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Final Agenda Packet
CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, October 16, 2023 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.PUBLIC HEARING a)Mid-Biennium Budget Adjustment #1 4.ADMINISTRATIVE REPORT a)Administrative Report 5.AUDIENCE COMMENTS All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow-up. Speakers must sign-up prior to the Council meeting. Each speaker is allowed three minutes. When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a)Approval of Council Meeting minutes of October 9, 2023. Council Concur b)AB - 3427 City Clerk submits CAG-22-001, Council Chambers Upgrades project, contractor Avidex Industries, LLC, and requests acceptance of the project and release of retainage in the amount of $15,973.84 after 60 days after all state releases are obtained and all claims against the retainage have been legally cleared. Council Concur c)AB - 3448 City Clerk submits the quarterly list of fully executed contracts between 7/1/2023 - 9/30/2023, and a report of agreements expiring between 10/1/2023 – 3/31/2024. None; Information Only d)AB - 3421 Executive Services Department recommends adoption of a resolution adopting the City of Renton's Comprehensive Emergency Management Plan (CEMP). This plan defines the roles and responsibilities for key Emergency Support Functions that must be carried out within the city during a disaster. Refer to Committee of the Whole e)AB - 3447 Executive Services Department submits the 23EMPG Award Obligation Letter, with the Washington Military Department Emergency Management Division, and requests authorization to execute the agreement, subject to approval as to legal form, to accept $58,285 in grant funds for support of emergency management operations. Refer to Finance Committee f)AB - 3446 Human Resources / Risk Management Department recommends approval of the life insurance and long-term disability benefit premium rates, with Standard Insurance Company, in the amount of $141,843, effective January 1, 2024 through December 31, 2026. Refer to Finance Committee g)AB - 3438 Human Resources / Risk Management Department recommends approval of the Healthcare Management Administrators (HMA) 2024 Administrative Fee Schedule, in the amount of $350,000, which is a 4.60% increase over 2023, and sign the implementing documents when ready. This coverage is for active employees and LEOFF 1 retirees. Refer to Finance Committee h)AB - 3439 Human Resources / Risk Management Department recommends approval of the 2024 Kaiser Permanente healthcare premium rates for active employees and LEOFF 1 retirees, in the amount of $221,500, and authorize the execution of the implementing documents when ready. Refer to Finance Committee i)AB - 3440 Human Resources / Risk Management Department recommends approval of the 2024 Stop Loss (excess loss) insurance contract with Symetra, in the amount of $940,238, and authorize execution of the implementing document when ready. Refer to Finance Committee j)AB - 3449 Public Works Transportation Systems Division recommends execution of an Interagency Agreement with the Washington Traffic Safety Commission for the obligation of grant funding in the amount of $182,700, for the Safer Access to Neighborhood Destinations (SAND) traffic safety project. Refer to Finance Committee k)AB - 3444 Public Works Utility Systems Division recommends execution of an agreement with Carollo Engineers, in the amount of $1,663,616, for final design of of the Kennydale Lakeline Sewer Improvements project. Refer to Utilities Committee 7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a)Community Services Committee: 1) Contract with Western Neon for Williams Ave Public Art 8.LEGISLATION 9.NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10.ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:45 p.m. - 7th Floor - Council Chambers/Videoconference Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings 2023-2024 MID- BIENNIAL BUDGET UPDATE PUBLIC HEARING OCTOBER 16, 2023 AGENDA ITEM #3. a) BUDGET RELATED LEGISLATION Property Tax Levy Ordinances 2023-2024 Budget Ordinance Update general fund revenue projections with changed conditions Housekeeping adjustments to incorporate prior council actions Adjust for unexpected costs/proposed departmental changes Salary Schedule Changes Various User Fee Adjustments (Fee Schedule and Resolution) Title 3 Renton Municipal Code Changes AGENDA ITEM #3. a) REMAINING BUDGET ACTIVITIES Committee of the Whole –6 pm •Mid-Biennial Update 16 Oct. Regular Council Meeting –7 pm •Public hearing – •2024 Property Tax Levy •Revenue Update, •Mid-biennium budget adjustments 16 Oct. Regular Council Meeting –7 pm •2nd Public hearing •2024 Property Tax Levy •Revenue Update •Mid-biennium budget adjustments 23 Oct. Committee of the Whole •Follow up to council questions, as needed •Finalize committee report 6 Nov. Regular Council Meeting –7 pm •Adopt committee report •1st reading of 2023-2024 budget ordinance •1st reading 2024 property tax levy ordinance •2023-2024 utility rate and user fee ordinance 6 Nov. Regular Council Meeting –7 pm •2nd reading & enactment all budget-related legislation •Fee schedule resolution 13 Nov.AGENDA ITEM #3. a) PRELIMINARY 2024 PROPERTY TAX LEVY Property Tax Worksheet Amount 2023 Base Levy 40,868,084$ Limit Factor (the lesser of 1% or IPD)408,681 2024 Property Tax Base Levy 41,276,765 2024 Allowable Levy 41,491,483 2024 Maximum Statutory Levy 59,088,259 2024 Preliminary Max Statutory Tax Rate per $1000 AV 2.55918$ 2023 Actual Levy 25,285,929$ Additional levy - Prior Year Refunds 51,524 Limit Factor (the lesser of 1% or IPD of prior year actual levy)252,859 New Construction 214,728 Annexation - 2024 Levy 25,805,040 2024 Estimated Levy Rate 0.95588$ AGENDA ITEM #3. a) GENERAL FUND REVENUES Revenues 2023 2024 Sales Taxes 2.5 Criminal Justice Sales Tax 0.6 B&O Tax 2.5 1.5 Interest Earnings 1.6 Utility Taxes 1.1 1.0 Gambling Tax 1.1 Grants 0.3 Permit Fees 0.3 Fines (0.5) (0.1) Fuel Taxes (0.3) (0.4) Other 0.2 Total Revenue Additions 9.4 2.0 AGENDA ITEM #3. a) GENERAL FUND EXPENDITURES Expenditures 2023 2024 Sidewalk Improvements 1.0 Human Services Funding 0.5 Citywide Cleanup 0.5 Senior Center HVAC & Roof Repairs 0.4 CPTED 0.2 LEOFF medical retirement funding (0.9) (1.2) Stabilization Fund 1.0 Capital Funding 2.0 Police Body Cameras 0.4 0.7 Grants 0.3 Departmental Changes/Positions (0.2) Cost of Living Increase 0.2 Other 0.6 0.2 Total Expenditure Additions (reductions)6.0 (0.3) AGENDA ITEM #3. a) OTHER FUND ADJUSTMENTS •Don Persson Renton Senior Activity Center siding replacement •Recognition of several facility and park improvement grants for •Public Square Improvements •Downtown Streetscapes •Talbot Hills Sports Courts •May Creek Trail South •Aquatics Facility Improvements •Recognition of the FAA grant for the Taxiway Alpha Rehabilitation project •Increase in Airport Lease Revenues •Recognition of the Ecology Water Quality Grants for the •Monroe Ave Infiltration •SE 172nd St/125th Ave N Project •King County Metro Wastewater Fees AGENDA ITEM #3. a) FEE SCHEDULE CHANGES •Include Airport hanger and tie down rental rates •Updated Transportation Impact Fees •Updated School Impact Fees •Updated Fire Impact Fees •Updated Fire Marshal Fees AGENDA ITEM #3. a) QUESTIONS/PUBLIC COMMENTS AGENDA ITEM #3. a) Mayor’s Office Memorandum DATE: October 16, 2023 TO: Valerie O’Halloran, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • The city's annual Truck or Treat Halloween Drive Thru will be on Friday, October 20, at Renton Community Center with a sensory session from 5:00 to 5:45 p.m. and the main event kicking off at 6 p.m. Come in costume and ready for fun. Registration is required to participate at rentonwa.gov/register using the keyword “treat.” • Join us on the third Saturday of each month for Free Museum Day at the Renton History Museum, when no entrance fee is required. This month the Free Museum Day is October 21 from 10am to 4pm. Renton History Museum offers changing exhibits, programs, publications, and events to share Renton's stories, past and present. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations: Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE 10th St from NE Sunset Blvd to Kirkland Ave NE. Questions may be directed to Kip Braaten, 206-503-1746. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE 12th St and Jefferson Ave NE for utility installation. Questions may be directed to Brad Stocco, 425-282-2373. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent westbound lane closure on S Grady Way at Williams Ave S for construction work. Questions may be directed to Tom Main, 206-999-1833. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Road closure on Jefferson Ave NE for construction work. Detour route will be provided. Questions may be directed to Kip Braaten, 206-503-1749. AGENDA ITEM #4. a) Valerie O’Halloran, Council President Members of Renton City Council Page 2 of 2 October 16, 2023 Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Road closure on Kirkland Ave NE between NE Sunset Blvd and NE 12th St for utility installation. Detour route will be provided. Questions may be directed to Brad Stocco, 425-282-2373. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on Lincoln Ave NE at the 4100 block for construction work. Questions may be directed to Kip Braaten, 206-503-1746. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on Oakesdale Ave SW at the 1900 block for construction work. Questions may be directed to Tom Main,206-999-1833. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on Park Ave N between N 3rd St and N 4th St for construction work. Questions may be directed to Pat Decaro, 425-207-6013. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on westbound Park Ave N at Logan Ave N for construction work. Questions may be directed to Joel McCann, 425-757-9595. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and Kirkland Ave NE for construction work. Questions may be directed to Brad Stocco, 425-282-2373. Monday, October 16 through Friday, October 20, 8:00 a.m. to 3:00 p.m. Intermittent lane closures on Williams Ave S at Grady Way S for construction work. Questions may be directed to Tom Main, 206-999-1833. Ongoing Street Closure (City of Renton Resolution No. 4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and Harrington Place NE in support of the Solera Development Project (LUA20-000305). Questions may be directed to Brad Stocco, 425-282-2373. AGENDA ITEM #4. a) October 9, 2023 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, October 9, 2023 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Valerie O'Halloran, Council President Ed Prince, Council Position No. 5 James Alberson, Jr., Council Position No. 1 Carmen Rivera, Council Position No. 2 Ryan McIrvin, Council Position No. 4 Ruth Pérez, Council Position No. 6 Kim-Khánh Vǎn, Council Position No. 7 Councilmembers Absent: ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer Patrice Kent, Senior Assistant City Attorney Jason Seth, City Clerk Maryjane Van Cleave, Equity, Housing, and Human Services Administrator & Interim Parks & Recreation Administrator Commander Chandler Swain, Police Department Attended Remotely: Judith Subia, Council Liaison Ellen Bradley-Mak, Human Resources / Risk Management Administrator Kari Roller, Finance Administrator Lori Fleming, Human Services Coordinator AGENDA ITEM #6. a) October 9, 2023 REGULAR COUNCIL MEETING MINUTES PROCLAMATION National Hispanic Heritage Month: A proclamation by Mayor Pavone was read declaring September 15 through October 15, 2023 to be National Hispanic Heritage Month in the City of Renton, encouraging all residents to honor the rich diversity of the Hispanic community and celebrate the many ways they contribute to our nation and society. Areesa Bourda, Renton's first Latina owner of a State Farm Agency, accepted the proclamation with appreciation. MOVED BY PÉREZ, SECONDED BY RIVERA, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. ADMINISTRATIVE REPORT CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2023 and beyond. Items noted were: • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. AUDIENCE COMMENTS • John Lange, Renton, spoke about a new housing development near 164th Ave SE and SE 134th St, stating that it has created a road hazard with steep slopes, no base support, and a drop-off of at least twelve feet without guard rails. He urged Council to insist that the developer install proper retaining walls, guard rails, and planting of trees and other vegetation to ensure a landslide does not occur during the upcoming winter season. • Marcus Olson, Renton, stated that the Renton Police Foundation is being resurrected and the foundation has voted to allow the police guild to accept donations through point-of-sale devices at local businesses. He also requested help in rezoning a parcel he is seeking to use as a food truck pop-up site. • Jim Reharst, Renton, spoke in support of Mr. Olson's requests. He stated that the rezoning of the site would help ensure Mr. Olson stays in business, which has been tough due to Covid-related restrictions over the past few years. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. Approval of Council Meeting minutes of October 2, 2023. Council Concur. AB - 3443 Community & Economic Development Department recommended approval of an agreement with Western Neon in the amount of $37,268.15 for the restoration, fabrication, and installation of a public art component within the Williams Streetscape Improvement project. Refer to Community Services Committee. AGENDA ITEM #6. a) October 9, 2023 REGULAR COUNCIL MEETING MINUTES AB - 3430 Parks & Recreation Department - PPNR recommended approval of a professional services agreement with Anchor QEA in the amount of $149,936 for master planning and design services for the May Creek Park master plan project. Refer to Finance Committee. MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA AS PUBLISHED. CARRIED. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Chair Pérez presented a report recommending approval of the following payments: 1. Accounts Payable – total payment of $7,654,377.75 for vouchers 10708-10714, 411718- 411724, 411961, 411732-411960, 411962-411963; payroll benefit withholding vouchers 7212-7233, 411725-411731, 411964-411970 and 2 wire transfers. 2. Payroll – total payment of $1,883,513.92 for payroll vouchers that include 743 direct deposits and 25 checks. (09/01/2023-09/15/2023 pay period). MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute the agreement with King County for a grant in the amount of $500,000 for the Family First Community Center. MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute a lease agreement with Dish Wireless LLC for the use of space on or at the Rolling Hills Reservoir Facility. This lease agreement is for a 5-year period effective November 1, 2023 to October 31, 2028, with revenues estimated at $186,000. MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to approve and accept the 2024 Community Development Block Grant (CDBG) funds and contingency plan as proposed and the reallocation of unspent Community Development Block Grant - Coronavirus Round 3 (CDBG-CV3) Funds in the amount of $448,208 to the Don Persson Renton Senior Activity Center HVAC project. The Committee further recommended authorization for the Mayor and City Clerk to execute the grant agreements, subject to approval as to legal form. MOVED BY PÉREZ, SECONDED BY ALBERSON, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) October 9, 2023 REGULAR COUNCIL MEETING MINUTES LEGISLATION Ordinance for second and final reading: a)Ordinance No. 6121: An ordinance of the City of Renton, Washington, assuming the rights, powers, functions, immunities, and obligations of the Renton Transportation Benefit District, amending Chapter 5-27 of the Renton Municipal Code, providing for severability, and establishing an effective date. MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) ADJOURNMENT MOVED BY PRINCE, SECONDED BY O'HALLORAN, COUNCIL ADJOURN. CARRIED. TIME 7:27 PM Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 09 Oct 2023 AGENDA ITEM #6. a) Council Committee Meeting Calendar October 9, 2023 October 16, 2023 Monday CANCELED Utilities Committee, Chair Alberson CANCELED Transportation Committee, Chair McIrvin CANCELED Public Safety Committee, Chair Văn 4:45 PM Community Services Committee, Chair Rivera Location: Council Conference Room/Videoconference 1. Contract with Western Neon for Williams Ave Public Art 2. Emerging Issues in EHHS 5:45 PM Committee of the Whole, Chair O’Halloran Location: Conferencing Center/Videoconference 1. Mid-Biennial Budget Update 7:00 PM Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #6. a) AB - 3427 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:Project Acceptance & Release of Retainage: Council Chambers Upgrades; CAG-22-001 with Avidex Industries, LLC RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT:Jason Seth, City Clerk EXT.:6502 FISCAL IMPACT SUMMARY: Retainage release payment for CAG-22-001 is $15,973.84 SUMMARY OF ACTION: The Executive Services Department, City Clerk Division, submits CAG-22-001, Council Chambers Upgrades project, for acceptance and release of retainage. The project was awarded on 1/24/2022, work commenced on 4/22/2022, and was completed on 7/24/2023. The contractor, Avidex Industries, LLC, met the terms of the contract by removing and demolishing/recycling the former equipment in Council Chambers, 7th Floor Conferencing Center, and the video broadcasting booth, and supplying and installing new Audio Visual and Broadcasting Systems in those rooms. This project was completed to upgrade the equipment in order to support virtual/in-person (hybrid) Council, staff, and board/commission meetings. EXHIBITS: A. Notice of Completion - CAG-22-042 STAFF RECOMMENDATION: Accept the project and release retainage in the amount of $15,973.84, to Avidex Industries, LLC, after 60 days after all state releases are obtained and all claims against the retainage have been legally cleared. AGENDA ITEM #6. b) F215-038-000 Notice of Completion of Public Works Contract 05-2020 Notice of Completion of Public Works Contract Department Use Only Assigned to Date Assigned Date Form Version Revision Reason Awarding Agency Information Company Name UBI Number Address City State Zip Code Contact Name Phone Number Email Address Prime Contractor Information Company Name UBI Number Address City State Zip Code Contact Name Phone Number Email Address Project Information Project Name Contract Number Affidavit ID Number Jobsite Address City State Zip Code Date Awarded Date Work Commenced Date Work Completed Date Work Accepted Is this a Federally Funded Transportation Project? Yes No If yes, attach the Contract Bond Statement Have Subcontractors been used? Yes No If yes, complete Addendum A Contract/Payment Bond Waived? Yes No Retainage Bond Waived? Yes No Detailed Description of Work Completed DOR Tax Information Calculated Amount Liquidated Damages Additions (+) Amount Disbursed Reductions (-) Amount Retained Sub-Total Other Sales Tax Amount Sales Tax Rate Total Total Both totals must to be equal - If multiple sales tax rates, attach a list Apprentice Utilization Information Was apprentice utilization required? Yes No Engineer’s Estimate: Utilization %: If utilization did not meet or exceed 15%, was a Good Faith Estimate approved? Yes No Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. No payment shall be made from the retained funds until receipt of all release certificates and affidavits. Complete and submit for by email to all three agencies below Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov AGENDA ITEM #6. b) Subcontractor's Name:UBI Number: (Required)Affidavit ID* Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15)F215-038-000 05-2020 AGENDA ITEM #6. b) AB - 3448 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:3rd Quarter 2023 Contract Report RECOMMENDED ACTION: None; Information Only DEPARTMENT: City Clerk STAFF CONTACT:Jason Seth, City Clerk EXT.:6502 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Fully executed in third quarter 2023 were 117 new contracts, 80 addenda, 47 change orders, and 64 are highlighted as being over 10% and/or $100,000 of original amount. The six-month expiration report shows 599 agreements that will expire between October 1, 2023 and March 31, 2024. EXHIBITS: A. Fully executed (7/1/2023 - 9/30/2023) B. Expiring (10/1/2023 - 3/31/2024) STAFF RECOMMENDATION: None - Information Only AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Attorney BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-20-433 Keating Bucklin & mcCormick - Legal Representation in King County, Renton Hotel Investors, LLC. & Downtown emergency Services Center vs. City $30,000 $170,000 P 11/16/2020 6/1/2024 Contractor: (040286) KEATING BUCKLN & MCCORMACK INC Number DateType DescriptionAmount Adden #2-23 - Keating, Bucklin & McCormack, Inc. PS - Amendment to increase maximum compensation to $170,000. (New Expiration Date: 06/01/2023) $45,000Addendum Adden #2-23 6/26/2023 1 $45,000 1 $45,000 1 $45,000 1 $45,000 Total Addendum TotalPayablesAttorney Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 1 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration CED \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 2 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration CED CAG-21-241 Cascadia Consulting Group, Inc - Consultant agrees to provide and assist in the Clean Economy Strategy update as described in Exhibit A for $186,800. $186,800 $186,800 P 10/13/2021 11/30/2023 Contractor: (014287) CASCADIA CONSULTING GROUP INC Minority Owned, Disadvantaged Business, Women Owned Number DateType DescriptionAmount Adden #2-23 - Cascadia Consulting Group, Inc. - Section 3, Time of Performance, is amended to extend the period of performance. All Work shall be performed by no later than November 30, 2023. (New Expiration Date: 11/30/2023) $0Addendum Adden #2-23 7/6/2023 CAG-22-058 BERK Consulting, Inc - RAINIER/GRADY JUNCTION PLANNED ACTION $240,000 $373,719 P 3/3/2022 12/31/2023 Contractor: (009274) BERK CONSULTING INC Number DateType DescriptionAmount Adden #3-23 - Berk Consulting, Inc - Amendment to scope of work and increase in budget by $13,675 from $360,044 to $373,719 (New Expiration Date: 12/31/2023) $13,675Addendum Adden #3-23 8/16/2023 CAG-22-191 CoStat - CoStar Proposal 1781305 - Economic Development Inv # 11602308-1 billed May, June, & July was billed on 1 invoice and only June & July belong to this CAG, Unable to apply CAG to partials - this will put the CAG over $841.88 - C. Sauls 10/5/22 $9,600 $21,773 P 5/31/2022 5/31/2024 Contractor: (018516) COSTAR REALTY INFORMATION INC Number DateType DescriptionAmount Adden #2-23 - CoStar - Addendum to extend the contract through May 31, 2024. (New Expiration Date: 05/31/2024) $11,204Addendum Adden #2-23 8/24/2023 CAG-22-197 MIG - Agreement with MIG Inc to provide design, engineering and bid services for the Renton Trail Connector – Burnett Ave S sidewalk rehabilitation project $99,991 $121,917 P 6/9/2022 2/29/2024 Contractor: (050948) MIG, INC Number DateType DescriptionAmount Adden #3-23 - MIG, Inc. - Renton Trail Connector - Amended to change the scope of work and compensation to incorporate street light design for Burnett Sidewalk project (New Expiration Date: 02/29/2024) $7,557Addendum Adden #3-23 8/17/2023 CAG-23-260 RETURN TO RENTON BENEFIT CAR - LTAC funding for the 2023 Return to Renton car show $5,000 $5,000 P 7/7/2023 12/31/2023 Contractor: (068079) RETURN TO RENTON BENEFIT CAR 7/7/2023 CAG-23-268 City of Maple Valley - Lodging tax funding of the 2023 Ironman Event $25,000 $25,000 P 7/14/2023 12/31/2023 Contractor: (015814) CITY OF MAPLE VALLEY 7/14/2023 CAG-23-269 soul searching band - Agreement for live performance at Summer Concert $2,000 $2,000 P 7/13/2023 7/31/2023 Contractor: (043668) LASZLO MAYER SOUL SEARCHING 7/13/2023 CAG-23-277 PLATFORM DESIGN LLC - Agreement for contracted services to update the 2010 Arts & Culture Master Plan $146,250 $146,250 P 7/19/2023 12/31/2023 Contractor: (062165) PLATFORM DESIGN LLC Women Owned 7/19/2023 CAG-23-293 BLACK DOG SOUND & RECORDING - Agreement for Summer Concert Series (two performances on August 17 and 31). $1,300 $1,300 P 8/3/2023 8/31/2023 Contractor: (009901) BLACK DOG SOUND & RECORDING 8/3/2023 CAG-23-294 Platform Design LLC DBA Framework Cultural Placemaking - AGREEMENT FOR MASTER PLANNING SERVICES $59,677 $59,677 P 8/7/2023 4/1/2024 Contractor: (062165) PLATFORM DESIGN LLC Women Owned 8/7/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 3 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration CED CAG-23-304 RANDALL MORRIS FOUNDATION - Lodging Tax funding for the 2023 Randall Morris Golf Tournament and Benefit Gala $10,000 $10,000 P 8/21/2023 12/31/2023 Contractor: (065733) RANDALL MORRIS FOUNDATION FOR 8/21/2023 CAG-23-309 Pyramid Communications, Inc. - AGREEMENT FOR RCMC COMMUNICATIONS PLAN $56,500 $56,500 P 8/24/2023 2/1/2024 Contractor: (064994) PYRAMID COMMUNICATIONS INC 8/24/2023 CAG-23-311 FRESH FAMILY LLC - Contract for downtown cleaning initiative $216,000 $216,000 P 8/25/2023 7/30/2024 Contractor: (006075) FRESH FAMILY LLC Minority Owned, Disadvantaged Business, Women Owned 8/25/2023 CAG-23-328 Family First Community Center Foundation - Art Grant funding for a teen drama program at the Family First Community CenterFamily First Community Center Foundation $5,000 $5,000 P 9/8/2023 12/31/2023 Contractor: (025482) FAMILY FIRST COMMUNITY Minority Owned 9/8/2023 CAG-23-333 Placer Labs, Inc - Online data resource for economic development industry insight $30,500 $30,500 P 9/20/2023 9/20/2024 Contractor: (062102) PLACER LABS INC 9/20/2023 CAG-23-334 TRIVIA PUPPET COMPANY LLC - Arts Grant funding for the 2023 Puget Sound Puppetry Festival $2,000 $2,000 P 9/18/2023 12/31/2023 Contractor: (082915) TRIVIA PUPPET COMPANY LLC Minority Owned 9/18/2023 CAG-23-343 Craig Cundiff - Arts grant for downtown mural (design and installation) $5,000 $5,000 P 9/20/2023 12/31/2023 Contractor: (018727) CRAIG CUNDIFF 9/20/2023 CAG-23-350 Renton Schools Foundation - Art grant funding for the 2023 Fall drama program at Renton Schools $2,500 $2,500 P 9/27/2023 12/31/2023 Contractor: (067777) RENTON SCHOOLS FOUNDATION 9/27/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 4 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration CED BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-22-028 KPG, Inc. - Survey of Williams Ave S for Downtown Streetscape Phase II 4-13-2022 - name changed to KPG Psomas, Inc with a new vendor number of 042774 $39,460 $342,793 P 1/27/2022 4/1/2024 Contractor: (042774) KPG PSOMAS INC. Number DateType DescriptionAmount Adden #1-22 - KPG, Inc - AMENDMENT NO. 3 TO AGREEMENT FOR DOWNTOWN CORE STREETSCAPE PHASE 2 (New Expiration Date: 04/01/2024) $0Addendum Adden #3-23 6/27/2023 CAG-22-058 BERK Consulting, Inc - RAINIER/GRADY JUNCTION PLANNED ACTION $240,000 $373,719 P 3/3/2022 12/31/2023 Contractor: (009274) BERK CONSULTING INC Number DateType DescriptionAmount Adden #1-23 - Berk Consulting, inc - Scope of Work is amended. Compensation is amended to increase by $22,444 from $240,000 to $262,444. (New Expiration Date: 07/01/2023) $22,444Addendum Adden #1-23 6/7/2023 CAG-22-197 MIG - Agreement with MIG Inc to provide design, engineering and bid services for the Renton Trail Connector – Burnett Ave S sidewalk rehabilitation project $99,991 $121,917 P 6/9/2022 2/29/2024 Contractor: (050948) MIG, INC Number DateType DescriptionAmount Adden #2-23 - MIG, Inc. - Renton Trail Connector - Burnett Ave Sidewalk Rehabilitation Project (New Expiration Date: 06/30/2023) $5,085Addendum Adden #2-23 6/20/2023 CAG-23-267 JESS HAMILTON - Agreement for live performance at Summer Concert series in Piazza Park $1,400 $1,400 P 5/23/2023 7/31/2023 Contractor: (039055) JESS HAMILTON 5/23/2023 CAG-23-297 TRAFFICWRAPZ - Agreement to wrap art on 5 utility boxes $29,858 $29,858 P 2/6/2023 12/31/2023 Contractor: (086450) TRAFFICWRAPZ 2/6/2023 CAG-23-315 CHRISTINA CARAVAGLIO - Arts funding for public art installation $4,505 $4,505 P 6/22/2023 12/31/2023 Contractor: (015399) CHRISTINA CARAVAGLIO Women Owned 6/22/2023 17 $602,490 7 $59,965 24 $662,454 17 $602,490 7 $59,965 24 $662,454 Total Addendum New TotalPayablesCED Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 5 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Council BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-23-262 JURASSIC PARLIAMENT - Agreement for online training workshop, "Great City Council Meetings." $1,600 $1,600 P 6/12/2023 7/31/2023 Contractor: (046998) JURASSIC PARLIAMENT 6/12/2023 1 $1,600 1 $1,600 1 $1,600 1 $1,600 Total New TotalPayablesCouncil Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 6 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Ehhs-Admin CAG-23-049 Giggles Entertainment, Inc.- Balloon artists for up to five EHHS Neighborhood Program summer events. $3,000 $3,600 P 2/15/2023 12/31/2023 Contractor: (029580) GIGGLES ENTERTAINMENT Minority Owned, Women Owned Number DateType DescriptionAmount Adden #1-23 - Giggles Entertainment, Inc - Replace canceled event with Moon Cake Festival and exchange one balloon artist for one face painter. Change is only to scope of work, amount of agreement and expiration date remain the same. (New Expiration Date: 12/31/2023) $600Addendum Adden #1-23 9/6/2023 CAG-23-244 Alexander Party Rentals - Equipment rental agreement for city-sponsored events coordinated by EHHS. $20,000 $20,000 P 7/17/2023 12/31/2023 Contractor: (001772) ALEXANDER PARTY RENTALS 7/17/2023 CAG-23-295 71 Productions, Inc. dba National Event Pros - Complete outdoor movie system for Neighborhood Program event. $2,477 $2,477 P 8/15/2023 10/31/2023 Contractor: (016395) NATIONAL EVENT PROS 8/15/2023 CAG-23-319 TUYET NGUYEN - Agreement for a cultural dance performance at the September 29, 2023 Mooncake Festival. $500 $500 P 8/29/2023 9/29/2023 Contractor: (083101) TUYET NGUYEN 8/29/2023 CAG-23-320 INTL LION DANCE MARTIAL ARTS - Agreement for a Lion Dance performance for the 2023 Mooncake Festival and 2024 Lunar New Year Recognition event. $1,000 $1,000 P 8/31/2023 3/31/2024 Contractor: (038155) INTL LION DANCE MARTIAL ARTS 8/31/2023 CAG-23-321 SEATTLE SHAOLIN KUNGFU ACADEMY - Martial arts exhibit at September 29, 2023 Mooncake Festival. $500 $500 P 8/29/2023 9/29/2023 Contractor: (073221) SEATTLE SHAOLIN KUNGFU ACADEMY 8/29/2023 CAG-23-341 FUNFLICKS - Agreement to show movie at the September 29, 2023 Moon Cake Festival. $732 $732 P 9/18/2023 10/31/2023 Contractor: (091180) FUNFLICKS 9/18/2023 BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-23-261 PARTY HOPPERS SEATAC LLC - Agreement for inflatable bounce house rental for a Neighborhood BBQ. $621 $621 P 6/30/2023 5/20/2023 Contractor: (060579) PARTY HOPPERS SEATAC LLC 6/30/2023 CAG-23-342 Cambodian Classical & Folk - Cultural dance performance at the September 29, 2023 Mooncake Festival. $500 $500 P 8/29/2022 9/29/2023 Contractor: (013352) CAMBODIAN CLASSICAL & FOLK 8/29/2022 8 $26,331 1 $600 9 $26,931 8 $26,331 1 $600 9 $26,931 Total Addendum New TotalPayablesEhhs-Admin Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 7 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Ehhs-Hs \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 8 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Ehhs-Hs CAG-14-095 King County - HOME Investment Partnership Program This should have been a misc contract. no money in or out. $0 $0 P 7/25/2014 12/31/2999 Contractor: (041648) KING COUNTY Number DateType DescriptionAmount Adden #1-23 - King County Dept of IT - Amendment No. 1 to HOME Partnership Interlocal Cooperation Agreement to include required fair housing and civil rights language. (New Expiration Date: 12/31/2999) $0Addendum Adden #1-23 8/11/2023 CAG-14-096 King County - Community Development Block Grants (CDBG) This should have been a misc contract. no money in or out. $0 $0 P 7/25/2014 12/31/2999 Contractor: (041648) KING COUNTY Number DateType DescriptionAmount Adden #1-23 - King County Dept of IT - First Amendment to Joint Interlocal Agreement regarding CDBG Program. (New Expiration Date: 12/31/2999) $0Addendum Adden #1-23 8/11/2023 Adden #2-23 - King County Dept of IT - Second Amendment to Joint ILA Regarding CDBG Program (New Expiration Date: 12/31/2999) $0Addendum Adden #2-23 9/19/2023 CAG-22-216 King County Community Development - CDBG - FY2021 CDBG - Streetscapes Ph 2 Design Grant ($350,292 rev) $350,292 $1,411,489 R 6/27/2022 4/30/2024 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #2-23 - King County Community Development (CDBG) Amendment 2 to King County CDBG Streetscapes Ph. 2 agreement to extend to 4/30/24 and add in remaining CDBG funding for a total of $1,061,197. (New Expiration Date: 04/30/2024) $1,061,197Addendum Adden #2-23 9/5/2023 CAG-22-289 King County Community Development - CDBG-CV3 Activities Grant. Term: 1/1/2022 - 4/30/2023. $531,736 $1,028,472 R 9/8/2022 9/30/2023 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #2-23 - King County Community Development - CDBG-CV3 Amendment No. 2 to adjust budget line items for 2 agencies and reallocate Valley Cities funds. (New Expiration Date: 09/30/2023) $496,736Addendum Adden #2-23 7/20/2023 CAG-22-339 Domestic Abuse Women's Network (DAWN) - CDBG-CV3 Human Services Agreement $30,000 $60,000 P 1/1/2022 8/31/2023 Contractor: (020390) DAWN Number DateType DescriptionAmount Adden #2-23 - Comestic Abuse Women's Network (DAWN) - Amendment No. 2 for budget line item adjustments. No change to contract total. (New Expiration Date: 08/31/2023) $30,000Addendum Adden #2-23 9/11/2023 CAG-22-353 King County Sexual Assault Resource Center - CDBG-CV3 Contract for Sexual Assault services (Term: 1/1/2022 - 4/30/2023) $45,000 $45,000 P 1/1/2022 7/31/2023 Contractor: (042170) KING CNTY SEXUAL ASSAULT Number DateType DescriptionAmount Adden #2-23 - King County Sexual Assault - Amendment No. 2 to adjust budget line items. No change to total contract amount. (New Expiration Date: 07/31/2023) $0Addendum Adden #2-23 9/6/2023 CAG-23-300 KAYA STRATEGIC LLC - Prepare a population and community demography report (Human Services Needs Assessment Project). $99,500 $99,500 P 8/21/2023 12/31/2023 Contractor: (040144) KAYA STRATEGIC LLC Minority Owned, Disadvantaged Business, Women Owned 8/21/2023 CAG-23-344 Peer Washington - Agreement with Peer Washington to establish the Peer Renton Program. $60,000 $60,000 P 9/25/2023 3/31/2024 Contractor: (060777) PEER WASHINGTON 9/25/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 9 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Ehhs-Hs CAG-23-349 Agape Love of Renton - Agreement for Pilot Project to provided targeted resource outreach to those who are unhoused and are housing unstable verifying if they need city-funded resources or other resources. $80,000 $80,000 P 9/27/2023 12/31/2024 Contractor: UNKNOWN VENDOR 9/27/2023 BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-23-152 REACH Center of Hope - 2023 Human Services Agreement - REACH Meal Coalition $15,000 $30,000 P 1/1/2023 12/31/2023 Contractor: (067105) RENTON ECUMENICAL ASSOCIATION Number DateType DescriptionAmount Adden #1-23 - REACH Center of Hope - Amendment No. 1 to discontinue program at 300 Rainier Ave N effective 9/15/23 and change Q-4 performance measures to Holiday food events. (New Expiration Date: 12/31/2023) $15,000Addendum Adden #1-23 1/1/2023 CAG-23-252 Consejo Counseling & Referral Services - 2023-2024 Human Services Agreement $20,000 $20,000 P 6/28/2023 12/31/2024 Contractor: (018020) CONSEJO COUNSELING & REFERRAL 6/28/2023 CAG-23-253 Catholic Community Services of Western Washington - 2023-2024 Human Services Agreement $24,000 $24,000 P 6/28/2023 12/31/2024 Contractor: (014310) CATHOLIC COMMUNITY SERVICES 6/28/2023 5 $283,500 6 $45,000 11 $328,500 0 $0 2 $1,557,933 2 $1,557,933 5 $283,500 8 $1,602,933 13 $1,886,433 Total Addendum New TotalReceivablesPayablesEhhs-Hs Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 10 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-Cc CAG-22-001 Avidex Industries, LLC - AV System technology upgrades in Council Chambers and Video Booth $297,218 $354,213 P 1/13/2022 12/31/2023 Contractor: (007002) AVIDEX INDUSTRIES LLC Number DateType DescriptionAmount CO #4-23 - AVIDEX INDUSTRIES LLC - true up contract expenditures with the contract budget and final payment (New Expiration Date: 12/31/2023) $3,091Change CO #4-23 8/21/2023 1 $3,091 1 $3,091 1 $3,091 1 $3,091 Total Change TotalPayablesEs-Cc Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 11 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-Comm CAG-23-280 PITNEY BOWES INC - Agreement for purchase of Pitney Bowes Folder Inserter + maintenance $46,651 $46,651 P 7/18/2023 12/31/2099 Contractor: (062028) PITNEY BOWES INC 7/18/2023 1 $46,651 1 $46,651 1 $46,651 1 $46,651 Total New TotalPayablesEs-Comm Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 12 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-Em BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-23-263 Simkin Search - AGREEMENT FOR PUBLIC SERVICE MEDIA PRODUCTION TALENT $2,600 $2,600 P 6/16/2023 8/31/2023 Contractor: (031665) SIMKIN SEARCH LLC Women Owned 6/16/2023 1 $2,600 1 $2,600 1 $2,600 1 $2,600 Total New TotalPayablesEs-Em Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 13 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 14 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-16-110 Reliance Communications - Website Redesign $160,100 $199,244 P 6/29/2016 7/25/2024 Contractor: (090419) INTRADO INTERACTIVE SVCS CORP Number DateType DescriptionAmount Adden #2-23 - Intrado Interactive Services, Corp - Annual Maintenance Renewal of CivicLive, 07/26/23 - 07/25/24 (New Expiration Date: 07/25/2024) $20,049Addendum Adden #2-23 7/17/2023 CAG-19-336 Motorola Solutions, Inc. - Transfers ownership of Public Enginers contract to Motorola - Yearly maintenance is $3,300.00 - 25 years ($82,500) CrimeReports.com - Motorola Solutions, Inc. - Transfers ownership of CrimeReports.com from Public Engineers contract to Motorola - Yearly maintenance is $3,300.00 - 25 years ($82,500) $82,500 $92,406 P 12/14/2018 10/4/2024 Contractor: (051512) MOTOROLA INC Number DateType DescriptionAmount Adden #4-23 - Motorola, Inc. - Annual Software Maintenance Renewal for CrimeReports.com, 10/05/23 - 10/04/24 (New Expiration Date: 10/04/2024) $3,303Addendum Adden #4-23 9/25/2023 CAG-20-154 Insight Public Sector - Microsoft 365 Licenses $228,226 $684,678 P 9/1/2020 9/1/2026 Contractor: (016972) INSIGHT PUBLIC SECTOR INC Number DateType DescriptionAmount Adden #1-22 - Insight Public Sector - added amount as a correction only to original contract (total amount should be $912,904.20). (New Expiration Date: 09/01/2026) $1,143,554Addendum Adden #2-23 8/11/2023 CAG-20-496 Bluebeam, Inc - Software License for Bluebeam Studio Prime $2,400 $8,385 P 12/17/2020 7/21/2024 Contractor: (012984) CADD MICROSYSTEMS INC Number DateType DescriptionAmount Adden #2-23 - Cadd Microsystems, Inc - Annual maintenance renewal of Bluebeam Studio Prime, 07/22/23 - 07/21/24 (New Expiration Date: 07/21/2024) $3,409Addendum Adden #2-23 7/17/2023 CAG-21-160 NPDESPro, LLC - NPDESPro Software as a Service (SaaS) for Public Works Surface Water Utility $20,918 $44,380 P 6/24/2021 6/30/2024 Contractor: (082050) NPDESPRO LLC Number DateType DescriptionAmount Adden #2-23 - NPDESPRO - Annual renewal of NPDESPro System, 07/01/23 - 06/30/24 (New Expiration Date: 06/30/2024) $12,017Addendum Adden #2-23 7/10/2023 CAG-21-189 Vincent Jessel - Veoci Airport Management System $18,222 $30,773 P 7/30/2021 7/29/2024 Contractor: (088191) VEOCI INC Minority Owned Number DateType DescriptionAmount Adden #2-23 - Veoci Inc - Annual Software Maintenance Renewal of Veoci Airport Management System, 07/30/23 - 07/29/24 (New Expiration Date: 07/29/2024) $6,276Addendum Adden #2-23 7/5/2023 CAG-21-268 Aspect Software, Inc - Voxeco Prophecy Licenses for CED IVR Phone Inspection ($2,804.40 payable - not submitted through Clerk Office) $0 $1,334 P 10/1/2012 11/30/2024 Contractor: (006076) ALVARIA INC Number DateType DescriptionAmount Adden #3-23 - Alvaria, inc - Annual Maintenance of Alvaria CXP, 12/01/23 - 11/30/24 (New Expiration Date: 11/30/2024) $715Addendum Adden #3-23 9/25/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 15 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-21-283 DocuSign - Subscription purchase of DocuSign eSignature Software (original contract not submitted through Clerk's Office) $11,023 $51,650 P 12/5/2016 12/4/2024 Contractor: (021616) DOCUSIGN INC Number DateType DescriptionAmount Adden #5-23 - Docusign Inc - Addition of 500 envelopes to current agreement. (New Expiration Date: 12/04/2024) $4,558Addendum Adden #5-23 8/23/2023 CAG-22-006 Caracal Enterprises LLC dba VenTek International - Agreement for Credit Card Processing Service at Coulon Park Boat Launch $1,580 $4,740 P 1/7/2022 6/30/2024 Contractor: (085815) VENTEK INTL Number DateType DescriptionAmount Adden #2-23 - Ventek Intl - Annual Renewal of VenTik for the Coulon Boat Launch Payment Kiosk, 07/01/23 - 06/30/24 (New Expiration Date: 06/30/2024) $1,580Addendum Adden #2-23 7/17/2023 CAG-22-097 Raydiant - Digital signage service and hardware to provide information on digital displays. $654 $9,326 P 4/8/2022 9/8/2024 Contractor: (065745) RAYDIANT INC Number DateType DescriptionAmount Adden #7-23 - Raydiant, Inc - Annual renewal of three Raydiant displays (New Expiration Date: 02/11/2024) $960Addendum Adden #7-23 8/22/2023 Adden #8-23 - Raydiant, inc - Annual Software Maintenance Renewal for Raydiant Display, 09/09/23 - 09/08/24 (New Expiration Date: 09/08/2024) $360Addendum Adden #8-23 9/1/2023 CAG-22-269 SiteImprove Inc - Website Health Check service (recreating original contract from 2011 - not processed through Clerk's Office) $0 $8,358 P 8/16/2011 6/30/2024 Contractor: (075127) SITEIMPROVE INC Number DateType DescriptionAmount Adden #2-23 - Siteimprove, Inc - Annual Maintenance Renewal for SiteImprove, 07/01/2023 - 06/30/2024 (New Expiration Date: 06/30/2024) $4,241Addendum Adden #2-23 7/19/2023 CAG-22-276 Transoft Solutions - AutoTURN Software purchase ($2959 - original contract not submitted through Clerk's Office) $0 $1,206 P 8/4/2020 7/31/2024 Contractor: (082350) TRANSOFT SOLUTIONS (U.S.) INC Number DateType DescriptionAmount Adden #2-23 - Transoft Solutions (US) INC - Annual Software Maintenance Renewal of AutoTurn, 08/01/2023 - 07/31/2024 (New Expiration Date: 07/31/2024) $628Addendum Adden #2-23 7/17/2023 CAG-22-295 InfoWater and XPSWMM Software Purchase (original contract was not submitted through Clerk's Office) $0 $14,236 P 8/31/2022 10/16/2024 Contractor: (093227) INNOVYZE INCORPORATED Number DateType DescriptionAmount Adden #2-23 - INNOVYZE INCORPORATED - Annual Software Maintenance Renewal of InfoWater and XPSWMM, 10/17/23 - 10/26/24 (New Expiration Date: 10/16/2024) $16,495Addendum Adden #2-23 9/25/2023 CAG-23-012 Right! Systems - Annual Network Switch Service and Support for some of our Juniper Networks Hardware (12/17/2022 - 12/17/2023) $12,929 $32,992 P 1/13/2023 12/17/2023 Contractor: (068463) RIGHT SYSTEM INC Number DateType DescriptionAmount Adden #1-23 - Right! Systems - Juniper MIST Support and Management Upgrade (New Expiration Date: 07/20/2024) $20,063Addendum Adden #1-23 9/18/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 16 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-23-035 IVOXY CONSULTING INC - Rubrik Setup and Implementation Services $5,505 $6,623 P 2/2/2023 8/17/2024 Contractor: (038692) IVOXY CONSULTING INC Number DateType DescriptionAmount Adden #2-23 - IVOXY CONSULTING INC - Annual renewal of Rubrik Cloud Vault (New Expiration Date: 12/31/2023) $1,118Addendum Adden #2-23 9/1/2023 Adden #3-23 - Ivoxy Consulting, Inc. - Additional storage with Rubrik Cloud Vault (New Expiration Date: 08/17/2024) $3,763Addendum Adden #3-23 9/25/2023 CAG-23-148 PCS MOBILE - Annual Software Maintenance Renewal of Route1 $10,600 $11,590 P 4/24/2023 4/30/2024 Contractor: (060719) PCS MOBILE Women Owned Number DateType DescriptionAmount Adden #1-23 - PCS Mobile - License for the integration of Genetec/AutoVu with our Brazos parking system (New Expiration Date: 04/30/2024) $990Addendum Adden #1-23 9/18/2023 CAG-23-287 DIRIGO SOFTWARE LLC - Dirigo AR Pro 17 Subscription $209 $209 P 7/17/2023 10/31/2023 Contractor: (021375) DIRIGO SOFTWARE LLC 7/17/2023 CAG-23-291 ABSOLUTE SOLUTIONS LLC - Custom web-based backflow management software to manage the city's cross-connection program $90,750 $90,750 P 8/3/2023 8/2/2026 Contractor: (000312) ABSOLUTE SOLUTIONS LLC 8/3/2023 CAG-23-296 CLUB PROPHET SYSTEMS - Golf Course Payment Processing Hardware and Services $13,000 $13,000 P 8/2/2023 12/31/2999 Contractor: (063698) CLUB PROPHET SYSTEMS 8/2/2023 CAG-23-310 CDW GOVERNMENT INC - Annual Renewal of PRTG network monitoring and alerting tool $3,539 $3,539 P 8/23/2023 7/29/2024 Contractor: (014396) CDW GOVERNMENT LLC 8/23/2023 CAG-23-313 AVIDEX INDUSTRIES LLC - Annual renewal of Avidex 360 Service Plan $16,709 $16,709 P 8/23/2023 9/7/2024 Contractor: (007002) AVIDEX INDUSTRIES LLC 8/23/2023 CAG-23-322 ANACONDA NETWORKS INC - Annual renewal of AirLink Basic Remote Device Management, 09/01/23 - 08/31/24 $5,131 $5,131 P 9/1/2023 8/31/2024 Contractor: (004664) ANACONDA NETWORKS INC 9/1/2023 CAG-23-325 CDW GOVERNMENT LLC - Purchase of Patch My PC $2,358 $2,358 P 9/5/2023 12/31/2999 Contractor: (014396) CDW GOVERNMENT LLC 9/5/2023 CAG-23-340 CERIUM NETWORKS INC - Annual Renewal of Licensing and Support for AudioCodes SBC (Session Boarder Controllers) $1,964 $1,964 P 9/18/2023 9/28/2024 Contractor: (014535) CERIUM NETWORKS INC 9/18/2023 CAG-23-351 US BANK ONE CARD - Annual Renewal of VertiGIS Geocortex Software, 11/24/23 - 11/23/24 $11,596 $11,596 P 9/25/2023 11/23/2024 Contractor: (083670) US BANK ONE CARD 9/25/2023 CAG-23-352 RIGHT SYSTEM INC - Annual Licensing for SIEM solution to our cybersecurity stack. 06/01/23 - 05/31/24 $0 $0 P 9/25/2023 5/31/2024 Contractor: (068463) RIGHT SYSTEM INC 9/25/2023 CAG-23-357 UNA MCALINDEN - Hybrid Bootcamp training $5,000 $5,000 P 9/28/2023 12/31/2023 Contractor: (018198) UNA MCALINDEN Women Owned 9/28/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 17 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-23-358 IVOXY CONSULTING INC - Ivoxy Sphere $5,505 $5,505 P 9/29/2023 10/6/2023 Contractor: (038692) IVOXY CONSULTING INC 9/29/2023 CAG-98-022 New World Systems Corporation - Purchase agreement for Police Dept. computer information system and hardware $716,273 $1,726,673 P 3/5/1998 11/30/2023 Contractor: (023171) TYLER TECHNOLOGIES INC Number DateType DescriptionAmount Adden #2-06- New World Systems - upgrading the existing PD AS400 Records System to the new Windows platform (New Expiration Date: 11/30/2023) $240,000Addendum Adden #2-06 Adden #8-23 - Tyler Technologies, Inc - Annual Maintenance renewal of New World Systems software, 09/01/23 - 08/31/24 (New Expiration Date: 08/31/2024) $176,325Addendum Adden #8-23 8/10/2023 BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-21-217 Carahsoft/Salesforce - Software as a Service (Cloud) Salesforce for HRAP, EHHS/HS Dept ($9,336.30 payable - processed separately outside of contract). $0 $28,162 P 9/1/2016 8/31/2024 Contractor: (013578) CARAHSOFT TECHNOLOGY CORP Number DateType DescriptionAmount Adden #3-23 - Carahsoft Technology Corp - Annual software maintenance renewal of Salesforce, 09/01/23 - 08/31/24. (New Expiration Date: 08/31/2024) $9,387Addendum Adden #3-23 6/30/2023 CAG-22-318 Progress Software Corp - DevCraft Telerik Software (original contract not submitted through Clerk's Office) $0 $3,167 P 9/20/2013 9/20/2026 Contractor: (063678) PROGRESS SOFTWARE CORPORATIO Number DateType DescriptionAmount Adden #2-23 - Progress Software Corp - Annual Maitenance Renewal of Progress DevCraft Telerik License, 09/21/23 - 09/20/26 (New Expiration Date: 09/20/2026) $2,342Addendum Adden #2-23 6/30/2023 CAG-23-035 IVOXY CONSULTING INC - Rubrik Setup and Implementation Services $5,505 $6,623 P 2/2/2023 8/17/2024 Contractor: (038692) IVOXY CONSULTING INC Number DateType DescriptionAmount Adden #1-23 - IVOXY CONSULTING INC - Expiration Date Extension (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 6/15/2023 CAG-23-085 Griffeye, Inc - Annual Renewal of Griffeye Analyze DI Pro Software (initial CAG set-up/no payable amount) $0 $2,196 P 3/20/2023 7/25/2024 Contractor: (031670) GRIFFEYE INCORPORATED Number DateType DescriptionAmount Adden #1-23 - Griffeye, Inc - Annual Renewal of Griffeye Analyze DI Pro, 07/25/23 - 07/25/24 (New Expiration Date: 07/25/2024) $2,196Addendum Adden #1-23 3/20/2023 CAG-98-022 New World Systems Corporation - Purchase agreement for Police Dept. computer information system and hardware $716,273 $1,726,673 P 3/5/1998 11/30/2023 Contractor: (023171) TYLER TECHNOLOGIES INC Number DateType DescriptionAmount Adden #3-22 - Tyler Technologies Inc - Annual Maintenance for 9-1-2021 - 8-31-2022 (New Expiration Date: 11/30/2023) $159,933Addendum Adden #3-22 9/1/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 18 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration 12 $155,761 25 $1,834,263 37 $1,990,024 12 $155,761 25 $1,834,263 37 $1,990,024 Total Addendum New TotalPayablesEs-It Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 19 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-Od CAG-23-006 Technology Learning Group Inc - Agreement for providing technology training (specifically "Tech Tuesdays" programs/offerings coordinated by Org. Development) available for all city staff $15,000 $30,000 P 12/23/2022 12/31/2023 Contractor: (055156) TECHNOLOGY LEARNING GROUP INC Number DateType DescriptionAmount Adden #1-23 - Technology Learning Group Inc - Additional training, Crystal Reports training (New Expiration Date: 12/31/2023) $15,000Addendum Adden #1-23 8/28/2023 BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-22-266 Eric Stewart (Energized Ideas) - AGREEMENT FOR TRAINING SERVICES $12,000 $28,000 P 8/11/2022 6/1/2024 Contractor: (024156) ENERGIZED IDEAS EDUCATION LLC Number DateType DescriptionAmount Adden #2-23 - ENERGIZED IDEAS EDUCATION LLC - Training, Lean Belt, Project Management (New Expiration Date: 06/01/2024) $12,000Addendum Adden #2-23 5/22/2023 2 $27,000 2 $27,000 2 $27,000 2 $27,000 Total Addendum TotalPayablesEs-Od Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 20 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Finance CAG-23-256 STATE AUDITORS OFFICE - 2022 Annual Comprehensive Financial Audit $173,000 $173,000 P 7/5/2023 12/31/2023 Contractor: (088635) STATE AUDITORS OFFICE 7/5/2023 CAG-23-292 Stowe Development & Strategies - Tax Increment Financing analysis and planning $84,500 $84,500 P 8/7/2023 12/31/2024 Contractor: (078451) STOWE DEVELOPMENT & STRATEGIE 8/7/2023 BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-23-259 KING COUNTY - Regional agreement for Renton to join the King County Opioid Abatement Council where they will handle the administrative and reporting tasks for use of opioid $0 $0 M 6/29/2023 12/31/2039 Contractor: UNKNOWN VENDOR 6/29/2023 2 $257,500 2 $257,500 1 $0 1 $0 3 $257,500 3 $257,500 Total New TotalMiscellaneousPayablesFinance Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 21 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Hrrm CAG-23-347 Seamark Law Group PLLC - Legal services to the City to defend against claims made in the King County Superior Court case Jennie Ely v. the City of Renton and Diaz 338, Inc. dba Kentucky Fried Chicken, filed with case number 23-2-16951-4 KNT, related to a May 6, 2023 incident (City Claim No. CL-23-029) $40,000 $40,000 P 9/25/2023 12/31/2025 Contractor: UNKNOWN VENDOR 9/25/2023 BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-20-013 Public Safety Testing, Inc - Written & Physical Ability Testing for Police Officer/Law Enforcement candidates $22,864 $60,184 P 10/18/2019 6/30/2024 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #2-232 - Public Safety Testing (PST) - Agreement for services for testing and evaluating police officer candidates from July 1, 2023 - June 30, 2024 (New Expiration Date: 06/30/2024) $7,368Addendum Adden #2-23 5/18/2023 CAG-23-254 Alliant Insurance Services - Insurance policy for City's Property, Pollution, and Cyber insurance coverage for the period of July 1, 2023 - July 1, 2024 $1,285,983 $1,285,983 P 6/29/2023 7/1/2024 Contractor: (001910) ALLIANT INSURANCE SERVICES 6/29/2023 2 $1,325,983 1 $7,368 3 $1,333,351 2 $1,325,983 1 $7,368 3 $1,333,351 Total Addendum New TotalPayablesHrrm Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 22 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Other CAG-23-330 A & D Quality Construction Company - Demolition Services and fence installation at the Pirelli Property located at 140 Park Ave N and N Garage at Park Ave Shop Yard (located at 130 Park Ave N). $210,410 $210,410 P 9/13/2023 12/29/2023 Contractor: (000077) A & D QUALITY CONSTRUCTION CO 9/13/2023 1 $210,410 1 $210,410 1 $210,410 1 $210,410 Total New TotalPayablesOther Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 23 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Police CAG-23-266 Keating, Bucklin, and McCormack, Inc. - Provide legal defense in inquest matters for the amount not to exceed $200,000. $200,000 $200,000 P 7/12/2023 10/31/2024 Contractor: (040286) KEATING BUCKLN & MCCORMACK INC 7/12/2023 CAG-23-301 Formalize the relationship between the FBI and RPD in order to maximize cooperation and to create a cohesive unit capable of addressing the most complex terrorism investigations. For purposes of this MOU, all mentions of JTTF also include the National Joint Terrorism Task Force. $0 $0 M 8/22/2023 8/15/2023 Contractor: UNKNOWN VENDOR 8/22/2023 CAG-23-307 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT - Receive up to $35,106 in reimbursements that will assist with victim advocate overtime costs, training conference for crimes against women, peer support training, and implementation of new software that will enhance the ability to enter and track orders of protection. Rec: $35,106 $35,106 $35,106 R 8/22/2023 12/31/2023 Contractor: UNKNOWN VENDOR 8/22/2023 CAG-23-308 TruAccess - COHORT Training - Consultant agrees to provide consulting services that are detailed in Exhibit A. $27,500 $27,500 P 8/3/2023 12/31/2023 Contractor: (082995) TRU ACCESS CONSULTING LLC Minority Owned 8/3/2023 CAG-23-346 Renton School Disrict - Promote law enforcement and related service to Renton High School, Hazen High School, Lindbergh High School, and other Renton District Schools. $85,000 $85,000 P 9/27/2023 8/31/2024 Contractor: (033166) RENTON SCHOOL DISTRICT 9/27/2023 3 $312,500 3 $312,500 1 $35,106 1 $35,106 1 $0 1 $0 5 $347,606 5 $347,606 Total New TotalMiscellaneousReceivablesPayablesPolice Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 24 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Admin CAG-23-331 SHIELD OF ARMOR SAFETY LLC - CPR/First Aid training for Parks and Rec Staff $2,854 $2,854 P 8/25/2023 10/3/2023 Contractor: (074553) SHIELD OF ARMOR SAFETY LLC 8/25/2023 BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-22-378 Bruce Eldredge Consulting - Museum Management Agreement $2,500 $5,000 P 11/29/2022 12/31/2023 Contractor: (038915) BRUCE ELDREDGE Number DateType DescriptionAmount Adden #1-23 - Bruce Eldredge - Time extension Consulting Services for Museum Management Agreement (New Expiration Date: 12/31/2023) $2,500Addendum Adden #1-23 6/30/2023 1 $2,854 1 $2,500 2 $5,354 1 $2,854 1 $2,500 2 $5,354 Total Addendum New TotalPayablesPr-Admin Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 25 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Parks CAG-22-012 American Construction Company, Inc. - Gene Coulon Park Trestle Bridge Replacement $1,625,000 $1,927,843 P 4/15/2022 10/31/2023 Contractor: (002298) AMERICAN CONSTRUCTION CO INC Number DateType DescriptionAmount CO #2-23 - American Construction Co, Inc. - Contract Time Extension for Coulon Park Trestle Bridge Project (New Expiration Date: 09/30/2023) $0Change CO #2-23 8/2/2023 CO #3-23 - American Construction Co, Inc. - Additional Work for Coulon Park Trestle Bridge Project (New Expiration Date: 09/30/2023) $36,358Change CO #3-23 9/6/2023 CAG-22-015 Active Construction Inc.- Philip Arnold Park Site Improvements $4,711,486 $4,978,226 P 7/13/2022 11/29/2023 Contractor: (000767) ACTIVE CONSTRUCTION INC Number DateType DescriptionAmount REVISED FOR CO#8-23 - Active Construction, Inc. - EXTEND DATE$0Change CO #8-23 7/13/2023 CO #9-23 - - Change Order for added surveys and concrete edging - Philip Arnold Park Site Improvements.ACTIVE CONSTRUCTION INC (New Expiration Date: 08/31/2023) $11,023Change CO #9-23 7/18/2023 CO #10-23 - ACTIVE CONSTRUCTION INC - Change Order No. 10 for added trenching, plaza regrading, PSE updates, future Portland Loo electrical box, added drain, bollards, and asphalt removal. (New Expiration Date: 11/29/2023) $31,977Change CO #10-23 9/11/2023 CAG-23-326 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail, Site 1 of 6. (Encampment Clean-up) $21,232 $21,232 P 9/6/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/6/2023 CAG-23-329 ACE IMPROVEMENTS - Demolition of damaged section of Springbrook Boardwalk $24,795 $24,795 P 9/8/2023 10/31/2023 Contractor: (000557) ACE IMPROVEMENTS 9/8/2023 CAG-23-336 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail, Sites 2 and 3 of 6. $25,000 $25,000 P 9/18/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/18/2023 CAG-23-337 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail, Site 4 of 6. $25,000 $25,000 P 9/18/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/18/2023 CAG-23-338 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail, Sites 5 and 6 of 6. $25,000 $25,000 P 9/18/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/18/2023 CAG-23-339 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail - Mobilization. $25,000 $25,000 P 9/19/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/19/2023 PAG-23-003 CFM HEATING AND COOLING - Right of entry permit to Coulon Park $0 $0 M 8/3/2023 8/4/2023 Contractor: UNKNOWN VENDOR 8/3/2023 PAG-23-004 Right of Entry Permit to Black River Riparian Forest $0 $0 M 8/22/2023 9/29/2023 Contractor: UNKNOWN VENDOR 8/22/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 26 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Parks BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-22-013 Terra Dynamics, Inc. - Kiwanis Park Improvements $4,780,000 $5,336,213 P 4/14/2022 7/31/2023 Contractor: (080368) TERRA DYNAMICS Number DateType DescriptionAmount CO #6-23 - Terra Dynamics - REVISED CO #5 for Kiwanis Park Imprv. to correct the Contract Amount after the Change Order. Includes COP#20 thru COP#25-see attached CO dated 5/19/2023; Rev. 6/5/2023. The dollar amount of CO#5 did not change. (New Expiration Date: 07/31/2023) $0Change CO #6-23 6/16/2023 CAG-22-015 Active Construction Inc.- Philip Arnold Park Site Improvements $4,711,486 $4,978,226 P 7/13/2022 11/29/2023 Contractor: (000767) ACTIVE CONSTRUCTION INC Number DateType DescriptionAmount CO#8-23 - Active Construction, Inc. - Change Order No. 8 for added soil import/export and drainage connection at Philip Arnold Park. (New Expiration Date: 07/31/2023) $43,534Change CO #8-23 6/15/2023 PAG-23-002 King County Water and Land Resources Division - Permission for Right-of-Entry to Cedar River Trail. $0 $0 M 2/23/2023 3/10/2023 Contractor: UNKNOWN VENDOR 2/23/2023 6 $146,026 7 $122,891 13 $268,918 3 $0 0 $0 3 $0 9 $146,026 7 $122,891 16 $268,918 Total Change New TotalMiscellaneousPayablesPr-Parks Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 27 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Ppnr \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 28 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Ppnr CAG-20-011 Bruce Dees & Associates - Professional Design & Construction Admin Services for Kiwanis Park Site Improvements $364,045 $408,267 P 1/13/2020 10/31/2023 Contractor: (011885) BRUCE DEES & ASSOCIATES LLC Number DateType DescriptionAmount Adden #6-23 - Bruce Dees & Associates - Provide professional services for the Kiwanis Park Site Improvements for project CA and closeout. Contract time extension from 9/30/2023 to October 31, 2023. (Prevous Expiration Date: 09/30/2023 and New Expiration Date: 10/31/2023) $0Addendum Adden # 6-23 9/13/2023 CAG-22-008 Canber Corp - Contract for Groundskeeping Services $623,048 $724,587 P 1/14/2022 12/31/2024 Contractor: (013391) CANBER CORPS Number DateType DescriptionAmount CO #8-23 - Canber Corps - Change Order No. 8 - Contract grounds keeping services agreement to add maintenance (New Expiration Date: 12/31/2024) $4,663Change CO #8-23 7/27/2023 REVISED CO #8-23 - Canber Corps - AMOUNT WAS INCORRECT adding $110.10 to the other amount) Change Order No. 8 - Contract grounds keeping services agreement to add maintenance (New Expiration Date: 12/31/2024) $110Change Revised CO #8-2 8/28/2023 CO #9-23 - Canber Corps - Contract Groundskeeping Services Agreement - Change Order No. 9 for addition of a maintenance site on Duvall Ave NE. Add Site 54: 2718 Duvall Ave NE. (New Expiration Date: 12/31/2024) $5,857Change CO #9-23 8/29/2023 CAG-22-014 Redside Construction, LLC - Construction of Coulon North Water Walk Site Improvements $4,659,432 $4,848,527 P 9/14/2022 10/1/2023 Contractor: (044941) REDSIDE CONSTRUCTION LLC Number DateType DescriptionAmount CO #7-23 - Redside Construction, LLC - Custom brackets on south leg of Coulon North Water Walk. (New Expiration Date: 10/01/2023) $14,149Change CO #7-23 7/13/2023 CO #8-23 - Redside Construction, LLC - Replace non-functioning transformers on north leg of Water Walk (New Expiration Date: 10/01/2023) $2,540Change CO #8-23 8/2/2023 CAG-22-207 Northwest Playground Equipment, Inc.- Philip Arnold Park Playground Equipment Replacement $376,853 $373,197 P 6/16/2022 9/28/2023 Contractor: (056742) NW PLAYGROUND EQUIPMENT INC Number DateType DescriptionAmount CO #1-23 - NW PLAYGROUND EQUIPMENT INC - Change Order removing concrete ramp from scope. $-3,656Change8/18/2023 CAG-22-250 Mayes Terracon - Kiwanis Park Material Testing and Special Inspection Services $14,940 $15,682 P 7/29/2022 7/31/2023 Contractor: (047770) MAYES TESTING ENGINEERS INC Number DateType DescriptionAmount CO #1-23 - MAYES TESTING ENGINEERS INC -Material Testing and Special Inspections Additional Services for Kiwanis Park Improvements Project. (New Expiration Date: 07/31/2023) $742Change CO #1-23 9/28/2023 CAG-22-296 Material Testing and Consulting, Inc - Provide material testing and special inspection for the Philip Arnold Park Improvement Project. $24,825 $25,316 P 9/1/2022 9/30/2023 Contractor: (047590) MATERIALS TESTING & CONSULTING Number DateType DescriptionAmount Adden #1-23 - Materials Testing & Consulting - Provide additional inspection of structural welding to picnic shelter. (New Expiration Date: 09/30/2023) $491Addendum Adden #1-23 8/28/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 29 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Ppnr CAG-22-336 WSP USA, Inc.- May Creek Trail South Trail and Bridge Design, Permitting, and Environmental Services $440,700 $440,700 P 10/12/2022 3/31/2024 Contractor: (060557) WSP USA INC Number DateType DescriptionAmount Adden #1-23 - WSP USA, Inc - May Creek Trail South Trail & Bridge Design, Permitting, and Environmental Services - Consultant Hourly Rate Increase. (New Expiration Date: 03/31/2024) $0Addendum Adden #1-23 7/17/2023 CAG-22-405 The Davey Tree Expert Company - 2023 On-Call Tree Maintenance Services $35,000 $35,000 P 12/21/2022 12/31/2023 Contractor: (020110) THE DAVEY TREE EXPERT COMPANY Number DateType DescriptionAmount Adden #2-23 – The Davey Tree Expert Company – Addendum to On-Call Tree Services Agreement for invoice payment ($3,721.38 to be disbursed from balance remaining on contract. New Contract Balance = $15,507.15.) (New Expiration Date: 12/31/2023) $0Addendum Adden #2-23 8/4/2023 CAG-23-077 RON'S STUMP REMOVAL & TREE SVC - Late Winter 2023 Tree Services Agreement $31,544 $31,544 P 3/7/2023 10/1/2023 Contractor: (069196) RON'S STUMP REMOVAL & TREE SVC Number DateType DescriptionAmount CO #2-23 - RON'S STUMP REMOVAL & TREE SVC - Change Order to CAG-23-077 tree services agreement to extend contract period from 9/1/2023 to 10/1/2023. $0Change8/18/2023 CAG-23-119 Ron's Stump Removal & Tree Service - Spring 2023 Tree Services Agreement $35,397 $51,252 P 4/5/2023 10/1/2023 Contractor: (069196) RON'S STUMP REMOVAL & TREE SVC Number DateType DescriptionAmount CO #2-23 - Ron's Stump Removal & Tree Service - Change order to CAG-23-119 Tree Services Agreement to extend contract period from 9/1/2023 to 10/1/2023. (New Expiration Date: 10/01/2023) $0Change CO #2-23 8/28/2023 CO #3-23 - Ron's Stump Removal & Tree Service - Change Order No. 3 to CAG-23-119 Tree Services Agreement to add funds for additional tree removal (removal of 15 additional trees). (New Expiration Date: 10/01/2023) $15,854Change CO #3-23 9/13/2023 CAG-23-286 R & R Construction, Inc. - Installation of Futsal Court Goals at Tiffany Park. $10,947 $10,947 P 7/26/2023 10/31/2023 Contractor: (065272) R & R CONSTRUCTION INC 7/26/2023 BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-22-008 Canber Corp - Contract for Groundskeeping Services $623,048 $724,587 P 1/14/2022 12/31/2024 Contractor: (013391) CANBER CORPS Number DateType DescriptionAmount CO #7-23 - Canber Corps - Change Order No. 7 to Contract Groundskeeping Services Agreement for addition of a further maintenance site at Kiwanis Park frontages. (Site 52) (New Expiration Date: 12/31/2024) $4,883Change CO #7-23 6/14/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 30 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration 1 $10,947 4 $491 11 $45,142 16 $56,580 1 $10,947 4 $491 11 $45,142 16 $56,580 Total Change Addendum New TotalPayablesPr-Ppnr Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 31 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Rec \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 32 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Rec CAG-23-200 BELL LAP PRODCUTIONS LLC - Race Timing for Dragon Dash 5K and K9 Candy Cane Race $6,000 $6,000 P 5/19/2023 9/25/2023 Contractor: (008566) BELL LAP PRODCUTIONS LLC Women Owned Number DateType DescriptionAmount Adden #1-23 - Bell lap Production, LLC. - Amendment for additional scope of work and payment of $1000 for event Superhero 5k. (New Expiration Date: 09/25/2023) $1,000Addendum Adden #1-23 9/21/2023 CAG-23-264 WATCHDOG MEDIA - Agreement for musical entertainment for Renton River Days 2023. $2,000 $2,000 P 7/10/2023 7/23/2023 Contractor: (067300) WATCHDOG MEDIA 7/10/2023 CAG-23-265 JAPAN CREATIVE ARTS - Taiko drumming entertainment for Renton River Days 2023. $650 $650 P 7/10/2023 7/23/2023 Contractor: (039021) JAPAN CREATIVE ARTS Minority Owned, Women Owned 7/10/2023 CAG-23-270 PUGET SOUND ACCESS - Contract for Carco Theatre leasing and programming through Puget Sound Access $10,000 $10,000 P 7/12/2023 12/20/2023 Contractor: (064237) PUGET SOUND ACCESS 7/12/2023 CAG-23-271 GIGGLES ENTERTAINMENT - Face painters for 3 days of Renton River Days 2023 $5,000 $5,000 P 7/10/2023 7/23/2023 Contractor: (029580) GIGGLES ENTERTAINMENT Minority Owned, Women Owned 7/10/2023 CAG-23-272 SCOTT MATHEWS - Performing as the band Rockfish and Friends for Renton River Days 2023 entertainment. $1,500 $1,500 P 7/19/2023 7/23/2023 Contractor: (030130) SCOTT MATHEWS 7/19/2023 CAG-23-273 PacNW Soccer club will produce activities for and instruct Renton River Days attendees during soccer clinics for Renton River Days 2023 $4,500 $4,500 P 7/13/2023 7/23/2023 Contractor: (019294) PACIFIC NORTHWEST SOCCER CLUB 7/13/2023 CAG-23-274 BRUCE W KOENIGSBEG - Musical entertainment for Renton River Days 2023 $1,200 $1,200 P 7/14/2023 7/23/2023 Contractor: (011891) BRUCE W KOENIGSBEG 7/14/2023 CAG-23-275 SKY ELEMENTS LLC - Drone Show for 2023 Renton River Days Festival $45,000 $45,000 P 7/19/2023 7/21/2023 Contractor: (075101) SKY ELEMENTS LLC 7/19/2023 CAG-23-276 PONO SECURITY - Overnight and day security for Liberty Park and Renton Community Center before and during Renton River Days, from 7/19-7/23. $15,000 $15,000 P 7/17/2023 7/26/2023 Contractor: (062458) PONO SECURITY 7/17/2023 CAG-23-278 ALEXANDER PARTY RENTALS - Supplying tables, chairs, canopies, and fencing for Liberty Park at Renton River Days 2023. $14,000 $14,000 P 7/17/2023 7/26/2023 Contractor: (001772) ALEXANDER PARTY RENTALS 7/17/2023 CAG-23-279 CHERYSE MCLEOD LEWIS - Agreement with Cheryse McLeod Lewis, DBA Premier Vocal Entertainment, for musical performance at Renton River Days 2023 as The Jewel Tones. $1,800 $1,800 P 7/14/2023 7/23/2023 Contractor: (015198) CHERYSE MCLEOD LEWIS Minority Owned, Women Owned 7/14/2023 CAG-23-281 BRIAN C BUTLER - Agreement for musical performance by Brian Butler Blues on 7/23/2023 at Renton River Days 2023. $600 $600 P 7/19/2023 7/23/2023 Contractor: (011335) BRIAN C BUTLER 7/19/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 33 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Rec CAG-23-282 Agreement for musical performance by Darren Motamedy at Renton River Days 2023, on 7/21. $1,750 $1,750 P 7/14/2023 7/23/2023 Contractor: (051325) DARREN MOTAMEDY 7/14/2023 CAG-23-283 Agreement for musical performance by Wally & the Beaves at Renton River Days 2023. $1,800 $1,800 P 7/20/2023 7/23/2023 Contractor: (089923) WAYNE LEDBETTER 7/20/2023 CAG-23-284 RAIN CITY CATERING - Agreement for unpaid hosting of beer and wine garden at Liberty Park for Renton River Days 2023. $0 $0 M 7/20/2023 7/23/2023 Contractor: UNKNOWN VENDOR 7/20/2023 CAG-23-285 INCREDIFLIX INC - Provide Film Making Specialty Camps $25,000 $25,000 P 7/10/2023 12/31/2023 Contractor: (036720) INCREDIFLIX INC 7/10/2023 CAG-23-302 NATIONAL EVENT PROS - Vendor provided extra games and rides for Summer Camp $4,987 $4,987 P 8/14/2023 9/1/2024 Contractor: (016395) NATIONAL EVENT PROS 8/14/2023 CAG-23-303 AFTERGLOW FITNESS LLC - Contract for Afterglow Fitness Classes $30,000 $30,000 P 8/14/2023 9/1/2024 Contractor: (001128) AFTERGLOW FITNESS LLC Women Owned 8/14/2023 CAG-23-305 LINDA M MOUNTS - Contract for Fitness Classes $20,000 $20,000 P 8/15/2023 9/1/2024 Contractor: (073899) LINDA M MOUNTS Minority Owned, Disadvantaged Business, Women Owned 8/15/2023 CAG-23-306 Joel Katzenberger - Adult Meditation Classes $20,000 $20,000 P 8/17/2023 9/1/2024 Contractor: (040122) KATZEN MEDIATION LLC 8/17/2023 CAG-23-318 ZEN DEN WA LLC - Instructor Agreement for yoga and wellness classes $12,000 $12,000 P 8/28/2023 12/31/2024 Contractor: (093510) ZEN DEN WA LLC Minority Owned, Women Owned 8/28/2023 CAG-23-324 ENVIRONMENTAL SCIENCE CENTER - ESC to provide Renton Summer Day Camp 2023 programming $2,500 $2,500 P 8/28/2023 8/10/2023 Contractor: (024358) ENVIRONMENTAL SCIENCE CENTER 8/28/2023 CAG-23-335 DWAIN BICKHAM - Musical performance provided by Dwain Bickham dba Triple Treat Band for the Veteran's Day Dance at the Don Persson Renton Senior Activity Center on November 9, 2023. $1,800 $1,800 P 9/15/2023 11/9/2023 Contractor: (022560) DWAIN BICKHAM Minority Owned 9/15/2023 CAG-23-353 DREW HARRIS - Drew agrees to provide referees for our Adult Men's Basketball League $20,000 $20,000 P 9/21/2023 9/1/2024 Contractor: (022121) DREW HARRIS 9/21/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 34 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Rec BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-23-208 STEVEN A SCHMIDT - Contract for rec course instructor $450 $10,000 P 5/30/2023 5/24/2024 Contractor: (078129) STEVEN A SCHMIDT Number DateType DescriptionAmount ADDENDUM TO MODIFY AMOUNT - STEVEN A SCHMIDT - Contract for rec course instructor. The checklist amount said $450.00 but the actual full amount of the contract was not to exceed $10,000.00. (New Expiration Date: 05/24/2024) $9,550Addendum5/30/2023 CAG-23-250 JEFF JOHNSON ARTWORKS - Professional services agreement for Instructor for Cartooniversity program $15,000 $15,000 P 6/27/2023 12/31/2023 Contractor: (039072) JEFF JOHNSON ARTWORKS 6/27/2023 CAG-23-255 LOUIS MEDINA - Caricature artist for Renton River Days 2023 $2,950 $2,950 P 6/28/2023 7/23/2023 Contractor: (045380) LOUIS MEDINA Minority Owned 6/28/2023 25 $259,037 2 $10,550 27 $269,587 1 $0 0 $0 1 $0 26 $259,037 2 $10,550 28 $269,587 Total Addendum New TotalMiscellaneousPayablesPr-Rec Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 35 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 36 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-20-083 KPG, P.S. - SW 43rd Street Perservation Project $68,954 $595,200 P 6/15/2020 12/31/2025 Contractor: (042774) KPG PSOMAS INC. Number DateType DescriptionAmount Adden #3-23 - KPG Psomas, Inc - Final Design (New Expiration Date: 12/31/2025) $484,647Addendum Adden #3-23 8/21/2023 CAG-21-011 Murraysmith, Inc. - Services During Construction for the Downtown Utility Improvement Project (WWP2703949) $1,597,678 $1,775,364 P 1/13/2021 12/31/2023 Contractor: (052444) CONSOR NORTH AMERICA INC Number DateType DescriptionAmount Adden #3-23 - Consor North America, Inc. - Downtown Utility Improvement Project Services during construction (New Expiration Date: 12/31/2023) $0Addendum Adden #3-23 8/23/2023 CAG-21-017 Century West Engineering Corporation - A&E On-Call Professional Services - Pavement $30,000 $215,931 P 1/20/2021 12/31/2023 Contractor: (014533) CENTURY WEST ENGINEERING CORP Number DateType DescriptionAmount Adden #6-22 - Century West Engineering Corporation - Increase Scope/Compensation - expiration date (New Expiration Date: 12/31/2023) $0Addendum Adden #6-22 9/26/2023 CAG-21-180 Comer GC, Inc - Construction agreement for Family First Community Center $12,474,330 $13,561,567 P 1/27/2022 12/31/2023 Contractor: (016230) COMER GC INC Number DateType DescriptionAmount CO #11-23 - Comer GC - Change Order 11 is 3 of 3 to be paid by HealthPoint (New Expiration Date: 08/31/2023) $41,807Change CO #11-23 7/7/2023 CO #12-23 - Comer GC - Support AV installation by the FFCCF in the amount of $47,479.52 (New Expiration Date: 08/31/2023) $47,480Change CO #12-23 7/5/2023 CO #14-23 - Comer GC - Change Order 14 for the Family First Community Center (New Expiration Date: 08/31/2023) $96,594Change CO #14-23 8/7/2023 CO #15-23 - Comer GC - Change Order 15 for the Family First Community Center (New Expiration Date: 12/31/2023) $96,554Change CO #15-23 8/10/2023 CO #16-23 - Comer GC - Change Order 16 for the Family First Community Center $99,665Change CO #16-23 8/29/2023 CO #17-23 - Comer GC - Change Order 17 requested by the Family First Community Center Foundation (New Expiration Date: 12/31/2023) $15,108Change CO #17-23 8/23/2023 CO #18-23 - Comer GC - Change Order 18 Add CCTV Cameras, sunshade structural revisions, locker room mirror upgrades, wall penetrations and waterproofing, and additional card readers. $92,166Change CO #18-23 9/15/2023 CAG-21-212 DES/McKinstry - Multiple Facilities Audit ESCO Ph3 $82,500 $2,042,666 P 9/23/2021 12/31/2025 Contractor: (048353) MCKINSTRY ESSENTION LLC Number DateType DescriptionAmount CO #1-23 - McKistry Essention, LLC - City of Renton Energy Upgrades Phase 3 Change Order 1 (New Expiration Date: 12/31/2025) $82,500Change CO #1-23 8/14/2023 CAG-21-259 Parametrix - NPDES Permit Stormwater Management Action Planning $240,896 $240,896 P 11/3/2021 12/31/2023 Contractor: (060277) PARAMETRIX INC Number DateType DescriptionAmount Adden #2-23 - Parametrix, Inc. - Time Extention only - NPDES Permit Stormwater Management Action Planning (New Expiration Date: 12/31/2023) $0Addendum Adden #2-23 9/28/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 37 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-22-038 BHC Consultants - Windsor Hills Utility Improvements Project (WTR-27-04186) $702,491 $702,491 P 2/9/2022 5/31/2024 Contractor: (009510) BHC CONSULTANTS LLC Number DateType DescriptionAmount Adden #1-23 - BHC Consultants, LLC - Windsor Hills Utility Improvements Project (WTR-27-04186) time extension only $0Addendum9/1/2023 CAG-22-053 Carollo Engineers, Inc. - 2022 Renton Sewer Replacement $443,709 $533,752 P 4/7/2022 12/31/2023 Contractor: (013783) CAROLLO ENGINEERS PC Number DateType DescriptionAmount Adden #1-23 - Carollo Engineers PC - 2022 Sanitary Sewer Replacement Project (New Expiration Date: 12/31/2023) $90,043Addendum Adden #1-23 9/11/2023 CAG-22-072 WSP USA, Inc. - Hardie Avenue SW – SW 7th Street Storm System Improvement Project, Phase 3 - Easement Assessment & Technical Supports $34,825 $52,325 P 3/10/2022 12/31/2023 Contractor: (060557) WSP USA INC Number DateType DescriptionAmount Adden #1-23 - WSP USA, Inc - Hardie Avenue SW – SW 7th Street Storm System Improvement Project, Phase 3 (New Expiration Date: 12/31/2023) $17,500Addendum Adden #1-23 8/7/2023 CAG-22-163 PIVETTA BROS CONSTRUCTION INC - Rainier Ave S Corridor Improvements Phase 4 - Construction Contract $28,284,173 $28,525,416 P 12/22/2022 12/31/2999 Contractor: (062035) PIVETTA BROS CONSTRUCTION INC Number DateType DescriptionAmount CO #4-23 - PIVETT A BROS CONSTRUCTION INC - Fiber Optic Revisions (New Expiration Date: 12/31/2999) $38,617Change CO #4-23 7/12/2023 CO 3-23 - Pivetta Bros Construction, Inc - Water main pipe zone bedding (New Expiration Date: 12/31/2999) $60,320Change CO #3-23 6/15/2999 CO #6-23 PIVETT A BROS CONSTRUCTION INC - Clearing & Grubbing Revision (New Expiration Date: 12/31/2999) $130,000Change CO #6-23 9/21/2023 CO #5-23 PIVETT A BROS CONSTRUCTION INC - Conduit Revisions (New Expiration Date: 12/31/2999) $174,914Change CO #5-23 9/21/2023 CAG-22-237 Reynolds General Contracting - Renton Airport Office Renovation project - 243 Building $679,800 $827,371 P 12/29/2022 12/31/2023 Contractor: (068090) REYNOLDS GENERAL CONTRACTING Number DateType DescriptionAmount CO #1-23 - Fresh Family, LLC - Additional Sealing and Pressure Washing (New Expiration Date: 07/31/2023) $1,316Change CO #1-23 7/17/2023 REVISED CO #1-23 - WRONG AGREEMENT NUMBER Fresh Family, LLC - Additional Sealing and Pressure Washing $-1,316Change7/17/2023 CAG-22-265 Olson Brothers Excavating, Inc -Park Avenue N Extension - construction Contract $3,635,342 $3,635,342 P 3/21/2023 12/31/2999 Contractor: (057809) OLSON BROTHERS EXCAVATING INC Number DateType DescriptionAmount CO #1-23 - Olson Brothers Excavating, inc. - Time Extension - 15 days (New Expiration Date: 12/31/2999) $0Change CO #1-23 9/28/2023 CAG-22-376 Graham Baba Architects - Concept designs (3) and estimates for Pavilion $106,862 $861,979 P 12/6/2022 6/30/2023 Contractor: (012908) GRAHAM BABA ARCHITECTS PLLC Number DateType DescriptionAmount Adden #2-23 - Graham Baba Architects - The work performed under this amendment includes all design services necessary to complete the City portion of the Pavilion project based upon previous initial concept planning. (New Expiration Date: 12/31/2025) $745,117Addendum Adden #2-23 9/18/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 38 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-22-410 Copper Mechanical LLC - Replacement of an Old Gas Boiler and Associated equipment with a New Gas Boiler and associated equipment at the Highlands Neighborhood Center $132,859 $165,693 P 12/28/2022 12/31/2023 Contractor: (018298) COPPER MECHANICAL LLC Number DateType DescriptionAmount CO #1-23 - Copper Mechanical, LLC - Additional Work for the Boiler Upgrade; housekeeping pad, Makeup Water Setup, Air Vents, etc. (New Expiration Date: 11/01/2023) $32,834Change CO #1-23 8/17/2023 CAG-23-027 ORCA Pacific - Replacement of HMAC boiler #2 with a New Raypak boiler and add ATS Controls to allow viewing of the boiler parameters $62,070 $74,560 P 1/30/2023 12/31/2023 Contractor: (058124) ORCA PACIFIC INC Minority Owned, Disadvantaged Business Number DateType DescriptionAmount Adden #1-23 - Orca pacific, Inc - Integration of the HMAC Boiler with the City Owned Digital Direct Controller Ascent Compass (New Expiration Date: 11/01/2023) $12,490Addendum Adden #1-23 8/23/2023 CAG-23-048 LASER UNDERGROUND - Thunder Hills Interceptor Rehabilitation $2,052,253 $2,073,833 P 6/2/2023 2/7/2024 Contractor: (043664) LASER UNDERGROUND Women Owned Number DateType DescriptionAmount CO #1-23 - Laser Underground - Additional costs associated with tree removal. (New Expiration Date: 02/07/2024) $21,580Change CO #1-23 7/27/2023 CAG-23-123 PACE ENGINEERS INC - Professional services of surveying and basemapping - East Valley Road $90,650 $90,650 P 8/1/2025 7/12/2023 Contractor: (060869) PACE ENGINEERS INC 8/1/2025 CAG-23-124 northwest hydraulic Consultants - Sediment Surveying and Analysis, Hydraulic Modeling, and Reporting, along the lower Cedar River - SWP 27-4249 $99,416 $99,416 P 8/1/2025 7/12/2023 Contractor: (056490) NW HYDRAULIC CONSULTANTS INC 8/1/2025 CAG-23-125 Installation of a New LNL-X3300 Panels at 4 City Locations; City Shop, Facilities Shop, Senior Center, and Vehicle Evidence $16,494 $30,167 P 4/4/2023 11/1/2023 Contractor: (043705) ENTRANCE CONTROLS Number DateType DescriptionAmount CO #1-23 - Entrance Controls - Upgrade of the Security Panel for the Police Evidence Garage (New Expiration Date: 11/01/2023) $6,837Change CO #1-23 8/23/2023 CO #1-23 - Entrance Controls - Upgrade of the Security Panel for the Police Evidence Garage (New Expiration Date: 11/01/2023) $6,837Change CO #1-23 8/23/2023 CAG-23-126 Installation of 23 Card Access Door Systems and associated equipment at City Hall and Public Work $135,006 $142,099 P 4/5/2023 10/1/2023 Contractor: (043705) ENTRANCE CONTROLS Number DateType DescriptionAmount CO #1-23 - Launch Pad Technologies (Entrance Controls) Washington LLC - Installation of 23 Card Access Door Systems and associated equipment at City Hall and Public Works (New Expiration Date: 10/01/2023) $7,093Change CO #1-23 7/20/2023 CAG-23-128 Century West Engineering Corp - Taxiway Alpha Reconstruction - Design $973,192 $1,833,055 P 4/5/2023 12/31/2025 Contractor: (014533) CENTURY WEST ENGINEERING CORP Number DateType DescriptionAmount Adden #1-12 - Century West Engineering Corp - Phase 2 Design - Taxiway Alpha Reconstruction (New Expiration Date: 12/31/2025) $859,863Addendum Adden #1-23 7/21/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 39 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-23-141 All Stripes, LLC - 2023-23 Traffic Calming (Lake Washington Blvd N) - project will construct speed cushions and signing along Lake Washington Blvd N from Houser Way N to Burnett Ave N. - Contract to construct the 2022-23 Traffic Calming - Lake Wa Blvd N Proj $137,952 $137,952 P 8/3/2023 12/31/2025 Contractor: (001992) ALL STRIPES LLC 8/3/2023 CAG-23-237 FRESH FAMILY LLC - Removal of Awning and ensure Building Envelope once removed at the Liberty Park Grandstand $11,836 $13,151 P 6/15/2023 12/31/2023 Contractor: (006075) FRESH FAMILY LLC Minority Owned, Disadvantaged Business, Women Owned Number DateType DescriptionAmount CO #1-23 - Fresh Family, LLC - Additional Sealing and Pressure Washing (New Expiration Date: 07/31/2023) $1,316Change CO #1-23 7/17/2023 CAG-23-251 PUGET SOUND ENERGY Inc. - JUT Agreement - Rainier Ave S Phase 4 Project (receivable $1,044,746.27) $1,044,746 $1,044,746 R 7/11/2023 12/31/2999 Contractor: UNKNOWN VENDOR 7/11/2023 CAG-23-289 WA Department of Ecology - Local Solid Waste Financial Assistance (LSWFA) Receivable: $132,983.00) $132,983 $132,983 R 9/25/2023 6/30/2025 Contractor: UNKNOWN VENDOR 9/25/2023 CAG-23-290 King County Solid Waste Division - RE + City Grant (Receivable $100,000.00) $100,000 $100,000 R 9/27/2023 6/30/2025 Contractor: UNKNOWN VENDOR 9/27/2023 CAG-23-323 COLVICO INC - rotating beacon replacement $36,223 $36,223 P 8/23/2023 12/5/2023 Contractor: (016962) COLVICO INC 8/23/2023 CAG-23-355 PACIFIC RIM ENVIRONMENTAL - Provide Abatement Specifications for the Demo of the 300 Rainier Building $11,148 $11,148 P 9/27/2023 11/1/2023 Contractor: UNKNOWN VENDOR 9/27/2023 CAG-23-356 Aloha Joe Movers, LLC - Non-Exclusive On-Call Moving, Relocation, and Disposal Service for the City Of Renton $50,000 $50,000 P 9/28/2023 12/31/2023 Contractor: (001480) ALOHA JOE MOVERS LLC 9/28/2023 CAG-23-360 RENTACRATE ENTERPRISES, LLC - Non-Exclusive On-Call Moving, Relocation, and Disposal Service for the City Of Renton $50,000 $50,000 P 9/27/2023 12/31/2023 Contractor: (066631) RENTACRATE ENTERPRISES, LLC 9/27/2023 LAG-21-005 Day 1 Academies dba Bezos Academy - Tuition-Free Education and Services for Montessori style preschool program $0 $0 R 6/15/2021 6/14/2036 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #1-21 - Day 1 Academies dba Bezos Academy - Inspection period extension (New Expiration Date: 06/14/2036) $0Addendum Adden #1-21 6/14/2036 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 40 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works BELOW CONTRACTS RECORDED FROM PREVIOUS REPORTING PERIOD CAG-16-063 Parametric - Duvall Ave NE, NE 10th St to Sunset Blvd $390,848 $1,465,587 P 6/21/2016 12/31/2025 Contractor: (060277) PARAMETRIX INC Number DateType DescriptionAmount Adden #14-22 - Parametrix, Inc. -Added time to the project and shifted tasks budget (no cost) (New Expiration Date: 12/31/2025) $0Addendum Adden #15-23 6/13/2023 CAG-16-108 Stantec Consulting Services - Thunder Hills Sanitary Sewer Interceptor Replacement Project - Design and Construction Services $313,700 $646,319 P 6/23/2016 2/24/2024 Contractor: (077215) STANTEC CONSULTING SVCS INC Number DateType DescriptionAmount Adden #7-23 - Stantec Consulting Services, Inc -CAG-16-108,Thunder Hills Sanitary Sewer Interceptor Replacement Project - Design and Construction Services (New Expiration Date: 02/24/2024) $35,554Addendum Adden #7-23 6/15/2023 CAG-17-050 RH2 Engineering, Inc. - Lift Station and Force Main Rehabilitation Group 1 Facilities Predesign $176,379 $1,219,319 P 3/20/2017 12/31/2023 Contractor: (068180) RH2 ENGINEERING INC Number DateType DescriptionAmount REVISED Adden #7-22 - RH2 engineering, inc. - Lift Station and Force Main Rehab Phase 2 - Services During Const. amount entered was $90,000 and should have been $90,450.00 so we are adding $450.00 to this contract. $450Addendum Adden #7-22 5/19/2022 CAG-17-082 Perteet, Inc. - N. Park Avenue Extension - Preliminary Design and Design Report Phase $159,655 $1,590,793 P 5/9/2017 12/31/2026 Contractor: (061292) PERTEET INC Number DateType DescriptionAmount REVISED Adden #17-23 - Perteet, Inc. - Supplement 17 N. PARK AVENUE EXTENSION- PRELIMINARY DESIGN AND DESIGN REPORT PHASE $538,957Addendum Adden #17a-23 6/6/2023 CAG-19-212 Cities Digital, Inc. - Scanning Project files, reports & Drawings into Laserfiche $45,000 $90,594 P 7/29/2019 12/31/2023 Contractor: (015775) CITIES DIGITAL INC Number DateType DescriptionAmount Adden #5-23 - Cities Digital, Inc - Time extension only for remaining deliverables (New Expiration Date: 12/31/2023) $0Addendum Adden #5-23 6/28/2023 CAG-20-065 Reed Trucking & Excavating, inc. - Duvall Av NE Construction Contract $5,218,172 $5,916,228 P 7/21/2021 12/31/2999 Contractor: (066295) REED TRUCKING & EXCAVATING INC Number DateType DescriptionAmount CO #33-23 - REED TRUCKING & EXCAVATING INC - Paint Line - Final Application (New Expiration Date: 12/31/2999) $4,835Change CO #33-23 6/15/2023 CAG-20-395 Gray & Osborne, Inc - Duvall Ave NE project CM (Construction Management) consultant - engineering service constructability review/bid support $26,447 $803,138 P 11/9/2020 12/31/2025 Contractor: (031245) GRAY & OSBORNE INC Number DateType DescriptionAmount Adden #4-23 - Gray & Osborne, Inc. -Added work/consultant hours to the project (New Expiration Date: 12/31/2025) $12,803Addendum Adden #4-23 6/13/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 41 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-21-001 SCI Infrastructures, LLC - Downtown Utilities Improvement Project $10,555,987 $13,688,101 P 2/5/2021 12/31/2035 Contractor: (071455) SCI INFRASTRUCTURE LLC Number DateType DescriptionAmount Adden #1-22 - PENNEY LOFTS - Extending the lease for two years, February 1, 2023 to January 31, 2025 vvith no increase. (New Expiration Date: 12/31/2035) $0Addendum Adden #1-22 12/20/2022 CAG-21-180 Comer GC, Inc - Construction agreement for Family First Community Center $12,474,330 $13,561,567 P 1/27/2022 12/31/2023 Contractor: (016230) COMER GC INC Number DateType DescriptionAmount CO #8-23 - Comer GC - Change Order 8 for the Family First Community Center (New Expiration Date: 06/30/2023) $96,759Change CO #8-23 6/27/2023 CO #9-23 - Comer GC - Change Order 9 is 1 of 3 to be paid by HealthPoint (New Expiration Date: 08/31/2023) $98,334Change CO #9-23 6/29/2023 CO #10-23 - Comer GC - Change Order 10 is 2 of 3 to be paid by HealthPoint $97,532Change6/29/2023 CAG-21-212 DES/McKinstry - Multiple Facilities Audit ESCO Ph3 $82,500 $2,042,666 P 9/23/2021 12/31/2025 Contractor: (048353) MCKINSTRY ESSENTION LLC Number DateType DescriptionAmount Adden #1-23 - McKinstry Essention, LLC. - City of Renton Energy Upgrades Phase 3 (New Expiration Date: 12/31/2025) $1,877,666Addendum Adden #1-23 6/21/2023 CAG-21-259 Parametrix - NPDES Permit Stormwater Management Action Planning $240,896 $240,896 P 11/3/2021 12/31/2023 Contractor: (060277) PARAMETRIX INC Number DateType DescriptionAmount Adden #1-23 - Parametrix, Inc - NPDES Permit Stormwater Management Action Planning (New Expiration Date: 09/30/2023) $0Addendum Adden #1-23 6/28/2023 CAG-21-286 WSDOT - Regional Mobility Grant - Construction funding for Rainier Ave S Ph 4 Corridor Improvements (Grant 2,000,000) $0 $0 R 12/21/2021 6/30/2024 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #1-23 - WSDOT - Extended agreement end date (New Expiration Date: 06/30/2024) $0Addendum Adden #1-23 6/26/2023 CAG-22-035 Provide special inspections for Family First Community Center - Materials Testing and Consulting $20,000 $20,000 P 2/2/2022 12/31/2023 Contractor: (047590) MATERIALS TESTING & CONSULTING Number DateType DescriptionAmount Adden #1-23 - Ivoxy Consulting, Inc - Expiration Date Extension (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 6/15/2023 CAG-22-163 PIVETTA BROS CONSTRUCTION INC - Rainier Ave S Corridor Improvements Phase 4 - Construction Contract $28,284,173 $28,525,416 P 12/22/2022 12/31/2999 Contractor: (062035) PIVETTA BROS CONSTRUCTION INC Number DateType DescriptionAmount CO #2-23 - PIVETT A BROS CONSTRUCTION INC - Additional Tree Removal & Repair of Damaged Luminaire Pole (New Expiration Date: 12/31/2999) $12,307Change CO #2-23 6/28/2023 CO #2-23 - Pivetta Bros Construction, Inc - Additional Tree Removal & Repair of Damaged Luminaire Pole (New Expiration Date: 12/31/2999) $12,307Change CO #2-23 6/28/2023 DUPLICATE CO #2-23 - Pivetta Bros Construction, Inc - Additional Tree Removal & Repair of Damaged Luminaire Pole. CO #2-23 was added 2 times $-12,307Change6/28/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 42 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-22-394 Department of Ecology - 2021-2023 Biennial Water Quality Stormwater Capacity Grant - Receivable $50,000.00 $50,000 $75,000 R 3/6/2023 6/30/2023 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #1-23 - Department of Ecology - 2021-2023 Biennial Water Quality Stormwater Capacity Grant (REC: $25,000) (New Expiration Date: 06/30/2023) $25,000Addendum Adden #1-23 6/29/2023 CAG-22-410 Copper Mechanical LLC - Replacement of an Old Gas Boiler and Associated equipment with a New Gas Boiler and associated equipment at the Highlands Neighborhood Center $132,859 $165,693 P 12/28/2022 12/31/2023 Contractor: (018298) COPPER MECHANICAL LLC Number DateType DescriptionAmount CAG-23-103 WSDOT - WSDOT Utility Construction Agreement LJTB 1048 for City cost for utilities removal and restoration as part of the Lind Ave SW Bridge Repair Project $220,602 $243,204 P 4/18/2023 12/3/2023 Contractor: (089300) DEPT. OF TRANSPORTATION Number DateType DescriptionAmount Adden #1-23 - WSDOT - WSDOT, Lind Ave Bridge Repair, UTB-1048, I-405/Lind Ave SW Bridge - Span Replacement (New Expiration Date: 12/03/2023) $22,602Addendum Adden #1-23 6/29/2023 CAG-23-149 BNSF - BNSF Preliminary Engineering Services Agreement – Renton Connector Project $26,500 $26,500 P 5/26/2023 5/30/2033 Contractor: (012418) BNSF RAILWAY COMPANY 5/26/2023 CAG-23-151 Fehr & Peers - Complete an update of the 2008 Comprehensive Walkway Plan $92,460 $92,460 P 4/27/2023 12/31/2024 Contractor: (025801) FEHR & PEERS 4/27/2023 CAG-23-230 Grant funding agreement for the Sunset Trail project (REC: $1,143,000) $1,143,000 $1,143,000 R 6/14/2023 12/31/2026 Contractor: UNKNOWN VENDOR 6/14/2023 CAG-23-249 FEDERAL AVIATION ADMIN (FAA) - Grant Offer for Airport Improvement Program Project No. 3-53-0055-032-2023 for $1,660,999.00 $0 $0 R 6/28/2023 6/28/2027 Contractor: UNKNOWN VENDOR 6/28/2023 LAG-14-006 Amazing Grace Lutheran Church - Leasing 1st floor of the 200 Mill Bldg (4 years - $705,279.36 over the duration of the lease) $0 $0 R 11/3/2014 5/31/2023 Contractor: (1854) AMAZING GRACE CHRISTIAN SCHOOL Number DateType DescriptionAmount Adden #4-22 - Amazing Grace - Addendum to add 2,024 sq ft of additional 4th fl space at 200 mill (Receivable: $28,209.50) (New Expiration Date: 05/31/2023) $0Addendum Adden #4-22 10/25/2022 LAG-18-001 City Scene Café & Cedar River Espresso Stand (aka: Chill 425) - Updated Business name, Tem length, rent owned, back rent due & janitorial obligations $14,216 $14,216 P 4/12/2018 12/31/2027 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #1-22 - CITY SCENE CAFE & CEDAR RIVER ESPRESSO ST AND (AKA: CHILL 425) - Extend the lease for five years with option to extend additional five years, January 1, 2023 to December 31, 2027 with no increase. $13,600.00 (New Expiration Date: 12/31/2027) $0Addendum Adden #1-22 12/20/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 43 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works LAG-19-001 Rainier Flight Services, Inc. - Municipal Airport Parcel 800 & 820 Buildings $0 $0 R 2/28/2019 5/31/2049 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #1-21 - - Rainier Flight Service, LLC Lease extension, construction, and development - $178,695 / year $0Addendum9/22/2021 LAG-21-002 Alex Stewart - Aircraft Storage - Windsock Tie-Down #E-22 - $120 per month $0 $0 R 3/25/2021 12/31/2999 Contractor: UNKNOWN VENDOR 3/25/2021 LAG-21-005 Day 1 Academies dba Bezos Academy - Tuition-Free Education and Services for Montessori style preschool program $0 $0 R 6/15/2021 6/14/2036 Contractor: UNKNOWN VENDOR Number DateType DescriptionAmount Adden #2-22 - Day 1 Acadamies - DBA Bezos Academy - Add outdoor premises & storage room to lease (New Expiration Date: 06/14/2036) $0Addendum Adden #2-22 7/7/2022 LAG-21-006 William R. Johnson - Renton Airport Tie-down Agreement Month to Month $0 $0 R 11/24/2021 12/31/2999 Contractor: UNKNOWN VENDOR 11/24/2021 LAG-22-006 Airborne Aircraft Management, LLC - Month to Month lease for the 622 Parcel (aka "PSE hangar") $0 $0 R 9/21/2022 12/31/2999 Contractor: UNKNOWN VENDOR 9/21/2022 LAG-22-007 AT&T New Cingular Wireless PCS, LLC - Rolling Hills Reservoir 20 year Lease ( $7,500 Admin Fee; $2,800 monthly plus 3% annual) $0 $0 R 10/3/2022 12/31/2042 Contractor: UNKNOWN VENDOR 10/3/2022 LAG-23-001 A new lease is being granted for Renton Rowing Center who have branched off from George Pocock Rowing. This lease will be 6 years from January 1, 2023 to December 31, 2028 for a building space of 4,420 square feet, a dock and walkway area of 3,565 square feet and 10 parking stalls. $0 $0 R 3/9/2023 12/31/2028 Contractor: UNKNOWN VENDOR 3/9/2023 LAG-23-002 Cascadian I LLC - The Renton Airport and Cascadian I, LLC are in agreement regarding month-to-month term lease. Cascadian I, LLC will occupy the 250 Hangar. Tenant shall pay the Airport a Minimum Monthly Rent of $12,676.89. $0 $0 R 4/18/2023 12/31/2999 Contractor: UNKNOWN VENDOR 4/18/2023 LAG-23-003 Dish Wireless LLC - New 5-year cellular lease with Dish Wireless LLC at the Highlands Reservoir 3410 NE 12th St, Renton WA. - Five-year lease effective July 1, 2023, to June 30, 2028, One time administration fee of $7,500 for processing, Monthly fee pf $2,800 with 3% annual increase, Total revenue generated over contract term is estimated at $189,000 or more with 3% increase. (rec: 190000) $0 $0 R 6/14/2023 6/30/2028 Contractor: UNKNOWN VENDOR 6/14/2023 PAG-21-002 Seattle Public Utilities - ROW Permit 371-429 for Allura Tiffany Park Development Water Main $0 $0 R 3/17/2021 12/31/2999 Contractor: UNKNOWN VENDOR 3/17/2021 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 44 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 ExecutedContract # Description Original Amt Current Amt Class Expiration 10 $727,207 22 $4,697,692 28 $1,361,986 60 $6,786,885 14 $2,420,729 6 $25,000 0 $0 20 $2,445,729 24 $3,147,937 28 $4,722,692 28 $1,361,986 80 $9,232,614 Total Change Addendum New TotalReceivablesPayablesPublic Works Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 45 of 46 AGENDA ITEM #6. c) Contracts Fully Executed Detail For 07/01/2023 to 09/30/2023 96 $4,371,396 72 $6,730,428 47 $1,533,110 215 $12,634,934 15 $2,455,835 8 $1,582,933 0 $0 23 $4,038,768 6 $0 0 $0 0 $0 6 $0 117 $6,827,231 80 $8,313,361 47 $1,533,110 244 $16,673,703 Total Change Addendum New TotalMiscellaneousReceivablesPayablesGrand Total by Type 5 $138,516 184 $11,809,936 6 $45,526 1 $12,490 5 $336,816 5 $20,050 9 $271,602 215 $12,634,934 22 $4,038,768 1 $0 0 $0 0 $0 0 $0 0 $0 0 $0 23 $4,038,768 6 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 6 $0 33 $4,177,284 185 $11,809,936 6 $45,526 1 $12,490 5 $336,816 5 $20,050 9 $271,602 244 $16,673,703 Total Women Owned Minority Owned, Women Owned Minority Owned, Disadvantaged Business, Women Owned Minority Owned, Disadvantaged Business Minority Owned Non-WMBE Unknown Vendor TotalMiscellaneousReceivablesPayablesGrand Total by WMBE \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:24:55PM Printed: 10/6/2023 Page 46 of 46 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Attorney CAG-13-219 Pearlmark Harvest Lakeshore, LLC dba The Landing - Agreement related to the Maintenance of the Landing's Rights-of-Way $0 $0 M 12/13/2013 12/31/2023 Contractor: UNKNOWN VENDOR 12/13/2013 1 $0 1 $0 Total TotalMiscellaneousAttorney Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 1 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration CED \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 2 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration CED CAG-13-160 The Boeing Company - MOU regarding future dedication of certain right-of-way along Logan Av & N 6th St $0 $0 M 7/26/2013 12/31/2023 Contractor: UNKNOWN VENDOR 7/26/2013 CAG-21-241 Cascadia Consulting Group, Inc - Consultant agrees to provide and assist in the Clean Economy Strategy update as described in Exhibit A for $186,800. $186,800 $186,800 P 10/13/2021 11/30/2023 Contractor: (014287) CASCADIA CONSULTING GROUP INC Minority Owned, Disadvantaged Business, Women Owned 10/13/2021 Adden #1-23 - Cascadia Consulting Group, Inc. - Clarify public engagement incentives, reallocate task costs, extend contract termination date to June 30, 2023 (New Expiration Date: 06/30/2023) $0Addendum Adden #1-23 1/12/2023 Adden #2-23 - Cascadia Consulting Group, Inc. - Section 3, Time of Performance, is amended to extend the period of performance. All Work shall be performed by no later than November 30, 2023. (New Expiration Date: 11/30/2023) $0Addendum Adden #2-23 7/6/2023 CAG-22-033 Renton Downtown Paternship - Contract for Main Street Services $260,000 $260,000 P 2/4/2022 1/31/2024 Contractor: (067104) RENTON DOWNTOWN PARTNERSHIP 2/4/2022 CAG-22-058 BERK Consulting, Inc - RAINIER/GRADY JUNCTION PLANNED ACTION $240,000 $373,719 P 3/3/2022 12/31/2023 Contractor: (009274) BERK CONSULTING INC 3/3/2022 Adden #2-22 - BERK Consulting, Inc - Services for the Rainier/Grady Junction Planned Action (add scope of work on travel demand model update) (New Expiration Date: 07/01/2023) $97,600AddendumAdden #2-22 9/5/2022 Adden #1-23 - Berk Consulting, inc - Scope of Work is amended. Compensation is amended to increase by $22,444 from $240,000 to $262,444. (New Expiration Date: 07/01/2023) $22,444Addendum Adden #1-23 6/7/2023 Adden #3-23 - Berk Consulting, Inc - Amendment to scope of work and increase in budget by $13,675 from $360,044 to $373,719 (New Expiration Date: 12/31/2023) $13,675Addendum Adden #3-23 8/16/2023 CAG-22-158 Port of Seattle - Agreement for funding through the Economic Development Partnership Program (Rec $120,000) $120,000 $120,000 R 5/16/2022 12/31/2023 Contractor: UNKNOWN VENDOR 5/16/2022 CAG-22-197 MIG - Agreement with MIG Inc to provide design, engineering and bid services for the Renton Trail Connector – Burnett Ave S sidewalk rehabilitation project $99,991 $121,917 P 6/9/2022 2/29/2024 Contractor: (050948) MIG, INC 6/9/2022 Adden #1-23 - MIG, Inc. - Renton Trail Connector - Burnett Ave Sidewalk Rehabilitation Project (New Expiration Date: 06/30/2023) $9,284Addendum Adden #1-23 1/19/2023 Adden #2-23 - MIG, Inc. - Renton Trail Connector - Burnett Ave Sidewalk Rehabilitation Project (New Expiration Date: 06/30/2023) $5,085Addendum Adden #2-23 6/20/2023 Adden #3-23 - MIG, Inc. - Renton Trail Connector - Amended to change the scope of work and compensation to incorporate street light design for Burnett Sidewalk project (New Expiration Date: 02/29/2024) $7,557Addendum Adden #3-23 8/17/2023 CAG-22-275 Sound Publishing - Shop Local Program $300,000 $300,000 P 8/23/2022 12/12/2023 Contractor: (076056) SOUND PUBLISHING INC 8/23/2022 CAG-22-409 KPG PSOMAS INC. - Professional services for preparation of Design and Construction Standards $98,014 $98,014 P 12/28/2022 12/31/2023 Contractor: (042774) KPG PSOMAS INC. 12/28/2022 CAG-22-413 Reid Middleton - Reid Middleton, Inc. agrees to provide structural and non- structural plan review. $4,000 $4,000 P 12/28/2022 12/31/2023 Contractor: (066451) REID MIDDLETON INC 12/28/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 3 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration CED CAG-22-414 BHC Consultants - BHC Consultants, LLC agrees to provide structural and non-structural plan review services, verifying compliance to current Renton City Code requirements. $34,500 $34,500 P 12/28/2022 12/31/2023 Contractor: (009510) BHC CONSULTANTS LLC 12/28/2022 CAG-22-415 Uyeta Landscape & Maintenance - Agreement for the purchase of Flower Basket (Phase 1) for the downtown business district for spring 2023 through fall 2023. $13,335 $13,335 P 12/28/2022 12/31/2023 Contractor: (085151) UYETA LANDSCAPE & MAINTENANCE Minority Owned 12/28/2022 CAG-23-001 Kolke Consulting Group - Consultant agrees to provide structural and non-structural plan review services, verifying compliance to current City Code. $4,000 $4,000 P 12/16/2022 12/31/2023 Contractor: (042740) KOLKE CONSULTING GROUP INC 12/16/2022 CAG-23-003 4LEAF, INC - 4LEAF, Inc. agrees to provide structural and non-structural plan review services, verifying compliance to current Renton City Code requirements. $15,000 $15,000 P 1/3/2023 12/31/2023 Contractor: (000062) 4LEAF INC 1/3/2023 CAG-23-041 Renton Chamber of Commerce - Lodging Tax support for the 2023 operations of the Chamber Visitor's Center $75,000 $75,000 P 2/13/2023 12/31/2023 Contractor: (066950) RENTON CHAMBER OF, COMMERCE 2/13/2023 CAG-23-046 Sky Urban Empowerment and Transformation Center - (Renton King County Black Alliance for Equity and Justice Program) - Lodging Tax funding for black history month and the Juneteenth Celebration organized by Sky Urban as part of the Renton King County Black Alliance for Equity and Justice program $10,000 $10,000 P 2/15/2023 12/31/2023 Contractor: (075258) SKY URBAN EMPOWERMENT CTR 2/15/2023 CAG-23-054 RENTON CIVIC THEATER - Art grant funding for production of A Day in Hollywood, a Night in Ukraine produced by the Renton Civic Theatre $10,000 $10,000 P 2/21/2023 12/31/2023 Contractor: (066952) RENTON CIVIC THEATER 2/21/2023 CAG-23-070 RENTON DOWNTOWN PARTNERSHIP - Contracted services for the facilitation of the Main Street Entrepreneur Workshop and Pitch Competition $30,000 $30,000 P 3/8/2023 12/31/2023 Contractor: (067104) RENTON DOWNTOWN PARTNERSHIP 3/8/2023 CAG-23-081 RENTON DOWNTOWN PARTNERSHIP - Art Grant for 2023 downtown History and Art walking tour program $2,500 $2,500 P 3/8/2023 12/31/2023 Contractor: (067104) RENTON DOWNTOWN PARTNERSHIP 3/8/2023 CAG-23-117 Look, Listen and learn TV - Art Grants funding for event for a community event to launch children's public television program $8,500 $8,500 P 3/30/2023 12/31/2023 Contractor: (037905) LOOK LISTEN AND LEARN TV 3/30/2023 CAG-23-168 Sadhana - Art Grant funding for the 2023 Tagore Festival $1,400 $1,400 P 4/4/2023 12/31/2023 Contractor: (070103) SADHANA Minority Owned, Women Owned 4/4/2023 CAG-23-181 HIGHSCHOOL.GG - Lodging Tax funding for 2023 Renton City Retro event $20,000 $20,000 P 5/15/2023 12/31/2023 Contractor: (033247) HIGHSCHOOL.GG 5/15/2023 CAG-23-192 BAILE DIOR STUDIOS LLC - Lodging Tax funding for Stomp and Shake multi-state dance competition $6,500 $6,500 P 5/19/2023 12/31/2023 Contractor: (001430) BAILE DIOR STUDIOS LLC Minority Owned, Disadvantaged Business, Women Owned 5/19/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 4 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration CED CAG-23-201 UYET A LANDSCAPE & MAINTENANCE - Contract for installation and maintenance of the downtown hanging flower baskets (May through October 2023) $42,000 $42,000 P 5/22/2023 12/31/2023 Contractor: (085151) UYETA LANDSCAPE & MAINTENANCE Minority Owned 5/22/2023 CAG-23-202 Jeromeskee LLC dba Massive Break Challenge Breakdance League - Arts Commission funding for Massive Breakdance Challenge $3,400 $3,400 P 4/20/2023 12/31/2023 Contractor: (039098) JEROMESKEE LLC Minority Owned 4/20/2023 CAG-23-215 DAVID AMES dba Chrome Molly - Performance Agreement for Summer Concert at Coulon $750 $750 P 5/30/2023 12/31/2023 Contractor: (020171) DAVID AMES 5/30/2023 CAG-23-216 DAVID SAMEK dba THE KENNYDALES - Performance Agreement for Summer Concert at Coulon $1,200 $1,200 P 5/30/2023 12/31/2023 Contractor: (070400) SAMEK, DAVID 5/30/2023 CAG-23-217 RAINIER CHORALE - Arts Commission funding for Pops Concert in June $2,500 $2,500 P 5/30/2023 12/31/2023 Contractor: (065529) RAINIER CHORALE 5/30/2023 CAG-23-235 RENTON DOWNTOWN PARTNERSHIP - Lodging tax funding for Main Street Money program $75,000 $75,000 P 6/21/2023 12/31/2023 Contractor: (067104) RENTON DOWNTOWN PARTNERSHIP 6/21/2023 CAG-23-260 RETURN TO RENTON BENEFIT CAR - LTAC funding for the 2023 Return to Renton car show $5,000 $5,000 P 7/7/2023 12/31/2023 Contractor: (068079) RETURN TO RENTON BENEFIT CAR 7/7/2023 CAG-23-268 City of Maple Valley - Lodging tax funding of the 2023 Ironman Event $25,000 $25,000 P 7/14/2023 12/31/2023 Contractor: (015814) CITY OF MAPLE VALLEY 7/14/2023 CAG-23-277 PLATFORM DESIGN LLC - Agreement for contracted services to update the 2010 Arts & Culture Master Plan $146,250 $146,250 P 7/19/2023 12/31/2023 Contractor: (062165) PLATFORM DESIGN LLC Women Owned 7/19/2023 CAG-23-297 TRAFFICWRAPZ - Agreement to wrap art on 5 utility boxes $29,858 $29,858 P 2/6/2023 12/31/2023 Contractor: (086450) TRAFFICWRAPZ 2/6/2023 CAG-23-304 RANDALL MORRIS FOUNDATION - Lodging Tax funding for the 2023 Randall Morris Golf Tournament and Benefit Gala $10,000 $10,000 P 8/21/2023 12/31/2023 Contractor: (065733) RANDALL MORRIS FOUNDATION FOR 8/21/2023 CAG-23-309 Pyramid Communications, Inc. - AGREEMENT FOR RCMC COMMUNICATIONS PLAN $56,500 $56,500 P 8/24/2023 2/1/2024 Contractor: (064994) PYRAMID COMMUNICATIONS INC 8/24/2023 CAG-23-315 CHRISTINA CARAVAGLIO - Arts funding for public art installation $4,505 $4,505 P 6/22/2023 12/31/2023 Contractor: (015399) CHRISTINA CARAVAGLIO Women Owned 6/22/2023 CAG-23-328 Family First Community Center Foundation - Art Grant funding for a teen drama program at the Family First Community CenterFamily First Community Center Foundation $5,000 $5,000 P 9/8/2023 12/31/2023 Contractor: (025482) FAMILY FIRST COMMUNITY Minority Owned 9/8/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 5 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration CED CAG-23-334 TRIVIA PUPPET COMPANY LLC - Arts Grant funding for the 2023 Puget Sound Puppetry Festival $2,000 $2,000 P 9/18/2023 12/31/2023 Contractor: (082915) TRIVIA PUPPET COMPANY LLC Minority Owned 9/18/2023 CAG-23-343 Craig Cundiff - Arts grant for downtown mural (design and installation) $5,000 $5,000 P 9/20/2023 12/31/2023 Contractor: (018727) CRAIG CUNDIFF 9/20/2023 CAG-23-350 Renton Schools Foundation - Art grant funding for the 2023 Fall drama program at Renton Schools $2,500 $2,500 P 9/27/2023 12/31/2023 Contractor: (067777) RENTON SCHOOLS FOUNDATION 9/27/2023 45 $1,991,647 1 $120,000 1 $0 47 $2,111,647 Total TotalMiscellaneousReceivablesPayablesCED Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 6 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Ehhs-Admin CAG-22-054 Granicus - Subscription agreement for Granicus Bang the Table SaaS communications platform $75,000 $104,221 P 3/1/2022 2/29/2024 Contractor: (030815) GRANICUS LLC 3/1/2022 Adden #1-22 - Granicus - Annual Maintenance renewal for Granicus Communications Cloud Service between 5/1/2022 to 2/28/2023 (New Expiration Date: 02/28/2023) $13,982Addendum Adden #1-22 5/31/2022 Adden #2-23 - Granicus - Annual Renewal of Granicus Communications Cloud Service, 03/01/2023 - 02/29/2024 (New Expiration Date: 02/29/2024) $15,239Addendum Adden #2-23 2/23/2023 CAG-23-049 Giggles Entertainment, Inc.- Balloon artists for up to five EHHS Neighborhood Program summer events. $3,000 $3,600 P 2/15/2023 12/31/2023 Contractor: (029580) GIGGLES ENTERTAINMENT Minority Owned, Women Owned 2/15/2023 Adden #1-23 - Giggles Entertainment, Inc - Replace canceled event with Moon Cake Festival and exchange one balloon artist for one face painter. Change is only to scope of work, amount of agreement and expiration date remain the same. (New Expiration Date: 12/31/2023) $600Addendum Adden #1-23 9/6/2023 CAG-23-244 Alexander Party Rentals - Equipment rental agreement for city-sponsored events coordinated by EHHS. $20,000 $20,000 P 7/17/2023 12/31/2023 Contractor: (001772) ALEXANDER PARTY RENTALS 7/17/2023 CAG-23-295 71 Productions, Inc. dba National Event Pros - Complete outdoor movie system for Neighborhood Program event. $2,477 $2,477 P 8/15/2023 10/31/2023 Contractor: (016395) NATIONAL EVENT PROS 8/15/2023 CAG-23-320 INTL LION DANCE MARTIAL ARTS - Agreement for a Lion Dance performance for the 2023 Mooncake Festival and 2024 Lunar New Year Recognition event. $1,000 $1,000 P 8/31/2023 3/31/2024 Contractor: (038155) INTL LION DANCE MARTIAL ARTS 8/31/2023 CAG-23-341 FUNFLICKS - Agreement to show movie at the September 29, 2023 Moon Cake Festival. $732 $732 P 9/18/2023 10/31/2023 Contractor: (091180) FUNFLICKS 9/18/2023 9 $132,031 9 $132,031 Total TotalPayablesEhhs-Admin Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 7 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Ehhs-Hs CAG-23-022 Mary's Place Seattle - 2022 Human Services Agreement-Supplemental funding $12,800 $12,800 P 1/5/2023 12/31/2023 Contractor: (040678) MARYS PLACE 1/5/2023 CAG-23-152 REACH Center of Hope - 2023 Human Services Agreement - REACH Meal Coalition $15,000 $15,000 P 1/1/2023 12/31/2023 Contractor: (067105) RENTON ECUMENICAL ASSOCIATION 1/1/2023 Adden #1-23 - REACH Center of Hope - Amendment No. 1 to discontinue program at 300 Rainier Ave N effective 9/15/23 and change Q-4 performance measures to Holiday food events. (New Expiration Date: 12/31/2023) $15,000Addendum Adden #1-23 1/1/2023 CAG-23-158 REACH Center of Hope - 2023 Human Services Agreement - Homeless Services/Housing (HHS) $51,630 $51,630 P 1/1/2023 12/31/2023 Contractor: (067105) RENTON ECUMENICAL ASSOCIATION 1/1/2023 CAG-23-300 KAYA STRATEGIC LLC - Prepare a population and community demography report (Human Services Needs Assessment Project). $99,500 $99,500 P 8/21/2023 12/31/2023 Contractor: (040144) KAYA STRATEGIC LLC Minority Owned, Disadvantaged Business, Women Owned 8/21/2023 CAG-23-344 Peer Washington - Agreement with Peer Washington to establish the Peer Renton Program. $60,000 $60,000 P 9/25/2023 3/31/2024 Contractor: (060777) PEER WASHINGTON 9/25/2023 6 $238,930 6 $238,930 Total TotalPayablesEhhs-Hs Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 8 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-Admin CAG-22-136 Diane Whaley - Agreement for Monitoring Services $20,000 $20,000 P 4/22/2022 12/31/2023 Contractor: (091520) WHALEY LAW FIRM PLLC Women Owned 4/22/2022 CAG-22-183 AppleOne Employment Services - Agreement for Temporary Hire Services $30,000 $30,000 P 5/24/2022 12/21/2023 Contractor: (005219) APPLEONE EMPLOYMENT SVCS Minority Owned, Women Owned 5/24/2022 Adden #1-22 - AppleOne Employment Services - extension of contract for temporary hire services (New Expiration Date: 12/31/2023) $0Addendum Adden #1-22 11/21/2022 3 $50,000 3 $50,000 Total TotalPayablesEs-Admin Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 9 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-Cc CAG-22-001 Avidex Industries, LLC - AV System technology upgrades in Council Chambers and Video Booth $297,218 $354,213 P 1/13/2022 12/31/2023 Contractor: (007002) AVIDEX INDUSTRIES LLC 1/13/2022 CO #1-22 - Avidex Industries - add cost of Contract Bond total (New Expiration Date: 04/30/2022) $2,596Addendum CO #1-22 2/23/2022 CO #2-22 - Avidex Industries - adjust monitor type, and adjust monitor heights in conference room. (New Expiration Date: 04/30/2022) $3,552Change CO #2-22 4/6/2022 CO #3-22 - Avidex Industries, LLC - Add display to the rear wall of Council Chambers, add equipment to 7th Floor Conferencing center. (New Expiration Date: 12/31/2023) $47,757Change CO #3-22 12/21/2022 CO #4-23 - AVIDEX INDUSTRIES LLC - true up contract expenditures with the contract budget and final payment (New Expiration Date: 12/31/2023) $3,091Change CO #4-23 8/21/2023 5 $354,213 5 $354,213 Total TotalPayablesEs-Cc Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 10 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-Comm CAG-20-428 Bradley Law, LLC - Cable TV Franchise Management Consulting Services $20,000 $60,000 P 11/16/2020 12/31/2023 Contractor: (011181) BRADLEY BERKLAND HAGEN HERBST 11/16/2020 Adden #1-23 - BRADLEY BERKLAND HAGEN HERBST - Additional compensation and time extension through 2023 (New Expiration Date: 12/31/2023) $40,000Addendum Adden #1-23 1/23/2023 CAG-21-222 Tripepi Smith & Assoc - Agreement for Communications Services $75,000 $75,000 P 9/23/2021 12/31/2023 Contractor: (082700) TRIPEPI SMITH ASSOCIATES INC 9/23/2021 Adden #1-22 - Tripepi Smith - additional compensation and time extension (New Expiration Date: 12/31/2023) $0Addendum Adden #1-22 12/5/2022 CAG-22-111 Cassia Creations - agreement for graphic design services $25,000 $25,000 P 4/14/2022 12/31/2023 Contractor: (014280) CASSIA CREATIONS Women Owned 4/14/2022 Adden #1-22 - Cassia Creations - Graphic design services - time extension (New Expiration Date: 12/31/2023) $0Addendum Adden #1-22 12/5/2022 CAG-23-122 Rhay Design - Agreement for graphic design services $20,000 $20,000 P 4/3/2023 12/31/2023 Contractor: (068179) RHAY DESIGN LLC 4/3/2023 7 $180,000 7 $180,000 Total TotalPayablesEs-Comm Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 11 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 12 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-14-011 Various Cities - MOU for planning, funding, implementation of a Joint Human Services application/funding program $1,000 $3,000 P 1/30/2014 12/31/2023 Contractor: (040752) CITY OF KENT 1/30/2014 Adden #1-11 - City of Kent - Annual Maintenance renewal for Share1App (1/1/22-12/31/22) $1,000Addendum2/7/2022 Adden #2-23 - City of Kent - Annual Maintenance of Share1App between 01/01/2023 and 12/31/2023 (New Expiration Date: 12/31/2023) $1,000Addendum Adden #2-23 2/16/2023 CAG-16-213 WEBQA, Inc. - WebQA Master Service Agreement $19,350 $88,686 P 12/19/2016 12/14/2023 Contractor: (030815) GRANICUS LLC 12/19/2016 Adden #1-18 - additional service agreement $750 for 2018 & $1,500 for 2019 and time extension until 12/31/2019 $2,250Addendum Adden #1-18 6/12/2018 Adden #2-19 - additional service agreement $750 for 2018 & $1,500 for 2019 and time extension until 12/31/2019 $5,000Change Adden #2-19 9/22/2019 Adden #3-21 - GovQA, LLC - Annual Maintenance for GovQA System (12/15/2021-12/14/2022) (New Expiration Date: 12/14/2022) $26,496Addendum Adden #3-21 12/6/2021 Adden #4-22 - Granicus LLC - Annual Software Maintenance Renewal with Granicus, 12/15/22 - 12/14/23 (New Expiration Date: 12/14/2023) $25,990Addendum Adden #4-22 12/15/2022 CAG-17-152 Dude Solutions, Inc - Work Management Software $116,774 $214,238 P 7/13/2017 12/31/2023 Contractor: (022353) BRIGHTLY SOFTWARE INC 7/13/2017 Adden #1-21 - Dude Solutions - Annual Maintenance Renewal (1/1/2022-12/31/2022) (New Expiration Date: 12/31/2022) $46,412Addendum Adden #1-21 12/21/2021 Adden #2-22 - Brightly Software Inc - Annual Maintenance Renewal for Brightly (formerly Dude Solutions), 01/01/2023 - 12/31/2023 (New Expiration Date: 12/31/2023) $51,053Addendum Adden #2-22 1/1/2023 CAG-18-260 Intradyn, Inc. - Email Archival System Products & Services $31,673 $98,433 P 12/3/2018 12/3/2023 Contractor: (038531) INTRADYN 12/3/2018 Adden #1-21 - Intradyn - Email Archival System - corrected end date and maintenance payment of $3,874.50 (included in original contract amount); Addendum term expires 12/02/2022. (New Expiration Date: 12/03/2023) $0Addendum Adden #1-21 11/8/2021 Adden #2-22 - Intradyn - Adding social media archiving services to contract (New Expiration Date: 12/03/2023) $6,000Addendum Adden #2-22 10/17/2022 Adden #3-22 - Intradyn - Scope of work amendment as specified in Exhibits A-3 and B-3 (New Expiration Date: 12/03/2023) $60,760AddendumAdden #3-22 12/30/2022 CAG-19-074 SeeClickFix, Inc. - Customer Request Management System Software $48,590 $164,150 P 3/25/2019 3/24/2024 Contractor: (073513) SEECLICKFIX INCORPORATED 3/25/2019 Adden #1-21 - SeeClickFix, Inc - Contract renewal for citizen portal/capability to report issues to City. Term; 3/25/2021 - 3/24/2022 (main contract is ongoing - no expiration date). (New Expiration Date: 12/31/2999) $36,090Addendum Adden #1-21 5/19/2021 Adden #2-22 - SeeClickFix Incorporated - Annual subscription renewal (3/25/22 - 3/24/23) (New Expiration Date: 03/24/2023) $39,735Addendum Adden #2-22 3/15/2022 Adden #3-23 - SEECLICKFIX INCORPORATED - Annual Maintenance Renewal for SeeClickFix, 03/25/2023 - 03/24/2024 (New Expiration Date: 03/24/2024) $39,735Addendum Adden #3-23 1/30/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 13 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-19-323 Tyler Technologies Inc - Brazos Parking Citation System $29,746 $39,707 P 11/6/2019 11/30/2023 Contractor: (023171) TYLER TECHNOLOGIES INC 11/6/2019 Adden #1-22 - Tyler Technologies - Annual Maintenance Renewal 12/1/2020 - 11/30/2021 (New Expiration Date: 11/30/2021) $2,976Addendum Adden #1-22 5/5/2022 Adden #1-22 - Tyler Technologies - Annual Maintenance Renewal 12/1/2021 - 11/30/2022 (New Expiration Date: 11/30/2022) $3,133Addendum Adden #2-22 5/5/2022 Adden #3-23 - Tyler Technologies - additional Software and Licenses added to Tyler Technologies' Brazos Interface (no add'l cost) (New Expiration Date: 11/30/2023) $0Addendum Adden #3-23 2/14/2023 Adden #4-23 - Tyler Technologies - Annual Maintenance Renewal of Brazos eCitation System, 12/01/2022 - 11/30/2023 (New Expiration Date: 11/30/2023) $3,852Addendum Adden #4-23 3/6/2023 CAG-21-275 Diligent Corporation - iCompass Meeting Manager Software to manage Agenda Bills (assigning CAG# for original 2007 contract - $12,500 payable not processed through Clerk's Office) $0 $40,139 P 12/20/2007 12/31/2023 Contractor: (021264) DILIGENT CORPORATION 12/20/2007 Adden #1-21 - Diligent Corporation - Annual Maintenance Renewal for iCompass FilePro Meeting Manager (New Expiration Date: 12/31/2022) $19,773Addendum Adden #1-21 12/6/2021 Adden #2-22 - DILIGENT CORPORATION - Annual maintenance of Meeting Manager (formerly iCompass), 01/01/2023 - 12/31/2023 (New Expiration Date: 12/31/2023) $20,366Addendum Adden #2-22 1/1/2023 CAG-21-316 T2 Systems Canada Inc - Purchase of two Luke T2 parking paystations for the Pavilion Parking Garage ($24,716 payable not processed through Clerk's Office) $0 $8,544 P 8/20/2019 1/3/2024 Contractor: (079557) T2 SYSTEMS INC 8/20/2019 Adden #2-22 - T2 Systems Canada Inc - Annual Maintenance for Digital Iris (1/1/2020-12/31/2020) - $1,848 paid outside contract system (New Expiration Date: 01/03/2023) $0Addendum Adden #2-22 1/1/2020 Adden #3-22 - T2 Systems Canada Inc - Annual Maintenance for Digital Iris (1/1/2022-12/31/2022) (New Expiration Date: 01/03/2023) $1,850Addendum Adden #3-22 1/7/2022 Adden #1-21 - T2 Systems Canada Inc - Hardware warranty for Luke T2 paystations (1/3/2022-1/3/2023) (New Expiration Date: 01/03/2023) $2,422Addendum Adden #1-21 12/21/2021 Adden #4-22 - T2 Systems Canada Inc - Annual hardware warranty maintenance (01/03/2023 - 01/03/2024). (New Expiration Date: 01/03/2024) $2,422Addendum Adden #4-22 9/27/2022 Adden #5-23 - T2 Systems Inc - Annual Software Renewal of Digital Iris Service, 01/01/2023 - 12/31/2023 (New Expiration Date: 01/03/2024) $1,850Addendum Adden #5-23 1/13/2023 CAG-21-319 Industrial Software Solutions - Annual maintenance renewal for AVEVA Historian and HMI SCADA System $12,942 $26,661 P 12/21/2021 12/31/2023 Contractor: (037302) INDUSTRIAL SOFTWARE SOLUTIONS 12/21/2021 Adden #1-22 - Industrial Software Solutions - Annual maintenance renewal for AVEVA Historian SCADA System (1/1/2023 - 12/31/2023) (New Expiration Date: 12/31/2023) $13,718Addendum Adden #1-22 11/18/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 14 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-22-017 Midwestern Software Solutions - Cash Analysis & Transportation Data Management System (TDMS) - $24,900 payable (not submitted through contract system) $0 $21,765 P 2/21/2014 3/31/2024 Contractor: (049485) MIDWESTERN SOFTWARE SOLUTIONS 2/21/2014 Adden #1-22 - Midwestern Software Solutions - Annual maintenance renewal for TDMS (4/1/2022-3/31/2023) (New Expiration Date: 03/31/2023) $7,270Addendum Adden #1-22 3/31/2023 Adden #2-22 - Midwestern Software Solutions - Annual Maintenance Support for TCDS/TMC between 7/1/2022 and 6/30/2023 (New Expiration Date: 06/30/2023) $2,810Addendum Adden #2-22 5/31/2022 Adden #3-23 - MIDWESTERN SOFTWARE SOLUTIONS - Annual Renewal of Licensing for Traffic Data Management System, 03/01/2023 - 02/28/2024 (New Expiration Date: 02/28/2024) $1,101Addendum Adden #3-23 3/1/2023 Adden #4-23 - MIDWESTERN SOFTWARE SOLUTIONS - Annual Software Maintenance Renewal of Cloud Based TCLS, 04/01/2023 - 03/31/2024 (New Expiration Date: 03/31/2024) $7,633Addendum Adden #4-23 4/1/2023 Adden #5-23 - Midwestern Software Solutions - Annual Renewal of MS2 Systems from 07/01/23 - 06/30/24 (New Expiration Date: 03/31/2024) $2,951Addendum Adden #5-23 4/1/2023 CAG-22-036 Quadrant Systems LLC - Annual Support Agreement for Quadrant Systems RASWIN Cashiering System $2,312 $4,762 P 2/7/2022 12/31/2023 Contractor: (065104) QUADRANT SYSTEMS LLC 2/7/2022 Adden #1-22 - Quadrant Systems LLC - Annual Maintenance Renewal of RASWIN Cashiering Systems, 01/01/2023 - 12/31/2023 (New Expiration Date: 12/31/2023) $2,450Addendum Adden #1-22 12/12/2022 CAG-22-046 Cervis Technologies - Software Subscription Agreement for Volunteer Management System ($100 set-up fee & $1,800 yearly fee - not submitted through Clerk's Office) $0 $3,963 P 3/14/2016 3/10/2024 Contractor: (014864) CERVIS TECHNOLOGIES 3/14/2016 Adden #1-22 - Annual Maintenance Agreement for Volunteer Tracking System (3/11/22-3/10/23) (New Expiration Date: 03/10/2023) $1,982Addendum Adden #1-22 2/16/2022 Adden #2-23 - CERVIS TECHNOLOGIES - Annual Maintenance Renewal of Cervis Technology's Volunteer Management System, 03/11/23 - 03/10/24 (New Expiration Date: 03/10/2024) $1,981Addendum Adden #2-23 2/16/2023 CAG-22-173 Club Prophet Systems - Pro Shop Keeper Point of Sale license and support agreement. $6,056 $12,155 P 5/23/2022 2/29/2024 Contractor: (063698) CLUB PROPHET SYSTEMS 5/23/2022 Adden #1-23 - CLUB PROPHET SYSTEMS - Annual software renewal of Club Prophet Systems and Pro Shop Keeper, 03/01/23 - 02/29/24 (New Expiration Date: 02/29/2024) $6,078Addendum Adden #1-23 5/30/2023 CAG-22-340 CenturyLink Sales Solutions, Inc. (Lumen) - ISDN PRS, DSS (PRI) Telephone Service Agreement (Term: 10/23/22 - 10/23/23) $7,000 $7,000 P 10/23/2022 10/23/2023 Contractor: (065185) CENTURYLINK 10/23/2022 CAG-22-348 G12 Communications - SIP line for phones (original contract not processed through Clerk's Office) $0 $22,700 P 3/25/2020 12/31/2023 Contractor: (068268) G12 COMMUNICATIONS LLC 3/25/2020 Adden #1-22 - G12 Communications - Additional SIP line for phones (New Expiration Date: 08/17/2023) $7,700Addendum Adden #1-22 8/17/2022 Adden #2-23 - G12 COMMUNICATIONS LLC - Authorization for G12 to port 28 of 100 lines per original contract. (New Expiration Date: 08/17/2023) $0Addendum Adden #2-23 3/28/2023 Adden #3-23 - G12 COMMUNICATIONS LLC - Addition of funds for processing SIP telephone service monthly invoices (New Expiration Date: 12/31/2023) $15,000Addendum Adden #3-23 5/2/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 15 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-22-350 IVOXY Consulting - License purchase/renewal of M365 data protection. $10,000 $10,000 P 11/2/2022 11/1/2023 Contractor: (038692) IVOXY CONSULTING INC 11/2/2022 CAG-22-352 StoneShare Corp - M365 Sharepoint Online Implementation Professional Services $42,000 $42,000 P 11/1/2022 12/31/2023 Contractor: (078458) STONESHARE CORPORATIION 11/1/2022 CAG-22-358 Plante & Moran - Information Technology Strategic Plan $131,000 $131,000 P 11/2/2022 12/31/2023 Contractor: (062194) PLANTE & MORAN, PLLC 11/2/2022 CAG-22-369 Ivoxy Consulting - Evergreen support for Pure Storage Support Renewal (12/07/2022 - 12/06/2023) $46,920 $46,920 P 11/29/2022 12/6/2023 Contractor: (038692) IVOXY CONSULTING INC 11/29/2022 CAG-22-370 Interview Now Inc - InterviewNow SMS recruiting tool for the Police Department hiring process $8,000 $8,000 P 11/18/2022 11/30/2023 Contractor: (037937) INTERVIEW NOW INC Minority Owned 11/18/2022 CAG-22-397 INSIGHT PUBLIC SECTOR INC - One Year of Pluralsight Business Professional for training IT Staff $11,441 $11,441 P 12/15/2022 12/11/2023 Contractor: (016972) INSIGHT PUBLIC SECTOR INC 12/15/2022 CAG-22-398 CDW-Government - Annual FireWall Service and Support for our Palo Alto NGFW, 12/19/2022 - 12/19/2023 $27,823 $27,823 P 12/19/2022 12/19/2023 Contractor: (014396) CDW GOVERNMENT LLC 12/19/2022 CAG-23-012 Right! Systems - Annual Network Switch Service and Support for some of our Juniper Networks Hardware (12/17/2022 - 12/17/2023) $12,929 $12,929 P 1/13/2023 12/17/2023 Contractor: (068463) RIGHT SYSTEM INC 1/13/2023 Adden #1-23 - Right! Systems - Juniper MIST Support and Management Upgrade (New Expiration Date: 07/20/2024) $20,063Addendum Adden #1-23 9/18/2023 CAG-23-016 CDW GOVERNMENT LLC - Annual renewal of CrowdStrike Falcon Complete, 01/29/2023 - 01/28/2024 $91,274 $111,226 P 1/19/2023 1/28/2024 Contractor: (014396) CDW GOVERNMENT LLC 1/19/2023 Adden #1-23 - CDW Government, LLC. - Addition of Identity Threat Protection (ITP) to our current CrowdStrike Falcon Complete platform. (New Expiration Date: 01/28/2024) $19,952Addendum Adden #1-23 6/21/2023 CAG-23-017 CDW GOVERNMENT LLC - Renewal of DUO Subscription from 02/27/23 - 02/26/24 $20,000 $22,020 P 1/17/2023 2/26/2024 Contractor: (014396) CDW GOVERNMENT LLC 1/17/2023 CAG-23-018 Annual Renewal of FireEye Netwrok Security Licensing and Support, 01/01/23 - 12/31/23 $17,066 $17,066 P 1/18/2023 12/31/2023 Contractor: (014396) CDW GOVERNMENT LLC 1/18/2023 CAG-23-030 Digital WarRoom - Digital WarRoom Pro Software, including two one-year licenses $3,949 $3,949 P 1/31/2023 3/2/2024 Contractor: (083670) US BANK ONE CARD 1/31/2023 CAG-23-033 IVOXY CONSULTING INC - HCI Deployment Services $8,276 $8,276 P 2/2/2023 12/31/2023 Contractor: (038692) IVOXY CONSULTING INC 2/2/2023 Adden #1-23 - IVOXY CONSULTING INC - Expiration date extension (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 6/13/2023 CAG-23-036 Range Servant America - Golf Course Golf Ball Dispenser with Supporting Software $36,070 $36,070 P 2/8/2023 12/31/2023 Contractor: (065742) RANGE SERVANT AMERICA 2/8/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 16 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-23-063 Softchoice - Annual Renewal of Morphisec $39,705 $39,705 P 3/7/2023 2/14/2024 Contractor: (075935) SOFTCHOICE CORP 3/7/2023 CAG-23-073 Grayshift - Graykey Mobile Device Forensics Data System $0 $0 M 2/1/2023 1/31/2024 Contractor: UNKNOWN VENDOR 2/1/2023 CAG-23-080 LexisNexis - LexisNexis Desk Officer Reporting Systems (DORS) $8,296 $8,296 P 3/14/2023 2/28/2024 Contractor: (044446) LEXISNEXIS RISK SOLUTIONS 3/14/2023 CAG-23-084 DLT Solutions - Annual Renewal of AutoCAD, 03/16/23 - 03/15/24 $27,673 $27,673 P 3/16/2023 3/15/2024 Contractor: (021468) DLT SOLUTIONS LLC 3/16/2023 CAG-23-086 Magnet Forensics - Annual renewal of Magnet Forensics AXIOM software (initial CAG set-up/no payable amount) $0 $0 P 3/20/2023 12/31/2023 Contractor: (046284) MAGNET FORENSICS USA INC 3/20/2023 CAG-23-087 KSA Dynamics - Agreement for training services $15,000 $15,000 P 3/20/2023 12/31/2023 Contractor: (067228) KSA DYNAMICS LLC 3/20/2023 CAG-23-099 State33, Inc DBA Manage My Market - Agreement for Manage My Market software for the Renton Farmers Market $900 $900 P 3/20/2023 12/31/2023 Contractor: (046707) STATE33 INCORPORATED 3/20/2023 CAG-23-162 CARAHSOFT TECHNOLOGY CORP - Purchase of Cellebrite Premium $12,001 $12,001 P 5/1/2023 2/22/2024 Contractor: (013578) CARAHSOFT TECHNOLOGY CORP 5/1/2023 CAG-23-287 DIRIGO SOFTWARE LLC - Dirigo AR Pro 17 Subscription $209 $14,762 P 7/17/2023 10/31/2023 Contractor: (021375) DIRIGO SOFTWARE LLC 7/17/2023 CO#2-23 - R & R Construction, Inc. - Installation of Futsal Court Goals at Tiffany Park - Additional asphalt cutting and concrete pads. (Prevous Expiration Date: 10/31/2023 and New Expiration Date: 10/31/2023) $14,553Change CO#2-23 10/5/2023 CAG-23-357 UNA MCALINDEN - Hybrid Bootcamp training $5,000 $5,000 P 9/28/2023 12/31/2023 Contractor: (018198) UNA MCALINDEN Women Owned 9/28/2023 CAG-23-358 IVOXY CONSULTING INC - Ivoxy Sphere $5,505 $5,505 P 9/29/2023 10/6/2023 Contractor: (038692) IVOXY CONSULTING INC 9/29/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 17 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-It CAG-98-022 New World Systems Corporation - Purchase agreement for Police Dept. computer information system and hardware $716,273 $1,726,673 P 3/5/1998 11/30/2023 Contractor: (023171) TYLER TECHNOLOGIES INC 3/5/1998 Adden #1-06 - New World Systems - upgrading the existing PD AS 400 Records System to the new Windows platform (Prevous Expiration Date: 09/01/2012 and New Expiration Date: 09/01/2012) $218,800Addendum Adden #1-06 12/19/2006 Adden #4-22 - Tyler Technologies - Professional Services to upgrade New World Systems to version 2022.1 and ESRI 10.8. (New Expiration Date: 03/31/2023) $17,352Addendum Adden #4-22 5/31/2022 Adden #5-22 - Tyler Technologies, Inc - Annual Maintenance Renewal for New World Systems between 09/01/2022 and 08/31/2023. NOTE: see CAG-05-151 for Adden #3 and #4 (merged with this contract). (New Expiration Date: 08/31/2023) $167,930Addendum Adden #5-22 9/1/2022 Adden #6-23 - TYLER TECHNOLOGIES INC - Additional Software and Licenses for New World Systems NCIC Module (no add'l cost for this Addendum) (New Expiration Date: 11/30/2023) $0Addendum Adden #6-23 2/1/2023 Adden #7-23 - Tyler Technologies Inc - Addition of Licenses and Services for Orders of Protection (New Expiration Date: 11/30/2023) $30,060AddendumAdden #7-23 3/6/2023 Adden #3-22 - Tyler Technologies Inc - Annual Maintenance for 9-1-2021 - 8-31-2022 (New Expiration Date: 11/30/2023) $159,933Addendum Adden #3-22 9/1/2022 Adden #2-06- New World Systems - upgrading the existing PD AS400 Records System to the new Windows platform (New Expiration Date: 11/30/2023) $240,000AddendumAdden #2-06 Adden #8-23 - Tyler Technologies, Inc - Annual Maintenance renewal of New World Systems software, 09/01/23 - 08/31/24 (New Expiration Date: 08/31/2024) $176,325Addendum Adden #8-23 8/10/2023 90 $3,100,135 1 $0 91 $3,100,135 Total TotalMiscellaneousPayablesEs-It Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 18 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Es-Od CAG-21-332 Aperture EQ - Agreement for Leadership Team Training $15,000 $30,000 P 12/30/2021 12/31/2023 Contractor: (005117) APERTURE EQ Women Owned 12/30/2021 Adden #1-22 - Aperture EQ - Extension of agreement for leadership training (New Expiration Date: 12/31/2023) $15,000Addendum Adden #1-22 11/22/2022 CAG-22-420 COMENGAGE LLC - Providing services for City-Wide Community Survey in 2023 $60,000 $70,000 P 1/3/2023 12/31/2023 Contractor: (016224) COMENGAGE LLC Women Owned 1/3/2023 Adden #1-23 - COMENGAGE LLC - Adding additional translation languages for Community Survey; adding business survey (New Expiration Date: 12/31/2023) $10,000Addendum Adden #1-23 6/2/2023 CAG-22-421 MANAGING DYNAMICS LLC - Providing "Renton 101" and other professional development trainings available to city employees $15,000 $15,000 P 12/23/2022 12/31/2023 Contractor: (046709) MANAGING DYNAMICS LLC Women Owned 12/23/2022 CAG-23-006 Technology Learning Group Inc - Agreement for providing technology training (specifically "Tech Tuesdays" programs/offerings coordinated by Org. Development) available for all city staff $15,000 $15,000 P 12/23/2022 12/31/2023 Contractor: (055156) TECHNOLOGY LEARNING GROUP INC 12/23/2022 Adden #1-23 - Technology Learning Group Inc - Additional training, Crystal Reports training (New Expiration Date: 12/31/2023) $15,000Addendum Adden #1-23 8/28/2023 7 $130,000 7 $130,000 Total TotalPayablesEs-Od Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 19 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Executive CAG-19-024 Valley Defenders, PLLC - Primary Public Defense Services $4,061,489 $4,061,489 P 4/16/2019 3/31/2024 Contractor: (085336) VALLEY DEFENDERS 4/16/2019 CAG-22-355 Foster Government Relations - Provide legislative and governmental affairs services for state, regional and federal interests $77,000 $77,000 P 11/1/2022 12/31/2023 Contractor: (027105) FOSTER GOVERNMENT RELATIONS 11/1/2022 CAG-23-029 OUTCOMES BY LEVY LLC - Legislative and governmental affairs services $50,000 $50,000 P 2/13/2023 12/31/2023 Contractor: (058621) OUTCOMES BY LEVY LLC 2/13/2023 3 $4,188,489 3 $4,188,489 Total TotalPayablesExecutive Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 20 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Finance CAG-15-245 WA State Department of Revenue - Data Sharing Agreement for Tax/Licensing Information $0 $0 M 10/21/2015 10/20/2023 Contractor: UNKNOWN VENDOR 10/21/2015 Adden #1-21 - WA Department of Revenue - time extension (New Expiration Date: 10/21/2022) $0Addendum Adden #1-21 7/15/2021 Adden #2-22 - WA State Department of Revenue - Time extension (New Expiration Date: 10/20/2023) $0Addendum Adden #2-22 12/2/2022 CAG-18-038 Tax Recovery Services (TRC) LLC - Tax Audit Services $40,000 $40,000 P 2/28/2018 12/31/2023 Contractor: (080150) TAX RECOVERY SERVICES INC 2/28/2018 Adden #1-19 - Tax Recovery Services LLC - Contract extension (New Expiration Date: 12/31/2020) $0Addendum Adden #1-19 11/6/2019 Adden #2-21 - Tax Recovery Services - time extension (New Expiration Date: 12/31/2021) $0Addendum Adden #2-21 1/4/2021 Adden #3-23 - TAX RECOVERY SERVICES LLC - Tracfone Wireless audit and investigation services (New Expiration Date: 12/31/2023) $0Addendum Adden #3-23 1/9/2023 CAG-20-448 Daizy Logik LLC - Agreement for Praxis Support Services $45,000 $45,000 P 11/23/2020 12/31/2023 Contractor: (019812) DAIZY LOGIK LLC 11/23/2020 CAG-21-157 Pacifica Law Group - B&O Tax Legal Services $90,000 $90,000 P 6/15/2021 12/31/2023 Contractor: (059960) PACIFICA LAW GROUP LLP 6/15/2021 CAG-23-062 Milliman, Inc - Actuarial services for the City $30,000 $30,000 P 3/3/2023 12/31/2023 Contractor: (049805) MILLIMAN INC 3/3/2023 CAG-23-075 SoftResources, LLC - Consulting for Enterprise Resource Planning Software Selection $112,800 $112,800 P 2/9/2023 2/29/2024 Contractor: (075968) SOFTRESOURCES LLC 2/9/2023 CAG-23-256 STATE AUDITORS OFFICE - 2022 Annual Comprehensive Financial Audit $173,000 $173,000 P 7/5/2023 12/31/2023 Contractor: (088635) STATE AUDITORS OFFICE 7/5/2023 9 $490,800 3 $0 12 $490,800 Total TotalMiscellaneousPayablesFinance Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 21 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Hrrm CAG-22-019 Summit Law Group, PLLC - Agreement for Legal Consultation and Advice $35,000 $50,000 P 8/5/2021 12/31/2023 Contractor: (078794) SUMMIT LAW GROUP PLLC 8/5/2021 Adden #1-22 - Summit Law Group, PLLC - extends term to 12/31/2023, adds Exhibit of rates, increases payables to $50,000 (New Expiration Date: 12/31/2023) $15,000Addendum Adden #1-22 1/1/2023 CAG-22-213 Renton Police Guild - 2021-2023 Collective Bargaining Agreement for City of Renton commissioned police officers and sergeants $0 $0 M 6/15/2022 12/31/2023 Contractor: UNKNOWN VENDOR 6/15/2022 CAG-22-309 Carl Warren & Company - Agreement to provide liability claims third party administrative services $34,000 $34,000 P 8/11/2022 1/1/2024 Contractor: (013774) CARL WARREN & COMPANY 8/11/2022 CAG-22-321 Symetra - Excess loss insurance (stop loss insurance) for high cost claims to the city's medical plan. $0 $0 M 1/1/2023 12/31/2023 Contractor: UNKNOWN VENDOR 1/1/2023 CAG-22-342 Police Guild Non-Commissioned - 2021-2023 Labor contract between Police Guild, Non-Commissioned Employees, and City of Renton $0 $0 M 10/20/2022 12/31/2023 Contractor: UNKNOWN VENDOR 10/20/2022 CAG-22-359 Gallagher Benefit Services - Healthcare broker and consultant services - oversight and administration services regarding employee healthcare coverage $90,900 $90,900 P 1/1/2023 12/31/2023 Contractor: (028347) GALLAGHER BENEFIT SERVICES INC 1/1/2023 CAG-22-366 Kaiser Permanente - Premium rate increase for Kaiser Permanente's healthcare plan for city employees. $0 $0 M 1/1/2023 12/31/2023 Contractor: UNKNOWN VENDOR 1/1/2023 CAG-22-367 HMA - Healthcare Management Administrators, Inc - Agreement for ongoing healthcare management services for city employees, and the 2023 HMA Administrative Fee Schedule $0 $0 M 1/1/2023 12/31/2023 Contractor: UNKNOWN VENDOR 1/1/2023 CAG-22-403 ALLIANT INSURANCE SERVICES- 2023 Liability Insurance package - excess liability, workers' compensation, pollution, airport liability and unmanned aircraft renewal $682,776 $682,776 P 1/1/2023 12/31/2023 Contractor: (001910) ALLIANT INSURANCE SERVICES 1/1/2023 5 $857,676 5 $0 10 $857,676 Total TotalMiscellaneousPayablesHrrm Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 22 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Judicial CAG-23-060 Washington State Court Administrator - Agreement between researchers & Trial Courts regarding participation in Statewide Jury Study $0 $0 M 3/3/2023 12/31/2023 Contractor: UNKNOWN VENDOR 3/3/2023 CAG-23-223 Ideal Options PLLC - SUBSTANCE USE DISORDER (SUD) EVALUATIONS AND CARE NAVIGATION FOR IN-CUSTODY AND OUT-OF-CUSTODY DEFENDANTS OF THE MUNICIPAL COURT $20,000 $20,000 P 6/5/2023 2/28/2024 Contractor: (035550) IDEAL OPTION PLLC 6/5/2023 1 $20,000 1 $0 2 $20,000 Total TotalMiscellaneousPayablesJudicial Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 23 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Other CAG-23-330 A & D Quality Construction Company - Demolition Services and fence installation at the Pirelli Property located at 140 Park Ave N and N Garage at Park Ave Shop Yard (located at 130 Park Ave N). $210,410 $210,410 P 9/13/2023 12/29/2023 Contractor: (000077) A & D QUALITY CONSTRUCTION CO 9/13/2023 CAG-23-362 KPG PSOMAS INC.- Agreement for land surveying services $29,409 $29,409 P 10/3/2023 1/31/2024 Contractor: (042774) KPG PSOMAS INC. 10/3/2023 2 $239,819 2 $239,819 Total TotalPayablesOther Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 24 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Police CAG-22-170 Kenyon Disend, PLLC - Provide legal services to COR to prosecute the seizure and intended forfeiture of property claimed by Lei and Li $35,000 $70,000 P 4/7/2022 12/31/2023 Contractor: (040841) KENYON DISEND, PLLC 4/7/2022 Adden #1-23 - Kenyon Disend, PLLC. - Amending contract with a time extension (New Expiration Date: 12/31/2023) $35,000Addendum Adden #1-23 3/10/2023 CAG-22-387 Washington State Criminal Justice Training Commission - grant agreement with the Washington State Criminal Justice Training Commission, to accept $30,000 in grant funds for the purpose of funding an Officer Wellness Check-In program. $30,000 $30,000 R 12/29/2022 12/31/2023 Contractor: UNKNOWN VENDOR 12/29/2022 CAG-23-307 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT - Receive up to $35,106 in reimbursements that will assist with victim advocate overtime costs, training conference for crimes against women, peer support training, and implementation of new software that will enhance the ability to enter and track orders of protection. Rec: $35,106 $35,106 $35,106 R 8/22/2023 12/31/2023 Contractor: UNKNOWN VENDOR 8/22/2023 CAG-23-308 TruAccess - COHORT Training - Consultant agrees to provide consulting services that are detailed in Exhibit A. $27,500 $27,500 P 8/3/2023 12/31/2023 Contractor: (082995) TRU ACCESS CONSULTING LLC Minority Owned 8/3/2023 3 $97,500 2 $65,106 5 $162,606 Total TotalReceivablesPayablesPolice Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 25 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Admin CAG-18-078 The Riley Group - Geotechnical Services for Family First Community Center $7,950 $32,215 P 5/9/2018 12/31/2023 Contractor: (068472) RILEY GROUP INC 5/9/2018 Adden #1-20 - The Riley Group -provide geotechnical inspections for Family First Community Center (New Expiration Date: 12/31/2021) $16,265Addendum Adden #1-20 1/15/2020 Adden #2-22 - The Riley Group - Time Exension (New Expiration Date: 12/31/2023) $0Addendum Adden #2-22 2/1/2022 Adden #3-22 - The Riley Group - Add fees for inspections (New Expiration Date: 12/31/2023) $5,000Addendum Adden #3-22 5/26/2022 Adden #4-22 - The Riley Group - Additional fee for inspections and final letter (New Expiration Date: 12/31/2023) $3,000Addendum Adden #4-22 12/12/2022 CAG-22-378 Bruce Eldredge Consulting - Museum Management Agreement $2,500 $5,000 P 11/29/2022 12/31/2023 Contractor: (038915) BRUCE ELDREDGE 11/29/2022 Adden #1-23 - Bruce Eldredge - Time extension Consulting Services for Museum Management Agreement (New Expiration Date: 12/31/2023) $2,500Addendum Adden #1-23 6/30/2023 CAG-23-331 SHIELD OF ARMOR SAFETY LLC - CPR/First Aid training for Parks and Rec Staff $2,854 $2,854 P 8/25/2023 10/3/2023 Contractor: (074553) SHIELD OF ARMOR SAFETY LLC 8/25/2023 8 $40,069 8 $40,069 Total TotalPayablesPr-Admin Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 26 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Parks \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 27 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Parks CAG-19-111 USDA APHIS Wildlife Services Program - Interlocal Agreement for Waterfowl Mgmt Program $11,000 $11,000 P 4/17/2019 12/31/2023 Contractor: (083655) USDA, APHIS; GENERAL 4/17/2019 CAG-19-145 The Boeing Company - License Agreement for access to Cedar River Trail Park $0 $0 M 5/3/2019 12/31/2023 Contractor: UNKNOWN VENDOR 5/3/2019 Adden #1-19 - Boeing Company - Apron B - Manhole Connection to King County Sewer R01-42 (New Expiration Date: 12/31/2022) $0Addendum Adden #1-19 7/2/2019 Adden #2-22 - The Boeing Company - permission to add a Portable Outbuilding (New Expiration Date: 12/31/2022) $0Addendum Adden #2-22 1/28/2022 Adden #3-22 - The Boeing Company - Extension to term of agreement for Access to Cedar River Trail Park for Apron 'R' Construction Project (New Expiration Date: 12/31/2023) $0Addendum Adden #3-22 11/21/2022 CAG-20-079 WA State Department of Health - Point of sale incentives to SNAP clients at the Renton Farmers Market $7,500 $62,000 R 3/30/2020 12/31/2023 Contractor: (1255) WASHINGTON STATE 3/30/2020 Adden #1-21 - State of Washington Department of Health - additional $5,000 in Grant funding for SNAP Match (New Expiration Date: 06/30/2021) $5,000Addendum Adden #1-21 11/17/2020 Adden #2-21 - State of Washington Department of Health - additional $22,000 in Grant funding and time extension (New Expiration Date: 12/31/2021) $22,000Addendum Adden #2-21 4/14/2021 Adden #3-22 - WA State Department of Health - additional funding (New Expiration Date: 12/31/2022) $27,500Addendum Adden #3-22 2/23/2022 Adden #4-23 - WA State Dept of Health - $22,350 (rev) reimbursement for SNAP Match Incentive (1/1/2023-12/31/2023) (New Expiration Date: 12/31/2023) $0Addendum Adden #4-23 1/1/2023 CAG-20-139 FitLot - Partnership Agreement- AARP-sponsored Outdoor Fitness Park $0 $3,510 M 7/9/2020 12/31/2023 Contractor: UNKNOWN VENDOR 7/9/2020 Adden #1-21 - FitLot - Use of Grant for Annual Fitness Class funding & one-time Social Media Support funding ($4,010 rev) (New Expiration Date: 04/30/2022) $0AddendumAdden #1-21 5/12/2021 Adden #2-22 - Fit Lot - Partnership Agreement- AARP-sponsored Outdoor Fitness Park - Programming Grant (New Expiration Date: 12/31/2023) $3,510Adden #2-22 11/8/2022 CAG-21-006 GeoEngineers - Design, Permitting & Construction Support for Cedar River Trail Relocation & Bank Stabilization Project $375,638 $375,638 P 1/11/2021 12/31/2023 Contractor: (029436) GEO ENGINEERS INC 1/11/2021 Adden #1-21 - GeoEngineers - Scope of Work amended to revise written description of "trail relocation;" time of performance extended. (New Expiration Date: 12/31/2023) $0Addendum Adden #1-21 5/24/2021 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 28 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Parks CAG-22-012 American Construction Company, Inc. - Gene Coulon Park Trestle Bridge Replacement $1,625,000 $1,922,825 P 4/15/2022 10/31/2023 Contractor: (002298) AMERICAN CONSTRUCTION CO INC 4/15/2022 CO #1-23 - AMERICAN CONSTRUCTION CO INC - Grating substructure modification per RFI #31 for Coulon Park Trestle Bridge Replacement. CO#1, Grating Modification (New Expiration Date: 05/31/2023) $102,360Change CO #1-23 1/30/2023 CO #2-23 - American Construction Co, Inc. - Contract Time Extension for Coulon Park Trestle Bridge Project (New Expiration Date: 09/30/2023) $0Change CO #2-23 8/2/2023 CO #3-23 - American Construction Co, Inc. - Additional Work for Coulon Park Trestle Bridge Project (New Expiration Date: 09/30/2023) $36,358ChangeCO #3-23 9/6/2023 CO # 4-23 - AMERICAN CONSTRUCTION CO INC - Additional Work for Coulon Park Trestle Bridge Project and credit for work not performed. Extension of Time. New completion date is October 31, 2023. (Prevous Expiration Date: 05/13/2023 and New Expiration Date: 10/31/2023) $-5,017Change CO #4-23 10/5/2023 CAG-22-015 Active Construction Inc.- Philip Arnold Park Site Improvements $4,711,486 $4,978,226 P 7/13/2022 11/29/2023 Contractor: (000767) ACTIVE CONSTRUCTION INC 7/13/2022 CO #1-22 - Active Construction Inc. - Additional pedestrian detour scope and time extension for Philip Arnold Park Improvements Project $17,490Change11/4/2022 CO #1 (Corrected) - adding sales tax for pedestrican detour scope - Philip Arnold Improvements Project (New Expiration Date: 07/17/2023) $1,475Change CO #1 (Corrected 11/4/2022 CO #2-23 - ACTIVE CONSTRUCTION INC - Additional stormwater and signage scope and time extension (New Expiration Date: 07/21/2023) $27,498Change CO #2-23 2/14/2023 CO #3-23 - Active Construction Inc - Level spreader adjustments, over-excavation, and junction box up-sizing, time extension (New Expiration Date: 07/31/2023) $29,344Change CO #3-23 3/15/2023 CO #4-23 - ACTIVE CONSTRUCTION INC - Change Order for gravel borrow import to replace unsuitable native materials. (New Expiration Date: 07/31/2023) $32,253Change CO #4-23 3/20/2023 CO #5-23 - ACTIVE CONSTRUCTION INC - Change Order for RPBA Supply and Stump Removal/Pier Reinstall (New Expiration Date: 07/31/2023) $14,824Change CO #5-23 4/12/2023 CO #6-23 - ACTIVE CONSTRUCTION INC - Added gravel borrow and native material removal (New Expiration Date: 07/31/2023) $37,817Change CO #6-23 6/13/2023 CO #7-23 - ACTIVE CONSTRUCTION INC - Added playground survey and ramp, irrigaiton sleeving, and shelter plinths (New Expiration Date: 07/31/2023) $19,505Change CO #7-23 6/13/2023 CO#8-23 - Active Construction, Inc. - Change Order No. 8 for added soil import/export and drainage connection at Philip Arnold Park. (New Expiration Date: 07/31/2023) $43,534Change CO #8-23 6/15/2023 REVISED FOR CO#8-23 - Active Construction, Inc. - EXTEND DATE$0Change CO #8-23 7/13/2023 CO #9-23 - - Change Order for added surveys and concrete edging - Philip Arnold Park Site Improvements.ACTIVE CONSTRUCTION INC (New Expiration Date: 08/31/2023) $11,023ChangeCO #9-23 7/18/2023 CO #10-23 - ACTIVE CONSTRUCTION INC - Change Order No. 10 for added trenching, plaza regrading, PSE updates, future Portland Loo electrical box, added drain, bollards, and asphalt removal. (New Expiration Date: 11/29/2023) $31,977Change CO #10-23 9/11/2023 CAG-22-385 King Conservation District - Member Jurisdiction Grant for Cedar River Trail and Bank Stabilization Project ($53,811.00 rev) $53,811 $53,811 R 12/5/2022 12/31/2023 Contractor: UNKNOWN VENDOR 12/5/2022 CAG-23-326 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail, Site 1 of 6. (Encampment Clean-up) $21,232 $21,232 P 9/6/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/6/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 29 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Parks CAG-23-329 ACE IMPROVEMENTS - Demolition of damaged section of Springbrook Boardwalk $24,795 $24,795 P 9/8/2023 10/31/2023 Contractor: (000557) ACE IMPROVEMENTS 9/8/2023 CAG-23-336 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail, Sites 2 and 3 of 6. $25,000 $25,000 P 9/18/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/18/2023 CAG-23-337 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail, Site 4 of 6. $25,000 $25,000 P 9/18/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/18/2023 CAG-23-338 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail, Sites 5 and 6 of 6. $25,000 $25,000 P 9/18/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/18/2023 CAG-23-339 Clean Harbors Environmental Services - Remove all debris from Black River Riparian Forest next to the Lake to Sound Trail - Mobilization. $25,000 $25,000 P 9/19/2023 10/31/2023 Contractor: (016206) CLEAN HARBORS ENVIRONMENTAL 9/19/2023 PAG-23-001 The Boeing Company - License for Boeing to Decommission Wells at Cedar River Trail Park and Renton Airport $0 $0 M 2/27/2023 12/31/2023 Contractor: UNKNOWN VENDOR 2/27/2023 PAG-23-006 Streamline General Construction, LLC for the Boeing Company - Right-of-Entry to Cedar River Trail Extension for Valve Box Repair. $0 $0 M 10/2/2023 10/4/2023 Contractor: UNKNOWN VENDOR 10/2/2023 27 $7,433,715 6 $115,811 9 $3,510 42 $7,553,036 Total TotalMiscellaneousReceivablesPayablesPr-Parks Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 30 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Ppnr \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 31 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Ppnr CAG-19-360 Hough Beck & Baird - Design & construction admin support for Philip Arnold Park site improvements $392,829 $585,244 P 12/12/2019 12/31/2023 Contractor: (035300) HOUGH BECK & BAIRD INC Disadvantaged Business, Women Owned 12/12/2019 Adden #1-21 - HBB Landscape Architecture (Hough Beck & Baird Inc) - Additional professional design services for Philip Arnold Park site improvements and signage (New Expiration Date: 12/31/2022) $47,796Addendum Adden #1-21 1/20/2021 Adden #2-21 - HBB Landscape Architecture (Hough Beck & Baird Inc) - additional professional design services for Philip Arnold Park site improvements (New Expiration Date: 06/01/2023) $4,557Addendum Adden #2-21 11/10/2021 Adden #3-22 - Hough Beck & Baird, Inc - Additional professional design services for Philip Arnold Park Site Improvements (New Expiration Date: 06/01/2023) $26,683Addendum Adden #3-22 3/15/2022 Adden #4-22 - Hough Beck & Baird, Inc - Provide additional professional construction administration services for the Philip Arnold Park Site improvements. (New Expiration Date: 06/01/2023) $43,959Addendum Adden #4-22 8/15/2022 Adden #5-23 - Hough Beck & Baird Inc - Provide additional geotechnical engineering services for Philip Arnold Park Site Improvements and time extension to 8/31/2023 (New Expiration Date: 08/31/2023) $3,000Addendum Adden #5-23 1/9/2023 Adden #6-23 - Hough Beck & Baird Inc - Provide additional professional services for the Philip Arnold Park Site Improvements project. (New Expiration Date: 08/31/2023) $21,586Addendum Adden #6-23 5/24/2023 Adden #7-23 - Hough Beck & Baird Inc - Provide additional geotechnical engineering services for Philip Arnold Park Site Improvements and time extension to 8/31/2023 to 12/31/2023 (Prevous Expiration Date: 12/31/2022 and New Expiration Date: 12/31/2023) $44,835Addendum Adden #7-23 CAG-20-010 PND Engineers - Design & Construction Admin Support for Coulon Memorial Beach Park North Waterwalk Improvements $285,783 $532,600 P 1/13/2020 10/1/2023 Contractor: (061121) PND ENGINEERS 1/13/2020 Adden #1-20 - PND Engineers - Corrosion Protection Study - North Waterwalk piles (New Expiration Date: 03/31/2022) $8,250Addendum Adden #1-20 4/27/2020 Adden #2-20 - PND Engineers - Design/construction support services for pile corrosion protection & add'l regulatory coordination (New Expiration Date: 03/31/2022) $64,039Addendum Adden #2-20 12/16/2020 Adden #3-21 - PND Engineers - Provide services associated with Restoration and Planting (RAP) Mitigation and Planting Design - Coulon Park North Waterwalk Improvements (New Expiration Date: 03/31/2022) $35,640AddendumAdden #3-21 9/16/2021 Adden #4-22 - PND Engineers Inc - Provide additional services associated with design, permitting, bidding, and construction administration (New Expiration Date: 10/01/2023) $138,889Addendum Adden #4-22 4/29/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 32 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Ppnr CAG-20-011 Bruce Dees & Associates - Professional Design & Construction Admin Services for Kiwanis Park Site Improvements $364,045 $408,267 P 1/13/2020 10/31/2023 Contractor: (011885) BRUCE DEES & ASSOCIATES LLC 1/13/2020 Adden #1-21 - Bruce Dees & Associates - Additional scope of work - Lot Line Adjustment (New Expiration Date: 07/30/2021) $3,000Addendum Adden #1-21 3/3/2021 Adden #2-21 - Bruce Dees & Associates - Contract time extension for Kiwanis park Improvements professional Design Services (New Expiration Date: 12/31/2021) $0Addendum Adden 2 7/28/2021 Adden #2-21a - expiration date corrected to 12/31/2022 (New Expiration Date: 12/31/2022) $0Addendum2/7/2022 Adden #3-22 - Provide additional professional services for the Kiwanis Park Site Improvements for project completion and time extension - all work to be performed no later than May 31, 2023 (New Expiration Date: 05/31/2023) $15,066Addendum Adden #3-22 12/22/2022 Adden #4-23 - Bruce Dees & Associates - provide Professional Services for the Kiwanis Park Site Improvements for revision to storm water drainage (New Expiration Date: 05/31/2023) $13,206Addendum Adden #4-23 2/16/2023 Adden #5-23 - Bruce Dees & Associates - Provide Professional Services for the Kiwanis Park Site Improvements for project CA and closeout - Contract time extension (New Expiration Date: 09/30/2023) $12,950Addendum Adden #5-23 5/24/2023 Adden #6-23 - Bruce Dees & Associates - Provide professional services for the Kiwanis Park Site Improvements for project CA and closeout. Contract time extension from 9/30/2023 to October 31, 2023. (Prevous Expiration Date: 09/30/2023 and New Expiration Date: 10/31/2023) $0AddendumAdden # 6-23 9/13/2023 CAG-22-014 Redside Construction, LLC - Construction of Coulon North Water Walk Site Improvements $4,659,432 $4,848,527 P 9/14/2022 10/1/2023 Contractor: (044941) REDSIDE CONSTRUCTION LLC 9/14/2022 CO #1-23 - REDSIDE CONSTRUCTION LLC - Pile repair, painting scope change, and misc cap crack/spall and bolt tightening repairs. (New Expiration Date: 10/01/2023) $9,462Change CO #1-23 1/12/2023 CO #2-23 - REDSIDE CONSTRUCTION LLC - additional contract language and insurance required for King County Grant Agreement (New Expiration Date: 10/01/2023) $10,090Change CO #2-23 2/10/2023 CO #3-23 - REDSIDE CONSTRUCTION LLC - Additional structural steel detailing and fabrication for the Coulon North Water Walk (New Expiration Date: 10/01/2023) $71,803Change CO #3-23 3/22/2023 CO #4-23 - REDSIDE CONSTRUCTION LLC - Additional painting of the Pilot House roof for the Coulon North Water Walk (New Expiration Date: 10/01/2023) $27,346Change CO #4-23 4/4/2023 CO #5-23 - REDSIDE CONSTRUCTION LLC - Additional galvanizing cost for structural steel. (New Expiration Date: 10/01/2023) $32,916Change CO #5-23 5/18/2023 CO #6-23 - REDSIDE CONSTRUCTION LLC - Coulon North Water Walk - New light boxes, core driling, angle ledger/pour, patching, survey, custom clips, replace dock arm (New Expiration Date: 10/01/2023) $20,790Change CO #6-23 6/14/2023 CO #7-23 - Redside Construction, LLC - Custom brackets on south leg of Coulon North Water Walk. (New Expiration Date: 10/01/2023) $14,149Change CO #7-23 7/13/2023 CO #8-23 - Redside Construction, LLC - Replace non-functioning transformers on north leg of Water Walk (New Expiration Date: 10/01/2023) $2,540Change CO #8-23 8/2/2023 CAG-22-336 WSP USA, Inc.- May Creek Trail South Trail and Bridge Design, Permitting, and Environmental Services $440,700 $440,700 P 10/12/2022 3/31/2024 Contractor: (060557) WSP USA INC 10/12/2022 Adden #1-23 - WSP USA, Inc - May Creek Trail South Trail & Bridge Design, Permitting, and Environmental Services - Consultant Hourly Rate Increase. (New Expiration Date: 03/31/2024) $0Addendum Adden #1-23 7/17/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 33 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Ppnr CAG-22-399 COMBINED CUTTING CONTRACTORS - 2023 On-Call Tree Maintenance Services $35,000 $40,200 P 12/15/2022 12/31/2023 Contractor: (016969) COMBINED CUTTING CONTRACTORS 12/15/2022 Adden #1-23 - COMBINED CUTTING CONTRACTORS - Remove 1 large Cottonwood blown over River (no increase to contract dollar amount - $13,762.50 to be disbursed from contract balance) (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 1/11/2023 CO #1-23 - Combined Cutting Contractors - On-Call Tree Services Agreement to add funds to contract. Urgent work at Liberty Park on eight (8) trees. (New Expiration Date: 12/31/2023) $5,200Change CO #1-23 4/20/2023 Adden #2-23 - COMBINED CUTTING CONTRACTORS - Addendum to Adden #2-23 - COMBINED CUTTING CONTRACTORS - On-Call Tree Services Agreement to pay for services rendered. $26,424.00 to be disbursed from balance remaining on contract. (New Contract balance = $13 (New Expiration Date: 12/31/2023) $0Addendum Adden #2-23 5/3/2023 CAG-22-405 The Davey Tree Expert Company - 2023 On-Call Tree Maintenance Services $35,000 $35,000 P 12/21/2022 12/31/2023 Contractor: (020110) THE DAVEY TREE EXPERT COMPANY 12/21/2022 Adden #1-23 - The Davey Tree Expert Company - Addendum to On-Call Tree Services Agreement for invoice payment ($20,771.47 to be disbursed from balance remaining on contract. New Contract Balance = $14,228.53) (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 6/5/2023 Adden #2-23 – The Davey Tree Expert Company – Addendum to On-Call Tree Services Agreement for invoice payment ($3,721.38 to be disbursed from balance remaining on contract. New Contract Balance = $15,507.15.) (New Expiration Date: 12/31/2023) $0Addendum Adden #2-23 8/4/2023 CAG-22-406 Trelstad Tree (Trelstad Enterprises, LLC) - 2023 On-Call Tree Maintenance Services $35,000 $35,000 P 12/21/2022 12/31/2023 Contractor: (082475) TRELSTAD TREE 12/21/2022 Adden #1-23 - Trelstad Tree (Trelstad Enterprises, LLC) - Addendum to On-Call Tree Services Agreement for payment for services rendered ($5,642.63 to be disbursed from balance remaining on contract - new contract balance = $29,357.37) (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 1/1/2023 CAG-23-077 RON'S STUMP REMOVAL & TREE SVC - Late Winter 2023 Tree Services Agreement $31,544 $31,544 P 3/7/2023 10/1/2023 Contractor: (069196) RON'S STUMP REMOVAL & TREE SVC 3/7/2023 CO #1-23 - RON'S STUMP REMOVAL & TREE SVC - Extend contract period (from 6/30/2023 to 9/01/2023) (New Expiration Date: 09/01/2023) $0Change CO #1-23 6/5/2023 CO #2-23 - RON'S STUMP REMOVAL & TREE SVC - Change Order to CAG-23-077 tree services agreement to extend contract period from 9/1/2023 to 10/1/2023. $0Change8/18/2023 CAG-23-119 Ron's Stump Removal & Tree Service - Spring 2023 Tree Services Agreement $35,397 $51,252 P 4/5/2023 10/1/2023 Contractor: (069196) RON'S STUMP REMOVAL & TREE SVC 4/5/2023 CO #1-23 - Ron's Stump Removal & Tree Service - Extend contract period (from 8/4/2023 to 9/01/2023). $0Change6/5/2023 CO #2-23 - Ron's Stump Removal & Tree Service - Change order to CAG-23-119 Tree Services Agreement to extend contract period from 9/1/2023 to 10/1/2023. (New Expiration Date: 10/01/2023) $0Change CO #2-23 8/28/2023 CO #3-23 - Ron's Stump Removal & Tree Service - Change Order No. 3 to CAG-23-119 Tree Services Agreement to add funds for additional tree removal (removal of 15 additional trees). (New Expiration Date: 10/01/2023) $15,854Change CO #3-23 9/13/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 34 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Ppnr CAG-23-120 Al Riedmann, Riedmann Enterprises, LLC dba Seattle Grow - 2023 Landscape & Tree Watering Services Agreement $100,000 $100,000 P 4/5/2023 12/31/2023 Contractor: (001508) AL RIEDMANN 4/5/2023 CAG-23-240 RAVE Foundation - Agreement for Futsal Court at Tiffany Park. $0 $0 M 6/15/2023 12/31/2023 Contractor: UNKNOWN VENDOR 6/15/2023 CAG-23-286 R & R Construction, Inc. - Installation of Futsal Court Goals at Tiffany Park. $10,947 $11,904 P 7/26/2023 10/31/2023 Contractor: (065272) R & R CONSTRUCTION INC 7/26/2023 CO #1-23 - R & R Construction, Inc. - Installation of Futsal Court Goals at Tiffany Park - Storage, handling, and delivery services. (Prevous Expiration Date: 10/31/2023 and New Expiration Date: 10/31/2023) $957Change CO #1-23 10/25/2023 CAG-23-363 Hanson Tree Service, LLC - 2023 Late Fall Tree Maintenance Agreement $27,864 $27,864 P 10/2/2023 11/24/2023 Contractor: (032565) HANSON TREE SERVICE LLC 10/2/2023 52 $7,148,100 1 $0 53 $7,148,100 Total TotalMiscellaneousPayablesPr-Ppnr Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 35 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Rec \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 36 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Rec CAG-21-174 King County Dept of Community & Human Services - oversight coordination & implementation of Renton Senior Activity Center Hub ($115,384 rev) $115,384 $168,969 R 7/13/2021 12/31/2023 Contractor: UNKNOWN VENDOR 7/13/2021 Adden #1-23 - King County Comm & HS Adult Services Division - Renton Senior Center Hub VSHSL, time extension, distribution 2022 reduction, 2023 addition. (New Expiration Date: 12/31/2023) $53,585Addendum Adden #1-23 4/5/2023 CAG-22-139 King County Natural Resources & Parks - Grant funds for scholarships & equipment purchase for Adaptive Recreation Program ($10,000 rev) $10,000 $10,000 R 4/25/2022 12/31/2023 Contractor: UNKNOWN VENDOR 4/25/2022 Adden #1-23 - King County Natural Resources & Parks - Get Active Stay Active Grant term extension to 12/31/2023 (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 3/24/2023 CAG-22-253 Environmental Science Center - Environmental Programming and Use of Space at Liberty Park Building $0 $0 M 8/2/2022 12/30/2023 Contractor: UNKNOWN VENDOR 8/2/2022 CAG-22-346 Skyhawks Sports Academy - Sports programs provided through Renton Recreation ($20,000 rev) $20,000 $20,000 R 10/18/2022 10/31/2023 Contractor: UNKNOWN VENDOR 10/18/2022 CAG-22-347 Drama Kids of South & East King County - Materialized LLC - Instructor for Creative Arts Program $10,000 $10,000 P 10/18/2022 12/31/2023 Contractor: (022105) DRAMA KIDS OF S & E KING CNTY Women Owned 10/18/2022 CAG-23-002 EASTSIDE DREAM ELITE LLC - Provide cheerleading recreation classes $20,000 $20,000 P 12/29/2022 12/31/2023 Contractor: (022980) EASTSIDE DREAM ELITE LLC Women Owned 12/29/2022 CAG-23-011 THE OFTEN COMPANY - Adaptive Recreation Enrichment Classes $10,000 $10,000 P 1/10/2023 12/31/2023 Contractor: (080792) THE OFTEN COMPANY Women Owned 1/10/2023 CAG-23-026 Lomax Kvitek - Age-friendly Renton Action Plan and Resource Webpage Development (1/20/2023-3/31/2023) $15,000 $22,500 P 1/12/2023 1/23/2024 Contractor: (042451) VICTORIA LOMAX KVITEK Minority Owned, Women Owned 1/12/2023 Adden #1-23 - Lomax Kvitek - Work modification and time extension (New Expiration Date: 01/23/2024) $7,500Change Adden #1-23 3/31/2023 CAG-23-139 SNAPOLOGY OF EASTSIDE - Provide STEAM Specialty Camps $30,000 $30,000 P 4/11/2023 12/31/2023 Contractor: (075995) SNAPOLOGY OF EASTSIDE 4/11/2023 CAG-23-144 Law offices of Daniel Kellogg - Senior Center Free Legal Advice $0 $0 M 1/24/2023 12/31/2023 Contractor: UNKNOWN VENDOR 1/24/2023 CAG-23-150 CHELSEA HUENNEKENS - Provide Enrichment Classes $12,000 $12,000 P 4/25/2023 12/31/2023 Contractor: (015059) CHELSEA HUENNEKENS 4/25/2023 CAG-23-171 ROACH GYMNASTICS INC - May-December 2023 gymnastics instructor for Rec programming. $36,000 $36,000 P 5/4/2023 12/31/2023 Contractor: (068800) ROACH GYMNASTICS INC 5/4/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 37 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Pr-Rec CAG-23-175 SEA METRO SOFTBALL UMPIRE ASSN - Contract with Seattle Metro Softball Umpire Association for game officials for softball season $25,000 $25,000 P 5/9/2023 11/30/2023 Contractor: (072700) SEA METRO SOFTBALL UMPIRE ASSN 5/9/2023 CAG-23-185 JORDAN BYE - Instructor of enrichment classes $10,000 $10,000 P 5/15/2023 12/31/2023 Contractor: (039828) JORDAN BYE 5/15/2023 CAG-23-221 SOUNDS UNLIMITED - DJ Services for Adaptive Programs $450 $450 P 5/16/2023 12/31/2023 Contractor: (065720) RANDELL KRUSE 5/16/2023 CAG-23-222 MARTHA N SOTO - Forza Dragon Martial Arts - Instructor for Tae Kwon Do classes at Highlands Community Center $35,000 $35,000 P 6/16/2023 12/31/2023 Contractor: (047255) MARTHA N SOTO Minority Owned, Women Owned 6/16/2023 CAG-23-250 JEFF JOHNSON ARTWORKS - Professional services agreement for Instructor for Cartooniversity program $15,000 $15,000 P 6/27/2023 12/31/2023 Contractor: (039072) JEFF JOHNSON ARTWORKS 6/27/2023 CAG-23-270 PUGET SOUND ACCESS - Contract for Carco Theatre leasing and programming through Puget Sound Access $10,000 $10,000 P 7/12/2023 12/20/2023 Contractor: (064237) PUGET SOUND ACCESS 7/12/2023 CAG-23-285 INCREDIFLIX INC - Provide Film Making Specialty Camps $25,000 $25,000 P 7/10/2023 12/31/2023 Contractor: (036720) INCREDIFLIX INC 7/10/2023 CAG-23-335 DWAIN BICKHAM - Musical performance provided by Dwain Bickham dba Triple Treat Band for the Veteran's Day Dance at the Don Persson Renton Senior Activity Center on November 9, 2023. $1,800 $1,800 P 9/15/2023 11/9/2023 Contractor: (022560) DWAIN BICKHAM Minority Owned 9/15/2023 16 $262,750 5 $198,969 2 $0 23 $461,719 Total TotalMiscellaneousReceivablesPayablesPr-Rec Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 38 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 39 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-09-188 AssetWork, Inc - Automated Fuel Dispensing Vendor $62,138 $106,866 P 11/16/2009 12/31/2023 Contractor: (006350) ASSETWORKS LLC 11/16/2009 Adden #1-21 - AssetWorks - annual maintenance renewal for Assetwork Fleet Management System (1/1/2022-12/31/2022) (New Expiration Date: 12/31/2022) $21,504Addendum Adden #1-21 12/6/2021 Adden #2-22 - Assetworks - Annual maintenance renewal for Assetwork Fleet Management System - 01/01/2023 - 12/31/2023 (New Expiration Date: 12/31/2023) $23,224Addendum Adden #2-22 10/17/2022 CAG-13-141 FAA - Taxiway Bravo Rehabilitation Project FAA Grant 24. Rev: $7,150,000 $7,150,000 $7,400,000 R 6/27/2013 12/31/2023 Contractor: (1020) FEDERAL AVIATION ADMIN 6/27/2013 FAA - Grant 024 - Adden #1-14 - Amendment to increase the Grant amount. Rev $250,000.00 (Prevous Expiration Date: 12/31/2023 and New Expiration Date: 12/31/2023) $250,000Addendum Adden #1-14 9/8/2014 CAG-16-103 RH2 Engineering, Inc. - Replace Highlands 435 Pressure Zone Reservoirs and Mains - Final Design and Bidding $697,088 $1,472,294 P 6/8/2016 12/31/2023 Contractor: (068180) RH2 ENGINEERING INC 6/8/2016 Adden #1-17 - RH2 Engineering, Inc. - additional work & time extension. (Prevous Expiration Date: 03/31/2018 and New Expiration Date: 06/30/2018) $227,276Addendum Adden #1-17 8/15/2017 Adden #2-18 - RH2 Engineering, Inc. - time extension.only (New Expiration Date: 06/30/2019) $0Addendum Adden #2-18 6/28/2018 Adden #3-19 - RH2 Engineering - Time Extension only (New Expiration Date: 12/31/2019) $0Addendum Adden #3-19 6/28/2019 Adden #4-19 - RH2 Engineering, Inc. - Additional work and Time extension (New Expiration Date: 12/31/2020) $199,600Addendum Adden #4-19 11/26/2019 Adden #5-20 - RH2 engineering, inc. - Time Extension for Final Design and Bidding (WTR2703888) (New Expiration Date: 12/31/2021) $0Addendum adden #5-20 12/10/2020 Adden #6-21 - RH@ Engineering, inc. - Replacement of Highlands 435 pressure zone reservoirs and mains - Final Design and bidding - time extension (New Expiration Date: 12/31/2022) $0Addendum Adden #6-21 12/28/2021 Adden #7-22 - RH2 Engineering, Inc. - Replacement of Highlands 435 Pressure Zone Reservations Time Extension only (New Expiration Date: 12/31/2023) $0Addendum Adden #7-22 12/21/2022 Adden #8-23 - RH2 ENGINEERING INC - Replacement of Highlands 435 Pressure Zone Reservoirs and Mains - Final Design and Bidding (New Expiration Date: 12/31/2023) $348,330Addendum Adden #8-23 6/14/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 40 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-16-108 Stantec Consulting Services - Thunder Hills Sanitary Sewer Interceptor Replacement Project - Design and Construction Services $313,700 $646,319 P 6/23/2016 2/24/2024 Contractor: (077215) STANTEC CONSULTING SVCS INC 6/23/2016 Adden #1-17 - Stantec Consulting Services, Inc. - additional mitigation plan development and incorporation. (Prevous Expiration Date: 12/31/2018 and New Expiration Date: 12/31/2018) $82,492Addendum Adden #1-17 5/15/2017 Adden #2-17 - Stantec Consulting Services, Inc. - additional work. (Prevous Expiration Date: 12/31/2018 and New Expiration Date: 12/31/2018) $21,700Addendum Adden #2-17 8/23/2017 Adden #3-19 - Stantec Consulting - Extend Expiration Date only (New Expiration Date: 09/30/2020) $0Addendum Adden #3-19 1/30/2019 Adden #4-19 - Stantec Consulting Services, Inc. - Additional Services for permit completion (New Expiration Date: 03/31/2021) $170,833Addendum Adden #4-19 4/25/2019 Adden #5-21 - Stantec Consulting Services, Inc - Time Extension for Thunder Hills Sewer Project (WWP2703921) (New Expiration Date: 03/31/2022) $0Addendum Adden #5-21 3/18/2021 Adden #6-22 - Stantec Consulting Services, Inc - Budget increase and time extension for Thunder Hills Sewer - Design & Construction Services (WWP2703921) (New Expiration Date: 10/31/2023) $22,040AddendumAdden #6-22 3/29/2022 Adden #7-23 - Stantec Consulting Services, Inc -CAG-16-108,Thunder Hills Sanitary Sewer Interceptor Replacement Project - Design and Construction Services (New Expiration Date: 02/24/2024) $35,554Addendum Adden #7-23 6/15/2023 CAG-16-140 DGK, Inc. (dba Widener and Associates) - Environmental professional services for Duvall Ave NE project $16,714 $65,912 P 9/19/2016 12/31/2023 Contractor: (091850) WIDENER & ASSOCIATES 9/19/2016 Adden #1-17 - DGK, Inc dba Widener & Associates - Duvall Ave NE Project - time extension only (Prevous Expiration Date: 12/31/2017 and New Expiration Date: 12/31/2018) $0Addendum Adden #1-17 12/4/2017 Adden #2-18 - DGK, Inc. -Time Extension only - Duvall Av NE Project$0Addendum Adden #2-18 12/9/2018 Adden #3-19 - DGK, Inc. dba Widener & Associates - Time extension only - Duvall Av NE Project (New Expiration Date: 12/31/2021) $0AddendumAdden #3-19 12/17/2019 Adden #4-20 - DGK, Inc. (Widener & Associates) - Additional design environmental services/permitting support and construction environmental services/permitting support $49,199Addendum Adden #4-20 8/26/2020 Adden #4-20 - DGK Inc - UPDATING THE EXPIRATION DATE THAT WASN'T UPDATED IN 2020 - #4 had an expiration date of 12/31/2023 (New Expiration Date: 12/31/2023) $0Addendum Adden #4-20 10/1/2020 CAG-16-174 State of Washington Dept of Enterprise Services (DES) - Engergy Utility Conservation Project Management & Monitoring Services $58,300 $120,800 P 11/1/2016 12/31/2023 Contractor: (020831) DEPT OF ENTERPRISE SERVICES 11/1/2016 Adden #3-20 - WA State Department of Enterprise Services (DES) - Additional project management services - Renton City Hall Ph 2 (New Expiration Date: 12/31/2023) $62,500Addendum Adden #3-20 12/10/2020 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 41 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-17-050 RH2 Engineering, Inc. - Lift Station and Force Main Rehabilitation Group 1 Facilities Predesign $176,379 $1,219,319 P 3/20/2017 12/31/2023 Contractor: (068180) RH2 ENGINEERING INC 3/20/2017 Adden #1-17 - RH2 Engineering, Inc. - waste water and stormwater pump stations telemetry panel replacement. (Prevous Expiration Date: 06/30/2018 and New Expiration Date: 06/30/2018) $27,071Addendum Adden #1-17 8/24/2017 Adden #2-18 - RH2 Engineering - Final Design & Services during construction $332,000Addendum Adden #2-18 7/11/2018 Adden #3-19 - RH2 Engineering - Services during construction (New Expiration Date: 06/30/2020) $72,593AddendumAdden #3-19 4/5/2019 Adden #3-19 - RH2 Engineering, Inc - Services during construction$72,593Addendum Adden #3-19 4/11/2019 CORRECTION - DUPLICATE NEEDED DELETED. Adden #3-10 - RH@ Engineering, Inc. Services during construction entered 4/30/2019 $-72,593Addendum Adden #3-19 4/11/2019 Adden #4-20 - RH2 Engineering - Time extension (WWP273954) (New Expiration Date: 06/30/2021) $0Addendum Adden #4-20 6/1/2020 Adden #5-21 - RH2 engineering, Inc. - Time Extension (WWP273954) (New Expiration Date: 12/31/2021) $0Addendum Adden #5-21 7/22/2021 Adden #6-21 - RH2 engineering, inc. - Preliminary design of Group 2 and final design of Groups 1 and 2 (WWP273954) (New Expiration Date: 12/31/2021) $0Addendum Adden #6-21 10/14/2021 REVISED Adden #6-21 - the amount in the last entry was forgotten - RH2 engineering, inc. - Preliminary design of Group 2 and final design of Groups 1 and 2 (WWP273954) $520,826Addendum Adden 6 10/14/2021 REVISED FOR DUPLICATED 3342 & 3343 WERE DOUBLED Adden #6-21 - the amount in the last entry was forgotten - RH2 engineering, inc. - Preliminary design of Group 2 and final design of Groups 1 and 2 (WWP273954) $-520,826Addendum12/13/2021 Adden #6-21 -Amount was left off the last entry - RH2 engineering, inc. - Preliminary design of Group 2 and final design of Groups 1 and 2 (WWP273954) $520,826Addendum10/22/2021 REVISED Adden #6-21 - Time extension was missed. it should be 12/31/2022 (New Expiration Date: 12/31/2022) $0Addendum Adden 6 12/13/2021 Adden #7-22 - RH2 engineering, inc. - Lift Station and Force Main Rehab Phase 2 - Services During Const. $90,000Addendum Adden #7-22 4/14/2022 Adden #8-22 - RH2 Engineering, Inc. - Lift Station and Force Main Rehab Phase 2 - time extension only (New Expiration Date: 12/31/2023) $0Addendum Adden #8-22 12/21/2022 REVISED Adden #7-22 - RH2 engineering, inc. - Lift Station and Force Main Rehab Phase 2 - Services During Const. amount entered was $90,000 and should have been $90,450.00 so we are adding $450.00 to this contract. $450Addendum Adden #7-22 5/19/2022 CAG-18-085 Watershed Science & Engineering - Madsen Creek Improvement Project Phase 1 for Surveying, Hyraulic Analysis, Preliminary Design $466,098 $639,776 P 5/1/2018 12/31/2023 Contractor: (089970) WATERSHED SCIENCE ENGINEERING 5/1/2018 Adden #1-20 - Watershed Science & Engineering, Inc. - Madsen Creek Improvements Final Design SWP-27-3976 (New Expiration Date: 12/31/2021) $99,903Addendum Adden 1 3/26/2020 Adden #2-20 - Watershed Science & Engineering, Inc. - Madsen Creek Improvements Design Changes (SWP2703976) (New Expiration Date: 12/31/2021) $73,775Addendum Adden #2-20 12/21/2020 Adden #3-21 - Watershed Science & Engineering, Inc. - Madsen Creek Improvement Project - time Extension (SWP27-39-76) $0AddendumAdden #3-21 12/10/2021 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 42 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-18-114 Universal Sealed Services, Inc. - Wells & Williams Ave Conversion Project - ROW Acquisition Services $40,627 $85,829 P 9/20/2018 12/31/2023 Contractor: (084350) UNIVERSAL FIELD SERVICES INC 9/20/2018 Adden #1-19 - Universal Field Services, Inc. - Additional Right-of-Way Services for Wells/Williams $15,349Addendum Adden #1-19 5/16/2019 Adden #2-19 - Universal Field Services, Inc. - Right-of-Way Services for Houser Way Complete Streets $29,853Addendum Adden #2-19 5/7/2019 CAG-18-167 Perkins Coie LLP - Legal Professional Service for Family First Community Center $20,000 $30,000 P 8/15/2018 12/31/2023 Contractor: (061142) PERKINS COIE LLP 8/15/2018 Adden #1-22 - Perkins Coie, LLC - Extends time and adds fee for as-needed legal services $10,000Addendum1/24/2022 CAG-19-203 King County Flood Control Zone District - Cedar River 205 Levee Recertification Grant $5,000 $5,000 R 7/17/2019 12/31/2023 Contractor: (1067) KING COUNTY 7/17/2019 CAG-19-212 Cities Digital, Inc. - Scanning Project files, reports & Drawings into Laserfiche $45,000 $90,594 P 7/29/2019 12/31/2023 Contractor: (015775) CITIES DIGITAL INC 7/29/2019 Adden #1-19 - Cities Digital Inc - Pick up and storage for record drawings (New Expiration Date: 12/31/2020) $7,225AddendumAdden #1-19 10/31/2019 Adden #2-20 - Cities Digital - Add money and time$45,000Addendum Adden #2-20 12/9/2020 Adden #2-20A - Cities Digital - Add money and time - EXPIRATION DATE NEEDED TO BE CHANGED TO 2021 $0Addendum1/31/2020 Adden #3-20 - cities digital - Time extension to scan record drawings into Laserfiche (New Expiration Date: 12/31/2022) $75,000Addendum Adden #3-20 12/14/2020 Adden #4-22 - CIties Digital, Inc - Remove money for scanning and extend time for remaining deliverables (New Expiration Date: 06/30/2023) $-81,631Addendum Adden #4-22 12/12/2022 Adden #5-23 - Cities Digital, Inc - Time extension only for remaining deliverables (New Expiration Date: 12/31/2023) $0Addendum Adden #5-23 6/28/2023 CAG-19-306 WSDOT - Renton Elementary & Middle School Crossings Project Grant $66,300.00 $66,300 $66,300 R 11/27/2019 12/31/2023 Contractor: (1257) WA ST DOT - NW REGION 11/27/2019 Adden #1-20 - WSDOT - Supplemt #1 Agreement to obligate construction funding for the Renton School Xings project rev: $662,605.00 $0Addendum Adden #1-20 9/14/2020 CAG-19-333 Gray & Osborne, Inc. - Design Engineering Services - 2020 Street Patch & Overlay $23,565 $114,552 P 12/3/2019 12/31/2023 Contractor: (031245) GRAY & OSBORNE INC 12/3/2019 Adden #1-20 - Gray & Osborne, Inc. - Additional design services for 2020 Street Patch & Overlay Project $54,790Addendum Adden #1-20 3/4/2020 Adden #2-22 - Gray & Osborne, Inc. - Engineering Services during construction & materials testing for the 2022 overlay project (New Expiration Date: 12/31/2023) $36,196Addendum Adden #2-22 10/24/2022 CAG-19-334 Gray & Osborne, Inc. - Design Engineering Services - 2019 - 2020 Curb Ramps for Overlay $86,016 $197,365 P 12/3/2019 12/31/2023 Contractor: (031245) GRAY & OSBORNE INC 12/3/2019 Adden #1-20 - Gray & Osborne - additional design services for 2019-2020 curb ramps for overlay project (New Expiration Date: 12/31/2022) $75,267Addendum Adden #1-20 3/5/2020 Adden #2-22 - Gray & Osborne, inc.