HomeMy WebLinkAboutContractMASTER NON-EXCLUSIVE ON-CALL SMALL PUBLIC WORKS
AGREEMENT FOR Moving, Relocation, and Disposal Service
CAG-____-____
THIS AGREEMENT (“Agreement”) is made as of the day of,202ϯ, (the
“Effective Date”) by and between the City of Renton, a Washington municipal corporation
(“City”), and ZĞŶƚĂĐƌĂƚĞ ŶƚĞƌƉƌŝƐĞƐ͕ (“Contractor”), a >>͕who are collectively referred to as
the “Parties”, to provide non-exclusive on-call Moving, Relocation, and Disposal Service of
City Owned Equipment, Furnishings, Furniture, and Machinery. City and Contractor agree as
set forth below.
The City desired on-call Moving, Relocation, and Disposal services and solicited a written Bid
Proposal for this Agreement. The Contractor responded to the Bid Proposal to provide these
services and represents that it is qualified and possesses sufficient skills to perform such work.
1. Scope of Work: Contractor agrees to provide non-exclusive on-call Moving, Relocation,
and Disposal Service of City Owned Equipment, Furnishings, Furniture, and Machinery as
specified in Exhibit A. which is attached and incorporated herein and may be referred to
as the “Work.” Specific Work is to be assigned by an ON-CALL WORK ORDER ADDENDUM
as set forth in Exhibit C
2. Changes in Scope of Work: City, without invalidating this Agreement, may order changes
to the Scope of Work consisting of additions, deletions or modifications, the Agreement
Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work
shall be authorized by written Change Order or Amendment signed by the Parties.
3. Time of Performance/ Term of Agreement/ Renewal :
A. Contractor shall commence performance of the Agreement pursuant to the
schedules set forth in an executed ON-CALL WORK ORDER ADDENDUM as set forth in
Exhibit C.
B. The Term of this Agreements is one year: All Work shall be performed not later
than December 31st, 2024.
C. This Agreement may be renewed for two (2) additional one (2) year periods.
(* Note the Prevailing Wage Rate update in Paragraph 5. A.)
CAG-23-360
36023
Sept 27,
PAGE 2 OF 19
D. This Agreement may be extendedfor less than one year to accomplish,and existing
ON-CALL WORK ORDER ADDENDUM change orders, if required, upon mutual written
agreement of City and Contractor.
4. Compensation:
A. Amount. Total compensation to Contractor for Work for ALL ON-CALL WORK ORDER
ADDENDUM cumulatively provided pursuant to this Agreement shall not exceed
$50,000.00, including any applicable state and local sales taxes. Compensation shall
be paid based upon Work actually performed according to the rate(s) or amounts
specified in Exhibit B. The work will be ordered as needed per ON-CALL WORK ORDER
ADDENDUM and there is no guaranteed minimum amount to be paid under this
Agreement. The Contractor agrees that any hourly or flat rate charged by it for its
Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in
writing or provided in Exhibit B. Except as specifically provided herein, the Contractor
shall be solely responsible for payment of any taxes imposed because of the
performance and payment of this Agreement.
B. Method of Payment. For each ON-CALL WORK ORDER ADDENDUM; On a monthly or
no less than quarterly basis during any quarter in which Work is performed, the
Contractor shall submit a voucher or invoice in a form specified by the City, including a
description of what Work has been performed, the name of the personnel performing
such Work, and any hourly labor charge rate for such personnel. The Contractor shall
also submit a final bill upon completion of all Work. Payment shall be made by the City
for Work performed within thirty (30) calendar days after receipt and approval by the
appropriate City representative of the voucher or invoice. If the Contractor’s
performance does not meet the requirements of this Agreement, the Contractor will
correct or modify its performance to comply with the Agreement. The city may
withhold payment for work that does not meet the requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies itmay have against the Contractor for failure of the Contractor
to perform the Work or for any breach of this Agreement by the Contractor.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the current
fiscal period, and this Agreement will terminate upon the completion of all remaining
Work for which funds are allocated. No penalty or expense shall accrue to the City in
the event this provision applies.
