HomeMy WebLinkAboutContractAGREEMENT FOR ALTERNATIVE RESPONSE SERVICES
THIS AGREEMENT, dated for reference purposes only as September 11, 2023 is by and between
the City of Renton (the “City”), a Washington municipal corporation, and Project Be Free
(“Consultant”), a Washington Nonprofit Corporation, principally located at 306 Wells Avenue
South, Unit D, Renton, WA 98057. The City and the Consultant are referred to collectively in this
Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of
the last date signed by both parties.
WHEREAS, Renton applied for, and was awarded, a grant through Association of Washington
Cities (“AWC”) to create alternative response team models (“co-response”) for law enforcement
response to domestic vioence calls (“AWC/ARTG Agreement”) which is attached and
incorporated herein at Exhibit A; and
WHEREAS, the AWC/ARTG Agreement was awarded to the City in the amount of one hundred
thirty-five thousand dollars ($135,000.00); and
WHEREAS, Renton has determined that the Consultant has experience in the required co-
response approach required by the AWC/ARTG Agreement; and
NOW, THEREFORE, IN CONSIDERATION OF the mutual benefits and conditions set forth below
and incorporating the language above, the Parties hereto agree as follows:
1. Scope of Work: Consultant agrees to provide co-response services for domestic violence
and/or mental health calls as specified in Exhibit B, which is attached and incorporated
herein and may hereinafter be referred to as the “Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth inExhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than June 30, 2024.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $135,000. Compensation shall be paid as a flat rate fixed
Page 1
CAG-23-367
sum of $11,250.00 per month based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat
rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work isperformed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
E. No Duplication of Payment. No fundsprovided under this Agreement may be used to
pay or reimburse costs for expenditures for which Consultant has received, or is
expecting to receive, any other funding whether state, federal or private in nature,
for that same expense.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
Page 2
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the Cityafter partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Page 3
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the Cityonly for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, and Association of Washington Cities pursuant to the AWC/ARTG Agreement at
Exhibit A, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
Page 4
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
Page 5
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City, and Association of Washington Cities pursuant to the
AWC/ARTG Agreement at Exhibit A, as an Additional Insured on its commercial
general liability policy on a non-contributory primary basis. The City’s insurance
policies shall not be a source for payment of any Consultant liability, nor shall the
maintenance of any insurance required by this Agreement be construed to limit the
liability of Consultant to the coverage provided by such insurance or otherwise limit
the City’s recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
controloccur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
Page 6
CITY OF RENTON
Lori Fleming
Human Services Coordinator
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6655
LFleming@rentonwa.gov
CONSULTANT (PROJECT BE FREE)
Katya Wojcik
Executive Director
306 Wells Ave S, Unit D
Renton, WA 98057
Phone: (206) 276-4322
Katya.wojcik@project-be-free.com
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
Page 7
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
H. Consultant has reviewed, understands, and agrees it will comply with all applicable
provisions of the AWC/ARTG Agreement.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. Administration and Management.
i. Operational Project Management:The City’s project manager is Renton Police
Deputy Chief Jeffery Hardin, e-mail: JHardin@rentonwa.gov. In providing
Work, Consultant shall coordinate with the City’s project manager or his/her
designee.
ii. Administrative Contract Management: The contract manager is Lori Fleming,
Renton Human Services Coordinator, LFleming@rentonwa.gov. For contract,
billing, and budget questions, Consultant shall coordinate with the City’s
contract manager.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
Page 8
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
Page 9
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
City of Renton Mayor
Katya Wojcik
Executive Director
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Senior Assistant City Attorney
Contract Template Updated 5/21/2021
(h/contract/2023/2773)
Page 10
10/6/2023
Approved by Patrice Kent via 9/11/2023 email
Exhibit A
ASSOCIATION OF WASHINGTON CITIES
ALTERNATIVE RESPONSE GRANT AGREEMENT
Page 11
Alternative Response Team Grant Grantee Funding Agreement
Association of Washington Cities
The City of Renton
through
The Alternative Response Team Grant.
A program funded under Senate Bill 5187, Section 215-69a
For
Jurisdiction Name City of Renton
Program
Description
Alternative Response Co-Responder Program
Start date:July 1, 2023
End date:June 30, 2024
Page 12
FACE SHEET
1
Grant Number: ART23-11
Association of Washington Cities (AWC)
Alternative Response Team Grant (ARTG)
Senate Bill 5187, Section 215-69a went into effect on July 1, 2023. The purpose of this grant is to assist cities
with the documented costs to create co-responder programs within different alternative diversion models
including law enforcement assisted diversion programs, community assistance referral and education
programs, and as part of mobile crisis teams. AWC has determined that entering into a Contract with the City
of Renton will meet the goals of these funds.
