve/callback apparatus. RRFA expects apparatus to serve one half of its useful life in a front-line status and one have as a reserve or call-back vehicle. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 21 Exhibit 3-5. Annualized Apparatus Cost in 2023 Apparatus Type Cost per Apparatus Average Useful Lifespan13 Annualized Cost of Apparatus Engine $1,039,927 14.67 $70,887.97 Ladder $2,170,298 18 $120,572.11 Aid Unit $397,182 10 $39,718.22 Hazardous Materials Vehicle $546,492 21 $26,023.43 Brush Truck $344,090 15 $22,939.33 Command Vehicle $111,202 10 $11,120.20 Dive Apparatus $276,117 21 $13,148.43 Service Vehicle $92,195 15 $6,146.33 Staff Vehicle $37,898 15 $2,526.53 Utility Vehicle $69,908 15 $4,660.53 Small Utility Vehicle $42,098 15 $2,806.53 Other Apparatus/Equipment12 $148,706 15 $9,913.75 3.4.3 Formula F-3: Cost per Apparatus per Fire/Other or EMS Response The second step in calculating the apparatus cost per fire/other or EMS response is formula F-3. The capital cost per fire/other or EMS incident is calculated for each apparatus by dividing the annualized cost per apparatus by the total annual response (both fire/other and EMS) each type of apparatus responds to. Each type of apparatus is analyzed separately because the number and type of apparatus responding to an incident varies depending on the type and severity of the incident. Formula F-3: Annual Cost Per Apparatus ÷ Annual Responses Per Apparatus = Annual Apparatus Cost Per Response There are no new variables used in formula F-3. Both variables were developed in previous formulas. In Exhibit 3-6 the cost per fire/other or EMS response is calculated for each type of apparatus. Exhibit 3-6 shows the annualized cost of one of each type of apparatus (from Exhibit 3-5) and the average annual EMS responses for each type of apparatus (from Exhibit 3-3). Each apparatus cost per response is calculated by dividing the annualized cost of that type of apparatus by the total number of annual responses for the same type of apparatus. 12 Includes carts, trailers, boat, and lift. Cost is cumulative. 13 For Engines, Ladders, and Aid Units, the average useful lifespans have been weighted to reflect the proportion of vehicles in the fleet that are front-line vs reserve or call back. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 22 Exhibit 3-6. Apparatus Costs per Response Apparatus Type Annualized Cost of Apparatus Average Annual Responses Per Apparatus Apparatus Cost Per Response Engine $70,887.97 1,082 $65.52 Ladder $120,572.11 871 $138.43 Aid Unit $39,718.22 1,141 $34.81 Hazardous Materials Vehicle $26,023.43 155 $167.89 Brush Truck $22,939.33 9 $2,548.81 Command Vehicle $11,120.20 106 $104.91 Dive Apparatus $13,148.43 41 $320.69 Service Vehicle $6,146.33 480 $12.80 Staff Vehicle $2,526.53 - - Utility Vehicle $4,660.53 - - Small Utility Vehicle $2,806.53 - - Other Apparatus/Equipment14 $9,913.75 - - 14 Includes carts, trailers, boat, and lift. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 23 3.4.4 Formula F-4: Total Apparatus Cost per Fire/Other Incidents The third step in calculating the apparatus cost per fire/other incident is Formula F-4. The total apparatus cost per fire/other incident is calculated by multiplying the apparatus cost per response by the percent of fire/other incidents each type of apparatus responds to. This calculation accounts for the fact that multiple apparatuses are dispatched to many incidents, and that some apparatus are only dispatched to specific types of incidents. The result of this calculation is a weighted average total cost of apparatus per fire/other incident. Formula F-4: Annual Cost Per Response x Apparatus Percent of all Fire/Other Responses = Apparatus Cost Per Fire/Other Incident There is one new variable that requires explanation: (F) apparatus percent of fire/other responses. Variable (E): Apparatus Percent of Fire Responses The next step in calculating the apparatus cost per fire/other incident is to identify the annual number of incidents that RRFA responds to. Emergency incidents are separated into two categories: Fire/Other and EMS. Exhibit 3-7 lists the annual number of fire/other and EMS incidents responded to during 2022. Exhibit 3-7. Annual Fire/Other and EMS Incidents Incident Type Annual Incidents in 2022 Fire/Other 4,674 EMS 16,046 Total 20,720 Different types of fire/other emergencies need different types or combinations of apparatus. As a result, the usage of apparatus varies among the types of apparatus. This variance is an important factor in determining the cost per incident. The percent of fire/other responses by each type of apparatus is calculated in Exhibit 3-8 by dividing the annual fire/other responses for each type of apparatus by the total annual fire/other incidents from Exhibit 3-7. The result of the calculation in Exhibit 3-8 is the percent of fire/other incidents responded to by each type of apparatus. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 24 Exhibit 3-8. Fire/Other Responses per Incident by Apparatus Type Apparatus Type Annual Fire/Other- Related Responses for Apparatus Annual Fire/Other- Related Incidents Apparatus Response per Fire/Other Incident Engine 3,940 0.843 Ladder 550 0.118 Aid Unit 354 0.076 Hazardous Materials Vehicle 152 0.033 Brush Truck 18 0.004 Command Vehicle 590 0.126 Dive Apparatus 15 0.003 Service Vehicle 144 0.031 Total 5,763 4,674 The final step in calculating the apparatus cost per fire/other incident is shown in Exhibit 3-9. Exhibit 3-9. The cost per response for each type of apparatus (from Exhibit 3-6) is multiplied by the percent of fire/other incidents dispatched to (from Exhibit 3-8) resulting in the total apparatus cost per fire/other incident. The “bottom line” in Exhibit 3-9 is the apparatus cost per fire/other incident of $104.09. In other words, every fire/other incident “uses up” $104.09 worth of apparatus. Exhibit 3-9. Apparatus Cost per Fire/Other Incident Apparatus Type Apparatus Cost Per Response Apparatus Response per Fire/Other Incident Apparatus Cost per Fire/Other Incident Engine $65.52 0.843 $55.23 Ladder $138.43 0.118 $16.29 Aid Unit $34.81 0.076 $2.64 Hazardous Materials Vehicle $167.89 0.033 $5.46 Brush Truck $2,548.81 0.004 $9.82 Command Vehicle $104.91 0.126 $13.24 Dive Apparatus $320.69 0.003 $1.03 Service Vehicle $12.80 0.031 $0.39 Total $104.09 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 25 The RRFA dispatch system does not track usage of staff vehicles and other equipment/apparatus. However, these apparatuses are also essential RRFA emergency response operations. To account for the cost of these apparatus in this rate study, Exhibit 3-10 divides the total apparatus cost by the useful lifespan and divides these annualized costs by the total annual incidents to calculate the total cost per incident. Exhibit 3-10. Staff Vehicle and Other Equipment/Apparatus Cost per Incident Apparatus Type Total Cost of All Apparatus Useful Lifespan (years) Annualized Cost of Apparatus Annual Incidents Cost per Incident Staff Vehicle $492,674.00 15 $32,844.93 $1.59 Utility Vehicle $629,172 15 $41,944.80 $2.02 Small Utility Vehicle $126,294 15 $8,419.60 $0.41 Other Equipment/Apparatus $148,706 15 $9,913.75 $0.48 Total 20,720 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 26 3.4.5 Formula F-5: Annual Station Cost The annual station cost is determined by dividing the station capital cost by its useful life. Formula F-5: Station Cost Per Square Foot ÷ Useful Life = Annual Station Cost Per Square Foot There is one new variable that requires explanation: (G) station cost per square foot. Variable (G): Station Cost per Square Foot Exhibit 3-11 calculates the average annualized fire station cost per building square foot. The cost per square foot is divided into two parts. Land cost per building square foot is based on the average land cost per building square foot of all stations in the current RRFA inventory. Building, furnishings, and equipment are based on the 2017 Rate Study.15 The useful life represents the length of time the station is expected to last before it needs to be replaced. The annualized cost is calculated by dividing the estimated cost per square foot by the average useful life. The “bottom line” of Exhibit 3-1116 is an annualized station cost of $16.00 per square foot. Exhibit 3-11. Annualized Station Cost per Square Foot Type of Cost Cost per Building Square Foot Building Useful Life (years) Annual Station Cost per Square Foot Land $90.00 Building, Furnishings, & Equipment $710.00 Cost of Borrowing $0.00 Total $800.00 50 $16.00 15These stations are Central Pierce Station #63 in Midland, Central Pierce Station #72 in Puyallup, Shoreline Station #63, and Kirkland Station #25. These stations average $480 per sq. ft. in site preparation and “hard” building costs. An additional 48% is added for soft costs such as sales tax, design, permitting, and furnishings. The total cost per building sq. ft. is $800. 16Source: TCA, 2023 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 27 3.4.6 Formula F-6: Station Cost per Fire/Other and EMS Incident The station cost per fire/other and EMS incident is calculated by multiplying the annual station cost per square foot by the station square feet per fire and EMS incident. Formula F-6: Annual Station Cost per Square Foot x Station Square Feet Per Fire/Other and EMS Incident = Annual Station Cost Per Fire/Other and EMS Incident There are no new variables used in formula F-6. Both variables were developed in previous formulas. This calculation is shown in Exhibit 3-12. The station cost per square foot (from Exhibit 3-11) is multiplied by the station square feet per incident (from Exhibit 3-6). The result is the station cost of $49.06 per fire/other and EMS incident. In other words, each fire/other and EMS incident “uses up” $49.06 worth of fire station. Exhibit 3-12. Station Cost per Incident Annual Station Cost per Square Foot Square Feet per Incident Annualized Station Cost per Incident $16.00 3.07 $49.06 3.4.7 Formula F-7: Annual Fire Incident Rate per Unit of Development The annual fire/other incident rate per unit of development (i.e., dwelling unit or square foot of non- residential development) is calculated by dividing the total annual fire/other incidents to each type of land use by the number of dwelling units or square feet of non-residential development for that type of land use. Formula F-7: Annual Fire/Other Incidents at Each Type of Land Use ÷ Number of Dwelling Units or Square Feet of Each Type of Land Use = Annual Fire/Other Incidents Per Unit of Development There are two variables that require explanation: (H) annual emergency fire/other incidents at land use types, and (I) number of dwelling units or square feet. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 28 Variable (H): Annual Emergency Fire Incidents at Land Use Types The emergency incident data comes from the RRFA’s dispatch records. RRFA codes each individual incident by property type. For the purpose of developing impact fees, this study combines property types into 13 broad land use categories.17 As shown in Exhibit 3-13, RRFA responded to 4,674 fire/other incidents during 2022. Of these incidents, 3,340 were coded to a specific property type related to one of the 13 land use categories (i.e., the incident occurred at a specific property address, such as a residence or business). 717 incidents occurred in roads and streets (in most cases these are traffic-related). The records for the remaining 617 were not coded to one of the 13 land use categories or roadways. These include incidents with no code at all or those at other kinds of properties such as vacant land or construction sites. To account for all incidents, these 617 incidents were allocated proportionally to properties or roads and streets. Exhibit 3-13. Fire/Other Incidents by Location Incident Location Fire/Other Incidents Identifiable by Location Percent of Identifiable Fire/Other Incidents Fire/Other Incidents Not Identifiable by Property Type Unidentifiable Fire/Other Incidents Allocated to Location Total Fire/Other Incidents At Properties 3340 82.33% 508 3,848 In Roads and Streets 717 17.67% 109 826 Total 4,057 617 4,674 The next four exhibits present the allocation of fire/other incidents among the 13 land use categories. 17 RRFA dispatch data includes property codes for 1-2 unit residences and multi-family residences. For simplicity, this rate study labels each category “single-family” and “multi-family”. However, development data for each of these categories starting in Exhibit 3-14 reflects the RRFA property codes. In other words, unit counts for the “single-family” land use type is inclusive of both single-family homes and duplexes. “Multi- family” is inclusive of all structures with more than 2 units. Additionally, mobile homes are included in the “multi-family” land use type consistently. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 29 Exhibit 3-14 shows the fire/other incidents that were identifiable by land use type, Exhibit 3-15 shows the fire/other incidents that were in roads and streets. Exhibit 3-16 summarizes the results of the analysis of fire/other incidents. The total annual fire/other incidents are a combination of the fire/other incidents allocated among direct responses to land use types (from Exhibit 3-14) and the allocation of incidents at roads and streets based on trip generation rates (from Exhibit 3-15). Exhibit 3-16 combines the fire/other incident data (those land use and traffic), and Exhibit 3-17 shows the fire/other incident rate per unit of development. Exhibit 3-14 shows the distribution of the 3,340 fire/other incidents that are traceable to a land use along with the percent distribution of these 3,340 incidents. In the final column, the total 3,848 fire/other incidents (3,340 traceable + 508 allocated) are allocated among the land use types using the percent distribution column. The result is the total annual fire/other incidents at each of the land use types. Exhibit 3-14. Fire/Other Incidents at Specific Land Uses Land Use Type Annual Fire/Other Incidents Identifiable to Land Use Percent of All Property Fire/Other Incidents Identifiable to Land Use Allocate Total Property Related Fire/Other Incidents (3,848) to Land Uses Single-Family Residential 1,028 30.78% 1,184 Multi-Family Residential 1,200 35.93% 1,382 Hotel/Motel/Resort 105 3.14% 121 Medical Care Facility 72 2.16% 83 Office 107 3.20% 123 Medical/Dental Office 43 1.29% 50 Retail 403 12.07% 464 Leisure Facilities 34 1.02% 39 Restaurant/Lounge 49 1.47% 56 Industrial/Manufacturing 139 4.16% 160 Church/Non-Profit 47 1.41% 54 Education 92 2.75% 106 Special Public Facilities 21 0.63% 24 Total 3,340 3,848 Variable (I): Number of Dwelling Units or Square Feet Exhibit 3-15 shows total units of development by land use category for the year 2023. Data on dwelling unit counts comes from City staff. These data reflect conditions in 2023 within the entire Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 30 RRFA service area, including City, KCFD25, and KCFD40. These data on units of development were aggregated into the same 13 land use categories used to summary incidents by property type. The fire/other incidents in roads and streets are allocated to land use types based on the amount of traffic generated by each type of land use. In Exhibit 3-15, the number of dwelling units and square feet of non-residential construction in the RRFA service area is multiplied by the number of daily trips that are generated by each land use type as reported in the 11th Edition of Trip Generation by the Institute of Transportation Engineers (ITE). The result is the total trips associated with each land use type. The percent of trips associated with each land use type is calculated from the total of all trips. In the final calculation of Exhibit 3-15, the total 826 annual fire/other incidents in roads and streets (717 traceable + 109 allocated) are assigned to land use types using the percent of trips generated. Exhibit 3-15. Fire/Other Incidents in Roads and Streets - Allocated to Land Uses Land Use Type Units of Development18 ITE Trip Generation Rate Total Trips Percent of Trips Generated Annual Fire/Other Incidents in Roads and Streets per Unit of Development Single-Family Residential 30,564 d.u. 9.43000 288,219 28.57% 236 Multi-Family Residential 23,725 d.u. 6.74000 159,907 15.85% 131 Hotel/Motel/Resort 1,850 room 7.99000 14,782 1.47% 12 Medical Care Facility 381 bed 22.32000 8,504 0.84% 7 Office 8,726,719 sq. ft. 0.01084 94,598 9.38% 77 Medical/Dental Office 978,096 sq. ft. 0.03600 35,211 3.49% 29 Retail 5,485,938 sq. ft. 0.03701 203,035 20.13% 166 Leisure Facilities 501,843 sq. ft. 0.02882 14,463 1.43% 12 Restaurant/Lounge 302,629 sq. ft. 0.10720 32,442 3.22% 27 Industrial/Manufacturing 15,244,876 sq. ft. 0.00475 72,413 7.18% 59 Church/Non-Profit 861,468 sq. ft. 0.00760 6,547 0.65% 5 Education 20,721 student 1.94000 40,199 3.99% 33 Special Public Facilities 1,700,841 sq. ft. 0.02259 38,422 3.81% 31 Total 1,008,740 826 18 Non-residential units of development exclude structured parking. Single-family units include duplexes (see footnote 16 for explanation). Multi- family residential includes units in all structures larger with more than two units plus mobile homes. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 31 Exhibit 3-16 summarizes the results of the analysis of fire/other incidents. The total annual fire/other incidents are a combination of the fire/other incidents allocated among direct responses to land use types (from Exhibit 3-14) and the allocation of incidents at roads and streets based on trip generation rates (from Exhibit 3-15). Exhibit 3-16. Total Fire/Other Incidents by Land Use Land Use Types Annual Fire/Other Incidents Direct to Land Use Annual Fire/Other Incidents in Roads and Streets Allocated to Land Use Total Annual Fire/Other Incidents by Land Use Single-Family Residential 1,184 236 1,420 Multi-Family Residential 1,382 131 1,513 Hotel/Motel/Resort 121 12 133 Medical Care Facility 83 7 90 Office 123 77 201 Medical/Dental Office 50 29 78 Retail 464 166 631 Leisure Facilities 39 12 51 Restaurant/Lounge 56 27 83 Industrial/Manufacturing 160 59 219 Church/Non-Profit 54 5 60 Education 106 33 139 Special Public Facilities 24 31 56 Total 3,848 826 4,674 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 32 The final step in determining the annual fire/other incident rate per unit of development is shown in Exhibit 3-17.19 The total annual fire/other incidents for each type of land use (from Exhibit 3- 16) are divided by the number of dwelling units or square feet of structures to calculate the annual incident rate per dwelling unit or square foot. The units of development are the same as was used to determine traffic- related incidents (see Exhibit 3-15). The results in Exhibit 3-17 show how many times an average unit of development has a fire/other incident to which the City responds. For example, a single-family residence has an average of 0.0464716 fire/other incidents per year. This is the same as saying that about 4% of single-family homes have a fire/other incident in a year. Another way of understanding this information is that an average single-family home would have a fire/other incident once every 25 years. Exhibit 3-17. Annual Fire/Other Incident Rate by Land Use Land Use Type Total Annual Fire/Other Incidents Attributed to Land Use Units of Development Annual Fire/Other Incidents Per Unit of Development Single-Family Residential 1,420 30,564 d.u. 0.0464716 Multi-Family Residential 1,513 23,725 d.u. 0.0637911 Hotel/Motel/Resort 133 1,850 room 0.0719314 Medical Care Facility 90 381 bed 0.2359940 Office 201 8,726,719 sq. ft. 0.0000230 Medical/Dental Office 78 978,096 sq. ft. 0.0000801 Retail 631 5,485,938 sq. ft. 0.0001149 Leisure Facilities 51 501,843 sq. ft. 0.0001017 Restaurant/Lounge 83 302,629 sq. ft. 0.0002743 Industrial/Manufacturing 219 15,244,876 sq. ft. 0.0000144 Church/Non-Profit 60 861,468 sq. ft. 0.0000691 Education 139 20,721 student 0.0067038 Special Public Facilities 56 1,700,841 sq. ft. 0.0000327 Total 4,674 19 Source: RRFA and City of Renton. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 33 3.4.8 Formula F-8: Fire/Other Incident Capital Cost per Unit of Development The capital cost of fire/other incidents per unit of development is determined by multiplying the annual fire/other incidents per unit of development (from Exhibit 3-17) times the annual capital cost per fire/other incident of each type of apparatus (from Exhibit 3-9) and fire station (from Exhibit 3-12), then multiplying that result times the useful life of the apparatus or fire station.20 Formula F-8: Annual Fire/Other Incidents per Unit of Development x Annual Cost Per Fire Incident x Useful Life of Apparatus or Station = Fire Incident Capital Cost per Unit of Development There are no new variables used in formula F-8. All three variables were developed in previous formulas. In Exhibit 3-18 through Exhibit 3-30, each fire/other incident rate (from Exhibit 3-17) is multiplied by the annual capital cost per fire/other incident. The result is then multiplied by the useful life of the apparatus or station to calculate the capital cost per unit of development for each type of apparatus and station. For example, single-family residential units average 0.0464716 fire/other incidents per year (i.e., 4% of a fire/other incident per year). In Exhibit 3-18, multiplying this incident rate times the annual capital cost of an engine ($55.23 from Exhibit 3-9) per incident indicates a cost of about $2.56 per single-family dwelling unit to provide it with fire engines for one year. Since the weighted useful life of an engine is 14.67 years, the residential dwelling needs to pay for 14.67 times the annual rate, for a total of about $37.65 per year. 20 Some fire impact fees are calculated for the economic life of the property paying the impact fee, rather than the useful life of the apparatus and stations that provide the fire protection. Both methods meet the legal requirements for impact fees. The method used in this rate study charges impact fees for the first of each type of apparatus and station needed for new development, but subsequent replacements of apparatus and stations are funded by other revenues available to the RRFA. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 34 Exhibit 3-18. Engine Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incidents Per Unit of Development Engine Cost at $55.23 per Fire/Other Incident, per Unit of Development Engine Life Cost per Unit of Development Based on 14.67-Year useful life Single-Family Residential d.u. 0.0464716 $2.5665 $37.6505 Multi-Family Residential d.u. 0.0637911 $3.5230 $51.6825 Hotel/Motel/Resort room 0.0719314 $3.9726 $58.2776 Medical Care Facility bed 0.2359940 $13.0333 $191.1982 Office sq. ft. 0.0000230 $0.0013 $0.0186 Medical/Dental Office sq. ft. 0.0000801 $0.0044 $0.0649 Retail sq. ft. 0.0001149 $0.0063 $0.0931 Leisure Facilities sq. ft. 0.0001017 $0.0056 $0.0824 Restaurant/Lounge sq. ft. 0.0002743 $0.0152 $0.2223 Industrial/Manufacturing sq. ft. 0.0000144 $0.0008 $0.0117 Church/Non-Profit sq. ft. 0.0000691 $0.0038 $0.0560 Education student 0.0067038 $0.3702 $5.4313 Special Public Facilities sq. ft. 0.0000327 $0.0018 $0.0265 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 35 Exhibit 3-19 calculates the capital cost per unit of development for a ladder response to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the ladder’s capital cost per fire/other incident ($16.29 from Exhibit 3-9). The result is then multiplied by the ladder’s weighted useful life of 18 years to calculate the capital cost per unit of development for ladders. Exhibit 3-19. Ladder Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Per Unit of Development Ladder Cost at $16.29 per Fire/Other Incident, per Unit of Development Ladder Life Cost per Unit of Development Based on 18-Year life Single-Family Residential d.u. 0.0464716 $0.76 $11.1051 Multi-Family Residential d.u. 0.0637911 $1.04 $15.2438 Hotel/Motel/Resort room 0.0719314 $1.17 $17.1890 Medical Care Facility bed 0.2359940 $3.84 $56.3941 Office sq. ft. 0.0000230 $0.00 $0.0055 Medical/Dental Office sq. ft. 0.0000801 $0.00 $0.0191 Retail sq. ft. 0.0001149 $0.00 $0.0275 Leisure Facilities sq. ft. 0.0001017 $0.00 $0.0243 Restaurant/Lounge sq. ft. 0.0002743 $0.00 $0.0656 Industrial/Manufacturing sq. ft. 0.0000144 $0.00 $0.0034 Church/Non-Profit sq. ft. 0.0000691 $0.00 $0.0165 Education student 0.0067038 $0.11 $1.6020 Special Public Facilities sq. ft. 0.0000327 $0.00 $0.0078 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 36 Exhibit 3-20 calculates the capital cost per unit of development for aid units responses to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the aid unit cost per fire/other incident ($2.64 from Exhibit 3-9). The result is then multiplied by the ten-year weighted average useful life of an aid unit to calculate the capital cost per unit of development for aid units. Exhibit 3-20. Aid Unit Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Aid Unit Cost at $2.64 per Fire/Other Incident, per Unit of Development Aid Unit Life Cost per Unit of Development at 10-Year life Single-Family Residential d.u. 0.0464716 $0.1225 $1.2252 Multi-Family Residential d.u. 0.0637911 $0.1682 $1.6818 Hotel/Motel/Resort room 0.0719314 $0.1896 $1.8964 Medical Care Facility bed 0.2359940 $0.6222 $6.2219 Office sq. ft. 0.0000230 $0.0001 $0.0006 Medical/Dental Office sq. ft. 0.0000801 $0.0002 $0.0021 Retail sq. ft. 0.0001149 $0.0003 $0.0030 Leisure Facilities sq. ft. 0.0001017 $0.0003 $0.0027 Restaurant/Lounge sq. ft. 0.0002743 $0.0007 $0.0072 Industrial/Manufacturing sq. ft. 0.0000144 $0.0000 $0.0004 Church/Non-Profit sq. ft. 0.0000691 $0.0002 $0.0018 Education student 0.0067038 $0.0177 $0.1767 Special Public Facilities sq. ft. 0.0000327 $0.0001 $0.0009 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 37 Exhibit 3-21 calculates the capital cost per unit of development for hazardous materials vehicle responses to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the hazardous materials vehicle cost per fire/other incident ($5.46 from Exhibit 3-9). The result is then multiplied by the 21-year useful life of a hazardous materials vehicle to calculate the capital cost per unit of development for hazardous materials vehicles. Exhibit 3-21. Hazardous Materials Vehicle Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Hazardous Materials Vehicle Cost at $5.46 per Fire/Other Incident, per Unit of Development Hazardous Materials Vehicle Life Cost per Unit of Development at 21-Year life Single-Family Residential d.u. 0.0464716 $0.2537 $5.3284 Multi-Family Residential d.u. 0.0637911 $0.3483 $7.3142 Hotel/Motel/Resort room 0.0719314 $0.3927 $8.2476 Medical Care Facility bed 0.2359940 $1.2885 $27.0588 Office sq. ft. 0.0000230 $0.0001 $0.0026 Medical/Dental Office sq. ft. 0.0000801 $0.0004 $0.0092 Retail sq. ft. 0.0001149 $0.0006 $0.0132 Leisure Facilities sq. ft. 0.0001017 $0.0006 $0.0117 Restaurant/Lounge sq. ft. 0.0002743 $0.0015 $0.0315 Industrial/Manufacturing sq. ft. 0.0000144 $0.0001 $0.0017 Church/Non-Profit sq. ft. 0.0000691 $0.0004 $0.0079 Education student 0.0067038 $0.0366 $0.7687 Special Public Facilities sq. ft. 0.0000327 $0.0002 $0.0038 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 38 Exhibit 3-22 calculates the capital cost per unit of development for brush truck responses to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the brush truck cost per fire/other incident ($9.82 from Exhibit 3-9). The result is then multiplied by the 15-year useful life of a brush truck to calculate the capital cost per unit of development for brush trucks. Exhibit 3-22. Brush Truck Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Brush Truck Cost at $9.82 per Fire/Other Incident, per Unit of Development Brush Truck Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.0464716 $0.4562 $6.8423 Multi-Family Residential d.u. 0.0637911 $0.6262 $9.3923 Hotel/Motel/Resort room 0.0719314 $0.7061 $10.5909 Medical Care Facility bed 0.2359940 $2.3165 $34.7468 Office sq. ft. 0.0000230 $0.0002 $0.0034 Medical/Dental Office sq. ft. 0.0000801 $0.0008 $0.0118 Retail sq. ft. 0.0001149 $0.0011 $0.0169 Leisure Facilities sq. ft. 0.0001017 $0.0010 $0.0150 Restaurant/Lounge sq. ft. 0.0002743 $0.0027 $0.0404 Industrial/Manufacturing sq. ft. 0.0000144 $0.0001 $0.0021 Church/Non-Profit sq. ft. 0.0000691 $0.0007 $0.0102 Education student 0.0067038 $0.0658 $0.9870 Special Public Facilities sq. ft. 0.0000327 $0.0003 $0.0048 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 39 Exhibit 3-23 calculates the capital cost per unit of development for command vehicle responses to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the command vehicle cost per fire/other incident ($13.24 from Exhibit 3-9). The result is then multiplied by the ten-year useful life of a command vehicle to calculate the capital cost per unit of development for command vehicles. Exhibit 3-23. Command Vehicle Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Command Vehicle Cost at $13.24 per Fire/Other Incident, per Unit of Development Command Vehicle Life Cost per Unit of Development at 10-Year Life Single-Family Residential d.u. 0.0464716 $0.6154 $9.0279 Multi-Family Residential d.u. 0.0637911 $0.8448 $12.3925 Hotel/Motel/Resort room 0.0719314 $0.9526 $13.9739 Medical Care Facility bed 0.2359940 $3.1252 $45.8460 Office sq. ft. 0.0000230 $0.0003 $0.0045 Medical/Dental Office sq. ft. 0.0000801 $0.0011 $0.0156 Retail sq. ft. 0.0001149 $0.0015 $0.0223 Leisure Facilities sq. ft. 0.0001017 $0.0013 $0.0197 Restaurant/Lounge sq. ft. 0.0002743 $0.0036 $0.0533 Industrial/Manufacturing sq. ft. 0.0000144 $0.0002 $0.0028 Church/Non-Profit sq. ft. 0.0000691 $0.0009 $0.0134 Education student 0.0067038 $0.0888 $1.3023 Special Public Facilities sq. ft. 0.0000327 $0.0004 $0.0064 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 40 Exhibit 3-24 calculates the capital cost per unit of development for dive apparatus responses to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the dive apparatus cost per fire/other incident ($1.03 from Exhibit 3-9). The result is then multiplied by the 21-year useful life of a dive apparatus to calculate the capital cost per unit of development for dive apparatus. Exhibit 3-24. Dive Apparatus Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Dive Apparatus Cost at $1.03 per Fire/Other Incident, per Unit of Development Dive Apparatus Life Cost per Unit of Development at 21-Year Life Single-Family Residential d.u. 0.0464716 $0.0478 $0.7174 Multi-Family Residential d.u. 0.0637911 $0.0657 $0.9848 Hotel/Motel/Resort room 0.0719314 $0.0740 $1.1105 Medical Care Facility bed 0.2359940 $0.2429 $3.6432 Office sq. ft. 0.0000230 $0.0000 $0.0004 Medical/Dental Office sq. ft. 0.0000801 $0.0001 $0.0012 Retail sq. ft. 0.0001149 $0.0001 $0.0018 Leisure Facilities sq. ft. 0.0001017 $0.0001 $0.0016 Restaurant/Lounge sq. ft. 0.0002743 $0.0003 $0.0042 Industrial/Manufacturing sq. ft. 0.0000144 $0.0000 $0.0002 Church/Non-Profit sq. ft. 0.0000691 $0.0001 $0.0011 Education student 0.0067038 $0.0069 $0.1035 Special Public Facilities sq. ft. 0.0000327 $0.0000 $0.0005 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 41 Exhibit 3-25 calculates the capital cost per unit of development for service vehicle responses to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the service vehicle cost per fire/other incident ($0.39 from Exhibit 3-9). The result is then multiplied by the 15-year useful life of a service vehicle to calculate the capital cost per unit of development for service vehicles. Exhibit 3-25. Service Vehicle Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Service Vehicle Cost at $0.39 per Fire/Other Incident, per Unit of Development Service Vehicle Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.0464716 $0.0183 $0.3850 Multi-Family Residential d.u. 0.0637911 $0.0252 $0.5285 Hotel/Motel/Resort room 0.0719314 $0.0284 $0.5959 Medical Care Facility bed 0.2359940 $0.0931 $1.9551 Office sq. ft. 0.0000230 $0.0000 $0.0002 Medical/Dental Office sq. ft. 0.0000801 $0.0000 $0.0007 Retail sq. ft. 0.0001149 $0.0000 $0.0010 Leisure Facilities sq. ft. 0.0001017 $0.0000 $0.0008 Restaurant/Lounge sq. ft. 0.0002743 $0.0001 $0.0023 Industrial/Manufacturing sq. ft. 0.0000144 $0.0000 $0.0001 Church/Non-Profit sq. ft. 0.0000691 $0.0000 $0.0006 Education student 0.0067038 $0.0026 $0.0555 Special Public Facilities sq. ft. 0.0000327 $0.0000 $0.0003 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 42 Exhibit 3-26 calculates the capital cost per unit of development for staff vehicle responses to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the staff vehicle cost per fire/other incident ($1.59 from Exhibit 3-10). The result is then multiplied by the 15-year useful life of a staff vehicle to calculate the capital cost per unit of development for staff vehicles. Exhibit 3-26. Staff Vehicle Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Staff Vehicle Cost at $1.59 per Fire/Other Incident, per Unit of Development Staff Vehicle Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.0464716 $0.0737 $1.1050 Multi-Family Residential d.u. 0.0637911 $0.1011 $1.5168 Hotel/Motel/Resort room 0.0719314 $0.1140 $1.7104 Medical Care Facility bed 0.2359940 $0.3741 $5.6114 Office sq. ft. 0.0000230 $0.0000 $0.0005 Medical/Dental Office sq. ft. 0.0000801 $0.0001 $0.0019 Retail sq. ft. 0.0001149 $0.0002 $0.0027 Leisure Facilities sq. ft. 0.0001017 $0.0002 $0.0024 Restaurant/Lounge sq. ft. 0.0002743 $0.0004 $0.0065 Industrial/Manufacturing sq. ft. 0.0000144 $0.0000 $0.0003 Church/Non-Profit sq. ft. 0.0000691 $0.0001 $0.0016 Education student 0.0067038 $0.0106 $0.1594 Special Public Facilities sq. ft. 0.0000327 $0.0001 $0.0008 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 43 Exhibit 3-27 calculates the capital cost per unit of development for utility vehicles for fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the utility vehicle cost per fire/other incident ($2.02 from Exhibit 3-10). The result is then multiplied by the 15-year useful life of a utility vehicle to calculate the capital cost per unit of development for utility vehicles. Exhibit 3-27. Utility Vehicle Cost per Fire/Other Incident, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Utility Vehicle Cost at $2.02 per Incident, per Unit of Development Utility Vehicle Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.0464716 $0.0941 $1.4111 Multi-Family Residential d.u. 0.0637911 $0.1291 $1.9370 Hotel/Motel/Resort room 0.0719314 $0.1456 $2.1842 Medical Care Facility bed 0.2359940 $0.4777 $7.1661 Office sq. ft. 0.0000230 $0.0000 $0.0007 Medical/Dental Office sq. ft. 0.0000801 $0.0002 $0.0024 Retail sq. ft. 0.0001149 $0.0002 $0.0035 Leisure Facilities sq. ft. 0.0001017 $0.0002 $0.0031 Restaurant/Lounge sq. ft. 0.0002743 $0.0006 $0.0083 Industrial/Manufacturing sq. ft. 0.0000144 $0.0000 $0.0004 Church/Non-Profit sq. ft. 0.0000691 $0.0001 $0.0021 Education student 0.0067038 $0.0136 $0.2036 Special Public Facilities sq. ft. 0.0000327 $0.0001 $0.0010 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 44 Exhibit 3-28 calculates the capital cost per unit of development for small utility vehicles for fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the other small utility vehicle cost per fire/other incident ($0.41 from Exhibit 3-10). The result is then multiplied by the 15-year useful life of other small utility vehicles to calculate the capital cost per unit of development for other small utility vehicles. Exhibit 3-28. Small Utility Vehicle Cost of Response to Fire/Other Incident, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Small Utility Vehicles Cost at $0.41 per Incident, per Unit of Development Small Utility Vehicles Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.0464716 $0.0189 $0.2833 Multi-Family Residential d.u. 0.0637911 $0.0259 $0.3888 Hotel/Motel/Resort room 0.0719314 $0.0292 $0.4384 Medical Care Facility bed 0.2359940 $0.0959 $1.4384 Office sq. ft. 0.0000230 $0.0000 $0.0001 Medical/Dental Office sq. ft. 0.0000801 $0.0000 $0.0005 Retail sq. ft. 0.0001149 $0.0000 $0.0007 Leisure Facilities sq. ft. 0.0001017 $0.0000 $0.0006 Restaurant/Lounge sq. ft. 0.0002743 $0.0001 $0.0017 Industrial/Manufacturing sq. ft. 0.0000144 $0.0000 $0.0001 Church/Non-Profit sq. ft. 0.0000691 $0.0000 $0.0004 Education student 0.0067038 $0.0027 $0.0409 Special Public Facilities sq. ft. 0.0000327 $0.0000 $0.0002 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 45 Exhibit 3-29 calculates the capital cost per unit of development for other apparatus/equipment to fire/other incidents. The incident rate (from Exhibit 3-17) is multiplied by the other apparatus/equipment cost per fire/other incident ($0.48 from Exhibit 3-10). The result is then multiplied by the 15-year useful life of other apparatus/equipment to calculate the capital cost per unit of development for other apparatus/equipment. Exhibit 3-29. Other Apparatus/Equipment Cost of Response to Fire/Other Incident, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Other Apparatus/Equip. Cost at $0.48 per Incident, per Unit of Development Other Apparatus/Equip. Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.0464716 $0.0222 $0.3335 Multi-family d.u. 0.0637911 $0.0305 $0.4578 Hotel/Motel/Resort room 0.0719314 $0.0344 $0.5162 Medical Care Facility bed 0.2359940 $0.1129 $1.6937 Office sq. ft. 0.0000230 $0.0000 $0.0002 Medical/Dental Office sq. ft. 0.0000801 $0.0000 $0.0006 Retail sq. ft. 0.0001149 $0.0001 $0.0008 Leisure Facilities sq. ft. 0.0001017 $0.0000 $0.0007 Restaurant/Lounge sq. ft. 0.0002743 $0.0001 $0.0020 Industrial/Manufacturing sq. ft. 0.0000144 $0.0000 $0.0001 Church/Non-Profit sq. ft. 0.0000691 $0.0000 $0.0005 Education student 0.0067038 $0.0032 $0.0481 Special Public Facilities sq. ft. 0.0000327 $0.0000 $0.0002 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 46 Exhibit 3-30 calculates the capital cost per unit of development for fire stations that house apparatus. The fire/other incident rate (from Exhibit 3-17) is multiplied by the fire station cost per fire/other incident ($49.06 from Exhibit 3-12). The result is then multiplied by the 50-year useful life of fire stations to calculate the capital cost per unit of development for fire stations. Exhibit 3-30. Fire Station Cost of Response to Fire/Other Incident, per Unit of Development Land Use Type Unit of Development Annual Fire/Other Incident Rate Fire Station Cost at $49.06 per Incident, per Unit of Development Fire Station Life Cost per Unit of Development at 50-Year Life Single-Family Residential d.u. 0.0464716 $2.2798 $113.99 Multi-family d.u. 0.0637911 $3.1295 $156.48 Hotel/Motel/Resort room 0.0719314 $3.5289 $176.44 Medical Care Facility bed 0.2359940 $11.5776 $578.88 Office sq. ft. 0.0000230 $0.0011 $0.06 Medical/Dental Office sq. ft. 0.0000801 $0.0039 $0.20 Retail sq. ft. 0.0001149 $0.0056 $0.28 Leisure Facilities sq. ft. 0.0001017 $0.0050 $0.25 Restaurant/Lounge sq. ft. 0.0002743 $0.0135 $0.67 Industrial/Manufacturing sq. ft. 0.0000144 $0.0007 $0.04 Church/Non-Profit sq. ft. 0.0000691 $0.0034 $0.17 Education student 0.0067038 $0.3289 $16.44 Special Public Facilities sq. ft. 0.0000327 $0.0016 $0.08 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 47 Exhibit 3-31 combines the capital costs of all types of apparatus and station (from Exhibit 3-18 through Exhibit 3-30) to show the total capital cost of responses to fire/other incidents for one single-family unit. Exhibit 3-31. Example of Calculation of Total Cost of Response to Fire/Other Incidents for a Single- Family Residential Dwelling Unit Cost Component Cost Engine $37.65 Ladder $11.11 Aid Unit $1.23 Hazardous Materials Vehicle $5.33 Brush Truck $6.84 Command Vehicle $9.03 Dive Apparatus $0.72 Service Vehicle $0.38 Staff Vehicle $1.10 Utility Vehicle $1.41 Small Utility Vehicle $0.28 Other Equipment/Apparatus $0.33 Fire Station $113.99 Total $189.41 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 48 This example is repeated for each land use to combine its capital costs of all types of apparatus and station in Exhibit 3-32. Exhibit 3-32. Total Capital Cost of Response to Fire/Other Incidents, per Unit of Development Land Use Type Unit of Development Fire/Other Incidents: Life Cost of All Apparatus & Stations per Unit of Development Single-Family Residential d.u. $189.41 Multi-Family Residential d.u. $260.00 Hotel/Motel/Resort room $293.17 Medical Care Facility bed $961.85 Office sq. ft. $0.09 Medical/Dental Office sq. ft. $0.33 Retail sq. ft. $0.47 Leisure Facilities sq. ft. $0.41 Restaurant/Lounge sq. ft. $1.12 Industrial/Manufacturing sq. ft. $0.06 Church/Non-Profit sq. ft. $0.28 Education student $27.32 Special Public Facilities sq. ft. $0.13 3.4.9 Formula F-9: Apparatus Cost per EMS Incident The calculation of apparatus cost per EMS incident is similar to the calculation of costs per fire/other incident in Exhibit 3-9. The total apparatus cost per EMS incident is calculated by multiplying the cost per apparatus per response by the percent of EMS incidents each type of apparatus responds to. This calculation accounts for the fact that multiple apparatuses are dispatched to many incidents, and that some apparatus are only dispatched to specific types of incidents. The result of this calculation is a weighted average total cost of apparatus per EMS incident. Formula F-9: Apparatus Cost Per Response x Apparatus Percent of EMS Responses = Apparatus Cost Per EMS Incident There are no new variables used in formula F-9. The first variable is identical to the data from Exhibit 3-6, and the second variable concerning the percent of EMS responses works identically to Variable F, but using EMS responses instead of fire/other responses. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 49 Different types of EMS incidents need different types or combinations of apparatus. As a result, the usage of apparatus varies among the types of apparatus. This variance is an important factor in determining the cost per incident. The percent of EMS responses by each type of apparatus is calculated in Exhibit 3-33 by dividing the annual EMS responses for each type of apparatus by the total annual EMS incidents from Exhibit 3-7. The result of the calculation in Exhibit 3-33 is the percent of EMS incidents responded to by each type of apparatus. For example, engines provided 9,040 responses to the 16,046 EMS incidents, equaling 56.3% of all EMS incidents. Another way to understand this data is that one average EMS incident involved 0.563 engines therefore the cost of responding to an EMS incident includes 56.3% of the cost of an engine. Exhibit 3-33. EMS Response per Incident Rate by Apparatus Type Apparatus Type Annual EMS-Related Responses for Apparatus Annual EMS-Related Incidents Apparatus Response per EMS Incident Rate Engine 9,040 0.563 Ladder 1,191 0.074 Aid Unit 6,487 0.404 Hazardous Materials Vehicle 3 0.000 Brush Truck 0 0.000 Command Vehicle 360 0.022 Dive Apparatus 26 0.002 Service Vehicle 816 0.051 Total 17,923 16,046 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 50 The final step in calculating the apparatus cost per EMS incident is shown in Exhibit 3-34. The cost per response for each type of apparatus (from Exhibit 3-6) is multiplied by the percent of EMS incidents dispatched to (from Exhibit 3-33) resulting in the total apparatus cost per EMS incident. The “bottom line” in Exhibit 3-34 is the apparatus cost per EMS incident of $64.81. In other words, every EMS incident “uses up” $64.81 worth of apparatus. Exhibit 3-34. Apparatus Cost per EMS Incident Apparatus Type Apparatus Cost Per Response Apparatus Response per EMS Incident Rate Apparatus Cost per EMS Incident Engine $65.52 0.563 $36.91 Ladder $138.43 0.074 $10.27 Aid Unit $34.81 0.404 $14.07 Hazardous Materials Vehicle $167.89 0.000 $0.03 Brush Truck $2,548.81 0.000 $0.00 Command Vehicle $104.91 0.022 $2.35 Dive Apparatus $320.69 0.002 $0.52 Service Vehicle $12.80 0.051 $0.65 Total $64.81 3.4.10 Formula F-10: Annual EMS Incident Rate per Unit of Development Formula F-10 is the same as Formula F-7. The annual EMS incident rate per unit of development is calculated using the same methodology as described for fire/other incidents in Exhibit 3-14 through Exhibit 3-30. There are no new variables used in formula F-10. The variables are identical to those used in Formula F-7, but using EMS incidents instead of fire/other incidents. Formula F-10: Annual EMS Incidents at Each Type of Land Use ÷ Number of Dwelling Units or Square Feet of Each Type of Land Use = Annual EMS Incidents Per Unit of Development As shown in Exhibit 3-35, RRFA responded to 16,046 EMS incidents during 2022. Of these incidents, 13,805 were coded to a specific property type related to one of the 13 land use categories used in this study. 1,028 incidents occurred in roads and streets (in most cases these are traffic-related). The records for the remaining 1,213 were not coded to one of the 13 land use categories or roadways. These include incidents with no code at all or those at other kinds of properties such as vacant land or construction sites. To account for all incidents, these 1,213 incidents were allocated proportionally to properties or roads and streets. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 51 Exhibit 3-35. EMS Incidents by Location Incident Location EMS Incidents Identifiable by Location Percent of Identifiable EMS Incidents EMS Incidents Not Identifiable by Location Unidentifiable EMS Incidents Allocated to Location Total EMS Incidents At Properties 13,805 93.07% 1129 14,934 In Roads and Streets 1,028 6.93% 84 1,112 Total 14,833 1,213 16,046 Exhibits 3-36 through 3-39 present the allocation of EMS incidents among types of land use:  Exhibit 3-36 shows the EMS incidents that were identifiable by land use type.  Exhibit 3-37 shows the EMS incidents that were in roads and streets.  Exhibit 3-38 combines the EMS incident data (at properties and in road and streets).  Exhibit 3-39 shows the EMS incident rate per unit of development. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 52 Exhibit 3-36 shows the distribution of the 13,805 EMS incidents that are traceable to a land use type along with the percent distribution of these incidents. In the last column, the total 14,934 EMS incidents (13,805 traceable to land use type + 1,129 that are not) are allocated among the land use types using the percent distribution column. The result is the total annual EMS incidents at each of the land use types. Exhibit 3-36. EMS Incidents at Specific Land Uses Land Use Type Annual EMS Incidents Identifiable to Land Use Percent of All EMS Incidents Identifiable to Land Use Allocate Total Property Related EMS Incidents (14,934) to Land Uses Single-Family Residential 5,399 39.11% 5,841 Multi-Family Residential 5,905 42.77% 6,388 Hotel/Motel/Resort 199 1.44% 215 Medical Care Facility 118 0.85% 128 Office 363 2.63% 393 Medical/Dental Office 215 1.56% 233 Retail 1,140 8.26% 1,233 Leisure Facilities 49 0.35% 53 Restaurant/Lounge 120 0.87% 130 Industrial/Manufacturing 96 0.70% 104 Church/Non-Profit 43 0.31% 47 Education 133 0.96% 144 Special Public Facilities 25 0.18% 27 Total 13,805 14,934 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 53 The EMS incidents in roads and streets are allocated to land uses on the basis of the amount of traffic generated by each type of land use. In Exhibit 3-37, the number of dwelling units and square feet of non- residential construction in the service area is multiplied by the number of trips that are generated by each land use type in the same manner as Exhibit 3-15. The result is the total trips associated with each land use type. The percent of trips associated with each land use type is calculated from the total of all trips. In the final calculation in Exhibit 3-37 the total 1,112 annual EMS incidents that are in roads and streets (1,028 traceable + 84 allocated) are assigned to the land use types using the percent of trips generated. Exhibit 3-37. EMS Incidents in Roads and Streets - Allocated to Land Uses Land Use Type Units of Development 21 ITE Trip Generation Rate22 Total Trips Percent of Trips Generated Annual EMS Incidents in Roads and Streets Per Unit of Development Single-Family Residential 30,564 d.u. 9.43000 288,219 28.57% 318 Multi-Family Residential 23,725 d.u. 6.74000 159,907 15.85% 176 Hotel/Motel/Resort 1,850 room 7.99000 14,782 1.47% 16 Medical Care Facility 381 bed 22.32000 8,504 0.84% 9 Office 8,726,719 sq. ft. 0.01084 94,598 9.38% 104 Medical/Dental Office 978,096 sq. ft. 0.03600 35,211 3.49% 39 Retail 5,485,938 sq. ft. 0.03701 203,035 20.13% 224 Leisure Facilities 501,843 sq. ft. 0.02882 14,463 1.43% 16 Restaurant/Lounge 302,629 sq. ft. 0.10720 32,442 3.22% 36 Industrial/Manufacturing 15,244,876 sq. ft. 0.00475 72,413 7.18% 80 Church/Non-Profit 861,468 sq. ft. 0.00760 6,547 0.65% 7 Education 20,721 students 1.94000 40,199 3.99% 44 Special Public Facilities 1,700,841 sq. ft. 0.02259 38,422 3.81% 42 Total 1,008,740 1112 21 Non-residential units of development exclude structured parking. Single-family units include duplexes (see footnote 7 for explanation). Multi- family residential includes units in all structures larger with more than two units plus mobile homes. 22 Daily trip generation rates are from the 11th Edition of Trip Generation by the Institute of Transportation Engineers (ITE). Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 54 Exhibit 3-38 summarizes the results of the analysis of EMS incidents. The total annual EMS incidents is a combination of the EMS incidents allocated among direct responses to land use types (from Exhibit 3-36) and the allocation of incidents in roads and streets based on trip generation rates (from Exhibit 3-37). Exhibit 3-38. Total EMS Incidents by Land Use Land Use Type Annual Property Related EMS Incidents by Land Use Annual EMS Incidents in Roads and Streets Assigned to Land Use Total Annual EMS Incidents by Land Use Single-Family Residential 5,841 318 6,158 Multi-Family Residential 6,388 176 6,564 Hotel/Motel/Resort 215 16 232 Medical Care Facility 128 9 137 Office 393 104 497 Medical/Dental Office 233 39 271 Retail 1,233 224 1,457 Leisure Facilities 53 16 69 Restaurant/Lounge 130 36 166 Industrial/Manufacturing 104 80 184 Church/Non-Profit 47 7 54 Education 144 44 188 Special Public Facilities 27 42 69 Total 14,934 1,112 16,046 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 55 The final step in determining the annual EMS incident rate per unit of development is shown in Exhibit 3-39. The total annual EMS incidents for each type of land use (from Exhibit 3-38) are divided by the number of dwelling units or square feet of structures to calculate the annual EMS incident rate per dwelling unit or square foot. The units of development are the same as was used to assign incidents in roads and streets to land use types (see Exhibit 3-39). The results in Exhibit 3-39 show how many times an average unit of development has an EMS incident to which the RRFA responds. Exhibit 3-39. Annual EMS Incident Rate by Land Use Land Use Type Total Annual EMS Incidents Attributed to Land Use Units of Development Annual EMS Incidents Per Unit of Development Single-Family Residential 6,158 30,564 d.u. 0.2014872 Multi-Family Residential 6,564 23,725 d.u. 0.2766778 Hotel/Motel/Resort 232 1,850 room 0.1251726 Medical Care Facility 137 381 bed 0.3596449 Office 497 8,726,719 sq. ft. 0.0000569 Medical/Dental Office 271 978,096 sq. ft. 0.0002775 Retail 1,457 5,485,938 sq. ft. 0.0002656 Leisure Facilities 69 501,843 sq. ft. 0.0001374 Restaurant/Lounge 166 302,629 sq. ft. 0.0005471 Industrial/Manufacturing 184 15,244,876 sq. ft. 0.0000120 Church/Non-Profit 54 861,468 sq. ft. 0.0000624 Education 188 20,721 students 0.0090822 Special Public Facilities 69 1,700,841 sq. ft. 0.0000408 Total 16,046 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 56 3.4.11 Formula F-11: EMS Incident Capital Cost per Unit of Development The capital cost of EMS incidents per unit of development is determined by multiplying the annual EMS incidents per unit of development (from Exhibit 3-39) times the annual capital cost per EMS incident of each type of apparatus (Exhibit 3-34) and fire station (from Exhibit 3-12), then multiplying that result times the useful life of the apparatus or fire station.23 Formula F-11: Annual EMS Incidents per Unit of Development x Annual Cost Per EMS Incident x Useful Life of Apparatus or Station = EMS Incident Capital Cost per Unit of Development There are no new variables used in formula F-11. The variables are identical to those used in Formula F- 8 but using EMS incident rates and costs instead of fire/other incident rates and costs. In Exhibit 3-40 through Exhibit 3-52, each EMS incident rate (from Exhibit 3-39) is multiplied by the annual capital cost per EMS incident. The result is then multiplied by the useful life of the apparatus or station to calculate the capital cost per unit of development for each type of apparatus and station. 23 Footnote 20 applies to F-11 as well as F-8. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 57 Exhibit 3-40 calculates the EMS related capital costs of an engine per unit of development. For example, single-family residential units average 0.2018895 EMS incidents per year (i.e., 20% of an EMS incident per year). Multiplying this by the annual capital cost of $36.91 per incident (from Exhibit 3-34) results in a cost of $7.43 per dwelling unit to provide it with engines for one year. Since the engine lasts on average 14.67 years on average, the residential dwelling needs to pay for 14.67 times the annual rate, for a total of $109.10. Exhibit 3-40. Engine Cost of Response to EMS Incidents, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Engine Cost at $36.91 per EMS Incident, per Unit of Development Engine Life Cost per Unit of Development at 14.67-Year life Single-Family Residential d.u. 0.2014872 $7.4369 $109.1000 Multi-Family Residential d.u. 0.2766778 $10.2122 $149.8136 Hotel/Motel/Resort room 0.1251726 $4.6202 $67.7776 Medical Care Facility bed 0.3596449 $13.2746 $194.7381 Office sq. ft. 0.0000569 $0.0021 $0.0308 Medical/Dental Office sq. ft. 0.0002775 $0.0102 $0.1502 Retail sq. ft. 0.0002656 $0.0098 $0.1438 Leisure Facilities sq. ft. 0.0001374 $0.0051 $0.0744 Restaurant/Lounge sq. ft. 0.0005471 $0.0202 $0.2963 Industrial/Manufacturing sq. ft. 0.0000120 $0.0004 $0.0065 Church/Non-Profit sq. ft. 0.0000624 $0.0023 $0.0338 Education students 0.0090822 $0.3352 $4.9178 Special Public Facilities sq. ft. 0.0000408 $0.0015 $0.0221 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 58 Exhibit 3-41 calculates the capital cost per unit of development for ladders responding to EMS incidents. The incident rate (from Exhibit 3-39) is multiplied by the ladder capital cost per EMS incident ($10.27 from Exhibit 3-34). The result is then multiplied by the ten-year average useful life of a ladder to calculate the capital cost per unit of development for ladders. Exhibit 3-41. Ladder Cost of Response to EMS Incidents, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Ladder Cost at $10.27 per EMS Incident, per Unit of Development Ladder Life Cost per Unit of Development at 10-Year life Single-Family Residential d.u. 0.2014872 $2.07 $37.2644 Multi-Family Residential d.u. 0.2766778 $2.84 $51.1706 Hotel/Motel/Resort room 0.1251726 $1.29 $23.1502 Medical Care Facility bed 0.3596449 $3.70 $66.5151 Office sq. ft. 0.0000569 $0.00 $0.0105 Medical/Dental Office sq. ft. 0.0002775 $0.00 $0.0513 Retail sq. ft. 0.0002656 $0.00 $0.0491 Leisure Facilities sq. ft. 0.0001374 $0.00 $0.0254 Restaurant/Lounge sq. ft. 0.0005471 $0.01 $0.1012 Industrial/Manufacturing sq. ft. 0.0000120 $0.00 $0.0022 Church/Non-Profit sq. ft. 0.0000624 $0.00 $0.0115 Education students 0.0090822 $0.09 $1.6797 Special Public Facilities sq. ft. 0.0000408 $0.00 $0.0075 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 59 Exhibit 3-42 calculates the capital cost per unit of development for aid units responding to EMS incidents. The incident rate (from Exhibit 3-39) is multiplied by the aid unit capital cost per EMS incident ($14.07 from Exhibit 3-34). The result is then multiplied by the ten-year average useful life of an aid vehicle to calculate the capital cost per unit of development for aid units. Exhibit 3-42. Aid Vehicle Cost of Response to EMS Incidents, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Aid Vehicle Cost at $14.07 per EMS Incident, per Unit of Development Aid Vehicle Life Cost per Unit of Development at 10-Year life Single-Family Residential d.u. 0.2014872 $2.8355 $28.3549 Multi-Family Residential d.u. 0.2766778 $3.8936 $38.9364 Hotel/Motel/Resort room 0.1251726 $1.7615 $17.6153 Medical Care Facility bed 0.3596449 $5.0612 $50.6122 Office sq. ft. 0.0000569 $0.0008 $0.0080 Medical/Dental Office sq. ft. 0.0002775 $0.0039 $0.0390 Retail sq. ft. 0.0002656 $0.0037 $0.0374 Leisure Facilities sq. ft. 0.0001374 $0.0019 $0.0193 Restaurant/Lounge sq. ft. 0.0005471 $0.0077 $0.0770 Industrial/Manufacturing sq. ft. 0.0000120 $0.0002 $0.0017 Church/Non-Profit sq. ft. 0.0000624 $0.0009 $0.0088 Education students 0.0090822 $0.1278 $1.2781 Special Public Facilities sq. ft. 0.0000408 $0.0006 $0.0057 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 60 Exhibit 3-43 calculates the capital cost per unit of development for hazardous materials vehicles responding to EMS incidents. The incident rate (from Exhibit 3-39) is multiplied by the hazardous materials vehicle capital cost per EMS incident ($0.03 from Exhibit 3-34). The result is then multiplied by the 21-year average useful life of a hazardous materials vehicles to calculate the capital cost per unit of development for hazardous materials vehicles. Exhibit 3-43. Hazardous Materials Vehicle Cost of Response to EMS Incidents, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Hazardous Materials Vehicle Cost at $0.03 per EMS Incident, per Unit of Development Hazardous Materials Vehicle Life Cost per Unit of Development at 21-Year life Single-Family Residential d.u. 0.2014872 $0.0063 $0.1328 Multi-Family Residential d.u. 0.2766778 $0.0087 $0.1824 Hotel/Motel/Resort room 0.1251726 $0.0039 $0.0825 Medical Care Facility bed 0.3596449 $0.0113 $0.2371 Office sq. ft. 0.0000569 $0.0000 $0.0000 Medical/Dental Office sq. ft. 0.0002775 $0.0000 $0.0002 Retail sq. ft. 0.0002656 $0.0000 $0.0002 Leisure Facilities sq. ft. 0.0001374 $0.0000 $0.0001 Restaurant/Lounge sq. ft. 0.0005471 $0.0000 $0.0004 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0000 Church/Non-Profit sq. ft. 0.0000624 $0.0000 $0.0000 Education students 0.0090822 $0.0003 $0.0060 Special Public Facilities sq. ft. 0.0000408 $0.0000 $0.0000 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 61 Exhibit 3-44 calculates the capital cost per unit of development for brush trucks responding to EMS incidents. The incident rate (from Exhibit 3-39) is multiplied by the brush trucks capital cost per EMS incident ($0.00 from Exhibit 3-34). The result is then multiplied by the ten-year average useful life of a brush truck to calculate the capital cost per unit of development for brush trucks. Exhibit 3-44. Brush Truck Cost of Response to EMS Incidents, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Brush Truck Cost at $0.00 per EMS Incident, per Unit of Development Brush Truck Life Cost per Unit of Development at 10-Year Life Single-Family Residential d.u. 0.2014872 $0.0000 $0.0000 Multi-Family Residential d.u. 0.2766778 $0.0000 $0.0000 Hotel/Motel/Resort room 0.1251726 $0.0000 $0.0000 Medical Care Facility bed 0.3596449 $0.0000 $0.0000 Office sq. ft. 0.0000569 $0.0000 $0.0000 Medical/Dental Office sq. ft. 0.0002775 $0.0000 $0.0000 Retail sq. ft. 0.0002656 $0.0000 $0.0000 Leisure Facilities sq. ft. 0.0001374 $0.0000 $0.0000 Restaurant/Lounge sq. ft. 0.0005471 $0.0000 $0.0000 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0000 Church/Non-Profit sq. ft. 0.0000624 $0.0000 $0.0000 Education students 0.0090822 $0.0000 $0.0000 Special Public Facilities sq. ft. 0.0000408 $0.0000 $0.0000 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 62 Exhibit 3-45 calculates the capital cost per unit of development for command vehicles responding to EMS incidents. The incident rate (from Exhibit 3-39) is multiplied by the command vehicle capital cost per EMS incident ($2.35 from Exhibit 3-34). The result is then multiplied by the ten- year average useful life of a command vehicle to calculate the capital cost per unit of development for command vehicles. Exhibit 3-45. Command Vehicle Cost of Response to EMS Incidents, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Command Vehicle Cost at $2.35 per EMS Incident, per Unit of Development Command Vehicle Life Cost per Unit of Development at 10-Year Life Single-Family Residential d.u. 0.2014872 $0.4742 $4.7423 Multi-Family Residential d.u. 0.2766778 $0.6512 $6.5120 Hotel/Motel/Resort room 0.1251726 $0.2946 $2.9461 Medical Care Facility bed 0.3596449 $0.8465 $8.4648 Office sq. ft. 0.0000569 $0.0001 $0.0013 Medical/Dental Office sq. ft. 0.0002775 $0.0007 $0.0065 Retail sq. ft. 0.0002656 $0.0006 $0.0063 Leisure Facilities sq. ft. 0.0001374 $0.0003 $0.0032 Restaurant/Lounge sq. ft. 0.0005471 $0.0013 $0.0129 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0003 Church/Non-Profit sq. ft. 0.0000624 $0.0001 $0.0015 Education students 0.0090822 $0.0214 $0.2138 Special Public Facilities sq. ft. 0.0000408 $0.0001 $0.0010 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 63 Exhibit 3-46 calculates the capital cost per unit of development for dive apparatus responding to EMS incidents. The incident rate (from Exhibit 3-39) is multiplied by the dive apparatus capital cost per EMS incident ($0.52 from Exhibit 3-34). The result is then multiplied by the 21-year average useful life of a dive apparatus to calculate the capital cost per unit of development for dive apparatus. Exhibit 3-46. Dive Apparatus Cost of Response to EMS Incidents, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Dive Apparatus Cost at $0.52 per EMS Incident, per Unit of Development Dive Apparatus Life Cost per Unit of Development at 21-Year Life Single-Family Residential d.u. 0.2014872 $0.1047 $2.1987 Multi-Family Residential d.u. 0.2766778 $0.1438 $3.0192 Hotel/Motel/Resort room 0.1251726 $0.0650 $1.3659 Medical Care Facility bed 0.3596449 $0.1869 $3.9245 Office sq. ft. 0.0000569 $0.0000 $0.0006 Medical/Dental Office sq. ft. 0.0002775 $0.0001 $0.0030 Retail sq. ft. 0.0002656 $0.0001 $0.0029 Leisure Facilities sq. ft. 0.0001374 $0.0001 $0.0015 Restaurant/Lounge sq. ft. 0.0005471 $0.0003 $0.0060 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0001 Church/Non-Profit sq. ft. 0.0000624 $0.0000 $0.0007 Education students 0.0090822 $0.0047 $0.0991 Special Public Facilities sq. ft. 0.0000408 $0.0000 $0.0004 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 64 Exhibit 3-47 calculates the capital cost per unit of development for service vehicles. The incident rate (from Exhibit 3-39) is multiplied by the service vehicle capital cost per incident ($0.52 from Exhibit 3-34). The result is then multiplied by the 15-year average useful life of a service vehicle to calculate the capital cost per unit of development for service vehicles. Exhibit 3-47. Service Vehicle Cost per EMS Incident, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Service Vehicle Cost at $0.52 per Incident, per Unit of Development Service Vehicle Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.2014872 $0.1312 $1.9681 Multi-Family Residential d.u. 0.2766778 $0.1802 $2.7025 Hotel/Motel/Resort room 0.1251726 $0.0815 $1.2226 Medical Care Facility bed 0.3596449 $0.2342 $3.5129 Office sq. ft. 0.0000569 $0.0000 $0.0006 Medical/Dental Office sq. ft. 0.0002775 $0.0002 $0.0027 Retail sq. ft. 0.0002656 $0.0002 $0.0026 Leisure Facilities sq. ft. 0.0001374 $0.0001 $0.0013 Restaurant/Lounge sq. ft. 0.0005471 $0.0004 $0.0053 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0001 Church/Non-Profit sq. ft. 0.0000624 $0.0000 $0.0006 Education students 0.0090822 $0.0059 $0.0887 Special Public Facilities sq. ft. 0.0000408 $0.0000 $0.0004 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 65 Exhibit 3-48 calculates the capital cost per unit of development for staff vehicles. The incident rate (from Exhibit 3-39) is multiplied by the staff vehicle capital cost per incident ($1.59 from Exhibit 3-10). The result is then multiplied by the 15-year average useful life of a staff vehicles to calculate the capital cost per unit of development for staff vehicles. Exhibit 3-48. Staff Vehicles Cost of Response to EMS Incident, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Staff Vehicle Cost at $1.59 per Incident, per Unit of Development Staff Vehicle Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.2014872 $0.3194 $4.7909 Multi-Family Residential d.u. 0.2766778 $0.4386 $6.5788 Hotel/Motel/Resort room 0.1251726 $0.1984 $2.9763 Medical Care Facility bed 0.3596449 $0.5701 $8.5515 Office sq. ft. 0.0000569 $0.0001 $0.0014 Medical/Dental Office sq. ft. 0.0002775 $0.0004 $0.0066 Retail sq. ft. 0.0002656 $0.0004 $0.0063 Leisure Facilities sq. ft. 0.0001374 $0.0002 $0.0033 Restaurant/Lounge sq. ft. 0.0005471 $0.0009 $0.0130 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0003 Church/Non-Profit sq. ft. 0.0000624 $0.0001 $0.0015 Education students 0.0090822 $0.0144 $0.2160 Special Public Facilities sq. ft. 0.0000408 $0.0001 $0.0010 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 66 Exhibit 3-49 calculates the capital cost per unit of development for utility vehicles. The incident rate (from Exhibit 3-39) is multiplied by the utility vehicle capital cost per incident ($2.02 from Exhibit 3-10). The result is then multiplied by the 15-year average useful life of a utility vehicle to calculate the capital cost per unit of development for utility vehicles. Exhibit 3-49. Utility Vehicle Cost of Response to EMS Incident, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Utility Vehicle Cost at $2.02 per Incident, per Unit of Development Utility Vehicle Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.2014872 $0.4079 $6.1182 Multi-Family Residential d.u. 0.2766778 $0.5601 $8.4014 Hotel/Motel/Resort room 0.1251726 $0.2534 $3.8009 Medical Care Facility bed 0.3596449 $0.7281 $10.9208 Office sq. ft. 0.0000569 $0.0001 $0.0017 Medical/Dental Office sq. ft. 0.0002775 $0.0006 $0.0084 Retail sq. ft. 0.0002656 $0.0005 $0.0081 Leisure Facilities sq. ft. 0.0001374 $0.0003 $0.0042 Restaurant/Lounge sq. ft. 0.0005471 $0.0011 $0.0166 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0004 Church/Non-Profit sq. ft. 0.0000624 $0.0001 $0.0019 Education students 0.0090822 $0.0184 $0.2758 Special Public Facilities sq. ft. 0.0000408 $0.0001 $0.0012 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 67 Exhibit 3-50 calculates