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ϱ͘Prevailing Wage/ Method of Payment/ Retainage/ Bonding: Payment by theCity for the
Work will only be made after the Work has been performed and a voucher or invoice is
submitted in a form acceptable to the City.
͘Prevailing Wage Rates:
Contractor must comply with the State of Washington prevailing wage
requirements. Contractor must file aŶ Intent to Pay Prevailing Wage at the
beginning of the project and at the beginning of each calendar year and an
Affidavit of Wages Paid at the end of each calendar year and at the end of the
project with the Washington State Department of Labor and Industries. *Final
payment will be held until Affidavit of Wages Paid is submitted for each
period/calendar year or end of project.
The State of Washington prevailing wage rates applicable for this project, which is
located in King County, may be found at the following website address of the
Department of Labor and Industries:
ŚƚƚƉ͗ͬͬǁǁǁ͘ůŶŝ͘ǁĂ͘ŐŽǀͬdƌĂĚĞƐ>ŝĐĞŶƐŝŶŐͬWƌĞǀtĂŐĞͬĚĞĨĂƵůƚ͘ĂƐƉ
ŚƚƚƉ͗ͬͬǁǁǁ͘ůŶŝ͘ǁĂ͘ŐŽǀͬdƌĂĚĞƐ>ŝĐĞŶƐŝŶŐͬWƌĞǀtĂŐĞͬtĂŐĞZĂƚĞƐͬĚĞĨĂƵůƚ͘ĂƐƉ
͘Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage
rates paid for the duration of this contract shall be the date the contract is
executed as reflected in the “Effective Date” identified at the top of the first page
of this Agreement and upon the “Effective Date” of each renewal.
(* Note Prevailing Wages for this agreement will update to the then current
Prevailing Wages rate for the effective date of each one-year renewal.)
Upon request, the City will provide a copy of the applicable prevailing wages for
this project. Alternatively, the rates may be viewed at the City of Renton City Hall
by making an appointment with the contact person identified herein or prior to
contract award with the contact person identified as the City of Renton contact in
Paragraph 14 Notices of this agreement.
͘For Contracts under $50,000
For public works projects, the City may choose to waive the payment and
performance bond requirements of chapter 39.08 RCW and the retainage
requirements of chapter 60.28 RCW, for laborers, mechanics, subcontractors,
material persons, suppliers, and taxes imposed under Title 82 RCW that may be
due from the contractor for the limited public works project, however The City
shall have the right of recovery against the contractor for any payments made on
the contractor's behalf.
PAGE 4 OF 19
C. City shall have the right to withhold payment to Contractor for any work not
completed in a satisfactory manner until such time as Contractor modifies such
work so that the same is satisfactory.
D. Final Acceptance. Final Acceptance of the Project of an ON-CALL WORK ORDER
ADDENDUM occurs when the City has determined that the Project is one hundred
percent (100%) complete and has been completed in accordance with the Plans
and Specifications.
6. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Contractor in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Contractor
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Contractor shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Contractor an equitable share of the fixed fee. This provision shall not prevent the City
from seeking any legal remedies it may have for the violation or nonperformance of
any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
7. Hold Harmless: Contractor shall indemnify, defend and hold harmless City, its elected
officials, officers, agents, employees and volunteers, from and against any and all claims,
losses or liability, or any portion of the same, including but not limited to reasonable
attorneys’ fees, legal expenses and litigation costs, arising from injury or death to persons,
including injuries, sickness, disease or death of Contractor’s own employees, agents and
volunteers, or damage to property caused by Contractor’s negligent act or omission,
except for those acts caused by or resulting from a negligent act or omission by City and
its officers, agents, employees and volunteers.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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contractor and City, its officers, officials, employees and volunteers, Contractor’s liability
shall be only to the extent of Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act,
RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually
negotiated and agreed to this waiver. The provisions of this section shall survive the
expiration or termination of this Agreement.
8. Insurance: Contractor shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
D. It is agreed that on Contractor’s commercial general liability policy, the City of
Renton will be named as an Additional Insured on a non-contributory primary
basis. City’s insurance policies shall not be a source for payment of any Contractor
liability.
