HomeMy WebLinkAboutAddendum - 2CAG-22-376, Adden #2-23
9-18-2023
Approved by Cheryl Beyer via 7/11/2023 email
1507 Belmont Avenue . Suite 200 . Seattle . Washington . 98122 . 206.323.9932 Initials
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June 27, 2023
Russ Woodruff
Capital Project Coordinator
City of Renton – Public Works
1055 S. Grady Way, 5th Floor
Renton, WA 98057
rwoodruff@Rentonwa.gov
206-556-5026
Scope of Work – Additional Services Request 02
Dear Russ,
We are very excited to continue our work with the City of Renton on the design of a new public market in the existing
Renton Pavilion building in downtown Renton, Washington. The potential for the re-use of this building as a public
market is very compelling, and we are excited to move forward with the design and look forward to continuing our
relationship. You requested we continue the work that we had begun under our contract with the City of Renton for
Conceptual Redevelopment Study and Design of the building. The following describes the proposed scope of work and
fee for the Schematic Design, Design Development, Construction Documents, and Construction Administration phases
of the project, to be attached as Exhibit B to the original Agreement (“Master Agreement”) signed by the City of Renton
on December 2, 2022.
Project Description:
This proposal includes architectural design, permitting & construction documents, bidding assistance and construction
administration services as outlined below for the existing approx. 14,770 SF Renton Pavilion building, to transform the
existing interior space into a public market. Conceptual and programming pre-design services have been completed
under the Master Agreement, and additional conceptual design work to refine the chosen layout was completed under
ASR 01 and ASR 02. Our scope of work and fee for this ASR 02 are based on the further development of Option 2 as
presented in the Renton Pavilion Conceptual Design and Pricing Report, issued on March 6, 2023, with modifications
developed in May 2023. It is understood the anticipated construction budget is based on the Cost Analysis provided by
DCW Cost Consultants in the report for Option 2 ($5,078,077) and that the overall hard + soft cost budget is anticipated
to be $7,139,002.
Project Schedule:
The following preliminary schedule forms the basis of our scope of work and fee estimate:
·Schematic Design (30% Design): 10 weeks + 3 weeks pricing & Owner review
·Design Development / Permit Documents (60% Design): 12 weeks design work + 3 weeks pricing & Owner
review
o Permitting:
SEPA/Administrative Land Use Review Submittals based upon 100% Design Development
Drawings
Building and health permit submissions based upon 100% Design Development Drawings, to
be submitted 2-4 weeks after our SEPA/Administrative Land Use Review Submittal.
·Construction Documents (90% Design): 12 weeks design work + 3 weeks pricing & Owner review
·Bidding Documents (100% Design): 3 weeks design work
·Bidding: 5 weeks contractor pricing/bidding
·Construction Administration: 32 weeks of construction plus 4 weeks of project punch-listing and close-out.
Exhibit A-2
1507 Belmont Avenue . Suite 200 . Seattle . Washington . 98122 . 206.323.9932 Initials
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The actual project schedule will be defined and refined once the project has started and various team members have
been consulted, but this schedule serves as the baseline for the durations and activities assumed in our Scope of
Services. Timelines for jurisdictional review are outside of Graham Baba’s control. Timelines in the schedule are
estimated and will need to be confirmed with the City of Renton and the King County Health Department.
Scope of Basic Services:
Our proposal is based upon the services indicated in the AIA B101-2017 Standard Form of Agreement Between Owner
and Architect as clarified here:
· Schematic Design/30% Design
o The Schematic Design Documents will consist of drawings and other documents including a site plan,
preliminary building plans, sections and elevations; and may include some combination of study
models, perspective sketches, or digital representations. Preliminary selections of major building
systems and construction materials will be noted on the drawings or described in writing.
o Outline SD Specifications
o Completion of Building, Land Use, Energy, Health Department Code Review/Summary; preparation for
and attendance at (1) remote conference with the City of Renton. (Note: Pre-Application meeting with
the City has been completed under ASR 01to the extent possible; this scope covers (1) additional
meeting with the City to address any follow-up questions.)
o Coordination of GBA subconsultant team.
o (10) weeks design duration plus (3) weeks pricing and Owner document review.
o (1) Site visit for general confirmation of existing conditions and dimensions
o Preparation of draft SEPA checklist responses and draft site plan and elevations for Administrative
Land Use Review
o Includes (1) Project Kick-Off Meeting with Owner and (2) Owner design meetings maximum. Our
proposal assumes that all meetings are held in person at Graham Baba’s offices or via electronic
interface such as Microsoft Teams or Zoom.
o 100% SD pricing and (1) pricing/value engineering meeting.
o Includes preparation of a single milestone document set at the end of Schematic Design for use in
Owner and stakeholder reviews.
