HomeMy WebLinkAboutContractMOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM
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MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF RENTON AND THE CITY OF KENT
FOR ADMINISTRATION OF
THE 2023-2024 RE+ CITY GRANT PROGRAM
BETWEEN KING COUNTY AND THE CITY OF RENTON
This MOU for Administration of the Re+ City Grant Funds (“Agreement”) is between City of
Renton, a municipal corporation of the State of Washington, hereinafter referred to as
“Renton,” and City of Kent, a municipal corporation of the State of Washington, hereinafter
referred to as “Kent,” collectively referred to as “Party” or “Parties.”
Whereas, King County, through its Department of Natural Resources, Solid Waste Division, has
entered into INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM CPA#
6407439 Renton CAG-23-290; and
Whereas, the City’s of Renton and Kent have agreed to work together.
NOW, THEREFORE, the City of Renton and City of Kent agree as follows:
Section 1. The parties agree to the terms of INTERAGENCY AGREEMENT FOR THE 2023-
2024 RE+ CITY GRANT PROGRAM CPA# 6407439 Renton CAG-23-290 and specifically the Scope
of Work, Grant Administration and Budget of the Re+ City Grant set forth in ATTACHMENT A.
Section 2. The Specific Terms and Conditions Renton and Kent are set forth in ATTACHMENT B,
and are generally as follows:
Initiative Title: Recycling & Organics Technical Assistance to Businesses
Funding Amount: $100,000 from King County’s Re+ City Grant
Initiative Summary:
This project will provide recycling and organic waste technical assistance to businesses
in Renton and Kent. The project aims to increase recycling and organics service levels
and decrease contamination levels at an anticipated 75 businesses. Outreach will
prioritize medium and large businesses that serve or are staffed by Spanish or
Vietnamese speakers. This project is a collaboration between the City of Renton and City
of Kent.
Project Description:
CAG-23-416
MOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM
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This project will provide tailored waste prevention technical assistance to an anticipated
45 businesses in Renton and 30 businesses in Kent. The main goal is to reduce the
amount of recyclable and organic waste sent to the Cedar Hills Regional Landfill. This
goal aligns with King County’s goal of zero wasted resources by 2030. The project will
prioritize businesses serving or staffed by Spanish or Vietnamese speakers, which aligns
with the Re+ goals of providing everyone with equal access to resources and
foregrounding the needs of frontline communities.
The project will have four main phases:
Phase 1: Consultant procurement and contracting
Phase 2: Technical assistance development
Phase 3: On-site technical assistance
Phase 4: Project evaluation
Technical assistance will focus on two areas:
•Assessing and right-sizing waste service levels
•Providing business staff with training and tools to better identify and separate
recoverable materials.
Technical assistance may contain elements such as
•Recommend service level changes and calculate the cost savings for reducing
garbage service.
•Provide culturally competent education to business staff in English, Spanish, or
Vietnamese about which materials are recyclable or compostable and which
items are common contaminants.
•Educate businesses about the upcoming HB 1799-related requirements for
organics separation and encourage businesses to subscribe to organics collection
and/or participate in food rescue programs.
•Relabel and coordinate the replacement of exterior garbage, recycling, and
organics containers as necessary.
•Locate interior garbage, recycling, and organics containers more conveniently.
•Provide additional interior recycling and organics containers as appropriate.
•Provide a limited supply of compostable bags and bag dispensers as requested.
•Post multilingual signs near interior and exterior waste containers.
•Conduct follow up visits to troubleshoot arising issues, continue staff education,
and assess contamination levels.
Project Outcomes:
•Increase business participation in recycling and organics collection services and
decrease contamination.
MOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM
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•Increase the number of businesses in Renton and Kent that subscribe to and
participate in recycling and/or organics services.
•Increase the recycling and organics service levels of businesses receiving
technical assistance.
•Decrease recycling and organics contamination at participating businesses.
Project Deliverables:
•Deliver waste prevention technical assistance to an anticipated 75 businesses in
Renton and Kent, prioritizing businesses staffed by Spanish and Vietnamese
speaking staff and/or women and minority-owned businesses.
•Host two community events for Renton business owners or managers who either
speak Spanish or Vietnamese or whose staff or custo mers tend to speak those
languages.