E. Subject to City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to City before executing the work of this
Agreement.
F. Contractor shall provide City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
G.Additional Insurance if marked as “Required” by City or maybe added as needed
for a particular ON-Call WORK ORDER ADDENDUM:
1.܆ Required. Builders Risk insurance covering interests of the City, the
Contractor, Subcontractors, and Sub-contractors in the work. Builders Risk
insurance shall be on a special perils policy form and shall insure against
the perils of fire and extended coverage and physical loss or damage
including flood, earthquake, theft, vandalism, malicious mischief, and
collapse. The Builders Risk insurance shall include coverage for temporary
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buildings, debris removal and damage to materials in transit or stored off-
site. This Builders Risk insurance covering the work will have a deductible
of $5,000 for each occurrence, which will be the responsibility of the
Contractor. Higher deductibles for flood and earthquake perils may be
accepted by the City upon written request by the Contractor and written
acceptance by the City. Any increased deductibles accepted by the City will
remain the responsibility of the Contractor. The Builders Risk insurance
shall be maintained until final acceptance of the work by the City.
2.܆ Required. Contractors Pollution Liability insurance covering losses
caused by pollution conditions that arise from the operations of the
Contractor. Contractors Pollution Liability insurance shall be written in an
amount of at least $1,000,000 per loss, with an annual aggregate of at least
$1,000,000. Contractors Pollution Liability shall cover bodily injury,
property damage, cleanup costs and defense including costs and expenses
incurred in the investigation, defense, or settlement of claims.
If the Contractors Pollution Liability insurance is written on a claims-made
basis, the Contractor warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this contract; and
that continuous coverage will be maintained, or an extended discovery
period will be exercised for a period of three (3) years beginning from the
time that work under the contract is completed.
The City shall be named by endorsement as an additional insured on the
Contractors Pollution Liability insurance policy.
If the scope of services as defined in this contract includes the disposal of
any hazardous materials from the job site, the Contractor must furnish to
the City evidence of Pollution Liability insurance maintained by the disposal
site operator for losses arising from the insured facility accepting waste
under this contract. Coverage certified to the Public Entity under this
paragraph must be maintained in minimum amounts of $1,000,000 per loss,
with an annual aggregate of at least $1,000,000.
Pollution Liability coverage at least as broad as that provided under ISO
Pollution Liability-Broadened Coverage for Covered Autos Endorsement CA
99 48 shall be provided and the Motor Carrier Act Endorsement (MCS 90)
shall be attached.
9. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Contractor agrees as follows:
PAGE 7 OF 19
A. Contractor, and Contractor’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement,
shall not discriminate on the basis of race, color, sex, religion, nationality, creed,
marital status, sexual orientation or preference, age (except minimum age and
retirement provisions), honorably discharged veteran or military status, or the
presence of any sensory, mental or physical handicap, unless based upon a bona
fide occupational qualification in relationship to hiring and employment, in
employment or application for employment, the administration of the delivery of
Work or any other benefits under this Agreement, or procurement of materials or
supplies.
B. The Contractor will take affirmative action to ensure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or
mental handicaps, or marital status. Such action shall include, but not be limited
to the following employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training.
C. If Contractor fails to comply with any of this Agreement’s non-discrimination
provisions, Cityshall have the right, at its option, to cancel the Agreement in whole
or in part.
D. Contractor is responsible to be aware of and in compliance with all federal, state,
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws and worker's
compensation.
10. Independent Contractor: Contractor’s employees, while engaged in the performance of
any of Contractor’s Work under this Agreement, shall be considered employees of the
Contractor and not employees, agents, representatives of City and as a result, shall not be
entitled to any coverage or benefits from the City of Renton. Contractor’s relation to City
shall be at all times as an independent contractor. Any and all Workman’s Compensation
Act claims on behalf of Contractor employees, and any and all claims made by a third-party
as a consequence of any negligent act or omission on the part of Contractor’s employees,
while engaged in Work provided to be rendered under this Agreement, shall be the solely
Contractor’s obligation and responsibility.
