HomeMy WebLinkAboutContractDocuSign Envelope ID: B44326FC-BE2A-486E-B5CF-5DFB35F81058
AGREEMENT FOR MAY CREEK PARK MASTER PLANNING
THIS AGREEMENT, dated for reference purposes only as October 9, 2023, is by and between the
City of Renton (the "City"), a Washington municipal corporation, and Anchor QEA LLC
("Consultant"), a Washington Corporation. The City and the Consultant are referred to
collectively in this Agreement as the "Parties." Once fully executed by the Parties, this Agreement
is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide May Creek Park master planning services as
specified in Exhibit A, which is attached and incorporated herein and may hereinafter be
referred to as the "Work."
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually
agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later
than December 31, 2024.
4.Compensation:
A.Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $149,936.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
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DocuSign Envelope ID: B44326FC-BE2A-486E-B5CF-5DFB35F81058
Work. Payment shall be made by the City for Work performed within thirty (30}
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days' notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6.Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
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Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7.Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8.Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9.Independent Contractor Relationship:
A.The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
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employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B.The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate ... ) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
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Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11.Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12.City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https:ljwww.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13.Insurance: Consultant shall secure and maintain:
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C.Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
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E.Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F.Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14.Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jason Lederer
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6547
jlederer@rentonwa.gov
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CONSULTANT
Anna Spooner
1201 3rd Ave., Ste 2600
Seattle, WA 98101
Phone: (206) 287-9130
aspooner@anchorqea.com
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17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18.Miscellaneous: The parties hereby acknowledge:
A.The City is not responsible to train or provide training for Consultant.
B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
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the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F.Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G.Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19.Other Provisions:
A.Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B.General Administration and Management. The City's project manager is Jason
Lederer. In providing Work, Consultant shall coordinate with the City's contract
manager or his/her designee.
C.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D.Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
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other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H.Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J.Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L.Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M.Waivers. All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
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N.Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By: __________ _
Armondo Pavone
Mayor
Date
Attest
Jason A. Seth
City Clerk
Approved as to Legal Form
By: Approved by Cheryl Beyer via email 9/27/2023
Cheryl Beyer
Senior Assistance City Attorney
Contract Template Updated 5/21/2021
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CONSULTANT
By: A JU!,, ��a,
Ann Costanza
Principal
October 24, 2023
Date
10/30/2023
DocuSign Envelope ID: B44326FC-BE2A-486E-B5CF-5DFB35F81058
EXHIBIT A
Scope of Work
May Creek Park Master Planning
City of Renton
1.Project Understanding
� "/!..ANCHOR \L,QEA�
September 14, 2023
The City of Renton (City) recently acquired 1.6 acres of land to develop the future May Creek Park.
Combined with parcels previously purchased with Recreation and Conservation Office (RCO) funding,
this recent addition leaves the City with an 18.5-acre assemblage of parcels, which includes a future
acquisition parcel as noted in Figure 1. The City now seeks to develop the May Creek Park Master
Plan (Master Plan). The Master Plan will be a visionary tool for the City to achieve four
implementation strategies:
1.Develop passive-use recreational parkland consistent with current and future community needs.
2.Steward and invest public funds.
3.Apply for grant funding from local, state, and federal sources.
4.Balance developed recreation and environmental sustainability.
Figure 1
Project Area
I ,: : :, Municipal Boundary
-Trails and Paths
I -May Creek
Parcel Boundry
Note: Ma rovided b the Cit of Renton
Project Plonning Area
Future Moy Creek Park
18.5 acres
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May Creek Park Master Planning
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The Master Plan will identify opportunities to restore sensitive riparian, wetland, and upland habitat;
provide new trails to connect visitors to the May Creek Greenway; and provide additional park
amenities for the East Plateau community. Located within the May Creek Greenway, with existing and
planned multi-jurisdictional trail connections from Lake Washington to Cougar Mountain, the Master
Plan provides the City the opportunity to support its growing and diverse population.
Anchor QEA has teamed with Clearway Environmental (Clearway) to develop the following proposal
to support the City with the May Creek Park Master Planning Project (Project). Five tasks are
proposed to complete the Project:
•Task 1: Project Management and City Meetings
•Task 2: Site Inventory and Analysis
•Task 3: Community and Stakeholder Outreach
•Task 4: Preliminary Concept Plan Development
•Task 5: Master Plan Development
The following provides a detailed scope of work with deliverables, assumptions, and budget to
support the Project. A detailed fee proposal is included as Exhibit A and detailed subconsultant
proposals are included as Exhibit B.