the capital cost per unit of development for small utility vehicles. The incident rate (from Exhibit 3-39) is multiplied by the small utility vehicle capital cost per incident ($0.41 from Exhibit 3-10). The result is then multiplied by the 15-year average useful life of a small utility vehicle to calculate the capital cost per unit of development for small utility vehicles. Exhibit 3-50. Small Utility Vehicle Cost of Response to EMS Incident, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Small Utility Vehicle Cost at $0.41 per Incident, per Unit of Development Small Utility Vehicle Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.2014872 $0.0819 $1.2281 Multi-Family Residential d.u. 0.2766778 $0.1124 $1.6864 Hotel/Motel/Resort room 0.1251726 $0.0509 $0.7630 Medical Care Facility bed 0.3596449 $0.1461 $2.1921 Office sq. ft. 0.0000569 $0.0000 $0.0003 Medical/Dental Office sq. ft. 0.0002775 $0.0001 $0.0017 Retail sq. ft. 0.0002656 $0.0001 $0.0016 Leisure Facilities sq. ft. 0.0001374 $0.0001 $0.0008 Restaurant/Lounge sq. ft. 0.0005471 $0.0002 $0.0033 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0001 Church/Non-Profit sq. ft. 0.0000624 $0.0000 $0.0004 Education students 0.0090822 $0.0037 $0.0554 Special Public Facilities sq. ft. 0.0000408 $0.0000 $0.0002 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 68 Exhibit 3-51 calculates the capital cost per unit of development for other apparatus/equipment. The incident rate (from Exhibit 3-39) is multiplied by the other apparatus/equipment capital cost per incident ($0.48 from Exhibit 3-10). The result is then multiplied by the 15-year average useful life of other apparatus/equipment to calculate the capital cost per unit of development for other apparatus/equipment. Exhibit 3-51. Other Apparatus/Equipment Cost of Response to EMS Incident, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Other Apparatus/Equip Cost at $0.48 per Incident, per Unit of Development Other Apparatus/Equip Life Cost per Unit of Development at 15-Year Life Single-Family Residential d.u. 0.2014872 $0.0964 $1.4461 Multi-Family Residential d.u. 0.2766778 $0.1324 $1.9857 Hotel/Motel/Resort room 0.1251726 $0.0599 $0.8984 Medical Care Facility bed 0.3596449 $0.1721 $2.5812 Office sq. ft. 0.0000569 $0.0000 $0.0004 Medical/Dental Office sq. ft. 0.0002775 $0.0001 $0.0020 Retail sq. ft. 0.0002656 $0.0001 $0.0019 Leisure Facilities sq. ft. 0.0001374 $0.0001 $0.0010 Restaurant/Lounge sq. ft. 0.0005471 $0.0003 $0.0039 Industrial/Manufacturing sq. ft. 0.0000120 $0.0000 $0.0001 Church/Non-Profit sq. ft. 0.0000624 $0.0000 $0.0004 Education students 0.0090822 $0.0043 $0.0652 Special Public Facilities sq. ft. 0.0000408 $0.0000 $0.0003 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 69 Exhibit 3-52 calculates the capital cost per unit of development for fire stations that house EMS apparatus. The EMS incident rate (from Exhibit 3-39) is multiplied by the fire station capital cost per fire/other and EMS incident ($49.06 from Exhibit 3-12). The result is then multiplied by the 50-year useful life of a fire station to calculate the capital cost per unit of development for fire stations. Exhibit 3-52. Fire Station Cost of Response to EMS Incident, per Unit of Development Land Use Type Unit of Development Annual EMS Incident Rate Fire Station Cost at $49.06 per Incident, per Unit of Development Fire Station Life Cost per Unit of Development at 50-Year Life Single-Family Residential d.u. 0.2014872 $9.8847 $494.24 Multi-Family Residential d.u. 0.2766778 $13.5735 $678.68 Hotel/Motel/Resort room 0.1251726 $6.1408 $307.04 Medical Care Facility bed 0.3596449 $17.6438 $882.19 Office sq. ft. 0.0000569 $0.0028 $0.14 Medical/Dental Office sq. ft. 0.0002775 $0.0136 $0.68 Retail sq. ft. 0.0002656 $0.0130 $0.65 Leisure Facilities sq. ft. 0.0001374 $0.0067 $0.34 Restaurant/Lounge sq. ft. 0.0005471 $0.0268 $1.34 Industrial/Manufacturing sq. ft. 0.0000120 $0.0006 $0.03 Church/Non-Profit sq. ft. 0.0000624 $0.0031 $0.15 Education students 0.0090822 $0.4456 $22.28 Special Public Facilities sq. ft. 0.0000408 $0.0020 $0.10 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 70 Exhibit 3-53 combines the capital costs of all types of apparatus and station (from Exhibit 3-40 through Exhibit 3-52) to show the total capital cost of responses to EMS incidents for one unit of single-family residential development. Exhibit 3-53. Example of Calculation of Total Cost of Response to EMS Incidents for a Single-Family Residential Dwelling Unit Cost Component Cost Engine $109.10 Ladder $37.26 Aid Unit $28.35 Hazardous Materials Vehicle $0.13 Brush Truck $0.00 Command Vehicle $4.74 Dive Apparatus $2.20 Service Vehicle $1.97 Staff Vehicle $4.79 Utility Vehicle $6.12 Small Utility Vehicle $1.23 Other Equipment/Apparatus $1.45 Fire Station $494.24 Total $691.58 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 71 This example is repeated for each land use to combine its capital costs of all types of apparatus and stations in Exhibit 3-54. Exhibit 3-54. Total Capital Cost of Response to EMS Incidents, per Unit of Development Land Use Type Unit of Development EMS Incidents: Life Cost per Unit of Development of All Apparatus & Stations Single-Family Residential d.u. $691.58 Multi-Family Residential d.u. $949.66 Hotel/Motel/Resort room $429.64 Medical Care Facility bed $1,234.44 Office sq. ft. $0.20 Medical/Dental Office sq. ft. $0.95 Retail sq. ft. $0.91 Leisure Facilities sq. ft. $0.47 Restaurant/Lounge sq. ft. $1.88 Industrial/Manufacturing sq. ft. $0.04 Church/Non-Profit sq. ft. $0.21 Education students $31.17 Special Public Facilities sq. ft. $0.14 3.4.12 Formula F-12: Total Cost per Unit of Development The fire/other and EMS costs per unit of development are combined in Exhibit 3-55 to determine the total fire/other and EMS cost per dwelling unit or nonresidential square foot. Formula F-12: Fire Incident Capital Cost Per Unit of Development x EMS Incident Capital Cost Per Unit of Development = Total Cost of Response Per Unit of Development There are no new variables used in formula F-12. Both variables were developed in previous formulas and exhibits. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 72 Exhibit 3-55. Total Cost of Response to All Incidents by Land Use Category Land Use Type Unit of Development Fire/Other Incident Life Cost of All Apparatus & Station (Impact Cost of Fire/Other) EMS Incident Life Cost of All Apparatus & Station (Impact Cost of EMS) Total Cost of Response to EMS, Fire, & Other Incidents Per Unit of Development by Land Use Category Single-Family Residential d.u. $189.41 $691.58 $880.99 Multi-Family Residential d.u. $260.00 $949.66 $1,209.66 Hotel/Motel/Resort room $293.17 $429.64 $722.82 Medical Care Facility bed $961.85 $1,234.44 $2,196.29 Office sq. ft. $0.09 $0.20 $0.29 Medical/Dental Office sq. ft. $0.33 $0.95 $1.28 Retail sq. ft. $0.47 $0.91 $1.38 Leisure Facilities sq. ft. $0.41 $0.47 $0.89 Restaurant/Lounge sq. ft. $1.12 $1.88 $3.00 Industrial/Manufacturing sq. ft. $0.06 $0.04 $0.10 Church/Non-Profit sq. ft. $0.28 $0.21 $0.50 Education students $27.32 $31.17 $58.50 Special Public Facilities sq. ft. $0.13 $0.14 $0.27 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 73 3.5 CAPITAL PROJECTS ELIGIBLE FOR IMPACT FEES As discussed in Section 3.2, the City is expected to grow during the period of 2023 to 2029. This growth, and the new development associated with it, will create increased demands for fire and emergency response services. This chapter first projects increased apparatus needs and the proportion of those needs that are related to expected growth within the City only. This is to identify the proportion of capital facility costs that can be funded with City fire impact fee revenues. Following the summarization of apparatus needs is a summarization of growth-related projects at stations needed to increase operational capacity for emergency response. 3.5.1 Projected Growth in the RRFA Service Area Exhibit 3-56 presents estimated population in the RRFA in 2022 as well as net population growth projections for the years 2023 through 2029.24 The total service area population is expected to grow by 7,057 residents, of which 6,053 are City residents. This is 86% of the total population growth forecasted for the RRFA service area. Exhibit 3-56. RRFA Service Area Population and Projected Growth Description 2022 Growth 2023-2029 City of Renton Population 107,900 6,053 KCFD 25 Population 7,947 87 KCFD 40 Population 22,148 917 Total Service Area Population 137,995 7,057 City of Renton Share of Population Growth 86% 3.5.2 2029 Incident Projections The number of incidents in the service area is expected to grow with population. Exhibit 3-57 compares population estimates area to total emergency incidents for the years 2019 through 2022.25 This study assumes that the average annual rate of growth in incidents per capita will continue. By 2029, the rate is assumed to be 0.1902. 24 Source: City of Renton, Economic Development Division. 25 Source: Renton RFA, 2019-2022 Annual Reports. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 74 Exhibit 3-57. Total Incidents Per Capita, RRFA Service Area Description 2019 2020 2021 2022 City of Renton Population 101,100 105,500 106,785 107,900 KCFD 25 Population 7,942 7,924 6,402 7,947 KCFD 40 Population 21,317 21,605 21,317 22,148 Total Service Area Population 130,359 135,029 134,504 137,995 Total Incidents 17,789 17,474 19,722 20,720 Total Incident per Capita 0.1365 0.1294 0.1466 0.1502 As shown in Exhibit 3-56, the City is projected to grow by 6,053 between 2023 and 2029. Exhibit 3-58 shows the projected number of annual incidents associated with this growth in population, using the projected incidents per capita rate for 2029. Exhibit 3-58. Projection of Annual Incidents Associated with City of Renton Growth, 2029 Description Value Source City of Renton Projected Population Growth, 2024-2029 6,053 RRFA Analysis of City of Renton Forecast Incidents per Capita, 2029 0.1902 RRFA projection based on historic trend (2019-2022) Annual Incidents Associated with City of Renton Population Growth 1,151 RRFA Calculation 3.5.3 Projected Growth-Related Apparatus Needs through 2029 In 2022, the RRFA operated with seven front-line engines, one front-line ladder and three front- line Aid Units. Exhibit 3-59 presents baseline responses per incident and average annual responses per front-line apparatus. Unlike the calculations in Chapter 3, these calculations combine both EMS and fire/other incidents to determine response rates per incident. This measure represents the total annual response capacity for each type of vehicle. For the purpose of projecting service demands in 2029, this analysis assumes the proportion of incidents by type (fire, EMS, etc.) will not change. This assumption is supported by analysis of incident data between 2019 and 2022. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 75 Exhibit 3-59. Baseline Front-Line Apparatus Responses per Incident, 2022 Apparatus Type Count of Front- Line Apparatus Annual Responses Annual Incidents Response Rate per Incident Annual Responses per Front-Line Apparatus Engine 7 12,980 0.6264 1,854 Ladder 1 1,741 0.0840 1,741 Aid Unit 3 6,841 0.3302 2,280 Total 20,720 Exhibit 3-60 calculates the number of additional apparatus needed to serve new growth projected in the City. First it calculated projected growth-related responses by apparatus type by multiplying the projected growth-related annual incidents from Exhibit 3-59 by the annual response rate per incident from Exhibit 3-60. Next, these growth-related responses are divided by the annual responses per front-line apparatus from Exhibit 3-60. It shows that RRFA will need 0.39 new engines, 0.06 new ladders and 0.17 new Aid Units to serve projected growth inside the City. Exhibit 3-60. Projected Apparatus Need Associated with City of Renton Growth, 2024 - 2029 Apparatus Type Annual Incidents Associated with Renton Population Growth, 2029 Response Rate per Incident Projected Growth- Related Responses Annual Responses per Front- Line Apparatus Additional Front- Line Apparatus Needed to Serve Renton Growth, 2029 Engine 0.6264 721 1,854 0.39 Ladder 0.0840 97 1,741 0.06 Aid Unit 0.3302 380 2,280 0.17 Total 1,151 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 76 Exhibit 3-61 shows the planned apparatus additions to fleet to address anticipated needs in the entire RRFA service area. It also calculates the percentage of these total planned additions to fleet that are associated with City growth-related needs. Exhibit 3-60 identifies the need for apparatus to respond to an additional 380 aid unit responses and 818 non-aid unit responses per year due to new growth. As discussed in the capital facilities plan, much of the growth in the RRFA service area will come in the form of infill development and increased density within the City. As the growth occurs, the RRFA intends to add additional apparatus units to address the anticipated increase in multi-story housing (ladder) and emergency medical calls for service (aid unit). Exhibit 3-61. Impact Fee Eligible Costs Associated with Planned Additions to Fleet Apparatus Type Total Planned Additions to Fleet, 2024-2029 Additional Front- Line Apparatus Needed to Serve Renton Growth, 2029 Percentage Related to City of Renton Growth, 2024-2029 Unit Cost of Apparatus26 Impact Fee Eligible Costs Cost of Future Reserve Capacity Engine 0 0.00 86% $0 $0 $0 Ladder 1 0.44 86% $2,591,449 $2,222,764 $368,686 Aid Unit 1 0.17 86% $421,371 $361,422 $59,948 26 Unit Cost of apparatus reflects estimated cost in 2025, the year of replacement. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 77 3.5.4 System Improvement Costs Already Incurred As discussed in Section 3.2, the RRFA has excess capacity at stations systemwide to accommodate increased emergency response staffing. Between 2024 and 2029, the RRFA intends to increase response operations staffing by 20% from 142 to 170 FTE systemwide. Exhibit 3-62 calculates the total station value associated the station capacity needed to accommodate this increase in response operations staffing, systemwide. Exhibit 3-62. Value of Station Capacity Needed for Growth-Related Response Staffing Increases Description Value A. Total station square feet in RRFA inventory (from Exhibit 3-4) 101,253.00 B. Total cost per building square foot (from Exhibit 3-11) $800.00 C. Total value of RRFA station inventory (A multiplied by B) $81,002,400.00 D. Baseline percentage of RRFA station capacity in use (from Exhibit 3-2 ) 63% E. Value of station capacity in use (C multiplied by D) $50,825,035.29 F. Percent increase in response and EMS staffing, 2024-2029 20% G. Value of increased in usage of station capacity (E multiplied by F) $10,021,837.95 H. Percentage of projected service area growth inside City of Renton (from Exhibit 3-56) 86% I. Value of increased usage of station capacity needed to accommodate City of Renton growth (G multiplied by H) $8,596,030.19 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 78 Exhibit 3-63 shows the estimated debt service on RRFA capital facilities. The anticipated debt service for capital facilities does not exceed the total value of increased station capacity needed to accommodate response staffing needed to serve Renton growth (row I in Exhibit 3-62). Therefore, the entire amount of this debt service is impact fee eligible.23 Exhibit 3-63. Impact Fee Eligible Costs Associated with System Improvements Station Name Address Debt Service Payments 2024-2029 Fire Station 16/Maintenance $15,064,544 27 Note that RCW 82.02.050(2) states that “…the financing for system improvements to serve new development … cannot rely solely on impact fees.” Exhibit 3-66 identifies other revenue sources to be applied to comply with this requirement. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 79 3.5.5 Summary of Impact Fee Eligible Project Costs Exhibit 3-64 present RRFA’s capital cost for apparatus during the six-year period of 2024-2029. It includes both replacements to existing apparatus as well as fleet expansions necessitated by new growth. Exhibit 3-64. Capital Costs for Apparatus, 2024-2029 Project Description Quantity Average Unit Cost 2024-2029 Total Cost in Year of Replacement Percentage Related to City of Renton Growth, 2024-2029 Impact Fee Eligible Costs (2029) Apparatus Replacements Engine 3 $1,103,258 $3,826,688 0% $0 Ladder 1 $2,591,449 $2,591,449 0% $0 Aid Unit 2 $421,371 $842,741 0% $0 HazMat Vehicle 0 N/A $0 0% $0 Brush Truck 1 $354,413 $354,413 0% $0 Command Vehicle 4 $123,442 $493,769 0% $0 Dive Apparatus 0 N/A $0 0% $0 Service Vehicle 1 $110,086 $110,086 0% $0 Staff Vehicle 2 $40,845 $81,689 0% $0 Utility Vehicle 0 N/A $0 0% $0 Sm. Utility Vehicle 0 N/A $0 0% $0 Other Apparatus/Equipment 3 N/A $135,332 0% $0 Apparatus Fleet Expansions Aerial 1 $2,591,449 $2,591,449 86% $2,222,764 Aid Unit 1 $421,371 $421,371 86% $361,422 Apparatus Total $7,622,299 $2,584,186 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 80 Exhibit 3-65 presents RRFA’s capital facility costs for stations during the six-year period of 2024- 2029. It includes debt service payments, and renovations for operational needs as well as the proportion of that cost that is reasonably related to serving new growth in the City of Renton. Exhibit 3-65. Capital Facility Costs for Stations, 2024-2029 Project Description Total Cost (2024-2029) Percentage Related to City of Renton Growth Impact Fee Eligible Costs Station Debt Servicing Fire Station 16/ Maintenance Debt Service Payments $15,064,544 18% $2,711,618 Station Renovations for Operational Needs Admin Headquarters Facility Improvements $0 0% $0 Fire Station 11 Facility Improvements $571,225 0% $0 Fire Station 12 Facility Improvements $883,022 0% $0 Fire Station 13 Facility Improvements $852,489 0% $0 Fleet Shop Facility Improvements $0 0% $0 Fire Station 14 Current Facility Improvements $320,319 0% $0 Tower Facility Improvements $0 0% $0 OFM Facility Improvements $0 0% $0 Fire Station 15 Facility Improvements $0 0% $0 Fire Station 16 Current Facility Improvements $190,542 0% $0 Fire Station 16 Future Facility Improvements $0 0% $0 Future Fleet Shop Facility Improvements $0 0% $0 Fire Station 17 Facility Improvements $1,069 0% $0 Total Station Costs $17,883,211 $2,711,618 Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 81 3.6 IMPACT FEE RATE ADJUSTMENTS Exhibit 3-66 summarizes total impact fee eligible costs and accounts for revenues that RRFA plans to use for funding a portion of impact fee eligible costs. The remaining impact fee eligible costs are $5,074,209, or 96 percent of total impact fee eligible costs. Exhibit 3-66. Impact Fee Eligible Costs Compared to Projected Impact Fee Revenues, 2024-2029 Description Estimated Cost/Revenue Total Impact Fee Eligible Costs (Apparatus + Stations) $5,295,804 Payments from Other Revenue Sources $221,594 Remaining Impact Fee Eligible Costs $5,074,209 Percentage of Impact Fee Eligible Costs to be Funded with Impact Fee Revenues 96% Projected Impact Fee Revenues Assuming Renton Adopts Total Cost Per Unit of Development28 $10,593,583 Projected Revenues in Excess of Remaining Impact Fee Eligible Costs $5,519,373 Impact Fee Eligible Costs as a Percentage of Maximum Projected Revenues 48% Also shown in Exhibit 3-62 are projected impact fee revenues, assuming the city implements an impact fee schedule equal to the full capital costs per unit of development shown in Exhibit 3- 55.29 Remaining impact fee eligible costs amount to about 48 percent of these projected revenues. Therefore, to avoid collecting more impact fee revenue than impact fee eligible capital costs, the full capital costs per unit of development are multiplied by 48 percent to determine the fire impact fee rate. 28 Assumes City of Renton implements an impact fee schedule equal to the full capital costs per unit of development shown in Exhibit 3-55. 29 Projected impact fee revenues are based on projections provided by the City of Renton and contained within the “Current Key Development (May 2023)” as shown in Appendix A. Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 82 Exhibit 3-67. 2022 RRFA Fire Impact Fee Rate Schedule Land Use Unit Total Cost of Response Per Unit of Development Percentage Needed for Eligible Costs Fire Impact Fee Single-Family Residential d.u. $880.99 48% $421.98 Multi-Family Residential d.u. $1,209.66 48% $579.41 Hotel/Motel/Resort room $722.82 48% $346.22 Medical Care Facility bed $2,196.29 48% $1,052.00 Office sq. ft. $0.29 48% $0.14 Medical/Dental Office sq. ft. $1.28 48% $0.61 Retail sq. ft. $1.38 48% $0.66 Leisure Facilities sq. ft. $0.89 48% $0.42 Restaurant/Lounge sq. ft. $3.00 48% $1.44 Industrial/Manufacturing sq. ft. $0.10 48% $0.05 Church/Non-Profit sq. ft. $0.50 48% $0.24 Education students $58.50 48% $28.02 Special Public Facilities sq. ft. $0.27 48% $0.13 RCW 82.02.050(2) requires that “…the financing for system improvements to serve new development … cannot rely solely on impact fees.” As shown in Exhibit 3-67, the remaining impact fee eligible costs used as the basis for the impact fee calculation amount to just 48 percent of total impact fee eligible costs. Therefore, the rates in Exhibit 3-67, which are based on only 48 percent of total impact fee eligible costs, comply with RCW82.02.050(2). Back to Top AGENDA ITEM #6. c) Rate Study for Fire Impact Fees 83 Appendix A: Current Key Development Map Back to Top AGENDA ITEM #6. c) AB - 3423 City Council Regular Meeting - 18 Sep 2023 SUBJECT/TITLE: Acceptance of Association of Washington Cities Alternative Response Team Grant RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Equity, Housing, and Human Services Department STAFF CONTACT: Lori Fleming, Human Services Coordinator EXT.: 6655 FISCAL IMPACT SUMMARY: The Association of Washington Cities (AWC) Alternative Response Team grant award of $135,000 provides funding for the Project Be Free co-response contract. SUMMARY OF ACTION: The city applied to the Association of Washington Cities (AWC) for Alternative Response Team Grant funds for Project Be Free's support on police domestic violence calls. The city was awarded $135,000 in grant funds to contract with Project Be Free to provide these services. The purpose of the grant is to assist cities with documented costs to create co- responder programs, with the goals of our program to: • Reduce repeat domestic violence calls. • Reduce domestic violence workload for first responders. • Connect underserved Renton residents with appropriate support and referrals. The approval of the Project Be Free contract for $135,000 for co-response services on domestic violence calls is in a subsequent agenda item. The AWC grant and Project Be Free contracts are each for one year - July 1, 2023 to June 30, 2024. EXHIBITS: A. AWC Alternative Response Team Grant STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the grant agreement with Association of Washington Cities for the Alternative Response Co-Responder Program to receive $135,000 to reimburse the Project Be Free co - response contract costs. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement Association of Washington Cities Grant (“Grant”) with The City of Renton through The Alternative Response Team Grant. A program funded under Senate Bill 5187, Section 215-69a For Jurisdiction Name City of Renton Program Description Alternative Response Co-Responder Program Start date: July 1, 2023 End date: June 30, 2024 AGENDA ITEM #6. d) FACE SHEET 1 Grant Number: ART23-11 Association of Washington Cities (AWC) Alternative Response Team Grant (ARTG) Senate Bill 5187, Section 215-69a went into effect on July 1, 202 3. The purpose of this grant is to assist cities with the documented costs to create co -responder programs within different alternative diversion models including law enforcement assisted diversion programs, community assistance referral and education programs, and as part of mobile crisis teams. AWC has determined that entering into a Contract with the City of Renton will meet the goals of these funds. 1. Grantee 2. Grantee Doing Business As (optional) 3. Grantee Representative 4. AWC Representative Jacob Ewing Special Projects Coordinator (360) 753-4137 jacobe@awcnet.org 1076 Franklin Street SE Olympia, WA 98501 5. Grant Amount 6. Start Date 7. End Date 8. Tax ID # $135,000 July 1, 2023 June 30, 2024 9. Grant Purpose Establish an alternative response team program as described in Attachment A. AWC and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grantee General Terms and Conditions including Attachment “A” – Scope of Work; Attachment “B” – Budget & Budget Narrative; Attachment “C” – Grantee Data Collection; Attachment (D) – Grantee Agent(s). FOR GRANTEE FOR Association of Washington Cities Date Attest: Jason A. Seth, City Clerk Date: Date Last revision 11/23/2021 AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement 1. GRANT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the Grant contact person for all communications and billings regarding the performance of this Grant. The Representative for AWC and their contact information are identified on the Face Sheet of this Grant. The Representative for the Grantee and their contact information are identified on the Face Sheet of this Grant. 2. TERM The initial term of the Contract shall be July 1, 2023, and continue through June 30, 2024, unless terminated sooner as provided herein. The term of the contract may be extended by an amendment signed by both parties. 3. PAYMENT AWC shall pay an amount not to exceed $135,000 for the performance of all things necessary for or incidental to the performance of work as set forth in the ARTG Application and described in Attachment A. Grantee's compensation for services rendered shall be based on the completion of duties as outlined in the ARTG application, in Attachment A, in accordance with the following sections. 4. BILLING PROCEDURES AND PAYMENT AWC will reimburse Grantee upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to th e Representative for AWC not more often than monthly. Grantee will use the invoice form provided by AWC to request reimbursement. The invoices shall describe and document, to AWC's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Number ART23-11. A receipt must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement. If errors are found in the submitted invoice or supporting documents, AWC w ill notify the Grantee to make corrections in a timely manner, resubmit the invoice and/or supporting documentation as requested, and notify AWC. Payment shall be considered timely if made by AWC within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. AWC may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be made by AWC. Duplication of Billed Costs The Grantee shall not bill AWC for services performed under this Grant, and AWC shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that service. This does not include fees charged for summer recreation programs. Disallowed Costs The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organ ization or that of its Grantees. Final Reimbursement and Reporting Deadline When the project is completed the Grantee must submit a final report and supporting documents needed to close out the project no later than July 31, 2024. AWC shall withhold 10 percent (10%) from each payment until acceptance by AWC of the final reporting from the Grantee has been submitted and verified. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement Upon expiration of the Contract, any claims for payment for costs due and payable under this Contract that are incurred prior to the expiration date must be submitted by the Contractor to AWC within thirty (30) calendar days after the Contract expiration date. AWC is under no obligation to pay any claims that are submitted thirty-one (31) or more calendar days after th e Contract expiration date (“Belated Claims”). AWC will pay Belated Claims at its sole discretion, and any such potential payment is contingent upon the availability of funds. 5. GRANTEE DATA COLLECTION/REPORTING REQUIREMENTS Grantee will submit reports, in a form and format to be provided by AWC (See Attachment C). Data must be provided to AWC along with final billing. 6. AGENT(S) Agent(s) in this contract refers to any third-party entity and its employees that the Grantee has subcontracted with to provide services funded through this agreement. The Grantee is responsible for ensuring that any agent complies with the provision herein. Any of the Grantee’s agent(s) that will provide services under this contract must be listed in Attachment D – Grantee Agent(s) and must provide proof of insurance per Section 6 of this document. 7. INSURANCE a. Workers’ Compensation Coverage. The Grantee shall at all times comply with all applicable workers’ compensation, occupational disease, and occupational health and safet y laws, statutes, and regulations to the fullest extent applicable. This requirement includes the purchase of industrial insurance coverage for the Grantee’s employees, as may now hereafter be required of an “employer” as defined in Title 51 RCW. Such workers’ compensation and occupational disease requirements shall include coverage for all employees of the Grantee, and for all employees of any subcontract retained by the Grantee, suffering bodily injury (including death) by accident or disease, which ari ses out of or in connection with the performance of this Grant. Satisfaction of these requirements shall include, but shall not be limited to: i. Full participation in any required governmental occupational injury and/or disease insurance program, to the ex tent participation in such a program is mandatory in any jurisdiction; ii. Purchase workers’ compensation and occupational disease insurance benefits to employees in full compliance with all applicable laws, statutes, and regulations, but only to the extent such coverage is not provided under mandatory governmental program in “a” above, and/or; iii. Maintenance of a legally permitted and governmentally approved program of self - insurance for workers’ compensation and occupational disease. Except to the extent prohibited by law, the program of the Grantee’s compliance with workers’ compensation and occupational disease laws, statutes, and regulations in 1), 2), and 3) above shall provide for a full waiver of rights of subrogation against AWC, its director s, officers, and employees. If the Grantee, or any agent retained by the Grantee, fails to effect and maintain a program of compliance with applicable workers’ compensation and occupational disease laws, statutes, and regulations and AWC incurs fines or is required by law to provide benefits to such employees, to obtain coverage for such employees, the Grantee will indemnify AWC for such fines, payment of benefits to Grantee or Grantee employees or their heirs or legal representatives, and/or the cost of ef fecting coverage on behalf of such employees. Any amount owed AWC by the Grantee pursuant to the indemnity may be deducted from any payments owed by AWC to the Grantee for the performance of this Grant. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement b. Automobile Insurance. In the event that services de livered pursuant to this Grant involve the use of vehicles, owned or operated by the Grantee, automobile liability insurance shall be required. The minimum limit for automobile liability is: $1,000,000 per accident, using a Combined Single Limit for bodi ly injury and property damage. c. Business Automobile Insurance. In the event that services performed under this Grant involve the use of vehicles or the transportation of clients, automobile liability insurance shall be required. If Grantee - owned personal vehicles are used, a Business Automobile policy covering a minimum Code 2 “owned autos only” must be secured. If the Grantee’s employees’ vehicles are used, the Grantee must also include under the Business Automobile policy Code 9, coverage for “non -owned autos.” The minimum limits for automobile liability is: $1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage. d. Public Liability Insurance (General Liability). The Grantee shall at all times during the term of this Grant, at its cost and expense, carry and maintain general public liability insurance, including contractual liability, against claims for bodily injury, personal injury, death, or property damage occurring or arising out of services provided under this Grant. This insurance shall cover such claims as may be caused by any act, omission, or negligence of the Grantee or its officers, agents, representatives, assigns or servants. The limits of liability insurance, which may be increased from time to time as deemed necessary by AWC, with the approval of the Grantee (which shall not be unreasonably withheld), shall not be less than as follows: Each Occurrence $1,000,000 Products-Completed Operations Limit $2,000,000 Personal and Advertising Injury Limit $1,000,000 Fire Damage Limit (any one fire) $ 50,000 e. Local Governments that Participate in a Self-Insurance Program. Alternatively, Grantees may maintain a program of self-insurance or participate in a property/liability pool with adequate limits to comply with the Grant insurance requirements or as is customary to the contractor or Grantee’s business, operations/industry, and the performance of its respective obligations under this Grant. f. Additional Insured. The Association of Washington Cities, shall be specifically named as an additional insured on all policies, including Public Liability and Business Automobile, except for liability insurance on privately-owned vehicles, and all policies shall be primary to any other valid and c ollectible insurance. AWC may waive the requirement to be specially named as an additional insured on policies, including Public Liability and Business Automobile, provided that the Grantee provides: (1) a description of its self - insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and deductibles. All self-insured risk management programs or self -insured/liability pools must comply with RCW 48.62, the requirements of the Office of Risk Management and Local Gover nment Self Insurance Program, the Washington State Auditor’s reporting requirements and all related federal and state regulations. Grantees participating in a joint risk pool shall maintain sufficient documentation to support the aggregate claim liability information reported on the balance sheet. AWC, its agents, and employees need not be named as additional insured under a self -insured property/liability pool, if the pool is prohibited from naming third parties as additional insured. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement g. Proof of Insurance. Certificates and or evidence satisfactory to the AWC confirming the existence, terms and conditions of all insurance required above shall be delivered to AWC within five (5) days of the Grantee’s receipt of Authorization to Proceed. h. General Insurance Requirements. Grantee shall, at all times during the term of the Grant and at its cost and expense, buy and maintain insurance of the types and amounts listed above. Failure to buy and maintain the required insurance may result in the termination of the Grant at AWC’s option. By requiring insurance herein, AWC does not represent that coverage and limits will be adequate to protect Grantee and such coverage and limits shall not limit Grantee’s liability under the indemnities and reimbursements granted to AWC in this Grant. Grantee shall include all agents of the Grantee as insureds under all required insurance policies, or shall furnish proof of insurance and endorsements for each agent. Agent(s) must comply fully with all insurance requirements stated herein. Failure of agent(s) to comply with insurance requirements does not limit Grantee’s liability or responsibility. 7. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by givin g precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Grant and Grantee General Terms and Conditions • Attachment A – ARTG Application & Scope of Work • Attachment B – Budget & Budget Narrative • Attachment C – Grantee Reporting Requirements • Attachment D – Grantee Agent(s) AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement GRANTEE GENERAL TERMS AND CONDITIONS 1. Access to Data. In compliance with Chapter 39.26 RCW, the Grantee shall provide access to data generated under this Grant to AWC, and to the extent necessary to comply with RCW 39.26, the Joint Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the Grantee’s reports, including computer models and methodology for those models. 2. Alterations and Amendments. This Grant may be amended only by mutual agreement of the parties in writing. Such amendments shall not be binding unless they are in writing and signed by p ersonnel authorized to bind each of the parties. 3. Americans with Disabilities Act (ADA) of 1990, Public Law 101 -336, also referred to as the “ADA” 28 CFR Part 35. In relation to this Grant, the Grantee must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 4. Assignment. Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the Grantee without prior written consent of AWC. 5. Assurances. AWC and the Grantee agree that all activity pursuant to this Grant will be in accordance with all applicable current federal, state and local laws, rules a nd regulations. 6. Attorney’s Fees. In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own attorney’s fees and costs. 7. Budget Revisions. Any monetary amount budgeted by the terms of this Grant for various activities and line item objects of expenditure, as outlined in Attachment B – Budget & Budget Narrative, may be revised without prior written approval of AWC, so long as the revision is no more than ten percent (10%) of the original line item amount and the increase in an amount is offset by a decrease in one or more other amounts equal to or greater than the increase. All other budget revisions exceeding ten percent (10%) shall only be made with the prior written approval of AWC. Grantee will use t he funding change request form provided by AWC to request these budget revisions. 8. Certification Regarding Wage Violations. The Grantee certifies that within three (3) years prior to the date of execution of this Grant, Grantee has not been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW chapters 49.46, 49.48, or 49.52. The Grantee further certifies that it will remain in compliance with these requirements during the term of this Grant. Grantee will immediately notify AWC of any finding of a willful violation entered by the Washington Department of Labor and Industries or through a civil jud gment entered by a court of limited or general jurisdiction entered during the term of this Grant. 9. Change in Status. In the event of substantive change in the legal status, organizational structure, or fiscal reporting responsibility of the Grantee, Gran tee agrees to notify AWC of the change. Grantee shall provide notice as soon as practicable, but no later than thirty (30) days after such a change takes effect. 10. Copyright Provisions. Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and copyright shall be owned by the AWC. AWC shall be considered the author of such Materials. If Materials are not considered “works for hire”, Grantee hereby irrevocably assigns al l right, title, and interest in Materials, including all intellectual property rights, to AWC effective from the moment of creation of such Materials. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement Materials means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Copyright ownership includes the right to patent, register and the ability to transfer these rights. Grantee understands that, except where otherwise agreed to in writing or approved by the AWC or designee, all original works of authorship produced under this Contract shall carry a Creative Commons Attribution License, version 4.0 or later. All Materials the Grantee has adapted from others’ existing openly licensed resources must be licensed with the least restrictive open license possible that is not in conflict with existing licenses. For Materials that are delivered under the Contract, but that incorporate pre -existing materials not produced under the Contract, Grantee will license the materials to allow others to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. If the Grantee would like to limit these pre - existing portions of the work to non-commercial use, the Creative Commons Attribution-NonCommercial- ShareAlike license, version 4.0 or later, is acceptable for these specific sections. The Grantee warrants and represents that Grantee has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to apply such a license. The Grantee shall exert all reasonable effort to advise the AWC, at the time of delivery of data furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. AWC shall receive prompt wr itten notice of each notice or claim of infringement received by the Grantee with respect to any data delivered under this Contract. AWC shall have the right to modify or remove any restrictive markings placed upon the data by the Grantee. 11. Covenant Against Contingent Fees. The Grantee warrants that no person or selling agent has been employed or retained to solicit or secure this Grant upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agent maintained by the Grantee for the purpose of securing business. AWC shall have the right, in the event of breach of this clause by the Grantee, to annul this Grant without liability or, in its discretion, t o deduct from the contract price or consideration or recover by other means the full amount of such commission, percentage, brokerage or contingent fees. 12. Disputes. In the event that a dispute arises under this Grant, the parties will use their best effor ts to amicably resolve any dispute, including use of alternative dispute resolution options. 13. Duplicate Payment. AWC shall not pay the Grantee, if the Grantee has charged or will charge the State of Washington or any other party under any other contract or agreement, for the same services or expenses. 14. Entire Agreement. This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to ex ist or to bind any of the parties hereto. 15. Ethical Conduct. Neither the Grantee nor any employee or agent of the Grantee shall participate in the performance of any duty or service in whole or part under this Grant in violation of, or in a manner that vio lates any provision of the Ethics in Public Service law at Chapter 42.52 RCW, RCW 42.17A.550, RCW 42.17A.555, and 41.06.250 prohibiting the use of public resources for political purposes. 16. Governing Law and Venue. This Grant shall be construed and interp reted in accordance with the laws of the State of Washington and the venue of any action brought hereunder shall be in Superior Court for Thurston County. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement 17. Indemnification. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold harmless AWC and all officials, agents, and employees of AWC, from and against all claims for injuries or death arising out of or resulting from the performance of this Grant. “Claim” as used in this Grant, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney’s fees, attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property including loss of use resulting therefrom. Additionally, ‘”claims” shall includ e but not be limited to, assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name , or otherwise results in an unfair trade practice or in unlawful restraint of competition. Grantee’s obligation to indemnify, defend and hold harmless includes any claim by Grantee’s agents, employees, representatives, or any subcontractor or its employees. Grantee expressly agrees to indemnify, defend, and hold harmless AWC for any and all claims, costs, charges, penalties, demands, losses, liabilities, damages, judgments, or fines out of or incident to Grantee’s or its agent’s performance or failure to perform the Grant. Grantee’s obligation to indemnify, defend, or hold harmless AWC shall not be eliminated or reduced by any actual or alleged concurrent negligence by AWC, or their agents, employees, or officials. Grantee waives its immunity under Title 5 1 RCW to the extent it is required to indemnify, defend and hold harmless AWC, and their agents, employees, or officials. 18. Independent Capacity of the Grantee. The parties intend that an independent Grantee relationship will be created by this Grant. The Grantee and his/her employees or agents performing under this Grant are not employees or agents of AWC. The Grantee will not hold itself out as nor claim to be an officer or employee of AWC, nor will the Grantee make any claim or right, privilege, or bene fit which would accrue to such employee under law. Conduct and control of the work will be solely with the Grantee. 19. Licensing and Accreditation Standards. The Grantee shall comply with all applicable local, state, and federal licensing, accreditation an d registration requirements/standards, necessary to the performance of this Grant. 20. Limitation of Authority. Only AWC or AWC’s delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, ame nd, modify, or waive any clause or condition of this Grant. Furthermore, any alteration, amendment, modification, or waiver or any clause or condition of this Grant is not effective or binding unless made in writing and signed by AWC. 21. Non-Discrimination. The Grantee shall comply with all the federal and state non-discrimination laws, regulations and policies, which are otherwise applicable to AWC. Accordingly, no person shall, on the ground of sex, race, creed, religion, color, national origin, marital status, families with children, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal, be unlawfully excluded from participation in, be denied the benefits o f, or be otherwise subjected to discrimination under any activity performed by the Grantee and its agents under this Grant. The Grantee shall notify AWC immediately of any allegations, claims, disputes, or challenges made against it under non-discrimination laws, regulations, or policies, or under the Americans with Disabilities Act. In the event of the Grantee’s noncompliance or refusal to comply with this nondiscrimination provision, this Grant may be rescinded, cancelled or terminated in whole or part, and the Grantee may be declared ineligible for further contracts with AWC. 22. Overpayments. Grantee shall refund to AWC the full amount of any overpayment under this Grant within thirty (30) calendar days of written notice. If Grantee fails to make a promp t refund, AWC may charge Grantee one percent (1%) per month on the amount due until paid in full. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement 23. Public Disclosure. Grantee acknowledges that AWC is subject to the Washington State Public Records Act, Chapter 42.56 RCW, and AWC acknowledges that the Gr antee is subject to the Washington State Public Records Act, Chapter 42.56 RCW, and that this Grant shall be a public record as defined in RCW 42.56. Any specific information that is claimed by either party to be confidential or proprietary must be clearl y identified as such by that party. To the extent consistent with chapter 42.56 RCW, each party shall attempt reasonably to maintain the confidentiality of all such information marked confidential or proprietary. If a request is made to view such information, the party receiving the public records request will notify the other party of the request and the date that such records will be released to the requester unless the other party obtains a court order enjoining that disclosure. If such party fails to obtain the court order enjoining disclosure, the party receiving the records request will release the requested information on the date specified. 24. Publicity. The Grantee agrees to submit to AWC all advertising and publicity matters relating to this Grant which in the AWC’s judgment, AWC’s name can be implied or is specifically mentioned. The Grantee agrees not to publish or use such advertising and publicity matters without the prior written consent of AWC. 25. Registration with Department of Revenue. The Grantee shall complete registration with the Department of Revenue and be responsible for payment of all taxes due on payments made under this Grant. 26. Records Maintenance. The Grantee shall maintain all books, records, documents, data and other evidence relating to this Grant and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Grant. Grantee shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Grant, shall be subject at all reasonable times to inspection, review or audit by the AWC, personnel duly authorized by AWC, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 27. Right of Inspection. The Grantee shall provide right of access to its facilities utilized under this Grant to AWC or any of its officers responsible for executing the terms of this Grant at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Grant on behalf of AWC. All inspections and evaluations shall be performed in such a manner that will not unduly interfere with the Grantee’s business or work hereunder. 28. Severability. The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract. 29. Subcontracting. Neither the Grantee nor any agent of the Grantee shall enter into subcontracts for any of the work contemplated under this Grant without obtaining prior w ritten approval of AWC. Grantee is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Grant are included in any and all Subcontracts. In no event shall the existence of the subcontract operate to release or reduce liability of the Grantee to the AWC for any breach in the performance of the Grantee’s duties. This clause does not include contracts of employment between the Grantee and personnel assigned to work under this Grant. If, at any time during the progre ss of the work, AWC determines in its sole judgment that any agent of the Grantee is incompetent, AWC shall notify the Grantee, and the Grantee shall take immediate steps to terminate the agent's involvement in the work. The rejection or approval by AWC of any agent or the termination of an agent shall not relieve the Grantee of any of its responsibilities under the Grant, nor be the basis for additional charges to AWC. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement 30. Taxes. All payments accrued on account of payroll taxes, unemployment contributions, a ny other taxes, insurance or other expenses for the Grantee or its staff shall be the sole responsibility of the Grantee. 31. Technology Security Requirements. The security requirements in this document reflect the applicable requirements of Standard 141.10 (https://ocio.wa.gov/policies) of the Office of the Chief Information Officer for the state of Washington, which by this reference are incorporated into this agreement. The Grantee acknowledges it is required to comply with WaTech Office of Chief Information Officer (OCIO) IT Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information Technology Assets. OCIO IT Security Standard 141.10, Securing Information Technology Assets, applies to all AWC assets stored as part of a service, application, data, system, portal, module, components or plug-in product(s) that are secured as defined by the WaTech OCIO's IT Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information Technology Assets. As part of OCIO IT Security Standard 141.10, a design review checklist and/or other action may be required. These activities will be managed and coordinated between AWC and the Grantee. Any related costs to performing these activities shall be at the expense of the Grantee. Any such activities and resulting checklist and/or other products must be shared with AWC. 32. Termination for Convenience. Except as otherwise provided in this Grant, AWC may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Grant in whole or in part. The notice shall specify the date of termination and shall be conclusively deemed to have been delivered to and received by the Grantee as of midnight the second day of mailing in the absence of proof of actual delivery to and receipt by the Grantee. If this Grant is so terminated, AWC shall be liable only for payment required under the terms of the Grant for services rendered or goods delivered prior to the effective date of termination. 33. Termination for Default. In the event AWC determines the Grantee has failed to comply with the conditions of this Grant in a timely manner, AWC has the right to suspend or terminate this Grant. AWC shall notify the Grantee in writing of the need to take corrective action. If corrective ac tion is not taken within thirty (30) days, the Grant may be terminated. AWC reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit the Grantee from incurring additional obligations of funds during investigation of t he alleged compliance breach and pending corrective action by the Grantee or a decision by AWC to terminate the Contract. In the event of termination, the Grantee shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Grant and the replacement or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the competitive bidding, mailing, advertising and staff time. The termination shall be deemed to be a "Termination for Convenience" if it is determined that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of the AWC provided in this Grant are not exclusive and are in addition to any other rights and remedies provided by law. 34. Termination Due to Funding Limitations or Contract Renegotiation, Suspension. In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Grant and prior to normal completion of this Grant, with the notice specified below and without liability for damages: a. At AWC’s discretion, AWC may give written notice of intent to renegotiate the Grant under the revised funding conditions. b. At AWC’s discretion, AWC may give written notice to Grantee to suspend performance when AWC determines there is reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow Grantee’s performance to be resumed. AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement (1) During the period of suspension of performance, each party will inform the other of any conditions that may reasonably affect the potential for resumption of performance. (2) When AWC determines that the funding insufficiency is resolved, it will give the Grantee written notice to resume performance, and Grantee shall resume performance. (3) Upon the receipt of notice under b. (2), if Grantee is unable to resume performance of th is Grant or if the Grantee’s proposed resumption date is not acceptable to AWC and an acceptable date cannot be negotiated, AWC may terminate the Grant by giving written notice to the Grantee. The parties agree that the Grant will be terminated retroactive to the date of the notice of suspension. AWC shall be liable only for payment in accordance with the terms of this Grant for services rendered prior to the retroactive date of termination. c. AWC may immediately terminate this Grant by providing written no tice to the Grantee. The termination shall be effective on the date specified in the termination notice. AWC shall be liable only for payment in accordance with the terms of this Grant for services rendered prior to the effective date of termination. No penalty shall accrue to AWC in the event the termination option in this section is exercised. d. For purposes of this section, “written notice” may include email. 35. Termination Procedure. Upon termination of this Grant the AWC, in addition to other rights pro vided in this Grant, may require the Grantee to deliver to AWC any property specifically produced or acquired for the performance of such part of this Contract as has been terminated. The provisions of the “Treatment of Assets” clause shall apply in such property transfer. The AWC shall pay to the Grantee the agreed upon price, if separately stated, for completed work and services accepted by AWC and the amount agreed upon by the Grantee and AWC for (a) completed work and services for which no separate price is stated, (b) partially completed work and services, (c) other property or services which are accepted by AWC, and (d) the protection and preservation of the property, unless the termination is for default, in which case AWC shall determine the extent of the liability. Failure to agree with such determination shall be a dispute within the meaning of the “Disputes” clause for this Grant. The AWC may withhold from any amounts due to the Grantee such sum as AWC determines to be necessary to protect AWC against potential loss or liability. The rights and remedies of AWC provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law under this Grant. After receipt of a notice of termination, and except as otherwise directed by the AWC, the Grantee shall: a. Stop work under this Grant on the date and to the extent specified, in the notice; b. Place no further orders or subcontracts for materials, services or facilities except as may be necessary for completion of such portion of the work under the Grant that is not terminated; c. Assign to AWC, in the manner, at the times, and to the extent directed by the AWC, all rights, title, and interest of the Grantee under the orders and subcontracts in which case AWC has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; d. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontr acts, with the approval or ratification of AWC to the extent the AWC may require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title to AWC and deliver, in the manner, at the times and to the extent as directe d by AWC, any property which, if the Grant had been completed, would have been required to be furnished to AWC; f. Complete performance of such part of the work not terminated by AWC; and AGENDA ITEM #6. d) Alternative Response Team Grant Grantee Funding Agreement g. Take such action as may be necessary, or as AWC may direct, for the pro tection and preservation of the property related to this Grant which, in is in the possession of the Grantee and in which AWC has or may acquire an interest. 36. Waiver. A failure by either part to exercise its rights under this Grant shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this agreement. Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in writing and signed by personnel authorized to bind each of the parties. AGENDA ITEM #6. d) Attachment A ARTG Application & Scope of Work PURPOSE The purpose of this grant is to assist cities with the documented costs to create co-responder programs within different alternative diversion models including law enforcement assisted diversion programs, community assistance referral and education programs, and as part of mobile crisis teams. CONTRACTOR RESPONSIBILITIES GRANTEE is required to implement the Alternative Response Team Grant (ARTG) Program as described in their application for funding, with no unapproved substantive derivations. Requests for changes to this scope of work, or services laid out in the applicant’s application can be made to Jacob Ewing, Special Projects Coordinator at jacobe@wacities.org. This program shall include the following elements as central features of their program: • Grant recipients must establish a co-responder team using an alternative diversion model including law enforcement assisted diversion program, community assistance referral and education program, or a mobile crisis team. In the event that there is a change in the contract or program management staff paid for by this grant, it is expected that GRANTEE will notify AWC of the change to include the name and contact information for the new staff member. If GRANTEE fails to perform to the standards set forth above, AWC remains able to remedy noncompliance as outlined in the grant document, including provisions for suspension, termination and/or recapture of funds already paid to the grantee. SCOPE & GOALS OF ARTG PROGRAM The City of Renton will establish a co-responder program in partnership with Project Be Free (PBF). The program will respond alongside Renton first responders during domestic violence calls with the objective of helping individuals in crisis connect with needed services and resources. The goals of the program include: • Reducing repeat domestic violence calls. • Reducing domestic violence workload for first responders. • Connecting underserved residents with appropriate support and referrals. AGENDA ITEM #6. d) Attachment B ARTG Budget & Narrative GRANT FUNDED PROGRAM BUDGET Category Cost Staffing $0 Supplies & Equipment $0 Transportation $0 Professional Services $0 Contracted Services $135,000 Other $0 TOTAL $135,000 PROGRAM BUDGET NARRATIVE Contracted Services: Grant funds will be used to contract with Project Be Free (PBF) for salary and benefits for a crisis responder and/or a behavioral health supervisor. PBF staff will respond alongside Renton first responders during domestic violence calls and will connect individuals in crisis with resources and aid as needed. AGENDA ITEM #6. d) 15 Attachment C Grantee Reporting Requirements FINAL REPORT A final program report is due to AWC by July 31, 2024. The final report must contain the following information: • Describe program participants including: o Number of individuals served o Gender (Male, Female, Nonbinary, etc.) of individuals served o Age of individuals served o Veteran status of individuals served o Substance abuse or mental health issues of individuals served o Reason for contact o Outcome of contact (No outcome, referral to services, involuntary transport, etc.) o Long-term outcome of individual receiving services (No outcome, permanent housing, shelter, etc.) • Describe the type of program funded and the geographic area served. • Explain how the program targeted vulnerable individuals. • Explain how the program created greater access for vulnerable individuals to available programs and services. • Discuss program successes and challenges. MONTHLY REPORT Additionally, Grantees will submit monthly status reports to AWC . Monthly reports will be due the five business days following the end of the previous month. The monthly reports will address the following questions: • Briefly describe the work accomplished over the past month? • What successes has your program seen this pa st month? • What challenges has your program seen this past month? • Do you have any challenges or issues you need to discuss with AWC? AGENDA ITEM #6. d) 16 Attachment D Grantee Agent(s) List any Agent(s) that will provide program services in a program funded through the ARTG Program. Name of Agent Address AGENDA ITEM #6. d) AB - 3424 City Council Regular Meeting - 18 Sep 2023 SUBJECT/TITLE: Agreement with Project Be Free for Co-Response Services RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Equity, Housing, and Human Services Department STAFF CONTACT: Lori Fleming, Human Services Coordinator EXT.: 6655 FISCAL IMPACT SUMMARY: Funding for the Project Be Free agreement in the amount of $135,000 is from the Association of Washington Cities (AWC) Alternate Response Team Grant. SUMMARY OF ACTION: The city was awarded an Association of Washington Cities (AWC) grant for co -response services in the amount of $135,000. The funds are for contracting with Project Be Free to provide co -response services on domestic violence calls with the Renton Police Department and other first responders. Project Be Free will provide two part-time crisis responders and a part-time behavioral health supervisor to co-respond on-site to domestic violence calls, provide follow-up therapy and/or case management sessions, and make connections for other services. In general, Renton police officers respond to a domestic violence call, and if appropriate and safe, will contact Project Be Free staff to co-respond on-site. Project Be Free will send two crisis responders to the site typically within 15-30 minutes to individually meet with household members and triage the situation. Project Be Free staff can provide transportation to a safe site and/or assist with food, shelter, and medical needs. They follow - up with the household providing therapy sessions, and make referrals to additional services if needed. The one-year contract with Project Be Free for $135,000 is for staffing costs to be reimbursed by the AWC grant. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the agreement with Project Be Free in the amount of $135,000 for co-response services to domestic violence calls with the Renton Police Department. AGENDA ITEM #6. e) AGREEMENT FOR ALTERNATIVE RESPONSE SERVICES THIS AGREEMENT, dated for reference purposes only as September 11, 2023 is by and between the City of Renton (the “City”), a Washington municipal corporation, and Project Be Free (“Consultant”), a Washington Nonprofit Corporation, principally located at 306 Wells Avenue South, Unit D, Renton, WA 98057. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. WHEREAS, Renton applied for, and was awarded, a grant through Association of Washington Cities (“AWC”) to create alternative response team models (“co-response”) for law enforcement response to domestic vioence calls (“AWC/ARTG Agreement”) which is attached and incorporated herein at Exhibit A; and WHEREAS, the AWC/ARTG Agreement was awarded to the City in the amount of one hundred thirty-five thousand dollars ($135,000.00); and WHEREAS, Renton has determined that the Consultant has experience in the required co- response approach required by the AWC/ARTG Agreement; and NOW, THEREFORE, IN CONSIDERATION OF the mutual benefits and conditions set forth below and incorporating the language above, the Parties hereto agree as follows: 1. Scope of Work: Consultant agrees to provide co-response services for domestic violence and/or mental health calls as specified in Exhibit B, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later than June 30, 2024. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $135,000. Compensation shall be paid as a flat rate fixed Page 1 AGENDA ITEM #6. e) sum of $11,250.00 per month based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. E. No Duplication of Payment. No funds provided under this Agreement may be used to pay or reimburse costs for expenditures for which Consultant has received, or is expecting to receive, any other funding whether state, federal or private in nature, for that same expense. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. Page 2 AGENDA ITEM #6. e) B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Page 3 AGENDA ITEM #6. e) Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, and Association of Washington Cities pursuant to the AWC/ARTG Agreement at Exhibit A, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a Page 4 AGENDA ITEM #6. e) breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per Page 5 AGENDA ITEM #6. e) occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City, and Association of Washington Cities pursuant to the AWC/ARTG Agreement at Exhibit A, as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. Page 6 AGENDA ITEM #6. e) CITY OF RENTON Lori Fleming Human Services Coordinator 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6655 LFleming@rentonwa.gov CONSULTANT (PROJECT BE FREE) Katya Wojcik Executive Director 306 Wells Ave S, Unit D Renton, WA 98057 Phone: (206) 276-4322 Katya.wojcik@project-be-free.com 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. Page 7 AGENDA ITEM #6. e) C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. H. Consultant has reviewed, understands, and agrees it will comply with all applicable provisions of the AWC/ARTG Agreement. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. Administration and Management. i. Operational Project Management:The City’s project manager is Renton Police Deputy Chief Jeffery Hardin, e-mail: JHardin@rentonwa.gov. In providing Work, Consultant shall coordinate with the City’s project manager or his/her designee. ii. Administrative Contract Management: The contract manager is Lori Fleming, Renton Human Services Coordinator, LFleming@rentonwa.gov. For contract, billing, and budget questions, Consultant shall coordinate with the City’s contract manager. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant Page 8 AGENDA ITEM #6. e) prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, Page 9 AGENDA ITEM #6. e) successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone City of Renton Mayor Katya Wojcik Executive Director _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ M. Patrice Kent Senior Assistant City Attorney Contract Template Updated 5/21/2021 (h/contract/2023/2773) Page 10 AGENDA ITEM #6. e) Exhibit A ASSOCIATION OF WASHINGTON CITIES ALTERNATIVE RESPONSE GRANT AGREEMENT Page 11 AGENDA ITEM #6. e) Association of Washington Cities Grant (“Grant”) with The City of Renton through The Alternative Response Team Grant. A program funded under Senate Bill 5187, Section 215-69a For Jurisdiction Name City of Renton Program Description Alternative Response Co-Responder Program Start date: July 1, 2023 End date: June 30, 2024 Page 12 AGENDA ITEM #6. e) Grant Number: ART23-11 Association of Washington Cities (AWC) Alternative Response Team Grant (ARTG) Senate Bill 5187, Section 215-69a went into effect on July 1, 202 3. The purpose of this grant is to assist cities with the documented costs to create co -responder programs within different alternative diversion models including law enforcement assisted diversion programs, community assistance referral and education programs, and as part of mobile crisis teams. AWC has determined that entering into a Contract with the City of Renton will meet the goals of these funds. 1. Grantee 2. Grantee Doing Business As (optional) 3. Grantee Representative 4. AWC Representative Jacob Ewing Special Projects Coordinator (360) 753-4137 jacobe@awcnet.org 1076 Franklin Street SE Olympia, WA 98501 5. Grant Amount 6. Start Date 7. End Date 8. Tax ID # $135,000 July 1, 2023 June 30, 2024 9. Grant Purpose Establish an alternative response team program as described in Attachment A. AWC and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grantee General Terms and Conditions including Attachment “A” – Scope of Work; Attachment “B” – Budget & Budget Narrative; Attachment “C” – Grantee Data Collection; Attachment (D) – Grantee Agent(s). FOR GRANTEE FOR Association of Washington Cities Date Attest: Jason A. Seth, City Clerk Date: Date Last revision 11/23/2021 Page 13 AGENDA ITEM #6. e) 1. GRANT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the Grant contact person for all communications and billings regarding the performance of this Grant. The Representative for AWC and their contact information are identified on the Face Sheet of this Grant. The Representative for the Grantee and their contact information are identified on the Face Sheet of this Grant. 2. TERM The initial term of the Contract shall be July 1, 2023, and continue through June 30, 2024, unless terminated sooner as provided herein. The term of the contract may be extended by an amendment signed by both parties. 3. PAYMENT AWC shall pay an amount not to exceed $135,000 for the performance of all things necessary for or incidental to the performance of work as set forth in the ARTG Application and described in Attachment A. Grantee's compensation for services rendered shall be based on the completion of duties as outlined in the ARTG application, in Attachment A, in accordance with the following sections. 4. BILLING PROCEDURES AND PAYMENT AWC will reimburse Grantee upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to th e Representative for AWC not more often than monthly. Grantee will use the invoice form provided by AWC to request reimbursement. The invoices shall describe and document, to AWC's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Number ART23-11. A receipt must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement. If errors are found in the submitted invoice or supporting documents, AWC w ill notify the Grantee to make corrections in a timely manner, resubmit the invoice and/or supporting documentation as requested, and notify AWC. Payment shall be considered timely if made by AWC within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. AWC may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be made by AWC. Duplication of Billed Costs The Grantee shall not bill AWC for services performed under this Grant, and AWC shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that service. This does not include fees charged for summer recreation programs. Disallowed Costs The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organ ization or that of its Grantees. Final Reimbursement and Reporting Deadline When the project is completed the Grantee must submit a final report and supporting documents needed to close out the project no later than July 31, 2024. AWC shall withhold 10 percent (10%) from each payment until acceptance by AWC of the final reporting from the Grantee has been submitted and verified. Page 14 AGENDA ITEM #6. e) Upon expiration of the Contract, any claims for payment for costs due and payable under this Contract that are incurred prior to the expiration date must be submitted by the Contractor to AWC within thirty (30) calendar days after the Contract expiration date. AWC is under no obligation to pay any claims that are submitted thirty-one (31) or more calendar days after th e Contract expiration date (“Belated Claims”). AWC will pay Belated Claims at its sole discretion, and any such potential payment is contingent upon the availability of funds. 5. GRANTEE DATA COLLECTION/REPORTING REQUIREMENTS Grantee will submit reports, in a form and format to be provided by AWC (See Attachment C). Data must be provided to AWC along with final billing. 6. AGENT(S) Agent(s) in this contract refers to any third-party entity and its employees that the Grantee has subcontracted with to provide services funded through this agreement. The Grantee is responsible for ensuring that any agent complies with the provision herein. Any of the Grantee’s agent(s) that will provide services under this contract must be listed in Attachment D – Grantee Agent(s) and must provide proof of insurance per Section 6 of this document. 7. INSURANCE a. Workers’ Compensation Coverage. The Grantee shall at all times comply with all applicable workers’ compensation, occupational disease, and occupational health and safet y laws, statutes, and regulations to the fullest extent applicable. This requirement includes the purchase of industrial insurance coverage for the Grantee’s employees, as may now hereafter be required of an “employer” as defined in Title 51 RCW. Such workers’ compensation and occupational disease requirements shall include coverage for all employees of the Grantee, and for all employees of any subcontract retained by the Grantee, suffering bodily injury (including death) by accident or disease, which ari ses out of or in connection with the performance of this Grant. Satisfaction of these requirements shall include, but shall not be limited to: i. Full participation in any required governmental occupational injury and/or disease insurance program, to the ex tent participation in such a program is mandatory in any jurisdiction; ii. Purchase workers’ compensation and occupational disease insurance benefits to employees in full compliance with all applicable laws, statutes, and regulations, but only to the extent such coverage is not provided under mandatory governmental program in “a” above, and/or; iii. Maintenance of a legally permitted and governmentally approved program of self - insurance for workers’ compensation and occupational disease. Except to the extent prohibited by law, the program of the Grantee’s compliance with workers’ compensation and occupational disease laws, statutes, and regulations in 1), 2), and 3) above shall provide for a full waiver of rights of subrogation against AWC, its director s, officers, and employees. If the Grantee, or any agent retained by the Grantee, fails to effect and maintain a program of compliance with applicable workers’ compensation and occupational disease laws, statutes, and regulations and AWC incurs fines or is required by law to provide benefits to such employees, to obtain coverage for such employees, the Grantee will indemnify AWC for such fines, payment of benefits to Grantee or Grantee employees or their heirs or legal representatives, and/or the cost of ef fecting coverage on behalf of such employees. Any amount owed AWC by the Grantee pursuant to the indemnity may be deducted from any payments owed by AWC to the Grantee for the performance of this Grant. Page 15 AGENDA ITEM #6. e) b.Automobile Insurance. In the event that services de livered pursuant to this Grant involve the use of vehicles, owned or operated by the Grantee, automobile liability insurance shall be required. The minimum limit for automobile liability is: $1,000,000 per accident, using a Combined Single Limit for bodi ly injury and property damage. c.Business Automobile Insurance. In the event that services performed under this Grant involve the use of vehicles or the transportation of clients, automobile liability insurance shall be required. If Grantee - owned personal vehicles are used, a Business Automobile policy covering a minimum Code 2 “owned autos only” must be secured. If the Grantee’s employees’ vehicles are used, the Grantee must also include under the Business Automobile policy Code 9, coverage for “non -owned autos.” The minimum limits for automobile liability is: $1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage. d.Public Liability Insurance (General Liability). The Grantee shall at all times during the term of this Grant, at its cost and expense, carry and maintain general public liability insurance, including contractual liability, against claims for bodily injury, personal injury, death, or property damage occurring or arising out of services provided under this Grant. This insurance shall cover such claims as may be caused by any act, omission, or negligence of the Grantee or its officers, agents, representatives, assigns or servants. The limits of liability insurance, which may be increased from time to time as deemed necessary by AWC, with the approval of the Grantee (which shall not be unreasonably withheld), shall not be less than as follows: Each Occurrence $1,000,000 Products-Completed Operations Limit $2,000,000 Personal and Advertising Injury Limit $1,000,000 Fire Damage Limit (any one fire) $ 50,000 e.Local Governments that Participate in a Self-Insurance Program. Alternatively, Grantees may maintain a program of self-insurance or participate in a property/liability pool with adequate limits to comply with the Grant insurance requirements or as is customary to the contractor or Grantee’s business, operations/industry, and the performance of its respective obligations under this Grant. f.Additional Insured. The Association of Washington Cities, shall be specifically named as an additional insured on all policies, including Public Liability and Business Automobile, except for liability insurance on privately-owned vehicles, and all policies shall be primary to any other valid and c ollectible insurance. AWC may waive the requirement to be specially named as an additional insured on policies, including Public Liability and Business Automobile, provided that the Grantee provides: (1) a description of its self - insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and deductibles. All self-insured risk management programs or self -insured/liability pools must comply with RCW 48.62, the requirements of the Office of Risk Management and Local Gover nment Self Insurance Program, the Washington State Auditor’s reporting requirements and all related federal and state regulations. Grantees participating in a joint risk pool shall maintain sufficient documentation to support the aggregate claim liability information reported on the balance sheet. AWC, its agents, and employees need not be named as additional insured under a self -insured property/liability pool, if the pool is prohibited from naming third parties as additional insured. Page 16 AGENDA ITEM #6. e) g. Proof of Insurance. Certificates and or evidence satisfactory to the AWC confirming the existence, terms and conditions of all insurance required above shall be delivered to AWC within five (5) days of the Grantee’s receipt of Authorization to Proceed. h. General Insurance Requirements. Grantee shall, at all times during the term of the Grant and at its cost and expense, buy and maintain insurance of the types and amounts listed above. Failure to buy and maintain the required insurance may result in the termination of the Grant at AWC’s option. By requiring insurance herein, AWC does not represent that coverage and limits will be adequate to protect Grantee and such coverage and limits shall not limit Grantee’s liability under the indemnities and reimbursements granted to AWC in this Grant. Grantee shall include all agents of the Grantee as insureds under all required insurance policies, or shall furnish proof of insurance and endorsements for each agent. Agent(s) must comply fully with all insurance requirements stated herein. Failure of agent(s) to comply with insurance requirements does not limit Grantee’s liability or responsibility. 7. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by givin g precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Grant and Grantee General Terms and Conditions • Attachment A – ARTG Application & Scope of Work • Attachment B – Budget & Budget Narrative • Attachment C – Grantee Reporting Requirements • Attachment D – Grantee Agent(s) Page 17 AGENDA ITEM #6. e) GRANTEE GENERAL TERMS AND CONDITIONS 1. Access to Data. In compliance with Chapter 39.26 RCW, the Grantee shall provide access to data generated under this Grant to AWC, and to the extent necessary to comply with RCW 39.26, the Joint Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the Grantee’s reports, including computer models and methodology for those models. 2. Alterations and Amendments. This Grant may be amended only by mutual agreement of the parties in writing. Such amendments shall not be binding unless they are in writing and signed by p ersonnel authorized to bind each of the parties. 3. Americans with Disabilities Act (ADA) of 1990, Public Law 101 -336, also referred to as the “ADA” 28 CFR Part 35. In relation to this Grant, the Grantee must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 4. Assignment. Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the Grantee without prior written consent of AWC. 5. Assurances. AWC and the Grantee agree that all activity pursuant to this Grant will be in accordance with all applicable current federal, state and local laws, rules a nd regulations. 6. Attorney’s Fees. In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own attorney’s fees and costs. 7. Budget Revisions. Any monetary amount budgeted by the terms of this Grant for various activities and line item objects of expenditure, as outlined in Attachment B – Budget & Budget Narrative, may be revised without prior written approval of AWC, so long as the revision is no more than ten percent (10%) of the original line item amount and the increase in an amount is offset by a decrease in one or more other amounts equal to or greater than the increase. All other budget revisions exceeding ten percent (10%) shall only be made with the prior written approval of AWC. Grantee will use t he funding change request form provided by AWC to request these budget revisions. 8. Certification Regarding Wage Violations. The Grantee certifies that within three (3) years prior to the date of execution of this Grant, Grantee has not been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW chapters 49.46, 49.48, or 49.52. The Grantee further certifies that it will remain in compliance with these requirements during the term of this Grant. Grantee will immediately notify AWC of any finding of a willful violation entered by the Washington Department of Labor and Industries or through a civil jud gment entered by a court of limited or general jurisdiction entered during the term of this Grant. 9. Change in Status. In the event of substantive change in the legal status, organizational structure, or fiscal reporting responsibility of the Grantee, Gran tee agrees to notify AWC of the change. Grantee shall provide notice as soon as practicable, but no later than thirty (30) days after such a change takes effect. 10. Copyright Provisions. Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and copyright shall be owned by the AWC. AWC shall be considered the author of such Materials. If Materials are not considered “works for hire”, Grantee hereby irrevocably assigns al l right, title, and interest in Materials, including all intellectual property rights, to AWC effective from the moment of creation of such Materials. Page 18 AGENDA ITEM #6. e) Materials means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Copyright ownership includes the right to patent, register and the ability to transfer these rights. Grantee understands that, except where otherwise agreed to in writing or approved by the AWC or designee, all original works of authorship produced under this Contract shall carry a Creative Commons Attribution License, version 4.0 or later. All Materials the Grantee has adapted from others’ existing openly licensed resources must be licensed with the least restrictive open license possible that is not in conflict with existing licenses. For Materials that are delivered under the Contract, but that incorporate pre -existing materials not produced under the Contract, Grantee will license the materials to allow others to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. If the Grantee would like to limit these pre - existing portions of the work to non-commercial use, the Creative Commons Attribution-NonCommercial- ShareAlike license, version 4.0 or later, is acceptable for these specific sections. The Grantee warrants and represents that Grantee has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to apply such a license. The Grantee shall exert all reasonable effort to advise the AWC, at the time of delivery of data furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. AWC shall receive prompt wr itten notice of each notice or claim of infringement received by the Grantee with respect to any data delivered under this Contract. AWC shall have the right to modify or remove any restrictive markings placed upon the data by the Grantee. 11. Covenant Against Contingent Fees. The Grantee warrants that no person or selling agent has been employed or retained to solicit or secure this Grant upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agent maintained by the Grantee for the purpose of securing business. AWC shall have the right, in the event of breach of this clause by the Grantee, to annul this Grant without liability or, in its discretion, t o deduct from the contract price or consideration or recover by other means the full amount of such commission, percentage, brokerage or contingent fees. 12. Disputes. In the event that a dispute arises under this Grant, the parties will use their best effor ts to amicably resolve any dispute, including use of alternative dispute resolution options. 13. Duplicate Payment. AWC shall not pay the Grantee, if the Grantee has charged or will charge the State of Washington or any other party under any other contract or agreement, for the same services or expenses. 14. Entire Agreement. This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to ex ist or to bind any of the parties hereto. 15. Ethical Conduct. Neither the Grantee nor any employee or agent of the Grantee shall participate in the performance of any duty or service in whole or part under this Grant in violation of, or in a manner that vio lates any provision of the Ethics in Public Service law at Chapter 42.52 RCW, RCW 42.17A.550, RCW 42.17A.555, and 41.06.250 prohibiting the use of public resources for political purposes. 16. Governing Law and Venue. This Grant shall be construed and interp reted in accordance with the laws of the State of Washington and the venue of any action brought hereunder shall be in Superior Court for Thurston County. Page 19 AGENDA ITEM #6. e) 17. Indemnification. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold harmless AWC and all officials, agents, and employees of AWC, from and against all claims for injuries or death arising out of or resulting from the performance of this Grant. “Claim” as used in this Grant, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney’s fees, attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property including loss of use resulting therefrom. Additionally, ‘”claims” shall includ e but not be limited to, assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name , or otherwise results in an unfair trade practice or in unlawful restraint of competition. Grantee’s obligation to indemnify, defend and hold harmless includes any claim by Grantee’s agents, employees, representatives, or any subcontractor or its employees. Grantee expressly agrees to indemnify, defend, and hold harmless AWC for any and all claims, costs, charges, penalties, demands, losses, liabilities, damages, judgments, or fines out of or incident to Grantee’s or its agent’s performance or failure to perform the Grant. Grantee’s obligation to indemnify, defend, or hold harmless AWC shall not be eliminated or reduced by any actual or alleged concurrent negligence by AWC, or their agents, employees, or officials. Grantee waives its immunity under Title 5 1 RCW to the extent it is required to indemnify, defend and hold harmless AWC, and their agents, employees, or officials. 18. Independent Capacity of the Grantee. The parties intend that an independent Grantee relationship will be created by this Grant. The Grantee and his/her employees or agents performing under this Grant are not employees or agents of AWC. The Grantee will not hold itself out as nor claim to be an officer or employee of AWC, nor will the Grantee make any claim or right, privilege, or bene fit which would accrue to such employee under law. Conduct and control of the work will be solely with the Grantee. 19. Licensing and Accreditation Standards. The Grantee shall comply with all applicable local, state, and federal licensing, accreditation an d registration requirements/standards, necessary to the performance of this Grant. 20. Limitation of Authority. Only AWC or AWC’s delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, ame nd, modify, or waive any clause or condition of this Grant. Furthermore, any alteration, amendment, modification, or waiver or any clause or condition of this Grant is not effective or binding unless made in writing and signed by AWC. 21. Non-Discrimination. The Grantee shall comply with all the federal and state non-discrimination laws, regulations and policies, which are otherwise applicable to AWC. Accordingly, no person shall, on the ground of sex, race, creed, religion, color, national origin, marital status, families with children, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal, be unlawfully excluded from participation in, be denied the benefits o f, or be otherwise subjected to discrimination under any activity performed by the Grantee and its agents under this Grant. The Grantee shall notify AWC immediately of any allegations, claims, disputes, or challenges made against it under non-discrimination laws, regulations, or policies, or under the Americans with Disabilities Act. In the event of the Grantee’s noncompliance or refusal to comply with this nondiscrimination provision, this Grant may be rescinded, cancelled or terminated in whole or part, and the Grantee may be declared ineligible for further contracts with AWC. 22. Overpayments. Grantee shall refund to AWC the full amount of any overpayment under this Grant within thirty (30) calendar days of written notice. If Grantee fails to make a promp t refund, AWC may charge Grantee one percent (1%) per month on the amount due until paid in full. Page 20 AGENDA ITEM #6. e) 23. Public Disclosure. Grantee acknowledges that AWC is subject to the Washington State Public Records Act, Chapter 42.56 RCW, and AWC acknowledges that the Gr antee is subject to the Washington State Public Records Act, Chapter 42.56 RCW, and that this Grant shall be a public record as defined in RCW 42.56. Any specific information that is claimed by either party to be confidential or proprietary must be clearl y identified as such by that party. To the extent consistent with chapter 42.56 RCW, each party shall attempt reasonably to maintain the confidentiality of all such information marked confidential or proprietary. If a request is made to view such information, the party receiving the public records request will notify the other party of the request and the date that such records will be released to the requester unless the other party obtains a court order enjoining that disclosure. If such party fails to obtain the court order enjoining disclosure, the party receiving the records request will release the requested information on the date specified. 24. Publicity. The Grantee agrees to submit to AWC all advertising and publicity matters relating to this Grant which in the AWC’s judgment, AWC’s name can be implied or is specifically mentioned. The Grantee agrees not to publish or use such advertising and publicity matters without the prior written consent of AWC. 25. Registration with Department of Revenue. The Grantee shall complete registration with the Department of Revenue and be responsible for payment of all taxes due on payments made under this Grant. 26. Records Maintenance. The Grantee shall maintain all books, records, documents, data and other evidence relating to this Grant and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Grant. Grantee shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Grant, shall be subject at all reasonable times to inspection, review or audit by the AWC, personnel duly authorized by AWC, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 27. Right of Inspection. The Grantee shall provide right of access to its facilities utilized under this Grant to AWC or any of its officers responsible for executing the terms of this Grant at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Grant on behalf of AWC. All inspections and evaluations shall be performed in such a manner that will not unduly interfere with the Grantee’s business or work hereunder. 28. Severability. The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Contract. 29. Subcontracting. Neither the Grantee nor any agent of the Grantee shall enter into subcontracts for any of the work contemplated under this Grant without obtaining prior w ritten approval of AWC. Grantee is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Grant are included in any and all Subcontracts. In no event shall the existence of the subcontract operate to release or reduce liability of the Grantee to the AWC for any breach in the performance of the Grantee’s duties. This clause does not include contracts of employment between the Grantee and personnel assigned to work under this Grant. If, at any time during the progre ss of the work, AWC determines in its sole judgment that any agent of the Grantee is incompetent, AWC shall notify the Grantee, and the Grantee shall take immediate steps to terminate the agent's involvement in the work. The rejection or approval by AWC of any agent or the termination of an agent shall not relieve the Grantee of any of its responsibilities under the Grant, nor be the basis for additional charges to AWC. Page 21 AGENDA ITEM #6. e) 30. Taxes. All payments accrued on account of payroll taxes, unemployment contributions, a ny other taxes, insurance or other expenses for the Grantee or its staff shall be the sole responsibility of the Grantee. 31. Technology Security Requirements. The security requirements in this document reflect the applicable requirements of Standard 141.10 (https://ocio.wa.gov/policies) of the Office of the Chief Information Officer for the state of Washington, which by this reference are incorporated into this agreement. The Grantee acknowledges it is required to comply with WaTech Office of Chief Information Officer (OCIO) IT Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information Technology Assets. OCIO IT Security Standard 141.10, Securing Information Technology Assets, applies to all AWC assets stored as part of a service, application, data, system, portal, module, components or plug-in product(s) that are secured as defined by the WaTech OCIO's IT Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information Technology Assets. As part of OCIO IT Security Standard 141.10, a design review checklist and/or other action may be required. These activities will be managed and coordinated between AWC and the Grantee. Any related costs to performing these activities shall be at the expense of the Grantee. Any such activities and resulting checklist and/or other products must be shared with AWC. 32. Termination for Convenience. Except as otherwise provided in this Grant, AWC may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this Grant in whole or in part. The notice shall specify the date of termination and shall be conclusively deemed to have been delivered to and received by the Grantee as of midnight the second day of mailing in the absence of proof of actual delivery to and receipt by the Grantee. If this Grant is so terminated, AWC shall be liable only for payment required under the terms of the Grant for services rendered or goods delivered prior to the effective date of termination. 33. Termination for Default. In the event AWC determines the Grantee has failed to comply with the conditions of this Grant in a timely manner, AWC has the right to suspend or terminate this Grant. AWC shall notify the Grantee in writing of the need to take corrective action. If corrective ac tion is not taken within thirty (30) days, the Grant may be terminated. AWC reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit the Grantee from incurring additional obligations of funds during investigation of t he alleged compliance breach and pending corrective action by the Grantee or a decision by AWC to terminate the Contract. In the event of termination, the Grantee shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Grant and the replacement or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the competitive bidding, mailing, advertising and staff time. The termination shall be deemed to be a "Termination for Convenience" if it is determined that the Grantee: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of the AWC provided in this Grant are not exclusive and are in addition to any other rights and remedies provided by law. 34. Termination Due to Funding Limitations or Contract Renegotiation, Suspension. In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Grant and prior to normal completion of this Grant, with the notice specified below and without liability for damages: a. At AWC’s discretion, AWC may give written notice of intent to renegotiate the Grant under the revised funding conditions. b. At AWC’s discretion, AWC may give written notice to Grantee to suspend performance when AWC determines there is reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow Grantee’s performance to be resumed. Page 22 AGENDA ITEM #6. e) (1) During the period of suspension of performance, each party will inform the other of any conditions that may reasonably affect the potential for resumption of performance. (2) When AWC determines that the funding insufficiency is resolved, it will give the Grantee written notice to resume performance, and Grantee shall resume performance. (3) Upon the receipt of notice under b. (2), if Grantee is unable to resume performance of th is Grant or if the Grantee’s proposed resumption date is not acceptable to AWC and an acceptable date cannot be negotiated, AWC may terminate the Grant by giving written notice to the Grantee. The parties agree that the Grant will be terminated retroactive to the date of the notice of suspension. AWC shall be liable only for payment in accordance with the terms of this Grant for services rendered prior to the retroactive date of termination. c. AWC may immediately terminate this Grant by providing written no tice to the Grantee. The termination shall be effective on the date specified in the termination notice. AWC shall be liable only for payment in accordance with the terms of this Grant for services rendered prior to the effective date of termination. No penalty shall accrue to AWC in the event the termination option in this section is exercised. d. For purposes of this section, “written notice” may include email. 