HomeMy WebLinkAboutFinal Agenda Packet
CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, October 9, 2023
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Please note that this regular meeting of the Renton City Council is being offered as a hybrid
meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S
Grady Way, Renton, 98057 or remotely through Zoom.
For those wishing to attend by Zoom: Please (1) click this link
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215-
8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the
day of the meeting to request an invite with a link to the meeting.
Registration for Audience Comment: Registration will be open at all times, but speakers must
register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who
registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and
will be required to re-register for the next Council meeting if they wish to speak at that next
meeting.
Request to Speak Registration Form:
o Click the link or copy/paste the following URL into your browser:
https://forms.office.com/g/bTJUj6NrEE
You may also call 425-430-6501 or email jsubia@rentonwa.gov or
cityclerk@rentonwa.gov to register. Please provide your full name, city of residence,
email address and/or phone number, and topic in your message.
A sign-in sheet is also available for those who attend in person.
Video on Demand: Please click the following link to stream Council meetings live as they
occur, or to select previously recorded meetings:
Renton Channel 21 Video on Demand
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) National Hispanic Heritage Month - October 2023
4. ADMINISTRATIVE REPORT
a) Administrative Report
5. AUDIENCE COMMENTS
All remarks must be addressed to the Council as a whole, if a response is requested
please provide your name and address, including email address, to the City Clerk to
allow for follow-up.
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed three minutes.
When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of October 2, 2023.
Council Concur
b) AB - 3443 Community & Economic Development Department recommends approval of
an agreement with Western Neon in the amount of $37,268.15 for the restoration,
fabrication, and installation of a public art component within the Williams Streetscape
Improvement project.
Refer to Community Services Committee
c) AB - 3430 Parks & Recreation Department - PPNR recommends approval of a professional
services agreement with Anchor QEA in the amount of $149,936 for master planning and
design services for the May Creek Park master plan project.
Refer to Finance Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: 1) Vouchers; 2) King County Capital Project Grant – Family First
Community Center; 3) Lease with Dish Wireless LLC; 4) Proposed Use of 2024 Community
Development Block Grant Funds and Reallocation of Community Development Block
Grant - Coronavirus Round 3 Funds
8. LEGISLATION
Ordinance for second and final reading:
a) Ordinance No. 6121: Assuming the Rights, Powers, Functions, Immunities, and
Obligations of the Renton Transportation Benefit District (First Reading 10/2/2023)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
7:00 p.m. - 7th Floor - Council Chambers/Videoconference
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
PROCLAMATION
WHEREAS, each year, the United States observes National Hispanic Heritage Month by
celebrating the culture, heritage, and contributions of those whose ancestors were indigenous to
North America as well as those who came from Spain, Mexico, the Caribbean, Central America, and
South America; and
WHEREAS, the population of the City of Renton is approximately 15.6% Hispanic or Latino; and
WHEREAS, what began in 1968 as Hispanic Heritage Week under President Johnson, was
expanded by President Reagan in 1988 to cover a 30-day period starting on September 15 and
ending on October 15; and
WHEREAS, this year’s theme, “Latinos: Driving Prosperity, Power and Progress in America,”
celebrates Hispanic Heritage and reflects on the economic contributions of Latinos in America.,
encouraging us to reflect on the contributions Hispanics have made in the past, and will make in
the future; and
WHEREAS, Hispanics serve as civil rights leaders, community organizers, politicians, soldiers,
educators, journalists, first responders, pioneers in art and science, healthcare professionals,
athletes, inventors, entertainers, and so much more; and
WHEREAS, Hispanics continue their rich history of significant and diverse contributions to the
cultural, educational, economic, and political vitality of Renton;
NOW THEREFORE, I, Armondo Pavone, Mayor of the City of Renton, do hereby proclaim
September 15 through October 15, 2023, to be
HISPANIC HERITAGE MONTH
in the City of Renton, and I encourage all residents to honor the rich diversity of the Hispanic
community and celebrate the many ways they contribute to our nation and society.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal
of the City of Renton to be affixed this 9th day of October, 2023.
____________________________
Armondo Pavone, Mayor
City of Renton, Washington
AGENDA ITEM #3. a)
Mayor’s Office
Memorandum
DATE: October 9, 2023
TO: Valerie O’Halloran, Council President
Members of Renton City Council
FROM: Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT: Administrative Report
• Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open. Preventative street maintenance, traffic impact projects, and road
closures will be at the following locations:
Monday, October 9 through Thursday, October 12, from 7:00 a.m. to 1:00 p.m.
a portion of will experience Intermittent lane closures on Rainier Ave S between
S 3rd St and NW 3rd Pl for water tie-ins. Questions may be directed to Michelle
Faltaous, 425-757-1982.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on NE 10th St from NE Sunset Blvd to Kirkland Ave NE.
Questions may be directed to Kip Braaten, 206-503-1746.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on NE 12th St and Jefferson Ave NE for utility
installation. Questions may be directed to Brad Stocco, 425-282-2373.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent west bound lane closure on S Grady Way at Williams Ave S for
construction work. Questions may be directed to Tom Main, 206-999-1833.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m. Road
closure on Jefferson Ave NE for construction work. Detour route will be
provided. Questions may be directed to Kip Braaten, 206-503-1749.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m. Road
closure on Kirkland Ave NE between NE Sunset Blvd and NE 12th St for utility
installation. Detour route will be provided. Questions may be directed to Brad
Stocco, 425-282-2373.
AGENDA ITEM #4. a)
Valerie O’Halloran, Council President
Members of Renton City Council
Page 2 of 2
October 9, 2023
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on Lincoln Ave NE at the 4100 block for construction
work. Questions may be directed to Kip Braaten, 206-503-1746.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on Oakesdale Ave SW at the 1900 block for
construction work. Questions may be directed to Tom Main,206-999-1833.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on Park Ave N between N 3rd St and N 4th St for
construction work. Questions may be directed to Pat Decaro, 425-207-6013.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on westbound Park Ave N at Logan Ave N for
construction work. Questions may be directed to Joel McCann, 425-757-9595.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and
Kirkland Ave NE for construction work. Questions may be directed to Brad
Stocco, 425-282-2373.
Monday, October 9 through Friday, October 13, 8:00 a.m. to 3:00 p.m.
Intermittent lane closures on Williams Ave S at Grady Way S for construction
work. Questions may be directed to Tom Main, 206-999-1833.
Ongoing Street Closure through October 4, 2023 (City of Renton Resolution No.
4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and
Harrington Place NE in support of the Solera Development Project (LUA20-
000305). Questions may be directed to Brad Stocco, 425-282-2373.
AGENDA ITEM #4. a)
October 2, 2023 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, October 2, 2023
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Valerie O'Halloran, Council President
(attended remotely)
Ed Prince, Council Position No. 5
James Alberson, Jr., Council Position No. 1
Carmen Rivera, Council Position No. 2
Ryan McIrvin, Council Position No. 4
Ruth Pérez, Council Position No. 6
Kim-Khánh Vǎn, Council Position No. 7
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Shane Moloney, City Attorney
Jason Seth, City Clerk
Jim Seitz, Public Works Transportation Systems Director
Lori Fleming, Human Services Coordinator
Tina Harris, Domestic Violence Victim Advocate
Deputy Chief Jeff Hardin, Police Department Administrator
Commander Tracy Wilkinson, Police Department
Attended Remotely:
Judith Subia, Council Liaison
Kristi Rowland, Deputy Chief Administrative Officer
Ellen Bradley-Mak, Human Resources / Risk Management Administrator
Kari Roller, Finance Administrator
Martin Pastucha, Public Works Administrator
Carrie Nass, Recreation Director
Ron Straka, Public Works Utility Systems Director
AGENDA ITEM #6. a)
October 2, 2023 REGULAR COUNCIL MEETING MINUTES
Matt Herrera, Current Planning Manager
PROCLAMATION
Domestic Violence Awareness Month: A proclamation by Mayor Pavone was read declaring
October 2023 to be Domestic Violence Awareness Month in the City of Renton, encouraging
everyone in the community to take an active role in supporting all victims so they can lead
healthy lives safe from violent and abusive behavior. Tina Harris, Domestic Violence Victim
Advocate, accepted the proclamation with appreciation.
MOVED BY PÉREZ, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
PUBLIC HEARINGS
Assumption of Renton Transportation Benefit District: This being the date set, and proper
notices having been posted and published in accordance with local and state laws, Mayor
Pavone opened the public hearing to consider the Assumption of the Renton Transportation
Benefit District by City Council.