2.Scope of Services and Deliverables
Task 1: Project Management and City Meetings
This task includes overall management of the scope, schedule and budget, and meetings with the
City. It also includes Anchor QEA team project management, such as City and consultant team
communication, and budget and schedule management. They will occur at the following steps in the
Project:
1.Project kick off (in-person, 1.5 hours)
2.Completion of Task 2 (virtual, 1 hour)
3.During Task 3, to review the draft inclusive Community Involvement Plan (virtual, 1 hour)
4.During Task 3, to prepare for outreach meetings (three meetings, all virtual and 1 hour)
5.During Task 4, to review draft Conceptual Plan Alternatives (virtual, 1.5 hours)
6.During Task 5, to review the Preferred Conceptual Plan direction (in-person, 1 hour)
Meeting notes will be prepared for each meeting in a summary format that focuses on documenting
key decisions and City comments.
Project management will include communication with the City and the Anchor QEA team; budget
management including monthly invoicing; and developing and maintaining a Project schedule.
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Task 1 Deliverables
•Meeting notes for each meeting, provided as summary emails
September 14, 2023
May Creek Park Master Planning
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•Budget status, provided in the form of monthly invoices by task in hard-copy format
•Project schedule, developed in Microsoft Project, and provided in PDF file format
Task 2: Site Inventory and Analysis
This task will involve a review of existing background information documents, developing a basemap
using existing documents, and conducting field work to develop a natural resource inventory for
conceptual design and planning purposes.
Subtask 2.1: Background Information Review
The Anchor QEA team will review existing information provided by the City and other publicly
available sources including the following:
•City planning documents, including its Parks Plan, Trails Plan, Comprehensive Plan, critical
areas regulations, zoning, land use, and development regulations
•Geotechnical and soil conditions
•Cultural, archeological, and historical data
•Existing regional trail networks and park amenities that are future connection points to May
Creek Park, including Newcastle's May Creek Park and Cougar Mountain Regional Wildlife Park
The Anchor QEA team will also assess anticipated regulatory and permitting requirements associated
with the proposed Project, including a review of the critical areas, land development, and zoning
rules and regulations that are identified in the City's Municipal Code. Anchor QEA will coordinate
with design staff who are preparing conceptual design alternatives to provide regulatory input to the
design process.
The research and review will be documented in a summary memorandum as a draft to the City. The
narrative documented in the summary memorandum will ultimately be included in the Master Plan
document (Task 5). City comments will be tracked during Task 2 and addressed as part of the Task 5
Master Plan document.
Subtask 2.2: Basemap
Anchor QEA will develop a basemap using existing documentation and data gathered in Subtask 2.3.
The basemap will use publicly available data including parcel boundaries, Light Detection and
Ranging (LiDAR) data, publicly available aerial photography, and any other relevant existing public
data sources. Additional GIS data will be incorporated as available, including existing utility mapping,
existing surveys and maps, and easements, as applicable.
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May Creek Park Master Planning
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The basemap will be provided at two scales. One scale will focus on the park and project area
presented in Figure 1. A second map will be scaled to capture a larger regional context including the
adjacent City stormwater facility, the street frontage along Duvall Avenue Northeast, and the May
Creek Greenway connections to the east and west.
Subtask 2.3: Natural Resource Inventory and Site Analysis Mapping
Clearway will lead the natural resource inventory. Field work will be limited to a site reconnaissance and
natural resource inventory to identify approximate locations and to characterize wetland, stream, and
buffer areas as well as vegetation conditions. The field crew will use a GPS Trimble hand held device to
gather site attributes for the Subtask 2.2 Basemap.