1. Grantee 2. Grantee Doing Business As (optional)
3. Grantee Representative 4. AWC Representative
Jacob Ewing
Special Projects Coordinator
(360) 753-4137
jacobe@awcnet.org
1076 Franklin Street SE
Olympia, WA
98501
5. Grant Amount 6. Start Date 7. End Date 8. Tax ID #
$135,000 July 1, 2023 June 30, 2024
9. Grant Purpose
Establish an alternative response team program as described in Attachment A.
AWC and the Grantee, as defined above, acknowledge and accept the terms of this Grant and attachments and have
executed this Grant on the date below to start as of the date and year referenced above. The rights and obligations of
both parties to this Grant are governed by this Grant and the following other documents incorporated by reference:
Budget & Budget
Narrative Grantee Data Collection; Attachment (D) Grantee Agent(s).
FOR GRANTEE FOR Association of Washington Cities
Date
Attest: Jason A. Seth, City Clerk
Date:
Date
Last revision 11/23/2021
Page 13
Alternative Response Team Grant Grantee Funding Agreement
1.GRANT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the Grant contact person for
all communications and billings regarding the performance of this Grant.
The Representative for AWC and their contact information are identified on the Face Sheet of this Grant.
The Representative for the Grantee and their contact information are identified on the Face Sheet of this
Grant.
2.TERM
The initial term of the Contract shall be July 1, 2023, and continue through June 30, 2024, unless terminated
sooner as provided herein. The term of the contract may be extended by an amendment signed by both
parties.
3.PAYMENT
AWC shall pay an amount not to exceed $135,000 for the performance of all things necessary for or incidental
to the performance of work as set forth in the ARTG Application and described in Attachment A. Grantee's
compensation for services rendered shall be based on the completion of duties as outlined in the ARTG
application, in Attachment A, in accordance with the following sections.
4.BILLING PROCEDURES AND PAYMENT
AWC will reimburse Grantee upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for AWC not more often than monthly. Grantee will
use the invoice form provided by AWC to request reimbursement.
The invoices shall describe and document, to AWC's satisfaction, a description of the work performed, the
progress of the project, and fees. The invoice shall include the Grant Number ART23-11 . A receipt must
accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement.
If errors are found in the submitted invoice or supporting documents, AWC will notify the Grantee to make
corrections in a timely manner, resubmit the invoice and/or supporting documentation as requested, and
notify AWC.
Payment shall be considered timely if made by AWC within thirty (30) calendar days after receipt of properly
completed invoices. Payment shall be sent to the address designated by the Grantee.
AWC may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for
services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be
made by AWC.
Duplication of Billed Costs
The Grantee shall not bill AWC for services performed under this Grant, and AWC shall not pay the Grantee,
if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that
service. This does not include fees charged for summer recreation programs.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its Grantees.
Final Reimbursement and Reporting Deadline
When the project is completed the Grantee must submit a final report and supporting documents needed to
close out the project no later than July 31, 2024.
AWC shall withhold 10 percent (10%) from each payment until acceptance by AWC of the final reporting from
the Grantee has been submitted and verified.
Page 14
Alternative Response Team Grant Grantee Funding Agreement
Upon expiration of the Contract, any claims for payment for costs due and payable under this Contract that
are incurred prior to the expiration date must be submitted by the Contractor to AWC within thirty (30)
calendar days after the Contract expiration date. AWC is under no obligation to pay any claims that are
submitted thirty-one (31) or more calendar days after th
will pay Belated Claims at its sole discretion, and any such potential payment is contingent upon the
availability of funds.
5.GRANTEE DATA COLLECTION/REPORTING REQUIREMENTS
Grantee will submit reports, in a form and format to be provided by AWC (See Attachment C). Data must be
provided to AWC along with final billing.
6.AGENT(S)
Agent(s) in this contract refers to any third-party entity and its employees that the Grantee has subcontracted
with to provide services funded through this agreement. The Grantee is responsible for ensuring that any
agent complies with the provision herein.
Grantee Agent(s) and must provide proof of insurance per Section 6 of this document.
7.INSURANCE
a.
compensation, occupational disease, and occupational health and safety laws, statutes, and regulations
to the fullest extent applicable. This requirement includes the purchase of industrial insurance coverage
RCW. Such wo
all employees of the Grantee, and for all employees of any subcontract retained by the Grantee, suffering
bodily injury (including death) by accident or disease, which arises out of or in connection with the
performance of this Grant. Satisfaction of these requirements shall include, but shall not be limited to:
i. Full participation in any required governmental occupational injury and/or disease
insurance program, to the extent participation in such a program is mandatory in any
jurisdiction;
ii.
employees in full compliance with all applicable laws, statutes, and regulations, but only
to the extent s
above, and/or;
iii. Maintenance of a legally permitted and governmentally approved program of self-
Except to the
compensation and occupational disease laws, statutes, and regulations in 1), 2), and 3) above shall
provide for a full waiver of rights of subrogation against AWC, its directors, officers, and employees.