11. City of Renton Business License:The Contractor shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
PAGE 8 OF 19
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
12. Record Keeping and Reporting: Contractor shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement. The Contractor agrees to provide access to and copies of
any records related to this Agreement as required by the City to audit expenditures and
charges and/or to comply with the Washington State Public Records Act (Chapter 42.56
RCW).
13. Public Records Compliance. To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Contractor shall make a due diligent search
of all records inits possession, including, but not limited to, e-mail, correspondence, notes,
saved telephone messages, recordings, photos, or drawings and provide them to the City
for production. In the event Contractor believes said records need to be protected from
disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall
indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees,
attendant to any claim or litigation related to a Public Records Act request for which
Contractor has responsive records and for which Contractor has withheld records or
information contained therein, or not provided them to the City in a timely manner.
Contractor shall produce for distribution any and all records responsive to the Public
Records Act request in a timely manner, unless those records are protected by court order.
14. Other Provisions:
A.Administration and Notices. Each individual executing this Agreement on behalf
of City and Contractor represents and warrants that such individuals are duly
authorized to execute and deliver this Agreement on behalf of City or Contractor.
Notice:Except for Service of Process in a legal proceeding, any notices required to
be given by the Parties shall be delivered at the addresses set forth below. Any
notices may be delivered personally to the addressee of the notice or may be
deposited in the United States mail, postage prepaid, to the address set forth
below. Any notice so posted in the United States mail shall be deemed received
three (3) calendar days after the date of mailing. Email notice will be deemed
received the date of the emailso long as sent before 12:00 noon on a business day,
if after 12:00 Noon it will be deemed received the next business day – a copy of
email notice must be mailed as set forth above. This Agreement shall be
PAGE 9 OF 19
administered by and any notices should be sent to the undersigned individuals or
their designees.
CITY OF RENTON
Edward Grube
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6670
egrube@rentonwa.gov
ZĞŶƚĂĐƌĂƚĞ ŶƚĞƌƉƌŝƐĞƐ͕>>
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Phone: ϮϬϲͲϯϴϯͲϱϳϯϴ
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B.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
C.Assignment and Subcontract. Contractor shall not assign or subcontract any
portion of this Agreement without the City of Renton’s prior express written
consent.
D.Compliance with Laws. Contractor and all of the Contractor’s employees shall
perform the Work in accordance with all applicable federal, state, county and city
laws, codes and ordinances. A copy of this language must be made a part of any
contractor or subcontractor agreement.
E.Conflicts. In the event of any inconsistencies between contractor proposals and
this contract, the terms of this contract shall prevail.
F.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington.
G.Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
H.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
Contractor hereby expressly consents to the personal and exclusive jurisdiction
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and venue of such court even if Contractor is a foreign corporation not registered
with the State of Washington.
I.Severability. A court of competent jurisdiction’s determination that any provision
or part of this Agreement is illegal or unenforceable shall not cancel or invalidate
the remainder of this Agreement, which shall remain in full force and effect.
J.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefit of the Parties and no one else.
L.Waivers. All waivers shall be in writing and signed by the waiving party. Either
party’s failure to enforce any provision of this Agreement shall not be a waiver and
shall not prevent either City or Contractor from enforcing that provision or any
other provision of this Agreement in the future. Waiver of breach of any provision
of this Agreement shall not be deemed to be a waiver of any prior or subsequent
breach unless it is expressly waived in writing.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of
Effective Date.