Based on the field data, Anchor QEA will develop a natural resource map that identifies habitat units
within the park based on the presence of critical areas, the presence of native, coniferous, and
deciduous trees, and the presence of invasive vegetation. The map will be used to develop a site
analysis map that highlights the following opportunities and constraints:
•Opportunities for park development
•Natural resource and critical areas that constrain park development
•Opportunities for neighborhood walking and biking connections
•Infrastructure constraints, including utilities
•Opportunities to improve riparian and upland forest health
•Opportunities for landscape restoration
•Opportunities for stewardship actions
•Opportunities for May Creek Greenway connections
•Opportunities and constraints for vehicular site access
Task 2 Deliverables
•Draft summary memorandum documenting background information and natural resource
inventory (provided as a Word and PDF document)
•Draft and final basemap (provided as PDF document)
•Draft and final Natural Resource Inventory map (provided as a PDF document)
•Draft and final site analysis maps showing opportunities and constraints (provided as a PDF
document)
Task 3: Community and Stakeholder Outreach
Anchor QEA and the City will collaborate to develop engagement and communication strategies. We
anticipate the community engagement and stakeholder outreach will use iterative steps to build
materials as work progresses in other tasks and will rely on materials in other tasks to produce
outreach materials.
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May Creek Park Master Planning
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Anchor QEA will facilitate stakeholder meetings and community meetings (Subtasks 3.2 and 3.3).
Unless otherwise indicated, the City will determine who is invited to meetings, provide all meeting
invitations, and coordinate meeting logistics, including securing meeting rooms and ensuring that
audio-visual equipment is available and in working order.
The stakeholder meetings will occur prior to the community meeting at each step. The presentation
materials from each stakeholder meeting will be updated based on input and subsequently revised
for the community meeting.
Subtask 3.1: Inclusive Community Involvement Plan
Anchor QEA will draft a Community Involvement Plan to outline the stakeholder and public process
and to identify appropriate outreach tools at each step. This will include tools led by the City's
communication and engagement group (Bang the Table), as well as tools developed by Anchor QEA.
Those tools will include the following:
•Schedule defining when stakeholder and community meetings will take place and when
online platforms will be launched to support meetings and outreach
•Recommendations for types of content to be included on the online platform (Bang the Table)
•Draft coordinated talking points for City staff and consultants
The Community Involvement Plan will be a draft document. The plan content will be captured in the
Task 5 Master Plan. Updates, such as coordinated talking points, will be integrated during the
development of the Task 5 Master Plan.
Subtask 3.2: Stakeholder Outreach and Meetings
There will be three stakeholder meetings. The stakeholder group will include internal City
representatives from departments such as Parks and Recreation, Public Works (facilities,
maintenance, utility systems, and transportation systems), Community and Economic Development,
community outreach, and equity. The City will identify which individuals to invite to each meeting.
Each meeting will be held virtually, and each will last 1 hour. Two Anchor QEA staff will attend. The
role of the Project stakeholders is to provide guidance on Project opportunities, constraints, design
alternatives, and other considerations based on existing information, related City programs and
projects, and Project knowledge. Anchor QEA has scoped the meetings at the following touch points:
•The first meeting will occur upon completion of Task 2 and prior to the start of Task 4 and will
include a presentation of the site analysis, as well as the site's opportunities and constraints.
•The second meeting will occur during Task 4 to present conceptual design alternatives.
•The third meeting will occur at the beginning of Task 5 and will include a presentation of the
preliminary preferred alternative.
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May Creek Park Master Planning
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Anchor QEA will provide stakeholder meeting agendas and develop PowerPoint presentations or
information packets (PDF) for each meeting. The presentation materials will utilize graphics
developed in Task 2 and Task 4. Anchor QEA will document meeting notes focused on specific
stakeholder comments heard during the meeting and any action items.
Subtask 3.3: Community Outreach and Meetings
There will be three community meetings. Each will be held as in-person meetings and will last
2 hours. Three members of the Anchor QEA team will attend each meeting. One meeting will be held
at the project site, if possible. The other two community meetings will occur at a centrally located
public building organized by the City. The meetings will occur at the same touch points noted in
Subtask 3.2 and will be coordinated with the stakeholder meeting schedule.
Anchor QEA will facilitate these meetings with the City project manager providing a supporting role.
Anchor QEA will prepare presentation and meeting materials including PowerPoint presentations,
presentation boards (up to three boards per meeting), and additional facilitation materials such as
notetaking boards and white boards for public comments. The presentation materials will utilize
graphics developed in Task 2 and Task 4. Presentation materials will be suitable for future City use in
presentations to City boards, commissions and elected leadership.
Meeting participants will be encouraged to write comments during the meeting. Anchor QEA
meeting facilitators will also document comments during the meeting with live notetaking.
Anchor QEA will transcribe all comments after the meeting. No additional meeting notes will be
provided.
Simultaneous to the community meeting, the City will launch an online survey through Bang the
Table. The City will develop the content for the survey and Anchor QEA will review and provide input.