35. Termination Procedure. Upon termination of this Grant the AWC, in addition to other rights pro vided in this Grant, may require the Grantee to deliver to AWC any property specifically produced or acquired for the performance of such part of this Contract as has been terminated. The provisions of the “Treatment of Assets” clause shall apply in such property transfer. The AWC shall pay to the Grantee the agreed upon price, if separately stated, for completed work and services accepted by AWC and the amount agreed upon by the Grantee and AWC for (a) completed work and services for which no separate price is stated, (b) partially completed work and services, (c) other property or services which are accepted by AWC, and (d) the protection and preservation of the property, unless the termination is for default, in which case AWC shall determine the extent of the liability. Failure to agree with such determination shall be a dispute within the meaning of the “Disputes” clause for this Grant. The AWC may withhold from any amounts due to the Grantee such sum as AWC determines to be necessary to protect AWC against potential loss or liability. The rights and remedies of AWC provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law under this Grant. After receipt of a notice of termination, and except as otherwise directed by the AWC, the Grantee shall: a. Stop work under this Grant on the date and to the extent specified, in the notice; b. Place no further orders or subcontracts for materials, services or facilities except as may be necessary for completion of such portion of the work under the Grant that is not terminated; c. Assign to AWC, in the manner, at the times, and to the extent directed by the AWC, all rights, title, and interest of the Grantee under the orders and subcontracts in which case AWC has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; d. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontr acts, with the approval or ratification of AWC to the extent the AWC may require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title to AWC and deliver, in the manner, at the times and to the extent as directe d by AWC, any property which, if the Grant had been completed, would have been required to be furnished to AWC; f. Complete performance of such part of the work not terminated by AWC; and Page 23 AGENDA ITEM #6. e) g. Take such action as may be necessary, or as AWC may direct, for the pro tection and preservation of the property related to this Grant which, in is in the possession of the Grantee and in which AWC has or may acquire an interest. 36. Waiver. A failure by either part to exercise its rights under this Grant shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this agreement. Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in writing and signed by personnel authorized to bind each of the parties. Page 24 AGENDA ITEM #6. e) Attachment A ARTG Application & Scope of Work PURPOSE The purpose of this grant is to assist cities with the documented costs to create co-responder programs within different alternative diversion models including law enforcement assisted diversion programs, community assistance referral and education programs, and as part of mobile crisis teams. CONTRACTOR RESPONSIBILITIES GRANTEE is required to implement the Alternative Response Team Grant (ARTG) Program as described in their application for funding, with no unapproved substantive derivations. Requests for changes to this scope of work, or services laid out in the applicant’s application can be made to Jacob Ewing, Special Projects Coordinator at jacobe@wacities.org. This program shall include the following elements as central features of their program: • Grant recipients must establish a co-responder team using an alternative diversion model including law enforcement assisted diversion program, community assistance referral and education program, or a mobile crisis team. In the event that there is a change in the contract or program management staff paid for by this grant, it is expected that GRANTEE will notify AWC of the change to include the name and contact information for the new staff member. If GRANTEE fails to perform to the standards set forth above, AWC remains able to remedy noncompliance as outlined in the grant document, including provisions for suspension, termination and/or recapture of funds already paid to the grantee. SCOPE & GOALS OF ARTG PROGRAM The City of Renton will establish a co-responder program in partnership with Project Be Free (PBF). The program will respond alongside Renton first responders during domestic violence calls with the objective of helping individuals in crisis connect with needed services and resources. The goals of the program include: • Reducing repeat domestic violence calls. • Reducing domestic violence workload for first responders. • Connecting underserved residents with appropriate support and referrals. Page 25 AGENDA ITEM #6. e) Attachment B ARTG Budget & Narrative GRANT FUNDED PROGRAM BUDGET Category Cost Staffing $0 Supplies & Equipment $0 Transportation $0 Professional Services $0 Contracted Services $135,000 Other $0 TOTAL $135,000 PROGRAM BUDGET NARRATIVE Contracted Services: Grant funds will be used to contract with Project Be Free (PBF) for salary and benefits for a crisis responder and/or a behavioral health supervisor. PBF staff will respond alongside Renton first responders during domestic violence calls and will connect individuals in crisis with resources and aid as needed. Page 26 AGENDA ITEM #6. e) Attachment C Grantee Reporting Requirements FINAL REPORT A final program report is due to AWC by July 31, 2024. The final report must contain the following information: • Describe program participants including: o Number of individuals served o Gender (Male, Female, Nonbinary, etc.) of individuals served o Age of individuals served o Veteran status of individuals served o Substance abuse or mental health issues of individuals served o Reason for contact o Outcome of contact (No outcome, referral to services, involuntary transport, etc.) o Long-term outcome of individual receiving services (No outcome, permanent housing, shelter, etc.) • Describe the type of program funded and the geographic area served. • Explain how the program targeted vulnerable individuals. • Explain how the program created greater access for vulnerable individuals to available programs and services. • Discuss program successes and challenges. MONTHLY REPORT Additionally, Grantees will submit monthly status reports to AWC . Monthly reports will be due the five business days following the end of the previous month. The monthly reports will address the following questions: • Briefly describe the work accomplished over the past month? • What successes has your program seen this pa st month? • What challenges has your program seen this past month? • Do you have any challenges or issues you need to discuss with AWC? Page 27 AGENDA ITEM #6. e) Attachment D Grantee Agent(s) List any Agent(s) that will provide program services in a program funded through the ARTG Program. Name of Agent Address Page 28 AGENDA ITEM #6. e) Exhibit B Scope and Schedule of Services Agency: Project Be Free, a nonprofit corporation 2023 Funding: (AWC grant) $67,500 Program: Co-response services with Renton Police Department on Domestic Violence calls. 2024 Funding: (AWC grant) $67,500 Performance Date July 1, 2023 – June 30, 2024 Total: $135,000 Agency Program Overview: Project Be Free will provide a co-response program in conjunction with the Renton Police Department/first responders to respond to domestic violence calls from Renton residents. In general, Renton police officers will respond to the call, and if appropriate and safe will contact Project Be Free to co-respond on-site. Project Be Free will send two crisis responders to the site typically within 15-30 minutes to individually meet with household members and triage the situation. Project Be Free staff can provide transportation to a safe site and/or assist with food/shelter/medical needs. Project Be Free also provides follow-up with the household, case management, and offers up to ten therapy sessions, either online or in-person for no charge to assist individuals, couples, or family members. They typically assist households for approximately three months and make referrals/connections to additional services. The goals are these co-response services include: •Reduce repeat domestic violence calls. •Reduce domestic violence workload for first responders. •Connect underserved Renton residents with appropriate support and referrals. Performance Measures: The Agency shall provide the approximate number of City of Renton clients with the following services. Services shall be provided in a manner which fully complies with all applicable federal, state and local laws, statutes, ordinances rules and regulations, as are now in effect or may be amended or enacted during the course of the Agreement. Annual Goals Contract Amount (not to exceed) $135,000 1 Unduplicated City of Renton individuals served 100 2 Number of domestic violence calls responded to on- site with Renton Police/First Responders. 50 Page 29 AGENDA ITEM #6. e) 3 Number of case management/follow-up sessions with Renton clients. (Sessions are approximately 30 minutes each.) 150 4 Number of Renton clients connected to appropriate support and referrals. 100 Budget The total contract shall not exceed $135,000, with Project Be Free to be reimbursed a flat monthly rate of $11,250 for services provided. Project Be Free will invoice quarterly, using the Billing Voucher in Exhibit B, along with appropriate supporting payroll documents. Salary and Benefits: Estimated Amount 2 (.5 FTE) Crisis Responders $105,000 1 (.3 FTE) Behavioral Health Supervisor $ 30,000 Total $135,000 The two Crisis Responders will each provide approximately 20 hours of services per week, including on-site co-response to domestic violence calls in Renton, household follow-up, therapy sessions, and case management. The Behavioral Health Supervisor will provide approximately 12 hours per work, including assistance with de-escalation, triage, medical management, and supervision. Reporting Monthly Reports: Project Be Free will submit a written monthly status report to the City, due three business days following the end of the previous month. The monthly reports will address the following questions: •Briefly describe the work accomplished over the past month? •What successes has the program seen this past month? •What challenges has the program seen this past month? •Do you have any challenges or issues to discuss with the City (or AWC, the granting agency)? Page 30 AGENDA ITEM #6. e) Quarterly Reports: The Agency will submit a Quarterly Report at the end of each quarter in accordance with the schedule below. The Quarterly Report shall include an invoice along with a summary of Performance Measures, in a format similar to Exhibit B. Final Report: The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted in a Final Report by July 15, 2024. The Final Report must include the following information: •Describe program participants including: o Number of individuals served o Gender (Male, Female, Nonbinary, etc.) of individuals served o Age of individuals served o Veteran status of individuals served o Substance abuse or mental health issues of individuals served o Reason for contact o Outcome of contact (No outcome, referral to services, involuntary transport, etc.) o Long-term outcome of individual receiving services (No outcome, permanent housing, shelter, etc.) •Describe the type of program funded and the geographic area served. •Explain how the program targeted vulnerable individuals. •Explain how the program created greater access for vulnerable individuals to available programs and services. •Discuss program successes and challenges. Reporting Due Dates: REPORT DUE DATES QUARTERLY REPORTS: Quarter including July – September 2023 October 15, 2023 Quarter including October -December 2023 January 12, 2024 Quarter including January – March 2024 April 15, 2024 Quarter including April – June 2024 and Final Report July 15, 2024 Page 31 AGENDA ITEM #6. e) AB - 3425 City Council Regular Meeting - 18 Sep 2023 SUBJECT/TITLE: Resolution Approving Amendment No. 2 to the Joint Interlocal Agreement Regarding the Community Development Block Grant Program RECOMMENDED ACTION: Council Concur DEPARTMENT: Equity, Housing, and Human Services Department STAFF CONTACT: Lori Fleming, Human Services Coordinator EXT.: 6655 FISCAL IMPACT SUMMARY: Amendment No. 2 to the Joint Interlocal Agreement regarding the Community Development Block Grant Program has no fiscal impact. SUMMARY OF ACTION: The city is part of the King County Community Development Block Grant (CDBG) Consortium through a Joint Interlocal Agreement (ILA) signed with King County in 2014. The interlocal agreement delineates the party's roles and responsibilities in managing the city's annual federal CDBG funds. King County was notified by the U.S. Department of Housing and Urban Development (HUD) that the agreement does not contain all the required language regarding fair housing and civil rights obligations and needs to be amended to include that language. King County provided the city and the other consortium cities with Amendment No. 1 updating this language. Council approved Amendment No. 1 to the ILA August 14, 2023. King County notified us that HUD did not accept the contents of Amendment No. 1 and it needs to be replaced with Amendment No. 2. Amendment No. 2 was drafted with HUD's attorneys and should satisfy the current updated requirements. The main change is the addition of reference to the American Disabilities A ct, Age Discrimination Act of 1975, and Housing and Urban Development Act of 1968, that was missing in Amendment No. 1. If approved, Amendment No. 2 will void Amendment No. 1. EXHIBITS: A. Contract Amendment 2 B. Resolution STAFF RECOMMENDATION: Adopt the Resolution approving the Amendment No. 2 to the Joint Interlocal Agreement Regarding the Community Development Block Grant Program. AGENDA ITEM #6. f) Second Amendment to Joint Interlocal Agreement Page 1 of 4 SECOND AMENDMENT TO THE JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BETWEEN THE CITY OF RENTON AND KING COUNTY This Second Amendment to the Joint Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program between the City of Renton and King County (“Amendment No. 2” or the “Second Amendment”) is made by and between the City of Renton (“the City”), and King County (“the County”), both of which entities being a unit of general local government in the State of Washington and which may be referred to hereinafter individually as a “Party” and collectively as the “Parties.” RECITALS A. On 7/25/2014, pursuant to Ch. 39.34 RCW, the Parties entered that certain Joint Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program (the “Agreement”), subsequently amended by that certain First Amendment to the Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program (the “First Amendment”). B. As acknowledged by the Agreement, the area encompassed by unincorporated King County and all participating cities has been designated by the United States Department of Housing and Urban Development (“HUD”) as an urban county for the purpose of receiving Community Development Block Grant (“CDGB”) funds, as administered under the Housing and Community Development Act of 1974 (the “Act”). C. Signatory jurisdictions to the Agreement are CDBG Consortium Partners for purposes of the Agreement and the Act. D. Under the Agreement and pursuant to the Act, King County is responsible to the federal government for all activities undertaken with CDBG funds and for ensuring that all CDBG assurances and certifications King County is required to submit to HUD under the Annual Action Plan are met. E. Urban counties are periodically required to requalify for their entitlement status under CDGB and related federal programs. F. Under Notice CPD-23-02, issued by HUD April 10, 2023, and setting forth instructions for continuing qualification for participating urban counties in the CDBG program for Fiscal Years 2024-2026, all existing urban counties are required to have incorporated in their cooperation agreements certain required language regarding fair housing and civil rights obligations. DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM #6. f) Second Amendment to Joint Interlocal Agreement Page 2 of 4 G. The Agreement does not contain all the required language regarding fair housing and civil rights obligations and the First Amendment contained certain material omissions in incorporating such required language. H. Under Notice CPD-23-02, urban counties have the option of drafting a separate amendment to their existing cooperation agreements with signatory jurisdictions that include the required language rather than drafting a new cooperation agreement that contains the provisions. I. The purpose of this Second Amendment is to expressly state the required language regarding fair housing and civil rights obligations and to memorialize the attendant obligations as though set forth in the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the terms, conditions and mutual covenants set forth herein, the Parties agree to amend the Agreement as follows: 1. The foregoing recitals are true and correct in all respects and are incorporated hereby as if fully set forth herein. 2. Section I of the Agreement is hereby amended and restated in its entirety as follows: “The County and City agree to cooperate to undertake, or assist in undertaking, community renewal and lower-income housing assistance activities, funded from annual CDBG, ESG and HOME Program funds from federal fiscal years 2024, 2025 and 2026 appropriations, from recaptured funds and from any program income generated from the expenditure of such funds. These activities include the provision of decent housing, homeless assistance, and a suitable living environment and economic development opportunities, principally for persons with very low to moderate incomes. The County and City shall take all actions necessary to assure compliance with the urban county's certification under section 104(b) of Title I of the Housing and Community Development Act of 1974, and assure the grant will be conducted and administered in conformity with Title VI of the Civil Right s Act of 1964, and the implementing regulations at 24 CFR part 1, and the Fair Housing Act, and the implementing regulations at 24 CFR part 100, and will affirmatively further fair housing. See 24 CFR § 91.225(a) and Affirmatively Furthering Fair Housing D efinitions and Certifications (86 FR 30779, June 10, 2021), at 24 CFR 5.151 and 5.152. The City and County shall comply with section 109 of Title I of the Housing and Community Development Act of 1974, and the implementing regulations at 24 CFR part 6, which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR part 8, Title II of the Americans with Disabilities Act, and the implementing regulations at 28 CFR part 35, the Age Discrimination Act of 1975, and the DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM #6. f) Second Amendment to Joint Interlocal Agreement Page 3 of 4 14 implementing regulation at 24 CFR part 146, and Section 3 of the Housing and Urban Development Act of 1968 and all other applicable laws.” 3. The First Amendment is hereby null and void. 4. Except as specifically provided for in this Second Amendment, all other provisions of the Agreement shall remain unchanged and in full force and effect. 5. Any capitalized terms not defined in this Second Amendment shall have the meanings given them in the Agreement. 6. This Second Amendment shall be effective as of the date it has been executed by both Parties. 7. This Second Amendment may be executed in counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. [SIGNATURE BLOCKS ON FOLLOWING PAGE] DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM #6. f) Second Amendment to Joint Interlocal Agreement Page 4 of 4 IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to execute this Second Amendment to the Agreement as of the date set forth below their signatures. City of Renton King County _________________________________ __________________________________ Name: Armondo Parvone Date: Title: Mayor Attest:_____________________________ Name: Jason Seth Title: City Clerk For King County Executive By: Simon Foster Title: Division Director Housing and Community Development Department of Community and Human Services Approved as to Form: Approved as to Form: ___________________________________ ___________________________________ M. Patrice Kent, Sr. Assistant City Attorney Ryan W. Ridings, King County Senior Deputy Prosecuting Attorney DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM #6. f) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO THE SECOND AMENDMENT TO THE JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BETWEEN THE CITY AND KING COUNTY. WHEREAS, the federal government, through adoption and administration of the Housing and Community Development Act of 1974 (the “Act”), as amended, makes Community Development Block Grant (“CDBG”) funds available to King County for expenditure in three-year funding cycles; and WHEREAS, by Resolution No. 4220 (July 7, 2014), the City entered into a consortium with King County and other participating jurisdictions (“CDBG Consortium”), pursuant to and authorized by the National Affordable Housing Act of 1990, as amended, 42 USC 12701, et. seq and 24 CFR Part 92 for purposes of the HOME Investment Partnerships Program (“HOME Program”), and to cooperate in undertaking HOME Program activities; and WHEREAS, the CDBG Consortium Interlocal Agreement (“CDBG Agreement”) was entered into pursuant to and in accordance with the Interlocal Cooperation Act, RCW 39.34, for planning the distribution and administration of CDBG, HOME Program, and other federal funds received from HUD; and WHEREAS, by Resolution No. 4505 (August 7, 2023), the City entered into the First Amendment to the CDBG Agreement to memorialize federal civil rights and fair housing requirements which were consistent with the administrative practices of the CDBG Consortium; and AGENDA ITEM #6. f) RESOLUTION NO. _______ 2 WHEREAS, the City and King County remain committed to targeting CDBG and HOME Program funds to ensure benefits for very low to moderate-income persons as defined by the United States Department of Housing and Urban Development (“HUD”); and WHEREAS, in order to maintain access to federal funding, HUD requires the CDBG Agreement to expressly state fair housing and civil rights obligations, which remain consistent with the administrative practices of the CDBG Consortium. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to enter into the Second Amendment to the Joint Interlocal Agreement Regarding the Community Development Block Grant Program Between the City and King County, attached as Exhibit “A” and incorporated by this reference. PASSED BY THE CITY COUNCIL the ______ day of _____________________, 2023. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2023. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES-EHHS:1952:09.07.2023 AGENDA ITEM #6. f) RESOLUTION NO. _______ 3 EXHIBIT “A” SECOND AMENDMENT TO THE JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BETWEEN THE CITY OF RENTON AND KING COUNTY AGENDA ITEM #6. f) Second Amendment to Joint Interlocal Agreement Page 1 of 4 SECOND AMENDMENT TO THE JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BETWEEN THE CITY OF RENTON AND KING COUNTY This Second Amendment to the Joint Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program between the City of Renton and King County (“Amendment No. 2” or the “Second Amendment”) is made by and between the City of Renton (“the City”), and King County (“the County”), both of which entities being a unit of general local government in the State of Washington and which may be referred to hereinafter individually as a “Party” and collectively as the “Parties.” RECITALS A. On 7/25/2014, pursuant to Ch. 39.34 RCW, the Parties entered that certain Joint Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program (the “Agreement”), subsequently amended by that certain First Amendment to the Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program (the “First Amendment”). B. As acknowledged by the Agreement, the area encompassed by unincorporated King County and all participating cities has been designated by the United States Department of Housing and Urban Development (“HUD”) as an urban county for the purpose of receiving Community Development Block Grant (“CDGB”) funds, as administered under the Housing and Community Development Act of 1974 (the “Act”). C. Signatory jurisdictions to the Agreement are CDBG Consortium Partners for purposes of the Agreement and the Act. D. Under the Agreement and pursuant to the Act, King County is responsible to the federal government for all activities undertaken with CDBG funds and for ensuring that all CDBG assurances and certifications King County is required to submit to HUD under the Annual Action Plan are met. E. Urban counties are periodically required to requalify for their entitlement status under CDGB and related federal programs. F. Under Notice CPD-23-02, issued by HUD April 10, 2023, and setting forth instructions for continuing qualification for participating urban counties in the CDBG program for Fiscal Years 2024-2026, all existing urban counties are required to have incorporated in their cooperation agreements certain required language regarding fair housing and civil rights obligations. DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM #6. f) Second Amendment to Joint Interlocal Agreement Page 2 of 4 G. The Agreement does not contain all the required language regarding fair housing and civil rights obligations and the First Amendment contained certain material omissions in incorporating such required language. H. Under Notice CPD-23-02, urban counties have the option of drafting a separate amendment to their existing cooperation agreements with signatory jurisdictions that include the required language rather than drafting a new cooperation agreement that contains the provisions. I. The purpose of this Second Amendment is to expressly state the required language regarding fair housing and civil rights obligations and to memorialize the attendant obligations as though set forth in the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the terms, conditions and mutual covenants set forth herein, the Parties agree to amend the Agreement as follows: 1. The foregoing recitals are true and correct in all respects and are incorporated hereby as if fully set forth herein. 2. Section I of the Agreement is hereby amended and restated in its entirety as follows: “The County and City agree to cooperate to undertake, or assist in undertaking, community renewal and lower-income housing assistance activities, funded from annual CDBG, ESG and HOME Program funds from federal fiscal years 2024, 2025 and 2026 appropriations, from recaptured funds and from any program income generated from the expenditure of such funds. These activities include the provision of decent housing, homeless assistance, and a suitable living environment and economic development opportunities, principally for persons with very low to moderate incomes. The County and City shall take all actions necessary to assure compliance with the urban county's certification under section 104(b) of Title I of the Housing and Community Development Act of 1974, and assure the grant will be conducted and administered in conformity with Title VI of the Civil Right s Act of 1964, and the implementing regulations at 24 CFR part 1, and the Fair Housing Act, and the implementing regulations at 24 CFR part 100, and will affirmatively further fair housing. See 24 CFR § 91.225(a) and Affirmatively Furthering Fair Housing D efinitions and Certifications (86 FR 30779, June 10, 2021), at 24 CFR 5.151 and 5.152. The City and County shall comply with section 109 of Title I of the Housing and Community Development Act of 1974, and the implementing regulations at 24 CFR part 6, which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR part 8, Title II of the Americans with Disabilities Act, and the implementing regulations at 28 CFR part 35, the Age Discrimination Act of 1975, and the DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM #6. f) Second Amendment to Joint Interlocal Agreement Page 3 of 4 14 implementing regulation at 24 CFR part 146, and Section 3 of the Housing and Urban Development Act of 1968 and all other applicable laws.” 3. The First Amendment is hereby null and void. 4. Except as specifically provided for in this Second Amendment, all other provisions of the Agreement shall remain unchanged and in full force and effect. 5. Any capitalized terms not defined in this Second Amendment shall have the meanings given them in the Agreement. 6. This Second Amendment shall be effective as of the date it has been executed by both Parties. 7. This Second Amendment may be executed in counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. [SIGNATURE BLOCKS ON FOLLOWING PAGE] DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM #6. f) Second Amendment to Joint Interlocal Agreement Page 4 of 4 IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to execute this Second Amendment to the Agreement as of the date set forth below their signatures. City of Renton King County _________________________________ __________________________________ Name: Armondo Parvone Date: Title: Mayor Attest:_____________________________ Name: Jason Seth Title: City Clerk For King County Executive By: Simon Foster Title: Division Director Housing and Community Development Department of Community and Human Services Approved as to Form: Approved as to Form: ___________________________________ ___________________________________ M. Patrice Kent, Sr. Assistant City Attorney Ryan W. Ridings, King County Senior Deputy Prosecuting Attorney DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM #6. f) AB - 3431 City Council Regular Meeting - 18 Sep 2023 SUBJECT/TITLE: Amendment No. 2 to CAG-20-154 with Insight Public Sector for Microsoft M365 Enterprise Agreement Renewal RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Executive Services Department STAFF CONTACT: Brett Tietjen, Network Systems Manager EXT.: 6873 FISCAL IMPACT SUMMARY: Funding for Amendment No. 2 to CAG-20-154 with Insight Public Sector in the amount of $1,143,553.80 is available from the approved 2023 Network Systems Service Contracts budget (503.000000.003.518.84.41.003). The total agreement amount of $1,143,553.80 is to be paid annually in three payments of $381,184.60. There is sufficient funding in the budget to cover the amendment. SUMMARY OF ACTION: This is for a three-year renewal of our Microsoft Enterprise Agreement for Volume Licensing and M365 products and services. This agreement covers licensing for Microsoft server, SQL, Teams Phone, Email and all other currently licensed M365 products. This agreement provides for the ability to add licensing as necessary in the future. Yearly true-up for increased licensing due to additional employees, etc. will be billed separately. EXHIBITS: A. Amendment No. 2 B. Exhibit A STAFF RECOMMENDATION: Ratify the execution of Amendment No. 2 to CAG-20-154 with Insight Public Sector in the amount of $1,143,553.80 for the Microsoft M365 Enterprise Agreement Renewal. AGENDA ITEM #6. g) ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 1 of 2 Document X20-12883 Program Signature Form MBA/MBSA number 5-0000010421128 Agreement number 8833856 Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the associated active number be indicated here, or listed below as new. For the purposes of this form, “Customer” can mean the signing entity, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. This signature form and all contract documents identified in the table below are entered into between the Customer and the Microsoft Affiliate signing, as of the effective date identified below. Contract Document Number or Code Enterprise Enrollment (Indirect) X20-10635 Enterprise Amendment M97 (New) Product Selection Form 1358115.009_PSF By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read and understand the above contract documents, including any websites or documents incorporated by reference and any amendments and (2) agree to be bound by the terms of all such documents. Customer Name of Entity (must be legal entity name)* City of Renton Signature* Printed First and Last Name* Armondo Pavone Printed Title Mayor Signature Date* 8/11/2023 Tax ID *indicates required field Attest: Jason A. Seth, City Clerk 91-6001271 CAG-20-154, Adden #2-23 AGENDA ITEM #6. g) ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 2 of 2 Document X20-12883 Microsoft Affiliate Microsoft Corporation Signature Printed First and Last Name Printed Title Signature Date (date Microsoft Affiliate countersigns) Agreement Effective Date (may be different than Microsoft’s signature date) Optional 2nd Customer signature or Outsourcer signature (if applicable) Customer Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* * indicates required field Outsourcer Name of Entity (must be legal entity name)* Signature* Printed First and Last Name* Printed Title Signature Date* * indicates required field If Customer requires additional contacts or is reporting multiple previous Enrollments, include th e appropriate form(s) with this signature form. After this signature form is signed by the Customer, send it and the Contract Documents to Customer’s channel partner or Microsoft account manager, who must submit them to the following address. When the signature form is fully executed by Microsoft, Customer will receive a confirmation copy. Microsoft Corporation Dept. 551, Volume Licensing 6880 Sierra Center Parkway Reno, Nevada 89511 USA 8/11/2023 9/1/2023 AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 1 of 10 Document X20-10635 Enterprise Enrollment State and Local Enterprise Enrollment number (Microsoft to complete) 75159967 Framework ID (if applicable) Previous Enrollment number (Reseller to complete) 89885334 This Enrollment must be attached to a signature form to be valid. This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of the Customer, that entered into the Enterprise Agreement identified on the program signature form. This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) the Online Services Terms, (6) any Supplemental Contact Information Form, Previous Agreement/Enrollment form, and other forms that may be required, and (7) any order submitted under this Enrollment. This Enrollment may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment, Enrolled Affiliate agrees to be bound by the terms and conditio ns of the Enterprise Agreement. All terms used but not defined are located at http://www.microsoft.com/licensing/contracts. In the event of any conflict the terms of this Agreement control. Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or more previous Enrollments or agreements, then the effective date will be the day after the first prior Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will be the date this Enrollment is accepted by Microsoft. Any reference to “anniversary date” refers to the anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in effect. Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months from the effective date of the initial term. The renewal term will expire 36 full calendar months after the effective date of the renewal term. Terms and Conditions 1. Definitions. Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The following definitions are used in this Enrollment: “Additional Product” means any Product identified as such in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. “Community” means the community consisting of one or more of the following: (1) a Government, (2) an Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject to Government regulations for which Customer determines and Microsoft agrees that the use of Government Community Cloud Services is appropriate to meet Customer’s regulatory requirements. AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 2 of 10 Document X20-10635 Membership in the Community is ultimately at Microsoft’s discretion, which may vary by Government Community Cloud Service. “Enterprise Online Service” means any Online Service designated as an Enterprise Online Service in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are treated as Online Services, except as noted. “Enterprise Product” means any Desktop Platform Product that Microsoft designates as an Enterprise Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products must be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this program. “Expiration Date” means the date upon which the Enrollment expires. “Federal Agency” means a bureau, office, agency, department or other entity of the United States Government. “Government” means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental capacity. “Government Community Cloud Services” means Microsoft Online Services that are provisioned in Microsoft’s multi-tenant data centers for exclusive use by or for the Community and offered in accordance with the National Institute of Standards and Technology (NIST) Special Publication 800 -145. Microsoft Online Services that are Government Community Cloud Services are designated as such in the Use Rights and Product Terms. “Industry Device” (also known as line of business device) means any device that: (1) is not useable in its deployed configuration as a general purpose person al computing device (such as a personal computer), a multi-function server, or a commercially viable substitute for one of these systems; and (2) only employs an industry or task-specific software program (e.g. a computer-aided design program used by an architect or a point of sale program) (“Industry Program”). The device may include features and functions derived from Microsoft software or third-party software. If the device performs desktop functions (such as email, word processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance), then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program functionality; and (2) must be technically integrated with the Industry Program or e mploy technically enforced policies or architecture to operate only when used with the Industry Program functionality. “Managed Device” means any device on which any Affiliate in the Enterprise directly or indirectly controls one or more operating system environments. Examples of Managed Devices can be found in the Product Terms. “Qualified Device” means any device that is used by or for the benefit of Enrolled Affiliate’s Enterprise and is: (1) a personal desktop computer, portable computer, workstation, o r similar device capable of running Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access a virtual desktop infrastructure (“VDI”). Qualified Devices do not include any device that is: (1) designated as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is used by or for the benefit of the Enrolled Affiliate’s Enterprise as a Qualified Device for all or a subset of Enterprise Products or Online Services the Enrolled Affiliate has selected. “Qualified User” means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access License or any Enterprise Online Service. It does not include a person who accesses server software or an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms. “Reseller” means an entity authorized by Microsoft to resell Licenses under this program and engaged by an Enrolled Affiliate to provide pre- and post-transaction assistance related to this agreement; “Reserved License” means for an Online Service identified as eligible for true-ups in the Product Terms, the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Se rvice available for activation. AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 3 of 10 Document X20-10635 "State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any United States county, borough, commonwealth, city, municipality, town, township, special purpose district, or other similar type of governmental instrumentality established by the laws of Customer’s state and located within Customer’s state’s jurisdiction and geographic boundaries. “Tribal Entity” means a federally recognized tribal entity performing tribal governmental functions and eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian tribe. “Use Rights” means, with respect to any licensing program, the use rights or terms of service for each Product and version published for that licensing program at the Volume Licensing Si te and updated from time to time. The Use Rights include the Product-Specific License Terms, the License Model terms, the Universal License Terms, the Data Protection Terms, and the Other Legal Terms. The Use Rights supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a Product. “Volume Licensing Site” means http://www.microsoft.com/licensing/contracts or a successor site. 2. Order requirements. a. Minimum order requirements. Enrolled Affiliate’s Enterprise must have a minimum of 250 Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for Enterprise Products or Enterprise Online Services. (i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all Qualified Users or Qualified Devices, depending on the License Type, with one or more Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise Online Services (as long as all Qualified Devices not covered by a License are only used by users covered with a user License). (ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online Services. b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled Affiliate may order Additional Products. c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has more restrictive use rights than the version that is current at the start of the applicable initial or renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled Affiliate’s use of that Product during that term. d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used on its initial order and on any additional orders. e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the Reseller based on those terms. Throughout this Agreement the term “price” refers to reference price. Resellers and other third parties do not have authority to bind or impose any obligation or liability on Microsoft. f. Adding Products. (i) Adding new Products not previously ordered. New Enterprise Products or Enterprise Online Services may be added at any time by contacting a Microsoft Account Manager or Reseller. New Additional Products, other than Online Services, may be used if an order is placed in the month the Product is first used. For Additional Products that are Online Services, an initial order for the Online Service is required prior to use. AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 4 of 10 Document X20-10635 (ii) Adding Licenses for previously ordered Products. Additional Licenses for previously ordered Products other than Online Services may be added at any time but must be included in the next true-up order. Additional Licenses for Online Services must be ordered prior to use, unless the Online Services are (1) identified as eligible for true -up in the Product Terms or (2) included as part of other Licenses. g. True-up requirements. Enrolled Affiliate must submit an annual true-up order that accounts for any changes since the initial order or last order. If there are no changes, then an update statement must be submitted instead of a true-up order. (i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the time the true-up order is placed and must order additional Licenses for all Qualified Devices and Qualified Users that are not already covered by existing Licenses, including any Enterprise Online Services. (ii) Additional Products. For Additional Products that have been previously ordered under this Enrollment, Enrolled Affiliate must determine the maximum number of Additional Products used since the latter of the initial order, the last true-up order, or the prior anniversary date and submit a true-up order that accounts for any increase. (iii) Online Services. For Online Services identified as eligible for true-up in the Product Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to use and payment may be deferred until the next true -up order. Microsoft will provide a report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its Reseller. Reserved Licenses will be invoiced retrospectively to the month in which they were ordered. (iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of Subscription Licenses at the Enrollment anniversary date on a prospective basis if permitted in the Product Terms, as follows: 1) For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may be reduced if the total quantity of Licenses and Software Assurance for an applicable group meets or exceeds the quantity of Qualified Devices and Qualified Users (if ordering user-based Licenses) identified on the Product Selection Form, and includes any additional Qualified Devices and Qualified Users added in any prior true -up orders. Step-up Licenses do not count towards this total count. 2) For Enterprise Online Services that are not a part of an Enterprise-wide purchase, Licenses can be reduced as long as the initial order minimum requirements are maintained. 3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate’s use of the applicable Subscription License will be cancelled. Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true -up order Enrollment anniversary date and effective as of such date. (v) Update statement. An update statement must be submitted instead of a true-up order if, since the initial order or last true-up order, Enrolled Affiliate’s Enterprise: (1) has not changed the number of Qualified Devices and Qualified Users licensed with Enterprise Products or Enterprise Online Services; and (2) has not increased its usage of Additional Products. This update statement must be signed by Enrolled Affiliat e’s authorized representative. (vi) True-up order period. The true-up order or update statement must be received by Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third - year true-up order or update statement is due within 30 days prior to the Expiration Date, and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 5 of 10 Document X20-10635 may submit true-up orders more often to account for increases in Product usage, but an annual true-up order or update statement must still be submitted during the annual order period. (vii) Late true-up order. If the true-up order or update statement is not received when due, Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and Subscription License reductions cannot be reported until the following Enrollment anniversary date (or at Enrollment renewal, as applicable). h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate may step-up to a higher edition or suite as follows: (i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to the true-up process. (ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up initially by following the process described in the Section titled “Adding new Products not previously ordered,” then for additional step-up Licenses, by following the true-up order process. i. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents submitted with or under this Enrollment, by providing notice by email and a reasonable opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor mistakes, unintentional additions and omissions. This provision does not apply to material terms, such as the identity, quantity or price of a Product ordered. j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance with this Enrollment as set forth in the Enterprise Agreement. 3. Pricing. a. Price Levels. For both the initial and any renewal term Enrolled Affiliate’s Price Level for all Products ordered under this Enrollment will be Level “D” throughout the term of the Enrollment. b. Setting Prices. Enrolled Affiliate’s prices for each Product or Service will be established by its Reseller. Except for Online Services designated in the Product Terms as being exempt from fixed pricing, As long as Enrolled Affiliate continues to qualify for the same price level, Microsoft’s prices for Resellers for each Product or Service ordered will be fixed throughout the applicable initial or renewal Enrollment term. Microsoft’s prices to Resellers are reestablished at the beginning of the renewal term. 4. Payment terms. For the initial or renewal order, Microsoft will invoice Enrolled Affiliate’s Reseller in three equal annual installments. The first installment will be invoiced upon Microsoft’s acceptance of this Enrollment and remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront for Online Services and upfront for all other Licenses. 5. End of Enrollment term and termination. a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses for Products it has used but has not previously submitted an order, except as otherwis e provided in this Enrollment. b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew Products by renewing this Enrollment for one additional 36-month term or by signing a new Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal. AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 6 of 10 Document X20-10635 Microsoft may make changes to this program that will make it necessary for Customer and its Enrolled Affiliates to enter into new agreements and Enrollments at renewal. c. If Enrolled Affiliate elects not to renew. (i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software Assurance later without first acquiring a new License with Software Assurance. (ii) Online Services eligible for an Extended Term. For Online Services identified as eligible for an Extended Term in the Product Terms, the following options are available at the end of the Enrollment initial or renewal term. 1) Extended Term. Licenses for Online Services will automatically expire in accordance with the terms of the Enrollment. An extended term feature that allows Online Services to continue month-to-month (“Extended Term”) is available. During the Extended Term, Online Services will be invoiced monthly at the then -current published price as of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft at least 30 days prior to the Expiration Date. 2) Cancellation during Extended Term. At any time during the first year of the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a notice of cancellation to Microsoft for each Online Service. Thereafter, either party may terminate the Extended Term by providing the other with a notice of cancellation for each Online Service. Cancellation will be effective at the end of the month following 30 days after Microsoft has received or issued the notice. (iii) Subscription Licenses and Online Services not eligible for an Extended Term. If Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as of the Expiration Date. Any associated media must be uninstalled and destroyed and Enrolled Affiliate’s Enterprise must discontinue use. Microsoft may request written certification to verify compliance. d. Termination for cause. Any termination for cause of this Enrollment will be subject to the “Termination for cause” section of the Agreement. In addition, it shall be a breach of this Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government Community Cloud Services fails to meet and maintain the conditions of membership in the definition of Community. e. Early termination. Any early termination of this Enrollment will be subject to the “Early Termination” Section of the Enterprise Agreement. For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid in advance for the period after termination. 6. Government Community Cloud. a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud Services, Enrolled Affiliate certifies that it is a member of the Community and agrees t o use Government Community Cloud Services solely in its capacity as a member of the Community and, for eligible Government Community Cloud Services, for the benefit of end users that are members of the Community. Use of Government Community Cloud Services by an entity that is not a member of the Community or to provide services to non-Community members is strictly prohibited and could result in termination of Enrolled Affiliate’s license(s) for Government Community Cloud Services without notice. Enrolled Affiliate acknowledges that only Community members may use Government Community Cloud Services. b. All terms and conditions applicable to non-Government Community Cloud Services also apply AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 7 of 10 Document X20-10635 to their corresponding Government Community Cloud Services, except as otherwise noted in the Use Rights, Product Terms, and this Enrollment. c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and corresponding non-Government Community Cloud Services in the same domain. d. Use Rights for Government Community Cloud Services. For Government Community Cloud Services, notwithstanding anything to the contrary in the Use Rights: (i) Government Community Cloud Services will be offered only within the United States. (ii) Additional European Terms, as set forth in the Use Rights, will not apply. (iii) References to geographic areas in the Use Rights with respect to the location of Customer Data at rest, as set forth in the Use Rights, refer only to the United States. AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 8 of 10 Document X20-10635 Enrollment Details 1. Enrolled Affiliate’s Enterprise. a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate’s Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities. Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the Enterprise to include the largest number of Affiliates:  Enrolled Affiliate only  Enrolled Affiliate and all Affiliates  Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included if fewer than all Affiliates are to be included in the Enterprise):  Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded: b. Please indicate whether the Enrolled Affiliate’s Enterprise will include all new Affiliates acquired after the start of this Enrollment: Include future Affiliates 2. Contact information. Each party will notify the other in writing if any of the information in the following contact information page(s) changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties that help administer this Enrollment. The personal information provided in connection with this Enrollment will be used and protected in accordance with the privacy statement available at https://www.microsoft.com/licensing/servicecenter. a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled Affiliate’s Enterprise. This contact is also an Online Administrator for the Volume Licensing Service Center and may grant online access to others. The primary contact will be the default contact for all purposes unless separate contacts are identified for specific purposes Name of entity (must be legal entity name)* City of Renton Contact name* First Brett Last Tietjen Contact email address* Btietjen@rentonwa.gov Street address* 1055 South Grady Wy City* Renton State* WA Postal code* 98057-3232- (Please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 425-430-6886 Tax ID * indicates required fields b. Notices contact and Online Administrator. This contact (1) receives the contractual notices, (2) is the Online Administrator for the Volume Licensing Service Center and may grant online access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies, including adding or reassigning Licenses and stepping-up prior to a true-up order. AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 9 of 10 Document X20-10635 Same as primary contact (default if no information is provided below, even if the box is not checked). Contact name* First Brett Last Tietjen Contact email address* Btietjen@rentonwa.gov Street address* 1055 South Grady Wy City* Renton State* WA Postal code* 98057-3232- (Please provide the zip + 4, e.g. xxxxx-xxxx) Country* United States Phone* 425-430-6886 Language preference. Choose the language for notices. English This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives personally identifiable information of the Customer and its Affiliates. * indicates required fields c.Online Services Manager. This contact is authorized to manage the Online Services ordered under the Enrollment and (for applicable Online Services) to add or reassign Licenses and step-up prior to a true-up order. Same as notices contact and Online Administrator (default if no information is provided below, even if box is not checked) Contact name*: First Brett Last Tietjen Contact email address* Btietjen@rentonwa.gov Phone* 425-430-6886 This contact is from a third party organization (not the entity). Warning: This contact receives personally identifiable information of the entity. * indicates required fields d.Reseller information. Reseller contact for this Enrollment is: Reseller company name* Insight Direct USA, Inc. Street address (PO boxes will not be accepted)* 2701 E. Insight Way City* Chandler State* AZ Postal code* 85286-1930 Country* United States Contact name* Software *Contract Support Phone* 800-624-0503 Contact email address* contractsupport@insight.com * indicates required fields By signing below, the Reseller identified above confirms that all information provided in this Enrollment is correct. Signature* Printed name* Printed title* Date* * indicates required fields Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the Lisanne Steinheiser ASSISTANT SECRETARY Aug 11, 2023 AGENDA ITEM #6. g) EA20201EnrGov(US)SLG(ENG)(Oct2019) Page 10 of 10 Document X20-10635 other party using a form provided by Microsoft at least 90 days prior to the date on which the change is to take effect. e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental Contact Information form. Otherwise, the notices contact and Online Administrator remains the default. (i) Additional notices contact (ii) Software Assurance manager (iii) Subscriptions manager (iv) Customer Support Manager (CSM) contact 3. Financing elections. Is a purchase under this Enrollment being financed through MS Financing?  Yes,  No. If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to finance any associated taxes, it must pay these taxes directly to Microsoft. AGENDA ITEM #6. g) PrevEnrAgrForm(WW)(ENG)(Oct2019) Page 1 of 1 Document X20-12873 Previous Enrollment(s)/Agreement(s) Form Entity Name: City of Renton Contract that this form is attached to: State Local Government For the purposes of this form, “entity” can mean the signing entity, Customer, Enrolled Affiliate, Government Partner, Institution, or other party entering into a volume licensing program agreement. Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s), and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above. a. Entity may select below any previous contract(s) from which to transfer MSDN subscribers to this new contract. Entity shall ensure that each MSDN subscriber transferred is either properly licensed under the new contract or is removed. b. Entity may select below only one previous contract from which to transfer the Software Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the program codes, to this new contract. c. An Open License cannot be used to transfer either the SA Benefit detail s or MSDN subscribers. d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services will be the effective date of the new contract (or SA coverage period for Select Plus). e. Please insert the number of the earliest expiring Enro llment/Agreement with SA or Online Services in the appropriate fields of the new contract. Enrollment/Agreement/ Purchasing Account/Affiliate Registration Description Enrollment/Agreement/ Purchasing Account/Affiliate Registration Public Customer Number Transfer SA Benefit Contact Transfer MSDN Subscribers Standard Enrollment 89885334 X X AGENDA ITEM #6. g) AmendmentApp v4.0 M97 B Page 1 of 2 Amendment to Contract Documents Enrollment Number 5-0000010421128 This amendment (“Amendment”) is entered into between the parties identified on the attached program signature form. It amends the Enrollment or Agreement identified above. All terms used but not defined in this Amendment will have the same meanings provided in that Enrollment or Agreement. Enterprise Enrollment Invoice for Quoted Price Amendment ID M97 The price quoted to Enrolled Affiliate is a fixed price based on an estimated order submission date. Microsoft will invoice Enrolled Affiliate based on this fixed price quote. If this order is submitted later than the estimated order submission date, Enrolled Affiliate will be charged for net new Monthly Subscriptions (including Online Services) for the period during which these services were not provided. For Indirect models, Pricing to Enrolled Affiliate is agreed between Enrolled Affiliate and Enrolled Affiliate’s Reseller. SKU Number SKU Description Existing Quantity Incremental quantities AAD-34700 M365 G3 Unified FSA GCC Sub Per User 550 0 AAD-34704 M365 G3 Unified FUSL GCC Sub Per User 78 0 3GU-00001 Defender O365 P1 GCC Sub Per User 635 143 8S2-00003 Power Virtual Agent USL GCC Sub Per User 50 0 9K4-00003 Visio P2 FSA GCC Sub Per User 0 5 P3U-00001 Visio P2 GCC Sub Per User 14 0 4ES-00001 EOA Exchange Online GCC Sub Per User 140 10 AAD-63092 M365 F3 Unified GCC Sub Per Use 140 10 RMU-00004 Phone Resource Account GCC Sub Phone System Virtual User 30 0 1O5-00001 Power Automate Premium USL GCC Sub Per User 1 0 AGENDA ITEM #6. g) AmendmentApp v4.0 M97 B Page 2 of 2 SKU Number SKU Description Existing Quantity Incremental quantities DDJ-00001 Power BI Pro GCC Sub Per User 18 0 RYV-00002 Power Virtual Agent GCC Sub 1 0 7MS-00001 Project P3 GCC Sub Per User 12 1 NYH-00001 Teams AC with Dial Out US/CA GCC Sub Add-on 650 128 LK9-00003 Teams Phone Standard GCC Sub Per User 85 300 KXJ-00001 Teams Shared Devices GCC Sub Per Device 0 120 Except for changes made by this Amendment, the Enrollment or Agreement identified above remains unchanged and in full force and effect. If there is any conflict between any provision in this Amendment and any provision in the Enrollment or Agreement identified above, this Amendment shall control. Microsoft Internal Use Only: (M97)EnrAmend(Ind)(InvoiceforQuotedPrice)( WW)(ENG)(Jan2023)v2(IU).docx M97 B This Amendment must be attached to a signature form to be valid. AGENDA ITEM #6. g) Enterprise Enrollment Product Selection Form Microsoft | Volume Licensing Language: Qualified Devices Qualified Users 628 628 M365 G3 GCC USL Unified M365 G3 GCC FromSA Unified 78 550 Products Enterprise Quantity Quantity Enrolled Affiliate’s Price Level: Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity from Group 2 or 3.D Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group 4.D Microsoft 365 Enterprise Proposal ID 1358115.009 Enrollment Number Enrolled Affiliate’s Enterprise Products and Enterprise Online Services summary for the initial order: 628 628 English (United States) Profile Enterprise User Licenses CAL Licensing ModelDevice / User Ratio 1.0 Enrolled Affiliate’s Product Quantities: Price Group 1 2 3 4 Enterprise Products Office Professional Plus + M365 Apps for Enterprise + Office 365 (Plans E3 and E5) + Microsoft 365 Enterprise Client Access License + Office 365 (Plans E1, E3 and E5) + Microsoft 365 Enterprise Client Access License + Windows Intune + EMS USL + Microsoft 365 Enterprise Win E3 + Win E5 + Win VDA + Microsoft 365 Enterprise 628 628 Product Offering / Pool Price Level Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract documents, Price level set using the highest quantity from Groups 1 through 4.D Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price level set using quantity from Group 1.D EA-EASProdSelForm(WW)(ENG) CTM Page 1 of 2 MS Quote AGENDA ITEM #6. g) Enterprise Enrollment Product Selection Form Microsoft | Volume Licensing Note 2: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price level for Additional Products in the same pool will be price level “A” throughout the term of the Enrollment. Refer to the Qualifying Government Entity Addendum pricing provision for more details on price leveling. Notes Unless otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described above, based upon the quantity to price level mapping below: Quantity of Licenses and Software Assurance Price Level 2,399 and below A Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be purchased. 