· Design Development/60% Design
o The Design Development Documents will illustrate and describe the development of the approved
Schematic Design Documents and shall consist of drawings and other documents including plans,
sections, elevations, typical construction details, and diagrammatic layouts of building systems.
o DD/60% Specifications
o Coordination with GBA subconsultant team.
o (12) weeks design duration plus (3) weeks pricing and Owner document review.
o Includes (2) Owner design meetings maximum. Our proposal assumes all that all meetings are held in
person at Graham Baba’s offices or via electronic interface such as Microsoft Teams or Zoom.
o 100% DD pricing and (1) pricing/value engineering meeting.
o Includes preparation of a single milestone document set at the end of Design Development for use in
Owner and stakeholder reviews, contractor pricing, and for submission for building and health
department permits.
o SEPA worksheet and documentation completion and submittal
o Submittal for administrative land use review, to include site plan, civil plans, building renderings
demonstrating compliance with Renton’s Urban Design Guidelines based upon the 100% Design
Development set.
o Includes preparation and submission of building package based upon the 100% Design Development
set.
o Includes preparation and submission of health department permit package based upon the 100%
Design Development set.
1507 Belmont Avenue . Suite 200 . Seattle . Washington . 98122 . 206.323.9932 Initials
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· Construction Documents/90% - 100% Design
o Construction Documents will illustrate and describe the further development of the approved Design
Development Documents and will consist of Drawings and setting forth in detail the quality levels and
performance criteria of materials and systems and other requirements for the construction of the
Work.
o 90% CD Specifications and 100% Bid CD Specifications
o Coordination with GBA subconsultant team.
o Includes (12) weeks of design duration to a 90% Pricing Set plus (3) weeks pricing and Owner
document review.
o Includes (3) weeks of design time to produce 100% CD’s Bid Documents.
o Includes (2) Owner design meetings maximum. Our proposal assumes that all meetings are held in
person at Graham Baba’s offices or via electronic interface such as Microsoft Teams or Zoom.
o Includes tracking of SEPA, Land Use, Building Permit and Health Permit and response to correction
notices. Our fee estimate includes a maximum of (2) correction cycles per submittal type.
o Includes preparation of a 90% document set for cost analysis and Owner review and a 100%
document set for use in construction of the project.
· Bidding Phase
o Facilitate the distribution of Bidding Documents by the Owner to prospective bidders
o Prepare responses to questions from prospective bidders and provide clarifications and
interpretations of the Bidding Documents to the prospective bidders in the form of addenda
o Attend Bid Opening meeting, participation in Owner’s review and evaluation of bids and alternates
o Distribution of sets of contract documents for execution of the contract
· Construction Administration and Close-Out
o (32) weeks maximum of service during construction plus (4) weeks to support the punch-list and
project close-out process.
o (36) maximum Owner-Architect-Contractor meetings with approximately (18) in person at the
construction site and (18) held remotely via Microsoft Teams or similar digital interface.
o (18) maximum site walks to review construction conformance to construction document
requirements. Site walks are assumed to occur at the same day/time as the Owner-Architect-
Contractor on-site meetings.
o Response to requests for information (RFI’s) and submittal reviews.
o Review Contractor Payment Applications.
o Review Change Order Requests.
o (1) punch list site visit and (1) back-punch site visit. Fee assumes preparation of a single punch-list
document. Phased construction completion and punch-list reviews are not included in the scope of
basic services.
o (1) review of contractor close-out materials. Fee assumes review and comments on a single collated
close-out manual containing all required close-out, maintenance, and warranty data. Phased reviews
or reviews of separate individual sub-contractor packages is not included in the scope of basic
services.
Consultants:
This proposal includes the following consultant services under sub-contract to Graham Baba: Civil Engineer, Structural
Engineer, Mechanical, Electrical and Plumbing Engineer; Cost Consultant; Specification Writer; Lighting Designer;
Acoustic Consultant; Audio-Visual and Low-Voltage Consultant. Coordination of Graham Baba’s consultants is included
in our scope of services. Please see the attached consultant proposals for additional details on their proposed scope of
services.
This proposal assumes that the following additional consultants will be engaged directly by you: Landscape Architect,
Arborist, Geotechnical Engineer, Surveyor, Transportation Consultant, Land-Use Attorney. Graham Baba will coordinate
1507 Belmont Avenue . Suite 200 . Seattle . Washington . 98122 . 206.323.9932 Initials
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our design work with your consultants, but you will retain responsibility for your consultants’ performance on the
project.