The City will then gather all online input and provide that to Anchor QEA. Anchor QEA will develop
summary visual content representing the survey results to present to the public at a later meeting
and for inclusion in the Task 5 Master Plan.
Task 3 Deliverables
•Draft and Revised Draft Inclusive Community Engagement Plan (Word and PDF formats)
•Draft and final meeting agendas for each stakeholder meeting (PDF format)
•Draft and final presentation materials for stakeholder meetings (PowerPoint and PDF formats)
•Stakeholder meeting notes and action items (Word format)
•Draft and final presentation materials for community meetings (PowerPoint, PDF formats, and
up to four plotted boards per meeting)
•Live notetaking and community comments transcribed (PDF format)
Task 4: Preliminary Concept Plan Development
Based on work in Task 2 and Task 4, Anchor QEA will develop Concept Plan Alternatives and,
ultimately, work with the City to identify a preferred Concept Plan for the Master Plan. The following
subtasks describe the proposed steps.
Subtask 4.1: Preliminary Program and Evaluation Criteria
Anchor QEA will develop a preliminary park design program for the anticipated park development.
Prior to preparing conceptual plan alternatives, it is important to reach an agreement with the City
on specific design elements that will be included in the designs. This preliminary design program is a
starting point for this activity and will consist of a list of the features that will be included in the
conceptual plan alternatives.
Anchor QEA will prepare design evaluation criteria based on Task 2 work, early outreach with
stakeholders and the community, as well as input from the City. The design evaluation criteria will be
used as a basis for comparing the alternatives to one another.
Subtask 4.2: Conceptual Plan Alternatives
Anchor QEA will develop up to three conceptual plan alternatives that consider the existing
conditions and site analysis as documented in Task 2 and the preliminary program developed in
Subtask 4.1. The three alternative concepts will propose different approaches to addressing new park
development and May Creek restoration actions. Design concepts will include potential locations and
precedent imagery for a prefabricated restroom structure such as Portland Loo. The concept does
not include a custom restroom or building structures.
The conceptual alternative plans will be simple, scaled drawings over the basemap developed in
Task 2. The plan drawings will be color rendered in a consistent way to provide for clarity of
communication. One typical cross section will be provided for each alternative with the primary
project elements.
Anchor QEA will prepare a rough order of magnitude (ROM) Opinion of Probable Construction Costs
for each alternative for comparison.
Anchor QEA will compare the alternatives to each other qualitatively in a summary matrix format
using the design evaluations criteria. This will include at least one criterion that reviews
environmental permit feasibility.
Subtask 4.3: Preferred Conceptual Design Plan
Based on stakeholder, community, and City input, Anchor QEA will develop a Preferred Conceptual
Plan. This plan will reflect the preferred elements of the alternatives. Anchor QEA will develop an
ROM Opinion of Probable Construction Costs and other associated implementation costs for the
DocuSign Envelope ID: 844326FC-BE2A-486E-85CF-5DFB35F81058
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May Creek Park Master Planning
Pages
Preferred Conceptual Plan. The Anchor QEA team will also provide a summary of environmental
permit feasibility that provides a high-level overview of permitting approach, key milestones, and
potential issues.
Task 4 Deliverables
•Preliminary Design Program (Word and PDF formats)
•Draft and final design evaluation criteria (Word and PDF formats)
•Draft and final Conceptual Plan Alternative plan view and section view drawings (PDF format)
•Alternative Conceptual Design ROM Opinion of Probable Construction Costs Comparison
(PDF format)
•Draft and final Alternative Design Criteria Summary Matrix (PDF format)
•Draft and final Preferred Conceptual Design plan view and section view drawings (PDF format)
•Preferred Conceptual Design ROM Opinion of Probable Construction Costs (PDF format)
Task 5: Master Plan Documentation
Anchor QEA will document the Project in the Master Plan document that summarizes the Project's
site analysis, public process, alternative conceptual designs, and the preferred design. The intent of
the Master Plan is to capture the City's vision for May Creek Park and support the City in securing
design, permitting, and implementation funding, a portion of which will be funded by local, state,
and/or national grant programs.
Subtask 5.1: Master Plan
Anchor QEA will develop an annotated outline during early Project development and build the
Master Plan as tasks are completed. For example, the background information and site analysis from
Task 2 will be formatted to fold into the Master Plan document.