If the Grantee, or any agent retained by the Grantee, fails to effect and maintain a program of compliance
AWC incurs fines or is required by law to provide benefits to such employees, to obtain coverage for such
employees, the Grantee will indemnify AWC for such fines, payment of benefits to Grantee or Grantee
employees or their heirs or legal representatives, and/or the cost of effecting coverage on behalf of such
employees. Any amount owed AWC by the Grantee pursuant to the indemnity may be deducted from
any payments owed by AWC to the Grantee for the performance of this Grant.
Page 15
Alternative Response Team Grant Grantee Funding Agreement
b. Automobile Insurance. In the event that services delivered pursuant to this Grant involve the use of
vehicles, owned or operated by the Grantee, automobile liability insurance shall be required. The
minimum limit for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
c. Business Automobile Insurance. In the event that services performed under this Grant involve the use
of vehicles or the transportation of clients, automobile liability insurance shall be required. If Grantee-
owned personal
-owned
limits for automobile liability is:
$1,000,000 per accident, using a Combined Single Limit for bodily injury and property damage.
d. Public Liability Insurance (General Liability). The Grantee shall at all times during the term of this
Grant, at its cost and expense, carry and maintain general public liability insurance, including contractual
liability, against claims for bodily injury, personal injury, death, or property damage occurring or arising
out of services provided under this Grant. This insurance shall cover such claims as may be caused by
any act, omission, or negligence of the Grantee or its officers, agents, representatives, assigns or
servants. The limits of liability insurance, which may be increased from time to time as deemed necessary
by AWC, with the approval of the Grantee (which shall not be unreasonably withheld), shall not be less
than as follows:
Each Occurrence $1,000,000
Products-Completed Operations Limit $2,000,000
Personal and Advertising Injury Limit $1,000,000
Fire Damage Limit (any one fire) $ 50,000
e. Local Governments that Participate in a Self-Insurance Program.
Alternatively, Grantees may maintain a program of self-insurance or participate in a property/liability
pool with adequate limits to comply with the Grant insurance requirements or as is customary to the
under this Grant.
f. Additional Insured.The Association of Washington Cities, shall be specifically named as an additional
insured on all policies, including Public Liability and Business Automobile, except for liability insurance
on privately-owned vehicles, and all policies shall be primary to any other valid and collectible insurance.
AWC may waive the requirement to be specially named as an additional insured on policies, including
Public Liability and Business Automobile, provided that the Grantee provides: (1) a description of its self-
insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and
deductibles. All self-insured risk management programs or self-insured/liability pools must comply with
RCW 48.62, the requirements of the Office of Risk Management and Local Government Self Insurance
regulations. Grantees participating in a joint risk pool shall maintain sufficient documentation to support
the aggregate claim liability information reported on the balance sheet. AWC, its agents, and employees
need not be named as additional insured under a self-insured property/liability pool, if the pool is
prohibited from naming third parties as additional insured.
Page 16
Alternative Response Team Grant Grantee Funding Agreement
g. Proof of Insurance. Certificates and or evidence satisfactory to the AWC confirming the existence,
terms and conditions of all insurance required above shall be delivered to AWC within five (5) days of the
h. General Insurance Requirements. Grantee shall, at all times during the term of the Grant and at its
cost and expense, buy and maintain insurance of the types and amounts listed above. Failure to buy
and maintain the required insurance may result in the termination of the
requiring insurance herein, AWC does not represent that coverage and limits will be adequate to protect
reimbursements granted to AWC in this Grant.
Grantee shall include all agents of the Grantee as insureds under all required insurance policies, or shall
furnish proof of insurance and endorsements for each agent. Agent(s) must comply fully with all insurance
requirements stated herein. Failure of agent(s) to comply with insurance requirements does not limit
7. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in
the following order:
Applicable federal and state of Washington statutes and regulations
Grant and Grantee General Terms and Conditions
Attachment A ARTG Application & Scope of Work
Attachment B Budget & Budget Narrative
Attachment C Grantee Reporting Requirements
Attachment D Grantee Agent(s)
Page 17
Alternative Response Team Grant Grantee Funding Agreement
GRANTEE GENERAL TERMS AND CONDITIONS
1. Access to Data. In compliance with Chapter 39.26 RCW, the Grantee shall provide access to data
generated under this Grant to AWC, and to the extent necessary to comply with RCW 39.26, the Joint
Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access
reports,
including computer models and methodology for those models.
2. Alterations and Amendments. This Grant may be amended only by mutual agreement of the parties in
writing. Such amendments shall not be binding unless they are in writing and signed by personnel authorized
to bind each of the parties.
3. Americans with Disabilities Act (ADA) of 1990, Public Law 101-
CFR Part 35. In relation to this Grant, the Grantee must comply with the ADA, which provides comprehensive
civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state
and local government services, and telecommunications.
