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Grant Requirements Acknowledgement Form for High Visibility
Enforcement (HVE) Mobilizations
WEMS ID: 2023-HVE-4689-Region 7/8 Target Zero Task Force
Before beginning work on this grant project, the grantee Project Manager should thoroughly read and
understand the terms of the Interagency Agreement (IAA). This Grant Requirements Acknowledgement
Form provides an explanation of some key terms and highlights but is not comprehensive. If the
Project Manager has questions after reviewing this document, please refer to the WTSC Grants
Management Manual, or contact the WTSC Program Manager assigned to this grant.
When you, the grant Project Manager, agree to this document, you certify that you understand the
grant requirements and agree to fully comply with the terms and conditions set forth in the
Agreement/Contract, as well as additional federal requirements outlined in the Code of Federal
Regulations for Federal Grants and Agreements, as referenced below.
If anything in this document conflicts with the Agreement/Contract, the Agreement/Contract takes
precedence.
Before you begin work, you must have:
• A fully executed IAA or contract signed by both parties.
• Attested to the Grant Requirements Acknowledgment Form (this document).
Work cannot begin before the start date on the IAA, or before the IAA is signed by all parties. WTSC will only
reimburse expenses incurred after the IAA is fully executed.
Select Contract Provisions:
• Statement of Work: This summarizes the work to be done for this grant. If this changes significantly,
the grantee will need to request a change in WEMS, and an IAA amendment may be required.
• High Visibility Enforcement (HVE) Operational Requirements: The specific HVE requirements listed
in the Scope of Work are extremely important to the success of the high visibility enforcement strategy.
ALL of these requirements must be followed.
• WEMS Digital Activity Log: WTSC requires all agencies participating in high visibility enforcement
to use the WEMS system to document the activity of all participating officers. An officer cannot
participate if they do not have a WEMS account and do not input their activities into the WEMS
digital activity log.
• Officer Training Requirements: Any officer participating officer must document in WEMS that they
have current qualifications for BAC and SFST.
• Period of Performance: All work must be completed, and goods and services must be received, during
the period of performance on the IAA.
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• Compensation:
o Comp time is not an allowable expense for reimbursement on a high visibility enforcement (HVE)
campaign contract or other OT (Overtime) patrol projects. The funding for these types of projects
are for the actual activity of patrolling and comp time or any other type of leave will not be
reimbursed.
o All expenses must be incurred during the period of performance on the IAA.
o Expenses cannot exceed the total amount of the agreement and must fall within the amounts of
each budget category as listed in the IAA.
o Funds may be moved, with prior approval and within certain limits, between planned budget
categories. A formal request must be submitted to the Target Zero Manager.
• Advance Payments Prohibited: WTSC cannot pay for any costs prior to the work being completed or the
goods being delivered.
• Agreement Alterations and Amendments: If your agency wants to seek an exception to any of the HVE
operational requirements, you must submit an exception request to the WTSC’s primary contact listed
in the in Interagency Agreement.
• Billing Procedure: Your agency is required to utilize the Digital Activity Log in the WEMS system,
supplied by the WTSC for all of your invoices. Your local TZM can give you training and support if you
need assistance using this system.
• Buy America Act: For any manufactured goods over $5,000, the grantee must provide written
certification that the goods, including IT software and hardware, were produced in the USA.
• Cost Principles: Grantee cannot use grant funds to replace routine and/or existing staff or
expenditures. Must comply with 2 CFR Part 200 Subpart E.
• Income: Any income generated with this grant must be accounted for and applied to project purposes
or used to reduce project costs.
• Lobbying/Political Activity: Because this grant uses federal funds, no work being funded by this grant
can be used to lobby or otherwise influence state or federal officials, or support or oppose legislation;
there is an allowance for “customary state practice.”
• Records Maintenance: Maintain records pertaining to this agreement for 6 years after expiration
Other Requirements:
• Promotional Item Purchase Restrictions: No promotional items can be purchased with these
grant funds.
• Single Audit Requirements: Required of an entity that expends $750,000 or more annually of
federal funds, federal grants, or federal awards; usually performed annually.
By checking this box and typing your name below, you certify that you agree to fully comply with the terms
and conditions set forth in the Agreement, as well as the requirements listed in this document. Typing your
name below constitutes your electronic signature on this document.
I Agree
(Name, Agency, Title) (Date)