A draft Master Plan will be prepared for City review. Following the City's review, a final Master Plan
will be prepared. It is assumed that the City will prepare one consolidated list of review comments for
the Anchor QEA team, and the final Master Plan will be prepared based on these comments.
Subtask 5.2: Grant Support
Anchor QEA will review potential grant opportunities with the City early in the Project. Anchor QEA will
develop a summary matrix identifying relevant opportunities, noting scheduled deadlines and milestones,
and identifying potential project elements that could compete well for certain grant opportunities. The
matrix will be provided in Excel so the City can continue to use it as an interactive tool for tracking and
securing Project funding. Table 1 provides an initial list of potential grant programs.
DocuSign Envelope ID: B44326FC-BE2A-486E-B5CF-5DFB35F81058
Table 1. Grant Opportunities
Agency and Grant Program
Cooperative Watershed Management
Grant
Local King Conservation Futures County
2020-2025 Parks, Recreation, Trails
and Open Space Levy
Aquatic Lands Enhancement
Land and Water Conservation
Wildlife and Recreation Program
RCO Recreational Trails Program
State
Salmon Recovery and Puget Sound
Acquisition and Restoration
Ecology Terry Husseman Account (THA)
FEMA Building Resilient Infrastructure and
Communities Program
Federal NFWF America the Beautiful Challenge
EPA Puget Sound Action Agenda -Climate
Resilient Riparian Systems Lead
Task 5 Deliverables
•Draft Master Plan (Word and PDF files)
•Final Master Plan (PDF file)
•Grant summary table (Excel file)
September 14, 2023
May Creek Park Master Planning
Page9
Eligible Project Types and Summary of Program
The grant supports projects targeting salmon recovery and
watershed health that can be focused on restoration,
research, or education and outreach.
This funding program could support proposed habitat
restoration and community environmental education
elements.
The voter-approved program includes funding for capital
and open space, open space and river corridors, and
healthy communities' funds.
Grants may be used for acquisition, improvement,
conservation, and stewardship in Washington for protection
of aquatic lands, natural areas, and wildlife habitats as well
as promoting recreational opportunities for public
purposes. Project types include conservation planning,
habitat enhancement, shoreline restoration, water quality
improvement, trail development, and stewardship
opportunities.
THA grants support to locally sponsored projects that
restore or enhance the environment.
The program aims to shift funding to proactive investment
in community resilience and pre-disaster mitigation
activities.
The program supports expanding access to the outdoors,
particularly in underserved communities, in conservation
and resiliency projects.
The program supports protection and restoration of
riparian areas, including those supporting salmon recovery,
to promote climate resiliency.
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3.Assumptions
Meetings and Outreach
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May Creek Park Master Planning
Page 10
•All meeting preparation and attendance is included in the scope language. Additional effort
to support and attend meetings requested by the City will be negotiated on a case-by-case
basis.
•Meetings with the City are defined in Task 1. Meetings outside of those described in this
scope of work are not included and will be considered additional work.
•The City will provide any translation of materials and comments into other languages and will
arrange for any live interpretation if necessary. Anchor QEA will provide editable file formats
of documents to facilitate translation, if requested.
•The City will identify who is to be included at each step of the Project and who will participate
in stakeholder meetings.
•The City will be responsible for all community and stakeholder meeting logistics including
determining who is invited, publicizing community meetings, distributing meeting invitations,
securing meeting locations, providing audio-visual equipment that is in good working order,
and arranging meeting logistics such as ensuring meeting locations are open, furnished, and
ready at the time of the meeting.
•Anchor QEA has not included time for tribal outreach; the City will lead all potential outreach.
•Early environmental permit agency (local, state, or federal) outreach, meetings, and
application preparation will not be initiated during this phase of work.
•Travel time will be billed to the City and is included in the fee proposal. Travel time from
Seattle to Renton is estimated to be a 1-hour round trip.
Project Survey and Background Information
•A comprehensive site survey, including a topographical and boundary survey, is not included
in this scope of work. A comprehensive site survey is assumed to occur at the next stage of
design.
•Geotechnical and cultural resource field work is not included in this scope of work; it is
assumed that the field work will occur during design development (future phase of work)
when the excavation limits are known. The Task 2 geotechnical and cultural resource
background information reviews will be based on a desktop review of available data.
•The City will provide all available site-related reports, maps, and utility as-built information
that is available at the onset of the Project.