4. Assignment. Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by
the Grantee without prior written consent of AWC.
5. Assurances.AWC and the Grantee agree that all activity pursuant to this Grant will be in accordance with
all applicable current federal, state and local laws, rules and regulations.
6.In the event of litigation or other action brought to enforce contract terms, each party
7. Budget Revisions. Any monetary amount budgeted by the terms of this Grant for various activities and line
item objects of expenditure, as outlined in Attachment B Budget & Budget Narrative, may be revised without
prior written approval of AWC, so long as the revision is no more than ten percent (10%) of the original line
item amount and the increase in an amount is offset by a decrease in one or more other amounts equal to
or greater than the increase. All other budget revisions exceeding ten percent (10%) shall only be made with
the prior written approval of AWC. Grantee will use the funding change request form provided by AWC to
request these budget revisions.
8. Certification Regarding Wage Violations.The Grantee certifies that within three (3) years prior to the date
of execution of this Grant, Grantee has not been determined by a final and binding citation and notice of
assessment issued by the Washington Department of Labor and Industries or through a civil judgment
entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082,
any provision of RCW chapters 49.46, 49.48, or 49.52.
The Grantee further certifies that it will remain in compliance with these requirements during the term of this
Grant. Grantee will immediately notify AWC of any finding of a willful violation entered by the Washington
Department of Labor and Industries or through a civil judgment entered by a court of limited or general
jurisdiction entered during the term of this Grant.
9. Change in Status. In the event of substantive change in the legal status, organizational structure, or fiscal
reporting responsibility of the Grantee, Grantee agrees to notify AWC of the change. Grantee shall provide
notice as soon as practicable, but no later than thirty (30) days after such a change takes effect.
10. Copyright Provisions.Unless otherwise provided, all Materials produced under this Contract shall be
considered "works for hire" as defined by the U.S. Copyright Act and copyright shall be owned by the AWC.
Grantee hereby irrevocably assigns all right, title, and interest in Materials, including all intellectual property
rights, to AWC effective from the moment of creation of such Materials.
Page 18
Alternative Response Team Grant Grantee Funding Agreement
Materials means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. Copyright ownership includes the right to patent, register and the ability to transfer
these rights.
Grantee understands that, except where otherwise agreed to in writing or approved by the AWC or designee,
all original works of authorship produced under this Contract shall carry a Creative Commons Attribution
License, version 4.0 or later.
with the least restrictive open license possible that is not in conflict with existing licenses.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced
under the Contract, Grantee will license the materials to allow others to translate, reproduce, distribute,
prepare derivative works, publicly perform, and publicly display. If the Grantee would like to limit these pre-
existing portions of the work to non-commercial use, the Creative Commons Attribution-NonCommercial-
ShareAlike license, version 4.0 or later, is acceptable for these specific sections.
The Grantee warrants and represents that Grantee has all rights and permissions, including intellectual
property rights, moral rights and rights of publicity, necessary to apply such a license.
The Grantee shall exert all reasonable effort to advise the AWC, at the time of delivery of data furnished
under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such
document which was not produced in the performance of this Contract. AWC shall receive prompt written
notice of each notice or claim of infringement received by the Grantee with respect to any data delivered
under this Contract. AWC shall have the right to modify or remove any restrictive markings placed upon the
data by the Grantee.
11. Covenant Against Contingent Fees.The Grantee warrants that no person or selling agent has been
employed or retained to solicit or secure this Grant upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agent
maintained by the Grantee for the purpose of securing business. AWC shall have the right, in the event of
breach of this clause by the Grantee, to annul this Grant without liability or, in its discretion, to deduct from
the contract price or consideration or recover by other means the full amount of such commission,
percentage, brokerage or contingent fees.
12. Disputes. In the event that a dispute arises under this Grant, the parties will use their best efforts to amicably
resolve any dispute, including use of alternative dispute resolution options.
13. Duplicate Payment.AWC shall not pay the Grantee, if the Grantee has charged or will charge the State of
Washington or any other party under any other contract or agreement, for the same services or expenses.
14. Entire Agreement. This Grant contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to
bind any of the parties hereto.
15. Ethical Conduct. Neither the Grantee nor any employee or agent of the Grantee shall participate in the
performance of any duty or service in whole or part under this Grant in violation of, or in a manner that violates
any provision of the Ethics in Public Service law at Chapter 42.52 RCW, RCW 42.17A.550, RCW 42.17A.555,
and 41.06.250 prohibiting the use of public resources for political purposes.
16. Governing Law and Venue. This Grant shall be construed and interpreted in accordance with the laws of
the State of Washington and the venue of any action brought hereunder shall be in Superior Court for
Thurston County.