- Assistance during bidding, engineering support during project’s construction phase, and materials testing (New Expiration Date: 12/31/2023) $36,082Addendum Adden #2-22 5/3/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 43 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-19-366 All Traffic Data Services - Provide More traffic Counts on an on-call basis $25,000 $50,000 P 12/13/2019 12/31/2023 Contractor: (001985) ALL TRAFFIC DATA SERVICES INC Women Owned 12/13/2019 Adden #1-21 - All traffic Data -Extension of our contract for Traffic Count Data (New Expiration Date: 12/31/2022) $0Addendum Adden #1-21 12/9/2021 Adden #2-22 - All Traffic Data - Extension of our contract for fee amount and traffic gathering data (New Expiration Date: 12/31/2023) $25,000Addendum Adden #2-22 11/28/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 44 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-20-001 Cascade Civil Construction, LLC. - Williams Av S and Wells Av S Conversion Project $7,733,423 $10,269,103 P 3/24/2020 3/30/2024 Contractor: (013903) CASCADE CIVIL CONSTRUCTION 3/24/2020 CO #1-21 - Cascade Civil Construction, LLC. - Added Houser Way S Utility Work (New Expiration Date: 03/30/2024) $520,000Change CO #1-21 1/28/2021 CO #2-21 - Cascade Civil Construction, LLC - Change Order #2 - Water connections $17,000Change CO #2-21 4/5/2021 CO #3-21 - Cascade Civil Construction, LLC - Change Order #3 - Two additional flashing Stop signs $6,000Change CO #3-21 4/5/2021 CO #4-21 - Cascade Civil Construction - Change Order #4 - Business Open signage $25,000Change CO #4-21 4/7/2021 CO #5-21 - Cascade Civil Construction LLC - Change Order #5 - COVID-19 Safety Plan $60,000Change CO #5-21 4/8/2021 CAG-20-001, CO #6-21 - Cascade Civil Construction, LLC - Change Order #6 - Sewer manholes and bypass - S. 2nd & Burnett $270,000Addendum Adden #6-21 5/25/2021 CAG-20-001, CO #7-21 - Cascade Civil Construction, LLC - Change Order #7 - Revised Sales Tax (10.1%) $2,500Change CO #7 6/16/2021 CO #8-21 - Cascade Civil Construction, LLC. - Change Order #8 - Single lane instead of full closures on S 3rd St. (New Expiration Date: 03/30/2024) $-22,000Change CO 8 7/7/2021 CO-10-21 - Cascade Civil Construction llc - Change Order #10, Field office reduction $-57,915ChangeCO #10-21 8/23/2021 CO #9-21 - Cascade Civil Construction, LLC. - Change Order #9 - Adding 36 Contract Days $0Change CO #9-21 8/17/2021 CO #12-21 - Cascade Civil Construction LLC - Change Order #12, Sewer Revisions (New Expiration Date: 03/30/2024) $360,000ChangeCO #12-21 9/29/2021 CO #13-21 - Cascade Civil Construction LLC - Change Order #13, Storm Revisions (New Expiration Date: 03/30/2024) $37,000Change CO #13-21 9/29/2021 CO #16-21 - Cascade Civil Construction LLC - Change Order #16, Fiber Optic work by contractor (New Expiration Date: 03/30/2024) $10,000ChangeCO #16-21 9/16/2021 CO #11-21 - Cascade Civil Construction LLC - Change Order #11, curb, gutter an sidewalk revisions (New Expiration Date: 03/30/2024) $70,000Change CO #11-21 9/23/2021 CO #17-21 - Cascade Civil Construction, LLC. - Change Order #17 - Cable Vault Revision (New Expiration Date: 03/30/2024) $6,000ChangeCO #17-21 11/17/2021 CO #18-21 - Cascade Civil Construction, LLC - Change Order #18 - Gate Valve Assembly Revision $9,000Change CO #18-21 11/17/2021 CO #19-21 - Cascade Civil Construction - Change Order #19 - Waste Recipical Revision $10,516ChangeCO #19-21 11/17/2021 CO #19-21 - Cascade Civil Construction, LLC - Change Order #19 - Waste Recipical Revision $10,516Change CO #19-21 11/17/2021 CO #20-21 - Cascade Civil Construction, LLC - Change Order #20 - Rebar Mat in Concrete S 2nd $20,000ChangeCO #20-21 11/17/2021 CO #24-21 - Cascade Civil Construction, LLC - Change Order #24 - Delete portions of ducile iron water main, revising tapping for other new water mains. $-40,000Change CO #24-21 11/23/2021 CO #25-21 - Cascade Civil Construction, LLC - Change Order #25 - Revisions to new 12" ductile iron water main, s 2nd $99,000Change CO #25-21 11/29/2021 CO #26-21 - Cascade Civil Construction, LLC - Change Order #26 - Replacing an old existing brick catch basin not identified in the conract with a new catch basin including connections $14,000Change CO #26-21 11/24/2021 CO #14-21 - Cascade Civil Construction, LLC - Change Order #14 - Roof Drain Revisions $48,000Change CO #14-21 11/23/2021 CO #15-21 - Cascade Civil Construction, LLC - Change Order #15 - paving, signage & channelization revisions $13,000ChangeCO #15-21 11/23/2021 CO #22-21 - Cascade Civil Construction, LLC - Change Order #22- Bollards Pole at 2nd & Wells & PIV @ 3rd & Williams $8,000Change CO #22-21 11/17/2021 CO #21-21 - Cascade Civil Construction, LLC. - Remove existing railroad ties on S 3rd St (New Expiration Date: 03/30/2024) $40,000ChangeCO #21-21 12/20/2021 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 45 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-20-001 Cascade Civil Construction, LLC. - Williams Av S and Wells Av S Conversion Project $7,733,423 $0 P 3/24/2020 3/30/2024 Contractor: (013903) CASCADE CIVIL CONSTRUCTION CO #23-21 - Cascade Civil Construction, LLC. - Additional rebar, S 2nd concrete panels (New Expiration Date: 03/30/2024) $19,000Change CO #23-21 12/17/2021 CO #27-21 - Additional rebar, S 2nd concrete panels - Replace raised pavement markings with paint (New Expiration Date: 03/30/2024) $219Change CO #27-21 12/17/2021 CO #28-22 - Cascade Civil Construction, LLC. - Addition or modification of junction boxes (New Expiration Date: 03/30/2024) $7,000Change CO #28-22 3/3/2022 REVISED BECAUSE OF A DOUBLE ENTRY CO #19-21 - Cascade Civil Construction, LLC - Change Order #19 - Waste Recipical Revision $-10,516Addendum12/3/2021 CO #29-22 - Cascade Civil Construction, LLC - Change Order #29: Sewer Conflicts, 2nd & Wells (New Expiration Date: 03/30/2024) $21,000Change CO #29-22 3/3/2022 CO #33-22 - Cascade Civil Construction, LLC. 0 Change Order # 33: Hydro Excavation SPU Signal Poles $20,000Change CO #33-22 3/10/2022 CO #30-22 - Cascade Civil Construction, LLC. - Change Order #30: Plant & Tree Revisions (New Expiration Date: 03/30/2022) $3,580Change CO #30-22 3/3/2022 CO #31-22 - Cascade Civil Construction, LLC. - Change Order #31: Revised PTZ Camera Mounts $6,000Change CO #31-22 3/3/2022 CO #34-22 - Cascade Civil Construction, LLC - Change Order #34: Reinforce Pavement at CenturyLink Vault (New Expiration Date: 03/30/2024) $10,000Change CO #34-22 4/26/2022 CO #36-22 - Cascade Civil Construction, LLC. - Change Order #36: Additional Traffic Control and Notification $40,000Change CO #36-22 6/7/2022 CO #37-22 - Cascade Civil Construction, LLC. - Change Order #37: Resolution of Storm Sewer Conflicts $46,807Change CO #37-22 5/26/2022 CO #35A-22 - Cascade Civil Construction, LLC. - Change Order #35A: 24 Added Working Days (New Expiration Date: 03/30/2024) $0Change Adden #35A-22 6/16/2022 CO #43-22 - Cascade Civil Construction, LLC - Change Order #43: Resolution of irrigation conflicts $6,000Change CO #43-22 9/14/2022 CO #44-22 - Cascade Civil Construction, LLC - Change Order #44: Resolution of Illumination and Signal Conflicts $59,000Change CO #44-22 9/21/2022 CO #39-22 - Cascade Civil Construction, LLC - Change Order #39: Increased asphalt cost $13,819Change CO #39-22 9/14/2022 CO #47-22 - Cascade Civil Construction, LLC - Change Order #47: Traffic Control (2022 thru Substantial Completion) $25,447Change CO #47-22 9/14/2022 CO #48-22 - Cascade Civil Construction, LLC - Change Order #48: Removal of Obstructions $5,000Change CO #48-22 9/14/2022 CO #49-22 - Cascade Civil Construction, LLC - Change Order #49: Delete One-Day Concrete $-45,209Change CO #49-22 9/28/2022 CO #50-22 - Cascade Civil Construction, LLC - Change Order #50: Expedited Fence Shipping $2,662Change CO #50-22 9/14/2022 CO #40-22 - Cascade Civil Construction, LLC - Change Order #40: Added RPMs $2,240Change CO #40-22 9/14/2022 CO #33-22 - Cascade Civil Construction, LLC - Additional Traffic Control and TCS $333,000Change CO #32-22 9/29/2022 CO #35B-22 - Cascade Civil Construction, LLC - Change Order #35B: Equitable Adjustment for Extended Overhead for Added Working Days $344,605Change CO #35A-22 9/29/2022 CO #45-22 - Cascade Civil Construction, LLC - Change Order #45: Install Dragon Selfie Plaque $1,000Change CO #45-22 9/14/2022 CO #45-22 - Cascade Civil Construction, LLC - Change Order #46: Remove and Reinstall Additional Tree Grates $7,000Change CO #46-22 9/14/2022 CO #38-22 - Cascade Civil Construction, LLC - Change Order #38: Traffic control labor overrun $16,000Change CO #38-22 9/14/2022 CO #41-22 - Cascade Civil Construction, LLC - Change Order #41: Increased concrete labor costs $8,800Change CO #41-22 9/14/2022 CO #42-22 - Cascade Civil Construction, LLC - Change Order #42: Revised sidewalk around coal chute $17,000Change CO #42-22 9/14/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 46 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-20-001 Cascade Civil Construction, LLC. - Williams Av S and Wells Av S Conversion Project $7,733,423 $0 P 3/24/2020 3/30/2024 Contractor: (013903) CASCADE CIVIL CONSTRUCTION CO #51-22 - Cascade Civil Construction, LLC - Change Order #51: Temp Pavement Overrun (New Expiration Date: 03/30/2024) $40,610Change CO #51-22 11/15/2022 CAG-20-075 KC Flood Control Zone District - Lower Cedar River Flood RiskReduction Feasibility Study Grant $499,658 $499,658 $499,658 R 3/24/2020 1/1/2024 Contractor: (1067) KING COUNTY 3/24/2020 CAG-20-101 McKinstry-ESCO - Design & construction to retrofit existing building systems for energy efficiency $130,115 $2,695,534 P 6/22/2020 12/21/2023 Contractor: (048353) MCKINSTRY ESSENTION LLC 6/22/2020 Adden #1-20 - McKinstry-ESCO - Project Design, construction & verification - provide new fire pumps, boilers, computer room cooling (New Expiration Date: 12/31/2023) $2,407,491Addendum Adden #1-20 12/11/2020 CO #1-21 - McKinstry - Subcontract Labor Escalation (New Expiration Date: 12/21/2023) $28,162ChangeCO #1-21 4/20/2021 CO #3-21 - McKinstry - Cost Delta for Fuel Shortage Tank Size Increase (New Expiration Date: 12/21/2023) $7,541Change CO #3-21 4/20/2021 CO #4-21 - McKinstry - IT Room Wall Structure Modifications (New Expiration Date: 12/21/2023) $2,697ChangeCO #4-21 4/20/2021 CO #2-21 - McKinstry - Boiler Room Drain Waste Line (New Expiration Date: 12/21/2023) $13,876Change CO #2-21 4/20/2021 CO #5-21 - McKinstry - revisions to ESCO phase 2 Scope of work$93,225ChangeCO #5-21 11/29/2021 CO #6-22 - McKinistry Essention - Contingency Use Acknowledgement$0Change CO #6-22 1/5/2022 CO #7-22 - McKinistry Essention - Provide New Canopy Light Fixtures$12,427Change CO #7-22 1/5/2022 CAG-20-133 RH2 Engineering, Inc. - Highlands Reservoir Phase 1 - Offsite Improvements $350,827 $350,827 P 3/19/2021 12/31/2023 Contractor: (068180) RH2 ENGINEERING INC 3/19/2021 Adden #1-22 - RH2 Engineering, inc. - Services during Construction of Highlands Reservoir Phase 1-Off-Site - time extension only (New Expiration Date: 12/31/2023) $0Addendum Adden #1-22 12/23/2022 CAG-20-163 Carollo Engineers, Inc. - Kennydale Lakeline Sewer System Improvements Project (WWP2704134) $1,188,560 $1,188,560 P 9/15/2020 12/31/2023 Contractor: (013783) CAROLLO ENGINEERS PC 9/15/2020 Adden #1-21 - Carollo Engineers, Inc. - Amendment 1 - Kennydale lakeline project (New Expiration Date: 12/31/2022) $0Addendum Adden #1-21 12/22/2021 Adden #2-22 - Carollo Engineer's Inc. - Amendment 2 - Kennydale Lakeline Project (New Expiration Date: 12/31/2023) $0Addendum Adden #2-22 12/12/2023 REVISED Adden #2-22 - Carollo Engineer's Inc. - to include the expiration date of 12/31/2023 - Kennydale Lakeline Project (New Expiration Date: 12/31/2023) $0Addendum12/20/2022 CAG-20-378 WSP USA Inc. - Stormwater Facility Feasibility Study for future Water Quality Improvement (SWP274129) $228,721 $258,225 P 9/30/2020 12/31/2023 Contractor: (060557) WSP USA INC 9/30/2020 Adden #1-22 - WSP USA, Inc - Add work and increase compensation for Stormwater Facility Retrofit Study Project (New Expiration Date: 06/30/2022) $29,504Addendum Adden #1-22 2/24/2022 Adden #2-22 - WSP USA, Inc. - Time Extension to December 31, 2023 (New Expiration Date: 12/31/2023) $0Addendum Adden #2-22 6/24/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 47 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-21-003 Westwater Construction Company - Houser Way Intersection and Pedestrian Improvements Project $1,169,867 $1,208,022 P 7/21/2021 3/30/2024 Contractor: (091527) WESTWATER CONSTRUCTION CO 7/21/2021 CO #1-22 - Westwater Construction Co - BNSF Junction Boxes (New Expiration Date: 03/30/2024) $25,000Change CO #1-22 8/15/2022 CO #3-22 - Westwater Construction Co - Adjust Franchise Utilities (New Expiration Date: 03/30/2024) $6,000Change CO #3-22 8/17/2022 CO #2-22 - Westwater Construction Co - Extra Bollard Shipping Costs (New Expiration Date: 03/30/2024) $7,155Change CO #2-22 8/17/2022 CO #4-22 - Westwater Construction, Co - Change Order #4 Added Working Days (New Expiration Date: 03/30/2024) $0Change CO #4-22 8/25/2022 CAG-21-011 Murraysmith, Inc. - Services During Construction for the Downtown Utility Improvement Project (WWP2703949) $1,597,678 $1,775,364 P 1/13/2021 12/31/2023 Contractor: (052444) CONSOR NORTH AMERICA INC 1/13/2021 Adden #1-21 - Murraysmith, Inc. - Downtown Utility Improvement Project Services During Construction (WWP2703949) (New Expiration Date: 01/21/2023) $177,686Addendum Adden #1-21 9/27/2021 Adden #2-23 - Consor North America, Inc. - Downtown Utility Improvement Project Services during construction (New Expiration Date: 08/31/2023) $0Addendum Adden #2-23 1/12/2023 Adden #3-23 - Consor North America, Inc. - Downtown Utility Improvement Project Services during construction (New Expiration Date: 12/31/2023) $0Addendum Adden #3-23 8/23/2023 CAG-21-017 Century West Engineering Corporation - A&E On-Call Professional Services - Pavement $30,000 $215,931 P 1/20/2021 12/31/2023 Contractor: (014533) CENTURY WEST ENGINEERING CORP 1/20/2021 Adden #1-21 - Century West Engineering Corporation - Increase Compensation $26,527Addendum Adden #1-21 12/31/2021 added incorrect expiration date before - Adden #1a-21 - Century West Engineering Corporation - Increase Compensation $0Addendum2/16/2021 Adden #2-21 - Century west engineering Corporation - Increase Compensation $46,879Addendum Adden #2-21 4/12/2021 Adden #3-21 - Century West Engineering Corporation- Increase compensation $66,607Addendum Adden #3-21 5/27/2021 Adden #4-21 - Century West Engineering Corporation - Increase Compensation (New Expiration Date: 12/31/2021) $7,920Addendum Adden #4-21 12/28/2021 Adden #1-22 - Midwestern Software Solutions - Annual maintenance renewal for TDMS (4/1/2022-3/31/2023) (New Expiration Date: 03/31/2023) $7,270Addendum Adden #1-22 1/20/2022 Adden #5-22 - Century West Engineering Corporation - Increase Scope/Compensation (New Expiration Date: 12/31/2021) $37,999Addendum Adden #5-22 1/12/2022 EDIT: This is the wrong Adden #1-22 - Midwestern Software Solutions - Annual maintenance renewal for TDMS (4/1/2022-3/31/2023) $-7,270Addendum1/24/2022 Adden #6-22 - Century West Engineering Corporation - Increase Scope/Compensation - expiration date (New Expiration Date: 12/31/2023) $0Addendum Adden #6-22 9/26/2023 AMENDED EXPIRATION DATE - Adden #6-22 - Century West Engineering Corporation - Increase Scope/Compensation - expiration date (New Expiration Date: 12/31/2023) $0Addendum10/5/2022 CAG-21-130 ARC Architects - Design Services - Henry Moses Aquatics Center $55,000 $154,550 P 5/13/2021 12/31/2023 Contractor: (003922) ARC ARCHITECTS INC 5/13/2021 Adden #1-22 - ARC Architects - Additional design services for HMAC renovation (New Expiration Date: 12/31/2023) $99,550Addendum Adden #1-22 9/5/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 48 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-21-140 Greene Gasaway Architects - Architectural Design Services $20,000 $347,449 P 5/24/2021 12/31/2023 Contractor: (026569) GREENE GASAWAY ARCHITECTS 5/24/2021 Adden #1-21 - Greene Gasaway architects - additional scope and time extention (New Expiration Date: 12/31/2021) $12,510Addendum Adden #1-21 12/23/2021 Adden #1A-21 - SCHEDULED COMPLETION PUT IN INCORRECTLY Greene Gasaway architects - additional scope and time extention (New Expiration Date: 12/31/2022) $0Addendum12/31/2021 Adden #2-22 - Greene Gasaway Architects - Design services to construct new behavioral health unit (New Expiration Date: 12/31/2023) $314,939AddendumAdden #2 9/5/2022 CAG-21-180 Comer GC, Inc - Construction agreement for Family First Community Center $12,474,330 $13,561,567 P 1/27/2022 12/31/2023 Contractor: (016230) COMER GC INC 1/27/2022 CO #1-22 - Comer GC, Inc. - 8 CCD's Update (New Expiration Date: 06/30/2023) $17,924Change CO #1-22 6/16/2022 CO #2-22 - Comer GC, Inc. - Change order 2 (New Expiration Date: 06/30/2023) $31,155Change CO 2 8/3/2022 CO #4-22 - Comer GC, Inc - Changes to Family First construction project (New Expiration Date: 06/30/2023) $46,287Change CO #4-22 11/15/2022 CO #3-22 - Comer GC, Inc. - Change Order 3 (New Expiration Date: 06/30/2023) $28,747Change CO #3-22 11/2/2022 CO #5-23 - Comer GC - Change Order to FFCC Construction Contract (New Expiration Date: 06/30/2023) $69,332Change CO #5-23 1/11/2023 CO #6-23 - Comer GC - CO #6 for the FFCC Project (New Expiration Date: 06/30/2023) $30,783Change CO #6-23 2/1/2023 CO #7-23 - Comer GC - Change order 7 is to add signage to the project (New Expiration Date: 06/30/2023) $81,010Change CO #7-23 2/20/2023 CO #8-23 - Comer GC - Change Order 8 for the Family First Community Center (New Expiration Date: 06/30/2023) $96,759Change CO #8-23 6/27/2023 CO #9-23 - Comer GC - Change Order 9 is 1 of 3 to be paid by HealthPoint (New Expiration Date: 08/31/2023) $98,334Change CO #9-23 6/29/2023 CO #11-23 - Comer GC - Change Order 11 is 3 of 3 to be paid by HealthPoint (New Expiration Date: 08/31/2023) $41,807Change CO #11-23 7/7/2023 CO #10-23 - Comer GC - Change Order 10 is 2 of 3 to be paid by HealthPoint $97,532Change6/29/2023 CO #12-23 - Comer GC - Support AV installation by the FFCCF in the amount of $47,479.52 (New Expiration Date: 08/31/2023) $47,480Change CO #12-23 7/5/2023 CO #14-23 - Comer GC - Change Order 14 for the Family First Community Center (New Expiration Date: 08/31/2023) $96,594Change CO #14-23 8/7/2023 CO #15-23 - Comer GC - Change Order 15 for the Family First Community Center (New Expiration Date: 12/31/2023) $96,554Change CO #15-23 8/10/2023 CO #16-23 - Comer GC - Change Order 16 for the Family First Community Center $99,665Change CO #16-23 8/29/2023 CO #17-23 - Comer GC - Change Order 17 requested by the Family First Community Center Foundation (New Expiration Date: 12/31/2023) $15,108Change CO #17-23 8/23/2023 CO #18-23 - Comer GC - Change Order 18 Add CCTV Cameras, sunshade structural revisions, locker room mirror upgrades, wall penetrations and waterproofing, and additional card readers. $92,166Change CO #18-23 9/15/2023 CAG-21-190 Gscott Works - Signage Design for Family First Community Center $25,000 $25,000 P 7/30/2021 12/31/2023 Contractor: (028220) G SCOTT WORKS LLC 7/30/2021 Adden #1-22 - G Scott Works - Amendment 1 - time extension (New Expiration Date: 12/31/2023) $0Addendum Adden #1-22 8/24/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 49 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-21-259 Parametrix - NPDES Permit Stormwater Management Action Planning $240,896 $240,896 P 11/3/2021 12/31/2023 Contractor: (060277) PARAMETRIX INC 11/3/2021 Adden #1-23 - Parametrix, Inc - NPDES Permit Stormwater Management Action Planning (New Expiration Date: 09/30/2023) $0Addendum Adden #1-23 6/28/2023 Adden #2-23 - Parametrix, Inc. - Time Extention only - NPDES Permit Stormwater Management Action Planning (New Expiration Date: 12/31/2023) $0Addendum Adden #2-23 9/28/2023 CAG-21-261 Gary Harper Construction, Inc. - Lift Station and Force Main Rehabilitation Phase 2 (Group 1B) $518,571 $518,571 P 3/28/2022 12/31/2023 Contractor: (028562) GARY HARPER CONSTRUCTION INC 3/28/2022 CAG-21-306 Pacifica Law Group - Legal Services - Rainier Av Phase 4 - conflict properties $30,000 $30,000 P 12/20/2021 12/31/2023 Contractor: (059960) PACIFICA LAW GROUP LLP 12/20/2021 CAG-22-035 Provide special inspections for Family First Community Center - Materials Testing and Consulting $20,000 $20,000 P 2/2/2022 12/31/2023 Contractor: (047590) MATERIALS TESTING & CONSULTING 2/2/2022 Adden #1-23 - Ivoxy Consulting, Inc - Expiration Date Extension (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 6/15/2023 CAG-22-039 David Evans and Associates (DEA) Inc. - CMP Rehabilitation Design Services $92,900 $92,900 P 2/11/2022 12/21/2023 Contractor: (020180) DAVID EVANS & ASSOCIATES INC 2/11/2022 CAG-22-047 Makenzie Engineering - 7th floor Tenant Improvements Design Development $187,572 $227,352 P 2/23/2022 12/31/2023 Contractor: (045998) MACKENZIE ENGINEERING INC 2/23/2022 Adden #1-22 - Mackenzie Engineering - Redesign work for the 7th floor HR area (New Expiration Date: 07/31/2022) $24,980Addendum Adden #1-22 10/26/2022 REVISED EXPIRATION DATE - Adden #1-22 - Mackenzie Engineering - Redesign work for the 7th floor HR area (New Expiration Date: 12/31/2023) $0Addendum Adden #1-23 12/20/2022 Adden #2-23 - Mackenzie Engineering - Redesign work for the 7th floor HR area - FFE Design Assistance (New Expiration Date: 12/31/2023) $14,800Addendum Adden #2-23 2/24/2023 CAG-22-053 Carollo Engineers, Inc. - 2022 Renton Sewer Replacement $443,709 $533,752 P 4/7/2022 12/31/2023 Contractor: (013783) CAROLLO ENGINEERS PC 4/7/2022 Adden #1-23 - Carollo Engineers PC - 2022 Sanitary Sewer Replacement Project (New Expiration Date: 12/31/2023) $90,043Addendum Adden #1-23 9/11/2023 CAG-22-072 WSP USA, Inc. - Hardie Avenue SW – SW 7th Street Storm System Improvement Project, Phase 3 - Easement Assessment & Technical Supports $34,825 $52,325 P 3/10/2022 12/31/2023 Contractor: (060557) WSP USA INC 3/10/2022 Adden #1-23 - WSP USA, Inc - Hardie Avenue SW – SW 7th Street Storm System Improvement Project, Phase 3 (New Expiration Date: 12/31/2023) $17,500Addendum Adden #1-23 8/7/2023 CAG-22-073 Pace engineers - As Build survey of fire Station 15 storm water system $3,500 $3,500 P 3/10/2022 12/31/2023 Contractor: UNKNOWN VENDOR 3/10/2022 CAG-22-113 State of Washington Department of Ecology - Stormwater Management Action Planning Grant $202,125 $202,125 R 4/25/2022 1/31/2024 Contractor: UNKNOWN VENDOR 4/25/2022 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 50 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-22-159 Judha of Lion Landscaping and Services - Curb Ramp Replacement $82,612 $83,676 P 8/8/2022 12/31/2023 Contractor: (039884) JUDHA OF LION LANDSCAPING 8/8/2022 CO #1-22 - Judha of Lion Landscaping and Services - Curb Ramp Replacement - Adding Sales Tax $1,064Change CO #1-22 10/19/2022 Adden #1-22 - Port of Seattle - Clarification on carryforward funds not allocated in 2022 to be spent in 2023. (New Expiration Date: 12/31/2023) $0Addendum Adden #1-22 11/29/2022 CAG-22-178 Applied Ecology, LLC - 2022-2023 Cedar River Maintenance Dredge Project Vegetation Management $111,515 $111,515 P 8/8/2022 2/29/2024 Contractor: (005221) APPLIED ECOLOGY LLC 8/8/2022 CAG-22-190 Carollo Engineers, Inc. - Long Range Wastewater Management Plan Submittal and Support $23,992 $49,950 P 5/31/2022 12/31/2023 Contractor: (013783) CAROLLO ENGINEERS PC 5/31/2022 Adden #1-23 - Carollo Engineers, Inc - Long Range Wastewater Management Plan Submittal and Support (New Expiration Date: 12/31/2023) $25,958Addendum Adden #1-23 3/9/2023 CAG-22-219 Reynolds General Contracting, Inc. - Renton City Hall - HR Tenant Improvements Project $383,148 $383,148 P 3/17/2023 12/31/2023 Contractor: (068090) REYNOLDS GENERAL CONTRACTING 3/17/2023 CAG-22-237 Reynolds General Contracting - Renton Airport Office Renovation project - 243 Building $679,800 $827,371 P 12/29/2022 12/31/2023 Contractor: (068090) REYNOLDS GENERAL CONTRACTING 12/29/2022 CO #1-23 - Reynolds General Contracting - Renton Airport Office Renovation project - Pre-Abatement (New Expiration Date: 12/31/2023) $13,647Change CO #1-23 2/10/2023 CO #2-23 - Reynolds General Contracting - Renton Airport Office Renovation project - HAZ-MAT Abatement (New Expiration Date: 12/31/2023) $28,369Change CO #2-23 2/10/2023 CO #4-23 - Reynolds General Contracting - Increase scope of work & cost: Includes abatement of hazardous drywall & wall panel mastic. HVAC pipe/connections found missing during the demo of ceilings. Mechanical equip. not working properly. Replace furnace (New Expiration Date: 12/31/2023) $48,529Change CO #4-23 4/14/2023 CO #3-23 - Reynolds General Contracting - RENTON AIRPORT OFFICE RENOVATION PROJECT - 243 BUILDING (New Expiration Date: 12/31/2023) $4,862Change CO #3-23 4/17/2023 CO #5-23 - Reynolds General Contracting - Bollard and furniture removal and disposal (New Expiration Date: 12/31/2023) $8,740Change CO #5-23 6/8/2023 CO #6-23 - Reynolds General Contracting - HAZMAT Abatement & HVAC (New Expiration Date: 12/31/2023) $43,425Change CO #6-23 6/8/2023 REVISED CO #1-23 - WRONG AGREEMENT NUMBER Fresh Family, LLC - Additional Sealing and Pressure Washing $-1,316Change7/17/2023 CO #1-23 - Fresh Family, LLC - Additional Sealing and Pressure Washing (New Expiration Date: 07/31/2023) $1,316Change CO #1-23 7/17/2023 CAG-22-244 McClure and Sons, Inc. - Filter Media Replacement - Maplewood Water Treatment Plant Filter Media Replacement (WTR-27-3 $628,323 $628,323 P 11/16/2022 12/31/2023 Contractor: (048017) MCCLURE AND SONS INC 11/16/2022 CAG-22-343 HCON Incorporated - Sunset Gardens Off-Site Water Main Improvements (WTR-27- 4199) $879,534 $927,769 P 1/30/2023 12/31/2023 Contractor: (033165) HCON INCORPORATED 1/30/2023 CO #1-23 - HCON Incorporated - Sunset Gardens Off-Site Water Main Improvements (WTR-27-4199) CO-01 (New Expiration Date: 12/31/2023) $48,235Change CO #1-23 5/4/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 51 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-22-410 Copper Mechanical LLC - Replacement of an Old Gas Boiler and Associated equipment with a New Gas Boiler and associated equipment at the Highlands Neighborhood Center $132,859 $132,859 P 12/28/2022 12/31/2023 Contractor: (018298) COPPER MECHANICAL LLC 12/28/2022 CO #1-23 - Copper Mechanical, LLC - Additional Work for the Boiler Upgrade; housekeeping pad, Makeup Water Setup, Air Vents, etc. (New Expiration Date: 11/01/2023) $32,834Change CO #1-23 8/17/2023 CAG-22-411 Apex Mechanical - Replacement of Both Centrifugal Pumps and Motors for the Lazy River Feature at the Henry Moses Aquatic Center. $54,483 $54,483 P 1/3/2023 12/31/2023 Contractor: (001075) APEX MECHANICAL LLC 1/3/2023 CAG-23-015 Transpo Group - Design Agreement - South 7th Street Active Mode Improvements project $797,894 $797,894 P 3/9/2023 12/31/2023 Contractor: (082361) TRANSPO GROUP USA INC 3/9/2023 CAG-23-027 ORCA Pacific - Replacement of HMAC boiler #2 with a New Raypak boiler and add ATS Controls to allow viewing of the boiler parameters $62,070 $62,070 P 1/30/2023 12/31/2023 Contractor: (058124) ORCA PACIFIC INC Minority Owned, Disadvantaged Business 1/30/2023 Adden #1-23 - Orca pacific, Inc - Integration of the HMAC Boiler with the City Owned Digital Direct Controller Ascent Compass (New Expiration Date: 11/01/2023) $12,490AddendumAdden #1-23 8/23/2023 CAG-23-048 LASER UNDERGROUND - Thunder Hills Interceptor Rehabilitation $2,052,253 $2,073,833 P 6/2/2023 2/7/2024 Contractor: (043664) LASER UNDERGROUND Women Owned 6/2/2023 CO #1-23 - Laser Underground - Additional costs associated with tree removal. (New Expiration Date: 02/07/2024) $21,580Change CO #1-23 7/27/2023 CAG-23-064 2023-2024 ORCAS Cards and Business Passport ProductsKing County Metro - $86,279 $86,279 P 3/10/2023 2/28/2024 Contractor: (041608) KING CNTY FINANCE 3/10/2023 CAG-23-082 OSBORN CONSUL TING INC - Final Design of the SE 172nd St & 125th Ave SE GSI Project $132,614 $132,614 P 3/17/2023 12/31/2023 Contractor: (058414) OSBORN CONSULTING INC 3/17/2023 CAG-23-091 DKS ASSOCIATES - Safer Access to Neighborhood Destinations -Benson Hill and West Hill communities including related School Districts to understand the neighborhood destination and develop and administer targeted traffic safety activities and 1MJrkshops $98,700 $98,700 P 3/24/2023 1/31/2024 Contractor: (021454) DKS ASSOCIATES 3/24/2023 CAG-23-103 WSDOT - WSDOT Utility Construction Agreement LJTB 1048 for City cost for utilities removal and restoration as part of the Lind Ave SW Bridge Repair Project $220,602 $243,204 P 4/18/2023 12/3/2023 Contractor: (089300) DEPT. OF TRANSPORTATION 4/18/2023 Adden #1-23 - WSDOT - WSDOT, Lind Ave Bridge Repair, UTB-1048, I-405/Lind Ave SW Bridge - Span Replacement (New Expiration Date: 12/03/2023) $22,602AddendumAdden #1-23 6/29/2023 CAG-23-125 Installation of a New LNL-X3300 Panels at 4 City Locations; City Shop, Facilities Shop, Senior Center, and Vehicle Evidence $16,494 $23,330 P 4/4/2023 11/1/2023 Contractor: (043705) ENTRANCE CONTROLS 4/4/2023 CO #1-23 - Entrance Controls - Upgrade of the Security Panel for the Police Evidence Garage (New Expiration Date: 11/01/2023) $6,837Change CO #1-23 8/23/2023 CO #1-23 - Entrance Controls - Upgrade of the Security Panel for the Police Evidence Garage (New Expiration Date: 11/01/2023) $6,837Change CO #1-23 8/23/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 52 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works CAG-23-126 Installation of 23 Card Access Door Systems and associated equipment at City Hall and Public Work $135,006 $142,099 P 4/5/2023 10/1/2023 Contractor: (043705) ENTRANCE CONTROLS 4/5/2023 CO #1-23 - Launch Pad Technologies (Entrance Controls) Washington LLC - Installation of 23 Card Access Door Systems and associated equipment at City Hall and Public Works (New Expiration Date: 10/01/2023) $7,093Change CO #1-23 7/20/2023 CAG-23-146 DKS ASSOCIATES - to assist with community engagement and the development of traffic safety lessons for elementary, middle, and high school youth as well as young adults $98,700 $98,700 P 4/24/2023 1/31/2024 Contractor: (021454) DKS ASSOCIATES 4/24/2023 CAG-23-164 PERKINS COIE LLP - Review of construction documents $20,000 $20,000 P 4/28/2023 12/31/2023 Contractor: (061142) PERKINS COIE LLP 4/28/2023 CAG-23-165 SEATTLE MODERN OFFICE LLC - Seattle Modern Office will assist the city on space planning and design. $34,500 $34,500 P 4/28/2023 12/31/2023 Contractor: (072638) SEATTLE MODERN OFFICE LLC 4/28/2023 CAG-23-166 DKS ASSOCIATES - To assist with community engagement and the development of traffic safety lessons for elementary, middle, and high school youth as well as young adults. $98,700 $98,700 P 5/4/2023 1/31/2024 Contractor: (021454) DKS ASSOCIATES 5/4/2023 CAG-23-174 City-wide window washing, pressure washing and gutter cleaning project $81,813 $81,813 P 5/9/2023 12/31/2023 Contractor: (001777) ALEXANDER MOORE HOMES Minority Owned, Women Owned 5/9/2023 CAG-23-229 THREE RIVERS MOSQUITO & VECTOR - 2023 Mosquito Abatement Program SWP-27-2000 $87,271 $87,271 P 6/14/2023 12/1/2023 Contractor: (081341) THREE RIVERS MOSQUITO & VECTOR 6/14/2023 CAG-23-237 FRESH FAMILY LLC - Removal of Awning and ensure Building Envelope once removed at the Liberty Park Grandstand $11,836 $13,151 P 6/15/2023 12/31/2023 Contractor: (006075) FRESH FAMILY LLC Minority Owned, Disadvantaged Business, Women Owned 6/15/2023 CO #1-23 - Fresh Family, LLC - Additional Sealing and Pressure Washing (New Expiration Date: 07/31/2023) $1,316Change CO #1-23 7/17/2023 CAG-23-323 COLVICO INC - rotating beacon replacement $36,223 $36,223 P 8/23/2023 12/5/2023 Contractor: (016962) COLVICO INC 8/23/2023 CAG-23-355 PACIFIC RIM ENVIRONMENTAL - Provide Abatement Specifications for the Demo of the 300 Rainier Building $11,148 $11,148 P 9/27/2023 11/1/2023 Contractor: UNKNOWN VENDOR 9/27/2023 CAG-23-356 Aloha Joe Movers, LLC - Non-Exclusive On-Call Moving, Relocation, and Disposal Service for the City Of Renton $50,000 $50,000 P 9/28/2023 12/31/2023 Contractor: (001480) ALOHA JOE MOVERS LLC 9/28/2023 CAG-23-360 RENTACRATE ENTERPRISES, LLC - Non-Exclusive On-Call Moving, Relocation, and Disposal Service for the City Of Renton $50,000 $50,000 P 9/27/2023 12/31/2023 Contractor: (066631) RENTACRATE ENTERPRISES, LLC 9/27/2023 CAG-23-366 CORTEZ FENCING LLC - 2023 Stormwater Facility Fencing Project $153,367 $153,367 P 10/5/2023 3/31/2024 Contractor: (018494) CORTEZ FENCING LLC 10/5/2023 \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 53 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 ExecutedContract # Description Original Amt Current Amt Class Expiration Public Works LAG-19-005 Northwest Seaplanes Inc - Land & Building Lease at 608 W. Perimeter Road $0 $0 R 5/21/2019 10/31/2023 Contractor: UNKNOWN VENDOR 5/21/2019 255 $46,203,044 8 $8,173,083 263 $54,376,127 Total TotalReceivablesPayablesPublic Works Subtotal \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 54 of 55 AGENDA ITEM #6. c) Expiring Contracts Summary For 10/01/2023 to 03/31/2024 553 $73,158,918 22 $8,672,969 24 $3,510 599 $81,835,397 Total TotalMiscellaneousReceivablesPayablesGrand Total \\EDEN\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Data as of: 10/6/2023 2:35:51PM Printed: 10/6/2023 Page 55 of 55 AGENDA ITEM #6. c) AB - 3421 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:Comprehensive Emergency Management Plan (CEMP) RECOMMENDED ACTION: Refer to Committee of the Whole DEPARTMENT: Executive Services Department STAFF CONTACT:Deborah Needham, Emergency Management Director EXT.:7725 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: The City of Renton's Comprehensive Emergency Management Plan (CEMP) defines roles and responsibilities for certain key Emergency Support Functions that must be carried out within the city in a disaster.The plan mustbereviewedandrevised everyfiveyearsandisnowduetotheStateofWashington.Theplanneedsto be reviewed and adopted by Council. EXHIBITS: A. Comprehensive Emergency Management Plan (CEMP) draft B. Resolution STAFF RECOMMENDATION: Adopt the resolution to approve the plan. AGENDA ITEM #6. d) CITY OF RENTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN City of Renton Office of Emergency Management Adopted by Council October 2023 AGENDA ITEM #6. d) October 2023 1 PROMULGATION DOCUMENT It is the policy of the City of Renton to provide the emergency organization and resources to minimize the effects of incidents; prepare to respond to disaster situations; maximize population survival; preserve property; and recovery that will ensure the orderly and fast return to normal community life in the City of Renton in the event of a natural or technological disaster. The City of Renton Comprehensive Emergency Management Plan (CEMP) has been developed to establish the special policies, guidelines, and procedures that will provide response personnel with the information and guidance required to function quickly and effectively in a disaster situation. It is a goal of this plan to help develop city, business, and resident self- sufficiency for a minimum of 72 hours after a disaster. This plan supersedes all previous versions of the Renton CEMP. It should be understood that emergencies and disasters are dynamic events that require flexibility and the ability to solve challenges that are presented. Circumstances may dictate deviation from this plan in order to have the best possible response. This plan may be supplemented by the King County Comprehensive Emergency Management Plan, the Puget Sound Regional Catastrophic Disaster Coordination Plan and Annexes, the Washington State Comprehensive Emergency Management Plan, and other applicable plans. All city departments are directed to take appropriate actions to implement this plan and to maintain the necessary capabilities to respond effectively to emergencies and disasters. All non-city entities involved in the plan are requested to cooperate with the city in order to coordinate the total disaster response within the community. Mayor, City of Renton Date Emergency Management Director, City of Renton Date Reviewed by: Attorney, City of Renton Date Emergency Management Director, Date Washington State AGENDA ITEM #6. d) October 2023 2 RECORD OF CHANGES Change No. Summary of Change Date Initials, Department 1 Initial Development 10/27/2008 DN, Renton Emergency Management 2 Review and Update 11/05/2012 MM, Renton Emergency Management 3 Review and Update 10/23/2017 MM, Renton Emergency Management 4 Review and Update XX/XX/2023 MJ, Renton Emergency Management 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Documents Covered by this Record: Basic Plan Hazard Specific Annexes Emergency Support Functions Appendices Support Annexes AGENDA ITEM #6. d) October 2023 3 RECORD OF DISTRIBUTION Name Title Agency of the Receiver Delivery Date Copies AGENDA ITEM #6. d) October 2023 4 TABLE OF CONTENTS Basic Plan ...................................................................................................................................... 10 Introduction .............................................................................................................................. 10 Concept of Operations .................................................................................................................. 12 Direction, Control, and Coordination ........................................................................................... 17 Organization .................................................................................................................................. 19 Responsibilities ............................................................................................................................. 23 Communications ........................................................................................................................... 27 Administration .............................................................................................................................. 30 Finance .......................................................................................................................................... 31 Logistics and Resource Management ........................................................................................... 34 Development and Maintenance ................................................................................................... 35 Authorities and References .......................................................................................................... 39 Glossary ..................................................................................................................................... 41 Emergency Support Function 1: Transportation .......................................................................... 56 Introduction .............................................................................................................................. 56 Situation Overview .................................................................................................................... 57 Concept of Operations .............................................................................................................. 58 Responsibilities ......................................................................................................................... 61 Resource Requirements ............................................................................................................ 64 References ................................................................................................................................ 64 Terms and Definitions ............................................................................................................... 65 Appendices ................................................................................................................................ 65 EMERGENCY SUPPORT FUNCTION 2: COMMUNICATIONS, INFORMATION SYSTEMS, AND WARNING ...................................................................................................................................... 66 Introduction .............................................................................................................................. 66 Situation Overview .................................................................................................................... 67 Concept of Operations .............................................................................................................. 69 Responsibilities ......................................................................................................................... 73 Resource Requirements ............................................................................................................ 77 References ................................................................................................................................ 77 Terms and Definitions ............................................................................................................... 77 Appendices ................................................................................................................................ 78 EMERGENCY SUPPORT FUNCTION 3: PUBLIC WORKS AND ENGINEERING .................................. 79 Introduction .............................................................................................................................. 79 AGENDA ITEM #6. d) October 2023 5 Situation Overview .................................................................................................................... 81 Concept of Operations .............................................................................................................. 82 Responsibilities ......................................................................................................................... 85 Resource Requirements ............................................................................................................ 88 References ................................................................................................................................ 88 Terms and Definitions ............................................................................................................... 89 Appendices ................................................................................................................................ 89 EMERGENCY SUPPORT FUNCTION 4: FIREFIGHTING .................................................................... 90 Introduction .............................................................................................................................. 90 Situation Overview .................................................................................................................... 93 Concept of Operations .............................................................................................................. 94 Responsibilities ......................................................................................................................... 97 Resource Requirements .......................................................................................................... 101 References .............................................................................................................................. 102 Appendices .............................................................................................................................. 103 EMERGENCY SUPPORT FUNCTION 5: INFORMATION AND PLANNING ...................................... 104 Introduction ............................................................................................................................ 104 Situation Overview .................................................................................................................. 106 Concept of Operations ............................................................................................................ 106 Responsibilities ....................................................................................................................... 109 Resource Requirements .......................................................................................................... 114 References .............................................................................................................................. 114 Terms and Definitions ............................................................................................................. 114 Appendices .............................................................................................................................. 114 EMERGENCY SUPPORT FUNCTION 6: MASS CARE, EMERGENCY ASSISTANCE, HOUSING, AND HUMAN SERVICES………………………………………………………………………………………………………………….117 Introduction ............................................................................................................................ 115 Purpose ................................................................................................................................... 115 Situation Overview .................................................................................................................. 119 Concept of Operations ............................................................................................................ 120 Whole Community .................................................................................................................. 122 Organization ............................................................................................................................ 123 Notification ............................................................................................................................. 123 Information Collection ............................................................................................................ 123 AGENDA ITEM #6. d) October 2023 6 Responsibilities ....................................................................................................................... 126 Resource Requirements .......................................................................................................... 130 References .............................................................................................................................. 130 Appendices .............................................................................................................................. 130 Appendix A: American Red Cross Regional Services Model ................................................... 131 EMERGENCY SUPPORT FUNCTION 7: LOGISTICS MANAGEMENT AND RESOURCE SUPPORT ... 134 Introduction ............................................................................................................................ 134 Situation Overview .................................................................................................................. 136 Concept of Operations ............................................................................................................ 137 Responsibilities ....................................................................................................................... 140 Resource Requirements .......................................................................................................... 145 Terms and Definitions ............................................................................................................. 145 References .............................................................................................................................. 145 Appendices .............................................................................................................................. 146 EMERGENCY SUPPORT FUNCTION 8: PUBLIC HEALTH AND MEDICAL SERVICES ....................... 147 Introduction ............................................................................................................................ 147 Situation Overview .................................................................................................................. 149 Concept of Operations ............................................................................................................ 150 Responsibilities ....................................................................................................................... 153 Resource Requirements .......................................................................................................... 158 References .............................................................................................................................. 158 Terms and Definitions ............................................................................................................. 159 Appendices .............................................................................................................................. 159 EMERGENCY SUPPORT FUNCTION 9: SEARCH AND RESCUE ...................................................... 160 Introduction ............................................................................................................................ 160 Situation Overview .................................................................................................................. 162 Concept of Operations ............................................................................................................ 162 Responsibilities ....................................................................................................................... 165 Resource Requirements .......................................................................................................... 167 References .............................................................................................................................. 167 Terms and Definitions ............................................................................................................. 167 Appendices .............................................................................................................................. 167 EMERGENCY SUPPORT FUNCTION 10: OIL AND HAZARDOUS MATERIALS RESPONSE .............. 168 Introduction ............................................................................................................................ 168 Situation Overview .................................................................................................................. 172 AGENDA ITEM #6. d) October 2023 7 Concept of Operations ............................................................................................................ 173 Responsibilities ....................................................................................................................... 177 Resource Requirements .......................................................................................................... 183 References .............................................................................................................................. 183 Terms and Definitions ............................................................................................................. 185 Appendices .............................................................................................................................. 187 Appendix A: Olympic Pipeline ................................................................................................. 188 EMERGENCY SUPPORT FUNCTION 11: AGRICULTURE AND NATURAL RESOURCES................... 189 Introduction ............................................................................................................................ 189 Situation Overview .................................................................................................................. 191 Concept of Operations ............................................................................................................ 192 Responsibilities ....................................................................................................................... 197 Resource Requirements .......................................................................................................... 201 References .............................................................................................................................. 201 Terms and Definitions ............................................................................................................. 201 Appendices .............................................................................................................................. 202 EMERGENCY SUPPORT FUNCTION 12: ENERGY ......................................................................... 202 Introduction ............................................................................................................................ 202 Situation Overview .................................................................................................................. 204 Concept of Operations ............................................................................................................ 204 Responsibilities ....................................................................................................................... 206 Resource Requirements .......................................................................................................... 208 References .............................................................................................................................. 208 Terms and Definitions ............................................................................................................. 208 Appendices .............................................................................................................................. 208 EMERGENCY SUPPORT FUNCTION 13: PUBLIC SAFETY AND SECURITY ..................................... 209 Introduction ............................................................................................................................ 209 Situation Overview .................................................................................................................. 211 Concept of Operations ............................................................................................................ 211 Responsibilities ....................................................................................................................... 213 Resource Requirements .......................................................................................................... 215 References .............................................................................................................................. 215 Terms and Definitions ............................................................................................................. 215 Appendices .............................................................................................................................. 215 AGENDA ITEM #6. d) October 2023 8 EMERGENCY SUPPORT FUNCTION 15: EXTERNAL AFFAIRS/EMERGENCY PUBLIC INFORMATION ..................................................................................................................................................... 216 Introduction ............................................................................................................................ 216 Authorities and Policies .......................................................................................................... 217 Situation Overview .................................................................................................................. 218 Concept of Operation ............................................................................................................. 219 Responsibilities ....................................................................................................................... 223 Resource Requirements .......................................................................................................... 229 References and Resources ...................................................................................................... 229 Terms and Definitions ............................................................................................................. 229 Appendices .............................................................................................................................. 229 CYBER INCIDENT ANNEX ............................................................................................................. 230 Introduction ............................................................................................................................ 230 Situation Overview .................................................................................................................. 231 Concept of Operations ............................................................................................................ 232 Responsibilities ....................................................................................................................... 235 References .............................................................................................................................. 238 Terms and Definitions ............................................................................................................. 239 Appendices .............................................................................................................................. 239 Appendix A: Cyber Incident Checklist .......................................................................................... 240 DAMAGE ASSESSMENT ANNEX ................................................................................................... 245 Introduction ............................................................................................................................ 245 Situation Overview .................................................................................................................. 250 Concept of Operations ............................................................................................................ 250 Responsibilities ....................................................................................................................... 252 Resource Requirements .......................................................................................................... 255 References .............................................................................................................................. 256 Terms and Definitions ............................................................................................................. 256 Appendices .............................................................................................................................. 256 EVACUATION ANNEX .................................................................................................................. 257 Introduction ............................................................................................................................ 257 Situation Overview .................................................................................................................. 260 Concept of Operations ............................................................................................................ 264 Evacuation Operations ............................................................................................................ 267 Administration ........................................................................................................................ 276 AGENDA ITEM #6. d) October 2023 9 Plan Review and Maintenance ............................................................................................... 277 Training and Exercise .............................................................................................................. 277 References .............................................................................................................................. 277 Appendices .............................................................................................................................. 278 Appendix A: City Boundaries and Services Areas ................................................................... 279 Appendix B: Flood Hazards - Green and Cedar Rivers ............................................................ 280 Appendix C: Gas Pipelines ....................................................................................................... 281 Appendix D: Landslide Map .................................................................................................... 282 Appendix E: Comprehensive Land Use ................................................................................... 283 Appendix F: Arterial Streets .................................................................................................... 284 Appendix G: Evacuation Routes .............................................................................................. 285 AGENDA ITEM #6. d) October 2023 10 BASIC PLAN Introduction Purpose In order to protect life, property, and the environment within the City of Renton, city government shall respond to natural and human-caused disasters and shall take appropriate actions to mitigate against, prepare for, respond to, and recover from the effects of such events. For the purpose of this plan, an emergency is defined as any event, natural or human-caused, that exceeds the capability of one or more city departments to manage their response effectively. The Renton Comprehensive Emergency Management Plan is an all-hazards plan describing how the City of Renton will prepare for, prevent, mitigate, respond to, and recover from any emergency that could adversely impact the lives, property, and environment of the city’s residents and visitors. Maintaining the CEMP may adequately address the city’s current resources and capabilities to respond to any emergency. The CEMP includes the Basic Plan, Emergency Support Function (ESF) plans, and hazard specific annexes. The following documents comprise the CEMP and describe how city departments coordinate emergency management related actions, resources, and activities with other federal, state, county, regional, private-sector, and nongovernmental organizations. The city has institutionalized the use of the Incident Command System (ICS) principles to ensure that all lead and support agencies are assigned appropriate roles and responsibilities as per the National Incident Management System (NIMS). This plan is designed to provide an overview of how to implement emergency management details and responsibilities in relation to federal and state laws, rules, and regulations as described in Washington Administrative Code 118-30 and Revised Code of Washington Chapter 38.52. The desired outcome of following the plan is for the city to be sufficiently prepared for emergencies so that when an incident occurs the response is efficient and effective to protect, life, property, the environment, and economy. Much of the focus of this plan is to restore essential services and the processes and resources which will support that end state goal. The result in recovery would be a resilient community that is able to restore social routines and adjust to the new normal of post-disaster life. Scope The CEMP establishes a mutual understanding of authority, responsibilities, and functions of local government and proves a basis for incorporating essential non-governmental agencies and organizations into the emergency management organization. All directions contained in this Plan are activated accordingly to apply to preparedness and emergency activities undertaken AGENDA ITEM #6. d) October 2023 11 by the City of Renton and supporting organizations required to minimize the effects of emergency events and facilitate recovery activities. The CEMP identifies Emergency Support Functions as areas that are federally defined as essential emergency functions which a municipality must carry out to efficiently respond to a disaster. These ESFs are necessary regardless of the disaster scenario. All supporting organizations listed in the CEMP have been made aware of their responsibilities as outlined in the plan and have been provided with an opportunity to provide input to the review and revision process. Their feedback has been incorporated into the plan. The CEMP considers the emergencies and disasters that are likely to occur within the City of Renton that have been identified in the Renton Hazard Mitigation Plan, and long-term recovery activities identified in the Recovery Framework, formerly ESF 14. This plan follows federal guidance and supporting plans, including the National Prevention, Protection, Mitigation, Response, and Disaster Recovery Frameworks, as well as FEMA’s National Incident Management System (NIMS) and Comprehensive Planning Guide 101v2. The CEMP applies within the City of Renton municipal boundaries and supports and is compatible with the State of Washington, King County, and surrounding jurisdictional plans. Situation Overview Hazard Assessment Summary Through hazard and vulnerability identification, risk ranking, and risk assessment, Renton city officials have identified the primary hazards that could potentially impact the city. The assessments have determined that the City of Renton is vulnerable to numerous natural, technological, and human-caused hazards. In addition to these hazards, the potential exists for emergencies to occur outside of the jurisdiction with negative impacts to the City of Renton. The potential effects of these hazards could disrupt public services, damage property, and cause injury or death of persons within affected areas. The relative probability, risk, vulnerability, and impact of the Regional Risk and Probability Summary are detailed in the King County Regional Hazard Mitigation Plan and the City of Renton Annex. Hazards addressed in the Renton Annex include dam failure, earthquake, flood, landslide, sinkholes and ground subsidence, severe weather, severe winter weather, volcano, and wildfire. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, cyber incidents, hazardous materials releases, acts of terrorism or civil disturbance and mass casualty incidents from any cause. The City of Renton participates in a regional capability assessment led by King County. The capabilities of the City of Renton specifically are addressed within each ESF. Each discipline has access to a limited number of resources, which are adequate in normal circumstances but can quickly become overwhelmed in a disaster or emergency. Therefore, the City of Renton relies upon mutual aid and other external resources to fill resource gaps. All personnel are trained in the NIMS ICS system and technical details of executing their department and division responsibilities. Additionally, the city has the AGENDA ITEM #6. d) October 2023 12 capability to mobilize trained and emergent volunteers to assist with disaster response and recovery efforts. Planning Assumptions The information and procedures included in this plan have been prepared utilizing the best information and planning assumptions available at the time of preparation. As the true extent of the impacts of a disaster cannot be known before it occurs, the city can only endeavor to make every reasonable effort to respond based on the situation, information, and resources available at the time. The final outcome of an emergency may be different than the expected outcome based on these assumptions (or others). It is assumed that any situation could create significant loss of life, injury, property damage, or cause disruption of essential services in the City of Renton. These situations may also create significant financial, psychological, and sociological impacts on the residents of the community and the city governmental organization. It is reasonable to assume that with impending incidents such as storms and floods, warnings will be issued to enable some preparation prior to the event. Other emergencies will come with no advance warning. In the event of a severe disaster situation, there will not likely be any significant assistance from nearby communities, counties, or State and Federal agencies for two weeks or longer. In this situation, the city will need to rely on any available city resources and those of private organizations, businesses, and residents within the city for initial response operations. CONCEPT OF OPERATIONS General The concept of operations provides an overview of the emergency management structure and procedures for the City of Renton to respond to an emergency or disaster situation. The primary intent of Renton leadership is the protection of life, property, the environment, and the economy. As such the emergency management objectives of the CEMP are to: 1. Protect the health and safety of resident and visitors affected by emergencies. 2. Contain and stabilize the emergency. 3. Minimize damage to City of Renton property, facilities, the environment, and the economy. 4. Minimize disruption to the City of Renton operations. 5. Resume normal City of Renton activities and operations in a timely manner. Whole Community Involvement The “Whole Community” includes individuals, families, households, communities, and private and non-profit sectors, faith-based organizations, and local, tribal, state, and federal governments. The “whole community” is defined in the National Preparedness Goal as follows: AGENDA ITEM #6. d) October 2023 13 “[A] focus on enabling the participation in national preparedness activities of a wider range of players from the private and nonprofit sectors, including nongovernmental organizations and the general public, in conjunction with the participation of Federal, state, and local governmental partners in order to foster better coordination and working relationships.” The “whole community” approach refers to a strategy where residents, community leaders, and government officials assess the unique needs of each community and work together to organize and strengthen their assets, capacities, and interests. This non-discriminatory approach requires engagement with public, private, and non-profit partners. This includes people, businesses, faith-based and disability organizations, and the general public, including individuals who are covered by the Americans with Disabilities Act (ADA), people with Access and Functional Needs (AFN), people with Limited English Proficiency (LEP), and culturally diverse populations. Hereafter, every Emergency Support Function (ESF) annex will include a Whole Community statement. Access and Functional Needs (AFN) refers to those who may have additional needs before, during, or after an incident including the general encompassing populations: individuals who have disabilities, those who live in retirement or assisted living facilities, elderly populations, children, those from lower socio-economic classes, those who are transportation disadvantaged, and Limited English Proficiency (LEP) communities. The city recognizes that these populations require ongoing support, special considerations, and accommodations as they may be more vulnerable during and after an emergency or disaster. Children in a disaster may have limited understanding of circumstances, may be more emotionally distressed, and require supervision and additional assistance due to their limited capabilities. Supporting individuals with LEP may require providing language assistance services, including oral interpretation and written translation services. The RCW 38.52.070 requires emergency communications to be translated into languages spoken by “significant populations” (populations that exceed 1,000 people or 5% of the jurisdiction’s population based on data from the Office of Financial Management). The City of Renton will strive to work with LEP populations to identify resources and strategies to ensure they are able to fully benefit from emergency preparedness, response, mitigation, and recovery efforts. This is more fully addressed in the City of Renton Annex to the King County Inclusive Emergency Communication Plan. The Pets Evacuation and Transportation Standards (PETS) Act amends the Robert T. Stafford Disaster Relief and Emergency Assistance Act to ensure state and local emergency preparedness operational plans address the needs of individuals with household pets and service animals following a major emergency or disaster. ESF 6 – Mass Care, Emergency Assistance, Temporary Housing, and Human Services, and ESF 11 – Agriculture and Natural Resources, address pets, service animals, and livestock. City leadership will strive and intend to make every reasonable effort to provide that their actions are compliant with applicable laws related to accessibility, including the Americans with Disabilities Act (ADA). Persons with access and functional needs should receive the same standard of services and care as the rest of the population. No services or assistance will be AGENDA ITEM #6. d) October 2023 14 denied or withheld on the basis of race, color, national origin, religion, sex, economic status, age, disability, or Limited English Proficiency (LEP). Operational Objectives Operational objectives are based on the following priorities: life safety, incident stabilization, protection of property, protection of the environment, and protection of the economy when possible. NIMS Component to Achieve Priorities Incident management priorities include saving lives, stabilizing the incident, and protecting property and the environment. To achieve these priorities, incident personnel apply and implement NIMS components in accordance with the principles of flexibility, standardization, and unity of effort. Flexibility – allows NIMS to be scalable and therefore applicable for incidents that vary widely in terms of hazard, geography, demographics, climate, cultural, and organizational authorities. Standardization – defines standard organizational structures that improve integration and connectivity among jurisdictions and organizations, defines standard practices that allow incident personnel to work together effectively and foster cohesion among the various organizations involved, and includes common terminology to enable effective communication. Unity of Effort – coordinating activities among various organizations to achieve common objectives. Unity of effort enables organizations with specific jurisdictional responsibilities to support each other while maintaining their own authorities. Integration - The National Incident Management System (NIMS) is part of the National Response Framework (NRF) that establishes a standardized incident response. NIMS provides a systematic, proactive approach to guide departments and agencies at all levels of government to work seamlessly to prevent, protect against, respond to, recover from, and mitigate the effects of incidents. In order to be compliant with the National Incident Management System, the City of Renton uses the Incident Command System (ICS) to respond to incidents. ICS is a standardized all-hazards incident management approach that is flexible to the size and demands of the incident. Request for an Emergency Proclamation A proclamation of local emergency is made by the mayor and is the legal method that authorizes the use of extraordinary measures to accomplish tasks associated with responding to an incident. An emergency proclamation can suspend normal operating AGENDA ITEM #6. d) October 2023 15 rules, e.g., waive competitive bidding requirements during the initial emergency (RCW 39.04.280). The Renton City Council is advised of the proclamation as soon as practical. Any contract awarded to address the emergency situation in lieu of competitive bidding shall require a written finding by the city council or its designee of the existence of an emergency to be duly entered of record no later than two weeks following the award of the contract. The proclamation authorizes the city to take necessary measures to respond to an incident in order to protect lives, property, the environment, and the economy and exercise the powers vested in RCW 38.52.070. In the event of an emergency, or imminent threat thereof, the mayor has the authority to proclaim an emergency. Additional details of the city’s Emergency Proclamation Process can be found in the Emergency Operations Center Procedures Plan. The EOC Duty Officer, EOC Director, or their designee is responsible for working with the city attorney to prepare an emergency proclamation. Once signed, the EOC Duty Officer/EOC Director is responsible for the notification of appropriate county, state, and federal agencies following the proclamation. Requests to the Governor to proclaim a State of Emergency are made by the mayor through the King County Emergency Operations Center (KCEOC). Proclamation by the Governor is necessary to pursue a Presidential Disaster Declaration and federal disaster relief funds. Renton EOC Activation Authority to Activate EOC The City of Renton EOC may be activated by any of the following city officials or their designated alternates: Mayor, or their delegate Chief Administrative Officer or delegate Department administrator for Police, Public Works, Parks and Recreation, or delegate Emergency Management Director or delegate Authority to Request EOC Activation In addition to the officials that may activate the EOC, the following personnel may request activation of the EOC: Any City of Renton department administrator Renton Regional Fire Authority Chief or delegate Renton Police Department Deputy Chief or Commanders Renton Public Works department division director or designee Procedures to Activate EOC To activate the EOC, the requesting individual should attempt to notify one of the following, in the preferred order: AGENDA ITEM #6. d) October 2023 16 1. EOC Duty Officer 2. Department administrators The Police Front Counter is staffed 24 hours a day, 7 days a week, and can assist in notification of the above individuals. The person requesting the Renton EOC activation shall indicate whether it is a level one, two or three activations. The first individual notified of the EOC activation request will follow the EOC Duty Officer Procedures for activation of the EOC. Valley Communications, the King County Office of Emergency Management/Regional Communications and Emergency Coordination Center, and Washington State Emergency Management Division should be advised that the City of Renton is activating the EOC. Activation Levels The Renton EOC is organized into functional levels that coordinate with one another as well as with external agencies and resources. The EOC director oversees all functions as well as public information activities. The administrator from the lead incident command department coordinates with key officials at the executive and policy level. The Renton Emergency Management Division of the Executive Services Department maintains the EOC duty officer available 24 hours a day to activate the EOC when needed. Level Description Example Level 3 Minimal staffing available to monitor the situation, answer the main EOC phone line, call in additional staff if needed, and provide limited support to field operations as requested. Examples include certain weather advisories or watches, activation of a city Department Operations Center, a planned community event, and/or minor field incident needing minimal support. Note: A level three activation may also be done remotely with the EOC Duty Officer performing all functions and utilizing the EOC Duty Officer phone as the main EOC line. Level 2 Minimal staffing of all appropriate EOC sections to facilitate interdepartmental coordination, public information dissemination, and information collection and distribution through situation reports. Examples include moderate earthquake requiring damage assessment, major wind or winter storm, mass evacuation, and/or moderate flooding. Level 1 Full staffing to perform all required functions of the EOC. Examples include major earthquake, major flood, or multiple departments involved in full response or support to another major incident. EOC Primary and Alternate Locations AGENDA ITEM #6. d) October 2023 17 The Emergency Management Director is responsible for ensuring the maintenance and operational readiness of the primary EOC and coordinating the readiness of the alternate EOCs. The EOC should include facilities for feeding personnel and an emergency power source capable of maintaining a functioning, fully staffed EOC for a minimum of 72 hours. Primary EOC Location Alternate EOC Location Renton Fire Station #12 1209 Kirkland Ave NE Renton, WA 98056 Renton City Hall, 4th Floor 1055 S Grady Way Renton, WA 98057 Renton Fire Station #13 18802 108th Ave SE Renton WA 98057 Renton Fire Station #14 1900 Lind Ave SW Renton, WA 98057 Restoration of City and Public Services Efforts to restore city/public services to a basic functioning level shall be generally prioritized as listed below. Tier 1 Tier 2 Tier 3 Emergency responder communications Electrical service Normal incident command to govern response then includes property protection and protection of the economy and the environment. All other city and public services will be restored as soon as possible at the direction of the Incident Commander after consulting with the mayor and the Chief Administrative Officer. Vehicle access to emergency medical facilities Telephone service Fire control, hazard mitigation, and general rescue Vehicle access on arterial and collector roadways Emergency medical services Natural gas service Security and Public Order Internal communications Water production and distribution Wastewater collection DIRECTION, CONTROL, AND COORDINATION Multi-Jurisdictional Coordination Key concepts of the Plan include Incident Command System (ICS), Emergency Support Functions (ESFs), reliable and redundant communication systems and processes, Department Operations Centers (DOCs), Emergency Operations Center (EOC) AGENDA ITEM #6. d) October 2023 18 responsibilities, resource management, mutual aid agreements, and memoranda of agreement or understanding. Horizontal Integration This plan is one of a family of emergency plans created by the City of Renton to provide the policy framework by which other emergency plans are guided. This plan provides the City of Renton guidance in preparing for, responding to, and recovering from an incident. It discusses guidelines on how city departments organize, direct, control, and coordinate their actions to continue essential functions during incidents. The Plan may also provide guidance and assistance in decision-making. Vertical Integration The Plan uses the Incident Command System (ICS), a federally mandated command and control structure implemented during an incident. The Plan is compliant with FEMA’s Comprehensive Preparedness Guide for uniformity with local and federal government and the National Response Framework. Preparedness Mission Preparedness actions develop operational capabilities in advance of an emergency or incident in order to mitigate or prevent an imminent or actual incident and to protect residents, visitors, business owners, assets, systems, and networks against the greatest threats and hazards. The Renton CEMP addresses all hazards planning to guide actions before, during, and after a disaster regardless of the hazard type. It defines who does what, when, and where in order to mitigate, prepare for, respond to, and recovery from the effects of natural, technological, and human-caused hazards or threats. Mitigation Mission Mitigation actions reduce or eliminate long-term risk to people, property, the environment, and the economy from natural and technological hazards. The City of Renton Annex to the King County Regional Hazard Mitigation Plan considers the impact of hazards in the region and identifies hazard mitigation goals, objectives, and actions to reduce injury and damage from hazards. The City of Renton may also participate in the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program which provides funding to state, local, tribal, and territorial governments so they can develop hazard mitigation plans and rebuild in a way that reduces or mitigates future disaster losses in their communities. Response Mission The response mission emphasizes saving and sustaining lives, stabilizing the incident, rapidly meeting basic human needs, restoring basic services and technologies, restoring community functionality, providing universal accessibility, establishing a safe and secure environment, and supporting the transition to recovery. The ESF and additional annexes to this plan identify AGENDA ITEM #6. d) October 2023 19 primary and support agency response activities which may include actions such as activation of the Renton Emergency Operations Center (EOC) for coordination and information sharing. Recovery Mission Recovery includes those capabilities necessary to assist communities affected by an incident to recover effectively. Support for recovery ensures a continuum of care for individuals to maintain and restore health, safety, and resiliency, with a focus on those who experience financial, emotional, and physical hardships. Recovery capabilities support the well- coordinated, transparent, and timely restoration, strengthening, and revitalization of infrastructure and housing; an economic base; health and social systems; and a revitalized cultural, historical, and environmental fabric. The City of Renton Disaster Recovery Framework addresses the recovery process and responsible agencies associated with essential services needed in disaster recovery. ORGANIZATION General The City of Renton employs a director and two emergency management coordinators to execute emergency management activities. Housed within the Executive Services Department, Emergency Management coordinates the implementation of emergency planning, training, exercise, outreach and education, and operational readiness for the city. Disaster and Emergencies The Director of Emergency Management coordinates the incident management activities through the Renton Emergency Operations Center (EOC) as the EOC Director. The Renton EOC is comprised of trained representatives from various city departments and responding partner agencies to fulfill the ICS positions pictured below. The Renton EOC is organized using the ICS chain of command structure as pictured below. EOC Director Operations Planning Logistics Finance / Administration Safety Officer Public Information Officer Liaison Officer AGENDA ITEM #6. d) October 2023 20 EOC Director The EOC Director is responsible for coordination of EOC activities; interfacing with the Policy Advisory Group, Incident Command, and other government agencies and private organizations; and may also authorize support staff to perform functions such as public information, liaison, safety, and security. Operations Section This section is responsible for the initial receipt and coordination of information and requests related to field response. This section also maintains communication with field representatives and shares vital information with other EOC workers. This section is headed by the Operations Section Chief, who reports to the EOC Director. The Operations Section Chief is drawn from the lead incident response department. Department or ESF representatives coordinate resources and information with their own department personnel and may work together to ensure the best possible coordination of effort for the overall response. Incident-specific agencies, such as a pipeline company, can be added as needed. If necessary, the following branches may be created to maintain the appropriate span of control for the Operations Section Chief: Emergency services branch (fire, emergency medical services, and law enforcement representatives) Human services branch (community services, hospital, mental health, public health, schools, and Community Organizations Active in Disaster (COAD) representatives may be added) Planning Section This section is responsible for the collection, evaluation and dissemination of information related to the incident or emergency and for the preparation and documentation of EOC Action Plans and Situation Reports. This section also maintains information on the current and forecasted situation related to the emergency. This section is headed by the Planning Section Chief, who reports to the EOC Director. Information collected is incorporated into organized Situation Reports, which are then distributed to recipients within and outside the EOC. The message controller monitors all information-sharing and sends key information to the display processors for posting on the whiteboards. Information within the EOC may also be shared through overhead projected display, web-based data displays, or oral briefings. The Documentation Unit maintains incident documentation for the entire EOC. The Check-in Recorder in the Resources Unit oversees the check-in/check-out and assignment of EOC staff. The Planning Section also engages technical specialists such as mapping, hydrology, weather, and hazmat experts to provide specialized information to assist in incident planning. They work with the Operations Section to advise on upcoming issues and develop a plan for resolving them. When ready, the Demobilization Unit coordinates the de-escalation of the EOC response. AGENDA ITEM #6. d) October 2023 21 Logistics Section This section is responsible for providing service, support, supplies, equipment, personnel, and other resources. This section is headed by the Logistics Section Chief, who reports to the EOC Director. The Logistics Section handles food service, EOC security, technical assistance with phones and computers, communications, and other general support functions within the facility. Within the Supply Unit, staff handle both internal and external resource requests. They identify needed resources and work with Finance and Administration to procure them. If local resources are exhausted, resource requests are forwarded to the King County EOC after EOC Director approval. The Logistics Section may also help with volunteer and donations management coordination. The Communications Unit may establish, and document communication systems used during response and relays incident information within the EOC using call-takers, amateur radio operators, and message distributors. Finance/Administration This section is responsible for monitoring costs, procurements, contracts, and other financial considerations. This section is co-located with the Logistics Section. It is headed by the Finance and Administration Section Chief, who reports to the EOC Director. Staffed by representatives from the City of Renton’s Finance and Human Resources and Risk Management departments, the Finance and Administration Section issues checks and purchase orders and expends public funds to secure emergency resources located by the Logistics Section. They track impact of the disaster by documenting damage assessment and personnel costs, as well as injuries or damage to city personnel or equipment, or even claims against the city by outside agencies or individuals. Coordination The purpose of this section is to establish procedures to be followed when an incident occurs within the City of Renton that necessitates the activation of the EOC. The organization of the EOC and the degree of activation will depend upon the severity and nature of the emergency and anticipated requirements for support. The purpose of the EOC is to provide centralized coordination for the community in the event of a disaster, large-scale emergency, or regional event that could overwhelm emergency resources. Specifically, the EOC is primarily involved with: • Collection and documentation of event information-Situational Awareness/Common Operating Picture (critical infrastructure surveys, information about major incidents, casualties, shelters, damage assessments, response readiness by city assets) AGENDA ITEM #6. d) October 2023 22 • Processing and distribution of event information (situation reports to city officials, the King County EOC, neighboring jurisdictions, other emergency services, information releases to the media and public) • Coordination of resource support (locate and procure resources as requested by Incident Command, including requesting items or support from the county or state as needed, prioritize, and allocate scarce resources according to policy direction) • Technical information gathering and support (forecast flood mapping, HAZUS modeling, incident mapping, etc.) • Operations representatives for field operations (collection of event information from various departments with field operations) Incident Command may choose to delegate extended functions to EOC staff, but staff in the EOC do not normally make operational decisions regarding management of the incident. Rather, they coordinate with, and support Incident Command as requested. EOC Coordination Although field Incident Command controls on-scene activities related to the disaster, the Renton EOC coordinates the overall city response to the disaster, which includes obtaining an emergency proclamation from the mayor and requesting additional local, state, and Federal aid to respond to the disaster. Coordination will generally be through the following means: Identification of a lead city department based on the nature of the disaster. The lead city department will provide an Incident Commander to the field Incident Management System, and a qualified representative to the Renton EOC. Coordination of multiple agencies and the resources required to accomplish targeted goals. Effective public information. Procurement of technical expertise to assist in the disaster response and coordination. Provision of financial and administrative resources and support to accomplish the goals of the developed strategy. Emergency Support Function Matrix This Plan, with the ESF annexes that follow, assigns response and preparedness roles and responsibilities for city departments. Each department’s role is identified with the understanding that roles may change depending on the situation. Primary agencies have significant authorities, roles, resources, and capabilities for a particular function with a capability. Support agencies have specific capabilities or resources that support primary agencies in executive capabilities and other missions. This matrix identifies the Emergency Support Function (ESF) and the corresponding primary agency. Corresponding support agencies can be found within each ESF. AGENDA ITEM #6. d) October 2023 23 Emergency Support Function Primary Agency ESF 1: Transportation Renton Public Works ESF 2: Communications, Information, and Warning Systems Renton Executive Services ESF 3: Public Works and Engineering Renton Public Works ESF 4: Firefighting Renton Regional Fire Authority ESF 5: Information and Planning Renton Executive Services ESF 6: Mass Care, Emergency Assistance, Housing and Human Services Renton Parks and Recreation ESF 7: Logistics Management and Resource Support Renton Executive Services ESF 8: Public Health and Medical Services Renton Regional Fire Authority / Public Health Seattle King County ESF 9: Search and Rescue Renton Police / Renton Regional Fire Authority ESF 10: Oil and Hazardous Materials Response Renton Regional Fire Authority ESF 11: Agriculture and Natural Resources Renton Parks and Recreation ESF 12: Energy Renton Public Works ESF 13: Public Safety and Security Renton Police ESF 14: Long-Term Recovery Renton Community and Economic Development ESF 15: External Affairs/Emergency Public Information Renton Executive Services RESPONSIBILITIES This plan assigns responsibilities to city departments related to preparedness, response, mitigation, continuity, and recovery. These responsibilities may vary depending on the scope and complexity of the situation. Departments are also responsible for complying with their responsibilities as defined in current Mutual Aid Agreements (MAA), Memorandums of Agreement (MOA), and Memorandums of Understanding (MOU). Role and Responsibilities of Elected Officials The city council’s overall role is to annually review policies and appropriate funds to allow the Emergency Management Director and staff to plan and implement an emergency management program. During an incident, the council will be advised of the response and recovery plan by the mayor, Incident Command department administrator or Renton Regional Fire Authority Chief, and/or the Emergency Management Director and/or coordinator and will be asked to provide input for the restoration of all city services. During an emergency, the mayor may authorize the imposition of required emergency powers, such as evacuation orders and bans, and may authorize necessary condemnations. AGENDA ITEM #6. d) October 2023 24 Renton City Council may be presented with special legislation proposals to facilitate the disaster response or recovery and may be asked for special budget allocations accordingly. Role and Responsibilities of Policy Advisory Group The Policy Advisory Group, led by the mayor, and consisting of department administrators, the Communications Director, the Renton RFA Fire Chief, and others if so requested, will advise city council of policy-level decisions that require their direction and emergency legislative or budgetary actions, and will oversee the implementation of those decisions. The role of the Policy Advisory Group is to stay current on the most recent incident information from the Emergency Operations Center (EOC), inform one another of disaster conditions and implications for each department, and make necessary policy decisions related to operational challenges. Issues and conflicts that arise in an emergency should be handled at the lowest appropriate level of the incident organization. The Policy Advisory Group refers appropriate policy decisions to city council with recommendations for their action. The Policy Advisory Group’s role is to: Recommend necessary policy decisions that require resolution by a jurisdiction executive head or legislative body, such as priorities for resource allocation; management of jurisdiction resources; clarification of command authority; suspension of functions; and programs of city government. Provide guidance to incident managers and establish administrative objectives, including communicating legal and policy restraints, limitations on authority, political and social concerns, environmental issues, and cost considerations. Provide guidance to Incident Commanders and PIOs regarding key messages to integrate into the overall public message. Propose emergency budget actions if required for response and recovery, evaluate, and prioritize other department and city responses to balance them with future project needs to ensure adequate funding is provided to the disaster response. Recommend the discontinuation of non-essential government operations, to keep employees off the roads and free up personnel and other resources for use in disaster response. Provide a liaison to local, state, and congressional elected officials during and after a disaster to ensure appropriate assistance is brought to the local response effort and coordinate contacts to collect damage estimates and response costs. The Policy Advisory Group is initially assembled with full activation of the EOC or at the request of any Policy Advisory Group member. The Policy Advisory Group will convene at the appointed time at Renton City Hall 7th floor conferencing center, or other location deemed appropriate at the time. Role and Responsibilities of City Departments All city departments collaborate in the development and maintenance of the Comprehensive Emergency Management Plan (CEMP). The following responsibilities are not a comprehensive list but rather necessary responsibilities for mitigation, preparedness, response, and recovery AGENDA ITEM #6. d) October 2023 25 from an incident. For complete roles and responsibilities for city departments, refer to the Emergency Support Function (ESF) annexes to this plan. Department Administrators At the direction of the Chief Administrative Officer, department administrators may be required to take the following steps: Cancel scheduled employee leave. Require personnel to work beyond normal shifts for an extended period. Call back department personnel. Alter normal organization structure to complete required tasks. Reassign staff to their disaster assignments. Suspend, reschedule, or restore normal operations. City of Renton City Attorney Department Emergency powers and legislative review. Legal support and advice. City of Renton Community and Economic Development Department Agency coordination (Boeing, franchise utilities, contractors, and special purpose districts). Food and water coordination (with vendors/supply chain). Recovery coordination. Damage assessment. City of Renton Court Services Department Assist in procuring translation and interpreter services if needed. City of Renton Equity, Housing, and Human Services Department Mass care services support. Assessing and securing housing options. Provide access to human services to support mass care needs. City of Renton Executive Services Department Emergency management. Communications and warning. Emergency powers. Continuity of government. Intergovernmental coordination. Policy Group coordination. Request military support. Public information. EOC technical support. AGENDA ITEM #6. d) October 2023 26 City of Renton Finance Department Financial documentation. Procurement. Inventory records. Cost recovery. City of Renton Human Resources and Risk Management Department Staff reassignment. Disaster claims. Employee care. City of Renton Parks and Recreation Department Provide shelter and mass care. Transportation coordination for public needs. Food and water coordination (direct delivery to populations in need). Support integrated pet/human co-sheltering where possible. Volunteer coordination. City of Renton Police Department Public safety and security. Evacuation. Transportation accidents. Public demonstrations/civil unrest. Bomb threats. Crime scene response. Terrorism. Weapons of mass destruction. Pet sheltering and evacuation. City of Renton Public Works Department Maintain transportation/evacuation routes. Flood response. Maintain city utility services. Maintain communication systems. Fleet maintenance. Energy/fuel supply. Maintain airport access and functionality. Renton Regional Fire Authority Damage assessment. Fire suppression. Multiple/Mass Casualty Incidents. Hazardous materials. Search and Rescue. Radiological incidents. AGENDA ITEM #6. d) October 2023 27 Confined space. Weapons of Mass Destruction. Resource support. COMMUNICATIONS The principles of communications and information management, which support incident managers in maintaining a constant flow of information during an incident are (1) interoperability; (2) reliability, scalability, and portability; (3) resilience and redundancy; and (4) security. Information and intelligence management includes identifying Essential Elements of Information (EEI) to ensure personnel gather the most accurate and appropriate data, translate it into useful information, and communicate it with appropriate personnel. Each Emergency Support Function (ESF) annex to this plan includes EEIs to support communication and information management for incident response. Interoperable Communications Plans Federal National Emergency Communications Plan (NECP) The NECP is the Nation’s strategic plan for emergency communications that promotes communication and sharing of information across all levels of government, jurisdictions, disciplines, and organizations for all threats and hazards, as needed and when authorized. State The Alert and Warning Center (AWC) The AWC is a function of the State Emergency Operations Center (SEOC), which provides 24-hour, seven days a week coverage for notifications, alerts, and warnings of emergency events and incidents affecting Washington State. The AWC provides continuous situational monitoring during non-emergency periods as well as in times of disaster and emergency. Federal, state, local and tribal officials are then responsible for further dissemination or action as needed. The CEMNET (Comprehensive Emergency Management Network) radio system is monitored by the state, and the City of Renton has access to this radio network from the Renton EOC. Information Management Systems Washington State maintains information management systems, such as WebEOC, to manage emergencies and support public safety information sharing. The system provides the SEOC and local jurisdictions with a platform to receive, process, and manage information. The system is used as a gateway to share information and provide communications among county/city/EOCs, the SEOC, and state, federal, and local public safety entities. This information sharing allows authorized users to make informed decisions regarding public safety operations during disasters or emergencies and supports statewide collaboration. State Radio Amateur Civil Emergency Services (RACES) Plan AGENDA ITEM #6. d) October 2023 28 RACES is an organization of dedicated licensed amateur radio volunteers who provide radio communications in support of state and local government agencies during times of an emergency or disaster. RACES provides essential communications and warning links to supplement state and local government assets during these emergency situations. Emergency Support Function 15 ESF 15: External Affairs and Emergency Public Information illustrates communicating with Limited English Proficient and Access and Functional Needs Populations. King County Communications Plans King County Emergency Operations Center/Regional Communications Center The King County EOC/RCC has 24-hour, seven days a week duty officer coverage for notifications, alerts, and warnings of emergency events and incidents affecting King County. King County maintains a plan and log of monthly radio checks conducted with cities in King County. Information Management Systems King County EOC/RCC maintains information management systems, such as WebEOC, to manage emergencies and support public safety information sharing. The system provides local jurisdictions with a platform to receive, process, and manage information. The system is used as a gateway to share information and provide communications among county/city/EOCs. This information sharing allows authorized users to make informed decisions regarding public safety operations during disasters or emergencies and supports countywide collaboration. King County Radio Amateur Civil Emergency Services (RACES) Plan RACES is an organization of dedicated licensed amateur radio volunteers who provide radio communications in support of state and local government agencies during times of an emergency or disaster. RACES provides essential communications and warning links to supplement state and local government assets during these emergency situations. ARES/RACES of King County has established predetermined local emergency frequencies for amateur radio volunteers to assist cities and the county during emergency operations. These frequencies are published at https://www.aresofkingcounty.org/resources/frequencies. Emergency Support Function 2 ESF 2: Communication, Information, and Warning Systems describes communications infrastructure, resources, and processes. This includes how emergency alerts are issued within the county, including access to the Wireless Emergency Alert, Emergency Alert System, and ALERT King County, and frameworks for interoperable communications between responders and EOCs. Emergency Support Function 15 ESF 15: External Affairs / Emergency Public Information illustrates communicating with the Limited English Proficient and Access and Functional Needs Populations. AGENDA ITEM #6. d) October 2023 29 King County Inclusive Emergency Communication Plan (IECP) The King County IECP provides detailed plans and resources for communicating with Limited English Proficient and Access and Functional Needs Populations. City Communications Plans Emergency Support Function 2 ESF 2: Communication, Information, and Warning Systems describes communications infrastructure, resources, and processes. This includes how emergency alerts are issued within the county, including access to the Wireless Emergency Alert, Emergency Alert System, and ALERT Renton, and frameworks for interoperable communications between responders and EOCs. Emergency Support Function 15 ESF 15: External Affairs/Emergency Public Information illustrates communicating with the general public. Both ESF 2 and ESF 15 have LEP/AFN communication needs that are addressed in the IECP described below. The Renton Annex to the King County Integrated Emergency Communications Plan describes how the City of Renton would communicate with these populations and accommodate other languages in compliance with the law. City of Renton Annex to the King County Inclusive Emergency Communication Plan (IECP) The city’s Inclusive Emergency Communications Plan (IECP) outlines the City of Renton’s actions to safeguard all residents by making emergency communications accessible to all, including residents with limited English proficiency (LEP) and those with other Access and Functional Needs (AFN). In collaboration and coordination with other jurisdictions, public agencies, and community partners, the City of Renton will convey critical life- safety messages to all residents pursuant to RCW 38.52.070 inclusive emergency communication requirements. The city uses US Census Data to determine which LEP communities meet the statutory threshold of 1,000 residents or five percent of the city’s population. Based on this data, Renton translates public communications for Spanish, Vietnamese, Chinese (both Mandarin and Cantonese), Russian, and Ukrainian languages. The city supports regional coordination of life-safety messaging by maintaining contact information for Public Information Officers (PIOs) of neighboring jurisdictions, media contacts, translation services, and regional partners including the Trusted Partner Network; a group of volunteers who can assist in disseminating critical information to Renton residents, including LEP communities and those with other access and functional needs. AGENDA ITEM #6. d) October 2023 30 It is understood that providing properly translated alerts and emergency information is crucial for life safety to LEP communities, and every effort will be made to provide such information in a timely manner. The city is committed to improving emergency communications to the public post incident. The effectiveness of communicating life safety information to the public will be evaluated through the city’s After-Action Report process which includes gathering data and notes from hot-washes, after-action meetings, and interviews. In the last review period, there were no technological limitations experienced in the issuance of emergency alerts that would affect the life and health safety of Limited English Proficiency (LEP) or Access and Functional Needs (AFN) populations. Communication Resources The City of Renton operates with the following list of communication resources: 800 MHz radio systems, VHF radios, CEMNET radio, amateur radios, weather radio (incoming only), landline telephones, cellular telephones, satellite telephones, fax machines, e-mail, internet, AM/FM radio (incoming only), television (incoming only), and social media. Amateur Radio During a disaster, or when normal communication methods are not in service, amateur radio operators may be the most reliable form of communications. Amateur radio equipment is located at Renton City Hall near the Police Watch Desk, at each fire station, the Public Works Shops, in the City Hall 7th floor conference center storage room, and the EOC. The city also has a Mobile Communications Response Unit (MCRU) which can be deployed to set up emergency communications in the field or in support of a backup EOC. In the event that all electronic communications are unavailable, a messenger or runner shall deliver messages to the EOC. The Renton Emergency Communication Service (RECS) is incorporated as a nonprofit 501(c)3 organization. They are a team of licensed amateur radio volunteers, established for the purpose of providing emergency communications for the City of Renton and its service area during events which overwhelm existing communications resources. ADMINISTRATION Documentation The Governor, Washington Military Department, Emergency Management Division (EMD), and other governmental officials require information concerning the nature, magnitude, and impact of a disaster or emergency. This information allows for evaluating and providing the most efficient and appropriate distribution of resources and services during the response to and AGENDA ITEM #6. d) October 2023 31 recovery from a disaster or emergency. State agencies, local jurisdictions, and other organizations provide these reports, including but not limited to: Situation reports Requests for proclamations of emergency Requests for assistance Costs/expenditures reports Damage assessment reports After-Action Reports Retention Records will be kept in such a manner to separately identify incident-related expenditures and obligations from general programs and activities of local jurisdictions or organizations. Complete and accurate records are necessary to document requests for assistance, for reimbursement under approved applications pertaining to declared emergencies or major disasters, and for audit reports. Preservation Local government offices may coordinate the protection of their essential records with the state archivist as necessary to provide continuity of government under emergency conditions pursuant to RCW 40.10.010. It is the responsibility of each department to establish policies for the identification, preservation, and retention of essential records. FINANCE Local Local jurisdictions requesting assistance should assume the resources requested will need to be paid out of local funding. Local jurisdictions may incur disaster-related obligations and expenditures in accordance with the provisions of RCW 38.52.070(2), applicable state statutes, and local codes, charters, and ordinances, which may include but are not limited to the following: Emergency expenditures for cities with populations less than 300,000 RCW 35.33.081. Emergency expenditures for towns and cities with an ordinance providing for a biennial budget. RCW 35.33.081. Emergency expenditures for code cities. RCW 35A.33.080 and RCW 35A.34.140. Emergency expenditures for counties. RCW 36.40.180. Federal The Federal Emergency Management Agency (FEMA) requires that state and local governments receiving federal financial assistance under the Stafford Act comply with FEMA’s rules AGENDA ITEM #6. d) October 2023 32 prohibiting discrimination, as provided in 44 Code of Federal Regulation (CFR) § 206.11. As a result of this federal requirement, state and local governments seeking to receive federal disaster assistance will follow a program of non-discrimination and incorporates FEMA’s Whole Community approach. This requirement encompasses all state and local jurisdiction actions to the Federal/State Agreement. All personnel carrying out federal major disaster or emergency assistance functions, including the distribution of supplies, the processing of applications, and other relief and assistance activities, shall perform their work in an equitable and impartial manner, without discrimination on the grounds of race, religion, sex, color, age, economic status, physical and sensory limitations, Limited English Proficiency (LEP), or national origin. As a condition of participation in the distribution of assistance or supplies under the Stafford Act, government bodies and other organizations shall provide a written assurance of their intent to comply with regulations relating to nondiscrimination promulgated by the President or the administrator of the Federal Emergency Management Agency (FEMA), and shall comply with such other regulations applicable to activities within an area affected by a major disaster or emergency as the administration of FEMA deems necessary for the effective coordination of relief efforts. The Pets Evacuation and Transportation Standards (PETS) Act amends the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The PETS Act is operational when a federal disaster declaration is made and can provide reimbursement for allowable, documented services used in the declared emergency. Eligible costs related to pet evacuations and sheltering are in FEMA’s Public Assistance Program and Policy Guide (PAPPG). Incurred Costs The Renton Finance Department will follow guidelines for the FEMA process for reimbursement of disaster-related expenses and with the assistance of the Emergency Management Division of the Executive Services Department, coordinate the reimbursement process with other departments as needed. Cost Recovery Disaster-related expenditures and obligations of state agencies, local jurisdictions, and other organizations may be reimbursed under a number of federal programs. The federal government may authorize reimbursement of approved costs for work performed in the restoration of certain public facilities after a major disaster declaration by the President of the United States under the statutory authority of certain federal agencies. Federal Assistance Programs Public Assistance (PA) Program FEMA's Public Assistance (PA) grant program provides federal assistance to government organizations and certain private nonprofit (PNP) organizations following a Presidential disaster declaration. PA provides grants to state, tribal, territorial, and local AGENDA ITEM #6. d) October 2023 33 governments, and certain types of PNP organizations so that communities can quickly respond to and recover from major disasters or emergencies. Through the program, FEMA provides supplemental federal disaster grant assistance for debris removal, life- saving emergency protective measures, and the repair, replacement, or restoration of disaster-damaged publicly owned facilities, and the facilities of certain PNP organizations. The PA program also encourages the protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process. The federal share of assistance is not less than 75 percent of the eligible cost. The Recipient (usually the state) determines how the non-federal share (up to 25 percent) is split with the subrecipients (eligible applicants). Individual Assistance Program FEMA provides assistance to individuals and households through the Individual Assistance Program, which includes all of the following: Mass Care and Emergency Assistance (MC/EA) Crisis Counseling Assistance and Training Program (CCP) Disaster Unemployment Assistance (DUA) Disaster Legal Services (DLS) Disaster Case Management (DCM) Individuals and Households Program (IHP). IHP is comprised of two categories of assistance: Housing Assistance (HA) and Other Needs Assistance (ONA) Other Assistance Programs Small Business Administration (SBA) Programs. The SBA offers low-cost loans for eligible applicants to use funds to cover economic losses from business interruption, meet payroll, cover other business expenses, mitigate against future disasters, replace, or repair personal or business property, or their primary residence or business. State Assistance Programs Public Assistance (PA) Program The Public Assistance (PA) State Administrative Plan (SAP) provides procedures used by the Military Department, Emergency Management Division staff (as Grantee) to administer the Public Assistance Program. Audits of state and local jurisdiction emergency expenditures will be conducted in the normal course of state and local government audits. Audits of projects approved for funding with federal disaster assistance funds are necessary to determine the eligibility of the costs claimed by the applicant. Individual Assistance (IA) and Other Needs Assistance (ONA) Programs The Individual Assistance (IA) State Administrative Plan (SAP) for the Other Needs Assistance (ONA) Program is used by the State Emergency Management Division staff (as Grantee) to administer the Individual Assistance Program. The IA SAP sets forth the AGENDA ITEM #6. d) October 2023 34 organization, staffing, and procedures for the administration of the Individuals and Households Program, Other Needs Assistance, in Washington State after a major disaster declaration by the President. LOGISTICS AND RESOURCE MANAGEMENT NIMS Resource Management NIMS resource management guidance enables many organizational elements to collaborate and coordinate to systematically manage resources—personnel, teams, facilities, equipment, and supplies. Most jurisdictions or organizations do not own and maintain all the resources necessary to address all potential threats and hazards. Therefore, effective resource management includes leveraging each jurisdiction’s resources, engaging private sector resources, involving volunteer organizations, and encouraging further development of mutual aid agreements. Specialized Resources Resource typing defines and categorizes incident resources by capability. Resource typing definitions establish a common language for discussing specialized resources by defining minimum capabilities for personnel, teams, facilities, equipment, and supplies. Resource typing enables communities to plan for, request, and have confidence that the resources they receive have the capabilities they requested. FEMA leads the development and maintenance of resource typing definitions for resources shared on a local, interstate, regional, or national scale. Jurisdictions can use these definitions to categorize local assets. Emergency Worker Program / Liability Protection RCW 38.52 authorizes the use of emergency workers as outlined in state law. "Emergency Worker" is defined in RCW 38.52.010(7), while provisions addressing the registration, use, classification, and coverage of emergency workers are addressed by RCW 38.52.180, RCW 38.52.310, and WAC 118.04. The Emergency Management program maintains paperwork and processes for proper registration of emergency workers. Procurement and Resource Requesting Authorities and Overview The Washington Intrastate Mutual Aid System (WAMAS), established in RCW 38.56, provides for in-state mutual assistance among member jurisdictions, including every county, city, and town of the state. Out-of-state mutual aid resources are requested through the Emergency Management Assistance Compact (EMAC), established in Public Law 104-321, or the Pacific Northwest Emergency Management Arrangement (PNEMA), established in Public Law 105-381, both coordinated through Washington Emergency Management Division. AGENDA ITEM #6. d) October 2023 35 Methods Resource requests are tracked throughout their entire life cycle, from the time submitted, until filled (if consumable) or until the resource is demobilized and returned (if non-consumable). Supply chain elements, such as state and local staging areas, reception and integration centers, movement coordination centers, and movement control points, activate as appropriate to the situation. State and local staging areas serve as temporary storage areas for the movement of resources to affected areas. Reception and integration centers provide reception, integration, onward movement, and accountability for out-of-state resources. Resources should deploy only when appropriate authorities request and dispatch them through established resource management systems. Resources that authorities do not request should refrain from spontaneous deployment to avoid overburdening the recipient and compounding accountability challenges. Demobilization Demobilization should be a planned and coordinated effort with the Department Operations Centers (DOC), Emergency Operations Center (EOC), and all other involved departments and agencies. Demobilization planning should begin when an incident begins. Resource Gaps Comprehensive and integrated planning can help other levels of government plan their response to an incident within a jurisdiction. By knowing the extent of the jurisdiction’s capability, supporting planners can pre-identify shortfalls and develop pre-scripted resource requests. DEVELOPMENT AND MAINTENANCE Core Planning and Development Team Planning Process Planning is a continuous process that does not stop when the plan is published. The planning team develops a rough draft of the basic plan or annexes. As the planning team works through successive drafts, they add necessary tables, charts, and other graphics. The team prepares a final draft and circulates it for comment to organizations that have responsibilities for implementing the plan. The written plan should be checked for its conformity to applicable regulatory requirements and the standards of Federal or state agencies and for its usefulness in practice. Once validated, the planning team presents the plan to the appropriate officials for signature and promulgation. The promulgation process should be based on a specific statute, law, or ordinance. Once approved, the planner should arrange to distribute the plan to stakeholders who have roles in implementing the plan. AGENDA ITEM #6. d) October 2023 36 The Plan must be updated with new planning and policy goals and objectives in order to remain current. Updates to the Plan will occur at a minimum of every five years. The CEMP will be available to the public through the revision process in a public input process both in person and online. Additionally, the completed CEMP will be available to the public online through the City of Renton’s website. Review Process Commonly used criteria can help decision-makers determine the effectiveness and efficiency of plans. These measures include adequacy, feasibility, and acceptability. Decision-makers directly involved in planning can employ these criteria, along with their understanding of plan requirements, not only to determine a plan’s effectiveness and efficiency but also to assess risks and define costs. Adequacy – a plan is adequate if the scope and concept of planned operations identify and address critical tasks effectively; the plan can accomplish the assigned mission while complying with the guidance; and the plan’s assumptions are valid, reasonable, and comply with the guidance. Feasibility – a plan is feasible if the organization can accomplish the assigned mission and critical tasks by using available resources within the time contemplated by the plan. The organization allocates available resources to tasks and tracks the resources by status (e.g., assigned, out of service). Available resources include internal assets and those available through mutual aid or through existing state, regional, or Federal assistance agreements. Acceptability – a plan is acceptable if it meets the requirements driven by a threat or incident, meets decision-maker and public cost and time limitations, and is consistent with the law. The plan can be justified in terms of the cost of resources and if its scale is proportional to mission requirements. Planners use both acceptability and feasibility tests to ensure that the mission can be accomplished with available resources without incurring excessive risk regarding personnel, equipment, material, or time. They also verify that risk management procedures have identified, assessed, and applied control measures to mitigate operational risk (i.e., the risk associated with achieving operational objectives). Compliance – the plan should comply with guidance and doctrine to the maximum extent possible because these provide a baseline that facilitates both planning and execution. Revisions Plans should evolve as lessons are learned, new information and insights are obtained, and priorities are updated. Evaluating the effectiveness of plans involves a combination of training events, exercises, and real-world incidents to determine whether the goals, objectives, decisions, actions, and timing outlined in the plan led to a successful response. Planning teams should establish a process for reviewing and revising the plan. AGENDA ITEM #6. d) October 2023 37 Reviews should be a recurring activity. In no case should any part of the plan go for more than two years without being reviewed and revised. Changes to any part of the plan may be minor (small edits that do not impact the Emergency Management Program processes and/or roles and responsibilities) or major (significant modifications to processes and/or roles and responsibilities) in nature. Minor, administrative changes do not require signature and promulgation. All substantive changes will be briefed to the Executive Leadership Team, Renton Emergency Management Division, the Emergency Management Group, and any staff who may have a part in disaster response. Substantive changes will require a readoption of that section of the plan by the city council. Renton Emergency Management is ultimately responsible for updates and changes to the CEMP and will submit a revised CEMP to the Washington State Emergency Management Division and Renton city council for approval and formal adoption. The Emergency Management Director shall promulgate the revised CEMP through a signed letter to all city department administrators, and the Renton Emergency Management Division will promulgate the revised CEMP elements to all known stakeholders through communication and training efforts. Planning Committee The Emergency Management Director for the city shall maintain an ongoing Emergency Management Group. The Emergency Management Group shall consist of personnel from the following: Executive Services Department City Attorney Department Community and Economic Development Department Court Services Equity, Housing, and Human Services Department Finance Department Human Resource and Risk Management Department Parks and Recreation Department Police Department Public Works Department Renton Regional Fire Authority Other community partners when appropriate Departments with divisions or sections with significant variations in responsibilities and expertise may find it necessary to send more than one representative to adequately contribute to overall emergency management planning, training, and exercising. The Emergency Management Group should also participate in the planning for, at a minimum, an annual emergency management exercise that exercises the plan and includes all appropriate city departments and partner agencies. The Emergency Management Group is charged with contributing to overall emergency planning for the city. The Emergency Management Group is responsible for contributing to the continued development and readiness of the EOC. The Emergency AGENDA ITEM #6. d) October 2023 38 Management Group shall ensure that this plan is consistent with the King County Comprehensive Emergency Management Plan, the Regional Coordination Framework, the Puget Sound Regional Catastrophic Disaster Coordination Plan, and the Washington State Comprehensive Emergency Management Plan. Training and Exercise Program Through the implementation of the Homeland Security Exercise and Evaluation Program (HSEEP), organizations can use training and exercises to improve current and required Core Capability levels, identify gaps, and overcome shortfalls. A Capabilities Assessment provides a gap analysis, by Core Capability, for each desired outcome and capability target; each of the Homeland Security Regions is required to complete an assessment. The City of Renton contributes to the assessment for Homeland Security Region 6. After the Capabilities Assessment is completed, it is referenced to determine the priority capabilities for training and exercise planned activities and should be coordinated with the Training and Exercise Plan (TEP) of the state. Training Program The City of Renton maintains a roster of Disaster Assignments for all city employees who may be called to assist in an appropriately skilled position other than their primary role during a response. To understand this obligation, staff must take ICS 100 and ICS 700, which are available online. Some staff are also required to take ICS 200, 300, 400, and 800. Additional training may be required for certain disaster assignments and is specified in the Disaster Assignment document maintained by Renton Emergency Management. Exercise Program Applying the following principles to both the management of an exercise program and the execution of individual exercises is critical to the effective examination of capabilities: Capability-based, Objective Driven – through HSEEP, organizations can use exercises to examine current and required core capability levels and identify gaps; exercises focus on assessing performance against capability-based objectives. Whole Community Integration – encourage exercise planners to engage the whole community throughout exercise program management, design and development, conduct, evaluation, and improvement planning. Informed by Risk – identifying and assessing risks and associated impacts helps organizations identify priorities, objectives, and core capabilities to be evaluated through exercises. To comply with Emergency Management Performance Grant requirements, the City of Renton plans to conduct an annual exercise to HSEEP standards if no disaster has impacted the jurisdiction during the Integrated Planning and Preparedness calendar year of planning, training, and exercises. AGENDA ITEM #6. d) October 2023 39 After-Action Reporting The After-Action Report (AAR) summarizes key exercise-related evaluation information, including the exercise overview and analysis of objectives and core capabilities; however, the AAR can also be used to capture and analyze key incident-related information throughout the phases of an incident. The AAR should include an overview of performance related to each exercise objective and associated core capabilities while highlighting strengths and areas for improvement. Upon completion, the exercise evaluation team provides the draft AAR to the exercise sponsor, who distributes it to participating organizations prior to drafting a formal AAR. The Emergency Management Group will aid in the draft of the Improvement Plan and Corrective Action Items before submitting the AAR and IP to the Executive Leadership Team for review. ELT will review and confirm items for further action. All impacted city departments will participate in an After-Action Meeting (AAM), to include lessons learned and areas for improvement (IP – Improvement Plan), and as soon as possible for review after an incident. The details and conclusions from the AAM will inform the After-Action Report to improve response to incidents. Corrective Actions Corrective actions are concrete, actionable steps that are intended to resolve capability gaps and shortcomings identified in exercises or real-world events. In developing corrective actions, Renton Emergency Management and involved departments should first review and revise the draft AAR, as needed, to confirm that the issues identified by evaluators are valid and require resolution. The reviewer then identifies which issues fall within their organization’s authority and assume responsibility for acting on those issues. Finally, they determine an initial list of appropriate corrective actions to resolve identified issues. Maintenance and Availability Emergency Management may revise the Renton CEMP including ESFs and other Annexes at a minimum of every five years from the date of last publication. The current Renton CEMP may be available to the public through the City of Renton’s public facing website. Monitoring Changes in Law Renton Emergency Management monitors updates from the State and King County regarding changes in legal requirements for the program. The city also retains a lobbyist who monitors and advocates for the city’s position in all matters that are addressed by the State Legislature. The Deputy Chief Administrative Officer may brief the Emergency Management Director on any city council ordinances or other legislation changes relevant to the program. AUTHORITIES AND REFERENCES Continuity of Government AGENDA ITEM #6. d) October 2023 40 Emergency Interim Successors for Elected Officials RCW 42.14.070 provides that the legislative authority shall adopt rules and regulations providing for appointment of temporary interim successors to the elected and appointed offices of the city. During the emergency, for a period of less than 30 days, the council president shall automatically assume the authority and duties of the mayor when the mayor is unavailable. If both the mayor and council president are unavailable during an emergency or disaster, the city council president pro-tem will serve in the role of mayor. City Council Meeting Location Chapter 42.14 of the RCW provides that in the event of an emergency the city council may meet at any place within or outside the territorial limits of the city on the call of the Renton Council President or any two members of the governing body and shall lawfully conduct the city’s affairs for the duration of the emergency. In the event that the Renton City Council Chambers are uninhabitable or if the mayor deems it desirable, the city council may meet at any place within or outside the city limits. In the event that a special meeting of the council is called, the Council Liaison, in communication with the city clerk, is primarily responsible for coordinating the notification of each council member and notifying the public as soon as practical. The Communications Director or designated Public Information Officer (PIO) shall work with the Council Liaison and city clerk to notify the media and to complete the public posting of the meeting. Circumstances may necessitate that city government will not be able to meet normal posting requirements for emergency Council meetings. Emergency Interim Successor for the Chief Administrative Officer If the Chief Administrative Officer is unavailable during an emergency, the Deputy Chief Administrative Officer shall fulfill the responsibilities of that role. If both the CAO and the Deputy CAO are unavailable during an emergency, the person specified in the city’s Continuity Plan shall fulfill the responsibilities of that role. Emergency Interim Successors for Appointed Officials If the department administrator is unavailable during an emergency, the Continuity Plan will identify the interim successor. If the interim successor of a city department is unavailable, the department administrator will have a further designee to fulfill the responsibilities of that role and direct the actions of each department. If no identified successor is available to fulfill the role of the department administrator, the Chief Administrative Officer of their delegate may appoint another person at their discretion. For all other essential roles within the city, the interim successor will be designated by the city’s Continuity Plan. In the event no further successors are identified in the AGENDA ITEM #6. d) October 2023 41 Continuity Plan, the position in authority over that role will appoint an interim successor. These authorities should be clearly communicated in writing within the department and to the personnel of that department. Governing Laws and Authorities • The City of Renton Comprehensive Emergency Management Plan has been developed and is maintained under the following authorities: State Revised Code of Washington (RCW) o 35.33.081, Emergency Expenditures – Nondebatable Emergencies o 35..33.101, Emergency Warrants o 38.52, Emergency Management o 38.56, Intrastate Mutual Aid System o 39.34, Interlocal Cooperation Act o 39.04.280, Competitive Bidding Requirements - Exemptions o 49.60.400 Discrimination, Preferential Treatment Prohibited • Washington Administrative Code (WAC) o 118-04, Emergency Worker Program o 118-30, Local Emergency Management/Services Organizations, Plans and Programs o 296-62, General Occupational Health Standards • Federal Public Law o 93-342, Disaster Relief Act of 1974, as amended by Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act. o 96-342, Improved Civil Defense Act of 1980, as amended. o “Federal Civil Defense Act of 1950," as amended. o 99-499, Superfund Amendments and Reauthorization Act of 1986. Glossary Definitions Term Definition After Action Report (AAR) A narrative report that presents issues found during an incident or exercise along with recommendations on how those issues can be resolved. ALERT King County, ALERT Renton A mass notification system utilized to send emergency notifications to the public via phone, text, email, or TTY/TDD. Amateur Radio Emergency Service (ARES) The American Radio Relay League (ARRL) public service arm for providing support primarily to non-government agencies during an emergency. AGENDA ITEM #6. d) October 2023 42 Term Definition American Red Cross (ARC) Non-profit organization that provides support of mass care, sheltering, communication, and other services in times of disaster. Relies on volunteers to carry out operations. Annex The purpose of an annex is to describe operations for a particular function. It defines the function and shows how activities of various participants in the functional organization are coordinated. The annex is action oriented. It is written for, and preferably by, the person responsible for controlling resources available to accomplish the objectives of the function in any large-scale emergency. It is a substantial, freestanding plan that is specific to carry out a task. Appendix An appendix contains details, methods, and technical information that are unique to specific hazards identified as being likely to pose a threat of disaster in the community. Appendices are supplementary, helper documents, frequently changing but without specific direction. Area Command An organization established to oversee the management of (1) multiple incidents that are each being handled by an ICS organization, or (2) large or multiple incidents too which several Incident Management Teams have been assigned. Area command has the responsibility to set overall strategy and priorities, allocate critical resources according to priorities, ensure that incidents are properly managed, and ensure that objectives are met, and strategies followed. May be established at an EOC or some location other than an ICP. Command Staff The Command Staff consists of the Safety Officer, Liaison Officer, and Public Information Officer, who report directly to the Incident Commander. Communications Unit In Incident Command structure, responsible for providing communication services at an incident, whether it be by phone, in person, radio, etc.… Competitive Bidding - Waived If an emergency exists, the person or persons designated by the governing body of the municipality to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts on behalf of the municipality to address the emergency situation. If a contract is awarded without competitive bidding due to an emergency, a written finding of the existence of an emergency must be made by the governing body or its designee and duly entered of record no later than two weeks following the award of the contract. (Defined in RCW 38.04.280). Comprehensive Emergency Management Network (CEMNET) Dedicated 2-way Very High Frequency (VHF) low-band radio system. Provides direction and control capability for state and local jurisdictions for administrative use, and during an emergency or disaster. This is an emergency management net belonging to and AGENDA ITEM #6. d) October 2023 43 Term Definition managed by the Washington State Military Department, Emergency Management Division. Comprehensive Emergency Management Plan (CEMP) A required plan which addressed the mitigation, preparation, response, and recovery activities associated with emergency situations. Concept of Operations (CONOPS) User-oriented document that describes the characteristics for a proposed asset or system from the viewpoint of any individual or organizational entity that will use it in their daily work activities or who will operate or interact directly with it. Continuity Plan An internal effort within individual components of a government to ensure the capability exists to continue essential functions across a wide range of potential emergencies. Continuity of Government (COG) Measure taken by a government to continue to perform required functions during and after a severe emergency. COG is a coordinated effort within each branch of the government to continue its minimum essential responsibilities in a catastrophic emergency. Damage Assessment The process of determining the magnitude of damage and the unmet needs of the community as the result of a hazardous event. Debrief/Debriefing A meeting held after an event or disaster to discuss what happened, lessons learned, and what may or may not be shared with the public. Delegated Authority An official mandate calling on the individual holding a specific position to assume responsibilities and authorities not normally associated with that position when specified conditions are met. Direction and Control Defines the management of emergency response and recovery. Disaster Assessment An event, expected or unexpected, in which a community's available, pertinent resources are expended, or the need for resources exceeds availability, and in which a community undergoes severe danger, incurring losses so that the social or economic structure of the community is disrupted and the fulfillment of some or all of the community's essential functions are prevented. Duty Officer Generally, refers to the person designated to intake and assess emergency events one 24/7 basis. Emergency A sudden, usually unexpected event that does or could do harm to people, resources, property, or the environment. Emergencies can range from localized events to human, natural, or technological events that damage or threaten to damage local operations. AGENDA ITEM #6. d) October 2023 44 Term Definition Emergency Alert System (EAS) A federally mandated program established to enable the President, federal, state, and local jurisdiction authorities to disseminate emergency information to the public via the Commercial Broadcast System. Formerly known as the Emergency Broadcast System (EBS), it requires broadcaster to relay emergency information. This system is for immediate action emergencies where the public needs to be informed. Emergency Management The preparation for and the carrying out of all emergency functions to mitigate, prepare for, respond to, a recover from emergencies and disasters, to aid victims suffering from injury or damage resulting from disasters caused by all hazards, whether natural or technological, and to provide support for search and rescue operations for persons and property in distress. Emergency Management Assistance Compact (EMAC) Agreements that provide for jurisdictions in different states to provide resources or other support to one another during an incident. Emergency Management Director The Individual within each political subdivision that has coordination responsibility for jurisdictional emergency management. Emergency Management Division (EMD) Washington State Emergency Management Division, responsible for coordinating state-wide emergency management activities. Emergency Medical Services (EMS) Emergency Medical Services provides care to the sick and injured at the scene of any medical emergency or while transporting any patient in an ambulance to an appropriate medical control, including ambulance transportation between medical facilities. It commonly includes trained and licensed emergency care providers and specialized transportation vehicles Emergency Operations Center (EOC) A central location from which overall direction, control, and coordination of a single community's response to a disaster will be established. The EOC is generally equipped and staffed to perform the following functions: collect, record, analyze, display, and distribute information; coordinate public information and warning; coordinate government emergency activities; support first responders by coordinating the management and distribution of information and resources and the restoration of services; conduct appropriate liaison and coordination activities with all levels of govern Emergency Operations Center Director The staff person assigned to manage the EOC during an activation or exercise. Emergency Proclamation A statement by a top official in a jurisdiction that identifies the nature of an emergency and impacts upon the jurisdiction and authorizes the suspension of normal operations or rules in order to manage the emergency. AGENDA ITEM #6. d) October 2023 45 Term Definition Emergency Support Function The grouping of government capabilities into an organizational structure to provide support, resources, program implementation, and services that are most likely needed to save lives, protect property and the environment, restore essential services, and critical infrastructure, and help victims and communities recovery from incidents. Emergency Work Work that must be done immediately to save lives and to protect improved property and public health and safety to avert or lessen the threat of a major disaster Emergency Worker Emergency worker means any person, including but not limited to, an architect registered under Chapter 18.08 RCW, a professional engineer registered under Chapter 18.43 RCW, or a volunteer registered under RCW 38.52/WAC 118.04 who is registered with a local emergency management organization for the purpose of engaging in authorized emergency management activities or is an employee of the state of Washington or any political subdivision thereof who is called upon to perform emergency management activities. Essential Functions Those functions, stated or implied, that jurisdictions are required to perform by statute or executive order or are otherwise necessary to provide vital services, exercise civil authority, maintain the safety and well-being of the general populace, and sustain the industrial/economic base in an emergency. Essential Operations Those operations, stated or implied, that state departments and local jurisdictions are required to perform by stature or executive order or are otherwise deemed necessary. Essential Personnel Staff of the department or jurisdiction that are needed for the performance of the organization’s mission-essential functions. Evacuation A protective action which involves leaving an area of risk until the hazard has passed. Event A planned, non-emergency activity. ICS can be used as the management system for a wide range of events, e.g., parades, concerts, or sporting events Facility Any publicly or privately owned building, works, system, or equipment built or manufactured, or an improved and maintained natural feature. Land used for agricultural purposes is not a facility. Federal Disaster Declaration See Presidential Declaration. Federal Emergency Management Agency (FEMA) Agency created in 1979 to provide a single point of accountability for all federal activities related to disaster mitigation and emergency preparedness, response, and recovery. FEMA provides technical advice and funding for state and local emergency management agencies, manages the President’s Disaster Relief Fund, and coordinates the disaster assistance activities of all federal agencies in the event of a Presidential Disaster Declaration. AGENDA ITEM #6. d) October 2023 46 Term Definition Finance Section Chief Responsible for all costs and financial/administrative considerations of the incident. Part of the Command and General Staff, reporting to the Incident Commander. Finance/Administration Section Responsible for all costs and financial/administrative considerations of the incident. Section Chief reports directly to the Incident Commander. First Responders Those in occupations that require they respond immediately to an emergency event. Example: firefighters, law enforcement officers, emergency medical services personnel, public works. Government Emergency Telecommunications Service (GETS) A service providing priority access telephone dialing during circuit overload conditions. Governor's Proclamation of a State of Emergency A proclamation by the Governor in accordance with RCW 43.06 and 38.52 which activates the State of Washington Comprehensive Emergency Management Plan and authorizes State resources to be used to assist affected political jurisdictions. Hazard Something that is potentially dangerous or harmful, often the root cause of an unwanted outcome. Hazard Identification and Vulnerability Analysis (HIVA) The HIVA is a comprehensive plan that is the result of a systematic evaluation of a jurisdiction’s existing natural and technological hazards. It includes a vulnerability assessment to such hazards and provides guidance for mitigation efforts. Hazard Mitigation Any measure that will reduce or prevent the damaging effects of a hazard. Hazmat Hazardous Materials. Hazmat Team Team with specialized training to respond to hazardous materials incidents. Incident An occurrence or event, either human-caused or natural phenomena, that requires action by emergency services personnel to prevent or minimize loss of life or damage to property and/or the environment. Incident Action Plan (IAP) The strategic goals, tactical objectives, and support requirements for the incident. All incidents require an action plan. Incident Command Post (ICP) A centralized base of operations established near the site of an incident. That location at which primary command functions are executed; usually collated with the incident base. Incident Command System (ICS) The combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure for the purpose of coordinating the response to any event. An all-hazard, on-scene functional management system that establishes common standards in organization, terminology, and procedures, provides a means (unified command) for the AGENDA ITEM #6. d) October 2023 47 Term Definition establishment of a common set of incident objectives and strategies during multi-agency/multi-jurisdiction operations while maintaining individual agency/jurisdiction authority, responsibility, and accountability, and which is a component of the National Interagency Incident Management Systems (NIMS). An equivalent and compatible all-hazards, on-scene, functional management system. Incident Commander (IC) The individual responsible for the management of operations at the scene of an incident. Incident Period The time spend during which an incident or event occurs Incidents of National Significance Those high-impact events that require a coordinated and effective response by an appropriate combination of Federal, State, local, tribal, private sector, and nongovernmental entities in order to save lives, minimize damage, and provide the basis for long-term community recovery and mitigation activities. All Presidential declared disasters are considered Incidents of National Significance. Individual Assistance (IA) ) Supplementary Federal assistance available under the Stafford Act to individuals, families, and businesses; includes disaster housing assistance, unemployment assistance, grants, loans, legal services, crisis counseling, tax relief, and other services or relief programs. Integrated Public Alert & Warning System (iPAWS) It is a modernization and integration of the nation’s alert and warning infrastructure. Provides public safety officials with an effective way to alert and warn the public about serious emergencies using EAS, WEA, NOAA, and other public alerting systems from a single interface. Interoperable Communications Alternate communications that provide the capability to perform minimum essential departmental or jurisdictional functions, in conjunction with other agencies, until normal operations can be resumed. Joint Information Center (JIC) A facility that may be used by affected utilities, state agencies, counties, local jurisdictions, and/or federal agencies to jointly coordinate the public information function during all hazard incidents. May also be conducted virtually. Liaison Officer The point of contact for assisting or coordinating agencies. Local Emergency Planning Committee (LEPC) A local planning group appointed by the State Emergency Response Commission (SERC) to fulfill the planning requirements for a Local Planning District under the Superfund Amendments and Reauthorization Act (SARA) of 1986. As the planning body for preparing local hazardous materials plans. AGENDA ITEM #6. d) October 2023 48 Term Definition Local Resources The combined resources, of the type needed to respond to a given hazardous event, of the city and of the private sector. In any request for state or federal resources, the requesting jurisdiction must certify that local resources have been, or soon will be, exhausted. Logistics Chief In the incident command structure, responsible for resource management and responding to resource requests. Oversees Logistics Section. Reports directly to the Incident Commander. Logistics Section In Incident Command structure, responsible for providing facilities, services, and materials for an incident or event. Major Disaster As defined in the Stafford Act, "Any natural catastrophe (including any hurricane, tornado, storm, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of states, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby." Message Controller A volunteer or staff member charged with recording and distributing paper-based messages in the EOC or public call center. Message Distributors In the Incident Command structure, responsible for routing information about resources reporting to the incident, resource status, and administrative and tactical traffic. Military Department Refers to the Emergency Management Division, the Army and Air National Guard, and Support Services. Mitigation Any sustained actions taken to eliminate or reduce the degree of long-term risk to human life, property, and the environment from natural and technological events. Mitigation assumes our communities are exposed to risks whether or not an emergency occurs. Mitigation measures include but are not limited to building codes, disaster insurance, hazard information systems, land use management, hazard analysis, land acquisition, monitoring and inspection, public education, research, relocation, risk mapping, safety codes, statutes and ordinances, tax incentives and disincentives, equipment or computer tie downs, and stockpiling emergency supplies. Multi-Agency Coordination (MAC) A system by which multiple agencies coordinate response and limited resources. AGENDA ITEM #6. d) October 2023 49 Term Definition Mutual Aid Agreement (MAA) A formal or informal agreement for reciprocal assistance for emergency services and resources between jurisdictions. National Incident Management System A set of national principles expressly adopted by the City of Renton for use in this plan and the management of future events. NIMS provides a systematic, proactive approach guiding government agencies at all levels, non-government organizations, and the private sector to work seamlessly to prevent, protect against, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location, or complexity, in order to reduce the loss of life or property and harm to the environment. This system ensures that those involved in incident response/recovery understand what their roles are and have the tools they need to be effective. National Incident Management System (NIMS) A concept that provides for a total approach to all risk incident management; NIMS addresses the Incident Command System (ICS), training, qualifications and certification, publications management, and supporting technology. NIMS outlines a standard incident management organization called Incident Command System (ICS) that establishes five functional areas-- command, operations, planning, logistics, and finance/administration--for management of all major incidents. To ensure further coordination and during incidents involving multiple jurisdictions or agencies, the principle of unified command has been universally incorporated into NIMS. This unified command not only coordinates the efforts of many jurisdictions, but provides for and assures joint decisions on objectives, strategies, plans, priorities, and public communications. National Response Framework (NRF) The plan that establishes the basis for the provision of federal assistance to a state and the local jurisdiction impacted by a catastrophic or significant disaster or emergency that result in a requirement for federal response assistance. National Warning System (NAWAS) The federal portion of the Civil Defense Warning System, used for the dissemination of warnings and other emergency information from the National or FEMA Region Warning Centers to Warning Points in each state. Also used by the State Warning Points to disseminate information to local Primary Warning Points. Provides warning information to state and local jurisdictions concerning AGENDA ITEM #6. d) October 2023 50 Term Definition severe weather, earthquake, flooding, and other activities affecting public safety. Non-Essential Personnel Staff of the department or jurisdiction who are not required for the performance of the organization's mission-essential functions. Objectives The specific operations that must be accomplished to achieve goals. Objectives must be both specific and measurable. Officer The Incident Command title for individuals responsible for Public Information, liaison, and Safety. Operational Period In Incident Command, the period of time scheduled for execution of a given set of operation actions specified in the Incident Action Plan Operations Chief In an incident command structure, a representative of the principal first response agency having overall incident management responsibilities in the field; responsible for coordinating support to individual incident commanders. Oversees the Operations Section. Reports to the Incident Commander Operations Section In an Incident command structure, responsible for all tactical operation at the incident. Plan Maintenance Steps taken to ensure the plans are reviewed regularly and updated whenever major changes occur. Planning Chief In an incident command structure, responsible for situation analysis and anticipating future response or recovery needs and activities. Oversees the Planning Section. Reports directly to the Incident Commander. Planning Section In incident command structure, responsible for the collection, evaluation, and dissemination of information related to the incident, and for the preparation and documentation of IAPs Preliminary Damage Assessment (PDA) The joint local, state, and Federal analysis of damage that has occurred during a disaster and which may result in a Presidential declaration of disaster. The PDA is documented through surveys, photographs, and other written information Preparedness The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational capability to prevent, protect against, respond to, and recover from domestic incidents. Within the NIMS, preparedness is operationally focused on establishing guidelines, protocols, and standards for planning, training and exercises, personnel qualification and certification, equipment certification, and publication management. Presidential Disaster Declaration Formal declaration by the President that an Emergency or Major Disaster exists based upon the request for such a declaration by the Governor and with the verification of Federal Emergency Management Agency preliminary damage assessments. AGENDA ITEM #6. d) October 2023 51 Term Definition Public Assistance (PA) Supplementary federal assistance provided under the Stafford Act to state and local jurisdictions, special purpose districts, tribes, or eligible private, nonprofit organizations. Public Information Officer (PIO) The person designated and trained to coordinate disaster related public information and media relations. Radio Amateur Civil Emergency Service (RACES) Volunteer ham (amateur) radio operators who provide reserve communications within government agencies in times of extraordinary need. Although the exact nature of each activation will be different, the common thread is communications. Radio Operators Staff or volunteers assigned to operate radios in the EOC radio room or in the field. Radio Room Supervisor Staff member or volunteer assigned to supervise the people and activities in the EOC radio room. Recovery A short-term and long-term process. Short-term operations restore vital services to the community and provide for the basic needs of the public. Long-term recovery focuses on restoring the community to its normal, or improved, state of affairs, including some form of economic viability. Recovery measures include, but are not limited to, crisis counseling, damage assessment, debris clearance, decontamination, disaster application centers, disaster insurance payments, disaster loans and grants, disaster unemployment assistance, public information, reassessment of emergency plans, reconstruction, temporary housing, and full- scale business resumption. Also, the extrication, packaging, and transport of the body of a person killed in a search and rescue incident. Regional Coordination Framework (RCF) A mutual aid agreement specific to King County, which encompasses government agencies, non-profit organizations, and private businesses. Renton Emergency Communication Service (RECS) A non-profit team of licensed amateur radio operators who provide emergency communications capabilities for the City of Renton, primarily through amateur radio. Response The actual provision of services during an event. These activities help to reduce casualties and damage and to speed recovery. Actions taken immediately before, during, or directly after an emergency occurs, to save lives, minimize damage to property and the environment, and enhance the effectiveness of recovery. Response measures include, but are not limited to, emergency plan activation, emergency alert system activation, emergency instructions to the public, emergency medical assistance, staffing the emergency operations center, public official alerting, reception and care, shelter and evacuation, search and rescue, resource mobilization, and warning systems activation. AGENDA ITEM #6. d) October 2023 52 Term Definition Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288, as amended) - The act that authorizes the greatest single source of federal disaster assistance. It authorizes coordination of the activities of federal, state, and volunteer agencies operating under their own authorities in providing disaster assistance, provision of direct federal assistance as necessary, and provision of financial grants to state and local jurisdictions as well as a separate program of financial grants to individuals and families. This act is commonly referred to as the Stafford Act. Search and Rescue (SAR) The act of searching for, rescuing, or recovering by means of ground, marine, or air activity any person who becomes lost, injured, or is killed while outdoors or as a result of a natural or human-caused event, including instances of searching for downed aircraft when ground personnel are used. Includes Disaster, Urban, and Wildland Search and Rescue. Shelter in Place A protective action that involves taking cover in a building that can be made relatively airtight. Generally, any building suitable for winter habitation will provide some protection with windows and doors closed and heating, ventilation, and air conditioning system turned off. Increased effectiveness can be obtained in sheltering by methods such as using an interior room or basement, taping windows and doors, and other more elaborate systems to limit natural ventilation. To be used as a protective action, sheltering requires the ability to communicate to the public when it is safe and/or necessary to emerge from the shelter. Stafford Act See Robert T. Stafford Disaster Relief and Emergency Assistance Act. Staging Area In an Incident Command structure, the location where incident personnel and equipment are assigned on an immediately available status. Task Force A group of any type and kind of resources with common communications and a leader temporarily assembled for a specific mission. Technical Specialist Personnel with special skills who are activated only when needed. Terrorism The unlawful use of force or violence committed by an individual or group against persons or property in order to intimidate or coerce a government, the civilian population, or any segment thereof in furtherance of political or social objectives. Unified Command An application of ICS used when there is more than one agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the Unified Command, to establish a common set of objectives and strategies and a single IAP. AGENDA ITEM #6. d) October 2023 53 Term Definition Warning and Information Advising the public of a threatening or occurring hazard and providing information to assist them in safely preparing for and responding to the hazard. Washington State Mutual Aid Agreement (WAMAC/WAMAS) Mutual aid agreement covering all cities, counties, and state agencies in Washington State. Wireless Emergency Alerting (WEA) An alerting system which notifies all wireless phones within a specified geographic boundary regardless of enrollment in the local jurisdiction’s alerting system. Wireless Priority Service (WPS) A priority routing system for cellular phones that gives priority to government and other critical workers during an emergency. Acronyms Acronym Definition AC Alternating Current ALS Advanced Life Support ARC American Red Cross ARES Amateur Radio Emergency Services ARRL Amateur Radio Relay League ASL American Sign Language ATC Applied Technology Council BLS Basic Life Support CAO Chief Administrative Officer CBO Community Based Organization CDC Center for Disease Control and Prevention (HHS) CEMNET Comprehensive Emergency Management Network CEMP Comprehensive Emergency Management Plan CERT Community Emergency Response Team COAD Community Organizations Active in Disasters COG Continuity of Government Acronym Definition CPG Comprehensive Preparedness Guidance CPOD Community Point of Distribution CTF FBI Joint Cyber Task Force DHS Department of Homeland Security DNRP Department of Natural Resources and Parks DOC Department Operations Center DOD Department of Defense DOE Federal Department of Energy DOH Department of Health DOT Department of Transportation EAS Emergency Alert System EHP environmental and Historic Preservation EMD Emergency Management Division EMG Emergency Management Group EMP Emergency Management Plan EMS Emergency Medical Service AGENDA ITEM #6. d) October 2023 54 Acronym Definition EMWIN Emergency Management Weather Information Network EOC Emergency Operation Center EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right-To-Know Act ESF Emergency Support Function FBI Federal Bureau of Investigation FBOD Finance & Business Operations Division FEMA Federal Emergency Management Agency GIS Geographic Information System GMA Growth Management Act HAZMAT Hazardous Materials HHS Department of Health and Human Services HIVA Hazard Identification and Vulnerability Assessment HMP Hazard Mitigation Plan HOH Hard of Hearing HR Human Resources HSEEP Homeland Security Exercise Evaluation Program HSPD Homeland Security Presidential Directive HVA Hazard Vulnerability Analysis IC Incident Commander ICS Incident Command System IMS Incident Management System IO Information Officer JFO Joint Field Office JIC Joint Information Center JIS Joint Information System Acronym Definition KCCEMP King County Comprehensive Emergency Management Plan KCEOC King County Emergency Operations Center LEP Limited English Proficiency LEPC Local Emergency Planning Committee MAC Multi Agency Coordination Group MCI Mass Casualty Incident MOU Memorandum of Understanding MS-IASAC Multi-State Information Sharing and Analysis Center NCH Natural, Cultural, and Historic NGO Non-Governmental Organizations NICC National Interagency Coordinating Center NIFC National Interagency Fire Center NIMS National Incident Management System NOAA National Oceanic Atmospheric Association NRF National Response Framework NWCG Northwest Coordination Group OEM Office of Emergency Management OSHA Occupational Safety and Health Administration PDA Preliminary Damage Assessment PDA Preliminary Damage Assessment PIO Public Information Officer PSAP Public Safety Answering Points AGENDA ITEM #6. d) October 2023 55 Acronym Definition RCW Revised Code of Washington RDP Regional Disaster Plan RFA Regional Fire Authority RHMP Regional Hazard Mitigation Plan RRFA Renton Regional Fire Authority RSF Recovery Support Function SAR Search and Rescue SARA Superfund Amendments and Reauthorization Act SBA Small Business Administration SERC State Emergency Response Commission SOG Standard Operating Guidelines SOP Standard Operating Procedure TASKC Regional Animal Services of King County UCG Washington State Cyber Unified Coordination Group US United States UW University of Washington WAC Washington Administrative Code WAEMD Washington State Emergency Management Division WASART Washington State Animal Response Team WSDA Washington State Department of Agriculture WSDOT Washington State Department of Transportation WSDOT Washington State Department of Transportation WSP Washington State Patrol Acronym Definition WSP HTCU Washington State Patrol High Tech Crimes United AGENDA ITEM #6. d) October 2023 56 EMERGENCY SUPPORT FUNCTION 1: TRANSPORTATION Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Parks and Recreation Department City of Renton Executive Services Department City of Renton Police Department Renton Regional Fire Authority Renton School District Transportation King County Transportation Department King County/Metro Transit Washington State Department of Transportation Private Rail Carriers Puget Sound Energy Seattle City Light Introduction Purpose Emergency Support Function (ESF) 1 is to provide in a coordinated manner, the resources (human, technical, equipment, and facility materials and supplies) of internal and external departments and agencies to support emergency transportation needs during an emergency or disaster impacting the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 1. The primary and supporting core capabilities are defined to support the execution of critical transportation operations for this ESF as follows: Primary Response Core Capability Critical Transportation Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the evacuation of people and animals, and the delivery of vital response personnel, equipment, and services into the affected areas. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. AGENDA ITEM #6. d) October 2023 57 Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies Local transportation planning will be focused on the safe and efficient operation of the City of Renton’s transportation system. Local transportation planning employs the most effective means of transporting resources including commercial transportation capacity, and capacity owned or operated by neighboring jurisdictions or state agencies. As mandated by RCW 38.52.070, the City of Renton will perform emergency management functions within its jurisdictional boundaries. Transportation planning, as directed by Renton Public Works, will lead three operational demands: • Identify and ensure the integrity of local transportation routes for emergency response. • Coordinate transportation resources with city departments and mutual aid partners. • Fill the incident management role of Ground Support/Transportation Unit, ensuring a smooth operational transition towards large event management. The Renton EOC will coordinate with county, state, and federal agencies to supplement the transportation resource needs of city departments. Priorities for these resource requests and their allocation will also be determined in coordination with the Renton EOC. These priorities will be established consistent with the mission of this plan that calls first for the protection of life, then property, the environment, and finally the economy. Situation Overview Local transportation systems and activities could be hampered by damaged infrastructure and disrupted communications. Specific hazards of note that would affect transportation infrastructure include earthquake (direct damage), windstorm (debris blocking roads), winter AGENDA ITEM #6. d) October 2023 58 storms (making roads impassable), and flooding (direct damage, debris deposits, or impassable roads). Local communities and neighborhoods can become “islanded populations” when transportation systems and infrastructure are disrupted and/or impacted. The City of Renton Annex to the King County Regional Hazard Mitigation Plan further identifies the natural and technological emergencies or disasters that could severely damage transportation systems within the City of Renton. Critical transportation operations involving roadways, bridges, and overpasses will continue to increase in sprawling urban areas with population growth. Natural and technological disasters will greatly increase the damage to the transportation system causing delays in delivery of outside resources which may include personnel, equipment, and goods and services. Critical infrastructure within the City of Renton may be disrupted or impacted by a disaster causing negative affects to basic human needs and community functionality. Vulnerable critical infrastructure within the City of Renton to consider as priority includes bridges, water towers, and pipelines (petroleum and natural gas). Concept of Operations The City of Renton public transportation authorities are responsible for restoring transportation systems under their control. Public Works is the primary agency responsible for the assessment of damages to highway and road transportation routes within the City of Renton. Additional functions of ESF 1 may include transportation modes management and control, transportation safety, stabilization of transportation infrastructure, and movement restrictions. Transportation Management and Control o Establish physical access through appropriate transportation corridors and deliver required resources to save lives and to meet the needs of disaster survivors. o Clear debris from primary and secondary routes to facilitate response operations. o Coordinate debris removal in the City of Renton using the City of Renton Debris Management Plan. o Mobilize all available critical resources to re-establish critical infrastructure within the affected area. o Facilitate the coordination, response, use, and recovery of the transportation system across neighboring jurisdictions. o Establish ingress and egress routes to facilitate movement restrictions and transportation safety. o In smaller incidents, transportation resource requests will be managed through an Incident Command Post or Departmental Operations Center (DOC). o Requests for additional assistance from private, county, state, and federal agencies will filter through the Renton EOC when capabilities exceed local resources to support response and recovery efforts. o Procedures for the coordination of transportation resources are located under the Logistics Section of the Renton EOC procedures. AGENDA ITEM #6. d) October 2023 59 o Incident management measures will be implemented by the following lead agencies in the event of disruption to transportation systems: • Aviation: Renton Public Works Airport • Maritime: Renton Regional Fire Authority • Pipeline: Renton Public Works, Renton Regional Fire Authority • Railroad: Renton Public Works • Surface Roadways: Renton Public Works Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 1 includes communicating with the Whole Community during transportation and critical infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 1 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Renton Public Works is responsible for the assessment of transportation systems in the City of Renton and identification of functional and non-functional components of the systems. Public transportation authorities are responsible for the restoration of transportation systems under their control. A Ground Support/Transportation Unit from Renton Public Works will organize transportation resources and maintain liaison with transportation authorities. The Transportation Unit is located in the Logistics Section of the Incident Management System. The Renton EOC will provide support to the lead agency for this ESF. Notification This ESF can be activated for Renton EOC Support through the following agencies: • Renton Public Works • Renton Police Department • Renton Regional Fire Authority (RFA) • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. AGENDA ITEM #6. d) October 2023 60 Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. EEI Description Collection Dissemination Transportation What is the status of all transportation systems (land, sea, air, rail) within the City of Renton? What is the status of all primary and secondary routes? Status of evacuation routes? Shelter routes? Pathways to hospitals or other critical infrastructure? What is the status of bridges (critical and non)? Renton Public Works Renton EOC Renton Police Renton RFA Safety and Security What transportation systems need to be closed or detoured to protect for safety and security? Renton Public Works Renton Police Renton RFA Renton EOC Renton Police Renton RFA Hazardous Materials What is the status of any hazardous materials (ex: pipelines) that may disrupt transportation or have an impact upon transportation systems? Renton Public Works Renton Police Renton RFA Renton EOC Renton Police Renton RFA AGENDA ITEM #6. d) October 2023 61 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Response Statement of Purpose: Coordinate and mobilize resources to support the assessment and stabilization of impacted infrastructure transportation systems. Core Capability Activity Responsible Agency(s) Operational Coordination Activate the Renton EOC as requested to support information collection and dissemination, and city priority objectives. Renton Executive Services Mitigation Statement of Purpose: Determine mitigation strategies to increase the integrity of transportation systems and infrastructure thus reducing damage potential within the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Mitigate transportation systems to increase integrity and decrease damage potential. Renton Public Works Preparedness Statement of Purpose: Develop and maintain primary and alternative transportation plans, resources, and procedures that can be implemented in the event of a disaster or other disruption. Core Capability Activity Responsible Agency(s) Planning Develop an inventory of all primary and alternative transportation resources that can be implemented when systems or infrastructure are damaged, unavailable, or overwhelmed. Renton Public Works Renton Executive Services Participate in emergency management training, drills, and exercises in support of this ESF. Renton Public Works Develop and maintain departmental standard operating procedures and checklists in accordance with this plan. Renton Public Works Identify and build transportation routes that would support an evacuation. Coordinate with City of Renton Public Works Department to ensure operational readiness. Renton Executive Services AGENDA ITEM #6. d) October 2023 62 Notify the county or state of the need for activation of the Emergency Alert System (EAS) and the potential need for transportation resources. Coordinate the mobilization of personnel and equipment necessary for the assessment of transportation systems. Brief deployed personnel on the known hazards and designated assignments. Coordinate through the Renton EOC Logistics section to ensure the delivery of requested resources and supplies. As available, provide a liaison to the City of Renton EOC through the county or state EOC. Washington State Department of Transportation Provide personnel and equipment, when requested, for engineering services as related to the state transportation system. Coordinate response efforts with utilities as needed to provide personnel and equipment, to restore city transportation routes affected by utility damage under their control. Seattle City Light Seattle Public Utilities Puget Sound Energy Provide personnel and equipment, when requested, to restore city transportation systems affected by rail damage under their control. Private Rail Carriers Situational Assessment Develop a process for monitoring and reporting the status of or damage to the transportation system to include: o Field staff or crew conduct windshield inspections to verify the status of transportation systems and infrastructure within Renton. o Supplement field verifications with video cameras at traffic signals, if operational. o Receive and respond to calls from citizens and local agencies regarding infrastructure and road conditions. o Manage the Renton Response Citizen Work Order Request system. o Monitor and provide status updates through the city website and social media platforms of transportation systems and infrastructure delays, impacts, or damages. Renton Public Works Coordinate regular communication with Renton EOC and Transportation Director to monitor the status of and report damage of impacted transportation systems: Renton Public Works AGENDA ITEM #6. d) October 2023 63 o Complete situation reports and deliver on a regular or consistent schedule through the duration of the incident period. Suggested: approximately every 4 hours. o Conduct regular damage assessments to arterials, highways, and other road transportation routes and infrastructure. o Coordinate, process, and examine transportation and infrastructure damage assessment information, as outlined in the Damage Assessment Annex, with partner departments and agencies including Renton Police Department and Renton Regional Fire Authority. As outlined in the Damage Assessment Annex, identify, and communicate information of damaged transportation systems and emergency response routes to the Renton EOC, and other necessary departments/agencies as consistent with the Incident Management System. Renton Police Renton RFA Renton Public Works Renton Community and Economic Development Coordinate the release of public information and warning regarding transportation safety and emergency routes. Renton Executive Services Critical Transportation Conduct aerial reconnaissance and photographic missions, as requested, if resources are available. Washington State Department of Transportation Provide transportation support to the City of Renton through coordinating school buses for the movement of people. Renton School District Alternative transportation solutions that can be implemented when systems or infrastructure are damaged, unavailable, or overwhelmed: o City fleet pool of vehicles for out of service and/or damaged vehicles. Renton Public Works Recovery Statement of Purpose: Coordinate the restoration and recovery of the transportation systems and infrastructure in alignment with the Renton Recovery Framework (ESF 14). Core Capability Activity Responsible Agency(s) Planning Provide documentation to the City of Renton EOC or designated Applicant Agent for the city, of costs Renton Public Works AGENDA ITEM #6. d) October 2023 64 Resource Requirements None. References • City of Renton Annex to the King County Hazard Mitigation Plan • City of Renton CEMP Damage Assessment Annex • City of Renton CEMP Evacuation Annex • City of Renton EOC Standard Operating Procedures • City of Renton Public Works Department Resource Manual • City of Renton Debris Management Plan • King County Comprehensive Emergency Management Plan incurred for the response and recovery efforts of city transportation systems. Coordinate with Renton EOC for transportation systems and infrastructure recovery priority objectives. Coordinate teams for the restoration and recovery of transportation systems and infrastructure. o Assign project managers and inspectors for transportation restoration and recovery. o Deploy inspectors to the field to relay contractor information to the project managers. o Project managers will coordinate designs. o Field information and administer the restoration and recovery process. Situational Assessment Conduct damage assessments of city transportation systems and facilities, as a member of the Preliminary Damage Assessment (PDA) team. Renton Public Works Critical Transportation Provide information identifying alternate transportation routes to the City of Renton EOC. Renton Public Works Reconstruct, repair, and maintain the city transportation system, including the designation of alternate routes in coordination with the county and state. Provide support and coordination with the State Department of Transportation for the assessment and restoration of state transportation systems through the City of Renton EOC, if activated, or the City of Renton Executive Department. Operational Coordination Support the City of Renton Public Works Department by providing available resources for damage assessment, emergency traffic control, repair, etc., of transportation systems. Renton Police AGENDA ITEM #6. d) October 2023 65 • Washington State Comprehensive Emergency Management Plan • Washington State Department of Transportation Disaster Plan • Puget Sound Regional Catastrophic Disaster Coordination Plan, Transportation Recovery Annex Terms and Definitions See Basic Plan Appendices None. AGENDA ITEM #6. d) October 2023 66 EMERGENCY SUPPORT FUNCTION 2: COMMUNICATIONS, INFORMATION SYSTEMS, AND WARNING Primary Agency: City of Renton Executive Services Department Supporting Agency: City of Renton Police Department City of Renton Public Works Department Renton Emergency Communication Services King County Emergency Operations Center Valley Communications Center Cellular Providers / Telecommunications Companies Introduction Purpose The purpose of Emergency Support Function (ESF) 2 is to provide guidance for coordinating, maintaining, and reestablishing the communications capabilities necessary for the operational requirements for the City of Renton in preparing for, responding to, and recovering from emergencies and disasters. ESF 2 also identifies the guidance for rapid alerting and warning of city officials and the general public of an impending or occurring natural or technological emergency or disaster. The following Core Capabilities support the roles and responsibilities of ESF 2. The primary and supporting core capabilities are defined to support the execution of communication, information systems, and warning for this ESF as follows: Primary Response Core Capabilities Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and effectively restore and revitalize systems and services to support a viable, resilient community. Logistics and Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination and access to community staples. AGENDA ITEM #6. d) October 2023 67 Primary Response Core Capabilities Synchronize logistics capabilities and enable the restoration of impacted supply chains. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies ESF 2 applies to city departments as well as private and volunteer organizations that take action to establish and maintain communication, information system, and warning support in preparation for, response to, and recovery from an emergency or disaster which affects the population and government operations in the City of Renton. Substitute Senate Bill 5573 (RCW 43.105.331 and 43.105.020) addresses implementing two-way voice via the State Communications Interoperability Plan to ensure interoperability between federal, state, and local agencies. Special considerations for communicating with significant segments of the population with Limited English Proficiency (LEP) and those with Access or Functional Needs (AFN) is addressed in this ESF with compliance to: • Civil Rights Act of 1964 o Unlawful discrimination against race, color, or national origin. • RCW 38.52.070 o Requirement for emergency management organizations to include and communications plan which identifies “significant population segments” that have LEP and AFN and how information will be disseminated to those populations during an emergency or disaster. • WAC 118-30 o LEP and AFN populations are components of the Whole Community which is discussed as a requirement for inclusion throughout the planning process. • WAC 118-04 o Registration of volunteers through the Emergency Worker Program. Situation Overview The Basic Plan portion of the Comprehensive Emergency Management Plan identifies the natural and technological emergencies or disasters the City of Renton may experience that require full support of their communication systems. Major hazards of concern that would AGENDA ITEM #6. d) October 2023 68 disrupt communication and information systems may include earthquakes, landslides, wind events, winter storms, and cyber-attack. Alert and Warning Following an emergency or disaster, people within Renton will expect to be informed of the actions the city is taking to protect life and property loss. The nature of the incident may not allow sufficient time to provide for warning. The City of Renton would likely need to use multiple systems and approaches to alert the population of an emergency or disaster. Alerting systems may include the activation of the ALERT Renton mass notification system or the Integrated Public Alert and Warning System (IPAWS). Although the city of Renton has direct access to generating alerts through ALERT Renton, the city does not control the use of IPAWS, which can issue alerts through the Emergency Alert System (EAS), Wireless Emergency Alerts (WEA), and on the National Oceanic and Atmospheric Administration (NOAA) Weather Radio. These alerting systems provide authenticated emergency and life-saving information to the public through mediums such as mobile or landline telephones, TTY/TDD devices, radio, television, or Weather Radio. Emergency information or warning relayed to the media is publicized at the discretion of the broadcasters. It is important to note that not all warning and emergency notification messages will reach the intended audiences due to disruptions in communication systems. Additionally, system databases will not include all telephone numbers of affected individuals. Technological limitations may prevent communication with the general public, including those with LEP and those with AFN. Consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. The City of Renton recognizes that members of these communities will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. Communication Systems The City of Renton’s primary concern will be with lifesaving responses and the restoration of vital city services necessitating the use of communication systems. The city’s communication systems may be overwhelmed, damaged, or destroyed by a natural or technological disaster when they are needed the most. As backup communication is limited, it will be necessary to assess, prioritize and allocate the use of all working systems. It is important to note that communication systems may not have sufficient capacity to handle the traffic generated by emergency conditions, therefore, the city may be forced to rely on alternate communication systems when normal communication systems are overwhelmed or inadequate. Communication systems are vulnerable and depending on the nature of the disaster and the extent of the damage, repairs to these systems may take months. AGENDA ITEM #6. d) October 2023 69 Concept of Operations It is essential for the City of Renton to have reliable communications and information system capabilities for day-to-day communications, warning capabilities, response and recovery efforts, and coordination with other organizations. Such capabilities must be available to the city for operations from the primary or alternate EOC as well as any other location selected. The City of Renton will prioritize available communications and information systems with life safety first, followed by critical government functions, the protection of property, the environment, and the economy. In the event communication support is needed beyond available capabilities, the City of Renton will request assistance through the King County Emergency Operations Center (EOC) or directly to Washington State EOC. Procedures detailing responsibility for, and operation of emergency communications equipment are located in the City of Renton Emergency Operations Center Procedures, maintained separately. Procedures detailing the activation of warning systems are found in the City of Renton Emergency Operations Center Duty Officer Manual, maintained separately. Coordination • Ensure the capacity to communicate with internal city staff, external agencies including the Renton Regional Fire Authority (RFA), and both the emergency response community and the affected populations are established and interoperable between responders and coordinators at the Federal, tribal, state, and local levels. • Reestablish sufficient communications infrastructure within the affected areas to support ongoing response activities. • Reestablish critical information networks including cybersecurity information sharing networks to maintain situational awareness, inform incident response, and support the resiliency of key systems. • The Incident Commander or their delegate will establish a communications plan for the field units and other organizations responsible for response and recovery efforts. • The City of Renton EOC may assist Incident Command in communications coordination. Provision Communication capabilities presently available to support emergency operations and/or provide emergency alert and warning to the public include: • Internal to the City of Renton o City of Renton Critical Emergency Information web page at rentonwa.gov o ALERT Renton electronic emergency notification system to notify opted-in individuals via telephone, text message, email, and TTY/TDD of emergencies that may require action. o Telephones including landlines, cellular, and satellite. o Facsimile machines (fax). o Radio Systems, including 800 MHz and VHF. AGENDA ITEM #6. d) October 2023 70 o City of Renton e-mail (internal notification system only). o Comprehensive Emergency Management Network (CEMNET) – two-way VHF radio system for contact with the state EOC at Camp Murray. o Renton Emergency Communication Service (RECS) – amateur radio volunteer group which is registered as both a RACES (Radio Amateur Civil Emergency Services) and ARES (Amateur Radio Emergency Services) group and provides two-way communication via voice, limited continuous wave/Morse code, limited radio teletype, and packet using amateur radio frequencies. o National Warning System (NAWAS) - a federal landline warning system connecting the state warning network. o Valley Communication Center – regional 9-1-1 public safety dispatch center. o Use of message runners or couriers to convey written or verbal messages between locations if all communications are disrupted. o Use of social media sites such as Twitter, Facebook, Instagram, and NextDoor. o Neighborhood Information Centers – publicized locations where written messages can be posted for the public when electronic and media communications are unavailable. o Use of universal pictographs or symbols to convey messages without words. o Leveraging community-based social networks, which may include word of mouth, email, social media, and other means of informal information sharing by the public. o Utilizing interpreters and/or translators to provide messaging that can be understood by significant segments of the population with LEP or AFN. Consult the King County IECP and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. • External Requests o Communication resources that may be obtained through external requests such as the King County EOC, Washington State Emergency Management Division, or Public Access include: Radio and television broadcasts including City of Renton Cable Channel 21. Commercial broadcasts are at the discretion of the media broadcaster. National Oceanic Atmospheric Association (NOAA) weather radio for announcement of weather forecasts. National Weather Service (NWS) issuance of weather warnings, watches, and advisories, including alerts sent to NOAA Weather Radio. Emergency Alert System (EAS) Relay Network. A national warning system which disseminates emergency alerts and warning messages via radio, satellite, and broadcast television. Wireless Emergency Alerts (WEA), a public safety system that allows customers who own compatible mobile devices to receive geographically targeted messages alerting of emergencies that may require action. AGENDA ITEM #6. d) October 2023 71 Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 2 integrates with ESF 15: External Affairs/Public Information to ensure communication with the whole community during preparedness, response, recovery, and mitigation activities are appropriately disseminated. ESF 2 focuses on establishing and maintaining the necessary core communication systems that ESF 15 utilizes. The Whole Community includes populations with LEP, AFN, and individuals with disabilities. ESF 2 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The responsibility for development, coordination, and maintenance of communication systems for day-to-day operations rests with individual departments. Technical expertise and support for these systems may be provided by Renton’s Executive Services Department (telephone and electronic) or the Public Works Department (radio) depending on the mode of communication. During an emergency or disaster situation, communication system and infrastructure capability and support may be provided by Renton’s Executive Services and Public Works Departments. Notification This ESF can be activated through the following channels: • Renton Public Works • Renton Executive Services • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat, unmitigated risk to the Renton community, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. AGENDA ITEM #6. d) October 2023 72 EEI Activity Collection Dissemination Extent of Incident Gather any available information regarding the extent of the incident. Renton EOC Duty Officer Renton Executive Services Renton EOC Assessment - Are communication capabilities operational? o Determine status and availability of communication resources (landlines, cellphones, internet, radios, satellite, 911 dispatch) Renton EOC Duty Officer Renton Executive Services Renton Police Renton Public Works Renton Emergency Communication Service Renton EOC Renton Executive Services Information Analysis Gather/receive information through reporting tools and determine the veracity of the information. 