2,400 to 5,999 B 6,000 to 14,999 C 15,000 and above D EA-EASProdSelForm(WW)(ENG) CTM Page 2 of 2 MS Quote AGENDA ITEM #6. g) 08/11/2023 Page 1 of 1 City of Renton PRELIMINARY Quotation:0623-City of RentonV2-MSEA-DSG Subscription Start Date:####### Date:August 4, 2023 Subscription End Date:####### Enrollment:89885334 Contract:CTR060025 / 14922-03 Part Number Item Name Program Offering Level Purchase Unit Purchase Period Pool Product Type Product Family Quantity Unit Price Extended Price Additional Products 9GS-00735 CIS Suite Datacenter Core ALng LSA 2L w/o WinSvr Enterprise 6 Additional Product D 1 Year(s)Added at Signing Servers License/Software Assurance Pack CIS Suite Datacenter Core 134 229.93$ 30,810.62$ 9GA-00611 CIS Suite Standard Core ALng LSA 2L w/o WinSvr Enterprise 6 Additional Product D 1 Year(s)Added at Signing Servers License/Software Assurance Pack CIS Suite Standard Core 48 58.82$ 2,823.36$ 9GA-00313 CIS Suite Standard Core ALng SA 2L Enterprise 6 Additional Product D 1 Year(s)Added at Signing Servers Software Assurance CIS Suite Standard Core 16 35.83$ 573.28$ 7NQ-00292 SQL Server Standard Core ALng SA 2L Enterprise 6 Additional Product D 1 Year(s)Added at Signing Servers Software Assurance SQL Server Standard Core 20 649.06$ 12,981.20$ 77D-00111 Visual Studio Pro MSDN ALng SA Enterprise 6 Additional Product D 1 Year(s)Added at Signing Applications Software Assurance Visual Studio Professional MSDN 3 309.00$ 927.00$ 9EM-00270 Win Server Standard Core ALng SA 2L Enterprise 6 Additional Product D 1 Year(s)Added at Signing Servers Software Assurance Win Server Standard Core 8 19.44$ 155.52$ Annual Subtotal:48,270.98$ Year One:12 Months 12 Part Number Item Name Program Offering Level Purchase Unit Purchase Period Pool Product Type Product Family Quantity Term Price Extended Price Enterprise Products AAD-34700 M365 G3 Unified FSA GCC Sub Per User Enterprise 6 Enterprise D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G3 Unified FSA GCC 550 $329.30 181,115.00$ AAD-34704 M365 G3 Unified FUSL GCC Sub Per User Enterprise 6 Enterprise D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 G3 Unified FUSL GCC 78 $387.38 30,215.64$ Additional Products 3GU-00001 Defender O365 P1 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Applications Monthly Subscriptions-VolumeLicense Defender O365 P1 GCC 778 $18.34 14,268.52$ 4ES-00001 EOA Exchange Online GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense EOA Exchange Online GCC 150 $28.37 4,255.50$ AAD-63092 M365 F3 Unified GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense M365 F3 Unified GCC 150 $83.52 12,528.00$ RMU-00004 Phone Resource Account GCC Sub Phone System Virtual User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense Phone Resource Account GCC 30 $0.00 -$ 1O5-00001 Power Automate Attended RPA USL GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense Power Automate Atnd RPA USL GCC 1 $161.41 161.41$ DDJ-00001 Power BI Pro GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense Power BI Pro GCC 18 $91.34 1,644.12$ RYV-00002 Power Virtual Agent GCC Sub Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense Power Virtual Agent GCC 1 $10,760.64 10,760.64$ 8S2-00003 Power Virtual Agent USL GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Applications Monthly Subscriptions-VolumeLicense Power Virtual Agent USL GCC 50 $0.00 -$ 7MS-00001 Project P3 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense Project P3 GCC 13 $274.40 3,567.20$ NYH-00001 Teams AC with Dial Out US/CA GCC Sub Add-on Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense Teams AC with Dial Out US/CA GC 778 $0.00 -$ LK9-00003 Teams Phone Standard GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense Teams Phone Standard GCC 385 $73.12 28,151.20$ KXJ-00001 Teams Shared Devices GCC Sub Per Device Enterprise 6 Additional Product D 1 Month(s)Non-Specific Servers Monthly Subscriptions-VolumeLicense Teams Shared Devices GCC 120 $73.12 8,774.40$ 9K4-00003 Visio P2 FSA GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Applications Monthly Subscriptions-VolumeLicense Visio P2 FSA GCC 5 $116.66 583.30$ P3U-00001 Visio P2 GCC Sub Per User Enterprise 6 Additional Product D 1 Month(s)Non-Specific Applications Monthly Subscriptions-VolumeLicense Visio P2 GCC 14 $137.20 1,920.80$ 12 Month Subtotal:297,945.73$ Year One Total:346,216.71$ Year Two Total:346,216.71$ Year Three Total:346,216.71$ 3 Year Grand Total:1,038,650.13$ Confidential.EA At Signing Thank you for the opportunity to quote. Exhibit A AGENDA ITEM #6. g) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO THE SECOND AMENDMENT TO THE JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BETWEEN THE CITY AND KING COUNTY. WHEREAS, the federal government, through adoption and administration of the Housing and Community Development Act of 1974 (the “Act”), as amended, makes Community Development Block Grant (“CDBG”) funds available to King County for expenditure in three-year funding cycles; and WHEREAS, by Resolution No. 4220 (July 7, 2014), the City entered into a consortium with King County and other participating jurisdictions (“CDBG Consortium”), pursuant to and authorized by the National Affordable Housing Act of 1990, as amended, 42 USC 12701, et. seq and 24 CFR Part 92 for purposes of the HOME Investment Partnerships Program (“HOME Program”), and to cooperate in undertaking HOME Program activities; and WHEREAS, the CDBG Consortium Interlocal Agreement (“CDBG Agreement”) was entered into pursuant to and in accordance with the Interlocal Cooperation Act, RCW 39.34, for planning the distribution and administration of CDBG, HOME Program, and other federal funds received from HUD; and WHEREAS, by Resolution No. 4505 (August 7, 2023), the City entered into the First Amendment to the CDBG Agreement to memorialize federal civil rights and fair housing requirements which were consistent with the administrative practices of the CDBG Consortium; and AGENDA ITEM # 8. a) RESOLUTION NO. _______ 2 WHEREAS, the City and King County remain committed to targeting CDBG and HOME Program funds to ensure benefits for very low to moderate-income persons as defined by the United States Department of Housing and Urban Development (“HUD”); and WHEREAS, in order to maintain access to federal funding, HUD requires the CDBG Agreement to expressly state fair housing and civil rights obligations, which remain consistent with the administrative practices of the CDBG Consortium. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to enter into the Second Amendment to the Joint Interlocal Agreement Regarding the Community Development Block Grant Program Between the City and King County, attached as Exhibit “A” and incorporated by this reference. PASSED BY THE CITY COUNCIL the ______ day of _____________________, 2023. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2023. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES-EHHS:1952:09.07.2023 AGENDA ITEM # 8. a) RESOLUTION NO. _______ 3 EXHIBIT “A” SECOND AMENDMENT TO THE JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BETWEEN THE CITY OF RENTON AND KING COUNTY AGENDA ITEM # 8. a) Second Amendment to Joint Interlocal Agreement Page 1 of 4 SECOND AMENDMENT TO THE JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BETWEEN THE CITY OF RENTON AND KING COUNTY This Second Amendment to the Joint Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program between the City of Renton and King County (“Amendment No. 2” or the “Second Amendment”) is made by and between the City of Renton (“the City”), and King County (“the County”), both of which entities being a unit of general local government in the State of Washington and which may be referred to hereinafter individually as a “Party” and collectively as the “Parties.” RECITALS A. On 7/25/2014, pursuant to Ch. 39.34 RCW, the Parties entered that certain Joint Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program (the “Agreement”), subsequently amended by that certain First Amendment to the Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program (the “First Amendment”). B. As acknowledged by the Agreement, the area encompassed by unincorporated King County and all participating cities has been designated by the United States Department of Housing and Urban Development (“HUD”) as an urban county for the purpose of receiving Community Development Block Grant (“CDGB”) funds, as administered under the Housing and Community Development Act of 1974 (the “Act”). C. Signatory jurisdictions to the Agreement are CDBG Consortium Partners for purposes of the Agreement and the Act. D. Under the Agreement and pursuant to the Act, King County is responsible to the federal government for all activities undertaken with CDBG funds and for ensuring that all CDBG assurances and certifications King County is required to submit to HUD under the Annual Action Plan are met. E. Urban counties are periodically required to requalify for their entitlement status under CDGB and related federal programs. F. Under Notice CPD-23-02, issued by HUD April 10, 2023, and setting forth instructions for continuing qualification for participating urban counties in the CDBG program for Fiscal Years 2024-2026, all existing urban counties are required to have incorporated in their cooperation agreements certain required language regarding fair housing and civil rights obligations. DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM # 8. a) Second Amendment to Joint Interlocal Agreement Page 2 of 4 G. The Agreement does not contain all the required language regarding fair housing and civil rights obligations and the First Amendment contained certain material omissions in incorporating such required language. H. Under Notice CPD-23-02, urban counties have the option of drafting a separate amendment to their existing cooperation agreements with signatory jurisdictions that include the required language rather than drafting a new cooperation agreement that contains the provisions. I. The purpose of this Second Amendment is to expressly state the required language regarding fair housing and civil rights obligations and to memorialize the attendant obligations as though set forth in the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the terms, conditions and mutual covenants set forth herein, the Parties agree to amend the Agreement as follows: 1. The foregoing recitals are true and correct in all respects and are incorporated hereby as if fully set forth herein. 2. Section I of the Agreement is hereby amended and restated in its entirety as follows: “The County and City agree to cooperate to undertake, or assist in undertaking, community renewal and lower-income housing assistance activities, funded from annual CDBG, ESG and HOME Program funds from federal fiscal years 2024, 2025 and 2026 appropriations, from recaptured funds and from any program income generated from the expenditure of such funds. These activities include the provision of decent housing, homeless assistance, and a suitable living environment and economic development opportunities, principally for persons with very low to moderate incomes. The County and City shall take all actions necessary to assure compliance with the urban county's certification under section 104(b) of Title I of the Housing and Community Development Act of 1974, and assure the grant will be conducted and administered in conformity with Title VI of the Civil Right s Act of 1964, and the implementing regulations at 24 CFR part 1, and the Fair Housing Act, and the implementing regulations at 24 CFR part 100, and will affirmatively further fair housing. See 24 CFR § 91.225(a) and Affirmatively Furthering Fair Housing D efinitions and Certifications (86 FR 30779, June 10, 2021), at 24 CFR 5.151 and 5.152. The City and County shall comply with section 109 of Title I of the Housing and Community Development Act of 1974, and the implementing regulations at 24 CFR part 6, which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR part 8, Title II of the Americans with Disabilities Act, and the implementing regulations at 28 CFR part 35, the Age Discrimination Act of 1975, and the DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM # 8. a) Second Amendment to Joint Interlocal Agreement Page 3 of 4 14 implementing regulation at 24 CFR part 146, and Section 3 of the Housing and Urban Development Act of 1968 and all other applicable laws.” 3. The First Amendment is hereby null and void. 4. Except as specifically provided for in this Second Amendment, all other provisions of the Agreement shall remain unchanged and in full force and effect. 5. Any capitalized terms not defined in this Second Amendment shall have the meanings given them in the Agreement. 6. This Second Amendment shall be effective as of the date it has been executed by both Parties. 7. This Second Amendment may be executed in counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. [SIGNATURE BLOCKS ON FOLLOWING PAGE] DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM # 8. a) Second Amendment to Joint Interlocal Agreement Page 4 of 4 IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to execute this Second Amendment to the Agreement as of the date set forth below their signatures. City of Renton King County _________________________________ __________________________________ Name: Armondo Parvone Date: Title: Mayor Attest:_____________________________ Name: Jason Seth Title: City Clerk For King County Executive By: Simon Foster Title: Division Director Housing and Community Development Department of Community and Human Services Approved as to Form: Approved as to Form: ___________________________________ ___________________________________ M. Patrice Kent, Sr. Assistant City Attorney Ryan W. Ridings, King County Senior Deputy Prosecuting Attorney DocuSign Envelope ID: 67703F7B-F41B-4170-AE3A-3E73DCFD8EC8 In Process AGENDA ITEM # 8. a) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, PROVIDING CERTAIN CITY PERSONNEL WITH SIGNING AUTHORITY TO APPLY FOR GRANT FUNDS FROM WASHINGTON STATE RECREATION AND CONSERVATION OFFICE TO FINANCE MAINTENANCE OF PATHWAYS AND PARKING LOTS AT GENE COULON MEMORIAL PARK. WHEREAS, the City of Renton (“City”) desires to repair and maintain pathways and parking lots at Gene Coulon Memorial Park, a project internally designated the file number 23- 1526 MNT (the “Project”); and WHEREAS, the City requests grant assistance from the Washington State Recreation and Conservation Office (“RCO” or the “Office”) to aid the City in financing the cost of the Project; and WHEREAS, RCO requires Local Parks Maintenance (“LPM”) Grant applicants to provide the Applicant Authorization and Electronic Signature form attached hereto as Exhibit A the substance of which is incorporated below; and WHEREAS, the City considers it to be in the best public interest to complete the Project described in the application; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City intends to apply for funding assistance managed by the Office for the Project. AGENDA ITEM # 8. b) RESOLUTION NO. ________ 2 SECTION II. The City Council authorizes the following persons or persons holding specified titles/positions (and subsequent holders of those titles/positions) to execute the following documents binding the City on the Project: Grant Document Routing Order Name of Signatory and Title of Person Authorized to Sign Email Address Grant application (submission thereof) Betsy Severtsen, Capital Projects Coordinator bsevertsen@rentonwa.gov Project contact (day-to-day administering of the grant and communicating with the RCO) Betsy Severtsen, Capital Projects Coordinator bsevertsen@rentonwa.gov Agreement/amendment approver1 1 Maryjane Van Cleave, Interim Parks and Recreation Administrator mvancleave@rentonwa.gov Agreement/amendment approver 2 Betsy Severtsen, Capital Projects Coordinator bsevertsen@rentonwa.gov Agreement/amendment approver 3 Cheryl Beyer, City Attorney cbeyer@rentonwa.gov RCO Grant Agreement signer2 Armondo Pavone, Mayor apavone@rentonwa.gov RCO Grant Agreement, attester Jason Seth, City Clerk (attesting only) cityclerk@rentonwa.gov Agreement amendments signer2 Armondo Pavone, Mayor apavone@rentonwa.gov Agreement amendments, attester Jason A. Seth, City Clerk (attesting only) cityclerk@rentonwa.gov The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. The City shall comply with a request from the RCO to provide updated documentation of authorized signers, if needed. 1 Agreement/Amendment Approver: refers to an individual or several individuals who review and approve the electronic document and contacts RCO if corrections are needed. The approver does not sign the document. 2 RCO Grant Agreement/Agreement Amendments Signer: refers to the individual who must officially sign the document with an electronic signature and may be required to enter data such as title, date, agency name, etc. into fields. The signer of Agreements may differ from the individual who is delegated to sign Amendment documents. RCO can only accept one signature per document. AGENDA ITEM # 8. b) RESOLUTION NO. ________ 3 SECTION III. The City acknowledges and warrants, after conferring with its legal counsel, that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the City for their assigned role/document. SECTION IV. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on the part of the City. SECTION V. The City understands that grant policies and requirements vary depending on the grant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of the City. SECTION VI. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the Project. SECTION VII. The City acknowledges that the grant will only be used for maintenance of local park property owned by our organization. SECTION VIII. This resolution/authorization is deemed to be part of the formal grant application to the Office. SECTION IX. Nothing in this Resolution requires the City to accept the terms of future agreements or acceptance of any grant award. SECTION X. The City warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of the City and applicable laws and policies and that the City has full legal authority to commit itself to the warranties, certifications, promises, and obligations set forth herein. AGENDA ITEM # 8. b) RESOLUTION NO. ________ 4 SECTION XI. Any terms of the Applicant Authorization and Electronic Signature, attached as Exhibit A to this Resolution, which are not otherwise set forth herein are authorized and approved by the City at the meeting date, time, and location set forth in the applicable minutes. PASSED BY THE CITY COUNCIL the _______day of _________________, 2023. __________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of ___________________, 2023. __________________________ Armondo Pavone, Mayor Approved as to form: _________________________ Shane Moloney, City Attorney RES-P&R:1950:8/30/23 AGENDA ITEM # 8. b) Local Parks Maintenance Program Applicant Authorization and Electronic Signature Organization Name (sponsor) Resolution No. or Document Name Project Number and Name This resolution/authorization authorizes the person(s) identified below (in Section 2) to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office). WHEREAS grant assistance is requested by our organization to aid in financing the cost of the Project referenced above; NOW, THEREFORE, BE IT RESOLVED that: 1.Our organization has applied for or intends to apply for funding assistance managed by theOffice for the above “Project.” 2.Our organization authorizes the following persons or persons holding specifiedtitles/positions (and subsequent holders of those titles/positions) to execute the following documents binding our organization on the above projects: Grant Document Routing Order Name of Signatory and Title of Person Authorized to Sign Email Address Grant application (submissionthereof) Project contact (day-to-day administering of the grant and communicating with the RCO) Agreement/amendment approver 1 Agreement/amendment approver Agreement/amendment approver Agreement/amendment approver RCO Grant Agreement signer 2 Agreement amendments signer2 EXHIBIT ACITY OF RENTON RESOLUTION _______ AGENDA ITEM # 8. b) The above persons are considered an “authorized representative(s)/agent(s)” for purposes of the documents indicated. Our organization shall comply with a request from the RCO to provide updated documentation of authorized signers, if needed. 3.Our organization acknowledges and warrants, after conferring with its legal counsel, that itsauthorized representative(s)/agent(s) have full legal authority to act and sign on behalf of theorganization for their assigned role/document. 4.Grant assistance is contingent on a signed Agreement. Entering into any Agreement withthe Office is purely voluntary on our part. 5.Our organization understands that grant policies and requirements vary depending on thegrant program applied to, the grant program and source of funding in the Agreement, the characteristics of the project, and the characteristics of our organization. 6.Any grant assistance received will be used for only direct eligible and allowable costs that arereasonable and necessary to implement the project(s) referenced above. 7.Our organization acknowledges that the grant will only be used for maintenance of local parkproperty owned by our organization. 8.This resolution/authorization is deemed to be part of the formal grant application to the Office. 9.Our organization warrants and certifies that this resolution/authorization was properly andlawfully adopted following the requirements of our organization and applicable laws andpolicies and that our organization has full legal authority to commit our organization to thewarranties, certifications, promises, and obligations set forth herein. This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the following authorized member(s): Signed Title Date On File at: This Applicant Resolution/Authorization was adopted by our organization during the meeting held: Location: Date: You may reproduce the above language in your own format; however, text may not change. AGENDA ITEM # 8. b) 1 Agreement/Amendment Approver: refers to an individual or several individuals who review and approve the electronic document and contacts RCO if corrections are needed. The approver does not sign the document. You may add more than one approver but please designate the order for routing purposes. 2 RCO Grant Agreement/Agreement Amendments Signer: refers to the individual who must officially sign the document with an electronic signature and may be required to enter data such as title, date, agency name, etc. into fields. The signer of Agreements may differ from the individual who is delegated to sign Amendment documents, but we can only accept one signature per document. AGENDA ITEM # 8. b) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON DECLARING THE CITY COUNCIL’S INTENT TO CONDUCT A PUBLIC HEARING CONCERNING THE ASSUMPTION OF THE RIGHTS, POWERS, FUNCTIONS, AND OBLIGATIONS OF THE RENTON TRANSPORTATION BENEFIT DISTRICT, AND SETTING THE DATE, TIME, AND PLACE FOR SAID PUBLIC HEARING WHEREAS, the City Council of the City of Renton has adopted Ordinance No. 6115, creating the Renton Transportation Benefit District with the same boundaries as the City limits; and WHEREAS, Chapter 36.74 RCW authorizes a city to assume the rights, powers, functions, and obligations of a transportation benefit district created by that city; and WHEREAS, in order to assume the rights, powers, functions, and obligations of a transportation benefit district, the city legislative body must adopt an ordinance or resolution indicating its intent to conduct a hearing concerning such assumption; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Renton City Council will hold a public hearing on the proposed assumption of the rights, powers, functions, and obligations of the Renton Transportation Benefit District on October 2, 2023, at 7:00 p.m. or as soon thereafter as the matter may be heard. The hearing will be held in the Renton City Council Chambers at Renton City Hall, 1055 South Grady Way, Renton, Washington. All persons interested may appear and be heard in person or may testify remotely. Persons wishing to testify remotely may contact City Clerk Jason Seth at (425)430-6502 for assistance in doing so. AGENDA ITEM # 8. c) RESOLUTION NO. _______ 2 SECTION II. This Resolution shall be published twice in the City’s official newspaper during the two weeks preceding the scheduled hearing. PASSED BY THE CITY COUNCIL the day of , 2023. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2023. ______________________________ Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES- PW:1951:08/28/2023 AGENDA ITEM # 8. c) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 8-5-15.D OF THE RENTON MUNICIPAL CODE, ESTABLISHING THE KING COUNTY METRO WASTEWATER PASS THROUGH RATE FOR 2024, AUTHORIZING CORRECTIONS, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in strikethrough and underline edits or are not explicitly repealed herein remain in effect and unchanged. SECTION II. Section 8-5-15.D of the Renton Municipal Code is amended as follows: 8-5-15 SEWER CHARGES: D. Additional Charges: In addition to the foregoing charges specified in this Section, the following rates shall be charged, in accordance with the Interlocal Agreement with King County Wastewater: 1. Single-family dwelling units: Single-Family Residential: 2023 Rate 2024 Rate King County Wastewater Charge $52.11 $52.11$55.11 King County Rate Adjustment Charge $0.00 $0.00 2. All users other than single-family: AGENDA ITEM # 8. d) ORDINANCE NO. ________ 2 All Users Other Than Single-Family: 2023 Rate 2024 Rate King County Wastewater Charge – Minimum Charge includes 750 Cubic Feet usage charge $52.11 $52.11$55.11 King County Wastewater Charge – Per each additional 100 Cubic Feet usage charge over 750 Cubic Feet $6.95 $6.95$7.35 King County Rate Adjustment Charge $0.00 $0.00 3. Any additional charges hereafter imposed by King County Wastewater under the “Industrial Cost Recovery” or “Industrial Waste Surcharge” programs required under the FWPCA (PL 92-500), Section 204, or as same may be amended hereafter, plus fifteen percent (15%) thereof as an additional charge for the City’s cost of implementing such programs. 4. Senior and/or disabled low-income rates: a. Senior and/or disabled citizens who qualify under RMC 8-4-31.C for low-income rates prior to May 31, 2008, are eligible for a seventy-five percent (75%) subsidy of City sewer charges and a nonsubsidized rate for the King County Wastewater charge in accordance with the Interlocal Agreement with King County Wastewater: AGENDA ITEM # 8. d) ORDINANCE NO. ________ 3 Low-income Rates Qualified prior to May 31, 2008 2023 Rate 2024 Rate King County Wastewater Charge Non-subsidized $52.11 $52.11$55.11 King County Rate Adjustment Charge $0.00 $0.00 City Sewer Charge 75% subsidy $8.17 $8.42 b. All other senior and/or disabled citizens qualifying under RMC 8-4-31.C for low-income rates after May 31, 2008, are eligible for a fifty percent (50%) subsidy for City sewer charges and a nonsubsidized rate for the King County Wastewater charge in accordance with the Interlocal Agreement with King County Wastewater: Low-income Rates Qualify After May 31, 2008 2023 Rate 2024 Rate King County Wastewater Charge Non-subsidized $52.11 $52.11$55.11 King County Rate Adjustment Charge $0.00 $0.00 City Sewer Charge 50% Subsidy $16.35 $16.84 SECTION III. These rates become effective with billings computed on or after January 1, 2024 for the 2024 rates. SECTION IV. Upon approval of the City Attorney, the City Clerk is authorized to direct the codifier to make necessary corrections to this ordinance, including the corrections of scriveners or clerical errors; references to other local, state, or federal laws, codes, rules, or AGENDA ITEM # 8. d) ORDINANCE NO. ________ 4 regulations; or ordinance numbering and section/subsection numbering and references. The City Clerk is further authorized to direct the codifier to update any chapter, section, or subsection titles in the Renton Municipal Code affected by this ordinance. SECTION V. If any section, subsection, sentence, clause, phrase, or word of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase, or word of this ordinance. SECTION VI. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City's official newspaper. The summary shall consist of this ordinance's title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2023. __________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _____________________, 2023. __________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney Date of Publication: ___________ ORD-PW:2278:8/15/23 AGENDA ITEM # 8. d) CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, PROVIDING FOR THE ACQUISITION OF A PERMANENT UTILITY EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT LOCATED AT 301 MONROE AVENUE NE, RENTON, WASHINGTON UNDER IMMINENT THREAT OF EMINENT DOMAIN FOR A STORMWATER AND WATER QUALITY TREATMENT PROJECT, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Renton is a non-charter optional municipal code city as provided in title 35A RCW, incorporated under the laws of the State of Washington, and authorized to acquire title to real property for public purposes pursuant to Chapter 8.12 RCW; and WHEREAS, the City of Renton plans to construct and operate certain stormwater, water treatment and drainage facilities in Renton, Washington (the “Project”); and WHEREAS, the City determined that the acquisition of certain property rights over the parcel, fully described in Exhibit A attached hereto, and known as King County Tax Parcel No. 162305-9059 ("Parcel”), is necessary to complete the Project; and WHEREAS, the City determined that those property rights necessary to complete the Project include that certain Utility Easement and Temporary Construction Easement fully described in Exhibit B attached hereto (collectively, the “Easements”); and WHEREAS, the City appraised the fair market value of the Easements; and WHEREAS, Segale Properties LLC (“Owner”), a Washington limited liability company (UBI 602 023 533), is the successor by name change to La Pianta Enterprises LLC (UBI 602 023 533), which is the successor by merger to La Pianta Limited Partnership, which partnership acquired title to the Parcel by statutory warranty deed recorded February 29, 1996 in Official Records AGENDA ITEM # 8. e) ORDINANCE NO. ______ 2 under Recording No. 9602291883 and re-recorded under King County Recording No. 20021028002596; and WHEREAS, the City notified Owner of its intent to exercise its power of eminent domain with respect to the Easements; and WHEREAS, the City and Owner have reached an agreement under the imminent threat of eminent domain (the “Purchase and Sale Agreement”) for the sale of the Easements to the City, subject to Council Approval; and WHEREAS, Owner, under the terms of the Purchase and Sale Agreement, waived its right to require the City to comply with the acquisition procedures under RCW 8.26.180; and WHEREAS, Owner, under the terms of the Purchase and Sale Agreement, waived its right to notice of final action under RCW 8.25.290; and WHEREAS, Owner, under the terms of the Purchase and Sale Agreement, waived its right to adjudication of the issue of public use and necessity; and WHEREAS, Owner, under the terms of the Purchase and Sale Agreement, affirmed that no individual or business occupies the Parcel being acquired and therefore no individual or business will be displaced by the City’s Project (as defined by Chapter 8.26 RCW); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DO ORDAIN AS FOLLOWS: SECTION I. The recitals set forth above are hereby adopted and incorporated herein as if set forth in full. SECTION II. The City Council of the City of Renton finds and declares that: i) the Project is a public use; ii) the acquisition of the Easements described in Exhibit B over the Parcel legally AGENDA ITEM # 8. e) ORDINANCE NO. ______ 3 described in Exhibit A is necessary for the completion of the Project; and iii) the acquisition of the Parcel and the construction of the Project are in the best interests of the citizens residing within the City of Renton. SECTION III. The City Council authorizes the acquisition of the Easements under imminent threat of eminent domain and initiation of a condemnation action if necessary, for the Project, subject to the making or paying of just compensation to the owners thereof in the manner provided by law. SECTION IV. Nothing in this Ordinance limits the City in its identification and acquisition of property and property rights necessary for the Project. The City reserves the right to acquire additional or different properties or property rights as needed for the Project. SECTION V. The Mayor, by and through the Mayor’s designees, is authorized and directed to complete the purchase of the Easements under imminent threat of eminent domain, and, if needed, to prosecute actions and proceedings in the manner provided by law to condemn, take, damage and appropriate the Easements to carry out the provisions of this Ordinance. SECTION VI. The compensation to be paid to Owner of the Parcel acquired for the Project shall be paid from the City's Surface Water Utility Enterprise Fund or from such other monies that the City may have available or attain for the acquisition. SECTION VII. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this Ordinance. AGENDA ITEM # 8. e) ORDINANCE NO. ______ 4 SECTION VIII. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City's official newspaper. The summary shall consist of this ordinance's title. PASSED BY THE CITY COUNCIL the day of , 2023. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2023. ______________________________ Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD-PW:2277:08/25/23 AGENDA ITEM # 8. e) ORDINANCE NO. ______ 5 EXHIBIT A Property Legal Description THE EAST ½ OF THE NORTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 16, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., EXCEPT THE NORTH 330 FEET THEREOF; AND EXCEPT THE EAST 30 FEET CONVEYED TO THE CITY OF RENTON FOR RIGHT-OF-WAY BY DEED RECORDED UNDER RECORDING NO. 7809071074; AND EXCEPT ALL COAL AND MINERALS AND THE RIGHT TO EXPLORE FOR AND MINE THE SAME AS RESERVED BY DEED RECORDED UNDER RECORDING NO. 3875580; SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON AGENDA ITEM # 8. e) ORDINANCE NO. ________ 6 EXHIBIT B LEGAL DESCRIPTION OF EASEMENTS Temporary Construction Easement AGENDA ITEM # 8. e) ORDINANCE NO. ________ 7 Permanent Utilities Easement AGENDA ITEM # 8. e)