Page 19
Alternative Response Team Grant Grantee Funding Agreement
17. Indemnification. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold harmless
AWC and all officials, agents, and employees of AWC, from and against all claims for injuries or death arising
loss, claim, suit, action,
injury, sickness, disease, or death, or injury to or destruction of tangible property including loss of use
e but not be limited to, assertions that the use or
transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, or
or any subcontractor or its employees.
Grantee expressly agrees to indemnify, defend, and hold harmless AWC for any and all claims, costs,
orm the Grant.
harmless AWC shall not be eliminated or reduced by any actual or alleged concurrent negligence by AWC,
or their agents, employees, or officials.
Grantee waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold
harmless AWC, and their agents, employees, or officials.
18. Independent Capacity of the Grantee. The parties intend that an independent Grantee relationship will be
created by this Grant. The Grantee and his/her employees or agents performing under this Grant are not
employees or agents of AWC. The Grantee will not hold itself out as nor claim to be an officer or employee
of AWC, nor will the Grantee make any claim or right, privilege, or benefit which would accrue to such
employee under law. Conduct and control of the work will be solely with the Grantee.
19. Licensing and Accreditation Standards. The Grantee shall comply with all applicable local, state, and
federal licensing, accreditation and registration requirements/standards, necessary to the performance of
this Grant.
20. Limitation of Authority.
shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or
condition of this Grant. Furthermore, any alteration, amendment, modification, or waiver or any clause or
condition of this Grant is not effective or binding unless made in writing and signed by AWC.
21. Non-Discrimination.The Grantee shall comply with all the federal and state non-discrimination laws,
regulations and policies, which are otherwise applicable to AWC. Accordingly, no person shall, on the ground
of sex, race, creed, religion, color, national origin, marital status, families with children, age, veteran or military
status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or
service animal, be unlawfully excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any activity performed by the Grantee and its agents under this Grant. The
Grantee shall notify AWC immediately of any allegations, claims, disputes, or challenges made against it
under non-discrimination laws, regulations, or policies, or under the Americans with Disabilities Act. In the
may be rescinded, cancelled or terminated in whole or part, and the Grantee may be declared ineligible for
further contracts with AWC.
22. Overpayments. Grantee shall refund to AWC the full amount of any overpayment under this Grant within
thirty (30) calendar days of written notice. If Grantee fails to make a prompt refund, AWC may charge Grantee
one percent (1%) per month on the amount due until paid in full.
Page 20
Alternative Response Team Grant Grantee Funding Agreement
23. Public Disclosure.Grantee acknowledges that AWC is subject to the Washington State Public Records
Act, Chapter 42.56 RCW, and AWC acknowledges that the Grantee is subject to the Washington State Public
Records Act, Chapter 42.56 RCW, and that this Grant shall be a public record as defined in RCW 42.56.
Any specific information that is claimed by either party to be confidential or proprietary must be clearly
identified as such by that party. To the extent consistent with chapter 42.56 RCW, each party shall attempt
reasonably to maintain the confidentiality of all such information marked confidential or proprietary. If a
request is made to view such information, the party receiving the public records request will notify the other
party of the request and the date that such records will be released to the requester unless the other party
obtains a court order enjoining that disclosure. If such party fails to obtain the court order enjoining
disclosure, the party receiving the records request will release the requested information on the date
specified.
24. Publicity.The Grantee agrees to submit to AWC all advertising and publicity matters relating to this Grant
not to publish or use such advertising and publicity matters without the prior written consent of AWC.
25. Registration with Department of Revenue. The Grantee shall complete registration with the Department
of Revenue and be responsible for payment of all taxes due on payments made under this Grant.
26. Records Maintenance. The Grantee shall maintain all books, records, documents, data and other evidence
relating to this Grant and performance of the services described herein, including but not limited to accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Grant. Grantee shall retain such records for a period of six years following
the date of final payment. At no additional cost, these records, including materials generated under the Grant,
shall be subject at all reasonable times to inspection, review or audit by the AWC, personnel duly authorized by
AWC, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or
agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
27. Right of Inspection. The Grantee shall provide right of access to its facilities utilized under this Grant to
AWC or any of its officers responsible for executing the terms of this Grant at all reasonable times, in order
to monitor and evaluate performance, compliance, and/or quality assurance under this Grant on behalf of
AWC. All inspections and evaluations shall be performed in such a manner that will not unduly interfere with
28. Severability. The provisions of this Grant are intended to be severable. If any term or provision is illegal or
invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the Contract.
29. Subcontracting. Neither the Grantee nor any agent of the Grantee shall enter into subcontracts for any of
the work contemplated under this Grant without obtaining prior written approval of AWC. Grantee is
responsible to ensure that all terms, conditions, assurances and certifications set forth in this Grant are
included in any and all Subcontracts. In no event shall the existence of the subcontract operate to release or
re
clause does not include contracts of employment between the Grantee and personnel assigned to work
under this Grant.