•This City will provide existing GIS data layers.
•Alternatives will be developed within the area identified in Figure 1 only. If the Project
boundaries expand, Anchor QEA will discuss with the City what level of evaluation and/or
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May Creek Park Master Planning
Page 11
conceptual design work can be conducted within those additional areas within the scope and
fee negotiated for this work.
Site Inventory and Design
•The City does not currently have a Maximum Allowable Construction Cost (MACC) for the
Project. The preferred alternative conceptual design will inform the City's MACC.
•An Opinion of Probable Construction Costs will be developed as ROM costs to reflect the level
of design (conceptual) and will include an appropriate design contingency markup.
•Design graphics include plans and sections as described in Task 4; 3D renderings are not
included in this scope of work.
•The design does not include building or architectural structure (such as restroom) design or
cost estimating.
4. Budget
A fee proposal spreadsheet is included as Exhibit A.
5.Schedule
Work will begin immediately after a contract is executed and is expected to last 8 months. Figure 2
presents the current understanding of the schedule. The schedule will be refined as part of Task 1 to
identify key deliverables and City review cycles.
Figure 2
Preliminary Project Schedule
Task #1
Project Management and City Meetings
Task#2
Background Information Review
Basemap
Natural Resource Inventory and Site Analysis
Summary memorandum
Task#3
Inclusive Community Involvement Plan
Engage Stakeholders on Park Opportunities and Constraints
Engage Community on Park Opportunities and Constraints
Engage Stakeholders on Alternatives
Engage Community on Alternatives
Engage Stakeholders on Draft Preferred Alternative for Master Plan
Engage Community on Draft Preferred Alternative for Master Plan
Task#4
Develop Preliminary Program and Evaluation Criteria
Develop Conceptual Alternatives
Develop ROM Cost Estimates for Alternatives
Develop Preferred Alternative and ROM Cost Estimate
Task#S
Draft Master Plan Outline
Summarize Findings and Feedback Gained in Tasks 1-3
Draft Master Plan
City Review
Finalize Master Plan
Grant Funding Support
-Task Period ♦ Event
2023 2024
♦
♦
♦
♦
DocuSign Envelope ID: B44326FC-BE2A-486E-B5CF-5DFB35F81 D58
Exhibit A
Anchor QEA Detailed Fee Proposal
Labor Categories
Principal
Senior Manager
Manager
Senior Staff
Staff 3
Staff 2
Staff 1
Senior Technical Editor
Project Coordinator
Total Hours
Total Labor
Average Hourly Rate
Subconsultants
Clearway Environmental
Total Cost
Markup
Internal Reimbursables (no markup}
Mileage ($/mile)
External Expenses (markup}
Repro/Plotting
Markup (External Expenses Only}
TOTAL COSTS
May Creek Park Master Planning
City of Renton
Billing
Rate
$ 312
$ 274
$ 256
$ 227
$ 199
$ 179
$ 151
$ 155
$ 122
$ 210
10.0%
$0.560
10.0%
Task Task
1 2
23.0 9.0
6.5 0.0
7.0 20.0
0.0 6.0
0.0 0.0
0.0 52.0
0.0 8.0
0.0 8.0
12.0 0.0
49 103
$ 12,213 $ 21,046
$ 2,276 $ 8,399
$ 2,276 $ 8,399
$ 228 $ 840
$ 29 $
$ $
$ $
14,746 30,285
Task Task
3 4
41.0 14.0
8.0 0.0
12.0 26.0
0.0 0.0
0.0 12.0
83.0 82.0
0.0 0.0
17.0 4.0
0.0 0.0
161 138
$ 35,548 $ 28,710 $
$ $ $
$ $ $
$ $ $
$ 87 $ $
$ 1,000 $ $
$ 100 $ $
36,735 28,710
Task Total
5 Hours
18.0 105.0
0.0 14.5
28.0 93.0
0.0 6.0
0.0 12.0
104.0 321.0
0.0 8.0
52.0 81.0
0.0 12.0
202 653
39,460
39,460
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Total
Dollars
32,760
3,973
23,808
1,362
2,388
57,459
1,208
12,555
1,464
136,977
10,675
10,675
1,068
116
1,000
100
149,936
Page 1 of 1
September 2023
DocuSign Envelope ID: B44326FC-BE2A-486E-B5CF-5DFB35F81058
Attachment A
Scope of Services
�.1.�����y
City of Renton
Prime: Anchor QEA
May Creek Park Master Planning
Project Description and Purpose
The City of Renton requires master planning services for the future May Creek Park. Clearway
Environmental will support Anchor QEA in master planning by providing natural resources inventory
and mapping, GIS figure support, and a permitting summary.