CITY OF RENTON
_____________________________
ZĞŶƚĂĐƌĂƚĞ ŶƚĞƌƉƌŝƐĞƐ͕>>
:ĂLJƌĐĂƌĞƐĞͬ________________
Martin Pastucha
Public Works Administrator
1055 South Grady Way
Renton, Washington 98057
_____________________________
Date
__ϬϴͬϭϱͬϮϬϮϯ_________________
Date
Approved as to Legal Form
_______________________________
Shane Moloney
Renton City Attorney
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________________
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Approved by Cheryl Beyer via 9/26/2023 email
PAGE 11 OF 19
________________________________
Date
Non-standard Master Small PW On-Call 9-3-21 clb (1019)
9/26/2023
PAGE 12 OF 19
Exhibit A
SCOPE OF WORK
City of Renton
ON-CALL Moving, Relocation, and Disposal SERVICES
Project Manager: Edward Grube, Public Works – Facilities Capital Projects Coordinator
Introduction
The City of Renton requests Services to perform Moving, Relocation, and Disposal Services on an “as
needed” basis with up to three Moving, Storage, and Relocation Services companies. A $50,000 “not-
not-to-exceed” amount does not guarantee work to any contractor and the amount paid will be
based upon time and materials of actual work performed. A written quote will be required for each
call-out under the agreement.
The City reserves the right to awardmultiple contracts to multiple contractors for this work if it is in
the best interest of the City. The City reserves the right to choose any of the companies awarded this
contract for each call-out.
Theovertimeratessetforth in thecontractwillbereimbursableonly totheextenttheovertimehas
been approved by the City.
Disposal Fees will be reimbursed for the exact amount paid; receipts must be submitted with invoice.
Additional requirements of the work are included below. It is your responsibility to read these
requirements thoroughly and to become familiar with each site location work is assigned in relation to
the amount and type of work involved to complete.
Minimum Requirements of Contractor
x Renton Business License, registered contractor with the State of Washington, current
State Unified Business Identifier Number
x Proof of Insurance - Minimum amounts to be approved in advance by City Risk Management.
Includes General Liability, Automobile Liability, Workers Compensation and Employers’
Liability. See the attached contract for specific requirements.
x Include with the First Invoice the Company’s Intent to Pay Prevailing Wage Rates and
submit the Affidavit to Pay Prevailing Wage Rates at the completion of the last Invoice of
PAGE 13 OF 19
the Year; the Affidavit must total the amount of all Invoices Paid for the year. Labor rates
shall be Prevailing Wage Rates for the industry.
x All personnel shall wear the most up-to-date personal protective equipment including but
not limited to Back brace, safety glasses, gloves, shoes, and City Provided Vest while on the
job site.
x Equipment and experience in moving office furniture, appliances, and miscellaneous small
and large items.
x Locations left incomplete at the end of the workday shall be arranged to allow to safe
access for the Staff Employees and/or the public.
x Contractor shall submit information on Moving Vehicles, equipment, and materials to
include at least the following:
o Vehicle Size, there is Height restriction at some locations.
o Wooden Carts, Boxes, Bubble Wrap, and Protective Coverings.
o Furniture/Appliance Dollies and Hand Carts.
Preferred Qualifications of Contractor and Moving workers
x The Contractor shall assign a sufficient number of employees (“Employee” or “Employees”, as
applicable) (as determined by the Contractor based on the number of items to be moved and
the amount of time involved), including one senior individual to serve as a team lead, exclusively
for the performance of Services.
x The Contractor reserves the right to change any Employee Assignment and substitute another
Employee at any time due to illness or other Emergency.
x Background Check is required to work in areas designated Criminal Justice Information
Service (CJIS). The city will provide the contractor the Authorization Form to get their
designated employees background checked.
o Attachment A for Exhibit A
x Employees shall wear a clothing that is non-offensive or distracting while at the location.
x No Smoking is allowed by the Employees except at designated areas.
Project Area Specifications – Prior toBeginning Work
x Contact Facilities On-Site Representative via email, text, or Phone Call at the start of the work
shift.
x Once on site, contractor will contact the Facilities On-Site Representative to:
o Sign out an Access Badge and/or Key (if applicable)
• If area at location is a Designated CJIS Area; the employees of the contractor
must be on the City of Renton CJIS Authorized Contract Employee List.
o On-Site Meeting to review what needs to be moved, from where it currently is, to
where it need to be moved too.
PAGE 14 OF 19
Project Area Specifications – End of Work
x Once work has completed, contact the Facilities On-Site representative to:
o Walk the area to ensure all items needing to be moved from location has been moved.
o Facilities Representative will check that all the items to be moved have been moved
and the area for any damaged.
o Sign-In the Access Badge and/or Key (if applicable)
x If Disposal is required, the Contractor must inform the Facilities Representative of the need and
receive verbal and/or written authorization to dispose items to their proper disposal site.