If, at any time during the progress of the work, AWC determines in its sole judgment that any agent of the
Grantee is incompetent, AWC shall notify the Grantee, and the Grantee shall take immediate steps to
terminate the agent's involvement in the work. The rejection or approval by AWC of any agent or the
termination of an agent shall not relieve the Grantee of any of its responsibilities under the Grant, nor be the
basis for additional charges to AWC.
Page 21
Alternative Response Team Grant Grantee Funding Agreement
30. Taxes.All payments accrued on account of payroll taxes, unemployment contributions, any other taxes,
insurance or other expenses for the Grantee or its staff shall be the sole responsibility of the Grantee.
31. Technology Security Requirements. The security requirements in this document reflect the applicable
requirements of Standard 141.10 (https://ocio.wa.gov/policies) of the Office of the Chief Information Officer
for the state of Washington, which by this reference are incorporated into this agreement.
The Grantee acknowledges it is required to comply with WaTech Office of Chief Information Officer (OCIO)
IT Security Policy 141 and OCIO IT Security Standard 141.10, Securing Information Technology Assets.
OCIO IT Security Standard 141.10, Securing Information Technology Assets, applies to all AWC assets
stored as part of a service, application, data, system, portal, module, components or plug-in product(s) that
are secured as defined by the WaTech OCIO's IT Security Policy 141 and OCIO IT Security Standard 141.10,
Securing Information Technology Assets.
As part of OCIO IT Security Standard 141.10, a design review checklist and/or other action may be
required. These activities will be managed and coordinated between AWC and the Grantee. Any related
costs to performing these activities shall be at the expense of the Grantee. Any such activities and resulting
checklist and/or other products must be shared with AWC.
32. Termination for Convenience. Except as otherwise provided in this Grant, AWC may, by ten (10) days
written notice, beginning on the second day after the mailing, terminate this Grant in whole or in part. The
notice shall specify the date of termination and shall be conclusively deemed to have been delivered to and
received by the Grantee as of midnight the second day of mailing in the absence of proof of actual delivery
to and receipt by the Grantee. If this Grant is so terminated, AWC shall be liable only for payment required
under the terms of the Grant for services rendered or goods delivered prior to the effective date of termination.
33. Termination for Default. In the event AWC determines the Grantee has failed to comply with the conditions
of this Grant in a timely manner, AWC has the right to suspend or terminate this Grant. AWC shall notify the
Grantee in writing of the need to take corrective action. If corrective action is not taken within thirty (30) days,
the Grant may be terminated. AWC reserves the right to suspend all or part of the Grant, withhold further
payments, or prohibit the Grantee from incurring additional obligations of funds during investigation of the
alleged compliance breach and pending corrective action by the Grantee or a decision by AWC to terminate
the Contract. In the event of termination, the Grantee shall be liable for damages as authorized by law
including, but not limited to, any cost difference between the original Grant and the replacement or cover
Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the competitive
bidding, mailing, advertising and staff time. The termination shall be deemed to be a "Termination for
Convenience" if it is determined that the Grantee: (1) was not in default; or (2) failure to perform was outside
of his or her control, fault or negligence. The rights and remedies of the AWC provided in this Grant are not
exclusive and are in addition to any other rights and remedies provided by law.
34. Termination Due to Funding Limitations or Contract Renegotiation, Suspension.In the event funding
from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of
this Grant and prior to normal completion of this Grant, with the notice specified below and without liability
for damages:
a.
funding conditions.
b.
determines there is reasonable likelihood that the funding insufficiency may be resolved in a
resumed.
Page 22
Alternative Response Team Grant Grantee Funding Agreement
(1) During the period of suspension of performance, each party will inform the other of any
conditions that may reasonably affect the potential for resumption of performance.
(2) When AWC determines that the funding insufficiency is resolved, it will give the Grantee
written notice to resume performance, and Grantee shall resume performance.
(3) Upon the receipt of notice under b. (2), if Grantee is unable to resume performance of this
acceptable date cannot be negotiated, AWC may terminate the Grant by giving written notice
to the Grantee. The parties agree that the Grant will be terminated retroactive to the date of
the notice of suspension. AWC shall be liable only for payment in accordance with the terms
of this Grant for services rendered prior to the retroactive date of termination.
c. AWC may immediately terminate this Grant by providing written notice to the Grantee. The
termination shall be effective on the date specified in the termination notice. AWC shall be liable only
for payment in accordance with the terms of this Grant for services rendered prior to the effective
date of termination. No penalty shall accrue to AWC in the event the termination option in this section
is exercised.
d.
35. Termination Procedure. Upon termination of this Grant the AWC, in addition to other rights provided in this
Grant, may require the Grantee to deliver to AWC any property specifically produced or acquired for the
property transfer.