•Analysis of visual contamination audits and changes to service levels
Core Responsibilities of the City of Renton and the City of Kent:
The City of Renton will:
•Track expenses
•Submit reimbursement requests and progress reports to King County
•Select, contract with, and manage consultant work
•Pay all consultant invoices
•Purchase supplies, such as indoor recycling containers and compostable bags,
and provide them to the consultant
•Manage the development of all outreach materials, such as signs and mailers
•Print outreach materials for Renton businesses
•Identify businesses to receive technical assistance
•Update the City of Renton’s website with information on the technical assistance
program
The City of Kent will:
•Identify businesses to receive technical assistance
•Print outreach materials for Kent businesses
•Update the City of Kent website with information on the technical assistance
program
The City of Renton and City of Kent have agreed to the following budget arrangements:
•Grant funds will be allocated 60/40 between work completed in Renton and Kent
because Renton staff will be the primary project manager
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•The City of Renton's project manager will responsibly manage the project to
achieve as close to a 60/40 funding split as feasible
•The consultant will be required to show on their invoices how much time was
spent on Renton businesses and how much was spent on Kent businesses
Budget:
Item Estimated Timing
by Quarter
Amount
Consultant costs for technical assistance Q3 2023-Q4 2024 $93,750
Supplies Q3 2023-Q4 2024 $6,250
$ 100,000
Section 3. Additional Terms
A.Notices: Any notice required under this Agreement will be in writing, addressed
to the appropriate party at the address which appears below (as modified in writing from
time to time by such party), and given by email, personally, by registered or certified mail,
return receipt requested, by facsimile or by nationally recognized overnight courier
service.
CITY OF RENTON
Meara Heubach
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7389
mheubach@rentonwa.gov
Fax: (425) 430-7241
CITY OF KENT
Tony Donati
400 West Gowe Street
Kent, WA 98032
Phone: (253) 856-5589
tdonati@kentwa.gov
Fax: (253) 856-6500
AND TO: cityclerk@rentonwa.gov
B.Approval Authority. Each individual executing this Agreement on behalf of the
City and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
C Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of Ren ton
and City of Kent.
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E.Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one party
or the other as a result of the preparation, substitution, sub mission or other event of
negotiation, drafting or execution.
F.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to
enforce or interpret this Agreement or any of its terms or covenants shall be brought in
the King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or
successor. Consultant hereby expressly consents to the personal and exclusive
jurisdiction and venue of such court even if Consultant is a foreign corporation not
registered with the State of Washington.
G.Severability. A court of competent jurisdiction’s determination that any provision
or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
H.Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
I.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be
for the sole and exclusive benefit of the Parties and no one else.
J.Binding Effect. The Parties each bind themselves, their partners, successors,
assigns, and legal representatives to the other party to this Agreement, and to the
partners, successors, assigns, and legal representatives of such other party with respect
to all covenants of the Agreement.
K.Waivers. All waivers shall be in writing and signed by the waiving party. Either
party’s failure to enforce any provision of this Agreement shall not be a waiver and shall
not prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless
it is expressly waived in writing.
L.Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
MOU RE Renton & Kent INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM
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IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF KENT
By:____________________________
Enter Signer’s Name
Enter Signer’s Title
_____________________________
Date
CITY OF RENTON
By:____________________________
Mayor Armondo Pavone
_____________________________
Date
Attest
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
City Attorney
Clb 9/5/23 2578 (2)
10/11/202311-21-2023
Approved by Cheryl Beyer via 10/20/2023 email
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CPA # 6407439
Renton Internal ID # CAG-23-290
INTERAGENCY AGREEMENT FOR THE 2023-2024 RE+ CITY GRANT PROGRAM
Between
KING COUNTY and the CITY OF RENTON
This Agreement for Award of Re+ Grant Funds (“Agreement”) is executed between King County, a
charter county and political subdivision of the State of Washington, acting through its Department of
Natural Resources, Solid Waste Division, and the City of Renton, a municipal corporation of the State of
Washington, hereinafter referred to as “County” and “City” respectively. Collectively, the County and
City will be referred to as “Party” or “Parties.”
1. RECITALS
1.1 In 2022, King County launched the Re+ initiative to reinvent the region’s waste system to keep
materials in use longer and reduce greenhouse gas emissions. The City of Renton signed onto the Re+
Pledge affirming their support and collaboration towards the shared vision that Re+ represents. The
County developed the Re+ City Grant Program, as authorized in King County Code 10.14.025, to
support Cities’ efforts to invest in, develop, and deliver on projects that help create a more circular
economy, where waste is minimized, materials are kept in use longer, and natural systems are
regenerated. Cities that operate under the Solid Waste Comprehensive Management Plan that have
signed the Re+ Pledge are eligible to apply for this competitive funding.
1.2 King County has developed the criteria for program eligibility in the Grant Guidelines, attached
hereto and incorporated herein as Exhibit A. King County has received a proposed scope of work and
budget from the City and has determined that the scope of work and budget, attached hereto and
incorporated herein as Exhibit B, are consistent with the Re+ Program and with the Grant Guidelines.