Public Works Transportation Systems Director, Jim Seitz, reported that the Renton
Transportation Benefit District (RTBD), with boundaries coterminous with city limits, was
established and became effective on August 29, 2023. He stated the RTBD is a quasi-municipal
corporation and independent taxing district with the City Council acting as its governing body
and is authorized by 36.73 RCW to raise revenue for specific transportation projects, usually
through vehicle license fees, sales taxes, or both. He further reported that 36.74 RCW allows
any city that forms a transportation benefit district (TBD) with the same boundaries as the
city, to absorb the TBD and assume all the "rights, powers, functions, and obligations" with
the result that the TBD ceases to exist as a separate legal entity.
Mr. Seitz explained that the purpose of the public hearing is to solicit public comment about
the proposal to amend to Renton Municipal Code (RMC) Chapter 5.27 to eliminate the
Governing Board of the RTBD and have City Council assume the duties of the Board. He
explained that this allows the city to conduct the business of the RTBD without holding
separate meetings and allows the City Council to accept public comment regarding activities
of the RTBD at all regularly scheduled City Council meetings.
Concluding, Mr. Seitz reviewed the past and future processes required to fully establish the
Renton Transportation Benefit District. He also displayed websites that highlighted the
proposed projects that the RTBD will fund once established.
There being no correspondence or audience comments, it was
MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL CLOSE THE PUBLIC
HEARING. CARRIED.
AGENDA ITEM #6. a)
October 2, 2023 REGULAR COUNCIL MEETING MINUTES
2024 Community Development Block Grant (CDBG) Funds & 2023 CDBG CV3 Funds
Allocations: This being the date set, and proper notices having been posted and published in
accordance with local and state laws, Mayor Pavone opening the public hearing to consider
the 2024 Community Development Block Grant (CDBG) Funds & 2023 CDBG CV3 Funds
Allocations recommendations.
Lori Fleming, Human Services Coordinator, reported the following:
The City of Renton’s estimated 2024 federal Community Development Block Grant
entitlement is $653,538. The funding available after King County contractual set-asides for
the King County Housing Repair Program, Housing Stability Program, and administration is
estimated at $379,052. These funds must serve low-moderate income Renton residents and
be allocated in accordance with federal regulations. The City is proposing to allocate these
funds as follows:
1.) Planning/Administration: $65,354 or the maximum amount allowable to City of Renton,
1055 S. Grady Way, Renton, WA 98057 to plan and administer the City’s CDBG program
activities.
2.) Capital: The estimated balance of $313,698 is proposed for design, construction, and
construction management costs for a roof replacement at the Don Persson Renton Senior
Activity Center. The Center is located at 211 Burnett Ave N, Renton, Washington 98057 and
serves seniors, which is a presumed low-moderate income group.
The Contingency Plan if there are any increases or decreases to Renton’s 2024 CDBG
allocation is as follows: Planning/Administration to the maximum amount allowable; and
then increases or decreases to funding, CDBG program income, and any recaptured funds to
the Don Persson Renton Senior Activity Center Roof Replacement Project.
The City of Renton received federal Community Development Block Grant – Coronavirus
Round 3 (CDBG-CV3) funds through King County. These funds must be used to serve low-
moderate income Renton residents and must prevent, prepare for, and respond to the
Coronavirus. There is unspent CDBG-CV3 funding in the amount of $448,208 that was
previously awarded to the Renton Housing Authority and as a rent assistance set-aside, that
needs to be reallocated. The City proposes to reallocate this $448,208 in CDBG-CV3 funds to
a Heating, Ventilation, and Air Conditioning (HVAC) Improvements project at the Don Persson
Renton Senior Activity Center at 211 Burnett Ave N, Renton, Washington 98057.
Concluding, Ms. Fleming stated that the item in on tonight's consent agenda to be referred to
the Finance Committee for further review.
There being no correspondence or audience comments, it was
MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL CLOSE THE PUBLIC
HEARING. CARRIED.
AGENDA ITEM #6. a)
October 2, 2023 REGULAR COUNCIL MEETING MINUTES
ADMINISTRATIVE REPORT
City Clerk Seth reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2023 and
beyond. Items noted were:
• Information about preventative street maintenance, traffic impact projects, and road
closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open.
CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of September 25, 2023. Council Concur.
b) AB - 3429 Equity, Housing, and Human Services Department recommends approval and
acceptance of the 2024 Community Development Block Grant (CDBG) funds and contingency
plan, and the reallocation of unspent CDBG Grant - Coronavirus Round 3 (CDBG-CV3) funds in
the amount of $448,208 to the Don Persson Renton Senior Activity Center HVAC project.
Refer to Finance Committee.
c) AB - 3436 Finance Department recommends approving the 2023/2024 Mid-Biennium budget
calendar, and setting Public Hearings on October 16 and October 23, 2023, to consider the
proposed 2024 Property Tax Levy, the proposed 2023/2024 Mid-Biennium Budget
Adjustment, proposed Fee Schedule Amendments, and proposed adoption of all related
legislation. Council Concur; Set Public Hearings on 10/16/2023 and 10/23/2023..
d) AB - 3435 Public Works Facilities Division recommends approval of a five-year lease with Dish
Wireless, LLC, for use of space on or at the Rolling Hills Reservoir Facility, with revenues
estimated at $186,000 over the term of the lease. The lease term is November 1, 2023 to
October 31, 2028. Refer to Finance Committee.
e) AB - 3437 Public Works Utility Systems Division reports bid opening on September 12, 2023,
for the Lift Station and Force Main Improvements, Phase 3 project, and recommends
awarding the contract to lowest responsive and responsible bidder, Equity Builders, LLC, in
the amount of $1,229,376.60. Council Concur.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics marked
with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if
further review is necessary.
Community Services Committee: Chair Rivera presented a report recommending concurrence in
the staff recommendation to approve the appointment of Sarah Ballard to the Equity
Commission for an unexpired term expiring 12/31/24.
AGENDA ITEM #6. a)
October 2, 2023 REGULAR COUNCIL MEETING MINUTES
MOVED BY RIVERA, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
LEGISLATION
Ordinance for first reading:
a) Ordinance No. 6121: An ordinance of the City of Renton, Washington, assuming the rights,
powers, functions, immunities, and obligations of the Renton Transportation Benefit District,
amending Chapter 5-27 of the Renton Municipal Code, providing for severability, and
establishing an effective date.
MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL REFER THE ORDINANCE FOR
SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
Ordinances for second and final reading:
a) Ordinance No. 6119: An ordinance of the City of Renton, Washington, amending Sections 4-
2-060.J and 4-2-080.A.29 of the Renton Municipal Code regarding zoning for sports arenas,
auditoriums and exhibition halls of the Renton Municipal Code, authorizing corrections,
providing for severability, and establishing an effective date.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS
PRESENTED. ROLL CALL: ALL AYES. CARRIED.
b) Ordinance No. 6120: An ordinance of the City of Renton, Washington, amending Subsections
4-1-190.D, 4-1-190.G.4, and 4-1-190.I.2 of the Renton Municipal Code, amending impact fee
regulations regarding impact fee deductions, and adding a definition and impact fee
exemption standards related to early learning facilities, authorizing corrections, providing for
severability, and establishing and effective date.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS
PRESENTED. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.)
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADJOURN. CARRIED. TIME: 7:30 PM
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
02 Oct 2023
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
October 2, 2023
October 9, 2023
Monday
2:30 PM Finance Committee, Chair Pérez
Location: Council Conference Room/Videoconference
1. King County Capital Project Grant – Family First Community Center
2. Lease with Dish Wireless LLC
3. Proposed Use of 2024 Community Development Block Grant Funds and
Reallocation of Community Development Block Grant ‐ Coronavirus Round
3 Funds
4. Vouchers
5. Emerging Issues in Finance
3:45 PM Planning & Development Committee, Chair Prince
Location: Council Conference Room/Videoconference
1. Docket 18, Group D Update
D‐231: Code Interpretations
2. 2021 Construction and Administrative Code with Local Amendments
Adoption Update (D‐232)
3. Clean Economy Strategy (CES) 2.0 Update
4. Emerging Issues in CED
5:00 PM Committee of the Whole, Chair O’Halloran
Location: Council Chambers/Videoconference
1. Electric Vehicle Infrastructure Plan
6:00 PM National Hispanic Heritage Month Reception
Location: Conferencing Center
No official Council action will be taken during this Reception.