Scope of Services
This scope of services consists of the following tasks:
Task 1 -Project Management and City Meetings
Clearway Environmental will provide the following:
1.1 Profoct Management
•Set up project information in timesheet and invoicing software.
•Prepare eight monthly progress reports and invoices.
•Project maintenance and staff coordination.
1.2 CityMeetings
•Attend one on-site kick-off meeting (3 hours inclusive of travel for one Clearway
Environmental staff member).
Task 2 -Site Inventory and Analysis
Clearway Environmental will provide the following:
2.3 Natural Resource Inventory and Mapping
•Attend a team meeting with Clearway Environmental and Anchor QEA staff (1 hour each for
three Clearway Environmental staff members).
•Prepare for field work including uploading project base map and relevant existing GIS-based
data.
•Review City of Renton critical areas requirements to inform field work.
•Identify and characterize wetland, stream, and buffer areas and vegetation conditions.
•Characterize forest health based on the presence of native, coniferous, and deciduous trees, and
presence of invasive vegetation.
•After the inventory and mapping have been incorporated into master planning documents,
provide a permitting summary for potential future development of May Creek Park.
Deliverables
•Field notes and GIS data from inventory.
•Narrative summary of City of Renton critical areas requirements, natural resources inventory,
and mapping to support master planning.
Clearway Environmental LLC 1
DocuSign Envelope ID: 844326FC-BE2A-486E-85CF-5DFB35F81058
Attachment A
•A permitting summary identifying likely requirements for permitting.
Task 3 -Community Outreach and Engagement
No services performed by Clearway Environmental.
Task 4 -Preliminary Concept Plan Development
No services performed by Clearway Environmental.
Task 5 - Master Plan Development
No services performed by Clearway Environmental.
Assumptions
•Full delineations and ratings of wetlands and streams will not be performed. Full tree survey
will not be performed. The natural resource inventory and mapping will focus on needs for
master planning and identifying likely permitting requirements. The inventory and mapping
will not be sufficient for final design and permitting.•City of Renton will perform any required notifications or rights-of-entry for site access.•Anchor QEA will provide an initial base map ( developed using GIS and other data developed
in an Adobe program) in advance of preparation for field work.•Travel time from City of Seattle to the project site is billable.•Mileage will be billed as a direct expense at the current IRS rate.
•A OPS system [ combined Global Navigation Satellite System (GNSS) receiver and linked
data tablet] will be billed at a daily rate of $100. The OPS system will have sub-meter or
better accuracy.
Clearway Environmental LLC 2
DocuSign Envelope ID: B44326FC-BE2A-486E-B5CF-5DFB35F81O58
Attachment B
Cost Estimate
�nlv�����y Department of Natural Resources Granite Flats Access Restoration and Renovation - Wetland Report
"O >, C � 1 .S E :::, I!! .0
:::, lll � _g � Staff C 0 a, ti "O J: ai a,
a, E .t:. -g I!! ·u
.t:. u :::im � 0 ::; a,
]i ]i ]i ]i ]i
GI C -c-c- c- c-
C. GI .!/l � GI .!/l N GI .!/l N GI .!/l N GI .!/l ·u � i ·-E "E == � "E == � "E == � "E C C GI -e e ·u GI e ·-s e .9! s e .9! s e .9! a. ·s: en en ·s: � en ·s: � en ·s: � en ·s: �C C C C C w w w w w Rates $185.40 $143.52 $92.40 $85.68 $86.04 Tasks Hours Hours Hours Hours Hours
Task 1: Project Management 8 5
Task 2.3: Natural Resource Inventory and 6 32 18 4 8 Maooina Labor Hours Subtotal 14 32 23 4 8
Other Direct Costs (ODCs)
Mileage 200
Sub-meter Accuracy GPS Device (daily) 2 ODCs Subtotal
Labor
Direct Costs Total
Subtotal
$ 1,945
$ 8,399 $ 10,344
Subtotal
$ 0.655 $ 131
$ 100.00 $ 200 $ 331
Totals
$ 10,344
$ 331 $ 10,675