911 Dispatch Renton Public Works Renton Police Renton EOC Planning Section Renton EOC Operations Section Renton EOC Impacts - What area is impacted? o Confirm geographic location/borders and boundaries. o Confirm boundaries of impact area to include. o Determine population impacted. - Is there any impact to life safety? - Confirm access to Emergency Notification Systems. - Status of broadcasting, internet, and other communication structures or facilities. Renton EOC Duty Officer Renton Executive Services Renton Police Renton Public Works Renton Parks and Recreation Renton RFA Renton Emergency Communication Service Renton EOC This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. AGENDA ITEM #6. d) October 2023 73 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the systems and resources upon which ESF 2 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow for the coordination of ensuring communication capabilities remain operable in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems/Long – Term Vulnerability Reduction Stabilize, restore, and revitalize systems and services to support a resilient community through: o Mitigation programs for all city computer and communication systems to protect them from the effects of an emergency or disaster. Included in this program will be the seismic protection of all essential city computer and communication systems. o New technologies designed to improve the reliability of communication systems. Mitigation programs for all radio and wireless communications systems to protect them from the effects of an emergency or disaster. Renton Executive Services Renton Public Works Renton Emergency Communication Service Preparedness Statement of Purpose: Responsible agencies undertake planning and redundancy activities to ensure the preparedness and readiness of systems and resources upon which ESF 2 rely. These are plans, procedures, exercises, and redundancies in place that support the Core Response Capabilities which allow for the coordination of preparing communication capabilities to remain operable in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Prepare and design reliable, redundant, and robust communication systems for daily operations capable of quickly reconstituting normal operations in the event of disruptions or destruction. Renton Executive Services Renton Public Works Valley Communications Operational Coordination Participate in communication exercises, trainings, and drills in support of this ESF that evaluate plans and capabilities. All Renton Departments Renton RFA Develop, facilitate, and promote communication training, drills, and exercises that evaluates plans All Renton Departments AGENDA ITEM #6. d) October 2023 74 and capabilities in support of this ESF with the inclusion of relevant public information officer roles and whole community partners. Ensure social media accounts and passwords are up to date and accessible. Renton Executive Services Renton Police Maintain and regularly test the 800 MHz radio system for local emergency responders. Puget Sound Emergency Radio Network Build an amateur radio communications system that supports emergency operations Renton Emergency Communication Service Maintain a deployment plan for staffing amateur radio at critical locations specified by city staff. Logistics and Supply Chain Management Maintain an inventory and record of assigned communications equipment. Document damages or necessary repairs. Renton Executive Services Planning Establish standard operating and reporting procedures for emergency communications, alerts, and warning both internally for City of Renton employees and externally for the public. Renton Executive Services Align plans, procedures, and systems that support required communications with all Federal, State, local, and tribal governments, and agencies. Pre-stage relevant emergency messages and/or maps with the automated emergency notification system. Consult the King County IECP and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. Response Statement of Purpose: Responsible agencies undertake the coordination of response activities to ensure the systems and resources upon which ESF 2 capabilities rely are maintained and operable. These are physical or technological systems in place which support the Core Response Capabilities which allow for the coordination of ensuring communication capabilities remain operable in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Reestablish critical information networks, including cybersecurity and information sharing networks to inform situational awareness, enable incident response, and support the resilience of key systems. Renton Executive Services Reestablish sufficient communications infrastructure within the affected areas to support ongoing life-sustaining activities, provide basic human needs, and a transition to recovery. Renton Public Works Renton Executive Services AGENDA ITEM #6. d) October 2023 75 Operational Communication Manage communications throughout response organizations on-scene through coordinating the establishment of interoperable voice and data communications between City of Renton, local, and out-of-area responders. Renton Executive Services Relay critical incident information from the City of Renton EOC. Renton EOC will provide support and coordinate communications throughout duration of the event. Renton Executive Services Relay incident information to the King County EOC and/or the Washington State EOC Activate the RECS volunteer group to overcome communication shortfalls, deploying them to staff the Renton EOC Communications Unit. Assist in identifying and maintaining directories of compatible frequencies used by organizations throughout the incident. Renton Emergency Communication Service Logistics and Supply Chain Management Mobilize staff and/or volunteers to assist in the communications function as needed. All Renton Departments Renton RFA Renton Emergency Communication Service Anticipate and communicate resource requests to include communication equipment, maintenance, personnel, technical support, and other services or commodities. All Renton Departments Provide communications resource support to include commodities, personnel, services, and moving and delivering of resources, for the City of Renton, if requested. Renton Executive Services King County EOC Situational Assessment Through emergency notification or alternative call-out system, notify city officials/departments of emergency or disaster situation. Renton Executive Services Establish and maintain a common operating picture to analyze and deliver critical information sufficient to inform policy and decision making and stabilize the incident. Expand situational awareness and inform and notify neighboring jurisdictions when an incident has occurred as timely as possible. Public Information and Warning Activate and disperse public messaging through ALERT Renton and other alerting systems. Renton Executive Services King County EOC WA EMD Update and publish information to the emergency information web page if the necessary systems are accessible and operational. Coordinate an external messaging strategy that meets the needs of LEP/AFN populations while Renton Executive Services AGENDA ITEM #6. d) October 2023 76 adhering to the procedures described in ESF 15 and the Renton Annex to the King County Integrated Emergency Communications Plan. Renton Equity, Housing and Human Services Provide technical information regarding fire, hazardous materials, or other hazards to the Renton EOC to assist in crafting appropriate emergency messages. Renton RFA Renton Police Renton Public Works Renton Parks and Recreation Renton Executive Services Renton Community and Economic Development Planning Implement incident communication interoperability plans and protocols and consider: - Information relay - Radio transmission clarity - Notification for internal staff - Notification for general public All Renton Departments Renton RFA Renton Emergency Communication Service Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the recovery effort returns the systems and resources upon which ESF 2 capabilities rely to a steady state. These are physical or technological systems in place which support the Core Response Capabilities which allow for the coordination of ensuring communication capabilities are reestablished and recovered in regard to potential or actual emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Repair and restore amateur radio communication systems or provide technical information or recommendations on the restoration of those systems. Renton Emergency Communication Service Repair and restore or coordinate and direct the restoration of communication systems within the scope of their access and expertise. All Renton Departments Cellular Providers / Telecommunications Companies Coordinate the repair and restoration of overall communication systems through the City of Renton EOC. Renton Executive Services Renton Public Works Puget Sound Emergency Radio Network Coordinate the maintenance and repair of respective radio communication equipment. Renton Public Works Renton RFA King County EOC Operational Communication Continue to provide communication support for emergency operations, as needed and directed by city staff. Renton Emergency Communication Service AGENDA ITEM #6. d) October 2023 77 Public Information and Warning Support and amplify ongoing public information messaging content; consult the King County IECP and the Renton Annex to the King County IECP for alternative communication procedures specific to addressing LEP and AFN populations. Renton Executive Services King County EOC Resource Requirements Technical and support staff will be necessary to expedite the establishment of critical communication systems. Equipment and supplies should be cached to support operations for a minimum of 3 days. Alternate power sources should be available to operate electricity dependent systems. References • City of Renton EOC Standard Operating Procedures • City of Renton EOC Duty Officer Manual • City of Renton Annex to the King County Inclusive Emergency Communications Plan (IECP) • Memorandum of Understanding between City of Renton and Renton Emergency Communication Service. • King County Comprehensive Emergency Management Plan • King County ARES/RACES Resources • King County Inclusive Emergency Communications Plan (IECP) • Valley Communications Emergency Restoration Procedures • Puget Sound Regional Catastrophic Disaster Coordination Plan • Washington State Comprehensive Emergency Management Plan Terms and Definitions - Access and Functional Needs (AFN): includes those people who may have specific needs related to the emergency incident. In the context of this ESF, this includes those members of community who are blind, visually impaired, deaf/blind, and/or have experienced hearing loss. - Limited English Proficiency (LEP): refers to individuals who do not speak English as their primary language and have a limited ability to read, speak, write, or understand English. - Significant segment of the population: refers to 5% of the total population of the city, or 1,000 persons, whichever is smaller. Additional terms and definitions can be found in the Basic Plan. AGENDA ITEM #6. d) October 2023 78 Appendices None. AGENDA ITEM #6. d) October 2023 79 EMERGENCY SUPPORT FUNCTION 3: PUBLIC WORKS AND ENGINEERING Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Community and Economic Development Department City of Renton Parks and Recreation Department City of Renton Police Department City of Renton Executive Services Department Renton Regional Fire Authority King County Emergency Operations Center King County Department of Transportation King County/Metro Transit Puget Sound Energy Seattle City Light Washington State Department of Transportation Introduction Purpose Emergency Support Function (ESF) 3 is developed for the coordination of engineering and public works activities. This may include: • Emergency construction, demolition, and repairs. • Operation and management of water, wastewater, storm water, and transportation systems (traffic systems and airport). • Inspection of facilities for structural condition and safety. • Maintenance and repair of city vehicles. • Coordination of heavy equipment resources required to support emergency operations of the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 3. The primary and supporting core capabilities are defined to support the execution of emergency construction, operations, and management for this ESF as follows: AGENDA ITEM #6. d) October 2023 80 Primary Response Core Capability Infrastructure Systems Stabilize critical Public Works infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Supporting Response Core Capability Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Critical Transportation Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the evacuation of people and animals and the delivery of vital response personnel, equipment, and services into the affected areas. Environmental Response/Health & Safety Conduct appropriate measures to ensure that protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Logistics and Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Mass Care Services Provide life-sustaining and human services to the affected population to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies Renton Public Works capabilities include technical advice and evaluations, engineering services, construction management and inspection, emergency contracting, emergency repair of water, stormwater, and wastewater facilities, emergency response to transportation route systems (traffic and airport), provision of potable water, and emergency power. Activities within the scope of these capabilities include: • Coordination of mitigation activities including seismic retrofitting. • Assists in damage assessment information collection immediately following the event. • Emergency clearance of debris to allow access for emergency first responders. • Removal of debris from public streets and roads. • Temporary repair or replacement of emergency access routes to including damaged streets, roads, bridges, and any other facilities necessary for passage of emergency first responders. AGENDA ITEM #6. d) October 2023 81 • Emergency restoration of critical utility systems including temporary restoration of water supply and distribution systems, wastewater collection systems, and drainage systems. • Emergency contracting to support public health and safety. • Assist in the preparation of Preliminary Damage Assessment reports as requested. • Support other ESF's as outlined in the CEMP. The City of Renton will provide public works response service capabilities to lands and facilities under its jurisdiction. Response to private property problems shall be performed only when a city facility, such as a utility is causing the problem or when life or public health is threatened. Renton Public Works may assist in the evaluation of unsafe conditions on private property giving recommendations for repair or restoration. Renton Community and Economic Development (CED) may provide a structural engineer to assess conditions on private property if there is an immediate threat to life. The following Revised Codes of Washington (RCW) and Washington Administrative Codes (WAC) apply to ESF 3 guidelines, authorities, and policies as follows: Revised Code of Washington (RCW): o 43.155.065, Emergency public works projects. Establishes low-interest or interest-free loans for emergency public works projects. o 57.08.170, Emergency Water Use Restrictions Establishes the authority to restrict water use and fine violators. o 77.55, Department of Fish and Wildlife, Construction Projects in State Waters Reviews laws and regulations pertinent to a construction project that effects state salt and fresh waterways. o 86.16.035, Department of Ecology – Control of dams and obstructions Empowers Department of Ecology to supervise and control all dams and obstructions of streams, including regulation of these structures. Washington Administrative Code (WAC): o 173-175-610, Department of Ecology, Dam Safety Emergencies Provides guidance to Department of Ecology for responding to dam emergencies. City of Renton Policies o 400-09, Emergency Water Shut-down Notification. Establishes a policy/procedure for notification of emergency water shut down of water mains, fire hydrants, or other pertinent valves. Situation Overview The City of Renton’s Annex to the King County Regional Hazard Mitigation Plan identifies the natural and technological emergencies or disasters the City of Renton may experience that AGENDA ITEM #6. d) October 2023 82 could overwhelm Renton Public Works. An emergency or disaster could damage or destroy structures, streets, signals, or water, storm drainage and sewer utility systems. Renton Public Works personnel may also be affected by the event and unable to work or obtain the necessary equipment to perform their standard operations. Additional resources may not be available to the city to meet emergency requirements. County, state, or federal assistance may be necessary to ensure a timely, efficient, and effective response. Planning Assumptions • Debris clearance and emergency road repairs will be given priority to support immediate lifesaving emergency response. • Water supplies and infrastructure for firefighting will be evaluated, and priority may be given to areas determined most critical. • Renton Public Works engineering personnel and construction equipment may become overwhelmed and require resource assistance from outside the jurisdiction of the city. • Emergency supplies of potable drinking water will be coordinated system wide or at pre- designated locations such as functional water reservoirs. • Previously inspected structures and city utility systems may require re-evaluation when after-shocks occur following an earthquake or, in other disasters, whenever conditions of the disaster substantially worsen. Concept of Operations General Renton Public Works will coordinate engineering and construction activities and communicate with support agencies such as city departments, the City of Renton Emergency Operations Center (EOC), and the Washington State Department of Transportation (WA DOT) as necessary. Damage assessment may be conducted for in conjunction with ESF 1 following the procedures outlined in the Damage Assessment Annex. Information collected will be forwarded to Renton Public Works and the City of Renton EOC, if activated. Renton Public Works will then develop Incident Action Plans with the support of ESF 5 - Emergency Management and ESF 14 - the City of Renton Disaster Recovery Plan, for response and recovery activities. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 3 includes communicating with the whole community throughout preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). AGENDA ITEM #6. d) October 2023 83 ESF 3 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The Primary Agency responsible for the coordination of this ESF is the City of Renton Public Works Department. They will provide public works and engineering assistance, as resources allow, meeting the city's needs in an emergency or disaster. In the event of an emergency, ESF 3 will function within the Operations Section of the Renton EOC. Notification This ESF can be activated through the following channels: • Renton Public Works • Renton Police • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Resources What is the status and location of Public Works response teams, equipment and materials needed for response? Renton Public Works Renton EOC Public Works DOC Extent of Incident Gather situational reports regarding the type and extent of the incident and impact to Public Works Infrastructure. Number and locations of impacted persons without access to wastewater, potable water, and transportation access/ “islanded populations”. - Status of Public Works infrastructure operational capabilities: o transportation systems o airport o bridges Incident Commander Renton EOC AGENDA ITEM #6. d) October 2023 84 o water supply o potable water treatment facilities o reservoirs and water distribution systems o pump stations and lift stations o wastewater collection systems o drainage collection systems o condition of public works maintenance and operation facilities Disaster Impact Numbers Number and location of drainage systems impacted, areas flooded, number of homes flooded. Number of buildings/facilities/systems needing inspection. Incident Commander Renton Public Works Renton RFA Renton Police Renton EOC Public Works DOC Public Works Structures and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - City of Renton owned and operated facilities and structures. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Transportation Systems Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Street closures. - Non-operable traffic signals. - Transportation Systems including bridges. Incident Commander Renton Public Works Renton RFA Renton Police Renton EOC Renton Public Works DOC Renton Municipal Airport Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Renton Municipal Airport facilities, runway, and access routes. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Dams Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Flow of rivers and streams. - Weather forecast conditions. - Cedar River Dam. Incident Commander Renton Public Works Army Corps of Engineers Renton EOC Renton Public Works DOC Raw Water Supply, Storage Systems, and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Environmental status of water source. - Quantity of potable water available. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Treated (finished) Water Storage Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Quantity of water available. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC AGENDA ITEM #6. d) October 2023 85 Systems and Facilities Treated Water Distribution Systems and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Number of water distribution system breaks. - Number of water customers without potable water. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Water Treatment Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Renton water treatment facilities. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Wastewater Treatment Facility and Interceptors Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Wastewater treatment facilities and interceptors. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Wastewater Collection Systems and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Number of wastewater collection system breaks. - Number of impacted wastewater collection facilities. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Drainage Collection Systems and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Number of impacted drainage collection systems and facilities. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Determine mitigation strategies to increase the integrity of critical infrastructure and related systems thus reducing damage potential within the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Mitigate city utility systems to increase integrity and decrease damage potential. Renton Public Works Implement hazard mitigation in the development of policy, issuing of permits, and the design and construction of city facilities, including water, sewer, AGENDA ITEM #6. d) October 2023 86 Response Statement of Purpose: Coordinate and mobilize resources to support the assessment and stabilization of impacted public works systems and infrastructure. Core Capability Activity Responsible Agency(s) Logistics and Supply Chain Management Provide personnel to conduct post disaster safety evaluation of buildings in accordance with the Damage Assessment Annex. Renton Public Works Renton Community and Economic Development Organize trained personnel to perform preliminary damage assessment of city roads, bridges, and utility systems. Coordinate the provision of light and heavy construction equipment, supplies and personnel. Renton Public Works Provide operational control of traffic signals and flashers under the city's jurisdiction. drainage, and street facilities and structures. This mitigation program will include the designation of methods to support emergency power sources for city wells, sewer pumping stations and fuel supplies necessary to public works operations. Preparedness Statement of Purpose: Develop and maintain primary and alternative critical infrastructure and related systems plans, policies, procedures, and trainings that can be implemented in the event of an emergency, disaster, or disruption. Core Capability Activity Responsible Agency(s) Planning Provide and participate in emergency management training, drills, and exercises. Renton Public Works Provide regular training to staff for home and work emergency preparedness. Develop policies and procedures for emergency response and recovery for public works activities. Work with neighboring jurisdictions and water districts to establish mutual aid and inter-local agreements. Environmental Health and Safety Ensure that field personnel have training, proper protection, and equipment necessary for response to an emergency or disaster. Renton Public Works Provide a Renton Public Works liaison to support Washington State Department of Transportation and Puget Sound Energy as requested. Renton Public Works AGENDA ITEM #6. d) October 2023 87 Maintain, inspect, and repair essential equipment and vehicles. Provide resources to maintain the flood fighting operations. Situational Assessment Assess the impacted areas for conditions that deem an immediate threat to life safety and deploy necessary resources. Renton Public Works Assess impacted areas for contaminated soils and deploy necessary resources. Critical Transportation Coordinate and provide the placement of traffic control signs and barricades for road closures, detours, and potential road hazards. Provide operational control of traffic signals and flashers under city jurisdiction. Renton Public Works Infrastructure Systems Monitor city water supply for possible contamination. Renton Public Works Provide for emergency restoration of city roads, water and storm/sewer systems, construction equipment, and emergency vehicles. Complete damage assessment of City of Renton infrastructure structures in accordance with the Damage Assessment Annex. Provide debris clearance (except on private property), emergency protective measures, emergency, and temporary repairs and/or construction on city lands, roads, dikes, drainage, storm/sanitary sewer and water systems, and facilities. Perform or contract major recovery work to restore damaged public facilities under Public Law 93-288, the Disaster Relief Act. Coordinate operational permitting and engineering support for the emergency construction, demolition, repair, operation and management of essential facilities, and the inspection of those facilities during or following an emergency or disaster. Operational Coordination Provide resources, personnel, and technical support for response and recovery activities to include repair and restoration of local services (gas, electric, telephone) as well as water and wastewater systems. All Agencies Reconstruct, repair, and maintain state transportation systems. Notify City of Renton Public Works Department regarding the status of the state transportation systems through Renton. Washington State Department of Transportation Coordinate with City of Renton Public Works Department on the designation of alternate transportation routes. King County Department of Transportation AGENDA ITEM #6. d) October 2023 88 Provide regulatory information, technical and resource support for the City of Renton Public Works Department response and recovery activities. Department of Local Services Identify, prioritize, and coordinate repair work for local roads, local bridges, and utilities (in coordination with ESF 12). Renton Community and Economic Development Provide damage assessment evaluations to Renton Public Works DOC or the City of Renton EOC if activated, to include identification of outages and main breaks, their locations, and probable restoration times on the utility systems within the City of Renton. Renton Public Works Provide personnel to be part of the preliminary damage assessment team for City of Renton Public Works Department transportation systems and facilities, when requested. All City Departments Request public works resources from neighboring jurisdictions or districts through pre-existing agreements. Renton Public Works Activate Renton EOC and Damage Assessment Teams, as needed. Recovery Statement of Purpose: Coordinate the restoration and recovery of the public works systems and infrastructure. Core Capability Activity Responsible Agency(s) Planning Provides documentation of costs incurred for the response and recovery efforts of City Public Works operations to the Renton Emergency Operations Center. City of Renton Public Works Resource Requirements • ATC-20: Standards for seismic evaluation of buildings developed by the Applied Technology Council. References • City of Renton Public Works Emergency Management Plan • King County Comprehensive Emergency Management Plan • Washington State Comprehensive Emergency Management Plan • King County Regional Debris Management Plan • ATC-20 Post Earthquake Safety Evaluation of Buildings AGENDA ITEM #6. d) October 2023 89 • Intertie Agreements for Emergency Water Supplies Purveyors include City of Kent, Tukwila, and Seattle • King County Regional Hazard Mitigation Plan • City of Renton Annex to the King County Regional Hazard Mitigation Plan • Puget Sound Regional Catastrophic Disaster Coordination Plan, Transportation Recovery Annex Terms and Definitions See Basic Plan. Appendices None. AGENDA ITEM #6. d) October 2023 90 EMERGENCY SUPPORT FUNCTION 4: FIREFIGHTING Primary Agency: Renton Regional Fire Authority Support Agencies: City of Renton Executive Department City of Renton Public Works Department City of Renton Police Department City of Renton Community and Economic Development Department King County Emergency Operations Center Fire Mutual Aid Agencies King County Office of the Fire Marshal Utility Companies Valley Communications Center Washington State Department of Natural Resources Washington State Patrol Washington State Office of the Fire Marshal Introduction Purpose The purpose of Emergency Support Function 4 (ESF 4) Firefighting is to describe the framework for response, preparedness, mitigation, and recovery from natural, human caused or catastrophic events requiring a fire response within the City of Renton. This will provide for the coordinated use of Renton Regional Fire Authority (RFA) resources in suppressing urban, rural and wildland fires, which could be human caused, or the result of a technological or natural disaster. ESF 4 is developed to provide an organizational framework that will effectively utilize all available firefighting apparatus and personnel within the City of Renton, describe the dispatching of such equipment and manpower to locations where needed, and provide for effective operations at the scene during an emergency or disaster. The following Core Capabilities support the roles and responsibilities of ESF 4. The primary and supporting core capabilities are defined to support the execution of Firefighting operations for the ESF as follows: AGENDA ITEM #6. d) October 2023 91 Primary Response Core Capabilities Fire Management and Suppression Provide structural, wildland, and specialized firefighting capabilities to manage and suppress fires of all types, kinds, and complexities while protecting the lives, property, and the environment in the affected area. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The procedures to be used during fire and other emergencies requiring fire service resources are defined in the Washington state fire mobilization plan, RCW 43.43.962: State Fire Services Resource Mobilization Plan (2019). (Formally RCW 38.54.030). Consistent with Department of Homeland Security National Incident Management System, the fire department or authority must implement the Incident Command System in accordance with WAC 296-305-05000: Incident Management (2019). Fire suppression management and procedures are identified in WAC 296-305-05002: Fire Suppression (2019). Accountability for wildland firefighter and firefighter safety standards are outlined in WAC-296-305-07012: Wildland Fire Personnel Accountability (2019) and WAC 296-305: Safety Standards for Firefighters (2019). AGENDA ITEM #6. d) October 2023 92 The guidelines established in the Renton Regional Fire Authority Operating Procedures shall be followed in responding to an emergency or disaster. This includes the activation of the fire Department Operating Center (DOC) to establish operational control and: • All activities within ESF 4 will be conducted in accordance with the National Incident Management System (NIMS) and the National Response Framework (NRF) and will utilize the Incident Command System (ICS). • Priority shall be given to life safety, incident stabilization, property conservation, environmental protection, and economic considerations, in that order. • In the event the Renton RFA has exhausted all resources through automatic/mutual aid agreements, one or more of three established fire resource plans may be activated. These three plans consist of the King County Fire Resource Plan, the South Puget Sound Regional Fire Defense Plan, and the Washington State Fire Services Resource Mobilization Plan (RCW 43.43.962). • The Renton EOC, if activated, will be informed when resources are reasonably expected to be exhausted. The Renton EOC will communicate critical resource updates to the Policy Advisory Group if policy level decisions are required in the continued management of the incident. • Critical Incident Stress Debriefing (CISD) may be requested within one week of an incident through the Resiliency Coordinator to support fire personnel and their families. • Fire service mutual aid will be exhausted or nearly exhausted prior to requesting regional or state fire mobilization resources. • Valley Communications Center is the designated public safety answering point (E 9-1-1 dispatch center) for the dispatch of fire mobilization resources in Zone 3 (South King County). Other 9-1-1 dispatch centers will support Valley Communications Center upon request. These are Port of Seattle Dispatch Center, NORCOM for Zone 1 (North and East King County), Seattle Fire Department Fire Alarm Center for Zone 5 (City of Seattle), and the King County Sheriff’s Office Communications Center. • Each local, state, or federal agency will assume the full cost of protection of the lands within its respective boundaries unless other arrangements are made. Fire protection agencies should not incur costs in jurisdictions outside their area without reimbursement unless there is a local mutual aid agreement between those jurisdictions. It is essential that the issue of financial limitation be clarified through proper official channels for efficient delivery of fire services. • Coordination with and support of state and local fire suppression organizations is accomplished through the state forester, in cooperation with the state fire marshal, Washington State Emergency Management Division (WA EMD), or other appropriate fire suppression organizations operating under NIMS/ICS. • National support for local and state firefighting operations is coordinated through the National Interagency Coordinating Center (NICC) located at the National Interagency Fire Center (NIFC) in Boise, ID. This is coordinated between the Washington State Fire Marshal or WAEMD and the Joint Field Office (JFO). AGENDA ITEM #6. d) October 2023 93 The Renton RFA policies and procedures outline mutual aid partners and DOC guidelines to be used for large incidents. Within these policies are disaster specific standard operating procedures (SOPs) written to support Renton RFA’s disaster response. Additionally, the King County Fire Chiefs Model Procedures outline countywide disaster specific policies that all fire agencies in King County follow. These specific SOPs and procedures are listed in the References section at the end of this document. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing fires of all types and complexities; significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. Urban and rural fires may result from or occur coincidentally with, an earthquake or as the result of another significant event. Under ideal conditions, the management of large firefighting operations is complex and involves an immense staff, several different agencies, and jurisdictions. Normal response will be hampered by such occurrences as bridge failures, landslides, traffic congestion, fallen debris, flooding or fire. Fire and life safety response times will be delayed and responses to occurrences will be prioritized. Extremely large fires and those resulting from, or coinciding with a major earthquake or other disaster, will place extraordinary demands on available resources and logistics support systems. Availability of fire service personnel may be limited due to injuries, personal concerns, needs or limited access to work location. First arriving recall personnel may be assigned to initial first response for emergencies. Agencies which commonly support large fire suppression operations (mutual aid, fire mobilization, police, public works, the Department of Ecology, the American Red Cross, etc.), will receive many fire and non-fire related requests. Many of the resources normally available for use in fighting large fires may be unavailable. Support normally given by electric, gas and water utility companies may be hampered by the magnitude of the incident. Also, utility failure such as the disruption of firefighting water supply may compound or add to the size of the incident. A significant natural or technological event may result in many fire emergencies throughout the City of Renton. In any major fire, airborne burning materials can be distributed over a wide area, complicating the response. Ignition sources could also cause hundreds of fires throughout South King County during and after an earthquake. The damage potential from fires in urban areas during and after a major earthquake is extreme. Under the worst conditions, these fires will have the potential to spread rapidly, cause extensive damage, and pose a serious threat to life, property, and the environment. Intra-jurisdiction and mutual aid firefighting resources may be difficult to obtain and utilize due to massive disruption of communications, transportation routes, utilities, and water systems. Communication channels will likely be disrupted, and the attempted use of these systems may be overwhelmed due to heavy traffic. If communications are completely down, it will be necessary for the city to manage its own resources through the implementation of the Renton EOC and the Renton RFA DOC. AGENDA ITEM #6. d) October 2023 94 Concept of Operations General Firefighting involves the organization and management of fire scene activities to suppress fires of all types, kinds, and complexities while protecting the lives, property, and the environment in the affected area. This includes the resource assistance of other agencies through the countywide mutual aid agreement and the statewide mobilization plan. For the purpose of this ESF, fire service is considered fire suppression and control. Basic emergency medical care and immediate life safety services, such as rescue and hazardous materials response, although delivered by the Renton RFA, are detailed in other ESFs (ESF 8 – Public Health and Medical Services, ESF 9 – Search and Rescue and ESF 10 – Hazardous Materials Response). Additional capabilities of the Renton RFA include Water Rescue, Technical Rescue, Wildland firefighting and Hazmat response. The resources and logistics utilized to fight fires depend on the type or category of the fire incident. The differences are described below: • Urban Fires - A fire of natural or human-caused origin that results in the destruction of property, homes, businesses, and other structures in populated, urban, or suburban areas. These fires occur primarily in cities or towns with the potential to rapidly spread to adjoining structures. • Rural Fires - A fire of natural or human-caused origin that occurs in or near forest or grassland areas where isolated homes, subdivisions, and small communities are located. These uncontrolled fires can start as, or grow into, a structure or wildland fire that can extend to urban areas. • Wildland Fires - A fire of natural or human-caused origin that results in the uncontrolled destruction of forests, field crops, and grasslands. Wildland fires can be identified by their severity as Type 5 being the least complex and Type 1 as the most complex. Members on Renton RFA’s Wildland team will be trained and shall maintain the Wildland Technician level firefighter minimum standard of the National Wildland Coordinating Group (NWCG) Firefighter 2 (FF2) or equivalent training. These Wildland Technicians can be deployed statewide and nationally. Renton RFA will manage and coordinate firefighting activities within the city. Other Renton RFA functions may be carried out concurrently and by the same personnel during the course of firefighting. The Renton RFA is signatory to a countywide mutual aid agreement which is defined as the King County Interlocal Agreement (KC ILA) for Mutual Aid. The fire service also cooperates in a statewide mobilization plan defined as the Washington State Fire Services Resource Mobilization Plan. This plan is activated through a detailed request by the Renton Duty Chief to the Zone 3 Coordinator, the King County Coordinator, and ultimately the South Puget Sound Regional Coordinator through the Valley Communications Dispatch Center. Renton AGENDA ITEM #6. d) October 2023 95 RFA is also a participant in the Zone 3 Fire Operations Chief Coordinators, for large-scale incidents. The Fire Chief or designee will activate the Departmental Operations Center (DOC) to manage and support complex or significant field incidents, or high call volume events. The Duty Chief or on-duty South Battalion Chief/Safety Officer will be an overall coordinator of fire service activities during or following a disaster. The DOC will coordinate with the field command post and the City of Renton EOC as necessary. The primary location of the DOC is Renton RFA Station 13 (Headquarters). The back-up location will be Renton RFA Station 12 which is downstairs at the same location as the City of Renton EOC when activated. An alternate location will be the City of Renton Public Works Maintenance Shops building. Communications will be through established channels. The primary mode of emergency communications would take place on the Puget Sound Emergency Radio Network (PSERN) radio communications system. Secondary communications are outlined in RRFA Communication Guide and include Site Trucking, State Ops, VHF radios, MDC, pagers and amateur radios (HAM radios). Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 4 includes communicating with the Whole Community during firefighting preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 4 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The Renton RFA has the responsibility for the accomplishment of firefighting activities in the Renton Regional Fire Authority service area. This includes the City of Renton along with King County Fire Protection District #25 (East Renton Plateau) and #40 (Fairwood). There are currently seven Renton RFA fire stations that have pre-designated response areas and provide backup as necessary to the other stations. Renton RFA key fire stations that will be backed-up and staffed include Station 11 (downtown), Station 16 (East Renton Plateau) and Station 17 (Fairwood). The Response Operations Division is responsible for all Suppression, EMS, Technical Rescue, Water Rescue, and Hazardous Material activities. The Office of the Fire Marshal is responsible for providing International Fire and Building Code inspections, plans checking, public education and fire investigation. The Support Services Division and Administration are responsible for fleet, facilities, logistics, finance, security and other support needs. The EMS/Health and Safety Division is responsible for Emergency Medical Services (EMS) as well as occupational injury, illness and exposure of RRFA members. AGENDA ITEM #6. d) October 2023 96 The Renton EOC will support the ongoing efforts of ESF 4 through the Operations section as detailed below. Notification ESF 4 can be activated through the following channels: • Incident Commander • Battalion Chief/Safety Officer (BC/SO) • Fire Duty Chief/Deputy Chief • Fire Chief • Zone 3 fire coordinator • King County fire coordinator • EOC Duty Officer or EOC Director Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Extent of Incident Gather information regarding the extent of the incident: - Is it growing or stable? - Are lives at risk? If so, where? - What are the weather conditions? Consider wind direction. Incident Commander Renton EOC Duty Officer Renton RFA Duty Chief Logistics Number, location, and mission assignments of ESF 4 staff deployed to incident coordination locations: - KC EOC - Renton EOC - Joint Field Office (JFO) - Other field sites Incident Commander Renton RFA Duty Chief Zone 3 Fire Coordinator KC Fire Coordinator Renton EOC Duty Officer Renton RFA Duty Chief Resources Number, location, and role of pre-positioned and deployed ESF 4 resources. Incident Commander Zone 3 Fire Coordinator KC Fire Coordinator Renton EOC Duty Officer Renton RFA Duty Chief AGENDA ITEM #6. d) October 2023 97 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the “Purpose” section. Preparedness Statement of Purpose: Develop emergency plans and resource lists for use in a major emergency or disaster while referencing updated SOPs and pre-incident plans of target hazard facilities within the City of Renton. Assess equipment and evaluate training needs based on after action reviews and Mitigation Statement of Purpose: To reduce fire hazards of all types through implementing fire prevention programs such as through building inspections, code enforcement, community outreach and public awareness/education. The Renton RFA Office of the Fire Marshall (OFM) and the City of Renton Community and Economic Development (CED) Team help support this mission for the Renton RFA which contributes to the overall safety of the public and community. Core Capability Activity Responsible Agency Planning Develop and implement fire prevention and fire safety programs. Renton RFA Renton Community and Economic Development Review building plans, issue permits and perform inspections of general businesses, fire code permitted occupancies, multi-family housing and other licensed facilities to reduce the risk of fire. Review, evaluate, inspect and issue permits for the storage and use of hazardous materials to reduce the risk of a release or spill. Operational Communications Work with Renton Emergency Communication Service (RECS) as described in ESF 2 (Communications). Renton RFA Environmental Response/Health and Safety Identify, evaluate, and implement measures to prevent and minimize impacts to the environment, natural and cultural resources, and historic properties from all-hazard emergencies and response operations. Renton RFA Renton Community and Economic Development Fire Management and Suppression Monitor conditions and when appropriate, issue burn bans and/or restrictions to reduce human- caused wildfires during extremely hot and dry weather conditions. Renton RFA Office of the Fire Marshall Issue and enforce firework ban within city limits to reduce fires and associated damages to property and injuries. Renton RFA Renton Police Implement fire mitigation programs to educate homeowners and businesses on fire prevention and protection measures. Office of the Fire Marshall AGENDA ITEM #6. d) October 2023 98 lessons learned from drills and actual incidents of a large magnitude. Preparedness activities consist of planning, organizing, equipping, training, and exercising. Core Capability Activity Responsible Agency Planning Provide training and exercises to fire personnel responsible for suppression operations, including ICS, safety procedures, and communications. Renton RFA Prepare pre-incident fire surveys of large and/or high hazard facilities in Renton to enhance response capabilities. Review the Washington State Fire Services Resource Mobilization Plan annually and update the City of Renton CEMP appropriately. Develop and maintain interstate/intrastate firefighting assistance agreements. Review interlocal agreements. Planning; Environmental Response/Health and Safety Coordinate preparedness and planning efforts with hazardous material facilities in the City of Renton under the Superfund Amendment and Reauthorization Act (SARA) Title III Program. The SARA Title III Program is covered in ESF 10 – Hazardous Materials Response. Renton RFA Environmental Response/Health and Safety Identify, assess, and mitigate worker health and safety standards, and disseminate health and safety guidance and resources to response and recovery workers. Renton RFA Operational Communications Review mobilization communication needs with the South Puget Sound Regional Coordinator annually per the Washington State Fire Services Resource Mobilization Plan. Participate in 800 MHz radio communications drills and exercises with other mutual aid partners through Valley Communications Center Renton RFA Response Statement of Purpose: Manage and support firefighting and emergency medical activities to provide immediate life safety services regarding potential or actual emergencies/disasters that could impact the City of Renton. Conduct initial damage assessments and determine the appropriate management response to meet the demands of the incident. Core Capability Activity Responsible Agency Fire Management and Suppression Detect and assume full responsibility for fire suppression and immediate life safety services within the City of Renton and Renton RFA service area combating urban fires and wildland fires utilizing the Incident Management System (ICS). Renton RFA AGENDA ITEM #6. d) October 2023 99 Confine and extinguish fires, conduct technical rescue operations, and provide command structure to emergency operations within the Renton Regional Fire Authority response area in accordance with the category and type of fire. Conduct expanded or extended attack firefighting and support operations through coordinated response of fire management and specialized fire suppression resources. Perform damage assessments and relay information to the Renton Emergency Operations Center. Support firefighting activities of the Renton RFA consistent with this ESF and the Renton Regional Fire Authority. Department Standard Operating Procedures. Washington State Department of Natural Resources Washington State Patrol Planning Develop and implement strategic incident action plans. Renton RFA Assist in the coordination and documentation necessary for the recovery of disaster expenses following a State Fire Mobilization or a Presidential Disaster Declaration. Provide documentation of costs incurred for the response and recovery efforts to the City of Renton Executive Department. Renton RFA Utility Companies Public Information and Warning Deliver credible and actionable messages through the Joint Information System to inform ongoing emergency services and the public about protective measures and other life-sustaining actions and facilitate the transition to recovery. Renton RFA Renton Executive Services Operational Coordination Maintain operational command and control over field activities through the Renton RFA DOC Renton RFA Respond to assist those mutual aid signatories when requested if, within the Renton RFA service area, staffing levels and the situational demands for service allow the rendering of aid, without reducing the level of protection in that service area. Request the support of mutual aid agreement signatories to the Renton RFA as needed. Deploy the Fire Duty Chief as the fire liaison and representative to the City of Renton EOC when a fire representative is requested. Request additional personnel and resources as needed beyond mutual aid agreements, through the King County Fire Resource Plan, the South AGENDA ITEM #6. d) October 2023 100 Puget Sound Regional Fire Defense Plan or the Washington State Fire Services Resource Mobilization Plan. These documents discuss the coordination of municipal department(s)/District(s) when mobilized. Coordinate with Zone 3 Coordinator and the King County Zone Coordinator to request fire mobilization of support agencies. Utilize the ICS for all emergency/disaster response activities in accordance with the NIMS and the National Response Framework. Renton RFA Utility Companies Renton Executive Services Renton Police Renton Public Works King County EOC Manage debris removal and provide transportation and infrastructure support. Provide equipment and personnel to support fire suppression activities when requested, as available. Manage evacuations of impacted areas as necessary. Renton RFA Renton Police Establish a safe and secure environment in an affected area. Operational Communication Deploy the Fire Duty Chief as a liaison between the Renton RFA and the Renton EOC, as well as the King County EOC, to provide situation and damage assessment information. Renton RFA Provide communications support to firefighting operations as requested. Renton Emergency Communication Services (RECS) Serve as a Public Safety Answering Point (PSAP), providing call receiving and dispatch services, and procure additional firefighting resources for Renton Regional Fire Authority. Valley Communications Center Situational Assessment Activate the EOC, if requested. Renton RFA Recovery Statement of Purpose: Contribute to the damage assessment process which includes maintaining disaster and recovery expense records following a major incident or emergency. Conduct a post incident analysis (PIA) to critique the event and recommend applicable changes in policies, universal plans or department SOPs. Core Capability Activity Responsible Agency Planning Conduct a post-incident analysis to evaluate the incident. Renton RFA Compile the appropriate documentation for the incident report. Continue to assist in the coordination and documentation necessary for the expense recovery process associated with a Presidential AGENDA ITEM #6. d) October 2023 101 Declaration or state Fire Services Resource Mobilization. Provide estimates for damage and costs incurred by the incident to the designated city personnel tasked with tracking eligible expenses for reimbursement. Renton RFA Utility Companies Assist the Renton Regional Fire Authority in evaluating the incident and providing information for the incident report. Utility Companies Renton Executive Services Renton Police Situational Assessment Conduct windshield surveys for large-scale disasters to assess damage to the community and surrounding structures. This information is relayed to the Incident Commander (Battalion Chief/Safety Officer) and then to the Duty Chief. Renton RFA Resource Requirements Prior to requesting additional resources through the Washington State Fire Services Mobilization Plan, the primary and support agencies will provide the available personnel, facilities and equipment to support firefighting activities. • Identification of Special Teams Water Rescue Team - Zone 3 resource for SCUBA dive rescue; Swiftwater (river) rescue, raft operations, boat operations • Renton RFA Station 12: 1209 Kirkland Ave NE, Renton, 98056 Rescue Swimmer program - Stillwater (lakes) • Various Renton RFA Stations Technical Rescue Team - Zone 3 resource for high/low angle rope rescue, confined space rescue, trench rescue, structural collapse. • Renton RFA Station 11: 211 Mill Ave S, Renton, 98057 HAZMAT Team - Zone 3 Resource for Hazardous Materials incidents • Renton RFA Station 14: 1900 Lind Ave SW, Renton, 98057 Wildland Team - Zone 3 and State resource for Wildland firefighting • Renton RFA Station 17: 14810 SE Petrovitsky Rd, 98058 Additional resources will come from Zone 3 to assist in Technical Rescue incidents. • Description of the Interstate/Intrastate Firefighting Assistance Agreements The Renton RFA Duty Chief will communicate with the Zone 3 and KC coordinators to organize resources. The King County Fire Resource Plan, South Puget Sound Regional Fire Defense Plan and the Washington State Fire Services Resource Mobilization Plan describe the firefighting assistance agreements in further detail. AGENDA ITEM #6. d) October 2023 102 References • Renton Regional Fire Authority Department Standard Operating Procedures (SOPs). o 2006 - Inclement Weather Natural Disasters (2018) o 4101 - Response Guidelines (2019) o 4103 - King County Fire Chiefs Model Procedures (2020) o 4104 - Zone 3 Procedures (2017) o 4105 - Valley Communication Procedures (2017) o 4108 - Incident Management System (2017) o 4110 - Department Operations Center (2020) Appendix 7.1 - Zone 3 Fire Storm Procedures Field User Guide Appendix 7.2 - Secondary Fire Dispatch Procedures o 4111 - Initial Disaster Response Procedures (2017) Appendix 7.1 - Station Assessment Procedures Appendix 7.2 - High Wind Procedures Appendix 7.3 - RRFA Communication Quick Reference Guide o 4112 - Automatic Aid/Mutual Aid Mobilization (2020) o 4126 - Wildland Procedures (2021) o 4203 - Incident Management Training and Qualification (2017) • King County Fire Chiefs Model Procedures (2020): o Section 4 - Associated Procedures o Section 6 - Local, County and State Mobilization Requests o Section 8 - Wildland Resources and Procedures o Section 10 - King County Radio Interoperability o Section 12 - Public Evacuations and Warnings o Section 14 - Strike Team/Task Force o Section 18 - Windstorm Operations o Section 20 - Air Asset Requests o Section 21 - Overhead Support of a Transportation System Response o Section 26 - Technical Rescue o Section 27 - Move ups of Interzonal Resources o King County Interlocal Agreement for Mutual/Automatic Aid (2018) • Zone 3 Resources o Zone 3 Operational Procedure - High Call Volume Operations (2021) o Zone 3 Technical Rescue Responses o Zone 3 Procedures – On Duty Battalion Chief Coordinator o Zone 3 Key Stations o Zone 3 Operations Committee – Station order for move-ups o Zone 3 Coordinator Move-up Form o Zone 3 Coordination Map AGENDA ITEM #6. d) October 2023 103 • Valley Communications Center SOPs o 717 – Firefighter Safety Procedures o 735 - Fire Department Move-up/Cover Procedures (2014) o 737 - Fire Department Mutual Aid (2014) o 740 - Fire Department Special Response Procedures (2016) o 745 - Fire Department High Call Volume Events (2020) o 746 - Earthquake Response (2014) o 755 - Fire/EMS Manual Dispatching (2020) o 800 - 800 MHz Talk groups (2019) • Zone 3 Command Procedures (2021) • King County Fire Resource Plan (2020) • South Puget Sound Regional Fire Defense Plan (2013) • Washington State Fire Services Resource Mobilization Plan (2020) • Puget Sound Region Structural Response Rescue Annex/Reginal Catastrophic Disaster Coordination Plan (2014) Terms and Definitions • See basic plan Appendices None. AGENDA ITEM #6. d) October 2023 104 EMERGENCY SUPPORT FUNCTION 5: INFORMATION AND PLANNING Primary Agency: City of Renton Executive Services Department Support Agencies: All other City of Renton Departments Renton Regional Fire Authority King County Emergency Operations Center Washington State Emergency Management Division Department of Homeland Security/CISA Region 10 Introduction Purpose The purpose of Emergency Support Function (ESF) 5 is to support and facilitate multiagency planning and coordination for operations during incidents requiring city internal and external coordination. ESF 5 does this by ensuring proper execution of several Core Capabilities: Planning, Operational Coordination, and Situational Assessment. ESF 5 also supports the following Core Capabilities in conjunction with other ESFs: Public Information and Warning; Logistics and Supply Chain Management, and Operational Communications. Descriptions of each are found below. City of Renton’s Emergency Management Division, housed within the Executive Services Department, leads the effort to collect, analyze, and share information about and coordinate planning efforts on potential or actual emergencies or disasters. Emergency management supports overall activities for incident management in Renton and liaises with county, state, and federal emergency management agencies for multi-agency coordination. Emergency Management maintains the Renton Emergency Operations Center (EOC) in a state of readiness. Primary Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Supporting Response Core Capabilities Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay AGENDA ITEM #6. d) October 2023 105 Supporting Response Core Capabilities information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Logistics & Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Authorities and Policies This ESF applies to city departments as well as private and volunteer organizations that commonly report to the EOC during an activation. • ESF 5 facilitates information flow in the pre-incident preparedness phase in order to place assets on alert or to pre-position assets for quick response. • During the response phase, ESF 5 transitions and is responsible for operational coordination, situational awareness, and planning capabilities. ESF 5 activities include those critical to support and facilitate multiagency planning and coordination of operations for large scale incidents. This includes alert and notification, staffing of the EOC, incident action planning, provide support operations, logistics and material direction and control, information management, facilitation of requests for assistance, resource acquisition and management, worker safety and health management, facilities management, financial management, and other support as required. RCW 38.52: Emergency Management is a chapter that encompasses the purpose, definitions, requirements, authorities, and policies of Emergency Management functions for the state of Washington. The Local Emergency Management or Services WAC 118-30 outlines local approaches to emergency plans and programs. The following policies established by the City of Renton operate as guidelines for responding to an emergency or disaster including: • The National Incident Management System (NIMS), including the Incident Command System (ICS), will be used in any size or type of disaster. • Management of response personnel, facilities, finances, and equipment will be coordinated through the Planning, Operations, Finance and Administration, and Logistics Sections within the EOC using the ICS structure. • Incident response and organization will be documented through the use of FEMA ICS Forms including but not limited to ICS 214 Activity Logs to document incident activities. • ESF 5 is responsible for the communication and coordination of infrastructure supporting effective response to the affected area in the anticipation of requirements AGENDA ITEM #6. d) October 2023 106 for preparedness, response, and recovery and in support of additional response activities. • ESF 5 is responsible for the request, coordination, analysis, and dissemination of necessary information from city departments to support response and recovery efforts. • ESF 5 will provide guidance for each city department in making their reports during a response, if needed. • Incidents should be handled at the lowest level. If the city becomes overwhelmed and in need of outside support, existing mutual aid agreements will be used. Support beyond or in addition to mutual aid will be coordinated through ESF 5 up to the county, state, federal and non-governmental organizations. Conversely, ESF 5 will facilitate requests for support from these agencies. • In circumstances that include a component of terrorism, civil disturbance, or other law- enforcement sensitive intelligence, Renton Police will be the lead agency in information coordination to ensure proper intelligence-handling procedures are established and enforced. ESF 5 will support their direction. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. These hazards are identified in the risk assessment included in the Renton Annex to the King County Regional Hazard Mitigation Plan (henceforth as Hazard Mitigation Plan. The hazards identified in the Hazard Mitigation Plan could disrupt public services, damage property, and cause injury or death of persons within affected areas. The urgency of the event may direct the focus toward response operations and EOC activation. As a result, initial reporting to outside agencies may be delayed. Primary hazards include dam failure, floods, severe weather (excessive heat, winter storms, and windstorms), earthquakes, landslides, volcanic hazards, landslide, sink holes, and ground subsidence hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. Early in the course of the event, little information will be available, and information may be vague and inaccurate. Reporting to outside agencies will improve as the event matures. Normal communication channels may be disrupted in part or entirely. Concept of Operations During disasters or emergencies, the need for rapid decisions and actions may require that emergency management plans and procedures supersede normal business operations. AGENDA ITEM #6. d) October 2023 107 The departments and outside agencies operating in the EOC will work to develop situational awareness/common operating picture for the incident. This will include receiving periodic reports from field representatives and requesting information from other agencies, public and private. It will also be conducted by monitoring social media and other media platforms. The Renton EOC Planning Section is responsible for the collection, analysis, synthesis, and distribution of information gathered. This will be delivered in the form of a Situation Report (SitRep). The SitRep may be shared with the field command, city departments, partner agencies, and the media as appropriate. The Planning Section is responsible for ongoing maintenance of situational awareness/common operating picture and distribution of this information as it changes throughout the event. Guidance for the Planning Section is contained in the Planning Section Standard Operating Procedures (SOP) document. City of Renton department representatives in the EOC will develop reporting procedures with their field representatives and/or Departmental Operations Centers (DOC) to facilitate information flow between the field and the EOC. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 5 includes communicating with the Whole Community during all phases of emergency preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and other Access and Functional Needs (AFN). ESF 5 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The Renton EOC is organized utilizing the basic concepts of the National Incident Management System (NIMS) and consists of the functional areas needed for coordination of the event, which could include Operations, Planning, Logistics, and Finance/Administration sections, and other core functions such as Public Information and Communications. Procedures • See City of Renton EOC Desk Manual procedures. • See individual department/division's standard operating procedures for communication and coordination; Renton Police Department procedures; Renton Regional Fire Authority procedures. Notification AGENDA ITEM #6. d) October 2023 108 The ESF can be activated through several channels: • Incident Commander • City mayor, city administrator, or designee • Emergency Management Director or designee • Emergency Management Duty Officer Activation may occur due to the severity of the event or perceived threat; unmitigated risk to Renton community; in a planned event situation; or in support of mutual aid partners. Activation of staff may occur through Renton’s internal notification system, using the ALERT Renton platform to contact employees. If communications are not impeded, notification may be sent by email, text, or phone call using available employee contact information. Information Collection ESF 5 is concerned with establishing situational awareness and a common operating picture. There are Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Extent of Incident Information regarding the extent of the incident. Is it growing or stable? Are lives at risk – if so, where? Evacuation order needed? • Incident Commander/ delegate • EOC Duty Officer • Renton EOC • Renton EOC • Relevant partner agencies and city departments Damage Assessment Information regarding extent of physical damage resulting from the incident. • Renton EOC • Damage assessment team • Renton EOC Population Status Information regarding life/safety impacts; displacement; specific community impacted; animal population impacted; immediate needs identified; etc. • Renton EOC • American Red Cross • Renton EOC Resource Requests Immediate resource requests from the field or other responders to the event to be fulfilled through the EOC. • Renton EOC • Incident Commander/delegate • Renton EOC Community Impact and Response Information on the state of the community gathered from social • Renton Executive Services • Renton EOC • Renton EOC AGENDA ITEM #6. d) October 2023 109 media, traditional media, and other community-based sources. Responding Entities Who is responding to the incident? External partners or agencies are offering help? Other responding resources? • Incident Commander / Delegate • Renton EOC • King County EOC • Renton EOC This list is not exhaustive. As an event progresses, information regarding responder or EOC staff needs, population needs, available resources and support, and supplemental situational awareness will develop and change. This list is meant to serve as a starting place for achieving an ongoing common operating picture of an event and its current response and recovery efforts. Note: • Information on community groups, relevant social media sites, partner agencies across the community, and other sources of direct information are available in the relevant ESFs. Information regarding community partners is located in ESF 6 and ESF 8 as it relates to public health and human services, mass care, and sheltering. Information regarding communicating information with the public is available in ESF 2 and ESF 15 and in the King County IECP and the Renton Annex to the King County IECP. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 5 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Planning Regularly update and validate EOC access for designated EOC staff, Renton Emergency Communications Service volunteers. Renton Executive Services Operational Communications Ensure ALERT Renton is functional and in compliance with licensing requirements. Renton Executive Services AGENDA ITEM #6. d) October 2023 110 Regularly validate EOC communication and coordination technologies are functional. Ensure Emergency Management is included in coordination and communication system changes [radio frequencies; station card or code access; etc.] Renton Police Renton RFA Renton Public Works Preparedness Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency(s) Planning Prepare standardized reporting formats for citywide use. Renton Executive Services Establish reporting procedures for all departments. Support departments and agencies to maintain and review relevant emergency plans. Ensure emergency plans and procedures align with regional county, and state related responsibilities and plans. Identify, promote, and facilitate emergency management training, drills, and exercises in support of this ESF which include whole community partners (city departments, Renton Fire Authority, community partners, etc.). Ensure EOC access to social media accounts and passwords is up to date and accessible. Ensure deconfliction between city processes and county or state requirements. Design and train appropriate staff on EOC- specific roles, processes, and procedures. Participate in emergency management training and exercises in support of this ESF. All Renton departments Renton RFA Provide and/or share regional and state training opportunities. Facilitate review of County CEMP, roles, and responsibilities. Participate in training and exercises that evaluate plans and capabilities. King County EOC AGENDA ITEM #6. d) October 2023 111 Response Statement of Purpose: Coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Planning Responsibility: • Coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Activities: • Coordinate and prepare periodic situation reports for dissemination to inside and outside partners and stakeholders. • Coordinate preparation of the mayor's Proclamation of Emergency • Provide briefings on the incident periodically to city policy group or departments/divisions as appropriate. Renton Executive Services • Provide briefings on the incident periodically to the EOC and city departments/divisions as appropriate. • Request information from city departments, volunteer organizations and the private sector, as necessary. • Provide emergency management staff to the City of Renton EOC and/or field operations as needed. Renton Police • Collect, analyze, and disseminate information regarding regional impacts with internal and external partners, including Renton EOC. • Engage with and solicit input stakeholders and partners, including the City of Renton, regarding regional decision-making based on the best available information. King County EOC Washington State EMD Operational Coordination Activate Renton EOC and coordinate the activation level and needed staffing. Renton Executive Services Establish communication and coordinate with King County Emergency Operations Center (EOC). The City of Renton Police Department may contact federal agencies to include the Department of Homeland Security/CISA Region 10, Washington State Fusion Center Renton Police Operational Communications Conduct regular training and exercise on interoperable communication platforms Renton Executive Services AGENDA ITEM #6. d) October 2023 112 (WSFS), or the Federal Bureau of Investigation to solicit information related to the current incident. Responsibility: • Support the City of Renton Executive Department in the collection, evaluation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Activities: • Collect and disseminate information from a variety of sources to assist local jurisdictions, including City of Renton EOC, with decision making and resource allocation. Provide a liaison to the City of Renton EOC, as requested and as available. • EOC Liaison: make requests from field representatives, if applicable, for special information. • Analyze information specific to their department/agency and make recommendations to the City of Renton EOC Director on actions to be taken. • Provide personnel to the City of Renton EOC when requested and if available to serve in support functions or liaison roles. All City of Renton Departments Renton RFA Department of Homeland Security/ CISA Region 10 King County EOC Washington State EMD Public Information & Warning Coordinate ALERT Renton public warnings if necessary. Activate ESF 2, ESF 15 as needed. Renton Executive Services Coordinate external messaging and approval process in line with ESF 2, ESF 15 procedures. Renton Executive Services Send emergency notifications and alerts through ALERT King County on behalf of City of Renton, if requested. King County EOC Logistics & Supply Chain Management • Anticipate and communicate needs for critical resources. • Liaise with Logistics Section to track resource deployment. • Establish and communicate resource coordination process from responders, EOC staff, and external agencies as required by the incident scope. • Assess and determine needs for 24+ hour operations of Renton EOC. • Assess and determine need of alternate EOC activation site. Proceed with activation process as necessary. Renton Executive Services Situational Assessment Request and compile information from city departments, volunteer organizations and the private sector, as necessary. Renton Executive Services AGENDA ITEM #6. d) October 2023 113 Compile damage assessments and other relevant field data reported through EOC liaisons into situational assessment reports, disseminated to city leadership, departments, and support agencies. Renton EOC Facilitate collection of damage assessment information through a variety of partners to send to the state for PDAs and requests for declarations. King County EOC Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities of ESF 5 are continued throughout the recovery effort, working to coordinate the collection, evaluation, documentation, and dissemination of information in regard to the recovery from emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency(s) Planning Continue compiling information, documentation, and situation reports as necessary. Renton Executive Services Review and revise procedures and processes and document lessons learned through After-Action Reports. All City Departments Prepare, submit, and track all documentation necessary for federal and state reimbursement of Presidential declared disasters. Facilitate regional long-term recovery planning and workgroups. King County EOC Situational Assessment Continue to collect and disseminate incident information to appropriate response partners. All Agencies Track resource deployments. Prepare demobilization of resources and stand-down of Renton EOC. Renton EOC Public Information & Warning Amplify public information produced by lead recovery agency. Renton Executive Services Support efforts of public information content in meeting the needs of Limited English Proficiency populations. Operational Coordination Receive, review, and request resources necessary for recovery. Renton EOC Coordinate resources through processes and procedures established in ESF 7 and the Renton EOC SOP Logistics Section. AGENDA ITEM #6. d) October 2023 114 Resource Requirements EOC Requirements: • Standard office machines, computers, printers, facsimile machines, charts, maps, boards, and communications equipment. • City of Renton staff and volunteers assigned and trained to positions within the Renton EOC. • Emergency/Disaster Liaison from the support agencies to the City of Renton EOC. • Communication links between the City of Renton EOC and the support agencies that are not located within the EOC. • ALERT Renton/CodeRED portal access. • WebEOC portal access. References • Emergency Management and EOC Technology Information • EOC Duty Officer Manual • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) • Washington Mutual Aid System (WAMAS) • Puget Sound Regional Catastrophic Disaster Plan, Annexes and Toolkits • King County Comprehensive Emergency Management Plan • City of Renton Annex to the King County Regional Hazard Mitigation Plan • Washington State Comprehensive Emergency Management Plan • Emergency Management Assistance Compact • City of Renton EOC Standard Operating Procedures Terms and Definitions See Basic Plan Appendices None AGENDA ITEM #6. d) October 2023 115 Primary Agencies: City of Renton Parks and Recreation Department City of Renton Equity, Housing and Human Services Department Support Agencies: American Red Cross City of Renton Executive Services Department City of Renton Police Department Greater Renton Community Organizations Active in Disaster Emergency Feeding Program Seattle King County Regional Animal Services of King County Washington State Animal Response Team Introduction Purpose The purpose of Emergency Support Function (ESF) 6 is to coordinate and provide emergency life-sustaining services in a mass care setting. This is accomplished through the collection, operation, receipt, and information reporting for emergency disaster response assistance for: • Sheltering (humans and pets) • Feeding • Emergency First Aid • Survivor status • Family reunification • Bulk Distribution of Emergency Relief Supplies The following Core Capabilities support the roles and responsibilities under ESF 6. The primary and supporting core capabilities are defined to support the execution of Mass Care, Emergency Assistance, and Health and Human Services operations for this ESF as follows: Primary Response Core Capability Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. EMERGENCY SUPPORT FUNCTION 6: MASS CARE, EMERGENCY ASSISTANCE, HOUSING, AND HUMAN SERVICES AGENDA ITEM #6. d) October 2023 116 Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community using clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Fatality Management Services Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and Federal authorities to provide mortuary processes, temporary storage, or permanent internment solutions, sharing information with mass care services for the purpose of reunifying family members and caregivers with missing persons/remains, and providing counseling to the bereaved. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Public Health, Healthcare, and Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. AGENDA ITEM #6. d) October 2023 117 Authorities and Policies The Federal Emergency Management Agency (FEMA) National Response Framework (NRF): Mass Care, Emergency Assistance, Temporary Housing and Human Services Annex outlines mass care standard activities as follows: • Mass Care: Congregate sheltering, feeding, distribution of emergency supplies, and family reunification. • Emergency Assistance: Coordination of voluntary organizations and unsolicited donations, management of unaffiliated volunteers, essential community relief services, non-congregate and transitional sheltering, support to individuals with disabilities and others with access and functional needs, mass evacuation support, and essential needs of children and household pets and service animals in a disaster. • Temporary Housing: Housing rentals, repairs, and loan assistance, replacement, factory-built housing, semi-permanent construction, safe and secure physically accessible housing, and access to other sources of temporary housing assistance. • Human Services: Disaster assistance programs that help survivors address unmet disaster-caused needs and/or non-housing losses through loans and grants. Also includes supplemental nutritional assistance, crisis counseling, disaster case management, disaster unemployment, disaster legal services, and other state and Federal human services programs and benefits to survivors. Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 • Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. City Sheltering Policies In adhering to mass care standard activities and accordance with Washington Administrative Code (WAC) 118-30-060 and RCW 38.10.010, the City of Renton has developed internal policies and procedures as they relate to mass care, sheltering, and human services. During a disaster and when requested to support a jurisdiction’s sheltering efforts, the city will make every reasonable effort to provide facilities that are compliant with applicable laws pertaining to accessibility. The city accommodates for persons with access and functional needs as described in this ESF. Persons with access or functional needs shall receive the same standard of care and services as afforded to all others, regardless of the venue in which they are sheltered. All persons, regardless of access or functional need, shall have equal access to available state supported general population shelter if they are able to meet their own needs, AGENDA ITEM #6. d) October 2023 118 have a reliable caretaker(s), or can be housed in a general population shelter with some assistance from volunteers to assist with personal and/or medical care. Persons requiring acute or skilled medical care cannot be accommodated in general population shelters and may be sheltered under ESF 8 in a medical shelter. The city recognizes individuals in need of response assistance may include those who have disabilities, who live in institutionalized settings, who are elderly, who are children, who are from diverse cultures, who have Limited English Proficiency (LEP) or are non-English speaking, or who are transportation disadvantaged. The special needs of children, particularly as they relate to issues of safety and welfare in the shelter setting, may call for the need to expedite reunification with families. • In coordination with the Damage Assessment Annex, shelter facilities may receive priority consideration for structural inspections prior to occupancy to ensure the safety of occupants. • The City of Renton will make every effort to coordinate the training of employees to staff general shelters. All persons involved in the direct provision of disaster case management services shall be subject to criminal history background checks and verification of appropriate training. • The city may, at its option, and with consideration for occupant health and safety, choose to co-locate people with their pets vs housing pets separately in a nearby animal shelter. Shelters may accommodate service animals that accompany persons with access or functional needs. • The City of Renton maintains a directory of shelters identified by the American Red Cross or designated by the city for shelter use. The City of Renton maintains a list of shelter supply locations within the City of Renton and will follow agreement terms in applicable Memorandums of Understanding to access and use these supplies. • The American Red Cross and King County Parks have formed a partnership with several jurisdictions to store containers supplied with cots, bariatric cots, blankets, etc., in cities and at county facilities. • Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. AGENDA ITEM #6. d) October 2023 119 Situation Overview Depending on the emergency or disaster, a significant percentage of the population of Renton could be displaced from their homes. Thousands of people could be forced from their homes, depending on such factors as the time of occurrence, area demographics, building construction, and existing weather conditions. There may be transient or tourist populations who are unfamiliar with the hazards in the area. Many impacted persons will remain with or near their damaged homes. Some will go to mass shelters, others will find shelter with friends and relatives, and some will also go to public areas such as fire stations looking for assistance. However, fire stations will not be viable locations for public shelter, as the emergency responders will have other priority missions to accomplish. Additionally, emergency facilities throughout the City of Renton could be severely damaged or inaccessible. In an earthquake, structures may be damaged and unsafe for occupancy. In many disasters, roads may be disrupted or blocked, preventing access to individual homes. Disruption of roads may make it difficult for displaced residents to reach shelter services. Although homes may be undamaged, the absence of utilities could also drive people from their homes to seek shelter. The amount of damage to structures, essential systems and services could rapidly overwhelm the capacity of the City of Renton to assess the event and respond effectively to basic and emergency human needs. Damage to roads, airports, and communications systems could hamper emergency response efforts and their restoration time may be undetermined. The movement of supplies could be seriously impeded. Many professional emergency workers and others who normally would help during an event could be unable to reach their assigned posts. Planning for ESF 6 is based on a worst-case scenario in which an event occurs without warning at a time of day that will produce maximum casualties. Consideration should also be given to other events that could cause numerous casualties and require the temporary relocation of impacted persons. The magnitude of the event will determine the need for large, long-term shelters. As the population increases, the magnitude of mass care, sheltering, feeding, housing, health and human services, and other related service needs will also increase. The City of Renton has limited facilities that can support mass care and sheltering operations. In the event of an emergency, the City of Renton has numerous parks, open spaces, and ball fields that could accommodate recreational vehicles, tents, and other temporary shelter spaces. However, such use is not sanctioned under current city ordinances. Changing city ordinances would require legislative action by council or specify such allowed uses under the terms of an emergency proclamation by the mayor. It is important to note that Renton has a large pet population, therefore the city shall plan for pets along with shelters. Additionally, planning considerations should be made for impacted persons with pets when pet-sheltering is not available. AGENDA ITEM #6. d) October 2023 120 Concept of Operations Renton Parks and Recreation has been designated the primary agency responsible for managing the activities described within ESF 6. Resources from the private sector will also be applied to the response and recovery effort. In coordination with Renton Equity, Housing, and Human Services, agreements with private sector entities may be established to include the American Red Cross, the Salvation Army, and faith-based organizations such as Catholic Community Services. Initial response activities will focus on meeting urgent needs of impacted persons on a mass care basis with available resources. FEMA (the Federal Emergency Management Agency) and other government and private agencies may provide disaster assistance such as loans, grants, and temporary housing. Coordination of these assistance programs will be administered by a long-term recovery team as described in the City of Renton Recovery Framework. As part of the NRF, the American Red Cross largely through the utilization of volunteers, plans and prepares to support local jurisdictions in regional mass care needs. Renton Parks and Recreation will coordinate with the American Red Cross in addition to local partners organized through the Renton Community Organizations Active in Disaster (COAD), to facilitate delivery of the following mass care services defined by the American Red Cross and supported by their volunteers. Renton Parks and Recreation will be the primary department responsible for coordinating the operation and delivery of the following efforts as they relate to ESF 6: Sheltering The primary mass care site will be the Renton Community Center, pending inspection to confirm it is accessible, safe for occupancy, not at imminent risk due to the primary hazard or secondary hazards (e.g., dam failure following earthquake), has basic services (water, sewer, electricity, etc.) or an identified replacement for such essentials. Renton Parks and Recreation may maintain an alternate list of shelter sites and provide an Emergency Shelter Operations Manual for those designated sites. The provision for emergency shelter includes the use of designated shelter sites in existing structures, the construction of temporary shelters, or designation of specially zoned areas to allow residents to self-shelter in recreational vehicles or portable shelter structures where permitted. It should be noted that in situations where self- sheltering is undertaken by community members, the provision of sanitation and other basic services may need to be arranged in order to prevent negative public health consequences. Types of shelters provided by the city or community partners may include but are not limited to: • General population shelters/dormitory • Warming/cooling, day sheltering AGENDA ITEM #6. d) October 2023 121 • Disaster meal sites • Special populations shelters • Pet shelters • Livestock shelters • Medical needs shelters • Mass care staff shelters • Emergency responder shelters The city may partner with other cities or King County to participate in regional mass sheltering efforts or to support populations with medical, functional and/or access needs. Although large congregate sheltering is less popular with residents, due to anticipated staffing shortages with each city attempting to staff their own shelters, regional sheltering offers an economy of scale which should be considered. There will likely be additional transportation needed to support access to a regional shelter. The city will attempt to provide emergency shelter training for staff and volunteers adhering to the standards set forth by the American Red Cross. Under emergency circumstances, and in order to augment staffing, it may be necessary to provide “just-in-time" training to meet the needs of the Renton community. The capability of the American Red Cross to provide representation to the EOC is not assumed. Feeding The provision for feeding the general public and emergency workers is through a combination of fixed sites, mobile feeding units, and bulk food distribution. This function is highly dependent on restoration of supply chains, as the city does not maintain a stockpile of non-perishable foods. Emergency First Aid Emergency first aid services may be provided to impacted persons and workers at mass care facilities and at designated sites within the affected area as described in ESF 8, Health and Medical Services. Disaster Welfare Information Disaster welfare information regarding individuals residing within the affected area will be collected and provided (as capabilities allow) to immediate family members outside the area, through a disaster welfare information system, coordinated through the American Red Cross. This will also help in the reunification of family members within the area who were separated at the time of the event. AGENDA ITEM #6. d) October 2023 122 Bulk Distribution of Emergency Relief Items Sites will be established within the affected area for distribution of emergency relief items. The bulk distribution of these items may be accomplished regionally and will be determined by the requirements to meet urgent needs of impacted persons for essential items. The Emergency Feeding Program is currently established as a fixed community point of distribution. Transportation to Shelters Facilitate providing transportation for the general population, including individuals with functional and access needs that either do not have caretakers or cannot otherwise provide their own transportation. Transportation for people needing specialized transportation for medical needs will be coordinated through ESF 8. Animal Shelters Adhering to the Renton Animal Sheltering Plan, domestic animal shelters may be established at location(s) determined by the Renton Police depending on the location and scope of the event. Renton Parks and Recreation will work in concert with Equity, Housing, and Human Services for people who have pets but that cannot be housed in the shelter by arranging housing vouchers with hotels and apartments that allow pets. Livestock and non-domestic pet needs will be coordinated with King County and the Washington State Animal Response Team (WASART) to accommodate pet and animal shelters in the event of an emergency. Emergency Worker Care The needs of emergency workers and the general population are often the same during times of disaster. An emergency worker care program may be established by Renton Parks and Recreation to meet these needs. This program will be established with the guidance and assistance of the American Red Cross but will not be dependent upon the American Red Cross for delivery. Whole Community The “Whole Community” includes individuals, families, households. communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 6 includes communicating with the Whole Community during Mass Care and Human Service needs in preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). AGENDA ITEM #6. d) October 2023 123 ESF 6 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The City of Renton Parks and Recreation Department is the lead agency responsible for coordinating agencies and departments in preparedness, response, recovery, and mitigation actions as they relate to ESF 6. The Equity, Housing, and Human Services Department supports these efforts alongside external agencies and partners such as the American Red Cross and Community Organizations Active in Disasters (COAD). Within the Renton EOC, ESF 6 falls under the Operations Section. Notification The ESF can be activated through several channels: • Incident commander • Mayor, city administrator, or designee • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat, unmitigated risk to Renton community, in a planned event situation, or in support of mutual aid partners. Information Collection ESF 6 describes establishing providing life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. There are Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. AGENDA ITEM #6. d) October 2023 124 EEI Description Collection Dissemination Extent of Incident • Collect information regarding the extent of the incident. - Is it growing or stable? - Are individuals and families in need of shelters, temporary housing, hydration, feeding and emergency supplies? Incident Commander EOC Director Renton Community and Economic Development Renton Parks and Recreation Status of Facilities Collect information regarding the operational/structural status of: - Human Shelter locations - Pet Shelter locations - Feeding sites and/or mobile units Critical infrastructure surrounding shelter and feeding locations (roads, bridges, etc.) Renton Public Works Renton Police Renton Community and Economic Development Renton Parks and Recreation Activation • Complete an activation call out and determine available resources such as: - Shelter Staff - Shelter supplies - Volunteers Renton Parks and Recreation Renton Executive Services Renton Equity, Housing, and Human Services Shelter Management Staff American Red Cross Parks and Recreation Shelter Operations What is the operational status of the shelter(s) facility? What is the location of the shelter(s)? When will the shelter(s) be opened to the public? How will the public be informed of the shelter locations? How will the public get to the shelter locations? – Address transportation issues. Renton Parks and Recreation Renton Executive Services Renton Equity, Housing, and Human Services American Red Cross Confirmed Shelter Sites Renton Executive Services AGENDA ITEM #6. d) October 2023 125 Ensure resources are available for language and access and functional needs can be met. • Determine additional support capabilities from volunteers, American Red Cross, Renton CERT program. Feeding Operations What is the operational status for feeding? - Location: fixed site or mobile unit? - Meals: how many prepared and served on a daily basis? Renton Parks and Recreation Renton Executive Services Renton Equity, Housing, and Human Services Emergency Feeding Program Renton Executive Services Family Reunification Has a family reunification facility or process been identified? What is the operational status of the family reunification facility? What is the location of family reunification? When will the family reunification center be opened to the public? How will the public be informed of the family reunification center? What agencies can support the family reunification center? What are their capabilities? Public Health Seattle King County Renton Executive Services Renton Executive Services AGENDA ITEM #6. d) October 2023 126 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 6 capabilities rely. These are physical or technological systems in place which support the Core Capabilities which allow the city to coordinate the life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Core Capability Activity Responsible Agency Planning Retrofit if possible and maintain designated city shelter sites prior to and during activation of ESF 6. Renton Parks and Recreation Renton Public Works Preparedness Statement of Purpose: Responsible agencies undertake planning and preparedness activities to ensure the Core Response Capabilities which allow them to coordinate the life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency Planning Assign shelter specific roles and responsibilities to city employees. Roles include: - Shelter Manager - Shelter Shift Supervisor - Shelter General Staff Renton Parks and Recreation Develop internal plans, standard operating procedures, and training programs (ex: shelter management) for disaster shelter operations. Renton Parks and Recreation Develop plans and procedures for the alert and assignment of city staff during an emergency or disaster. Renton Parks and Recreation Renton Executive Services Develop plans and procedures for the alert, assignment, and registration of volunteers during an emergency or disaster Renton Parks and Recreation Renton Executive Services Develop and organize pet sheltering plans and standard operating procedures. Facilitate partnerships with other agencies to ensure pet sheltering needs are met. Renton Police Conduct physical shelter visits. Develop and conduct shelter qualification and shelter inspection methodology. For shelter selection and Renton Parks and Recreation AGENDA ITEM #6. d) October 2023 127 operation, see Shelter Operations Manual. Produce shelter agreements with non-city sites. Assist in shelter functions including: - Ensure Access and Functional Needs (AFN) are met. - Produce alternative housing agreements with non-city sites. Renton Equity, Housing, and Human Services Develop and/or participate in emergency management training, drills, and exercises in support of ESF 6. Facilitate and develop partnership plans in support of ESF 6. Renton Parks and Recreation Renton EHHS Renton Executive Services Renton Police American Red Cross Response Statement of Purpose: Coordinate life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Core Capability Activity Responsible Agency Mass Care Services Activate and operate the following services to the community of Renton: - Human shelter - Family reunification/reception centers - Feeding services - Temporary housing - Referrals for emergency assistance and human services Renton Parks and Recreation Emergency Feeding Program American Red Cross Activate and operate the pet sheltering capability to the community of Renton. Renton Police Assist in the distribution of food and potentially other emergency relief supplies to the community of Renton. Emergency Feeding Program American Red Cross COADs/VOADs Coordinate referrals for emergency assistance and human services to the community of Renton. American Red Cross Operational Coordination Establish and maintain a unified operational picture of mass care operations across internal and external city partnerships to successfully execute the capabilities of ESF 6. Renton Parks and Recreation Renton Executive Services AGENDA ITEM #6. d) October 2023 128 Operational Communications Collect and continuously disseminate situational awareness and other time sensitive information between disaster responders, Renton EOC, Renton operated shelters, and off-site organizations. Renton Police Renton Regional Fire Authority Public Information and Warning Ensure a coordinated message is provided between shelters and evacuees and the shelters and media outlets relaying/addressing: - Hazard information - Evacuation and reunification - Transportation requirements/needs - Human Shelter location/operations - Pet Shelter location/operations - Feeding location/operations Renton Parks and Recreation Renton Executive Services Situational Assessment/ Infrastructure Systems Conduct preliminary and detailed damage assessments of the pre-determined shelter facilities. Collect additional information to aid in determining number of community members in need of family reunification, shelter, or feeding support. Renton Public Works Renton Community and Economic Development Environmental Health and Safety Provide effective Personal Protective Equipment (PPE) and other appropriate disaster health, safety, and environment protection for employees. All city departments On-Scene Security, Protection, and Law Enforcement Provide a safe, secure, and protected facility and working environment for responding personnel and community members. Renton Police Public Health, Healthcare, and Emergency Medical Services Address disaster health and mental services through partner organizations and complete initial triage to ensure the following basic needs are met: - Injury/Medical Services - Mental Health - Prescription Medication Replacement Renton RFA American Red Cross Public Health Seattle King County Fatality Management Services Work with partner agencies to assist fatality management services through: - Victim identification - Missing persons - Family reunification - Next of Kin alerting Public Health Seattle King County AGENDA ITEM #6. d) October 2023 129 Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities of ESF 6 are continued throughout the recovery effort, working to coordinate the life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies in regard to the recovery from emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency Planning Implement long-term recovery and demobilization procedures. - Closing Shelters - Agency referrals for additional services Renton Parks and Recreation American Red Cross Renton EHHS Mass Care Services Operate human and pet shelters as capabilities allow; make strides towards long-term recovery considerations: - Resources for health/medical needs - Resources for housing - Resources for pets - Resources for employment - Resources for cultural/religious practices Renton Parks and Recreation Renton EHHS Renton Police American Red Cross COAD Public Information and Warning Ensure an updated, coordinated message is provided to the public and media outlets relaying/addressing: - Hazard information - Evacuation and reunification - Transportation requirements/needs - Human shelter location/operations - Pet shelter location/operations - Feeding location/operations Renton Executive Services Renton Parks and Recreation Renton EHHS Operational Coordination Ensure all mass care capabilities are being met and begin a coordinated demobilization process of all responding agencies/departments. Renton Parks and Recreation Renton Executive Services AGENDA ITEM #6. d) October 2023 130 Resource Requirements • Resources that may have to be mobilized in support of mass care activities include the transportation of cots, blankets, air mattresses, sleeping bags, portable toilets, water containers, cooking equipment, registration forms, tables, chairs, medical supplies, animal kennels and food dishes, tents, fencing, and transport vehicles. Many of these supplies will already be in shelter locations or can be obtained through normal supply channels. • Personnel resources will include American Red Cross staff, volunteers such as veterans’ groups, labor unions, scouting organizations, professional associations, Community Emergency Response Team members, and City of Renton employees trained in shelter operations and private organizations with whom the American Red Cross has agreements. Skilled individuals will be identified from among these groups. References • American Red Cross Disaster Service Program Guidance • City of Renton Shelter Operations Manual • City of Renton Animal Sheltering Plan • Mass Care Regional Plans • Greater Renton Community Organizations Active in Disaster (COAD) Emergency Coordination Plan Terms and Definitions • Animal: animals include household pets, service, and assistance animals, working dogs, livestock, wildlife, exotic animals, zoo animals, research animals, and animals housed in shelters, rescue organizations, breeding facilities, and sanctuaries. • Household pet: a domesticated animal, such as a dog, cat, bird, rabbit, rodent, or turtle that is traditionally kept in the home for pleasure rather than for commercial purposes, can travel in commercial carriers, and be housed in temporary facilities. Household pets do not include reptiles (except turtles), amphibians, fish, insects/arachnids, farm animals (including horses), and animals kept for racing purposes. • Service animal: any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Except as provided in RCW 49.60.218, other species of animals, whether wild or domestic, trained, or untrained, are not service animals. The work or tasks performed by a service animal must be directly related to the individual’s disability. Appendices American Red Cross Regional Services Model AGENDA ITEM #6. d) October 2023 131 Appendix A: American Red Cross Regional Services Model As resources allow, and potentially in a regionalized model, provides the following services: • Food, Shelter, and Emergency Supplies: During a disaster, first priority is to ensure that people have a safe place to stay, food, and emergency supplies. Red Cross works with government and community partners to open shelters where residents will find comfort with a hot meal, recovery information, and a place to rest. For emergency workers and people returning to their homes, the Red Cross mobilizes emergency response vehicles from which disaster workers distribute food, water, and essential clean-up items that might not be immediately available in the community. • Welfare Information: Disasters often disrupt regular communication channels and can separate families. Through the Red Cross’ nationwide network of chapters, family members may request welfare information regarding their loved ones. The Red Cross “Safe and Well” Web site enables people within a disaster area to let their families and friends outside of the affected region know that they are all right. Clients register on Safe and Well, by going to http://redcross.org/safeandwell. Red Cross call agents at 1-800-RED-CROSSwill register individuals without computers or connectivity. • Client Casework and Recovery Planning and Assistance: To help people with disaster-caused needs, Red Cross provides individualized client services through casework. Particular attention is given to those who have experienced significant damage or loss of their homes. This casework process consists of an in-depth interview that allows the worker to assess the client’s immediate needs. With this information, the caseworker can connect the client with items, financial assistance and/or referrals to local resources which can meet those immediate needs. The caseworker also engages the client in a brief planning process which can help identify action steps for the client to follow in the first few days or weeks after a disaster. Red Cross caseworkers work closely with local, state, and federal government to ensure clients have access to all available resources. • Disaster Health and Mental Health Services: After an emergency, injuries can ensue, essential prescription medicines lost, and the shock and stress of sudden loss can overwhelm a person’s normal coping skills. The Red Cross deploys licensed health and mental health professionals who are specifically trained and equipped for disaster responses to help. Disaster health professionals are available for emergency first aid, medical assessment, triage, and replacement of emergency medications. Our Disaster Health Services team meets these needs through item distribution, financial assistance, or referrals to community partners. Disaster mental health professionals in shelters and service locations AGENDA ITEM #6. d) October 2023 132 provide mental health assignments, crisis intervention, and a sympathetic ear to those in need. AGENDA ITEM #6. d) October 2023 133 • Coordinates, within its agreements, the provision of relief efforts by any volunteer organizations actively engaged in providing relief assistance to disaster survivors. • Coordinates its relief activity with participating and support agencies and affected areas through liaisons to the state, county, and local jurisdiction EOCs. • Makes recommendations to the City of Renton EOC for the establishment of mass care priorities. AGENDA ITEM #6. d) October 2023 134 EMERGENCY SUPPORT FUNCTION 7: LOGISTICS MANAGEMENT AND RESOURCE SUPPORT Primary Agency: City of Renton Executive Services Department Support Agencies: All other City of Renton Departments Renton Regional Fire Authority King County Emergency Operations Center Private Sector Organizations Public Health – Seattle and King County Voluntary Organizations Washington State Emergency Management Division Introduction Purpose The purpose of Emergency Support Function (ESF) 7 is to coordinate the centralized management of resources and logistics capabilities prior to, during, and after a disaster. The following Core Capabilities support the roles and responsibilities of ESF 7. The primary and supporting core capabilities are defined to support the execution of logistical operations for this ESF as follows: Primary Response Core Capability Logistics & Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. AGENDA ITEM #6. d) October 2023 135 Support Response Core Capabilities Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Critical Transportation Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the evacuation of people and animals, and the delivery of vital response personnel, equipment, and services into the affected areas. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Public Health, Healthcare, and Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies As defined by the National Incident Management System (NIMS), resources include personnel, teams, facilities, equipment, and supplies. All activities within ESF 7 will be conducted in accordance with NIMS using the Incident Command System (ICS) structure. State law authorizes local jurisdictions to establish local emergency management programs in accordance with the state comprehensive emergency management plan and program (RCW 38.52). In carrying out the provisions of this chapter, political subdivisions shall have the power to exercise powers vested under said section in light of an emergency situation to include entering contracts or provisions pertaining to the purchase and/or rental of equipment and materials (RCW 38.52.070). RCW 35A.33.146 outlines the creation of the contingency fund to meet any municipal expense of which could not have been foreseen or reasonably evaluated preceding the budget year. In accordance with RCW 35A.33.080, the city council is granted the authority to approve expenditures without public notice or hearing. Under the policy direction of the mayor, the Logistics and Finance Sections within the Renton EOC are responsible for city emergency procurements. The Logistics Section of the Renton EOC has the responsibility for locating and AGENDA ITEM #6. d) October 2023 136 ordering resources. The Renton EOC Finance and Administration Section will offer support, documentation, and handle actual purchase arrangements in the process. This information will be coordinated with the Renton Finance Department in order to maintain required documentation. The Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) to which the City of Renton is a signatory, provides a legal and financial agreement between signatory partners when resources are requested. This financial agreement, when invoked, supersedes other financial arrangements which may govern normal response operations and resource sharing between jurisdictions. It also describes the resource management and procurement process coordinated by King County Emergency Management when local city resources are insufficient to meet the demands of the incident. Within the City of Renton, departments and their divisions may utilize their own resources or mutual aid agreements before requesting outside resources. It is not necessary to wait to make a request for outside resources until the city is already out of resources. The request may be initiated earlier to coordinate delivery of outside resources to arrive at the point in time when exhaustion of city resources is anticipated. Lastly, identified volunteers supporting the EOC within the ESF 7 function will be registered as Emergency Workers in accordance with WAC 118.04 and RCW 38.52. Situation Overview A significant emergency or disaster may damage or limit the existing resources needed to maintain vital city services or to care for the general public in need of disaster assistance. The city may not have all the resources required, either in type or quantity, to respond to a disaster. These insufficiencies may be created by one or more of the following conditions: o The extent of the damage overwhelms available resources. o Normally available resources are damaged, lost, or unable to be moved from one place to another due to the incident. o The nature of the event requires resources not normally used within the city. o Personnel are injured or unable to report to work due to impacts of the emergency or disaster. o Disruptions in the vendor supply chain and/or increased regional demand may make regularly available resources unavailable or in short supply. Resource support involves the procurement and allocation of resources beyond normal day to day operations. These resources include equipment, materials, facilities, contracted services, supplies, and personnel required to support the city's departments during the response and recovery phases of an emergency or disaster. Resource replacement or supplementation will likely need to come from outside sources. Certain disasters may significantly impact AGENDA ITEM #6. d) October 2023 137 transportation infrastructure and/or vendor operations and may inhibit the availability and flow of resources into and within the city. Outside resources may not be immediately available. Depending upon the area affected by the disaster, resources may have to be procured from out of state. The normal process is to request resources first from King County Emergency Management, which will attempt to fill the request with local resources or elevate a request to the state. However, cities in Washington can make requests directly to the state. Resource support may continue until the demobilization or disposition of all resources is complete. Refer to the Renton Annex within the King County Regional Hazard Mitigation Plan for details on hazards as well as risk assessments. Concept of Operations The management and organization of resources to include personnel, teams, facilities, equipment, and supplies is primarily coordinated through this ESF. Department and EOC resource lists and directories will be used to identify locations within the city, as well as vendors, suppliers, or other outside sources where resources may be procured to replace or supplement those needed to fulfill the responsibilities of this ESF. Whenever possible, resources should be procured from Renton businesses. Internal Operations City departments will first utilize normal procedures for their day to day or mutual aid resources before requesting outside assistance. Renton Finance may assist departments by providing procedural guidance for emergency resource procurement. The Policy Advisory Group, in consultation with Renton Finance, will provide policy guidance on financial limits which may be applied to resource procurement. Department Operations Centers (DOC) may be established by any department in order to manage the dispatch and coordination of department-controlled or related resources. A DOC will maintain close communication with the Incident Commander and/or the City of Renton EOC regarding incident priorities and resources status to ensure overall incident objectives are met. Any procurement done at the DOC level needs to be coordinated with the Finance Department which maintains all procurement documentation for the incident. Supporting agencies and departments of this ESF assist by providing department resources, procurement lists, and personnel to staff the ESF 7 function in the EOC. Personnel within non- mission critical functions in their own city departments may be reallocated to disaster assignments as needed. Renton EOC Operations Renton EOC procedures identify the process for the emergency procurement of resources. The Logistics Section of the Renton EOC is responsible for the locating and ordering of emergency AGENDA ITEM #6. d) October 2023 138 resources. The Finance and Administration Section may offer support to document the resource procurement process and handle the actual purchasing/payment for the transaction. In a single incident response, emergency resource requests may be handled through the field Incident Command organization but may be delegated to the Renton EOC at the discretion of the Incident Commander. When multiple incidents occur simultaneously, as in a regional disaster, and a field Incident Command structure has not been established to embrace the scope of the entire emergency, emergency resource requests may coordinate through the Renton EOC, or if not activated, through the Renton EOC Duty Officer. Lastly, Emergency Management will work with the Greater Renton Community Organizations Active in Disaster (COAD) to identify organizations which may be able to provide additional resources for recovery efforts. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and federal governments. ESF 7 includes communicating with the Whole Community during Logistics and Resource preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 7 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Renton Executive Services Department is responsible for the centralized management and coordination of Logistics and Resource Support within the jurisdiction. ESF 7 will be represented in the Renton EOC under the Logistics Section and coordinated by the Logistics Section Chief when the City of Renton EOC is activated. If the City of Renton EOC is not activated, the Renton EOC Duty Officer may perform this coordination. Personnel assigned to the Renton EOC will be trained to the Renton credentialing system and regionally agreed upon training requirements for supporting King County and other jurisdiction’s EOCs. The Logistics Section is responsible for coordination of the Renton EOC emergency or disaster resource requests and procurement. The Finance and Administration Section is responsible for the contracts and documentation of resources procured through the Renton EOC as well as spending limits and payment options. Procedures to provide projected or anticipated costs, reimbursement procedures, as well as processes for recordkeeping can be referenced using the Renton EOC SOPs for Finance/Administration and Logistics sections. The Policy Advisory Group, AGENDA ITEM #6. d) October 2023 139 in concert with Renton Finance Department will establish limits and guidance on resource procurement parameters if needed. Individual departments will determine quantities and use of equipment, personnel and supplies based on need. The Emergency Management Director may hold a briefing during the response and recovery phases of an emergency or disaster to assist in determining departments’ needs as well as determine the necessity of Renton EOC activation. The City of Renton Parks and Recreation Department will serve as a liaison to assist in the coordination and registration of civilian volunteers within the city per Chapter 118-04 WAC, Emergency Worker Program and Chapter 38.52 RCW. Renton HRRM will coordinate the overall reassignment and deployment of non-mission-critical personnel from city departments as requested by the City of Renton EOC. Notification This ESF can be activated through the Renton EOC Duty Officer, Renton EOC Director, Department Operation Centers, or an Incident Commander. Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Resource Request What resources are currently available? What resources are nearby or accessible through mutual aid? What methods for resource delivery are available? Renton EOC Renton Parks and Recreation Renton Public Works Renton EOC Resource Procurement Where are the resources located? Are there supplies/vendors/other sources to procure from? Are these resources considered emergency procurement? Renton EOC Renton EOC Resource Purchase What is the cost of the resource? Renton EOC Renton Finance Renton EOC AGENDA ITEM #6. d) October 2023 140 How will the resource be purchased? What funding will be used to purchase the resources? Resource Management How quickly are these resources needed? What is the priority level? Where are the resources going and who is responsible? Renton EOC Renton EOC Procedures • Resource requests beyond the capability of normal day to day operations will be received and processed through the Renton EOC. Requests for resources may be initiated by the Incident Command organization in the field, by DOCs, or by other organizations or entities that have been granted access to the City of Renton EOC through standing plans or agreements, whether formal or informal. • Resource procurement will be driven by the operational needs of the incident. Therefore, normal procurement procedures established by the City of Renton may be waived to support the urgencies of the emergency or disaster. Waiver of these procedures is supported by Renton City Code. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impact to the tangible systems upon which ESF 7 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow us to coordinate the centralized management and logistical resource services. Core Capability Activity Responsible Agency Planning Establish departmental programs that preserve and safeguard resources from the effects of an emergency or disaster. All Work toward the reduction of outside resource needs and the facilitation of resource procurement during an emergency or disaster through: Renton Executive Services AGENDA ITEM #6. d) October 2023 141 - Educational programs that encourage area populations including businesses to be self- sufficient for a minimum of two (2) weeks. - Training of city departments that emphasize the need to safeguard city resources from the effects of an emergency or disaster. - The collection and compilation of resource inventories, and procurement data. Preparedness Statement of Purpose: Responsible agencies undertake planning and preparedness activities to ensure the Core Response Capabilities which allow us to coordinate the centralized management and logistical resource services. Core Capability Activity Responsible Agency Planning Develops and maintains the Renton Comprehensive Emergency Management Plan identifying existing department and division resources and coordinating which city department has responsibility for each ESF/Annex capability. Renton Executive Services Develops and maintains the Continuity Plan for the city. Provide public education, encouraging residents to be prepared and self-sufficient to be at least two weeks ready. Provide emergency management training, drills, and exercises in support of this ESF to city department/divisions. Ensure all resources are typed according to the National Incident Management System (NIMS). Renton Executive Services Plan to administer a personnel resource registration program as outlined in Chapter 118-04 WAC Emergency Worker Program. Parks and Recreation Establish a program or plan to coordinate the overall reassignment and deployment of non-continuity personnel from city departments as requested. Renton Human Resources and Risk Management Work with primary and support agencies to establish and review policies and procedures governing procurement and purchasing City of Renton Finance Prepare plans and/or maintain data that facilitates the procurement of available resources, which are likely to be needed during an emergency or disaster. Renton Regional Fire Authority Identify and establish procedures to relocate essential resources away from hazard potential areas (as identified in the Renton Annex to the King County Regional Hazard Mitigation Plan). AGENDA ITEM #6. d) October 2023 142 Operational Coordination Maintains the EOC to be ready at any time for an activation. Renton Executive Services Logistics and Supply Chain Management Coordinates acquisition, development, and maintenance of shared resource lists, directories, and databases. Renton Executive Services Coordinates the strategic placement of critical emergency supplies within the city. Ensure resource typing and inventory records are maintained for the city. Assist in identifying existing departments resource inventories of major equipment, maintaining, and updating records to provide to the City of Renton EOC. Renton Finance Assist in maintaining vendor and supplier records to identify where department resources may be supplemented, replaced, or repaired during an emergency or disaster. Identify resource vendors, suppliers or locations where departmentally controlled assets may be supplemented, replaced, or repaired during an emergency or disaster. All Maintain inventory records to accurately represent departmentally controlled assets and resources. Identify existing departments/divisions resources available to assist in the response and recovery activities of an emergency or disaster. Response Statement of Purpose: Coordinate the centralized management and logistical resource capabilities in response to an emergency or crisis. Core Capability Activity Responsible Agency(s) Operational Coordination Provide available personnel and resources for emergency or disaster work. All Adhere to Washington State Emergency Worker Registration Program and notify Renton Emergency Management for management. Provide representative or subject matter expert to the EOC when requested. Attend department/division briefing to coordinate disaster information and request resources needed to accomplish response and recovery activities. Ensure that operational response and recovery activities are properly coordinated. Resources are to be procured within the parameters established by the Policy Advisory Group and the City of Renton Renton Executive Services AGENDA ITEM #6. d) October 2023 143 Finance Department, and under the emergency powers provided by city code and state statute. Receive direction from the Policy Advisory Group and the Finance Department on any limits or other parameters established for procurement. Conduct a department/division briefing to determine the scope of the emergency or disaster, resource needs, EOC activation, and status of city response and recovery capabilities. Assist the City of Renton EOC as requested with personnel issues and coordinate the reassignment of other city personnel for disaster assignments. Renton Human Resources and Risk Management Organize and register civilian volunteers to be utilized in the field when requested, providing information on deployment to the Renton EOC Renton Parks and Recreation Provide coordination to perform damage assessment activities. Renton Community and Economic Development Provide guidance on resource needs for long-term recovery. Logistics and Supply Chain Management Maintain departmentally controlled resource inventories. All Relocate essential resources away from hazard areas if vulnerable to the disaster. Coordinate or delegate the procurement of resources within the organizational structure of the City of Renton EOC. Renton Executive Services Make city parks facilities available for personnel registration, staging, relocation, donations management, debris removal, and emergency worker or general population shelters. Renton Parks and Recreation Provides resource support as available to assist in the response and recovery phases of an emergency or disaster. Washington State EMD Situational Assessment Forward situation reports and resource requests to the King County EOC or the Washington State Emergency Management Division and other partner agencies. Renton Executive Services Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities are continued throughout the recovery effort working to coordinate the centralized management and logistical resource services. This ESF coordinates with the Renton Recovery Framework for Logistics Management and Resource Support. Core Capability Activity Responsible Agency(s) AGENDA ITEM #6. d) October 2023 144 Situational Awareness Continue communication with the county and state through situation reports. Renton Executive Services Planning Revise policies and procedures to correct deficiencies learned from the emergency or disaster. All Submit revised inventory lists of departmentally controlled assets and resources for inclusion in City of Renton EOC documentation. Submit a revised resource list of vendors and other suppliers or locations for inclusion in City of Renton EOC documentation. Follow appropriate policies and procedures in completing the required documentation to justify emergency services, contracts, purchases, and expenditures. Update resource lists with information gained as a result of the disaster. Update inventory lists of departmentally controlled assets and resources. Forward completed documentation for departmental costs incurred and volunteers utilized to the Finance Department. Renton Parks and Recreation Assist departments/divisions with disaster insurance claims for personnel injuries/death, damaged or destroyed city resources. Renton Human Resources and Risk Management Work with the City Attorney to handle documentation of liability claims filed against the city. Attend a post-incident review to evaluate the City of Renton EOC procedures to include the resource procurement and allocation process. Renton Finance King County EOC Compile documentation for departmental costs incurred and volunteers utilized. Revise internal policies and procedures to correct deficiencies learned from the emergency or disaster. Coordinate FEMA reimbursement process if a Presidential Disaster Declaration is issued for the event. Coordinate revision of City of Renton’s EOC, CEMP and other emergency management policies and procedures to correct deficiencies learned from the emergency or disaster. Renton Executive Services In accordance with the Renton Disaster Recovery Plan (ESF 14) assist departments/divisions in compiling documentation for costs incurred by the emergency or disaster and coordinate with Finance for Public Assistance grant administration. AGENDA ITEM #6. d) October 2023 145 Conduct a post-incident review to evaluate the City of Renton EOC procedures to include the resource procurement and allocation process. Continue to coordinate response and recovery activities through the City of Renton EOC, if activated. Submit revised inventory lists of departmentally controlled assets and resources for inclusion in City of Renton EOC documentation. Renton Regional Fire Authority Revise policies and procedures to correct deficiencies learned from the emergency or disaster. Complete documentation for departmental costs incurred by the emergency or disaster. Resource Requirements • Greater Renton Community Organizations Active in a Disaster (COAD) contacts list • City of Renton EOC resource lists • City of Renton department-specific inventory records • City of Renton vendor records Terms and Definitions See Basic Plan References • Washington State Comprehensive Emergency Management Plan • King County Comprehensive Emergency Management Plan • City of Renton EOC resource lists • Greater Renton COAD Database • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) • Logistics Management and Resource Toolkit to the Puget Sound Regional Catastrophic Disaster Coordination Plan (Volunteer and Donations Management) • King County Regional Hazard Mitigation Plan • City of Renton Disaster Recovery Framework • City of Renton Emergency Operations Center (EOC) Standard Operating Procedures (SOP) for Finance/Administration Section and Logistics Section. AGENDA ITEM #6. d) October 2023 146 Appendices Form Requesting Assistance (WA 213 RR) AGENDA ITEM #6. d) October 2023 147 EMERGENCY SUPPORT FUNCTION 8: PUBLIC HEALTH AND MEDICAL SERVICES Primary Agency: Renton Regional Fire Authority Public Health – Seattle and King County Support Agencies: American Red Cross City of Renton Executive Services Department City of Renton Human Resources and Risk Management King County Emergency Medical Services King County Medical Examiner Private Ambulance Companies Valley Medical Center Northwest Healthcare Response Network Introduction Purpose The purpose of Emergency Support Function (ESF) 8 is to outline the organization and operational concepts, responsibilities, and procedures to accomplish coordinated public health, mortuary, and medical services to reduce death and injury during emergency situations and restore essential health, mortuary, and medical services within a disaster area. ESF 8 will identify and meet the health and medical needs of individuals and communities impacted by an emergency or disaster through coordination with Public Health Seattle & King County and the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 8. The primary and supporting core capabilities are defined to support the execution of Public Health and Medical operations for this ESF as follows: Primary Response Core Capability Public Health, Healthcare, & Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Fatality Management Services Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and federal authorities to provide mortuary services, including temporary decedent storage or permanent internment solutions, sharing information with mass care services for the purpose of reunifying family AGENDA ITEM #6. d) October 2023 148 Primary Response Core Capability members and caregivers with missing persons/remains, and providing counseling to the bereaved. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and for response personnel engaged in lifesaving and life-sustaining operations. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The Renton Regional Fire Authority (RFA) will operate under the King County Comprehensive Emergency Management Plan, ESF 8 for disaster related health and medical services and the Renton Regional Fire Authority Mass Casualty Incident (MCI) Plan. The Incident Command System (ICS) should be used in any size or type of disaster to manage response personnel, facilities, and equipment. Emergency Medical Technicians (EMT) or other responders who provide emergency medical assistance in the City of Renton shall operate under 2023 EMT King County Patient Care Guidelines. The City of Renton and Renton RFA will use mutual aid agreements when the city’s resources are depleted or committed. An MCI may be declared to AGENDA ITEM #6. d) October 2023 149 allow Emergency Medical Services (EMS) personnel to follow the established written emergency protocols as referenced in the Seattle-King County MCI Plan. Primary and supporting agencies will follow the guidelines and policies also stated in the King County EMS Protocol, the Pre-Hospital Emergency Triage and Treatment Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan, and the Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury and death, public and private property damage, environmental degradation, economic hardship to business, families, and individuals, and disruption of local government. Hazards such as an epidemic, disease outbreaks, or chemical and radiation emergencies may also cause significant impacts on the overall health of the population. The City of Renton may seek county, state, and Federal public medical care assistance in the event that a natural, man- made, or technological disaster exceeds local resources. Hospitals, nursing homes, pharmacies and other medical or health care facilities may be structurally damaged or destroyed. Those facilities that survive with little or no structural damage may be rendered unusable or only partially usable because of interruption of utilities (power, water, sewer), or the inability of staff to report for duty. Medical and health care facilities that remain operational and have the necessary utilities and staff may be overwhelmed by the "walking wounded" and/or other seriously injured patients who are transported to these facilities in the immediate aftermath of an emergency or disaster. Medical supplies and equipment will likely be in short supply. Most health care facilities maintain only inventory stock to meet their short-term (24 to 36 hours) normal patient load needs. Disruptions in local communications and transportation systems could prevent timely resupply. Uninjured persons who require daily medications such as insulin, antihypertensive drugs, and other lifesaving and health protecting medications may have difficulty in obtaining these medications because of damage or destruction of transportation and distribution routes, normal supply locations, and general shortages within the disaster area. Patients who are dependent on critical medical services, such as kidney dialysis or chemotherapy, may also be put at risk by the interruption to medical supply chains, staffing shortages, or compromised facilities. Public Health Agencies, healthcare facilities, and EMS will deliver medical countermeasures to exposed populations and complete triage and initial stabilization of casualties while beginning definitive care for those likely to survive injury and/or illness. In the unfortunate event of loss of life, fatality management services may include proper recovery, handling, identification, transportation, tracking, storage, and final disposition of human remains and effects. Additionally, these agencies will mobilize and/or request all critical resources to establish command, control, and coordination within the affected communities to meet basic human needs, stabilize the incident, and transition to recovery. AGENDA ITEM #6. d) October 2023 150 Concept of Operations It is likely that public demand for health information and health and medical services will increase during disasters. Primary and secondary agencies will coordinate information and work to identify, manage, and obtain medical resources including but not limited to medications, supplies, equipment, transportation, facilities, and staffing. Collaboration with local and county Emergency Operating Centers (EOCs) to provide logistical support for medical needs shelters, alternate care facilities, medication centers, mortuary operations, family assistance centers, and other field response locations will be essential. Public Health, Mortuary and Medical Services • The provision of basic and advanced life support services shall be provided per existing standard operating procedures, patient care guidelines, and treatment/transfer protocols as promulgated or coordinated by the Emergency Medical Services Division of Public Health – Seattle & King County. • Activation of the health and medical Joint Information System (JIS) may be needed to coordinate the content and timing for release of accurate and consistent health and medical information to the public, media, and community response partners. • Resources within the affected area may be inadequate to transport casualties from the scene or treat them in local hospitals. Additional medical capabilities will urgently be needed to supplement and assist in triage and treat casualties in the affected area and to transport to the closest appropriate hospital or other health care facility. Medical resupply will be needed throughout the event area. • The Incident Commander will establish the overall health and medical response and recovery objectives. • The damage and destruction caused by a natural or technological event will produce urgent needs for mental health crisis counseling for victims, their families, and emergency responders. • Health and medical services will be restored during the recovery period as soon as practical and within the limitations and capabilities allowed of affected agencies. • Primary agencies will lead investigations into the cause and manner of death resulting from an emergency or disaster. • Public health emergencies may require implementation of public health measures to contain and control communicable diseases or spread of environmental hazards. • The Renton EOC may need to support the coordination of the blood distribution system through Bloodwork Northwest. • Implement local medication distribution strategies directed by the Local Health Officer. • Public health emergencies may require implementation of public health measures to oversee regional health and medical surge capacity measures associated with added capacity or mobilization of volunteer personnel and manage communicable disease and environmental health investigation and mitigation. AGENDA ITEM #6. d) October 2023 151 • Support of recovery activities aimed at restoring health and medical services to pre- event status. Mass Care Services • The American Red Cross may support the Emergency Medical Services response with additional resources within the scope of their mission and as resources are available. • Renton Parks and Recreation may work to identify potential shelter and mass care sites within the City of Renton. • Renton Parks and Recreation may coordinate the provision of emergency care at shelters and congregate care facilities. • Renton community members who are seniors, children, disabled, homeless, non-English speakers, low-income or otherwise in need of ongoing support, will be more vulnerable during and after an emergency. A partnership approach will be needed between government, private industry, volunteer agencies and the media to ensure essential health-related information and services reach vulnerable residents during an emergency. • The use of gymnasiums and community centers as temporary, alternate care facilities, and family assistance centers may be necessary. Warehouses or airport hangars may be used as temporary morgues as needed by the King County Medical Examiner. Environmental Response • Damage to chemical and industrial plants, sewer lines and water distribution systems, along with secondary hazards such as fires, may result in toxic environmental and public health hazards to the surviving population and response personnel. • Disruption of sanitation services and facilities, loss of power, and mass congregating of people in shelters may increase the potential for disease and injury. • Hazardous materials incidents will present unique problems to patient care as the patients themselves may be contaminated and considered hazardous. Damages to the transportation systems may delay medical transports and outside assistance from other agencies. Impacted drinking and wastewater systems may complicate health care and possibly add to the victim or patient totals. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 8 includes communicating with the Whole Community during public health, mortuary, and medical response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). AGENDA ITEM #6. d) October 2023 152 ESF 8 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Public Health – Seattle and King County and the Renton RFA are responsible for providing public health, healthcare, emergency medical, and mortuary operations within the city. The Renton EOC will provide support to the lead agencies for this ESF. Notification ESF 8 can be activated through the following channels: • Public Health Seattle and King County • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to Renton community; in a planned event situation; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. Essential Elements of Information EEI Description Collection Dissemination Patients Number and location of: - Impacted patients. - Patients on ventilation or other life-sustaining medical support devices Renton Regional Fire Authority Renton Valley Medical Center Renton RFA Renton Valley Medical Center Renton EOC Medical Facilities Number, name, and location of: - Impacted medical facilities. - Medical facilities operating on generator power. - Evacuated medical facilities. Renton Regional Fire Authority Renton Valley Medical Center Northwest Healthcare Response Network Renton RFA Renton Valley Medical Center Renton EOC AGENDA ITEM #6. d) October 2023 153 - Closed medical facilities Community and Economic Development Logistics • Available medical stations • Available points of distribution • Resources pre- positioned in medical stockpiles. • Location of medical evacuation airports Renton Regional Fire Authority Renton Valley Medical Center Northwest Healthcare Response Network Renton Executive Services Renton RFA Renton Valley Medical Center Renton EOC Procedures The Renton Regional Fire Authority operates under the King County Emergency Medical Services guidelines. For a Mass Casualty Incident, the Renton Regional Fire Authority follows the procedure written in the Seattle-King County Mass Casualty Incident (MCI) Plan. Public Health - Seattle & King County follows procedures written in the King County, Washington, Comprehensive Emergency Management Plan, ESF 8, Health, Medical, and Mortuary Services. As a region the Puget Sound area follows guidance provided in the Pre-Hospital Emergency Triage and Treatment Annex and the Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Determine and outline mitigation strategies and activities to increase the public health and emergency medical services thus reducing potential human catastrophe within the City of Renton. Core Capability Activity Responsible Agency(s) Environmental Response Health and Safety Promote environmental health protective actions such as vector control, environmental sampling, and food product embargoes. AGENDA ITEM #6. d) October 2023 154 Reduce medical worker and first responder exposures through identified and procured personal protective equipment (PPE). Public Health - Seattle and King County Provide employee information, education, and resources on best practices to prevent or mitigate workplace safety and health hazards. Human Resources and Risk Management Planning Maintain access to the Strategic National Stockpile (SNS). Public Health - Seattle and King County Monitor communicable diseases through surveillance, investigation, and community containment. Public Health, Healthcare, and Emergency Medical Services Minimize the spread of diseases through public health interventions such as vaccinations and/or booster shots. Public Health - Seattle and King County Preparedness Statement of Purpose: Develop and maintain primary and secondary potential sources for medical and general health supplies and resources including training, personnel, facilities, and medical related equipment that can be implemented in the event of a disaster or other disruption. Core Capability Activity Responsible Agency(s) Planning Provide first aid training classes to the public. American Red Cross Provide health training and educational classes to the public. Valley Medical Center Identify potential sources for medical and general health supplies that will be needed during a disaster. Maintain employee health and safety policies. Renton Human Resources and Risk Management Work with local health care providers to establish disaster treatment centers within the City of Renton. Renton RFA Provide ongoing medical service training to RRFA personnel. Provide periodic CPR training classes to the public. Establish transport procedures to facilitate disaster operations. Coordinate and manage health and medical training and exercise opportunities for healthcare providers throughout the region. Public Health - Seattle and King County Develop operational and tactical plans for health and medical response. Assess the region’s vulnerability to the health impacts of emergencies and disasters. AGENDA ITEM #6. d) October 2023 155 Provide ongoing health protection activities such as vaccinations, provider education, and food and water safety assurance. Adhere to the Americans with Disabilities Act (ADA) and ensure Access and Functional Needs (AFN) standards are met in public health and medical needs to individuals. All Agencies Response Statement of Purpose: Coordinate and mobilize resources to support the assessment and stabilization of impacted human health concerns during a disaster or emergency. Core Capability Activity Responsible Agency(s) Operational Coordination Establish Incident Command for on-scene emergency operations. Renton RFA Provide representatives to the Renton EOC as necessary. Request additional resources and other assistance via the Renton EOC. Activate the ESF 8 Area Command Center, Joint Information System and MAC Group as appropriate. Public Health - Seattle and King County Provide leadership and direction in responding to health and medical emergencies across King County consistent with the authority of the Local Health Officer. Maintain 24/7 Duty Officer program and serve as the primary point of notification for health and medical emergencies in King County. Coordinate requests for medical resources with private vendors, the King County Emergency Operations Center, and the State EOC, as needed. Non-medical resources may be requested through King County Emergency Operations Center through the Renton EOC. Renton EOC Coordinate internal communication related to employee health and safety in alignment with county, state, and federal guidance. Recovery: Post-incident, lead or contribute to discussions and After-Action Report/Improvement Plan items related to employee health and safety. Renton Human Resources and Risk Management All supervisors, managers, and leaders at every level will promptly disseminate health and safety messages downward within their respective departments, divisions, and work groups to ensure they are received and understood by all employees. All City of Renton departments AGENDA ITEM #6. d) October 2023 156 Public Health, Healthcare, and Emergency Medical Services Provide basic life support (BLS) to ill or injured persons. Renton RFA Coordinate the transport of ill or injured persons. Request additional medical services as needed; determined by incident casualties. Establish first aid stations where necessary. Provide logistical support for evacuation of medical facilities and medically fragile residents during an evacuation order. Request and coordinate the arrival of critical incident stress debriefing teams. Provide limited emergency medical transportation capability. King County Emergency Medical Services Provide advanced life support (ALS) services in response to ill or injured persons. Provide limited first aid response to injured. Renton Police Provide direct medical care to injured and ill persons at appropriate fixed and other facilities. Valley Medical Center Provide epidemiological surveillance, case investigation, and follow-up to control infectious disease, including acts of bioterrorism and outbreaks of food borne illness. Public Health - Seattle and King County Provide medical advice and treatment protocols regarding communicable diseases and other biological hazards to EMS, hospitals, and healthcare providers. Coordinate assessment and response to disaster consequences affecting food safety, water quality, and sanitation. Coordinate the response of regional veterinarian services and animal care groups. Direct response activities to vector-borne public health emergencies. Direct and manage medical surge capabilities including alternate care facilities, medication centers and temporary morgues. Direct and manage regional isolation, quarantine, and other control measures necessary in response to disease outbreaks. Direct and manage mass vaccination and antibiotic dispensing operations. Support the King County Department of Community and Human Services and the American Red Cross in meeting demands for regional mental health services. Assist in the transportation of injured. Private Ambulance Companies Implement disease control measures at the direction of the Local Health Officer. Renton RFA AGENDA ITEM #6. d) October 2023 157 Environmental Response/Health and Safety Coordinate and collaborate with community response agencies in identifying environmental impact, remediation, and recovery activities. Public Health - Seattle and King County Assess the health and medical impacts and potential consequences posed by emergencies and disasters and determines appropriate courses of action. Coordinate regional critical incident stress management for first responders. King County Emergency Medical Services Mass Care Services Coordinate through the Renton EOC to transition city owned facilities into medical sites (medication centers, family assistance centers, etc.) Renton RFA Coordinate through the Renton EOC to transition medical patients as needed to a mass casualty or fatality management site including the managing and tracking of patients. Renton RFA Support mass care sheltering plans throughout the county in coordination with the American Red Cross and ESF 6 Mass Care agencies. Public Health’s role in mass care sheltering will focus on assisting with environmental health assessments at shelters. Public Health - Seattle and King County Oversee a family assistance center to provide a private, safe, and secure place for loved ones of deceased disaster victims to gather, and to facilitate necessary communication with the KCMEO, and to facilitate the coordination of psychosocial support. King County Medical Examiner Provide emergency first aid, supportive counseling, health care for minor illnesses and injuries to individuals in mass care shelters if qualified personnel are available, and coordinates support activities at other sites with Public Health- Seattle/King County. American Red Cross Acquaint families with available health resources and services and make appropriate referrals. Planning Conduct outreach with communities during public health emergencies to continue education of health impacts and recommended protective actions. Renton RFA Valley Medical Center Coordinate the planning and response activities for medical and health assistance in the event of an emergency or disaster. Public Health - Seattle and King County Situational Awareness Coordinate and manage incident information and medical resources for healthcare agencies across King County. Public Health - Seattle and King County Monitor and assure Renton’s drinking water supply is safe. Renton Public Works Public Information and Warning Direct the development and dissemination of health messages to the public, media, response partners, and community-based organizations. Public Health - Seattle and King County AGENDA ITEM #6. d) October 2023 158 Activate the Public Health Information Call Center as needed. Amplify Public Health messaging and communicate all official public health media alerts to the community of Renton. Renton Executive Services On-Scene Security, Protection, and Law Enforcement Secure medical scenes as needed and the provision of law and order for emergency utility, medical, and response support services. Renton Police Fatality Management Track incident related deaths resulting from emergencies and disasters. King County Medical Examiner Authorize the release of remains of the deceased. Provide notification of emergency morgue locations. Coordinate transportation of the deceased. Manage human remains related to the disaster. Assist the Medical Examiner with the identification of deceased persons. Renton Police Provide supportive counseling for the family members of the dead and injured. American Red Cross Police/Fire Chaplains Assist in the transportation of the deceased. Private Ambulance Companies Recovery Statement of Purpose: Continue response and recovery efforts to begin restoration of the health and medical service systems in alignment with the Renton Recovery Framework. Core Capability Activity Responsible Agency(s) Operational Coordination Continue response and recovery efforts in support of ESF 8. All Planning Participate and support the compilation and debriefing of an After-Action Review process. Post-incident, lead or contribute to discussions and After-Action Report/Improvement Plan items related to employee health and safety. Renton Human Resources and Risk Management Resource Requirements • Personal Protective Equipment (PPE) • Medications and Pharmaceuticals • Other Medical Supplies as needed to support the execution of ESF 8. • Access to the Strategic National Stockpile. References • Seattle-King County Mass Casualty Incident (MCI) Plan AGENDA ITEM #6. d) October 2023 159 • King County Comprehensive Emergency Management Plan, ESF 8, Public Health and Medical Services • Pre-Hospital Emergency Triage and Treatment Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan • Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan • 2023 EMT King County Patient Care Guidelines under Dr. Thomas Rea Harborview Medical Center Terms and Definitions • Mass Casualty Incident (MCI): an incident in which emergency medical services resources, such as personnel and equipment, are overwhelmed by the number and severity of casualties. • Pandemic: a widespread occurrence or epidemic of an infectious disease over a whole country or the world at a particular time affecting a substantial number of individuals. • Strategic National Stockpile: The United States’ national repository of antibiotics, vaccines, chemical antidotes, antitoxins, and other critical medical supplies. Appendices None AGENDA ITEM #6. d) October 2023 160 EMERGENCY SUPPORT FUNCTION 9: SEARCH AND RESCUE Primary Agency: Renton Regional Fire Authority City of Renton Police Department Support Agencies: City of Renton Executive Services City of Renton Community and Economic Development Department City of Renton Public Works Department King County Emergency Operations Center King County Sheriff’s Office Mutual Aid Agencies Voluntary Organizations Washington State Department of Transportation, Aviation Division Washington State Emergency Management Division Washington State Military Department, National Guard Introduction Purpose The purpose of Emergency Support Function (ESF) 9 is to coordinate the rapid deployment of search and rescue resources to provide specialized life-saving assistance and for the coordination and effective utilization of all available resources in the conduct of Search and Rescue (SAR) operations, including: • Structural collapse (urban) search and rescue. • Maritime/coastal/waterborne search and rescue. • Land search and rescue. The National Response Framework (NRF) covers Disaster SAR, specifically operations following a presidential disaster declaration, and provides information on Urban Search and Rescue (US&R), maritime/waterborne SAR and Land SAR. The following Core Capabilities support the roles and responsibilities of ESF 9. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: Primary Response Core Capability Mass Search and Rescue Operations Deliver traditional and atypical search and rescue capabilities, including personnel, services, animals, and assets to survivors I need, with the goal of AGENDA ITEM #6. d) October 2023 161 Primary Response Core Capability saving the greatest number of endangered lives in the shortest time possible. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Fatality Management Services Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and Federal authorities to provide mortuary processes, temporary storage, or permanent internment solutions, sharing information with mass care services for the purpose of reunifying family members and caregivers with missing persons/remains, and providing counseling to the bereaved. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Public Health, Healthcare, and Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies State law encompasses both wildland and disaster search and rescue within the definition of land search and rescue, RCW 38.52.010 Section 7. The Federal government separates the two and covers wildland search and rescue in the National Search and Rescue Plan, and disaster search and rescue, specifically urban search, and rescue, in the National Response Framework. In the event of a catastrophic incident, local authorities may be overwhelmed and in AGENDA ITEM #6. d) October 2023 162 accordance with RCW 38.52.050, it may be necessary for the State Emergency Operations Center (SEOC) to assume operational coordination of SAR operations until such time as local authorities regain control. • Land search and rescue operations are primarily initiated, conducted, and directed by the City of Renton Police Department. • Water search and rescue operations are primarily initiated, conducted, and directed by the Renton Regional Fire Authority. • Air search and rescue for missing for downed civil aircraft is the responsibility of the Washington State Department of Transportation (WSDOT) as defined by Chapter 47.68 RCW and Chapter 468.200 WAC. Situation Overview The wide range of and easy access to outdoor recreational activities in the City of Renton and the large number of people who participate in those activities results in a significant number of lost, injured, killed, or in need of rescue every year. Incidents involving lost or missing children and the elderly in urban/suburban areas are also increasing. The City of Renton is vulnerable to airline crashes, terrorist activities, earthquakes, floods, landslides, and severe weather. Such disasters can result in large, multi-jurisdictional search and rescue operations. A major earthquake, for instance, would trigger search and rescue operations involving Renton Regional Fire Authority (RFA) personnel, City of Renton personnel, statewide search and rescue volunteers, the Washington National Guard, responders from neighboring jurisdictions, federal response agencies including the military, and the Federal Emergency Management Agency (FEMA) Urban Search and Rescue (USAR) Task Forces. SAR missions involving searches in urban and suburban areas will increase as the population and recreational opportunities continue to grow. Natural and technological disasters will potentially cause great damage to the transportation system causing delayed outside resources, and thus will increase the scope and urgency of SAR operations. The widely differing terrain and climatic conditions in the state mandate a locally based SAR first response system. Concept of Operations Land search and rescue operations are primarily initiated, coordinated, and directed by the City of Renton Police Department in accordance with state and local jurisdiction plans using local resources registered in accordance with Chapter 118-04 WAC. Requests for additional resources, including special skills, expertise, or equipment are coordinated through the Renton EOC and the Renton RFA Department Operations Center (DOC) when requested. Land search and rescue services may be requested through Valley Communications Center from King County Dispatch (King County Sheriff’s Office), the King County Emergency Operations Center (KC EOC), Washington State Emergency Management Division, or the City of Renton Emergency AGENDA ITEM #6. d) October 2023 163 Operations Center (EOC). The National Incident Management System will be utilized for the on- scene management of search and rescue operations within the City of Renton. Land SAR o Renton Police will request search and rescue resources when requested by the on-scene incident commander, via the Valley Communications Center from King County Dispatch. o Renton Public Works is responsible for providing heavy equipment in support of search and rescue operations. o Renton Community and Economic Development will provide technical advice concerning building safety and structural stability, as requested. o The Washington State Emergency Operations Center (WA SEOC) Alert and Warning Center (AWC) will issue a state mission number when notified of a SAR mission by an authorized official. The issuance of this mission number authorizes the employment of local volunteers under the provisions and protection of Chapter 38.52 RCW. o The WA SEOC, upon receiving a request for assistance from an authorized official, will coordinate the resources in support of meeting the needs of the requesting jurisdiction. The State SAR Coordinator may be deployed to the scene to provide this coordination. Air SAR o Air search and rescue for missing or downed civil aviation aircraft is the responsibility of Washington State Department of Transportation, Aviation Division (Chapter 47.68 RCW). o The Washington State Emergency Management Division will issue a mission number to an authorized official in response to a downed or missing aircraft and will coordinate this with the Washington State Department of Transportation, Aviation Division. The Aviation Division Incident Commander may obtain the mission number on behalf of the City of Renton in order to facilitate response. o Upon location of downed aircraft, the incident becomes a land search and rescue operation under the direction and control of Renton Police. The Washington State Department of Transportation Aviation Division Incident Commander provides support as available, and the National Transportation Safety Board and Federal Aviation Administration assume responsibility for the crash site for investigatory purposes. Maritime/Coastal/Waterborne SAR o Water search and rescue operations are primarily initiated, coordinated, and directed by the Renton Regional Fire Authority. o Renton Regional Fire Authority requests search and rescue services through zone coordinator and/or dispatch for additional resources. Whole Community AGENDA ITEM #6. d) October 2023 164 The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 9 involves communicating with the Whole Community during Search and Rescue preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 9 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The City of Renton Police Department and Renton Regional Fire Authority are responsible for search and rescue operations within our jurisdiction. The Renton EOC will provide support to the lead agencies for this ESF through the Operations Section. Notification This ESF can be activated through several channels: • Renton Police Department • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat unmitigated risk to the Renton community or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination SAR Mission Status of SAR Mission to include: o Number of rescues (anticipated and actual) o Number of search areas o Number of search areas completed. o Number of personnel assigned. o Number of search dogs o Number of current areas of operation Renton Police Renton RFA Renton EOC AGENDA ITEM #6. d) October 2023 165 o Limiting factors or shortfalls Resources SAR Resources to include: o Type o Assignment o Status Renton Police Renton RFA Renton EOC Medical Local casualty collection point (assessed by medical personnel) to include: o Injury status o Confirmed deaths Renton RFA Renton Police Renton EOC Local hospital status to include: o Hospital capacity o Availability of beds Northwest Health Response Network Renton Police Renton EOC This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Agencies undertake activities to ensure mitigation of preventable or limitable impacts to Search and Rescue operations and capabilities. Core Capability Activity Responsible Agency(s) Planning Develop and present preventative SAR programs through public awareness and school education programs. Renton Police Renton RFA King County Sheriff’s Office Ensure all search and rescue resources are appropriately maintained in a state of readiness for rapid mobilization. Preparedness Statement of Purpose: Agencies undertake activities to ensure preparedness or readiness of Search and Rescue operations and capabilities. Core Capability Activity Responsible Agency(s) AGENDA ITEM #6. d) October 2023 166 Response Statement of Purpose: Agencies undertake responsibilities to ensure rapid response or deployment of resources for Search and Rescue operations and capabilities. Core Capability Activity Responsible Agency(s) Mass Search and Rescue Operations Initiate, coordinate, and direct search and rescue operations to locate persons in distress, within the geographical area of the City of Renton. Renton Police Renton RFA Ensure the synchronized deployment of local, regional, or national resources to reinforce ongoing search and rescue efforts. Operational Coordination Mobilize all critical resources and establish command, control, and coordination structures within the affected community throughout the duration of the incident. King County Sheriff’s Office Renton Police Renton RFA Appoint a Search and Rescue (SAR) Coordinator/Liaison to field operations. Renton Police Renton RFA Appoint liaison to Renton EOC Operations section. Provide trained personnel for technical advice concerning damage assessment of structures through the City of Renton’s Damage Assessment Annex of the Comprehensive Emergency Management Plan. Renton Community and Economic Development Provide personnel, equipment, and resource support to search and rescue missions. Washington State EMD, WA Department of Transportation, Public Health, Healthcare, and Emergency Medical Services Complete triage and initial stabilization of casualties. Renton RFA Deliver medical countermeasures to exposed populations. Planning Develop standard operating procedures to coordinate water search and rescue operations. Renton RFA Renton Police Develop programs to provide education to the community and training for search and rescue personnel. Participate in emergency management training, drills, and exercises in support of this ESF. Appoint and maintain a liaison with the City of Renton EOC, mutual aid agencies, and area search and rescue teams. Plan for the arrival and coordination of spontaneous and/or unsupervised volunteers. Renton Executive Services AGENDA ITEM #6. d) October 2023 167 Situational Assessment Deliver information sufficient to inform decision making regarding immediate lifesaving and life- sustaining activities and engage governmental, private, and civic sector resources within and outside the affected area to meet basic human needs and stabilize the incident. All Responding Agencies Recovery Statement of Purpose: Agencies undertake recovery activities for Search and Rescue operations and capabilities. Core Capability Activity Responsible Agency(s) Planning Compile appropriate documentation and costs incurred by the incident. All Participate in post incident after action review process. Assist in returning all organizations and personnel to a state of readiness. Resource Requirements Training IS 100, 200, 700, 800. Renton Regional Fire Authority Technical Rescue Team Training References • National Response Framework, ESF 9 • National Search and Rescue Plan • U.S. Department of Defense Joint Publication 3-50.1: National Search and Rescue Manual • Washington State Comprehensive Emergency Management Plan • King County Comprehensive Emergency Management Plan • Structural Collapse and Rescue Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan Terms and Definitions See Basic Plan Appendices None AGENDA ITEM #6. d) October 2023 168 EMERGENCY SUPPORT FUNCTION 10: OIL AND HAZARDOUS MATERIALS RESPONSE Primary Agency: Renton Regional Fire Authority Support Agencies: City of Renton Executive Services Department City of Renton Parks and Recreation City of Renton Police Department City of Renton Public Works Department Fuel Providers and Pipeline Companies King County Emergency Operations Center King County Mutual Aid Agencies National Weather Service Public Health – Seattle and King County Puget Sound Clean Air Agency U.S. Department of Transportation Washington State Department of Ecology Washington State Department of Health Washington State Department of Transportation Washington State Patrol Introduction Purpose The purpose of Emergency Support Function (ESF) 10 is to identify and designate local jurisdictional roles and responsibilities for managing emergent hazardous material incidents and other unanticipated releases within the City of Renton. Activities set forth in ESF 10 endeavor to minimize exposure and damage to human health and safety caused by the actual or threatened release of hazardous materials and other releases. ESF 10 aims to protect emergency responders and the populace in affected areas, and to minimize damage to the environment from the adverse effects of a hazardous materials incident in the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 10. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: AGENDA ITEM #6. d) October 2023 169 Primary Response Core Capability Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies In 1986 Congress enacted the Emergency Planning and Community Right to Know Act (EPCRA) as part of the Superfund Amendments and Reauthorization Act (SARA) due to public concern regarding the environmental and safety hazards posed by the storage and handling of toxic chemicals. This act, known as SARA Title III, established requirements for Federal, state, tribal and local governments to provide guidance for off-site emergency planning and notification to minimize exposure and/or damage to human health and safety or to the environment. This mandates that every facility using, storing, or manufacturing hazardous chemicals make public its inventory and report every release of a hazardous chemical to public officials and health AGENDA ITEM #6. d) October 2023 170 personnel. Clean-up and disposal measures must be coordinated between the responsible party and city, state, or Federal regulatory agencies affiliated, or private clean-up and disposal contractors as determined by the nature and severity of the release. The King County Local Emergency Planning Committee (LEPC), to which the City of Renton belongs, plans for hazardous materials emergencies by collecting information from public and private organizations with chemical inventories. This is required under the SARA Title III/EPCRA Program. The Revised Code of Washington Title 70.136.010 outlines the intent of the legislature to promote and encourage advance planning, cooperation, and mutual assistance between applicable political subdivision of the state and persons with equipment, personnel, and expertise in the handling of hazardous materials incidents, by establishing limitations on liability for those persons responding in accordance with the provision of RCW 70.136.020 through 70.136.070. Washington Administrative Code (WAC) 118-40 covers hazardous chemical emergency response planning and community Right-To-Know reporting. Occupational Safety and Health Administration (OSHA) regulation 29CFR 1910.120 (q), WAC 296-305-03002, and WAC 296-824 identifies the training levels for hazardous materials response teams. This is the minimum level of training provided to the Renton Regional Fire Authority Hazardous Materials Response Team. This specialized team is trained to the technician level and there are a minimum of 2 Hazmat technicians staffed with the Renton RFA each day. The guidelines established in the Renton Regional Fire Authority (RFA) and Zone 3 Hazardous Materials Providers Standard Operating Procedures (SOPs) may be followed in responding to a hazardous material incident. This may include activation of the Renton RFA Department Operating Center (DOC) to establish operational control depending on the size and complexity of the incident. All activities within ESF 10 will be conducted in accordance with the National Incident Management System (NIMS) and will utilize the Incident Command System (ICS). Priority shall be given to life safety, incident stabilization, property conservation, and then environmental and economic considerations, in that order. In the event the Renton RFA has exhausted all resources through mutual aid agreements, the Zone 3 HazMat Providers Emergency Response Plan and King County Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations may be activated. The City of Renton Emergency Operations Center (EOC), if activated, will be informed when resources are reasonably expected to be exhausted and logistical support is requested. The Renton EOC will communicate critical resource updates to the Policy Advisory Group if policy level decisions are required in the continued management of the incident. Valley Communications Center is the designated public safety answering point (E 9-1-1 dispatch center) for the dispatch of fire mobilization resources in Zone 3 (South King County). Other E 9- 1-1 dispatch centers will support Valley Communications Center upon request. These are NORCOM for Zone 1 (North and East King County), Seattle Fire Department Fire Alarm Center for Zone 5 (City of Seattle), and the Regional Communications and Emergency Coordination Center (RCECC) for King County. AGENDA ITEM #6. d) October 2023 171 The following authorities and policies by the state of Washington support the execution of ESF 10. Revised Code of Washington (RCW) • RCW 4.24.314: Person causing hazardous materials incident - Responsibility for incident clean-up – Liability (2019) • RCW 69.50.511: Cleanup of hazardous substances at illegal drug manufacturing facility (2022) • RCW 70.136: Hazardous Materials Incidents (2019) o 70.136.010: Legislative Intent o 70.136.020: Definitions o 70.136.030: Incident command agencies – Designation by political subdivisions o 70.136.035: Incident command agencies – Assistance from state patrol o 70.136.040: Incident command agencies – Emergency assistance agreements o 70.136.050: Persons and agencies rendering emergency aid in hazardous materials incidents – Immunity from liability – Limitations o 70.136.060: Written emergency assistance agreements – Terms and conditions – Records o 70.136.070: Verbal emergency assistance agreements – Good Samaritan law – Notification – Form • RCW 90.56: Oil and Hazardous Substance Spill Prevention and Response (2019) Washington Advisory Code (WAC) • WAC 296-305-03002: Hazardous Materials (2019) • WAC 296-305-05000: Incident Management (2019) • WAC 296-305-05101: Technical Rescue General Requirements (2019) • WAC 296-305-05103: Technical Rescue Training (2019) • WAC 296-305-05107: Technical Rescue Incident Response Planning (2019) • WAC 296-305-05111: Technical Rescue Safety (2019) • WAC 296-824: Emergency Response (2019) o WAC 296-824-3005: Train your employees (2019) • WAC 118-40: Hazardous Chemical Emergency Response Planning and Community Right-to-Know Reporting (2019) • WAC 173-360A: Underground Storage Tank Regulations (2019) Occupational Safety and Health Administration (OSHA) • 29CFR 1910.120 (q): Hazardous waste operations and emergency response (2019) • 40CFR 355: Emergency planning and notification (2022) AGENDA ITEM #6. d) October 2023 172 Situation Overview Renton has a mix of land uses throughout the city. Industrial and commercial uses are located primarily in the Green River valley and downtown areas of Renton. The city center area includes mixed-use residential and commercial land, with both single and multi-family homes. Single family residences dominate the eastern and southeastern portions of the city, where most residential growth is still occurring. In addition, there are pockets of mixed-use commercial centers aimed at providing services for residents along the eastern edges of the city. The geographic and economic characteristics of Renton make it likely that hazardous materials releases will occur and may develop slowly or occur without warning. Incidents may occur as a result of human error, natural hazards such as earthquakes, deliberate deed such as terrorism or illegal activity, or a breakdown in equipment or monitoring systems. Potentially harmful chemicals are used for a wide variety of operations and are stored, used in, and travel through Renton on a regular basis via highways, rail lines, and/or pipelines. The likelihood of a hazardous materials release may increase through events or threats such as flooding, a pipeline rupture, or illegal lab dumping. These chemicals can be hazardous to humans or the environment if used or released improperly. Hazardous materials in various forms can cause death, serious injury, long-lasting health effects, and damage to buildings and the environment. The number and severity of major incidents can be minimized by prevention programs. The impact depends upon the quantity and physical properties of the hazardous material, environmental and weather factors at the point of release, the type of release and its proximity to human and wildlife populations and valuable ecosystems. Hazardous materials may be explosive, flammable, combustible, corrosive, reactive, poisonous, or radioactive, as well as in solid, liquid, or gaseous form. Business types that commonly use hazardous materials locally include hospitals, schools, metal plating and finishing, aircraft manufacturing, public utilities, cold storage companies, fuel industry, communication industry, research facilities, and high technology firms. SARA Title III/EPCRA facilities are required to maintain plans for warning, notification, evacuation, and site security under numerous regulations. Copies are filed with the Renton RFA. Actual or threatened releases of hazardous materials often require immediate response. The coordination of emergency response operations to hazardous material incidents may require multi-agency and multi-disciplinary responses. Disciplines involved may include hazardous materials technicians, firefighters, emergency medical service providers, law enforcement, environmental containment and clean-up specialists, fish and wildlife experts, and environmental/public health. Most hazardous material incidents are minor in scope and can be handled by trained facility personnel and/or the Renton RFA Hazardous Materials Response Team. However, the potential exists for a large-scale incident, which would require multiple resources and the need for mass evacuation of downwind populations or sheltering in place. Incident commanders are required to utilize their local mutual aid resources and request activation of their county plan before requesting regional assistance. Requesting and coordinating regional fire resources is ultimately accomplished by the Renton RFA Duty Chief. AGENDA ITEM #6. d) October 2023 173 Concept of Operations The Renton RFA has the primary responsibility for protecting life, the environment, and property threatened by hazardous materials incidents, except where this has been specifically preempted by state or federal laws or regulations. For a large-scale incident, the Renton RFA is signatory to a countywide mutual aid agreement which is defined as the King County Interlocal Agreement (KC ILA) for Mutual Aid. The agency with primary authority is dependent on the location of the event. The Renton RFA is the Incident Command Agency for the City of Renton under Chapter 70.136.030 RCW. When an incident occurs on a state highway, the Washington State Patrol will establish a Unified Command System with surrounding fire departments, emergency medical services, and other state and federal agencies. To manage and support complex or significant field incidents including but not limited to Hazardous Materials emergencies, the Fire Chief or designee will activate the RFA Department Operations Center (DOC). The RFA Duty Chief or on-duty South Battalion Chief/Safety Officer will be an overall coordinator of fire service activities and organize resources with the Fire Zone 3 Coordinator, the King County Fire Coordinator, and ultimately the South Puget Sound Regional Fire Coordinator through the Valley Communications Dispatch Center. RRFA is also a participant in the Zone 3 Fire Operations Chief Coordinators, for larger-scale incidents. The Renton RFA DOC will coordinate with the field command post and the City of Renton EOC as necessary. The primary location of the RFA DOC is Renton RFA Station 13 (Headquarters). The back-up location will be Renton RFA Station 12 which is the same location as the City of Renton EOC when activated. An alternate location will be the City of Renton Public Works building. Communications will be through established channels. The primary mode of emergency communications would take place on the Puget Sound Emergency Radio Network (PSERN) radio communications system. Secondary communications are outlined in RRFA Communication Guide and include site trunking, State Ops frequency on the PSERN system, VHF radios, Mobile Data Computer (MDC), pagers and amateur radios (ham radios). Hazardous materials emergencies involve the organization and management of fire department resources to mitigate hazardous materials of all types, kinds, and complexities while protecting the lives, environment, and property in the affected area. Renton RFA has a Hazardous Materials Response Team (HMRT) trained to the technician level to mitigate these incidents. Larger incidents may require the resource assistance of other agencies through the countywide mutual aid agreement and the Zone 3 Hazardous Materials Response Plan. The resources and logistics utilized to mitigate hazardous materials incidents depend on the severity of the emergency and the level of training of fire department personnel. Renton RFA AGENDA ITEM #6. d) October 2023 174 follows a three-tiered approach that directly correlates to the three levels of training of responding units that are described below: • Awareness level: Awareness level responders are those personnel who, in the course of their normal duties, could encounter an emergency involving hazardous materials/ weapons of mass destruction (WMD) and be expected to recognize the presence of the hazardous materials/WMD, protect themselves, understand risks and potential outcomes, call for assistance, and secure the scene. This is a defensive action. • Operations level: Operations level responders are personnel who respond to hazardous materials/WMD incidents for the purpose of implementing or supporting actions to protect people, property, and the environment from the effects of a release. They are trained to respond in a defensive fashion, which may include attempts to confine, contain or otherwise control the release without coming into contact with the material/product. All members of Renton RFA are trained to this level which includes gross decontamination procedures in the warm zone. • Technician level: Technician level responders are personnel who respond to a hazardous materials/WMD incident using a risk-based response process to analyze the situation involving hazardous materials/WMD, identify the unknown material, select applicable decontamination procedures, and contain/control the release using specialized protective clothing and control equipment. They will approach the point of release in order to plug, patch or otherwise stop the release of a hazardous substance. This is considered an offensive action in the hot zone and only performed by HazMat technicians. All members of Renton RFAs Hazardous Materials Response Team are trained to this level. Procedures Based on the Hazardous Materials Response Plan and Procedures, the response will vary dependent upon the location and magnitude of the hazardous materials release and the population impact. Response and recovery efforts include containing and controlling the release, warning the public, request for assistance, notification of state and federal agencies, restoration of businesses and requests for cleanup resources. Additionally, requests for recovery of response and cleanup costs and monitoring the site may be necessary. The Renton RFA policies and procedures outline mutual aid partners and DOC guidelines to be used for large-scale incidents. Within these policies are hazardous materials specific standard operating procedures (SOPs) written to support Renton RFA’s hazardous materials response, including releases because of disasters. Additionally, the King County Fire Chiefs Model Procedures outline countywide hazardous material specific policies that all fire agencies in King County follow. These specific SOPs and procedures are listed in the References section at the end of this document. AGENDA ITEM #6. d) October 2023 175 Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 10 includes communicating with the Whole Community during Hazardous Materials preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 10 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Hazardous materials response is organized under the National Incident Management System (NIMS). Renton RFA has the responsibility for managing hazardous materials incidents in their service area. This includes the City of Renton along with King County Fire Protection Districts #25 (East Renton Plateau) and #40 (Fairwood). There are currently seven Renton RFA fire stations that have pre-designated response areas and provide backup as necessary to the other stations. Renton RFA key fire stations that will be backed-up and staffed during a large-scale hazardous materials incident include Station 11 (downtown), Station 16 (East Renton Plateau) and Station 17 (Fairwood). RRFA Divisions • The Response Operations Division is responsible for all Suppression, EMS, Technical Rescue, Water Rescue, and Hazardous Material activities. • The Office of the Fire Marshal is responsible for providing International Fire and Building Code inspections, plans checking, public education, and hazardous materials inspections on target hazard facilities in the city. • The Support Services Division and Administration are responsible for fleet, facilities, logistics, finance, security, and other support needs. • The EMS/Health and Safety Division is responsible for Emergency Medical Services (EMS) as well as occupational injury, illness, and exposure of RRFA members. Notification ESF 10 can be activated through the following channels: • Incident Commander • Battalion Chief/Safety Officer (BC/SO) AGENDA ITEM #6. d) October 2023 176 • Duty Chief/Deputy Chief • Fire Chief • Zone 3 fire coordinator • King County fire coordinator • Renton EOC Duty Officer Activation may occur due to the severity of the event or perceived threat, unmitigated risk to the Renton community, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Nature of Incident What is the substance identity? How is it being spread? How dangerous is it? What is the protective action to be taken? (Evacuation, shelter in place) • Department of Ecology • Incident Commander • Renton EOC • Renton RFA Duty Chief Extent of Incident Gathering information regarding the extent of the incident. Is it growing or stable? Are lives at risk – if so, where? How many persons are potentially contaminated? Are any vulnerable congregate facilities (hospitals, nursing homes, schools) impacted? Incident Commander Renton EOC Renton RFA Duty Chief Environmental Conditions What are the weather conditions relevant to the release? Renton EOC Renton RFA National Weather Service Renton EOC Renton RFA AGENDA ITEM #6. d) October 2023 177 Is there environmental contamination possible? Logistics Number, location, and mission assignment of ESF 10 staff deployed to incident coordination locations (i.e., RRCC, EOC, JFO, and field sites) Location of staging area, warm zone, hot zone, decontamination facilities, and other key locations Incident Commander Renton RFA Duty Chief Zone 3 fire coordinator King County fire coordinator Renton EOC Renton RFA DOC Resources Number, location, and role of pre- positioned ESF 10 resources. Number, location, and role of deployed ESF 10 resources. Incident Commander Zone 3 fire coordinator King County fire coordinator Renton EOC Renton RFA Duty Chief Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Profile hazards, identify risks and vulnerabilities, and propose strategies and actions to reduce risks to life, property, the environment, the economy, infrastructure, and first responders. The type and amount of hazardous material and the specific situation will determine offensive or defensive actions for confinement, containment, and hazard reduction to stop the release. Core Capability Activity Responsible Agency(s) Environmental Response/Health and Safety Minimize public exposure to environmental hazards through assessment of the hazards and implementation of public protective actions. Renton RFA Enforces the international Fire code requiring facilities to have hazardous materials management plans, which provide local responders with vital information for hazardous materials response to specific facilities. Renton RFA Establish regional and statewide regulations and codes relating to the safe storage, use, handling, and disposal methods of hazardous materials. WA Department of Ecology Puget Sound Clean Air Agency AGENDA ITEM #6. d) October 2023 178 Planning Review, evaluate, inspect, and issue permits for the storage and use of hazardous materials to reduce the risk of a release or spill. Renton RFA Renton Community and Economic Development Manage, recommend, and/or enforce city codes relating to the storage, use and handling of hazardous materials to lessen the impact of a hazardous material incident. Preparedness Statement of Purpose: Identify, evaluate, and implement measures to prevent and minimize impacts to the community, environment, and properties from hazardous materials emergencies and response operations for these incidents. Core Capability Activity Responsible Agency(s) Environmental Response/Health and Safety Regularly conduct building inspections and review pre-incident plans of Hazmat facilities in advance of an incident. Renton RFA Identify, assess, and mitigate worker health and safety hazards, and disseminate health and safety guidance and resources to response and recovery workers. Renton RFA Renton Human Resources and Risk Management Planning Develop hazardous materials emergency response plans and procedures. Renton RFA Plan for response to public and private entities that manufacture, use, store, and transport hazardous materials in King County. Participate in training required by 29CFR 1910.120. Provide and/or participate in emergency management training, drills, and exercises in support of this ESF. Coordinate, participate and evaluate hazardous material drills and exercises for SARA Title III/EPCRA facilities with the King County LEPC. Maintain emergency response plans and Tier II files for hazardous materials facilities, which fall under the SARA Title III/EPCRA law. Participate in the King County LEPC. Work directly with the City of Renton Community and Economic Development Department (CED) to plan for hazardous materials incidents. Maintain Tier II records and plans from facilities required under SARA Title III and the Clean Air Act. King County EOC Participate in the King County LEPC. Operational Communications Ensure the capacity to communicate with both the emergency response community and the affected populations and establish interoperable voice and Renton RFA Renton Executive Services AGENDA ITEM #6. d) October 2023 179 data communications between Federal, tribal, state, and local first responders. Public Information and Warning Develop and distribute public education information related to hazardous material issues per the Community Right to Know Act. Department of Ecology Response Statement of Purpose: Respond to public and private entities that manufacture, use, store, and transport hazardous materials that could impact the City of Renton. Conduct initial hazard assessments and determine the appropriate resources to meet the demands of the incident. Protect the community and responders from exposure to hazardous materials released, as well as the protection of property and the environment. Core Capability Activity Responsible Agency(s) Planning Develop and implement strategic incident action plans after identifying the critical factors. Renton RFA Review emergency response plans and spill prevention plans for facilities within the City of Renton. Operational Coordination Assist in containing and controlling the hazardous material. Renton RFA Provide initial response to, and size-up of hazardous material incidents. Incident priorities include life- safety, evacuation, shelter-in-place, and primary defensive measures. Assume the role of on-scene Incident Commander (IC) and utilize the Incident Command System (ICS). Activate Renton EOC as needed to provide support to ESF 10 incidents. The IC may establish a Hazardous Materials Group Supervisor (HGS) at a working incident as long as they are a Hazmat technician. The IC may designate a Safety Officer and Assistant Safety Officer for Hazmat. Coordinate the response and recovery efforts to hazardous material incidents. Contact the appropriate outside agencies for assistance, if necessary, and coordinate efforts using the KC ILA. When required and in accordance with department Standard Operating Procedures, notify the Renton RFA Duty Chief, the City of Renton EOC Duty Officer, King County EOC Duty Officer, and Washington State AGENDA ITEM #6. d) October 2023 180 Emergency Management Division of the size and impact to the area. The RFA Duty Chief will coordinate with the Zone 3 Fire Coordinator and the King County Zone Fire Coordinator to request fire resource mobilization of support agencies during a large-scale incident. The RFA Duty Chief will be the fire liaison and representative to the City of Renton EOC, as well as the King County EOC, to provide situation and damage assessment information when requesting Regional Fire Representation. Enhance and maintain command, control, and coordination structures consistent with the National Incident Management System (NIMS) to meet basic human needs, stabilize the incident, and transition to recovery. Utilize the King County Zone 3 HazMat Incident Response position checklists. The IC may work in conjunction with the HGS leader in developing tactics to mitigate the incident. Operations level and/or technician level personnel may be assigned offensive or defensive strategies to stop hazardous materials releases. Assist in containing and isolating the hazardous material within the limits of staff training and available personal protective equipment. Renton Public Works Provide necessary resources as required by the Incident Commander. Activate the King County EOC if required. King County EOC Coordinate additional resources at the request of the Incident Command agency or the Renton EOC. Assist in the response and recovery from hazardous material releases. King County Mutual Aid Agencies Provide response resources as requested by the Incident Commander per mutual aid agreements (KC ILA). Provide resources, technical support, guidance, and possible enforcement, as necessary. Washington State Military Department Environmental Response / Health and Safety Hot, warm, and cold control zones may be established. Decontamination procedures in the warm zone must be established prior to Hazmat technicians entering the hot zone. Renton RFA The IC may appoint a site access control leader to control the decontamination corridor (warm zone). Entry and exit are through this corridor. AGENDA ITEM #6. d) October 2023 181 Promptly report leaks, spills, illicit discharges, and other types of releases deemed harmful to the environment to the appropriate entities. Report all spills to the Washington State Department of Ecology (DOE) via the National Response Center (NRC) at 1-800-424-8802. NRC will notify all state and local agencies. All DOE reportable spills will also be reported to the RFA Duty Chief. Report all spills to the Regional Department of Ecology office at 425-649-7000. DOE may provide on-scene response. All spills shall be reported immediately to the City of Renton EOC Duty Officer. Operational Communications Deliver information sufficient to inform decision making regarding immediate lifesaving and life- sustaining activities, and engage governmental, private, and civic sector resources within and outside of the affected area to meet basic human needs and stabilize the incident. Renton RFA Provide technical advice to the Incident Commander in the enforcement of all city codes relating to the storage, use and handling of hazardous materials. Serve as a Public Safety Answering Point (PSAP), providing call receiving and dispatch services, and procure additional firefighting resources for Renton RFA. Valley Communications Center Infrastructure Systems Supply information on City of Renton infrastructure and regulate critical utilities. Renton Public Works Decrease and stabilize immediate infrastructure threats to the affected population, to include survivors in heavily impacted zones, nearby communities that may be affected by cascading effects, and mass care support facilities and evacuation processing centers with a focus on life- sustainment and congregate care services. Renton RFA On-Scene Security, Protection, and Law Enforcement Provide traffic control, area security, and communication support to establish a safe and secure environment in an affected area. Renton RFA Renton Police Isolate and deny entry to all unauthorized personnel. Assist in response and population protection measures such as sheltering in place. Assist in evacuation of potentially affected populations to safe environments as directed. Provide traffic control assistance as requested. Renton Public Works Public Information and Warning Deliver credible and actionable messages to inform ongoing emergency services and the public about Renton RFA AGENDA ITEM #6. d) October 2023 182 protective measures and other life-sustaining actions and facilitate the transition to recovery. Renton Executive Services Inform all affected segments of society of critical lifesaving and life-sustaining information by all means necessary, including accessible tools, to expedite the delivery of emergency services and aid the public to take protective actions. Deliver enhanced information to reinforce ongoing lifesaving and life-sustaining activities, and engage governmental, private, and civic sector resources within and outside of the affected area to meet basic human needs, stabilize the incident, and transition to recovery. Renton RFA Renton Executive Services King County EOC Recovery Statement of Purpose: The systematic process of managing the end stages of the incident after life safety, mitigation and stabilization is reached. Recovery is to include, but is not limited, to assigning a third-party authority to provide collaboration with environmental clean-up, re-occupancy of fixed- facility or transportation corridor, and financial/logistical obligations for the responding agencies. Core Capability Activity Responsible Agency(s) Operational Coordination Begin the coordination of recovery efforts to hazardous materials incidents. Renton RFA Assist in the city’s recovery from hazardous material releases. King County Mutual Aid Agencies Lead agency in King County for overseeing the clean- up and disposal of hazardous materials waste. Washington State Department of Ecology Lead agency in Washington State for recovery from radiological incidents. Washington State Department of Health Coordinates recovery efforts for hazardous materials and radiological incidents between the WA Department of Ecology and WA Department of Health. Renton EOC Environmental Response/Health and Safety Ultimately responsible for the cost of clean-up and recovery (RCW 4.24.314). Owner or transporter of the Hazardous Material release Operational Communications Compile the appropriate documentation for the incident report. Renton RFA Conduct a post-incident analysis to evaluate the incident. Assist the Renton Regional Fire Authority in evaluating the incident and providing information for the incident report. Renton Executive Services Renton Police AGENDA ITEM #6. d) October 2023 183 Other involved city departments WA Department of Ecology Resource Requirements Hazardous material releases require substantial amounts of specialized equipment, supplies and training. Many specialized monitoring devices may be needed as well as training, decontamination equipment and technical information resources. King County Zone 3 has four Hazardous Materials Teams: • Renton RFA located at Station 14: 1900 Lind Ave SW, Renton, 98057 • Puget Sound RFA located at Station 75 and Station 76 o Station 75: 15635 SE 272nd, Kent, 98042 o Station 76: 20676 72nd Ave S, Kent, 98032 • Port of Seattle FD: 2400 S 170th St, SeaTac, WA 98158 • South King Fire and Rescue located at Station 61: 3203 S. 360th St., Auburn, 98001 References • International Fire Code • International Building Code • Department of Transportation Emergency Response Guidebook (2020) • Renton Regional Fire Authority Standard Operating Procedures (SOPs) o 3101 - Stop Work Orders, Fire Watch, and Special Inspections (2020) o 3104 - Fire and Life Safety Inspection Program (2018) o 3106 - Hazardous Materials Inspections (2016) o 4101 - Response Guidelines (2019) o 4102 - Rules of Engagement (2017) o 4103 - King County Fire Chiefs Model Procedures (2020) o 4104 - Zone 3 Procedures (2017) o 4105 - Valley Communication Procedures (2017) o 4108 - Incident Management System (2017) o 4110 - Department Operations Center (2020) Appendix 7.1 - Zone 3 Fire Storm Procedures Field User Guide Appendix 7.2 - Secondary Fire Dispatch Procedures o 4111 - Initial Disaster Response Procedures (2017) AGENDA ITEM #6. d) October 2023 184 Appendix 7.1 - Station Assessment Procedures Appendix 7.2 - High Wind Procedures Appendix 7.3 - RRFA Communication Quick Reference Guide o 4112 - Automatic Aid/Mutual Aid Mobilization (2020) o 4117 - Hazardous Materials Operations (2018) o 4118 - Explosive Guidelines (2017) o 4122 - Pre-Incident Plans (2018) o 4123 - Risk Management (2018) o 4202 - Training Standards and References (2017) o 4203 - Incident Management Training and Qualification (2017) o 6203 - Incident Safety Officer (2017) HazMat Incident Safety Report (pdf) o 6204 - Respiratory Protection (2017) • King County Fire Chiefs Model Procedures (2020) o Section 5 - Hazardous Materials o Section 6 - Local, County and State Mobilization Requests o Section 10 - King County Radio Interoperability o Section 12 - Public Evacuations and Warnings o Section 14 - Strike Team/Task Force o Section 24 - Natural Gas Emergency o Section 26 - Technical Rescue o Section 27 - Move ups of Interzonal Resources o King County Interlocal Agreement for Mutual/Automatic Aid (2018) • Zone 3 Resources (from Vector Solutions website) o Zone 3 Operational Policy - Highly Infectious Disease Patients (2020) o Zone 3 Operational Procedure - High Call Volume Operations (2021) o Zone 3 Technical Rescue Responses (2018) o Zone 3 Procedures – On Duty Battalion Chief Coordinator (2018) o Zone 3 Fire Station locations and phone numbers o Zone 3 Key Station List (2018) o Zone 3 Operations Committee – Station order for move-ups (2019) o Zone 3 Coordinator Move-up Spreadsheet Form (2020) o Zone 3 Coordination Map (2018) o Zone 3 Hazardous Materials Resources/Documents (2012) HazMat Entry Team Leader Guide HazMat Incident Command Guide HazMat Incident Safety Officer Guide HazMat MCI Patient Decon Guide HazMat Medical Group Supervisor Guide HazMat Operations Guide HazMat Planning/Research Guide HazMat Safety Briefing AGENDA ITEM #6. d) October 2023 185 • Valley Communications Center SOPs o 717 – Firefighter Safety Procedures (2016) o 735 - Fire Department Move-up/Cover Procedures (2014) o 737 - Fire Department Mutual Aid (2014) o 740 - Fire Department Special Response Procedures (2016) o 745 - Fire Department High Call Volume Events (2020) o 766 - EOC Activations (2012) o 800 - 800 MHz Talk groups (2019) • National Fire Protection Association (NFPA) o 472 - Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents (2018) o 1991 - Standard on Vapor-Protective Ensembles for Hazardous Materials Emergencies and CBRN Terrorism Incidents (2016) o 1992 - Standard on Liquid Splash-Protective Ensembles and Clothing for Hazardous Materials Emergencies (2018) Related Plans • SARA Title III Emergency Response Plan • PL 99-499: Public Law Emergency Planning and Community Right-To-Know • Zone 3 Command Procedures (2021) • Zone 3 Haz-Mat Providers Emergency Response Plan (2013) • King County Regional Hazard Mitigation Plan (2020-2025) • Washington State Enhanced Hazard Mitigation Plan (2018-2023) • Washington State Enhanced Hazard Mitigation Plan Risk and Vulnerability Assessment (2018-2023) Terms and Definitions • CFR: Code of Federal Regulations • Cold Zone: Safe area outside the warm zone where incident command and management teams operate. • Gross decontamination: High flow gallons per minute hose line as needed to remove large particulate hazard from responder or victim. • Hazardous Materials Decontamination Unit: Unit stocked with equipment specific to mass decontamination capabilities, shelter, and casualty collection. This unit does not have mass casualty (MCI) mitigation capabilities. Located in the warm zone. AGENDA ITEM #6. d) October 2023 186 • Hazardous Materials Team: technician-level team that is capable of Level A entry into the hot zone. • Hazardous Material (HazMat): Any explosive, gas, flammable/combustible liquid, oxidizer, poison, etiologic agent, radioactive, corrosive, or other substance or material in quantity of form that may pose an unreasonable risk to public health, safety, or the environment. • HGS: Hazardous Materials Group Supervisor. • HM314: Hazardous Material emergency response apparatus for Zone 3 from RRFA Station 14 • Hot Zone: An area where hazardous vapors and liquids are present. This area is considered to be dangerous due to biological, chemical, or nuclear contamination. Individuals must be trained to Hazmat technician level and prepared to enter and leave the area through specific corridors. This is also known as the exclusion zone or area of contamination. • LEPC: Local Emergency Planning Committee • Level A Protection: The highest available level of respiratory, skin, splash, and eye protection for HazMat technicians which requires fully encapsulating vapor protective clothing with supplied breathing air. Level A HazMat releases have a high vapor pressure and is toxic through skin absorption or is carcinogenic. • Level B Protection: The level of protective equipment utilized by HazMat technicians where the environment is not considered acutely vapor toxic to skin but may cause respiratory effects. In such situations a chemical splash suit or full coverage, non-airtight chemical suit with self-contained breathing apparatus (SCBA) or supplied air breathing apparatus (SABA) is required. • Level C Protection: The level of protective equipment required to prevent respiratory exposure but does not include protection of skin contact (i.e., full-face air purifying respirator, inner and outer chemical-resistant gloves, hard hat, escape mask, and disposable chemical-resistant out boots). • MCI: Mass Casualty Incident • MDC: Mobile Data Computers • PSERN: a voter-approved emergency radio system used for dispatching and communications between fire, law enforcement, and other agencies in King County, Washington. It is simulcast 800MHz trunked radio system, utilizing P25 Phase II digital technology to broadcast via 61 radio sites between over 18,000 portable (hand-held), mobile (vehicle), and control stations (desktop) radios, as well as dispatch center consoles, within the service area. PSERN is maintained and operated by the PSERN Operator. • Warm Zone: The decontamination area located outside the hot zone. • Zone 3: King County Fire Departments consisting of Burien/North Highline (KC Fire District #2), Enumclaw FD, Mountain View FD, Port of Seattle FD, Puget Sound RFA, Renton RFA, Skyway (KC Fire District #20), South King Fire and Rescue, Tukwila FD, Valley RFA, and Vashon Island FD. AGENDA ITEM #6. d) October 2023 187 Appendices Appendix A: Olympic Pipeline AGENDA ITEM #6. d) October 2023 188 Appendix A: Olympic Pipeline Historical Information • On December 28, 2002, a spill of 1,465 gallons of trans-mix occurred at the Renton Control Center (2319 Line Ave SW). This spill was caused by equipment failure and went into a containment vault. No oil was released into the environment. • On May 23, 2004, a breach in a 3/8-inch sampler line caused a release of 1,890 gallons of gasoline, also at the Renton Control Center. The gasoline subsequently caught fire and burned the sampling shed. Some of the gasoline was released to the environment. Pipeline incidents are the results of a rupture or break in a pipeline that causes a spill and sometimes a fire or explosion. The hazardous liquids spilled from the pipeline can damage streams, rivers, and other sensitive areas. Ignition of the hazardous liquids from the pipeline can damage sensitive areas, habitat, and residential and commercial property. AGENDA ITEM #6. d) October 2023 189 EMERGENCY SUPPORT FUNCTION 11: AGRICULTURE AND NATURAL RESOURCES Primary Agency: City of Renton Parks and Recreation Department Support Agencies: City of Renton Executive Services Department City of Renton Police Department Renton Regional Fire Authority King County Emergency Operations Center Public Health – Seattle and King County Washington State Department of Agriculture Washington State Department of Health Washington State Department of Archaeology and Historic Preservation Introduction Purpose The purpose of Emergency Support Function (ESF) 11 is to support and facilitate multiagency planning and coordination for operations during incidents requiring City internal and external coordination for: • Nutrition and food assistance. • Animal and agricultural health. • Animal and agricultural emergency management. • Protection of natural, cultural, and historical properties resources. The following Core Capabilities support the roles and responsibilities of ESF 9. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: Primary Response Core Capability Environmental Response / Health & Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. AGENDA ITEM #6. d) October 2023 190 Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Logistics & Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, as well as coordinating access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Public Health, Healthcare, & Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies AGENDA ITEM #6. d) October 2023 191 The City of Renton may provide emergency organization and resources to minimize the effects of incidents, prepare to respond to disaster situations; maximize population survival, preserve property, and recovery that will ensure the orderly and fast return to normal community life in the event of a natural or technological disaster. City of Renton will make every effort to educate its staff, communities, and businesses in their individual responsibility to provide for and/or secure their own safe food and water for at least two weeks following a disaster. This Plan may be supplemented by the King County Comprehensive Emergency Management Plan, the Puget Sound Regional Coordination Plan and Annexes, the Washington State Comprehensive Emergency Management Plan, and other applicable plans. All operations will function in concert with the National Incident Management System (NIMS) to assure a comprehensive approach to emergency management is achieved. The following policies and authorities from the state of Washington apply to the execution of ESF 11: Revised Code of Washington (RCW) • RCW 27.44: Indian Graves and Records Procedures for responding to discoveries of human skeletal remains; penalties for known disturbance of Native Indian cairns, graves, and rock markings. • RCW 27.53: Archaeological Sites and Resources Penalties for disturbing known archaeological sites on either public or private land Washington Advisory Code (WAC) • WAC 16-25: Disposal of Dead Livestock. State Veterinarian has the authority to specify the method of disposal and place additional requirements for the disposal of carcasses of livestock animals that die of disease or are euthanized to prevent the spread of disease. • WAC 246-291-125: Groundwater Source Approval. Drinking water shall be obtained from the highest quality source feasible. • Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 • Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. AGENDA ITEM #6. d) October 2023 192 The King County Regional Hazard Mitigation Plan identifies the natural and technological emergencies or disasters the City of Renton may experience. Specific hazards that may severely impact the City of Renton’s agriculture and natural resources includes landslides, flooding, earthquakes, wildfires, and hazardous materials spills, to name a few. The City of Renton has numerous developments including a downtown core, sprawling suburban housing, parks and trails, rivers, lake front, open space, and forested areas. Natural, cultural, or historic preservation and restoration issues may arise during an emergency or as a result of a disaster. Areas covered include terrestrial and aquatic ecosystems; biological resources, including fish and wildlife; threatened and endangered species, migratory birds; historic and prehistoric resources; mapping and geospatial data; geology; hydrology, including real-time water flow data; data on earthquakes and other natural hazards; on- and offshore minerals; energy; and coal mining. During the first 72 hours of an emergency, shelters and individuals are expected to rely on their own resources, and those available in their immediate area, for food and water. The city has limited experience in coordinating the distribution of foods, water, and donated goods in large quantities and will rely upon the expertise of outside agencies and organizations to accomplish these tasks whenever possible. Early in the course of the event, little information will be available, and information may be vague and inaccurate. No guarantee is implied by this plan. Because assets and personnel may be overwhelmed, the city and county can only endeavor to make every reasonable effort to respond to a hazardous event based on the situation, information, and resources available at that time. Concept of Operations ESF 11 describes the management, safe handling and distribution of food and water for the needs of large groups of people within the City of Renton during and immediately after a major emergency or disaster. It also addresses the safety and well-being of household pets and livestock, and the protection of natural, cultural, and historic properties within this jurisdiction. • ESF 11 facilitates multiagency planning and coordination in the pre-incident phase in order to pre-position assets or to place assets on alert for quick turnaround. • During the response phase, ESF 11 transitions and is responsible for operational coordination, logistics and supply chain management for mass care services, and situational awareness. Nutrition and Food Assistance A significant emergency or disaster may deprive substantial numbers of residents of the ability to prepare or gain access to safe and reliable supplies of food and water. Congregate care feeding areas will be the primary locations for the distribution of food and water supplies. AGENDA ITEM #6. d) October 2023 193 Food warehouses located in the city are not available for the sole use of the city and must be considered a regional resource. If not handled properly, food and water can become vehicles for illness and disease transmission, which must be avoided. Public Health – Seattle & King County may provide guidance to the city and to individuals to ensure the safety of food and water made available to the public. The City of Renton will work closely with local volunteer and non-profit agencies to determine the emergency food and water needs of the affected population. The City of Renton will coordinate with local agencies, commercial facilities, volunteer organizations and appropriate purveyors for the supply and distribution of food and water to the affected population. The city will not accept unprocessed donated goods during a time of disaster. Only those goods that can quickly be placed into the community, or specifically requested, will be accepted. Animals and Agriculture Any displacement or evacuation of people from their homes may cause household pets and livestock to be placed at risk due to lack of food, shelter, and care. Animal evacuation and sheltering should be conducted in conjunction with human evacuation and sheltering efforts. Animals should be sheltered near their owners to the extent possible. In order to provide for the safety and security of Renton residents, animals, and property, the city will work to ensure the care and shelter of pets in the event of an emergency. Owners will be expected to provide food, water, husbandry, and exercise for their pets during the times they are in emergency shelters. Renton Police will guide the City’s response to domestic animal care following a major emergency or disaster. While Incident Command will assist with animal issues, the priority will remain the health and safety of residents. Some animal diseases are very contagious (e.g. – foot and mouth disease) and would be very difficult to identify, isolate, control, and eradicate in an emergency shelter environment. Some plant diseases are very infectious to other plants and can be very difficult to identify, isolate, control, and eradicate. The Washington State Department of Agriculture, in collaboration with identified stakeholders and legal authorities (local, state, federal and tribal), may lead the management of animal and/or plant health emergencies. Renton Police has jurisdictional authority and will direct and control all activities related to animal sheltering, protection, and control during an emergency. If a possible foreign animal, insect, crop, or disease is confirmed on a premise, the state veterinarian, Washington Department of Agriculture (WA DOA) and the Federal Area Veterinarian in Charge become the Unified Command. As a Unified Command, they would coordinate the response with local, other state and federal agencies. Natural, Cultural and Historical Resources Cultural heritage institutions (such as museums, libraries, archives, records repositories, and historical societies) may have sensitive collections that require specific actions in the event of a disaster or emergency. Actions initiated under ESF 11 to protect, preserve, conserve, rehabilitate, recover, and restore natural, cultural, and historical resources will be guided by the AGENDA ITEM #6. d) October 2023 194 existing internal policies and procedures of the agencies providing support for the incident. Structures registered in national historical registries, or those structures eligible for inclusion in those registries, may be subject to special considerations. The City of Renton may coordinate with local, state, tribal and federal partners to assess, protect, preserve, conserve, inform long- term recovery and restore identified natural resources and/or cultural sites. Individuals/Households Individuals are responsible for knowing the risks they face and developing emergency plans for their families that include emergency preparedness for the animals in their household, whether those animals are owned for pleasure or commercial purposes. To the extent possible, during an incident, individuals should carry out their emergency plans in accordance with responder instructions. During an incident, to the extent practical, animal evacuation and sheltering should be conducted in conjunction with human evacuation and sheltering efforts, and animals should be sheltered near their owners. Service animals are trained to perform a specific service for a person with a disability or access and functional need. They are not pets and may not be separated from the individual with a disability or other access and functional need. They should be permitted anywhere the public goes. Owners should provide food, water, husbandry, and exercise for their animals while they are in emergency shelters. Recognized service animal species are dogs and miniature horses under Washington state law and must be accommodated. Emotional support animals do not receive the same accommodation and may be treated as a pet under emergency circumstances. Local, State, and Tribal Governments Local, state, and tribal governments are primarily responsible for the welfare of individuals and animals within their jurisdictions. Typically, at the local level, the animal control agency is the authority that has jurisdiction for non-disease animal emergency management issues within a given community. When requested and mission assigned, ESF 11 can assist in coordinating or providing technical assistance to address animal/agriculture emergency management issues. Actions taken during an emergency threatening the environment or cultural and historic resources are guided by and coordinated with the appropriate local, state, and tribal agencies, including the state historic preservation office, state archives, and local emergency management agencies. Private Sector/Nongovernmental Organizations Most animal and agriculture emergency response resources and assets are owned or controlled by the private sector and NGOs. AGENDA ITEM #6. d) October 2023 195 Animal emergency management is and has always been a whole community effort—a blending of emergency management and animal handling expertise. At the local level, veterinarians, farmers, animal control agencies and humane organizations, breeders, wildlife rehabilitators, and others make up the animal infrastructure within a community. These entities should be encouraged to collaborate with government to meet emergency animal needs in their communities. Many states have integrated animal response capabilities, such as county and/or state animal response teams, veterinary medical reserve corps, or similarly named entities. Cultural heritage institutions (such as museums, libraries, archives, records repositories, and historical societies) should be encouraged to develop emergency plans, including having contingency plans in place for their collections in the event of a disaster or emergency. Nonprofit networks, such as the Heritage Emergency National Task Force, can provide information on cultural and historic resources at risk. Whole Community The “Whole Community” includes individuals, families, and households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 11 includes communicating with the Whole Community during Agriculture and Natural Resource related activities through preparedness, response, recovery, and mitigation. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 11 has been reviewed by the Whole Community through a public input process that included an online (virtual) and in-person access. Organization The City of Renton Parks and Recreation Department is responsible for leading the coordination of Agriculture and Natural Resources activities within our jurisdiction. The Renton EOC will provide support to the lead agency for this ESF. Notification The ESF can be activated through several channels: • Incident Commander • City mayor, city administrator, or designee • EOC Duty Officer or EOC Director ESF 11 may be activated independently or in conjunction with other ESFs, depending on the situation. AGENDA ITEM #6. d) October 2023 196 Activation may occur due to the severity of the event or perceived threat, unmitigated risk to Renton community, in a planned event situation, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered for information collection. They may not include all relevant EEIs as the impact of a given disaster may require unique information collection needs. EEI Description Collection Dissemination Extent of Incident Information regarding the extent of the incident. Is it growing or stable? Are lives at risk – if so, where? Evacuation order needed? • Incident Commander/ delegate • Renton EOC • Renton EOC • Renton Police • Renton RFA • Renton Executive Services Damage Assessment Information regarding extent of physical damage resulting from the incident. • Renton EOC • Renton Community and Economic Development • Renton EOC Population Status Information regarding life/safety impacts; displacement; specific community impacted; animal population impacted; immediate needs identified; etc. • Renton EOC • Renton Parks and Recreation • Renton Police • Renton Regional Fire Authority • Renton Equity, Housing and Human Services • Renton EOC Resource Requests Immediate resource requests from the field or other responders to the event to be fulfilled through the EOC. • Incident Commander/delegate • Renton EOC • Renton EOC Community Impact and Response Information on the state of the community gathered from social media, traditional media, and other community-based sources. Cultural sites impacted? • Renton EOC • Social Media • Renton Executive Services • Renton Executive Services AGENDA ITEM #6. d) October 2023 197 Responding Entities Who is responding to the incident? External partners or agencies are offering help? Other responding resources? • Renton EOC • Incident Commander / Delegate • Renton Executive Services • Renton EOC This list is not exhaustive. As an event progresses, information regarding responder or EOC staff needs, population needs, available resources and support, and supplemental situational awareness will develop and change. This list is meant to serve as a starting place for achieving an ongoing common operating picture of an event and its current response and recovery efforts. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 5 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allows the City of Renton to coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Environmental Response / Health & Safety Identify potential impacts to and develop mitigation activities for local natural resources and vulnerable agricultural areas. Renton Parks and Recreation Preparedness Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency(s) AGENDA ITEM #6. d) October 2023 198 Environmental Response / Health & Safety Secure Food Worker Cards for people assigned to food distribution: https://www.foodworkercard.wa.gov/ Renton Parks and Recreation Coordinate with appropriate agencies to ensure procedures/guidelines are in place to inspect the food supply and ensure food safety. Coordinate with State Veterinarian services for protocols around animal care and mortuary services. Planning Maintain an accurate roster and activation procedures of personnel assigned to perform ESF-11 duties during a disaster. Renton Parks and Recreation Maintain current food resource directories to include maintaining points of contact. Identify likely transportation needs and coordinate with ESF-1. Determine areas/regions of Renton in greater need of agriculture and natural resources. Update the Renton Animal Shelter Procedures and Emergency Operations Plan. Determine pre-designated food delivery/dispersal locations. Primary action officers for all ESF-11 agencies should complete ICS 100, 200, 700 training courses. Determine resources available for natural, historic, and cultural resources protection. Develop mutual aid agreements with government agencies, professional associates and private agencies and organizations with personnel and equipment to support ESF-11 activities. Identify pet boarding facilities and private organizations that may provide emergency shelters for animals. Identify local agribusiness operators with equipment and personnel to assist with animal stop movement and quarantine activities. Public Information and Warning Aid in the development of pre-canned emergency messages related to the safety and security of agriculture and natural resources. Renton Parks and Recreation Operational Coordination When requested, deploy a representative to the EOC to assist with agriculture and natural resources activities. Renton Parks and Recreation Mass Care Services Assist in determining pre-designated shelter locations. Renton Parks and Recreation Determine pre-designated shelter locations for large animals, livestock. AGENDA ITEM #6. d) October 2023 199 Public Health, Healthcare & Emergency Medical Services Coordinate with State Veterinarian to determine procedures for care and dead animal services. Renton Parks and Recreation Determine hygiene protocols for shelter locations that include household pets and service animals. Response Statement of Purpose: Coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Environmental Response / Health & Safety Coordinate needs assessment for animals, including household pets and service animals; animal response needs and activities including technical support for evacuation and emergency animal sheltering. Renton Parks and Recreation Facilitate whole community multi-agency coordination with NGO agencies for animal response activities. Determine and deliver the needs and coordination of nutrition assistance. Determine and deliver the coordination for natural resource protection and preservation. Ensure the safety and protection of all responding agencies while monitoring for health impacts. Planning Requests for food and water should be made to local sources before requesting outside help from mutual aid partners. Renton Parks and Recreation Public Information and Warning Coordinate with regional public messaging to provide emergency information and instructions to the public, through the media, of locations and hours of operation of any facility feeding victims and/or emergency workers. Advise the public when any feeding facility ceases operation. Renton Executive Services Ensure communication lines are established and the public and responders are clear on what actions need to be taken if a highly contagious disease or insect is suspected or confirmed. Operational Coordination Activate volunteers to assist in Animal Sheltering in conjunction with ESF 6 Mass Care. Renton Parks and Recreation Activate workers to assist with long-term care and return of large animals or livestock. Manage and assist in the procurement of food and water for disaster survivors and emergency workers. Renton Parks and Recreation AGENDA ITEM #6. d) October 2023 200 Renton Executive Services Potable water procurement and distribution assistance King County EOC Coordinate information on regional food supplies, monitor the situation and identify any potential shortfalls that exist or might occur. Assist in requesting and procuring additional local, state, tribal and federal resources. In regional events that extend beyond the Renton city limits, assist the public in recovering treasured heirlooms damaged by disasters by directing the public to online information and organizations that can provide advice and assistance. Provide inspections, testing, public education, and other actions necessary to ensure the safety and sanitation of food and water supplies, for as long as those services continue to provide food and water to the general public. Public Health - Seattle and King County Logistics & Supply Chain Management Coordinate the delivery of goods and services related to ESF 11. Renton Parks and Recreation Mass Care Services Supports ESF #6 to coordinate an integrated response to meet mass care and emergency assistance needs of animals, including household pets and service animals, and their owners. Renton Parks and Recreation Public Health, Healthcare & Emergency Medical Services Facilitate development and application of measures and strategies to protect, preserve, conserve, rehabilitate, stabilize, and guide the recovery of natural, cultural, and historic resources. Public Health - Seattle and King County Situational Assessment Maintain status assessments of agricultural and natural resource areas in addition to animal and food awareness. Renton Parks and Recreation Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities are continued through the recovery effort working to coordinate the collection, evaluation, and documentation and dissemination of information in regard to the recovery from an emergency or disaster that has impacted the City of Renton. Core Capability Activity Responsible Agency Environmental Response / Health & Safety Secure national, cultural, and historic resources to ensure long-term protection. Renton Parks and Recreation Coordinate with State Veterinarian Services for care and mortuary services. AGENDA ITEM #6. d) October 2023 201 Planning Participate in after-action reports and meetings. Renton Parks and Recreation Make changes to plans and procedures/guidelines based on lessons learned. Public Information and Warning Continue to provide updates to the public regarding agriculture and natural resources. Renton Parks and Recreation Operational Coordination Continue to render support when and where required as long as emergency conditions exist. All Responding Agencies On-Scene Security, Protection and Law Enforcement Help maintain movement restrictions as required by local, state, and federal authority. Renton Police Resource Requirements None. References • Heritage Emergency National Task Force • Washington State Comprehensive Emergency Management Plan, ESF-11 • Regional Coordination Framework for Public and Private Agencies in King County, Washington • Puget Sound Regional Catastrophic Disaster Coordination Plan and Annexes • King County Comprehensive Emergency Management Plan • King County Regional Hazard Mitigation Plan and the City of Renton Annex Terms and Definitions • Animal: animals include household pets, service, and assistance animals, working dogs, livestock, wildlife, exotic animals, zoo animals, research animals, and animals housed in shelters, rescue organizations, breeding facilities, and sanctuaries. • Household pet: a domesticated animal, such as a dog, cat, bird, rabbit, rodent, or turtle that is traditionally kept in the home for pleasure rather than for commercial purposes, can travel in commercial carriers, and be housed in temporary facilities. Household pets do not include reptiles (except turtles), amphibians, fish, insects/arachnids, farm animals (including horses), and animals kept for racing purposes. • Service animal: any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Except as provided in RCW 49.60.218, other species of animals, whether wild or domestic, trained or untrained, are not service animals. The work or tasks performed by a service animal must be directly related to the individual’s disability. AGENDA ITEM #6. d) October 2023 202 Appendices None. EMERGENCY SUPPORT FUNCTION 12: ENERGY Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Executive Services Department Christensen Fuel Don Small & Son’s Oil Distribution Puget Sound Energy Seattle City Light Introduction Purpose The purpose of Emergency Support Function (ESF) 12 is to facilitate the restoration of damaged energy systems and components including but not limited to electric power, water resources, telecommunications, natural gas, and petroleum products. The City of Renton’s Public Works Department is responsible for maintaining continuous and reliable energy supplies for the city through preventative measures and restoration and recovery actions. Commercial and public utilities may be included in the coordination of damage assessments, operational capabilities, and restoration actions. The following Core Capabilities support the roles and responsibilities of ESF 12. The primary and supporting core capabilities are defined to support the execution of Energy operations for the ESF as follows: Primary Response Core Capability Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Support Response Core Capability Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. AGENDA ITEM #6. d) October 2023 203 Support Response Core Capability Logistics & Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies ESF 12 facilitates the restoration of energy systems through legal authorities, policies, and waivers. National policies Presidential Policy Directive – 21 (PPD-21) and 7 (PPD-7) establish national policy on critical infrastructure security and resilience. PPD-21 directs greater cooperation between public and private entities, reduction of vulnerabilities, identification and disruption of threats, minimization of consequences, and rapid response and recovery efforts related to critical infrastructure. PPD-7 directs agencies to identify and prioritize critical infrastructure and to protect them from terrorist attacks. Within the state of Washington, the Revised Code of Washington (RCW) and the Washington Advisory Code (WAC) provide the following policy directives related to ESF 12 as follows: 43.21.F State Energy Office Defines the roles and responsibilities for the State Energy Office, including their role in implementing policy during energy emergencies. 43.21G Energy Supply Emergencies, Alerts Relevant to energy, establishes necessary emergency powers for the governor and defines the situations under which such powers are to be exercised. 43.155.065 Emergency Public Works Projects Establishes low-interest or interest-free loans for emergency public works projects. WAC 194 Department of Energy Commerce Provides guidance from Commerce on Energy issues including Emergency Petroleum Allocation Act rules and WA state curtailment plan for electric energy. The City of Renton Executive Services Department will liaise with public and/or private utility providers to coordinate disaster and emergency energy needs and services. Where an agency representative for a fuel provider or power utility company is not available to sit directly within the City of Renton Emergency Operations Center (EOC), a liaison may be represented within the King County Emergency Operations Center (KC EOC). Alternatively, a relationship may be established directly with the on-call person for that agency. AGENDA ITEM #6. d) October 2023 204 Situation Overview ESF 12 addresses significant disruptions in electrical, natural gas, and petroleum supplies caused for any reason. The term ‘energy utility’ includes producing, refining, transporting, generating, transmitting, conserving, building, distributing, and maintaining energy utility systems and system components. All energy utility systems are considered critical infrastructure. Power outages or petroleum supply interruptions may be triggered by a variety of hazards including windstorms, winter storms, earthquakes, cybersecurity-attack, and severe flooding. Refer to the Renton Annex within the King County Regional Hazard Mitigation Plan for details on hazards as well as risk assessments. The occurrence of a major disaster could destroy or damage portions of the city's energy and utility systems and disrupt petroleum supplies. Widespread and possibly prolonged electric power failures could occur in a major disaster. Transportation, media, and telecommunications infrastructures may be affected. Delays in the production, refining, and delivery of petroleum- based products may occur as a result of transportation infrastructure problems and loss of commercial electrical power. Concept of Operations ESF 12 facilitates the repair, restoration, and reestablishment of damaged energy and utility systems for the City of Renton. Activities within the scope of ESF 12 include collection, evaluation, and dissemination of information on energy and utility system damages, reports on the impacts, outages, and estimations for repair and restoration. ESF 12 also provides technical expertise to the utilities, conducts field assessments of energy and utility capabilities, capacities, and reserves, and assists government and private-sector stakeholders to overcome challenges in restoring the energy system. Responding to energy or petroleum shortages or disruptions and their effects is necessary for preservation of public health, safety and general welfare of the City of Renton's residents. Individual critical infrastructure operators are responsible for the following operational functions during an emergency: • Establishing situational awareness for the status of energy/utility systems for the City of Renton. • Assessing fuel and electric power damage. • Assessing energy supply and demand. • Coordinate the identification of requirements to repair energy systems. • Coordinate with county, state, and federal officials as well as private agencies, to establish priorities for repair of damaged energy systems. • Coordinate temporary, alternate, or interim sources of emergency fuel and power, obtaining current information regarding damage to energy supply and distribution systems. • Assessing the requirements for restoration. AGENDA ITEM #6. d) October 2023 205 As the primary agency, Renton Public Works may assess city facilities and provide recommendations for actionable measures to be taken to provide emergency power. They may also develop procedures and recommend locations for fueling. Utility providers may send a liaison to the City of Renton EOC to facilitate coordination and may provide communications equipment to be in contact with field units. The City of Renton EOC will provide support for ESF 12 and may assist in the execution of the following capabilities: • Advise public utilities operating in Renton of federal or state restrictions, or any emergency restrictions or operating policies established by the city. • Support requests for assistance, mutual aid agreements, and resources, as needed. • Support contact with utility providers to establish priorities, coordinate resources, assess and document damages, and provide information to the public. • Inform the public of utility status, restrictions, and safety messaging. Whole Community The “Whole Community” includes individuals, families, and households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 12 includes communicating with the Whole Community during Energy and Utility Infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 12 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The City of Renton Public Works department responsible for energy and utility operations within our jurisdiction. The Renton EOC will provide support to the lead agencies for this ESF. Notification This ESF can be activated through several channels: • Renton Police • Renton Regional Fire Authority • Renton Public Works • Renton Executive Services • Renton EOC Duty Officer / Renton EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection AGENDA ITEM #6. d) October 2023 206 The following categories are a baseline list of facilities and systems which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Disaster Impact Numbers • Number of customers without electricity. • Number of customers without natural gas. • Number of customers without access to petroleum. Puget Sound Energy Seattle City Light Renton EOC Renton EOC Energy and Utility Systems • Status (operational, damaged, destroyed, unknown). • Number of energy/utility facilities or systems needing inspection. • Status of repair crews - their number, type, location. • Limitations or obstacles to response or restoration. Puget Sound Energy Seattle City Light Renton Public Works Renton Police Renton Regional Fire Authority Renton EOC Renton EOC Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Proactive and comprehensive approach to the pre-disaster planning to reduce loss of life and property by lessening the impact of disasters and emergencies. Core Capability Activity Responsible Agency(s) Critical Infrastructure Take appropriate steps to make power and fuel infrastructure disaster resilient. Puget Sound Energy Seattle City Light Renton Public Works Preparedness Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation and dissemination of information AGENDA ITEM #6. d) October 2023 207 in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency(s) Situational Assessment Maintain a list of city facilities including identification of critical infrastructure, critical capabilities, operations, and vulnerabilities. Renton Public Works Identify petroleum fuel storage and needs for city emergency response activities. Renton EOC Renton Public Works Logistics & supply Chain Management Establish alternate fueling strategies to ensure fleet vehicles can be refueled. Renton Public Works Operational Coordination Maintain an operational EOC and standard operating procedures for that EOC for the City of Renton. Renton EOC Maintain the city of Renton Comprehensive Emergency Management Plan. Response Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 12 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Evaluate City assets prioritizing damaged locations and assist as required. Core Capability Activity Responsible Agency(s) Infrastructure Systems Assist in debris clearance. Renton Public Works Provide available resources to supplement temporary energy systems for the city. Activate the City of Renton EOC, if requested. Renton EOC Renton Public Works Operational Coordination Provide a liaison to the City of Renton EOC, if requested and as available. Renton Public Works Gather, assess, and conduct damage assessment reports of information from the field regarding energy and utility system damages and community impacts to the Renton EOC. Renton Public Works Renton Police Renton Regional Fire Authority Facilitate the restoration of energy and utility systems in coordination with ESF 3: Public Works within the City of Renton following internal policies and procedures. Renton Public Works Puget Sound Energy Seattle City Light Collect and provide information during response to an energy emergency based on the nature, severity, and extent of the emergency or disaster. Renton Public Works Logistics & Supply Chain Management Coordinate with volunteer, private, state, and Federal agencies to provide emergency supplemental energy and utility resources. Renton Public Works Coordinate activities with the King County EOC. City of Renton EOC AGENDA ITEM #6. d) October 2023 208 Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities of ESF 12 are continued throughout the recovery effort, working to coordinate the collection, evaluation, documentation and dissemination of information in regard to the recovery from emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure System Continue to assess status of energy and fuel systems and share information to aid in recovery efforts. Renton Public Works Continue debris removal operations. Renton Public Works Operational Coordination Coordinate with appropriate agencies to facilitate repair and restoration of energy/utility systems and infrastructure. Renton Public Works Resource Requirements Resources that may be necessary in an energy emergency may include supplemental electrical energy such as generators, reserve petroleum sources, utility contingency plans, maps and office supplies. References • City of Renton Annex to the King County Regional Hazard Mitigation Plan • City of Renton Comprehensive Emergency Management Plan Terms and Definitions None Appendices None AGENDA ITEM #6. d) October 2023 209 EMERGENCY SUPPORT FUNCTION 13: PUBLIC SAFETY AND SECURITY Primary Agency: City of Renton Police Department Support Agencies: Renton Regional Fire Authority City of Renton Executive Department City of Renton Public Works Department Mutual Aid Agencies Introduction Purpose The purpose of Emergency Support Function (ESF) 13 is to effectively coordinate and integrate law enforcement activities including public safety, and security resources within the City of Renton in incident management activities that require State-level assistance. The following Core Capabilities support the roles and responsibilities of ESF 13. The primary and supporting core capabilities are defined to support the execution of Public Safety, Law Enforcement, and Security operations for this ESF as follows: Primary Core Capabilities On – Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Supporting Core Capabilities Physical Protective Measures Implement and maintain risk-informed countermeasures, and policies protecting people, borders, structures, materials, products, and systems associated with key operational activities and critical infrastructure sectors. Operational Coordination Establish and maintain a unified ad coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core capabilities. Screening, Search and Detection Identify, discover, or locate threats and/or hazards through active and passive surveillance and search procedures. This may include the use of systematic examinations and assessments, bio surveillance, sensor technologies, or physical investigation and intelligence. Interdiction and Disruption Delay, divert, intercept, halt, apprehend, or secure threats and/or hazards. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay AGENDA ITEM #6. d) October 2023 210 information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate. Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable, strategic, operational, and/or tactical-level approaches to meet defined objectives. Authorities and Policies Public safety and law enforcement in Washington is generally and routinely the responsibility of local government. Renton Police, within the limits of its resources and authority, may coordinate and support essential law enforcement operations. The function of outside sourced security is generally the responsibility of private-sector authorities. Consistent with the National Incident Management System (NIMS) and the National Response Framework (NRF), ESF 13 resources serve to augment local resources at the request of local government. It is important to note that ESF 13 resources do not supplant or replace local authority or responsibility. Officers of local police departments are general authority Washington peace officers and the coordination between Renton Police and other law enforcement agencies are facilitated by and defined within the Washington Mutual Aid Peace Officers Powers Act, RCW 10.93.020. The Interlocal Cooperation Act, RCW 39.34, and the Washington Mutual Aid Peace Officers Act, RCW 10.93, authorize general authority law enforcement agencies to enter into mutual aid agreements to provide law enforcement assistance under the following enumerated circumstances: (1) Upon the prior written consent of the sheriff or chief police whose primary territorial jurisdiction the exercise of the power occurs. (2) In response to an emergency involving the immediate threat to human life or property. (3) In response to a request pursuant to a mutual law enforcement assistance agreement with the agency of primary territorial jurisdiction or in response to the request of a peace officer with enforcement authority. (4) When the officer is transporting a prisoner. (5) When the officer is executing an arrest warrant or search warrant. or (6) When the officer is in fresh pursuit, as defined in RCW 10.93.120. Renton Police personnel sent to assist other jurisdictions will maintain their own supervision and chain of command. All personnel exercising authority under ESF 13 and representing the Renton Police Department are subject to the policies, procedures, regulations, and limitations set within the Renton Police Department Policy Manual. Law enforcement units provided by other levels of government will remain under the command of their parent agency. AGENDA ITEM #6. d) October 2023 211 Situation Overview Any disaster may generate a need for law enforcement activity. The primary hazards are detailed in the City of Renton Annex to the King County Regional Hazard Mitigation Plan and include floods, winter storms, earthquakes, landslides and debris flows, volcanic hazards, coal mine hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. Renton Police will lead the coordination of citywide emergency or disaster law enforcement activities. Normal response will be hampered by such occurrences as bridge failures, landslides, fallen debris, flooding or fire. Police response times will be delayed and response to incidents may need to be prioritized. Landline communications may be interrupted. Cellular, satellite telephone, and conventional and amateur radio communication will be relied upon heavily, if available. Congested frequencies should be expected. Valley Communications Center, if operable, will be inundated with calls, possibly requiring Renton Police to dispatch their own calls. Assistance between law enforcement agencies within the state is facilitated by the signatory agencies to the Mutual Law Enforcement Assistance Agreement. Mutual Aid agencies and other resources normally available to support police operations may be unavailable as a result of the incident. The City of Renton Police Department will exhaust its resources before requesting assistance from other agencies. City of Renton personnel will provide assistance and resources as available during an emergency or disaster. When Renton Police resources are exhausted, supplemental assistance may be requested through the Renton Emergency Operations Center (EOC). Concept of Operations In times of an emergency or disaster, law enforcement agencies are called upon to provide a wide range of functions. When activated, ESF 13 facilitates the integration of State-level public safety, law enforcement, and security resources into the incident management response. Resources, capabilities, and support that may be coordinated through ESF 13 may include but are not limited to: o Traffic control and evacuation o Critical infrastructure protection o Civil disturbance control o Local law enforcement augmentation o Investigative assistance o Access and perimeter control o Transportation of high-priority emergency supplies o Watercraft, dive teams o Surveillance tools and situational assessment o Aviation resources AGENDA ITEM #6. d) October 2023 212 o SWAT teams o Explosive detection canines o Explosive Ordnance Disposal teams o Prison inmate transport o Intelligence and information sharing Whole Community The “Whole Community” includes individuals, families, and households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 13 includes communicating with the Whole Community during public safety, law enforcement, and security preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 13 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Renton Police, Renton Public Works, and Renton Regional Fire Authority are responsible for law enforcement, security, and public safety within our jurisdiction. A Division Commander or designee of the City of Renton Police Department will report to the Renton Emergency Management Duty Officer or Renton EOC, if activated, to coordinate law enforcement notifications and activities with other response functions. The Renton EOC will provide information sharing and resource support to the lead agencies for this ESF. Law enforcement operations are conducted by Renton Police within the limits of its resources and authority. In the event additional state law enforcement resources are required, they may be requested through the Renton EOC if activated. In preferred order, the City of Renton Duty Officer or, if activated, the Renton EOC, the King County Emergency Operations Center (KC EOC), and the Washington State Emergency Management Division. Notifications This ESF can be activated through the Renton Police Department, Renton Regional Fire Authority and Public Works. Activation of this ESF may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection AGENDA ITEM #6. d) October 2023 213 The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination On-Scene • Are conditions safe? • Current threats to include type and numbers. • Casualties • Dispatch • On scene officers • Civilians Renton Police Renton EOC Resources Law Enforcement Resources to include: • Personnel/Staffing • Vehicles • Weapons • Protective Equipment • Renton Police Renton EOC Public Safety Identify the immediate threat or hazard and determine need for: • Shelter in place • Evacuation/alternate routes • Road closures • Renton Police • Renton Public Works • Dispatch centers (Valley Communications • Civilians Renton EOC Responsibilities The table below outlines the responsibilities of both the primary and supporting agencies listed in this ESF. These actions of preparedness, mitigation, response, and recovery are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Determine mitigation strategies to increase the integrity and uphold the laws surrounding public safety and law enforcement to reduce damage potential within the City of Renton. Core Capability Activity Responsible Agency(s) Public information Warning Produce and disseminate public safety information and tips. Renton Police Renton RFA Renton Executive Services Physical Protective Measures Uphold Washington state and local laws, policies, and ordinances to protect people, resources, and systems. Renton Police Renton RFA AGENDA ITEM #6. d) October 2023 214 Preparedness Statement of Purpose: Develop and maintain plans and procedures that coordinate the effective use of law enforcement and public safety resources that can be implemented in the event of a disaster or other disruption to the City of Renton. Core Capability Activity Responsible Agency(s) Planning Develops emergency standard operating procedures for the effective use of the department's resources. Renton Police Assists the City of Renton Office of Emergency Management in the coordination of emergency management plans. Provide assistance with and participate in emergency management training, drills and exercises in support of this ESF with other cities and jurisdictions as well as locally. Renton Police Response Statement of Purpose: Coordinate and mobilize resources to support the safety and security of the community in Renton through stabilization and institution of public safety and law enforcement. Core Capability Activity Responsible Agency(s) On-Scene Security, Protection, and Law Enforcement Responsible for law enforcement activities within the City of Renton as outlined under Concept of Operations in this ESF. Renton Police Provides security to city facilities, as requested. Coordinates law enforcement and emergency traffic control throughout the City of Renton. In the event of an evacuation, as the lead agency Renton Police Department will execute the guidelines produced in the Evacuation Annex. Operational Coordination Provide command representatives to the City of Renton EOC and coordinates requests for additional law enforcement assistance through the Incident Management System. Renton Police Provides communication resources in support of emergency operational needs. Assist in the coordination and documentation necessary for the disaster recovery process. Activate the Renton EOC, as requested. Renton Executive Services Public Information and Warning Assists the Renton RFA in the receipt and dissemination of warning information. Renton Police Relative to Amber Alerts, follows Washington State Patrol procedures for Missing and Unidentified Person. AGENDA ITEM #6. d) October 2023 215 Provides Public Information Officer support to the EOC upon request. Issue warnings and request activation of the Emergency Alert System or ALERT Renton system as necessary. Relay public safety messages provided by Police Renton Executive Services Activate the ALERT Renton system as requested by Police, and other systems as necessary Recovery Statement of Purpose: Stabilize and restore public safety and law enforcement resources and support in alignment with the Renton Recovery Framework (ESF 14). Core Capability Activity Responsible Agency(s) On-Scene Security, Protection, and Law Enforcement Mental Health support for officers and family members (Stress Debriefs). Renton Police Operational Coordination Conduct Operational Debriefs All Planning Collect and inventory resources and equipment Renton Police Resource Requirements • Completion of Incident Command Courses: ICS 100 and 700. References • City of Renton Recovery Framework • City of Renton Evacuation Annex Terms and Definitions See Basic Plan Appendices None AGENDA ITEM #6. d) October 2023 216 EMERGENCY SUPPORT FUNCTION 15: EXTERNAL AFFAIRS/EMERGENCY PUBLIC INFORMATION Primary Agency: City of Renton Executive Services Department Support Agencies: City of Renton Parks and Recreation Department City of Renton Police Department City of Renton Public Works Department Renton Regional Fire Authority King County Emergency Operations Center Washington State Emergency Management Division Introduction Purpose Emergency Support Function (ESF) 15 provides direction to keep the public informed throughout a threatened or actual emergency and to provide the public with protective action guidance as appropriate to save lives and protect property. This plan supports the Incident Command System (ICS) Public Information Officer (PIO) function and the Joint Information Center and Joint Information System (JIC/JIS). The joint information system is established to coordinate information before it is released to the public and the news media. The purpose of ESF 15 is to establish uniform policies for the effective development, coordination, and dissemination of information to the public in the event of a disaster. The following Core Capabilities support the roles and responsibilities of ESF 15. The primary and supporting core capabilities are defined to support the execution of communication, information and warning for this ESF as follows: Primary Response Core Capability Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community using clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. AGENDA ITEM #6. d) October 2023 217 Support Response Core Capabilities Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The City of Renton’s public information requirements will be determined by the severity of the disaster or emergency as determined by the Executive Services Department. Public information activities will provide vital information citywide in a timely, consistent, and unified method to state, county, tribal, local, and private sector agencies, media, and non-profit organizations. The City of Renton may train employees as Public Information Officers (PIOs) to communicate incident related information with the public and/or media. Renton’s Executive Services Department has lead responsibility as the official spokesperson for the city’s public information activities. ESF 15 provides for public information, education, and media relations functions that together comprise the Joint Information System (JIS). The JIS may be coordinated internally or with other agencies. Emergency public information actions before, during, and following an emergency will be determined by the severity of the emergency as declared by involved jurisdictions, state agencies, or as perceived by the public. A significant emergency public information response will involve many states, county, local, private sector, media, and non-profit organizations. Public Information identifies those agencies and defines their responsibilities within the JIS. Regional events involving multiple agencies may be coordinated through the King County Joint Information Center or Joint Information System. When external agencies are key stakeholders in the incident, particularly when they have been incorporated into a Unified Command structure to manage the incident, they will have a vested interest in the public information message. The Incident Commander in concert with the City of Renton Policy Advisory Group will direct key public information messages. Communication Requirements AGENDA ITEM #6. d) October 2023 218 The City of Renton aims to communicate messages in a manner that can be understood by its diverse population. Special considerations for communicating with significant segments of the population with Limited English Proficiency (LEP) and those with Access or Functional Needs (AFN) is addressed in this ESF with compliance to: • Civil Rights Act of 1964 Unlawful discrimination against race, color, or national origin. • RCW 38.52.070 Requirement for emergency management organizations to include and communications plan which identifies “significant population segments” that have Limited English Proficiency and how information will be disseminated to those populations during an emergency or disaster. • WAC 118-30 Limited English Proficiency (LEP) populations are components of the Whole Community which is discussed as a requirement for inclusion throughout the planning process. Consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options specific to addressing Limited English Proficiency (LEP) and Access and Functional Needs (AFN) populations. Members of the community with LEP and AFN will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. Situation Overview The City of Renton and the surrounding region will periodically experience emergency situations that require the coordinated dissemination of critical information to the public. The public needs timely and accurate information for protection of life and property during response to, and recovery from a disaster or emergency. Potential emergency situations include natural, technological, and human-caused events. The City of Renton Annex to the King County Regional Hazard Mitigation Plan further identifies the natural and technological emergencies or disasters that could impact the city and therefore require emergency messaging. Depending on the nature and magnitude of the emergency, different levels of public information will be required. Public information may in fact be a primary objective during an emergency. During an emergency, timely and accurate public information will help protect people’s health and safety and will help manage expectations about response capabilities. Conversely, it also could work to dispel public views that an incident is a bigger emergency than it is because of the way the media covers the story, making it critical for agencies to coordinate key messages. AGENDA ITEM #6. d) October 2023 219 Situations which may prompt rapid public information includes alerting residents to an impending emergency, directing residents for an evacuation or shelter in place, informing residents of protective health-related actions, and updating residents through response and recovery phases of the event. Information Systems In case of an emergency, every effort will be made to communicate in a timely, effective manner; however, normal means of communication may not be available. In those situations, non-traditional means of communicating with the public, such as radio, billboards, flyers, newsprint, and community networks, will be established and utilized. The City of Renton does not have a single warning system to communicate with the population but would use multiple systems depending on the need and available resources. The means of dissemination include: • News media (radio, television, including Channel 21 in Renton, cable, print). • Reverse dial telephone system mass notifications (e.g., ALERT Renton). • City of Renton’s website. • Social media applications (e.g., Facebook or Twitter). • Neighborhood Information Centers. • If warranted by the situation, hand distribution. Technological limitations may prevent communication with the general public, including those with Limited English Proficiency and those with Access or Functional Needs. Technological challenges may include inaccessibility due to downed infrastructure, privacy and security, and limited alternative communication technologies. The City of Renton recommends prioritizing the restoration of communication infrastructure, adhering to privacy and security guidelines, and training to and purchasing alternative communication technologies. In this effort, the City of Renton continues to build relationships with supporting agencies, develops technology security, and has invested in alternative communication technologies and training. Concept of Operation Regardless of the hazard or threat type, the City of Renton may provide timely and vital information to the public regarding emergency response and recovery activities. To reduce inaccuracies and misinformation, the City of Renton will coordinate information and public messaging with participating local, county, tribal, state, and federal agencies, and other organizations as required. The City of Renton may start an emergency public information operation to augment or enhance the normal communications capabilities of the city. Joint Information System The JIC, if established internally or regionally, becomes the focal point for dissemination of all emergency public information about emergency and disaster response and recovery AGENDA ITEM #6. d) October 2023 220 operations. The purpose of the JIC is to coordinate information and provide a forum for the sharing of information within the region, and a central point for the media to get information. Under the JIS/JIC concept, each agency representative has the commitment to share and coordinate information with all other participating agencies prior to release to the media and public. During any activation of the City of Renton EOC, City of Renton staff from individual departments will be available to staff the EOC, field locations, or a Joint Information Center (JIC). The disaster procedures for each department should anticipate this fact and build in appropriate staffing. A JIC may be established by the City of Renton EOC or at the direction of the City of Renton Executive Services Department to augment the public information function of the EOC, and to incorporate external stakeholders in the development and delivery of the public information message. A JIC is established when non-City agencies are key stakeholders in an incident and may bring together diverse parties in order to coordinate information prior to public release. Involvement of other agency/organization PIOs will be determined by the scope and nature of the disaster. If the event is large enough, the JIC may be established by King County. In a minor emergency incident, an on-scene PIO may be the only portion of the JIS utilized. A virtual JIC may be initiated through technological means when geographical restrictions, incident management requirements, and other limitations preclude physical attendance by public information officers/liaisons at a central location. Public Information Officers PIOs within the City of Renton work closely with Renton Executive Services Department, response agencies, and the City of Renton EOC Director (or the City of Renton EOC Duty Officer if the EOC is not activated) to disseminate and coordinate public information communications and messages. Based on the urgency of the situation and the need for inter-agency cooperation, the city’s assigned PIO will attempt to coordinate with other agencies to gather emergency public information relevant to the City of Renton and share it with the Renton EOC and the Policy Advisory Group. PIOs may serve as part of the JIS to coordinate information from their respective agencies regarding their involvement in the response and recovery operation of an emergency event. PIOs, whether within a JIC or the City of Renton EOC, have a range of responsibilities including: • Setting up news briefings for key disaster officials. • Writing and disseminating news releases to appropriate media outlets. • Monitoring and analyzing TV, radio, newspaper, and Internet disaster news coverage. • Distributing this information throughout the JIS. • Preparing background information and fact sheets. AGENDA ITEM #6. d) October 2023 221 Rumors or misinformation can cause unnecessary distress among residents, provoke counter- productive public actions, and impede response and recovery efforts. PIOs must focus on providing accurate and timely information using all dissemination methods, including rumor control as a primary goal. Communication resources may be utilized by the City of Renton to retrieve and broadcast a public alert to specific jurisdictions and locations throughout the city, county, and state. For more information regarding communication resources see ESF 2 – Communications, Information Systems, and Warning. The City of Renton’s Public Information Officers (PIOs) may be located at the City of Renton EOC, at City Hall, a Joint Information Center, or another location from which they may effectively coordinate the public information function of the city. In a disaster, the public information function within the City of Renton EOC becomes the focal point for the receipt of information and therefore is a logical location for the preparation and distribution of emergency public information if so, delegated by the City of Renton Executive Services Department. The public information function for an emergency may co-locate near the disaster area to support local public information efforts or may relocate to a JIC as needed. A media room may be designated at a location separate from the City of Renton EOC to be used for news briefings, interviews, and press conferences. Members of the community with Limited English Proficiency and those with Access and Functional Needs will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. PIOs may consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options and pre-scripted standard emergency messages specific to addressing Limited English Proficiency (LEP) and Access and Functional Needs (AFN) populations. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and federal, and tribal governments. ESF 15 includes communicating with the Whole Community during public information sharing and communication preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 15 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. AGENDA ITEM #6. d) October 2023 222 Organization In a disaster or major emergency, the City of Renton Mayor or their delegate will appoint or designate a trained Information Officer (IO) to coordinate the key messages and overall public information strategy for the JIS. The Communications Director serves within the Policy Advisory Group, and generally serves in the role of Information Officer, unless otherwise designated by the mayor. The City of Renton operates under the National Incident Management System. ESF 15 describes the operation of the public information function within the Incident Management System. The City of Renton EOC Director will appoint a PIO to serve as the Lead PIO within the City of Renton EOC. The Lead PIO will coordinate with the Information Officer (IO) in the Policy Advisory Group. Notification This ESF can be activated for Renton EOC Support through the following agencies: • City of Renton Mayor • Renton Executive Services Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Procedures • Upon notification, a designated city PIO will report to the City of Renton EOC to coordinate and disseminate accurate and timely disaster-related information. This person will normally serve as the Lead PIO in the City of Renton EOC. • In the event the City of Renton EOC is not activated, a designated city PIO will work in concert with the Communications Director and the EOC Duty Officer to issue appropriate press releases, situation reports, and conduct media interviews. • A designated City PIO will coordinate working with the Incident Commander to ensure there is appropriate PIO staffing. Depending on the severity of the situation, if the City of Renton EOC is activated on a 24-hour schedule additional PIO staffing may be required. Information Collection The following categories are a baseline list of facilities and systems which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. AGENDA ITEM #6. d) October 2023 223 This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. EEI Description Collection Dissemination Resources - Translation and interpretation services? - Media room All City Personnel Renton Executive Services Public Information Officers - Number of information officers or agents - Monitor, collect, and verify all information regarding incident. - Coordinated disseminated information approach with officials, other participating agencies, etc. City of Renton Executive Services Renton EOC Responding Agencies Renton Executive Services Incident Status - What is the current status of the incident? - What agencies are actively engaged in the incident? Incident Commander Renton EOC Renton Police Watch Desk Renton Executive Services Renton EOC Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. City of Renton Executive Services Department Duties specific to the Information Officer • Assess the communications/public affairs implications of the incident. • Assess the need for translator/interpreter services. • Support the chief elected official with disseminating emergency public information. • Designate appropriate communications/engagement staff person to serve as the City of Renton PIO to coordinate all city public information. • Coordinate City of Renton EOC public information and assist JIC as needed. • Coordinate public information activities with other participating agencies. • Assist local officials with disseminating information. AGENDA ITEM #6. d) October 2023 224 • Collect and coordinate information from all sources (e.g., city departments, county, state, rumor control) to monitor overall response. • Obtain approval for release of information from the City of Renton. • Conduct and/or coordinate regular news conferences including arranging for interpreter services if appropriate. • Enlist department staff to respond to media questions on technical or department issues if necessary. • Provide maps, charts, status boards, schematics or other displays that clarify the disaster situation in support of news conferences and/or briefings. • Monitor media broadcasts and articles to check for accuracy. Monitor and log incoming calls for information and rumors. • Coordinate public information through the chief elected official and with the designated Lead PIO. Mitigation Statement of Purpose: Primary and support agencies conduct mitigation activities in support of public information education and outreach programs. Core Capability Activity Responsible Agency(s) Planning Conduct public education and outreach programs to further emergency and disaster communications with the public and personal preparedness. (Public Information of actionable messages to reduce the impacts of a hazard or threat). Renton Executive Services Renton Community and Economic Development Renton Public Works Preparedness Statement of Purpose: Primary and support agencies prepare public information and warning capabilities to coordinate with all ESFs in advance of an emergency or disaster. Core Capability Activity Responsible Agency(s) Planning Identify areas where public education programs (e.g., personal preparedness) are needed, inclusive of plans for first responders and families. Renton Executive Services Renton Parks and Recreation Renton RFA Public education programs on flood preparedness and prevention. Educating the applicants on building within flood plains. Renton Public Works Renton Community and Economic Development Maintain active social media accounts and promulgate them during pre-disaster times. Renton Police Renton RFA AGENDA ITEM #6. d) October 2023 225 Develop a list of volunteer groups to aid in the Renton EOC call center, or other public communication channel needs. Renton Executive Services Develop 24-hour shift change and staffing procedures and checklists for supporting agencies. Renton Executive Services Develop equipment lists. Renton Executive Services Encourage city department’s spokespersons to attend public information courses. Identify emergency support function-specific training requirements. Develop operational plans that adequately identify critical objectives based on the planning requirement, provide a complete and integrated picture of the sequence and scope of the tasks to achieve the objectives, and are implementable within the timeframe contemplated in the plan using available resources. Outline the communication process for Access and Functional Needs populations to include those with Limited English Proficiency (LEP) and their encounter with emergency notifications as outlined in the City of Renton Annex to the King County Inclusive Emergency Communication Plan. Maintain Messaging Strategies and Methods to identify language assistance services as outlined in the City of Renton Annex to the King County Inclusive Emergency Communication Plan (IECP). Individuals and organizations that can provide language assistance including translation and interpretation services are identified in the IECP. Through emergency outreach and education programs, educate the public on the importance of emergency notification services/programs to increase community resiliency. Public Information and Warning Maintain generic pre-translated materials that can be easily customized to the specific emergency. Renton Executive Services Maintain interpreter/translator service resources. Develop and maintain an accurate media contact list including print and broadcast media languages other than English that serve the Renton community. List and maintain available media resources (station call letters, names, addresses, and telephone numbers) that will be used to disseminate emergency information to the public. Develop procedures for rumor control inquiries. AGENDA ITEM #6. d) October 2023 226 Mass Care Prepare a list and map of neighborhood information centers. Renton Parks and Recreation Planning Ensure the support departments/agencies can access their respective networks from the City of Renton EOC. Renton Executive Services Develop and maintain a roster of Public Information personnel, including shift change and staffing procedures and contact information (home address; telephone, cellular, and facsimile numbers; and email addresses). Renton Public Works Operational Communication Identify locations for media briefing. Renton Executive Services Prepare media advisory and release templates. Response Statement of Purpose: Primary and support agencies undergo critical tasks and activities to support the continuous flow of public information throughout an emergency response in support of a Public Information Officer (PIO) and the Joint Information System (JIS). Core Capability Activity Responsible Agency(s) Public Information and Warning Arrange interpreter/translator services as needed. Renton Executive Services Provide continuous and accessible information throughout all phases to inform all affected segments of society of critical lifesaving and life- sustaining information by all means necessary, including accessible tools, to expedite the delivery of emergency services and aid the public to take protective actions. Leverage community-based social networks, which may include word of mouth, email, social media, and other means of informal information sharing by the public. Following processes outlined in the City of Renton Annex to the King County Inclusive Emergency Communications Plan to provide warning and notification of the whole community, the City of Renton will provide notices on evacuation, shelter, and/or sheltering in place (See Evacuation Annex), notices for general survivor assistance, notices for food and water, and details for public health protection. Provide life safety, life-sustaining, or health-related messaging utilizing the tools available to the City of Renton (see Situation section) in a manner which can be understood by significant segments of the population with limited English proficiency and Renton Executive Services Renton RFA Renton Police AGENDA ITEM #6. d) October 2023 227 those with access and functional needs. This may include the use of universal symbols to convey messages without words, or utilization of interpreters/translators. Other responding agencies Inform the King County Office of Emergency Management/Regional Communications and Emergency Coordination Center Duty Officer, the Washington State Emergency Management Division PIO or others as needed of response activities when appropriate. Renton Executive Services Provide PIO(s) to assist (if necessary) at the scene, in a local or regional JIC, or the City of Renton EOC as requested by the chief elected official or City Emergency Manager. Coordinate information with other PIO(s). Assist the Lead PIO by providing pertinent public information for dissemination to media sources and, as appropriate, fact sheets for distribution to the public. Participate in news conferences and briefings upon request. Operational Communication Monitor and log incoming calls for information and rumors. Monitor media broadcasts and articles for accuracy. Renton Executive Services Renton JIC Ensure the capacity to communicate with both the emergency response community and the affected populations and establish interoperable voice and data communications between Federal, tribal, state, and local first responders. Conduct media briefings on a regular basis. Provide subject matter experts for media interviews and press conferences, as requested and appropriate. Assess and respond to the need to provide additional communications to those with Access and Functional Needs and significant segments of the population with Limited English Proficiency. Washington State EMD King County EOC Coordinate with the City of Renton EOC, ESF agencies and state, county, federal, private, and tribal organizations to develop a flow of information, including situation reports, health advisories, and other public information releases concerning response and recovery efforts. Document and maintain a record of incoming and outgoing communications. Renton Executive Services Renton JIC Situational Assessment Attend briefings and gather information for situation updates. All responding agencies AGENDA ITEM #6. d) October 2023 228 Obtain a status report on all local and county activities as needed. Operational Coordination Collect information concerning ESF field operations and activities. Renton Executive Services Renton JIC Request ESF 15 support PIOs based on incident assessment. Renton Executive Services If a JIC is activated, send one or more PIOs to that location, if appropriate. Renton Executive Services Renton JIC Coordinate with Incident Commanders to determine the scope, magnitude, extent, and the potential duration of the incident. Mass Care Services Move and deliver resources and capabilities to meet the needs of disaster survivors, including individuals with access and functional needs. Renton Parks and Recreation Renton Executive Services Recovery Statement of Purpose: Primary and supporting agencies undergo response activities in support of public information continuation throughout the recovery process. Core Capability Activity Responsible Agency(s) Operational Coordination The City of Renton EOC will coordinate with the Information Officer before deactivating the public information function. Renton Executive Services Coordinate with appropriate agencies to deactivate the JIC, if activated. Operational Communication Provide information and support to the State Coordinating Officer during federally declared disasters. Planning Develop event After Action Reports to evaluate the effectiveness of communications of life safety information used throughout the disaster or emergency in accordance with Renton communication procedures. Situational Assessment Keep elected officials informed of recovery activities. Public Information and Warning Disseminate information on recovery programs or available disaster assistance programs available, including targeted outreach to significant segments of the population with limited English proficiency or access and functional needs by communicating with them in a manner that can be understood. AGENDA ITEM #6. d) October 2023 229 Resource Requirements Resource requirements, including staffing, office equipment, including computers, tablets, and phones, office supplies, portable drives, chargers, batteries, and functioning office facilities. These will be tailored to the type, location, and magnitude of each specific disaster and full, or partial activation of this ESF will be addressed on a case-by-case basis. References and Resources • City of Renton EOC procedures • City of Renton Annex to the King County Inclusive Emergency Communication Plan • City of Renton Evacuation Annex • King County Comprehensive Emergency Management Plan • Washington State Comprehensive Emergency Management Plan • Puget Sound Regional Catastrophic Disaster Coordination Plan • City of Renton Communications Manual • Available media resources (names, addresses, email telephone numbers, both office and mobile) Terms and Definitions • Significant segment of the population means 5% of the total population of the City of Renton, or 1000 persons, whichever is smaller. • Limited English Proficiency populations refers to language groups who self-identify as speaking English “less than very well”. • Access and Functional Needs includes those people who may have specific needs related to the emergency incident. In the context of this ESF, this includes those members of community who are blind, visually impaired, deaf, and/or have experienced hearing loss, or deaf/blind. • Neighborhood Information Centers are publicized locations where written emergency messages can be posted for the public when electronic and media communications are unavailable, explained further in ESF 2. Additional Terms and Definitions can be found in the Basic Plan. Appendices None AGENDA ITEM #6. d) October 2023 230 CYBER INCIDENT ANNEX Primary Agency: City of Renton Executive Services Department Support Agencies: City of Renton Police Department City of Renton Public Works City of Renton Human Resources/Risk Management All other City of Renton Departments Introduction Background The city uses a variety of systems, services, and devices that rely upon both internal and external computer networks in order to function properly. These networks as a whole are commonly referred to “cyberspace” and failures in them, regardless of cause, are commonly referred to as “cyber incidents”. Cyber incidents have the potential to disable city services, release non-disclosable information to unknown parties, and create public safety issues, among other things. Purpose This incident annex outlines fundamental steps in the city’s response to a major cyber incident, including assignment of responsibility and critical actions that must be taken to prepare for, respond to, and recover from a cyber incident. City of Renton’s Information Technology Division, housed within the Executive Services Department, leads the effort to protect and prevent against cyber and other technology related threats including ransomware, malware, phishing, unauthorized access, physical damage, and equipment failure. The Cyber Incident Annex will achieve this by ensuring the proper execution of the primary response core capability, cyber security. This annex will also ensure the execution of the following supporting core capabilities: planning, situational awareness, operational communication, logistics and supply chain management, and access control and identity verification. Descriptions of all core capabilities this plan supports are listed below. Primary Response Core Capabilities Cyber Security Protect (and if needed, restore) electronic communications systems, information, and services from damage, unauthorized use, and exploitation. AGENDA ITEM #6. d) October 2023 231 Supporting Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. (Preparedness) Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Operational Communication Ensure the capacity for timely communications in support of security, situational awareness, and operations by any and all means available, among and between affected communities in the impact area and all response forces. Logistics and Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Access Control and Identity Verification Apply and support necessary physical, technological, and cyber measures to control admittance to critical locations and systems. Authorities and Policies Renton Executive Services Department is responsible for securing and maintaining city information technology assets in accordance with industry standard best practices. They are further responsible for developing and implementing policies and procedures that ensure the city’s ability to prevent, detect, and respond to cyber incidents. The city has a robust cyber security and computer/internet use policy that is regularly updated to reflect best practices. All employees, volunteers, and others with access to city computer systems are required to be familiar with and comply with all policies and procedures related to information technology use and security. The city may provide training to all system users on acceptable use policies, social engineering awareness, and incident identification/notification procedures. All city departments are expected to actively participate in continuity planning as it relates to loss of information technology services. Continuity planning must include identification of critical services and procedures for continuing those services during the loss of all or some of the city’s technology infrastructure. Situation Overview Department of Homeland Security defines a major cyber incident as an event that could jeopardize the confidentiality, integrity, or availability of digital information or information systems. The city’s vulnerability to a major cyber incident is directly related to the amount of planning and prevention activity that has been undertaken and the degree to which system AGENDA ITEM #6. d) October 2023 232 users are able to rapidly detect, isolate, and report potential incidents. Emergency conditions related to a major cyber incident have the potential to originate from both internal and external sources and could cause critical life safety and other essential services to fail. Major cyber incidents can occur with or without warning, and their intent may be malicious, accidental, or inadvertent. Initial response, however, must not be dependent on determining whether they are intentional or accidental. Regardless of cause, major cyber incidents have the potential to shutdown critical infrastructure, negatively affect life safety, reveal protected information, and to cause harm to people, data, and physical assets. Cyber threats can be both technological and human in nature and will continue to exist regardless of the number of safeguards put in place or amount of training conducted. Close coordination with county, state, and federal government partners, as well as private sector entities and NGOs will likely be required in a major cyber incident. Incidents may start and end on systems that are outside of the city’s direct control. Concept of Operations The City of Renton’s Executive Services Department Information Technology (IT) Division may routinely work with other government organizations to exchange information and develop best practices including maintaining detailed, confidential procedures for cyber incident response. IT maintains non-disclosable lists of available cyber incident detection and response resources, including tools and outside vendors to detect adverse events on their networks and other systems. They may issue contracts for works and services including: • Software/hardware maintenance • Print/copier maintenance • Software/database hosting • Infrastructure and endpoint security • Internet services • Phone services Information Technology bases its own continuity plan upon the needs of other city departments and may work in conjunction with the Emergency Management Division to assist departments in developing appropriate expectations and continuity plans. IT may provide training to all system users to know when and how to report possible cyber incidents, how to avoid common network intrusion and recognize social engineering techniques. Additionally, IT provides the following services to support all city departments: • Voice and data communication systems. • File storage and print systems. • Wired and wireless networks. • Servers and endpoint devices. • Routers, switches, gateways, and firewalls. • Business systems support, application software development, databases. • GIS systems and services. AGENDA ITEM #6. d) October 2023 233 • Access to the internet and inter-governmental networks. IT shall serve as the lead department for a response to a cyber incident. They may provide subject matter expertise, assign personnel and technology to detect, isolate, and eliminate the threat, restore information technology systems, and inform key decision makers. Renton Police shall serve as a supporting agency for any criminal investigation that results from the incident within their jurisdiction and provide any necessary law enforcement subject matter expertise as requested. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. The Cyber Incident Annex includes communicating with the whole community throughout preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). The Cyber Incident Annex has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The primary agency responsible for the coordination of a cyber incident is the Information Technology (IT) Division within the Executive Services Department. Renton Police, Human Resources and Risk Management, Executive Services, and Public Works provide essential support and coordination of response and recovery from a cyber incident. In the event of an emergency, the Renton Emergency Operations Center (EOC) may activate to provide information coordination and resource support throughout the response of a cyber incident. Notification The Cyber Incident Annex can be activated through the following departments: • Renton Executive Services • Renton Police • Renton Human Resources and Risk Management Activation may occur due to the severity of the event or perceived threat or unmitigated risk to the Renton community. Information Collection AGENDA ITEM #6. d) October 2023 234 The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. This list in not exhaustive. As an event progresses, information, city needs, available resources and support, and situational awareness will develop and change. EEI Description Collection Dissemination Cyber Incident Scale of incident: Systems and users affected. When did it first occur. What are the impacts. Managed Detection Response Monitoring system, IT Ticket tracking, Information Technology Director Deputy Chief Administrative Officer Executive Leadership Team Renton Police Renton Public Works EOC Duty Officer Renton Human Resources and Risk Management Cyber Incident Typing Determine type of incident to begin allocation of appropriate resources: • Phishing • Ransomware • Malware • Computer virus • Data breach Information Technology Renton Police Information Technology Director Deputy Chief Administrative Officer Executive Leadership Team Renton Police Renton Public Works EOC Duty Officer Renton Human Resources and Risk Management AGENDA ITEM #6. d) October 2023 235 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “purpose” section. Response Statement of Purpose: Conduct analysis and investigations as necessary to determine cause of Cyber Incident to begin strategies of response and recovery actions to restore information technology infrastructure and systems. Core Capability Activity Responsible Agency(s) Planning Implement incident communications interoperability plans and protocols and consider: - Information relay - Notification for leadership/staff/public Renton Executive Services Situational Assessment Collect, Analyze and deliver critical information sufficient to inform policy and decision making and stabilize the incident. Renton Executive Services As situation permits, provide representation to the EOC as needed. All City of Renton Departments Implement continuity plans as required Serve as lead for managing consequences that extend beyond the direct effects on computers and server systems. o Manage the EOC. o Coordinate briefings for key decision- makers, in coordination with Information Technology. o Ensure that life safety needs internally and externally are being addressed by appropriate departments or agencies. Renton Executive Services Serve as liaison to other emergency management or cyber response organizations, which may include but is not limited to: o Washington State Fusion Center o Multi-State Information Sharing and Analysis Center (MS-IASAC) o Washington State Cyber Unified Coordination Group (UCG) o Hardware and software vendors o Cybersecurity vendors o Cybersecurity response teams (government, private, or combined) o Other city EOCs o King County EOC o Washington State EOC Renton Executive Services AGENDA ITEM #6. d) October 2023 236 o Private sector EOCs Logistics and Supply Chain Management Anticipate and communicate resource requests to include hardware, maintenance, personnel, technical support, and other services or commodities. Renton Executive Services Cyber security Assess computers – find the threat! Confirm Managed Detection Response sensors are running on all endpoints. Monitor for additional activity. Renton Executive Services Conduct technical and investigative-based countermeasures, mitigations, and operations against malicious actors to counter existing and emerging cyber-based threats. Renton Executive Services Renton Police Support criminal investigations that result from cyber-based incidents that fall within the city’s jurisdictions. Renton Executive Services Renton Police Coordinate with the insurance providers. Renton Human Resources and Risk Management Operational communications Coordinate the dissemination of information. Renton Executive Services Coordinate between Risk Management Division, Information Technology Division, and Communications Division for release to public of appropriate information and/or notification to individuals of protected information release. Renton Executive Services Serve as liaison to other law enforcement entities with a role in cyber incident response, which may include but is not limited to: • Washington State Fusion Center • FBI Joint Cyber Task Force (CTF) • Washington State Patrol High Tech Crimes United (WSP HTCU) • Other local or county law enforcement agencies Renton Police Access Control and Identity Verification Review, verify, or deny physical and cyber access to specific locations, information, and networks. Renton Police Renton Executive Services AGENDA ITEM #6. d) October 2023 237 Recovery Statement of Purpose: Support the recovery efforts through restoration of impacted systems and services following a major cyber incident. Core Capability Activity Responsible Agency(s) Cyber security Return and/or restore systems and services. Renton Executive Services Operational Communications Continue to provide communication to impacted areas and inform staff, leadership, and the public as necessary Renton Executive Services Participate in After Action Reporting. Regularly communicate status updates until “All Clear”. Logistics and Supply Chain Management Review inventory and return unused equipment. Keep spares or anticipated future equipment needs. Renton Executive Services Situational Assessment Review all systems to verify full function and threat removed. Provide regular updates with reviews. Renton Executive Services Planning Reference Information Technology’s Disaster Recovery Plan. Renton Executive Services Mitigation Statement of Purpose: Lessen the potential impact or disruption of systems and services through targeted efforts in security and information technology equipment. Core Capability Activity Responsible Agency(s) Cyber security Ensure security stack is current and applied to all devices. Maintain list of vendors used for equipment and support. Renton Executive Services Maintain reliable backups with proper retention schedules, ensue test restores are done. Planning Provide random and no-notice cyber security and awareness training for IT and city staff. Renton Executive Services Stabilize the following systems and services through hazard mitigation programs for protection against the effects of an emergency or disaster: -Disaster recovery site - Generator - Fire suppression - Earthquake stabilization Logistics and Supply Chain Management Maintain relationship and communications with vendors supplying IT equipment. Renton Executive Services AGENDA ITEM #6. d) October 2023 238 Preparedness Statement of Purpose: Prepare a resilient information technology infrastructure and system through training, education, and cyber incident awareness to promote prepared cyber systems. Core Capability Activity Responsible Agency(s) Planning Update, prepare, or review cyber incident plans, policies, and checklists. Renton Executive Services Ensure IT staff stay current on cybersecurity risks through training. Conduct system checks - frequency varies depending on the system. Participate in cyber incident related training and exercises. Offer and/or facilitate cyber related trainings to city employees. Cyber Security Protect city cyber systems against criminal and terrorist activities and other evolving cyber threats, including risk management and loss mitigation measures. Renton Executive Services Renton Human Resources and Risk Management Logistics and supply chain Purchase and/or acquire backup products, facilities, and/or resources. Renton Executive Services Maintain an information technology and/or systems resource list. Access control and identity verification Review, screen, or examine system access and control admittance to physical and virtual locations and systems. Renton Executive Services Renton Public Works Operational communications Clarify, assign, and inform appropriate authorities, staff, or leadership of the communications plan insuring messages are delivered to meet LEP/AFN standards as described in ESF 15. Renton Executive Services References • National Cyber Incident Response Plan, Department of Homeland Security, 2016 • Computer Security Incident Handling Guide (Revision 2) National Institute of Standards and Technology, 2012 • Washington State Significant Cyber Incident Annex, Washington Military Department – Emergency Management Division, 2015 • ISO 27032 – Information Technology – Security techniques – Guidelines for cybersecurity, International Standards Organization, 2012 AGENDA ITEM #6. d) October 2023 239 • City of Renton (Information Technology) Disaster Recovery Plan Terms and Definitions See Basic Plan. Appendices Appendix A: Cyber Incident Checklist AGENDA ITEM #6. d) October 2023 240 Appendix A: Cyber Incident Checklist Supplemental Action Items Information PRE-INCIDENT PHASE Continue to enhance, maintain, and revise, as needed, the appropriate emergency response plans related to cyber response and cyber security, including the CEMP and annexes. Arrange for personnel to participate in necessary training and develop exercises relevant to cyber-attacks. Ensure the contact lists are current and establish a pre-event duty roster allowing for 24/7 operational support to the EOC. Participate in city, county, regional, state, and federal cyber security preparedness activities, seeking understanding of interactions with participating agencies in a cyber-security scenario. Analyze cyber vulnerabilities, exploits, and attack methodologies. Identify new equipment or capabilities required to prevent or respond to new or emerging threats and hazards, or to improve the ability to address existing threats. Inform Emergency Management Director of any major developments that could adversely affect response operations. RESPONSE PHASE Activate the EOC and appropriate DOCs and establish Incident Command. For larger events that cross multiple jurisdictions, participate in Unified Command. Conduct situational and periodic readiness assessments AGENDA ITEM #6. d) October 2023 241 Execute contracts and procure goods and services to support cyber security. Ensure financial and property accountability for cyber security activities. Estimate emergency staffing levels and request personnel support. Develop work assignments for ICS positions (recurring). ICS Form 203: Organization Assignment List Notify supporting agencies (dependent on the type of incident) and the mayor/s city council. Determine the type, scope, and extent of the cyber security incident (recurring). Verify reports and obtain estimates of the area that may be affected. ICS Form 209: Incident Status Summary Ensure that all required notifications have been completed. Consider other local, regional, state, and federal agencies that may been affected by the incident. Notify them of the status. Determine the need for additional resources and request them as necessary through appropriate channels (recurring). Activate mutual aid agreements. Activation includes placing backup teams on standby and alerting resource suppliers of both potential and current needs. AGENDA ITEM #6. d) October 2023 242 Major Cyber Incident Checklist Supplemental Action Items Information Formulate emergency public information messages and media responses utilizing “one message, many voices” concepts (recurring). Key messages are developed by the Information Officer (IO) working with the Policy Advisory Group. Any public information release from the EOC utilize those key messages, and the release will be reviewed and approved by the EOC Director before dissemination to the public and/or media partners. Record all EOC activity and completion of individual personnel tasks (recurring). All assignments, person(s) responsible, and significant actions taken should be document in an ICS 214 Unit Log. EOC Planning Section Position Checklist, ICS Form 214: Unit Log Record all incoming and outgoing messages (recurring). All messages, and the person sending or receiving them, should be documented as part of the EOC position log. Develop and deliver situation reports (recurring). At regular intervals, the EOC Director and staff will assemble a situation report. ICS Form 209: Incident Status Summary Develop an Incident Action Plan (recurring). This document is developed by the Planning Section and approved by the EOC Director. The Incident Action Plan should be discussed at regular intervals and modified as the situation changes. ICS Form 202: Incident Objectives, ICS Form 203: Organization Assignment List, ICS Form 204: Assignment List, ICS Form 205: Incident Radio Communications Plan, ICS Form 206: Medical Plan, Safety Message, Incident Map AGENDA ITEM #6. d) October 2023 243 Implement objectives and tasks outlined in the IAP (recurring). Coordinate with private-sector partners as needed. RECOVERY/DEMOBILIZATION PHASE Ensure an orderly demobilization of emergency operations in accordance with current demobilization and community recovery plans. ICS Form 221: Demobilization Plan Activate, if necessary, the appropriate recovery strategies, continuity plans, and/or continuity of government plans. Continuity Plans /Continuity of Government Plan Release mutual aid resources as soon as possible. Conduct a post-event debriefing to identify success stories, opportunities for improvement, and development of the After- Action Report/Improvement Plan. Deactivate/demobilize the EOC. Correct any response deficiencies reflected in the Improvement Plan. AGENDA ITEM #6. d) October 2023 244 Revise any applicable emergency response plans based on the success stories and/or lessons learned during the response. AGENDA ITEM #6. d) October 2023 245 DAMAGE ASSESSMENT ANNEX Primary Agency: City of Renton Community and Economic Development Department Support Agencies: City of Renton Human Resources and Risk Management Department City of Renton Public Works Department City of Renton Police Department City of Renton Parks and Recreation Department City of Renton Equity, Housing, and Human Services Department All other City of Renton Departments Renton Regional Fire Authority King County Emergency Coordination Center Public Health – Seattle and King County Puget Sound Energy Seattle City Light Washington State Emergency Management Division Introduction Purpose The purpose of the Damage Assessment Annex is to establish guidelines for damage and response capability assessment following an emergency or disaster within the City of Renton’s service area. Disasters can cause injury to individuals, damage to public and private property, and damage to the environment. Damage assessment information will determine a priority of response activities and allocation of resources immediately following an event. Damage assessment information will also be used to determine eligibility and provide documentation for regional, state, or federal disaster aid. Eligibility for various forms of disaster aid will also be determined from the damage assessment efforts of this Annex. The following Core Capabilities support the roles and responsibilities of this annex. The primary and supporting core capabilities are defined to support the execution of damage assessment operations for this annex as follows: Primary Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. AGENDA ITEM #6. d) October 2023 246 Primary Response Core Capabilities Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core capabilities. Authorities & Policies Non-catastrophic Events Response Capability Assessment Completed within one hour. Following an event, all city departments will assess the condition of their personnel, structures, and equipment. From this assessment, determination will be made as to the capability of that department to operationally respond to the needs of the event and provide vital city services. This information will be forwarded to the Renton Emergency Operation Center (EOC) if activated and directly to Community and Economic Development Department if the Renton EOC is not activated to evaluate the need for outside assistance to replace those resources lost to the event. Performed by: • Renton Regional Fire Authority • Police • Public Works • Parks and Recreation • Community and Economic Development • Other available City of Renton personnel Initial Damage Assessment Completion time of three to six hours. The Initial Damage Assessment is conducted immediately following the Response Capability Assessment. It is used to further determine response capabilities by assessing response routes such as roadways and bridges. In addition to roadway assessment, the Initial Damage Assessment is used to do “drive-by triage” of high-hazard, high population areas and to provide a quick overview and assessment of the Renton area that will be used to correctly dispatch response units to the areas in the greatest need. Results of the Initial AGENDA ITEM #6. d) October 2023 247 Damage Assessment may identify the need for appropriately trained outside personnel to assist in the Preliminary Damage Assessment, Detailed Damage Assessment, or General Building Damage Assessment This information will be forwarded to the Renton EOC if activated, to determine the need for mobilization of additional city resources and/or request outside resources. Additionally, this information will be used to provide the same quick overview of Renton’s condition to the King County EOC. Performed by: • Renton Regional Fire Authority • Police Department • Public Works Department • Parks and Recreation Department • Community and Economic Development Department • Human Resources and Risk Management Department • Other available City of Renton personnel Preliminary Damage Assessment (PDA) Target completion as requested by the county or state, often 5 days once notified. In the event an incident goes beyond the normal response capabilities of the City of Renton, and it becomes apparent that the city may be eligible for federal disaster assistance, a Preliminary Damage Assessment (PDA) may be requested by the county or the state. If requested, it must be completed and forwarded to the King County EOC. The PDA serves to further identify the impacts on Renton by providing more in-depth assessment of the population, structures, utilities, and other infrastructure. This assessment begins to determine monetary loss values and identifies hazardous areas and structures unable to be documented by the Initial Damage Assessment. The data collected from this assessment is an important element of the resource request process. Resources allocated by the county or state will be on a need and availability basis with those jurisdictions having the greatest damage or greatest need receiving the highest priority. Monetary loss values will also trigger federal assistance, making the timely assessment of the Renton area even more important. Targeted completion time for the PDA depends upon the time frame requested by the county or state. Information gathered during this time will be forwarded to the Renton EOC if activated and directly to Community and Economic Development Department if the Renton EOC is not activated. The Renton EOC will provide the compiled data to the King County EOC. AGENDA ITEM #6. d) October 2023 248 Detailed City Damage Assessment Longer-term, "incident period" established by FEMA, potentially concurrent with PDA. If the PDA results in a Presidential Disaster Declaration authorizing "Public Assistance (PA)," then detailed damage assessments of City of Renton facilities, buildings, equipment, infrastructure, and systems must be completed by all city departments and submitted to the Renton EOC if activated or the Community and Economic Development (CED) Department otherwise. Teams of personnel from FEMA and the state will require an escort to view and verify damages as part of the PA process. Eligible costs include but are not limited to those activities specific to the event. Tracking and documentation of expenses, overtime and certain other eligible emergency work activities carried out by City of Renton personnel, the contracted cost of outside agencies, and the repair or restoration of damaged facilities and infrastructure to their pre-disaster condition may be among the reimbursable costs. There will be an "incident period" established by the Federal Emergency Management Agency (FEMA) which generally begins at the start of the event and will last as long as FEMA determines is necessary to include all normal damages from the event. Damage assessment reports will be completed jointly by the City of Renton, state, and federal personnel for these costs. Early and complete documentation of all staff time, contractor costs, equipment rentals, equipment use, and other expenses is vital to maximize the reimbursement following the event. General Building Damage Assessment Buildings or structures may be assessed for damage in the event that damage constitutes a probable hazard to life safety, or "Individual Assistance" is authorized by the Presidential Disaster Declaration. The Community and Economic Development (CED) Department will assemble teams comprised of: • CED Building Inspectors • CED Engineers • Fire Inspectors, • Public Works Engineers • Public Works Inspectors • And/or other personnel trained under ATC procedures to inspect and placard damaged structures. AGENDA ITEM #6. d) October 2023 249 All structure assessments will utilize procedures as established under the Applied Technologies Council (ATC) structure assessment program known as ATC - 20. Inspection records will be kept in accordance with the ATC procedures. The inspection and placarding records created by these Inspectors will be compiled and submitted to the King County EOC through the Renton EOC, with duplicate copies being kept by the City of Renton for reference in recovery and reconstruction. Catastrophic Events The Response Capability Assessment and Initial Damage Assessment will be performed to the best of the city’s ability, dependent on local conditions. If the disaster is overwhelming and beyond the City of Renton’s resource capability to obtain a Preliminary Damage Assessment as requested by King County, the Washington State CEMP states "that the need for a Preliminary Damage Assessment is eliminated for those jurisdictions that are especially hit hard." In those cases, the City of Renton will request resources through the King County EOC to assess damage for Public and Individual Assistance in the city. Procedures Response Capability Assessment and Initial Damage Assessment Survey These procedures are to be performed as outlined in the Policies section of this Annex. In addition, city personnel should report areas of damage observed during response efforts to their supervisor or to their department representative in the Renton EOC. The Renton EOC will then coordinate with CED to determine which level of damage assessment is appropriate to perform and will request assignment of the appropriate personnel. Damage assessment needs to restart following every aftershock from a major earthquake or after any significant changes in the scope of another disaster. Damage Assessment If damages cannot be adequately assessed through the Initial Damage Assessment, the Renton EOC, if activated, or CED if not activated, will request detailed city damage assessments from all city departments/divisions. If determined to be necessary, appropriately trained personnel will conduct building damage assessments utilizing ATC-trained building inspectors and /or ATC-trained teams of fire inspectors, building inspectors, engineers, trained volunteers, and others. Individual inspectors or teams will: 1. Perform rapid surveys. 2. Place appropriate placards on the buildings. 3. Prepare building damage assessment reports. AGENDA ITEM #6. d) October 2023 250 The damage assessment reports will be forwarded to the Renton EOC, if activated, or CED if not activated. These reports will be shared with neighboring jurisdictions and the King County EOC according to Renton EOC procedures. Damage Verification (Post Emergency, Collection of Information throughout) When the possibility of a Presidential Disaster Declaration is anticipated, the Renton EOC, if activated, or CED if the EOC is not activated will coordinate the collection of information within Renton for the PDA (Preliminary Damage Assessment), including repair estimates for damages incurred to public facilities, systems and infrastructure and all other costs incurred by city departments as a result of the incident. Teams of federal and state inspectors will determine the eligibility of the costs submitted. This follows the federal guidelines of the Public Assistance Program. Situation Overview Renton city officials have identified the primary hazards that could potentially impact the city. The potential effects of these hazards could disrupt public services, damage property, and cause injury or death of persons within affected areas, any of which could require the conduct of a damage assessment. The primary hazards are detailed in the King County Regional Hazard Mitigation Plan, and the Renton Annex to the plan, and include floods, winter storms, earthquakes, landslides and debris flows, volcanic hazards, coal mine hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. The emergency or disaster may cause enough damage to require assessment. However, not all damage will be immediately apparent. Roads and other infrastructure may be seriously damaged and hamper the ability of personnel to conduct timely and complete damage assessments. It is assumed that the Renton EOC will activate and provide a resource and information sharing coordination. Concept of Operations Response Capability Assessments, Initial Damage Assessment and Preliminary Damage Assessments (PDAs) are tools used to determine the safety and recovery needs of the residents, workers, and visitors in Renton as well as to determine the eligibility for disaster assistance. The City of Renton Community and Economic Development (CED) Department is the lead agency for coordinating damage assessment throughout the City of Renton and will provide assistance and information to state or federal damage assessment teams, if requested. AGENDA ITEM #6. d) October 2023 251 The compiled damage assessments for the City of Renton will be forwarded by the City of Renton EOC (if activated) or by CED to King County Emergency Operations Center (KC EOC) and on to Washington State Emergency Management Division to seek federal disaster assistance. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. The Damage Assessment Annex includes communicating with the Whole Community during transportation and critical infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). This annex has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Damage assessment is coordinated by the Community and Economic Development (CED) Department in conjunction with the City of Renton EOC. The CED Services Division will provide building damage assessment data to EOC to separate the private and public damage and forward the results to the King County EOC. The results (or anticipated results) of the damage assessment may determine if the city seeks a local emergency proclamation by the Mayor of the City of Renton. Notification This Annex can be activated for Renton EOC Support through the following agencies: • Renton Community and Economic Development • Renton Public Works • Renton Police Department • Renton Regional Fire Authority (RFA) • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. AGENDA ITEM #6. d) October 2023 252 This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. EEI Description Collection Dissemination Response Capability Status of city department’s staffing. Status of city department’s capabilities and resources. All City of Renton Departments Renton EOC Condition of City Infrastructure How is city hall doing? Are city buildings usable? How is that information being collected? Shared? Renton Public Works Renton Police Renton CED Renton EOC Condition of City Buildings Consider private property as well. Number of residential structures Minor damage? Major damage? Destroyed? Impact to employees? Impact to major employers? Renton CED Renton Police Renton Regional Fire Authority Renton EOC Responsibilities Preparedness Statement of Purpose: Develop and maintain primary and alternative damage assessment procedures and resources that can be implemented in the event of a disaster or other disruption. Core Capability Activity Responsible Agency(s) Planning • Prepare detailed administrative procedures to implement damage assessment programs for all city departments. • Supply damage assessment forms and placards for field use. • Provide training, drills, and exercises in support of this Annex to city departments/divisions and support agencies. • Follow established procedures to coordinate damage assessment of city facilities following an emergency or disaster. Renton Community and Economic Development Department Planning • Develop procedures to evaluate damage to public and private property, infrastructure utilities, etc. • Identify and train staff to conduct Response Capability Assessments, Initial Damage Assessment Surveys and Preliminary Damage Assessments. Renton Public Works Department AGENDA ITEM #6. d) October 2023 253 • Participate in emergency management training, drills, and exercises in support of this Annex. • Identify and train staff to conduct Building Damage Assessments in accordance with ATC. Planning • Develop detailed administrative procedures to perform a Response Capability Assessment within the Department/Division. • Identify and train appropriate staff to conduct Response Capability Assessments, • Participate in emergency management training, drills, and exercises in support of this Annex. All departments • Develop detailed administrative procedures to conduct damage assessment of department facilities and assets following an emergency or disaster. • Initial Damage Assessment Surveys and Preliminary Damage Assessments. CED Response Statement of Purpose: Coordinate and mobilize the resources including personnel and technology needed to support the assessment of damages to infrastructure within the City of Renton. Core Capability Activity Responsible Agency(s) Planning • Carry out a coordinated Damage Assessment process utilizing department personnel and other city staff and volunteers. • Coordinate the collection of damage information. • Assemble damage assessment information and provides it to the EOC. Renton Community and Economic Development • Follow procedures in accordance with the Applied Technologies Council (ATC) Standards to conduct building damage assessments. • Follow established procedures to conduct damage assessment of city facilities following an emergency or disaster. Renton Public Works Situational Assessment • Request detailed city damage assessments from all city departments/divisions. • Determine the ability to provide service to the community. Renton Community and Economic Development • Determine the ability to provide service to the community. • Analyze and disseminate damage information in situation reports through the Renton EOC. Renton Executive Services AGENDA ITEM #6. d) October 2023 254 • Provide damage or impact assessment information to the City of Renton EOC according to established communication procedures. • Report completed damage assessment results to the Community and Economic Development Department or the EOC, if activated. • Determine the ability to provide service to the community. Renton Public Works Renton Regional Fire Authority Renton Police Renton Human Resources and Risk Management • Provide damage or impact assessment information to the City of Renton EOC according to established communication procedures. Puget Sound Energy Seattle City Light Operational Coordination • Request Response Capability Assessments, Initial Damage Assessment Surveys and Preliminary Damage Assessment to determine initial damage reports. • Coordinate the process of conducting building damage assessments. • Provide available ATC trained staff to conduct building damage assessments of public and private buildings and structures as needed. Renton Community and Economic Development • Provide completed damage assessments to the Community and Economic Development Department or the EOC, if activated. • Conduct damage assessments for city facilities through completion of the Response Capability Assessment. • Coordinate information and resource sharing through the Renton EOC. Renton Executive Services • Conduct damage assessments for city facility infrastructure and utilities through completion of the Response Capability Assessment and Initial Damage Assessment Survey. • Provide available ATC trained staff to conduct building damage assessments of public and private buildings and structures as needed. Renton Public Works • Conduct an evaluation of damage to city facilities infrastructure and utilities through completion of the Response Capability Assessment and the Initial Damage Assessment Survey. Renton Regional Fire Authority Renton Police Renton Human Resources and Risk Management AGENDA ITEM #6. d) October 2023 255 Recovery Statement of Purpose: In a coordinated manner, continue to share damage reports and other collected information to prioritize the restoration of city infrastructure systems, in alignment with the Renton Recovery Framework. Core Capability Activity Responsible Agency(s) Situational Awareness • Continue to conduct impact assessments and share damage information with the Renton EOC. Puget Sound Energy Seattle City Light Renton Regional Fire Authority • Prepare damage assessment reports and share with the Renton EOC, if activated. Forward to King County EOC as necessary. Renton Regional Fire Authority Renton Community and Economic Development • Notify the mayor of impacts to the city from the emergency or disaster. • Arrange for an escort, if requested, to accompany State or FEMA inspectors on a tour of damaged areas within the city. Renton Community and Economic Development Operational Coordination • Continue to provide coordination of damage assessment resources and reporting processes. Renton Community and Economic Development Planning • Maintain city copies of building damage assessment reports. Renton Community and Economic Development Mitigation Statement of Purpose: Determine mitigation strategies to increase the integrity of transportation and other critical infrastructure systems thus reducing damage potential within the City of Renton. Core Capability Activity Responsible Agency(s) Planning • Identify opportunities to increase building infrastructure resiliency. Renton Community and Economic Development Resource Requirements • Damage assessment resources are provided to CED, or EOC if activated. o Damage assessment forms and placards located in Fire and Building Inspection vehicles with additional resources in the EOC. AGENDA ITEM #6. d) October 2023 256 o Electronic Platform through which Damage Assessment Forms are submitted, reviewed, accessed, and stored. (Platform TBD- CED platform Energov, LaserFiche, Origami, etc.) o Personnel tasked with performing damage assessments will need ATC training. o Building, construction, and fire inspector vehicles will be utilized first, and additional vehicles will be requested from Engineering, Equipment Rental or Facilities Division Motor Pool. o Office space for the damage assessment personnel during the recovery process. • Other resource requirements are to be requested through the City of Renton EOC. References • Washington State Public Assistance Manual, December 2010 and April 2017 • Washington State Comprehensive Emergency Management Plan, 2011 and 2016 • FEMA Publication P262, Guide to Federal Aid in Disasters, July 2008 and 2013 • ATC-20 Post Earthquake Safety Evaluation of Buildings • ATC-45 Field Manual: Safety Evaluation of Buildings after Windstorms and Floods • City of Renton Emergency Operations Center Procedures Manual Terms and Definitions See Basic Plan. Appendices None AGENDA ITEM #6. d) October 2023 257 EVACUATION ANNEX Primary Agency: City of Renton Police Department Support Agencies: City of Renton Public Works Department City of Renton Parks and Recreation Department City of Renton Executive Services Department Renton Regional Fire Authority Introduction Purpose of Plan The purpose of the Evacuation Annex is to establish strategies for the City of Renton to ensure the safe and orderly evacuation of residents who are threatened by an emergency or disaster. These strategies are developed using an all-hazards approach to be applied to an incident regardless of the threat or hazard to move people, animals, and resources to safety. This document does not recommend a specific evacuation plan but identifies evacuation tools and resources that could be utilized during an evacuation incident. It is understood that the Incident Commander and/or designee will direct the development of an incident-specific evacuation plan and route at the time of incident. Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. AGENDA ITEM #6. d) October 2023 258 Core Capabilities Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The Evacuation Annex is part of the City of Renton’s Comprehensive Emergency Management Plan (CEMP) and was developed pursuant to relevant local, county, state and federal statutes and regulations. Every effort has been made to ensure that the Annex is compatible with the Federal Emergency Management Agency (FEMA) guidelines and the Revised Code of Washington, Chapter 38.52, as well as other local plans. The authority to issue an evacuation order is held at the county and city levels of government. Local In the City of Renton an evacuation may be initiated by any of the following city officials or their designated alternates: • Mayor or delegate. • Chief Administrative Officer or delegate. • Department administrator of the primary incident command department, typically Police, Public Works, Parks and Recreation or their delegate. • Regional Fire Authority Fire Chief or their delegate, if in the incident commander role. • Emergency Management Director or delegate. County If an evacuation is necessary in or through unincorporated areas outside city limits, the King County Sheriff’s Office has the authority to recommend an evacuation of residents. In this case, extra coordination may be needed from the Renton Regional Fire Authority which provides fire and emergency services to some unincorporated areas under contract and may assist with evacuation efforts. State During a state of emergency, the Governor can issue such orders as they deem necessary for the security of persons or property (Chapter 38.08, RCW, Powers and Duties of Governor). The Evacuation Annex is intended to be applicable and adaptable across all types and scopes of hazards that would necessitate an evacuation. It has also been vetted with evacuation plans from neighboring jurisdictions in the event an evacuation affects more than the City of Renton. Hazards which pose specific risk to the City of Renton have been identified in the city’s annex to the King County Regional Hazard Mitigation Plan and the CEMP. AGENDA ITEM #6. d) October 2023 259 This annex will be used in conjunction with the City of Renton’s Emergency Support Functions (ESFs) found within the CEMP. Evacuation(s) will be conducted in accordance with the National Incident Management System (NIMS) and the National Response Framework (NRF) and will utilize the Incident Command System (ICS) to manage the control and coordination of an emergency response. Incident Command System (ICS) The Incident Commander (IC) will determine the necessary sections, branches, and groups required for an emergency evacuation specific to the circumstances and incident hazards known at the time of the event. Depending on the scale and complexity of the event the following command structures may be used: • Local, discrete site incident with an evacuation managed by the Incident Command Post (Single Command, IC). • Local evacuation within City of Renton boundaries involving multiple departments (Single Command/IC or Unified Command). • Local to small regional evacuation requiring coordination with other affected jurisdictions and King County (Single Command/IC or Unified Command). • Large regional evacuation requiring coordination at the local, state or federal level (Single Command/IC, Unified, Command, or Incident Management Team). References The City of Renton recognizes the following plans, policies, and authorities as they apply to evacuations set forth by the Federal, state, and local governments: Federal o Code of Federal Regulations Title 44, Part 205 and 205.16. o Public Law 920, Federal Civil Defense Act of 1950, as amended. o Public Law 100-707, Robert T. Stafford Disaster Relief and Emergency Assistance Act. o Public Law 93-288, Disaster Relief Act of 1974, as amended. o Public Law 96-342, Improved Civil Defense 1980. o Public Law 99-499, Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III, Emergency Planning Community Right-to-Know Act (EPCRA). o Public Law 105-19, Volunteer Protection Act of 1997. o Homeland Security Act of 2002. o Homeland Security Presidential Directive/HSPD-5. o Homeland Security Presidential Directive/HSPD-8. o National Response Framework of 2019, as amended. o Pets Evacuation and Transportation Standards Act of 2006. State of Washington o Chapter 38.52, Revised Code of Washington (RCW), Emergency Management. o Chapter 38.08, RCW, Powers and Duties of Governor. AGENDA ITEM #6. d) October 2023 260 o Chapter 38.12, RCW, Militia Officers. o Chapter 38.54, RCW, Fire Mobilization. o Chapter 35.33.081 and 35.33.101, RCW, as amended. o Chapter 34.05, RCW, Administrative Procedures Act. o Chapter 43.06, RCW, Governor's Emergency Powers. o Chapter 43.105, RCW, Washington State Information Services Board (ISB). o Chapter 118-04, Washington Administrative Code (WAC), Emergency Worker Program. o Title 118, WAC, Military Department, Emergency Management. o Washington State CEMP. Local o King County Comprehensive Emergency Management Plan. o Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington o City of Renton Comprehensive Emergency Management Plan. Situation Overview Geographic Scope All areas covered in this annex are located in King County. However, while the City of Renton is not primarily responsible for evacuation of unincorporated areas, evacuations in these areas may occur related to a widespread hazard, such as a wildfire. The King County Sheriff’s Office provides law enforcement and safety services to these unincorporated areas therefore, coordination of evacuations for the unincorporated areas would be in coordination with the King County Sheriff’s Office. In addition to unincorporated areas, Renton shares boundaries with the cities of Kent, Tukwila, and Newcastle. An evacuation that requires moving people out of city limits may require the involvement of King County and one or more of these cities. Additionally, moving people through other cities during the course of a large evacuation may require coordination with other cities as well. A map of the city and service areas is attached as Appendix A. There are Police, Fire/EMS and Public Works facilities located in the area covered by this annex. In addition to personnel, many of these facilities contain equipment and other resources that are needed to execute an evacuation. These resources may need to be moved to a different location if the facility is deemed to be within the hazard area. These areas or facilities could be appropriate for staging areas or equipment relocations sites during an evacuation. Natural Hazards AGENDA ITEM #6. d) October 2023 261 Renton has the following known natural hazards that must be considered in evacuation planning: Flooding and/or Dam Failure - The Cedar River with inundation impact to mostly residential neighborhoods, and in the case of dam failure of the Cedar Falls dam complex, the entire downtown and Landing business districts. - The Green River with inundation impact to mostly commercial neighborhoods of the business district in the valley. - The Howard A. Hanson Dam located on the Green River East of Auburn could cause catastrophic flooding and inundation impacts in the event of a dam failure to mostly the commercial neighborhoods of the business district in the valley. - Inundation maps of the seasonal flood hazard areas for the Cedar and Green Rivers are attached as Appendix B. Hazardous Materials - Numerous natural gas pipelines, as well as a petroleum pipeline, traverse the city which may become a factor if destabilized by an earthquake, landslide, construction activity, or other disruptive events. - The City of Renton has several hazardous materials-using facilities that should be considered when planning an evacuation route. - A map of natural gas and petroleum pipelines is attached as Appendix C. Landslides - Renton has areas that have been identified for their potential landslide risks. If evacuation is necessary because of inclement weather this may become a factor. - A map of slide risk areas is attached as Appendix D. Wildfires - The City of Renton may be involved in an evacuation due to the increased risk of wildfires and wildfire smoke from within the King County area. - A map of wildfire risk areas is attached as Appendix E. Terrorism - The City of Renton may be involved in an act of terrorism that may require the rapid and safe evacuation of communities to guard against casualties. Refer to the Renton annex within the King County Regional Hazard Mitigation Plan for further details on hazards as well as risk assessments. Population Assessment According to the Washington Office of Financial Management the population for Renton is 107,900 as of April 2023. AGENDA ITEM #6. d) October 2023 262 Renton is comprised of residential, business, commercial, industrial, and mixed-use areas. Land use is an important consideration in evacuation planning as the population numbers and density vary according to location and time of day and day of the week. The business, commercial, and industrial areas have large populations that come to Renton during business hours using both public and private transportation. Renton also has several businesses and a community college that employ large numbers of workers and/or experience a large influx of customers during their business hours. If evacuation is necessary while these businesses are open, extra coordination will be needed to avoid gridlock from private vehicles as well as to evacuate people who use public transportation. A map showing land use designations is attached as Appendix E. Maps showing City of Renton Arterial Streets (Principal, Minor and Collector) are attached as Appendix F. Special Populations The City of Renton’s Evacuation Annex assumes that special or vulnerable populations, and the people or facilities that care for them, prepare on their own for evacuations in order to assure that their needs are adequately met. These populations may include but are not limited to Limited English Proficiency (LEP), deaf/hard of hearing, blind and deaf- blind, incarcerated, low-income, refugees, those with cognitive and/or mobility impairments, those in hospice care, the homeless, children, those with (severe) medical dependencies/conditions, medically fragile, the addicted, the elderly, and those with other Access and Functional Needs (AFN). See the King County Inclusive Emergency Communication Plan and the Renton annex to the plan for additional guidance on communication. Communicating with Low/Limited English Proficiency (LEP) Populations Communicating with LEP populations can sometimes be challenging, therefore, responders should be advised to speak slowly and clearly, try re-wording messages if or when individuals do not understand, and use hand gestures or pictures to augment understanding. Short words (and phrases) such as “fire” or “flood” are much more useful than involved explanations. Often, one person in a larger family will be bi-lingual or able to translate even if the other family members don’t speak or understand enough English. Ask if there is a family member who does speak English. The use of young children as interpreters should be avoided, as this can be traumatizing. Even if individuals do not understand verbal instructions, handing them a map (if they are available) with a route or destination marked on it can be a solution. Ensuring good communication is one of the easiest ways to ensure safety. Communicating with the Deaf and Hard of Hearing (HOH) Responders communicating with the deaf and HOH should speak loudly and clearly, use a pen and paper and/or American Sign Language (ASL). It is tempting to tell them where to go and not explain the situation or assume they cannot be self-sufficient, but this leads to misunderstanding and fear. Additional effective modes of communication are enunciating so that an individual can read your lips and using calm and relevant (not AGENDA ITEM #6. d) October 2023 263 panicky) hand gestures. Individuals who know ASL should be placed in roles where they can interact with evacuating populations to best serve the deaf and HOH. Deaf or HOH individuals may communicate their lack of hearing by moving their hand from their mouth to ear. Individuals who are deaf-blind may have communication devices called deaf-blind communicators which they may use to communicate. Deaf-blind individuals also communicate via tactile sign language. Boarding Homes/Assisted Living Facilities There are independent retirement communities as well as living facilities that combine independent living with assisted living in Renton. Facilities that provide assisted living are required to have disaster plans in place and trained staff on what to do in the event of an emergency (WAC 388-78A-2700). However, many of these facilities do not have the transportation resources to carry out a full-scale evacuation and while many residents have their own vehicles, coordinating routes and destinations could be difficult. Other issues that may arise include special needs of residents who require assisted living services (and would require transportation to an appropriate shelter) and a possible lack of medical supplies. Renton’s facilities in this category may be added at any time, as new businesses similar in nature are added to the city. Independent living facilities are not required to have evacuation, emergency plan, or emergency supplies. In Renton, these facilities include SHAG Cedar River Court, Houser Terrace, Golden Pines, Hillcrest Terrace, Evergreen Terrace (all maintained by Renton Housing Authority) Cedar River Terrace, and Divine Suites. Adult Family Homes Adult family homes are required by Washington State Law (388-76-10830) to have emergency plans to meet the needs of their residents and provisions for evacuating their residents and charges. These are individuals who, if there is a possible need for them to evacuate, should evacuate as soon as possible due to their special needs, frailty, and medical conditions. Washington State Law limits the number of residents in adult family homes to six (6), however there is often only one care giver on duty at a time taking care of these six (6) residents. Issues could arise with regard to lack of staff and lack of adequate transportation since the majority of residents have mobility issues (wheelchairs, walkers) or are bedridden. Adult family home providers and staff will need information about medical needs shelters if shelters are set up. Many adult family home providers and caregivers have Limited English Proficiency which could make understanding the need for evacuations, evacuation routes and procedures challenging. Adult family homes frequently come and go as businesses, but at any given time there may be up to 75-100 such facilities within the greater Renton area. A complete, current list of active adult family homes can be obtained from Public Health - Seattle King County. Nursing Homes & Hospitals Nursing homes and hospitals are required by law to have emergency plans, have their staff prepared, and be ready to aid in an emergency. Issues that may arise in the AGENDA ITEM #6. d) October 2023 264 evacuation of nursing homes include a lack of beds, facilities to transport patients, or transportation resources appropriate for nursing home or hospital populations. Many of these individuals are mobility impaired, bedridden, or require the supervision of a medical professional. Most nursing homes do not have adequate transportation resources to independently perform a complete evacuation. In general, there are not enough beds in nearby hospitals to accommodate the number of patients from one evacuated facility. In certain types of disasters when even more people are in need of medical assistance it will be impossible to provide beds to all individuals who may require them in a hospital evacuation. Renton’s two nursing homes are: Talbot Center for Rehabilitation and Healthcare and Regency at Renton. Renton’s one hospital is Valley Medical Center. Rehabilitation Centers Renton has one residential rehabilitation facility Griffin Home, Friends of Youth for Youth (substance abuse, sexual behavior, conduct disorder and mental health) is located at 2500 Lake Washington Blvd N, 98056. Griffin Home, whose residents are solely male, has an emergency plan which includes the appropriate information per Washington State Law. There are four residential buildings on the campus and the staff have the flexibility to move residents from one building to another if necessary. The Griffin Home is prepared to be self-sufficient for a minimum of seven (7) days. If residents needed to be transferred, there are contracts with the State of Washington and the Federal Government to take on the responsibility of transferring residents to temporary or long- term housing. Concept of Operations Planning The Evacuation Annex was developed by Renton Emergency Management and Renton Police Department with planning input from other departments and agencies including Renton Regional Fire Authority, City of Renton Public Works, Community & Economic Development, and Parks and Recreation departments. Depending on the scale of an evacuation, involvement of the city’s regional public and private partners may be needed. The following is a list of participants who may be called upon for planning and resource support to an evacuation: • King County Office of Emergency Management (KCOEM) • The cities of Kent, Tukwila, Newcastle • Renton, Kent, and Issaquah School Districts • Washington Emergency Management Division (WA EMD) • American Red Cross (ARC) • Washington State Animal Response Team (WASART) Local Limitations AGENDA ITEM #6. d) October 2023 265 The information and procedures included in this annex have been prepared utilizing the best information and planning assumptions available at the time of preparation. There is no guarantee implied by this annex that in major emergencies and disaster situations a perfect response to all incidents will be practical or possible. As Renton's response resources may be overwhelmed and essential systems may be nonfunctioning, the city can only endeavor to make every reasonable effort to respond based on the situation, information, and resources available at the time of the event. The following are some local limitations that were identified: • Evacuation will cause higher than normal traffic flows creating the need for traffic direction and control. • Available resources may be utilized to support evacuation and sheltering-in-place before being used in other capacities. • Obstructions and damage to transportation systems such as bridge failures, landslides, fallen debris, flooding or fire may limit evacuation routes. • The availability of resources such as buses and emergency workers may be compromised or non-existent, prompting the need to utilize mutual aid, private, zone, county, and state agencies for support. Agencies that commonly support these efforts may be unavailable as a result of the emergency. • Some people will be unwilling to evacuate. • People will evacuate with their pets. • Refueling of private and public vehicles will be an issue. • Multiple means of communication will be needed to inform the public of evacuation messaging. • It is assumed that city resources will be quickly overwhelmed. It is likely that the city’s Emergency Operations Center (EOC) will be requesting assistance from surrounding jurisdictions and various levels of government. • Schools, hospitals, and adult care facilities will need to have their own facility evacuation and relocation plans in place. • Sheltering for special needs or medically fragile people will need to be handled regionally. The lead agency for this is Public Health – Seattle & King County. • The ARC does not staff special needs shelters, but they may staff local shelters. Pets are not allowed in ARC shelters. Evacuation Operation Development The City of Renton is responsible for the development of a plan to evacuate and provide mass care services for residents in the event of an emergency and should be prepared, if necessary, to receive and care for people evacuated from an adjacent area directly impacted by a disaster. Mass care services are coordinated according to the CEMP’s Emergency Support Function (ESF) 6. AGENDA ITEM #6. d) October 2023 266 Evacuation operations have four basic components: 1) Evacuation of the population; 2) Support of evacuees passing through the City of Renton; 3) Reception of evacuees; and 4) Support of agencies performing components 1-3. In the event an evacuation overwhelms the city’s resources, assistance may be requested from Emergency Management Zone 3 partners, King County and/or the State of Washington. The following sections are four types of evacuations that may occur in the City of Renton: Site Evacuation, Intermediate Level Evacuation, Large Scale Evacuation, and Mass Evacuation. Site Evacuation Site evacuation involves a small number of residents. This typically includes residents and/or workers at the site and people from adjacent occupancies or areas. The residents are evacuated and collected at a specified, generally upwind, perimeter location. Evacuation holding times are typically short, generally less than two hours and residents are permitted to return to their businesses or homes. Intermediate Level Evacuation Intermediate level evacuation involves a larger number of residents (generally greater than 100) and/or a larger geographic area. Evacuees may be displaced for two to four hours or more. Evacuation completion times will be somewhat longer than a site evacuation. Collecting, documenting, and controlling the evacuees may require more resources. Off-site collection sites and/or shelter areas may need to be established. Some evacuees may leave the area on their own or be sent home by employers. Site perimeters may become larger and perimeter security may require more resources. Close coordination between involved departments and agencies will be required. The EOC may be activated to support incident activities as the situation warrants. Large Scale Evacuation During a large-scale evacuation, thousands of residents may need to be evacuated. Rapid initiation of the evacuation process may be required, and evacuation completion time frames may be extended. Evacuees may be out of their homes and businesses for many hours or days. Off-site collection sites and/or shelter areas may need to be established and maintained for an extended time. Documentation and tracking of evacuees may become very resource intensive. Close coordination with all responding agencies may become more critical. Evacuation perimeters and security of the evacuated area may be expanded and require more resources to maintain. The Renton EOC will be activated to support the incident activities. Mass Evacuation A mass evacuation could be required due to a real or anticipated major disaster which may impact multiple jurisdictions, a large geographic area, and hundreds of thousands of people. The situation may require the implementation of regional evacuation and sheltering operations. Local resources will be exhausted, and significant state and federal assistance will be required to support the evacuation and sheltering operation. AGENDA ITEM #6. d) October 2023 267 Communications Maintaining communications and redundant systems throughout an evacuation will allow all responding agencies to continue mission critical operations. Interagency communications systems and procedures as outlined in the City of Renton CEMP Emergency Support Function (ESF) 2: Communications, Information Systems, and Warning will be administered during evacuations. The Executive Services Department Communications Division is the primary agency responsible for external communications as identified in the City of Renton CEMP ESF 15: External Affairs. Evacuation Operations The sequence of an evacuation can be divided into six phases in the following order: 1. Incident Analysis 2. Warning 3. Preparation to Move 4. Movement and En Route Support 5. Reception and Support 6. Return This portion of the annex identifies tools and resources that could be utilized in an emergency evacuation situation. The IC will direct the development of specific evacuation plans and routes at the time of the emergency, specific to the incident hazards known at the time of the event. Incident Analysis Evacuation management involves the collection and processing of significant amounts of information from many sources. The Emergency Operations Center (EOC) will play a critical role in the information flow to and from incident command and/or unified command posts. Command and Control The decision to evacuate prior to, during or following an incident will be made on a case-by-case basis. The decision will depend upon the nature, scope and severity of the emergency. Factors to consider are the number of people affected, actions necessary to protect the public, and length of time available in which to effect evacuation. Activation of the Renton EOC will likely be necessary. Though it is preferable to have an evacuation order signed by the mayor (or designee) for any evacuation larger than a “Site Evacuation”, the safety of the residents of Renton is the foremost concern. Evacuations that are necessary to immediately protect lives will not be delayed due to the lack of such an order. There are three types of evacuations: AGENDA ITEM #6. d) October 2023 268 • Alert - Affected areas are warned of current or projected threats. Businesses and residents with special needs, mobile property, business stock, and pets or livestock should begin precautionary movement. The decision to evacuate remains with the individual resident. • Warning – An evacuation warning is appropriate when a hazard is likely to affect residents and the certainty and severity of the hazard is moderate to high. Evacuation is highly recommended but the decision to evacuate remains with the individual. Residents are advised that there may be little to no advance notice before an evacuation Order is issued. This evacuation will require more resources to implement. • Order - Current conditions present specific and immediate threat(s) to the life and safety of persons within the identified area. Everyone must evacuate immediately. When an evacuation Order is issued the amount of time available to evacuate will be limited and depending on the events preceding and after the Order may not be sufficient. This type of evacuation is very resource intensive. Planning The Planning Section will gather needed situational awareness information which may include the following: • The nature of the incident. • Approximate number injured, if any. • Location. • Scale of evacuation area in terms of area and population. • Best approach routes. • Where responding units should report (staging area). • If hazardous materials are involved. • If evacuation and sheltering is necessary. • Additional resources that may be needed. • Weather and other conditions as events unfold. Based on the information gathered by the planning section recommendations will be made to the IC. Operations The Field IC will be responsible for assessing the situation and performing the following tasks as necessary: • Conduct rapid size-up and determine need to evacuate. • Determine initial evacuation boundaries. • Staff the command post and field ICS organization appropriately. • Order the alert of outside agencies and departments and request activation of the EOC. • Provide the EOC with current status and request support if needed. AGENDA ITEM #6. d) October 2023 269 Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies and establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Warning / Notification The decision whether to evacuate must be carefully considered in terms of timing and nature of the incident. An evacuation effort involves an organized and supervised effort to relocate people from an area of danger to a safe location. Although evacuation is an effective means of moving people out of a dangerous area, due to its complexity, length of time for implementation, and the stress it puts upon the population, it is considered a last resort option. Command and Control The authority to initiate an evacuation, or warn, or notify the public rests with the executive head of the jurisdiction, which may be delegated to a limited number of other officials, but most commonly the Incident Commander (IC) in order to act swiftly to save lives. The IC will immediately advise their administrator, who will advise the mayor and the EOC Duty Officer. Whenever possible these decisions will be made in conjunction with the mayor or designee. A Public Information Officer (PIO) will be added to the Command Staff if not already assigned in order to facilitate communications, warning and public Information requirements. Planning The Planning Section will be responsible for assembling the Incident Action Plan (IAP) which includes operational tactics for evacuation. Operations All planning associated with the evacuation, including identification of alternate routes, en route support and planning for re-entry. Communication efforts will follow the protocols outlined in ESF 2 and ESF 15. Decisions regarding methods of notification and warning will be made depending on the scale and immediacy of the evacuation and the resources available. Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning section. AGENDA ITEM #6. d) October 2023 270 The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Preparation to Move The third phase in the evacuation function is to prepare to move those in the affected area. To successfully implement a large-scale evacuation, it is essential that all affected communities, regions and the state work together prior to and during the evacuation process. An effective evacuation is closely dependent upon the provision and coordination of evacuation information and instructions. Command and Control Once the decision has been made to evacuate, the IC shall direct personnel to carry out the necessary activities and determine whether Unified Command (UC) with other organizations is necessary. The IC will also have the responsibility for approving the evacuation plan created by the Operations Section. Planning • The Planning Section will provide technical resources (e.g., GIS) to assist in evacuation planning for which pre-plans do not exist, in cooperation with all involved departments and agencies. Operations – Preparation to Move Any evacuation plan will be approved by the IC prior to implementation. Evacuation planning considerations include, but are not limited to: • Command structure: single jurisdiction, multiple jurisdiction or large area. • Communication needs and availability. Whenever possible, evacuation operations will be conducted on separate channels from response operations and routine traffic. ESF 2 addresses communications, information systems and warning. • Implementation of a building marking or recording system that incorporates three designations: 1) occupants have been informed and will evacuate; 2) occupants notified but refused to evacuate; and 3) notification attempted but no occupant available to receive (information should be posted on doors in that event). • Need for a mobile command post. • Procedures for security and admission to restricted areas. • Procedures to identify and credential those with authority to travel in restricted areas (emergency vehicles, essential personnel, etc.). AGENDA ITEM #6. d) October 2023 271 • Number of buildings to be notified and number of personnel needed to conduct notification in a given time period. • Availability and issuance of personal protective equipment and devices when needed. • Ability to shelter-in-place versus evacuation as appropriate and ability to convey such information to building occupants. • Ability to brief all incident personnel on evacuation or shelter-in-place procedures, building marking or recording system and critical life safety information. • Criteria that must be met before re-entry will be allowed and identification that must be provided by occupants before they will be allowed to re-enter the impacted area. • Availability of neighboring jurisdiction, regional disaster plan, county, state and federal assets to assist in evacuation. The actual evacuation process would normally be managed in the Operations Section as an Evacuation Branch. Additional branches or divisions may be needed including but not limited to: • Medical Branch • Haz Mat Branch • Fire/Rescue Branch • Geographic Divisions within the Evacuation Branch Evacuation Branch Branch directors receive the plan and objectives from Command and direct groups in completing them. The Evacuation Branch must be provided with sufficient resources to effectively complete the task. Groups will also need to be established and report to the Evacuation Branch officer. Group assignments within the Evacuation Branch will be assigned as necessary. Groups to be considered include: • Transportation Group • Public Information Group • Geographic Divisions (Multiple Groups) • Police Liaison Group • Staging Group • Geographic Division • Reception Division • Shelter Division • Other Agency Liaison Groups • Other Divisions and Groups as necessary Logistics and Finance AGENDA ITEM #6. d) October 2023 272 The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies and establish administrative controls to manage the expenditure of funds, provide reasonable accountability and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Movement and En Route Support Many modes of transportation may be used to facilitate movement of evacuees. Ideally evacuees will be responsible for providing their own transportation, but the city will assist with transportation to the extent resources are available. Priority will be given to evacuees who are physically unable to self-evacuate. Command and Control Command during the movement phase remains with the IC as described in the previous section. Planning The primary mode of transportation that will be used during evacuation efforts will be privately owned automobiles. However, it is critical that evacuation plans identify and provide other safe modes of transportation for those people who have special needs and/or cannot evacuate by private vehicle. The City of Renton owns limited transportation assets that could be used for evacuation. The Regional Coordination Framework allows for other local and regional transportation resources such as school districts, Sound Transit, King County Metro, and others to be made available. If transportation resources are needed, they may be requested through the King County EOC. However, if the evacuation is regional these assets may not be available or sufficient. Additional planning efforts will be needed to address the needs of a population in motion. It should be anticipated that evacuees en route may require fuel, towing, car repair, medical services, water, food, and other items. Plans will also be needed for staffing and security of evacuation pick-up and drop-off points. Evacuation Route Determination Primary evacuation routes consist of the major interstates, highways, and prime arterials within and adjoining the City of Renton. The city will work with neighboring jurisdictions, the county and state EOCs and other applicable agencies and departments to identify evacuation points, shelter locations, and transportation routes. AGENDA ITEM #6. d) October 2023 273 It will be necessary to identify evacuation points before evacuation routes are announced to the public. Evacuation routes will be determined based on the location and extent of the incident and will include as many pre-designated transportation routes as possible. Important roadway characteristics and factors that should be considered when selecting an evacuation route include: • Shortest route to the designated destination areas. • Maximum capacity. • Ability to increase capacity and traffic flow using traffic control strategies. • Maximum number of lanes that provide continuous flow through the evacuation area. • Availability of infrastructure to disseminate real-time conditions and messages to evacuees in-route, such as variable message boards. • Minimal number of potentially hazardous points and bottlenecks, such as bridges, lane reductions, etc. • Access to needed in-route support such as fuel, medical care, food, and water. A map of the City of Renton arterial streets showing principal, minor and collector arterials is attached as Attachment F. Traffic conditions must be monitored along evacuation routes and operational adjustments should be made as necessary to maximize efficiency. These adjustments may include the identification of secondary evacuation routes. A multi-jurisdictional evacuation will require close coordination with all affected agencies to ensure that evacuation routes do not conflict. Operations If transportation resources are available, one or more staging areas may need to be established as well as support operations to keep transportation resources running the duration of the evacuation. Individuals who do not have their own transportation to leave the evacuation area will need to gather at identified pick-up points and be transported using alternate transportation resources. These pick-up points should be sufficiently large enough to safely accommodate the anticipated number of evacuees, out of imminent danger, must be easy to find, and must have sufficient access for the types of transportation resource that will be using it. Well-known locations such as schools, libraries, churches or shopping centers should be considered as pick-up points as they are places that are easily identifiable and where people tend to gather. Drop-off points to deliver evacuees will also need to be established outside the danger zone. These drop-off points may be shelters ready to receive evacuees or may serve as staging areas for evacuees to await future transportation to shelters. Pick-up and drop-off areas may need to be staffed and supplied to meet the short-term needs of evacuees including food, water, and medical services. AGENDA ITEM #6. d) October 2023 274 Law enforcement resources may be needed at pick-up and drop-off points to facilitate the movement of in-route populations. Law enforcement may also be needed to secure the transportation resources staging area. It will be critical to maintain communication between the pick-up and drop-off points, transportation resource staging area, en route support, and Incident Command. Logistics and Finance/Administration The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, and establish administrative controls to manage the expenditure of funds, provide reasonable accountability and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Reception and Support The requirements for mass care support will vary depending upon the scope of the evacuation. Shelter will initially be provided to evacuees through the establishment of evacuation pick-up and drop-off points. These evacuation points will serve as temporary safe zones for evacuees and will provide basic needs such as food, water and restrooms. The City of Renton may open shelters within the city if it is a localized event or participate in regional shelter operations during a larger scale event. ESF six (6) addresses mass care, emergency assistance, housing and human services. Command and Control The City of Renton Parks and Recreation Department is the primary agency responsible for ESF 6: Mass Care, Emergency Assistance, Housing, and Human Services but would likely seek support from regional resources such as the ARC and other non-profit or private organizations. Planning The ARC maintains a list of pre-approved shelters in the Renton area including capacity. During an emergency, it is probable that unofficial or private shelters will be activated and may request support or coordination from the city. Operations The city will partner will the ARC, when possible, to provide general population shelter facilities. The city may utilize city employees as shelter workers pursuant to ESF 6 or may utilize staffing with ARC staff and volunteers. Mass care supplies have been procured and pre-staged at several locations in partnership with the ARC and King County Parks. AGENDA ITEM #6. d) October 2023 275 Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Return Command and Control The decision to return evacuees to their homes will be the responsibility of the on-site IC. The IC will retain control of the incident as residents are allowed to return to their homes or workplaces. Planning - Return The Planning Section continues to gather information related to resource allocation and incident needs, working with the Safety Officer, Operations Section Chief, and Incident Commander to determine if and when to begin demobilization. Operations If re-entry is to be restricted or partial, the Operations Section must have procedures in place to properly identify residents, support personnel, first responders, contractors, insurance adjusters, media and others who have legitimate reasons to be in the previously closed area. Staffing for re-entry points must be obtained, including additional law enforcement personnel, if necessary. Transportation may need to be provided for those who were transported out of the area initially. The IC will be responsible for determining when re-entry has been completed and making appropriate notifications. At this point, Operations may become a primarily human services-oriented section and appropriate staff must be added to provide those services and related information. The planning section will jointly develop a return plan for evacuees coordinating with all involved agencies and ensuring effective communication. Priorities for re-entry include: • Safety • Security • Damage assessment • Restoration of services • Communication of information AGENDA ITEM #6. d) October 2023 276 The impacted areas must be thoroughly investigated to ensure it is safe for residents to return. This assessment will include verification that: • Structures and trees are deemed safe. • Damage and safety assessments have been completed. • There are no leaking or ruptured gas lines or downed power lines. • Water and sewer lines have been repaired. • Search and rescue operations have been completed. • There are no hazardous materials that can threaten public safety or appropriate warnings have been issued. • Water has been deemed safe or appropriate warnings have been issued. • Major transportation routes are passable, and debris have been removed from public right-of-way. • There is no threat to public safety and other significant hazards have been eliminated. The public will be notified of the re-entry status using communication methods outlined in ESF 2 and ESF 15. Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Administration This Plan is an annex to the City of Renton’s CEMP and should be considered part of the CEMP and updated accordingly. Many of the ESFs contained in the CEMP will be utilized during an evacuation and should be referenced in any evacuation. Resource Management Evacuations can be resource intensive. The resources needed to conduct an evacuation will depend on many factors. The city will use its available resources to conduct an evacuation until such time as the scope of the evacuation overwhelms existing resources. Resource requests will then be handled regionally through supportive agreements. Supportive Agreements AGENDA ITEM #6. d) October 2023 277 It is likely that an evacuation will overwhelm existing city capabilities. For additional resources the city will look for support from mutual aid partners, neighboring jurisdictions and others as outlined in the King County Regional Disaster Plan. Emergency Funding Mechanisms All agreements and understandings entered in to for the purchase, lease or use of equipment and services will be in accordance with the provisions of Renton’s Municipal Code and Procedures. If The Agreement, a financial memorandum of understanding which accompanies the Regional Coordination Framework (RCF), is invoked to obtain resources from fellow signatories to the RCF, the city agrees to pay the providing agency for the resources without entering into normal contracting processes. An emergency proclamation issued by the mayor may also suspend select rules and regulations affecting purchasing. All costs incurred in conducting an evacuation must be stringently documented to seek reimbursement if eligible. Post-Evacuation After-Action Reports The city recognizes the value of conducting a debrief and creating an after-action report following an evacuation This allows for the review of how the evacuation was executed and helps to illustrate what can be done by involved parties to better prepare for the next event. Plan Review and Maintenance Planning is an ongoing process. The Evacuation Annex will need to be adapted to reflect growth and change of the city and its surrounding jurisdictions. This annex should be evaluated and updated along with the entire CEMP at least every five years. It may also be necessary to update this annex following an event in accordance with the after-action report or as new policies or programs are implemented that would impact an evacuation. Training and Exercise The Evacuation Annex will be incorporated in trainings and exercises in accordance with the city’s multi-year training and exercise schedule and the Homeland Security Exercise and Evaluation Program (HSEEP) guidelines. References The city maintains memorandums of understanding (MOUs) with a variety of other entities including businesses and non-governmental organizations for services during emergencies or disasters. A list is available at Q:\Emergency Management\Memorandums of Understanding. Additional department-specific MOUs may also be of use during an evacuation and can be obtained from department administrators. Many plans, reports and technical data were referenced and incorporated into the Evacuation Annex. The following is a comprehensive list of sources: AGENDA ITEM #6. d) October 2023 278 • Cedar Falls Dam Failure Response Plan (draft) • Cedar Falls Project Emergency Action Plan • City of Renton Comprehensive Emergency Management Plan (CEMP) • City of Renton Annex to the King County Regional Hazard Mitigation Plan • City of Renton Land Use Code • Flood Studies for Cedar and Green Rivers • Howard A. Hanson Dam Emergency Action Plan • Mud Mountain Dam Master Plan • Olympic Pipeline Plan • King County Comprehensive Emergency Management Plan (KCCEMP) • King County UASI Evacuation Template • Washington State Enhanced Hazard Mitigation Plan • Washington State Comprehensive Emergency Management Plan • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington • Revised Code of Washington • National Incident Management System • National Response Framework Appendices • Appendix A: City Boundaries and Services Areas • Appendix B: Flood Hazards - Green and Cedar Rivers • Appendix C: Gas Pipelines • Appendix D: Landslide Map • Appendix E: Comprehensive Land Use • Appendix F: Arterial Streets • Appendix G: Evacuation Routes AGENDA ITEM #6. d) October 2023 279 Appendix A: City Boundaries and Services Areas AGENDA ITEM #6. d) October 2023 280 Appendix B: Flood Hazards - Green and Cedar Rivers AGENDA ITEM #6. d) October 2023 281 Appendix C: Gas Pipelines AGENDA ITEM #6. d) October 2023 282 Appendix D: Landslide Map AGENDA ITEM #6. d) October 2023 283 Appendix E: Comprehensive Land Use AGENDA ITEM #6. d) October 2023 284 Appendix F: Arterial Streets AGENDA ITEM #6. d) October 2023 285 Appendix G: Evacuation Routes AGENDA ITEM #6. d) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE CITY OF RENTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN. WHEREAS, pursuant to RCW 38.52.070, each political subdivision of the state is authorized and directed to establish a local organization for emergency services in accordance with the State Comprehensive Emergency Management Plan and Program; and WHEREAS, each such political subdivision must adopt a plan for the operation of its emergency services organization, and the state reviews such plan every five years in accordance with the terms prescribed by RCW 38.52.040 and WAC 118-30-060; and WHEREAS, in order to be eligible for Emergency Management Program Grant (EMPG) funds, the City must have a current Emergency Management Plan approved by the Washington State Military Department; and WHEREAS, the City Council, by Resolution No. 3411, adopted an Emergency Management Plan, and adopted updated and expanded Emergency Management Plans by Resolutions 3704, 3988, 4163, 4319, and 4326; and WHEREAS, the City of Renton Emergency Management Division has prepared an Emergency Management Plan; and WHEREAS, the Emergency Management Plan has since been updated and expanded with the collaboration of all City Departments and Divisions; and WHEREAS, the Washington State Emergency Management Division will review, and is expected to approve this Emergency Management Plan in prior to January 1, 2024; AGENDA ITEM #6. d) RESOLUTION NO. _______ 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The attached Emergency Management Plan, as updated and expanded, attached hereto as Exhibit A and incorporated herein, is hereby adopted as the City of Renton Comprehensive Emergency Management Plan. Such plan may be regularly reviewed, updated, and amended. Such updates and amendments are effective henceforth upon approval of the Emergency Management Director of the City of Renton. PASSED BY THE CITY COUNCIL the day of , 2023. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2023. ______________________________ Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES- ESD-EM: 1953: 10/09/23 AGENDA ITEM #6. d) EXHIBIT A City of Renton Comprehensive Emergency Management Plan October 2023 AGENDA ITEM #6. d) CITY OF RENTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN City of Renton Office of Emergency Management Adopted by Council October 2023 AGENDA ITEM #6. d) October 2023 1 PROMULGATION DOCUMENT It is the policy of the City of Renton to provide the emergency organization and resources to minimize the effects of incidents; prepare to respond to disaster situations; maximize population survival; preserve property; and recovery that will ensure the orderly and fast return to normal community life in the City of Renton in the event of a natural or technological disaster. The City of Renton Comprehensive Emergency Management Plan (CEMP) has been developed to establish the special policies, guidelines, and procedures that will provide response personnel with the information and guidance required to function quickly and effectively in a disaster situation. It is a goal of this plan to help develop city, business, and resident self- sufficiency for a minimum of 72 hours after a disaster. This plan supersedes all previous versions of the Renton CEMP. It should be understood that emergencies and disasters are dynamic events that require flexibility and the ability to solve challenges that are presented. Circumstances may dictate deviation from this plan in order to have the best possible response. This plan may be supplemented by the King County Comprehensive Emergency Management Plan, the Puget Sound Regional Catastrophic Disaster Coordination Plan and Annexes, the Washington State Comprehensive Emergency Management Plan, and other applicable plans. All city departments are directed to take appropriate actions to implement this plan and to maintain the necessary capabilities to respond effectively to emergencies and disasters. All non-city entities involved in the plan are requested to cooperate with the city in order to coordinate the total disaster response within the community. Mayor, City of Renton Date Emergency Management Director, City of Renton Date Reviewed by: Attorney, City of Renton Date Emergency Management Director, Date Washington State AGENDA ITEM #6. d) October 2023 2 RECORD OF CHANGES Change No. Summary of Change Date Initials, Department 1 Initial Development 10/27/2008 DN, Renton Emergency Management 2 Review and Update 11/05/2012 MM, Renton Emergency Management 3 Review and Update 10/23/2017 MM, Renton Emergency Management 4 Review and Update XX/XX/2023 MJ, Renton Emergency Management 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Documents Covered by this Record: Basic Plan Hazard Specific Annexes Emergency Support Functions Appendices Support Annexes AGENDA ITEM #6. d) October 2023 3 RECORD OF DISTRIBUTION Name Title Agency of the Receiver Delivery Date Copies AGENDA ITEM #6. d) October 2023 4 TABLE OF CONTENTS Basic Plan ...................................................................................................................................... 10 Introduction .............................................................................................................................. 10 Concept of Operations .................................................................................................................. 12 Direction, Control, and Coordination ........................................................................................... 17 Organization .................................................................................................................................. 19 Responsibilities ............................................................................................................................. 23 Communications ........................................................................................................................... 27 Administration .............................................................................................................................. 30 Finance .......................................................................................................................................... 31 Logistics and Resource Management ........................................................................................... 34 Development and Maintenance ................................................................................................... 35 Authorities and References .......................................................................................................... 39 Glossary ..................................................................................................................................... 41 Emergency Support Function 1: Transportation .......................................................................... 56 Introduction .............................................................................................................................. 56 Situation Overview .................................................................................................................... 57 Concept of Operations .............................................................................................................. 58 Responsibilities ......................................................................................................................... 61 Resource Requirements ............................................................................................................ 64 References ................................................................................................................................ 64 Terms and Definitions ............................................................................................................... 65 Appendices ................................................................................................................................ 65 EMERGENCY SUPPORT FUNCTION 2: COMMUNICATIONS, INFORMATION SYSTEMS, AND WARNING ...................................................................................................................................... 66 Introduction .............................................................................................................................. 66 Situation Overview .................................................................................................................... 67 Concept of Operations .............................................................................................................. 69 Responsibilities ......................................................................................................................... 73 Resource Requirements ............................................................................................................ 77 References ................................................................................................................................ 77 Terms and Definitions ............................................................................................................... 77 Appendices ................................................................................................................................ 78 EMERGENCY SUPPORT FUNCTION 3: PUBLIC WORKS AND ENGINEERING .................................. 79 Introduction .............................................................................................................................. 79 AGENDA ITEM #6. d) October 2023 5 Situation Overview .................................................................................................................... 81 Concept of Operations .............................................................................................................. 82 Responsibilities ......................................................................................................................... 85 Resource Requirements ............................................................................................................ 88 References ................................................................................................................................ 88 Terms and Definitions ............................................................................................................... 89 Appendices ................................................................................................................................ 89 EMERGENCY SUPPORT FUNCTION 4: FIREFIGHTING .................................................................... 90 Introduction .............................................................................................................................. 90 Situation Overview .................................................................................................................... 93 Concept of Operations .............................................................................................................. 94 Responsibilities ......................................................................................................................... 97 Resource Requirements .......................................................................................................... 101 References .............................................................................................................................. 102 Appendices .............................................................................................................................. 103 EMERGENCY SUPPORT FUNCTION 5: INFORMATION AND PLANNING ...................................... 104 Introduction ............................................................................................................................ 104 Situation Overview .................................................................................................................. 106 Concept of Operations ............................................................................................................ 106 Responsibilities ....................................................................................................................... 109 Resource Requirements .......................................................................................................... 114 References .............................................................................................................................. 114 Terms and Definitions ............................................................................................................. 114 Appendices .............................................................................................................................. 114 EMERGENCY SUPPORT FUNCTION 6: MASS CARE, EMERGENCY ASSISTANCE, HOUSING, AND HUMAN SERVICES………………………………………………………………………………………………………………….117 Introduction ............................................................................................................................ 115 Purpose ................................................................................................................................... 115 Situation Overview .................................................................................................................. 119 Concept of Operations ............................................................................................................ 120 Whole Community .................................................................................................................. 122 Organization ............................................................................................................................ 123 Notification ............................................................................................................................. 123 Information Collection ............................................................................................................ 123 AGENDA ITEM #6. d) October 2023 6 Responsibilities ....................................................................................................................... 126 Resource Requirements .......................................................................................................... 130 References .............................................................................................................................. 130 Appendices .............................................................................................................................. 130 Appendix A: American Red Cross Regional Services Model ................................................... 131 EMERGENCY SUPPORT FUNCTION 7: LOGISTICS MANAGEMENT AND RESOURCE SUPPORT ... 134 Introduction ............................................................................................................................ 134 Situation Overview .................................................................................................................. 136 Concept of Operations ............................................................................................................ 137 Responsibilities ....................................................................................................................... 140 Resource Requirements .......................................................................................................... 145 Terms and Definitions ............................................................................................................. 145 References .............................................................................................................................. 145 Appendices .............................................................................................................................. 146 EMERGENCY SUPPORT FUNCTION 8: PUBLIC HEALTH AND MEDICAL SERVICES ....................... 147 Introduction ............................................................................................................................ 147 Situation Overview .................................................................................................................. 149 Concept of Operations ............................................................................................................ 150 Responsibilities ....................................................................................................................... 153 Resource Requirements .......................................................................................................... 158 References .............................................................................................................................. 158 Terms and Definitions ............................................................................................................. 159 Appendices .............................................................................................................................. 159 EMERGENCY SUPPORT FUNCTION 9: SEARCH AND RESCUE ...................................................... 160 Introduction ............................................................................................................................ 160 Situation Overview .................................................................................................................. 162 Concept of Operations ............................................................................................................ 162 Responsibilities ....................................................................................................................... 165 Resource Requirements .......................................................................................................... 167 References .............................................................................................................................. 167 Terms and Definitions ............................................................................................................. 167 Appendices .............................................................................................................................. 167 EMERGENCY SUPPORT FUNCTION 10: OIL AND HAZARDOUS MATERIALS RESPONSE .............. 168 Introduction ............................................................................................................................ 168 Situation Overview .................................................................................................................. 172 AGENDA ITEM #6. d) October 2023 7 Concept of Operations ............................................................................................................ 173 Responsibilities ....................................................................................................................... 177 Resource Requirements .......................................................................................................... 183 References .............................................................................................................................. 183 Terms and Definitions ............................................................................................................. 185 Appendices .............................................................................................................................. 187 Appendix A: Olympic Pipeline ................................................................................................. 188 EMERGENCY SUPPORT FUNCTION 11: AGRICULTURE AND NATURAL RESOURCES................... 189 Introduction ............................................................................................................................ 189 Situation Overview .................................................................................................................. 191 Concept of Operations ............................................................................................................ 192 Responsibilities ....................................................................................................................... 197 Resource Requirements .......................................................................................................... 201 References .............................................................................................................................. 201 Terms and Definitions ............................................................................................................. 201 Appendices .............................................................................................................................. 202 EMERGENCY SUPPORT FUNCTION 12: ENERGY ......................................................................... 202 Introduction ............................................................................................................................ 202 Situation Overview .................................................................................................................. 204 Concept of Operations ............................................................................................................ 204 Responsibilities ....................................................................................................................... 206 Resource Requirements .......................................................................................................... 208 References .............................................................................................................................. 208 Terms and Definitions ............................................................................................................. 208 Appendices .............................................................................................................................. 208 EMERGENCY SUPPORT FUNCTION 13: PUBLIC SAFETY AND SECURITY ..................................... 209 Introduction ............................................................................................................................ 209 Situation Overview .................................................................................................................. 211 Concept of Operations ............................................................................................................ 211 Responsibilities ....................................................................................................................... 213 Resource Requirements .......................................................................................................... 215 References .............................................................................................................................. 215 Terms and Definitions ............................................................................................................. 215 Appendices .............................................................................................................................. 215 AGENDA ITEM #6. d) October 2023 8 EMERGENCY SUPPORT FUNCTION 15: EXTERNAL AFFAIRS/EMERGENCY PUBLIC INFORMATION ..................................................................................................................................................... 216 Introduction ............................................................................................................................ 216 Authorities and Policies .......................................................................................................... 217 Situation Overview .................................................................................................................. 218 Concept of Operation ............................................................................................................. 219 Responsibilities ....................................................................................................................... 223 Resource Requirements .......................................................................................................... 229 References and Resources ...................................................................................................... 229 Terms and Definitions ............................................................................................................. 229 Appendices .............................................................................................................................. 229 CYBER INCIDENT ANNEX ............................................................................................................. 230 Introduction ............................................................................................................................ 230 Situation Overview .................................................................................................................. 231 Concept of Operations ............................................................................................................ 232 Responsibilities ....................................................................................................................... 235 References .............................................................................................................................. 238 Terms and Definitions ............................................................................................................. 239 Appendices .............................................................................................................................. 239 Appendix A: Cyber Incident Checklist .......................................................................................... 240 DAMAGE ASSESSMENT ANNEX ................................................................................................... 245 Introduction ............................................................................................................................ 245 Situation Overview .................................................................................................................. 250 Concept of Operations ............................................................................................................ 250 Responsibilities ....................................................................................................................... 252 Resource Requirements .......................................................................................................... 255 References .............................................................................................................................. 256 Terms and Definitions ............................................................................................................. 256 Appendices .............................................................................................................................. 256 EVACUATION ANNEX .................................................................................................................. 257 Introduction ............................................................................................................................ 257 Situation Overview .................................................................................................................. 260 Concept of Operations ............................................................................................................ 264 Evacuation Operations ............................................................................................................ 267 Administration ........................................................................................................................ 276 AGENDA ITEM #6. d) October 2023 9 Plan Review and Maintenance ............................................................................................... 277 Training and Exercise .............................................................................................................. 277 References .............................................................................................................................. 277 Appendices .............................................................................................................................. 278 Appendix A: City Boundaries and Services Areas ................................................................... 279 Appendix B: Flood Hazards - Green and Cedar Rivers ............................................................ 280 Appendix C: Gas Pipelines ....................................................................................................... 281 Appendix D: Landslide Map .................................................................................................... 282 Appendix E: Comprehensive Land Use ................................................................................... 283 Appendix F: Arterial Streets .................................................................................................... 284 Appendix G: Evacuation Routes .............................................................................................. 285 AGENDA ITEM #6. d) October 2023 10 BASIC PLAN Introduction Purpose In order to protect life, property, and the environment within the City of Renton, city government shall respond to natural and human-caused disasters and shall take appropriate actions to mitigate against, prepare for, respond to, and recover from the effects of such events. For the purpose of this plan, an emergency is defined as any event, natural or human-caused, that exceeds the capability of one or more city departments to manage their response effectively. The Renton Comprehensive Emergency Management Plan is an all-hazards plan describing how the City of Renton will prepare for, prevent, mitigate, respond to, and recover from any emergency that could adversely impact the lives, property, and environment of the city’s residents and visitors. Maintaining the CEMP may adequately address the city’s current resources and capabilities to respond to any emergency. The CEMP includes the Basic Plan, Emergency Support Function (ESF) plans, and hazard specific annexes. The following documents comprise the CEMP and describe how city departments coordinate emergency management related actions, resources, and activities with other federal, state, county, regional, private-sector, and nongovernmental organizations. The city has institutionalized the use of the Incident Command System (ICS) principles to ensure that all lead and support agencies are assigned appropriate roles and responsibilities as per the National Incident Management System (NIMS). This plan is designed to provide an overview of how to implement emergency management details and responsibilities in relation to federal and state laws, rules, and regulations as described in Washington Administrative Code 118-30 and Revised Code of Washington Chapter 38.52. The desired outcome of following the plan is for the city to be sufficiently prepared for emergencies so that when an incident occurs the response is efficient and effective to protect, life, property, the environment, and economy. Much of the focus of this plan is to restore essential services and the processes and resources which will support that end state goal. The result in recovery would be a resilient community that is able to restore social routines and adjust to the new normal of post-disaster life. Scope The CEMP establishes a mutual understanding of authority, responsibilities, and functions of local government and proves a basis for incorporating essential non-governmental agencies and organizations into the emergency management organization. All directions contained in this Plan are activated accordingly to apply to preparedness and emergency activities undertaken AGENDA ITEM #6. d) October 2023 11 by the City of Renton and supporting organizations required to minimize the effects of emergency events and facilitate recovery activities. The CEMP identifies Emergency Support Functions as areas that are federally defined as essential emergency functions which a municipality must carry out to efficiently respond to a disaster. These ESFs are necessary regardless of the disaster scenario. All supporting organizations listed in the CEMP have been made aware of their responsibilities as outlined in the plan and have been provided with an opportunity to provide input to the review and revision process. Their feedback has been incorporated into the plan. The CEMP considers the emergencies and disasters that are likely to occur within the City of Renton that have been identified in the Renton Hazard Mitigation Plan, and long-term recovery activities identified in the Recovery Framework, formerly ESF 14. This plan follows federal guidance and supporting plans, including the National Prevention, Protection, Mitigation, Response, and Disaster Recovery Frameworks, as well as FEMA’s National Incident Management System (NIMS) and Comprehensive Planning Guide 101v2. The CEMP applies within the City of Renton municipal boundaries and supports and is compatible with the State of Washington, King County, and surrounding jurisdictional plans. Situation Overview Hazard Assessment Summary Through hazard and vulnerability identification, risk ranking, and risk assessment, Renton city officials have identified the primary hazards that could potentially impact the city. The assessments have determined that the City of Renton is vulnerable to numerous natural, technological, and human-caused hazards. In addition to these hazards, the potential exists for emergencies to occur outside of the jurisdiction with negative impacts to the City of Renton. The potential effects of these hazards could disrupt public services, damage property, and cause injury or death of persons within affected areas. The relative probability, risk, vulnerability, and impact of the Regional Risk and Probability Summary are detailed in the King County Regional Hazard Mitigation Plan and the City of Renton Annex. Hazards addressed in the Renton Annex include dam failure, earthquake, flood, landslide, sinkholes and ground subsidence, severe weather, severe winter weather, volcano, and wildfire. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, cyber incidents, hazardous materials releases, acts of terrorism or civil disturbance and mass casualty incidents from any cause. The City of Renton participates in a regional capability assessment led by King County. The capabilities of the City of Renton specifically are addressed within each ESF. Each discipline has access to a limited number of resources, which are adequate in normal circumstances but can quickly become overwhelmed in a disaster or emergency. Therefore, the City of Renton relies upon mutual aid and other external resources to fill resource gaps. All personnel are trained in the NIMS ICS system and technical details of executing their department and division responsibilities. Additionally, the city has the AGENDA ITEM #6. d) October 2023 12 capability to mobilize trained and emergent volunteers to assist with disaster response and recovery efforts. Planning Assumptions The information and procedures included in this plan have been prepared utilizing the best information and planning assumptions available at the time of preparation. As the true extent of the impacts of a disaster cannot be known before it occurs, the city can only endeavor to make every reasonable effort to respond based on the situation, information, and resources available at the time. The final outcome of an emergency may be different than the expected outcome based on these assumptions (or others). It is assumed that any situation could create significant loss of life, injury, property damage, or cause disruption of essential services in the City of Renton. These situations may also create significant financial, psychological, and sociological impacts on the residents of the community and the city governmental organization. It is reasonable to assume that with impending incidents such as storms and floods, warnings will be issued to enable some preparation prior to the event. Other emergencies will come with no advance warning. In the event of a severe disaster situation, there will not likely be any significant assistance from nearby communities, counties, or State and Federal agencies for two weeks or longer. In this situation, the city will need to rely on any available city resources and those of private organizations, businesses, and residents within the city for initial response operations. CONCEPT OF OPERATIONS General The concept of operations provides an overview of the emergency management structure and procedures for the City of Renton to respond to an emergency or disaster situation. The primary intent of Renton leadership is the protection of life, property, the environment, and the economy. As such the emergency management objectives of the CEMP are to: 1. Protect the health and safety of resident and visitors affected by emergencies. 2. Contain and stabilize the emergency. 3. Minimize damage to City of Renton property, facilities, the environment, and the economy. 4. Minimize disruption to the City of Renton operations. 5. Resume normal City of Renton activities and operations in a timely manner. Whole Community Involvement The “Whole Community” includes individuals, families, households, communities, and private and non-profit sectors, faith-based organizations, and local, tribal, state, and federal governments. The “whole community” is defined in the National Preparedness Goal as follows: AGENDA ITEM #6. d) October 2023 13 “[A] focus on enabling the participation in national preparedness activities of a wider range of players from the private and nonprofit sectors, including nongovernmental organizations and the general public, in conjunction with the participation of Federal, state, and local governmental partners in order to foster better coordination and working relationships.” The “whole community” approach refers to a strategy where residents, community leaders, and government officials assess the unique needs of each community and work together to organize and strengthen their assets, capacities, and interests. This non-discriminatory approach requires engagement with public, private, and non-profit partners. This includes people, businesses, faith-based and disability organizations, and the general public, including individuals who are covered by the Americans with Disabilities Act (ADA), people with Access and Functional Needs (AFN), people with Limited English Proficiency (LEP), and culturally diverse populations. Hereafter, every Emergency Support Function (ESF) annex will include a Whole Community statement. Access and Functional Needs (AFN) refers to those who may have additional needs before, during, or after an incident including the general encompassing populations: individuals who have disabilities, those who live in retirement or assisted living facilities, elderly populations, children, those from lower socio-economic classes, those who are transportation disadvantaged, and Limited English Proficiency (LEP) communities. The city recognizes that these populations require ongoing support, special considerations, and accommodations as they may be more vulnerable during and after an emergency or disaster. Children in a disaster may have limited understanding of circumstances, may be more emotionally distressed, and require supervision and additional assistance due to their limited capabilities. Supporting individuals with LEP may require providing language assistance services, including oral interpretation and written translation services. The RCW 38.52.070 requires emergency communications to be translated into languages spoken by “significant populations” (populations that exceed 1,000 people or 5% of the jurisdiction’s population based on data from the Office of Financial Management). The City of Renton will strive to work with LEP populations to identify resources and strategies to ensure they are able to fully benefit from emergency preparedness, response, mitigation, and recovery efforts. This is more fully addressed in the City of Renton Annex to the King County Inclusive Emergency Communication Plan. The Pets Evacuation and Transportation Standards (PETS) Act amends the Robert T. Stafford Disaster Relief and Emergency Assistance Act to ensure state and local emergency preparedness operational plans address the needs of individuals with household pets and service animals following a major emergency or disaster. ESF 6 – Mass Care, Emergency Assistance, Temporary Housing, and Human Services, and ESF 11 – Agriculture and Natural Resources, address pets, service animals, and livestock. City leadership will strive and intend to make every reasonable effort to provide that their actions are compliant with applicable laws related to accessibility, including the Americans with Disabilities Act (ADA). Persons with access and functional needs should receive the same standard of services and care as the rest of the population. No services or assistance will be AGENDA ITEM #6. d) October 2023 14 denied or withheld on the basis of race, color, national origin, religion, sex, economic status, age, disability, or Limited English Proficiency (LEP). Operational Objectives Operational objectives are based on the following priorities: life safety, incident stabilization, protection of property, protection of the environment, and protection of the economy when possible. NIMS Component to Achieve Priorities Incident management priorities include saving lives, stabilizing the incident, and protecting property and the environment. To achieve these priorities, incident personnel apply and implement NIMS components in accordance with the principles of flexibility, standardization, and unity of effort. Flexibility – allows NIMS to be scalable and therefore applicable for incidents that vary widely in terms of hazard, geography, demographics, climate, cultural, and organizational authorities. Standardization – defines standard organizational structures that improve integration and connectivity among jurisdictions and organizations, defines standard practices that allow incident personnel to work together effectively and foster cohesion among the various organizations involved, and includes common terminology to enable effective communication. Unity of Effort – coordinating activities among various organizations to achieve common objectives. Unity of effort enables organizations with specific jurisdictional responsibilities to support each other while maintaining their own authorities. Integration - The National Incident Management System (NIMS) is part of the National Response Framework (NRF) that establishes a standardized incident response. NIMS provides a systematic, proactive approach to guide departments and agencies at all levels of government to work seamlessly to prevent, protect against, respond to, recover from, and mitigate the effects of incidents. In order to be compliant with the National Incident Management System, the City of Renton uses the Incident Command System (ICS) to respond to incidents. ICS is a standardized all-hazards incident management approach that is flexible to the size and demands of the incident. Request for an Emergency Proclamation A proclamation of local emergency is made by the mayor and is the legal method that authorizes the use of extraordinary measures to accomplish tasks associated with responding to an incident. An emergency proclamation can suspend normal operating AGENDA ITEM #6. d) October 2023 15 rules, e.g., waive competitive bidding requirements during the initial emergency (RCW 39.04.280). The Renton City Council is advised of the proclamation as soon as practical. Any contract awarded to address the emergency situation in lieu of competitive bidding shall require a written finding by the city council or its designee of the existence of an emergency to be duly entered of record no later than two weeks following the award of the contract. The proclamation authorizes the city to take necessary measures to respond to an incident in order to protect lives, property, the environment, and the economy and exercise the powers vested in RCW 38.52.070. In the event of an emergency, or imminent threat thereof, the mayor has the authority to proclaim an emergency. Additional details of the city’s Emergency Proclamation Process can be found in the Emergency Operations Center Procedures Plan. The EOC Duty Officer, EOC Director, or their designee is responsible for working with the city attorney to prepare an emergency proclamation. Once signed, the EOC Duty Officer/EOC Director is responsible for the notification of appropriate county, state, and federal agencies following the proclamation. Requests to the Governor to proclaim a State of Emergency are made by the mayor through the King County Emergency Operations Center (KCEOC). Proclamation by the Governor is necessary to pursue a Presidential Disaster Declaration and federal disaster relief funds. Renton EOC Activation Authority to Activate EOC The City of Renton EOC may be activated by any of the following city officials or their designated alternates: Mayor, or their delegate Chief Administrative Officer or delegate Department administrator for Police, Public Works, Parks and Recreation, or delegate Emergency Management Director or delegate Authority to Request EOC Activation In addition to the officials that may activate the EOC, the following personnel may request activation of the EOC: Any City of Renton department administrator Renton Regional Fire Authority Chief or delegate Renton Police Department Deputy Chief or Commanders Renton Public Works department division director or designee Procedures to Activate EOC To activate the EOC, the requesting individual should attempt to notify one of the following, in the preferred order: AGENDA ITEM #6. d) October 2023 16 1. EOC Duty Officer 2. Department administrators The Police Front Counter is staffed 24 hours a day, 7 days a week, and can assist in notification of the above individuals. The person requesting the Renton EOC activation shall indicate whether it is a level one, two or three activations. The first individual notified of the EOC activation request will follow the EOC Duty Officer Procedures for activation of the EOC. Valley Communications, the King County Office of Emergency Management/Regional Communications and Emergency Coordination Center, and Washington State Emergency Management Division should be advised that the City of Renton is activating the EOC. Activation Levels The Renton EOC is organized into functional levels that coordinate with one another as well as with external agencies and resources. The EOC director oversees all functions as well as public information activities. The administrator from the lead incident command department coordinates with key officials at the executive and policy level. The Renton Emergency Management Division of the Executive Services Department maintains the EOC duty officer available 24 hours a day to activate the EOC when needed. Level Description Example Level 3 Minimal staffing available to monitor the situation, answer the main EOC phone line, call in additional staff if needed, and provide limited support to field operations as requested. Examples include certain weather advisories or watches, activation of a city Department Operations Center, a planned community event, and/or minor field incident needing minimal support. Note: A level three activation may also be done remotely with the EOC Duty Officer performing all functions and utilizing the EOC Duty Officer phone as the main EOC line. Level 2 Minimal staffing of all appropriate EOC sections to facilitate interdepartmental coordination, public information dissemination, and information collection and distribution through situation reports. Examples include moderate earthquake requiring damage assessment, major wind or winter storm, mass evacuation, and/or moderate flooding. Level 1 Full staffing to perform all required functions of the EOC. Examples include major earthquake, major flood, or multiple departments involved in full response or support to another major incident. EOC Primary and Alternate Locations AGENDA ITEM #6. d) October 2023 17 The Emergency Management Director is responsible for ensuring the maintenance and operational readiness of the primary EOC and coordinating the readiness of the alternate EOCs. The EOC should include facilities for feeding personnel and an emergency power source capable of maintaining a functioning, fully staffed EOC for a minimum of 72 hours. Primary EOC Location Alternate EOC Location Renton Fire Station #12 1209 Kirkland Ave NE Renton, WA 98056 Renton City Hall, 4th Floor 1055 S Grady Way Renton, WA 98057 Renton Fire Station #13 18802 108th Ave SE Renton WA 98057 Renton Fire Station #14 1900 Lind Ave SW Renton, WA 98057 Restoration of City and Public Services Efforts to restore city/public services to a basic functioning level shall be generally prioritized as listed below. Tier 1 Tier 2 Tier 3 Emergency responder communications Electrical service Normal incident command to govern response then includes property protection and protection of the economy and the environment. All other city and public services will be restored as soon as possible at the direction of the Incident Commander after consulting with the mayor and the Chief Administrative Officer. Vehicle access to emergency medical facilities Telephone service Fire control, hazard mitigation, and general rescue Vehicle access on arterial and collector roadways Emergency medical services Natural gas service Security and Public Order Internal communications Water production and distribution Wastewater collection DIRECTION, CONTROL, AND COORDINATION Multi-Jurisdictional Coordination Key concepts of the Plan include Incident Command System (ICS), Emergency Support Functions (ESFs), reliable and redundant communication systems and processes, Department Operations Centers (DOCs), Emergency Operations Center (EOC) AGENDA ITEM #6. d) October 2023 18 responsibilities, resource management, mutual aid agreements, and memoranda of agreement or understanding. Horizontal Integration This plan is one of a family of emergency plans created by the City of Renton to provide the policy framework by which other emergency plans are guided. This plan provides the City of Renton guidance in preparing for, responding to, and recovering from an incident. It discusses guidelines on how city departments organize, direct, control, and coordinate their actions to continue essential functions during incidents. The Plan may also provide guidance and assistance in decision-making. Vertical Integration The Plan uses the Incident Command System (ICS), a federally mandated command and control structure implemented during an incident. The Plan is compliant with FEMA’s Comprehensive Preparedness Guide for uniformity with local and federal government and the National Response Framework. Preparedness Mission Preparedness actions develop operational capabilities in advance of an emergency or incident in order to mitigate or prevent an imminent or actual incident and to protect residents, visitors, business owners, assets, systems, and networks against the greatest threats and hazards. The Renton CEMP addresses all hazards planning to guide actions before, during, and after a disaster regardless of the hazard type. It defines who does what, when, and where in order to mitigate, prepare for, respond to, and recovery from the effects of natural, technological, and human-caused hazards or threats. Mitigation Mission Mitigation actions reduce or eliminate long-term risk to people, property, the environment, and the economy from natural and technological hazards. The City of Renton Annex to the King County Regional Hazard Mitigation Plan considers the impact of hazards in the region and identifies hazard mitigation goals, objectives, and actions to reduce injury and damage from hazards. The City of Renton may also participate in the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program which provides funding to state, local, tribal, and territorial governments so they can develop hazard mitigation plans and rebuild in a way that reduces or mitigates future disaster losses in their communities. Response Mission The response mission emphasizes saving and sustaining lives, stabilizing the incident, rapidly meeting basic human needs, restoring basic services and technologies, restoring community functionality, providing universal accessibility, establishing a safe and secure environment, and supporting the transition to recovery. The ESF and additional annexes to this plan identify AGENDA ITEM #6. d) October 2023 19 primary and support agency response activities which may include actions such as activation of the Renton Emergency Operations Center (EOC) for coordination and information sharing. Recovery Mission Recovery includes those capabilities necessary to assist communities affected by an incident to recover effectively. Support for recovery ensures a continuum of care for individuals to maintain and restore health, safety, and resiliency, with a focus on those who experience financial, emotional, and physical hardships. Recovery capabilities support the well- coordinated, transparent, and timely restoration, strengthening, and revitalization of infrastructure and housing; an economic base; health and social systems; and a revitalized cultural, historical, and environmental fabric. The City of Renton Disaster Recovery Framework addresses the recovery process and responsible agencies associated with essential services needed in disaster recovery. ORGANIZATION General The City of Renton employs a director and two emergency management coordinators to execute emergency management activities. Housed within the Executive Services Department, Emergency Management coordinates the implementation of emergency planning, training, exercise, outreach and education, and operational readiness for the city. Disaster and Emergencies The Director of Emergency Management coordinates the incident management activities through the Renton Emergency Operations Center (EOC) as the EOC Director. The Renton EOC is comprised of trained representatives from various city departments and responding partner agencies to fulfill the ICS positions pictured below. The Renton EOC is organized using the ICS chain of command structure as pictured below. EOC Director Operations Planning Logistics Finance / Administration Safety Officer Public Information Officer Liaison Officer AGENDA ITEM #6. d) October 2023 20 EOC Director The EOC Director is responsible for coordination of EOC activities; interfacing with the Policy Advisory Group, Incident Command, and other government agencies and private organizations; and may also authorize support staff to perform functions such as public information, liaison, safety, and security. Operations Section This section is responsible for the initial receipt and coordination of information and requests related to field response. This section also maintains communication with field representatives and shares vital information with other EOC workers. This section is headed by the Operations Section Chief, who reports to the EOC Director. The Operations Section Chief is drawn from the lead incident response department. Department or ESF representatives coordinate resources and information with their own department personnel and may work together to ensure the best possible coordination of effort for the overall response. Incident-specific agencies, such as a pipeline company, can be added as needed. If necessary, the following branches may be created to maintain the appropriate span of control for the Operations Section Chief: Emergency services branch (fire, emergency medical services, and law enforcement representatives) Human services branch (community services, hospital, mental health, public health, schools, and Community Organizations Active in Disaster (COAD) representatives may be added) Planning Section This section is responsible for the collection, evaluation and dissemination of information related to the incident or emergency and for the preparation and documentation of EOC Action Plans and Situation Reports. This section also maintains information on the current and forecasted situation related to the emergency. This section is headed by the Planning Section Chief, who reports to the EOC Director. Information collected is incorporated into organized Situation Reports, which are then distributed to recipients within and outside the EOC. The message controller monitors all information-sharing and sends key information to the display processors for posting on the whiteboards. Information within the EOC may also be shared through overhead projected display, web-based data displays, or oral briefings. The Documentation Unit maintains incident documentation for the entire EOC. The Check-in Recorder in the Resources Unit oversees the check-in/check-out and assignment of EOC staff. The Planning Section also engages technical specialists such as mapping, hydrology, weather, and hazmat experts to provide specialized information to assist in incident planning. They work with the Operations Section to advise on upcoming issues and develop a plan for resolving them. When ready, the Demobilization Unit coordinates the de-escalation of the EOC response. AGENDA ITEM #6. d) October 2023 21 Logistics Section This section is responsible for providing service, support, supplies, equipment, personnel, and other resources. This section is headed by the Logistics Section Chief, who reports to the EOC Director. The Logistics Section handles food service, EOC security, technical assistance with phones and computers, communications, and other general support functions within the facility. Within the Supply Unit, staff handle both internal and external resource requests. They identify needed resources and work with Finance and Administration to procure them. If local resources are exhausted, resource requests are forwarded to the King County EOC after EOC Director approval. The Logistics Section may also help with volunteer and donations management coordination. The Communications Unit may establish, and document communication systems used during response and relays incident information within the EOC using call-takers, amateur radio operators, and message distributors. Finance/Administration This section is responsible for monitoring costs, procurements, contracts, and other financial considerations. This section is co-located with the Logistics Section. It is headed by the Finance and Administration Section Chief, who reports to the EOC Director. Staffed by representatives from the City of Renton’s Finance and Human Resources and Risk Management departments, the Finance and Administration Section issues checks and purchase orders and expends public funds to secure emergency resources located by the Logistics Section. They track impact of the disaster by documenting damage assessment and personnel costs, as well as injuries or damage to city personnel or equipment, or even claims against the city by outside agencies or individuals. Coordination The purpose of this section is to establish procedures to be followed when an incident occurs within the City of Renton that necessitates the activation of the EOC. The organization of the EOC and the degree of activation will depend upon the severity and nature of the emergency and anticipated requirements for support. The purpose of the EOC is to provide centralized coordination for the community in the event of a disaster, large-scale emergency, or regional event that could overwhelm emergency resources. Specifically, the EOC is primarily involved with: • Collection and documentation of event information-Situational Awareness/Common Operating Picture (critical infrastructure surveys, information about major incidents, casualties, shelters, damage assessments, response readiness by city assets) AGENDA ITEM #6. d) October 2023 22 • Processing and distribution of event information (situation reports to city officials, the King County EOC, neighboring jurisdictions, other emergency services, information releases to the media and public) • Coordination of resource support (locate and procure resources as requested by Incident Command, including requesting items or support from the county or state as needed, prioritize, and allocate scarce resources according to policy direction) • Technical information gathering and support (forecast flood mapping, HAZUS modeling, incident mapping, etc.) • Operations representatives for field operations (collection of event information from various departments with field operations) Incident Command may choose to delegate extended functions to EOC staff, but staff in the EOC do not normally make operational decisions regarding management of the incident. Rather, they coordinate with, and support Incident Command as requested. EOC Coordination Although field Incident Command controls on-scene activities related to the disaster, the Renton EOC coordinates the overall city response to the disaster, which includes obtaining an emergency proclamation from the mayor and requesting additional local, state, and Federal aid to respond to the disaster. Coordination will generally be through the following means: Identification of a lead city department based on the nature of the disaster. The lead city department will provide an Incident Commander to the field Incident Management System, and a qualified representative to the Renton EOC. Coordination of multiple agencies and the resources required to accomplish targeted goals. Effective public information. Procurement of technical expertise to assist in the disaster response and coordination. Provision of financial and administrative resources and support to accomplish the goals of the developed strategy. Emergency Support Function Matrix This Plan, with the ESF annexes that follow, assigns response and preparedness roles and responsibilities for city departments. Each department’s role is identified with the understanding that roles may change depending on the situation. Primary agencies have significant authorities, roles, resources, and capabilities for a particular function with a capability. Support agencies have specific capabilities or resources that support primary agencies in executive capabilities and other missions. This matrix identifies the Emergency Support Function (ESF) and the corresponding primary agency. Corresponding support agencies can be found within each ESF. AGENDA ITEM #6. d) October 2023 23 Emergency Support Function Primary Agency ESF 1: Transportation Renton Public Works ESF 2: Communications, Information, and Warning Systems Renton Executive Services ESF 3: Public Works and Engineering Renton Public Works ESF 4: Firefighting Renton Regional Fire Authority ESF 5: Information and Planning Renton Executive Services ESF 6: Mass Care, Emergency Assistance, Housing and Human Services Renton Parks and Recreation ESF 7: Logistics Management and Resource Support Renton Executive Services ESF 8: Public Health and Medical Services Renton Regional Fire Authority / Public Health Seattle King County ESF 9: Search and Rescue Renton Police / Renton Regional Fire Authority ESF 10: Oil and Hazardous Materials Response Renton Regional Fire Authority ESF 11: Agriculture and Natural Resources Renton Parks and Recreation ESF 12: Energy Renton Public Works ESF 13: Public Safety and Security Renton Police ESF 14: Long-Term Recovery Renton Community and Economic Development ESF 15: External Affairs/Emergency Public Information Renton Executive Services RESPONSIBILITIES This plan assigns responsibilities to city departments related to preparedness, response, mitigation, continuity, and recovery. These responsibilities may vary depending on the scope and complexity of the situation. Departments are also responsible for complying with their responsibilities as defined in current Mutual Aid Agreements (MAA), Memorandums of Agreement (MOA), and Memorandums of Understanding (MOU). Role and Responsibilities of Elected Officials The city council’s overall role is to annually review policies and appropriate funds to allow the Emergency Management Director and staff to plan and implement an emergency management program. During an incident, the council will be advised of the response and recovery plan by the mayor, Incident Command department administrator or Renton Regional Fire Authority Chief, and/or the Emergency Management Director and/or coordinator and will be asked to provide input for the restoration of all city services. During an emergency, the mayor may authorize the imposition of required emergency powers, such as evacuation orders and bans, and may authorize necessary condemnations. AGENDA ITEM #6. d) October 2023 24 Renton City Council may be presented with special legislation proposals to facilitate the disaster response or recovery and may be asked for special budget allocations accordingly. Role and Responsibilities of Policy Advisory Group The Policy Advisory Group, led by the mayor, and consisting of department administrators, the Communications Director, the Renton RFA Fire Chief, and others if so requested, will advise city council of policy-level decisions that require their direction and emergency legislative or budgetary actions, and will oversee the implementation of those decisions. The role of the Policy Advisory Group is to stay current on the most recent incident information from the Emergency Operations Center (EOC), inform one another of disaster conditions and implications for each department, and make necessary policy decisions related to operational challenges. Issues and conflicts that arise in an emergency should be handled at the lowest appropriate level of the incident organization. The Policy Advisory Group refers appropriate policy decisions to city council with recommendations for their action. The Policy Advisory Group’s role is to: Recommend necessary policy decisions that require resolution by a jurisdiction executive head or legislative body, such as priorities for resource allocation; management of jurisdiction resources; clarification of command authority; suspension of functions; and programs of city government. Provide guidance to incident managers and establish administrative objectives, including communicating legal and policy restraints, limitations on authority, political and social concerns, environmental issues, and cost considerations. Provide guidance to Incident Commanders and PIOs regarding key messages to integrate into the overall public message. Propose emergency budget actions if required for response and recovery, evaluate, and prioritize other department and city responses to balance them with future project needs to ensure adequate funding is provided to the disaster response. Recommend the discontinuation of non-essential government operations, to keep employees off the roads and free up personnel and other resources for use in disaster response. Provide a liaison to local, state, and congressional elected officials during and after a disaster to ensure appropriate assistance is brought to the local response effort and coordinate contacts to collect damage estimates and response costs. The Policy Advisory Group is initially assembled with full activation of the EOC or at the request of any Policy Advisory Group member. The Policy Advisory Group will convene at the appointed time at Renton City Hall 7th floor conferencing center, or other location deemed appropriate at the time. Role and Responsibilities of City Departments All city departments collaborate in the development and maintenance of the Comprehensive Emergency Management Plan (CEMP). The following responsibilities are not a comprehensive list but rather necessary responsibilities for mitigation, preparedness, response, and recovery AGENDA ITEM #6. d) October 2023 25 from an incident. For complete roles and responsibilities for city departments, refer to the Emergency Support Function (ESF) annexes to this plan. Department Administrators At the direction of the Chief Administrative Officer, department administrators may be required to take the following steps: Cancel scheduled employee leave. Require personnel to work beyond normal shifts for an extended period. Call back department personnel. Alter normal organization structure to complete required tasks. Reassign staff to their disaster assignments. Suspend, reschedule, or restore normal operations. City of Renton City Attorney Department Emergency powers and legislative review. Legal support and advice. City of Renton Community and Economic Development Department Agency coordination (Boeing, franchise utilities, contractors, and special purpose districts). Food and water coordination (with vendors/supply chain). Recovery coordination. Damage assessment. City of Renton Court Services Department Assist in procuring translation and interpreter services if needed. City of Renton Equity, Housing, and Human Services Department Mass care services support. Assessing and securing housing options. Provide access to human services to support mass care needs. City of Renton Executive Services Department Emergency management. Communications and warning. Emergency powers. Continuity of government. Intergovernmental coordination. Policy Group coordination. Request military support. Public information. EOC technical support. AGENDA ITEM #6. d) October 2023 26 City of Renton Finance Department Financial documentation. Procurement. Inventory records. Cost recovery. City of Renton Human Resources and Risk Management Department Staff reassignment. Disaster claims. Employee care. City of Renton Parks and Recreation Department Provide shelter and mass care. Transportation coordination for public needs. Food and water coordination (direct delivery to populations in need). Support integrated pet/human co-sheltering where possible. Volunteer coordination. City of Renton Police Department Public safety and security. Evacuation. Transportation accidents. Public demonstrations/civil unrest. Bomb threats. Crime scene response. Terrorism. Weapons of mass destruction. Pet sheltering and evacuation. City of Renton Public Works Department Maintain transportation/evacuation routes. Flood response. Maintain city utility services. Maintain communication systems. Fleet maintenance. Energy/fuel supply. Maintain airport access and functionality. Renton Regional Fire Authority Damage assessment. Fire suppression. Multiple/Mass Casualty Incidents. Hazardous materials. Search and Rescue. Radiological incidents. AGENDA ITEM #6. d) October 2023 27 Confined space. Weapons of Mass Destruction. Resource support. COMMUNICATIONS The principles of communications and information management, which support incident managers in maintaining a constant flow of information during an incident are (1) interoperability; (2) reliability, scalability, and portability; (3) resilience and redundancy; and (4) security. Information and intelligence management includes identifying Essential Elements of Information (EEI) to ensure personnel gather the most accurate and appropriate data, translate it into useful information, and communicate it with appropriate personnel. Each Emergency Support Function (ESF) annex to this plan includes EEIs to support communication and information management for incident response. Interoperable Communications Plans Federal National Emergency Communications Plan (NECP) The NECP is the Nation’s strategic plan for emergency communications that promotes communication and sharing of information across all levels of government, jurisdictions, disciplines, and organizations for all threats and hazards, as needed and when authorized. State The Alert and Warning Center (AWC) The AWC is a function of the State Emergency Operations Center (SEOC), which provides 24-hour, seven days a week coverage for notifications, alerts, and warnings of emergency events and incidents affecting Washington State. The AWC provides continuous situational monitoring during non-emergency periods as well as in times of disaster and emergency. Federal, state, local and tribal officials are then responsible for further dissemination or action as needed. The CEMNET (Comprehensive Emergency Management Network) radio system is monitored by the state, and the City of Renton has access to this radio network from the Renton EOC. Information Management Systems Washington State maintains information management systems, such as WebEOC, to manage emergencies and support public safety information sharing. The system provides the SEOC and local jurisdictions with a platform to receive, process, and manage information. The system is used as a gateway to share information and provide communications among county/city/EOCs, the SEOC, and state, federal, and local public safety entities. This information sharing allows authorized users to make informed decisions regarding public safety operations during disasters or emergencies and supports statewide collaboration. State Radio Amateur Civil Emergency Services (RACES) Plan AGENDA ITEM #6. d) October 2023 28 RACES is an organization of dedicated licensed amateur radio volunteers who provide radio communications in support of state and local government agencies during times of an emergency or disaster. RACES provides essential communications and warning links to supplement state and local government assets during these emergency situations. Emergency Support Function 15 ESF 15: External Affairs and Emergency Public Information illustrates communicating with Limited English Proficient and Access and Functional Needs Populations. King County Communications Plans King County Emergency Operations Center/Regional Communications Center The King County EOC/RCC has 24-hour, seven days a week duty officer coverage for notifications, alerts, and warnings of emergency events and incidents affecting King County. King County maintains a plan and log of monthly radio checks conducted with cities in King County. Information Management Systems King County EOC/RCC maintains information management systems, such as WebEOC, to manage emergencies and support public safety information sharing. The system provides local jurisdictions with a platform to receive, process, and manage information. The system is used as a gateway to share information and provide communications among county/city/EOCs. This information sharing allows authorized users to make informed decisions regarding public safety operations during disasters or emergencies and supports countywide collaboration. King County Radio Amateur Civil Emergency Services (RACES) Plan RACES is an organization of dedicated licensed amateur radio volunteers who provide radio communications in support of state and local government agencies during times of an emergency or disaster. RACES provides essential communications and warning links to supplement state and local government assets during these emergency situations. ARES/RACES of King County has established predetermined local emergency frequencies for amateur radio volunteers to assist cities and the county during emergency operations. These frequencies are published at https://www.aresofkingcounty.org/resources/frequencies. Emergency Support Function 2 ESF 2: Communication, Information, and Warning Systems describes communications infrastructure, resources, and processes. This includes how emergency alerts are issued within the county, including access to the Wireless Emergency Alert, Emergency Alert System, and ALERT King County, and frameworks for interoperable communications between responders and EOCs. Emergency Support Function 15 ESF 15: External Affairs / Emergency Public Information illustrates communicating with the Limited English Proficient and Access and Functional Needs Populations. AGENDA ITEM #6. d) October 2023 29 King County Inclusive Emergency Communication Plan (IECP) The King County IECP provides detailed plans and resources for communicating with Limited English Proficient and Access and Functional Needs Populations. City Communications Plans Emergency Support Function 2 ESF 2: Communication, Information, and Warning Systems describes communications infrastructure, resources, and processes. This includes how emergency alerts are issued within the county, including access to the Wireless Emergency Alert, Emergency Alert System, and ALERT Renton, and frameworks for interoperable communications between responders and EOCs. Emergency Support Function 15 ESF 15: External Affairs/Emergency Public Information illustrates communicating with the general public. Both ESF 2 and ESF 15 have LEP/AFN communication needs that are addressed in the IECP described below. The Renton Annex to the King County Integrated Emergency Communications Plan describes how the City of Renton would communicate with these populations and accommodate other languages in compliance with the law. City of Renton Annex to the King County Inclusive Emergency Communication Plan (IECP) The city’s Inclusive Emergency Communications Plan (IECP) outlines the City of Renton’s actions to safeguard all residents by making emergency communications accessible to all, including residents with limited English proficiency (LEP) and those with other Access and Functional Needs (AFN). In collaboration and coordination with other jurisdictions, public agencies, and community partners, the City of Renton will convey critical life- safety messages to all residents pursuant to RCW 38.52.070 inclusive emergency communication requirements. The city uses US Census Data to determine which LEP communities meet the statutory threshold of 1,000 residents or five percent of the city’s population. Based on this data, Renton translates public communications for Spanish, Vietnamese, Chinese (both Mandarin and Cantonese), Russian, and Ukrainian languages. The city supports regional coordination of life-safety messaging by maintaining contact information for Public Information Officers (PIOs) of neighboring jurisdictions, media contacts, translation services, and regional partners including the Trusted Partner Network; a group of volunteers who can assist in disseminating critical information to Renton residents, including LEP communities and those with other access and functional needs. AGENDA ITEM #6. d) October 2023 30 It is understood that providing properly translated alerts and emergency information is crucial for life safety to LEP communities, and every effort will be made to provide such information in a timely manner. The city is committed to improving emergency communications to the public post incident. The effectiveness of communicating life safety information to the public will be evaluated through the city’s After-Action Report process which includes gathering data and notes from hot-washes, after-action meetings, and interviews. In the last review period, there were no technological limitations experienced in the issuance of emergency alerts that would affect the life and health safety of Limited English Proficiency (LEP) or Access and Functional Needs (AFN) populations. Communication Resources The City of Renton operates with the following list of communication resources: 800 MHz radio systems, VHF radios, CEMNET radio, amateur radios, weather radio (incoming only), landline telephones, cellular telephones, satellite telephones, fax machines, e-mail, internet, AM/FM radio (incoming only), television (incoming only), and social media. Amateur Radio During a disaster, or when normal communication methods are not in service, amateur radio operators may be the most reliable form of communications. Amateur radio equipment is located at Renton City Hall near the Police Watch Desk, at each fire station, the Public Works Shops, in the City Hall 7th floor conference center storage room, and the EOC. The city also has a Mobile Communications Response Unit (MCRU) which can be deployed to set up emergency communications in the field or in support of a backup EOC. In the event that all electronic communications are unavailable, a messenger or runner shall deliver messages to the EOC. The Renton Emergency Communication Service (RECS) is incorporated as a nonprofit 501(c)3 organization. They are a team of licensed amateur radio volunteers, established for the purpose of providing emergency communications for the City of Renton and its service area during events which overwhelm existing communications resources. ADMINISTRATION Documentation The Governor, Washington Military Department, Emergency Management Division (EMD), and other governmental officials require information concerning the nature, magnitude, and impact of a disaster or emergency. This information allows for evaluating and providing the most efficient and appropriate distribution of resources and services during the response to and AGENDA ITEM #6. d) October 2023 31 recovery from a disaster or emergency. State agencies, local jurisdictions, and other organizations provide these reports, including but not limited to: Situation reports Requests for proclamations of emergency Requests for assistance Costs/expenditures reports Damage assessment reports After-Action Reports Retention Records will be kept in such a manner to separately identify incident-related expenditures and obligations from general programs and activities of local jurisdictions or organizations. Complete and accurate records are necessary to document requests for assistance, for reimbursement under approved applications pertaining to declared emergencies or major disasters, and for audit reports. Preservation Local government offices may coordinate the protection of their essential records with the state archivist as necessary to provide continuity of government under emergency conditions pursuant to RCW 40.10.010. It is the responsibility of each department to establish policies for the identification, preservation, and retention of essential records. FINANCE Local Local jurisdictions requesting assistance should assume the resources requested will need to be paid out of local funding. Local jurisdictions may incur disaster-related obligations and expenditures in accordance with the provisions of RCW 38.52.070(2), applicable state statutes, and local codes, charters, and ordinances, which may include but are not limited to the following: Emergency expenditures for cities with populations less than 300,000 RCW 35.33.081. Emergency expenditures for towns and cities with an ordinance providing for a biennial budget. RCW 35.33.081. Emergency expenditures for code cities. RCW 35A.33.080 and RCW 35A.34.140. Emergency expenditures for counties. RCW 36.40.180. Federal The Federal Emergency Management Agency (FEMA) requires that state and local governments receiving federal financial assistance under the Stafford Act comply with FEMA’s rules AGENDA ITEM #6. d) October 2023 32 prohibiting discrimination, as provided in 44 Code of Federal Regulation (CFR) § 206.11. As a result of this federal requirement, state and local governments seeking to receive federal disaster assistance will follow a program of non-discrimination and incorporates FEMA’s Whole Community approach. This requirement encompasses all state and local jurisdiction actions to the Federal/State Agreement. All personnel carrying out federal major disaster or emergency assistance functions, including the distribution of supplies, the processing of applications, and other relief and assistance activities, shall perform their work in an equitable and impartial manner, without discrimination on the grounds of race, religion, sex, color, age, economic status, physical and sensory limitations, Limited English Proficiency (LEP), or national origin. As a condition of participation in the distribution of assistance or supplies under the Stafford Act, government bodies and other organizations shall provide a written assurance of their intent to comply with regulations relating to nondiscrimination promulgated by the President or the administrator of the Federal Emergency Management Agency (FEMA), and shall comply with such other regulations applicable to activities within an area affected by a major disaster or emergency as the administration of FEMA deems necessary for the effective coordination of relief efforts. The Pets Evacuation and Transportation Standards (PETS) Act amends the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The PETS Act is operational when a federal disaster declaration is made and can provide reimbursement for allowable, documented services used in the declared emergency. Eligible costs related to pet evacuations and sheltering are in FEMA’s Public Assistance Program and Policy Guide (PAPPG). Incurred Costs The Renton Finance Department will follow guidelines for the FEMA process for reimbursement of disaster-related expenses and with the assistance of the Emergency Management Division of the Executive Services Department, coordinate the reimbursement process with other departments as needed. Cost Recovery Disaster-related expenditures and obligations of state agencies, local jurisdictions, and other organizations may be reimbursed under a number of federal programs. The federal government may authorize reimbursement of approved costs for work performed in the restoration of certain public facilities after a major disaster declaration by the President of the United States under the statutory authority of certain federal agencies. Federal Assistance Programs Public Assistance (PA) Program FEMA's Public Assistance (PA) grant program provides federal assistance to government organizations and certain private nonprofit (PNP) organizations following a Presidential disaster declaration. PA provides grants to state, tribal, territorial, and local AGENDA ITEM #6. d) October 2023 33 governments, and certain types of PNP organizations so that communities can quickly respond to and recover from major disasters or emergencies. Through the program, FEMA provides supplemental federal disaster grant assistance for debris removal, life- saving emergency protective measures, and the repair, replacement, or restoration of disaster-damaged publicly owned facilities, and the facilities of certain PNP organizations. The PA program also encourages the protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process. The federal share of assistance is not less than 75 percent of the eligible cost. The Recipient (usually the state) determines how the non-federal share (up to 25 percent) is split with the subrecipients (eligible applicants). Individual Assistance Program FEMA provides assistance to individuals and households through the Individual Assistance Program, which includes all of the following: Mass Care and Emergency Assistance (MC/EA) Crisis Counseling Assistance and Training Program (CCP) Disaster Unemployment Assistance (DUA) Disaster Legal Services (DLS) Disaster Case Management (DCM) Individuals and Households Program (IHP). IHP is comprised of two categories of assistance: Housing Assistance (HA) and Other Needs Assistance (ONA) Other Assistance Programs Small Business Administration (SBA) Programs. The SBA offers low-cost loans for eligible applicants to use funds to cover economic losses from business interruption, meet payroll, cover other business expenses, mitigate against future disasters, replace, or repair personal or business property, or their primary residence or business. State Assistance Programs Public Assistance (PA) Program The Public Assistance (PA) State Administrative Plan (SAP) provides procedures used by the Military Department, Emergency Management Division staff (as Grantee) to administer the Public Assistance Program. Audits of state and local jurisdiction emergency expenditures will be conducted in the normal course of state and local government audits. Audits of projects approved for funding with federal disaster assistance funds are necessary to determine the eligibility of the costs claimed by the applicant. Individual Assistance (IA) and Other Needs Assistance (ONA) Programs The Individual Assistance (IA) State Administrative Plan (SAP) for the Other Needs Assistance (ONA) Program is used by the State Emergency Management Division staff (as Grantee) to administer the Individual Assistance Program. The IA SAP sets forth the AGENDA ITEM #6. d) October 2023 34 organization, staffing, and procedures for the administration of the Individuals and Households Program, Other Needs Assistance, in Washington State after a major disaster declaration by the President. LOGISTICS AND RESOURCE MANAGEMENT NIMS Resource Management NIMS resource management guidance enables many organizational elements to collaborate and coordinate to systematically manage resources—personnel, teams, facilities, equipment, and supplies. Most jurisdictions or organizations do not own and maintain all the resources necessary to address all potential threats and hazards. Therefore, effective resource management includes leveraging each jurisdiction’s resources, engaging private sector resources, involving volunteer organizations, and encouraging further development of mutual aid agreements. Specialized Resources Resource typing defines and categorizes incident resources by capability. Resource typing definitions establish a common language for discussing specialized resources by defining minimum capabilities for personnel, teams, facilities, equipment, and supplies. Resource typing enables communities to plan for, request, and have confidence that the resources they receive have the capabilities they requested. FEMA leads the development and maintenance of resource typing definitions for resources shared on a local, interstate, regional, or national scale. Jurisdictions can use these definitions to categorize local assets. Emergency Worker Program / Liability Protection RCW 38.52 authorizes the use of emergency workers as outlined in state law. "Emergency Worker" is defined in RCW 38.52.010(7), while provisions addressing the registration, use, classification, and coverage of emergency workers are addressed by RCW 38.52.180, RCW 38.52.310, and WAC 118.04. The Emergency Management program maintains paperwork and processes for proper registration of emergency workers. Procurement and Resource Requesting Authorities and Overview The Washington Intrastate Mutual Aid System (WAMAS), established in RCW 38.56, provides for in-state mutual assistance among member jurisdictions, including every county, city, and town of the state. Out-of-state mutual aid resources are requested through the Emergency Management Assistance Compact (EMAC), established in Public Law 104-321, or the Pacific Northwest Emergency Management Arrangement (PNEMA), established in Public Law 105-381, both coordinated through Washington Emergency Management Division. AGENDA ITEM #6. d) October 2023 35 Methods Resource requests are tracked throughout their entire life cycle, from the time submitted, until filled (if consumable) or until the resource is demobilized and returned (if non-consumable). Supply chain elements, such as state and local staging areas, reception and integration centers, movement coordination centers, and movement control points, activate as appropriate to the situation. State and local staging areas serve as temporary storage areas for the movement of resources to affected areas. Reception and integration centers provide reception, integration, onward movement, and accountability for out-of-state resources. Resources should deploy only when appropriate authorities request and dispatch them through established resource management systems. Resources that authorities do not request should refrain from spontaneous deployment to avoid overburdening the recipient and compounding accountability challenges. Demobilization Demobilization should be a planned and coordinated effort with the Department Operations Centers (DOC), Emergency Operations Center (EOC), and all other involved departments and agencies. Demobilization planning should begin when an incident begins. Resource Gaps Comprehensive and integrated planning can help other levels of government plan their response to an incident within a jurisdiction. By knowing the extent of the jurisdiction’s capability, supporting planners can pre-identify shortfalls and develop pre-scripted resource requests. DEVELOPMENT AND MAINTENANCE Core Planning and Development Team Planning Process Planning is a continuous process that does not stop when the plan is published. The planning team develops a rough draft of the basic plan or annexes. As the planning team works through successive drafts, they add necessary tables, charts, and other graphics. The team prepares a final draft and circulates it for comment to organizations that have responsibilities for implementing the plan. The written plan should be checked for its conformity to applicable regulatory requirements and the standards of Federal or state agencies and for its usefulness in practice. Once validated, the planning team presents the plan to the appropriate officials for signature and promulgation. The promulgation process should be based on a specific statute, law, or ordinance. Once approved, the planner should arrange to distribute the plan to stakeholders who have roles in implementing the plan. AGENDA ITEM #6. d) October 2023 36 The Plan must be updated with new planning and policy goals and objectives in order to remain current. Updates to the Plan will occur at a minimum of every five years. The CEMP will be available to the public through the revision process in a public input process both in person and online. Additionally, the completed CEMP will be available to the public online through the City of Renton’s website. Review Process Commonly used criteria can help decision-makers determine the effectiveness and efficiency of plans. These measures include adequacy, feasibility, and acceptability. Decision-makers directly involved in planning can employ these criteria, along with their understanding of plan requirements, not only to determine a plan’s effectiveness and efficiency but also to assess risks and define costs. Adequacy – a plan is adequate if the scope and concept of planned operations identify and address critical tasks effectively; the plan can accomplish the assigned mission while complying with the guidance; and the plan’s assumptions are valid, reasonable, and comply with the guidance. Feasibility – a plan is feasible if the organization can accomplish the assigned mission and critical tasks by using available resources within the time contemplated by the plan. The organization allocates available resources to tasks and tracks the resources by status (e.g., assigned, out of service). Available resources include internal assets and those available through mutual aid or through existing state, regional, or Federal assistance agreements. Acceptability – a plan is acceptable if it meets the requirements driven by a threat or incident, meets decision-maker and public cost and time limitations, and is consistent with the law. The plan can be justified in terms of the cost of resources and if its scale is proportional to mission requirements. Planners use both acceptability and feasibility tests to ensure that the mission can be accomplished with available resources without incurring excessive risk regarding personnel, equipment, material, or time. They also verify that risk management procedures have identified, assessed, and applied control measures to mitigate operational risk (i.e., the risk associated with achieving operational objectives). Compliance – the plan should comply with guidance and doctrine to the maximum extent possible because these provide a baseline that facilitates both planning and execution. Revisions Plans should evolve as lessons are learned, new information and insights are obtained, and priorities are updated. Evaluating the effectiveness of plans involves a combination of training events, exercises, and real-world incidents to determine whether the goals, objectives, decisions, actions, and timing outlined in the plan led to a successful response. Planning teams should establish a process for reviewing and revising the plan. AGENDA ITEM #6. d) October 2023 37 Reviews should be a recurring activity. In no case should any part of the plan go for more than two years without being reviewed and revised. Changes to any part of the plan may be minor (small edits that do not impact the Emergency Management Program processes and/or roles and responsibilities) or major (significant modifications to processes and/or roles and responsibilities) in nature. Minor, administrative changes do not require signature and promulgation. All substantive changes will be briefed to the Executive Leadership Team, Renton Emergency Management Division, the Emergency Management Group, and any staff who may have a part in disaster response. Substantive changes will require a readoption of that section of the plan by the city council. Renton Emergency Management is ultimately responsible for updates and changes to the CEMP and will submit a revised CEMP to the Washington State Emergency Management Division and Renton city council for approval and formal adoption. The Emergency Management Director shall promulgate the revised CEMP through a signed letter to all city department administrators, and the Renton Emergency Management Division will promulgate the revised CEMP elements to all known stakeholders through communication and training efforts. Planning Committee The Emergency Management Director for the city shall maintain an ongoing Emergency Management Group. The Emergency Management Group shall consist of personnel from the following: Executive Services Department City Attorney Department Community and Economic Development Department Court Services Equity, Housing, and Human Services Department Finance Department Human Resource and Risk Management Department Parks and Recreation Department Police Department Public Works Department Renton Regional Fire Authority Other community partners when appropriate Departments with divisions or sections with significant variations in responsibilities and expertise may find it necessary to send more than one representative to adequately contribute to overall emergency management planning, training, and exercising. The Emergency Management Group should also participate in the planning for, at a minimum, an annual emergency management exercise that exercises the plan and includes all appropriate city departments and partner agencies. The Emergency Management Group is charged with contributing to overall emergency planning for the city. The Emergency Management Group is responsible for contributing to the continued development and readiness of the EOC. The Emergency AGENDA ITEM #6. d) October 2023 38 Management Group shall ensure that this plan is consistent with the King County Comprehensive Emergency Management Plan, the Regional Coordination Framework, the Puget Sound Regional Catastrophic Disaster Coordination Plan, and the Washington State Comprehensive Emergency Management Plan. Training and Exercise Program Through the implementation of the Homeland Security Exercise and Evaluation Program (HSEEP), organizations can use training and exercises to improve current and required Core Capability levels, identify gaps, and overcome shortfalls. A Capabilities Assessment provides a gap analysis, by Core Capability, for each desired outcome and capability target; each of the Homeland Security Regions is required to complete an assessment. The City of Renton contributes to the assessment for Homeland Security Region 6. After the Capabilities Assessment is completed, it is referenced to determine the priority capabilities for training and exercise planned activities and should be coordinated with the Training and Exercise Plan (TEP) of the state. Training Program The City of Renton maintains a roster of Disaster Assignments for all city employees who may be called to assist in an appropriately skilled position other than their primary role during a response. To understand this obligation, staff must take ICS 100 and ICS 700, which are available online. Some staff are also required to take ICS 200, 300, 400, and 800. Additional training may be required for certain disaster assignments and is specified in the Disaster Assignment document maintained by Renton Emergency Management. Exercise Program Applying the following principles to both the management of an exercise program and the execution of individual exercises is critical to the effective examination of capabilities: Capability-based, Objective Driven – through HSEEP, organizations can use exercises to examine current and required core capability levels and identify gaps; exercises focus on assessing performance against capability-based objectives. Whole Community Integration – encourage exercise planners to engage the whole community throughout exercise program management, design and development, conduct, evaluation, and improvement planning. Informed by Risk – identifying and assessing risks and associated impacts helps organizations identify priorities, objectives, and core capabilities to be evaluated through exercises. To comply with Emergency Management Performance Grant requirements, the City of Renton plans to conduct an annual exercise to HSEEP standards if no disaster has impacted the jurisdiction during the Integrated Planning and Preparedness calendar year of planning, training, and exercises. AGENDA ITEM #6. d) October 2023 39 After-Action Reporting The After-Action Report (AAR) summarizes key exercise-related evaluation information, including the exercise overview and analysis of objectives and core capabilities; however, the AAR can also be used to capture and analyze key incident-related information throughout the phases of an incident. The AAR should include an overview of performance related to each exercise objective and associated core capabilities while highlighting strengths and areas for improvement. Upon completion, the exercise evaluation team provides the draft AAR to the exercise sponsor, who distributes it to participating organizations prior to drafting a formal AAR. The Emergency Management Group will aid in the draft of the Improvement Plan and Corrective Action Items before submitting the AAR and IP to the Executive Leadership Team for review. ELT will review and confirm items for further action. All impacted city departments will participate in an After-Action Meeting (AAM), to include lessons learned and areas for improvement (IP – Improvement Plan), and as soon as possible for review after an incident. The details and conclusions from the AAM will inform the After-Action Report to improve response to incidents. Corrective Actions Corrective actions are concrete, actionable steps that are intended to resolve capability gaps and shortcomings identified in exercises or real-world events. In developing corrective actions, Renton Emergency Management and involved departments should first review and revise the draft AAR, as needed, to confirm that the issues identified by evaluators are valid and require resolution. The reviewer then identifies which issues fall within their organization’s authority and assume responsibility for acting on those issues. Finally, they determine an initial list of appropriate corrective actions to resolve identified issues. Maintenance and Availability Emergency Management may revise the Renton CEMP including ESFs and other Annexes at a minimum of every five years from the date of last publication. The current Renton CEMP may be available to the public through the City of Renton’s public facing website. Monitoring Changes in Law Renton Emergency Management monitors updates from the State and King County regarding changes in legal requirements for the program. The city also retains a lobbyist who monitors and advocates for the city’s position in all matters that are addressed by the State Legislature. The Deputy Chief Administrative Officer may brief the Emergency Management Director on any city council ordinances or other legislation changes relevant to the program. AUTHORITIES AND REFERENCES Continuity of Government AGENDA ITEM #6. d) October 2023 40 Emergency Interim Successors for Elected Officials RCW 42.14.070 provides that the legislative authority shall adopt rules and regulations providing for appointment of temporary interim successors to the elected and appointed offices of the city. During the emergency, for a period of less than 30 days, the council president shall automatically assume the authority and duties of the mayor when the mayor is unavailable. If both the mayor and council president are unavailable during an emergency or disaster, the city council president pro-tem will serve in the role of mayor. City Council Meeting Location Chapter 42.14 of the RCW provides that in the event of an emergency the city council may meet at any place within or outside the territorial limits of the city on the call of the Renton Council President or any two members of the governing body and shall lawfully conduct the city’s affairs for the duration of the emergency. In the event that the Renton City Council Chambers are uninhabitable or if the mayor deems it desirable, the city council may meet at any place within or outside the city limits. In the event that a special meeting of the council is called, the Council Liaison, in communication with the city clerk, is primarily responsible for coordinating the notification of each council member and notifying the public as soon as practical. The Communications Director or designated Public Information Officer (PIO) shall work with the Council Liaison and city clerk to notify the media and to complete the public posting of the meeting. Circumstances may necessitate that city government will not be able to meet normal posting requirements for emergency Council meetings. Emergency Interim Successor for the Chief Administrative Officer If the Chief Administrative Officer is unavailable during an emergency, the Deputy Chief Administrative Officer shall fulfill the responsibilities of that role. If both the CAO and the Deputy CAO are unavailable during an emergency, the person specified in the city’s Continuity Plan shall fulfill the responsibilities of that role. Emergency Interim Successors for Appointed Officials If the department administrator is unavailable during an emergency, the Continuity Plan will identify the interim successor. If the interim successor of a city department is unavailable, the department administrator will have a further designee to fulfill the responsibilities of that role and direct the actions of each department. If no identified successor is available to fulfill the role of the department administrator, the Chief Administrative Officer of their delegate may appoint another person at their discretion. For all other essential roles within the city, the interim successor will be designated by the city’s Continuity Plan. In the event no further successors are identified in the AGENDA ITEM #6. d) October 2023 41 Continuity Plan, the position in authority over that role will appoint an interim successor. These authorities should be clearly communicated in writing within the department and to the personnel of that department. Governing Laws and Authorities • The City of Renton Comprehensive Emergency Management Plan has been developed and is maintained under the following authorities: State Revised Code of Washington (RCW) o 35.33.081, Emergency Expenditures – Nondebatable Emergencies o 35..33.101, Emergency Warrants o 38.52, Emergency Management o 38.56, Intrastate Mutual Aid System o 39.34, Interlocal Cooperation Act o 39.04.280, Competitive Bidding Requirements - Exemptions o 49.60.400 Discrimination, Preferential Treatment Prohibited • Washington Administrative Code (WAC) o 118-04, Emergency Worker Program o 118-30, Local Emergency Management/Services Organizations, Plans and Programs o 296-62, General Occupational Health Standards • Federal Public Law o 93-342, Disaster Relief Act of 1974, as amended by Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act. o 96-342, Improved Civil Defense Act of 1980, as amended. o “Federal Civil Defense Act of 1950," as amended. o 99-499, Superfund Amendments and Reauthorization Act of 1986. Glossary Definitions Term Definition After Action Report (AAR) A narrative report that presents issues found during an incident or exercise along with recommendations on how those issues can be resolved. ALERT King County, ALERT Renton A mass notification system utilized to send emergency notifications to the public via phone, text, email, or TTY/TDD. Amateur Radio Emergency Service (ARES) The American Radio Relay League (ARRL) public service arm for providing support primarily to non-government agencies during an emergency. AGENDA ITEM #6. d) October 2023 42 Term Definition American Red Cross (ARC) Non-profit organization that provides support of mass care, sheltering, communication, and other services in times of disaster. Relies on volunteers to carry out operations. Annex The purpose of an annex is to describe operations for a particular function. It defines the function and shows how activities of various participants in the functional organization are coordinated. The annex is action oriented. It is written for, and preferably by, the person responsible for controlling resources available to accomplish the objectives of the function in any large-scale emergency. It is a substantial, freestanding plan that is specific to carry out a task. Appendix An appendix contains details, methods, and technical information that are unique to specific hazards identified as being likely to pose a threat of disaster in the community. Appendices are supplementary, helper documents, frequently changing but without specific direction. Area Command An organization established to oversee the management of (1) multiple incidents that are each being handled by an ICS organization, or (2) large or multiple incidents too which several Incident Management Teams have been assigned. Area command has the responsibility to set overall strategy and priorities, allocate critical resources according to priorities, ensure that incidents are properly managed, and ensure that objectives are met, and strategies followed. May be established at an EOC or some location other than an ICP. Command Staff The Command Staff consists of the Safety Officer, Liaison Officer, and Public Information Officer, who report directly to the Incident Commander. Communications Unit In Incident Command structure, responsible for providing communication services at an incident, whether it be by phone, in person, radio, etc.… Competitive Bidding - Waived If an emergency exists, the person or persons designated by the governing body of the municipality to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts on behalf of the municipality to address the emergency situation. If a contract is awarded without competitive bidding due to an emergency, a written finding of the existence of an emergency must be made by the governing body or its designee and duly entered of record no later than two weeks following the award of the contract. (Defined in RCW 38.04.280). Comprehensive Emergency Management Network (CEMNET) Dedicated 2-way Very High Frequency (VHF) low-band radio system. Provides direction and control capability for state and local jurisdictions for administrative use, and during an emergency or disaster. This is an emergency management net belonging to and AGENDA ITEM #6. d) October 2023 43 Term Definition managed by the Washington State Military Department, Emergency Management Division. Comprehensive Emergency Management Plan (CEMP) A required plan which addressed the mitigation, preparation, response, and recovery activities associated with emergency situations. Concept of Operations (CONOPS) User-oriented document that describes the characteristics for a proposed asset or system from the viewpoint of any individual or organizational entity that will use it in their daily work activities or who will operate or interact directly with it. Continuity Plan An internal effort within individual components of a government to ensure the capability exists to continue essential functions across a wide range of potential emergencies. Continuity of Government (COG) Measure taken by a government to continue to perform required functions during and after a severe emergency. COG is a coordinated effort within each branch of the government to continue its minimum essential responsibilities in a catastrophic emergency. Damage Assessment The process of determining the magnitude of damage and the unmet needs of the community as the result of a hazardous event. Debrief/Debriefing A meeting held after an event or disaster to discuss what happened, lessons learned, and what may or may not be shared with the public. Delegated Authority An official mandate calling on the individual holding a specific position to assume responsibilities and authorities not normally associated with that position when specified conditions are met. Direction and Control Defines the management of emergency response and recovery. Disaster Assessment An event, expected or unexpected, in which a community's available, pertinent resources are expended, or the need for resources exceeds availability, and in which a community undergoes severe danger, incurring losses so that the social or economic structure of the community is disrupted and the fulfillment of some or all of the community's essential functions are prevented. Duty Officer Generally, refers to the person designated to intake and assess emergency events one 24/7 basis. Emergency A sudden, usually unexpected event that does or could do harm to people, resources, property, or the environment. Emergencies can range from localized events to human, natural, or technological events that damage or threaten to damage local operations. AGENDA ITEM #6. d) October 2023 44 Term Definition Emergency Alert System (EAS) A federally mandated program established to enable the President, federal, state, and local jurisdiction authorities to disseminate emergency information to the public via the Commercial Broadcast System. Formerly known as the Emergency Broadcast System (EBS), it requires broadcaster to relay emergency information. This system is for immediate action emergencies where the public needs to be informed. Emergency Management The preparation for and the carrying out of all emergency functions to mitigate, prepare for, respond to, a recover from emergencies and disasters, to aid victims suffering from injury or damage resulting from disasters caused by all hazards, whether natural or technological, and to provide support for search and rescue operations for persons and property in distress. Emergency Management Assistance Compact (EMAC) Agreements that provide for jurisdictions in different states to provide resources or other support to one another during an incident. Emergency Management Director The Individual within each political subdivision that has coordination responsibility for jurisdictional emergency management. Emergency Management Division (EMD) Washington State Emergency Management Division, responsible for coordinating state-wide emergency management activities. Emergency Medical Services (EMS) Emergency Medical Services provides care to the sick and injured at the scene of any medical emergency or while transporting any patient in an ambulance to an appropriate medical control, including ambulance transportation between medical facilities. It commonly includes trained and licensed emergency care providers and specialized transportation vehicles Emergency Operations Center (EOC) A central location from which overall direction, control, and coordination of a single community's response to a disaster will be established. The EOC is generally equipped and staffed to perform the following functions: collect, record, analyze, display, and distribute information; coordinate public information and warning; coordinate government emergency activities; support first responders by coordinating the management and distribution of information and resources and the restoration of services; conduct appropriate liaison and coordination activities with all levels of govern Emergency Operations Center Director The staff person assigned to manage the EOC during an activation or exercise. Emergency Proclamation A statement by a top official in a jurisdiction that identifies the nature of an emergency and impacts upon the jurisdiction and authorizes the suspension of normal operations or rules in order to manage the emergency. AGENDA ITEM #6. d) October 2023 45 Term Definition Emergency Support Function The grouping of government capabilities into an organizational structure to provide support, resources, program implementation, and services that are most likely needed to save lives, protect property and the environment, restore essential services, and critical infrastructure, and help victims and communities recovery from incidents. Emergency Work Work that must be done immediately to save lives and to protect improved property and public health and safety to avert or lessen the threat of a major disaster Emergency Worker Emergency worker means any person, including but not limited to, an architect registered under Chapter 18.08 RCW, a professional engineer registered under Chapter 18.43 RCW, or a volunteer registered under RCW 38.52/WAC 118.04 who is registered with a local emergency management organization for the purpose of engaging in authorized emergency management activities or is an employee of the state of Washington or any political subdivision thereof who is called upon to perform emergency management activities. Essential Functions Those functions, stated or implied, that jurisdictions are required to perform by statute or executive order or are otherwise necessary to provide vital services, exercise civil authority, maintain the safety and well-being of the general populace, and sustain the industrial/economic base in an emergency. Essential Operations Those operations, stated or implied, that state departments and local jurisdictions are required to perform by stature or executive order or are otherwise deemed necessary. Essential Personnel Staff of the department or jurisdiction that are needed for the performance of the organization’s mission-essential functions. Evacuation A protective action which involves leaving an area of risk until the hazard has passed. Event A planned, non-emergency activity. ICS can be used as the management system for a wide range of events, e.g., parades, concerts, or sporting events Facility Any publicly or privately owned building, works, system, or equipment built or manufactured, or an improved and maintained natural feature. Land used for agricultural purposes is not a facility. Federal Disaster Declaration See Presidential Declaration. Federal Emergency Management Agency (FEMA) Agency created in 1979 to provide a single point of accountability for all federal activities related to disaster mitigation and emergency preparedness, response, and recovery. FEMA provides technical advice and funding for state and local emergency management agencies, manages the President’s Disaster Relief Fund, and coordinates the disaster assistance activities of all federal agencies in the event of a Presidential Disaster Declaration. AGENDA ITEM #6. d) October 2023 46 Term Definition Finance Section Chief Responsible for all costs and financial/administrative considerations of the incident. Part of the Command and General Staff, reporting to the Incident Commander. Finance/Administration Section Responsible for all costs and financial/administrative considerations of the incident. Section Chief reports directly to the Incident Commander. First Responders Those in occupations that require they respond immediately to an emergency event. Example: firefighters, law enforcement officers, emergency medical services personnel, public works. Government Emergency Telecommunications Service (GETS) A service providing priority access telephone dialing during circuit overload conditions. Governor's Proclamation of a State of Emergency A proclamation by the Governor in accordance with RCW 43.06 and 38.52 which activates the State of Washington Comprehensive Emergency Management Plan and authorizes State resources to be used to assist affected political jurisdictions. Hazard Something that is potentially dangerous or harmful, often the root cause of an unwanted outcome. Hazard Identification and Vulnerability Analysis (HIVA) The HIVA is a comprehensive plan that is the result of a systematic evaluation of a jurisdiction’s existing natural and technological hazards. It includes a vulnerability assessment to such hazards and provides guidance for mitigation efforts. Hazard Mitigation Any measure that will reduce or prevent the damaging effects of a hazard. Hazmat Hazardous Materials. Hazmat Team Team with specialized training to respond to hazardous materials incidents. Incident An occurrence or event, either human-caused or natural phenomena, that requires action by emergency services personnel to prevent or minimize loss of life or damage to property and/or the environment. Incident Action Plan (IAP) The strategic goals, tactical objectives, and support requirements for the incident. All incidents require an action plan. Incident Command Post (ICP) A centralized base of operations established near the site of an incident. That location at which primary command functions are executed; usually collated with the incident base. Incident Command System (ICS) The combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure for the purpose of coordinating the response to any event. An all-hazard, on-scene functional management system that establishes common standards in organization, terminology, and procedures, provides a means (unified command) for the AGENDA ITEM #6. d) October 2023 47 Term Definition establishment of a common set of incident objectives and strategies during multi-agency/multi-jurisdiction operations while maintaining individual agency/jurisdiction authority, responsibility, and accountability, and which is a component of the National Interagency Incident Management Systems (NIMS). An equivalent and compatible all-hazards, on-scene, functional management system. Incident Commander (IC) The individual responsible for the management of operations at the scene of an incident. Incident Period The time spend during which an incident or event occurs Incidents of National Significance Those high-impact events that require a coordinated and effective response by an appropriate combination of Federal, State, local, tribal, private sector, and nongovernmental entities in order to save lives, minimize damage, and provide the basis for long-term community recovery and mitigation activities. All Presidential declared disasters are considered Incidents of National Significance. Individual Assistance (IA) ) Supplementary Federal assistance available under the Stafford Act to individuals, families, and businesses; includes disaster housing assistance, unemployment assistance, grants, loans, legal services, crisis counseling, tax relief, and other services or relief programs. Integrated Public Alert & Warning System (iPAWS) It is a modernization and integration of the nation’s alert and warning infrastructure. Provides public safety officials with an effective way to alert and warn the public about serious emergencies using EAS, WEA, NOAA, and other public alerting systems from a single interface. Interoperable Communications Alternate communications that provide the capability to perform minimum essential departmental or jurisdictional functions, in conjunction with other agencies, until normal operations can be resumed. Joint Information Center (JIC) A facility that may be used by affected utilities, state agencies, counties, local jurisdictions, and/or federal agencies to jointly coordinate the public information function during all hazard incidents. May also be conducted virtually. Liaison Officer The point of contact for assisting or coordinating agencies. Local Emergency Planning Committee (LEPC) A local planning group appointed by the State Emergency Response Commission (SERC) to fulfill the planning requirements for a Local Planning District under the Superfund Amendments and Reauthorization Act (SARA) of 1986. As the planning body for preparing local hazardous materials plans. AGENDA ITEM #6. d) October 2023 48 Term Definition Local Resources The combined resources, of the type needed to respond to a given hazardous event, of the city and of the private sector. In any request for state or federal resources, the requesting jurisdiction must certify that local resources have been, or soon will be, exhausted. Logistics Chief In the incident command structure, responsible for resource management and responding to resource requests. Oversees Logistics Section. Reports directly to the Incident Commander. Logistics Section In Incident Command structure, responsible for providing facilities, services, and materials for an incident or event. Major Disaster As defined in the Stafford Act, "Any natural catastrophe (including any hurricane, tornado, storm, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of states, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby." Message Controller A volunteer or staff member charged with recording and distributing paper-based messages in the EOC or public call center. Message Distributors In the Incident Command structure, responsible for routing information about resources reporting to the incident, resource status, and administrative and tactical traffic. Military Department Refers to the Emergency Management Division, the Army and Air National Guard, and Support Services. Mitigation Any sustained actions taken to eliminate or reduce the degree of long-term risk to human life, property, and the environment from natural and technological events. Mitigation assumes our communities are exposed to risks whether or not an emergency occurs. Mitigation measures include but are not limited to building codes, disaster insurance, hazard information systems, land use management, hazard analysis, land acquisition, monitoring and inspection, public education, research, relocation, risk mapping, safety codes, statutes and ordinances, tax incentives and disincentives, equipment or computer tie downs, and stockpiling emergency supplies. Multi-Agency Coordination (MAC) A system by which multiple agencies coordinate response and limited resources. AGENDA ITEM #6. d) October 2023 49 Term Definition Mutual Aid Agreement (MAA) A formal or informal agreement for reciprocal assistance for emergency services and resources between jurisdictions. National Incident Management System A set of national principles expressly adopted by the City of Renton for use in this plan and the management of future events. NIMS provides a systematic, proactive approach guiding government agencies at all levels, non-government organizations, and the private sector to work seamlessly to prevent, protect against, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location, or complexity, in order to reduce the loss of life or property and harm to the environment. This system ensures that those involved in incident response/recovery understand what their roles are and have the tools they need to be effective. National Incident Management System (NIMS) A concept that provides for a total approach to all risk incident management; NIMS addresses the Incident Command System (ICS), training, qualifications and certification, publications management, and supporting technology. NIMS outlines a standard incident management organization called Incident Command System (ICS) that establishes five functional areas-- command, operations, planning, logistics, and finance/administration--for management of all major incidents. To ensure further coordination and during incidents involving multiple jurisdictions or agencies, the principle of unified command has been universally incorporated into NIMS. This unified command not only coordinates the efforts of many jurisdictions, but provides for and assures joint decisions on objectives, strategies, plans, priorities, and public communications. National Response Framework (NRF) The plan that establishes the basis for the provision of federal assistance to a state and the local jurisdiction impacted by a catastrophic or significant disaster or emergency that result in a requirement for federal response assistance. National Warning System (NAWAS) The federal portion of the Civil Defense Warning System, used for the dissemination of warnings and other emergency information from the National or FEMA Region Warning Centers to Warning Points in each state. Also used by the State Warning Points to disseminate information to local Primary Warning Points. Provides warning information to state and local jurisdictions concerning AGENDA ITEM #6. d) October 2023 50 Term Definition severe weather, earthquake, flooding, and other activities affecting public safety. Non-Essential Personnel Staff of the department or jurisdiction who are not required for the performance of the organization's mission-essential functions. Objectives The specific operations that must be accomplished to achieve goals. Objectives must be both specific and measurable. Officer The Incident Command title for individuals responsible for Public Information, liaison, and Safety. Operational Period In Incident Command, the period of time scheduled for execution of a given set of operation actions specified in the Incident Action Plan Operations Chief In an incident command structure, a representative of the principal first response agency having overall incident management responsibilities in the field; responsible for coordinating support to individual incident commanders. Oversees the Operations Section. Reports to the Incident Commander Operations Section In an Incident command structure, responsible for all tactical operation at the incident. Plan Maintenance Steps taken to ensure the plans are reviewed regularly and updated whenever major changes occur. Planning Chief In an incident command structure, responsible for situation analysis and anticipating future response or recovery needs and activities. Oversees the Planning Section. Reports directly to the Incident Commander. Planning Section In incident command structure, responsible for the collection, evaluation, and dissemination of information related to the incident, and for the preparation and documentation of IAPs Preliminary Damage Assessment (PDA) The joint local, state, and Federal analysis of damage that has occurred during a disaster and which may result in a Presidential declaration of disaster. The PDA is documented through surveys, photographs, and other written information Preparedness The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational capability to prevent, protect against, respond to, and recover from domestic incidents. Within the NIMS, preparedness is operationally focused on establishing guidelines, protocols, and standards for planning, training and exercises, personnel qualification and certification, equipment certification, and publication management. Presidential Disaster Declaration Formal declaration by the President that an Emergency or Major Disaster exists based upon the request for such a declaration by the Governor and with the verification of Federal Emergency Management Agency preliminary damage assessments. AGENDA ITEM #6. d) October 2023 51 Term Definition Public Assistance (PA) Supplementary federal assistance provided under the Stafford Act to state and local jurisdictions, special purpose districts, tribes, or eligible private, nonprofit organizations. Public Information Officer (PIO) The person designated and trained to coordinate disaster related public information and media relations. Radio Amateur Civil Emergency Service (RACES) Volunteer ham (amateur) radio operators who provide reserve communications within government agencies in times of extraordinary need. Although the exact nature of each activation will be different, the common thread is communications. Radio Operators Staff or volunteers assigned to operate radios in the EOC radio room or in the field. Radio Room Supervisor Staff member or volunteer assigned to supervise the people and activities in the EOC radio room. Recovery A short-term and long-term process. Short-term operations restore vital services to the community and provide for the basic needs of the public. Long-term recovery focuses on restoring the community to its normal, or improved, state of affairs, including some form of economic viability. Recovery measures include, but are not limited to, crisis counseling, damage assessment, debris clearance, decontamination, disaster application centers, disaster insurance payments, disaster loans and grants, disaster unemployment assistance, public information, reassessment of emergency plans, reconstruction, temporary housing, and full- scale business resumption. Also, the extrication, packaging, and transport of the body of a person killed in a search and rescue incident. Regional Coordination Framework (RCF) A mutual aid agreement specific to King County, which encompasses government agencies, non-profit organizations, and private businesses. Renton Emergency Communication Service (RECS) A non-profit team of licensed amateur radio operators who provide emergency communications capabilities for the City of Renton, primarily through amateur radio. Response The actual provision of services during an event. These activities help to reduce casualties and damage and to speed recovery. Actions taken immediately before, during, or directly after an emergency occurs, to save lives, minimize damage to property and the environment, and enhance the effectiveness of recovery. Response measures include, but are not limited to, emergency plan activation, emergency alert system activation, emergency instructions to the public, emergency medical assistance, staffing the emergency operations center, public official alerting, reception and care, shelter and evacuation, search and rescue, resource mobilization, and warning systems activation. AGENDA ITEM #6. d) October 2023 52 Term Definition Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288, as amended) - The act that authorizes the greatest single source of federal disaster assistance. It authorizes coordination of the activities of federal, state, and volunteer agencies operating under their own authorities in providing disaster assistance, provision of direct federal assistance as necessary, and provision of financial grants to state and local jurisdictions as well as a separate program of financial grants to individuals and families. This act is commonly referred to as the Stafford Act. Search and Rescue (SAR) The act of searching for, rescuing, or recovering by means of ground, marine, or air activity any person who becomes lost, injured, or is killed while outdoors or as a result of a natural or human-caused event, including instances of searching for downed aircraft when ground personnel are used. Includes Disaster, Urban, and Wildland Search and Rescue. Shelter in Place A protective action that involves taking cover in a building that can be made relatively airtight. Generally, any building suitable for winter habitation will provide some protection with windows and doors closed and heating, ventilation, and air conditioning system turned off. Increased effectiveness can be obtained in sheltering by methods such as using an interior room or basement, taping windows and doors, and other more elaborate systems to limit natural ventilation. To be used as a protective action, sheltering requires the ability to communicate to the public when it is safe and/or necessary to emerge from the shelter. Stafford Act See Robert T. Stafford Disaster Relief and Emergency Assistance Act. Staging Area In an Incident Command structure, the location where incident personnel and equipment are assigned on an immediately available status. Task Force A group of any type and kind of resources with common communications and a leader temporarily assembled for a specific mission. Technical Specialist Personnel with special skills who are activated only when needed. Terrorism The unlawful use of force or violence committed by an individual or group against persons or property in order to intimidate or coerce a government, the civilian population, or any segment thereof in furtherance of political or social objectives. Unified Command An application of ICS used when there is more than one agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the Unified Command, to establish a common set of objectives and strategies and a single IAP. AGENDA ITEM #6. d) October 2023 53 Term Definition Warning and Information Advising the public of a threatening or occurring hazard and providing information to assist them in safely preparing for and responding to the hazard. Washington State Mutual Aid Agreement (WAMAC/WAMAS) Mutual aid agreement covering all cities, counties, and state agencies in Washington State. Wireless Emergency Alerting (WEA) An alerting system which notifies all wireless phones within a specified geographic boundary regardless of enrollment in the local jurisdiction’s alerting system. Wireless Priority Service (WPS) A priority routing system for cellular phones that gives priority to government and other critical workers during an emergency. Acronyms Acronym Definition AC Alternating Current ALS Advanced Life Support ARC American Red Cross ARES Amateur Radio Emergency Services ARRL Amateur Radio Relay League ASL American Sign Language ATC Applied Technology Council BLS Basic Life Support CAO Chief Administrative Officer CBO Community Based Organization CDC Center for Disease Control and Prevention (HHS) CEMNET Comprehensive Emergency Management Network CEMP Comprehensive Emergency Management Plan CERT Community Emergency Response Team COAD Community Organizations Active in Disasters COG Continuity of Government Acronym Definition CPG Comprehensive Preparedness Guidance CPOD Community Point of Distribution CTF FBI Joint Cyber Task Force DHS Department of Homeland Security DNRP Department of Natural Resources and Parks DOC Department Operations Center DOD Department of Defense DOE Federal Department of Energy DOH Department of Health DOT Department of Transportation EAS Emergency Alert System EHP environmental and Historic Preservation EMD Emergency Management Division EMG Emergency Management Group EMP Emergency Management Plan EMS Emergency Medical Service AGENDA ITEM #6. d) October 2023 54 Acronym Definition EMWIN Emergency Management Weather Information Network EOC Emergency Operation Center EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right-To-Know Act ESF Emergency Support Function FBI Federal Bureau of Investigation FBOD Finance & Business Operations Division FEMA Federal Emergency Management Agency GIS Geographic Information System GMA Growth Management Act HAZMAT Hazardous Materials HHS Department of Health and Human Services HIVA Hazard Identification and Vulnerability Assessment HMP Hazard Mitigation Plan HOH Hard of Hearing HR Human Resources HSEEP Homeland Security Exercise Evaluation Program HSPD Homeland Security Presidential Directive HVA Hazard Vulnerability Analysis IC Incident Commander ICS Incident Command System IMS Incident Management System IO Information Officer JFO Joint Field Office JIC Joint Information Center JIS Joint Information System Acronym Definition KCCEMP King County Comprehensive Emergency Management Plan KCEOC King County Emergency Operations Center LEP Limited English Proficiency LEPC Local Emergency Planning Committee MAC Multi Agency Coordination Group MCI Mass Casualty Incident MOU Memorandum of Understanding MS-IASAC Multi-State Information Sharing and Analysis Center NCH Natural, Cultural, and Historic NGO Non-Governmental Organizations NICC National Interagency Coordinating Center NIFC National Interagency Fire Center NIMS National Incident Management System NOAA National Oceanic Atmospheric Association NRF National Response Framework NWCG Northwest Coordination Group OEM Office of Emergency Management OSHA Occupational Safety and Health Administration PDA Preliminary Damage Assessment PDA Preliminary Damage Assessment PIO Public Information Officer PSAP Public Safety Answering Points AGENDA ITEM #6. d) October 2023 55 Acronym Definition RCW Revised Code of Washington RDP Regional Disaster Plan RFA Regional Fire Authority RHMP Regional Hazard Mitigation Plan RRFA Renton Regional Fire Authority RSF Recovery Support Function SAR Search and Rescue SARA Superfund Amendments and Reauthorization Act SBA Small Business Administration SERC State Emergency Response Commission SOG Standard Operating Guidelines SOP Standard Operating Procedure TASKC Regional Animal Services of King County UCG Washington State Cyber Unified Coordination Group US United States UW University of Washington WAC Washington Administrative Code WAEMD Washington State Emergency Management Division WASART Washington State Animal Response Team WSDA Washington State Department of Agriculture WSDOT Washington State Department of Transportation WSDOT Washington State Department of Transportation WSP Washington State Patrol Acronym Definition WSP HTCU Washington State Patrol High Tech Crimes United AGENDA ITEM #6. d) October 2023 56 EMERGENCY SUPPORT FUNCTION 1: TRANSPORTATION Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Parks and Recreation Department City of Renton Executive Services Department City of Renton Police Department Renton Regional Fire Authority Renton School District Transportation King County Transportation Department King County/Metro Transit Washington State Department of Transportation Private Rail Carriers Puget Sound Energy Seattle City Light Introduction Purpose Emergency Support Function (ESF) 1 is to provide in a coordinated manner, the resources (human, technical, equipment, and facility materials and supplies) of internal and external departments and agencies to support emergency transportation needs during an emergency or disaster impacting the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 1. The primary and supporting core capabilities are defined to support the execution of critical transportation operations for this ESF as follows: Primary Response Core Capability Critical Transportation Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the evacuation of people and animals, and the delivery of vital response personnel, equipment, and services into the affected areas. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. AGENDA ITEM #6. d) October 2023 57 Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies Local transportation planning will be focused on the safe and efficient operation of the City of Renton’s transportation system. Local transportation planning employs the most effective means of transporting resources including commercial transportation capacity, and capacity owned or operated by neighboring jurisdictions or state agencies. As mandated by RCW 38.52.070, the City of Renton will perform emergency management functions within its jurisdictional boundaries. Transportation planning, as directed by Renton Public Works, will lead three operational demands: • Identify and ensure the integrity of local transportation routes for emergency response. • Coordinate transportation resources with city departments and mutual aid partners. • Fill the incident management role of Ground Support/Transportation Unit, ensuring a smooth operational transition towards large event management. The Renton EOC will coordinate with county, state, and federal agencies to supplement the transportation resource needs of city departments. Priorities for these resource requests and their allocation will also be determined in coordination with the Renton EOC. These priorities will be established consistent with the mission of this plan that calls first for the protection of life, then property, the environment, and finally the economy. Situation Overview Local transportation systems and activities could be hampered by damaged infrastructure and disrupted communications. Specific hazards of note that would affect transportation infrastructure include earthquake (direct damage), windstorm (debris blocking roads), winter AGENDA ITEM #6. d) October 2023 58 storms (making roads impassable), and flooding (direct damage, debris deposits, or impassable roads). Local communities and neighborhoods can become “islanded populations” when transportation systems and infrastructure are disrupted and/or impacted. The City of Renton Annex to the King County Regional Hazard Mitigation Plan further identifies the natural and technological emergencies or disasters that could severely damage transportation systems within the City of Renton. Critical transportation operations involving roadways, bridges, and overpasses will continue to increase in sprawling urban areas with population growth. Natural and technological disasters will greatly increase the damage to the transportation system causing delays in delivery of outside resources which may include personnel, equipment, and goods and services. Critical infrastructure within the City of Renton may be disrupted or impacted by a disaster causing negative affects to basic human needs and community functionality. Vulnerable critical infrastructure within the City of Renton to consider as priority includes bridges, water towers, and pipelines (petroleum and natural gas). Concept of Operations The City of Renton public transportation authorities are responsible for restoring transportation systems under their control. Public Works is the primary agency responsible for the assessment of damages to highway and road transportation routes within the City of Renton. Additional functions of ESF 1 may include transportation modes management and control, transportation safety, stabilization of transportation infrastructure, and movement restrictions. Transportation Management and Control o Establish physical access through appropriate transportation corridors and deliver required resources to save lives and to meet the needs of disaster survivors. o Clear debris from primary and secondary routes to facilitate response operations. o Coordinate debris removal in the City of Renton using the City of Renton Debris Management Plan. o Mobilize all available critical resources to re-establish critical infrastructure within the affected area. o Facilitate the coordination, response, use, and recovery of the transportation system across neighboring jurisdictions. o Establish ingress and egress routes to facilitate movement restrictions and transportation safety. o In smaller incidents, transportation resource requests will be managed through an Incident Command Post or Departmental Operations Center (DOC). o Requests for additional assistance from private, county, state, and federal agencies will filter through the Renton EOC when capabilities exceed local resources to support response and recovery efforts. o Procedures for the coordination of transportation resources are located under the Logistics Section of the Renton EOC procedures. AGENDA ITEM #6. d) October 2023 59 o Incident management measures will be implemented by the following lead agencies in the event of disruption to transportation systems: • Aviation: Renton Public Works Airport • Maritime: Renton Regional Fire Authority • Pipeline: Renton Public Works, Renton Regional Fire Authority • Railroad: Renton Public Works • Surface Roadways: Renton Public Works Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 1 includes communicating with the Whole Community during transportation and critical infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 1 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Renton Public Works is responsible for the assessment of transportation systems in the City of Renton and identification of functional and non-functional components of the systems. Public transportation authorities are responsible for the restoration of transportation systems under their control. A Ground Support/Transportation Unit from Renton Public Works will organize transportation resources and maintain liaison with transportation authorities. The Transportation Unit is located in the Logistics Section of the Incident Management System. The Renton EOC will provide support to the lead agency for this ESF. Notification This ESF can be activated for Renton EOC Support through the following agencies: • Renton Public Works • Renton Police Department • Renton Regional Fire Authority (RFA) • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. AGENDA ITEM #6. d) October 2023 60 Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. EEI Description Collection Dissemination Transportation What is the status of all transportation systems (land, sea, air, rail) within the City of Renton? What is the status of all primary and secondary routes? Status of evacuation routes? Shelter routes? Pathways to hospitals or other critical infrastructure? What is the status of bridges (critical and non)? Renton Public Works Renton EOC Renton Police Renton RFA Safety and Security What transportation systems need to be closed or detoured to protect for safety and security? Renton Public Works Renton Police Renton RFA Renton EOC Renton Police Renton RFA Hazardous Materials What is the status of any hazardous materials (ex: pipelines) that may disrupt transportation or have an impact upon transportation systems? Renton Public Works Renton Police Renton RFA Renton EOC Renton Police Renton RFA AGENDA ITEM #6. d) October 2023 61 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Response Statement of Purpose: Coordinate and mobilize resources to support the assessment and stabilization of impacted infrastructure transportation systems. Core Capability Activity Responsible Agency(s) Operational Coordination Activate the Renton EOC as requested to support information collection and dissemination, and city priority objectives. Renton Executive Services Mitigation Statement of Purpose: Determine mitigation strategies to increase the integrity of transportation systems and infrastructure thus reducing damage potential within the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Mitigate transportation systems to increase integrity and decrease damage potential. Renton Public Works Preparedness Statement of Purpose: Develop and maintain primary and alternative transportation plans, resources, and procedures that can be implemented in the event of a disaster or other disruption. Core Capability Activity Responsible Agency(s) Planning Develop an inventory of all primary and alternative transportation resources that can be implemented when systems or infrastructure are damaged, unavailable, or overwhelmed. Renton Public Works Renton Executive Services Participate in emergency management training, drills, and exercises in support of this ESF. Renton Public Works Develop and maintain departmental standard operating procedures and checklists in accordance with this plan. Renton Public Works Identify and build transportation routes that would support an evacuation. Coordinate with City of Renton Public Works Department to ensure operational readiness. Renton Executive Services AGENDA ITEM #6. d) October 2023 62 Notify the county or state of the need for activation of the Emergency Alert System (EAS) and the potential need for transportation resources. Coordinate the mobilization of personnel and equipment necessary for the assessment of transportation systems. Brief deployed personnel on the known hazards and designated assignments. Coordinate through the Renton EOC Logistics section to ensure the delivery of requested resources and supplies. As available, provide a liaison to the City of Renton EOC through the county or state EOC. Washington State Department of Transportation Provide personnel and equipment, when requested, for engineering services as related to the state transportation system. Coordinate response efforts with utilities as needed to provide personnel and equipment, to restore city transportation routes affected by utility damage under their control. Seattle City Light Seattle Public Utilities Puget Sound Energy Provide personnel and equipment, when requested, to restore city transportation systems affected by rail damage under their control. Private Rail Carriers Situational Assessment Develop a process for monitoring and reporting the status of or damage to the transportation system to include: o Field staff or crew conduct windshield inspections to verify the status of transportation systems and infrastructure within Renton. o Supplement field verifications with video cameras at traffic signals, if operational. o Receive and respond to calls from citizens and local agencies regarding infrastructure and road conditions. o Manage the Renton Response Citizen Work Order Request system. o Monitor and provide status updates through the city website and social media platforms of transportation systems and infrastructure delays, impacts, or damages. Renton Public Works Coordinate regular communication with Renton EOC and Transportation Director to monitor the status of and report damage of impacted transportation systems: Renton Public Works AGENDA ITEM #6. d) October 2023 63 o Complete situation reports and deliver on a regular or consistent schedule through the duration of the incident period. Suggested: approximately every 4 hours. o Conduct regular damage assessments to arterials, highways, and other road transportation routes and infrastructure. o Coordinate, process, and examine transportation and infrastructure damage assessment information, as outlined in the Damage Assessment Annex, with partner departments and agencies including Renton Police Department and Renton Regional Fire Authority. As outlined in the Damage Assessment Annex, identify, and communicate information of damaged transportation systems and emergency response routes to the Renton EOC, and other necessary departments/agencies as consistent with the Incident Management System. Renton Police Renton RFA Renton Public Works Renton Community and Economic Development Coordinate the release of public information and warning regarding transportation safety and emergency routes. Renton Executive Services Critical Transportation Conduct aerial reconnaissance and photographic missions, as requested, if resources are available. Washington State Department of Transportation Provide transportation support to the City of Renton through coordinating school buses for the movement of people. Renton School District Alternative transportation solutions that can be implemented when systems or infrastructure are damaged, unavailable, or overwhelmed: o City fleet pool of vehicles for out of service and/or damaged vehicles. Renton Public Works Recovery Statement of Purpose: Coordinate the restoration and recovery of the transportation systems and infrastructure in alignment with the Renton Recovery Framework (ESF 14). Core Capability Activity Responsible Agency(s) Planning Provide documentation to the City of Renton EOC or designated Applicant Agent for the city, of costs Renton Public Works AGENDA ITEM #6. d) October 2023 64 Resource Requirements None. References • City of Renton Annex to the King County Hazard Mitigation Plan • City of Renton CEMP Damage Assessment Annex • City of Renton CEMP Evacuation Annex • City of Renton EOC Standard Operating Procedures • City of Renton Public Works Department Resource Manual • City of Renton Debris Management Plan • King County Comprehensive Emergency Management Plan incurred for the response and recovery efforts of city transportation systems. Coordinate with Renton EOC for transportation systems and infrastructure recovery priority objectives. Coordinate teams for the restoration and recovery of transportation systems and infrastructure. o Assign project managers and inspectors for transportation restoration and recovery. o Deploy inspectors to the field to relay contractor information to the project managers. o Project managers will coordinate designs. o Field information and administer the restoration and recovery process. Situational Assessment Conduct damage assessments of city transportation systems and facilities, as a member of the Preliminary Damage Assessment (PDA) team. Renton Public Works Critical Transportation Provide information identifying alternate transportation routes to the City of Renton EOC. Renton Public Works Reconstruct, repair, and maintain the city transportation system, including the designation of alternate routes in coordination with the county and state. Provide support and coordination with the State Department of Transportation for the assessment and restoration of state transportation systems through the City of Renton EOC, if activated, or the City of Renton Executive Department. Operational Coordination Support the City of Renton Public Works Department by providing available resources for damage assessment, emergency traffic control, repair, etc., of transportation systems. Renton Police AGENDA ITEM #6. d) October 2023 65 • Washington State Comprehensive Emergency Management Plan • Washington State Department of Transportation Disaster Plan • Puget Sound Regional Catastrophic Disaster Coordination Plan, Transportation Recovery Annex Terms and Definitions See Basic Plan Appendices None. AGENDA ITEM #6. d) October 2023 66 EMERGENCY SUPPORT FUNCTION 2: COMMUNICATIONS, INFORMATION SYSTEMS, AND WARNING Primary Agency: City of Renton Executive Services Department Supporting Agency: City of Renton Police Department City of Renton Public Works Department Renton Emergency Communication Services King County Emergency Operations Center Valley Communications Center Cellular Providers / Telecommunications Companies Introduction Purpose The purpose of Emergency Support Function (ESF) 2 is to provide guidance for coordinating, maintaining, and reestablishing the communications capabilities necessary for the operational requirements for the City of Renton in preparing for, responding to, and recovering from emergencies and disasters. ESF 2 also identifies the guidance for rapid alerting and warning of city officials and the general public of an impending or occurring natural or technological emergency or disaster. The following Core Capabilities support the roles and responsibilities of ESF 2. The primary and supporting core capabilities are defined to support the execution of communication, information systems, and warning for this ESF as follows: Primary Response Core Capabilities Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and effectively restore and revitalize systems and services to support a viable, resilient community. Logistics and Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination and access to community staples. AGENDA ITEM #6. d) October 2023 67 Primary Response Core Capabilities Synchronize logistics capabilities and enable the restoration of impacted supply chains. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies ESF 2 applies to city departments as well as private and volunteer organizations that take action to establish and maintain communication, information system, and warning support in preparation for, response to, and recovery from an emergency or disaster which affects the population and government operations in the City of Renton. Substitute Senate Bill 5573 (RCW 43.105.331 and 43.105.020) addresses implementing two-way voice via the State Communications Interoperability Plan to ensure interoperability between federal, state, and local agencies. Special considerations for communicating with significant segments of the population with Limited English Proficiency (LEP) and those with Access or Functional Needs (AFN) is addressed in this ESF with compliance to: • Civil Rights Act of 1964 o Unlawful discrimination against race, color, or national origin. • RCW 38.52.070 o Requirement for emergency management organizations to include and communications plan which identifies “significant population segments” that have LEP and AFN and how information will be disseminated to those populations during an emergency or disaster. • WAC 118-30 o LEP and AFN populations are components of the Whole Community which is discussed as a requirement for inclusion throughout the planning process. • WAC 118-04 o Registration of volunteers through the Emergency Worker Program. Situation Overview The Basic Plan portion of the Comprehensive Emergency Management Plan identifies the natural and technological emergencies or disasters the City of Renton may experience that require full support of their communication systems. Major hazards of concern that would AGENDA ITEM #6. d) October 2023 68 disrupt communication and information systems may include earthquakes, landslides, wind events, winter storms, and cyber-attack. Alert and Warning Following an emergency or disaster, people within Renton will expect to be informed of the actions the city is taking to protect life and property loss. The nature of the incident may not allow sufficient time to provide for warning. The City of Renton would likely need to use multiple systems and approaches to alert the population of an emergency or disaster. Alerting systems may include the activation of the ALERT Renton mass notification system or the Integrated Public Alert and Warning System (IPAWS). Although the city of Renton has direct access to generating alerts through ALERT Renton, the city does not control the use of IPAWS, which can issue alerts through the Emergency Alert System (EAS), Wireless Emergency Alerts (WEA), and on the National Oceanic and Atmospheric Administration (NOAA) Weather Radio. These alerting systems provide authenticated emergency and life-saving information to the public through mediums such as mobile or landline telephones, TTY/TDD devices, radio, television, or Weather Radio. Emergency information or warning relayed to the media is publicized at the discretion of the broadcasters. It is important to note that not all warning and emergency notification messages will reach the intended audiences due to disruptions in communication systems. Additionally, system databases will not include all telephone numbers of affected individuals. Technological limitations may prevent communication with the general public, including those with LEP and those with AFN. Consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. The City of Renton recognizes that members of these communities will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. Communication Systems The City of Renton’s primary concern will be with lifesaving responses and the restoration of vital city services necessitating the use of communication systems. The city’s communication systems may be overwhelmed, damaged, or destroyed by a natural or technological disaster when they are needed the most. As backup communication is limited, it will be necessary to assess, prioritize and allocate the use of all working systems. It is important to note that communication systems may not have sufficient capacity to handle the traffic generated by emergency conditions, therefore, the city may be forced to rely on alternate communication systems when normal communication systems are overwhelmed or inadequate. Communication systems are vulnerable and depending on the nature of the disaster and the extent of the damage, repairs to these systems may take months. AGENDA ITEM #6. d) October 2023 69 Concept of Operations It is essential for the City of Renton to have reliable communications and information system capabilities for day-to-day communications, warning capabilities, response and recovery efforts, and coordination with other organizations. Such capabilities must be available to the city for operations from the primary or alternate EOC as well as any other location selected. The City of Renton will prioritize available communications and information systems with life safety first, followed by critical government functions, the protection of property, the environment, and the economy. In the event communication support is needed beyond available capabilities, the City of Renton will request assistance through the King County Emergency Operations Center (EOC) or directly to Washington State EOC. Procedures detailing responsibility for, and operation of emergency communications equipment are located in the City of Renton Emergency Operations Center Procedures, maintained separately. Procedures detailing the activation of warning systems are found in the City of Renton Emergency Operations Center Duty Officer Manual, maintained separately. Coordination • Ensure the capacity to communicate with internal city staff, external agencies including the Renton Regional Fire Authority (RFA), and both the emergency response community and the affected populations are established and interoperable between responders and coordinators at the Federal, tribal, state, and local levels. • Reestablish sufficient communications infrastructure within the affected areas to support ongoing response activities. • Reestablish critical information networks including cybersecurity information sharing networks to maintain situational awareness, inform incident response, and support the resiliency of key systems. • The Incident Commander or their delegate will establish a communications plan for the field units and other organizations responsible for response and recovery efforts. • The City of Renton EOC may assist Incident Command in communications coordination. Provision Communication capabilities presently available to support emergency operations and/or provide emergency alert and warning to the public include: • Internal to the City of Renton o City of Renton Critical Emergency Information web page at rentonwa.gov o ALERT Renton electronic emergency notification system to notify opted-in individuals via telephone, text message, email, and TTY/TDD of emergencies that may require action. o Telephones including landlines, cellular, and satellite. o Facsimile machines (fax). o Radio Systems, including 800 MHz and VHF. AGENDA ITEM #6. d) October 2023 70 o City of Renton e-mail (internal notification system only). o Comprehensive Emergency Management Network (CEMNET) – two-way VHF radio system for contact with the state EOC at Camp Murray. o Renton Emergency Communication Service (RECS) – amateur radio volunteer group which is registered as both a RACES (Radio Amateur Civil Emergency Services) and ARES (Amateur Radio Emergency Services) group and provides two-way communication via voice, limited continuous wave/Morse code, limited radio teletype, and packet using amateur radio frequencies. o National Warning System (NAWAS) - a federal landline warning system connecting the state warning network. o Valley Communication Center – regional 9-1-1 public safety dispatch center. o Use of message runners or couriers to convey written or verbal messages between locations if all communications are disrupted. o Use of social media sites such as Twitter, Facebook, Instagram, and NextDoor. o Neighborhood Information Centers – publicized locations where written messages can be posted for the public when electronic and media communications are unavailable. o Use of universal pictographs or symbols to convey messages without words. o Leveraging community-based social networks, which may include word of mouth, email, social media, and other means of informal information sharing by the public. o Utilizing interpreters and/or translators to provide messaging that can be understood by significant segments of the population with LEP or AFN. Consult the King County IECP and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. • External Requests o Communication resources that may be obtained through external requests such as the King County EOC, Washington State Emergency Management Division, or Public Access include: Radio and television broadcasts including City of Renton Cable Channel 21. Commercial broadcasts are at the discretion of the media broadcaster. National Oceanic Atmospheric Association (NOAA) weather radio for announcement of weather forecasts. National Weather Service (NWS) issuance of weather warnings, watches, and advisories, including alerts sent to NOAA Weather Radio. Emergency Alert System (EAS) Relay Network. A national warning system which disseminates emergency alerts and warning messages via radio, satellite, and broadcast television. Wireless Emergency Alerts (WEA), a public safety system that allows customers who own compatible mobile devices to receive geographically targeted messages alerting of emergencies that may require action. AGENDA ITEM #6. d) October 2023 71 Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 2 integrates with ESF 15: External Affairs/Public Information to ensure communication with the whole community during preparedness, response, recovery, and mitigation activities are appropriately disseminated. ESF 2 focuses on establishing and maintaining the necessary core communication systems that ESF 15 utilizes. The Whole Community includes populations with LEP, AFN, and individuals with disabilities. ESF 2 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The responsibility for development, coordination, and maintenance of communication systems for day-to-day operations rests with individual departments. Technical expertise and support for these systems may be provided by Renton’s Executive Services Department (telephone and electronic) or the Public Works Department (radio) depending on the mode of communication. During an emergency or disaster situation, communication system and infrastructure capability and support may be provided by Renton’s Executive Services and Public Works Departments. Notification This ESF can be activated through the following channels: • Renton Public Works • Renton Executive Services • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat, unmitigated risk to the Renton community, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. AGENDA ITEM #6. d) October 2023 72 EEI Activity Collection Dissemination Extent of Incident Gather any available information regarding the extent of the incident. Renton EOC Duty Officer Renton Executive Services Renton EOC Assessment - Are communication capabilities operational? o Determine status and availability of communication resources (landlines, cellphones, internet, radios, satellite, 911 dispatch) Renton EOC Duty Officer Renton Executive Services Renton Police Renton Public Works Renton Emergency Communication Service Renton EOC Renton Executive Services Information Analysis Gather/receive information through reporting tools and determine the veracity of the information. 