Disposal Specifications
x If required, the contractor will dispose of set items to an approved disposal site (i.e., Transfer
Station, Land Fill, etc.).
x If Hazardous Disposal is required, the contractor will delivery items to a certified
Hazardous disposal company for proper disposal.
x All Disposal receipts must be included when Invoices are turned in.
Special Conditions
x Damage that occurs as a direct result of contractor actions or inaction is the sole responsibility
of the contractor.
x On Occasion, the Contractor may need to use tools to:
o Dismantle furniture (i.e., Cubicles, Cabinets, Bookshelves, etc.).
o Unattached furniture (i.e., Cubicles, Cabinets, Bookshelves, etc.) secured to the wall(s)
o Un-hang pictures
o Move and/or dispose of
x Designated City Hall CJIS Locations; Background Check Required
o P2 – Data Closet
o P2 – All PD areas (evidence room, evidence offices, evidence intake area)
o 1st Floor:
• Police Dept area (not first door to access stairwell but next door to PD area)
• IT area Suite #110 and the NOC (Network Operations Center)
o 2nd Floor – All Police areas (offices, conference rooms, Tech Room...) and Data Closet
o 3rd Floor – EHD office, Court areas, Data Closet
o 4th Floor:
• City Attorney's Office area (including lunch/breakroom)
• New IT area
• Temp HR/PD area
o Training Room #405
PAGE 15 OF 19
Invoices
x Invoices should be submitted to:
Lori Lohman, Facilities Coordinator
Edward Grube, Facilities Capital Project Coordinator
Public Works - Facilities Department – 5th Floor
1055 South Grady Way, Renton, WA 98057
Email: Facilities@Rentonwa.gov
Telephone: (425) ??? - ????
x Invoices should contain the following information to prevent a delay in processing:
o Contractor name, address and telephone number
o Contract Number – assigned upon execution of agreement (CAG # ** - ***)
o Unique Invoice Number
o Date work performed
o Location where work was performed
o Number of workers assigned to task
o Classification of workers assigned to task
o Total hours worked
o Materials including mark-up
o Amount due, Washington sales tax and total amount due
o Washington Department of Labor and Industries Intent to Pay Prevailing Wage Statement
with first invoice. Affidavit of Wages Paid Statement for each invoice thereafter. Failure
to submit these forms may delay processing of invoices.
o If there is a Disposal Fee, it must be included with the Invoice.
PAGE 16 OF 19
Exhibit B
SCHEDULE OF COSTS AND HOURLY RATES
City of Renton
ON-CALL Moving, Relocation, and Disposal SERVICES
x Time and Material Submission (sealed bid or by email)Rates noted are before Taxes.
x Agreement Sum (based upon prevailing wage)
o Regular Rate per Hour: ______________ per man-hour
o Overtime Rate per Hour: ______________ per man-hour
o Material Markup Percentage: ___________%
x Equipment Schedule Submission
Description:_________________________________________________________________
_
Description:__________________________________________________________________
Description:_________________________________________________________________
_
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/ŶƐƚĂůůĞƌ^d ΨϭϯϬ͘ϳϲ &ƵƌŶŝƚƵƌĞ/ŶƐƚĂůůĞƌͬĂƌƉĞŶƚĞƌ
^ƵƉĞƌǀŝƐŽƌ^d ΨϭϯϮ͘Ϭϳ /ĨŵŽƌĞƚŚĂŶϱϬйŚĂŶĚƐŽŶ
KǀĞƌƚŝŵĞZĂƚĞƐ
ƌŝǀĞƌKd Ψϭϵϴ͘ϭϭ KǀĞƌƚŝŵĞŝƐĂĨƚĞƌϴŚŽƵƌƐŝŶĂĚĂLJ
DŽǀĞƌKd Ψϭϲϰ͘ϱϳ KƌĂĨƚĞƌϰϬŚŽƵƌƐŝŶĂǁĞĞŬ
/ŶƐƚĂůůĞƌKd Ψϭϵϲ͘ϭϰ
^ƵƉĞƌǀŝƐŽƌKd Ψϭϵϴ͘ϭϭ
See below
See below
15%
KǀĞƌƚŝŵĞZĂƚĞƐ
EŽƚĞƐWƌŝĐĞƚŽZĞŶƚŽŶ:ŽďĞƐĐƌŝƉƚŝŽŶ
PAGE 17 OF 19
Exhibit C
CAG-________-_______ON-CALL WORK ORDER ADDENDUM NO. ______
City of Renton
ON-CALL Moving, Relocation, and Disposal SERVICES
Name:
Date:
This ON-CALL WORK ORDER ADDENDUM NO. _____ is made and entered in to on ________,
20___, between the City of Renton, (City) and _______________________________
(Contractor) collectively (Parties) pursuant to and in compliance with the MASTER AGREEMENT