7:00 PM Council Meeting
Location: Council Chambers/Videoconference
AGENDA ITEM #6. a)
AB - 3443
City Council Regular Meeting - 09 Oct 2023
SUBJECT/TITLE: Contract with Western Neon for Williams Ave Public Art
RECOMMENDED ACTION: Refer to Community Services Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Gina Estep, Director Economic Development
EXT.: (206) 305-3615
FISCAL IMPACT SUMMARY:
$37,268.15
SUMMARY OF ACTION:
The purpose of this agenda bill is to seek City Council approval for incorporating a public art installation into the Williams
Streetscape design project, which is currently in the design phase for the Downtown Civic Core.
The request to include public art in this streetscape project is driven by the desire to capitalize on the opportunity
presented by the lack of activated storefronts along this block. Integrating public art into the project's design during
construction aims to attract pedestrians and enhance the streetscape's visual appeal. Several artistic possibilities have
been considered, ranging from sidewalk and street treatments such as inlays, markers, mosaics, murals, and unique
pavement textures, to incorporating artistic elements into the streetlights, poles, and lighting. The goal is to create a
vibrant and engaging environment that transforms this section of Williams Ave into a destination for residents and
visitors alike.
The selected art project for inclusion in the Williams Streetscape design project emerged from discussions within a
subcommittee of the Arts Commission, which was formed to provide guidance and leadership regarding the art
component of the project. The decision-making process for this project was collaborative, involving careful
consideration and research.
During the initial subcommittee meeting, it was evident that there was a consensus in favor of recreating or reinstalling
a mid-century era streetlight as a central element of the Williams Streetscape project. The decision was informed by
research and discussions focused on preserving the historical character of the area while incorporating artistic elements
into the Williams Streetscape project.
The project initiated a comprehensive search for local vendors with expertise in streetlight restoration and public
artwork. A collaborative scope of work was developed for the restoration of a donated historic streetlight.
Western Neon is the recommended vendor based on their exceptional response quality, strong qualifications, and
competitive pricing. Their comprehensive and promising response, coupled with their expertise, aligns perfectly with
project requirements. Their competitive pricing ensures cost-effectiveness without compromising on quality, making
Western Neon the ideal choice to execute the Williams Streetscape design project's artistic vision.
A budget of $37,268.15 has been allocated for the art component within the Williams Streetscape project. This funding
is sourced from a combination of the Arts Capital Budget and existing funds within the Economic Development Budget.
AGENDA ITEM #6. b)
EXHIBITS:
A. Contract
B. Arts Commission September 26, 2023 Minutes
STAFF RECOMMENDATION:
Staff and members of the Arts Commission jointly recommends approval of the contract with Western Neon for the
restoration, fabrication, and installation of the public art component within the Williams Streetscape Improvement
project. Furthermore, we request that the staff be granted the authority to sign the agreement with the artist.
AGENDA ITEM #6. b)
AGREEMENT FOR WILLIAMS AVE PUBLIC ART
THIS AGREEMENT (“Agreement”) is made as of the 29th day of September 2023, (the “Effective Date”) by
and between the City of Renton, a non-charter code city under RCW 35A and a municipal corporation
under the laws of the State of Washington (“Renton”), and Western Neon Inc, (“Contractor”), a
Washington Corporation, who are collectively referred to as the “Parties”, to fabricate and install a public
art installation as part of the Williams Avenue Streetscape project. Renton and Contractor agree as set
forth below.
1. Scope of Services: Contractor will provide all material and labor necessary to perform all work
described in the Proposal which is attached and fully incorporated into this Agreement by
reference as Attachment “A.”
2. Changes in Scope of Services: Renton, without invalidating this Agreement, may order changes
to the Scope of Services consisting of additions, deletions or modifications, the Agreement Sum
being adjusted accordingly by Parties mutual agreement. Such changes in the work shall be
authorized by written Change Order signed by the Parties.
3. Time of Performance: Contractor shall commence performance of the Agreement no later than
(60 days) calendar days after the Agreement’s Effective Date.
4. Term of Agreement: The Term of this Agreement shall end at completion of the Scope of Services,
no later than 30 days from the Effective Date. This Agreement may be extended to accomplish
change orders, if required, upon mutual written agreement of Renton and Contractor.
5. Agreement Sum: The total amount of this Agreement is the sum of ($37,268.15) which includes
Washington State Sales Tax. This amount may be adjusted to a mutually agreed amount based
on changes to the Scope of Services.
6. Consideration: In exchange for Contractor’s performance of the items and responsibilities
identified in the Scope of Services, Renton agrees to make payment of the amount identified as
the Agreement Sum.
7. Method of Payment: Payment by Renton for the Services will only be made after the Services
have been performed and a voucher or invoice is submitted in a form acceptable to Renton.
Payment of the initial 95% will be made in the next pay cycle of the Renton Finance Department
after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be
retained for the purpose of completion of the project and fulfillment of claims and liens. Renton
shall have the right to withhold payment to Contractor for any work not completed in a
satisfactory manner until such time as Contractor modifies such work so that the same is
satisfactory.
8. Hold Harmless: Contractor shall indemnify, defend and hold harmless Renton, its elected
officials, officers, agents, employees and volunteers, from and against any and all claims, losses
or liability, or any portion of the same, including but not limited to reasonable attorneys’ fees,
legal expenses and litigation costs, arising from injury or death to persons, including injuries,
AGENDA ITEM #6. b)
sickness, disease or death of Contractor’s own employees, agents and volunteers, or damage to
property caused by Contractor’s negligent act or omission, except for those acts caused by or
resulting from a negligent act or omission by Renton and its officers, agents, employees and
volunteers.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the contractor and
Renton, its officers, officials, employees and volunteers, Contractor’s liability shall be only to the
extent of Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW
Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and
agreed to this waiver. The provisions of this section shall survive the expiration or termination of
this Agreement.
9. Insurance: Contractor shall secure and maintain:
a. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b. Professional liability insurance, in the minimum amount of $1,000,000 for each
occurrence, shall also be secured for any professional services being provided to
Renton that are excluded in the commercial general liability insurance.
c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
d. It is agreed that on Contractor’s commercial general liability policy, the City of Renton
will be named as an Additional Insured on a non-contributory primary basis. Renton’s
insurance policies shall not be a source for payment of any Contractor liability.
e. Subject to Renton’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to Renton before executing the work of this
Agreement.
f. Contractor shall provide Renton with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
10. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate
party at the address which appears below (as modified in writing from time to time by such party),
and given personally, by registered or certified mail, return receipt requested, by facsimile or by
nationally recognized overnight courier service. Time period for notices shall be deemed to have
commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced
on the first business day following transmission. Email and telephone may be used for purposes of
administering the Agreement, but should not be used to give any formal notice required by the
Agreement.
CITY OF RENTON
Jessie Kotarski
CONSULTANT
Dylan Neuwirth
AGENDA ITEM #6. b)
Economic Development Manager
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7271
jkotarski@rentonwa.gov
Western Neon
2902 4th Ave S
Seattle, WA 98134
Phone: (206) 682-7738
dylan@westernneon.com
11. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Contractor agrees as follows:
a. Contractor, and Contractor’s agents, employees, representatives, and volunteers with
regard to the services performed or to be performed under this Agreement, shall not
discriminate on the basis of race, color, sex, religion, nationality, creed, marital status,
sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of services or any other benefits
under this Agreement, or procurement of materials or supplies.
b. The Contractor will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
c. If Contractor fails to comply with any of this Agreement’s non-discrimination
provisions, Renton shall have the right, at its option, to cancel the Agreement in whole
or in part.
d. Contractor is responsible to be aware of and in compliance with all federal, state and
local laws and regulations that may affect the satisfactory completion of the project,
which includes but is not limited to fair labor laws and worker's compensation.
12. Independent Contractor: Contractor’s employees, while engaged in the performance of
any of Contractor’s services under this Agreement, shall be considered employees of the
Contractor and not employees, agents, representatives of Renton and as a result, shall
not be entitled to any coverage or benefits from the City of Renton. Contractor’s relation
to Renton shall be at all times as an independent contractor. Any and all Workman’s
Compensation Act claims on behalf of Contractor employees, and any and all claims made
by a third-party as a consequence of any negligent act or omission on the part of
Contractor’s employees, while engaged in services provided to be rendered under this
Agreement, shall be the solely Contractor’s obligation and responsibility.
13. Prevailing Wage Rates: Contractor must comply with the State of Washington prevailing wage
requirements. Contractor must file an Intent To Pay Prevailing Wage at the beginning of the
AGENDA ITEM #6. b)
project and an Affidavit of Wages Paid at the end of the project with the Washington State
Department of Labor and Industries,
http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp.
14. Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly
reflect all direct and indirect costs expended and Services provided in the performance of this
Agreement. The Contractor agrees to provide access to and copies of any records related to this
Agreement as required by the City to audit expenditures and charges and/or to comply with the
Washington State Public Records Act (Chapter 42.56 RCW).