911 Dispatch Renton Public Works Renton Police Renton EOC Planning Section Renton EOC Operations Section Renton EOC Impacts - What area is impacted? o Confirm geographic location/borders and boundaries. o Confirm boundaries of impact area to include. o Determine population impacted. - Is there any impact to life safety? - Confirm access to Emergency Notification Systems. - Status of broadcasting, internet, and other communication structures or facilities. Renton EOC Duty Officer Renton Executive Services Renton Police Renton Public Works Renton Parks and Recreation Renton RFA Renton Emergency Communication Service Renton EOC This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. AGENDA ITEM #6. d) October 2023 73 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the systems and resources upon which ESF 2 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow for the coordination of ensuring communication capabilities remain operable in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems/Long – Term Vulnerability Reduction Stabilize, restore, and revitalize systems and services to support a resilient community through: o Mitigation programs for all city computer and communication systems to protect them from the effects of an emergency or disaster. Included in this program will be the seismic protection of all essential city computer and communication systems. o New technologies designed to improve the reliability of communication systems. Mitigation programs for all radio and wireless communications systems to protect them from the effects of an emergency or disaster. Renton Executive Services Renton Public Works Renton Emergency Communication Service Preparedness Statement of Purpose: Responsible agencies undertake planning and redundancy activities to ensure the preparedness and readiness of systems and resources upon which ESF 2 rely. These are plans, procedures, exercises, and redundancies in place that support the Core Response Capabilities which allow for the coordination of preparing communication capabilities to remain operable in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Prepare and design reliable, redundant, and robust communication systems for daily operations capable of quickly reconstituting normal operations in the event of disruptions or destruction. Renton Executive Services Renton Public Works Valley Communications Operational Coordination Participate in communication exercises, trainings, and drills in support of this ESF that evaluate plans and capabilities. All Renton Departments Renton RFA Develop, facilitate, and promote communication training, drills, and exercises that evaluates plans All Renton Departments AGENDA ITEM #6. d) October 2023 74 and capabilities in support of this ESF with the inclusion of relevant public information officer roles and whole community partners. Ensure social media accounts and passwords are up to date and accessible. Renton Executive Services Renton Police Maintain and regularly test the 800 MHz radio system for local emergency responders. Puget Sound Emergency Radio Network Build an amateur radio communications system that supports emergency operations Renton Emergency Communication Service Maintain a deployment plan for staffing amateur radio at critical locations specified by city staff. Logistics and Supply Chain Management Maintain an inventory and record of assigned communications equipment. Document damages or necessary repairs. Renton Executive Services Planning Establish standard operating and reporting procedures for emergency communications, alerts, and warning both internally for City of Renton employees and externally for the public. Renton Executive Services Align plans, procedures, and systems that support required communications with all Federal, State, local, and tribal governments, and agencies. Pre-stage relevant emergency messages and/or maps with the automated emergency notification system. Consult the King County IECP and the Renton Annex to the King County IECP for alternative communication options specific to addressing LEP and AFN populations. Response Statement of Purpose: Responsible agencies undertake the coordination of response activities to ensure the systems and resources upon which ESF 2 capabilities rely are maintained and operable. These are physical or technological systems in place which support the Core Response Capabilities which allow for the coordination of ensuring communication capabilities remain operable in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Reestablish critical information networks, including cybersecurity and information sharing networks to inform situational awareness, enable incident response, and support the resilience of key systems. Renton Executive Services Reestablish sufficient communications infrastructure within the affected areas to support ongoing life-sustaining activities, provide basic human needs, and a transition to recovery. Renton Public Works Renton Executive Services AGENDA ITEM #6. d) October 2023 75 Operational Communication Manage communications throughout response organizations on-scene through coordinating the establishment of interoperable voice and data communications between City of Renton, local, and out-of-area responders. Renton Executive Services Relay critical incident information from the City of Renton EOC. Renton EOC will provide support and coordinate communications throughout duration of the event. Renton Executive Services Relay incident information to the King County EOC and/or the Washington State EOC Activate the RECS volunteer group to overcome communication shortfalls, deploying them to staff the Renton EOC Communications Unit. Assist in identifying and maintaining directories of compatible frequencies used by organizations throughout the incident. Renton Emergency Communication Service Logistics and Supply Chain Management Mobilize staff and/or volunteers to assist in the communications function as needed. All Renton Departments Renton RFA Renton Emergency Communication Service Anticipate and communicate resource requests to include communication equipment, maintenance, personnel, technical support, and other services or commodities. All Renton Departments Provide communications resource support to include commodities, personnel, services, and moving and delivering of resources, for the City of Renton, if requested. Renton Executive Services King County EOC Situational Assessment Through emergency notification or alternative call-out system, notify city officials/departments of emergency or disaster situation. Renton Executive Services Establish and maintain a common operating picture to analyze and deliver critical information sufficient to inform policy and decision making and stabilize the incident. Expand situational awareness and inform and notify neighboring jurisdictions when an incident has occurred as timely as possible. Public Information and Warning Activate and disperse public messaging through ALERT Renton and other alerting systems. Renton Executive Services King County EOC WA EMD Update and publish information to the emergency information web page if the necessary systems are accessible and operational. Coordinate an external messaging strategy that meets the needs of LEP/AFN populations while Renton Executive Services AGENDA ITEM #6. d) October 2023 76 adhering to the procedures described in ESF 15 and the Renton Annex to the King County Integrated Emergency Communications Plan. Renton Equity, Housing and Human Services Provide technical information regarding fire, hazardous materials, or other hazards to the Renton EOC to assist in crafting appropriate emergency messages. Renton RFA Renton Police Renton Public Works Renton Parks and Recreation Renton Executive Services Renton Community and Economic Development Planning Implement incident communication interoperability plans and protocols and consider: - Information relay - Radio transmission clarity - Notification for internal staff - Notification for general public All Renton Departments Renton RFA Renton Emergency Communication Service Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the recovery effort returns the systems and resources upon which ESF 2 capabilities rely to a steady state. These are physical or technological systems in place which support the Core Response Capabilities which allow for the coordination of ensuring communication capabilities are reestablished and recovered in regard to potential or actual emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Repair and restore amateur radio communication systems or provide technical information or recommendations on the restoration of those systems. Renton Emergency Communication Service Repair and restore or coordinate and direct the restoration of communication systems within the scope of their access and expertise. All Renton Departments Cellular Providers / Telecommunications Companies Coordinate the repair and restoration of overall communication systems through the City of Renton EOC. Renton Executive Services Renton Public Works Puget Sound Emergency Radio Network Coordinate the maintenance and repair of respective radio communication equipment. Renton Public Works Renton RFA King County EOC Operational Communication Continue to provide communication support for emergency operations, as needed and directed by city staff. Renton Emergency Communication Service AGENDA ITEM #6. d) October 2023 77 Public Information and Warning Support and amplify ongoing public information messaging content; consult the King County IECP and the Renton Annex to the King County IECP for alternative communication procedures specific to addressing LEP and AFN populations. Renton Executive Services King County EOC Resource Requirements Technical and support staff will be necessary to expedite the establishment of critical communication systems. Equipment and supplies should be cached to support operations for a minimum of 3 days. Alternate power sources should be available to operate electricity dependent systems. References • City of Renton EOC Standard Operating Procedures • City of Renton EOC Duty Officer Manual • City of Renton Annex to the King County Inclusive Emergency Communications Plan (IECP) • Memorandum of Understanding between City of Renton and Renton Emergency Communication Service. • King County Comprehensive Emergency Management Plan • King County ARES/RACES Resources • King County Inclusive Emergency Communications Plan (IECP) • Valley Communications Emergency Restoration Procedures • Puget Sound Regional Catastrophic Disaster Coordination Plan • Washington State Comprehensive Emergency Management Plan Terms and Definitions - Access and Functional Needs (AFN): includes those people who may have specific needs related to the emergency incident. In the context of this ESF, this includes those members of community who are blind, visually impaired, deaf/blind, and/or have experienced hearing loss. - Limited English Proficiency (LEP): refers to individuals who do not speak English as their primary language and have a limited ability to read, speak, write, or understand English. - Significant segment of the population: refers to 5% of the total population of the city, or 1,000 persons, whichever is smaller. Additional terms and definitions can be found in the Basic Plan. AGENDA ITEM #6. d) October 2023 78 Appendices None. AGENDA ITEM #6. d) October 2023 79 EMERGENCY SUPPORT FUNCTION 3: PUBLIC WORKS AND ENGINEERING Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Community and Economic Development Department City of Renton Parks and Recreation Department City of Renton Police Department City of Renton Executive Services Department Renton Regional Fire Authority King County Emergency Operations Center King County Department of Transportation King County/Metro Transit Puget Sound Energy Seattle City Light Washington State Department of Transportation Introduction Purpose Emergency Support Function (ESF) 3 is developed for the coordination of engineering and public works activities. This may include: • Emergency construction, demolition, and repairs. • Operation and management of water, wastewater, storm water, and transportation systems (traffic systems and airport). • Inspection of facilities for structural condition and safety. • Maintenance and repair of city vehicles. • Coordination of heavy equipment resources required to support emergency operations of the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 3. The primary and supporting core capabilities are defined to support the execution of emergency construction, operations, and management for this ESF as follows: AGENDA ITEM #6. d) October 2023 80 Primary Response Core Capability Infrastructure Systems Stabilize critical Public Works infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Supporting Response Core Capability Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Critical Transportation Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the evacuation of people and animals and the delivery of vital response personnel, equipment, and services into the affected areas. Environmental Response/Health & Safety Conduct appropriate measures to ensure that protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Logistics and Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Mass Care Services Provide life-sustaining and human services to the affected population to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies Renton Public Works capabilities include technical advice and evaluations, engineering services, construction management and inspection, emergency contracting, emergency repair of water, stormwater, and wastewater facilities, emergency response to transportation route systems (traffic and airport), provision of potable water, and emergency power. Activities within the scope of these capabilities include: • Coordination of mitigation activities including seismic retrofitting. • Assists in damage assessment information collection immediately following the event. • Emergency clearance of debris to allow access for emergency first responders. • Removal of debris from public streets and roads. • Temporary repair or replacement of emergency access routes to including damaged streets, roads, bridges, and any other facilities necessary for passage of emergency first responders. AGENDA ITEM #6. d) October 2023 81 • Emergency restoration of critical utility systems including temporary restoration of water supply and distribution systems, wastewater collection systems, and drainage systems. • Emergency contracting to support public health and safety. • Assist in the preparation of Preliminary Damage Assessment reports as requested. • Support other ESF's as outlined in the CEMP. The City of Renton will provide public works response service capabilities to lands and facilities under its jurisdiction. Response to private property problems shall be performed only when a city facility, such as a utility is causing the problem or when life or public health is threatened. Renton Public Works may assist in the evaluation of unsafe conditions on private property giving recommendations for repair or restoration. Renton Community and Economic Development (CED) may provide a structural engineer to assess conditions on private property if there is an immediate threat to life. The following Revised Codes of Washington (RCW) and Washington Administrative Codes (WAC) apply to ESF 3 guidelines, authorities, and policies as follows: Revised Code of Washington (RCW): o 43.155.065, Emergency public works projects. Establishes low-interest or interest-free loans for emergency public works projects. o 57.08.170, Emergency Water Use Restrictions Establishes the authority to restrict water use and fine violators. o 77.55, Department of Fish and Wildlife, Construction Projects in State Waters Reviews laws and regulations pertinent to a construction project that effects state salt and fresh waterways. o 86.16.035, Department of Ecology – Control of dams and obstructions Empowers Department of Ecology to supervise and control all dams and obstructions of streams, including regulation of these structures. Washington Administrative Code (WAC): o 173-175-610, Department of Ecology, Dam Safety Emergencies Provides guidance to Department of Ecology for responding to dam emergencies. City of Renton Policies o 400-09, Emergency Water Shut-down Notification. Establishes a policy/procedure for notification of emergency water shut down of water mains, fire hydrants, or other pertinent valves. Situation Overview The City of Renton’s Annex to the King County Regional Hazard Mitigation Plan identifies the natural and technological emergencies or disasters the City of Renton may experience that AGENDA ITEM #6. d) October 2023 82 could overwhelm Renton Public Works. An emergency or disaster could damage or destroy structures, streets, signals, or water, storm drainage and sewer utility systems. Renton Public Works personnel may also be affected by the event and unable to work or obtain the necessary equipment to perform their standard operations. Additional resources may not be available to the city to meet emergency requirements. County, state, or federal assistance may be necessary to ensure a timely, efficient, and effective response. Planning Assumptions • Debris clearance and emergency road repairs will be given priority to support immediate lifesaving emergency response. • Water supplies and infrastructure for firefighting will be evaluated, and priority may be given to areas determined most critical. • Renton Public Works engineering personnel and construction equipment may become overwhelmed and require resource assistance from outside the jurisdiction of the city. • Emergency supplies of potable drinking water will be coordinated system wide or at pre- designated locations such as functional water reservoirs. • Previously inspected structures and city utility systems may require re-evaluation when after-shocks occur following an earthquake or, in other disasters, whenever conditions of the disaster substantially worsen. Concept of Operations General Renton Public Works will coordinate engineering and construction activities and communicate with support agencies such as city departments, the City of Renton Emergency Operations Center (EOC), and the Washington State Department of Transportation (WA DOT) as necessary. Damage assessment may be conducted for in conjunction with ESF 1 following the procedures outlined in the Damage Assessment Annex. Information collected will be forwarded to Renton Public Works and the City of Renton EOC, if activated. Renton Public Works will then develop Incident Action Plans with the support of ESF 5 - Emergency Management and ESF 14 - the City of Renton Disaster Recovery Plan, for response and recovery activities. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 3 includes communicating with the whole community throughout preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). AGENDA ITEM #6. d) October 2023 83 ESF 3 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The Primary Agency responsible for the coordination of this ESF is the City of Renton Public Works Department. They will provide public works and engineering assistance, as resources allow, meeting the city's needs in an emergency or disaster. In the event of an emergency, ESF 3 will function within the Operations Section of the Renton EOC. Notification This ESF can be activated through the following channels: • Renton Public Works • Renton Police • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Resources What is the status and location of Public Works response teams, equipment and materials needed for response? Renton Public Works Renton EOC Public Works DOC Extent of Incident Gather situational reports regarding the type and extent of the incident and impact to Public Works Infrastructure. Number and locations of impacted persons without access to wastewater, potable water, and transportation access/ “islanded populations”. - Status of Public Works infrastructure operational capabilities: o transportation systems o airport o bridges Incident Commander Renton EOC AGENDA ITEM #6. d) October 2023 84 o water supply o potable water treatment facilities o reservoirs and water distribution systems o pump stations and lift stations o wastewater collection systems o drainage collection systems o condition of public works maintenance and operation facilities Disaster Impact Numbers Number and location of drainage systems impacted, areas flooded, number of homes flooded. Number of buildings/facilities/systems needing inspection. Incident Commander Renton Public Works Renton RFA Renton Police Renton EOC Public Works DOC Public Works Structures and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - City of Renton owned and operated facilities and structures. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Transportation Systems Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Street closures. - Non-operable traffic signals. - Transportation Systems including bridges. Incident Commander Renton Public Works Renton RFA Renton Police Renton EOC Renton Public Works DOC Renton Municipal Airport Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Renton Municipal Airport facilities, runway, and access routes. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Dams Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Flow of rivers and streams. - Weather forecast conditions. - Cedar River Dam. Incident Commander Renton Public Works Army Corps of Engineers Renton EOC Renton Public Works DOC Raw Water Supply, Storage Systems, and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Environmental status of water source. - Quantity of potable water available. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Treated (finished) Water Storage Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Quantity of water available. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC AGENDA ITEM #6. d) October 2023 85 Systems and Facilities Treated Water Distribution Systems and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Number of water distribution system breaks. - Number of water customers without potable water. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Water Treatment Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Renton water treatment facilities. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Wastewater Treatment Facility and Interceptors Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Wastewater treatment facilities and interceptors. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Wastewater Collection Systems and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Number of wastewater collection system breaks. - Number of impacted wastewater collection facilities. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Drainage Collection Systems and Facilities Status (operational, damaged, destroyed, unknown), number, location, and approximate restoration date of: - Number of impacted drainage collection systems and facilities. Incident Commander Renton Public Works Renton EOC Renton Public Works DOC Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Determine mitigation strategies to increase the integrity of critical infrastructure and related systems thus reducing damage potential within the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure Systems Mitigate city utility systems to increase integrity and decrease damage potential. Renton Public Works Implement hazard mitigation in the development of policy, issuing of permits, and the design and construction of city facilities, including water, sewer, AGENDA ITEM #6. d) October 2023 86 Response Statement of Purpose: Coordinate and mobilize resources to support the assessment and stabilization of impacted public works systems and infrastructure. Core Capability Activity Responsible Agency(s) Logistics and Supply Chain Management Provide personnel to conduct post disaster safety evaluation of buildings in accordance with the Damage Assessment Annex. Renton Public Works Renton Community and Economic Development Organize trained personnel to perform preliminary damage assessment of city roads, bridges, and utility systems. Coordinate the provision of light and heavy construction equipment, supplies and personnel. Renton Public Works Provide operational control of traffic signals and flashers under the city's jurisdiction. drainage, and street facilities and structures. This mitigation program will include the designation of methods to support emergency power sources for city wells, sewer pumping stations and fuel supplies necessary to public works operations. Preparedness Statement of Purpose: Develop and maintain primary and alternative critical infrastructure and related systems plans, policies, procedures, and trainings that can be implemented in the event of an emergency, disaster, or disruption. Core Capability Activity Responsible Agency(s) Planning Provide and participate in emergency management training, drills, and exercises. Renton Public Works Provide regular training to staff for home and work emergency preparedness. Develop policies and procedures for emergency response and recovery for public works activities. Work with neighboring jurisdictions and water districts to establish mutual aid and inter-local agreements. Environmental Health and Safety Ensure that field personnel have training, proper protection, and equipment necessary for response to an emergency or disaster. Renton Public Works Provide a Renton Public Works liaison to support Washington State Department of Transportation and Puget Sound Energy as requested. Renton Public Works AGENDA ITEM #6. d) October 2023 87 Maintain, inspect, and repair essential equipment and vehicles. Provide resources to maintain the flood fighting operations. Situational Assessment Assess the impacted areas for conditions that deem an immediate threat to life safety and deploy necessary resources. Renton Public Works Assess impacted areas for contaminated soils and deploy necessary resources. Critical Transportation Coordinate and provide the placement of traffic control signs and barricades for road closures, detours, and potential road hazards. Provide operational control of traffic signals and flashers under city jurisdiction. Renton Public Works Infrastructure Systems Monitor city water supply for possible contamination. Renton Public Works Provide for emergency restoration of city roads, water and storm/sewer systems, construction equipment, and emergency vehicles. Complete damage assessment of City of Renton infrastructure structures in accordance with the Damage Assessment Annex. Provide debris clearance (except on private property), emergency protective measures, emergency, and temporary repairs and/or construction on city lands, roads, dikes, drainage, storm/sanitary sewer and water systems, and facilities. Perform or contract major recovery work to restore damaged public facilities under Public Law 93-288, the Disaster Relief Act. Coordinate operational permitting and engineering support for the emergency construction, demolition, repair, operation and management of essential facilities, and the inspection of those facilities during or following an emergency or disaster. Operational Coordination Provide resources, personnel, and technical support for response and recovery activities to include repair and restoration of local services (gas, electric, telephone) as well as water and wastewater systems. All Agencies Reconstruct, repair, and maintain state transportation systems. Notify City of Renton Public Works Department regarding the status of the state transportation systems through Renton. Washington State Department of Transportation Coordinate with City of Renton Public Works Department on the designation of alternate transportation routes. King County Department of Transportation AGENDA ITEM #6. d) October 2023 88 Provide regulatory information, technical and resource support for the City of Renton Public Works Department response and recovery activities. Department of Local Services Identify, prioritize, and coordinate repair work for local roads, local bridges, and utilities (in coordination with ESF 12). Renton Community and Economic Development Provide damage assessment evaluations to Renton Public Works DOC or the City of Renton EOC if activated, to include identification of outages and main breaks, their locations, and probable restoration times on the utility systems within the City of Renton. Renton Public Works Provide personnel to be part of the preliminary damage assessment team for City of Renton Public Works Department transportation systems and facilities, when requested. All City Departments Request public works resources from neighboring jurisdictions or districts through pre-existing agreements. Renton Public Works Activate Renton EOC and Damage Assessment Teams, as needed. Recovery Statement of Purpose: Coordinate the restoration and recovery of the public works systems and infrastructure. Core Capability Activity Responsible Agency(s) Planning Provides documentation of costs incurred for the response and recovery efforts of City Public Works operations to the Renton Emergency Operations Center. City of Renton Public Works Resource Requirements • ATC-20: Standards for seismic evaluation of buildings developed by the Applied Technology Council. References • City of Renton Public Works Emergency Management Plan • King County Comprehensive Emergency Management Plan • Washington State Comprehensive Emergency Management Plan • King County Regional Debris Management Plan • ATC-20 Post Earthquake Safety Evaluation of Buildings AGENDA ITEM #6. d) October 2023 89 • Intertie Agreements for Emergency Water Supplies Purveyors include City of Kent, Tukwila, and Seattle • King County Regional Hazard Mitigation Plan • City of Renton Annex to the King County Regional Hazard Mitigation Plan • Puget Sound Regional Catastrophic Disaster Coordination Plan, Transportation Recovery Annex Terms and Definitions See Basic Plan. Appendices None. AGENDA ITEM #6. d) October 2023 90 EMERGENCY SUPPORT FUNCTION 4: FIREFIGHTING Primary Agency: Renton Regional Fire Authority Support Agencies: City of Renton Executive Department City of Renton Public Works Department City of Renton Police Department City of Renton Community and Economic Development Department King County Emergency Operations Center Fire Mutual Aid Agencies King County Office of the Fire Marshal Utility Companies Valley Communications Center Washington State Department of Natural Resources Washington State Patrol Washington State Office of the Fire Marshal Introduction Purpose The purpose of Emergency Support Function 4 (ESF 4) Firefighting is to describe the framework for response, preparedness, mitigation, and recovery from natural, human caused or catastrophic events requiring a fire response within the City of Renton. This will provide for the coordinated use of Renton Regional Fire Authority (RFA) resources in suppressing urban, rural and wildland fires, which could be human caused, or the result of a technological or natural disaster. ESF 4 is developed to provide an organizational framework that will effectively utilize all available firefighting apparatus and personnel within the City of Renton, describe the dispatching of such equipment and manpower to locations where needed, and provide for effective operations at the scene during an emergency or disaster. The following Core Capabilities support the roles and responsibilities of ESF 4. The primary and supporting core capabilities are defined to support the execution of Firefighting operations for the ESF as follows: AGENDA ITEM #6. d) October 2023 91 Primary Response Core Capabilities Fire Management and Suppression Provide structural, wildland, and specialized firefighting capabilities to manage and suppress fires of all types, kinds, and complexities while protecting the lives, property, and the environment in the affected area. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The procedures to be used during fire and other emergencies requiring fire service resources are defined in the Washington state fire mobilization plan, RCW 43.43.962: State Fire Services Resource Mobilization Plan (2019). (Formally RCW 38.54.030). Consistent with Department of Homeland Security National Incident Management System, the fire department or authority must implement the Incident Command System in accordance with WAC 296-305-05000: Incident Management (2019). Fire suppression management and procedures are identified in WAC 296-305-05002: Fire Suppression (2019). Accountability for wildland firefighter and firefighter safety standards are outlined in WAC-296-305-07012: Wildland Fire Personnel Accountability (2019) and WAC 296-305: Safety Standards for Firefighters (2019). AGENDA ITEM #6. d) October 2023 92 The guidelines established in the Renton Regional Fire Authority Operating Procedures shall be followed in responding to an emergency or disaster. This includes the activation of the fire Department Operating Center (DOC) to establish operational control and: • All activities within ESF 4 will be conducted in accordance with the National Incident Management System (NIMS) and the National Response Framework (NRF) and will utilize the Incident Command System (ICS). • Priority shall be given to life safety, incident stabilization, property conservation, environmental protection, and economic considerations, in that order. • In the event the Renton RFA has exhausted all resources through automatic/mutual aid agreements, one or more of three established fire resource plans may be activated. These three plans consist of the King County Fire Resource Plan, the South Puget Sound Regional Fire Defense Plan, and the Washington State Fire Services Resource Mobilization Plan (RCW 43.43.962). • The Renton EOC, if activated, will be informed when resources are reasonably expected to be exhausted. The Renton EOC will communicate critical resource updates to the Policy Advisory Group if policy level decisions are required in the continued management of the incident. • Critical Incident Stress Debriefing (CISD) may be requested within one week of an incident through the Resiliency Coordinator to support fire personnel and their families. • Fire service mutual aid will be exhausted or nearly exhausted prior to requesting regional or state fire mobilization resources. • Valley Communications Center is the designated public safety answering point (E 9-1-1 dispatch center) for the dispatch of fire mobilization resources in Zone 3 (South King County). Other 9-1-1 dispatch centers will support Valley Communications Center upon request. These are Port of Seattle Dispatch Center, NORCOM for Zone 1 (North and East King County), Seattle Fire Department Fire Alarm Center for Zone 5 (City of Seattle), and the King County Sheriff’s Office Communications Center. • Each local, state, or federal agency will assume the full cost of protection of the lands within its respective boundaries unless other arrangements are made. Fire protection agencies should not incur costs in jurisdictions outside their area without reimbursement unless there is a local mutual aid agreement between those jurisdictions. It is essential that the issue of financial limitation be clarified through proper official channels for efficient delivery of fire services. • Coordination with and support of state and local fire suppression organizations is accomplished through the state forester, in cooperation with the state fire marshal, Washington State Emergency Management Division (WA EMD), or other appropriate fire suppression organizations operating under NIMS/ICS. • National support for local and state firefighting operations is coordinated through the National Interagency Coordinating Center (NICC) located at the National Interagency Fire Center (NIFC) in Boise, ID. This is coordinated between the Washington State Fire Marshal or WAEMD and the Joint Field Office (JFO). AGENDA ITEM #6. d) October 2023 93 The Renton RFA policies and procedures outline mutual aid partners and DOC guidelines to be used for large incidents. Within these policies are disaster specific standard operating procedures (SOPs) written to support Renton RFA’s disaster response. Additionally, the King County Fire Chiefs Model Procedures outline countywide disaster specific policies that all fire agencies in King County follow. These specific SOPs and procedures are listed in the References section at the end of this document. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing fires of all types and complexities; significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. Urban and rural fires may result from or occur coincidentally with, an earthquake or as the result of another significant event. Under ideal conditions, the management of large firefighting operations is complex and involves an immense staff, several different agencies, and jurisdictions. Normal response will be hampered by such occurrences as bridge failures, landslides, traffic congestion, fallen debris, flooding or fire. Fire and life safety response times will be delayed and responses to occurrences will be prioritized. Extremely large fires and those resulting from, or coinciding with a major earthquake or other disaster, will place extraordinary demands on available resources and logistics support systems. Availability of fire service personnel may be limited due to injuries, personal concerns, needs or limited access to work location. First arriving recall personnel may be assigned to initial first response for emergencies. Agencies which commonly support large fire suppression operations (mutual aid, fire mobilization, police, public works, the Department of Ecology, the American Red Cross, etc.), will receive many fire and non-fire related requests. Many of the resources normally available for use in fighting large fires may be unavailable. Support normally given by electric, gas and water utility companies may be hampered by the magnitude of the incident. Also, utility failure such as the disruption of firefighting water supply may compound or add to the size of the incident. A significant natural or technological event may result in many fire emergencies throughout the City of Renton. In any major fire, airborne burning materials can be distributed over a wide area, complicating the response. Ignition sources could also cause hundreds of fires throughout South King County during and after an earthquake. The damage potential from fires in urban areas during and after a major earthquake is extreme. Under the worst conditions, these fires will have the potential to spread rapidly, cause extensive damage, and pose a serious threat to life, property, and the environment. Intra-jurisdiction and mutual aid firefighting resources may be difficult to obtain and utilize due to massive disruption of communications, transportation routes, utilities, and water systems. Communication channels will likely be disrupted, and the attempted use of these systems may be overwhelmed due to heavy traffic. If communications are completely down, it will be necessary for the city to manage its own resources through the implementation of the Renton EOC and the Renton RFA DOC. AGENDA ITEM #6. d) October 2023 94 Concept of Operations General Firefighting involves the organization and management of fire scene activities to suppress fires of all types, kinds, and complexities while protecting the lives, property, and the environment in the affected area. This includes the resource assistance of other agencies through the countywide mutual aid agreement and the statewide mobilization plan. For the purpose of this ESF, fire service is considered fire suppression and control. Basic emergency medical care and immediate life safety services, such as rescue and hazardous materials response, although delivered by the Renton RFA, are detailed in other ESFs (ESF 8 – Public Health and Medical Services, ESF 9 – Search and Rescue and ESF 10 – Hazardous Materials Response). Additional capabilities of the Renton RFA include Water Rescue, Technical Rescue, Wildland firefighting and Hazmat response. The resources and logistics utilized to fight fires depend on the type or category of the fire incident. The differences are described below: • Urban Fires - A fire of natural or human-caused origin that results in the destruction of property, homes, businesses, and other structures in populated, urban, or suburban areas. These fires occur primarily in cities or towns with the potential to rapidly spread to adjoining structures. • Rural Fires - A fire of natural or human-caused origin that occurs in or near forest or grassland areas where isolated homes, subdivisions, and small communities are located. These uncontrolled fires can start as, or grow into, a structure or wildland fire that can extend to urban areas. • Wildland Fires - A fire of natural or human-caused origin that results in the uncontrolled destruction of forests, field crops, and grasslands. Wildland fires can be identified by their severity as Type 5 being the least complex and Type 1 as the most complex. Members on Renton RFA’s Wildland team will be trained and shall maintain the Wildland Technician level firefighter minimum standard of the National Wildland Coordinating Group (NWCG) Firefighter 2 (FF2) or equivalent training. These Wildland Technicians can be deployed statewide and nationally. Renton RFA will manage and coordinate firefighting activities within the city. Other Renton RFA functions may be carried out concurrently and by the same personnel during the course of firefighting. The Renton RFA is signatory to a countywide mutual aid agreement which is defined as the King County Interlocal Agreement (KC ILA) for Mutual Aid. The fire service also cooperates in a statewide mobilization plan defined as the Washington State Fire Services Resource Mobilization Plan. This plan is activated through a detailed request by the Renton Duty Chief to the Zone 3 Coordinator, the King County Coordinator, and ultimately the South Puget Sound Regional Coordinator through the Valley Communications Dispatch Center. Renton AGENDA ITEM #6. d) October 2023 95 RFA is also a participant in the Zone 3 Fire Operations Chief Coordinators, for large-scale incidents. The Fire Chief or designee will activate the Departmental Operations Center (DOC) to manage and support complex or significant field incidents, or high call volume events. The Duty Chief or on-duty South Battalion Chief/Safety Officer will be an overall coordinator of fire service activities during or following a disaster. The DOC will coordinate with the field command post and the City of Renton EOC as necessary. The primary location of the DOC is Renton RFA Station 13 (Headquarters). The back-up location will be Renton RFA Station 12 which is downstairs at the same location as the City of Renton EOC when activated. An alternate location will be the City of Renton Public Works Maintenance Shops building. Communications will be through established channels. The primary mode of emergency communications would take place on the Puget Sound Emergency Radio Network (PSERN) radio communications system. Secondary communications are outlined in RRFA Communication Guide and include Site Trucking, State Ops, VHF radios, MDC, pagers and amateur radios (HAM radios). Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 4 includes communicating with the Whole Community during firefighting preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 4 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The Renton RFA has the responsibility for the accomplishment of firefighting activities in the Renton Regional Fire Authority service area. This includes the City of Renton along with King County Fire Protection District #25 (East Renton Plateau) and #40 (Fairwood). There are currently seven Renton RFA fire stations that have pre-designated response areas and provide backup as necessary to the other stations. Renton RFA key fire stations that will be backed-up and staffed include Station 11 (downtown), Station 16 (East Renton Plateau) and Station 17 (Fairwood). The Response Operations Division is responsible for all Suppression, EMS, Technical Rescue, Water Rescue, and Hazardous Material activities. The Office of the Fire Marshal is responsible for providing International Fire and Building Code inspections, plans checking, public education and fire investigation. The Support Services Division and Administration are responsible for fleet, facilities, logistics, finance, security and other support needs. The EMS/Health and Safety Division is responsible for Emergency Medical Services (EMS) as well as occupational injury, illness and exposure of RRFA members. AGENDA ITEM #6. d) October 2023 96 The Renton EOC will support the ongoing efforts of ESF 4 through the Operations section as detailed below. Notification ESF 4 can be activated through the following channels: • Incident Commander • Battalion Chief/Safety Officer (BC/SO) • Fire Duty Chief/Deputy Chief • Fire Chief • Zone 3 fire coordinator • King County fire coordinator • EOC Duty Officer or EOC Director Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Extent of Incident Gather information regarding the extent of the incident: - Is it growing or stable? - Are lives at risk? If so, where? - What are the weather conditions? Consider wind direction. Incident Commander Renton EOC Duty Officer Renton RFA Duty Chief Logistics Number, location, and mission assignments of ESF 4 staff deployed to incident coordination locations: - KC EOC - Renton EOC - Joint Field Office (JFO) - Other field sites Incident Commander Renton RFA Duty Chief Zone 3 Fire Coordinator KC Fire Coordinator Renton EOC Duty Officer Renton RFA Duty Chief Resources Number, location, and role of pre-positioned and deployed ESF 4 resources. Incident Commander Zone 3 Fire Coordinator KC Fire Coordinator Renton EOC Duty Officer Renton RFA Duty Chief AGENDA ITEM #6. d) October 2023 97 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the “Purpose” section. Preparedness Statement of Purpose: Develop emergency plans and resource lists for use in a major emergency or disaster while referencing updated SOPs and pre-incident plans of target hazard facilities within the City of Renton. Assess equipment and evaluate training needs based on after action reviews and Mitigation Statement of Purpose: To reduce fire hazards of all types through implementing fire prevention programs such as through building inspections, code enforcement, community outreach and public awareness/education. The Renton RFA Office of the Fire Marshall (OFM) and the City of Renton Community and Economic Development (CED) Team help support this mission for the Renton RFA which contributes to the overall safety of the public and community. Core Capability Activity Responsible Agency Planning Develop and implement fire prevention and fire safety programs. Renton RFA Renton Community and Economic Development Review building plans, issue permits and perform inspections of general businesses, fire code permitted occupancies, multi-family housing and other licensed facilities to reduce the risk of fire. Review, evaluate, inspect and issue permits for the storage and use of hazardous materials to reduce the risk of a release or spill. Operational Communications Work with Renton Emergency Communication Service (RECS) as described in ESF 2 (Communications). Renton RFA Environmental Response/Health and Safety Identify, evaluate, and implement measures to prevent and minimize impacts to the environment, natural and cultural resources, and historic properties from all-hazard emergencies and response operations. Renton RFA Renton Community and Economic Development Fire Management and Suppression Monitor conditions and when appropriate, issue burn bans and/or restrictions to reduce human- caused wildfires during extremely hot and dry weather conditions. Renton RFA Office of the Fire Marshall Issue and enforce firework ban within city limits to reduce fires and associated damages to property and injuries. Renton RFA Renton Police Implement fire mitigation programs to educate homeowners and businesses on fire prevention and protection measures. Office of the Fire Marshall AGENDA ITEM #6. d) October 2023 98 lessons learned from drills and actual incidents of a large magnitude. Preparedness activities consist of planning, organizing, equipping, training, and exercising. Core Capability Activity Responsible Agency Planning Provide training and exercises to fire personnel responsible for suppression operations, including ICS, safety procedures, and communications. Renton RFA Prepare pre-incident fire surveys of large and/or high hazard facilities in Renton to enhance response capabilities. Review the Washington State Fire Services Resource Mobilization Plan annually and update the City of Renton CEMP appropriately. Develop and maintain interstate/intrastate firefighting assistance agreements. Review interlocal agreements. Planning; Environmental Response/Health and Safety Coordinate preparedness and planning efforts with hazardous material facilities in the City of Renton under the Superfund Amendment and Reauthorization Act (SARA) Title III Program. The SARA Title III Program is covered in ESF 10 – Hazardous Materials Response. Renton RFA Environmental Response/Health and Safety Identify, assess, and mitigate worker health and safety standards, and disseminate health and safety guidance and resources to response and recovery workers. Renton RFA Operational Communications Review mobilization communication needs with the South Puget Sound Regional Coordinator annually per the Washington State Fire Services Resource Mobilization Plan. Participate in 800 MHz radio communications drills and exercises with other mutual aid partners through Valley Communications Center Renton RFA Response Statement of Purpose: Manage and support firefighting and emergency medical activities to provide immediate life safety services regarding potential or actual emergencies/disasters that could impact the City of Renton. Conduct initial damage assessments and determine the appropriate management response to meet the demands of the incident. Core Capability Activity Responsible Agency Fire Management and Suppression Detect and assume full responsibility for fire suppression and immediate life safety services within the City of Renton and Renton RFA service area combating urban fires and wildland fires utilizing the Incident Management System (ICS). Renton RFA AGENDA ITEM #6. d) October 2023 99 Confine and extinguish fires, conduct technical rescue operations, and provide command structure to emergency operations within the Renton Regional Fire Authority response area in accordance with the category and type of fire. Conduct expanded or extended attack firefighting and support operations through coordinated response of fire management and specialized fire suppression resources. Perform damage assessments and relay information to the Renton Emergency Operations Center. Support firefighting activities of the Renton RFA consistent with this ESF and the Renton Regional Fire Authority. Department Standard Operating Procedures. Washington State Department of Natural Resources Washington State Patrol Planning Develop and implement strategic incident action plans. Renton RFA Assist in the coordination and documentation necessary for the recovery of disaster expenses following a State Fire Mobilization or a Presidential Disaster Declaration. Provide documentation of costs incurred for the response and recovery efforts to the City of Renton Executive Department. Renton RFA Utility Companies Public Information and Warning Deliver credible and actionable messages through the Joint Information System to inform ongoing emergency services and the public about protective measures and other life-sustaining actions and facilitate the transition to recovery. Renton RFA Renton Executive Services Operational Coordination Maintain operational command and control over field activities through the Renton RFA DOC Renton RFA Respond to assist those mutual aid signatories when requested if, within the Renton RFA service area, staffing levels and the situational demands for service allow the rendering of aid, without reducing the level of protection in that service area. Request the support of mutual aid agreement signatories to the Renton RFA as needed. Deploy the Fire Duty Chief as the fire liaison and representative to the City of Renton EOC when a fire representative is requested. Request additional personnel and resources as needed beyond mutual aid agreements, through the King County Fire Resource Plan, the South AGENDA ITEM #6. d) October 2023 100 Puget Sound Regional Fire Defense Plan or the Washington State Fire Services Resource Mobilization Plan. These documents discuss the coordination of municipal department(s)/District(s) when mobilized. Coordinate with Zone 3 Coordinator and the King County Zone Coordinator to request fire mobilization of support agencies. Utilize the ICS for all emergency/disaster response activities in accordance with the NIMS and the National Response Framework. Renton RFA Utility Companies Renton Executive Services Renton Police Renton Public Works King County EOC Manage debris removal and provide transportation and infrastructure support. Provide equipment and personnel to support fire suppression activities when requested, as available. Manage evacuations of impacted areas as necessary. Renton RFA Renton Police Establish a safe and secure environment in an affected area. Operational Communication Deploy the Fire Duty Chief as a liaison between the Renton RFA and the Renton EOC, as well as the King County EOC, to provide situation and damage assessment information. Renton RFA Provide communications support to firefighting operations as requested. Renton Emergency Communication Services (RECS) Serve as a Public Safety Answering Point (PSAP), providing call receiving and dispatch services, and procure additional firefighting resources for Renton Regional Fire Authority. Valley Communications Center Situational Assessment Activate the EOC, if requested. Renton RFA Recovery Statement of Purpose: Contribute to the damage assessment process which includes maintaining disaster and recovery expense records following a major incident or emergency. Conduct a post incident analysis (PIA) to critique the event and recommend applicable changes in policies, universal plans or department SOPs. Core Capability Activity Responsible Agency Planning Conduct a post-incident analysis to evaluate the incident. Renton RFA Compile the appropriate documentation for the incident report. Continue to assist in the coordination and documentation necessary for the expense recovery process associated with a Presidential AGENDA ITEM #6. d) October 2023 101 Declaration or state Fire Services Resource Mobilization. Provide estimates for damage and costs incurred by the incident to the designated city personnel tasked with tracking eligible expenses for reimbursement. Renton RFA Utility Companies Assist the Renton Regional Fire Authority in evaluating the incident and providing information for the incident report. Utility Companies Renton Executive Services Renton Police Situational Assessment Conduct windshield surveys for large-scale disasters to assess damage to the community and surrounding structures. This information is relayed to the Incident Commander (Battalion Chief/Safety Officer) and then to the Duty Chief. Renton RFA Resource Requirements Prior to requesting additional resources through the Washington State Fire Services Mobilization Plan, the primary and support agencies will provide the available personnel, facilities and equipment to support firefighting activities. • Identification of Special Teams Water Rescue Team - Zone 3 resource for SCUBA dive rescue; Swiftwater (river) rescue, raft operations, boat operations • Renton RFA Station 12: 1209 Kirkland Ave NE, Renton, 98056 Rescue Swimmer program - Stillwater (lakes) • Various Renton RFA Stations Technical Rescue Team - Zone 3 resource for high/low angle rope rescue, confined space rescue, trench rescue, structural collapse. • Renton RFA Station 11: 211 Mill Ave S, Renton, 98057 HAZMAT Team - Zone 3 Resource for Hazardous Materials incidents • Renton RFA Station 14: 1900 Lind Ave SW, Renton, 98057 Wildland Team - Zone 3 and State resource for Wildland firefighting • Renton RFA Station 17: 14810 SE Petrovitsky Rd, 98058 Additional resources will come from Zone 3 to assist in Technical Rescue incidents. • Description of the Interstate/Intrastate Firefighting Assistance Agreements The Renton RFA Duty Chief will communicate with the Zone 3 and KC coordinators to organize resources. The King County Fire Resource Plan, South Puget Sound Regional Fire Defense Plan and the Washington State Fire Services Resource Mobilization Plan describe the firefighting assistance agreements in further detail. AGENDA ITEM #6. d) October 2023 102 References • Renton Regional Fire Authority Department Standard Operating Procedures (SOPs). o 2006 - Inclement Weather Natural Disasters (2018) o 4101 - Response Guidelines (2019) o 4103 - King County Fire Chiefs Model Procedures (2020) o 4104 - Zone 3 Procedures (2017) o 4105 - Valley Communication Procedures (2017) o 4108 - Incident Management System (2017) o 4110 - Department Operations Center (2020) Appendix 7.1 - Zone 3 Fire Storm Procedures Field User Guide Appendix 7.2 - Secondary Fire Dispatch Procedures o 4111 - Initial Disaster Response Procedures (2017) Appendix 7.1 - Station Assessment Procedures Appendix 7.2 - High Wind Procedures Appendix 7.3 - RRFA Communication Quick Reference Guide o 4112 - Automatic Aid/Mutual Aid Mobilization (2020) o 4126 - Wildland Procedures (2021) o 4203 - Incident Management Training and Qualification (2017) • King County Fire Chiefs Model Procedures (2020): o Section 4 - Associated Procedures o Section 6 - Local, County and State Mobilization Requests o Section 8 - Wildland Resources and Procedures o Section 10 - King County Radio Interoperability o Section 12 - Public Evacuations and Warnings o Section 14 - Strike Team/Task Force o Section 18 - Windstorm Operations o Section 20 - Air Asset Requests o Section 21 - Overhead Support of a Transportation System Response o Section 26 - Technical Rescue o Section 27 - Move ups of Interzonal Resources o King County Interlocal Agreement for Mutual/Automatic Aid (2018) • Zone 3 Resources o Zone 3 Operational Procedure - High Call Volume Operations (2021) o Zone 3 Technical Rescue Responses o Zone 3 Procedures – On Duty Battalion Chief Coordinator o Zone 3 Key Stations o Zone 3 Operations Committee – Station order for move-ups o Zone 3 Coordinator Move-up Form o Zone 3 Coordination Map AGENDA ITEM #6. d) October 2023 103 • Valley Communications Center SOPs o 717 – Firefighter Safety Procedures o 735 - Fire Department Move-up/Cover Procedures (2014) o 737 - Fire Department Mutual Aid (2014) o 740 - Fire Department Special Response Procedures (2016) o 745 - Fire Department High Call Volume Events (2020) o 746 - Earthquake Response (2014) o 755 - Fire/EMS Manual Dispatching (2020) o 800 - 800 MHz Talk groups (2019) • Zone 3 Command Procedures (2021) • King County Fire Resource Plan (2020) • South Puget Sound Regional Fire Defense Plan (2013) • Washington State Fire Services Resource Mobilization Plan (2020) • Puget Sound Region Structural Response Rescue Annex/Reginal Catastrophic Disaster Coordination Plan (2014) Terms and Definitions • See basic plan Appendices None. AGENDA ITEM #6. d) October 2023 104 EMERGENCY SUPPORT FUNCTION 5: INFORMATION AND PLANNING Primary Agency: City of Renton Executive Services Department Support Agencies: All other City of Renton Departments Renton Regional Fire Authority King County Emergency Operations Center Washington State Emergency Management Division Department of Homeland Security/CISA Region 10 Introduction Purpose The purpose of Emergency Support Function (ESF) 5 is to support and facilitate multiagency planning and coordination for operations during incidents requiring city internal and external coordination. ESF 5 does this by ensuring proper execution of several Core Capabilities: Planning, Operational Coordination, and Situational Assessment. ESF 5 also supports the following Core Capabilities in conjunction with other ESFs: Public Information and Warning; Logistics and Supply Chain Management, and Operational Communications. Descriptions of each are found below. City of Renton’s Emergency Management Division, housed within the Executive Services Department, leads the effort to collect, analyze, and share information about and coordinate planning efforts on potential or actual emergencies or disasters. Emergency management supports overall activities for incident management in Renton and liaises with county, state, and federal emergency management agencies for multi-agency coordination. Emergency Management maintains the Renton Emergency Operations Center (EOC) in a state of readiness. Primary Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Supporting Response Core Capabilities Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay AGENDA ITEM #6. d) October 2023 105 Supporting Response Core Capabilities information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Logistics & Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Authorities and Policies This ESF applies to city departments as well as private and volunteer organizations that commonly report to the EOC during an activation. • ESF 5 facilitates information flow in the pre-incident preparedness phase in order to place assets on alert or to pre-position assets for quick response. • During the response phase, ESF 5 transitions and is responsible for operational coordination, situational awareness, and planning capabilities. ESF 5 activities include those critical to support and facilitate multiagency planning and coordination of operations for large scale incidents. This includes alert and notification, staffing of the EOC, incident action planning, provide support operations, logistics and material direction and control, information management, facilitation of requests for assistance, resource acquisition and management, worker safety and health management, facilities management, financial management, and other support as required. RCW 38.52: Emergency Management is a chapter that encompasses the purpose, definitions, requirements, authorities, and policies of Emergency Management functions for the state of Washington. The Local Emergency Management or Services WAC 118-30 outlines local approaches to emergency plans and programs. The following policies established by the City of Renton operate as guidelines for responding to an emergency or disaster including: • The National Incident Management System (NIMS), including the Incident Command System (ICS), will be used in any size or type of disaster. • Management of response personnel, facilities, finances, and equipment will be coordinated through the Planning, Operations, Finance and Administration, and Logistics Sections within the EOC using the ICS structure. • Incident response and organization will be documented through the use of FEMA ICS Forms including but not limited to ICS 214 Activity Logs to document incident activities. • ESF 5 is responsible for the communication and coordination of infrastructure supporting effective response to the affected area in the anticipation of requirements AGENDA ITEM #6. d) October 2023 106 for preparedness, response, and recovery and in support of additional response activities. • ESF 5 is responsible for the request, coordination, analysis, and dissemination of necessary information from city departments to support response and recovery efforts. • ESF 5 will provide guidance for each city department in making their reports during a response, if needed. • Incidents should be handled at the lowest level. If the city becomes overwhelmed and in need of outside support, existing mutual aid agreements will be used. Support beyond or in addition to mutual aid will be coordinated through ESF 5 up to the county, state, federal and non-governmental organizations. Conversely, ESF 5 will facilitate requests for support from these agencies. • In circumstances that include a component of terrorism, civil disturbance, or other law- enforcement sensitive intelligence, Renton Police will be the lead agency in information coordination to ensure proper intelligence-handling procedures are established and enforced. ESF 5 will support their direction. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. These hazards are identified in the risk assessment included in the Renton Annex to the King County Regional Hazard Mitigation Plan (henceforth as Hazard Mitigation Plan. The hazards identified in the Hazard Mitigation Plan could disrupt public services, damage property, and cause injury or death of persons within affected areas. The urgency of the event may direct the focus toward response operations and EOC activation. As a result, initial reporting to outside agencies may be delayed. Primary hazards include dam failure, floods, severe weather (excessive heat, winter storms, and windstorms), earthquakes, landslides, volcanic hazards, landslide, sink holes, and ground subsidence hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. Early in the course of the event, little information will be available, and information may be vague and inaccurate. Reporting to outside agencies will improve as the event matures. Normal communication channels may be disrupted in part or entirely. Concept of Operations During disasters or emergencies, the need for rapid decisions and actions may require that emergency management plans and procedures supersede normal business operations. AGENDA ITEM #6. d) October 2023 107 The departments and outside agencies operating in the EOC will work to develop situational awareness/common operating picture for the incident. This will include receiving periodic reports from field representatives and requesting information from other agencies, public and private. It will also be conducted by monitoring social media and other media platforms. The Renton EOC Planning Section is responsible for the collection, analysis, synthesis, and distribution of information gathered. This will be delivered in the form of a Situation Report (SitRep). The SitRep may be shared with the field command, city departments, partner agencies, and the media as appropriate. The Planning Section is responsible for ongoing maintenance of situational awareness/common operating picture and distribution of this information as it changes throughout the event. Guidance for the Planning Section is contained in the Planning Section Standard Operating Procedures (SOP) document. City of Renton department representatives in the EOC will develop reporting procedures with their field representatives and/or Departmental Operations Centers (DOC) to facilitate information flow between the field and the EOC. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 5 includes communicating with the Whole Community during all phases of emergency preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and other Access and Functional Needs (AFN). ESF 5 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The Renton EOC is organized utilizing the basic concepts of the National Incident Management System (NIMS) and consists of the functional areas needed for coordination of the event, which could include Operations, Planning, Logistics, and Finance/Administration sections, and other core functions such as Public Information and Communications. Procedures • See City of Renton EOC Desk Manual procedures. • See individual department/division's standard operating procedures for communication and coordination; Renton Police Department procedures; Renton Regional Fire Authority procedures. Notification AGENDA ITEM #6. d) October 2023 108 The ESF can be activated through several channels: • Incident Commander • City mayor, city administrator, or designee • Emergency Management Director or designee • Emergency Management Duty Officer Activation may occur due to the severity of the event or perceived threat; unmitigated risk to Renton community; in a planned event situation; or in support of mutual aid partners. Activation of staff may occur through Renton’s internal notification system, using the ALERT Renton platform to contact employees. If communications are not impeded, notification may be sent by email, text, or phone call using available employee contact information. Information Collection ESF 5 is concerned with establishing situational awareness and a common operating picture. There are Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Extent of Incident Information regarding the extent of the incident. Is it growing or stable? Are lives at risk – if so, where? Evacuation order needed? • Incident Commander/ delegate • EOC Duty Officer • Renton EOC • Renton EOC • Relevant partner agencies and city departments Damage Assessment Information regarding extent of physical damage resulting from the incident. • Renton EOC • Damage assessment team • Renton EOC Population Status Information regarding life/safety impacts; displacement; specific community impacted; animal population impacted; immediate needs identified; etc. • Renton EOC • American Red Cross • Renton EOC Resource Requests Immediate resource requests from the field or other responders to the event to be fulfilled through the EOC. • Renton EOC • Incident Commander/delegate • Renton EOC Community Impact and Response Information on the state of the community gathered from social • Renton Executive Services • Renton EOC • Renton EOC AGENDA ITEM #6. d) October 2023 109 media, traditional media, and other community-based sources. Responding Entities Who is responding to the incident? External partners or agencies are offering help? Other responding resources? • Incident Commander / Delegate • Renton EOC • King County EOC • Renton EOC This list is not exhaustive. As an event progresses, information regarding responder or EOC staff needs, population needs, available resources and support, and supplemental situational awareness will develop and change. This list is meant to serve as a starting place for achieving an ongoing common operating picture of an event and its current response and recovery efforts. Note: • Information on community groups, relevant social media sites, partner agencies across the community, and other sources of direct information are available in the relevant ESFs. Information regarding community partners is located in ESF 6 and ESF 8 as it relates to public health and human services, mass care, and sheltering. Information regarding communicating information with the public is available in ESF 2 and ESF 15 and in the King County IECP and the Renton Annex to the King County IECP. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 5 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Planning Regularly update and validate EOC access for designated EOC staff, Renton Emergency Communications Service volunteers. Renton Executive Services Operational Communications Ensure ALERT Renton is functional and in compliance with licensing requirements. Renton Executive Services AGENDA ITEM #6. d) October 2023 110 Regularly validate EOC communication and coordination technologies are functional. Ensure Emergency Management is included in coordination and communication system changes [radio frequencies; station card or code access; etc.] Renton Police Renton RFA Renton Public Works Preparedness Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency(s) Planning Prepare standardized reporting formats for citywide use. Renton Executive Services Establish reporting procedures for all departments. Support departments and agencies to maintain and review relevant emergency plans. Ensure emergency plans and procedures align with regional county, and state related responsibilities and plans. Identify, promote, and facilitate emergency management training, drills, and exercises in support of this ESF which include whole community partners (city departments, Renton Fire Authority, community partners, etc.). Ensure EOC access to social media accounts and passwords is up to date and accessible. Ensure deconfliction between city processes and county or state requirements. Design and train appropriate staff on EOC- specific roles, processes, and procedures. Participate in emergency management training and exercises in support of this ESF. All Renton departments Renton RFA Provide and/or share regional and state training opportunities. Facilitate review of County CEMP, roles, and responsibilities. Participate in training and exercises that evaluate plans and capabilities. King County EOC AGENDA ITEM #6. d) October 2023 111 Response Statement of Purpose: Coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Planning Responsibility: • Coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Activities: • Coordinate and prepare periodic situation reports for dissemination to inside and outside partners and stakeholders. • Coordinate preparation of the mayor's Proclamation of Emergency • Provide briefings on the incident periodically to city policy group or departments/divisions as appropriate. Renton Executive Services • Provide briefings on the incident periodically to the EOC and city departments/divisions as appropriate. • Request information from city departments, volunteer organizations and the private sector, as necessary. • Provide emergency management staff to the City of Renton EOC and/or field operations as needed. Renton Police • Collect, analyze, and disseminate information regarding regional impacts with internal and external partners, including Renton EOC. • Engage with and solicit input stakeholders and partners, including the City of Renton, regarding regional decision-making based on the best available information. King County EOC Washington State EMD Operational Coordination Activate Renton EOC and coordinate the activation level and needed staffing. Renton Executive Services Establish communication and coordinate with King County Emergency Operations Center (EOC). The City of Renton Police Department may contact federal agencies to include the Department of Homeland Security/CISA Region 10, Washington State Fusion Center Renton Police Operational Communications Conduct regular training and exercise on interoperable communication platforms Renton Executive Services AGENDA ITEM #6. d) October 2023 112 (WSFS), or the Federal Bureau of Investigation to solicit information related to the current incident. Responsibility: • Support the City of Renton Executive Department in the collection, evaluation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Activities: • Collect and disseminate information from a variety of sources to assist local jurisdictions, including City of Renton EOC, with decision making and resource allocation. Provide a liaison to the City of Renton EOC, as requested and as available. • EOC Liaison: make requests from field representatives, if applicable, for special information. • Analyze information specific to their department/agency and make recommendations to the City of Renton EOC Director on actions to be taken. • Provide personnel to the City of Renton EOC when requested and if available to serve in support functions or liaison roles. All City of Renton Departments Renton RFA Department of Homeland Security/ CISA Region 10 King County EOC Washington State EMD Public Information & Warning Coordinate ALERT Renton public warnings if necessary. Activate ESF 2, ESF 15 as needed. Renton Executive Services Coordinate external messaging and approval process in line with ESF 2, ESF 15 procedures. Renton Executive Services Send emergency notifications and alerts through ALERT King County on behalf of City of Renton, if requested. King County EOC Logistics & Supply Chain Management • Anticipate and communicate needs for critical resources. • Liaise with Logistics Section to track resource deployment. • Establish and communicate resource coordination process from responders, EOC staff, and external agencies as required by the incident scope. • Assess and determine needs for 24+ hour operations of Renton EOC. • Assess and determine need of alternate EOC activation site. Proceed with activation process as necessary. Renton Executive Services Situational Assessment Request and compile information from city departments, volunteer organizations and the private sector, as necessary. Renton Executive Services AGENDA ITEM #6. d) October 2023 113 Compile damage assessments and other relevant field data reported through EOC liaisons into situational assessment reports, disseminated to city leadership, departments, and support agencies. Renton EOC Facilitate collection of damage assessment information through a variety of partners to send to the state for PDAs and requests for declarations. King County EOC Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities of ESF 5 are continued throughout the recovery effort, working to coordinate the collection, evaluation, documentation, and dissemination of information in regard to the recovery from emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency(s) Planning Continue compiling information, documentation, and situation reports as necessary. Renton Executive Services Review and revise procedures and processes and document lessons learned through After-Action Reports. All City Departments Prepare, submit, and track all documentation necessary for federal and state reimbursement of Presidential declared disasters. Facilitate regional long-term recovery planning and workgroups. King County EOC Situational Assessment Continue to collect and disseminate incident information to appropriate response partners. All Agencies Track resource deployments. Prepare demobilization of resources and stand-down of Renton EOC. Renton EOC Public Information & Warning Amplify public information produced by lead recovery agency. Renton Executive Services Support efforts of public information content in meeting the needs of Limited English Proficiency populations. Operational Coordination Receive, review, and request resources necessary for recovery. Renton EOC Coordinate resources through processes and procedures established in ESF 7 and the Renton EOC SOP Logistics Section. AGENDA ITEM #6. d) October 2023 114 Resource Requirements EOC Requirements: • Standard office machines, computers, printers, facsimile machines, charts, maps, boards, and communications equipment. • City of Renton staff and volunteers assigned and trained to positions within the Renton EOC. • Emergency/Disaster Liaison from the support agencies to the City of Renton EOC. • Communication links between the City of Renton EOC and the support agencies that are not located within the EOC. • ALERT Renton/CodeRED portal access. • WebEOC portal access. References • Emergency Management and EOC Technology Information • EOC Duty Officer Manual • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) • Washington Mutual Aid System (WAMAS) • Puget Sound Regional Catastrophic Disaster Plan, Annexes and Toolkits • King County Comprehensive Emergency Management Plan • City of Renton Annex to the King County Regional Hazard Mitigation Plan • Washington State Comprehensive Emergency Management Plan • Emergency Management Assistance Compact • City of Renton EOC Standard Operating Procedures Terms and Definitions See Basic Plan Appendices None AGENDA ITEM #6. d) October 2023 115 Primary Agencies: City of Renton Parks and Recreation Department City of Renton Equity, Housing and Human Services Department Support Agencies: American Red Cross City of Renton Executive Services Department City of Renton Police Department Greater Renton Community Organizations Active in Disaster Emergency Feeding Program Seattle King County Regional Animal Services of King County Washington State Animal Response Team Introduction Purpose The purpose of Emergency Support Function (ESF) 6 is to coordinate and provide emergency life-sustaining services in a mass care setting. This is accomplished through the collection, operation, receipt, and information reporting for emergency disaster response assistance for: • Sheltering (humans and pets) • Feeding • Emergency First Aid • Survivor status • Family reunification • Bulk Distribution of Emergency Relief Supplies The following Core Capabilities support the roles and responsibilities under ESF 6. The primary and supporting core capabilities are defined to support the execution of Mass Care, Emergency Assistance, and Health and Human Services operations for this ESF as follows: Primary Response Core Capability Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. EMERGENCY SUPPORT FUNCTION 6: MASS CARE, EMERGENCY ASSISTANCE, HOUSING, AND HUMAN SERVICES AGENDA ITEM #6. d) October 2023 116 Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community using clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Fatality Management Services Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and Federal authorities to provide mortuary processes, temporary storage, or permanent internment solutions, sharing information with mass care services for the purpose of reunifying family members and caregivers with missing persons/remains, and providing counseling to the bereaved. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Public Health, Healthcare, and Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. AGENDA ITEM #6. d) October 2023 117 Authorities and Policies The Federal Emergency Management Agency (FEMA) National Response Framework (NRF): Mass Care, Emergency Assistance, Temporary Housing and Human Services Annex outlines mass care standard activities as follows: • Mass Care: Congregate sheltering, feeding, distribution of emergency supplies, and family reunification. • Emergency Assistance: Coordination of voluntary organizations and unsolicited donations, management of unaffiliated volunteers, essential community relief services, non-congregate and transitional sheltering, support to individuals with disabilities and others with access and functional needs, mass evacuation support, and essential needs of children and household pets and service animals in a disaster. • Temporary Housing: Housing rentals, repairs, and loan assistance, replacement, factory-built housing, semi-permanent construction, safe and secure physically accessible housing, and access to other sources of temporary housing assistance. • Human Services: Disaster assistance programs that help survivors address unmet disaster-caused needs and/or non-housing losses through loans and grants. Also includes supplemental nutritional assistance, crisis counseling, disaster case management, disaster unemployment, disaster legal services, and other state and Federal human services programs and benefits to survivors. Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 • Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. City Sheltering Policies In adhering to mass care standard activities and accordance with Washington Administrative Code (WAC) 118-30-060 and RCW 38.10.010, the City of Renton has developed internal policies and procedures as they relate to mass care, sheltering, and human services. During a disaster and when requested to support a jurisdiction’s sheltering efforts, the city will make every reasonable effort to provide facilities that are compliant with applicable laws pertaining to accessibility. The city accommodates for persons with access and functional needs as described in this ESF. Persons with access or functional needs shall receive the same standard of care and services as afforded to all others, regardless of the venue in which they are sheltered. All persons, regardless of access or functional need, shall have equal access to available state supported general population shelter if they are able to meet their own needs, AGENDA ITEM #6. d) October 2023 118 have a reliable caretaker(s), or can be housed in a general population shelter with some assistance from volunteers to assist with personal and/or medical care. Persons requiring acute or skilled medical care cannot be accommodated in general population shelters and may be sheltered under ESF 8 in a medical shelter. The city recognizes individuals in need of response assistance may include those who have disabilities, who live in institutionalized settings, who are elderly, who are children, who are from diverse cultures, who have Limited English Proficiency (LEP) or are non-English speaking, or who are transportation disadvantaged. The special needs of children, particularly as they relate to issues of safety and welfare in the shelter setting, may call for the need to expedite reunification with families. • In coordination with the Damage Assessment Annex, shelter facilities may receive priority consideration for structural inspections prior to occupancy to ensure the safety of occupants. • The City of Renton will make every effort to coordinate the training of employees to staff general shelters. All persons involved in the direct provision of disaster case management services shall be subject to criminal history background checks and verification of appropriate training. • The city may, at its option, and with consideration for occupant health and safety, choose to co-locate people with their pets vs housing pets separately in a nearby animal shelter. Shelters may accommodate service animals that accompany persons with access or functional needs. • The City of Renton maintains a directory of shelters identified by the American Red Cross or designated by the city for shelter use. The City of Renton maintains a list of shelter supply locations within the City of Renton and will follow agreement terms in applicable Memorandums of Understanding to access and use these supplies. • The American Red Cross and King County Parks have formed a partnership with several jurisdictions to store containers supplied with cots, bariatric cots, blankets, etc., in cities and at county facilities. • Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. AGENDA ITEM #6. d) October 2023 119 Situation Overview Depending on the emergency or disaster, a significant percentage of the population of Renton could be displaced from their homes. Thousands of people could be forced from their homes, depending on such factors as the time of occurrence, area demographics, building construction, and existing weather conditions. There may be transient or tourist populations who are unfamiliar with the hazards in the area. Many impacted persons will remain with or near their damaged homes. Some will go to mass shelters, others will find shelter with friends and relatives, and some will also go to public areas such as fire stations looking for assistance. However, fire stations will not be viable locations for public shelter, as the emergency responders will have other priority missions to accomplish. Additionally, emergency facilities throughout the City of Renton could be severely damaged or inaccessible. In an earthquake, structures may be damaged and unsafe for occupancy. In many disasters, roads may be disrupted or blocked, preventing access to individual homes. Disruption of roads may make it difficult for displaced residents to reach shelter services. Although homes may be undamaged, the absence of utilities could also drive people from their homes to seek shelter. The amount of damage to structures, essential systems and services could rapidly overwhelm the capacity of the City of Renton to assess the event and respond effectively to basic and emergency human needs. Damage to roads, airports, and communications systems could hamper emergency response efforts and their restoration time may be undetermined. The movement of supplies could be seriously impeded. Many professional emergency workers and others who normally would help during an event could be unable to reach their assigned posts. Planning for ESF 6 is based on a worst-case scenario in which an event occurs without warning at a time of day that will produce maximum casualties. Consideration should also be given to other events that could cause numerous casualties and require the temporary relocation of impacted persons. The magnitude of the event will determine the need for large, long-term shelters. As the population increases, the magnitude of mass care, sheltering, feeding, housing, health and human services, and other related service needs will also increase. The City of Renton has limited facilities that can support mass care and sheltering operations. In the event of an emergency, the City of Renton has numerous parks, open spaces, and ball fields that could accommodate recreational vehicles, tents, and other temporary shelter spaces. However, such use is not sanctioned under current city ordinances. Changing city ordinances would require legislative action by council or specify such allowed uses under the terms of an emergency proclamation by the mayor. It is important to note that Renton has a large pet population, therefore the city shall plan for pets along with shelters. Additionally, planning considerations should be made for impacted persons with pets when pet-sheltering is not available. AGENDA ITEM #6. d) October 2023 120 Concept of Operations Renton Parks and Recreation has been designated the primary agency responsible for managing the activities described within ESF 6. Resources from the private sector will also be applied to the response and recovery effort. In coordination with Renton Equity, Housing, and Human Services, agreements with private sector entities may be established to include the American Red Cross, the Salvation Army, and faith-based organizations such as Catholic Community Services. Initial response activities will focus on meeting urgent needs of impacted persons on a mass care basis with available resources. FEMA (the Federal Emergency Management Agency) and other government and private agencies may provide disaster assistance such as loans, grants, and temporary housing. Coordination of these assistance programs will be administered by a long-term recovery team as described in the City of Renton Recovery Framework. As part of the NRF, the American Red Cross largely through the utilization of volunteers, plans and prepares to support local jurisdictions in regional mass care needs. Renton Parks and Recreation will coordinate with the American Red Cross in addition to local partners organized through the Renton Community Organizations Active in Disaster (COAD), to facilitate delivery of the following mass care services defined by the American Red Cross and supported by their volunteers. Renton Parks and Recreation will be the primary department responsible for coordinating the operation and delivery of the following efforts as they relate to ESF 6: Sheltering The primary mass care site will be the Renton Community Center, pending inspection to confirm it is accessible, safe for occupancy, not at imminent risk due to the primary hazard or secondary hazards (e.g., dam failure following earthquake), has basic services (water, sewer, electricity, etc.) or an identified replacement for such essentials. Renton Parks and Recreation may maintain an alternate list of shelter sites and provide an Emergency Shelter Operations Manual for those designated sites. The provision for emergency shelter includes the use of designated shelter sites in existing structures, the construction of temporary shelters, or designation of specially zoned areas to allow residents to self-shelter in recreational vehicles or portable shelter structures where permitted. It should be noted that in situations where self- sheltering is undertaken by community members, the provision of sanitation and other basic services may need to be arranged in order to prevent negative public health consequences. Types of shelters provided by the city or community partners may include but are not limited to: • General population shelters/dormitory • Warming/cooling, day sheltering AGENDA ITEM #6. d) October 2023 121 • Disaster meal sites • Special populations shelters • Pet shelters • Livestock shelters • Medical needs shelters • Mass care staff shelters • Emergency responder shelters The city may partner with other cities or King County to participate in regional mass sheltering efforts or to support populations with medical, functional and/or access needs. Although large congregate sheltering is less popular with residents, due to anticipated staffing shortages with each city attempting to staff their own shelters, regional sheltering offers an economy of scale which should be considered. There will likely be additional transportation needed to support access to a regional shelter. The city will attempt to provide emergency shelter training for staff and volunteers adhering to the standards set forth by the American Red Cross. Under emergency circumstances, and in order to augment staffing, it may be necessary to provide “just-in-time" training to meet the needs of the Renton community. The capability of the American Red Cross to provide representation to the EOC is not assumed. Feeding The provision for feeding the general public and emergency workers is through a combination of fixed sites, mobile feeding units, and bulk food distribution. This function is highly dependent on restoration of supply chains, as the city does not maintain a stockpile of non-perishable foods. Emergency First Aid Emergency first aid services may be provided to impacted persons and workers at mass care facilities and at designated sites within the affected area as described in ESF 8, Health and Medical Services. Disaster Welfare Information Disaster welfare information regarding individuals residing within the affected area will be collected and provided (as capabilities allow) to immediate family members outside the area, through a disaster welfare information system, coordinated through the American Red Cross. This will also help in the reunification of family members within the area who were separated at the time of the event. AGENDA ITEM #6. d) October 2023 122 Bulk Distribution of Emergency Relief Items Sites will be established within the affected area for distribution of emergency relief items. The bulk distribution of these items may be accomplished regionally and will be determined by the requirements to meet urgent needs of impacted persons for essential items. The Emergency Feeding Program is currently established as a fixed community point of distribution. Transportation to Shelters Facilitate providing transportation for the general population, including individuals with functional and access needs that either do not have caretakers or cannot otherwise provide their own transportation. Transportation for people needing specialized transportation for medical needs will be coordinated through ESF 8. Animal Shelters Adhering to the Renton Animal Sheltering Plan, domestic animal shelters may be established at location(s) determined by the Renton Police depending on the location and scope of the event. Renton Parks and Recreation will work in concert with Equity, Housing, and Human Services for people who have pets but that cannot be housed in the shelter by arranging housing vouchers with hotels and apartments that allow pets. Livestock and non-domestic pet needs will be coordinated with King County and the Washington State Animal Response Team (WASART) to accommodate pet and animal shelters in the event of an emergency. Emergency Worker Care The needs of emergency workers and the general population are often the same during times of disaster. An emergency worker care program may be established by Renton Parks and Recreation to meet these needs. This program will be established with the guidance and assistance of the American Red Cross but will not be dependent upon the American Red Cross for delivery. Whole Community The “Whole Community” includes individuals, families, households. communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 6 includes communicating with the Whole Community during Mass Care and Human Service needs in preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). AGENDA ITEM #6. d) October 2023 123 ESF 6 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The City of Renton Parks and Recreation Department is the lead agency responsible for coordinating agencies and departments in preparedness, response, recovery, and mitigation actions as they relate to ESF 6. The Equity, Housing, and Human Services Department supports these efforts alongside external agencies and partners such as the American Red Cross and Community Organizations Active in Disasters (COAD). Within the Renton EOC, ESF 6 falls under the Operations Section. Notification The ESF can be activated through several channels: • Incident commander • Mayor, city administrator, or designee • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat, unmitigated risk to Renton community, in a planned event situation, or in support of mutual aid partners. Information Collection ESF 6 describes establishing providing life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. There are Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. AGENDA ITEM #6. d) October 2023 124 EEI Description Collection Dissemination Extent of Incident • Collect information regarding the extent of the incident. - Is it growing or stable? - Are individuals and families in need of shelters, temporary housing, hydration, feeding and emergency supplies? Incident Commander EOC Director Renton Community and Economic Development Renton Parks and Recreation Status of Facilities Collect information regarding the operational/structural status of: - Human Shelter locations - Pet Shelter locations - Feeding sites and/or mobile units Critical infrastructure surrounding shelter and feeding locations (roads, bridges, etc.) Renton Public Works Renton Police Renton Community and Economic Development Renton Parks and Recreation Activation • Complete an activation call out and determine available resources such as: - Shelter Staff - Shelter supplies - Volunteers Renton Parks and Recreation Renton Executive Services Renton Equity, Housing, and Human Services Shelter Management Staff American Red Cross Parks and Recreation Shelter Operations What is the operational status of the shelter(s) facility? What is the location of the shelter(s)? When will the shelter(s) be opened to the public? How will the public be informed of the shelter locations? How will the public get to the shelter locations? – Address transportation issues. Renton Parks and Recreation Renton Executive Services Renton Equity, Housing, and Human Services American Red Cross Confirmed Shelter Sites Renton Executive Services AGENDA ITEM #6. d) October 2023 125 Ensure resources are available for language and access and functional needs can be met. • Determine additional support capabilities from volunteers, American Red Cross, Renton CERT program. Feeding Operations What is the operational status for feeding? - Location: fixed site or mobile unit? - Meals: how many prepared and served on a daily basis? Renton Parks and Recreation Renton Executive Services Renton Equity, Housing, and Human Services Emergency Feeding Program Renton Executive Services Family Reunification Has a family reunification facility or process been identified? What is the operational status of the family reunification facility? What is the location of family reunification? When will the family reunification center be opened to the public? How will the public be informed of the family reunification center? What agencies can support the family reunification center? What are their capabilities? Public Health Seattle King County Renton Executive Services Renton Executive Services AGENDA ITEM #6. d) October 2023 126 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 6 capabilities rely. These are physical or technological systems in place which support the Core Capabilities which allow the city to coordinate the life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Core Capability Activity Responsible Agency Planning Retrofit if possible and maintain designated city shelter sites prior to and during activation of ESF 6. Renton Parks and Recreation Renton Public Works Preparedness Statement of Purpose: Responsible agencies undertake planning and preparedness activities to ensure the Core Response Capabilities which allow them to coordinate the life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency Planning Assign shelter specific roles and responsibilities to city employees. Roles include: - Shelter Manager - Shelter Shift Supervisor - Shelter General Staff Renton Parks and Recreation Develop internal plans, standard operating procedures, and training programs (ex: shelter management) for disaster shelter operations. Renton Parks and Recreation Develop plans and procedures for the alert and assignment of city staff during an emergency or disaster. Renton Parks and Recreation Renton Executive Services Develop plans and procedures for the alert, assignment, and registration of volunteers during an emergency or disaster Renton Parks and Recreation Renton Executive Services Develop and organize pet sheltering plans and standard operating procedures. Facilitate partnerships with other agencies to ensure pet sheltering needs are met. Renton Police Conduct physical shelter visits. Develop and conduct shelter qualification and shelter inspection methodology. For shelter selection and Renton Parks and Recreation AGENDA ITEM #6. d) October 2023 127 operation, see Shelter Operations Manual. Produce shelter agreements with non-city sites. Assist in shelter functions including: - Ensure Access and Functional Needs (AFN) are met. - Produce alternative housing agreements with non-city sites. Renton Equity, Housing, and Human Services Develop and/or participate in emergency management training, drills, and exercises in support of ESF 6. Facilitate and develop partnership plans in support of ESF 6. Renton Parks and Recreation Renton EHHS Renton Executive Services Renton Police American Red Cross Response Statement of Purpose: Coordinate life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Core Capability Activity Responsible Agency Mass Care Services Activate and operate the following services to the community of Renton: - Human shelter - Family reunification/reception centers - Feeding services - Temporary housing - Referrals for emergency assistance and human services Renton Parks and Recreation Emergency Feeding Program American Red Cross Activate and operate the pet sheltering capability to the community of Renton. Renton Police Assist in the distribution of food and potentially other emergency relief supplies to the community of Renton. Emergency Feeding Program American Red Cross COADs/VOADs Coordinate referrals for emergency assistance and human services to the community of Renton. American Red Cross Operational Coordination Establish and maintain a unified operational picture of mass care operations across internal and external city partnerships to successfully execute the capabilities of ESF 6. Renton Parks and Recreation Renton Executive Services AGENDA ITEM #6. d) October 2023 128 Operational Communications Collect and continuously disseminate situational awareness and other time sensitive information between disaster responders, Renton EOC, Renton operated shelters, and off-site organizations. Renton Police Renton Regional Fire Authority Public Information and Warning Ensure a coordinated message is provided between shelters and evacuees and the shelters and media outlets relaying/addressing: - Hazard information - Evacuation and reunification - Transportation requirements/needs - Human Shelter location/operations - Pet Shelter location/operations - Feeding location/operations Renton Parks and Recreation Renton Executive Services Situational Assessment/ Infrastructure Systems Conduct preliminary and detailed damage assessments of the pre-determined shelter facilities. Collect additional information to aid in determining number of community members in need of family reunification, shelter, or feeding support. Renton Public Works Renton Community and Economic Development Environmental Health and Safety Provide effective Personal Protective Equipment (PPE) and other appropriate disaster health, safety, and environment protection for employees. All city departments On-Scene Security, Protection, and Law Enforcement Provide a safe, secure, and protected facility and working environment for responding personnel and community members. Renton Police Public Health, Healthcare, and Emergency Medical Services Address disaster health and mental services through partner organizations and complete initial triage to ensure the following basic needs are met: - Injury/Medical Services - Mental Health - Prescription Medication Replacement Renton RFA American Red Cross Public Health Seattle King County Fatality Management Services Work with partner agencies to assist fatality management services through: - Victim identification - Missing persons - Family reunification - Next of Kin alerting Public Health Seattle King County AGENDA ITEM #6. d) October 2023 129 Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities of ESF 6 are continued throughout the recovery effort, working to coordinate the life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies in regard to the recovery from emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency Planning Implement long-term recovery and demobilization procedures. - Closing Shelters - Agency referrals for additional services Renton Parks and Recreation American Red Cross Renton EHHS Mass Care Services Operate human and pet shelters as capabilities allow; make strides towards long-term recovery considerations: - Resources for health/medical needs - Resources for housing - Resources for pets - Resources for employment - Resources for cultural/religious practices Renton Parks and Recreation Renton EHHS Renton Police American Red Cross COAD Public Information and Warning Ensure an updated, coordinated message is provided to the public and media outlets relaying/addressing: - Hazard information - Evacuation and reunification - Transportation requirements/needs - Human shelter location/operations - Pet shelter location/operations - Feeding location/operations Renton Executive Services Renton Parks and Recreation Renton EHHS Operational Coordination Ensure all mass care capabilities are being met and begin a coordinated demobilization process of all responding agencies/departments. Renton Parks and Recreation Renton Executive Services AGENDA ITEM #6. d) October 2023 130 Resource Requirements • Resources that may have to be mobilized in support of mass care activities include the transportation of cots, blankets, air mattresses, sleeping bags, portable toilets, water containers, cooking equipment, registration forms, tables, chairs, medical supplies, animal kennels and food dishes, tents, fencing, and transport vehicles. Many of these supplies will already be in shelter locations or can be obtained through normal supply channels. • Personnel resources will include American Red Cross staff, volunteers such as veterans’ groups, labor unions, scouting organizations, professional associations, Community Emergency Response Team members, and City of Renton employees trained in shelter operations and private organizations with whom the American Red Cross has agreements. Skilled individuals will be identified from among these groups. References • American Red Cross Disaster Service Program Guidance • City of Renton Shelter Operations Manual • City of Renton Animal Sheltering Plan • Mass Care Regional Plans • Greater Renton Community Organizations Active in Disaster (COAD) Emergency Coordination Plan Terms and Definitions • Animal: animals include household pets, service, and assistance animals, working dogs, livestock, wildlife, exotic animals, zoo animals, research animals, and animals housed in shelters, rescue organizations, breeding facilities, and sanctuaries. • Household pet: a domesticated animal, such as a dog, cat, bird, rabbit, rodent, or turtle that is traditionally kept in the home for pleasure rather than for commercial purposes, can travel in commercial carriers, and be housed in temporary facilities. Household pets do not include reptiles (except turtles), amphibians, fish, insects/arachnids, farm animals (including horses), and animals kept for racing purposes. • Service animal: any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Except as provided in RCW 49.60.218, other species of animals, whether wild or domestic, trained, or untrained, are not service animals. The work or tasks performed by a service animal must be directly related to the individual’s disability. Appendices American Red Cross Regional Services Model AGENDA ITEM #6. d) October 2023 131 Appendix A: American Red Cross Regional Services Model As resources allow, and potentially in a regionalized model, provides the following services: • Food, Shelter, and Emergency Supplies: During a disaster, first priority is to ensure that people have a safe place to stay, food, and emergency supplies. Red Cross works with government and community partners to open shelters where residents will find comfort with a hot meal, recovery information, and a place to rest. For emergency workers and people returning to their homes, the Red Cross mobilizes emergency response vehicles from which disaster workers distribute food, water, and essential clean-up items that might not be immediately available in the community. • Welfare Information: Disasters often disrupt regular communication channels and can separate families. Through the Red Cross’ nationwide network of chapters, family members may request welfare information regarding their loved ones. The Red Cross “Safe and Well” Web site enables people within a disaster area to let their families and friends outside of the affected region know that they are all right. Clients register on Safe and Well, by going to http://redcross.org/safeandwell. Red Cross call agents at 1-800-RED-CROSSwill register individuals without computers or connectivity. • Client Casework and Recovery Planning and Assistance: To help people with disaster-caused needs, Red Cross provides individualized client services through casework. Particular attention is given to those who have experienced significant damage or loss of their homes. This casework process consists of an in-depth interview that allows the worker to assess the client’s immediate needs. With this information, the caseworker can connect the client with items, financial assistance and/or referrals to local resources which can meet those immediate needs. The caseworker also engages the client in a brief planning process which can help identify action steps for the client to follow in the first few days or weeks after a disaster. Red Cross caseworkers work closely with local, state, and federal government to ensure clients have access to all available resources. • Disaster Health and Mental Health Services: After an emergency, injuries can ensue, essential prescription medicines lost, and the shock and stress of sudden loss can overwhelm a person’s normal coping skills. The Red Cross deploys licensed health and mental health professionals who are specifically trained and equipped for disaster responses to help. Disaster health professionals are available for emergency first aid, medical assessment, triage, and replacement of emergency medications. Our Disaster Health Services team meets these needs through item distribution, financial assistance, or referrals to community partners. Disaster mental health professionals in shelters and service locations AGENDA ITEM #6. d) October 2023 132 provide mental health assignments, crisis intervention, and a sympathetic ear to those in need. AGENDA ITEM #6. d) October 2023 133 • Coordinates, within its agreements, the provision of relief efforts by any volunteer organizations actively engaged in providing relief assistance to disaster survivors. • Coordinates its relief activity with participating and support agencies and affected areas through liaisons to the state, county, and local jurisdiction EOCs. • Makes recommendations to the City of Renton EOC for the establishment of mass care priorities. AGENDA ITEM #6. d) October 2023 134 EMERGENCY SUPPORT FUNCTION 7: LOGISTICS MANAGEMENT AND RESOURCE SUPPORT Primary Agency: City of Renton Executive Services Department Support Agencies: All other City of Renton Departments Renton Regional Fire Authority King County Emergency Operations Center Private Sector Organizations Public Health – Seattle and King County Voluntary Organizations Washington State Emergency Management Division Introduction Purpose The purpose of Emergency Support Function (ESF) 7 is to coordinate the centralized management of resources and logistics capabilities prior to, during, and after a disaster. The following Core Capabilities support the roles and responsibilities of ESF 7. The primary and supporting core capabilities are defined to support the execution of logistical operations for this ESF as follows: Primary Response Core Capability Logistics & Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. AGENDA ITEM #6. d) October 2023 135 Support Response Core Capabilities Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Critical Transportation Provide transportation (including infrastructure access and accessible transportation services) for response priority objectives, including the evacuation of people and animals, and the delivery of vital response personnel, equipment, and services into the affected areas. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Public Health, Healthcare, and Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies As defined by the National Incident Management System (NIMS), resources include personnel, teams, facilities, equipment, and supplies. All activities within ESF 7 will be conducted in accordance with NIMS using the Incident Command System (ICS) structure. State law authorizes local jurisdictions to establish local emergency management programs in accordance with the state comprehensive emergency management plan and program (RCW 38.52). In carrying out the provisions of this chapter, political subdivisions shall have the power to exercise powers vested under said section in light of an emergency situation to include entering contracts or provisions pertaining to the purchase and/or rental of equipment and materials (RCW 38.52.070). RCW 35A.33.146 outlines the creation of the contingency fund to meet any municipal expense of which could not have been foreseen or reasonably evaluated preceding the budget year. In accordance with RCW 35A.33.080, the city council is granted the authority to approve expenditures without public notice or hearing. Under the policy direction of the mayor, the Logistics and Finance Sections within the Renton EOC are responsible for city emergency procurements. The Logistics Section of the Renton EOC has the responsibility for locating and AGENDA ITEM #6. d) October 2023 136 ordering resources. The Renton EOC Finance and Administration Section will offer support, documentation, and handle actual purchase arrangements in the process. This information will be coordinated with the Renton Finance Department in order to maintain required documentation. The Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) to which the City of Renton is a signatory, provides a legal and financial agreement between signatory partners when resources are requested. This financial agreement, when invoked, supersedes other financial arrangements which may govern normal response operations and resource sharing between jurisdictions. It also describes the resource management and procurement process coordinated by King County Emergency Management when local city resources are insufficient to meet the demands of the incident. Within the City of Renton, departments and their divisions may utilize their own resources or mutual aid agreements before requesting outside resources. It is not necessary to wait to make a request for outside resources until the city is already out of resources. The request may be initiated earlier to coordinate delivery of outside resources to arrive at the point in time when exhaustion of city resources is anticipated. Lastly, identified volunteers supporting the EOC within the ESF 7 function will be registered as Emergency Workers in accordance with WAC 118.04 and RCW 38.52. Situation Overview A significant emergency or disaster may damage or limit the existing resources needed to maintain vital city services or to care for the general public in need of disaster assistance. The city may not have all the resources required, either in type or quantity, to respond to a disaster. These insufficiencies may be created by one or more of the following conditions: o The extent of the damage overwhelms available resources. o Normally available resources are damaged, lost, or unable to be moved from one place to another due to the incident. o The nature of the event requires resources not normally used within the city. o Personnel are injured or unable to report to work due to impacts of the emergency or disaster. o Disruptions in the vendor supply chain and/or increased regional demand may make regularly available resources unavailable or in short supply. Resource support involves the procurement and allocation of resources beyond normal day to day operations. These resources include equipment, materials, facilities, contracted services, supplies, and personnel required to support the city's departments during the response and recovery phases of an emergency or disaster. Resource replacement or supplementation will likely need to come from outside sources. Certain disasters may significantly impact AGENDA ITEM #6. d) October 2023 137 transportation infrastructure and/or vendor operations and may inhibit the availability and flow of resources into and within the city. Outside resources may not be immediately available. Depending upon the area affected by the disaster, resources may have to be procured from out of state. The normal process is to request resources first from King County Emergency Management, which will attempt to fill the request with local resources or elevate a request to the state. However, cities in Washington can make requests directly to the state. Resource support may continue until the demobilization or disposition of all resources is complete. Refer to the Renton Annex within the King County Regional Hazard Mitigation Plan for details on hazards as well as risk assessments. Concept of Operations The management and organization of resources to include personnel, teams, facilities, equipment, and supplies is primarily coordinated through this ESF. Department and EOC resource lists and directories will be used to identify locations within the city, as well as vendors, suppliers, or other outside sources where resources may be procured to replace or supplement those needed to fulfill the responsibilities of this ESF. Whenever possible, resources should be procured from Renton businesses. Internal Operations City departments will first utilize normal procedures for their day to day or mutual aid resources before requesting outside assistance. Renton Finance may assist departments by providing procedural guidance for emergency resource procurement. The Policy Advisory Group, in consultation with Renton Finance, will provide policy guidance on financial limits which may be applied to resource procurement. Department Operations Centers (DOC) may be established by any department in order to manage the dispatch and coordination of department-controlled or related resources. A DOC will maintain close communication with the Incident Commander and/or the City of Renton EOC regarding incident priorities and resources status to ensure overall incident objectives are met. Any procurement done at the DOC level needs to be coordinated with the Finance Department which maintains all procurement documentation for the incident. Supporting agencies and departments of this ESF assist by providing department resources, procurement lists, and personnel to staff the ESF 7 function in the EOC. Personnel within non- mission critical functions in their own city departments may be reallocated to disaster assignments as needed. Renton EOC Operations Renton EOC procedures identify the process for the emergency procurement of resources. The Logistics Section of the Renton EOC is responsible for the locating and ordering of emergency AGENDA ITEM #6. d) October 2023 138 resources. The Finance and Administration Section may offer support to document the resource procurement process and handle the actual purchasing/payment for the transaction. In a single incident response, emergency resource requests may be handled through the field Incident Command organization but may be delegated to the Renton EOC at the discretion of the Incident Commander. When multiple incidents occur simultaneously, as in a regional disaster, and a field Incident Command structure has not been established to embrace the scope of the entire emergency, emergency resource requests may coordinate through the Renton EOC, or if not activated, through the Renton EOC Duty Officer. Lastly, Emergency Management will work with the Greater Renton Community Organizations Active in Disaster (COAD) to identify organizations which may be able to provide additional resources for recovery efforts. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and federal governments. ESF 7 includes communicating with the Whole Community during Logistics and Resource preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 7 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Renton Executive Services Department is responsible for the centralized management and coordination of Logistics and Resource Support within the jurisdiction. ESF 7 will be represented in the Renton EOC under the Logistics Section and coordinated by the Logistics Section Chief when the City of Renton EOC is activated. If the City of Renton EOC is not activated, the Renton EOC Duty Officer may perform this coordination. Personnel assigned to the Renton EOC will be trained to the Renton credentialing system and regionally agreed upon training requirements for supporting King County and other jurisdiction’s EOCs. The Logistics Section is responsible for coordination of the Renton EOC emergency or disaster resource requests and procurement. The Finance and Administration Section is responsible for the contracts and documentation of resources procured through the Renton EOC as well as spending limits and payment options. Procedures to provide projected or anticipated costs, reimbursement procedures, as well as processes for recordkeeping can be referenced using the Renton EOC SOPs for Finance/Administration and Logistics sections. The Policy Advisory Group, AGENDA ITEM #6. d) October 2023 139 in concert with Renton Finance Department will establish limits and guidance on resource procurement parameters if needed. Individual departments will determine quantities and use of equipment, personnel and supplies based on need. The Emergency Management Director may hold a briefing during the response and recovery phases of an emergency or disaster to assist in determining departments’ needs as well as determine the necessity of Renton EOC activation. The City of Renton Parks and Recreation Department will serve as a liaison to assist in the coordination and registration of civilian volunteers within the city per Chapter 118-04 WAC, Emergency Worker Program and Chapter 38.52 RCW. Renton HRRM will coordinate the overall reassignment and deployment of non-mission-critical personnel from city departments as requested by the City of Renton EOC. Notification This ESF can be activated through the Renton EOC Duty Officer, Renton EOC Director, Department Operation Centers, or an Incident Commander. Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Resource Request What resources are currently available? What resources are nearby or accessible through mutual aid? What methods for resource delivery are available? Renton EOC Renton Parks and Recreation Renton Public Works Renton EOC Resource Procurement Where are the resources located? Are there supplies/vendors/other sources to procure from? Are these resources considered emergency procurement? Renton EOC Renton EOC Resource Purchase What is the cost of the resource? Renton EOC Renton Finance Renton EOC AGENDA ITEM #6. d) October 2023 140 How will the resource be purchased? What funding will be used to purchase the resources? Resource Management How quickly are these resources needed? What is the priority level? Where are the resources going and who is responsible? Renton EOC Renton EOC Procedures • Resource requests beyond the capability of normal day to day operations will be received and processed through the Renton EOC. Requests for resources may be initiated by the Incident Command organization in the field, by DOCs, or by other organizations or entities that have been granted access to the City of Renton EOC through standing plans or agreements, whether formal or informal. • Resource procurement will be driven by the operational needs of the incident. Therefore, normal procurement procedures established by the City of Renton may be waived to support the urgencies of the emergency or disaster. Waiver of these procedures is supported by Renton City Code. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impact to the tangible systems upon which ESF 7 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow us to coordinate the centralized management and logistical resource services. Core Capability Activity Responsible Agency Planning Establish departmental programs that preserve and safeguard resources from the effects of an emergency or disaster. All Work toward the reduction of outside resource needs and the facilitation of resource procurement during an emergency or disaster through: Renton Executive Services AGENDA ITEM #6. d) October 2023 141 - Educational programs that encourage area populations including businesses to be self- sufficient for a minimum of two (2) weeks. - Training of city departments that emphasize the need to safeguard city resources from the effects of an emergency or disaster. - The collection and compilation of resource inventories, and procurement data. Preparedness Statement of Purpose: Responsible agencies undertake planning and preparedness activities to ensure the Core Response Capabilities which allow us to coordinate the centralized management and logistical resource services. Core Capability Activity Responsible Agency Planning Develops and maintains the Renton Comprehensive Emergency Management Plan identifying existing department and division resources and coordinating which city department has responsibility for each ESF/Annex capability. Renton Executive Services Develops and maintains the Continuity Plan for the city. Provide public education, encouraging residents to be prepared and self-sufficient to be at least two weeks ready. Provide emergency management training, drills, and exercises in support of this ESF to city department/divisions. Ensure all resources are typed according to the National Incident Management System (NIMS). Renton Executive Services Plan to administer a personnel resource registration program as outlined in Chapter 118-04 WAC Emergency Worker Program. Parks and Recreation Establish a program or plan to coordinate the overall reassignment and deployment of non-continuity personnel from city departments as requested. Renton Human Resources and Risk Management Work with primary and support agencies to establish and review policies and procedures governing procurement and purchasing City of Renton Finance Prepare plans and/or maintain data that facilitates the procurement of available resources, which are likely to be needed during an emergency or disaster. Renton Regional Fire Authority Identify and establish procedures to relocate essential resources away from hazard potential areas (as identified in the Renton Annex to the King County Regional Hazard Mitigation Plan). AGENDA ITEM #6. d) October 2023 142 Operational Coordination Maintains the EOC to be ready at any time for an activation. Renton Executive Services Logistics and Supply Chain Management Coordinates acquisition, development, and maintenance of shared resource lists, directories, and databases. Renton Executive Services Coordinates the strategic placement of critical emergency supplies within the city. Ensure resource typing and inventory records are maintained for the city. Assist in identifying existing departments resource inventories of major equipment, maintaining, and updating records to provide to the City of Renton EOC. Renton Finance Assist in maintaining vendor and supplier records to identify where department resources may be supplemented, replaced, or repaired during an emergency or disaster. Identify resource vendors, suppliers or locations where departmentally controlled assets may be supplemented, replaced, or repaired during an emergency or disaster. All Maintain inventory records to accurately represent departmentally controlled assets and resources. Identify existing departments/divisions resources available to assist in the response and recovery activities of an emergency or disaster. Response Statement of Purpose: Coordinate the centralized management and logistical resource capabilities in response to an emergency or crisis. Core Capability Activity Responsible Agency(s) Operational Coordination Provide available personnel and resources for emergency or disaster work. All Adhere to Washington State Emergency Worker Registration Program and notify Renton Emergency Management for management. Provide representative or subject matter expert to the EOC when requested. Attend department/division briefing to coordinate disaster information and request resources needed to accomplish response and recovery activities. Ensure that operational response and recovery activities are properly coordinated. Resources are to be procured within the parameters established by the Policy Advisory Group and the City of Renton Renton Executive Services AGENDA ITEM #6. d) October 2023 143 Finance Department, and under the emergency powers provided by city code and state statute. Receive direction from the Policy Advisory Group and the Finance Department on any limits or other parameters established for procurement. Conduct a department/division briefing to determine the scope of the emergency or disaster, resource needs, EOC activation, and status of city response and recovery capabilities. Assist the City of Renton EOC as requested with personnel issues and coordinate the reassignment of other city personnel for disaster assignments. Renton Human Resources and Risk Management Organize and register civilian volunteers to be utilized in the field when requested, providing information on deployment to the Renton EOC Renton Parks and Recreation Provide coordination to perform damage assessment activities. Renton Community and Economic Development Provide guidance on resource needs for long-term recovery. Logistics and Supply Chain Management Maintain departmentally controlled resource inventories. All Relocate essential resources away from hazard areas if vulnerable to the disaster. Coordinate or delegate the procurement of resources within the organizational structure of the City of Renton EOC. Renton Executive Services Make city parks facilities available for personnel registration, staging, relocation, donations management, debris removal, and emergency worker or general population shelters. Renton Parks and Recreation Provides resource support as available to assist in the response and recovery phases of an emergency or disaster. Washington State EMD Situational Assessment Forward situation reports and resource requests to the King County EOC or the Washington State Emergency Management Division and other partner agencies. Renton Executive Services Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities are continued throughout the recovery effort working to coordinate the centralized management and logistical resource services. This ESF coordinates with the Renton Recovery Framework for Logistics Management and Resource Support. Core Capability Activity Responsible Agency(s) AGENDA ITEM #6. d) October 2023 144 Situational Awareness Continue communication with the county and state through situation reports. Renton Executive Services Planning Revise policies and procedures to correct deficiencies learned from the emergency or disaster. All Submit revised inventory lists of departmentally controlled assets and resources for inclusion in City of Renton EOC documentation. Submit a revised resource list of vendors and other suppliers or locations for inclusion in City of Renton EOC documentation. Follow appropriate policies and procedures in completing the required documentation to justify emergency services, contracts, purchases, and expenditures. Update resource lists with information gained as a result of the disaster. Update inventory lists of departmentally controlled assets and resources. Forward completed documentation for departmental costs incurred and volunteers utilized to the Finance Department. Renton Parks and Recreation Assist departments/divisions with disaster insurance claims for personnel injuries/death, damaged or destroyed city resources. Renton Human Resources and Risk Management Work with the City Attorney to handle documentation of liability claims filed against the city. Attend a post-incident review to evaluate the City of Renton EOC procedures to include the resource procurement and allocation process. Renton Finance King County EOC Compile documentation for departmental costs incurred and volunteers utilized. Revise internal policies and procedures to correct deficiencies learned from the emergency or disaster. Coordinate FEMA reimbursement process if a Presidential Disaster Declaration is issued for the event. Coordinate revision of City of Renton’s EOC, CEMP and other emergency management policies and procedures to correct deficiencies learned from the emergency or disaster. Renton Executive Services In accordance with the Renton Disaster Recovery Plan (ESF 14) assist departments/divisions in compiling documentation for costs incurred by the emergency or disaster and coordinate with Finance for Public Assistance grant administration. AGENDA ITEM #6. d) October 2023 145 Conduct a post-incident review to evaluate the City of Renton EOC procedures to include the resource procurement and allocation process. Continue to coordinate response and recovery activities through the City of Renton EOC, if activated. Submit revised inventory lists of departmentally controlled assets and resources for inclusion in City of Renton EOC documentation. Renton Regional Fire Authority Revise policies and procedures to correct deficiencies learned from the emergency or disaster. Complete documentation for departmental costs incurred by the emergency or disaster. Resource Requirements • Greater Renton Community Organizations Active in a Disaster (COAD) contacts list • City of Renton EOC resource lists • City of Renton department-specific inventory records • City of Renton vendor records Terms and Definitions See Basic Plan References • Washington State Comprehensive Emergency Management Plan • King County Comprehensive Emergency Management Plan • City of Renton EOC resource lists • Greater Renton COAD Database • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington (RCF) • Logistics Management and Resource Toolkit to the Puget Sound Regional Catastrophic Disaster Coordination Plan (Volunteer and Donations Management) • King County Regional Hazard Mitigation Plan • City of Renton Disaster Recovery Framework • City of Renton Emergency Operations Center (EOC) Standard Operating Procedures (SOP) for Finance/Administration Section and Logistics Section. AGENDA ITEM #6. d) October 2023 146 Appendices Form Requesting Assistance (WA 213 RR) AGENDA ITEM #6. d) October 2023 147 EMERGENCY SUPPORT FUNCTION 8: PUBLIC HEALTH AND MEDICAL SERVICES Primary Agency: Renton Regional Fire Authority Public Health – Seattle and King County Support Agencies: American Red Cross City of Renton Executive Services Department City of Renton Human Resources and Risk Management King County Emergency Medical Services King County Medical Examiner Private Ambulance Companies Valley Medical Center Northwest Healthcare Response Network Introduction Purpose The purpose of Emergency Support Function (ESF) 8 is to outline the organization and operational concepts, responsibilities, and procedures to accomplish coordinated public health, mortuary, and medical services to reduce death and injury during emergency situations and restore essential health, mortuary, and medical services within a disaster area. ESF 8 will identify and meet the health and medical needs of individuals and communities impacted by an emergency or disaster through coordination with Public Health Seattle & King County and the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 8. The primary and supporting core capabilities are defined to support the execution of Public Health and Medical operations for this ESF as follows: Primary Response Core Capability Public Health, Healthcare, & Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Fatality Management Services Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and federal authorities to provide mortuary services, including temporary decedent storage or permanent internment solutions, sharing information with mass care services for the purpose of reunifying family AGENDA ITEM #6. d) October 2023 148 Primary Response Core Capability members and caregivers with missing persons/remains, and providing counseling to the bereaved. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and for response personnel engaged in lifesaving and life-sustaining operations. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The Renton Regional Fire Authority (RFA) will operate under the King County Comprehensive Emergency Management Plan, ESF 8 for disaster related health and medical services and the Renton Regional Fire Authority Mass Casualty Incident (MCI) Plan. The Incident Command System (ICS) should be used in any size or type of disaster to manage response personnel, facilities, and equipment. Emergency Medical Technicians (EMT) or other responders who provide emergency medical assistance in the City of Renton shall operate under 2023 EMT King County Patient Care Guidelines. The City of Renton and Renton RFA will use mutual aid agreements when the city’s resources are depleted or committed. An MCI may be declared to AGENDA ITEM #6. d) October 2023 149 allow Emergency Medical Services (EMS) personnel to follow the established written emergency protocols as referenced in the Seattle-King County MCI Plan. Primary and supporting agencies will follow the guidelines and policies also stated in the King County EMS Protocol, the Pre-Hospital Emergency Triage and Treatment Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan, and the Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury and death, public and private property damage, environmental degradation, economic hardship to business, families, and individuals, and disruption of local government. Hazards such as an epidemic, disease outbreaks, or chemical and radiation emergencies may also cause significant impacts on the overall health of the population. The City of Renton may seek county, state, and Federal public medical care assistance in the event that a natural, man- made, or technological disaster exceeds local resources. Hospitals, nursing homes, pharmacies and other medical or health care facilities may be structurally damaged or destroyed. Those facilities that survive with little or no structural damage may be rendered unusable or only partially usable because of interruption of utilities (power, water, sewer), or the inability of staff to report for duty. Medical and health care facilities that remain operational and have the necessary utilities and staff may be overwhelmed by the "walking wounded" and/or other seriously injured patients who are transported to these facilities in the immediate aftermath of an emergency or disaster. Medical supplies and equipment will likely be in short supply. Most health care facilities maintain only inventory stock to meet their short-term (24 to 36 hours) normal patient load needs. Disruptions in local communications and transportation systems could prevent timely resupply. Uninjured persons who require daily medications such as insulin, antihypertensive drugs, and other lifesaving and health protecting medications may have difficulty in obtaining these medications because of damage or destruction of transportation and distribution routes, normal supply locations, and general shortages within the disaster area. Patients who are dependent on critical medical services, such as kidney dialysis or chemotherapy, may also be put at risk by the interruption to medical supply chains, staffing shortages, or compromised facilities. Public Health Agencies, healthcare facilities, and EMS will deliver medical countermeasures to exposed populations and complete triage and initial stabilization of casualties while beginning definitive care for those likely to survive injury and/or illness. In the unfortunate event of loss of life, fatality management services may include proper recovery, handling, identification, transportation, tracking, storage, and final disposition of human remains and effects. Additionally, these agencies will mobilize and/or request all critical resources to establish command, control, and coordination within the affected communities to meet basic human needs, stabilize the incident, and transition to recovery. AGENDA ITEM #6. d) October 2023 150 Concept of Operations It is likely that public demand for health information and health and medical services will increase during disasters. Primary and secondary agencies will coordinate information and work to identify, manage, and obtain medical resources including but not limited to medications, supplies, equipment, transportation, facilities, and staffing. Collaboration with local and county Emergency Operating Centers (EOCs) to provide logistical support for medical needs shelters, alternate care facilities, medication centers, mortuary operations, family assistance centers, and other field response locations will be essential. Public Health, Mortuary and Medical Services • The provision of basic and advanced life support services shall be provided per existing standard operating procedures, patient care guidelines, and treatment/transfer protocols as promulgated or coordinated by the Emergency Medical Services Division of Public Health – Seattle & King County. • Activation of the health and medical Joint Information System (JIS) may be needed to coordinate the content and timing for release of accurate and consistent health and medical information to the public, media, and community response partners. • Resources within the affected area may be inadequate to transport casualties from the scene or treat them in local hospitals. Additional medical capabilities will urgently be needed to supplement and assist in triage and treat casualties in the affected area and to transport to the closest appropriate hospital or other health care facility. Medical resupply will be needed throughout the event area. • The Incident Commander will establish the overall health and medical response and recovery objectives. • The damage and destruction caused by a natural or technological event will produce urgent needs for mental health crisis counseling for victims, their families, and emergency responders. • Health and medical services will be restored during the recovery period as soon as practical and within the limitations and capabilities allowed of affected agencies. • Primary agencies will lead investigations into the cause and manner of death resulting from an emergency or disaster. • Public health emergencies may require implementation of public health measures to contain and control communicable diseases or spread of environmental hazards. • The Renton EOC may need to support the coordination of the blood distribution system through Bloodwork Northwest. • Implement local medication distribution strategies directed by the Local Health Officer. • Public health emergencies may require implementation of public health measures to oversee regional health and medical surge capacity measures associated with added capacity or mobilization of volunteer personnel and manage communicable disease and environmental health investigation and mitigation. AGENDA ITEM #6. d) October 2023 151 • Support of recovery activities aimed at restoring health and medical services to pre- event status. Mass Care Services • The American Red Cross may support the Emergency Medical Services response with additional resources within the scope of their mission and as resources are available. • Renton Parks and Recreation may work to identify potential shelter and mass care sites within the City of Renton. • Renton Parks and Recreation may coordinate the provision of emergency care at shelters and congregate care facilities. • Renton community members who are seniors, children, disabled, homeless, non-English speakers, low-income or otherwise in need of ongoing support, will be more vulnerable during and after an emergency. A partnership approach will be needed between government, private industry, volunteer agencies and the media to ensure essential health-related information and services reach vulnerable residents during an emergency. • The use of gymnasiums and community centers as temporary, alternate care facilities, and family assistance centers may be necessary. Warehouses or airport hangars may be used as temporary morgues as needed by the King County Medical Examiner. Environmental Response • Damage to chemical and industrial plants, sewer lines and water distribution systems, along with secondary hazards such as fires, may result in toxic environmental and public health hazards to the surviving population and response personnel. • Disruption of sanitation services and facilities, loss of power, and mass congregating of people in shelters may increase the potential for disease and injury. • Hazardous materials incidents will present unique problems to patient care as the patients themselves may be contaminated and considered hazardous. Damages to the transportation systems may delay medical transports and outside assistance from other agencies. Impacted drinking and wastewater systems may complicate health care and possibly add to the victim or patient totals. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 8 includes communicating with the Whole Community during public health, mortuary, and medical response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). AGENDA ITEM #6. d) October 2023 152 ESF 8 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Public Health – Seattle and King County and the Renton RFA are responsible for providing public health, healthcare, emergency medical, and mortuary operations within the city. The Renton EOC will provide support to the lead agencies for this ESF. Notification ESF 8 can be activated through the following channels: • Public Health Seattle and King County • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to Renton community; in a planned event situation; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. Essential Elements of Information EEI Description Collection Dissemination Patients Number and location of: - Impacted patients. - Patients on ventilation or other life-sustaining medical support devices Renton Regional Fire Authority Renton Valley Medical Center Renton RFA Renton Valley Medical Center Renton EOC Medical Facilities Number, name, and location of: - Impacted medical facilities. - Medical facilities operating on generator power. - Evacuated medical facilities. Renton Regional Fire Authority Renton Valley Medical Center Northwest Healthcare Response Network Renton RFA Renton Valley Medical Center Renton EOC AGENDA ITEM #6. d) October 2023 153 - Closed medical facilities Community and Economic Development Logistics • Available medical stations • Available points of distribution • Resources pre- positioned in medical stockpiles. • Location of medical evacuation airports Renton Regional Fire Authority Renton Valley Medical Center Northwest Healthcare Response Network Renton Executive Services Renton RFA Renton Valley Medical Center Renton EOC Procedures The Renton Regional Fire Authority operates under the King County Emergency Medical Services guidelines. For a Mass Casualty Incident, the Renton Regional Fire Authority follows the procedure written in the Seattle-King County Mass Casualty Incident (MCI) Plan. Public Health - Seattle & King County follows procedures written in the King County, Washington, Comprehensive Emergency Management Plan, ESF 8, Health, Medical, and Mortuary Services. As a region the Puget Sound area follows guidance provided in the Pre-Hospital Emergency Triage and Treatment Annex and the Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Determine and outline mitigation strategies and activities to increase the public health and emergency medical services thus reducing potential human catastrophe within the City of Renton. Core Capability Activity Responsible Agency(s) Environmental Response Health and Safety Promote environmental health protective actions such as vector control, environmental sampling, and food product embargoes. AGENDA ITEM #6. d) October 2023 154 Reduce medical worker and first responder exposures through identified and procured personal protective equipment (PPE). Public Health - Seattle and King County Provide employee information, education, and resources on best practices to prevent or mitigate workplace safety and health hazards. Human Resources and Risk Management Planning Maintain access to the Strategic National Stockpile (SNS). Public Health - Seattle and King County Monitor communicable diseases through surveillance, investigation, and community containment. Public Health, Healthcare, and Emergency Medical Services Minimize the spread of diseases through public health interventions such as vaccinations and/or booster shots. Public Health - Seattle and King County Preparedness Statement of Purpose: Develop and maintain primary and secondary potential sources for medical and general health supplies and resources including training, personnel, facilities, and medical related equipment that can be implemented in the event of a disaster or other disruption. Core Capability Activity Responsible Agency(s) Planning Provide first aid training classes to the public. American Red Cross Provide health training and educational classes to the public. Valley Medical Center Identify potential sources for medical and general health supplies that will be needed during a disaster. Maintain employee health and safety policies. Renton Human Resources and Risk Management Work with local health care providers to establish disaster treatment centers within the City of Renton. Renton RFA Provide ongoing medical service training to RRFA personnel. Provide periodic CPR training classes to the public. Establish transport procedures to facilitate disaster operations. Coordinate and manage health and medical training and exercise opportunities for healthcare providers throughout the region. Public Health - Seattle and King County Develop operational and tactical plans for health and medical response. Assess the region’s vulnerability to the health impacts of emergencies and disasters. AGENDA ITEM #6. d) October 2023 155 Provide ongoing health protection activities such as vaccinations, provider education, and food and water safety assurance. Adhere to the Americans with Disabilities Act (ADA) and ensure Access and Functional Needs (AFN) standards are met in public health and medical needs to individuals. All Agencies Response Statement of Purpose: Coordinate and mobilize resources to support the assessment and stabilization of impacted human health concerns during a disaster or emergency. Core Capability Activity Responsible Agency(s) Operational Coordination Establish Incident Command for on-scene emergency operations. Renton RFA Provide representatives to the Renton EOC as necessary. Request additional resources and other assistance via the Renton EOC. Activate the ESF 8 Area Command Center, Joint Information System and MAC Group as appropriate. Public Health - Seattle and King County Provide leadership and direction in responding to health and medical emergencies across King County consistent with the authority of the Local Health Officer. Maintain 24/7 Duty Officer program and serve as the primary point of notification for health and medical emergencies in King County. Coordinate requests for medical resources with private vendors, the King County Emergency Operations Center, and the State EOC, as needed. Non-medical resources may be requested through King County Emergency Operations Center through the Renton EOC. Renton EOC Coordinate internal communication related to employee health and safety in alignment with county, state, and federal guidance. Recovery: Post-incident, lead or contribute to discussions and After-Action Report/Improvement Plan items related to employee health and safety. Renton Human Resources and Risk Management All supervisors, managers, and leaders at every level will promptly disseminate health and safety messages downward within their respective departments, divisions, and work groups to ensure they are received and understood by all employees. All City of Renton departments AGENDA ITEM #6. d) October 2023 156 Public Health, Healthcare, and Emergency Medical Services Provide basic life support (BLS) to ill or injured persons. Renton RFA Coordinate the transport of ill or injured persons. Request additional medical services as needed; determined by incident casualties. Establish first aid stations where necessary. Provide logistical support for evacuation of medical facilities and medically fragile residents during an evacuation order. Request and coordinate the arrival of critical incident stress debriefing teams. Provide limited emergency medical transportation capability. King County Emergency Medical Services Provide advanced life support (ALS) services in response to ill or injured persons. Provide limited first aid response to injured. Renton Police Provide direct medical care to injured and ill persons at appropriate fixed and other facilities. Valley Medical Center Provide epidemiological surveillance, case investigation, and follow-up to control infectious disease, including acts of bioterrorism and outbreaks of food borne illness. Public Health - Seattle and King County Provide medical advice and treatment protocols regarding communicable diseases and other biological hazards to EMS, hospitals, and healthcare providers. Coordinate assessment and response to disaster consequences affecting food safety, water quality, and sanitation. Coordinate the response of regional veterinarian services and animal care groups. Direct response activities to vector-borne public health emergencies. Direct and manage medical surge capabilities including alternate care facilities, medication centers and temporary morgues. Direct and manage regional isolation, quarantine, and other control measures necessary in response to disease outbreaks. Direct and manage mass vaccination and antibiotic dispensing operations. Support the King County Department of Community and Human Services and the American Red Cross in meeting demands for regional mental health services. Assist in the transportation of injured. Private Ambulance Companies Implement disease control measures at the direction of the Local Health Officer. Renton RFA AGENDA ITEM #6. d) October 2023 157 Environmental Response/Health and Safety Coordinate and collaborate with community response agencies in identifying environmental impact, remediation, and recovery activities. Public Health - Seattle and King County Assess the health and medical impacts and potential consequences posed by emergencies and disasters and determines appropriate courses of action. Coordinate regional critical incident stress management for first responders. King County Emergency Medical Services Mass Care Services Coordinate through the Renton EOC to transition city owned facilities into medical sites (medication centers, family assistance centers, etc.) Renton RFA Coordinate through the Renton EOC to transition medical patients as needed to a mass casualty or fatality management site including the managing and tracking of patients. Renton RFA Support mass care sheltering plans throughout the county in coordination with the American Red Cross and ESF 6 Mass Care agencies. Public Health’s role in mass care sheltering will focus on assisting with environmental health assessments at shelters. Public Health - Seattle and King County Oversee a family assistance center to provide a private, safe, and secure place for loved ones of deceased disaster victims to gather, and to facilitate necessary communication with the KCMEO, and to facilitate the coordination of psychosocial support. King County Medical Examiner Provide emergency first aid, supportive counseling, health care for minor illnesses and injuries to individuals in mass care shelters if qualified personnel are available, and coordinates support activities at other sites with Public Health- Seattle/King County. American Red Cross Acquaint families with available health resources and services and make appropriate referrals. Planning Conduct outreach with communities during public health emergencies to continue education of health impacts and recommended protective actions. Renton RFA Valley Medical Center Coordinate the planning and response activities for medical and health assistance in the event of an emergency or disaster. Public Health - Seattle and King County Situational Awareness Coordinate and manage incident information and medical resources for healthcare agencies across King County. Public Health - Seattle and King County Monitor and assure Renton’s drinking water supply is safe. Renton Public Works Public Information and Warning Direct the development and dissemination of health messages to the public, media, response partners, and community-based organizations. Public Health - Seattle and King County AGENDA ITEM #6. d) October 2023 158 Activate the Public Health Information Call Center as needed. Amplify Public Health messaging and communicate all official public health media alerts to the community of Renton. Renton Executive Services On-Scene Security, Protection, and Law Enforcement Secure medical scenes as needed and the provision of law and order for emergency utility, medical, and response support services. Renton Police Fatality Management Track incident related deaths resulting from emergencies and disasters. King County Medical Examiner Authorize the release of remains of the deceased. Provide notification of emergency morgue locations. Coordinate transportation of the deceased. Manage human remains related to the disaster. Assist the Medical Examiner with the identification of deceased persons. Renton Police Provide supportive counseling for the family members of the dead and injured. American Red Cross Police/Fire Chaplains Assist in the transportation of the deceased. Private Ambulance Companies Recovery Statement of Purpose: Continue response and recovery efforts to begin restoration of the health and medical service systems in alignment with the Renton Recovery Framework. Core Capability Activity Responsible Agency(s) Operational Coordination Continue response and recovery efforts in support of ESF 8. All Planning Participate and support the compilation and debriefing of an After-Action Review process. Post-incident, lead or contribute to discussions and After-Action Report/Improvement Plan items related to employee health and safety. Renton Human Resources and Risk Management Resource Requirements • Personal Protective Equipment (PPE) • Medications and Pharmaceuticals • Other Medical Supplies as needed to support the execution of ESF 8. • Access to the Strategic National Stockpile. References • Seattle-King County Mass Casualty Incident (MCI) Plan AGENDA ITEM #6. d) October 2023 159 • King County Comprehensive Emergency Management Plan, ESF 8, Public Health and Medical Services • Pre-Hospital Emergency Triage and Treatment Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan • Victim Information and Family Assistance Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan • 2023 EMT King County Patient Care Guidelines under Dr. Thomas Rea Harborview Medical Center Terms and Definitions • Mass Casualty Incident (MCI): an incident in which emergency medical services resources, such as personnel and equipment, are overwhelmed by the number and severity of casualties. • Pandemic: a widespread occurrence or epidemic of an infectious disease over a whole country or the world at a particular time affecting a substantial number of individuals. • Strategic National Stockpile: The United States’ national repository of antibiotics, vaccines, chemical antidotes, antitoxins, and other critical medical supplies. Appendices None AGENDA ITEM #6. d) October 2023 160 EMERGENCY SUPPORT FUNCTION 9: SEARCH AND RESCUE Primary Agency: Renton Regional Fire Authority City of Renton Police Department Support Agencies: City of Renton Executive Services City of Renton Community and Economic Development Department City of Renton Public Works Department King County Emergency Operations Center King County Sheriff’s Office Mutual Aid Agencies Voluntary Organizations Washington State Department of Transportation, Aviation Division Washington State Emergency Management Division Washington State Military Department, National Guard Introduction Purpose The purpose of Emergency Support Function (ESF) 9 is to coordinate the rapid deployment of search and rescue resources to provide specialized life-saving assistance and for the coordination and effective utilization of all available resources in the conduct of Search and Rescue (SAR) operations, including: • Structural collapse (urban) search and rescue. • Maritime/coastal/waterborne search and rescue. • Land search and rescue. The National Response Framework (NRF) covers Disaster SAR, specifically operations following a presidential disaster declaration, and provides information on Urban Search and Rescue (US&R), maritime/waterborne SAR and Land SAR. The following Core Capabilities support the roles and responsibilities of ESF 9. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: Primary Response Core Capability Mass Search and Rescue Operations Deliver traditional and atypical search and rescue capabilities, including personnel, services, animals, and assets to survivors I need, with the goal of AGENDA ITEM #6. d) October 2023 161 Primary Response Core Capability saving the greatest number of endangered lives in the shortest time possible. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Fatality Management Services Provide fatality management services, including decedent remains recovery and victim identification, and work with local, state, tribal, territorial, insular area, and Federal authorities to provide mortuary processes, temporary storage, or permanent internment solutions, sharing information with mass care services for the purpose of reunifying family members and caregivers with missing persons/remains, and providing counseling to the bereaved. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Public Health, Healthcare, and Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies State law encompasses both wildland and disaster search and rescue within the definition of land search and rescue, RCW 38.52.010 Section 7. The Federal government separates the two and covers wildland search and rescue in the National Search and Rescue Plan, and disaster search and rescue, specifically urban search, and rescue, in the National Response Framework. In the event of a catastrophic incident, local authorities may be overwhelmed and in AGENDA ITEM #6. d) October 2023 162 accordance with RCW 38.52.050, it may be necessary for the State Emergency Operations Center (SEOC) to assume operational coordination of SAR operations until such time as local authorities regain control. • Land search and rescue operations are primarily initiated, conducted, and directed by the City of Renton Police Department. • Water search and rescue operations are primarily initiated, conducted, and directed by the Renton Regional Fire Authority. • Air search and rescue for missing for downed civil aircraft is the responsibility of the Washington State Department of Transportation (WSDOT) as defined by Chapter 47.68 RCW and Chapter 468.200 WAC. Situation Overview The wide range of and easy access to outdoor recreational activities in the City of Renton and the large number of people who participate in those activities results in a significant number of lost, injured, killed, or in need of rescue every year. Incidents involving lost or missing children and the elderly in urban/suburban areas are also increasing. The City of Renton is vulnerable to airline crashes, terrorist activities, earthquakes, floods, landslides, and severe weather. Such disasters can result in large, multi-jurisdictional search and rescue operations. A major earthquake, for instance, would trigger search and rescue operations involving Renton Regional Fire Authority (RFA) personnel, City of Renton personnel, statewide search and rescue volunteers, the Washington National Guard, responders from neighboring jurisdictions, federal response agencies including the military, and the Federal Emergency Management Agency (FEMA) Urban Search and Rescue (USAR) Task Forces. SAR missions involving searches in urban and suburban areas will increase as the population and recreational opportunities continue to grow. Natural and technological disasters will potentially cause great damage to the transportation system causing delayed outside resources, and thus will increase the scope and urgency of SAR operations. The widely differing terrain and climatic conditions in the state mandate a locally based SAR first response system. Concept of Operations Land search and rescue operations are primarily initiated, coordinated, and directed by the City of Renton Police Department in accordance with state and local jurisdiction plans using local resources registered in accordance with Chapter 118-04 WAC. Requests for additional resources, including special skills, expertise, or equipment are coordinated through the Renton EOC and the Renton RFA Department Operations Center (DOC) when requested. Land search and rescue services may be requested through Valley Communications Center from King County Dispatch (King County Sheriff’s Office), the King County Emergency Operations Center (KC EOC), Washington State Emergency Management Division, or the City of Renton Emergency AGENDA ITEM #6. d) October 2023 163 Operations Center (EOC). The National Incident Management System will be utilized for the on- scene management of search and rescue operations within the City of Renton. Land SAR o Renton Police will request search and rescue resources when requested by the on-scene incident commander, via the Valley Communications Center from King County Dispatch. o Renton Public Works is responsible for providing heavy equipment in support of search and rescue operations. o Renton Community and Economic Development will provide technical advice concerning building safety and structural stability, as requested. o The Washington State Emergency Operations Center (WA SEOC) Alert and Warning Center (AWC) will issue a state mission number when notified of a SAR mission by an authorized official. The issuance of this mission number authorizes the employment of local volunteers under the provisions and protection of Chapter 38.52 RCW. o The WA SEOC, upon receiving a request for assistance from an authorized official, will coordinate the resources in support of meeting the needs of the requesting jurisdiction. The State SAR Coordinator may be deployed to the scene to provide this coordination. Air SAR o Air search and rescue for missing or downed civil aviation aircraft is the responsibility of Washington State Department of Transportation, Aviation Division (Chapter 47.68 RCW). o The Washington State Emergency Management Division will issue a mission number to an authorized official in response to a downed or missing aircraft and will coordinate this with the Washington State Department of Transportation, Aviation Division. The Aviation Division Incident Commander may obtain the mission number on behalf of the City of Renton in order to facilitate response. o Upon location of downed aircraft, the incident becomes a land search and rescue operation under the direction and control of Renton Police. The Washington State Department of Transportation Aviation Division Incident Commander provides support as available, and the National Transportation Safety Board and Federal Aviation Administration assume responsibility for the crash site for investigatory purposes. Maritime/Coastal/Waterborne SAR o Water search and rescue operations are primarily initiated, coordinated, and directed by the Renton Regional Fire Authority. o Renton Regional Fire Authority requests search and rescue services through zone coordinator and/or dispatch for additional resources. Whole Community AGENDA ITEM #6. d) October 2023 164 The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 9 involves communicating with the Whole Community during Search and Rescue preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 9 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The City of Renton Police Department and Renton Regional Fire Authority are responsible for search and rescue operations within our jurisdiction. The Renton EOC will provide support to the lead agencies for this ESF through the Operations Section. Notification This ESF can be activated through several channels: • Renton Police Department • Renton Regional Fire Authority • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat unmitigated risk to the Renton community or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination SAR Mission Status of SAR Mission to include: o Number of rescues (anticipated and actual) o Number of search areas o Number of search areas completed. o Number of personnel assigned. o Number of search dogs o Number of current areas of operation Renton Police Renton RFA Renton EOC AGENDA ITEM #6. d) October 2023 165 o Limiting factors or shortfalls Resources SAR Resources to include: o Type o Assignment o Status Renton Police Renton RFA Renton EOC Medical Local casualty collection point (assessed by medical personnel) to include: o Injury status o Confirmed deaths Renton RFA Renton Police Renton EOC Local hospital status to include: o Hospital capacity o Availability of beds Northwest Health Response Network Renton Police Renton EOC This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies listed in this ESF. These actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Agencies undertake activities to ensure mitigation of preventable or limitable impacts to Search and Rescue operations and capabilities. Core Capability Activity Responsible Agency(s) Planning Develop and present preventative SAR programs through public awareness and school education programs. Renton Police Renton RFA King County Sheriff’s Office Ensure all search and rescue resources are appropriately maintained in a state of readiness for rapid mobilization. Preparedness Statement of Purpose: Agencies undertake activities to ensure preparedness or readiness of Search and Rescue operations and capabilities. Core Capability Activity Responsible Agency(s) AGENDA ITEM #6. d) October 2023 166 Response Statement of Purpose: Agencies undertake responsibilities to ensure rapid response or deployment of resources for Search and Rescue operations and capabilities. Core Capability Activity Responsible Agency(s) Mass Search and Rescue Operations Initiate, coordinate, and direct search and rescue operations to locate persons in distress, within the geographical area of the City of Renton. Renton Police Renton RFA Ensure the synchronized deployment of local, regional, or national resources to reinforce ongoing search and rescue efforts. Operational Coordination Mobilize all critical resources and establish command, control, and coordination structures within the affected community throughout the duration of the incident. King County Sheriff’s Office Renton Police Renton RFA Appoint a Search and Rescue (SAR) Coordinator/Liaison to field operations. Renton Police Renton RFA Appoint liaison to Renton EOC Operations section. Provide trained personnel for technical advice concerning damage assessment of structures through the City of Renton’s Damage Assessment Annex of the Comprehensive Emergency Management Plan. Renton Community and Economic Development Provide personnel, equipment, and resource support to search and rescue missions. Washington State EMD, WA Department of Transportation, Public Health, Healthcare, and Emergency Medical Services Complete triage and initial stabilization of casualties. Renton RFA Deliver medical countermeasures to exposed populations. Planning Develop standard operating procedures to coordinate water search and rescue operations. Renton RFA Renton Police Develop programs to provide education to the community and training for search and rescue personnel. Participate in emergency management training, drills, and exercises in support of this ESF. Appoint and maintain a liaison with the City of Renton EOC, mutual aid agencies, and area search and rescue teams. Plan for the arrival and coordination of spontaneous and/or unsupervised volunteers. Renton Executive Services AGENDA ITEM #6. d) October 2023 167 Situational Assessment Deliver information sufficient to inform decision making regarding immediate lifesaving and life- sustaining activities and engage governmental, private, and civic sector resources within and outside the affected area to meet basic human needs and stabilize the incident. All Responding Agencies Recovery Statement of Purpose: Agencies undertake recovery activities for Search and Rescue operations and capabilities. Core Capability Activity Responsible Agency(s) Planning Compile appropriate documentation and costs incurred by the incident. All Participate in post incident after action review process. Assist in returning all organizations and personnel to a state of readiness. Resource Requirements Training IS 100, 200, 700, 800. Renton Regional Fire Authority Technical Rescue Team Training References • National Response Framework, ESF 9 • National Search and Rescue Plan • U.S. Department of Defense Joint Publication 3-50.1: National Search and Rescue Manual • Washington State Comprehensive Emergency Management Plan • King County Comprehensive Emergency Management Plan • Structural Collapse and Rescue Annex to the Puget Sound Regional Catastrophic Disaster Coordination Plan Terms and Definitions See Basic Plan Appendices None AGENDA ITEM #6. d) October 2023 168 EMERGENCY SUPPORT FUNCTION 10: OIL AND HAZARDOUS MATERIALS RESPONSE Primary Agency: Renton Regional Fire Authority Support Agencies: City of Renton Executive Services Department City of Renton Parks and Recreation City of Renton Police Department City of Renton Public Works Department Fuel Providers and Pipeline Companies King County Emergency Operations Center King County Mutual Aid Agencies National Weather Service Public Health – Seattle and King County Puget Sound Clean Air Agency U.S. Department of Transportation Washington State Department of Ecology Washington State Department of Health Washington State Department of Transportation Washington State Patrol Introduction Purpose The purpose of Emergency Support Function (ESF) 10 is to identify and designate local jurisdictional roles and responsibilities for managing emergent hazardous material incidents and other unanticipated releases within the City of Renton. Activities set forth in ESF 10 endeavor to minimize exposure and damage to human health and safety caused by the actual or threatened release of hazardous materials and other releases. ESF 10 aims to protect emergency responders and the populace in affected areas, and to minimize damage to the environment from the adverse effects of a hazardous materials incident in the City of Renton. The following Core Capabilities support the roles and responsibilities of ESF 10. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: AGENDA ITEM #6. d) October 2023 169 Primary Response Core Capability Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies In 1986 Congress enacted the Emergency Planning and Community Right to Know Act (EPCRA) as part of the Superfund Amendments and Reauthorization Act (SARA) due to public concern regarding the environmental and safety hazards posed by the storage and handling of toxic chemicals. This act, known as SARA Title III, established requirements for Federal, state, tribal and local governments to provide guidance for off-site emergency planning and notification to minimize exposure and/or damage to human health and safety or to the environment. This mandates that every facility using, storing, or manufacturing hazardous chemicals make public its inventory and report every release of a hazardous chemical to public officials and health AGENDA ITEM #6. d) October 2023 170 personnel. Clean-up and disposal measures must be coordinated between the responsible party and city, state, or Federal regulatory agencies affiliated, or private clean-up and disposal contractors as determined by the nature and severity of the release. The King County Local Emergency Planning Committee (LEPC), to which the City of Renton belongs, plans for hazardous materials emergencies by collecting information from public and private organizations with chemical inventories. This is required under the SARA Title III/EPCRA Program. The Revised Code of Washington Title 70.136.010 outlines the intent of the legislature to promote and encourage advance planning, cooperation, and mutual assistance between applicable political subdivision of the state and persons with equipment, personnel, and expertise in the handling of hazardous materials incidents, by establishing limitations on liability for those persons responding in accordance with the provision of RCW 70.136.020 through 70.136.070. Washington Administrative Code (WAC) 118-40 covers hazardous chemical emergency response planning and community Right-To-Know reporting. Occupational Safety and Health Administration (OSHA) regulation 29CFR 1910.120 (q), WAC 296-305-03002, and WAC 296-824 identifies the training levels for hazardous materials response teams. This is the minimum level of training provided to the Renton Regional Fire Authority Hazardous Materials Response Team. This specialized team is trained to the technician level and there are a minimum of 2 Hazmat technicians staffed with the Renton RFA each day. The guidelines established in the Renton Regional Fire Authority (RFA) and Zone 3 Hazardous Materials Providers Standard Operating Procedures (SOPs) may be followed in responding to a hazardous material incident. This may include activation of the Renton RFA Department Operating Center (DOC) to establish operational control depending on the size and complexity of the incident. All activities within ESF 10 will be conducted in accordance with the National Incident Management System (NIMS) and will utilize the Incident Command System (ICS). Priority shall be given to life safety, incident stabilization, property conservation, and then environmental and economic considerations, in that order. In the event the Renton RFA has exhausted all resources through mutual aid agreements, the Zone 3 HazMat Providers Emergency Response Plan and King County Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations may be activated. The City of Renton Emergency Operations Center (EOC), if activated, will be informed when resources are reasonably expected to be exhausted and logistical support is requested. The Renton EOC will communicate critical resource updates to the Policy Advisory Group if policy level decisions are required in the continued management of the incident. Valley Communications Center is the designated public safety answering point (E 9-1-1 dispatch center) for the dispatch of fire mobilization resources in Zone 3 (South King County). Other E 9- 1-1 dispatch centers will support Valley Communications Center upon request. These are NORCOM for Zone 1 (North and East King County), Seattle Fire Department Fire Alarm Center for Zone 5 (City of Seattle), and the Regional Communications and Emergency Coordination Center (RCECC) for King County. AGENDA ITEM #6. d) October 2023 171 The following authorities and policies by the state of Washington support the execution of ESF 10. Revised Code of Washington (RCW) • RCW 4.24.314: Person causing hazardous materials incident - Responsibility for incident clean-up – Liability (2019) • RCW 69.50.511: Cleanup of hazardous substances at illegal drug manufacturing facility (2022) • RCW 70.136: Hazardous Materials Incidents (2019) o 70.136.010: Legislative Intent o 70.136.020: Definitions o 70.136.030: Incident command agencies – Designation by political subdivisions o 70.136.035: Incident command agencies – Assistance from state patrol o 70.136.040: Incident command agencies – Emergency assistance agreements o 70.136.050: Persons and agencies rendering emergency aid in hazardous materials incidents – Immunity from liability – Limitations o 70.136.060: Written emergency assistance agreements – Terms and conditions – Records o 70.136.070: Verbal emergency assistance agreements – Good Samaritan law – Notification – Form • RCW 90.56: Oil and Hazardous Substance Spill Prevention and Response (2019) Washington Advisory Code (WAC) • WAC 296-305-03002: Hazardous Materials (2019) • WAC 296-305-05000: Incident Management (2019) • WAC 296-305-05101: Technical Rescue General Requirements (2019) • WAC 296-305-05103: Technical Rescue Training (2019) • WAC 296-305-05107: Technical Rescue Incident Response Planning (2019) • WAC 296-305-05111: Technical Rescue Safety (2019) • WAC 296-824: Emergency Response (2019) o WAC 296-824-3005: Train your employees (2019) • WAC 118-40: Hazardous Chemical Emergency Response Planning and Community Right-to-Know Reporting (2019) • WAC 173-360A: Underground Storage Tank Regulations (2019) Occupational Safety and Health Administration (OSHA) • 29CFR 1910.120 (q): Hazardous waste operations and emergency response (2019) • 40CFR 355: Emergency planning and notification (2022) AGENDA ITEM #6. d) October 2023 172 Situation Overview Renton has a mix of land uses throughout the city. Industrial and commercial uses are located primarily in the Green River valley and downtown areas of Renton. The city center area includes mixed-use residential and commercial land, with both single and multi-family homes. Single family residences dominate the eastern and southeastern portions of the city, where most residential growth is still occurring. In addition, there are pockets of mixed-use commercial centers aimed at providing services for residents along the eastern edges of the city. The geographic and economic characteristics of Renton make it likely that hazardous materials releases will occur and may develop slowly or occur without warning. Incidents may occur as a result of human error, natural hazards such as earthquakes, deliberate deed such as terrorism or illegal activity, or a breakdown in equipment or monitoring systems. Potentially harmful chemicals are used for a wide variety of operations and are stored, used in, and travel through Renton on a regular basis via highways, rail lines, and/or pipelines. The likelihood of a hazardous materials release may increase through events or threats such as flooding, a pipeline rupture, or illegal lab dumping. These chemicals can be hazardous to humans or the environment if used or released improperly. Hazardous materials in various forms can cause death, serious injury, long-lasting health effects, and damage to buildings and the environment. The number and severity of major incidents can be minimized by prevention programs. The impact depends upon the quantity and physical properties of the hazardous material, environmental and weather factors at the point of release, the type of release and its proximity to human and wildlife populations and valuable ecosystems. Hazardous materials may be explosive, flammable, combustible, corrosive, reactive, poisonous, or radioactive, as well as in solid, liquid, or gaseous form. Business types that commonly use hazardous materials locally include hospitals, schools, metal plating and finishing, aircraft manufacturing, public utilities, cold storage companies, fuel industry, communication industry, research facilities, and high technology firms. SARA Title III/EPCRA facilities are required to maintain plans for warning, notification, evacuation, and site security under numerous regulations. Copies are filed with the Renton RFA. Actual or threatened releases of hazardous materials often require immediate response. The coordination of emergency response operations to hazardous material incidents may require multi-agency and multi-disciplinary responses. Disciplines involved may include hazardous materials technicians, firefighters, emergency medical service providers, law enforcement, environmental containment and clean-up specialists, fish and wildlife experts, and environmental/public health. Most hazardous material incidents are minor in scope and can be handled by trained facility personnel and/or the Renton RFA Hazardous Materials Response Team. However, the potential exists for a large-scale incident, which would require multiple resources and the need for mass evacuation of downwind populations or sheltering in place. Incident commanders are required to utilize their local mutual aid resources and request activation of their county plan before requesting regional assistance. Requesting and coordinating regional fire resources is ultimately accomplished by the Renton RFA Duty Chief. AGENDA ITEM #6. d) October 2023 173 Concept of Operations The Renton RFA has the primary responsibility for protecting life, the environment, and property threatened by hazardous materials incidents, except where this has been specifically preempted by state or federal laws or regulations. For a large-scale incident, the Renton RFA is signatory to a countywide mutual aid agreement which is defined as the King County Interlocal Agreement (KC ILA) for Mutual Aid. The agency with primary authority is dependent on the location of the event. The Renton RFA is the Incident Command Agency for the City of Renton under Chapter 70.136.030 RCW. When an incident occurs on a state highway, the Washington State Patrol will establish a Unified Command System with surrounding fire departments, emergency medical services, and other state and federal agencies. To manage and support complex or significant field incidents including but not limited to Hazardous Materials emergencies, the Fire Chief or designee will activate the RFA Department Operations Center (DOC). The RFA Duty Chief or on-duty South Battalion Chief/Safety Officer will be an overall coordinator of fire service activities and organize resources with the Fire Zone 3 Coordinator, the King County Fire Coordinator, and ultimately the South Puget Sound Regional Fire Coordinator through the Valley Communications Dispatch Center. RRFA is also a participant in the Zone 3 Fire Operations Chief Coordinators, for larger-scale incidents. The Renton RFA DOC will coordinate with the field command post and the City of Renton EOC as necessary. The primary location of the RFA DOC is Renton RFA Station 13 (Headquarters). The back-up location will be Renton RFA Station 12 which is the same location as the City of Renton EOC when activated. An alternate location will be the City of Renton Public Works building. Communications will be through established channels. The primary mode of emergency communications would take place on the Puget Sound Emergency Radio Network (PSERN) radio communications system. Secondary communications are outlined in RRFA Communication Guide and include site trunking, State Ops frequency on the PSERN system, VHF radios, Mobile Data Computer (MDC), pagers and amateur radios (ham radios). Hazardous materials emergencies involve the organization and management of fire department resources to mitigate hazardous materials of all types, kinds, and complexities while protecting the lives, environment, and property in the affected area. Renton RFA has a Hazardous Materials Response Team (HMRT) trained to the technician level to mitigate these incidents. Larger incidents may require the resource assistance of other agencies through the countywide mutual aid agreement and the Zone 3 Hazardous Materials Response Plan. The resources and logistics utilized to mitigate hazardous materials incidents depend on the severity of the emergency and the level of training of fire department personnel. Renton RFA AGENDA ITEM #6. d) October 2023 174 follows a three-tiered approach that directly correlates to the three levels of training of responding units that are described below: • Awareness level: Awareness level responders are those personnel who, in the course of their normal duties, could encounter an emergency involving hazardous materials/ weapons of mass destruction (WMD) and be expected to recognize the presence of the hazardous materials/WMD, protect themselves, understand risks and potential outcomes, call for assistance, and secure the scene. This is a defensive action. • Operations level: Operations level responders are personnel who respond to hazardous materials/WMD incidents for the purpose of implementing or supporting actions to protect people, property, and the environment from the effects of a release. They are trained to respond in a defensive fashion, which may include attempts to confine, contain or otherwise control the release without coming into contact with the material/product. All members of Renton RFA are trained to this level which includes gross decontamination procedures in the warm zone. • Technician level: Technician level responders are personnel who respond to a hazardous materials/WMD incident using a risk-based response process to analyze the situation involving hazardous materials/WMD, identify the unknown material, select applicable decontamination procedures, and contain/control the release using specialized protective clothing and control equipment. They will approach the point of release in order to plug, patch or otherwise stop the release of a hazardous substance. This is considered an offensive action in the hot zone and only performed by HazMat technicians. All members of Renton RFAs Hazardous Materials Response Team are trained to this level. Procedures Based on the Hazardous Materials Response Plan and Procedures, the response will vary dependent upon the location and magnitude of the hazardous materials release and the population impact. Response and recovery efforts include containing and controlling the release, warning the public, request for assistance, notification of state and federal agencies, restoration of businesses and requests for cleanup resources. Additionally, requests for recovery of response and cleanup costs and monitoring the site may be necessary. The Renton RFA policies and procedures outline mutual aid partners and DOC guidelines to be used for large-scale incidents. Within these policies are hazardous materials specific standard operating procedures (SOPs) written to support Renton RFA’s hazardous materials response, including releases because of disasters. Additionally, the King County Fire Chiefs Model Procedures outline countywide hazardous material specific policies that all fire agencies in King County follow. These specific SOPs and procedures are listed in the References section at the end of this document. AGENDA ITEM #6. d) October 2023 175 Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 10 includes communicating with the Whole Community during Hazardous Materials preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 10 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Hazardous materials response is organized under the National Incident Management System (NIMS). Renton RFA has the responsibility for managing hazardous materials incidents in their service area. This includes the City of Renton along with King County Fire Protection Districts #25 (East Renton Plateau) and #40 (Fairwood). There are currently seven Renton RFA fire stations that have pre-designated response areas and provide backup as necessary to the other stations. Renton RFA key fire stations that will be backed-up and staffed during a large-scale hazardous materials incident include Station 11 (downtown), Station 16 (East Renton Plateau) and Station 17 (Fairwood). RRFA Divisions • The Response Operations Division is responsible for all Suppression, EMS, Technical Rescue, Water Rescue, and Hazardous Material activities. • The Office of the Fire Marshal is responsible for providing International Fire and Building Code inspections, plans checking, public education, and hazardous materials inspections on target hazard facilities in the city. • The Support Services Division and Administration are responsible for fleet, facilities, logistics, finance, security, and other support needs. • The EMS/Health and Safety Division is responsible for Emergency Medical Services (EMS) as well as occupational injury, illness, and exposure of RRFA members. Notification ESF 10 can be activated through the following channels: • Incident Commander • Battalion Chief/Safety Officer (BC/SO) AGENDA ITEM #6. d) October 2023 176 • Duty Chief/Deputy Chief • Fire Chief • Zone 3 fire coordinator • King County fire coordinator • Renton EOC Duty Officer Activation may occur due to the severity of the event or perceived threat, unmitigated risk to the Renton community, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Nature of Incident What is the substance identity? How is it being spread? How dangerous is it? What is the protective action to be taken? (Evacuation, shelter in place) • Department of Ecology • Incident Commander • Renton EOC • Renton RFA Duty Chief Extent of Incident Gathering information regarding the extent of the incident. Is it growing or stable? Are lives at risk – if so, where? How many persons are potentially contaminated? Are any vulnerable congregate facilities (hospitals, nursing homes, schools) impacted? Incident Commander Renton EOC Renton RFA Duty Chief Environmental Conditions What are the weather conditions relevant to the release? Renton EOC Renton RFA National Weather Service Renton EOC Renton RFA AGENDA ITEM #6. d) October 2023 177 Is there environmental contamination possible? Logistics Number, location, and mission assignment of ESF 10 staff deployed to incident coordination locations (i.e., RRCC, EOC, JFO, and field sites) Location of staging area, warm zone, hot zone, decontamination facilities, and other key locations Incident Commander Renton RFA Duty Chief Zone 3 fire coordinator King County fire coordinator Renton EOC Renton RFA DOC Resources Number, location, and role of pre- positioned ESF 10 resources. Number, location, and role of deployed ESF 10 resources. Incident Commander Zone 3 fire coordinator King County fire coordinator Renton EOC Renton RFA Duty Chief Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Profile hazards, identify risks and vulnerabilities, and propose strategies and actions to reduce risks to life, property, the environment, the economy, infrastructure, and first responders. The type and amount of hazardous material and the specific situation will determine offensive or defensive actions for confinement, containment, and hazard reduction to stop the release. Core Capability Activity Responsible Agency(s) Environmental Response/Health and Safety Minimize public exposure to environmental hazards through assessment of the hazards and implementation of public protective actions. Renton RFA Enforces the international Fire code requiring facilities to have hazardous materials management plans, which provide local responders with vital information for hazardous materials response to specific facilities. Renton RFA Establish regional and statewide regulations and codes relating to the safe storage, use, handling, and disposal methods of hazardous materials. WA Department of Ecology Puget Sound Clean Air Agency AGENDA ITEM #6. d) October 2023 178 Planning Review, evaluate, inspect, and issue permits for the storage and use of hazardous materials to reduce the risk of a release or spill. Renton RFA Renton Community and Economic Development Manage, recommend, and/or enforce city codes relating to the storage, use and handling of hazardous materials to lessen the impact of a hazardous material incident. Preparedness Statement of Purpose: Identify, evaluate, and implement measures to prevent and minimize impacts to the community, environment, and properties from hazardous materials emergencies and response operations for these incidents. Core Capability Activity Responsible Agency(s) Environmental Response/Health and Safety Regularly conduct building inspections and review pre-incident plans of Hazmat facilities in advance of an incident. Renton RFA Identify, assess, and mitigate worker health and safety hazards, and disseminate health and safety guidance and resources to response and recovery workers. Renton RFA Renton Human Resources and Risk Management Planning Develop hazardous materials emergency response plans and procedures. Renton RFA Plan for response to public and private entities that manufacture, use, store, and transport hazardous materials in King County. Participate in training required by 29CFR 1910.120. Provide and/or participate in emergency management training, drills, and exercises in support of this ESF. Coordinate, participate and evaluate hazardous material drills and exercises for SARA Title III/EPCRA facilities with the King County LEPC. Maintain emergency response plans and Tier II files for hazardous materials facilities, which fall under the SARA Title III/EPCRA law. Participate in the King County LEPC. Work directly with the City of Renton Community and Economic Development Department (CED) to plan for hazardous materials incidents. Maintain Tier II records and plans from facilities required under SARA Title III and the Clean Air Act. King County EOC Participate in the King County LEPC. Operational Communications Ensure the capacity to communicate with both the emergency response community and the affected populations and establish interoperable voice and Renton RFA Renton Executive Services AGENDA ITEM #6. d) October 2023 179 data communications between Federal, tribal, state, and local first responders. Public Information and Warning Develop and distribute public education information related to hazardous material issues per the Community Right to Know Act. Department of Ecology Response Statement of Purpose: Respond to public and private entities that manufacture, use, store, and transport hazardous materials that could impact the City of Renton. Conduct initial hazard assessments and determine the appropriate resources to meet the demands of the incident. Protect the community and responders from exposure to hazardous materials released, as well as the protection of property and the environment. Core Capability Activity Responsible Agency(s) Planning Develop and implement strategic incident action plans after identifying the critical factors. Renton RFA Review emergency response plans and spill prevention plans for facilities within the City of Renton. Operational Coordination Assist in containing and controlling the hazardous material. Renton RFA Provide initial response to, and size-up of hazardous material incidents. Incident priorities include life- safety, evacuation, shelter-in-place, and primary defensive measures. Assume the role of on-scene Incident Commander (IC) and utilize the Incident Command System (ICS). Activate Renton EOC as needed to provide support to ESF 10 incidents. The IC may establish a Hazardous Materials Group Supervisor (HGS) at a working incident as long as they are a Hazmat technician. The IC may designate a Safety Officer and Assistant Safety Officer for Hazmat. Coordinate the response and recovery efforts to hazardous material incidents. Contact the appropriate outside agencies for assistance, if necessary, and coordinate efforts using the KC ILA. When required and in accordance with department Standard Operating Procedures, notify the Renton RFA Duty Chief, the City of Renton EOC Duty Officer, King County EOC Duty Officer, and Washington State AGENDA ITEM #6. d) October 2023 180 Emergency Management Division of the size and impact to the area. The RFA Duty Chief will coordinate with the Zone 3 Fire Coordinator and the King County Zone Fire Coordinator to request fire resource mobilization of support agencies during a large-scale incident. The RFA Duty Chief will be the fire liaison and representative to the City of Renton EOC, as well as the King County EOC, to provide situation and damage assessment information when requesting Regional Fire Representation. Enhance and maintain command, control, and coordination structures consistent with the National Incident Management System (NIMS) to meet basic human needs, stabilize the incident, and transition to recovery. Utilize the King County Zone 3 HazMat Incident Response position checklists. The IC may work in conjunction with the HGS leader in developing tactics to mitigate the incident. Operations level and/or technician level personnel may be assigned offensive or defensive strategies to stop hazardous materials releases. Assist in containing and isolating the hazardous material within the limits of staff training and available personal protective equipment. Renton Public Works Provide necessary resources as required by the Incident Commander. Activate the King County EOC if required. King County EOC Coordinate additional resources at the request of the Incident Command agency or the Renton EOC. Assist in the response and recovery from hazardous material releases. King County Mutual Aid Agencies Provide response resources as requested by the Incident Commander per mutual aid agreements (KC ILA). Provide resources, technical support, guidance, and possible enforcement, as necessary. Washington State Military Department Environmental Response / Health and Safety Hot, warm, and cold control zones may be established. Decontamination procedures in the warm zone must be established prior to Hazmat technicians entering the hot zone. Renton RFA The IC may appoint a site access control leader to control the decontamination corridor (warm zone). Entry and exit are through this corridor. AGENDA ITEM #6. d) October 2023 181 Promptly report leaks, spills, illicit discharges, and other types of releases deemed harmful to the environment to the appropriate entities. Report all spills to the Washington State Department of Ecology (DOE) via the National Response Center (NRC) at 1-800-424-8802. NRC will notify all state and local agencies. All DOE reportable spills will also be reported to the RFA Duty Chief. Report all spills to the Regional Department of Ecology office at 425-649-7000. DOE may provide on-scene response. All spills shall be reported immediately to the City of Renton EOC Duty Officer. Operational Communications Deliver information sufficient to inform decision making regarding immediate lifesaving and life- sustaining activities, and engage governmental, private, and civic sector resources within and outside of the affected area to meet basic human needs and stabilize the incident. Renton RFA Provide technical advice to the Incident Commander in the enforcement of all city codes relating to the storage, use and handling of hazardous materials. Serve as a Public Safety Answering Point (PSAP), providing call receiving and dispatch services, and procure additional firefighting resources for Renton RFA. Valley Communications Center Infrastructure Systems Supply information on City of Renton infrastructure and regulate critical utilities. Renton Public Works Decrease and stabilize immediate infrastructure threats to the affected population, to include survivors in heavily impacted zones, nearby communities that may be affected by cascading effects, and mass care support facilities and evacuation processing centers with a focus on life- sustainment and congregate care services. Renton RFA On-Scene Security, Protection, and Law Enforcement Provide traffic control, area security, and communication support to establish a safe and secure environment in an affected area. Renton RFA Renton Police Isolate and deny entry to all unauthorized personnel. Assist in response and population protection measures such as sheltering in place. Assist in evacuation of potentially affected populations to safe environments as directed. Provide traffic control assistance as requested. Renton Public Works Public Information and Warning Deliver credible and actionable messages to inform ongoing emergency services and the public about Renton RFA AGENDA ITEM #6. d) October 2023 182 protective measures and other life-sustaining actions and facilitate the transition to recovery. Renton Executive Services Inform all affected segments of society of critical lifesaving and life-sustaining information by all means necessary, including accessible tools, to expedite the delivery of emergency services and aid the public to take protective actions. Deliver enhanced information to reinforce ongoing lifesaving and life-sustaining activities, and engage governmental, private, and civic sector resources within and outside of the affected area to meet basic human needs, stabilize the incident, and transition to recovery. Renton RFA Renton Executive Services King County EOC Recovery Statement of Purpose: The systematic process of managing the end stages of the incident after life safety, mitigation and stabilization is reached. Recovery is to include, but is not limited, to assigning a third-party authority to provide collaboration with environmental clean-up, re-occupancy of fixed- facility or transportation corridor, and financial/logistical obligations for the responding agencies. Core Capability Activity Responsible Agency(s) Operational Coordination Begin the coordination of recovery efforts to hazardous materials incidents. Renton RFA Assist in the city’s recovery from hazardous material releases. King County Mutual Aid Agencies Lead agency in King County for overseeing the clean- up and disposal of hazardous materials waste. Washington State Department of Ecology Lead agency in Washington State for recovery from radiological incidents. Washington State Department of Health Coordinates recovery efforts for hazardous materials and radiological incidents between the WA Department of Ecology and WA Department of Health. Renton EOC Environmental Response/Health and Safety Ultimately responsible for the cost of clean-up and recovery (RCW 4.24.314). Owner or transporter of the Hazardous Material release Operational Communications Compile the appropriate documentation for the incident report. Renton RFA Conduct a post-incident analysis to evaluate the incident. Assist the Renton Regional Fire Authority in evaluating the incident and providing information for the incident report. Renton Executive Services Renton Police AGENDA ITEM #6. d) October 2023 183 Other involved city departments WA Department of Ecology Resource Requirements Hazardous material releases require substantial amounts of specialized equipment, supplies and training. Many specialized monitoring devices may be needed as well as training, decontamination equipment and technical information resources. King County Zone 3 has four Hazardous Materials Teams: • Renton RFA located at Station 14: 1900 Lind Ave SW, Renton, 98057 • Puget Sound RFA located at Station 75 and Station 76 o Station 75: 15635 SE 272nd, Kent, 98042 o Station 76: 20676 72nd Ave S, Kent, 98032 • Port of Seattle FD: 2400 S 170th St, SeaTac, WA 98158 • South King Fire and Rescue located at Station 61: 3203 S. 360th St., Auburn, 98001 References • International Fire Code • International Building Code • Department of Transportation Emergency Response Guidebook (2020) • Renton Regional Fire Authority Standard Operating Procedures (SOPs) o 3101 - Stop Work Orders, Fire Watch, and Special Inspections (2020) o 3104 - Fire and Life Safety Inspection Program (2018) o 3106 - Hazardous Materials Inspections (2016) o 4101 - Response Guidelines (2019) o 4102 - Rules of Engagement (2017) o 4103 - King County Fire Chiefs Model Procedures (2020) o 4104 - Zone 3 Procedures (2017) o 4105 - Valley Communication Procedures (2017) o 4108 - Incident Management System (2017) o 4110 - Department Operations Center (2020) Appendix 7.1 - Zone 3 Fire Storm Procedures Field User Guide Appendix 7.2 - Secondary Fire Dispatch Procedures o 4111 - Initial Disaster Response Procedures (2017) AGENDA ITEM #6. d) October 2023 184 Appendix 7.1 - Station Assessment Procedures Appendix 7.2 - High Wind Procedures Appendix 7.3 - RRFA Communication Quick Reference Guide o 4112 - Automatic Aid/Mutual Aid Mobilization (2020) o 4117 - Hazardous Materials Operations (2018) o 4118 - Explosive Guidelines (2017) o 4122 - Pre-Incident Plans (2018) o 4123 - Risk Management (2018) o 4202 - Training Standards and References (2017) o 4203 - Incident Management Training and Qualification (2017) o 6203 - Incident Safety Officer (2017) HazMat Incident Safety Report (pdf) o 6204 - Respiratory Protection (2017) • King County Fire Chiefs Model Procedures (2020) o Section 5 - Hazardous Materials o Section 6 - Local, County and State Mobilization Requests o Section 10 - King County Radio Interoperability o Section 12 - Public Evacuations and Warnings o Section 14 - Strike Team/Task Force o Section 24 - Natural Gas Emergency o Section 26 - Technical Rescue o Section 27 - Move ups of Interzonal Resources o King County Interlocal Agreement for Mutual/Automatic Aid (2018) • Zone 3 Resources (from Vector Solutions website) o Zone 3 Operational Policy - Highly Infectious Disease Patients (2020) o Zone 3 Operational Procedure - High Call Volume Operations (2021) o Zone 3 Technical Rescue Responses (2018) o Zone 3 Procedures – On Duty Battalion Chief Coordinator (2018) o Zone 3 Fire Station locations and phone numbers o Zone 3 Key Station List (2018) o Zone 3 Operations Committee – Station order for move-ups (2019) o Zone 3 Coordinator Move-up Spreadsheet Form (2020) o Zone 3 Coordination Map (2018) o Zone 3 Hazardous Materials Resources/Documents (2012) HazMat Entry Team Leader Guide HazMat Incident Command Guide HazMat Incident Safety Officer Guide HazMat MCI Patient Decon Guide HazMat Medical Group Supervisor Guide HazMat Operations Guide HazMat Planning/Research Guide HazMat Safety Briefing AGENDA ITEM #6. d) October 2023 185 • Valley Communications Center SOPs o 717 – Firefighter Safety Procedures (2016) o 735 - Fire Department Move-up/Cover Procedures (2014) o 737 - Fire Department Mutual Aid (2014) o 740 - Fire Department Special Response Procedures (2016) o 745 - Fire Department High Call Volume Events (2020) o 766 - EOC Activations (2012) o 800 - 800 MHz Talk groups (2019) • National Fire Protection Association (NFPA) o 472 - Standard for Competence of Responders to Hazardous Materials/Weapons of Mass Destruction Incidents (2018) o 1991 - Standard on Vapor-Protective Ensembles for Hazardous Materials Emergencies and CBRN Terrorism Incidents (2016) o 1992 - Standard on Liquid Splash-Protective Ensembles and Clothing for Hazardous Materials Emergencies (2018) Related Plans • SARA Title III Emergency Response Plan • PL 99-499: Public Law Emergency Planning and Community Right-To-Know • Zone 3 Command Procedures (2021) • Zone 3 Haz-Mat Providers Emergency Response Plan (2013) • King County Regional Hazard Mitigation Plan (2020-2025) • Washington State Enhanced Hazard Mitigation Plan (2018-2023) • Washington State Enhanced Hazard Mitigation Plan Risk and Vulnerability Assessment (2018-2023) Terms and Definitions • CFR: Code of Federal Regulations • Cold Zone: Safe area outside the warm zone where incident command and management teams operate. • Gross decontamination: High flow gallons per minute hose line as needed to remove large particulate hazard from responder or victim. • Hazardous Materials Decontamination Unit: Unit stocked with equipment specific to mass decontamination capabilities, shelter, and casualty collection. This unit does not have mass casualty (MCI) mitigation capabilities. Located in the warm zone. AGENDA ITEM #6. d) October 2023 186 • Hazardous Materials Team: technician-level team that is capable of Level A entry into the hot zone. • Hazardous Material (HazMat): Any explosive, gas, flammable/combustible liquid, oxidizer, poison, etiologic agent, radioactive, corrosive, or other substance or material in quantity of form that may pose an unreasonable risk to public health, safety, or the environment. • HGS: Hazardous Materials Group Supervisor. • HM314: Hazardous Material emergency response apparatus for Zone 3 from RRFA Station 14 • Hot Zone: An area where hazardous vapors and liquids are present. This area is considered to be dangerous due to biological, chemical, or nuclear contamination. Individuals must be trained to Hazmat technician level and prepared to enter and leave the area through specific corridors. This is also known as the exclusion zone or area of contamination. • LEPC: Local Emergency Planning Committee • Level A Protection: The highest available level of respiratory, skin, splash, and eye protection for HazMat technicians which requires fully encapsulating vapor protective clothing with supplied breathing air. Level A HazMat releases have a high vapor pressure and is toxic through skin absorption or is carcinogenic. • Level B Protection: The level of protective equipment utilized by HazMat technicians where the environment is not considered acutely vapor toxic to skin but may cause respiratory effects. In such situations a chemical splash suit or full coverage, non-airtight chemical suit with self-contained breathing apparatus (SCBA) or supplied air breathing apparatus (SABA) is required. • Level C Protection: The level of protective equipment required to prevent respiratory exposure but does not include protection of skin contact (i.e., full-face air purifying respirator, inner and outer chemical-resistant gloves, hard hat, escape mask, and disposable chemical-resistant out boots). • MCI: Mass Casualty Incident • MDC: Mobile Data Computers • PSERN: a voter-approved emergency radio system used for dispatching and communications between fire, law enforcement, and other agencies in King County, Washington. It is simulcast 800MHz trunked radio system, utilizing P25 Phase II digital technology to broadcast via 61 radio sites between over 18,000 portable (hand-held), mobile (vehicle), and control stations (desktop) radios, as well as dispatch center consoles, within the service area. PSERN is maintained and operated by the PSERN Operator. • Warm Zone: The decontamination area located outside the hot zone. • Zone 3: King County Fire Departments consisting of Burien/North Highline (KC Fire District #2), Enumclaw FD, Mountain View FD, Port of Seattle FD, Puget Sound RFA, Renton RFA, Skyway (KC Fire District #20), South King Fire and Rescue, Tukwila FD, Valley RFA, and Vashon Island FD. AGENDA ITEM #6. d) October 2023 187 Appendices Appendix A: Olympic Pipeline AGENDA ITEM #6. d) October 2023 188 Appendix A: Olympic Pipeline Historical Information • On December 28, 2002, a spill of 1,465 gallons of trans-mix occurred at the Renton Control Center (2319 Line Ave SW). This spill was caused by equipment failure and went into a containment vault. No oil was released into the environment. • On May 23, 2004, a breach in a 3/8-inch sampler line caused a release of 1,890 gallons of gasoline, also at the Renton Control Center. The gasoline subsequently caught fire and burned the sampling shed. Some of the gasoline was released to the environment. Pipeline incidents are the results of a rupture or break in a pipeline that causes a spill and sometimes a fire or explosion. The hazardous liquids spilled from the pipeline can damage streams, rivers, and other sensitive areas. Ignition of the hazardous liquids from the pipeline can damage sensitive areas, habitat, and residential and commercial property. AGENDA ITEM #6. d) October 2023 189 EMERGENCY SUPPORT FUNCTION 11: AGRICULTURE AND NATURAL RESOURCES Primary Agency: City of Renton Parks and Recreation Department Support Agencies: City of Renton Executive Services Department City of Renton Police Department Renton Regional Fire Authority King County Emergency Operations Center Public Health – Seattle and King County Washington State Department of Agriculture Washington State Department of Health Washington State Department of Archaeology and Historic Preservation Introduction Purpose The purpose of Emergency Support Function (ESF) 11 is to support and facilitate multiagency planning and coordination for operations during incidents requiring City internal and external coordination for: • Nutrition and food assistance. • Animal and agricultural health. • Animal and agricultural emergency management. • Protection of natural, cultural, and historical properties resources. The following Core Capabilities support the roles and responsibilities of ESF 9. The primary and supporting core capabilities are defined to support the execution of Search and Rescue operations for this ESF as follows: Primary Response Core Capability Environmental Response / Health & Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. AGENDA ITEM #6. d) October 2023 190 Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Logistics & Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, as well as coordinating access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. On-Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Public Health, Healthcare, & Emergency Medical Services Provide lifesaving medical treatment via Emergency Medical Services and related operations and avoid additional disease and injury by providing targeted public health, medical, and behavioral health support, and products to all affected populations. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies AGENDA ITEM #6. d) October 2023 191 The City of Renton may provide emergency organization and resources to minimize the effects of incidents, prepare to respond to disaster situations; maximize population survival, preserve property, and recovery that will ensure the orderly and fast return to normal community life in the event of a natural or technological disaster. City of Renton will make every effort to educate its staff, communities, and businesses in their individual responsibility to provide for and/or secure their own safe food and water for at least two weeks following a disaster. This Plan may be supplemented by the King County Comprehensive Emergency Management Plan, the Puget Sound Regional Coordination Plan and Annexes, the Washington State Comprehensive Emergency Management Plan, and other applicable plans. All operations will function in concert with the National Incident Management System (NIMS) to assure a comprehensive approach to emergency management is achieved. The following policies and authorities from the state of Washington apply to the execution of ESF 11: Revised Code of Washington (RCW) • RCW 27.44: Indian Graves and Records Procedures for responding to discoveries of human skeletal remains; penalties for known disturbance of Native Indian cairns, graves, and rock markings. • RCW 27.53: Archaeological Sites and Resources Penalties for disturbing known archaeological sites on either public or private land Washington Advisory Code (WAC) • WAC 16-25: Disposal of Dead Livestock. State Veterinarian has the authority to specify the method of disposal and place additional requirements for the disposal of carcasses of livestock animals that die of disease or are euthanized to prevent the spread of disease. • WAC 246-291-125: Groundwater Source Approval. Drinking water shall be obtained from the highest quality source feasible. • Federal Public Law: Pets Evacuation and Transportation Standards Act of 2006 • Authorizes FEMA to provide rescue, care, shelter, and essential needs for individuals with household pets and service animals, and to the household pets and animals themselves following a major disaster or emergency. Situation Overview Emergencies or disasters may occur in a local jurisdiction at any time causing significant human suffering, injury, and death; public and private property damage; environmental degradation; economic hardship to businesses, families, and individuals; and disruption of local government. AGENDA ITEM #6. d) October 2023 192 The King County Regional Hazard Mitigation Plan identifies the natural and technological emergencies or disasters the City of Renton may experience. Specific hazards that may severely impact the City of Renton’s agriculture and natural resources includes landslides, flooding, earthquakes, wildfires, and hazardous materials spills, to name a few. The City of Renton has numerous developments including a downtown core, sprawling suburban housing, parks and trails, rivers, lake front, open space, and forested areas. Natural, cultural, or historic preservation and restoration issues may arise during an emergency or as a result of a disaster. Areas covered include terrestrial and aquatic ecosystems; biological resources, including fish and wildlife; threatened and endangered species, migratory birds; historic and prehistoric resources; mapping and geospatial data; geology; hydrology, including real-time water flow data; data on earthquakes and other natural hazards; on- and offshore minerals; energy; and coal mining. During the first 72 hours of an emergency, shelters and individuals are expected to rely on their own resources, and those available in their immediate area, for food and water. The city has limited experience in coordinating the distribution of foods, water, and donated goods in large quantities and will rely upon the expertise of outside agencies and organizations to accomplish these tasks whenever possible. Early in the course of the event, little information will be available, and information may be vague and inaccurate. No guarantee is implied by this plan. Because assets and personnel may be overwhelmed, the city and county can only endeavor to make every reasonable effort to respond to a hazardous event based on the situation, information, and resources available at that time. Concept of Operations ESF 11 describes the management, safe handling and distribution of food and water for the needs of large groups of people within the City of Renton during and immediately after a major emergency or disaster. It also addresses the safety and well-being of household pets and livestock, and the protection of natural, cultural, and historic properties within this jurisdiction. • ESF 11 facilitates multiagency planning and coordination in the pre-incident phase in order to pre-position assets or to place assets on alert for quick turnaround. • During the response phase, ESF 11 transitions and is responsible for operational coordination, logistics and supply chain management for mass care services, and situational awareness. Nutrition and Food Assistance A significant emergency or disaster may deprive substantial numbers of residents of the ability to prepare or gain access to safe and reliable supplies of food and water. Congregate care feeding areas will be the primary locations for the distribution of food and water supplies. AGENDA ITEM #6. d) October 2023 193 Food warehouses located in the city are not available for the sole use of the city and must be considered a regional resource. If not handled properly, food and water can become vehicles for illness and disease transmission, which must be avoided. Public Health – Seattle & King County may provide guidance to the city and to individuals to ensure the safety of food and water made available to the public. The City of Renton will work closely with local volunteer and non-profit agencies to determine the emergency food and water needs of the affected population. The City of Renton will coordinate with local agencies, commercial facilities, volunteer organizations and appropriate purveyors for the supply and distribution of food and water to the affected population. The city will not accept unprocessed donated goods during a time of disaster. Only those goods that can quickly be placed into the community, or specifically requested, will be accepted. Animals and Agriculture Any displacement or evacuation of people from their homes may cause household pets and livestock to be placed at risk due to lack of food, shelter, and care. Animal evacuation and sheltering should be conducted in conjunction with human evacuation and sheltering efforts. Animals should be sheltered near their owners to the extent possible. In order to provide for the safety and security of Renton residents, animals, and property, the city will work to ensure the care and shelter of pets in the event of an emergency. Owners will be expected to provide food, water, husbandry, and exercise for their pets during the times they are in emergency shelters. Renton Police will guide the City’s response to domestic animal care following a major emergency or disaster. While Incident Command will assist with animal issues, the priority will remain the health and safety of residents. Some animal diseases are very contagious (e.g. – foot and mouth disease) and would be very difficult to identify, isolate, control, and eradicate in an emergency shelter environment. Some plant diseases are very infectious to other plants and can be very difficult to identify, isolate, control, and eradicate. The Washington State Department of Agriculture, in collaboration with identified stakeholders and legal authorities (local, state, federal and tribal), may lead the management of animal and/or plant health emergencies. Renton Police has jurisdictional authority and will direct and control all activities related to animal sheltering, protection, and control during an emergency. If a possible foreign animal, insect, crop, or disease is confirmed on a premise, the state veterinarian, Washington Department of Agriculture (WA DOA) and the Federal Area Veterinarian in Charge become the Unified Command. As a Unified Command, they would coordinate the response with local, other state and federal agencies. Natural, Cultural and Historical Resources Cultural heritage institutions (such as museums, libraries, archives, records repositories, and historical societies) may have sensitive collections that require specific actions in the event of a disaster or emergency. Actions initiated under ESF 11 to protect, preserve, conserve, rehabilitate, recover, and restore natural, cultural, and historical resources will be guided by the AGENDA ITEM #6. d) October 2023 194 existing internal policies and procedures of the agencies providing support for the incident. Structures registered in national historical registries, or those structures eligible for inclusion in those registries, may be subject to special considerations. The City of Renton may coordinate with local, state, tribal and federal partners to assess, protect, preserve, conserve, inform long- term recovery and restore identified natural resources and/or cultural sites. Individuals/Households Individuals are responsible for knowing the risks they face and developing emergency plans for their families that include emergency preparedness for the animals in their household, whether those animals are owned for pleasure or commercial purposes. To the extent possible, during an incident, individuals should carry out their emergency plans in accordance with responder instructions. During an incident, to the extent practical, animal evacuation and sheltering should be conducted in conjunction with human evacuation and sheltering efforts, and animals should be sheltered near their owners. Service animals are trained to perform a specific service for a person with a disability or access and functional need. They are not pets and may not be separated from the individual with a disability or other access and functional need. They should be permitted anywhere the public goes. Owners should provide food, water, husbandry, and exercise for their animals while they are in emergency shelters. Recognized service animal species are dogs and miniature horses under Washington state law and must be accommodated. Emotional support animals do not receive the same accommodation and may be treated as a pet under emergency circumstances. Local, State, and Tribal Governments Local, state, and tribal governments are primarily responsible for the welfare of individuals and animals within their jurisdictions. Typically, at the local level, the animal control agency is the authority that has jurisdiction for non-disease animal emergency management issues within a given community. When requested and mission assigned, ESF 11 can assist in coordinating or providing technical assistance to address animal/agriculture emergency management issues. Actions taken during an emergency threatening the environment or cultural and historic resources are guided by and coordinated with the appropriate local, state, and tribal agencies, including the state historic preservation office, state archives, and local emergency management agencies. Private Sector/Nongovernmental Organizations Most animal and agriculture emergency response resources and assets are owned or controlled by the private sector and NGOs. AGENDA ITEM #6. d) October 2023 195 Animal emergency management is and has always been a whole community effort—a blending of emergency management and animal handling expertise. At the local level, veterinarians, farmers, animal control agencies and humane organizations, breeders, wildlife rehabilitators, and others make up the animal infrastructure within a community. These entities should be encouraged to collaborate with government to meet emergency animal needs in their communities. Many states have integrated animal response capabilities, such as county and/or state animal response teams, veterinary medical reserve corps, or similarly named entities. Cultural heritage institutions (such as museums, libraries, archives, records repositories, and historical societies) should be encouraged to develop emergency plans, including having contingency plans in place for their collections in the event of a disaster or emergency. Nonprofit networks, such as the Heritage Emergency National Task Force, can provide information on cultural and historic resources at risk. Whole Community The “Whole Community” includes individuals, families, and households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 11 includes communicating with the Whole Community during Agriculture and Natural Resource related activities through preparedness, response, recovery, and mitigation. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 11 has been reviewed by the Whole Community through a public input process that included an online (virtual) and in-person access. Organization The City of Renton Parks and Recreation Department is responsible for leading the coordination of Agriculture and Natural Resources activities within our jurisdiction. The Renton EOC will provide support to the lead agency for this ESF. Notification The ESF can be activated through several channels: • Incident Commander • City mayor, city administrator, or designee • EOC Duty Officer or EOC Director ESF 11 may be activated independently or in conjunction with other ESFs, depending on the situation. AGENDA ITEM #6. d) October 2023 196 Activation may occur due to the severity of the event or perceived threat, unmitigated risk to Renton community, in a planned event situation, or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered for information collection. They may not include all relevant EEIs as the impact of a given disaster may require unique information collection needs. EEI Description Collection Dissemination Extent of Incident Information regarding the extent of the incident. Is it growing or stable? Are lives at risk – if so, where? Evacuation order needed? • Incident Commander/ delegate • Renton EOC • Renton EOC • Renton Police • Renton RFA • Renton Executive Services Damage Assessment Information regarding extent of physical damage resulting from the incident. • Renton EOC • Renton Community and Economic Development • Renton EOC Population Status Information regarding life/safety impacts; displacement; specific community impacted; animal population impacted; immediate needs identified; etc. • Renton EOC • Renton Parks and Recreation • Renton Police • Renton Regional Fire Authority • Renton Equity, Housing and Human Services • Renton EOC Resource Requests Immediate resource requests from the field or other responders to the event to be fulfilled through the EOC. • Incident Commander/delegate • Renton EOC • Renton EOC Community Impact and Response Information on the state of the community gathered from social media, traditional media, and other community-based sources. Cultural sites impacted? • Renton EOC • Social Media • Renton Executive Services • Renton Executive Services AGENDA ITEM #6. d) October 2023 197 Responding Entities Who is responding to the incident? External partners or agencies are offering help? Other responding resources? • Renton EOC • Incident Commander / Delegate • Renton Executive Services • Renton EOC This list is not exhaustive. As an event progresses, information regarding responder or EOC staff needs, population needs, available resources and support, and supplemental situational awareness will develop and change. This list is meant to serve as a starting place for achieving an ongoing common operating picture of an event and its current response and recovery efforts. Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 5 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allows the City of Renton to coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Environmental Response / Health & Safety Identify potential impacts to and develop mitigation activities for local natural resources and vulnerable agricultural areas. Renton Parks and Recreation Preparedness Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency(s) AGENDA ITEM #6. d) October 2023 198 Environmental Response / Health & Safety Secure Food Worker Cards for people assigned to food distribution: https://www.foodworkercard.wa.gov/ Renton Parks and Recreation Coordinate with appropriate agencies to ensure procedures/guidelines are in place to inspect the food supply and ensure food safety. Coordinate with State Veterinarian services for protocols around animal care and mortuary services. Planning Maintain an accurate roster and activation procedures of personnel assigned to perform ESF-11 duties during a disaster. Renton Parks and Recreation Maintain current food resource directories to include maintaining points of contact. Identify likely transportation needs and coordinate with ESF-1. Determine areas/regions of Renton in greater need of agriculture and natural resources. Update the Renton Animal Shelter Procedures and Emergency Operations Plan. Determine pre-designated food delivery/dispersal locations. Primary action officers for all ESF-11 agencies should complete ICS 100, 200, 700 training courses. Determine resources available for natural, historic, and cultural resources protection. Develop mutual aid agreements with government agencies, professional associates and private agencies and organizations with personnel and equipment to support ESF-11 activities. Identify pet boarding facilities and private organizations that may provide emergency shelters for animals. Identify local agribusiness operators with equipment and personnel to assist with animal stop movement and quarantine activities. Public Information and Warning Aid in the development of pre-canned emergency messages related to the safety and security of agriculture and natural resources. Renton Parks and Recreation Operational Coordination When requested, deploy a representative to the EOC to assist with agriculture and natural resources activities. Renton Parks and Recreation Mass Care Services Assist in determining pre-designated shelter locations. Renton Parks and Recreation Determine pre-designated shelter locations for large animals, livestock. AGENDA ITEM #6. d) October 2023 199 Public Health, Healthcare & Emergency Medical Services Coordinate with State Veterinarian to determine procedures for care and dead animal services. Renton Parks and Recreation Determine hygiene protocols for shelter locations that include household pets and service animals. Response Statement of Purpose: Coordinate the collection, evaluation, documentation, and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Core Capability Activity Responsible Agency(s) Environmental Response / Health & Safety Coordinate needs assessment for animals, including household pets and service animals; animal response needs and activities including technical support for evacuation and emergency animal sheltering. Renton Parks and Recreation Facilitate whole community multi-agency coordination with NGO agencies for animal response activities. Determine and deliver the needs and coordination of nutrition assistance. Determine and deliver the coordination for natural resource protection and preservation. Ensure the safety and protection of all responding agencies while monitoring for health impacts. Planning Requests for food and water should be made to local sources before requesting outside help from mutual aid partners. Renton Parks and Recreation Public Information and Warning Coordinate with regional public messaging to provide emergency information and instructions to the public, through the media, of locations and hours of operation of any facility feeding victims and/or emergency workers. Advise the public when any feeding facility ceases operation. Renton Executive Services Ensure communication lines are established and the public and responders are clear on what actions need to be taken if a highly contagious disease or insect is suspected or confirmed. Operational Coordination Activate volunteers to assist in Animal Sheltering in conjunction with ESF 6 Mass Care. Renton Parks and Recreation Activate workers to assist with long-term care and return of large animals or livestock. Manage and assist in the procurement of food and water for disaster survivors and emergency workers. Renton Parks and Recreation AGENDA ITEM #6. d) October 2023 200 Renton Executive Services Potable water procurement and distribution assistance King County EOC Coordinate information on regional food supplies, monitor the situation and identify any potential shortfalls that exist or might occur. Assist in requesting and procuring additional local, state, tribal and federal resources. In regional events that extend beyond the Renton city limits, assist the public in recovering treasured heirlooms damaged by disasters by directing the public to online information and organizations that can provide advice and assistance. Provide inspections, testing, public education, and other actions necessary to ensure the safety and sanitation of food and water supplies, for as long as those services continue to provide food and water to the general public. Public Health - Seattle and King County Logistics & Supply Chain Management Coordinate the delivery of goods and services related to ESF 11. Renton Parks and Recreation Mass Care Services Supports ESF #6 to coordinate an integrated response to meet mass care and emergency assistance needs of animals, including household pets and service animals, and their owners. Renton Parks and Recreation Public Health, Healthcare & Emergency Medical Services Facilitate development and application of measures and strategies to protect, preserve, conserve, rehabilitate, stabilize, and guide the recovery of natural, cultural, and historic resources. Public Health - Seattle and King County Situational Assessment Maintain status assessments of agricultural and natural resource areas in addition to animal and food awareness. Renton Parks and Recreation Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities are continued through the recovery effort working to coordinate the collection, evaluation, and documentation and dissemination of information in regard to the recovery from an emergency or disaster that has impacted the City of Renton. Core Capability Activity Responsible Agency Environmental Response / Health & Safety Secure national, cultural, and historic resources to ensure long-term protection. Renton Parks and Recreation Coordinate with State Veterinarian Services for care and mortuary services. AGENDA ITEM #6. d) October 2023 201 Planning Participate in after-action reports and meetings. Renton Parks and Recreation Make changes to plans and procedures/guidelines based on lessons learned. Public Information and Warning Continue to provide updates to the public regarding agriculture and natural resources. Renton Parks and Recreation Operational Coordination Continue to render support when and where required as long as emergency conditions exist. All Responding Agencies On-Scene Security, Protection and Law Enforcement Help maintain movement restrictions as required by local, state, and federal authority. Renton Police Resource Requirements None. References • Heritage Emergency National Task Force • Washington State Comprehensive Emergency Management Plan, ESF-11 • Regional Coordination Framework for Public and Private Agencies in King County, Washington • Puget Sound Regional Catastrophic Disaster Coordination Plan and Annexes • King County Comprehensive Emergency Management Plan • King County Regional Hazard Mitigation Plan and the City of Renton Annex Terms and Definitions • Animal: animals include household pets, service, and assistance animals, working dogs, livestock, wildlife, exotic animals, zoo animals, research animals, and animals housed in shelters, rescue organizations, breeding facilities, and sanctuaries. • Household pet: a domesticated animal, such as a dog, cat, bird, rabbit, rodent, or turtle that is traditionally kept in the home for pleasure rather than for commercial purposes, can travel in commercial carriers, and be housed in temporary facilities. Household pets do not include reptiles (except turtles), amphibians, fish, insects/arachnids, farm animals (including horses), and animals kept for racing purposes. • Service animal: any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Except as provided in RCW 49.60.218, other species of animals, whether wild or domestic, trained or untrained, are not service animals. The work or tasks performed by a service animal must be directly related to the individual’s disability. AGENDA ITEM #6. d) October 2023 202 Appendices None. EMERGENCY SUPPORT FUNCTION 12: ENERGY Primary Agency: City of Renton Public Works Department Support Agencies: City of Renton Executive Services Department Christensen Fuel Don Small & Son’s Oil Distribution Puget Sound Energy Seattle City Light Introduction Purpose The purpose of Emergency Support Function (ESF) 12 is to facilitate the restoration of damaged energy systems and components including but not limited to electric power, water resources, telecommunications, natural gas, and petroleum products. The City of Renton’s Public Works Department is responsible for maintaining continuous and reliable energy supplies for the city through preventative measures and restoration and recovery actions. Commercial and public utilities may be included in the coordination of damage assessments, operational capabilities, and restoration actions. The following Core Capabilities support the roles and responsibilities of ESF 12. The primary and supporting core capabilities are defined to support the execution of Energy operations for the ESF as follows: Primary Response Core Capability Infrastructure Systems Stabilize critical infrastructure functions, minimize health and safety threats, and efficiently restore and revitalize systems and services to support a viable, resilient community. Support Response Core Capability Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. AGENDA ITEM #6. d) October 2023 203 Support Response Core Capability Logistics & Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies ESF 12 facilitates the restoration of energy systems through legal authorities, policies, and waivers. National policies Presidential Policy Directive – 21 (PPD-21) and 7 (PPD-7) establish national policy on critical infrastructure security and resilience. PPD-21 directs greater cooperation between public and private entities, reduction of vulnerabilities, identification and disruption of threats, minimization of consequences, and rapid response and recovery efforts related to critical infrastructure. PPD-7 directs agencies to identify and prioritize critical infrastructure and to protect them from terrorist attacks. Within the state of Washington, the Revised Code of Washington (RCW) and the Washington Advisory Code (WAC) provide the following policy directives related to ESF 12 as follows: 43.21.F State Energy Office Defines the roles and responsibilities for the State Energy Office, including their role in implementing policy during energy emergencies. 43.21G Energy Supply Emergencies, Alerts Relevant to energy, establishes necessary emergency powers for the governor and defines the situations under which such powers are to be exercised. 43.155.065 Emergency Public Works Projects Establishes low-interest or interest-free loans for emergency public works projects. WAC 194 Department of Energy Commerce Provides guidance from Commerce on Energy issues including Emergency Petroleum Allocation Act rules and WA state curtailment plan for electric energy. The City of Renton Executive Services Department will liaise with public and/or private utility providers to coordinate disaster and emergency energy needs and services. Where an agency representative for a fuel provider or power utility company is not available to sit directly within the City of Renton Emergency Operations Center (EOC), a liaison may be represented within the King County Emergency Operations Center (KC EOC). Alternatively, a relationship may be established directly with the on-call person for that agency. AGENDA ITEM #6. d) October 2023 204 Situation Overview ESF 12 addresses significant disruptions in electrical, natural gas, and petroleum supplies caused for any reason. The term ‘energy utility’ includes producing, refining, transporting, generating, transmitting, conserving, building, distributing, and maintaining energy utility systems and system components. All energy utility systems are considered critical infrastructure. Power outages or petroleum supply interruptions may be triggered by a variety of hazards including windstorms, winter storms, earthquakes, cybersecurity-attack, and severe flooding. Refer to the Renton Annex within the King County Regional Hazard Mitigation Plan for details on hazards as well as risk assessments. The occurrence of a major disaster could destroy or damage portions of the city's energy and utility systems and disrupt petroleum supplies. Widespread and possibly prolonged electric power failures could occur in a major disaster. Transportation, media, and telecommunications infrastructures may be affected. Delays in the production, refining, and delivery of petroleum- based products may occur as a result of transportation infrastructure problems and loss of commercial electrical power. Concept of Operations ESF 12 facilitates the repair, restoration, and reestablishment of damaged energy and utility systems for the City of Renton. Activities within the scope of ESF 12 include collection, evaluation, and dissemination of information on energy and utility system damages, reports on the impacts, outages, and estimations for repair and restoration. ESF 12 also provides technical expertise to the utilities, conducts field assessments of energy and utility capabilities, capacities, and reserves, and assists government and private-sector stakeholders to overcome challenges in restoring the energy system. Responding to energy or petroleum shortages or disruptions and their effects is necessary for preservation of public health, safety and general welfare of the City of Renton's residents. Individual critical infrastructure operators are responsible for the following operational functions during an emergency: • Establishing situational awareness for the status of energy/utility systems for the City of Renton. • Assessing fuel and electric power damage. • Assessing energy supply and demand. • Coordinate the identification of requirements to repair energy systems. • Coordinate with county, state, and federal officials as well as private agencies, to establish priorities for repair of damaged energy systems. • Coordinate temporary, alternate, or interim sources of emergency fuel and power, obtaining current information regarding damage to energy supply and distribution systems. • Assessing the requirements for restoration. AGENDA ITEM #6. d) October 2023 205 As the primary agency, Renton Public Works may assess city facilities and provide recommendations for actionable measures to be taken to provide emergency power. They may also develop procedures and recommend locations for fueling. Utility providers may send a liaison to the City of Renton EOC to facilitate coordination and may provide communications equipment to be in contact with field units. The City of Renton EOC will provide support for ESF 12 and may assist in the execution of the following capabilities: • Advise public utilities operating in Renton of federal or state restrictions, or any emergency restrictions or operating policies established by the city. • Support requests for assistance, mutual aid agreements, and resources, as needed. • Support contact with utility providers to establish priorities, coordinate resources, assess and document damages, and provide information to the public. • Inform the public of utility status, restrictions, and safety messaging. Whole Community The “Whole Community” includes individuals, families, and households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 12 includes communicating with the Whole Community during Energy and Utility Infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 12 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The City of Renton Public Works department responsible for energy and utility operations within our jurisdiction. The Renton EOC will provide support to the lead agencies for this ESF. Notification This ESF can be activated through several channels: • Renton Police • Renton Regional Fire Authority • Renton Public Works • Renton Executive Services • Renton EOC Duty Officer / Renton EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection AGENDA ITEM #6. d) October 2023 206 The following categories are a baseline list of facilities and systems which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination Disaster Impact Numbers • Number of customers without electricity. • Number of customers without natural gas. • Number of customers without access to petroleum. Puget Sound Energy Seattle City Light Renton EOC Renton EOC Energy and Utility Systems • Status (operational, damaged, destroyed, unknown). • Number of energy/utility facilities or systems needing inspection. • Status of repair crews - their number, type, location. • Limitations or obstacles to response or restoration. Puget Sound Energy Seattle City Light Renton Public Works Renton Police Renton Regional Fire Authority Renton EOC Renton EOC Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statement of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Proactive and comprehensive approach to the pre-disaster planning to reduce loss of life and property by lessening the impact of disasters and emergencies. Core Capability Activity Responsible Agency(s) Critical Infrastructure Take appropriate steps to make power and fuel infrastructure disaster resilient. Puget Sound Energy Seattle City Light Renton Public Works Preparedness Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation and dissemination of information AGENDA ITEM #6. d) October 2023 207 in regard to potential or actual emergencies or disasters that could affect the City of Renton are up to date; fully resourced; and disseminated to appropriate partners. Core Capability Activity Responsible Agency(s) Situational Assessment Maintain a list of city facilities including identification of critical infrastructure, critical capabilities, operations, and vulnerabilities. Renton Public Works Identify petroleum fuel storage and needs for city emergency response activities. Renton EOC Renton Public Works Logistics & supply Chain Management Establish alternate fueling strategies to ensure fleet vehicles can be refueled. Renton Public Works Operational Coordination Maintain an operational EOC and standard operating procedures for that EOC for the City of Renton. Renton EOC Maintain the city of Renton Comprehensive Emergency Management Plan. Response Statement of Purpose: Responsible agencies undertake activities to ensure the mitigation of preventable or limitable impacts to the tangible systems upon which ESF 12 capabilities rely. These are physical or technological systems in place which support the Core Response Capabilities which allow us to coordinate the collection, evaluation, documentation and dissemination of information in regard to potential or actual emergencies or disasters that could affect the City of Renton. Evaluate City assets prioritizing damaged locations and assist as required. Core Capability Activity Responsible Agency(s) Infrastructure Systems Assist in debris clearance. Renton Public Works Provide available resources to supplement temporary energy systems for the city. Activate the City of Renton EOC, if requested. Renton EOC Renton Public Works Operational Coordination Provide a liaison to the City of Renton EOC, if requested and as available. Renton Public Works Gather, assess, and conduct damage assessment reports of information from the field regarding energy and utility system damages and community impacts to the Renton EOC. Renton Public Works Renton Police Renton Regional Fire Authority Facilitate the restoration of energy and utility systems in coordination with ESF 3: Public Works within the City of Renton following internal policies and procedures. Renton Public Works Puget Sound Energy Seattle City Light Collect and provide information during response to an energy emergency based on the nature, severity, and extent of the emergency or disaster. Renton Public Works Logistics & Supply Chain Management Coordinate with volunteer, private, state, and Federal agencies to provide emergency supplemental energy and utility resources. Renton Public Works Coordinate activities with the King County EOC. City of Renton EOC AGENDA ITEM #6. d) October 2023 208 Recovery Statement of Purpose: Responsible agencies undertake activities to ensure the Core Response Capabilities of ESF 12 are continued throughout the recovery effort, working to coordinate the collection, evaluation, documentation and dissemination of information in regard to the recovery from emergencies or disasters that have affected the City of Renton. Core Capability Activity Responsible Agency(s) Infrastructure System Continue to assess status of energy and fuel systems and share information to aid in recovery efforts. Renton Public Works Continue debris removal operations. Renton Public Works Operational Coordination Coordinate with appropriate agencies to facilitate repair and restoration of energy/utility systems and infrastructure. Renton Public Works Resource Requirements Resources that may be necessary in an energy emergency may include supplemental electrical energy such as generators, reserve petroleum sources, utility contingency plans, maps and office supplies. References • City of Renton Annex to the King County Regional Hazard Mitigation Plan • City of Renton Comprehensive Emergency Management Plan Terms and Definitions None Appendices None AGENDA ITEM #6. d) October 2023 209 EMERGENCY SUPPORT FUNCTION 13: PUBLIC SAFETY AND SECURITY Primary Agency: City of Renton Police Department Support Agencies: Renton Regional Fire Authority City of Renton Executive Department City of Renton Public Works Department Mutual Aid Agencies Introduction Purpose The purpose of Emergency Support Function (ESF) 13 is to effectively coordinate and integrate law enforcement activities including public safety, and security resources within the City of Renton in incident management activities that require State-level assistance. The following Core Capabilities support the roles and responsibilities of ESF 13. The primary and supporting core capabilities are defined to support the execution of Public Safety, Law Enforcement, and Security operations for this ESF as follows: Primary Core Capabilities On – Scene Security, Protection, and Law Enforcement Ensure a safe and secure environment through law enforcement and related security and protection operations for people and communities located within affected areas and also for response personnel engaged in lifesaving and life-sustaining operations. Supporting Core Capabilities Physical Protective Measures Implement and maintain risk-informed countermeasures, and policies protecting people, borders, structures, materials, products, and systems associated with key operational activities and critical infrastructure sectors. Operational Coordination Establish and maintain a unified ad coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core capabilities. Screening, Search and Detection Identify, discover, or locate threats and/or hazards through active and passive surveillance and search procedures. This may include the use of systematic examinations and assessments, bio surveillance, sensor technologies, or physical investigation and intelligence. Interdiction and Disruption Delay, divert, intercept, halt, apprehend, or secure threats and/or hazards. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay AGENDA ITEM #6. d) October 2023 210 information regarding any threat or hazard, as well as the actions being taken and the assistance being made available, as appropriate. Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable, strategic, operational, and/or tactical-level approaches to meet defined objectives. Authorities and Policies Public safety and law enforcement in Washington is generally and routinely the responsibility of local government. Renton Police, within the limits of its resources and authority, may coordinate and support essential law enforcement operations. The function of outside sourced security is generally the responsibility of private-sector authorities. Consistent with the National Incident Management System (NIMS) and the National Response Framework (NRF), ESF 13 resources serve to augment local resources at the request of local government. It is important to note that ESF 13 resources do not supplant or replace local authority or responsibility. Officers of local police departments are general authority Washington peace officers and the coordination between Renton Police and other law enforcement agencies are facilitated by and defined within the Washington Mutual Aid Peace Officers Powers Act, RCW 10.93.020. The Interlocal Cooperation Act, RCW 39.34, and the Washington Mutual Aid Peace Officers Act, RCW 10.93, authorize general authority law enforcement agencies to enter into mutual aid agreements to provide law enforcement assistance under the following enumerated circumstances: (1) Upon the prior written consent of the sheriff or chief police whose primary territorial jurisdiction the exercise of the power occurs. (2) In response to an emergency involving the immediate threat to human life or property. (3) In response to a request pursuant to a mutual law enforcement assistance agreement with the agency of primary territorial jurisdiction or in response to the request of a peace officer with enforcement authority. (4) When the officer is transporting a prisoner. (5) When the officer is executing an arrest warrant or search warrant. or (6) When the officer is in fresh pursuit, as defined in RCW 10.93.120. Renton Police personnel sent to assist other jurisdictions will maintain their own supervision and chain of command. All personnel exercising authority under ESF 13 and representing the Renton Police Department are subject to the policies, procedures, regulations, and limitations set within the Renton Police Department Policy Manual. Law enforcement units provided by other levels of government will remain under the command of their parent agency. AGENDA ITEM #6. d) October 2023 211 Situation Overview Any disaster may generate a need for law enforcement activity. The primary hazards are detailed in the City of Renton Annex to the King County Regional Hazard Mitigation Plan and include floods, winter storms, earthquakes, landslides and debris flows, volcanic hazards, coal mine hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. Renton Police will lead the coordination of citywide emergency or disaster law enforcement activities. Normal response will be hampered by such occurrences as bridge failures, landslides, fallen debris, flooding or fire. Police response times will be delayed and response to incidents may need to be prioritized. Landline communications may be interrupted. Cellular, satellite telephone, and conventional and amateur radio communication will be relied upon heavily, if available. Congested frequencies should be expected. Valley Communications Center, if operable, will be inundated with calls, possibly requiring Renton Police to dispatch their own calls. Assistance between law enforcement agencies within the state is facilitated by the signatory agencies to the Mutual Law Enforcement Assistance Agreement. Mutual Aid agencies and other resources normally available to support police operations may be unavailable as a result of the incident. The City of Renton Police Department will exhaust its resources before requesting assistance from other agencies. City of Renton personnel will provide assistance and resources as available during an emergency or disaster. When Renton Police resources are exhausted, supplemental assistance may be requested through the Renton Emergency Operations Center (EOC). Concept of Operations In times of an emergency or disaster, law enforcement agencies are called upon to provide a wide range of functions. When activated, ESF 13 facilitates the integration of State-level public safety, law enforcement, and security resources into the incident management response. Resources, capabilities, and support that may be coordinated through ESF 13 may include but are not limited to: o Traffic control and evacuation o Critical infrastructure protection o Civil disturbance control o Local law enforcement augmentation o Investigative assistance o Access and perimeter control o Transportation of high-priority emergency supplies o Watercraft, dive teams o Surveillance tools and situational assessment o Aviation resources AGENDA ITEM #6. d) October 2023 212 o SWAT teams o Explosive detection canines o Explosive Ordnance Disposal teams o Prison inmate transport o Intelligence and information sharing Whole Community The “Whole Community” includes individuals, families, and households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. ESF 13 includes communicating with the Whole Community during public safety, law enforcement, and security preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 13 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Renton Police, Renton Public Works, and Renton Regional Fire Authority are responsible for law enforcement, security, and public safety within our jurisdiction. A Division Commander or designee of the City of Renton Police Department will report to the Renton Emergency Management Duty Officer or Renton EOC, if activated, to coordinate law enforcement notifications and activities with other response functions. The Renton EOC will provide information sharing and resource support to the lead agencies for this ESF. Law enforcement operations are conducted by Renton Police within the limits of its resources and authority. In the event additional state law enforcement resources are required, they may be requested through the Renton EOC if activated. In preferred order, the City of Renton Duty Officer or, if activated, the Renton EOC, the King County Emergency Operations Center (KC EOC), and the Washington State Emergency Management Division. Notifications This ESF can be activated through the Renton Police Department, Renton Regional Fire Authority and Public Works. Activation of this ESF may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection AGENDA ITEM #6. d) October 2023 213 The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. EEI Description Collection Dissemination On-Scene • Are conditions safe? • Current threats to include type and numbers. • Casualties • Dispatch • On scene officers • Civilians Renton Police Renton EOC Resources Law Enforcement Resources to include: • Personnel/Staffing • Vehicles • Weapons • Protective Equipment • Renton Police Renton EOC Public Safety Identify the immediate threat or hazard and determine need for: • Shelter in place • Evacuation/alternate routes • Road closures • Renton Police • Renton Public Works • Dispatch centers (Valley Communications • Civilians Renton EOC Responsibilities The table below outlines the responsibilities of both the primary and supporting agencies listed in this ESF. These actions of preparedness, mitigation, response, and recovery are tied to executing the Core Capabilities listed in the “Purpose” section. Mitigation Statement of Purpose: Determine mitigation strategies to increase the integrity and uphold the laws surrounding public safety and law enforcement to reduce damage potential within the City of Renton. Core Capability Activity Responsible Agency(s) Public information Warning Produce and disseminate public safety information and tips. Renton Police Renton RFA Renton Executive Services Physical Protective Measures Uphold Washington state and local laws, policies, and ordinances to protect people, resources, and systems. Renton Police Renton RFA AGENDA ITEM #6. d) October 2023 214 Preparedness Statement of Purpose: Develop and maintain plans and procedures that coordinate the effective use of law enforcement and public safety resources that can be implemented in the event of a disaster or other disruption to the City of Renton. Core Capability Activity Responsible Agency(s) Planning Develops emergency standard operating procedures for the effective use of the department's resources. Renton Police Assists the City of Renton Office of Emergency Management in the coordination of emergency management plans. Provide assistance with and participate in emergency management training, drills and exercises in support of this ESF with other cities and jurisdictions as well as locally. Renton Police Response Statement of Purpose: Coordinate and mobilize resources to support the safety and security of the community in Renton through stabilization and institution of public safety and law enforcement. Core Capability Activity Responsible Agency(s) On-Scene Security, Protection, and Law Enforcement Responsible for law enforcement activities within the City of Renton as outlined under Concept of Operations in this ESF. Renton Police Provides security to city facilities, as requested. Coordinates law enforcement and emergency traffic control throughout the City of Renton. In the event of an evacuation, as the lead agency Renton Police Department will execute the guidelines produced in the Evacuation Annex. Operational Coordination Provide command representatives to the City of Renton EOC and coordinates requests for additional law enforcement assistance through the Incident Management System. Renton Police Provides communication resources in support of emergency operational needs. Assist in the coordination and documentation necessary for the disaster recovery process. Activate the Renton EOC, as requested. Renton Executive Services Public Information and Warning Assists the Renton RFA in the receipt and dissemination of warning information. Renton Police Relative to Amber Alerts, follows Washington State Patrol procedures for Missing and Unidentified Person. AGENDA ITEM #6. d) October 2023 215 Provides Public Information Officer support to the EOC upon request. Issue warnings and request activation of the Emergency Alert System or ALERT Renton system as necessary. Relay public safety messages provided by Police Renton Executive Services Activate the ALERT Renton system as requested by Police, and other systems as necessary Recovery Statement of Purpose: Stabilize and restore public safety and law enforcement resources and support in alignment with the Renton Recovery Framework (ESF 14). Core Capability Activity Responsible Agency(s) On-Scene Security, Protection, and Law Enforcement Mental Health support for officers and family members (Stress Debriefs). Renton Police Operational Coordination Conduct Operational Debriefs All Planning Collect and inventory resources and equipment Renton Police Resource Requirements • Completion of Incident Command Courses: ICS 100 and 700. References • City of Renton Recovery Framework • City of Renton Evacuation Annex Terms and Definitions See Basic Plan Appendices None AGENDA ITEM #6. d) October 2023 216 EMERGENCY SUPPORT FUNCTION 15: EXTERNAL AFFAIRS/EMERGENCY PUBLIC INFORMATION Primary Agency: City of Renton Executive Services Department Support Agencies: City of Renton Parks and Recreation Department City of Renton Police Department City of Renton Public Works Department Renton Regional Fire Authority King County Emergency Operations Center Washington State Emergency Management Division Introduction Purpose Emergency Support Function (ESF) 15 provides direction to keep the public informed throughout a threatened or actual emergency and to provide the public with protective action guidance as appropriate to save lives and protect property. This plan supports the Incident Command System (ICS) Public Information Officer (PIO) function and the Joint Information Center and Joint Information System (JIC/JIS). The joint information system is established to coordinate information before it is released to the public and the news media. The purpose of ESF 15 is to establish uniform policies for the effective development, coordination, and dissemination of information to the public in the event of a disaster. The following Core Capabilities support the roles and responsibilities of ESF 15. The primary and supporting core capabilities are defined to support the execution of communication, information and warning for this ESF as follows: Primary Response Core Capability Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community using clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Support Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. AGENDA ITEM #6. d) October 2023 217 Support Response Core Capabilities Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Mass Care Services Provide life-sustaining and human services to the affected population, to include hydration, feeding, sheltering, temporary housing, evacuee support, reunification, and distribution of emergency supplies. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The City of Renton’s public information requirements will be determined by the severity of the disaster or emergency as determined by the Executive Services Department. Public information activities will provide vital information citywide in a timely, consistent, and unified method to state, county, tribal, local, and private sector agencies, media, and non-profit organizations. The City of Renton may train employees as Public Information Officers (PIOs) to communicate incident related information with the public and/or media. Renton’s Executive Services Department has lead responsibility as the official spokesperson for the city’s public information activities. ESF 15 provides for public information, education, and media relations functions that together comprise the Joint Information System (JIS). The JIS may be coordinated internally or with other agencies. Emergency public information actions before, during, and following an emergency will be determined by the severity of the emergency as declared by involved jurisdictions, state agencies, or as perceived by the public. A significant emergency public information response will involve many states, county, local, private sector, media, and non-profit organizations. Public Information identifies those agencies and defines their responsibilities within the JIS. Regional events involving multiple agencies may be coordinated through the King County Joint Information Center or Joint Information System. When external agencies are key stakeholders in the incident, particularly when they have been incorporated into a Unified Command structure to manage the incident, they will have a vested interest in the public information message. The Incident Commander in concert with the City of Renton Policy Advisory Group will direct key public information messages. Communication Requirements AGENDA ITEM #6. d) October 2023 218 The City of Renton aims to communicate messages in a manner that can be understood by its diverse population. Special considerations for communicating with significant segments of the population with Limited English Proficiency (LEP) and those with Access or Functional Needs (AFN) is addressed in this ESF with compliance to: • Civil Rights Act of 1964 Unlawful discrimination against race, color, or national origin. • RCW 38.52.070 Requirement for emergency management organizations to include and communications plan which identifies “significant population segments” that have Limited English Proficiency and how information will be disseminated to those populations during an emergency or disaster. • WAC 118-30 Limited English Proficiency (LEP) populations are components of the Whole Community which is discussed as a requirement for inclusion throughout the planning process. Consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options specific to addressing Limited English Proficiency (LEP) and Access and Functional Needs (AFN) populations. Members of the community with LEP and AFN will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. Situation Overview The City of Renton and the surrounding region will periodically experience emergency situations that require the coordinated dissemination of critical information to the public. The public needs timely and accurate information for protection of life and property during response to, and recovery from a disaster or emergency. Potential emergency situations include natural, technological, and human-caused events. The City of Renton Annex to the King County Regional Hazard Mitigation Plan further identifies the natural and technological emergencies or disasters that could impact the city and therefore require emergency messaging. Depending on the nature and magnitude of the emergency, different levels of public information will be required. Public information may in fact be a primary objective during an emergency. During an emergency, timely and accurate public information will help protect people’s health and safety and will help manage expectations about response capabilities. Conversely, it also could work to dispel public views that an incident is a bigger emergency than it is because of the way the media covers the story, making it critical for agencies to coordinate key messages. AGENDA ITEM #6. d) October 2023 219 Situations which may prompt rapid public information includes alerting residents to an impending emergency, directing residents for an evacuation or shelter in place, informing residents of protective health-related actions, and updating residents through response and recovery phases of the event. Information Systems In case of an emergency, every effort will be made to communicate in a timely, effective manner; however, normal means of communication may not be available. In those situations, non-traditional means of communicating with the public, such as radio, billboards, flyers, newsprint, and community networks, will be established and utilized. The City of Renton does not have a single warning system to communicate with the population but would use multiple systems depending on the need and available resources. The means of dissemination include: • News media (radio, television, including Channel 21 in Renton, cable, print). • Reverse dial telephone system mass notifications (e.g., ALERT Renton). • City of Renton’s website. • Social media applications (e.g., Facebook or Twitter). • Neighborhood Information Centers. • If warranted by the situation, hand distribution. Technological limitations may prevent communication with the general public, including those with Limited English Proficiency and those with Access or Functional Needs. Technological challenges may include inaccessibility due to downed infrastructure, privacy and security, and limited alternative communication technologies. The City of Renton recommends prioritizing the restoration of communication infrastructure, adhering to privacy and security guidelines, and training to and purchasing alternative communication technologies. In this effort, the City of Renton continues to build relationships with supporting agencies, develops technology security, and has invested in alternative communication technologies and training. Concept of Operation Regardless of the hazard or threat type, the City of Renton may provide timely and vital information to the public regarding emergency response and recovery activities. To reduce inaccuracies and misinformation, the City of Renton will coordinate information and public messaging with participating local, county, tribal, state, and federal agencies, and other organizations as required. The City of Renton may start an emergency public information operation to augment or enhance the normal communications capabilities of the city. Joint Information System The JIC, if established internally or regionally, becomes the focal point for dissemination of all emergency public information about emergency and disaster response and recovery AGENDA ITEM #6. d) October 2023 220 operations. The purpose of the JIC is to coordinate information and provide a forum for the sharing of information within the region, and a central point for the media to get information. Under the JIS/JIC concept, each agency representative has the commitment to share and coordinate information with all other participating agencies prior to release to the media and public. During any activation of the City of Renton EOC, City of Renton staff from individual departments will be available to staff the EOC, field locations, or a Joint Information Center (JIC). The disaster procedures for each department should anticipate this fact and build in appropriate staffing. A JIC may be established by the City of Renton EOC or at the direction of the City of Renton Executive Services Department to augment the public information function of the EOC, and to incorporate external stakeholders in the development and delivery of the public information message. A JIC is established when non-City agencies are key stakeholders in an incident and may bring together diverse parties in order to coordinate information prior to public release. Involvement of other agency/organization PIOs will be determined by the scope and nature of the disaster. If the event is large enough, the JIC may be established by King County. In a minor emergency incident, an on-scene PIO may be the only portion of the JIS utilized. A virtual JIC may be initiated through technological means when geographical restrictions, incident management requirements, and other limitations preclude physical attendance by public information officers/liaisons at a central location. Public Information Officers PIOs within the City of Renton work closely with Renton Executive Services Department, response agencies, and the City of Renton EOC Director (or the City of Renton EOC Duty Officer if the EOC is not activated) to disseminate and coordinate public information communications and messages. Based on the urgency of the situation and the need for inter-agency cooperation, the city’s assigned PIO will attempt to coordinate with other agencies to gather emergency public information relevant to the City of Renton and share it with the Renton EOC and the Policy Advisory Group. PIOs may serve as part of the JIS to coordinate information from their respective agencies regarding their involvement in the response and recovery operation of an emergency event. PIOs, whether within a JIC or the City of Renton EOC, have a range of responsibilities including: • Setting up news briefings for key disaster officials. • Writing and disseminating news releases to appropriate media outlets. • Monitoring and analyzing TV, radio, newspaper, and Internet disaster news coverage. • Distributing this information throughout the JIS. • Preparing background information and fact sheets. AGENDA ITEM #6. d) October 2023 221 Rumors or misinformation can cause unnecessary distress among residents, provoke counter- productive public actions, and impede response and recovery efforts. PIOs must focus on providing accurate and timely information using all dissemination methods, including rumor control as a primary goal. Communication resources may be utilized by the City of Renton to retrieve and broadcast a public alert to specific jurisdictions and locations throughout the city, county, and state. For more information regarding communication resources see ESF 2 – Communications, Information Systems, and Warning. The City of Renton’s Public Information Officers (PIOs) may be located at the City of Renton EOC, at City Hall, a Joint Information Center, or another location from which they may effectively coordinate the public information function of the city. In a disaster, the public information function within the City of Renton EOC becomes the focal point for the receipt of information and therefore is a logical location for the preparation and distribution of emergency public information if so, delegated by the City of Renton Executive Services Department. The public information function for an emergency may co-locate near the disaster area to support local public information efforts or may relocate to a JIC as needed. A media room may be designated at a location separate from the City of Renton EOC to be used for news briefings, interviews, and press conferences. Members of the community with Limited English Proficiency and those with Access and Functional Needs will have additional difficulties in receiving and understanding warning and emergency notification messages if special efforts are not made to reach them. PIOs may consult the King County Inclusive Emergency Communication Plan (IECP) and the Renton Annex to the King County IECP for alternative communication options and pre-scripted standard emergency messages specific to addressing Limited English Proficiency (LEP) and Access and Functional Needs (AFN) populations. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and federal, and tribal governments. ESF 15 includes communicating with the Whole Community during public information sharing and communication preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). ESF 15 has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. AGENDA ITEM #6. d) October 2023 222 Organization In a disaster or major emergency, the City of Renton Mayor or their delegate will appoint or designate a trained Information Officer (IO) to coordinate the key messages and overall public information strategy for the JIS. The Communications Director serves within the Policy Advisory Group, and generally serves in the role of Information Officer, unless otherwise designated by the mayor. The City of Renton operates under the National Incident Management System. ESF 15 describes the operation of the public information function within the Incident Management System. The City of Renton EOC Director will appoint a PIO to serve as the Lead PIO within the City of Renton EOC. The Lead PIO will coordinate with the Information Officer (IO) in the Policy Advisory Group. Notification This ESF can be activated for Renton EOC Support through the following agencies: • City of Renton Mayor • Renton Executive Services Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Procedures • Upon notification, a designated city PIO will report to the City of Renton EOC to coordinate and disseminate accurate and timely disaster-related information. This person will normally serve as the Lead PIO in the City of Renton EOC. • In the event the City of Renton EOC is not activated, a designated city PIO will work in concert with the Communications Director and the EOC Duty Officer to issue appropriate press releases, situation reports, and conduct media interviews. • A designated City PIO will coordinate working with the Incident Commander to ensure there is appropriate PIO staffing. Depending on the severity of the situation, if the City of Renton EOC is activated on a 24-hour schedule additional PIO staffing may be required. Information Collection The following categories are a baseline list of facilities and systems which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. AGENDA ITEM #6. d) October 2023 223 This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. EEI Description Collection Dissemination Resources - Translation and interpretation services? - Media room All City Personnel Renton Executive Services Public Information Officers - Number of information officers or agents - Monitor, collect, and verify all information regarding incident. - Coordinated disseminated information approach with officials, other participating agencies, etc. City of Renton Executive Services Renton EOC Responding Agencies Renton Executive Services Incident Status - What is the current status of the incident? - What agencies are actively engaged in the incident? Incident Commander Renton EOC Renton Police Watch Desk Renton Executive Services Renton EOC Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “Purpose” section. City of Renton Executive Services Department Duties specific to the Information Officer • Assess the communications/public affairs implications of the incident. • Assess the need for translator/interpreter services. • Support the chief elected official with disseminating emergency public information. • Designate appropriate communications/engagement staff person to serve as the City of Renton PIO to coordinate all city public information. • Coordinate City of Renton EOC public information and assist JIC as needed. • Coordinate public information activities with other participating agencies. • Assist local officials with disseminating information. AGENDA ITEM #6. d) October 2023 224 • Collect and coordinate information from all sources (e.g., city departments, county, state, rumor control) to monitor overall response. • Obtain approval for release of information from the City of Renton. • Conduct and/or coordinate regular news conferences including arranging for interpreter services if appropriate. • Enlist department staff to respond to media questions on technical or department issues if necessary. • Provide maps, charts, status boards, schematics or other displays that clarify the disaster situation in support of news conferences and/or briefings. • Monitor media broadcasts and articles to check for accuracy. Monitor and log incoming calls for information and rumors. • Coordinate public information through the chief elected official and with the designated Lead PIO. Mitigation Statement of Purpose: Primary and support agencies conduct mitigation activities in support of public information education and outreach programs. Core Capability Activity Responsible Agency(s) Planning Conduct public education and outreach programs to further emergency and disaster communications with the public and personal preparedness. (Public Information of actionable messages to reduce the impacts of a hazard or threat). Renton Executive Services Renton Community and Economic Development Renton Public Works Preparedness Statement of Purpose: Primary and support agencies prepare public information and warning capabilities to coordinate with all ESFs in advance of an emergency or disaster. Core Capability Activity Responsible Agency(s) Planning Identify areas where public education programs (e.g., personal preparedness) are needed, inclusive of plans for first responders and families. Renton Executive Services Renton Parks and Recreation Renton RFA Public education programs on flood preparedness and prevention. Educating the applicants on building within flood plains. Renton Public Works Renton Community and Economic Development Maintain active social media accounts and promulgate them during pre-disaster times. Renton Police Renton RFA AGENDA ITEM #6. d) October 2023 225 Develop a list of volunteer groups to aid in the Renton EOC call center, or other public communication channel needs. Renton Executive Services Develop 24-hour shift change and staffing procedures and checklists for supporting agencies. Renton Executive Services Develop equipment lists. Renton Executive Services Encourage city department’s spokespersons to attend public information courses. Identify emergency support function-specific training requirements. Develop operational plans that adequately identify critical objectives based on the planning requirement, provide a complete and integrated picture of the sequence and scope of the tasks to achieve the objectives, and are implementable within the timeframe contemplated in the plan using available resources. Outline the communication process for Access and Functional Needs populations to include those with Limited English Proficiency (LEP) and their encounter with emergency notifications as outlined in the City of Renton Annex to the King County Inclusive Emergency Communication Plan. Maintain Messaging Strategies and Methods to identify language assistance services as outlined in the City of Renton Annex to the King County Inclusive Emergency Communication Plan (IECP). Individuals and organizations that can provide language assistance including translation and interpretation services are identified in the IECP. Through emergency outreach and education programs, educate the public on the importance of emergency notification services/programs to increase community resiliency. Public Information and Warning Maintain generic pre-translated materials that can be easily customized to the specific emergency. Renton Executive Services Maintain interpreter/translator service resources. Develop and maintain an accurate media contact list including print and broadcast media languages other than English that serve the Renton community. List and maintain available media resources (station call letters, names, addresses, and telephone numbers) that will be used to disseminate emergency information to the public. Develop procedures for rumor control inquiries. AGENDA ITEM #6. d) October 2023 226 Mass Care Prepare a list and map of neighborhood information centers. Renton Parks and Recreation Planning Ensure the support departments/agencies can access their respective networks from the City of Renton EOC. Renton Executive Services Develop and maintain a roster of Public Information personnel, including shift change and staffing procedures and contact information (home address; telephone, cellular, and facsimile numbers; and email addresses). Renton Public Works Operational Communication Identify locations for media briefing. Renton Executive Services Prepare media advisory and release templates. Response Statement of Purpose: Primary and support agencies undergo critical tasks and activities to support the continuous flow of public information throughout an emergency response in support of a Public Information Officer (PIO) and the Joint Information System (JIS). Core Capability Activity Responsible Agency(s) Public Information and Warning Arrange interpreter/translator services as needed. Renton Executive Services Provide continuous and accessible information throughout all phases to inform all affected segments of society of critical lifesaving and life- sustaining information by all means necessary, including accessible tools, to expedite the delivery of emergency services and aid the public to take protective actions. Leverage community-based social networks, which may include word of mouth, email, social media, and other means of informal information sharing by the public. Following processes outlined in the City of Renton Annex to the King County Inclusive Emergency Communications Plan to provide warning and notification of the whole community, the City of Renton will provide notices on evacuation, shelter, and/or sheltering in place (See Evacuation Annex), notices for general survivor assistance, notices for food and water, and details for public health protection. Provide life safety, life-sustaining, or health-related messaging utilizing the tools available to the City of Renton (see Situation section) in a manner which can be understood by significant segments of the population with limited English proficiency and Renton Executive Services Renton RFA Renton Police AGENDA ITEM #6. d) October 2023 227 those with access and functional needs. This may include the use of universal symbols to convey messages without words, or utilization of interpreters/translators. Other responding agencies Inform the King County Office of Emergency Management/Regional Communications and Emergency Coordination Center Duty Officer, the Washington State Emergency Management Division PIO or others as needed of response activities when appropriate. Renton Executive Services Provide PIO(s) to assist (if necessary) at the scene, in a local or regional JIC, or the City of Renton EOC as requested by the chief elected official or City Emergency Manager. Coordinate information with other PIO(s). Assist the Lead PIO by providing pertinent public information for dissemination to media sources and, as appropriate, fact sheets for distribution to the public. Participate in news conferences and briefings upon request. Operational Communication Monitor and log incoming calls for information and rumors. Monitor media broadcasts and articles for accuracy. Renton Executive Services Renton JIC Ensure the capacity to communicate with both the emergency response community and the affected populations and establish interoperable voice and data communications between Federal, tribal, state, and local first responders. Conduct media briefings on a regular basis. Provide subject matter experts for media interviews and press conferences, as requested and appropriate. Assess and respond to the need to provide additional communications to those with Access and Functional Needs and significant segments of the population with Limited English Proficiency. Washington State EMD King County EOC Coordinate with the City of Renton EOC, ESF agencies and state, county, federal, private, and tribal organizations to develop a flow of information, including situation reports, health advisories, and other public information releases concerning response and recovery efforts. Document and maintain a record of incoming and outgoing communications. Renton Executive Services Renton JIC Situational Assessment Attend briefings and gather information for situation updates. All responding agencies AGENDA ITEM #6. d) October 2023 228 Obtain a status report on all local and county activities as needed. Operational Coordination Collect information concerning ESF field operations and activities. Renton Executive Services Renton JIC Request ESF 15 support PIOs based on incident assessment. Renton Executive Services If a JIC is activated, send one or more PIOs to that location, if appropriate. Renton Executive Services Renton JIC Coordinate with Incident Commanders to determine the scope, magnitude, extent, and the potential duration of the incident. Mass Care Services Move and deliver resources and capabilities to meet the needs of disaster survivors, including individuals with access and functional needs. Renton Parks and Recreation Renton Executive Services Recovery Statement of Purpose: Primary and supporting agencies undergo response activities in support of public information continuation throughout the recovery process. Core Capability Activity Responsible Agency(s) Operational Coordination The City of Renton EOC will coordinate with the Information Officer before deactivating the public information function. Renton Executive Services Coordinate with appropriate agencies to deactivate the JIC, if activated. Operational Communication Provide information and support to the State Coordinating Officer during federally declared disasters. Planning Develop event After Action Reports to evaluate the effectiveness of communications of life safety information used throughout the disaster or emergency in accordance with Renton communication procedures. Situational Assessment Keep elected officials informed of recovery activities. Public Information and Warning Disseminate information on recovery programs or available disaster assistance programs available, including targeted outreach to significant segments of the population with limited English proficiency or access and functional needs by communicating with them in a manner that can be understood. AGENDA ITEM #6. d) October 2023 229 Resource Requirements Resource requirements, including staffing, office equipment, including computers, tablets, and phones, office supplies, portable drives, chargers, batteries, and functioning office facilities. These will be tailored to the type, location, and magnitude of each specific disaster and full, or partial activation of this ESF will be addressed on a case-by-case basis. References and Resources • City of Renton EOC procedures • City of Renton Annex to the King County Inclusive Emergency Communication Plan • City of Renton Evacuation Annex • King County Comprehensive Emergency Management Plan • Washington State Comprehensive Emergency Management Plan • Puget Sound Regional Catastrophic Disaster Coordination Plan • City of Renton Communications Manual • Available media resources (names, addresses, email telephone numbers, both office and mobile) Terms and Definitions • Significant segment of the population means 5% of the total population of the City of Renton, or 1000 persons, whichever is smaller. • Limited English Proficiency populations refers to language groups who self-identify as speaking English “less than very well”. • Access and Functional Needs includes those people who may have specific needs related to the emergency incident. In the context of this ESF, this includes those members of community who are blind, visually impaired, deaf, and/or have experienced hearing loss, or deaf/blind. • Neighborhood Information Centers are publicized locations where written emergency messages can be posted for the public when electronic and media communications are unavailable, explained further in ESF 2. Additional Terms and Definitions can be found in the Basic Plan. Appendices None AGENDA ITEM #6. d) October 2023 230 CYBER INCIDENT ANNEX Primary Agency: City of Renton Executive Services Department Support Agencies: City of Renton Police Department City of Renton Public Works City of Renton Human Resources/Risk Management All other City of Renton Departments Introduction Background The city uses a variety of systems, services, and devices that rely upon both internal and external computer networks in order to function properly. These networks as a whole are commonly referred to “cyberspace” and failures in them, regardless of cause, are commonly referred to as “cyber incidents”. Cyber incidents have the potential to disable city services, release non-disclosable information to unknown parties, and create public safety issues, among other things. Purpose This incident annex outlines fundamental steps in the city’s response to a major cyber incident, including assignment of responsibility and critical actions that must be taken to prepare for, respond to, and recover from a cyber incident. City of Renton’s Information Technology Division, housed within the Executive Services Department, leads the effort to protect and prevent against cyber and other technology related threats including ransomware, malware, phishing, unauthorized access, physical damage, and equipment failure. The Cyber Incident Annex will achieve this by ensuring the proper execution of the primary response core capability, cyber security. This annex will also ensure the execution of the following supporting core capabilities: planning, situational awareness, operational communication, logistics and supply chain management, and access control and identity verification. Descriptions of all core capabilities this plan supports are listed below. Primary Response Core Capabilities Cyber Security Protect (and if needed, restore) electronic communications systems, information, and services from damage, unauthorized use, and exploitation. AGENDA ITEM #6. d) October 2023 231 Supporting Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. (Preparedness) Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Operational Communication Ensure the capacity for timely communications in support of security, situational awareness, and operations by any and all means available, among and between affected communities in the impact area and all response forces. Logistics and Supply Chain Management Deliver essential commodities, equipment, and services in support of impacted communities and survivors, to include emergency power and fuel support, as well as the coordination of access to community staples. Synchronize logistics capabilities and enable the restoration of impacted supply chains. Access Control and Identity Verification Apply and support necessary physical, technological, and cyber measures to control admittance to critical locations and systems. Authorities and Policies Renton Executive Services Department is responsible for securing and maintaining city information technology assets in accordance with industry standard best practices. They are further responsible for developing and implementing policies and procedures that ensure the city’s ability to prevent, detect, and respond to cyber incidents. The city has a robust cyber security and computer/internet use policy that is regularly updated to reflect best practices. All employees, volunteers, and others with access to city computer systems are required to be familiar with and comply with all policies and procedures related to information technology use and security. The city may provide training to all system users on acceptable use policies, social engineering awareness, and incident identification/notification procedures. All city departments are expected to actively participate in continuity planning as it relates to loss of information technology services. Continuity planning must include identification of critical services and procedures for continuing those services during the loss of all or some of the city’s technology infrastructure. Situation Overview Department of Homeland Security defines a major cyber incident as an event that could jeopardize the confidentiality, integrity, or availability of digital information or information systems. The city’s vulnerability to a major cyber incident is directly related to the amount of planning and prevention activity that has been undertaken and the degree to which system AGENDA ITEM #6. d) October 2023 232 users are able to rapidly detect, isolate, and report potential incidents. Emergency conditions related to a major cyber incident have the potential to originate from both internal and external sources and could cause critical life safety and other essential services to fail. Major cyber incidents can occur with or without warning, and their intent may be malicious, accidental, or inadvertent. Initial response, however, must not be dependent on determining whether they are intentional or accidental. Regardless of cause, major cyber incidents have the potential to shutdown critical infrastructure, negatively affect life safety, reveal protected information, and to cause harm to people, data, and physical assets. Cyber threats can be both technological and human in nature and will continue to exist regardless of the number of safeguards put in place or amount of training conducted. Close coordination with county, state, and federal government partners, as well as private sector entities and NGOs will likely be required in a major cyber incident. Incidents may start and end on systems that are outside of the city’s direct control. Concept of Operations The City of Renton’s Executive Services Department Information Technology (IT) Division may routinely work with other government organizations to exchange information and develop best practices including maintaining detailed, confidential procedures for cyber incident response. IT maintains non-disclosable lists of available cyber incident detection and response resources, including tools and outside vendors to detect adverse events on their networks and other systems. They may issue contracts for works and services including: • Software/hardware maintenance • Print/copier maintenance • Software/database hosting • Infrastructure and endpoint security • Internet services • Phone services Information Technology bases its own continuity plan upon the needs of other city departments and may work in conjunction with the Emergency Management Division to assist departments in developing appropriate expectations and continuity plans. IT may provide training to all system users to know when and how to report possible cyber incidents, how to avoid common network intrusion and recognize social engineering techniques. Additionally, IT provides the following services to support all city departments: • Voice and data communication systems. • File storage and print systems. • Wired and wireless networks. • Servers and endpoint devices. • Routers, switches, gateways, and firewalls. • Business systems support, application software development, databases. • GIS systems and services. AGENDA ITEM #6. d) October 2023 233 • Access to the internet and inter-governmental networks. IT shall serve as the lead department for a response to a cyber incident. They may provide subject matter expertise, assign personnel and technology to detect, isolate, and eliminate the threat, restore information technology systems, and inform key decision makers. Renton Police shall serve as a supporting agency for any criminal investigation that results from the incident within their jurisdiction and provide any necessary law enforcement subject matter expertise as requested. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. The Cyber Incident Annex includes communicating with the whole community throughout preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). The Cyber Incident Annex has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization The primary agency responsible for the coordination of a cyber incident is the Information Technology (IT) Division within the Executive Services Department. Renton Police, Human Resources and Risk Management, Executive Services, and Public Works provide essential support and coordination of response and recovery from a cyber incident. In the event of an emergency, the Renton Emergency Operations Center (EOC) may activate to provide information coordination and resource support throughout the response of a cyber incident. Notification The Cyber Incident Annex can be activated through the following departments: • Renton Executive Services • Renton Police • Renton Human Resources and Risk Management Activation may occur due to the severity of the event or perceived threat or unmitigated risk to the Renton community. Information Collection AGENDA ITEM #6. d) October 2023 234 The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. This list in not exhaustive. As an event progresses, information, city needs, available resources and support, and situational awareness will develop and change. EEI Description Collection Dissemination Cyber Incident Scale of incident: Systems and users affected. When did it first occur. What are the impacts. Managed Detection Response Monitoring system, IT Ticket tracking, Information Technology Director Deputy Chief Administrative Officer Executive Leadership Team Renton Police Renton Public Works EOC Duty Officer Renton Human Resources and Risk Management Cyber Incident Typing Determine type of incident to begin allocation of appropriate resources: • Phishing • Ransomware • Malware • Computer virus • Data breach Information Technology Renton Police Information Technology Director Deputy Chief Administrative Officer Executive Leadership Team Renton Police Renton Public Works EOC Duty Officer Renton Human Resources and Risk Management AGENDA ITEM #6. d) October 2023 235 Responsibilities The table below outlines the responsibilities of the primary and supporting agencies in support of this ESF. These statements of mitigation, preparedness, response, and recovery actions are tied to executing the Core Capabilities listed in the “purpose” section. Response Statement of Purpose: Conduct analysis and investigations as necessary to determine cause of Cyber Incident to begin strategies of response and recovery actions to restore information technology infrastructure and systems. Core Capability Activity Responsible Agency(s) Planning Implement incident communications interoperability plans and protocols and consider: - Information relay - Notification for leadership/staff/public Renton Executive Services Situational Assessment Collect, Analyze and deliver critical information sufficient to inform policy and decision making and stabilize the incident. Renton Executive Services As situation permits, provide representation to the EOC as needed. All City of Renton Departments Implement continuity plans as required Serve as lead for managing consequences that extend beyond the direct effects on computers and server systems. o Manage the EOC. o Coordinate briefings for key decision- makers, in coordination with Information Technology. o Ensure that life safety needs internally and externally are being addressed by appropriate departments or agencies. Renton Executive Services Serve as liaison to other emergency management or cyber response organizations, which may include but is not limited to: o Washington State Fusion Center o Multi-State Information Sharing and Analysis Center (MS-IASAC) o Washington State Cyber Unified Coordination Group (UCG) o Hardware and software vendors o Cybersecurity vendors o Cybersecurity response teams (government, private, or combined) o Other city EOCs o King County EOC o Washington State EOC Renton Executive Services AGENDA ITEM #6. d) October 2023 236 o Private sector EOCs Logistics and Supply Chain Management Anticipate and communicate resource requests to include hardware, maintenance, personnel, technical support, and other services or commodities. Renton Executive Services Cyber security Assess computers – find the threat! Confirm Managed Detection Response sensors are running on all endpoints. Monitor for additional activity. Renton Executive Services Conduct technical and investigative-based countermeasures, mitigations, and operations against malicious actors to counter existing and emerging cyber-based threats. Renton Executive Services Renton Police Support criminal investigations that result from cyber-based incidents that fall within the city’s jurisdictions. Renton Executive Services Renton Police Coordinate with the insurance providers. Renton Human Resources and Risk Management Operational communications Coordinate the dissemination of information. Renton Executive Services Coordinate between Risk Management Division, Information Technology Division, and Communications Division for release to public of appropriate information and/or notification to individuals of protected information release. Renton Executive Services Serve as liaison to other law enforcement entities with a role in cyber incident response, which may include but is not limited to: • Washington State Fusion Center • FBI Joint Cyber Task Force (CTF) • Washington State Patrol High Tech Crimes United (WSP HTCU) • Other local or county law enforcement agencies Renton Police Access Control and Identity Verification Review, verify, or deny physical and cyber access to specific locations, information, and networks. Renton Police Renton Executive Services AGENDA ITEM #6. d) October 2023 237 Recovery Statement of Purpose: Support the recovery efforts through restoration of impacted systems and services following a major cyber incident. Core Capability Activity Responsible Agency(s) Cyber security Return and/or restore systems and services. Renton Executive Services Operational Communications Continue to provide communication to impacted areas and inform staff, leadership, and the public as necessary Renton Executive Services Participate in After Action Reporting. Regularly communicate status updates until “All Clear”. Logistics and Supply Chain Management Review inventory and return unused equipment. Keep spares or anticipated future equipment needs. Renton Executive Services Situational Assessment Review all systems to verify full function and threat removed. Provide regular updates with reviews. Renton Executive Services Planning Reference Information Technology’s Disaster Recovery Plan. Renton Executive Services Mitigation Statement of Purpose: Lessen the potential impact or disruption of systems and services through targeted efforts in security and information technology equipment. Core Capability Activity Responsible Agency(s) Cyber security Ensure security stack is current and applied to all devices. Maintain list of vendors used for equipment and support. Renton Executive Services Maintain reliable backups with proper retention schedules, ensue test restores are done. Planning Provide random and no-notice cyber security and awareness training for IT and city staff. Renton Executive Services Stabilize the following systems and services through hazard mitigation programs for protection against the effects of an emergency or disaster: -Disaster recovery site - Generator - Fire suppression - Earthquake stabilization Logistics and Supply Chain Management Maintain relationship and communications with vendors supplying IT equipment. Renton Executive Services AGENDA ITEM #6. d) October 2023 238 Preparedness Statement of Purpose: Prepare a resilient information technology infrastructure and system through training, education, and cyber incident awareness to promote prepared cyber systems. Core Capability Activity Responsible Agency(s) Planning Update, prepare, or review cyber incident plans, policies, and checklists. Renton Executive Services Ensure IT staff stay current on cybersecurity risks through training. Conduct system checks - frequency varies depending on the system. Participate in cyber incident related training and exercises. Offer and/or facilitate cyber related trainings to city employees. Cyber Security Protect city cyber systems against criminal and terrorist activities and other evolving cyber threats, including risk management and loss mitigation measures. Renton Executive Services Renton Human Resources and Risk Management Logistics and supply chain Purchase and/or acquire backup products, facilities, and/or resources. Renton Executive Services Maintain an information technology and/or systems resource list. Access control and identity verification Review, screen, or examine system access and control admittance to physical and virtual locations and systems. Renton Executive Services Renton Public Works Operational communications Clarify, assign, and inform appropriate authorities, staff, or leadership of the communications plan insuring messages are delivered to meet LEP/AFN standards as described in ESF 15. Renton Executive Services References • National Cyber Incident Response Plan, Department of Homeland Security, 2016 • Computer Security Incident Handling Guide (Revision 2) National Institute of Standards and Technology, 2012 • Washington State Significant Cyber Incident Annex, Washington Military Department – Emergency Management Division, 2015 • ISO 27032 – Information Technology – Security techniques – Guidelines for cybersecurity, International Standards Organization, 2012 AGENDA ITEM #6. d) October 2023 239 • City of Renton (Information Technology) Disaster Recovery Plan Terms and Definitions See Basic Plan. Appendices Appendix A: Cyber Incident Checklist AGENDA ITEM #6. d) October 2023 240 Appendix A: Cyber Incident Checklist Supplemental Action Items Information PRE-INCIDENT PHASE Continue to enhance, maintain, and revise, as needed, the appropriate emergency response plans related to cyber response and cyber security, including the CEMP and annexes. Arrange for personnel to participate in necessary training and develop exercises relevant to cyber-attacks. Ensure the contact lists are current and establish a pre-event duty roster allowing for 24/7 operational support to the EOC. Participate in city, county, regional, state, and federal cyber security preparedness activities, seeking understanding of interactions with participating agencies in a cyber-security scenario. Analyze cyber vulnerabilities, exploits, and attack methodologies. Identify new equipment or capabilities required to prevent or respond to new or emerging threats and hazards, or to improve the ability to address existing threats. Inform Emergency Management Director of any major developments that could adversely affect response operations. RESPONSE PHASE Activate the EOC and appropriate DOCs and establish Incident Command. For larger events that cross multiple jurisdictions, participate in Unified Command. Conduct situational and periodic readiness assessments AGENDA ITEM #6. d) October 2023 241 Execute contracts and procure goods and services to support cyber security. Ensure financial and property accountability for cyber security activities. Estimate emergency staffing levels and request personnel support. Develop work assignments for ICS positions (recurring). ICS Form 203: Organization Assignment List Notify supporting agencies (dependent on the type of incident) and the mayor/s city council. Determine the type, scope, and extent of the cyber security incident (recurring). Verify reports and obtain estimates of the area that may be affected. ICS Form 209: Incident Status Summary Ensure that all required notifications have been completed. Consider other local, regional, state, and federal agencies that may been affected by the incident. Notify them of the status. Determine the need for additional resources and request them as necessary through appropriate channels (recurring). Activate mutual aid agreements. Activation includes placing backup teams on standby and alerting resource suppliers of both potential and current needs. AGENDA ITEM #6. d) October 2023 242 Major Cyber Incident Checklist Supplemental Action Items Information Formulate emergency public information messages and media responses utilizing “one message, many voices” concepts (recurring). Key messages are developed by the Information Officer (IO) working with the Policy Advisory Group. Any public information release from the EOC utilize those key messages, and the release will be reviewed and approved by the EOC Director before dissemination to the public and/or media partners. Record all EOC activity and completion of individual personnel tasks (recurring). All assignments, person(s) responsible, and significant actions taken should be document in an ICS 214 Unit Log. EOC Planning Section Position Checklist, ICS Form 214: Unit Log Record all incoming and outgoing messages (recurring). All messages, and the person sending or receiving them, should be documented as part of the EOC position log. Develop and deliver situation reports (recurring). At regular intervals, the EOC Director and staff will assemble a situation report. ICS Form 209: Incident Status Summary Develop an Incident Action Plan (recurring). This document is developed by the Planning Section and approved by the EOC Director. The Incident Action Plan should be discussed at regular intervals and modified as the situation changes. ICS Form 202: Incident Objectives, ICS Form 203: Organization Assignment List, ICS Form 204: Assignment List, ICS Form 205: Incident Radio Communications Plan, ICS Form 206: Medical Plan, Safety Message, Incident Map AGENDA ITEM #6. d) October 2023 243 Implement objectives and tasks outlined in the IAP (recurring). Coordinate with private-sector partners as needed. RECOVERY/DEMOBILIZATION PHASE Ensure an orderly demobilization of emergency operations in accordance with current demobilization and community recovery plans. ICS Form 221: Demobilization Plan Activate, if necessary, the appropriate recovery strategies, continuity plans, and/or continuity of government plans. Continuity Plans /Continuity of Government Plan Release mutual aid resources as soon as possible. Conduct a post-event debriefing to identify success stories, opportunities for improvement, and development of the After- Action Report/Improvement Plan. Deactivate/demobilize the EOC. Correct any response deficiencies reflected in the Improvement Plan. AGENDA ITEM #6. d) October 2023 244 Revise any applicable emergency response plans based on the success stories and/or lessons learned during the response. AGENDA ITEM #6. d) October 2023 245 DAMAGE ASSESSMENT ANNEX Primary Agency: City of Renton Community and Economic Development Department Support Agencies: City of Renton Human Resources and Risk Management Department City of Renton Public Works Department City of Renton Police Department City of Renton Parks and Recreation Department City of Renton Equity, Housing, and Human Services Department All other City of Renton Departments Renton Regional Fire Authority King County Emergency Coordination Center Public Health – Seattle and King County Puget Sound Energy Seattle City Light Washington State Emergency Management Division Introduction Purpose The purpose of the Damage Assessment Annex is to establish guidelines for damage and response capability assessment following an emergency or disaster within the City of Renton’s service area. Disasters can cause injury to individuals, damage to public and private property, and damage to the environment. Damage assessment information will determine a priority of response activities and allocation of resources immediately following an event. Damage assessment information will also be used to determine eligibility and provide documentation for regional, state, or federal disaster aid. Eligibility for various forms of disaster aid will also be determined from the damage assessment efforts of this Annex. The following Core Capabilities support the roles and responsibilities of this annex. The primary and supporting core capabilities are defined to support the execution of damage assessment operations for this annex as follows: Primary Response Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. AGENDA ITEM #6. d) October 2023 246 Primary Response Core Capabilities Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of core capabilities. Authorities & Policies Non-catastrophic Events Response Capability Assessment Completed within one hour. Following an event, all city departments will assess the condition of their personnel, structures, and equipment. From this assessment, determination will be made as to the capability of that department to operationally respond to the needs of the event and provide vital city services. This information will be forwarded to the Renton Emergency Operation Center (EOC) if activated and directly to Community and Economic Development Department if the Renton EOC is not activated to evaluate the need for outside assistance to replace those resources lost to the event. Performed by: • Renton Regional Fire Authority • Police • Public Works • Parks and Recreation • Community and Economic Development • Other available City of Renton personnel Initial Damage Assessment Completion time of three to six hours. The Initial Damage Assessment is conducted immediately following the Response Capability Assessment. It is used to further determine response capabilities by assessing response routes such as roadways and bridges. In addition to roadway assessment, the Initial Damage Assessment is used to do “drive-by triage” of high-hazard, high population areas and to provide a quick overview and assessment of the Renton area that will be used to correctly dispatch response units to the areas in the greatest need. Results of the Initial AGENDA ITEM #6. d) October 2023 247 Damage Assessment may identify the need for appropriately trained outside personnel to assist in the Preliminary Damage Assessment, Detailed Damage Assessment, or General Building Damage Assessment This information will be forwarded to the Renton EOC if activated, to determine the need for mobilization of additional city resources and/or request outside resources. Additionally, this information will be used to provide the same quick overview of Renton’s condition to the King County EOC. Performed by: • Renton Regional Fire Authority • Police Department • Public Works Department • Parks and Recreation Department • Community and Economic Development Department • Human Resources and Risk Management Department • Other available City of Renton personnel Preliminary Damage Assessment (PDA) Target completion as requested by the county or state, often 5 days once notified. In the event an incident goes beyond the normal response capabilities of the City of Renton, and it becomes apparent that the city may be eligible for federal disaster assistance, a Preliminary Damage Assessment (PDA) may be requested by the county or the state. If requested, it must be completed and forwarded to the King County EOC. The PDA serves to further identify the impacts on Renton by providing more in-depth assessment of the population, structures, utilities, and other infrastructure. This assessment begins to determine monetary loss values and identifies hazardous areas and structures unable to be documented by the Initial Damage Assessment. The data collected from this assessment is an important element of the resource request process. Resources allocated by the county or state will be on a need and availability basis with those jurisdictions having the greatest damage or greatest need receiving the highest priority. Monetary loss values will also trigger federal assistance, making the timely assessment of the Renton area even more important. Targeted completion time for the PDA depends upon the time frame requested by the county or state. Information gathered during this time will be forwarded to the Renton EOC if activated and directly to Community and Economic Development Department if the Renton EOC is not activated. The Renton EOC will provide the compiled data to the King County EOC. AGENDA ITEM #6. d) October 2023 248 Detailed City Damage Assessment Longer-term, "incident period" established by FEMA, potentially concurrent with PDA. If the PDA results in a Presidential Disaster Declaration authorizing "Public Assistance (PA)," then detailed damage assessments of City of Renton facilities, buildings, equipment, infrastructure, and systems must be completed by all city departments and submitted to the Renton EOC if activated or the Community and Economic Development (CED) Department otherwise. Teams of personnel from FEMA and the state will require an escort to view and verify damages as part of the PA process. Eligible costs include but are not limited to those activities specific to the event. Tracking and documentation of expenses, overtime and certain other eligible emergency work activities carried out by City of Renton personnel, the contracted cost of outside agencies, and the repair or restoration of damaged facilities and infrastructure to their pre-disaster condition may be among the reimbursable costs. There will be an "incident period" established by the Federal Emergency Management Agency (FEMA) which generally begins at the start of the event and will last as long as FEMA determines is necessary to include all normal damages from the event. Damage assessment reports will be completed jointly by the City of Renton, state, and federal personnel for these costs. Early and complete documentation of all staff time, contractor costs, equipment rentals, equipment use, and other expenses is vital to maximize the reimbursement following the event. General Building Damage Assessment Buildings or structures may be assessed for damage in the event that damage constitutes a probable hazard to life safety, or "Individual Assistance" is authorized by the Presidential Disaster Declaration. The Community and Economic Development (CED) Department will assemble teams comprised of: • CED Building Inspectors • CED Engineers • Fire Inspectors, • Public Works Engineers • Public Works Inspectors • And/or other personnel trained under ATC procedures to inspect and placard damaged structures. AGENDA ITEM #6. d) October 2023 249 All structure assessments will utilize procedures as established under the Applied Technologies Council (ATC) structure assessment program known as ATC - 20. Inspection records will be kept in accordance with the ATC procedures. The inspection and placarding records created by these Inspectors will be compiled and submitted to the King County EOC through the Renton EOC, with duplicate copies being kept by the City of Renton for reference in recovery and reconstruction. Catastrophic Events The Response Capability Assessment and Initial Damage Assessment will be performed to the best of the city’s ability, dependent on local conditions. If the disaster is overwhelming and beyond the City of Renton’s resource capability to obtain a Preliminary Damage Assessment as requested by King County, the Washington State CEMP states "that the need for a Preliminary Damage Assessment is eliminated for those jurisdictions that are especially hit hard." In those cases, the City of Renton will request resources through the King County EOC to assess damage for Public and Individual Assistance in the city. Procedures Response Capability Assessment and Initial Damage Assessment Survey These procedures are to be performed as outlined in the Policies section of this Annex. In addition, city personnel should report areas of damage observed during response efforts to their supervisor or to their department representative in the Renton EOC. The Renton EOC will then coordinate with CED to determine which level of damage assessment is appropriate to perform and will request assignment of the appropriate personnel. Damage assessment needs to restart following every aftershock from a major earthquake or after any significant changes in the scope of another disaster. Damage Assessment If damages cannot be adequately assessed through the Initial Damage Assessment, the Renton EOC, if activated, or CED if not activated, will request detailed city damage assessments from all city departments/divisions. If determined to be necessary, appropriately trained personnel will conduct building damage assessments utilizing ATC-trained building inspectors and /or ATC-trained teams of fire inspectors, building inspectors, engineers, trained volunteers, and others. Individual inspectors or teams will: 1. Perform rapid surveys. 2. Place appropriate placards on the buildings. 3. Prepare building damage assessment reports. AGENDA ITEM #6. d) October 2023 250 The damage assessment reports will be forwarded to the Renton EOC, if activated, or CED if not activated. These reports will be shared with neighboring jurisdictions and the King County EOC according to Renton EOC procedures. Damage Verification (Post Emergency, Collection of Information throughout) When the possibility of a Presidential Disaster Declaration is anticipated, the Renton EOC, if activated, or CED if the EOC is not activated will coordinate the collection of information within Renton for the PDA (Preliminary Damage Assessment), including repair estimates for damages incurred to public facilities, systems and infrastructure and all other costs incurred by city departments as a result of the incident. Teams of federal and state inspectors will determine the eligibility of the costs submitted. This follows the federal guidelines of the Public Assistance Program. Situation Overview Renton city officials have identified the primary hazards that could potentially impact the city. The potential effects of these hazards could disrupt public services, damage property, and cause injury or death of persons within affected areas, any of which could require the conduct of a damage assessment. The primary hazards are detailed in the King County Regional Hazard Mitigation Plan, and the Renton Annex to the plan, and include floods, winter storms, earthquakes, landslides and debris flows, volcanic hazards, coal mine hazards, hazardous materials releases, and acts of terrorism or civil disturbance. Additionally, the city is subject to major transportation disruptions and accidents, utility and infrastructure failures or collapses, public health emergencies, and mass casualty incidents from any cause. The emergency or disaster may cause enough damage to require assessment. However, not all damage will be immediately apparent. Roads and other infrastructure may be seriously damaged and hamper the ability of personnel to conduct timely and complete damage assessments. It is assumed that the Renton EOC will activate and provide a resource and information sharing coordination. Concept of Operations Response Capability Assessments, Initial Damage Assessment and Preliminary Damage Assessments (PDAs) are tools used to determine the safety and recovery needs of the residents, workers, and visitors in Renton as well as to determine the eligibility for disaster assistance. The City of Renton Community and Economic Development (CED) Department is the lead agency for coordinating damage assessment throughout the City of Renton and will provide assistance and information to state or federal damage assessment teams, if requested. AGENDA ITEM #6. d) October 2023 251 The compiled damage assessments for the City of Renton will be forwarded by the City of Renton EOC (if activated) or by CED to King County Emergency Operations Center (KC EOC) and on to Washington State Emergency Management Division to seek federal disaster assistance. Whole Community The “Whole Community” includes individuals, families, households, communities, the private and nonprofit sectors, faith-based organizations, and local, tribal, state, and Federal governments. The Damage Assessment Annex includes communicating with the Whole Community during transportation and critical infrastructure preparedness, response, recovery, and mitigation activities. The Whole Community includes populations with Limited English Proficiency (LEP), individuals with disabilities, and Access and Functional Needs (AFN). This annex has been reviewed by the Whole Community through a public input process that included online (virtual) and in-person access. Organization Damage assessment is coordinated by the Community and Economic Development (CED) Department in conjunction with the City of Renton EOC. The CED Services Division will provide building damage assessment data to EOC to separate the private and public damage and forward the results to the King County EOC. The results (or anticipated results) of the damage assessment may determine if the city seeks a local emergency proclamation by the Mayor of the City of Renton. Notification This Annex can be activated for Renton EOC Support through the following agencies: • Renton Community and Economic Development • Renton Public Works • Renton Police Department • Renton Regional Fire Authority (RFA) • Renton EOC Duty Officer or EOC Director Activation may occur due to the severity of the event or perceived threat; unmitigated risk to the Renton community; or in support of mutual aid partners. Information Collection The following categories are a baseline list which should be considered to create a common operating picture for Essential Elements of Information (EEIs) which help guide the collection and dissemination of information. AGENDA ITEM #6. d) October 2023 252 This list is not exhaustive. As an event progresses, information, population needs, available resources and support, and situational awareness will develop and change. EEI Description Collection Dissemination Response Capability Status of city department’s staffing. Status of city department’s capabilities and resources. All City of Renton Departments Renton EOC Condition of City Infrastructure How is city hall doing? Are city buildings usable? How is that information being collected? Shared? Renton Public Works Renton Police Renton CED Renton EOC Condition of City Buildings Consider private property as well. Number of residential structures Minor damage? Major damage? Destroyed? Impact to employees? Impact to major employers? Renton CED Renton Police Renton Regional Fire Authority Renton EOC Responsibilities Preparedness Statement of Purpose: Develop and maintain primary and alternative damage assessment procedures and resources that can be implemented in the event of a disaster or other disruption. Core Capability Activity Responsible Agency(s) Planning • Prepare detailed administrative procedures to implement damage assessment programs for all city departments. • Supply damage assessment forms and placards for field use. • Provide training, drills, and exercises in support of this Annex to city departments/divisions and support agencies. • Follow established procedures to coordinate damage assessment of city facilities following an emergency or disaster. Renton Community and Economic Development Department Planning • Develop procedures to evaluate damage to public and private property, infrastructure utilities, etc. • Identify and train staff to conduct Response Capability Assessments, Initial Damage Assessment Surveys and Preliminary Damage Assessments. Renton Public Works Department AGENDA ITEM #6. d) October 2023 253 • Participate in emergency management training, drills, and exercises in support of this Annex. • Identify and train staff to conduct Building Damage Assessments in accordance with ATC. Planning • Develop detailed administrative procedures to perform a Response Capability Assessment within the Department/Division. • Identify and train appropriate staff to conduct Response Capability Assessments, • Participate in emergency management training, drills, and exercises in support of this Annex. All departments • Develop detailed administrative procedures to conduct damage assessment of department facilities and assets following an emergency or disaster. • Initial Damage Assessment Surveys and Preliminary Damage Assessments. CED Response Statement of Purpose: Coordinate and mobilize the resources including personnel and technology needed to support the assessment of damages to infrastructure within the City of Renton. Core Capability Activity Responsible Agency(s) Planning • Carry out a coordinated Damage Assessment process utilizing department personnel and other city staff and volunteers. • Coordinate the collection of damage information. • Assemble damage assessment information and provides it to the EOC. Renton Community and Economic Development • Follow procedures in accordance with the Applied Technologies Council (ATC) Standards to conduct building damage assessments. • Follow established procedures to conduct damage assessment of city facilities following an emergency or disaster. Renton Public Works Situational Assessment • Request detailed city damage assessments from all city departments/divisions. • Determine the ability to provide service to the community. Renton Community and Economic Development • Determine the ability to provide service to the community. • Analyze and disseminate damage information in situation reports through the Renton EOC. Renton Executive Services AGENDA ITEM #6. d) October 2023 254 • Provide damage or impact assessment information to the City of Renton EOC according to established communication procedures. • Report completed damage assessment results to the Community and Economic Development Department or the EOC, if activated. • Determine the ability to provide service to the community. Renton Public Works Renton Regional Fire Authority Renton Police Renton Human Resources and Risk Management • Provide damage or impact assessment information to the City of Renton EOC according to established communication procedures. Puget Sound Energy Seattle City Light Operational Coordination • Request Response Capability Assessments, Initial Damage Assessment Surveys and Preliminary Damage Assessment to determine initial damage reports. • Coordinate the process of conducting building damage assessments. • Provide available ATC trained staff to conduct building damage assessments of public and private buildings and structures as needed. Renton Community and Economic Development • Provide completed damage assessments to the Community and Economic Development Department or the EOC, if activated. • Conduct damage assessments for city facilities through completion of the Response Capability Assessment. • Coordinate information and resource sharing through the Renton EOC. Renton Executive Services • Conduct damage assessments for city facility infrastructure and utilities through completion of the Response Capability Assessment and Initial Damage Assessment Survey. • Provide available ATC trained staff to conduct building damage assessments of public and private buildings and structures as needed. Renton Public Works • Conduct an evaluation of damage to city facilities infrastructure and utilities through completion of the Response Capability Assessment and the Initial Damage Assessment Survey. Renton Regional Fire Authority Renton Police Renton Human Resources and Risk Management AGENDA ITEM #6. d) October 2023 255 Recovery Statement of Purpose: In a coordinated manner, continue to share damage reports and other collected information to prioritize the restoration of city infrastructure systems, in alignment with the Renton Recovery Framework. Core Capability Activity Responsible Agency(s) Situational Awareness • Continue to conduct impact assessments and share damage information with the Renton EOC. Puget Sound Energy Seattle City Light Renton Regional Fire Authority • Prepare damage assessment reports and share with the Renton EOC, if activated. Forward to King County EOC as necessary. Renton Regional Fire Authority Renton Community and Economic Development • Notify the mayor of impacts to the city from the emergency or disaster. • Arrange for an escort, if requested, to accompany State or FEMA inspectors on a tour of damaged areas within the city. Renton Community and Economic Development Operational Coordination • Continue to provide coordination of damage assessment resources and reporting processes. Renton Community and Economic Development Planning • Maintain city copies of building damage assessment reports. Renton Community and Economic Development Mitigation Statement of Purpose: Determine mitigation strategies to increase the integrity of transportation and other critical infrastructure systems thus reducing damage potential within the City of Renton. Core Capability Activity Responsible Agency(s) Planning • Identify opportunities to increase building infrastructure resiliency. Renton Community and Economic Development Resource Requirements • Damage assessment resources are provided to CED, or EOC if activated. o Damage assessment forms and placards located in Fire and Building Inspection vehicles with additional resources in the EOC. AGENDA ITEM #6. d) October 2023 256 o Electronic Platform through which Damage Assessment Forms are submitted, reviewed, accessed, and stored. (Platform TBD- CED platform Energov, LaserFiche, Origami, etc.) o Personnel tasked with performing damage assessments will need ATC training. o Building, construction, and fire inspector vehicles will be utilized first, and additional vehicles will be requested from Engineering, Equipment Rental or Facilities Division Motor Pool. o Office space for the damage assessment personnel during the recovery process. • Other resource requirements are to be requested through the City of Renton EOC. References • Washington State Public Assistance Manual, December 2010 and April 2017 • Washington State Comprehensive Emergency Management Plan, 2011 and 2016 • FEMA Publication P262, Guide to Federal Aid in Disasters, July 2008 and 2013 • ATC-20 Post Earthquake Safety Evaluation of Buildings • ATC-45 Field Manual: Safety Evaluation of Buildings after Windstorms and Floods • City of Renton Emergency Operations Center Procedures Manual Terms and Definitions See Basic Plan. Appendices None AGENDA ITEM #6. d) October 2023 257 EVACUATION ANNEX Primary Agency: City of Renton Police Department Support Agencies: City of Renton Public Works Department City of Renton Parks and Recreation Department City of Renton Executive Services Department Renton Regional Fire Authority Introduction Purpose of Plan The purpose of the Evacuation Annex is to establish strategies for the City of Renton to ensure the safe and orderly evacuation of residents who are threatened by an emergency or disaster. These strategies are developed using an all-hazards approach to be applied to an incident regardless of the threat or hazard to move people, animals, and resources to safety. This document does not recommend a specific evacuation plan but identifies evacuation tools and resources that could be utilized during an evacuation incident. It is understood that the Incident Commander and/or designee will direct the development of an incident-specific evacuation plan and route at the time of incident. Core Capabilities Planning Conduct a systematic process engaging the whole community as appropriate in the development of executable strategic, operational, and/or tactical-level approaches to meet defined objectives. Public Information and Warning Deliver coordinated, prompt, reliable, and actionable information to the whole community through the use of clear, consistent, accessible, and culturally and linguistically appropriate methods to effectively relay information regarding any threat or hazard, as well as the actions being taken, and the assistance being made available, as appropriate. Operational Coordination Establish and maintain a unified and coordinated operational structure and process that appropriately integrates all critical stakeholders and supports the execution of Core Capabilities. Environmental Response/Health and Safety Conduct appropriate measures to ensure the protection of the health and safety of the public and workers, as well as the environment, from all hazards in support of responder operations and the affected communities. Operational Communications Ensure the capacity for timely communications in support of security, situational awareness, and operations, by any and all means available, among and between affected communities in the impact area and all response forces. AGENDA ITEM #6. d) October 2023 258 Core Capabilities Situational Assessment Provide all decision makers with decision-relevant information regarding the nature and extent of the hazard, any cascading effects, and the status of the response. Authorities and Policies The Evacuation Annex is part of the City of Renton’s Comprehensive Emergency Management Plan (CEMP) and was developed pursuant to relevant local, county, state and federal statutes and regulations. Every effort has been made to ensure that the Annex is compatible with the Federal Emergency Management Agency (FEMA) guidelines and the Revised Code of Washington, Chapter 38.52, as well as other local plans. The authority to issue an evacuation order is held at the county and city levels of government. Local In the City of Renton an evacuation may be initiated by any of the following city officials or their designated alternates: • Mayor or delegate. • Chief Administrative Officer or delegate. • Department administrator of the primary incident command department, typically Police, Public Works, Parks and Recreation or their delegate. • Regional Fire Authority Fire Chief or their delegate, if in the incident commander role. • Emergency Management Director or delegate. County If an evacuation is necessary in or through unincorporated areas outside city limits, the King County Sheriff’s Office has the authority to recommend an evacuation of residents. In this case, extra coordination may be needed from the Renton Regional Fire Authority which provides fire and emergency services to some unincorporated areas under contract and may assist with evacuation efforts. State During a state of emergency, the Governor can issue such orders as they deem necessary for the security of persons or property (Chapter 38.08, RCW, Powers and Duties of Governor). The Evacuation Annex is intended to be applicable and adaptable across all types and scopes of hazards that would necessitate an evacuation. It has also been vetted with evacuation plans from neighboring jurisdictions in the event an evacuation affects more than the City of Renton. Hazards which pose specific risk to the City of Renton have been identified in the city’s annex to the King County Regional Hazard Mitigation Plan and the CEMP. AGENDA ITEM #6. d) October 2023 259 This annex will be used in conjunction with the City of Renton’s Emergency Support Functions (ESFs) found within the CEMP. Evacuation(s) will be conducted in accordance with the National Incident Management System (NIMS) and the National Response Framework (NRF) and will utilize the Incident Command System (ICS) to manage the control and coordination of an emergency response. Incident Command System (ICS) The Incident Commander (IC) will determine the necessary sections, branches, and groups required for an emergency evacuation specific to the circumstances and incident hazards known at the time of the event. Depending on the scale and complexity of the event the following command structures may be used: • Local, discrete site incident with an evacuation managed by the Incident Command Post (Single Command, IC). • Local evacuation within City of Renton boundaries involving multiple departments (Single Command/IC or Unified Command). • Local to small regional evacuation requiring coordination with other affected jurisdictions and King County (Single Command/IC or Unified Command). • Large regional evacuation requiring coordination at the local, state or federal level (Single Command/IC, Unified, Command, or Incident Management Team). References The City of Renton recognizes the following plans, policies, and authorities as they apply to evacuations set forth by the Federal, state, and local governments: Federal o Code of Federal Regulations Title 44, Part 205 and 205.16. o Public Law 920, Federal Civil Defense Act of 1950, as amended. o Public Law 100-707, Robert T. Stafford Disaster Relief and Emergency Assistance Act. o Public Law 93-288, Disaster Relief Act of 1974, as amended. o Public Law 96-342, Improved Civil Defense 1980. o Public Law 99-499, Superfund Amendments and Reauthorization Act (SARA) of 1986, Title III, Emergency Planning Community Right-to-Know Act (EPCRA). o Public Law 105-19, Volunteer Protection Act of 1997. o Homeland Security Act of 2002. o Homeland Security Presidential Directive/HSPD-5. o Homeland Security Presidential Directive/HSPD-8. o National Response Framework of 2019, as amended. o Pets Evacuation and Transportation Standards Act of 2006. State of Washington o Chapter 38.52, Revised Code of Washington (RCW), Emergency Management. o Chapter 38.08, RCW, Powers and Duties of Governor. AGENDA ITEM #6. d) October 2023 260 o Chapter 38.12, RCW, Militia Officers. o Chapter 38.54, RCW, Fire Mobilization. o Chapter 35.33.081 and 35.33.101, RCW, as amended. o Chapter 34.05, RCW, Administrative Procedures Act. o Chapter 43.06, RCW, Governor's Emergency Powers. o Chapter 43.105, RCW, Washington State Information Services Board (ISB). o Chapter 118-04, Washington Administrative Code (WAC), Emergency Worker Program. o Title 118, WAC, Military Department, Emergency Management. o Washington State CEMP. Local o King County Comprehensive Emergency Management Plan. o Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington o City of Renton Comprehensive Emergency Management Plan. Situation Overview Geographic Scope All areas covered in this annex are located in King County. However, while the City of Renton is not primarily responsible for evacuation of unincorporated areas, evacuations in these areas may occur related to a widespread hazard, such as a wildfire. The King County Sheriff’s Office provides law enforcement and safety services to these unincorporated areas therefore, coordination of evacuations for the unincorporated areas would be in coordination with the King County Sheriff’s Office. In addition to unincorporated areas, Renton shares boundaries with the cities of Kent, Tukwila, and Newcastle. An evacuation that requires moving people out of city limits may require the involvement of King County and one or more of these cities. Additionally, moving people through other cities during the course of a large evacuation may require coordination with other cities as well. A map of the city and service areas is attached as Appendix A. There are Police, Fire/EMS and Public Works facilities located in the area covered by this annex. In addition to personnel, many of these facilities contain equipment and other resources that are needed to execute an evacuation. These resources may need to be moved to a different location if the facility is deemed to be within the hazard area. These areas or facilities could be appropriate for staging areas or equipment relocations sites during an evacuation. Natural Hazards AGENDA ITEM #6. d) October 2023 261 Renton has the following known natural hazards that must be considered in evacuation planning: Flooding and/or Dam Failure - The Cedar River with inundation impact to mostly residential neighborhoods, and in the case of dam failure of the Cedar Falls dam complex, the entire downtown and Landing business districts. - The Green River with inundation impact to mostly commercial neighborhoods of the business district in the valley. - The Howard A. Hanson Dam located on the Green River East of Auburn could cause catastrophic flooding and inundation impacts in the event of a dam failure to mostly the commercial neighborhoods of the business district in the valley. - Inundation maps of the seasonal flood hazard areas for the Cedar and Green Rivers are attached as Appendix B. Hazardous Materials - Numerous natural gas pipelines, as well as a petroleum pipeline, traverse the city which may become a factor if destabilized by an earthquake, landslide, construction activity, or other disruptive events. - The City of Renton has several hazardous materials-using facilities that should be considered when planning an evacuation route. - A map of natural gas and petroleum pipelines is attached as Appendix C. Landslides - Renton has areas that have been identified for their potential landslide risks. If evacuation is necessary because of inclement weather this may become a factor. - A map of slide risk areas is attached as Appendix D. Wildfires - The City of Renton may be involved in an evacuation due to the increased risk of wildfires and wildfire smoke from within the King County area. - A map of wildfire risk areas is attached as Appendix E. Terrorism - The City of Renton may be involved in an act of terrorism that may require the rapid and safe evacuation of communities to guard against casualties. Refer to the Renton annex within the King County Regional Hazard Mitigation Plan for further details on hazards as well as risk assessments. Population Assessment According to the Washington Office of Financial Management the population for Renton is 107,900 as of April 2023. AGENDA ITEM #6. d) October 2023 262 Renton is comprised of residential, business, commercial, industrial, and mixed-use areas. Land use is an important consideration in evacuation planning as the population numbers and density vary according to location and time of day and day of the week. The business, commercial, and industrial areas have large populations that come to Renton during business hours using both public and private transportation. Renton also has several businesses and a community college that employ large numbers of workers and/or experience a large influx of customers during their business hours. If evacuation is necessary while these businesses are open, extra coordination will be needed to avoid gridlock from private vehicles as well as to evacuate people who use public transportation. A map showing land use designations is attached as Appendix E. Maps showing City of Renton Arterial Streets (Principal, Minor and Collector) are attached as Appendix F. Special Populations The City of Renton’s Evacuation Annex assumes that special or vulnerable populations, and the people or facilities that care for them, prepare on their own for evacuations in order to assure that their needs are adequately met. These populations may include but are not limited to Limited English Proficiency (LEP), deaf/hard of hearing, blind and deaf- blind, incarcerated, low-income, refugees, those with cognitive and/or mobility impairments, those in hospice care, the homeless, children, those with (severe) medical dependencies/conditions, medically fragile, the addicted, the elderly, and those with other Access and Functional Needs (AFN). See the King County Inclusive Emergency Communication Plan and the Renton annex to the plan for additional guidance on communication. Communicating with Low/Limited English Proficiency (LEP) Populations Communicating with LEP populations can sometimes be challenging, therefore, responders should be advised to speak slowly and clearly, try re-wording messages if or when individuals do not understand, and use hand gestures or pictures to augment understanding. Short words (and phrases) such as “fire” or “flood” are much more useful than involved explanations. Often, one person in a larger family will be bi-lingual or able to translate even if the other family members don’t speak or understand enough English. Ask if there is a family member who does speak English. The use of young children as interpreters should be avoided, as this can be traumatizing. Even if individuals do not understand verbal instructions, handing them a map (if they are available) with a route or destination marked on it can be a solution. Ensuring good communication is one of the easiest ways to ensure safety. Communicating with the Deaf and Hard of Hearing (HOH) Responders communicating with the deaf and HOH should speak loudly and clearly, use a pen and paper and/or American Sign Language (ASL). It is tempting to tell them where to go and not explain the situation or assume they cannot be self-sufficient, but this leads to misunderstanding and fear. Additional effective modes of communication are enunciating so that an individual can read your lips and using calm and relevant (not AGENDA ITEM #6. d) October 2023 263 panicky) hand gestures. Individuals who know ASL should be placed in roles where they can interact with evacuating populations to best serve the deaf and HOH. Deaf or HOH individuals may communicate their lack of hearing by moving their hand from their mouth to ear. Individuals who are deaf-blind may have communication devices called deaf-blind communicators which they may use to communicate. Deaf-blind individuals also communicate via tactile sign language. Boarding Homes/Assisted Living Facilities There are independent retirement communities as well as living facilities that combine independent living with assisted living in Renton. Facilities that provide assisted living are required to have disaster plans in place and trained staff on what to do in the event of an emergency (WAC 388-78A-2700). However, many of these facilities do not have the transportation resources to carry out a full-scale evacuation and while many residents have their own vehicles, coordinating routes and destinations could be difficult. Other issues that may arise include special needs of residents who require assisted living services (and would require transportation to an appropriate shelter) and a possible lack of medical supplies. Renton’s facilities in this category may be added at any time, as new businesses similar in nature are added to the city. Independent living facilities are not required to have evacuation, emergency plan, or emergency supplies. In Renton, these facilities include SHAG Cedar River Court, Houser Terrace, Golden Pines, Hillcrest Terrace, Evergreen Terrace (all maintained by Renton Housing Authority) Cedar River Terrace, and Divine Suites. Adult Family Homes Adult family homes are required by Washington State Law (388-76-10830) to have emergency plans to meet the needs of their residents and provisions for evacuating their residents and charges. These are individuals who, if there is a possible need for them to evacuate, should evacuate as soon as possible due to their special needs, frailty, and medical conditions. Washington State Law limits the number of residents in adult family homes to six (6), however there is often only one care giver on duty at a time taking care of these six (6) residents. Issues could arise with regard to lack of staff and lack of adequate transportation since the majority of residents have mobility issues (wheelchairs, walkers) or are bedridden. Adult family home providers and staff will need information about medical needs shelters if shelters are set up. Many adult family home providers and caregivers have Limited English Proficiency which could make understanding the need for evacuations, evacuation routes and procedures challenging. Adult family homes frequently come and go as businesses, but at any given time there may be up to 75-100 such facilities within the greater Renton area. A complete, current list of active adult family homes can be obtained from Public Health - Seattle King County. Nursing Homes & Hospitals Nursing homes and hospitals are required by law to have emergency plans, have their staff prepared, and be ready to aid in an emergency. Issues that may arise in the AGENDA ITEM #6. d) October 2023 264 evacuation of nursing homes include a lack of beds, facilities to transport patients, or transportation resources appropriate for nursing home or hospital populations. Many of these individuals are mobility impaired, bedridden, or require the supervision of a medical professional. Most nursing homes do not have adequate transportation resources to independently perform a complete evacuation. In general, there are not enough beds in nearby hospitals to accommodate the number of patients from one evacuated facility. In certain types of disasters when even more people are in need of medical assistance it will be impossible to provide beds to all individuals who may require them in a hospital evacuation. Renton’s two nursing homes are: Talbot Center for Rehabilitation and Healthcare and Regency at Renton. Renton’s one hospital is Valley Medical Center. Rehabilitation Centers Renton has one residential rehabilitation facility Griffin Home, Friends of Youth for Youth (substance abuse, sexual behavior, conduct disorder and mental health) is located at 2500 Lake Washington Blvd N, 98056. Griffin Home, whose residents are solely male, has an emergency plan which includes the appropriate information per Washington State Law. There are four residential buildings on the campus and the staff have the flexibility to move residents from one building to another if necessary. The Griffin Home is prepared to be self-sufficient for a minimum of seven (7) days. If residents needed to be transferred, there are contracts with the State of Washington and the Federal Government to take on the responsibility of transferring residents to temporary or long- term housing. Concept of Operations Planning The Evacuation Annex was developed by Renton Emergency Management and Renton Police Department with planning input from other departments and agencies including Renton Regional Fire Authority, City of Renton Public Works, Community & Economic Development, and Parks and Recreation departments. Depending on the scale of an evacuation, involvement of the city’s regional public and private partners may be needed. The following is a list of participants who may be called upon for planning and resource support to an evacuation: • King County Office of Emergency Management (KCOEM) • The cities of Kent, Tukwila, Newcastle • Renton, Kent, and Issaquah School Districts • Washington Emergency Management Division (WA EMD) • American Red Cross (ARC) • Washington State Animal Response Team (WASART) Local Limitations AGENDA ITEM #6. d) October 2023 265 The information and procedures included in this annex have been prepared utilizing the best information and planning assumptions available at the time of preparation. There is no guarantee implied by this annex that in major emergencies and disaster situations a perfect response to all incidents will be practical or possible. As Renton's response resources may be overwhelmed and essential systems may be nonfunctioning, the city can only endeavor to make every reasonable effort to respond based on the situation, information, and resources available at the time of the event. The following are some local limitations that were identified: • Evacuation will cause higher than normal traffic flows creating the need for traffic direction and control. • Available resources may be utilized to support evacuation and sheltering-in-place before being used in other capacities. • Obstructions and damage to transportation systems such as bridge failures, landslides, fallen debris, flooding or fire may limit evacuation routes. • The availability of resources such as buses and emergency workers may be compromised or non-existent, prompting the need to utilize mutual aid, private, zone, county, and state agencies for support. Agencies that commonly support these efforts may be unavailable as a result of the emergency. • Some people will be unwilling to evacuate. • People will evacuate with their pets. • Refueling of private and public vehicles will be an issue. • Multiple means of communication will be needed to inform the public of evacuation messaging. • It is assumed that city resources will be quickly overwhelmed. It is likely that the city’s Emergency Operations Center (EOC) will be requesting assistance from surrounding jurisdictions and various levels of government. • Schools, hospitals, and adult care facilities will need to have their own facility evacuation and relocation plans in place. • Sheltering for special needs or medically fragile people will need to be handled regionally. The lead agency for this is Public Health – Seattle & King County. • The ARC does not staff special needs shelters, but they may staff local shelters. Pets are not allowed in ARC shelters. Evacuation Operation Development The City of Renton is responsible for the development of a plan to evacuate and provide mass care services for residents in the event of an emergency and should be prepared, if necessary, to receive and care for people evacuated from an adjacent area directly impacted by a disaster. Mass care services are coordinated according to the CEMP’s Emergency Support Function (ESF) 6. AGENDA ITEM #6. d) October 2023 266 Evacuation operations have four basic components: 1) Evacuation of the population; 2) Support of evacuees passing through the City of Renton; 3) Reception of evacuees; and 4) Support of agencies performing components 1-3. In the event an evacuation overwhelms the city’s resources, assistance may be requested from Emergency Management Zone 3 partners, King County and/or the State of Washington. The following sections are four types of evacuations that may occur in the City of Renton: Site Evacuation, Intermediate Level Evacuation, Large Scale Evacuation, and Mass Evacuation. Site Evacuation Site evacuation involves a small number of residents. This typically includes residents and/or workers at the site and people from adjacent occupancies or areas. The residents are evacuated and collected at a specified, generally upwind, perimeter location. Evacuation holding times are typically short, generally less than two hours and residents are permitted to return to their businesses or homes. Intermediate Level Evacuation Intermediate level evacuation involves a larger number of residents (generally greater than 100) and/or a larger geographic area. Evacuees may be displaced for two to four hours or more. Evacuation completion times will be somewhat longer than a site evacuation. Collecting, documenting, and controlling the evacuees may require more resources. Off-site collection sites and/or shelter areas may need to be established. Some evacuees may leave the area on their own or be sent home by employers. Site perimeters may become larger and perimeter security may require more resources. Close coordination between involved departments and agencies will be required. The EOC may be activated to support incident activities as the situation warrants. Large Scale Evacuation During a large-scale evacuation, thousands of residents may need to be evacuated. Rapid initiation of the evacuation process may be required, and evacuation completion time frames may be extended. Evacuees may be out of their homes and businesses for many hours or days. Off-site collection sites and/or shelter areas may need to be established and maintained for an extended time. Documentation and tracking of evacuees may become very resource intensive. Close coordination with all responding agencies may become more critical. Evacuation perimeters and security of the evacuated area may be expanded and require more resources to maintain. The Renton EOC will be activated to support the incident activities. Mass Evacuation A mass evacuation could be required due to a real or anticipated major disaster which may impact multiple jurisdictions, a large geographic area, and hundreds of thousands of people. The situation may require the implementation of regional evacuation and sheltering operations. Local resources will be exhausted, and significant state and federal assistance will be required to support the evacuation and sheltering operation. AGENDA ITEM #6. d) October 2023 267 Communications Maintaining communications and redundant systems throughout an evacuation will allow all responding agencies to continue mission critical operations. Interagency communications systems and procedures as outlined in the City of Renton CEMP Emergency Support Function (ESF) 2: Communications, Information Systems, and Warning will be administered during evacuations. The Executive Services Department Communications Division is the primary agency responsible for external communications as identified in the City of Renton CEMP ESF 15: External Affairs. Evacuation Operations The sequence of an evacuation can be divided into six phases in the following order: 1. Incident Analysis 2. Warning 3. Preparation to Move 4. Movement and En Route Support 5. Reception and Support 6. Return This portion of the annex identifies tools and resources that could be utilized in an emergency evacuation situation. The IC will direct the development of specific evacuation plans and routes at the time of the emergency, specific to the incident hazards known at the time of the event. Incident Analysis Evacuation management involves the collection and processing of significant amounts of information from many sources. The Emergency Operations Center (EOC) will play a critical role in the information flow to and from incident command and/or unified command posts. Command and Control The decision to evacuate prior to, during or following an incident will be made on a case-by-case basis. The decision will depend upon the nature, scope and severity of the emergency. Factors to consider are the number of people affected, actions necessary to protect the public, and length of time available in which to effect evacuation. Activation of the Renton EOC will likely be necessary. Though it is preferable to have an evacuation order signed by the mayor (or designee) for any evacuation larger than a “Site Evacuation”, the safety of the residents of Renton is the foremost concern. Evacuations that are necessary to immediately protect lives will not be delayed due to the lack of such an order. There are three types of evacuations: AGENDA ITEM #6. d) October 2023 268 • Alert - Affected areas are warned of current or projected threats. Businesses and residents with special needs, mobile property, business stock, and pets or livestock should begin precautionary movement. The decision to evacuate remains with the individual resident. • Warning – An evacuation warning is appropriate when a hazard is likely to affect residents and the certainty and severity of the hazard is moderate to high. Evacuation is highly recommended but the decision to evacuate remains with the individual. Residents are advised that there may be little to no advance notice before an evacuation Order is issued. This evacuation will require more resources to implement. • Order - Current conditions present specific and immediate threat(s) to the life and safety of persons within the identified area. Everyone must evacuate immediately. When an evacuation Order is issued the amount of time available to evacuate will be limited and depending on the events preceding and after the Order may not be sufficient. This type of evacuation is very resource intensive. Planning The Planning Section will gather needed situational awareness information which may include the following: • The nature of the incident. • Approximate number injured, if any. • Location. • Scale of evacuation area in terms of area and population. • Best approach routes. • Where responding units should report (staging area). • If hazardous materials are involved. • If evacuation and sheltering is necessary. • Additional resources that may be needed. • Weather and other conditions as events unfold. Based on the information gathered by the planning section recommendations will be made to the IC. Operations The Field IC will be responsible for assessing the situation and performing the following tasks as necessary: • Conduct rapid size-up and determine need to evacuate. • Determine initial evacuation boundaries. • Staff the command post and field ICS organization appropriately. • Order the alert of outside agencies and departments and request activation of the EOC. • Provide the EOC with current status and request support if needed. AGENDA ITEM #6. d) October 2023 269 Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies and establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Warning / Notification The decision whether to evacuate must be carefully considered in terms of timing and nature of the incident. An evacuation effort involves an organized and supervised effort to relocate people from an area of danger to a safe location. Although evacuation is an effective means of moving people out of a dangerous area, due to its complexity, length of time for implementation, and the stress it puts upon the population, it is considered a last resort option. Command and Control The authority to initiate an evacuation, or warn, or notify the public rests with the executive head of the jurisdiction, which may be delegated to a limited number of other officials, but most commonly the Incident Commander (IC) in order to act swiftly to save lives. The IC will immediately advise their administrator, who will advise the mayor and the EOC Duty Officer. Whenever possible these decisions will be made in conjunction with the mayor or designee. A Public Information Officer (PIO) will be added to the Command Staff if not already assigned in order to facilitate communications, warning and public Information requirements. Planning The Planning Section will be responsible for assembling the Incident Action Plan (IAP) which includes operational tactics for evacuation. Operations All planning associated with the evacuation, including identification of alternate routes, en route support and planning for re-entry. Communication efforts will follow the protocols outlined in ESF 2 and ESF 15. Decisions regarding methods of notification and warning will be made depending on the scale and immediacy of the evacuation and the resources available. Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning section. AGENDA ITEM #6. d) October 2023 270 The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Preparation to Move The third phase in the evacuation function is to prepare to move those in the affected area. To successfully implement a large-scale evacuation, it is essential that all affected communities, regions and the state work together prior to and during the evacuation process. An effective evacuation is closely dependent upon the provision and coordination of evacuation information and instructions. Command and Control Once the decision has been made to evacuate, the IC shall direct personnel to carry out the necessary activities and determine whether Unified Command (UC) with other organizations is necessary. The IC will also have the responsibility for approving the evacuation plan created by the Operations Section. Planning • The Planning Section will provide technical resources (e.g., GIS) to assist in evacuation planning for which pre-plans do not exist, in cooperation with all involved departments and agencies. Operations – Preparation to Move Any evacuation plan will be approved by the IC prior to implementation. Evacuation planning considerations include, but are not limited to: • Command structure: single jurisdiction, multiple jurisdiction or large area. • Communication needs and availability. Whenever possible, evacuation operations will be conducted on separate channels from response operations and routine traffic. ESF 2 addresses communications, information systems and warning. • Implementation of a building marking or recording system that incorporates three designations: 1) occupants have been informed and will evacuate; 2) occupants notified but refused to evacuate; and 3) notification attempted but no occupant available to receive (information should be posted on doors in that event). • Need for a mobile command post. • Procedures for security and admission to restricted areas. • Procedures to identify and credential those with authority to travel in restricted areas (emergency vehicles, essential personnel, etc.). AGENDA ITEM #6. d) October 2023 271 • Number of buildings to be notified and number of personnel needed to conduct notification in a given time period. • Availability and issuance of personal protective equipment and devices when needed. • Ability to shelter-in-place versus evacuation as appropriate and ability to convey such information to building occupants. • Ability to brief all incident personnel on evacuation or shelter-in-place procedures, building marking or recording system and critical life safety information. • Criteria that must be met before re-entry will be allowed and identification that must be provided by occupants before they will be allowed to re-enter the impacted area. • Availability of neighboring jurisdiction, regional disaster plan, county, state and federal assets to assist in evacuation. The actual evacuation process would normally be managed in the Operations Section as an Evacuation Branch. Additional branches or divisions may be needed including but not limited to: • Medical Branch • Haz Mat Branch • Fire/Rescue Branch • Geographic Divisions within the Evacuation Branch Evacuation Branch Branch directors receive the plan and objectives from Command and direct groups in completing them. The Evacuation Branch must be provided with sufficient resources to effectively complete the task. Groups will also need to be established and report to the Evacuation Branch officer. Group assignments within the Evacuation Branch will be assigned as necessary. Groups to be considered include: • Transportation Group • Public Information Group • Geographic Divisions (Multiple Groups) • Police Liaison Group • Staging Group • Geographic Division • Reception Division • Shelter Division • Other Agency Liaison Groups • Other Divisions and Groups as necessary Logistics and Finance AGENDA ITEM #6. d) October 2023 272 The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies and establish administrative controls to manage the expenditure of funds, provide reasonable accountability and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Movement and En Route Support Many modes of transportation may be used to facilitate movement of evacuees. Ideally evacuees will be responsible for providing their own transportation, but the city will assist with transportation to the extent resources are available. Priority will be given to evacuees who are physically unable to self-evacuate. Command and Control Command during the movement phase remains with the IC as described in the previous section. Planning The primary mode of transportation that will be used during evacuation efforts will be privately owned automobiles. However, it is critical that evacuation plans identify and provide other safe modes of transportation for those people who have special needs and/or cannot evacuate by private vehicle. The City of Renton owns limited transportation assets that could be used for evacuation. The Regional Coordination Framework allows for other local and regional transportation resources such as school districts, Sound Transit, King County Metro, and others to be made available. If transportation resources are needed, they may be requested through the King County EOC. However, if the evacuation is regional these assets may not be available or sufficient. Additional planning efforts will be needed to address the needs of a population in motion. It should be anticipated that evacuees en route may require fuel, towing, car repair, medical services, water, food, and other items. Plans will also be needed for staffing and security of evacuation pick-up and drop-off points. Evacuation Route Determination Primary evacuation routes consist of the major interstates, highways, and prime arterials within and adjoining the City of Renton. The city will work with neighboring jurisdictions, the county and state EOCs and other applicable agencies and departments to identify evacuation points, shelter locations, and transportation routes. AGENDA ITEM #6. d) October 2023 273 It will be necessary to identify evacuation points before evacuation routes are announced to the public. Evacuation routes will be determined based on the location and extent of the incident and will include as many pre-designated transportation routes as possible. Important roadway characteristics and factors that should be considered when selecting an evacuation route include: • Shortest route to the designated destination areas. • Maximum capacity. • Ability to increase capacity and traffic flow using traffic control strategies. • Maximum number of lanes that provide continuous flow through the evacuation area. • Availability of infrastructure to disseminate real-time conditions and messages to evacuees in-route, such as variable message boards. • Minimal number of potentially hazardous points and bottlenecks, such as bridges, lane reductions, etc. • Access to needed in-route support such as fuel, medical care, food, and water. A map of the City of Renton arterial streets showing principal, minor and collector arterials is attached as Attachment F. Traffic conditions must be monitored along evacuation routes and operational adjustments should be made as necessary to maximize efficiency. These adjustments may include the identification of secondary evacuation routes. A multi-jurisdictional evacuation will require close coordination with all affected agencies to ensure that evacuation routes do not conflict. Operations If transportation resources are available, one or more staging areas may need to be established as well as support operations to keep transportation resources running the duration of the evacuation. Individuals who do not have their own transportation to leave the evacuation area will need to gather at identified pick-up points and be transported using alternate transportation resources. These pick-up points should be sufficiently large enough to safely accommodate the anticipated number of evacuees, out of imminent danger, must be easy to find, and must have sufficient access for the types of transportation resource that will be using it. Well-known locations such as schools, libraries, churches or shopping centers should be considered as pick-up points as they are places that are easily identifiable and where people tend to gather. Drop-off points to deliver evacuees will also need to be established outside the danger zone. These drop-off points may be shelters ready to receive evacuees or may serve as staging areas for evacuees to await future transportation to shelters. Pick-up and drop-off areas may need to be staffed and supplied to meet the short-term needs of evacuees including food, water, and medical services. AGENDA ITEM #6. d) October 2023 274 Law enforcement resources may be needed at pick-up and drop-off points to facilitate the movement of in-route populations. Law enforcement may also be needed to secure the transportation resources staging area. It will be critical to maintain communication between the pick-up and drop-off points, transportation resource staging area, en route support, and Incident Command. Logistics and Finance/Administration The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, and establish administrative controls to manage the expenditure of funds, provide reasonable accountability and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Reception and Support The requirements for mass care support will vary depending upon the scope of the evacuation. Shelter will initially be provided to evacuees through the establishment of evacuation pick-up and drop-off points. These evacuation points will serve as temporary safe zones for evacuees and will provide basic needs such as food, water and restrooms. The City of Renton may open shelters within the city if it is a localized event or participate in regional shelter operations during a larger scale event. ESF six (6) addresses mass care, emergency assistance, housing and human services. Command and Control The City of Renton Parks and Recreation Department is the primary agency responsible for ESF 6: Mass Care, Emergency Assistance, Housing, and Human Services but would likely seek support from regional resources such as the ARC and other non-profit or private organizations. Planning The ARC maintains a list of pre-approved shelters in the Renton area including capacity. During an emergency, it is probable that unofficial or private shelters will be activated and may request support or coordination from the city. Operations The city will partner will the ARC, when possible, to provide general population shelter facilities. The city may utilize city employees as shelter workers pursuant to ESF 6 or may utilize staffing with ARC staff and volunteers. Mass care supplies have been procured and pre-staged at several locations in partnership with the ARC and King County Parks. AGENDA ITEM #6. d) October 2023 275 Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Return Command and Control The decision to return evacuees to their homes will be the responsibility of the on-site IC. The IC will retain control of the incident as residents are allowed to return to their homes or workplaces. Planning - Return The Planning Section continues to gather information related to resource allocation and incident needs, working with the Safety Officer, Operations Section Chief, and Incident Commander to determine if and when to begin demobilization. Operations If re-entry is to be restricted or partial, the Operations Section must have procedures in place to properly identify residents, support personnel, first responders, contractors, insurance adjusters, media and others who have legitimate reasons to be in the previously closed area. Staffing for re-entry points must be obtained, including additional law enforcement personnel, if necessary. Transportation may need to be provided for those who were transported out of the area initially. The IC will be responsible for determining when re-entry has been completed and making appropriate notifications. At this point, Operations may become a primarily human services-oriented section and appropriate staff must be added to provide those services and related information. The planning section will jointly develop a return plan for evacuees coordinating with all involved agencies and ensuring effective communication. Priorities for re-entry include: • Safety • Security • Damage assessment • Restoration of services • Communication of information AGENDA ITEM #6. d) October 2023 276 The impacted areas must be thoroughly investigated to ensure it is safe for residents to return. This assessment will include verification that: • Structures and trees are deemed safe. • Damage and safety assessments have been completed. • There are no leaking or ruptured gas lines or downed power lines. • Water and sewer lines have been repaired. • Search and rescue operations have been completed. • There are no hazardous materials that can threaten public safety or appropriate warnings have been issued. • Water has been deemed safe or appropriate warnings have been issued. • Major transportation routes are passable, and debris have been removed from public right-of-way. • There is no threat to public safety and other significant hazards have been eliminated. The public will be notified of the re-entry status using communication methods outlined in ESF 2 and ESF 15. Logistics and Finance The Logistics Section will respond to all requested logistical needs and will look ahead to identify future resource needs and availability based on information provided by the Planning Section. The Finance Section will ensure compliance with existing disaster financial policies, make recommendations for emergency policies, establish administrative controls to manage the expenditure of funds, provide reasonable accountability, and secure necessary documentation for bill payment and reimbursement requests. They will assist the Logistics Section with purchasing and acquisition needs. Administration This Plan is an annex to the City of Renton’s CEMP and should be considered part of the CEMP and updated accordingly. Many of the ESFs contained in the CEMP will be utilized during an evacuation and should be referenced in any evacuation. Resource Management Evacuations can be resource intensive. The resources needed to conduct an evacuation will depend on many factors. The city will use its available resources to conduct an evacuation until such time as the scope of the evacuation overwhelms existing resources. Resource requests will then be handled regionally through supportive agreements. Supportive Agreements AGENDA ITEM #6. d) October 2023 277 It is likely that an evacuation will overwhelm existing city capabilities. For additional resources the city will look for support from mutual aid partners, neighboring jurisdictions and others as outlined in the King County Regional Disaster Plan. Emergency Funding Mechanisms All agreements and understandings entered in to for the purchase, lease or use of equipment and services will be in accordance with the provisions of Renton’s Municipal Code and Procedures. If The Agreement, a financial memorandum of understanding which accompanies the Regional Coordination Framework (RCF), is invoked to obtain resources from fellow signatories to the RCF, the city agrees to pay the providing agency for the resources without entering into normal contracting processes. An emergency proclamation issued by the mayor may also suspend select rules and regulations affecting purchasing. All costs incurred in conducting an evacuation must be stringently documented to seek reimbursement if eligible. Post-Evacuation After-Action Reports The city recognizes the value of conducting a debrief and creating an after-action report following an evacuation This allows for the review of how the evacuation was executed and helps to illustrate what can be done by involved parties to better prepare for the next event. Plan Review and Maintenance Planning is an ongoing process. The Evacuation Annex will need to be adapted to reflect growth and change of the city and its surrounding jurisdictions. This annex should be evaluated and updated along with the entire CEMP at least every five years. It may also be necessary to update this annex following an event in accordance with the after-action report or as new policies or programs are implemented that would impact an evacuation. Training and Exercise The Evacuation Annex will be incorporated in trainings and exercises in accordance with the city’s multi-year training and exercise schedule and the Homeland Security Exercise and Evaluation Program (HSEEP) guidelines. References The city maintains memorandums of understanding (MOUs) with a variety of other entities including businesses and non-governmental organizations for services during emergencies or disasters. A list is available at Q:\Emergency Management\Memorandums of Understanding. Additional department-specific MOUs may also be of use during an evacuation and can be obtained from department administrators. Many plans, reports and technical data were referenced and incorporated into the Evacuation Annex. The following is a comprehensive list of sources: AGENDA ITEM #6. d) October 2023 278 • Cedar Falls Dam Failure Response Plan (draft) • Cedar Falls Project Emergency Action Plan • City of Renton Comprehensive Emergency Management Plan (CEMP) • City of Renton Annex to the King County Regional Hazard Mitigation Plan • City of Renton Land Use Code • Flood Studies for Cedar and Green Rivers • Howard A. Hanson Dam Emergency Action Plan • Mud Mountain Dam Master Plan • Olympic Pipeline Plan • King County Comprehensive Emergency Management Plan (KCCEMP) • King County UASI Evacuation Template • Washington State Enhanced Hazard Mitigation Plan • Washington State Comprehensive Emergency Management Plan • Regional Coordination Framework for Disasters and Planned Events for Public and Private Organizations in King County, Washington • Revised Code of Washington • National Incident Management System • National Response Framework Appendices • Appendix A: City Boundaries and Services Areas • Appendix B: Flood Hazards - Green and Cedar Rivers • Appendix C: Gas Pipelines • Appendix D: Landslide Map • Appendix E: Comprehensive Land Use • Appendix F: Arterial Streets • Appendix G: Evacuation Routes AGENDA ITEM #6. d) October 2023 279 Appendix A: City Boundaries and Services Areas AGENDA ITEM #6. d) October 2023 280 Appendix B: Flood Hazards - Green and Cedar Rivers AGENDA ITEM #6. d) October 2023 281 Appendix C: Gas Pipelines AGENDA ITEM #6. d) October 2023 282 Appendix D: Landslide Map AGENDA ITEM #6. d) October 2023 283 Appendix E: Comprehensive Land Use AGENDA ITEM #6. d) October 2023 284 Appendix F: Arterial Streets AGENDA ITEM #6. d) October 2023 285 Appendix G: Evacuation Routes AGENDA ITEM #6. d) AB - 3447 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:23EMPG City of Renton Award Obligation RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Executive Services Department STAFF CONTACT:Deb Needham, Emergency Management Director EXT.:7725 FISCAL IMPACT SUMMARY: The city will receive the EMPG award of $58,285 from the Washington Military Department SUMMARY OF ACTION: The Emergency Management Performance Grant (EMPG) provides supplemental funding to support key components of a comprehensive national emergency management system for disasters and emergencies. The state anticipates further delays in issuing the 2023 Emergency Management Performance Grant contracts statewide. As was done in 2021 and in several other previous years, an award obligation letter has been issued by the state to allow the city to begin spending money towards approved projects so timelines are not compromised. Key projects funded by the Renton EMPG include development of a customized cyber incident response plan and tabletop exercise and business continuity planning support. Additionally, the grant will fund replacement of aging communications equipment, training for city staff in emergency duties, and public education and outreach, including translation of materials. Once the EMPG contract is received from the state, it will be processed through the city attorney and Council following normal protocols. Acceptance of this award by Council will allow work to proceed on these projects and work completed prior to receipt of the formal contract to be reimbursed by the grants. EXHIBITS: A. 23EMPG Award Obligation Letter STAFF RECOMMENDATION: Staff recommends that Council approve the 23EMPG Award Obligation Letter and accept the award in the amount of $58,285 AGENDA ITEM #6. e) STATE OF WASHINGTON MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION MS: TA-20 Building 20 • Camp Murray, Washington 98430-5000 Phone: (253) 512-7000 • Fax: (253) 512-7207 September 11, 2023 Deborah Needham City of Renton Office of Emergency Management (OEM) 1055 S Grady Way Renton, WA 98057-3232 Re: Federal Fiscal Year (FFY) 2023 Emergency Management Performance Grant (23EMPG) Award Obligation Dear Ms. Needham: This letter serves as official notification that the City of Renton OEM will receive a 23EMPG award in the amount of $58,285 from the Washington Military Department. The City of Renton OEM’s application has been approved but WMD cannot issue the grant agreement for signature until the EMPG award letter is received from FEMA. Once the award is received, the grant agreement will be emailed to the point of contact indicated in the application. If you have any questions, please contact Deborah Henderson at 253-512-7470 or deborah.henderson@mil.wa.gov. Sincerely, Sierra Wardell Financial Operations Section Manager AGENDA ITEM #6. e) AB - 3446 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:Renewal of Standard Life and Long Term Disability (LTD) Insurance 2024 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT:Ellen Bradley-Mak, Administrator EXT.:7657 FISCAL IMPACT SUMMARY: Approval of the Standard Life and Long Term Disability Insurance renewal for $141,843, which is fully budgeted. This includes the total annual premium for both Life and Long Term Disability. SUMMARY OF ACTION: The city's current life insurance and long-term disability (LTD) benefit premiums with our current carrier, Standard Insurance Company, end December 31, 2023. Our insurance broker marketed renewal bids from multiple carriers which resulted in Standard Insurance reducing our current premium rates. The reduction for Life Insurance premiums is -16.26% and the reduction for Long Term Disability (LTD) is -17.24%. These reduced rates are guaranteed (length of time that Standard can’t increase the city's rates) through 2026. EXHIBITS: 1. Letter from Standard Life, renewal summary 2. Life and Long Term Disability Insurance Premium Rate Renewal STAFF RECOMMENDATION: Approve the life insurance and long-term disability benefit premium rates effective January 1, 2024, through December 31, 2026. AGENDA ITEM #6. f) City of Renton 2024 Renewal Summary Policy 648039 Thank you for choosing Standard Insurance Company (The Standard) as your employee benefits partner since June 1, 2010. We appreciate your business and the opportunity to renew our commitment. We strive to provide City of Renton and your employees outstanding value, expertise and personal service. As always, our goal is to help you take care of your business and your employees. Our team remains committed to helping you achieve strategic goals for your benefits program, streamline administration and increase employee satisfaction. In short — better results with less noise. Thank you again for your continued business. Our Approach to Renewals — Continued Partnership The renewal rates for your Group Life, Disability insurance will be effective January 1, 2024. For your renewal, we utilized manual rates to determine the appropriate rate for renewal. Our manual rates use the demographics of your employees to determine the appropriate rates. Factors such as gender, age, salary, occupation and plan design contribute to determining the manual rate. Please consider this renewal package the next step in our ongoing conversation about how we can best meet your needs. We may be able to work together to help you get more value out of your benefits program or reduce overall costs. We’d be happy to re-evaluate your plan design and benefits usage and discuss your options. Your Basic Life Renewal We understand that handling a Life insurance claim takes a special touch. Our Life benefits analysts complete annual grief training. This program helps them empathize with beneficiaries and recognize when they need special attention. We strive to help you make a tough time easier. Our goal is to provide support with easy claim filing, timely decisions, and prompt payment of approved claims. Census Demographics for Basic Life Categories Prior Calculation Current Calculation Change Female Lives 191 206 15 Male Lives 372 384 12 Benefit Volume $32,464,500 $34,635,500 $2,171,000 % Benefit Volume Age 50 + 40% 38% -2% AGENDA ITEM #6. f) Based on our thorough analysis, we’re offering the renewal rate[s] listed below. Class 1: Commissioned Police (Grade pc 60 & 61) and Non-Commissioned Employees of the Renton Police Officers Guild (Grade pn) Renewal Date Current Rate * Renewal Rate * Volume Monthly Premium Change ** January 1, 2024 $0.060 $0.050 $10,137,000 $-101 Class 2: Council Members Renewal Date Current Rate * Renewal Rate * Volume Monthly Premium Change ** January 1, 2024 $0.790 $0.790 $87,500 $0 Class 3: All other Members Renewal Date Current Rate * Renewal Rate * Volume Monthly Premium Change ** January 1, 2024 $0.060 $0.050 $22,240,000 $-222 Product Total Monthly Premium Change ** Basic Life $-323 * Rate mode is Per $1000 of Benefit ** Final premium change will be determined based on your group’s composition at billing time Rate will be guaranteed for 3 years until January 1, 2027. The Standard is committed to helping you provide employees and their beneficiaries with the support they need. Below is a reminder of the additional services and tools offered with your Life plan. The Life Services Toolkit For employees, online services include estate planning and state-specific will preparation, identity theft prevention, financial calculators, wellness resources and more. For beneficiaries, the Life Services Toolkit offers grief and loss support by phone, online and face-to-face. They can also take advantage of access to financial counselors, legal consultation and other support services. This service is offered through a vendor that is not affiliated with The Standard. Travel Assistance Travel Assistance can provide a sense of security for your employees and their eligible family members anytime they travel with minimal restrictions. Available 24 hours a day — with access online or through a AGENDA ITEM #6. f) single phone call — Travel Assistance offers a full range of trip planning and travel support, including emergency evacuation services and medical, legal, and translation service referrals. This service is offered through a vendor that is not affiliated with The Standard. Your Additional Life Renewal Your Additional Life insurance from The Standard allows you to expand the benefit options you offer your employees. Your Additional Life plan can offer choice, flexibility, convenience and greater peace of mind for employees. Census Demographics for Additional Life Categories Prior Calculation Current Calculation Change Female Lives 43 42 -1 Male Lives 74 70 -4 Benefit Volume $13,850,000 $13,425,000 $-425,000 % Benefit Volume Age 50 + 38% 39% 1% Based on our thorough analysis, we’re offering the renewal rate[s] listed below. Age Graded Rates for Additional Life: Age Band Current Rate * Renewal Rate * Volume Monthly Premium Change ** 0 – 29 $0.082 $0.082 $100,000 $0 30 – 34 $0.100 $0.100 $1,500,000 $0 35 – 39 $0.127 $0.127 $1,600,000 $0 40 – 44 $0.208 $0.208 $2,050,000 $0 45 – 49 $0.326 $0.326 $2,950,000 $0 50 – 54 $0.571 $0.571 $1,900,000 $0 55 – 59 $0.897 $0.897 $2,025,000 $0 60 – 64 $1.368 $1.368 $975,000 $0 65 – 69 $2.338 $2.338 $250,000 $0 70 – 74 $2.942 $2.942 $50,000 $0 75 – 79 $6.307 $6.307 $25,000 $0 80 – 99 $8.718 $8.718 $0 $0 Total Monthly Premium Change: $0 AGENDA ITEM #6. f) * Rate mode is Per $1000 of Benefit Age Graded Rates for Additional Spouse Life: Age Band Current Rate * Renewal Rate * Volume Monthly Premium Change ** 0 - 29 $0.082 $0.082 $0 $0 30 - 34 $0.100 $0.100 $450,000 $0 35 - 39 $0.127 $0.127 $400,000 $0 40 - 44 $0.208 $0.208 $300,000 $0 45 - 49 $0.326 $0.326 $650,000 $0 50 - 54 $0.571 $0.571 $375,000 $0 55 - 59 $0.897 $0.897 $275,000 $0 60 - 64 $1.368 $1.368 $150,000 $0 65 - 69 $2.338 $2.338 $50,000 $0 70 - 74 $2.942 $2.942 $0 $0 75 - 79 $6.307 $6.307 $0 $0 80 - 99 $8.718 $8.718 $0 $0 Total Monthly Premium Change: $0 * Rate mode is Per $1000, Elective ** Final premium change will be determined based on your group’s composition at billing time Rate will be guaranteed for 3 years until January 1, 2027. AGENDA ITEM #6. f) Your Long Term Disability Renewal The Standard’s Long Term Disability insurance helps your employees protect a portion of their incomes. Our holistic approach can also support productivity by helping employees stay at or return to work. This coverage includes a Reasonable Accommodation Expense Benefit, which reimburses employers for approved workplace modifications of up to $25,000 that enable disabled employees to return to or remain at work. The Reasonable Accommodation Expense Benefit is separate from the LTD benefit payment. Census Demographics for Long Term Disability Categories Prior Calculation Current Calculation Change Female Lives 177 189 12 Male Lives 276 282 6 Benefit Volume $3,465,705 $3,813,331 $347,626 % Benefit Volume Age 50 + 48% 49% 1% Based on our thorough analysis, we’re offering the renewal rate[s] listed below. Renewal Date Current Rate * Renewal Rate * Monthly Premium Change ** January 1, 2024 $0.290 $0.240 $-1,907 * Rate mode is Percent of Insured Earnings ** Final premium change will be determined based on your group’s composition at billing time Rate will be guaranteed for 3 years until January 1, 2027. AGENDA ITEM #6. f) Thank You and Next Steps We appreciate the opportunity to continue our partnership with City of Renton. A summary of our Renewal Offer is in the chart below. Thank you for allowing Standard Insurance Company the opportunity to support your insurance needs. Product & Services * Through 12/31/23 Effective 01/01/24 Basic Life Class 1 $0.060 Per $1000 of Benefit $0.050 Per $1000 of Benefit Class 2 $0.790 Per $1000 of Benefit $0.790 Per $1000 of Benefit Class 3 $0.060 Per $1000 of Benefit $0.050 Per $1000 of Benefit Basic AD&D $0.025 Per $1000 of Benefit $0.020 Per $1000 of Benefit Additional Life Rate Varies Rate Varies, no change Additional Spouse Dependent Life Rate Varies Rate Varies, no change Additional Child Dependent Life $0.123 Per $1000, Elective $0.123 Per $1000, Elective LTD $0.290 Percent of Insured Earnings $0.240 Percent of Insured Earnings Spouse & Child Dependent Life $0.310 Per Member, Required $0.310 Per Member, Required *The above shown rates are monthly. You can count on us to help you retain and attract employees by providing the benefits and services they value – now and for years to come. We’re always available to address any questions you have about this renewal or for any service needs. Please reach out to the Seattle group office at (0) - and we’ll be happy to help. AGENDA ITEM #6. f) 7©2023 ARTHUR J. GALLAGHER & CO. | AJG.COM | Page 7 Life and AD&D Plans Current vs Renewal Summary CLASS DESCRIPTION: Class 1: All Full-time Active Employees who are Commissioned Police (Grade pc 60 & 61) and Non-Commissioned Employees of the Renton Police Officers Guild (Grade pn) Class 2: All Full-time Active Employees who are Council Members Class 3: All Full-time Active Employees who are All Other Members CURRENT RENEWAL Carrier Name The Standard The Standard PLAN DESIGN*Class 1 & Class 3 Class 2 Class 1 & Class 3 Class 2 Employee Life Benefit Class I: Commissioned Police (Grade PC 60 & 61) and Non-Commissioned Employees of the Renton Police Officers Guild (Grade PN) 1x Annual Earnings to max $125,000 N/A 1x Annual Earnings to max $125,000 N/A Class II: Council Members N/A $12,500 N/A $12,500 Class III: All other Employees 1x Annual Earnings to max $50,000 N/A 1x Annual Earnings to max $50,000 N/A AD&D Benefit Class I: Commissioned Police (Grade PC 60 & 61) and Non-Commissioned Employees of the Renton Police Officers Guild (Grade PN)Same as Life amount N/A Same as Life amount N/A Class II: Council Members NA N/A NA N/A Class III: All other Employees Same as Life amount N/A Same as Life amount N/A Benefit Reduction Schedule (% benefit reduces by at age) 50% at age 75; 70% at age 80; 80% at age 85 50% at age 75; 70% at age 80; 80% at age 85 50% at age 75; 70% at age 80; 80% at age 85 50% at age 75; 70% at age 80; 80% at age 85 Spouse Life Benefit $1,000 not to exceed 100% of EE's amount N/A $1,000 not to exceed 100% of EE's amount N/A Spouse AD&D Benefit Same as Life amount N/A Same as Life amount N/A Spouse Benefit Reduction Schedule (% benefit reduces by at age) 50% at age 75; 70% at age 80; 80% at age 85 N/A 50% at age 75; 70% at age 80; 80% at age 85 N/A Dependent Child(ren) Life Benefit Live Birth to age 25: $1,000 not to exceed 100% of EE's amount N/A Live Birth to age 25: $1,000 not to exceed 100% of EE's amount N/A AD&D Benefit Same as Life amount N/A Same as Life amount N/A Definition of Earnings Annual Earnings Annual Earnings Annual Earnings Annual Earnings Waiver of Premium Included Not-Included Included Not-Included Accelerated Benefit Amount 75% to max $500,000 Not-Included 75% to max $500,000 Not-Included Convertible/Portable Included Included Included Included Suicide Exclusion AD&D: Included N/A AD&D: Included N/A Leave of Absence Maximum Duration 60 Days 60 Days 60 Days 60 Days COST ANALYSIS Rates Volume/Unit(s) Class 1 + Class 3 Volume/Unit(s) Class 2 Covered Lives CURRENT RENEWAL Life Rate Per $1,000 Vol $34,548,000 $87,500 590 $0.060 $0.790 $0.050 $0.790 AD&D Rate Per $1,000 Vol $34,548,000 $0 590 $0.025 $0.000 $0.020 $0.000 Dependent Life per Unit 583 $0.310 $0.000 $0.310 $0.000 Estimated Monthly Premium $3,117 $69 $2,599 $69 Estimated Annual Premium $37,408 $830 $31,189 $830 Estimated Combined Annual Premium $38,237 $32,019 Dollar Difference from Current -$6,219 Percent Change from Current -16.26%AGENDA ITEM #6. f) 9©2023 ARTHUR J. GALLAGHER & CO. | AJG.COM | Page 9 Long Term Disability Plan Summary Current vs Renewal Definition of Disability Language And Definition of Disability -During the Own Occ period (first 24 months), the insured is disabled when Unum determines that: the insured is limited from performing the material and substantial duties of his/her regular occupation due to sickness or injury; AND the insured has a 20% or more loss of indexed monthly earnings due to the same injury or illness Or Definition of Disability -During the Own Occ period (first 24 months), the employee is disabled when the Unum determines that due to his or her sickness or injury: * the employee is unable to perform the material and substantial duties of his or her regular occupation and is not working in his or her regular occupation or any other occupation; or * the employee is unab le to perform one or more of the material and substantial duties of his or her regular occupation, and the employee has a 20% or more loss in his or her indexed monthly earning while working in his or her regular occupation or in any occupation. Duties Only Definition -No earnings loss required CLASS DESCRIPTION Class I:Employees not represented by a bargaining unit, including the elected Mayor and Judges, but not Councilmembers Class II:Employees represented by AFSCME or Police Non-Commissioned Guild CURRENT RENEWAL Carrier Name The Standard The Standard PLAN DESIGN* Benefit 60% to max $9,000 60% to max $9,000 Elimination Period 90 Days 90 Days Duration of Benefits SSNRA or To age 65 SSNRA or To age 65 Own Occupation Continuation Class I:From the end of the Benefit Waiting Period to the end of the Maximum Benefit Period From the end of the Benefit Waiting Period to the end of the Maximum Benefit Period Class II:24 Months 24 Months Features and Limitations Definition of Earnings Monthly Earnings including Employee Deferred Compensation to 401(k) and Fringe Benefits Monthly Earnings including Employee Deferred Compensation to 401(k) and Fringe Benefits Definition of Disability And Definition of Disability And Definition of Disability Total and Partial Disability Included Included Return to Work 12 Months 12 Months Workplace Modification Benefit Up to $25,000 Up to $25,000 Rehabilitation Benefit Included Included Minimum Benefit $100 or 10% of benefit whichever is greater $100 or 10% of benefit whichever is greater Pre-Existing Condition Limitation 3/12 3/12 Earnings Test 20% Own Occ / 20% Any Occ 20% Own Occ / 20% Any Occ Social Security Integration Primary offset Primary offset Disability Limitations Mental Health None None Substance Abuse None None Waiver of Premium Included Included Continuity of Coverage Included Included COST ANALYSIS Rates Covered Payroll Covered Lives CURRENT RENEWAL Per $100 of Covered Payroll $3,813,331 471 $0.290 $0.240 Estimated Monthly Premium $11,059 $9,152 Estimated Annual Premium $132,704 $109,824 Dollar Difference from Current -$22,880 Percent Change from Current -17.24%AGENDA ITEM #6. f) AB - 3438 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:Renewal of Healthcare Management Administrators (HMA) 2024 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT:Ellen Bradley-Mak, Administrator EXT.:7657 FISCAL IMPACT SUMMARY: Approval of the Healthcare Management Administrators renewal of $350,000, which is fully budgeted. Coverage is for active employees and LEOFF 1 retirees. SUMMARY OF ACTION: Healthcare Management Administrators (HMA) continues to provide administrative services for the city in claims administration related to the self-funded health plans. The total cost for HMA’s administrative services is increasing by 4.60% for 2024 and will be $44.78 per employee, per month. The HMA fee increase in 2023 was 3.60%. Enrollment varies during the year and is approximately 650 (575 active members and 65 retirees). Cost: 650 enrolled x $44.78/month x 12 months = $349,284 EXHIBITS: HMA Client Intent (application) with annual fee schedule for 2024 STAFF RECOMMENDATION: Approve the HMA 2024 Administrative Fee Schedule and authorize the Mayor and City Clerk to sign the implementing documents when ready. AGENDA ITEM #6. g) Proving What’s Possible in Healthcare® HMA CLIENT INTENT & EXHIBIT A SCHEDULE OF FEES City of Renton 4034/5034 1/1/2024 through 12/31/2024 Renewal Account Information Group Name: City of Renton Group: # 4034/5034 Group Size: Employees: 636 Network: HMA Contract Period: 1 Year Enrollment Type: Web Enroll Open Enrollment Dates: November 1 – 30, 2023 Broker (firm): Gallagher Benefit Services, Inc. Contact Info Name Phone Email Broker Contact: Aubrey Wheeler (509) 808-3089 Aubrey_Wheeler@ajg.com Account Manager: Robert Block (206) 953-4030 Robert.Block@accesstpa.com Benefit Information and Change Requests Medical Benefits Please review and indicate desired changes in the space provided for each benefit. If there are changes to more than 6 plans, please attach a list to your email when you send this form back to HMA. If you don’t need changes to any of the below benefit levels, skip to the next section. Active Benefit Preferred (P) Participating (N) Out-of-network (M) Current deductible None None None Changes (if any): Current out-of- pocket maximum* $500 – Individual $875 – Family $500 – Individual $875 – Family $500 – Individual $875 – Family Changes (if any): Current copay – doctor’s office visit $30 copay, Paid at 100% $30 copay, Paid at 100% $30 copay, Paid at 100% Changes (if any): AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 2 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Retiree Benefit Preferred (P) Participating (N) Out-of-network (M) Current deductible None None None Changes (if any): Current out-of- pocket maximum* N/A N/A N/A Changes (if any): Current copay – doctor’s office visit Paid at 100% Paid at 100% Paid at 100% Changes (if any): *For any change to OOPM where the accumulator is integrated, the PBM will need to be updated with the new OOPM amount to ensure accurate tracking. Vision Benefits Please review and indicate desired changes in the space provide immediately each benefit. If you don’t need changes to any of the below benefit levels, skip to the next section. Active Benefit Preferred (P) Participating (N) Out-of-network (M) Vision Exam Paid at 100% Limited to one exam per calendar year. Paid at 100% Limited to one exam per calendar year. $30 copay, Paid at 100% Limited to one exam per calendar year. Changes (if any): Hardware Paid at 100% Limited to $650 every 2 calendar years. Paid at 100% Limited to $650 every 2 calendar years. Paid at 100% Limited to $650 every 2 calendar years. Changes (if any): Retiree Benefit Preferred (P) Participating (N) Out-of-network (M) Vision Exam Paid at 100% Paid at 100% Paid at 100% Changes (if any): AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 3 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Retiree Benefit Preferred (P) Participating (N) Out-of-network (M) Hardware Paid at 100% Limited to $450 every 2 calendar years. Paid at 100% Limited to $450 every 2 calendar years. Paid at 100% Limited to $450 every 2 calendar years. Changes (if any): Dental Benefits Please review and indicate desired changes in the space provide immediately each benefit. If you don’t need changes to any of the below benefit levels, skip to the next section. Benefit Preferred (P) Out-of-network (M) Dental Deductible None None Changes (if any): Dental Maximum $2,000 – Individual Calendar Year Maximum $2,000 – Individual Calendar Year Maximum Changes (if any): Coinsurance Type I: Paid at 100% Type II: Paid at 100% Type III: Paid at 80% Orthodontia: Paid at 50%, Limited to a $2,000 lifetime maximum. Type I: Paid at 80% Type II: Paid at 80% Type III: Paid at 50% Orthodontia: Paid at 50%, Limited to a $2,000 lifetime maximum. Changes (if any): AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 4 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Pharmacy Benefit Management (PBM) Please confirm any changes to the current PBM vendor. HMA maintains contracts with preferred PBM’s as well as a list of approved PBM’s. Please contact your Account Manager, with questions regarding the approv ed PBM’s. Renew Change Current vendor name & information New vendor* name & information PBM ☒ ☐ Costco Health Solutions – Client Contract * If changing PBM’s provide all benefit set up documentation. HMA will need this information to prepare Summary Plan Description (SPD) and Summary Benefit Comparisons (SBC). For Plans with a separate deductible and/or out of pocket for pharmacy benefits please outline any changes below. Individual Family Current Rx Deductible (If separate from medical) --- --- Changes (if any): Current Rx OOPM (If separate from medical) --- --- Changes (if any): Please review the copays below and detail any changes. Generic Formulary Non-Formulary Current Retail Copay Active: $10 Retiree: $0 Active: $25 Retiree: $0 Active: $50 Retiree: $0 Changes (if any): Current Mail Order Copay Active: $10 Retiree: $0 Active: $25 Retiree: $0 Active: $50 Retiree: $0 Changes (if any): Current Specialty Copay Active: $10 Retiree: $0 Active: $25 Retiree: $0 Active: $50 Retiree: $0 Changes (if any): AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 5 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Also note any additional benefit changes or program implementations below. Any Other Changes: 4034 Active Plan only: Add coverage for Obesity Treatment (Non-Surgical) & Obesity Surgery (Bariatric Surgery) including complications arising from a bariatric (obesity) surgery covered by this Plan as voted by the Renton Employee’s Health Plan Board on 9/14/2023. Utilize standard SPD HMA language for coverage of these services within 2024 Plan documents. Outline of any additional Benefit Changes (Medical, Dental, Vision, Rx) Please use the below section to include other changes to benefits. Client Insight Recommendations HMA continuously strives for innovation and excellence in serving you. Please see your Client Insights PDF for more information on our recommendations for your Plan. Check the corresponding boxes below for the recommendation you want to implement. Remove/Exclude Add/ Accept Benefit Recommendations Wilderness Treatment and Boarding School coverage related to Mental Health or Substance Use Disorders. Requires medical necessity review and facility credentialing. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 6 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Remove/Exclude Add/ Accept Benefit Recommendations ☐ ☒ Update SPD language to comply with Mental Health Parity and Addiction Equity Act (MHPAEA) and remove exclusions for Wilderness Treatment and Boarding Schools. Orthotics Must meet medical necessity ☒ Update SPD language to cover medically necessary orthotics, routine foot care and exclude over-the-counter devices. Breast Pumps – OON Coverage Allows members the option to purchase at Target or Walmart without barrier to coverage. ☐ ☒ Allow at billed charges for OON purchase. If you have MDLIVE products and wish to make changes to your copay or coinsurance amounts please make the appropriate updates below. MDLIVE Telehealth – Copay, Coinsurance and Deductible Confirmation Please fill in the blanks for each Plan option. PPO plan member copay amount of $________ per virtual visit, deductible waived PPO plan member copay amount of $________ per virtual visit after deductible met HDHP plan member coinsurance amount of _________% Vendors List any vendors the client utilizes for services outside of HMA’s Administration and include vendor name with contact information. Please note that if you choose to work with a non-preferred vendor, we may not be able to integrate eligibility, claims reporting or accumulators and additional fees may apply. Vendor type Change? Current vendor name & information New vendor name & information Member Advocacy or Concierge Service ☐ Gallagher Benefit Service Center CDHP* ☐ COBRA ☐ Administered by HMA Dental ☐ Administered by HMA Kidney Dialysis ☐ Covered under HMA Medical Plan Maternity ☐ Telehealth ☐ MDLive, Inc. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 7 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Vendor type Change? Current vendor name & information New vendor name & information Vision ☐ Administered by HMA ACA Reporting ☐ MZQ Fiduciary ☐ Nurseline ☐ Disease Management ☐ Other Vendor ☐ * Consumer-driven Health Plan (CDHP), e.g. HRA, FSA, HSA, LPFSA, DCRA. Locations Review this list of locations. Check the box to the left if you need to make a change to a location (example: remove, add new, update name or address). Then, in the ‘change needed’ column, provide a description of the change needed. Change? Location (# and Description) Change needed (indicate add, term) (for additions include # and description) Effective Date ☐ ACT Active ☐ COBR COBRA ☐ ☐ Claim Administrative Fees Rates for the contracted time period apply to services administered by HMA. Fees for outside vendors are subject to change at any time. HMA fees and commissions may remain in effect beyond the above-stated term until changed by mutual written agreement of the parties. HMA reserves the right to pass through any and all regulatory assessments, fees, or similar financial obligations that are attributable to a client health plan whether known or not during the renewal process or that may become applicable during the term of HMA's services to a client and its health plan. HMA shall use reasonable efforts to identify and communicate to clients about assessments that it will be liable for, but shall bear no liability for such obligations. Fee Product Description $27.23 Medical Plan Administration PEPM 2024 Medical Plan Administration PEPM rate. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 8 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Fee Product Description $5.50 HMA PPO Network Access PEPM HMA Preferred provides access to Regence BlueShield in Western Washington, Asuris NW Health in Eastern Washington, Regence BlueCross BlueShield of Oregon, Regence BlueShield of Idaho and Regence BlueCross BlueShield of Utah. PHCS provides network access in all other states. $3.75 Care Management PEPM Utilization Review and Care Management services. $0.45 Federal Transparency Technology Enablement PEPM In 2023, self-funded health plans are subject to seven new to ongoing and new transparency-related federal regulatory requirements. At a high-level these include; an advanced EOB, balanced billing protection, publically available machine-readable files for the medical plan, a consumer price comparison tool, compliance reporting, and provider directory requirements. Additional transparency-related requirements are slated for 2024.These requirements represent a massive technology lift and investment. We are passing through only a portion of the real costs of delivering on these requirements. We will comply with the portions of the regulations that apply to the products and services covered under our contracts. 30% of savings Hospital bill audit, out-of-network claim re-pricing services and claims negotiation. 30% of savings Electronic review of claims for code edits prior to payment. 27% of recovered funds Subrogation services The plan will receive 73% of recovered funds. Of the remaining, 22% is retained by The Phia Group, and 5% is retained by HMA.* * In the event of litigation to enforce the Plan’s right of recovery, The Phia Group fee will increase to 33.3% and HMA shall not retain any compensation. 15%-30% of recovered funds Data Mining and overpayment recovery 15%-17% recovery fee retained by Cotivitii o 15% current claims o 17% aged claims On post-payment COB and Code Edit recoveries identified by Cotiviti, additional 13- 15% retained by HMA. 9.5% of recovered funds Credit balance premier health services partner on site with providers across the country. 30% of savings Fraud, waste, and abuse o 17.5% of savings retained by Change Healthcare Solutions o 12.5% administrative allowance retained by HMA HealthEquity Annual Fees for HMA’s contract. Fees invoiced by and paid directly to HealthEquity. Fee Description $250 HRA / FSA / DCFSA / LPFSA – Plan set up and annual Plan maintenance fee applied per plan type and invoiced annually through the HealthEquity employer portal. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 9 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Fee Description $1.50 Per Member/ Per Statement Paper statement fee. HealthEquity will directly debit from members’ account balance if they choose a paper statement. Electronic statements are free. HealthEquity additional fee disclosures: Fee Employer fees for atypical transactions $20/ transaction Return Deposit $20/transaction Employer Contribution Refund Request $20 per event Manual Contribution Processing – (no fee if instructions are submitted online or via electronic file) HSA Account Holder Fees (Fees subject to change with appropriate advance notice) HealthEquity Visa Card Up to 3 FREE Additional or replacement cards / $5 per card Electronic Statement FREE Paper Statement (avoided with Electronic Statements) $1.50 Monthly Card Transaction FREE Payment to Provider FREE Electronic Payment to Self FREE Paper Check to Self $2.00 Per transaction Investment Trades FREE Investment Account creation (but see other investment related fees below) FREE Note: A cash balance of at least $2,000 is required to invest in mutual funds. Stop Payment Request $20.00 Per request Overdrawn account or Non-Sufficient Funds $20.00 Per transaction Distribution of Excess Contribution (initiated by member) $20.00 Per request Return Deposit $20.00 Per transaction Account Closing $25.00 One-time Investments Related Fees Investor Choice Funds instead of standard HQY fund line up 0.0333% per month on dollars invested in Investor Choice funds (0.40% per year) Advisor GPS Service 0.05% per month on invested dollars (0.60% per year) Advisor Auto Pilot 0.08% per month on invested dollars (0.96% per year) FSA/HRA/LPFSA Account Holder Fees (Fees subject to change with appropriate advance notice) HealthEquity Visa Card* Up to 2 FREE Additional or replacement cards / $10 per replacement AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 10 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Paper Statement (avoided with Electronic Statements) $1.50 Monthly Card Transaction FREE Payment to Provider FREE Electronic Payment to Self FREE Paper Check to Self $2.00 Per Transaction Stop Payment Request $20.00 Per Transaction Additional Products and Services Review the buy-up product and service options below. Check the box in the Continue, Add, or Remove columns to indicate your selected action for each item. If you are simply continuing your existing product and services, then check ‘Continue’ next to each service. Some products and services are offered through partners on our contract. Should pricing changes occur during the plan year, we will make every effort to notify you at least 30 days in advance of the price change. Continue Add Remove Current Fee Renewal Fee Product Service Description ☒ ☐ ☐ $3.25 $3.00 Dental Plan Administration PEPM Dental benefit administrative services through either an indemnity (non-network) platform or adding network access through the National Dental Network. ✓ ☐ ☐ $1.50 $1.50 HMA National Dental Network Access PEPM Access to the National Dental Network. (In addition to the Dental Plan Administration fees) ☒ ☐ ☐ $0.65 $0.65 Vision Hardware Administration PEPM Vision hardware administrative services. ☐ ☐ ☐ $3.95 $3.95 Flexible Spending Account (FSA) PAPM Only one PAPM fee is charged if an individual has more than one (1) FSA and/or HRA. This does not apply to LPFSA and HSA plan type(s). Note – Visa card: Up to two cards free. Additional or replacement cards are $10 per card. Annual Fees: see “HealthEquity Annual Fees” in previous section. ☐ ☐ ☐ $3.95 $3.95 Dependent Care FSA (DC FSA / DCRA) PAPM Only one PAPM fee is charged if an individual has more than one (1) FSA and/or HRA. This does not apply to LPFSA and HSA plan type(s). Note – Visa card: Up to two cards free. Additional or replacement cards are $10 per card. Annual Fees: see “HealthEquity Annual Fees” in previous section. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 11 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Continue Add Remove Current Fee Renewal Fee Product Service Description ☐ ☐ ☐ $3.95 $3.95 Health Reimburseme nt Account (HRA) PAPM Only one PAPM fee is charged if an individual has more than one (1) FSA and/or HRA. This does not apply to LPFSA and HSA plan type(s). Note – Visa card: Up to two cards free. Additional or replacement cards are $10 per card. Annual Fees: see “HealthEquity Annual Fees” in previous section. ☐ ☐ ☐ $2.70 $2.70 Health Savings Account (HSA) PAPM HSA accounts coupled with an LPFSA will be billed at $4.65 PAPM ($2.70 PAPM for HSA + $1.95 PAPM for LPFSA) Note – Visa card: Up to three free cards. Additional or replacement cards are $5 per card. Annual Fees: see “HealthEquity Annual Fees” in previous section. ☐ ☐ ☐ $1.95 $1.95 Limited Purpose FSA (LPFSA) PAPM LPFSA accounts coupled with an HSA will be billed at $4.65 PAPM ($1.95 PAPM for LPFSA + $2.70 PAPM for HSA) Note – Visa card: Up to two free cards. Additional or replacement cards are $10 per card. Annual Fees: see “HealthEquity Annual Fees” in previous section. ☒ ☐ ☐ $1.35 $1.35 COBRA Services PEPM HMA will notify participants of COBRA continuation coverage rights upon the occurrence of a qualifying event and collect premiums for continuation of coverage with distribution to vendors. All COBRA eligible benefits (Medical, Dental, Vision, FSA, EAP) are included in the administration. (Please provide COBRA renewal rates by 11/1/2023) ☐ ☐ ☐ $2.00 $2.00 Consolidated Billing PEPM - Option 1 Premium Remittance only, NO Eligibility Administration. ☐ ☐ ☐ $3.00 $3.00 Consolidated Billing PEPM - Option 2 Premium Remittance AND Eligibility Administration $3.00 PEPM and $0.50 PEPM for any vendor(s) other than WDS, Willamette Dental Group or VSP. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 12 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Continue Add Remove Current Fee Renewal Fee Product Service Description ☐ ☐ ☐ $2.10 $2.10 PACE Fiduciary PEPM The PACE Fiduciary Service provides final appeal determination decisions on behalf of the plan. The Fiduciary Service is provided by the Phia Group, an expert in self-funded legal services. With PACE, Phia reviews adverse benefit decisions made by the plan and acts as the plan’s fiduciary to make final appeal determination on the plan’s behalf. In addition, the Phia Group takes on liability for damages that may result from an arbitrary or capricious claims determination. ☐ ☐ ☐ $1.50 $2.00 Care Navigator PEPM Care Navigator is our legacy concierge service that supports members across their health journey. Our team acts on certain prior authorization requests to steer planned out-of- network care in-network, makes pre- and post- procedure calls, monitors utilization trends to identify opportunities for ER diversion, and educates members on plan benefits to promote utilization and support the health of your population. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 13 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Continue Add Remove Current Fee Renewal Fee Product Service Description ☐ ☐ ☐ $4.00 Care Navigator Plus PEPM Our new Care Navigator Plus identifies at-risk members, engages them early in their care journey, and pairs them with a Care Navigator who may guide them to high-quality, high-value sites of care for surgeries and imaging, in- network primary care, and partner programs. Care Navigator Plus supports the financial health of your organization by lowering overall spend on high-cost care and improves health outcomes by empowering members at important moments in their health journeys. Lyn Health and Healthcare Bluebook Cost and Quality data are bundled into this product at no additional cost. Clients choose between reducing the member health plan contributions or digital gift cards as an incentive for those members who complete their health questionnaire within the specified timeframe determined by the Plan. Please select one of the options below: ☐ Employee Contribution Reduction (HMA will provide reporting of members qualifying for the incentive, employer executes employee health plan contribution reduction) ☐ $25 digital gift card sent to member- provided email (employer will be invoiced for value of gift card plus administrative fees) ☐ $50 digital gift card sent to member- provided email (employer will be invoiced for value of gift card plus administrative fees) ☐ ☐ ☐ $2.00 $2.25 Healthcare Bluebook Cost and Quality PEPM A transparency digital tool that makes it easy for members to find the fair price for medical procedures and the nearest and best quality providers that offer fair prices. Bluebook empowers members with greater visibility on cost and quality variance and protects the Plan from overpaying for health services. Rewards range from $25-$100 when a member selects a fair price provider. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 14 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Continue Add Remove Current Fee Renewal Fee Product Service Description ☐ ☐ ☐ Healthcare Bluebook Engagement Rewards For no additional admin fee, incent members with higher reward amounts ranging from up to $350 for outpatient procedures to a max of $1500 for inpatient procedures for a selection of 420 procedures when a member logs into HCBB and selects a fair price provider. Requires client to provide email addresses of all eligible employees. ☐ ☐ ☐ Healthcare Bluebook Care Connect Concierge service for joints, spine, and women’s surgical procedures health including finding the right provider, scheduling appointment and facilitating medical record transfer. Case rates apply for each successful steerage amounts ranging from $700-$5,500. (Only available with Engagement Rewards). ☐ ☐ ☐ Omada for Musculoskelet al Omada for Musculoskeletal is digital physical therapy that pairs members with a physical therapist and leverages Advanced Computer Vision. By shifting care upstream in a member’s care journey, providing clinical quality at a lower cost, and driving clinically meaningful member behaviors, Omada for MSK improves health and cost outcomes for members and employers. Self-guided preventive program available at no cost to members. $200 initial consultation $550 case rate for Recovery Phase (covers 12 months) Billed as medical claims. Member cost share applies. No cost for Prevention. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 15 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Continue Add Remove Current Fee Renewal Fee Product Service Description ☐ ☐ ☐ $318 per case $318 per case Lyn health Polychronic Care Management and Advocacy Program Lyn provides human-centric healthcare created for people with multiple chronic conditions, delivering clinical, advocacy and care coordination services via a single point of contact, 24/7. Leveraging virtual capabilities and in-person resources, Lyn improves quality of care and lowers cost for the polychronic population. For adults 18 & older. Participating plans must waive cost share on a monthly $318.00 care coordination cost and is captured in claim fee requests. Full fee schedule for additional psychiatric diagnostic evaluation, psychotherapy, and outpatient medical condition management services captured as claim fee requests available to plans upon opt-in. requires client to provide email address of all eligible employees. ☐ ☐ ☐ $1.50 $1.50 Wellness Hub PEPM Features a customizable online wellness incentive tracker, a personal health assessment, extensive health library, and wellness challenges with popular fitness device and app integration. ☐ ☐ ☐ $125 $125 Incentive Administration per hour Available only in combination with the Wellness Hub. Administrative support for Wellness Hub incentives, customized incentive campaign design, creation, management, tracking. Standard reporting is available. 5 hours are included, additional hours are available for $125 per hour. ☐ ☐ ☐ $2.50 $2.50 Wellness Coaching PEPM Includes unlimited health coaching via phone and email for help with wellness goals such as stress management, tobacco cessation, eating healthier and being more physically active. Health coaches will help members seeking lasting lifestyle changes to adopt healthy habits and prevent the risk of chronic conditions. ☐ ☐ ☐ $3.00 $3.00 Disease Management PEPM Includes nurse coaching and outreach for six major chronic conditions: asthma, back pain, cancer, depression, diabetes, coronary artery disease (CAD), congestive heart failure (CHF), end stage renal disease (ESRD), chronic obstructive pulmonary disease (COPD), and hypertension. $3.00 PEPM First Year Only Discount $3.50 PEPM at Renewal AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 16 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Continue Add Remove Current Fee Renewal Fee Product Service Description ☐ ☐ ☐ $350 $350 Maternity per case MommyTrax.com is a maternity and new parent benefit package that features both evidence- based health content and telehealth case management with maternity nurses. Includes a welcome kit (prenatal vitamins and a parenting book) and a $50 gift card upon program completion as incentives for participation. ☐ ☐ ☐ $0.65 $0.65 24 Hour Nurse Line CareNet provides 24/7 access to nurses via telephone for member counseling or advice. ☐ ☐ ☐ $1.60 $1.60 Medical plus Behavioral Health and Dermatology PEPM Combines all of the MDLive Telehealth benefits described for Medical, Behavioral Health, and Virtual Dermatology. A claim cost also applies and is captured in claim fee requests. See admin renewal for pricing. ☒ ☐ ☐ $1.35 $1.35 Medical plus Behavioral Health PEPM MDLIVE provides access to a network of licensed therapists and board-certified psychiatrists in addition to board-certified doctors. Each provider is credentialed according to NCQA guidelines and trained on best practices in online therapy. A claim cost also applies and is captured in claim fee requests. See admin renewal for pricing. ☐ ☐ ☐ $1.30 $1.30 Medical plus Dermatology PEPM MDLIVE offers access to board-certified dermatologists through secure website or mobile device in addition to base Medical services. Patients receive a full consultation, complete with a diagnosis, personalized treatment plan, and appropriate prescriptions. A claim cost also applies and is captured in claim fee requests. See admin renewal for pricing. ☐ ☐ ☐ $1.00 $1.00 Medical Only PEPM MDLIVE offers members access to board-certified doctors via secure online video or phone via our portal, the web, or the MDLIVE app – anytime, anywhere- 24/7/365. A claim cost also applies and is captured in claim fee requests. See admin renewal for pricing. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 17 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Continue Add Remove Current Fee Renewal Fee Product Service Description ☐ ☐ ☐ $2.15 Virtual Behavioral Health Product Option A PEPM (By election Virtual Health Option, A or B, any exclusions within the SPD will be updated to align with Virtual Behavioral Health product offerings) 6 counseling + 6 coaching sessions per enrolled employee/family unit, per incident, per year HMA’s new innovative behavioral health product offers fast speed to appointment and therapy for conditions often excluded from health plans such as marital conflict and grief. Easy to use technology, with a personal touch. Highlights include: • Behavioral Telehealth Live Video Sessions • Instant Chat and Text with a counselor • Cognitive behavioral therapy • Behavioral coaching, • Digital mental health tools. • Online Scheduling Form • Extensive reporting ☐ ☐ ☐ $3.30 Virtual Behavioral Health Product Option B PEPM (By election Virtual Health Option, A or B, any exclusions within the SPD will be updated to align with Virtual Behavioral Health product offerings) 12 counseling + 12 coaching sessions per enrolled employee/family unit, per incident, per year Doubles the sessions for the above product description. *A $2.00 per card ID Card Fee applies when changes are made to the template, for example, deductible and out-of-pocket or Pharmacy Benefit Manager changes. Incidental individual card replacement or reissue available upon member request through our portal at no cost. **HMA reserves the right to invoice costs plus 20% of printing and mailing charges for member materials. Printing and mailing member materials and other collateral, including but not limited to SBCs, Member Guides, product flyers, etc. ***HRIS vendor change requests within-3 years of initial set-up incur a charge of $5,000. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 18 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Stop Loss Services In compensation for the work HMA does to support stop loss carriers, HMA requires payment either directly from our preferred stop loss carrier partner, Managing General Underwriter (MGU), General Agent (GA), Captive or client. Preferred stop loss carriers pay an administrative allowance to HMA for the support and services as part of the override agreements. If you are using a non-preferred carrier, MGU, GA or Captive there will be a stop loss service support fee of 3% of stop loss premiums assessed. The stop loss service support fee will be reflected on the invoice as a PEPM. Renew Change Current vendor name & information New vendor name & information Excess Loss Carrier ☒ ☐ Symetra Add Term Change Current vendor name & information New vendor name & information MGU, GA, Captive ☐ ☐ ☐ N/A Please note, if the client changes stop loss carriers or desires to implement a third-party service during the course of this renewal term which is not currently included in our preferred carrier list, notification is required to HMA. HMA reserves the right to decline to work with non-preferred stop loss carriers, MGU’s, GA’s or Captives. If we agree to administer a plan with a stop loss carrier, MGU, GA or Captive that is not preferred, we will charge an interface fee of 3.0% of stop loss premium and will ask for a signed waiver of liability from the group. For carriers where we are not an approved benefit administrator, HMA reserves the right to decline to proceed with the approval process at our discretion. The interface fee for non-preferred carriers is calculated based on the final stop loss renewal premium rates and enrollment for the last month of the prior contract period. The rates are calculated as follows: [.03 x (single Specific Stop Loss Premium Rate x single enrollment) + (family Specific Stop Loss Premium Rate x family enrollment) + (Aggregate Stop Loss Premium Rate x total enrollment)] / Total Enrollment ✓ I’ve read and accept the above terms regarding Excess Loss Services. Other Comments Please use the below section to include other notes or comments. AGENDA ITEM #6. g) HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 19 of 19 4034_5034 City of Renton 2024.01 Client Intent Exhibit A_V1_Filled in 5.5.2023 Acceptance IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives on the respective dates set forth below, effective as of the day and year first above written. By: City of Renton X By: Healthcare Management Administrators X Name: Name: Title: Title: Date: Date: AGENDA ITEM #6. g) AB - 3439 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:Approval of Kaiser Permanente healthcare premium rates for 2024 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT:Ellen Bradley-Mak, Administrator EXT.:7657 FISCAL IMPACT SUMMARY: Approval of Kaiser Permanente healthcare premium rates of $221,500, which is fully budgeted. Note that this includes active employees and LEOFF 1 retirees. SUMMARY OF ACTION: Council approval is requested for the renewal of the fully insured health plan by Kaiser Permanente. Kaiser’s premium rates are increasing 7.01% for active employees, with a slight decrease for LEOFF 1 retirees with Medicare coverage. The increase for active employees is up from 5.82% in 2023, but compares favorably overall to premium rate increases within the industry. Upon approval by the City, Kaiser Permanente will issue the updated Plan Document. EXHIBITS: A. Summary of Kaiser Rate Change 2024 B. Kaiser Renewal Rates for active employees C. Kaiser Renewal Rates for LEOFF 1 retirees STAFF RECOMMENDATION: Approve the 2024 Kaiser Permanente healthcare premium rates for active employees and LEOFF 1 retirees, and authorize the Mayor and CIty Clerk to sign the implementing documents when ready. AGENDA ITEM #6. h) Estimated Number Enrolled Full Monthly Premium Employee Permiums Monthly Employer Cost Annual Cost Based on Enrollment LEOFF 1 Retiree (with Medicare)5 514.59 0.00 514.59 30,875.40 Employee 10 677.90 61.01 616.89 74,026.68 Employee and Spouse 4 1,710.86 153.98 1,556.88 74,730.36 Employee and Child 0 1,172.94 105.56 1,067.38 0.00 Employee and Children 1 1,605.36 144.48 1,460.88 17,530.53 Employee, Spouse, and Child 1 2,205.88 198.53 2,007.35 24,088.21 Employee, Spouse, and Children 0 2,638.26 237.44 2,400.82 0.00 Total 21 221,251.19 Estimated Number Enrolled Full Monthly Premium Employee Permiums Monthly Employer Cost Annual Cost Based on Enrollment LEOFF 1 Retiree (with Medicare)5 564.50 0.00 564.50 33,870.00 Employee 7 633.50 57.02 576.49 48,424.74 Employee and Spouse 4 1,598.80 143.89 1,454.91 69,835.58 Employee and Child 0 1,096.10 98.65 997.45 0.00 Employee and Children 1 1,500.20 135.02 1,365.18 16,382.18 Employee, Spouse, and Child 3 2,061.40 185.53 1,875.87 67,531.46 Employee, Spouse, and Children 0 2,465.46 221.89 2,243.57 0.00 Total 20 236,043.97 2023 KAISER PERMANENTE: MEDICAL/Rx/VISION 2024 KAISER PERMANENTE: MEDICAL/Rx/VISION AGENDA ITEM #6. h) Rates Confirmation City of Renton Effective Date 1/1/2024 to 1/1/2025 The below rates have been quoted for the following plan(s). Please sign below to confirm rates. Applicant further acknowledges and agrees that payment of any premium due for the coverage shall constitute applicant's acceptance of the coverage agreement issued. Core HMO Group Name City of Renton Group Number 1162600 RQ-187899 Rates by Tier EE $ 677.90 EE/S $ 1,710.86 EE/1C $ 1,172.94 EE/2+C $ 1,605.36 EE/S/1C $ 2,205.88 EE/S/2+C $ 2,638.26 All plans offered and underwritten by Kaiser Foundation Health Plan of Washington This health coverage meets or exceeds the minimum essential coverage requirements and the minimum value standard for the benefits it provides. This outpatient prescription drug coverage meets the Medicare Part D standard for creditable coverage. Signature __________________________________________________ Date __________________________ 526GG07-0917 AGENDA ITEM #6. h) Rates Confirmation City of Renton -LEOFF 1 Retirees Effective Date 1/1/2024 to 1/1/2025 The below rates have been quoted for the following plan(s). Please sign below to confirm rates. Applicant further acknowledges and agrees that payment of any premium due for the coverage shall constitute applicant's acceptance of the coverage agreement issued. Core HMO Group Name City of Renton - Leoff I Retirees Group Number 0057500 RQ-188134 Rates by Tier EE $ 1,463.56 S $ 1,663.22 1C $ 878.82 AAC $ 1,177.78 526GG07-0917 AGENDA ITEM #6. h) Medicare Rates by Tier MedicareAB $ 514.59 All plans offered and underwritten by Kaiser Foundation Health Plan of Washington This health coverage meets or exceeds the minimum essential coverage requirements and the minimum value standard for the benefits it provides. This outpatient prescription drug coverage meets the Medicare Part D standard for creditable coverage. Signature __________________________________________________ Date __________________________ 526GG07-0917 AGENDA ITEM #6. h) AB - 3440 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:Renewal of Symetra Stop Loss Coverage 2024 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT:Ellen Bradley-Mak, Administrator EXT.:7657 FISCAL IMPACT SUMMARY: Approval of the Symetra stop loss coverage of $940,238, which is fully budgeted. This figure includes the cost for active employees and LEOFF 1 retirees. SUMMARY OF ACTION: Medical coverage for Renton’s employees is provided through a self-funded plan, paid from the Renton Employee Healthcare Plan fund, using a third-party administrator to process claims. To maintain the fiscal stability of the plan, it is necessary to carry excess loss (stop loss) insurance to protect the City from the cost of high-dollar claims. The competitive bids for coverage in 2024 resulted in the current carrier, Symetra, giving the city a rate pass, which means there is no increase in premium rates for 2024. This is very favorable that we were given a 0% increase, as the industry trend for excess coverage renewal is a 15% to 20% increase in rates. This coverage carries an individual deductible amount of $250,000, which will remain unchanged from last year. EXHIBITS: A. Symetra Stop Loss Renewal STAFF RECOMMENDATION: Approve the 2024 Stop Loss (excess loss) insurance contract with Symetra, and authorize the Mayor and City Clerk to sign the implementing document when ready. AGENDA ITEM #6. i) SLM-6291 7/23 RENEWAL PREPARED FOR City of Renton January 1, 2024 Symetra Life Insurance Company First Symetra National Life Insurance Company of New York Symetra Stop Loss IN PARTNERSHIP WITH: GALLAGHER BENEFIT SERVICES INC AGENDA ITEM #6. i) Renewal prepared for: City of Renton Symetra Stop Loss Prepared August 31, 2023 344608 6 days 99.9% You have challenges; we have solutions We know you have options when choosing a stop loss carrier. We also know that finding the right partner is important. You need to work with professionals who understand the self-funded industry, who realize the importance of building the right stop loss policy at the right price, and who deliver on their promises year after year. When you renew with us, you’ll find a seamless continuation of all the benefits you’ve come to expect from your Symetra stop loss policy. Things like: •Fast and fair claims practices. •Most catastrophic claims reviewed and processed within 48 hours through our Preferred ASO Claim Advance program. •Gapless option for renewal run-out contracts means claims paid outside the run-out period are still eligible for reimbursement. •No new lasers or increase on existing lasers at renewal; laser at renewal available by request. •Cost containment and alternative treatment plans to help control costs without sacrificing quality of care. •24/7 online policy administration via Group Online (GO). Put our expertise to work for you Symetra has been in the stop loss business for over 45 years, in fact, we helped pioneer it.1 Our experienced team continues to be available as needed to help you understand and protect your self-funded plan. 2022 performance highlights:2 Most claims paid within 6 business days Contract amendments average just 3 business days Claims financial accuracy score The average tenure of a Symetra stop loss client is five years, with approx. 100 clients that have been with us for over 10 years or longer (as of April 2022). 5 years3 days AGENDA ITEM #6. i) Renewal prepared for: City of Renton Symetra Stop Loss Prepared August 31, 2023 344608 Option 1 – keeping the same deductible at renewal Plan year 1 Plan year 2 Increase Paid claim amount $300,000 $330,000 10% Specific deductible $150,000 $150,000 0% Symetra reimbursement $150,000 $180,000 20% Option 2 – raising the deductible at renewal Plan year 1 Plan year 2 Increase Paid claim amount $300,000 $330,000 10% Specific deductible $150,000 $165,000 10% Symetra reimbursement $150,000 $165,000 10% Understanding stop loss rates Pricing stop loss is a complex process and there are many factors that impact rates, especially at renewal. Here are some things we consider when determining the best possible price for your plan: Plan design: what services are covered; how much are employee copays, coinsurance, deductibles and/or premiums; are there wellness or other value-add programs included? Group population: how many people are covered; where do members live and/or receive care; what are the demographics of the group? Managed care networks: are provider and hospital networks helping to lower plan risk; what is the network usage rate? Claims experience: what is the claims experience history; how many claims, to date, are over the Specific deductible; how many are expected before the end of the plan year? Medical trend: how much are health care costs projected to increase? Share of risk: what is your deductible threshold and risk tolerance; how will rising medical trend impact your plan and the accompanying stop loss policy? Lowering premium renewal increases through deductible leveraging Annual renewal is an opportunity to review how your plan performed over the past year, and to evaluate whether your current Specific deductible is still appropriate. This is especially true when rising medical costs are paired with higher than expected claims, as this combination typically means a rate adjustment is needed for the new plan year. Leveraged trend or, as applied, deductible leveraging, can help mitigate higher renewal rates by sharing the impact of medical trend between the health plan and Symetra stop loss via a higher Specific deductible. Here’s how it works: For illustrative purposes only. With deductible leveraging, you’re trading lower premiums for a higher Specific deductible due to medical trend increases. It can be an effective way to help control the impact of rising costs on your plan. If you’re interested in deductible leveraging for your renewal, talk with your Symetra stop loss professional. Based on Symetra renewal data from June 1, 2022, to May 31, 2023. What does a typical Symetra renewal look like? During the last five years: AGENDA ITEM #6. i) Renewal prepared for: City of Renton Renewal Status: Final if accepted by 09/15/2023 Symetra Stop Loss Prepared August 31, 2023 344608 SPECIFIC STOP LOSS COVERAGE Plan Description Current Option 1 Plan DescriptionCoverages Medical, Rx Medical, Rx Contract Type Paid Paid Annual Specific Deductible per Individual $250,000 $250,000 Transplant Exclusion No No No New Laser Option Included Included Maximum Lifetime Reimbursement Unlimited Unlimited Maximum Policy Period Reimbursement Unlimited Unlimited Reimbursement Percentage 100%100% Quoted Rate(s) Per Month Enrollment Single 269 $53.04 $53.04 Family 376 $170.44 $170.44 Composite 645 $121.48 $121.48 Estimated Annual Premium $940,238 $940,238 Quoted Rate(s) include Commission of 0.00%0.00% AGENDA ITEM #6. i) Renewal prepared for: City of Renton Renewal Status: Final if accepted by 09/15/2023 Symetra Stop Loss Prepared August 31, 2023 344608 AGGREGATE STOP LOSS COVERAGE Plan Description Current Option 1 Plan DescriptionCoverages Medical, Rx Medical, Rx Contract Type Paid Paid Aggregate Corridor 200%200% Loss Limit per Individual $250,000 $250,000 Maximum Annual Reimbursement $1,000,000 $1,000,000 Reimbursement Percentage 100%100% Estimated Annual Aggregate Deductible $22,302,888 $22,302,888 Minimum Aggregate Deductible $20,072,599 $20,072,599 Monthly Aggregate Claim Factors Enrollment Medical, Rx Card Single 269 $1,530.44 $1,530.44 Family 376 $3,848.10 $3,848.10 Composite 645 $2,881.51 $2,881.51 Quoted Rate(s) per Month Enrollment Composite 645 $.00 $.00 Estimated Annual Premium $0 $1 OVERALL COST SUMMARY Plan Description Current Option 1 Plan DescriptionEstimated Total Annual Fixed Cost $940,239 $940,239 Aggregate Variable $22,302,888 $22,302,888 Estimated Maximum Annual Liability $23,243,127 $23,243,127 OTHER OPTIONS Rate cap option: Renewal rates are capped at a maximum increase of 60%% assuming no material changes to the group plan have taken place (i.e. plan changes, changes in specific deductible, commission level or administrator). If there are material changes, first the specific rates will be produced using the rate cap, then material changes will be accounted for in order to arrive at the renewal rate level. The cap applies to both the rates and aggregating specific deductible (if applicable). AGENDA ITEM #6. i) Renewal prepared for: City of Renton Renewal Status: Final if accepted by 09/15/2023 Symetra Stop Loss Prepared August 31, 2023 344608 PROPOSAL QUALIFICATIONS AND CONTINGENCIES The terms of this proposal are based upon the policyholder having exercised commercially reasonable efforts to obtain and provide to Symetra all information set forth in this offer, together with all information identified in any prior proposal for coverage for the upcoming policy period. Except for the Plan Document or Plan Amendment, all requested information must be received no later than 15 days prior to the proposed effective date of coverage, otherwise we reserve the right to withdraw the proposed terms and return any premiums remitted. Any secondary documents (e.g. “stop loss agreements”, “procurement documents”, “service contracts”, etc.) must be disclosed to and approved by Symetra prior to the Employer’s acceptance of our proposal. Subsequent undisclosed agreements may not be approved. By delivering this proposal for coverage, the producer represents and warrants to Symetra that it and each of the persons or entities acting with or on behalf of the producer in the sale or solicitation of such coverage maintains such insurance producer licenses and appointments as are required by each state in which the coverage has been or will be solicited, and in all states in which the policy(ies) will be issued. This proposal is authorized for delivery only if the foregoing representation and warranty is true and correct. This is a firm offer, which may be bound with no additional underwriting requirements provided that: 1. It is accepted in writing by the expiration date as shown above; 2. The policyholder has exercised commercially reasonable efforts to obtain and provide to Symetra all information requested in this proposal and any prior proposal for coverage for the upcoming policy period; 3. The data and information submitted to Symetra is, to the best of the policyholder’s knowledge after due inquiry, materially accurate and materially complete as of the date of policyholder’s written acceptance of this firm offer. Any material inaccuracies or material omissions in the data or other information submitted may require changes in underwriting, including but not limited to changes in the terms, rates and/or factors; and 4. The policyholder and its authorized agent agree that following acceptance of this firm offer, the policyholder or its authorized agent promptly notify Symetra upon becoming aware of any covered individual who (i) receives prior authorization approval for hospital confinement exceeding 30 days or more and/or (ii) becomes a listed transplant candidate, in each case so that Symetra can initiate appropriate cost containment efforts. For the avoidance of doubt, the provision of such notice pursuant to this item 4. will not change terms of the accepted offer. If updated information is received by Symetra prior to written acceptance or the expiration date has passed, we retain the right to alter the terms, rates and/or factors. We will not be bound by any typographical errors or omissions contained herein. PRELIMINARY RENEWAL OFFER Updated carrier documented large claims as well as monthly paid claims and enrollment (medical, prescription, dental, etc.) as of 09/30/23 are needed to finalize the offer. Please provide details on any individual who has been hospital confined for 30 days or more in the most recent 12 months or is on an organ transplant list. Any unfunded or pended claims balance must be disclosed, otherwise such claims will not be considered eligible under the excess loss policy. This proposal is based upon the following network(s): Blues ASO Composite rates are illustrative and for comparative purposes only. There will be no new lasers at renewal. For inclusion of RX coverage under the specific and/or aggregate when there is a separate PBM, we require written documentation that we are in receipt of all prescription drug experience reports. Otherwise, RX will not be a covered expense under the excess loss policy. The loss limit shown in the aggregate excess loss section of the proposal applies to all coverage listed within that section regardless of what is in the individual excess loss section. Only claims up to the individual case level deductible will accumulate toward the aggregate attachment point This renewal/proposal reflects the continuation of the current plan of benefits. This quote is subject to Symetra's stop loss policy provisions, limitations and exclusions. This quote/renewal excludes state assessment fees and is based on the group (through its TPA) collecting any such fee assessed with respect to the group's self-insured benefit plan and remitting such fee to the state on the group's behalf. The group may be required to notify their TPA of any covered residents that would fall under an assessment program. Symetra's quote excludes coverage of such fees. In the event Symetra is required to be involved in the AGENDA ITEM #6. i) Renewal prepared for: City of Renton Renewal Status: Final if accepted by 09/15/2023 Symetra Stop Loss Prepared August 31, 2023 344608 administration or collection of an assessment fee on the group's behalf, the assessment fee will be charged to and collected monthly from the group pursuant to the Premium Taxes and State Assessments provision of the Stop Loss Insurance Policy. AGENDA ITEM #6. i) Renewal prepared for: City of Renton Renewal Status: Final if accepted by 09/15/2023 Symetra Stop Loss Prepared August 31, 2023 344608 Check the box next to the selected proposal option; for Specific only coverage, when both Specific and Aggregate coverages are listed, please also check the box to decline Aggregate coverage. Option Specific Aggregate 1 $250,000 / Paid $250,000 / Paid Decline Aggregate coverage This is a firm offer, which may be bound with no additional underwriting requirements provided it is accepted in writing by the expiration date as shown above. The Premium, Aggregate Deductibles and all other terms are based on the data submitted. Any inaccurate or incomplete data submitted may require changes in underwriting. If updated information is received by Symetra prior to written acceptance or the expiration date has passed, we retain the right to alter the terms, rates and/or factors. We will not be bound by any typographical errors or omissions contained herein. Please indicate your acceptance on this offer by having an authorized representative or agent of City of Renton sign below: Authorized Signature:Date: Printed Name:Printed Title: Company or Firm Name: AGENDA ITEM #6. i) Renewal prepared for: City of Renton Symetra Stop Loss Prepared August 31, 2023 344608 Plan Sponsor’s Plan Document Submission and Symetra Acceptance Required. As stated in Symetra’s Proposal for Group Stop Loss Insurance, the Plan Sponsor’s Plan Document must be submitted to Symetra no later than 90 days after the proposed effective date of Stop Loss Insurance coverage. The Stop Loss Insurance policy (“Policy”) requires that only eligible charges payable under the terms of the Plan Document as approved by Symetra will be covered expenses eligible for reimbursement under the Policy. The policy will be issued after the Plan Document is received and approved by Symetra or a signed Confirmation of Medical Benefit Plan is submitted to Symetra by the prospective policyholder. Symetra may withhold reimbursement of covered expenses prior to the receipt and acceptance of the final signed Plan Sponsor’s Plan Document or amendment. In reviewing the Plan Document for acceptance, Symetra will consider whether the Plan Document: 1.Adequately addresses key plan components, including but not limited to eligibility rules, benefits promised, plan administration, discretionary language for court review of benefit claims, subrogation and coordination of benefits provisions. 2.Addresses the Plan’s obligations under federal law, including a.ERISA (Employee Retirement Income Security Act) required provisions, b.ACA (Affordable Care Act) required provisions; or c.a statement of grandfathered status, if applicable. Symetra will have no liability for reimbursing Plan Sponsor obligations that are not clearly stated in the Plan Document whether or not the Plan remains obligated in the absence of express inclusion. It is recommended that the Plan Document include express reference to other federal mandates and laws to which Plan is subject or a “conformity with law” provision. 3.Contains typical exclusions or limitations, including but not limited to: a.Experimental/investigations treatment (except as required by ACA), and b.non-medically necessary treatment The absence of or inadequate treatment of these subjects in the Plan Document may result in a superseding provision in the Stop Loss policy. AGENDA ITEM #6. i) Renewal prepared for: City of Renton Symetra Stop Loss Prepared August 31, 2023 344608 Your partner for stop loss success www.symetra.com www.symetra.com/ny Symetra® is a registered service mark of Symetra Life Insurance Company. Financial Strength Ratings: A.M. Best: A “Excellent” (3rd highest of 16); Moody’s A1 “Good” (5th highest of 21); Standard & Poor’s: A “Strong” (6th highest of 21). Ratings are subject to change. Please refer to www.symetra.com/ratings for current information. Ratings as of April 1, 2023. Symetra Life Insurance Company (est. 1957) is a direct subsidiary of Symetra Financial Corporation. First Symetra National Life Insurance Company of New York (est. 1990) is a direct subsidiary of Symetra Life Insurance Company and is an indirect subsidiary of Symetra Financial Corporation (collectively, “Symetra”). Neither Symetra Financial Corporation nor Symetra Life Insurance Company solicits business in the state of New York and they are not authorized to do so. Each company is responsible for its own financial obligations. Stop loss policies are insured by Symetra Life Insurance Company, 777 108th Avenue NE, Suite 1200, Bellevue, WA 98004. Base policy is ELC-24000 7/19. In New York, stop loss policies are insured by First Symetra National Life Insurance Company of New York, New York, NY. Mailing address: P.O. Box 34690, Seattle, WA 98124. Policy form number is ELC-24000/NY 7/19. Coverage may be subject to exclusions, limitations, reductions and termination of benefit provisions. Products are not available in any U.S. territory. 145 years for Symetra Life Insurance Company; 18 years for First Symetra National Life Insurance Company of New York as of 2021. 2 Performance highlights based on financial and quarterly audits for 2022. Symetra is a financially strong, well-capitalized company on the rise, as symbolized by our brand icon—the swift. Swifts are quick, hardworking and nimble—everything we aspire to be when serving our customers. We’ve been in business for more than half a century with a commitment to creating employee benefits products that people need and understand. We appreciate your business and look forward to the opportunity to continue serving you with professional, informative and responsive service. Our guiding principles of Value, Transparency and Sustainability (VTS) are at the core of all we do. •Value: Products and solutions people need at a competitive price—backed by outstanding customer service. •Transparency: Clear communication so people understand what they are buying. •Sustainability: Products that stand the test of time and fiscal responsibility to ensure we are there for our customers. AGENDA ITEM #6. i) AB - 3449 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:Interagency Agreement between Washington Traffic Safety Commission and the City of Renton for the Safer Access to Neighborhood Destinations (SANDs) grant project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT:Ellen Talbo, Transportation Planning Manager EXT.:7319 FISCAL IMPACT SUMMARY: Washington Traffic Safety Commission (WTSC) will compensate the city for an additional nine months to continue the Safer Access to Neighborhood Destinations (SANDs) traffic safety education project. The project will deliver a one-day traffic safety academy on three weekends to help educate and prevent future fatal and/or serious injury collisions by increasing public awareness and providing safe driver education for all modes of travel. The grant agreement will not exceed a maximum amount of $182,700 through June 30, 2024. The amount will cover approximately $66,763 expended to date and approximately $67,200 to be expended prior to December 31, 2023.The Commission will reimburse the City for eligible costs incurred for work performed. SUMMARY OF ACTION: In November 2021, the city was awarded a grant in the amount of $247,397 from the Washington Traffic Safety Commission for two years. The grant covered the development of a youth-focused traffic safety education pilot academy with a recruitment focus from the Benson/Cascade and Skyway/West Hill neighborhoods. The overall project intent and goal is to develop and conduct engagement activities, such as a traffic safety academy, geared towards grades 8-12 in an effort to increase safety awareness and encourage positive traffic safety behaviors among young adults and emerging drivers. Consultant services to assist with delivering the project were initiated in May 2023 and DKS Associates was selected to write the academy curriculum along with lead recruitment efforts for implementation of the youth traffic academy by Fall 2023. Between April to December of 2022, approximately $55,890 of the grant award was spent. In Spring 2023, the WTSC changed the grant funding from federal to state sources to eliminate federal restrictions on the use of funds and reallocated the funding based on an annual state fiscal year term. WTSC authorized an amount not to exceed $182,700. As a result the change necessitates the need for a new grant agreement with WTSC to reflect the new amount for the second year of the grant including an additional nine months and a new end term of June 30, 2024 consistent with state fiscal year. The pilot is expected to be complete by December 31, 2023 and instead of amending the current agreement, the new grant agreement for the additional nine months will cover expenses incurred after September 30, 2023. To date, staff has worked with Neighborhood Programs and Parks and Recreation Department along with the Renton School District to coordinate promotion of the SAND academy. The academy has been scheduled and promoted to be held on September 23rd, September 30th, and October 7th of this year and has received approximately 35 registrations to date. AGENDA ITEM #6. j) EXHIBITS: A. Interagency Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Interagency Agreement with Washington Traffic Safety Commission for the obligation of grant funding for the Safer Access to Neighborhood Destinations traffic safety project. AGENDA ITEM #6. j) State IAA--ST-5021-Renton-Safer Access to Neighborhood Destinations INTERAGENCY AGREEMENT BETWEEN THE Washington Traffic Safety Commission AND City of Renton THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission, hereinafter referred to as “WTSC,” and City of Renton, hereinafter referred to as “SUB- RECIPIENT.” NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39.34, terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties mutually agree as follows: 1. PURPOSE OF THE AGREEMENT: The purpose of this Agreement is to provide funding for traffic safety grant project 2024-ST-5021-Renton- Safer Access to Neighborhood Destinations. 2. PERIOD OF PERFORMANCE The period of performance of this Contract shall commence upon the date of execution by both Parties or October 01, 2023, whichever is later, and remain in effect until June 30, 2024, unless terminated sooner, as provided herein. 3. STATEMENT OF WORK The SUB-RECIPIENT shall carry out the provisions of the traffic safety project described here as the Statement of Work (SOW). If the SUB-RECIPIENT is unable to fulfill the SOW in any manner on this project, the SUB-RECIPIENT must contact the WTSC Program Manager immediately and discuss a potential amendment. All State regulations will apply. page 1 of 18 AGENDA ITEM #6. j) 3.1 SCOPE OF WORK 3.1.1 Problem ID and/or Opportunity Pedestrian fatalities in Washington State have increased at an alarming rate over the last decade, culminating in a thirty-year high in 2021. Between 2020 and 2021, the proportion of fatalities comprised of pedestrians increased from 39% to 51%, another disturbing trend. Made especially vulnerable by their lack of the protective buffer/vehicle, people who walk, bicycle or use another form of active transportation tend to experience disproportionately high rates of traffic fatalities and sustain a greater risk of harm in crashes with drivers. This is especially evident in low-income neighborhoods, which are frequently built near large, busy roads and intersections and are populated by demographics that commonly rely on active transportation as a primary mode of travel. The Safer Access to Neighborhood Destination project seeks to increase Renton community member adherence to and understanding of walker and roller-related traffic safety laws and safe community walking, riding, and driving behaviors through education and engagement. The project identifies Renton’s most diverse and low-income neighborhoods as focus areas: the Benson/Cascade neighborhood, Talbot neighborhood, and Skyway/West Hill neighborhood. They have a higher-than-average percentage of residents living at or below the poverty level, cost burdened households, disabled seniors, and households without a vehicle and include schools with the highest rates of low-income students in the city. Local data from the City of Renton (2017-2021) show a disparate amount of fatal and serious injury crashes involving a pedestrian and a vehicle in West Hill and Benson. Nationwide data indicate that Black, Hispanic, Multiracial/Other race/ethnicities, older adults, people who experience disabilities, unhoused individuals and those traveling in low-income areas, tend to be overrepresented as primary active transportation users and thus more likely to be killed by a car while traveling. Due to socioeconomic factors, such as the inability to afford motor vehicles, lack of infrastructure investment and systemic racism, residents of the focus areas are statistically more likely to be victims of a fatal or serious injury pedestrian/vehicle crash. 3.1.2 Project Purpose and Strategies Increase traffic safety culture in targeted geographic areas through a three-pronged approach. Strategies: 1. Elementary age education about safe walker roller behaviors 2. Young driver education 3. Traffic safety data crowd sourcing and community engagement page 2 of 18 AGENDA ITEM #6. j) 3.2 PROJECT GOALS 2) Educate elementary students and young drivers about traffic safety skills by 9/30/2024 3) Educate Renton community members about the laws related to walker and roller safety by 9/30/24. 3.2.1 The objectives, measures and timelines listed in Appendix A will be reviewed at least annually by the designated contacts of the SUB-RECIPIENT and WTSC, and may be updated pursuant to clause 6 of this AGREEMENT. For the purposes of this section only, the parties’ DESIGNATED CONTACTS, as listed in clause 32, are authorized to execute these amendments to Appendix A. 3.3. COMPENSATION 3.3.1 The cost of accomplishing the work described in the SOW will not exceed $182,700.00, for the entire period of performance, as allocated to each year of this agreement in Section 3.4 PROJECT COSTS. Unspent contract funds from each year do NOT carry over into subsequent years and each year’s budget is independent of the others. 3.3.2 Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount in a written Amendment to this Agreement executed by both parties. 3.3.3 After the first year, continuation is subject to funding availability, agreement on future objectives and measures, and satisfactory progress toward completion of agreed upon goals (as determined by WTSC), as set forth in the SOW. 3.3.4 If the SUB-RECIPIENT intends to charge indirect costs, an Indirect Cost Rate must be established in accordance with WTSC policies, and an approved cost allocation plan may be required to be submitted to the WTSC before any performance is conducted under this Agreement. Indirect cost rates are subject to change based on updated Indirect Rate Letters from a cognizant federal agency or approved cost allocation plans. If the indirect rate increases, the budget will be modified by deducting the amount of the indirect rate increase from other budget categories so that the total budget does not increase. The total budget may not increase without an amendment to this agreement executed by both parties. 3.3.5 WTSC will only reimburse the SUB-RECIPIENT for travel related expenses for travel defined in the scope of work and budget or for which approval was expressly granted. The SUB-RECIPIENT must submit a travel authorization form (A-40) to request approval for any travel not defined in the SOW and for all travel outside of the continental United States. 3.3.6 WTSC will reimburse travel related expenses consistent with the written travel policies of the SUB- RECIPIENT. If no written policy exists, state travel rates and policies (SAAM Chapter 10) apply. If WTSC page 3 of 18 AGENDA ITEM #6. j) makes travel arrangements on behalf of the SUB-RECIPIENT, state travel policies must also be followed. Washington State Administrative & Accounting Manual (SAAM) Chapter 10 can be obtained at this website: https://www.ofm.wa.gov/sites/default/files/public/legacy/policy/10.htm. If for any reason, this information is not available at this website, contact the WTSC office at 360-725-9860 to obtain a copy. If following state travel policies, the SUB-RECIPIENT must provide appropriate documentation (receipts) to support reimbursement requests, including the A-40 Travel Authorization form if required. 3.3.7 All equipment purchased with this grant must be inventoried by the SUB-RECIPIENT. The SUB- RECIPIENT agrees to maintain the equipment, continue to use it for project purposes, and report on its status to WTSC each year when requested. 3.3.8 Equipment is defined as any asset with a useful life greater than one year AND a unit cost of $5,000 or greater, and small and attractive assets. Small and attractive assets are the following if they a unit cost of $300 or more: Laptops and Notebook Computers Tablets and Smart phones Small and attractive assets also include the following if they have a unit cost of $1,000 or more: Optical Devices, Binoculars, Telescopes, Infrared Viewers, and Rangefinders Cameras and Photographic Projection Equipment Desktop Computers (PCs) Television Sets, DVD Players, Blu-ray Players and Video Cameras (home type) 3.4. PROJECT COSTS The costs for the work under the SOW to be provided by the SUB-RECIPIENT are as follows: Year 1: $182,700.00 APPLICABLE STATE TERMS AND CONDITIONS: 4. ACTIVITY REPORTS The SUB-RECIPIENT will submit progress reports on the activity of this project in the form provided by page 4 of 18 AGENDA ITEM #6. j) the WTSC using the WTSC Enterprise Management System (WEMS) Progress Reporting process or other alternate means pre-approved by WTSC. The SUB- RECIPIENT will include copies of publications, training reports, advertising, social media posts, meeting agendas, and any statistical data generated in project execution in the reports. The final report will be submitted to WTSC within 30 days of termination of this Agreement. WTSC reserves the right to delay the processing of invoices until activity reports are received and approved. 5. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall be made by the WTSC. 6. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties in the form of a written Amendment to this Agreement. Such amendments shall only be binding if they are in writing and signed by personnel authorized to bind each of the parties. 7. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 8. ASSIGNMENT The SUB-RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part, without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld. The SUB-RECIPIENT shall provide the WTSC a copy of all third-party contracts and agreements entered into for purposes of fulfilling the SOW. Such third-party contracts and agreements must follow applicable state and local law, including but not limited to procurement law, rules, and procedures. 9. ATTORNEYS’ FEES In the event of litigation or other action brought to enforce the Agreement terms, each party agrees to bear its own attorney fees and costs. 10. BILLING PROCEDURE The SUB-RECIPIENT shall submit monthly invoices for reimbursement to WTSC with supporting documentation as WTSC shall require. All invoices for reimbursement shall be submitted through the WEMS invoicing process, or via alternate method if approved by WTSC. Payment to the SUB- RECIPIENT for approved and completed work will be made by warrant or account transfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 45 days after the page 5 of 18 AGENDA ITEM #6. j) expiration date of this Agreement. All invoices for goods received or services performed on or prior to June 30, must be received by WTSC no later than August 10 of the same calendar year. All invoices for goods received or services performed between July 1 and September 30, must be received by WTSC no later than November 10 of the same calendar year. WTSC reserves the right to delay the processing of invoices until activity reports required by Section 4 of this agreement, are received and approved. 11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION The SUB-RECIPIENT shall not use or disclose any information concerning the WTSC, or information which may be classified as confidential, for any purpose not directly connected with the administration of this Agreement, except with prior written consent of the WTSC, or as may be required by law. 12. COST PRINCIPLES Costs incurred under this Agreement shall be governed by the laws of the State of Washington. 13. COVENANT AGAINST CONTINGENT FEES The SUB-RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission, brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any application for financial assistance for this Agreement. The WTSC shall have the right, in the event of breach of this section by the SUB-RECIPIENT, to annul this Agreement without liability. 14. DISPUTES 14.1. Disputes arising in the performance of this Agreement, which are not resolved by agreement of the parties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be final and conclusive, unless within 10 days from the date of the SUB-RECIPIENT’s receipt of WTSC’s written decision, the SUB-RECIPIENT furnishes a written appeal to the WTSC Director. The SUB-RECIPIENT’s appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by the Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall abide by the decision. 14.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB-RECIPIENT shall continue performance under this Agreement while matters in dispute are being resolved. 14.3. In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in the superior court situated in Thurston County, Washington. 15. GOVERNANCE 15.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to page 6 of 18 AGENDA ITEM #6. j) conform to those laws. 15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: 15.2.1. Applicable federal and state statutes and rules 15.2.2. Terms and Conditions of this Agreement 15.2.3. Any Amendment executed under this Agreement 15.2.4. Any SOW executed under this Agreement 15.2.5. Any other provisions of the Agreement, including materials incorporated by reference 16. INCOME Any income earned by the SUB-RECIPIENT from the conduct of the SOW (e.g., sale of publications, registration fees, or service charges) must be accounted for, reported to WTSC, and that income must be applied to project purposes or used to reduce project costs. 17. INDEMNIFICATION 17.1. To the fullest extent permitted by law, the SUB-RECIPIENT shall indemnify and hold harmless the WTSC, its officers, employees, and agents, and process and defend at its own expense any and all claims, demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind (“claims”) brought against WTSC arising out of or in connection with this Agreement and/or the SUB- RECIPIENT’s performance or failure to perform any aspect of the Agreement. This indemnity provision applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to the acts or omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors, and subcontractors. Provided, however, that nothing herein shall require the SUB-RECIPIENT to indemnify and hold harmless or defend the WTSC, its agents, employees, or officers to the extent that claims are caused by the negligent acts or omissions of the WTSC, its officers, employees or agents; and provided further that if such claims result from the concurrent negligence of (a) the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors, and (b) the WTSC, its officers, employees, or agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors. 17.2. The SUB-RECIPIENT agrees that its obligations under this Section extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents in the performance of this agreement. For this purpose, the SUB-RECIPIENT, by mutual negotiation, hereby waives with respect to WTSC only, any immunity that would otherwise be available to it against such claims under the Industrial Insurance provisions chapter 51.12 RCW. page 7 of 18 AGENDA ITEM #6. j) 17.3. The indemnification and hold harmless provision shall survive termination of this Agreement. 18. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 19. INSURANCE COVERAGE 19.1. The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if required by law. 19.2. If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior to the start of any performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC with proof of insurance coverage (e.g., vehicle liability insurance, private property liability insurance, or commercial property liability insurance), as determined appropriate by WTSC, which protects the SUB- RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement. 20. LICENSING, ACCREDITATION, AND REGISTRATION The SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements and standards necessary for the performance of this Agreement. The SUB- RECIPIENT shall complete registration with the Washington State Department of Revenue, if required, and be responsible for payment of all taxes due on payments made under this Agreement. 21. RECORDS MAINTENANCE 21.1. During the term of this Agreement and for six years thereafter, the SUB-RECIPIENT shall maintain books, records, documents, and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance of the services described herein. These records shall be subject to inspection, review, or audit by authorized personnel of the WTSC and the Office of the State Auditor. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration. The Office of the State Auditor, the WTSC, and any duly authorized representatives shall have full access and the right to examine any of these materials during this period. 21.2. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving them a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. page 8 of 18 AGENDA ITEM #6. j) 22. RIGHT OF INSPECTION The SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to any other authorized agent or official of the state of Washington, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. The SUB-RECIPIENT shall make available information necessary for WTSC to comply with the right to access, amend, and receive an accounting of disclosures of their Personal Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or revised pursuant to the HIPAA provisions and applicable provisions of Washington State law. The SUB- RECIPIENT shall upon request make available to the WTSC and the United States Secretary of the Department of Health and Human Services all internal policies and procedures, books, and records relating to the safeguarding, use, and disclosure of Personal Information obtained or used as a result of this Agreement. 23. RIGHTS IN DATA 23.1. WTSC and SUB-RECIPIENT agree that all data and work products (collectively called “Work Product”) pursuant to this Agreement shall be considered works made for hire under the U.S. Copyright Act, 17 USC §101 et seq., and shall be owned by the state of Washington. Work Product includes, but is not limited to, reports, documents, pamphlets, advertisement, books, magazines, surveys, studies, computer programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings, software, and/or databases to the extent provided by law. Ownership includes the right to copyright, register the copyright, distribute, prepare derivative works, publicly perform, publicly display, and the ability to otherwise use and transfer these rights. 23.2. If for any reason the Work Product would not be considered a work made for hire under applicable law, the SUB-RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to all rights in the Work Product and any registrations and copyright applications relating thereto and any renewals and extensions thereof. 23.3. The SUB-RECIPIENT may publish, at its own expense, the results of project activities without prior review by the WTSC, provided that any publications (written, visual, or sound) contain acknowledgment of the support provided by WTSC. Any discovery or invention derived from work performed under this project shall be referred to the WTSC, who will determine whether patent protections will be sought, how any rights will be administered, and other actions required to protect the public interest. 24. SAVINGS In the event funding is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to completion of the SOW under this Agreement, the WTSC may terminate the Agreement under the "TERMINATION FOR CONVENIENCE" clause, without the 30 day notice requirement. The page 9 of 18 AGENDA ITEM #6. j) Agreement is subject to renegotiation at the WTSC’s discretion under any new funding limitations or conditions. 25. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. 26. SITE SECURITY While on WTSC premises, the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform in all respects with all WTSC physical, fire, or other security policies and applicable regulations. 27. TAXES All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such expenses for the SUB-RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT. 28. TERMINATION FOR CAUSE If the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement or violates any of these terms and conditions, the WTSC will give the SUB-RECIPIENT written notice of such failure or violation, and may terminate this Agreement immediately. At the WTSC’s discretion, the SUB-RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB- RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15-day period, this Agreement may be terminated at the end of that period by written notice of the WTSC. 29. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Agreement, either party may terminate this Agreement, without cause or reason, with 30 days written notice to the other party. If this Agreement is so terminated, the WTSC shall be liable only for payment required under the terms of this Agreement for services rendered or goods delivered prior to the effective date of termination. 30. TREATMENT OF ASSETS 30.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property furnished by the SUB-RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed as a direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of such property by the SUB-RECIPIENT. Title to other property, the cost of which is reimbursable to the SUB- RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such property in the performance of this Agreement, or (ii) commencement of use of such property in the page 10 of 18 AGENDA ITEM #6. j) performance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part, whichever first occurs. 30.2. Any property of the WTSC furnished to the SUB-RECIPIENT shall, unless otherwise provided herein or approved by the WTSC, be used only for the performance of this Agreement. 30.3. The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC which results from the negligence of the SUB-RECIPIENT or which results from the failure on the part of the SUB-RECIPIENT to maintain and administer that property in accordance with sound management practices. 30.4. If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notify the WTSC and shall take all reasonable steps to protect the property from further damage. 30.5. The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion, termination, or cancellation of this Agreement. 30.6. All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT's employees, agents, or sub-contractors. 31. WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement. 32. DESIGNATED CONTACTS The following named individuals will serve as designated contacts for each of the parties for all communications, notices, and reimbursements regarding this Agreement: The Contact for the SUB-RECIPIENT is:The Contact for WTSC is: Ellen Talbo etalbo@rentonwa.gov 425-766-2233 Jessie Knudsen jknudsen@wtsc.wa.gov 360-725-9860 ext. 33. AUTHORITY TO SIGN page 11 of 18 AGENDA ITEM #6. j) The undersigned acknowledge that they are authorized to execute this Agreement and bind their respective agencies or entities to the obligations set forth herein. IN WITNESS WHEREOF, the parties have executed this Agreement. City of Renton _____________________________________ Signature _____________________________________ Printed Name _____________________________________ Title _____________________________________ Date WASHINGTON TRAFFIC SAFETY COMMISSION _____________________________________ Signature _____________________________________ Printed Name _____________________________________ page 12 of 18 AGENDA ITEM #6. j) Title _____________________________________ Date page 13 of 18 AGENDA ITEM #6. j) APPENDIX A Project Costs Year 1 BUDGET CATEGORY DESCRIPTION DIRECT AMOUNT Indirect Cost Rate Indirect Amount Total Budget Employee salaries and benefits The project manager will build partnerships with focus-area schools and community-based organizations to collaborate and leverage existing community engagement. The Project Manager will also coordinate with an interdepartmental project team within the City of Renton to implement this project alongside other relevant city programs and cross-market whenever appropriate. $71,300.00 0% $0.00 $71,300.00 Travel $0.00 0% $0.00 $0.00 Contract Services Map digital support and analytics, Youth Academy Support and Facilitation, Curriculum development , evaluation report, logistics management $98,700.00 0% $0.00 $98,700.00 Goods and Services Printing, Postage, Education Materials $12,700.00 0% $0.00 $12,700.00 Equipment $0.00 0% $0.00 $0.00 TOTAL $182,700.00 $0.00 $182,700.00 BUDGET CATEGORY DESCRIPTION AMOUNT Employee salaries and benefits Project Manager Duties $71,300.00 Travel $0.00 page 14 of 18 AGENDA ITEM #6. j) Contract Services $98,700.00 Goods and Services Printing, Postage, Education Materials $12,700.00 Equipment (listed below) $0.00 Salaries and Benefits = $70,000 The project manager will build partnerships with focus-area schools and community-based organizations to collaborate and leverage existing community engagement. The Project Manager will also coordinate with an interdepartmental project team within the City of Renton to implement this project alongside other relevant city programs and cross-market whenever appropriate. 70 The Project Manager is responsible for project oversight and acquisition of any required legal permissions or permits. This activity will take 20+ hours a week to accomplish and the cost for this activity will not exceed $70,000. Travel - $0.00 Contract Services – $100,000 The Contractor’s scope of work is in development and will be attached with third party contract in WEMS. It includes the following: Map digital support, maintenance and analytics, Youth Academy outreach, support and facilitation, Curriculum development, evaluation report, logistics management. Total Direct and Indirect Expenses (TOTAL REQUEST) = $182,700 Important Notes: 1. Indirect cost rates are subject to change based on updated Indirect Rate Letters from a cognizant federal agency or approved cost allocation plans. If the indirect rate increases, the budget will be modified by deducting the amount of the indirect rate increase from other budget categories so that the total budget does not increase. 2. The total annual budget may not increase without a written amendment to this agreement executed by both parties. 3. Adjustments between budget categories within the same year can be made upon mutual agreement of the contact for WTSC and the contact for the SUB-RECIPIENT. Objectives and Measures page 15 of 18 AGENDA ITEM #6. j) Goal 2 - Educate elementary students and young drivers about traffic safety skills by 9/30/2024 Objective Objective Details Completion Date Create interactive academy curriculum and training materials. Contractor will create an interactive academy curriculum and training materials that includes a local neighborhood safety walking audit where participants learn how to assess their neighborhood along with concepts of nonmotorized and vehicular safety. 10/31/2023 School Coordination. Contractor will primarily coordinate with school principals and administration to determine best practices and participant recruitment and outreach strategies. 10/31/2023 Host academy Host and conduct a 1-day youth-focused academy for ages 14+ to provide education and resources for healthy safety habits 06/30/2024 Pre- and post- evaluate academy evaluation knowledge and beliefs of elementary-aged students with contractor created pre and post surveys. Conduct pre and post-project surveys of participants to measure their knowledge, beliefs and behaviors before/after completing the academy to gauge the success of the curriculum and also measure participants’ confidence and willingness to follow and promote safe behaviors 06/30/2024 Measure Reporting Frequency Type Target Number of young drivers recruited for the academy.Quarterly Process 50 Percent increase in survey respondent belief that their neighborhood is a safe place to walk and roll based on pre and post project survey responses. Annual Outcome 15 Percent in program participants who report feeling “knowledgeable” or “very knowledgeable” about how to correctly Annual Outcome 100 page 16 of 18 AGENDA ITEM #6. j) wear a helmet. Percent increase in participants who self-report feeling "prepared" and/or "likely" to educate friends and family about the laws related to nonmotorized and driver safety based on pre and post survey responses. Annual Outcome 20 Percent increase in survey respondents who report an increased likelihood of walking or biking in their neighborhood post-project based on pre and post project survey responses. Annual Outcome 25 The number of participants in grades 1-12 signed up for the academy (Target = 100 participants)Annual Process 100 Number of participating schools Annual Process 4 Goal 3 - Educate Renton community members about the laws related to walker and roller safety by 9/30/24. Objective Objective Details Completion Date Develop a web-based interactive mapping tool. Contractor will develop a web-based interactive mapping tool that can be used by community stakeholders for engagement and among participants of the academy. 10/31/2023 Project staff and contractors will develop neighborhood maps of destinations to be used for safety assessments. 06/30/2024 Contractor will attend 2 or more community/neighborhood events to conduct outreach and education to Renton community members. Attend at least 2 or more community/neighborhood events in 2023-2024 (Target = 2 events) 06/30/2024 Publicize web-based interactive mapping tool.Contractor engagement campaign.06/30/2024 Measure Reporting Frequency Type Target page 17 of 18 AGENDA ITEM #6. j) Staff will submit weblink to online map to WSTC in quarterly reporting Annual Process 1 Number of neighborhood events attended to conduct community outreach and education Annual Process 2 Number of visitors to online map Annual Process 150 Number of contributors to online map Annual Process 60 page 18 of 18 AGENDA ITEM #6. j) AB - 3444 City Council Regular Meeting - 16 Oct 2023 SUBJECT/TITLE:Agreement with Carollo Engineers, Inc. for Kennydale Lakeline Sewer System Improvements - Final Design RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT:Joe Stowell, Wastewater Utility Engineering Manager EXT.:7212 FISCAL IMPACT SUMMARY: Funding for this agreement in the amount of $1,663,616 is available from the approved 2023 Wastewater Utility Capital Improvement Program budget for the Kennydale Lakeline Sewer Upgrade project (426.465520). There is sufficient funding in the budget to cover the agreement. SUMMARY OF ACTION: The city completed construction of the Kennydale Lakeline in 1972 to reduce pollution in Lake Washington. The approximately 4,700 feet of 8-inch sewer main follows the lake bottom from a “flushing station” near Gene Coulon Park to Lake Washington Lift Station No. 2 where the effluent is discharged into a King County sewer interceptor. The original project was funded through a Local Improvement District (LID), with property owners and federal grants covering the costs. The City of Renton took over the system's operation and maintenance after construction. The current sanitary sewer lakeline must undergo replacement due to its deteriorated physical condition, posing a potential risk of both physical and operational failure. Such failures could lead to environmental hazards, endangering public health, affecting recreational activities on the lake, and harming fish and aquatic habitats. Additionally, the existing lakeline's failure could disrupt sanitary sewer services for wastewater utility customers connected to it. Numerous long-range plans and studies dating back to 1983 have consistently highlighted problems within the system. These concerns culminated in an emergency repair in 2018 and, ultimately, the determination that replacement was necessary. The favored approach involves the installation of individual lift stations and force mains for most properties. This choice is preferred for several reasons: it presents the most cost-effective option, enhances maintenance accessibility, minimizes environmental repercussions, reduces the complexity of local, state, and federal permitting, and diminishes the city's long-term environmental risks and liabilities by phasing out the existing sewer system in the lake. The project includes converting 58 properties to the new force main system. Fifty-six of the properties will be served by individual lift stations with the remaining two connected by gravity. One of the properties is Kennydale Beach Park with the remaining 57 being residential properties. Due to space constraints, several of the properties will be required to share a lift station, force main or both to connect to the new system. A back- up power generator is proposed to be included as part of the project to support the operation of the individual lift stations in the event of a power outage. AGENDA ITEM #6. k) The Wastewater Utility selected Carollo Engineers Inc. through a request for proposals/statement of qualification process for the engineering design, permitting, easement acquisition and construction support needed for the Kennydale Lakeline Sewer Improvements Project. Carollo Engineers Inc. has completed the 30% design phase of the project (CAG-20-163). The final design scope of services for the project is divided into several tasks, including project management, geotechnical analysis, design, real property, and surveying, permitting, public involvement, and bid support. Construction support services will be considered in the future. The estimated construction cost based on 30% design is $9 million, with a total estimated project cost of $13 million. The project cost is included in our Capital Improvement Program and Rate Analysis. Alternative funding sources (grants/loans) are being evaluated and will be pursued to potentially help offset the project construction cost to Wastewater Utility customers. Staff estimates it will take one and a half years to complete the permitting and real property tasks of acquiring easements necessary for the project construction and future maintenance access. Design will progress simultaneously in coordination with comments received from regulatory agencies and the public. The earliest we expect construction to start is the summer of 2025. EXHIBITS: A. Consultant Contract B. Project Area Map STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the agreement with Carollo Engineers in the amount of $1,663,616 for Final Design for the Kennydale Lakeline Sewer Improvements Project. AGENDA ITEM #6. k) AGREEMENT FOR KENNYDALE LAKELINE SEWER IMPROVEMENTS PROJECT FINAL DESIGN THIS AGREEMENT, dated for reference purposes only as September 19,2023, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Carollo Engineers, Inc. (“Consultant”), a Delaware Corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide engineering services as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later than December 31, 2025. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $1,663,616, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit D. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for AGENDA ITEM #6. k) PAGE 2 OF 10 such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards AGENDA ITEM #6. k) PAGE 3 OF 10 and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product pro duced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City AGENDA ITEM #6. k) PAGE 4 OF 10 during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. AGENDA ITEM #6. k) PAGE 5 OF 10 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single AGENDA ITEM #6. k) PAGE 6 OF 10 limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Joe Stowell, PE Wastewater Utility Engineering Manager 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7272 JStowell@RentonWA.gov CONSULTANT Cheyenne Thompson, PE Senior Engineer 1200 5th Avenue, Suite 900 Seattle, WA 98101 Phone: (206)538-5831 cthompson@carollo.com AGENDA ITEM #6. k) PAGE 7 OF 10 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if AGENDA ITEM #6. k) PAGE 8 OF 10 Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non -exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Joe Stowell. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. AGENDA ITEM #6. k) PAGE 9 OF 10 F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. AGENDA ITEM #6. k) PAGE 10 OF 10 N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Erik Waligorski Vice President _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk By:____________________________ Tadd Giesbrecht Vice President Approved as to Legal Form By: __________________________ _____________________________ Date Shane Moloney Renton City Attorney Contract Template Updated 5/21/2021 Clb 9-25-23 (2804) AGENDA ITEM #6. k) FINAL / 1 Exhibit A - Scope of Work Kennydale Lakeline Sewer Improvements Project Final Design Project Background The City of Renton (City) has retained the Carollo Engineers’ team (Consultant) to provide the coordination, final design, and bidding assistance for the Kennydale Lakeline Sewer Improvements Project Final Design (Project). The Kennydale lakeline system (lakeline system) is owned and operated by the City of Renton (City). The lakeline system consists of approximately 4,680 linear feet (LF) of 8-inch diameter cast iron wastewater main in the shores of Lake Washington. The lakeline system serves 57 private residences and the City’s Kennydale Beach Park, with a total of 37 lateral connections. The lakeline system is aging and the City has selected an individual lift station (ILS) system to replace the existing lakeline system. The Project includes the design of the ILS system, which includes ILS units for each customer of the lakeline (except for two residences that can be served by a gravity connection), new forcemain and associated roadway improvements, an electrical service distribution system to power the ILS units, and abandonment of the existing lakeline system. The lakeline system will be owned and operated by the City, and constructed using City funds. The ILS system will be powered from a site located between Lake Washington Blvd N and Burnett Ave N, across from Kennydale Beach Park. The service drop site will consist of a service transformer, service panel, diesel standby generator, and an automatic transfer switch (ATS) to provide standby power during power outages. The service drop site will supply 6 underground distribution vaults in the road along the ILS system path. These vaults will contain a step-down transformer, distribution panelboard, sump pump, lighting, access ladder, and ventilation. Power to the ILS will be distributed from these vaults to the ILS control panel located adjacent to each ILS storage/pump tank. Provisions for additional standby power options include an inlet receptacle for a portable generator located on the E-One ILS control panel. An inlet receptacle for a portable generator will also be included at the service panel for manual switching in case the diesel backup generator is not running. An interlock system for circuit breakers will be installed to prevent switching to portable generator power when the main service breaker is closed. Communication and data collection with the backup generator and ATS will be coordinated with the City’s existing communication and data collection methods. The ILS system includes cellular provisions for remote monitoring through E-One’s Sentry Advisor package. AGENDA ITEM #6. k) FINAL / 2 Scope of Services Summary The Project is divided into the following tasks: Task 100 – Project Management Task 200 – Geotechnical Task 300 – Design Task 400 – Real Property & Surveying Task 500 – Permitting Task 600 – Public Involvement Task 700 – Bid Support Construction support services (as needed) will be provided in a future scope of services. General Project Assumptions for all tasks in this Scope of Services are included below. Assumptions specific to each task are included at the end of each task. Project Team & Roles: » Carollo – Prime/PM, design of grinder pump system, force main, retaining wall, grading, storm, roadway improvements » KPG-Psomas – Survey and easement legal descriptions; landscape restoration » TetraTech – EI&C design of grinder pump system and electrical supply (including PSE coordination) » Shannon & Wilson – Geotechnical (field investigation and design support) » LaBonde Land – Resident and King County easement/agreements » Confluence – Permitting (with Carollo support) » EnviroIssues – Public outreach General Project Assumptions 1. Carollo Engineers and its subconsultants will be referred to as “Consultant” in this document. 2. The City of Renton, Washington and its staff will be referred to as “City” in this document. 3. All deliverables are provided in electronic PDF format, unless otherwise indicated. Final deliverables will be “wet” signed and/or digitally signed in accordance with the Washington Administrative Code (WAC). 4. Consultant shall complete the services required hereunder in accordance with the prevailing engineering standard of care by exercising the skill and ability ordinarily required of engineers performing the same or similar services, under the same or similar circumstances, in the State of Washington. 5. The City shall furnish the Consultant available studies, reports and other data pertinent to the Consultant’s services; obtain or authorize the Consultant to obtain or provide additional reports and data as required; furnish to the Consultant services of others required for the performance of the Consultant's services hereunder, and the Consultant shall be entitled to use and rely upon all such information and services provided by the City or others in performing the Consultant’s services under this Agreement. 6. Opinions of probable costs will be based on the level of project definition and expected accuracy range as defined by the American Association of Cost Engineers (AACE) International. AGENDA ITEM #6. k) FINAL / 3 7. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for potential projects, the Consultant has no control over cost or price of labor and material; unknown or latent conditions of existing equipment or structures that may affect operation and maintenance costs; competitive bidding procedures and market conditions; time or quality of performance of third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, the Consultant makes no warranty that the City’s actual project costs, financial aspects, economic feasibility, or schedules will not vary from the Consultant’s opinions, analyses, projections, or estimates. 8. The City shall arrange for access to and make all provisions for the Consultant to enter upon public and private property as required for the Consultant to perform services hereunder. 9. The project will use Washington State Department of Transportation (WSDOT) (current City version) Standard Specifications for Road, Bridge, and Municipal Construction and the current version of the City’s special provisions and standard plans. 10. Specifications will include City standard, “front end” legal and general requirements, and technical special provisions in WSDOT/APWA format (Divisions 0 through 9). 11. Supplemental technical specifications (if required) for the project work will be in WSDOT/APWA format, except for electrical, instrumentation and control specifications which will be in CSI format and incorporated by reference from the WSDOT/APWA special provisions. 12. Drawings will be produced in 2D AutoCAD or Civil 3D software (City current version). 13. City review comments for deliverables will be received and noted in the original file (e.g., Bluebeam, Word, etc.). Consultant will respond to City review comments in same original file. The original file including City comments and Consultant responses will serve as the Record of Comment for each deliverable. 14. Durations for meetings, workshops, and site visits in this Scope of Services are based on estimated time on-site. Allowances for travel time from Carollo’s Seattle office, as appropriate, are accounted for in the budget in Exhibit B. Travel charges for remote employees are included in the budget in Exhibit B. 15. All meetings and workshops will be held remotely through Microsoft Teams or a similar video- conferencing platform, unless otherwise specified. 16. The Consultant shall not be responsible for warranties, guarantees, fitness for a particular purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental or consequential damages to the City or any third party arising out of breach of contract, termination, or for any other reason whatsoever. Additionally, the Consultant shall not be responsible for acts and decisions of third parties, including governmental agencies, other than the Consultant’s subconsultants, that impact project completion and/or success. 17. The services to be performed by the Consultant are intended solely for the benefit of the City. No person or entity not a signatory to this Agreement shall be entitled to rely on the Consultant's performance of its services hereunder, and no right to assert a claim against the Consultant by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of the Consultant's services hereunder. 18. There will be no significant changes to the forcemain or electrical alignment or overall design concept from what was included in the 30% design package. 19. No new stormwater outfalls, detention or treatment system will be required. Stormwater improvements will be limited to conveyance improvements (catch basins, trench drains, and associated piping) within the roadway in the area of work of the forcemain and electrical distribution system. AGENDA ITEM #6. k) FINAL / 4 20. No hydraulic modeling will be required. 21. The design of the ILS units will be based on the E/One grinder pump system. The City will coordinate all associated approvals for sole source agreement or equivalent substitution requests, with technical support as needed from the Consultant. 22. No improvements or access agreements associated with Kennydale Beach Park other than ILS installation and associated restoration are included. An anticipated project schedule is included at the end of this Scope of Services. Tasks Task 100 – Project Management The purpose of Task 100 is to manage the consulting team’s scope, budget, and schedule to meet the project objectives. This includes regular project meetings and monthly progress reports with the City. Task 100 Subtasks: 101. Monthly Progress Reports and Invoices. This subtask includes preparing and submitting the work- in-progress reports and monthly invoices showing current project scope, budget, and schedule status and identifying key issues, or elements of the project that will need to be addressed in the proceeding weeks. An electronic version of the monthly progress reports and invoices will be sent to the City for review and approval. 102. Project Coordination. This subtask includes a team kickoff meeting with the City to begin this design phase. It also includes general Consultant team coordination and management. 103. Project Schedule. This subtask includes preparation of the baseline project design schedule. The schedule will be updated quarterly and updates will coincide with updates to the permit matrix. 104. Biweekly Project Management Meetings. Facilitate a virtual meeting with City Staff biweekly to review and discuss project status. 105. Quality Management. This subtask includes managing and executing quality control procedures for all deliverables and developing and maintaining a decision log to record key decisions made throughout the project. Assumptions: 1. Project duration will be approximately eighteen (18) months. Meetings: 1. Biweekly Project Management Meetings via Microsoft Teams. 2. Kickoff Meeting via Microsoft Teams. Deliverables: 1. Monthly invoices and progress reports. 2. Monthly Decision Log in Excel format. 3. Project Baseline Schedule with quarterly updates. Task 200 – Geotechnical AGENDA ITEM #6. k) FINAL / 5 201. Field Work. Subsurface investigations will be performed by a licensed driller subcontracted to Consultant, for the purposes of characterizing the subsurface conditions for 60% Design. The borings include: » 3 borings in Mountain View Ave / Access Road to characterize subsurface conditions for force main trenching. Truck- or track-mounted drilling rigs will be used. Anticipated boring depth for each boring is 15-ft bgs, pending identification of design trench depth. If encountered conditions warrant, vibrating wire piezometers will be installed to monitor groundwater depths at these locations. » 1 boring in the City-owned parcel at approximately 3500 Burnett Ave N for purposes of proposed retaining wall at that location. Truck- or track-mounted drilling rigs will be used. Anticipated boring depth for each boring is 25-ft bgs, pending identification of wall height and topography. If encountered conditions warrant, a vibrating wire piezometer will be installed to monitor groundwater depths. » 2 borings in City-owned properties near the shoreline of Lake Washington to characterize subsurface conditions along the lakefront, similar to where grinder pumps will be constructed. Anticipated boring depth for each boring is 15-ft bgs. Vibrating wire piezometers will be installed to monitor groundwater depths at these locations. » Dataloggers will be installed in flush-mount surface monuments where vibrating wire piezometers are installed. Consultant personnel will remobilize to retrieve groundwater levels every 2 months for project duration. 202. Draft & Final Geotechnical Report. » A geotechnical report will be prepared that documents the subsurface data gathered, provides an interpretation of the subsurface conditions at relevant project elements, and provides geotechnical design recommendations for shallow trenching and excavations, conceptual shoring alternatives (shoring design is assumed to be the responsibility of the Contractor), pipe and grinder pump bearing recommendations, and retaining wall recommendations (earth pressures, bearing resistance, and settlement estimate) for a new fill-type retaining wall near 3500 Burnett Ave N. » The report will be issued as a Draft, for comment by the City. Compiled comments will be addressed and reconciled as needed. » A Final Geotechnical Report incorporating resolved comments will be issued. » Reports will be provided as Adobe PDF documents. 203. Geotechnical Design Support. This subtask includes review and input of for geotechnical elements of design drawings, specifications, and the cost estimate at the 60%, 90%, and 100% design milestones. Assumptions: 1. City is responsible for obtaining permission for field work to occur on King County-owned parcels. 2. A traffic control plan is not required, except for the 3 borings in Mountain View Avenue / Access Road. 3. All borings are accessible by truck or track-mounted equipment. Limited Access or Difficult Access drill rigs will not be required. 4. The potential for contaminated soil and groundwater at the boring sites is unknown. If contamination is detected, Consultant will promptly notify the City. Delays and other costs associated with addressing contaminated material and modifying the exploration program would be considered additional services. AGENDA ITEM #6. k) FINAL / 6 5. Uncontaminated Investigation-Derived Waste from the borings will be drummed and disposed of by the driller. If IDW is suspected to be contaminated and the contamination is confirmed using a photo-ionization detector or laboratory chemical testing, it will be drummed, clearly-labeled and left at a City-designated parcel for further testing and disposal. Such testing and disposal would be considered additional services. 6. Surface conditions at boring locations are either unpaved, or Hot Mix Asphalt. No concrete coring is included. 7. Utility locates will be performed using the public one-call center. No private utility locate or vactor potholing is included. If dense utilities appear to be present at drilling locations, the City will be notified that private locating and/or vactor extraction will be required. 8. All borings can be completed in one mobilization. 9. Boring locations will be surveyed using hand-held global positioning survey equipment and measurement from existing facilities at the time of performance. A survey is not included, or will be performed by others. Meetings: 1. None. Deliverables: 1. Draft and Final Geotechnical Report. Task 300 – Design The purpose of Task 300 is to advance the design of the ILS system through the 60%, 90%, and 100% design milestones. Task 300 Subtasks: 301. 60% Design. Respond to and incorporate 30% deliverable City review comments. Prepare 60% design package including City front end legal and general requirements, technical special provisions, technical specifications in WSDOT/APWA format, plans, updated Basis of Design Report (BODR) and opinions of probable construction cost (OPCC) for City review. Conduct internal QA/QC reviews of 60 percent design. 60% Design Workshop: Facilitate a workshop at the City offices to review the design package and discuss City review comments. Submit design package ten (10) working days prior to the 60% Design Workshop for City review and meeting preparation. 302. 90% Design. Respond to and incorporate 60% deliverable City review comments. Conduct a constructability review of the 60% design plans and specifications following receipt of City review comments. Prepare 90% design package including City front end legal and general requirements, technical special provisions, technical specifications in WSDOT/APWA format, plans, updated Basis of Design Report (BODR) and opinions of probable construction cost for City review. Conduct internal QA/QC reviews of 90 percent design. AGENDA ITEM #6. k) FINAL / 7 90% Design Workshop: Facilitate a workshop at the City offices to review the design package and discuss City review comments. Submit design package ten (10) working days prior to the 90% Design Workshop for City review and meeting preparation. 303. 100% Design. Respond to and incorporate 90% deliverable City review comments. Prepare final signed and sealed, bid-ready specifications, plans and engineer’s opinion of probable construction cost. 304. Biweekly Design Team Meetings. Conduct internal design team coordination meetings bi-weekly during the 60%, 90% and 100% design phases. (maximum of 20 virtual meetings, 30 minutes each) 305. PSE Design Coordination. This subtask includes the coordination required to obtain project approvals with Puget Sound Energy (PSE), including up to four meetings, up to the hours estimated in Exhibit B. 306. King County Design Coordination. This subtask includes the coordination required to obtain project approvals from King County, including the Special Use Permit from King County Parks, up to the hours estimated in Exhibit B. Assumptions: 1. Updates to the BODR will be minor in nature. The purpose of the document is to document the basis of design, not every element of the design as it progresses through the milestones. 2. All City reviews will be performed electronically using Bluebeam. 3. No traffic control or temporary access plans will be developed during design. The selected contractor will be responsible for preparing traffic control and temporary access plans as required by the City. The Consultant will provide support in the development of a phasing plan to the extent that it is required to develop the supporting Work Restrictions specification. 4. Coordination with PSE will be up to the limit of hours shown in the Level of Effort. 5. Consultant will provide technical input for PSE service drop application. City to submit PSE service drop application and be responsible for fees. 6. Bi-weekly design team meetings noted in Task 304 will be conducted as part of the regularly scheduled bi-weekly meeting in Task 104. 7. Constructability review updates will review draft progress drawings approximately 4 weeks in advance of City submittal. Where a phasing plan has been developed, its review will be included. Where easement acquisition are in progress an understanding of the intended easements will be incorporated into the review, 8. Structural design is limited to the proposed retaining wall at the location of the proposed central service drop site. Meetings: 1. 60% Design Workshop at City offices (2 hours in duration, up to 4 consultants attending). 2. PSE Coordination Meetings (Up to 4 virtual meetings, 1 hour in duration, up to 3 consultants attending) 3. 90% Design Workshop at City offices (2 hours in duration, up to 4 consultants attending). Deliverables: 1. 60% Design Package (response to 30% comments; and 60% plans, specifications, OPCC and updated BODR). AGENDA ITEM #6. k) FINAL / 8 2. 90% Design Package (response to 60% comment; and 90% plans, specifications, OPCC and updated BODR). 3. 100% Design Package (response to 90% comments; and 100% plans, specifications, and OPCC). Task 400 – Real Property & Surveying The purpose of Task 400 is to conduct additional survey, and coordinate and develop real property agreements and/or easements with lakeline customers and project stakeholders. Task 400 Subtasks: 401. Survey. This subtask includes the performance of additional topographic field survey to capture the expanded scope of the project area, including the area of the proposed electrical service connection, transformer and generator; and some missing areas of the roadway to design the full width replacement and associated drainage improvements. The additional survey area will be combined into the mapping of the preliminary design phase to produce a single mapping file. For the additional survey area: Perform a field survey. Field mapping within the project limits will include topography, man- made surface features, limits of vegetation, trees (6” DBH or larger), overhead utilities, and painted underground utilities. Irrigation systems will not be included. Perform measure-downs of existing storm drain and sanitary sewer structures, indicating rim and pipe invert elevations. Document the approximate size, type, material, and general condition of the structures. These observations will be made from the surface. Any required pipe video inspection, potholing or smoke testing needed to verify the condition or connectivity of drainage features is outside the scope of this task. An underground conductible utility locate within the project limits to be performed by a private utility locating firm. The location of the locate paint marks will be surveyed. While every reasonable effort will be made by the Consultant Team to depict the location of underground utilities based on utility locates, the Consultant Team is not liable for errors or omissions by utility locators or erroneous or insufficient information shown on utility record drawings. Prepare 1”=20’ topographic base map and digital terrain model (DTM) in AutoCAD format of the project to the City’s CAD standards. The base map will include information collected in the field survey. Two-foot contours will be generated from the DTM. Road rights of way within the project limits will be determined from available public records (i.e. records of survey, plats, state right-of-way plans, etc.) and found survey monuments. Parcel lines will be determined from GIS information. Existing utility easements will be added according to title reports for individual parcels. Right-of-way, easement and parcel lines will be added to the base map. 402. King County Agreements. Application, coordination and supporting documents required to obtain Special Use Permit with from King County. 403. Resident Agreements. General property research and review of project maps and plans. Review title reports and provide recommendations for clearing any encumbrances. Provide Administrative Offer Summaries (AOS) or Appraisals for all needed right of way. Prepare easements, offers, and other transaction documents utilizing City templates. Negotiate with property owners to secure easement or other property agreements (~57) AGENDA ITEM #6. k) FINAL / 9 A minimum of two (2) contacts will be made with each owner in an attempt to secure the necessary rights. Maintain detailed negotiator’s logs and acquisition files. Provide an acquisition status report every two weeks. Transmit closing packages to City for payment and recording. Assist in the preparation of condemnation packages in the event eminent domain is required. Coordination with Public Involvement Assumptions: 1. City will perform any legal reviews and prepare all legal documents. 2. City to provide title reports. 3. City to provide templates for easements or other property agreements. 4. Appraisals to be provided by a third-party vendor or sub-subcontractor. 5. City will pay for all property transactions and all closing/recording fees. 6. City will provide legal support for any property rights which may require legal assistance. 7. Due to uncertainty in the process of meeting with King County, effort will be limited to the allotted number of hours in the fee estimate and not assigned to specific tasks or meetings. s Meetings: 1. Property agreement strategy meeting (virtual 1.5-hour meeting with up to 3 consultants attending). 2. Individual meetings with property owners (up to 57 parties, two (2) contacts each). City Deliverables: 1. Easement records and title reports. 2. Easement templates approved by City legal. 3. Recorded Easement documents. Deliverables: 1. Survey files and basemaps. 2. Complete acquisition or condemnation files. Task 500 – Permitting The purpose of Task 500 is to prepare permit applications and obtain approvals for the project. Task 500 Subtasks: 501. City Permits. This subtask includes work associated with the application for and issuance of the following City permits: Shoreline, Clearing and Grading, Right-of-Way Use, Noise Variance, and Land Use. This also includes attendance at a pre-application meeting facilitated by City. 502. State Permits. This subtask includes work associated with the application for and issuance of the following State Permits: State Environmental Policy Act (SEPA), DOE Construction Stormwater General Permit (CSWGP), and Washington Department of Fish and Wildlife (WDFW) Hydraulic Project Approval (HPA). 503. Federal Permits. This subtask includes work associated with the application for and issuance of the following Federal Permits: Army Corps Nationwide/Individual. AGENDA ITEM #6. k) FINAL / 10 Assumptions: 1. For permitting purposes, the Project will be described in two phases. Phase 1 – construction of the new ILS system, Phase 2 – Abandonment of the existing lakeline system. 2. The Army Corps’ jurisdiction doesn’t extend upland and the only in-water work to permit will be related to the Phase 2 decommissioning work. 3. There will be a pre-application meeting facilitated by the Army Corps to discuss permitting needs with various resource agencies and interested Tribes. 4. The in-water work can be permitted through a Nationwide Permit (NWP 12), which also covers Section 401 and additional permitting through Ecology won’t be necessary. 5. An ordinary high-water mark (OHWM) delineation will not be needed and permit drawings can rely on the regulated lake levels as reported by the Army Corps. 6. No wetlands or in-water areas will be affected by the Phase 1 construction of the new ILS system. 7. There is no need for a wetland delineation. 8. No mitigation will be needed for this project and site restoration will be appropriate for all land disturbance. 9. Consultant will provide up to six (6) updates to submittal schedule, permit matrix, and anticipated approval times for permits. 10. Consultant will perform up to two (2) project site visits to assess project conditions. 11. Consultant will attend up to four (4), 1-hour virtual meetings with the City, regulatory agencies, and/or other stakeholders and take meeting notes. The meetings may include kick-off, permit check list review, and pre-application meetings. 12. Consultant will provide a consolidated list of permit conditions and potential changes to the specifications. 13. Arborist services, if required, will be provided by the City. Meetings: 1. City of Renton Pre-Application Meeting. 2. Army Corps Pre-Application Meeting. Deliverables: 1. Completed permit applications for the permits listed in this section. 2. Draft and final version of the JARPA, Biological Evaluation, Critical Areas/Shoreline Report, Aquatic Protection Permitting System (APPS) documentation, SEPA checklist, and project narratives/code consistency analyses for the clearing and grading and ROW use permit applications. 3. Completed permit matrix and permit schedule, and subsequent updates. Task 600 – Public Involvement The purpose of this task is to implement a public involvement plan to engage customers during design. Task 600 Subtasks: 601. Public Involvement Plan and Strategic messaging. AGENDA ITEM #6. k) FINAL / 11 Updating the Public Involvement Plan (PIP) to cover outreach plans and strategies for the final design phase of the project. The PIP update will be done in coordination with the City and will address specific audiences and key stakeholders that represent a broad range of interests in the project, and various materials and activities to provide for effective and equitable outreach, including consideration of language needs and other inclusive methods. Provide strategic advice for internal and external public affairs support to share information about the importance of the Kennydale Lakeline Sewer Improvements project and how the City will be able to address and solve the problem of maintaining sewer service. Develop materials to use in briefings with key stakeholders (neighborhood, community, elected official, jurisdiction and key civic leader representatives and organizations). This may include up to 2 brochures, fact sheets, or other materials. Support developing talking points or frequently asked questions so there is consistent messaging during engagement periods. 602. Individual Resident Meetings. Up to two rounds of property owner meetings with up to 57 properties, including scheduling, tracking, and summary development. Attend and participate in up to 4 virtual property owner meeting prep sessions with the City, outreach team, and technical team to review design plans and property information. Draft and develop frequently asked questions to support two rounds of individual resident meetings. 603. Open House. Plan and implement 1 in-person open house to educate property owners on grinder pump operations and answer general questions about the project. Open house materials that could be developed include, but are not limited to, logistics plans, FAQs, visual displays, a presentation, and a project factsheet. Provide facilitation and note-taking support at the in-person open house. 604. Online Engagement/Website Updates. Develop 1 online open house using the participate.online platform, including look-and-feel development, site deployment, content development, and analytics tracking. Prepare content for up to 7 web updates for the final design phase of the project. 605. Notifications. Develop materials for and conduct up to 2 rounds of fieldwork (geotechnical and/or survey) notifications (i.e., email, flyering, and phone calls) to the 57 properties to support project activities during the final design phase. Prepare up to 2 mailers and 2 email notifications for each round of property owner meetings. Assuming one mailer/email at the start of the round and one reminder email/mailer. Prepare up to 1 open house mailer. Prepare up to 5 letters and/or email updates to share project updates during the final design phase of the project. 606: Stakeholder database. Develop and maintain stakeholder database. Update the stakeholder database as needed to record: ̵ Changes in ownership of properties in the project areas. ̵ Communications to and from property owners and other affected parties. AGENDA ITEM #6. k) FINAL / 12 ̵ Notifications sent or delivered to properties and contacts. ̵ Communication and parcel information from notes collected by crews while in the field. ̵ Property owner meetings. Assumptions: 1. The Consultant team will provide materials for City owned and developed project website. It is assumed the City website will be the gateway to all online public outreach where materials will be uploaded by City staff. 2. The City will review and approve of all content and final public outreach materials. All deliverables assume 2 drafts and 1 final unless otherwise noted. 3. Third-party interpretation services will be utilized to support in-language property owner meetings as needed to allow property owners to be able to fully participate. 4. The City will coordinate and pay directly for interpretation and translation services, printing and mailing. 5. GovDelivery will be used to manage email updates. 6. EnviroIssues will not attend property owner meetings. The City, Carollo, and LaBonde will attend property owner meetings and provide their meeting notes to EnviroIssues. EnviroIssues will develop a high-level summary of themes and key takeaways from individual resident meetings. 7. Consultant will lead the planning, development, and implementation of the in-person open house and online open house. 8. The City will lead responding to questions from property owners or the general public. Consultant will log communications into the stakeholder database. 9. Consultant will update and maintain a project-specific subscription for tracking contacts, organizations, communications, activities, and parcels. Users may include City and Consultant staff; each user will be provided unique login credentials and be designated with read-only, editor or manager permissions. Upon project completion, Consultant will provide data reports (Word, PDF) and data exports (Excel) directly from the stakeholder database and the project subscription will be permanently deleted. 10. Open house materials will be determined in the public involvement plan and open house planning documents. Level of effort associated with this task includes a standard set of materials, including a project fact sheet, up to 15 display boards, FAQ document and presentation of up to 15 slides. Meetings: 1. Final design kick-off meeting 2. Bi-weekly or monthly outreach check-ins 3. Property owner engagement planning meetings 4. Property owner engagement prep meetings 5. Individual Resident Meetings (2 rounds, 1 hr each, ~57 residents; attended by (2) Consultants (Carollo and LaBonde). 6. Online open house planning meetings 7. Open house planning meetings AGENDA ITEM #6. k) FINAL / 13 Deliverables: 1. Public Involvement Plan; one (1) draft and one (1) final. 2. Property owner meeting notifications and summaries 3. Online open house PDF 4. Open house materials 5. Open house summary; one (1) draft and one (1) final. 6. Project mailers and letters 7. Email updates 8. Stakeholder database reports and exports, as needed Task 700 – Bid Support The purpose of this task is to assist the City during the bidding and award process on an as-needed basis. Task 700 Subtasks: 701. Pre-bid Walkthrough. Attend the onsite pre-bid walkthrough with prospective bidders. City to facilitate and schedule. 702. Bidder Questions. Assist the City with responses to prospective bidder’s questions during the bidding process. 703. Addendum(s). Assist the City with the preparation of up to four (4) addenda (as needed). Assumptions: 1. City will lead bidding effort and will submit all documentation required for bidding to standard bidding services. The Consultant will not be required to reproduce bid sets to be distributed to prospective bidders. 2. The City will be responsible for the creation and maintenance of the bidder’s list, managing questions during bidding, and distributing and required information, including addenda and/or clarifications. Meetings: 1. Pre-bid Walkthrough. Deliverables: 1. Responses to bidder questions. 2. Addendum(s). AGENDA ITEM #6. k) CAROLLO ENGINEERS, INC. FEE SCHEDULE As of January 1, 2023 Engineers/Scientists Hourly Rate Staff Professional $140.00 to 160.00 Lead Professional $160.00 to 180.00 Senior Professional $180.00 to 200.00 Supervisory Professional $200.00 to 240.00 Quality Manager $240.00 to 260.00 Project Manager $220.00 to 250.00 Technicians GIS/CAD Technician $120.00 to 160.00 Support Staff Document Processing / Clerical $110.00 to 130.00 Project Equipment Communication Expense (PECE) Per DL Hour 14.00 Other Direct Expenses Mileage at IRS Reimbursement Rate Effective January 1, 2023 at cost $.655 per mile Subconsultant at cost + 5% Other Direct Cost (invoiced per occurrence with backup) at cost Expert Witness Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments. AGENDA ITEM #6. k) ID Task Mode Task Name Duration Start Finish Predecessors 1 Contract NTP 61 days Thu 8/31/23 Tue 11/28/23 2 Legal Review 8 days Thu 8/31/23 Mon 9/11/23 3 Final Scope and Fee to City 9 days Tue 9/12/23 Fri 9/22/23 2 4 Agenda Bill Due 1 day Thu 9/28/23 Thu 9/28/23 5 City Council defer to Utilities Committee 1 day Mon 10/16/23 Mon 10/16/23 6 Utilities Committee Presentation 1 day Mon 11/6/23 Mon 11/6/23 7 Utilities Committee and Council Concur 1 day Mon 11/6/23 Mon 11/6/23 8 Executed Contract 5 days Tue 11/7/23 Tue 11/14/23 7 9 Sub task orders 8 days Wed 11/15/23 Tue 11/28/23 8 10 CAD Setup 35 days Wed 11/29/23 Thu 1/25/24 11 Exchange Files & coordinate ProjectWise access 10 days Wed 11/29/23 Tue 12/12/23 9 12 Review Files and Standards 15 days Wed 12/13/23 Wed 1/10/24 11 13 Prep for Revisions 10 days Thu 1/11/24 Thu 1/25/24 12 14 Geotechnical 85 days Wed 11/29/23 Fri 4/5/24 15 Develop Field Work Plan 10 days Wed 11/29/23 Tue 12/12/23 9 16 City permission from King County 10 days Wed 12/13/23 Wed 1/3/24 15 17 Drilling Schedule 6 wks Thu 1/4/24 Thu 2/15/24 16 18 Conduct Field Work 1 wk Fri 2/16/24 Fri 2/23/24 17,25 19 Prepare Draft Geotech Report 6 wks Mon 2/26/24 Fri 4/5/24 18 20 Survey 20 days Wed 11/29/23 Wed 1/3/24 21 Additional field survey 1 wk Wed 11/29/23 Tue 12/5/23 9 22 Prepare compiled basemap 3 wks Wed 12/6/23 Wed 1/3/24 21 23 Public Outreach 252 days Wed 11/29/23 Fri 12/6/24 24 Prepare Public Involvement Plan 1 mon Wed 11/29/23 Wed 1/3/24 9 25 Develop Website/mailer for geotech work, final design 4 wks Thu 1/4/24 Thu 2/1/24 24 26 Resident meetings - draft agreements and design update 1 mon Tue 8/13/24 Tue 9/10/24 31 27 Resident meetings - final agreements 1 mon Wed 11/6/24 Fri 12/6/24 32 28 City/Legal 300 days Wed 11/15/23 Tue 2/11/25 29 Review title reports and existing agreements 3 mons Wed 11/15/23 Tue 2/20/24 8 30 Property Appraisals 3 mons Wed 2/21/24 Tue 5/14/24 29 31 Develop proposed agreement(s)3 mons Wed 5/15/24 Mon 8/12/24 30 32 Prepare final agreements 3 mons Tue 8/13/24 Tue 11/5/24 31 33 Signing and recording 2 mons Mon 12/9/24 Tue 2/11/25 27 34 Permitting 282 days Thu 1/4/24 Wed 2/26/25 35 Corps pre-app meeting 1 day Fri 1/19/24 Fri 1/19/24 9FS+6 wks 36 Prepare Corps nationwide permit materials 6 wks Mon 1/22/24 Mon 3/4/24 35 37 Corps Nationwide Permit review 12 mons Tue 3/5/24 Tue 2/25/25 36 38 Corps Nationwide Permit issuance 1 day Wed 2/26/25 Wed 2/26/25 37 39 Prepare WDFW HPA permit materials 1 mon Tue 4/30/24 Tue 5/28/24 62 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 2024 2025 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary External Tasks External Milestone Page 1 Project: Kennydale - Final Design Date: Fri 9/22/23 AGENDA ITEM #6. k) ID Task Mode Task Name Duration Start Finish Predecessors 40 WDFW HPA permit review 6 mons Wed 5/29/24 Tue 11/19/24 39 41 WDFW HPA permit issuance 1 day Wed 11/20/24 Wed 11/20/24 40 42 City Pre-Application Meeting 1 day Thu 1/4/24 Thu 1/4/24 9FS+4 wks 43 City shoreline, clearing and grading, ROW use, noise variance, and land use permit materials 3 mons Wed 5/29/24 Fri 8/23/24 65 44 Prepare SEPA checklist 4 mons Wed 5/29/24 Mon 9/23/24 65 45 City Permit & SEPA Review 4 mons Wed 10/2/24 Tue 2/4/25 73 46 City permit issuance 1 day Wed 2/5/25 Wed 2/5/25 45 47 Prepare DOE CSWGP 3 wks Wed 10/2/24 Tue 10/22/24 73 48 CSWGP review and issuance 60 days Wed 10/23/24 Tue 1/28/25 47 49 Initial meeting with King County for Special Use Permit 1 day Wed 6/12/24 Wed 6/12/24 63FS+4 wks 50 King County coordination 6 mons Thu 6/13/24 Fri 12/6/24 49 51 Issuance of Special Use Permit 1 day Mon 12/9/24 Mon 12/9/24 50 52 60% Design 111 days Wed 11/29/23 Mon 5/13/24 53 Resolve 30% review comments 20 days Wed 11/29/23 Wed 1/3/24 9 54 60% design - coordination and routing 20 days Thu 1/4/24 Thu 2/1/24 53 55 Site visit confirmations of routing 10 days Fri 2/9/24 Fri 2/23/24 54FS+5 days 56 60% design - drawings 20 days Mon 2/26/24 Fri 3/22/24 55,13 57 60% design - estimate 10 days Mon 3/18/24 Fri 3/29/24 56SS+15 days 58 60% design - BODR 15 days Mon 3/18/24 Fri 4/5/24 56SS+15 days 59 60% design - specifications 15 days Mon 3/25/24 Fri 4/12/24 56 60 QA/QC Review 5 days Mon 4/15/24 Fri 4/19/24 56,57,58,59 61 Revisions 5 days Mon 4/22/24 Fri 4/26/24 60 62 Submit 60% Design 1 day Mon 4/29/24 Mon 4/29/24 61 63 City 60% Review 2 wks Tue 4/30/24 Mon 5/13/24 62 64 90% Design 106 days Tue 5/14/24 Tue 10/15/24 65 Resolve 60% review comments 10 days Tue 5/14/24 Tue 5/28/24 63 66 90% design - coordination 15 days Wed 5/29/24 Tue 6/18/24 65 67 90% design - drawings 25 days Thu 6/20/24 Fri 7/26/24 66 68 90% design - estimate 10 days Mon 7/29/24 Fri 8/9/24 67 69 90% design - BODR 10 days Mon 8/12/24 Fri 8/23/24 68 70 90% design - specifications 15 days Mon 8/26/24 Mon 9/16/24 69 71 QA/QC Review 5 days Tue 9/17/24 Mon 9/23/24 67,68,69,70 72 Revisions 5 days Tue 9/24/24 Mon 9/30/24 71 73 Submit 90% Design 1 day Tue 10/1/24 Tue 10/1/24 72 74 City 90% Review 2 wks Wed 10/2/24 Tue 10/15/24 73 75 100% Design 46 days Wed 10/16/24 Mon 12/23/24 76 Resolve 90% review comments 10 days Wed 10/16/24 Tue 10/29/24 74 77 Revisions to drawings, specs, estimate, BODR 25 days Wed 10/30/24 Fri 12/6/24 76 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 2024 2025 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary External Tasks External Milestone Page 2 Project: Kennydale - Final Design Date: Fri 9/22/23 AGENDA ITEM #6. k) ID Task Mode Task Name Duration Start Finish Predecessors 78 QA/QC 5 days Mon 12/9/24 Fri 12/13/24 77 79 Prepare sealed documents 5 days Mon 12/16/24 Fri 12/20/24 78 80 Submit 100% Design 1 day Mon 12/23/24 Mon 12/23/24 79 81 Float 60 days Tue 12/24/24 Thu 3/27/25 82 Unanticipated Delays 3 mons Tue 12/24/24 Thu 3/27/25 80 83 Advertisement 61 days Fri 3/28/25 Tue 6/24/25 84 City legal review 10 days Fri 3/28/25 Thu 4/10/25 82 85 Publish bid set 5 days Fri 4/11/25 Thu 4/17/25 84 86 Bid advertisement 3 wks Fri 4/18/25 Thu 5/8/25 85 87 Evaluation of low bidder 2 wks Fri 5/9/25 Thu 5/22/25 86 88 Approval to award 1 wk Fri 5/23/25 Fri 5/30/25 87 89 Contract award process 3 wks Mon 6/2/25 Mon 6/23/25 88 90 NTP 1 day Tue 6/24/25 Tue 6/24/25 89 91 Construction 360 days Wed 6/25/25 Thu 11/19/26 92 (See construction schedule)18 mons Wed 6/25/25 Thu 11/19/26 90 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 2024 2025 Task Split Milestone Summary Project Summary Inactive Task Inactive Milestone Inactive Summary External Tasks External Milestone Page 3 Project: Kennydale - Final Design Date: Fri 9/22/23 AGENDA ITEM #6. k) City of Renton Kennydale Lakeline - Final Design Team 9/22/2023 TASK / DESCRIPTION Carollo Engineers Confluence Environmental Company EnviroIssues Tetra Tech Shannon & Wilson LaBonde Land, Inc. KPG-Psomas Bolima Drafting + Design, Inc. Total Total Subs 5% Markup Total 1.05 101 Monthly Progress Reports & Invoices 6,966$ 6,300$ 2,934$ 7,353$ 7,740$ -$ 6,084$ 6,660$ 44,037$ 37,071$ 38,924.13$ 45,890.13$ 102 Project Coordination 21,600$ 1,200$ 600$ 1,283$ 5,710$ -$ 2,522$ -$ 32,915$ 11,315$ 11,880.23$ 33,480.23$ 103 Project Schedule 4,686$ -$ -$ -$ -$ -$ 1,004$ -$ 5,690$ 1,004$ 1,054.20$ 5,740.20$ 104 Biweekly PM Meetings 11,520$ -$ -$ -$ -$ -$ -$ -$ 11,520$ -$ -$ 11,520.00$ 105 Quality Management 6,684$ -$ -$ -$ 2,280$ -$ -$ -$ 8,964$ 2,280$ 2,394.00$ 9,078.00$ Subtotal - Task 100 51,456$ 7,500$ 3,534$ 8,635$ 15,730$ -$ 9,610$ 6,660$ 103,125$ 51,669$ 54,253$ 105,709$ 201 Field Work 2,588$ -$ -$ -$ 70,921$ -$ -$ -$ 73,509$ 70,921$ 74,467.05$ 77,055.05$ 211 Draft and Final Geotech Report 1,892$ -$ -$ -$ 31,870$ -$ -$ -$ 33,762$ 31,870$ 33,463.50$ 35,355.50$ 221 Geotechnical Design Support & Coordination 3,612$ -$ -$ -$ 7,860$ -$ -$ -$ 11,472$ 7,860$ 8,253.00$ 11,865.00$ Subtotal - Task 200 8,092$ -$ -$ -$ 110,651$ -$ -$ -$ 118,743$ 110,651$ 116,184$ 124,276$ 301 60% Design 94,774$ 4,080$ -$ 52,075$ -$ -$ 48,420$ 31,265$ 230,614$ 135,840$ 142,632.10$ 237,406$ 302 90% Design 80,942$ 4,080$ -$ 38,964$ -$ -$ 42,784$ 31,265$ 198,035$ 117,093$ 122,947.21$ 203,889$ 303 100% Design 39,628$ 480$ -$ 12,128$ -$ -$ 23,432$ 16,003$ 91,671$ 52,043$ 54,644.89$ 94,273$ 304 Biweekly Design Team Meetings 7,188$ 2,400$ -$ 4,152$ -$ 5,395$ 2,056$ -$ 21,191$ 14,003$ 14,703.41$ 21,891$ 305 PSE Design Coordination 7,432$ -$ -$ 8,494$ -$ -$ -$ -$ 15,926$ 8,494$ 8,919.19$ 16,351$ 306 King County Design Coordination 15,032$ -$ -$ 3,848$ -$ -$ 6,984$ -$ 25,864$ 10,832$ 11,373.08$ 26,405$ Subtotal - Task 300 244,996$ 11,040$ -$ 119,661$ -$ 5,395$ 123,676$ 78,533$ 583,301$ 338,305$ 355,220$ 600,216$ 401 Topographic Survey 2,388$ -$ -$ -$ -$ -$ 67,716$ -$ 70,104$ 67,716$ 71,101.80$ 73,489.80$ 420 King County Agreements 8,622$ -$ -$ -$ -$ 6,200$ 3,252$ -$ 18,074$ 9,452$ 9,924.60$ 18,546.60$ 430 Resident Agreements 8,622$ -$ -$ -$ -$ 224,010$ 48,976$ -$ 281,608$ 272,986$ 286,635.30$ 295,257.30$ Subtotal - Task 400 19,632$ -$ -$ -$ -$ 230,210$ 119,944$ -$ 369,786$ 350,154$ 367,662$ 387,294$ 501 City Permits 11,164$ 31,500$ -$ -$ -$ -$ 4,984$ -$ 47,648$ 36,484$ 38,308.20$ 49,472.20$ 502 State Permits 11,164$ 19,275$ -$ -$ -$ -$ 1,836$ -$ 32,275$ 21,111$ 22,166.55$ 33,330.55$ 503 Federal Permits 18,768$ 7,575$ -$ -$ -$ -$ -$ -$ 26,343$ 7,575$ 7,953.75$ 26,721.75$ Subtotal - Task 500 41,096$ 58,350$ -$ -$ -$ -$ 6,820$ -$ 106,266$ 65,170$ 68,429$ 109,525$ 601 Public Involvement Plan and Strategic Messaging 3,088$ 1,200$ 33,561$ -$ -$ -$ -$ -$ 37,849$ 34,761$ 36,499.05$ 39,587.05$ 602 Individual Resident Meetings 51,154$ 1,200$ 25,707$ -$ -$ -$ 3,688$ -$ 81,749$ 30,595$ 32,124.75$ 83,278.75$ 603 Open House 3,984$ 1,200$ 32,175$ -$ -$ -$ 2,252$ -$ 39,611$ 35,627$ 37,408.35$ 41,392.35$ 604 Online Engagement/Website Updates 3,584$ 1,200$ 27,708$ -$ -$ -$ 2,252$ -$ 34,744$ 31,160$ 32,718.00$ 36,302.00$ 605 Notifications 3,584$ 1,200$ 46,281$ -$ -$ -$ -$ -$ 51,065$ 47,481$ 49,855.05$ 53,439.05$ 606 Develop and Maintain Stakeholder Database 3,584$ 1,200$ 36,635$ -$ -$ -$ -$ -$ 41,419$ 37,835$ 39,726.75$ 43,310.75$ Subtotal - Task 600 68,978$ 7,200$ 202,067$ -$ -$ -$ 8,192$ -$ 286,437$ 217,459$ 228,332$ 297,310$ 601 Pre-Bid Walkthrough 1,872$ 1,200$ -$ 3,240$ -$ -$ 408$ -$ 6,720$ 4,848$ 5,090.90$ 6,962.90$ 601 Bidder Questions 6,360$ 1,200$ -$ 2,625$ 3,760$ -$ 1,126$ -$ 15,071$ 8,711$ 9,146.87$ 15,506.87$ 601 Addendums (4x)11,824$ 1,200$ -$ 1,305$ -$ -$ 2,252$ -$ 16,581$ 4,757$ 4,994.52$ 16,818.52$ Subtotal - Task 700 20,056$ 3,600$ -$ 7,170$ 3,760$ -$ 3,786$ -$ 38,372$ 18,316$ 19,232$ 39,288$ Total 454,306$ 87,690$ 205,601$ 135,467$ 130,141$ 235,605$ 272,028$ 85,193$ 1,606,030$ 1,151,724$ 1,209,310$ 1,663,616$ EXHIBIT D - Level of Effort Task 500 - Permitting Task 600 - Public Involvement Task 700 - Bid Support Task 100 - Project Management Task 200 - Geotechnical Task 300 - Design Task 400 - Real Property & Surveying 1 AGENDA ITEM #6. k) City of Renton Kennydale Lakeline - Final Design 9/22/2023 QM Structural PM PE Staff Eng CAD/Graphics Word Processor Waligorski Fan Thompson Sheppard Bullough Mattox Travel and Printing PECE Total Labor Rate 250.00$ 200.00$ 240.00$ 200.00$ 160.00$ 150.00$ 120.00$ $14.00 101 Monthly Progress Reports & Invoices 5 18 9 32 6,525$ 441$ 441$ 6,966$ 102 Project Coordination 18 36 36 90 20,340$ 1,260$ 1,260$ 21,600$ 103 Project Schedule 2 13 4 19 4,420$ 266$ 266$ 4,686$ 104 Biweekly PM Meetings 9 36 45 10,890$ 630$ 630$ 11,520$ 105 Quality Management 8 18 26 6,320$ 364$ 364$ 6,684$ Subtotal - Task 100 42 0 121 40 0 0 9 212 48,495$ -$ 2,961$ 2,961$ 51,456$ 201 Field Work 2 6 4 12 2,320$ 100$ 168$ 268$ 2,588$ 211 Draft and Final Geotech Report 2 2 4 8 1,780$ 112$ 112$ 1,892$ 221 Geotechnical Design Support & Coordination 2 8 8 18 3,360$ 252$ 252$ 3,612$ Subtotal - Task 200 2 0 6 18 12 0 0 38 7,460$ 100$ 532$ 632$ 8,092$ 301 60% Design 14 32 62 180 100 24 64 476 88,060$ 50$ 6,664$ 6,714$ 94,774$ 60% Drawings 24 16 80 40 24 60% Specifications 4 10 40 24 40 60% Cost Estimate 4 10 24 24 4 Updated BODR 10 16 8 16 QA/QC 10 12 16 60% Design Workshop 4 4 4 4 4 50$ 302 90% Design 14 22 50 156 86 24 56 408 75,180$ 50$ 5,712$ 5,762$ 80,942$ 90% Drawings 16 10 60 30 24 90% Specifications 4 8 40 24 32 90% Cost Estimate 2 8 24 24 4 Updated BODR 8 16 8 16 QA/QC 10 12 12 90% Design Workshop 4 4 4 4 50$ 303 100% Design 8 6 32 60 42 24 30 202 36,800$ -$ 2,828$ 2,828$ 39,628$ 100% Drawings 2 4 8 20 10 24 4 100% Specifications 4 2 12 24 16 24 100% Cost Estimate 2 12 16 16 2 304 Biweekly Design Team Meetings 2 12 12 6 32 6,740$ 448$ 448$ 7,188$ 305 PSE Design Coordination 2 8 8 12 8 38 6,900$ 532$ 532$ 7,432$ 306 King County Design Coordination 2 12 16 40 8 78 13,940$ 1,092$ 1,092$ 15,032$ Subtotal - Task 300 42 60 176 432 286 72 166 1,234 227,620$ 100$ 17,276$ 17,376$ 244,996$ 401 Topographic Survey 2 4 4 2 12 2,220$ -$ 168$ 168$ 2,388$ 420 King County Agreements 4 12 16 6 38 8,040$ 50$ 532$ 582$ 8,622$ 430 Resident Agreements 4 12 16 6 38 8,040$ 50$ 532$ 582$ 8,622$ Subtotal - Task 400 8 0 26 36 16 2 0 88 18,300$ 100$ 1,232$ 1,332$ 19,632$ 501 City Permits 6 6 18 18 8 56 10,380$ -$ 784$ 784$ 11,164$ 502 State Permits 6 6 18 18 8 56 10,380$ -$ 784$ 784$ 11,164$ 503 Federal Permits 6 6 18 24 40 8 102 17,340$ -$ 1,428$ 1,428$ 18,768$ Subtotal - Task 500 18 0 18 54 60 40 24 214 38,100$ -$ 2,996$ 2,996$ 41,096$ 601 Public Involvement Plan and Strategic Messaging 4 8 12 2,920$ -$ 168$ 168$ 3,088$ 602 Individual Resident Meetings 191 10 201 47,840$ 500$ 2,814$ 3,314$ 51,154$ 603 Open House 4 4 8 16 3,560$ 200$ 224$ 424$ 3,984$ 604 Online Engagement/Website Updates 4 12 16 3,360$ -$ 224$ 224$ 3,584$ 605 Notifications 4 12 16 3,360$ -$ 224$ 224$ 3,584$ 606 Develop and Maintain Stakeholder Database 4 12 16 3,360$ -$ 224$ 224$ 3,584$ Subtotal - Task 600 8 0 215 54 0 0 0 277 64,400$ 700$ 3,878$ 4,578$ 68,978$ 601 Pre-Bid Walkthrough 4 4 8 1,760$ -$ 112$ 112$ 1,872$ 601 Bidder Questions 2 4 16 8 30 5,940$ -$ 420$ 420$ 6,360$ 601 Addendums (4x)2 4 20 16 24 66 10,900$ -$ 924$ 924$ 11,824$ Subtotal - Task 700 4 0 12 40 24 0 24 104 18,600$ -$ 1,456$ 1,456$ 20,056$ Total 124 60 574 674 398 114 223 2,167 422,975$ 1,000$ 30,331$ 31,331$ 454,306$ Task 500 - Permitting Carollo Carollo Labor Cost Task 200 - Geotechnical TOTAL COST OTHER DIRECT COSTS Total ODC Task 100 - Project Management Task 300 - Design TASK / DESCRIPTION Task 600 - Public Involvement Task 700 - Bid Support Task 400 - Real Property & Surveying Total Hours 2 AGENDA ITEM #6. k) City of Renton Kennydale Lakeline - Final Design 9/22/2023 Project ManagerTechnical Lead Support Support Accountant Editor Role Chris Cziesla Marlene Meaders Jenny Love Audrey Michniak Nora Burton Diana Hoffer Name Total Labor Rate 240.00$ 210.00$ 160.00$ 120.00$ 105.00$ 105.00$ 100.00$ 101 Monthly Progress Reports & Invoices 20 20 40 6,300$ 6,300$ 102 Project Coordination 5 5 1,200$ 1,200$ 103 Project Schedule 0 -$ -$ 104 Biweekly PM Meetings 0 -$ -$ 105 Quality Management 0 -$ -$ Subtotal - Task 100 5 20 0 0 20 0 0 45 7,500$ -$ 7,500$ 201 Field Work 0 -$ -$ 211 Draft and Final Geotech Report 0 -$ -$ 221 Geotechnical Design Support & Coordination 0 -$ -$ Subtotal - Task 200 0 0 0 0 0 0 0 0 -$ -$ -$ 301 60% Design 17 0 0 0 0 0 0 17 4,080$ -$ 4,080$ 60% Drawings 0 -$ 60% Specifications 10 10 2,400$ 60% Cost Estimate 0 -$ Updated BODR 5 5 1,200$ QA/QC 0 -$ 60% Design Workshop 2 2 480$ 302 90% Design 17 0 0 0 0 0 0 17 4,080$ -$ 4,080$ 90% Drawings 0 -$ 90% Specifications 10 10 2,400$ 2,400$ 90% Cost Estimate 0 -$ -$ Updated BODR 5 5 1,200$ 1,200$ QA/QC 0 -$ -$ 90% Design Workshop 2 2 480$ 480$ 303 100% Design 2 0 0 0 0 0 0 2 480$ -$ 480$ 100% Drawings 0 -$ 100% Specifications 2 2 480$ 480$ 100% Cost Estimate 0 -$ 304 Biweekly Design Team Meetings 10 10 2,400$ 2,400$ 305 PSE Design Coordination 0 -$ 306 King County Design Coordination 0 -$ Subtotal - Task 300 46 0 0 0 0 0 0 70 11,040$ -$ 11,040$ 401 Topographic Survey 0 -$ -$ 420 King County Agreements 0 -$ -$ 430 Resident Agreements 0 -$ -$ Subtotal - Task 400 0 0 0 0 0 0 0 0 -$ -$ -$ 501 City Permits 20 30 60 80 10 200 31,350$ 150$ 31,500$ 502 State Permits 10 20 30 60 5 125 19,125$ 150$ 19,275$ 503 Federal Permits 10 10 20 5 45 7,425$ 150$ 7,575$ Subtotal - Task 500 40 60 90 160 0 20 0 370 57,900$ 450$ 58,350$ 601 Public Involvement Plan and Strategic Messaging 5 5 1,200$ 1,200$ 602 Individual Resident Meetings 5 5 1,200$ 1,200$ 603 Open House 5 5 1,200$ 1,200$ 604 Online Engagement/Website Updates 5 5 1,200$ 1,200$ 605 Notifications 5 5 1,200$ 1,200$ 606 Develop and Maintain Stakeholder Database 5 5 1,200$ 1,200$ Subtotal - Task 600 30 0 0 0 0 0 0 30 7,200$ -$ 7,200$ 601 Pre-Bid Walkthrough 5 5 1,200$ 1,200$ 601 Bidder Questions 5 5 1,200$ 1,200$ 601 Addendums (4x)5 5 1,200$ 1,200$ Subtotal - Task 700 5 0 0 0 0 0 0 15 3,600$ -$ 3,600$ Total 51 20 0 0 20 0 0 530 87,240$ 450$ 87,690$ Task 600 - Public Involvement Task 700 - Bid Support Task 400 - Real Property & Surveying Confluence Total Labor Cost Task 500 - Permitting Task 200 - Geotechnical TOTAL COST Travel, Printing, Etc. Task 100 - Project Management Task 300 - Design TASK / DESCRIPTION Total Hours 3 AGENDA ITEM #6. k) City of Renton Kennydale Lakeline - Final Design 9/22/2023 A1 A2 A3 SA GD3 IS3 Role Generic Nyles Green Generic Ryan Orth Generic Generic Name Total Labor Rate 120.00$ 150.00$ 189.00$ 240.00$ 189.00$ 189.00$ 100.00$ 101 Monthly Progress Reports & Invoices 12 6 18 2,934$ 2,934$ 102 Project Coordination 4 4 600$ 600$ 103 Project Schedule 0 -$ -$ 104 Biweekly PM Meetings 0 -$ -$ 105 Quality Management 0 -$ -$ Subtotal - Task 100 0 16 6 0 0 0 0 22 3,534$ -$ 3,534$ 201 Field Work 0 -$ -$ 211 Draft and Final Geotech Report 0 -$ -$ 221 Geotechnical Design Support & Coordination 0 -$ -$ Subtotal - Task 200 0 0 0 0 0 0 0 0 -$ -$ -$ 301 60% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 60% Drawings 0 -$ 60% Specifications 0 -$ 60% Cost Estimate 0 -$ Updated BODR 0 -$ QA/QC 0 -$ 60% Design Workshop 0 -$ 302 90% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 90% Drawings 0 -$ 90% Specifications 0 -$ 90% Cost Estimate 0 -$ Updated BODR 0 -$ QA/QC 0 -$ 90% Design Workshop 0 -$ 303 100% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 100% Drawings 0 -$ 100% Specifications 0 -$ 100% Cost Estimate 0 -$ 304 Biweekly Design Team Meetings 0 -$ 305 PSE Design Coordination 0 -$ 306 King County Design Coordination 0 -$ Subtotal - Task 300 0 0 0 0 0 0 0 0 -$ -$ -$ 401 Topographic Survey 0 -$ -$ 420 King County Agreements 0 -$ -$ 430 Resident Agreements 0 -$ -$ Subtotal - Task 400 0 0 0 0 0 0 0 0 -$ -$ -$ 501 City Permits 0 -$ -$ 502 State Permits 0 -$ -$ 503 Federal Permits 0 -$ -$ Subtotal - Task 500 0 0 0 0 0 0 0 0 -$ -$ -$ 601 Public Involvement Plan and Strategic Messaging 0 99 81 18 198 33,561$ 33,561$ 602 Individual Resident Meetings 73 84 23 180 25,707$ 25,707$ 603 Open House 53 77 36 24 9 199 32,175$ 32,175$ 604 Online Engagement/Website Updates 50 54 34 38 176 27,708$ 27,708$ 605 Notifications 90 137 42 37 306 46,281$ 46,281$ 606 Stakeholder Database 70 70 40 180 26,460$ 10,175$ 36,635$ Subtotal - Task 600 336 521 256 24 64 38 0 1,239 191,892$ 10,175$ 202,067$ 601 Pre-Bid Walkthrough 0 -$ -$ 601 Bidder Questions 0 -$ -$ 601 Addendums (4x)0 -$ -$ Subtotal - Task 700 0 0 0 0 0 0 0 0 -$ -$ -$ Total 0 16 6 0 0 0 0 1,261 195,426$ 10,175$ 205,601$ Total Hours EnviroIssues Total Labor Cost Task 500 - Permitting Task 200 - Geotechnical TOTAL COST Travel, Printing, Etc. Task 100 - Project Management Task 300 - Design TASK / DESCRIPTION Task 600 - Public Involvement Task 700 - Bid Support Task 400 - Real Property & Surveying 4 AGENDA ITEM #6. k) City of Renton Kennydale Lakeline - Final Design 9/22/2023 Tetra TechSub PMSenior Elec. EngProject Elec. EngSenior Elec. EngSenior CivilAdminRole Total Hours Total Labor Cost TOTAL COST TASK / DESCRIPTION David Scott John Rice Armin Agnish Dan Lindsey Gordon Munro Lisa Fortney Name Total Labor Rate 244.44$ 263.50$ 133.31$ 235.61$ 300.38$ 123.83$ 104.00$ 101 Monthly Progress Reports & Invoices 24 12 36 7,353$ 7,353$ 102 Project Coordination 2 2 2 6 1,283$ 1,283$ 103 Project Schedule 0 -$ -$ 104 Biweekly PM Meetings 0 -$ -$ 105 Quality Management 0 -$ -$ Subtotal - Task 100 26 2 2 0 0 12 0 42 8,635$ -$ 8,635$ 201 Field Work 0 -$ -$ 211 Draft and Final Geotech Report 0 -$ -$ 221 Geotechnical Design Support & Coordination 0 -$ -$ Subtotal - Task 200 0 0 0 0 0 0 0 0 -$ -$ -$ 301 60% Design 42 45 197 10 4 0 0 298 51,944$ 131$ 52,075$ Response to 30 percent 2 3 15 20 3,279$ 60% Drawings 16 140 156 22,880$ 131$ 60% Specifications & Tech Docs (BODR & OPCC)2 12 20 34 6,317$ BODR Update 2 8 10 1,593$ 60% Cost Estimate 4 8 12 2,120$ Phasing plan development for Work Restrictions 16 6 4 26 6,025$ Updated constructability review TM 20 4 24 6,090$ QA/QC 2 10 12 2,845$ 60% Design Workshop 2 2 4 794$ 302 90% Design 38 46 109 10 2 0 0 205 38,898$ 66$ 38,964$ Response to 60 percent 2 2 10 14 2,349$ 90% Drawings 16 70 86 13,548$ 66$ 90% Specifications 2 16 15 33 6,705$ Updated BODR 2 4 6 1,060$ 90% Cost Estimate 2 4 6 1,060$ Phasing plan development for Work Restrictions 16 6 4 26 6,025$ Updated constructability review 16 2 18 4,512$ QA/QC 2 10 12 2,845$ 90% Design Workshop 2 2 4 794$ 303 100% Design 6 7 52 8 0 0 0 73 12,128$ -$ 12,128$ Response to 90%2 2 8 12 2,082$ 100% Drawings 2 30 32 4,526$ 100% Specifications 2 1 10 13 2,086$ 100% Cost Estimate 2 4 6 1,060$ QA/QC 2 8 10 2,374$ 304 Biweekly Design Team Meetings 4 8 8 0 0 0 0 20 4,152$ -$ 4,152$ 60% Design Meetings (Up to 2 Mtgs)2 4 4 10 2,076$ 90% Design Meetings (Up to 2 Mtgs)2 4 4 10 2,076$ 305 PSE Design Coordination 12 40 52 8,494$ 8,494$ 306 King County Design Coordination 6 6 6 18 3,848$ 3,848$ Subtotal - Task 300 96 124 412 28 6 0 0 1,079 123,616$ 197$ 119,661$ 401 Topographic Survey 0 -$ -$ 420 King County Agreements 0 -$ -$ 430 Resident Agreements 0 -$ -$ Subtotal - Task 400 0 0 0 0 0 0 0 0 -$ -$ -$ 501 City Permits 0 -$ -$ 502 State Permits 0 -$ -$ 503 Federal Permits 0 -$ -$ Subtotal - Task 500 0 0 0 0 0 0 0 0 -$ -$ -$ 601 Public Involvement Plan and Strategic Messaging 0 -$ -$ 602 Individual Resident Meetings 0 -$ -$ 603 Open House 0 -$ -$ 604 Online Engagement/Website Updates 0 -$ -$ 605 Notifications 0 -$ -$ 606 Develop and Maintain Stakeholder Database 0 -$ -$ Subtotal - Task 600 0 0 0 0 0 0 0 0 -$ -$ -$ 601 Pre-Bid Walkthrough 0 8 8 16 3,174$ 66$ 3,240$ 601 Bidder Questions 1 6 6 13 2,625$ 2,625$ 601 Addendums (4x)1 2 4 7 1,305$ 1,305$ Subtotal - Task 700 2 16 18 0 0 0 0 36 7,104$ 66$ 7,170$ Total 124 142 432 28 6 12 0 1,157 190,841$ 362$ 135,467$ Hours Total Labor Cost Task 500 - Permitting Task 200 - Geotechnical TOTAL COST Travel, Printing, Etc. Task 100 - Project Management Task 300 - Design Task 600 - Public Involvement Task 700 - Bid Support Task 400 - Real Property & Surveying 5 AGENDA ITEM #6. k) City of Renton Kennydale Lakeline - Final Design 9/22/2023 VP Sr. Ass.Sr Prof 2 Prof 4 Prof 3 Sr Tech Svcs Sr Office Svcs Harney Butkovich Baird Sanger Justinak MacDonald Kucker Total Labor Rate 285.00$ 245.00$ 185.00$ 150.00$ 130.00$ 150.00$ 145.00$ 101 Monthly Progress Reports & Invoices 18 18 36 7,740$ 7,740$ 102 Project Coordination 18 4 22 5,710$ 5,710$ 103 Project Schedule 0 -$ -$ 104 Biweekly PM Meetings 0 -$ -$ 105 Quality Management 8 8 2,280$ 2,280$ Subtotal - Task 100 44 0 0 0 0 0 22 66 15,730$ -$ 15,730$ 201 Field Work 1 16 9 118 10 154 21,385$ 49,536$ 70,921$ 211 Draft and Final Geotech Report 4 10 46 108 18 6 192 31,870$ 31,870$ 221 Geotechnical Design Support & Coordination 12 24 36 7,860$ 7,860$ Subtotal - Task 200 17 10 86 117 118 18 16 382 61,115$ 49,536$ 110,651$ 301 60% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 60% Drawings 0 -$ 60% Specifications 0 -$ 60% Cost Estimate 0 -$ Updated BODR 0 -$ QA/QC 0 -$ 60% Design Workshop 0 -$ 302 90% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 90% Drawings 0 -$ 90% Specifications 0 -$ 90% Cost Estimate 0 -$ Updated BODR 0 -$ QA/QC 0 -$ 90% Design Workshop 0 -$ 303 100% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 100% Drawings 0 -$ 100% Specifications 0 -$ 100% Cost Estimate 0 -$ 304 Biweekly Design Team Meetings 0 -$ 305 PSE Design Coordination 0 -$ 306 King County Design Coordination 0 -$ Subtotal - Task 300 0 0 0 0 0 0 0 0 -$ -$ -$ 401 Topographic Survey 0 -$ -$ 420 King County Agreements 0 -$ -$ 430 Resident Agreements 0 -$ -$ Subtotal - Task 400 0 0 0 0 0 0 0 0 -$ -$ -$ 501 City Permits 0 -$ -$ 502 State Permits 0 -$ -$ 503 Federal Permits 0 -$ -$ Subtotal - Task 500 0 0 0 0 0 0 0 0 -$ -$ -$ 601 Public Involvement Plan and Strategic Messaging 0 -$ -$ 602 Individual Resident Meetings 0 -$ -$ 603 Open House 0 -$ -$ 604 Online Engagement/Website Updates 0 -$ -$ 605 Notifications 0 -$ -$ 606 Develop and Maintain Stakeholder Database 0 -$ -$ Subtotal - Task 600 0 0 0 0 0 0 0 0 -$ -$ -$ 601 Pre-Bid Walkthrough 0 -$ -$ 601 Bidder Questions 8 8 16 3,760$ 3,760$ 601 Addendums (4x)0 -$ -$ Subtotal - Task 700 0 0 0 0 0 0 0 16 3,760$ -$ 3,760$ Total 61 10 86 117 118 18 38 464 80,605$ 49,536$ 130,141$ Task 600 - Public Involvement Task 700 - Bid Support Task 400 - Real Property & Surveying Shannon & Wilson Total Labor Cost Task 500 - Permitting Task 200 - Geotechnical TOTAL COST Travel, Printing, Etc. Task 100 - Project Management Task 300 - Design TASK / DESCRIPTION Total Hours 6 AGENDA ITEM #6. k) City of Renton Kennydale Lakeline - Final Design 9/22/2023 Acq Mgr ROW Agent Role Role Role Role Role Scott Matetich Mark Anderson Name Name Name Name Name Total Labor Rate 155.00$ 105.00$ 100.00$ 100.00$ 100.00$ 100.00$ 100.00$ 101 Monthly Progress Reports & Invoices 0 -$ -$ 102 Project Coordination 0 -$ -$ 103 Project Schedule 0 -$ -$ 104 Biweekly PM Meetings 0 -$ -$ 105 Quality Management 0 -$ -$ Subtotal - Task 100 0 0 0 0 0 0 0 0 -$ -$ -$ 201 Field Work 0 -$ -$ 211 Draft and Final Geotech Report 0 -$ -$ 221 Geotechnical Design Support & Coordination 0 -$ -$ Subtotal - Task 200 0 0 0 0 0 0 0 0 -$ -$ -$ 301 60% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 60% Drawings 0 -$ 60% Specifications 0 -$ 60% Cost Estimate 0 -$ Updated BODR 0 -$ QA/QC 0 -$ 60% Design Workshop 0 -$ 302 90% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 90% Drawings 0 -$ 90% Specifications 0 -$ 90% Cost Estimate 0 -$ Updated BODR 0 -$ QA/QC 0 -$ 90% Design Workshop 0 -$ 303 100% Design 0 0 0 0 0 0 0 0 -$ -$ -$ 100% Drawings 0 -$ 100% Specifications 0 -$ 100% Cost Estimate 0 -$ 304 Biweekly Design Team Meetings 26 13 39 5,395$ 5,395$ 305 PSE Design Coordination 0 -$ -$ 306 King County Design Coordination 0 -$ -$ Subtotal - Task 300 26 13 0 0 0 0 0 0 5,395$ -$ 5,395$ 401 Topographic Survey 0 -$ -$ 420 King County Agreements 40 40 6,200$ 6,200$ 430 Resident Agreements 171 1,881 2,052 224,010$ 224,010$ Subtotal - Task 400 211 1,881 0 0 0 0 0 2,092 230,210$ -$ 230,210$ 501 City Permits 0 -$ -$ 502 State Permits 0 -$ -$ 503 Federal Permits 0 -$ -$ Subtotal - Task 500 0 0 0 0 0 0 0 0 -$ -$ -$ 601 Public Involvement Plan and Strategic Messaging 0 -$ -$ 602 Individual Resident Meetings 0 -$ -$ 603 Open House 0 -$ -$ 604 Online Engagement/Website Updates 0 -$ -$ 605 Notifications 0 -$ -$ 606 Develop and Maintain Stakeholder Database 0 -$ -$ Subtotal - Task 600 0 0 0 0 0 0 0 0 -$ -$ -$ 601 Pre-Bid Walkthrough 0 -$ -$ 601 Bidder Questions 0 -$ -$ 601 Addendums (4x)0 -$ -$ Subtotal - Task 700 0 0 0 0 0 0 0 0 -$ -$ -$ Total 237 1,894 0 0 0 0 0 2,092 235,605$ -$ 235,605$ Task 600 - Public Involvement Task 700 - Bid Support Task 400 - Real Property & Surveying LaBonde Land Total Labor Cost Task 500 - Permitting Task 200 - Geotechnical TOTAL COST Travel, Printing, Etc. Task 100 - Project Management Task 300 - Design TASK / DESCRIPTION Total Hours 7 AGENDA ITEM #6. k) City of Renton Kennydale Lakeline - Final Design 9/22/2023 Survey Manager Project Surveyor Survey Technician Survey Crew I Survey Crew II Urban Design Manager Project LS Architect Landscape Technician Senior Admin Cadd Technician Name Name Name Name Name Name Name Name Name Name Total Labor Rate 251.00$ 164.00$ 117.00$ 205.00$ 260.00$ 200.00$ 155.00$ 102.00$ 133.00$ 124.00$ 101 Monthly Progress Reports & Invoices 8 0 0 0 0 0 16 0 12 0 36 6,084$ 6,084$ 102 Project Coordination 8 0 0 0 0 0 2 2 0 0 12 2,522$ 2,522$ 103 Project Schedule 4 0 0 0 0 0 0 0 0 0 4 1,004$ 1,004$ 104 Biweekly PM Meetings 0 -$ -$ 105 Quality Management 0 -$ -$ Subtotal - Task 100 20 0 0 0 0 0 18 2 12 0 52 9,610$ -$ 9,610$ 201 Field Work 0 -$ -$ 211 Draft and Final Geotech Report 0 -$ -$ 221 Geotechnical Design Support & Coordination 0 -$ -$ Subtotal - Task 200 0 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ 301 60% Design 0 0 0 0 0 32 68 260 0 40 400 48,420$ -$ 48,420$ 60% Drawings 8 32 200 0 40 280 31,920$ 31,920$ 60% Specifications 12 12 12 36 5,484$ 5,484$ 60% Cost Estimate 4 8 24 36 4,488$ 4,488$ Updated BODR 0 -$ -$ QA/QC 8 16 24 48 6,528$ 6,528$ 60% Design Workshop 0 -$ -$ 302 90% Design 0 0 0 0 0 24 48 280 0 16 368 42,784$ -$ 42,784$ 90% Drawings 8 24 220 252 27,760$ 27,760$ 90% Specifications 4 4 12 0 16 36 4,628$ 4,628$ 90% Cost Estimate 4 4 24 32 3,868$ 3,868$ Updated BODR 0 -$ -$ QA/QC 8 16 24 48 6,528$ 6,528$ 90% Design Workshop 0 -$ -$ 303 100% Design 0 0 0 0 0 20 40 120 0 8 188 23,432$ -$ 23,432$ 100% Drawings 12 32 96 0 8 148 18,144$ 18,144$ 100% Specifications 4 4 12 20 2,644$ 2,644$ 100% Cost Estimate 4 4 12 20 2,644$ 2,644$ 304 Biweekly Design Team Meetings 0 8 8 0 0 16 2,056$ 2,056$ 305 PSE Design Coordination 0 -$ -$ 306 King County Design Coordination 4 32 12 0 0 48 6,984$ 6,984$ Subtotal - Task 300 0 0 0 0 0 80 196 680 0 64 1,724 123,676$ -$ 123,676$ 401 Topographic Survey 16 80 140 40 100 376 67,716$ 67,716$ 420 King County Agreements 4 8 8 0 0 20 3,252$ 3,252$ 430 Resident Agreements 16 160 160 0 0 336 48,976$ 48,976$ Subtotal - Task 400 36 248 308 40 100 0 0 0 0 0 732 119,944$ -$ 119,944$ 501 City Permits 4 8 24 0 4 40 4,984$ 4,984$ 502 State Permits 2 4 8 0 0 14 1,836$ 1,836$ 503 Federal Permits 0 -$ -$ Subtotal - Task 500 0 0 0 0 0 6 12 32 0 4 54 6,820$ -$ 6,820$ 601 Public Involvement Plan and Strategic Messaging 0 -$ -$ 602 Individual Resident Meetings 0 8 24 0 0 32 3,688$ 3,688$ 603 Open House 0 4 16 0 0 20 2,252$ 2,252$ 604 Online Engagement/Website Updates 0 4 16 0 0 20 2,252$ 2,252$ 605 Notifications 0 -$ -$ 606 Develop and Maintain Stakeholder Database 0 -$ -$ Subtotal - Task 600 0 0 0 0 0 0 16 56 0 0 72 8,192$ -$ 8,192$ 601 Pre-Bid Walkthrough 0 0 4 0 0 4 408$ 408$ 601 Bidder Questions 0 2 8 0 0 10 1,126$ 1,126$ 601 Addendums (4x)0 4 16 0 0 20 2,252$ 2,252$ Subtotal - Task 700 0 0 0 0 0 0 6 28 0 0 34 3,786$ -$ 3,786$ Total 56 248 308 40 100 86 248 798 12 68 2,668 272,028 0 272,028 Total Hours KPG-Psomas Total Labor Cost Task 500 - Permitting Task 200 - Geotechnical TOTAL COST Travel, Printing, Etc. Task 100 - Project Management Task 300 - Design TASK / DESCRIPTION Task 600 - Public Involvement Task 700 - Bid Support Task 400 - Real Property & Surveying 8 AGENDA ITEM #6. k) Client:Carollo Engineers Contact:Cheyenne Thompson Project:Kennydale Lakeline 60 % Submittal 45 sheets Notes Hrs. Markups 2 hrs per sheet 90 Plotting 1 QC Comments 1 hour per sheet 45 Plotting 1 Final QC 2 Contingency 30 Total 60% hours 169 x $185/hr 31,265.00$ 90 % Submittal 45 sheets Notes Hrs. Markups 2 hrs per sheet 90 Plotting 1 QC Comments 1 hour per sheet 45 Plotting 1 Final QC 2 Contingency 30 Total 90% hours 169 x $185/hr 31,265.00$ 100 % Submittal 34 sheets Notes Hrs. Markups 1 hrs per sheet 45 Plotting 1 QC Comments 0.5 hour per sheet 22.5 Plotting 1 Final QC 2 Contingency 15 Total 100% hours 86.5 x $185/hr 16,002.50$ Carollo notes: PM (not included in Bolima's original estimate), 2hr/month 36 6,660.00$ Increased from 34 to 45 sheets AGENDA ITEM #6. k) AGENDA ITEM #6. k)