FOR ON-CALL Moving, Relocation, and Disposal SERVICES CAG-2__-_______ dated
___________, 20___ (Agreement) following bid proposal process.
The Parties agree as follows:
Each and every provision of the MASTER AGREEMENT FOR ON-CALL
________________________CAG-___-_______ dated ___________, 20___ (Agreement) shall
remain in full force and effect and the CAG-___-________ ON-CALL WORK ORDER ADDENDUM
NO. ______ is as follows:
1. Project Name:
2. City Division:
City Project Manager or Contact for WORK ORDER Addendum:
(name, address, email, phone)
3. Scope of Services is as follows
or as set forth in CAG-_________ ON-CALL WORK ORDER ADDENDUM NO. ______
Exhibit 1. )
4. Technical Approach (if necessary)
Additional specifications and requirements may be attached to this form or as set forth
in CAG-____-_____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit 2.
5. Deliverables
(Or as set forth in CAG-_____-_____ ON-CALL WORK ORDER ADDENDUM NO. ______
Exhibit 3)
PAGE 18 OF 19
6. Schedule
(Or as set forth in CAG-____-______ ON-CALL WORK ORDER ADDENDUM NO. ______
Exhibit 4.)
7. Cost/Hour Estimates
Contractor agrees to perform the services as described above for the amount not to
exceed $________________(Or as set forth in CAG-____-_____ON-CALL WORK ORDER
ADDENDUM NO. ______ Exhibit 5) unless modified by the City in a signed written
subsequent CAG-___-______ ON-CALL WORK ORDER ADDENDUM.
8. Due Date or Completion Date:
9. Total Amount Payable to the Contractor under the Maser On-Call Agreement is
summarized as follows:
Original Non-Exclusive MASTER AGREEMENT FOR ON-CALL
______________________________SERVICES CAG-____-_____ authorized amount not to
exceed per the duration of the Agreement:
$5Ϭ,000.00
CAG-____-_____ ON-CALL WORK ORDER ADDENDUM NO. 1 $_________
(LIST all OTHER CAG-___-________ON-CALL WORK ORDER ADDENDUM NO. ______ as they are
implemented.)
Grand total of CAG-___-____ ON-CALL WORK ORDER ADDENDUM $____________
______________________________________________________________________________
Balance remaining under MASTER AGREEMENT FOR ON-CALL FOR ____________SERVICES
CAG-____-_______ $________________
IN WITNESS WHEREOF, the Parties have voluntarily entered into this ON-CALL WORK ORDER
ADDENDUM as of the date last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONTRACTOR
By:____________________________
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PAGE 19 OF 19
____________________________
Date
_____________________________
Date
(WORK ORDER Addendum Exhibit Headings if needed)
CAG-____-____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit 1.
WORK ORDER Scope of Services
CAG-_____-____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit 2.
Additional specifications and requirements
CAG-____-____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit 3
Deliverables
CAG-____-____ ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit 4.
Schedule
CAG-____-_____ON-CALL WORK ORDER ADDENDUM NO. ______ Exhibit 5
Cost/Hour Estimates