15. Public Records Compliance. To the full extent the City determines necessary to comply with the
Washington State Public Records Act, Contractor shall make a due diligent search of all records
in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone
messages, recordings, photos, or drawings and provide them to the City for production. In the
event Contractor believes said records need to be protected from disclosure, it shall, at
Contractor’s own expense, seek judicial protection. Contractor shall indemnify, defend, and hold
harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation
related to a Public Records Act request for which Contractor has responsive records and for which
Contractor has withheld records or information contained therein, or not provided them to the
City in a timely manner. Contractor shall produce for distribution any and all records responsive
to the Public Records Act request in a timely manner, unless those records are protected by court
order.
16. Other Provisions:
a. Administration and Notices. Each individual executing this Agreement on behalf of Renton
and Contractor represents and warrants that such individuals are duly authorized to execute
and deliver this Agreement on behalf of Renton or Contractor. Any notices required to be
given by the Parties shall be delivered at the addresses set forth below. Any notices may be
delivered personally to the addressee of the notice or may be deposited in the United States
mail, postage prepaid, to the address set forth below. Any notice so posted in the United
States mail shall be deemed received three (3) calendar days after the date of mailing. This
Agreement shall be administered by and any notices should be sent to the undersigned
individuals or their designees.
b. Amendment and Modification. This Agreement may be amended only by an instrument in
writing, duly executed by both Parties.
c. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of this
Agreement without the City of Renton’s prior express written consent.
d. Compliance with Laws. Contractor and all of the Contractor’s employees shall perform the
services in accordance with all applicable federal, state, county and city laws, codes and
ordinances. A copy of this language must be made a part of any contractor or subcontractor
agreement.
e. Conflicts. In the event of any inconsistencies between contractor proposals and this contract,
the terms of this contract shall prevail.
f. Governing Law. This Agreement shall be made in and shall be governed by and interpreted
in accordance with the laws of the State of Washington.
g. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the
joint efforts of the Parties and shall not be construed against one party or the other as a result
AGENDA ITEM #6. b)
of the preparation, substitution, submission or other event of negotiation, drafting or
execution.
h. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King County
Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent,
King County, Washington, or its replacement or successor.
i. Severability. A court of competent jurisdiction’s determination that any provision or part of
this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this
Agreement, which shall remain in full force and effect.
j. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties
and any representations or understandings, whether oral or written, not incorporated are
excluded.
k. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed
to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties
and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive
benefit of the Parties and no one else.
l. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure
to enforce any provision of this Agreement shall not be a waiver and shall not prevent either
Renton or Contractor from enforcing that provision or any other provision of this Agreement
in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be
a waiver of any prior or subsequent breach unless it is expressly waived in writing.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of Effective
Date.
CITY OF RENTON
By:_____________________________
CONTRACTOR
By:____________________________
Vanessa Dolbee
CED Interim Administrator
1055 South Grady Way
Renton, WA 98057
Dylan Neuwirth
Creative Director
_____________________________
Date
_____________________________
Date
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Sr. Assistant City Attorney
Contract Template Updated 11/26/2019 (h/contract/2023/2790)
AGENDA ITEM #6. b)
PROPOSAL
Date
8/22/2023
Estimate #
16256-2
Client Info:
City of Renton
10555 S Grady Way
Renton, WA 98057
Job Location:
City of Renton
10555 S Grady Way
Renton, WA 98057
Terms
1/2 down/1/2 finish
Rep
DWN
Total
Subtotal
Sales Tax (10.1%)
206.682.7738 | WESTERNNEON.COM
2902 4TH AVE. S. SEATTLE, WA 98134
WESTERN NEON
Products manufactured by Western Neon are covered under a 2-year limited warranty initiated
on receipt of final payment.
Requirements prior to the start of production:
Approved design, signed contract, 50% deposit as well as any necessary permits, building
owner or officiating committee approvals, and engineer’s stamp if needed or as specified by
but not limited to a municipality, private or public agent, or stakeholder entity.
All deposits are non-negotiable and non-refundable.
All proposals, estimated pricing, and design solutions will be honored by Western Neon for up to 60
days from extended issue date.
Credit Card payments exceeding $2,500 are subject to a 3% processing fee.
Shipping -
Buyer assumes all physical, conditional, and financial responsibility of any project, product, package
or shipment that leaves Western Neon’s premises. Should any damages occur in transit, it is the
Buyer’s sole responsibility to file claim with carrier.
Western Neon creates custom signage,
interiors, and public art. With over 35 years
of experience, we make your vision a
success from the first idea to the finishing
touch.
DescriptionQty Cost Total
All prices below include options for site inspection, permit procurement, permits,
fabrication and installation of 16256_COR-Williams
Streetscape_SignPackage_06-28-23. All anticipated expenses are listed below as line
items.
MANUFACTURE AND INSTALL ONE ILLUMINATED, RGB LEDS LIGHT POLE1 21,959.01 21,959.01T
STEEL MATERIAL AND ROLLING STEEL FLAT BAR1 950.00 950.00T
POWDER COATING1 3,500.00 3,500.00T
REMOVAL OF EXISTING LIGHTPOLE AND INSTALL NEW1 3,411.85 3,411.85T
Project Management Fee 12% of subtotal $29,820.861 3,578.50 3,578.50T
Code Requirements
Permit Procurement. Submittal of documents required by city municipality. Include
application submittal, detailed designs, revisions, correspondence and final inspection.
1 450.00 450.00T
Sign Permit Fees incurred by Western Neon Charged to Customer +15% - TBD1 0.00 0.00T
50% deposit ($18,634.07), signed contract and proofs required prior to start of
production
$37,268.15
$33,849.36
$3,418.79
AGENDA ITEM #6. b)
RENTON MUNICIPAL ARTS COMMISSION MINUTES
*Special Meeting*
Tuesday, September 26, 2023 – 6:00 pm
Renton City Hall – Conferencing Room (726) or via Teams
Members Present: Brianna Burroughs, Dave Samek, Evelyn Reingold, Kaie Wise, Marsha Rollinger, Mary
Clymer, Susan Jessick
Staff Present:
Jessie Kotarski, RMAC Staff liaison
Old Business: Williams Streetscape Public Art Project Discussion
In a specially convened meeting led by the City of Renton Arts Commission to address the Williams
Streetscape Public Art Project, commissioners engaged in a thoughtful discussion focused on reviewing the
proposal submitted by Western Neon for the fabrication and installation of a public art piece. Drawing on a
comprehensive review that considered artistic merit, budget considerations, alignment with the city's public
art objectives, and details from prior project discussions, commissioners thoroughly deliberated on the
proposal. The Commission has actively participated in the Williams Streetscape project since December
2022, with a dedicated subcommittee contributing to discussions and the initial selection of the project
design and concept. Additionally, the Commission has committed funds from the Capital Art Project budget
account to support this endeavor. Commissioner Reingold initiated a motion to recommend approval to the
City Council for signing a contract with Western Neon, a motion seconded by Commissioner Rollinger and
unanimously supported. The Commission is now prepared to advise City Council approval to contract with
Western Neon, endorsing their proposal for the fabrication and installation of the project as a crucial
element of the Williams Streetscape initiative. This recommendation underscores the commission's strong
endorsement of Western Neon as the selected contractor, marking a significant stride toward enhancing the
cultural fabric of our community.
Adjournment: The meeting was adjourned at 6:21pm.
AGENDA ITEM #6. b)
AB - 3430
City Council Regular Meeting - 09 Oct 2023
SUBJECT/TITLE: Agreement with Anchor QEA for the May Creek Park Master Plan
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Parks & Recreation Department - PPNR
STAFF CONTACT: Jason Lederer, Parks Planning Manager
EXT.: 6547
FISCAL IMPACT SUMMARY:
$149,936 from 316.332086.020.594.76.63.000 MAY CREEK PARK
SUMMARY OF ACTION:
Through a competitive request for qualifications (RFQ) process, staff identified Anchor QEA as the preferred
consultant to support master planning and design services for a new neighborhood park at the May Creek
(MacAskill) Park property located in northeast Renton near the municipal border with the City of Newcastle
and King County. Developing a park in this location is priority number 3 in the Parks, Recreation and Natural
Areas Plan and creating a master plan is an initial step in park development proces s.
The Anchor QEA scope of services includes a fee proposal in the amount of $149,936. Funding for this work
has been budgeted in fund 316.332086.020.594.76.63.000 May Creek Park. The funding source is Fund 303
(Parks Impact Mitigation Fund). Fund 303 (Parks Impact Mitigation Fund) can only be used for projects that
create new capacity and the proposed project aligns with this fund’s intended use.