Exclusions:
The following items may also be required by the project, but are excluded from our basic services since the extent and
exact requirements of the services are at this point unknown:
· Design, coordination and permits for work within the public right-of-way.
· Site survey – may be required (provided by Owner if so)
· Geotechnical report and other specialty site analysis -- may be required (provided by Owner if so)
· Landscape Design – may be required; if so, GBA can solicit proposals and provide as an additional service, or
the service can be provided by a consultant under direct contract to the Owner.
· Arborist -- may be required (provided by Owner if so)
· Traffic Consultant – may be required (provided by Owner if so)
· Environmental Consulting
· Building Envelope Consulting
· Loose furniture selection and layout (GBA may provide as an Additional Service).
· Kitchen Consultant
· Site Design Work beyond scope indicated in attached Civil Engineering proposal.
· Permitting fees and in-person permit submittal
· Non-prescriptive building envelope calculations required to demonstrate compliance with the Washington
State Energy Code. (Prescriptive MEP and Building Envelope calculations are assumed to be provided)
· Changes to elements of the design after initial Owner approval, including changes made as part of a value
engineering process.
· Graphics and branding, including design of custom window films and wallpaper. (Graham Baba will coordinate
the location of the films and wallpapers and the general product and process for application of these materials.
Custom artwork shall be provided by the Owner or can be provided by a consultant sub-contracted to Graham
Baba as an additional service.)
· Signage design and permitting.
· FF&E procurement and installation services.
· Hardware consulting.
· Record Drawings.
· BOMA Calculations.
· Design, documentation and registration fees for LEED certification or other green building certification
programs.
· Work beyond the schedule durations indicated in the Scope of Services above.
· Consultant service exclusions as indicated in the attached proposals
· Meetings with Authority Having Jurisdiction beyond those indicated above.
· Renderings for marketing or other promotional uses
· Public presentations
· Subconsultant exclusions as outlined in the attached subconsultant agreements.
· Reimbursable expenses. (See below.)
Drawing Deliverables:
Technical drawings issued by Graham Baba will be produced in Autodesk’s Revit or AutoCAD software in accordance
with Graham Baba’s documentation standards. If produced in Revit, the Revit model will be stored locally on Graham
Baba’s network. Cloud-based modeling approaches (such as Autodesk BIM 360) are possible, but may result in
additional fee to cover specialized software subscriptions and additional administrative and computer support.
Other documents will be produced using a variety of software and physical media and delivered in Adobe Acrobat
(.pdf) format. Hardcopies can be provided upon request but will be considered a reimbursable expense. (See below.)
1507 Belmont Avenue . Suite 200 . Seattle . Washington . 98122 . 206.323.9932 Initials
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Compensation:
Our proposal is that our Scope of Services be performed on a fixed fee lump sum basis according to the following:
Schematic
Design
Design
Development
Construction
Documents
Bidding
Construction
Admin and
Project Close-Out Total Fee
Lump Sum
$161,857
$184,023
$234,859
$19,064
$145,314
$745,117
Fees for services outside of those indicated in the Scope of Services would be in addition to these fees. These Additional
Services will be tracked separately and billed on an hourly basis unless the Owner and Graham Baba mutually agree
otherwise to a fixed fee for a specific scope of Additional Services.
Graham Baba’s hourly rates are as follows:
Principal/Founder, Principal/Owner $240 - $285/hr
Principals $190 - $240/hr
Associate Principals, Architectural Staff IV, Associates $160 - $190/hr
Architectural Staff III $130 - $160/hr
Architectural Staff II $125 - $130/hr
Architectural Staff I & Interns $90 - $125/hr
Interior Designer IV $240/hr
Interior Designer III $160/hr
Interior Designer II $130/hr
Interior Designer I $125/hr
Note: Rates are subject to change on October 1, annually.
Additional Services performed by sub-consultants will be performed on an hourly basis at hourly rates indicated in the
individual sub-consultant proposals. Additional Services of Sub-consultants contracted through our office will be
charged at our cost plus a 10% administrative fee.
Reimbursable expenses are in addition to the above fee estimate and will be at our cost and an 8% administrative fee.
Reimbursable expenses shall include all material expenses, including printing costs related to the production of
materials for design review, travel costs, courier and other delivery charges.
If the proposal meets your approval, please sign and return it to us. Your signature below will constitute your
acceptance of the terms outlined above and will serve as our notice to proceed with services. If you have any questions
concerning any of the terms, please give us a call at 206-323-9932.
Sincerely,
Brian Jonas, AIA, LEED AP BD+C, principal/owner
GRAHAM BABA ARCHITECTS PLLC
The proposal set out in this letter is accepted:
, 2023
Russ Woodruff, City of Renton