1.3 King County and the City desire to enter into this Agreement for the purpose of establishing the
terms and conditions under which King County will provide an award of Re+ City Grant Program
funding to the City subject to the budget approval process of the King County Council.
NOW THEREFORE, in consideration of mutual promises and covenants contained herein, the Parties
hereby agree to the terms and conditions as follows:
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ATTACHMENT A
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2.AW ARD OF GRANT; CONDITIONS OF GRANT
2.1 The Recitals are an integral part of this Agreement and are incorporated herein by this reference.
2.2 King County agrees to grant the City an award of Re+ City Grant Program funds not to exceed
$100,000.00 (the "Award") on a reimbursement basis as described in Section 2.4. The Award shall be
used by the City solely for the performance of the activities described in this Agreement.
2.3 The City shall use the grant of Re+ City Grant Program funds to provide waste reduction and
recycling programs and/or services as outlined in Exhibit B. The total amount of funds available from
this grant in 2023 and 2024 shall not exceed $100,000.00.
2.4 This Agreement provides for distribution of 2023 and 2024 grant funds to the City.
Reimbursement for activities carried out and expenses incurred by the City may predate the execution
date of this Agreement provided that a) the activities occurred after the City accepts the County's award
notification in writing; b) the activities have been identified by the City as being within the Grant
Guidelines, attached herein as Exhibit A, and Scope of Work, attached herein as Exhibit B; b) the
expenses are incurred in carrying out the Scope of Work and are authorized by this Award; and c) such
activities and expenses otherwise comply with all other terms of this Agreement. Reimbursements shall
be paid to the City only after this Agreement has been fully executed.
2.5 During this two-year grant program, the City will submit a minimum of two (2), but no more than
eight (8), progress reports to the County in a form determined by the County. Reports must be signed by
a City official. These reports will include:
a.a completed progress report, which is attached hereto as Exhibit C and incorporated herein
by reference; and
b.reimbursement requests with both a Budget Summary Report Form, which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form,
which is attached hereto as Exhibit E and incorporated herein by reference, unless The
City has a spreadsheet similar to the Expense Summary Form already in use, in which
case the City is free to use that spreadsheet instead of the Expense Summary Form. The
City will submit the form or similar spreadsheet and not submit backup documentation for
grant expenses. The City shall maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight (8) progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County on the last day
of the month following the end of each quarter (April 30, July 31, October 31, January 31 ), except
for the final progress report and request for reimbursement, which shall be due by March 21,
2025.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County by March 15,
2024 and March 21, 2025.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5th working day of January
2024 and January 2025, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
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2.14 The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County’s name and logo must appear on King County
materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for
artwork or text provided by the County as follows: “artwork provided courtesy of King County Solid
Waste Division” and/or “text provided courtesy of King County Solid Waste Division.”
2.15 The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the Re+ City
Grant Program. The City agrees to recognize King County on all printed materials developed or
purchased using Re+ City Grant Program funds. Upon request, the City agrees to provide the County
with a reproducible copy of any such written materials and authorizes the County to duplicate and
distribute any written materials so produced, provided that the County credits the City for the materials.
2.16 The City will provide the King County Project Manager with the date and location of each Re+
City Grant Program-funded event provided by the City, as well as copies of any printed materials used to
publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If
there is any change in the date or the location of an event, the City will notify the County a minimum of
thirty (30) days prior to the event. If the event brochure is required for admission to the City’s event, the
City is exempt from having to provide the brochure to King County.
2.17 This project shall be administered on the City’s behalf by Meara Heubach, Solid Waste Program
Manager, or designee.
2.18 The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City’s name and logo will appear on such
materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for
artwork or text provided by the City as follows: “artwork provided courtesy of the City of Renton” and/or
text provided courtesy of the City of Renton.”
2.19 The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and distribute. In
so doing, the County will encourage other cities to credit the City on any pieces that were produced by
the City.
2.20 The Re+ City Grant Program shall be administered on King County’s behalf by Annie DeCosta-
Klipa, Project Manager, King County Solid Waste Division, or designee.
3. DURATION OF AGREEMENT
This Agreement shall become effective on the date of execution of the Agreement by both the County
and the City, and shall terminate on June 30, 2025. The City shall not incur any new charges after
December 31, 2024. However, this Agreement allows for disbursement of grant funds to the City for
County-approved programs initiated between the City’s acceptance of the award notification from the
County to the City in writing, and the later execution of the Agreement provided that the City complies
with the reporting requirements of Section 2.4 of the Agreement.
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4. TERMINATION
4.1. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice.
4.2 . King County may also terminate this Agreement, in whole or in part, for lack of appropriation,
upon thirty (30) days prior written notice to the City. In accordance with King County Code 4A.100.070,
if King County terminates this Agreement for non-appropriation, then King County’s costs associated
with such termination, if any, shall not exceed the appropriation for the biennium in which termination
occurs.