The May Creek Park Master Plan will identify existing conditions, programming opportunities and constrai nts,
and serve as a guiding document for a future park development that best meets community needs. The
master plan will detail and map proposed site elements for recreation, trails, pathways, special
features/interpretation and wayfinding, services (e.g., restrooms), and protection and appreciation of onsite
and adjacent natural/critical areas. Overall, the master plan will create a tangible vision and implementation
strategy the City can use to 1) develop the property into a passive-use recreational parkland consistent with
current and future community needs, 2) steward and invest public funds, 3) apply for grant funding from local,
state, and federal sources, and 4) balance developed recreation with environmental sustainability.
EXHIBITS:
A. Professional Services Agreement
B. Map
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute a Professional Services Agreement with Anchor QEA in the
amount of $149,936 for master planning and design services for the May Creek Park master plan proje ct.
AGENDA ITEM #6. c)
AGREEMENT FOR MAY CREEK PARK MASTER PLANNING
THIS AGREEMENT, dated for reference purposes only as October 9, 2023, is by and between the
City of Renton (the “City”), a Washington municipal corporation, and Anchor QEA LLC
(“Consultant”), a Washington Corporation. The City and the Consultant are referred to
collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement
is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide May Creek Park master planning services as
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the “Work.”
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2024.
4.Compensation:
A.Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $149,936.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
AGENDA ITEM #6. c)
PAGE 2 OF 10
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or w ithout
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
AGENDA ITEM #6. c)
PAGE 3 OF 10
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
AGENDA ITEM #6. c)
PAGE 4 OF 10
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Indu strial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant , except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
AGENDA ITEM #6. c)
PAGE 5 OF 10
Insurance Act, RCW Title 51, solely for the purposes of th is indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant , negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to perfo rming any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
AGENDA ITEM #6. c)
PAGE 6 OF 10
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond t he
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return recei pt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jason Lederer
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6547
jlederer@rentonwa.gov
CONSULTANT
Anna Spooner
1201 3rd Ave., Ste 2600
Seattle, WA 98101
Phone: (206) 287-9130
aspooner@anchorqea.com
AGENDA ITEM #6. c)
PAGE 7 OF 10
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
AGENDA ITEM #6. c)
PAGE 8 OF 10
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Jason
Lederer. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
AGENDA ITEM #6. c)
PAGE 9 OF 10
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full fo rce and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
AGENDA ITEM #6. c)
PAGE 10 OF 10
N.Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Anna Spooner
Principal
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Cheryl Beyer
Senior Assistance City Attorney
Contract Template Updated 5/21/2021
AGENDA ITEM #6. c)
Scope of Work September 14, 2023
May Creek Park Master Planning
City of Renton
1.Project Understanding
The City of Renton (City) recently acquired 1.6 acres of land to develop the future May Creek Park.
Combined with parcels previously purchased with Recreation and Conservation Office (RCO) funding,
this recent addition leaves the City with an 18.5-acre assemblage of parcels, which includes a future
acquisition parcel as noted in Figure 1. The City now seeks to develop the May Creek Park Master
Plan (Master Plan). The Master Plan will be a visionary tool for the City to achieve four
implementation strategies:
1.Develop passive-use recreational parkland consistent with current and future community needs.
2.Steward and invest public funds.
3.Apply for grant funding from local, state, and federal sources.
4.Balance developed recreation and environmental sustainability.
Figure 1 Project Area
Note: Map provided by the City of Renton
EXHIBIT A AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 2
The Master Plan will identify opportunities to restore sensitive riparian, wetland, and upland habitat;
provide new trails to connect visitors to the May Creek Greenway; and provide additional park
amenities for the East Plateau community. Located within the May Creek Greenway, with existing and
planned multi-jurisdictional trail connections from Lake Washington to Cougar Mountain, the Master
Plan provides the City the opportunity to support its growing and diverse population.
Anchor QEA has teamed with Clearway Environmental (Clearway) to develop the following proposal
to support the City with the May Creek Park Master Planning Project (Project). Five tasks are
proposed to complete the Project:
•Task 1: Project Management and City Meetings
•Task 2: Site Inventory and Analysis
•Task 3: Community and Stakeholder Outreach
•Task 4: Preliminary Concept Plan Development
•Task 5: Master Plan Development
The following provides a detailed scope of work with deliverables, assumptions, and budget to
support the Project. A detailed fee proposal is included as Exhibit A and detailed subconsultant
proposals are included as Exhibit B.
2.Scope of Services and Deliverables
Task 1: Project Management and City Meetings
This task includes overall management of the scope, schedule and budget, and meetings with the
City. It also includes Anchor QEA team project management, such as City and consultant team
communication, and budget and schedule management. They will occur at the following steps in the
Project:
1.Project kick off (in-person, 1.5 hours)
2.Completion of Task 2 (virtual, 1 hour)
3.During Task 3, to review the draft inclusive Community Involvement Plan (virtual, 1 hour)
4.During Task 3, to prepare for outreach meetings (three meetings, all virtual and 1 hour)
5.During Task 4, to review draft Conceptual Plan Alternatives (virtual, 1.5 hours)
6.During Task 5, to review the Preferred Conceptual Plan direction (in-person, 1 hour)
Meeting notes will be prepared for each meeting in a summary format that focuses on documenting
key decisions and City comments.
Project management will include communication with the City and the Anchor QEA team; budget
management including monthly invoicing; and developing and maintaining a Project schedule.
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 3
Task 1 Deliverables
•Meeting notes for each meeting, provided as summary emails
•Budget status, provided in the form of monthly invoices by task in hard-copy format
•Project schedule, developed in Microsoft Project, and provided in PDF file format
Task 2: Site Inventory and Analysis
This task will involve a review of existing background information documents, developing a basemap
using existing documents, and conducting field work to develop a natural resource inventory for
conceptual design and planning purposes.
Subtask 2.1: Background Information Review
The Anchor QEA team will review existing information provided by the City and other publicly
available sources including the following:
•City planning documents, including its Parks Plan, Trails Plan, Comprehensive Plan, critical
areas regulations, zoning, land use, and development regulations
•Geotechnical and soil conditions
•Cultural, archeological, and historical data
•Existing regional trail networks and park amenities that are future connection points to May
Creek Park, including Newcastle’s May Creek Park and Cougar Mountain Regional Wildlife Park
The Anchor QEA team will also assess anticipated regulatory and permitting requirements associated
with the proposed Project, including a review of the critical areas, land development, and zoning
rules and regulations that are identified in the City’s Municipal Code. Anchor QEA will coordinate
with design staff who are preparing conceptual design alternatives to provide regulatory input to the
design process.
The research and review will be documented in a summary memorandum as a draft to the City. The
narrative documented in the summary memorandum will ultimately be included in the Master Plan
document (Task 5). City comments will be tracked during Task 2 and addressed as part of the Task 5
Master Plan document.
Subtask 2.2: Basemap
Anchor QEA will develop a basemap using existing documentation and data gathered in Subtask 2.3.
The basemap will use publicly available data including parcel boundaries, Light Detection and
Ranging (LiDAR) data, publicly available aerial photography, and any other relevant existing public
data sources. Additional GIS data will be incorporated as available, including existing utility mapping,
existing surveys and maps, and easements, as applicable.
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 4
The basemap will be provided at two scales. One scale will focus on the park and project area
presented in Figure 1. A second map will be scaled to capture a larger regional context including the
adjacent City stormwater facility, the street frontage along Duvall Avenue Northeast, and the May
Creek Greenway connections to the east and west.
Subtask 2.3: Natural Resource Inventory and Site Analysis Mapping
Clearway will lead the natural resource inventory. Field work will be limited to a site reconnaissance and
natural resource inventory to identify approximate locations and to characterize wetland, stream, and
buffer areas as well as vegetation conditions. The field crew will use a GPS Trimble handheld device to
gather site attributes for the Subtask 2.2 Basemap.
Based on the field data, Anchor QEA will develop a natural resource map that identifies habitat units
within the park based on the presence of critical areas, the presence of native, coniferous, and
deciduous trees, and the presence of invasive vegetation. The map will be used to develop a site
analysis map that highlights the following opportunities and constraints:
• Opportunities for park development
• Natural resource and critical areas that constrain park development
• Opportunities for neighborhood walking and biking connections
• Infrastructure constraints, including utilities
• Opportunities to improve riparian and upland forest health
• Opportunities for landscape restoration
• Opportunities for stewardship actions
• Opportunities for May Creek Greenway connections
• Opportunities and constraints for vehicular site access
Task 2 Deliverables
• Draft summary memorandum documenting background information and natural resource
inventory (provided as a Word and PDF document)
• Draft and final basemap (provided as PDF document)
• Draft and final Natural Resource Inventory map (provided as a PDF document)
• Draft and final site analysis maps showing opportunities and constraints (provided as a PDF
document)
Task 3: Community and Stakeholder Outreach
Anchor QEA and the City will collaborate to develop engagement and communication strategies. We
anticipate the community engagement and stakeholder outreach will use iterative steps to build
materials as work progresses in other tasks and will rely on materials in other tasks to produce
outreach materials.