The AWC shall pay to the Grantee the agreed upon price, if separately stated, for completed work and
services accepted by AWC and the amount agreed upon by the Grantee and AWC for (a) completed work
and services for which no separate price is stated, (b) partially completed work and services, (c) other
property or services which are accepted by AWC, and (d) the protection and preservation of the property,
unless the termination is for default, in which case AWC shall determine the extent of the liability. Failure to
The AWC may withhold from any amounts due to the Grantee such sum as AWC determines to be necessary
to protect AWC against potential loss or liability.
The rights and remedies of AWC provided in this section shall not be exclusive and are in addition to any
other rights and remedies provided by law under this Grant.
After receipt of a notice of termination, and except as otherwise directed by the AWC, the Grantee shall:
a. Stop work under this Grant on the date and to the extent specified, in the notice;
b. Place no further orders or subcontracts for materials, services or facilities except as may be necessary
for completion of such portion of the work under the Grant that is not terminated;
c. Assign to AWC, in the manner, at the times, and to the extent directed by the AWC, all rights, title, and
interest of the Grantee under the orders and subcontracts in which case AWC has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts,
with the approval or ratification of AWC to the extent the AWC may require, which approval or ratification
shall be final for all the purposes of this clause;
e. Transfer title to AWC and deliver, in the manner, at the times and to the extent as directed by AWC, any
property which, if the Grant had been completed, would have been required to be furnished to AWC;
f. Complete performance of such part of the work not terminated by AWC; and
Page 23
Alternative Response Team Grant Grantee Funding Agreement
g. Take such action as may be necessary, or as AWC may direct, for the protection and preservation of the
property related to this Grant which, in is in the possession of the Grantee and in which AWC has or may
acquire an interest.
36. Waiver. A failure by either part to exercise its rights under this Grant shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this agreement.
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in
writing and signed by personnel authorized to bind each of the parties.
Page 24
Attachment A
ARTG Application & Scope of Work
PURPOSE
The purpose of this grant is to assist cities with the documented costs to create co-responder
programs within different alternative diversion models including law enforcement assisted
diversion programs, community assistance referral and education programs, and as part of
mobile crisis teams.
CONTRACTOR RESPONSIBILITIES
GRANTEE is required to implement the Alternative Response Team Grant (ARTG) Program as
described in their application for funding, with no unapproved substantive derivations. Requests
for changes to this scope of work, or services laid out in the applicant’s application can be made
to Jacob Ewing, Special Projects Coordinator at jacobe@wacities.org.
This program shall include the following elements as central features of their program:
Grant recipients must establish a co-responder team using an alternative diversion
model including law enforcement assisted diversion program, community assistance
referral and education program, or a mobile crisis team.
In the event that there is a change in the contract or program management staff paid for by this
grant, it is expected that GRANTEE will notify AWC of the change to include the name and
contact information for the new staff member.
If GRANTEE fails to perform to the standards set forth above, AWC remains able to remedy
noncompliance as outlined in the grant document, including provisions for suspension,
termination and/or recapture of funds already paid to the grantee.
SCOPE & GOALS OF ARTG PROGRAM
The City of Renton will establish a co-responder program in partnership with Project Be Free
(PBF). The program will respond alongside Renton first responders during domestic violence
calls with the objective of helping individuals in crisis connect with needed services and
resources.
The goals of the program include:
Reducing repeat domestic violence calls.
Reducing domestic violence workload for first responders.
Connecting underserved residents with appropriate support and referrals.
Page 25
Attachment B
ARTG Budget & Narrative
GRANT FUNDED PROGRAM BUDGET
Category Cost
Staffing $0
Supplies & Equipment $0
Transportation $0
Professional Services $0
Contracted Services $135,000
Other $0
TOTAL $135,000
PROGRAM BUDGET NARRATIVE
Contracted Services: Grant funds will be used to contract with Project Be Free (PBF) for salary and
benefits for crisis responder and/or a behavioral health supervisor. PBF staff will respond alongside
Renton first responders during domestic violence calls and will connect individuals in crisis with
resources and aid as needed.
Page 26
Attachment C
Grantee Reporting Requirements
FINAL REPORT
A final program report is due to AWC by July 31, 2024. The final report must contain the following
information:
Describe program participants including:
o Number of individuals served
o Gender (Male, Female, Nonbinary, etc.) of individuals served
o Age of individuals served
o Veteran status of individuals served
o Substance abuse or mental health issues of individuals served
o Reason for contact
o Outcome of contact (No outcome, referral to services, involuntary transport, etc.)
o Long-term outcome of individual receiving services (No outcome, permanent
housing, shelter, etc.)
Describe the type of program funded and the geographic area served.
Explain how the program targeted vulnerable individuals.
Explain how the program created greater access for vulnerable individuals to available
programs and services.
Discuss program successes and challenges.