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 5
Anchor QEA will facilitate stakeholder meetings and community meetings (Subtasks 3.2 and 3.3).
Unless otherwise indicated, the City will determine who is invited to meetings, provide all meeting
invitations, and coordinate meeting logistics, including securing meeting rooms and ensuring that
audio-visual equipment is available and in working order.
The stakeholder meetings will occur prior to the community meeting at each step. The presentation
materials from each stakeholder meeting will be updated based on input and subsequently revised
for the community meeting.
Subtask 3.1: Inclusive Community Involvement Plan
Anchor QEA will draft a Community Involvement Plan to outline the stakeholder and public process
and to identify appropriate outreach tools at each step. This will include tools led by the City’s
communication and engagement group (Bang the Table), as well as tools developed by Anchor QEA.
Those tools will include the following:
•Schedule defining when stakeholder and community meetings will take place and when
online platforms will be launched to support meetings and outreach
•Recommendations for types of content to be included on the online platform (Bang the Table)
•Draft coordinated talking points for City staff and consultants
The Community Involvement Plan will be a draft document. The plan content will be captured in the
Task 5 Master Plan. Updates, such as coordinated talking points, will be integrated during the
development of the Task 5 Master Plan.
Subtask 3.2: Stakeholder Outreach and Meetings
There will be three stakeholder meetings. The stakeholder group will include internal City
representatives from departments such as Parks and Recreation, Public Works (facilities,
maintenance, utility systems, and transportation systems), Community and Economic Development,
community outreach, and equity. The City will identify which individuals to invite to each meeting.
Each meeting will be held virtually, and each will last 1 hour. Two Anchor QEA staff will attend. The
role of the Project stakeholders is to provide guidance on Project opportunities, constraints, design
alternatives, and other considerations based on existing information, related City programs and
projects, and Project knowledge. Anchor QEA has scoped the meetings at the following touch points:
•The first meeting will occur upon completion of Task 2 and prior to the start of Task 4 and will
include a presentation of the site analysis, as well as the site’s opportunities and constraints.
•The second meeting will occur during Task 4 to present conceptual design alternatives.
•The third meeting will occur at the beginning of Task 5 and will include a presentation of the
preliminary preferred alternative.
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 6
Anchor QEA will provide stakeholder meeting agendas and develop PowerPoint presentations or
information packets (PDF) for each meeting. The presentation materials will utilize graphics
developed in Task 2 and Task 4. Anchor QEA will document meeting notes focused on specific
stakeholder comments heard during the meeting and any action items.
Subtask 3.3: Community Outreach and Meetings
There will be three community meetings. Each will be held as in-person meetings and will last
2 hours. Three members of the Anchor QEA team will attend each meeting. One meeting will be held
at the project site, if possible. The other two community meetings will occur at a centrally located
public building organized by the City. The meetings will occur at the same touch points noted in
Subtask 3.2 and will be coordinated with the stakeholder meeting schedule.
Anchor QEA will facilitate these meetings with the City project manager providing a supporting role.
Anchor QEA will prepare presentation and meeting materials including PowerPoint presentations,
presentation boards (up to three boards per meeting), and additional facilitation materials such as
notetaking boards and white boards for public comments. The presentation materials will utilize
graphics developed in Task 2 and Task 4. Presentation materials will be suitable for future City use in
presentations to City boards, commissions and elected leadership.
Meeting participants will be encouraged to write comments during the meeting. Anchor QEA
meeting facilitators will also document comments during the meeting with live notetaking.
Anchor QEA will transcribe all comments after the meeting. No additional meeting notes will be
provided.
Simultaneous to the community meeting, the City will launch an online survey through Bang the
Table. The City will develop the content for the survey and Anchor QEA will review and provide input.
The City will then gather all online input and provide that to Anchor QEA. Anchor QEA will develop
summary visual content representing the survey results to present to the public at a later meeting
and for inclusion in the Task 5 Master Plan.
Task 3 Deliverables
• Draft and Revised Draft Inclusive Community Engagement Plan (Word and PDF formats)
• Draft and final meeting agendas for each stakeholder meeting (PDF format)
• Draft and final presentation materials for stakeholder meetings (PowerPoint and PDF formats)
• Stakeholder meeting notes and action items (Word format)
• Draft and final presentation materials for community meetings (PowerPoint, PDF formats, and
up to four plotted boards per meeting)
• Live notetaking and community comments transcribed (PDF format)
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 7
Task 4: Preliminary Concept Plan Development
Based on work in Task 2 and Task 4, Anchor QEA will develop Concept Plan Alternatives and,
ultimately, work with the City to identify a preferred Concept Plan for the Master Plan. The following
subtasks describe the proposed steps.
Subtask 4.1: Preliminary Program and Evaluation Criteria
Anchor QEA will develop a preliminary park design program for the anticipated park development.
Prior to preparing conceptual plan alternatives, it is important to reach an agreement with the City
on specific design elements that will be included in the designs. This preliminary design program is a
starting point for this activity and will consist of a list of the features that will be included in the
conceptual plan alternatives.
Anchor QEA will prepare design evaluation criteria based on Task 2 work, early outreach with
stakeholders and the community, as well as input from the City. The design evaluation criteria will be
used as a basis for comparing the alternatives to one another.
Subtask 4.2: Conceptual Plan Alternatives
Anchor QEA will develop up to three conceptual plan alternatives that consider the existing
conditions and site analysis as documented in Task 2 and the preliminary program developed in
Subtask 4.1. The three alternative concepts will propose different approaches to addressing new park
development and May Creek restoration actions. Design concepts will include potential locations and
precedent imagery for a prefabricated restroom structure such as Portland Loo. The concept does
not include a custom restroom or building structures.
The conceptual alternative plans will be simple, scaled drawings over the basemap developed in
Task 2. The plan drawings will be color rendered in a consistent way to provide for clarity of
communication. One typical cross section will be provided for each alternative with the primary
project elements.
Anchor QEA will prepare a rough order of magnitude (ROM) Opinion of Probable Construction Costs
for each alternative for comparison.
Anchor QEA will compare the alternatives to each other qualitatively in a summary matrix format
using the design evaluations criteria. This will include at least one criterion that reviews
environmental permit feasibility.
Subtask 4.3: Preferred Conceptual Design Plan
Based on stakeholder, community, and City input, Anchor QEA will develop a Preferred Conceptual
Plan. This plan will reflect the preferred elements of the alternatives. Anchor QEA will develop an
ROM Opinion of Probable Construction Costs and other associated implementation costs for the
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 8
Preferred Conceptual Plan. The Anchor QEA team will also provide a summary of environmental
permit feasibility that provides a high-level overview of permitting approach, key milestones, and
potential issues.
Task 4 Deliverables
• Preliminary Design Program (Word and PDF formats)
• Draft and final design evaluation criteria (Word and PDF formats)
• Draft and final Conceptual Plan Alternative plan view and section view drawings (PDF format)
• Alternative Conceptual Design ROM Opinion of Probable Construction Costs Comparison
(PDF format)
• Draft and final Alternative Design Criteria Summary Matrix (PDF format)
• Draft and final Preferred Conceptual Design plan view and section view drawings (PDF format)
• Preferred Conceptual Design ROM Opinion of Probable Construction Costs (PDF format)
Task 5: Master Plan Documentation
Anchor QEA will document the Project in the Master Plan document that summarizes the Project’s
site analysis, public process, alternative conceptual designs, and the preferred design. The intent of
the Master Plan is to capture the City’s vision for May Creek Park and support the City in securing
design, permitting, and implementation funding, a portion of which will be funded by local, state,
and/or national grant programs.
Subtask 5.1: Master Plan
Anchor QEA will develop an annotated outline during early Project development and build the
Master Plan as tasks are completed. For example, the background information and site analysis from
Task 2 will be formatted to fold into the Master Plan document.
A draft Master Plan will be prepared for City review. Following the City’s review, a final Master Plan
will be prepared. It is assumed that the City will prepare one consolidated list of review comments for
the Anchor QEA team, and the final Master Plan will be prepared based on these comments.
Subtask 5.2: Grant Support
Anchor QEA will review potential grant opportunities with the City early in the Project. Anchor QEA will
develop a summary matrix identifying relevant opportunities, noting scheduled deadlines and milestones,
and identifying potential project elements that could compete well for certain grant opportunities. The
matrix will be provided in Excel so the City can continue to use it as an interactive tool for tracking and
securing Project funding. Table 1 provides an initial list of potential grant programs.
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 9
Table 1. Grant Opportunities
Agency and Grant Program Eligible Project Types and Summary of Program
Local King
County
Cooperative Watershed Management
Grant
The grant supports projects targeting salmon recovery and
watershed health that can be focused on restoration,
research, or education and outreach.
Conservation Futures
This funding program could support proposed habitat
restoration and community environmental education
elements.
2020-2025 Parks, Recreation, Trails
and Open Space Levy
The voter-approved program includes funding for capital
and open space, open space and river corridors, and
healthy communities’ funds.
State
RCO
Aquatic Lands Enhancement Grants may be used for acquisition, improvement,
conservation, and stewardship in Washington for protection
of aquatic lands, natural areas, and wildlife habitats as well
as promoting recreational opportunities for public
purposes. Project types include conservation planning,
habitat enhancement, shoreline restoration, water quality
improvement, trail development, and stewardship
opportunities.
Land and Water Conservation
Wildlife and Recreation Program
Recreational Trails Program
Salmon Recovery and Puget Sound
Acquisition and Restoration
Ecology Terry Husseman Account (THA) THA grants support to locally sponsored projects that
restore or enhance the environment.
Federal
FEMA Building Resilient Infrastructure and
Communities Program
The program aims to shift funding to proactive investment
in community resilience and pre-disaster mitigation
activities.
NFWF America the Beautiful Challenge
The program supports expanding access to the outdoors,
particularly in underserved communities, in conservation
and resiliency projects.
EPA Puget Sound Action Agenda – Climate
Resilient Riparian Systems Lead
The program supports protection and restoration of
riparian areas, including those supporting salmon recovery,
to promote climate resiliency.
Task 5 Deliverables
•Draft Master Plan (Word and PDF files)
•Final Master Plan (PDF file)
•Grant summary table (Excel file)
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 10
3. Assumptions
Meetings and Outreach
• All meeting preparation and attendance is included in the scope language. Additional effort
to support and attend meetings requested by the City will be negotiated on a case-by-case
basis.
• Meetings with the City are defined in Task 1. Meetings outside of those described in this
scope of work are not included and will be considered additional work.
• The City will provide any translation of materials and comments into other languages and will
arrange for any live interpretation if necessary. Anchor QEA will provide editable file formats
of documents to facilitate translation, if requested.
• The City will identify who is to be included at each step of the Project and who will participate
in stakeholder meetings.
• The City will be responsible for all community and stakeholder meeting logistics including
determining who is invited, publicizing community meetings, distributing meeting invitations,
securing meeting locations, providing audio-visual equipment that is in good working order,
and arranging meeting logistics such as ensuring meeting locations are open, furnished, and
ready at the time of the meeting.
• Anchor QEA has not included time for tribal outreach; the City will lead all potential outreach.
• Early environmental permit agency (local, state, or federal) outreach, meetings, and
application preparation will not be initiated during this phase of work.
• Travel time will be billed to the City and is included in the fee proposal. Travel time from
Seattle to Renton is estimated to be a 1-hour round trip.
Project Survey and Background Information
• A comprehensive site survey, including a topographical and boundary survey, is not included
in this scope of work. A comprehensive site survey is assumed to occur at the next stage of
design.
• Geotechnical and cultural resource field work is not included in this scope of work; it is
assumed that the field work will occur during design development (future phase of work)
when the excavation limits are known. The Task 2 geotechnical and cultural resource
background information reviews will be based on a desktop review of available data.
• The City will provide all available site-related reports, maps, and utility as-built information
that is available at the onset of the Project.
• This City will provide existing GIS data layers.
• Alternatives will be developed within the area identified in Figure 1 only. If the Project
boundaries expand, Anchor QEA will discuss with the City what level of evaluation and/or
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 11
conceptual design work can be conducted within those additional areas within the scope and
fee negotiated for this work.
Site Inventory and Design
•The City does not currently have a Maximum Allowable Construction Cost (MACC) for the
Project. The preferred alternative conceptual design will inform the City’s MACC.
•An Opinion of Probable Construction Costs will be developed as ROM costs to reflect the level
of design (conceptual) and will include an appropriate design contingency markup.
•Design graphics include plans and sections as described in Task 4; 3D renderings are not
included in this scope of work.
•The design does not include building or architectural structure (such as restroom) design or
cost estimating.
4. Budget
A fee proposal spreadsheet is included as Exhibit A.
5.Schedule
Work will begin immediately after a contract is executed and is expected to last 8 months. Figure 2
presents the current understanding of the schedule. The schedule will be refined as part of Task 1 to
identify key deliverables and City review cycles.
AGENDA ITEM #6. c)
September 14, 2023
May Creek Park Master Planning
Page 12
Figure 2 Preliminary Project Schedule
AGENDA ITEM #6. c)
Exhibit A
Fee Estimate
AGENDA ITEM #6. c)
Exhibit AAnchor QEA Detailed Fee ProposalBillingTaskTaskTaskTaskTaskTotalTotal Labor CategoriesRate12345HoursDollarsPrincipal312$ 23.09.041.014.018.0105.032,760$ Senior Manager274$ 6.50.08.00.00.014.53,973$ Manager256$ 7.020.012.026.028.093.023,808$ Senior Staff227$ 0.06.00.00.00.06.01,362$ Staff 3199$ 0.00.00.012.00.012.02,388$ Staff 2179$ 0.052.083.082.0104.0321.057,459$ Staff 1151$ 0.08.00.00.00.08.01,208$ Senior Technical Editor155$ 0.08.017.04.052.081.012,555$ Project Coordinator122$ 12.00.00.00.00.012.01,464$ Total Hours49103161138202653Total Labor12,213$ 21,046$ 35,548$ 28,710$ 39,460$ 136,977$ Average Hourly Rate 210$ SubconsultantsClearway Environmental2,276$ 8,399$ -$ -$ -$ 10,675$ Total Cost2,276$ 8,399$ -$ -$ -$ 10,675$ Markup10.0%228$ 840$ -$ -$ -$ 1,068$ Internal Reimbursables (no markup)Mileage ($/mile)$0.56029$ -$ 87$ -$ -$ 116$ External Expenses (markup)Repro/Plotting-$ -$ 1,000$ -$ -$ 1,000$ Markup (External Expenses Only)10.0%-$ -$ 100$ -$ -$ 100$ TOTAL COSTS14,746$ 30,285$ 36,735$ 28,710$ 39,460$ 149,936$ May Creek Park Master PlanningCity of RentonPage 1 of 1September 2023AGENDA ITEM #6. c)
Exhibit B
Subconsultant Proposal
AGENDA ITEM #6. c)
Attachment A
Clearway Environmental LLC 1
Scope of Services
City of Renton
Prime: Anchor QEA
May Creek Park Master Planning
Project Description and Purpose
The City of Renton requires master planning services for the future May Creek Park. Clearway
Environmental will support Anchor QEA in master planning by providing natural resources inventory
and mapping, GIS figure support, and a permitting summary.
Scope of Services
This scope of services consists of the following tasks:
Task 1 – Project Management and City Meetings
Clearway Environmental will provide the following:
1.1 Project Management
• Set up project information in timesheet and invoicing software.
• Prepare eight monthly progress reports and invoices.
• Project maintenance and staff coordination.
1.2 City Meetings
• Attend one on-site kick-off meeting (3 hours inclusive of travel for one Clearway
Environmental staff member).
Task 2 – Site Inventory and Analysis
Clearway Environmental will provide the following:
2.3 Natural Resource Inventory and Mapping
• Attend a team meeting with Clearway Environmental and Anchor QEA staff (1 hour each for
three Clearway Environmental staff members).
• Prepare for field work including uploading project base map and relevant existing GIS-based
data.
• Review City of Renton critical areas requirements to inform field work.
• Identify and characterize wetland, stream, and buffer areas and vegetation conditions.
• Characterize forest health based on the presence of native, coniferous, and deciduous trees, and
presence of invasive vegetation.
• After the inventory and mapping have been incorporated into master planning documents,
provide a permitting summary for potential future development of May Creek Park.
Deliverables
• Field notes and GIS data from inventory.
• Narrative summary of City of Renton critical areas requirements, natural resources inventory,
and mapping to support master planning.