MONTHLY REPORT
Additionally, Grantees will submit monthly status reports to AWC. Monthly reports will be due
the five business days following the end of the previous month. The monthly reports will address
the following questions:
Briefly describe the work accomplished over the past month?
What successes has your program seen this past month?
What challenges has your program seen this past month?
Do you have any challenges or issues you need to discuss with AWC?
Page 27
Attachment D
Grantee Agent(s)
List any Agent(s) that will provide program services in a program funded through the
ARTG Program.
Name of Agent Address
Page 28
Exhibit B
Scope and Schedule of Services
Agency: Project Be Free, a nonprofit corporation 2023
Funding:
(AWC grant)
$67,500
Program:Co-response services with Renton Police
Department on Domestic Violence calls.
2024
Funding:
(AWC grant)
$67,500
Performance
Date
July 1, 2023 – June 30, 2024
Total: $135,000
Agency Program Overview:
Project Be Free will provide a co-response program in conjunction with the Renton Police
Department/first responders to respond to domestic violence calls from Renton residents. In
general, Renton police officers will respond to the call, and if appropriate and safe will contact
Project Be Free to co-respond on-site. Project Be Free will send two crisis responders to the
site typically within 15-30 minutes to individually meet with household members and triage
the situation. Project Be Free staff can provide transportation to a safe site and/or assist with
food/shelter/medical needs.
Project Be Free also provides follow-up with the household, case management, and offers up
to ten therapy sessions, either online or in-person for no charge to assist individuals, couples,
or family members. They typically assist households for approximately three months and
make referrals/connections to additional services.
The goals are these co-response services include:
Reduce repeat domestic violence calls.
Reduce domestic violence workload for first responders.
Connect underserved Renton residents with appropriate support and referrals.
Performance Measures:
The Agency shall provide the approximate number of City of Renton clients with the following
services. Services shall be provided in a manner which fully complies with all applicable
federal, state and local laws, statutes, ordinances rules and regulations, as are now in effect
or may be amended or enacted during the course of the Agreement.
Annual Goals
Contract Amount (not to exceed) $135,000
1 Unduplicated City of Renton individuals served 00
2 Number of domestic violence calls responded to on-
site with Renton Police/First Responders.
0
Page 29
3 Number of case management/follow-up sessions
with Renton clients. (Sessions are approximately
30 minutes each.)
150
4 Number of Renton clients connected to
appropriate support and referrals.
100
Budget
The total contract shall not exceed $135,000, with Project Be Free to be reimbursed a flat
monthly rate of $11,250 for services provided. Project Be Free will invoice quarterly, using the
Billing Voucher in Exhibit B, along with appropriate supporting payroll documents.
Salary and Benefits: Estimated Amount
2 (.5 FTE) Crisis Responders $105,000
1 (.3 FTE) Behavioral Health Supervisor $ 30,000
Total $135,000
The two Crisis Responders will each provide approximately 20 hours of services per week,
including on-site co-response to domestic violence calls in Renton, household follow-up, therapy
sessions, and case management. The Behavioral Health Supervisor will provide approximately
12 hours per work, including assistance with de-escalation, triage, medical management, and
supervision.
Reporting
Monthly Reports:
Project Be Free will submit a written monthly status report to the City, due three business days
following the end of the previous month. The monthly reports will address the following
questions:
Briefly describe the work accomplished over the past month?
What successes has the program seen this past month?
What challenges has the program seen this past month?
Do you have any challenges or issues to discuss with the City (or AWC, the granting
agency)?
Page 30
Quarterly Reports:
The Agency will submit a Quarterly Report at the end of each quarter in accordance with the
schedule below. The Quarterly Report shall include an invoice along with a summary of
Performance Measures, in a format similar to Exhibit B.
Final Report:
The Agency shall collect and retain demographic data from the persons served through this contract.
Data should be tracked in an ongoing manner and submitted in a Final Report by July 15, 2024. The
Final Report must include the following information:
Describe program participants including:
o Number of individuals served
o Gender (Male, Female, Nonbinary, etc.) of individuals served
o Age of individuals served
o Veteran status of individuals served
o Substance abuse or mental health issues of individuals served
o Reason for contact
o Outcome of contact (No outcome, referral to services, involuntary transport, etc.)
o Long-term outcome of individual receiving services (No outcome, permanent
housing, shelter, etc.)
Describe the type of program funded and the geographic area served.
Explain how the program targeted vulnerable individuals.
Explain how the program created greater access for vulnerable individuals to available
programs and services.
Discuss program successes and challenges.
Reporting Due Dates:
REPORT DUE DATES
QUARTERLY REPORTS:
Quarter including July – September 2023 October 15, 2023
Quarter including October -December 2023 January 12, 2024
Quarter including January – March 2024 April 15, 2024
Quarter including April – June 2024 and
Final Report
July 15, 2024
Page 31