AGENDA ITEM #6. c)
Attachment A
Clearway Environmental LLC 2
• A permitting summary identifying likely requirements for permitting.
Task 3 – Community Outreach and Engagement
No services performed by Clearway Environmental.
Task 4 – Preliminary Concept Plan Development
No services performed by Clearway Environmental.
Task 5 – Master Plan Development
No services performed by Clearway Environmental.
Assumptions
• Full delineations and ratings of wetlands and streams will not be performed. Full tree survey
will not be performed. The natural resource inventory and mapping will focus on needs for
master planning and identifying likely permitting requirements. The inventory and mapping
will not be sufficient for final design and permitting.
• City of Renton will perform any required notifications or rights-of-entry for site access.
• Anchor QEA will provide an initial base map (developed using GIS and other data developed
in an Adobe program) in advance of preparation for field work.
• Travel time from City of Seattle to the project site is billable.
• Mileage will be billed as a direct expense at the current IRS rate.
• A GPS system [combined Global Navigation Satellite System (GNSS) receiver and linked
data tablet] will be billed at a daily rate of $100. The GPS system will have sub-meter or
better accuracy.
AGENDA ITEM #6. c)
Staff
Chad DurandJim HearseyRachel CrowleyLinda Vate BrattstromAlicia YabuPrinciple Environmental ScientistSenior Environmental ScientistStaff 2 Environmental ScientistStaff 2 Environmental ScientistStaff 2 Environmental ScientistRates $185.40 $143.52 $92.40 $85.68 $86.04
Tasks Hours Hours Hours Hours Hours
Task 1: Project Management 8 5
Task 2.3: Natural Resource Inventory and
Mapping 6 32 18 4 8
Labor Hours Subtotal 14 32 23 4 8
Other Direct Costs (ODCs)Units Unit Cost
Mileage 200 0.655$
Sub-meter Accuracy GPS Device (daily)2 100.00$
ODCs Subtotal
Labor
Direct Costs
Total 10,675$
10,344$
331$
131$
200$
Totals
331$
10,344$
Subtotal
1,945$
8,399$
Attachment B
Cost Estimate
Department of Natural Resources
Granite Flats Access Restoration and Renovation - Wetland Report
Subtotal
AGENDA ITEM #6. c)
,I May Creek
T:Parcel Boundry
,
Randi’;.‘
Mam
P:2
Aviary
May Creek Park Master Plan
Location Map
Ths dtxummt ws2 gramlz razrsemahon,not
guavanleed to survey ammy,and \s based on mebest
mimuauon avauameasof onedate shown.Ths map I;
m(ende.!d rurmy dsphy purposesonly.
exported:6/Z1/Z023AGENDA ITEM #6. c)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ASSUMING THE
RIGHTS, POWERS, FUNCTIONS, IMMUNITIES, AND OBLIGATIONS OF THE
RENTON TRANSPORTATION BENEFIT DISTRICT, AMENDING CHAPTER 5-27 OF
THE RENTON MUNICIPAL CODE, PROVIDING FOR SEVERABILITY, AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on August 14, 2023, the City Council adopted Ordinance No. 6115 creating the
Renton Transportation Benefit District (RTBD) with boundaries coterminous with the boundaries
of the City, all in accordance with chapter 36.73 RCW; and
WHEREAS, on July 1, 2015, the Washington State Legislature enacted Second Engrossed
Substitute Senate Bill 5987 (SESSB 5987) which, at section 301, codified in chapter 36.74 RCW
authorizes the City to assume the rights, powers, functions, and obligations of the existing RTBD ;
and
WHEREAS, the City Council desires to continue the work and function of the RTBD as
defined by chapter 36.73 RCW and Ordinance No. 6115 without the necessity of maintaining a
separate entity; and
WHEREAS, the City Council, after giving proper notice, conducted a public hearing
allowing all persons interested in the proposed assumption the opportunity to be heard; and
WHEREAS, the City Council has determined that the public interest and welfare will be
satisfied by the City assuming the rights, powers, immunities, functions, and obligations of the
existing RTBD;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
2
SECTION I. Pursuant to SESSB 5987 Section 301 and Section 303, codified in chapter
36.74 RCW, the City of Renton hereby assumes all of the rights, powers, immunities, functions,
and obligations of the RTBD. The City is hereby vested with each and every right, power,
immunity, function, and obligation currently granted to or possessed by the RTBD as of the
effective date of this Ordinance. The rights, powers, functions, and obligations previously
exercised and/or performed by the governing body of the RTBD are hereby assumed by and
transferred to the Renton City Council.
SECTION II. Pursuant to SESSB 5987 Section 303(2), codified in RCW 36.74.030, the
governing body established in RMC 5.27.020 is hereby abolished and the City Council is vested
with all rights, powers, immunities, functions, and obligations otherwise vested by law in the
governing board of the RTBD.
SECTION III. All portions of the Renton Municipal Code in this ordinance that are not
shown in strikethrough and underline edits or are not explicitly repealed herein remain in effect
and unchanged.
SECTION IV. Chapter 5-27 of the Renton Municipal Code is amended to read as follows:
CHAPTER 5.27
RENTON TRANSPORTATION BENEFIT DISTRICT
SECTION:
5-27-010: Establishing Transportation Benefit District.
5-27-020: Governing board Transportation Benefit District Assumed.
5-27-030: Powers of the district.
5-27-040: Use of funds.
5-27-050: Dissolution of the District
5-27-010 ESTABLISHING TRANSPORTATION BENEFIT DISTRICT:
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
3
There is hereby created Renton Transportation Benefit District (RTBD) with
geographical boundaries comprised of the existing corporate limits of the City, and
as those boundaries may be adjusted in the future.
5-27-020 GOVERNING BOARD TRANSPORTATION BENEFIT DISTRICT ASSUMED:
The governing board of the RTBD shall be the Renton City Council acting in an ex
officio and independent fashion The rights, powers, immunities, functions and
obligations of RTBD are assumed by the City of Renton which is vested with every
right, power immunity, function and obligation granted to and possessed by the
RTBD.
5-27-030 POWERS OF THE DISTRICT:
A. The Board City of Renton shall have and may exercise any powers set out
in chapter 36.73 RCW to fulfill the purpose of the RTBD.
B. Consistent with RCW 36.73.020(4), the secretary/treasurer of RTBD shall
be the City Finance Administrator. As such, the Finance Administrator shall
establish those funds and accounts on behalf of RTBD as required and shall
disburse funds and pay claims as approved by the RTBD Board and prepare and
maintain such accounts either as appropriate and/or required by state or federal
law or both.
C. The City Attorney will serve as legal advisor to the RTBD Board, except
where separate counsel is engaged by RTBD.
D. Other City employees shall carry out the operations of RTBD as agreed
by RTBD and the City. Such employees and the contracts of RTBD shall be overseen
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
4
and administrated either by the Mayor and/or her/histhe Mayor’s designee or
both.
E. The RTBD Board shall develop a material change policy to address major
plan changes that affect project delivery or the ability to finance the plan,
pursuant to the requirements set forth in RCW 36.73.160(1). At a minimum, if a
transportation improvement exceeds its original cost by more than twenty
percent (20%), as identified in the District’s original plan, a public hearing shall be
held to solicit public comment regarding how the cost change should be resolved.
F. The RTBD Board shall issue an annual report, pursuant to the requirements
of RCW 36.73.160(2).
5-27-040 USE OF FUNDS:
Funds available to the RTBD may be used for any purpose allowed by chapter
36.73 RCW with emphases emphasis on meeting the unfunded needs of the City’s
Overlay Program and Walkway Program within the currently adopted Six Year
Transportation Program.
5-27-050 DISSOLUTION OF THE DISTRICT:
The district shall be dissolved when all indebtedness of the district is retired and
when all the district’s anticipated responsibilities have been satisfied.
SECTION V. Upon approval of the City Attorney, the City Clerk is authorized to direct
the codifier to make necessary corrections to this ordinance, including the corrections of
scriveners or clerical errors; references to other local, state, or federal laws, codes, rules, or
regulations; or ordinance numbering and section/subsection numbering and references. The City
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
5
Clerk is further authorized to direct the codifier to update any chapter, section, or subsection
titles in the Renton Municipal Code affected by this ordinance.
SECTION VI. If any section, subsection, sentence, clause, phrase, or word of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase, or word of this ordinance.
SECTION VII. This ordinance shall be in full force and effect five (5) days after publication
of a summary of this ordinance in the City's official newspaper. The summary shall consist of this
ordinance's title.
PASSED BY THE CITY COUNCIL the day of , 2023.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2023.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD-PW:2273:08/28/2023
AGENDA ITEM # 8. a)