4.3 This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section 3 upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure
to provide grant-related reports, invoices, or statements as specified in Section 2.5 and Section 2.7
4.4 If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective date
of termination; and (2) the City shall be released from any obligation to provide further services pursuant
to this Agreement.
4.5 Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement
or law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
5 AMENDMENTS
This Agreement may be amended only by written agreement of the Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Amendments will only be approved if the
proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within
the activities described in the scope. Funds may be moved between tasks in the scope of work, attached
as Exhibit B, upon written notification by the City to King County and written approval by the County.
6 HOLD HARMLESS AND INDEMNIFICATION
The City agrees to indemnify, defend and hold harmless King County, and its elected or appointed
officials, employees and agents, from all suits, claims, alleged liability, actions, losses, costs, expenses
including reasonable attorney’s fees), penalties, settlements and damages of whatsoever kind or nature
arising out of, in connection with, or incident to any acts or omissions of the City, its employees, agents,
contractors or subcontractors in performing its obligations under this Agreement, except of the County’s
sole negligence.
The City’s obligations under this section shall include, but not be limited to all of the following: (i) The
duty to promptly accept tender of defense and provide defense to the County with legal counsel
acceptable to the County and at the City’s own expense; (ii) Indemnification of claims made by the
City’s own employees or agents; and (iii) Waiver of the City’s immunity under the industrial insurance
provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the County, which waiver
has been mutually negotiated by the Parties. In the event it is necessary for the County to incur
attorney’s fees, legal expenses, or other costs to enforce the provisions of this section, all such fees,
expenses, and costs shall be recoverable from The City. The provisions of this Section 6 shall survive
the expiration, abandonment, or termination of this Agreement.
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7 INSURANCE
7.1 The City, at its own cost, shall procure by the date of execution of this Agreement and maintain
for the duration of the Agreement, insurance against claims for injuries to persons or damages to property
which may arise from or in connection with performance of work pursuant to this Agreement by the City,
its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall
be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal
injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply.
Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall
cover the County, its officers, officials, employees, and agents as additional insureds against liability
arising out of activities performed by or on the City’s behalf pursuant to this Agreement. A valid
Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit F,
unless Section 7.2 applies.
7.2 If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-
insured for any of the above insurance requirements, a written acknowledgment of self-insurance is
attached to this Agreement as Exhibit F.
7.3 If the Agency is a Municipal Corporation or an agency of the State of Washington and is a
member of the Washington Cities Insurance Authority (WCIA), a written acknowledgment/certification
of current membership is attached to this Agreement as Exhibit F.
8. ENTIRE CONTRACT; NO WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and the City hereto, and any
oral or written representations or understandings not incorporated herein are excluded. Waiver of any
default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision
of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
9. TIME IS OF THE ESSENCE
The County and the City recognize that time is of the essence in the performance of this Agreement. The
Scope of Work set forth in Exhibit B shall be completed by the City no later December 31, 2024. In the
event that the Scope of Work is not completed by this date, then King County shall retain any
unexpended Award funds.
10. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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11 NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
Annie DeCosta Klipa, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
adecostaklipa@kingcounty.gov
If to the City:
Meara Heubach, Solid Waste Program Manager, or a provided designee
City of Renton
1055 S Grady Way
Renton, WA 98055-3232
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City of Renton King County
BY__________________________________
Armondo Pavone, Mayor Pat D. McLaughlin, Director
City of Renton Solid Waste Division
For Dow Constantine, King County Executive
Date Date
City of Renton
ATTEST:
Jason A. Seth, MMC, City Clerk
Date
City of Renton
Approved as to Legal Form:
Cheryl Beyer, Senior Assistant City Attorney,
for Shane Moloney, City Attorney
Date
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Sep 26, 2023
Sep 27, 2023
Sep 27, 2023
Sep 27, 2023
Exhibit A
Reducing single use items. Reusing everything that can be. Recycling
what’s left. Renewing communities. Rethinking what’s possible.
Re+ City Grant
Request for Applications
Released April 25, 2023
Due June 1, 2023 by 3 P.M. PDT
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Re+ City Grant: Request for Application Guidelines
Table of Contents | 2
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Re+ City Grant: Request for Application Guidelines
Table of Contents | 3
I. Table of Contents
I. Table of Contents ................................................................................................................ 3
II. Request for applications ..................................................................................................... 4
III. Background .......................................................................................................................... 5
IV. Grant description ................................................................................................................. 5
A. Focus areas .............................................................................................................. 5
B. Priority materials ..................................................................................................... 6
C. Projects not funded by this program....................................................................... 6
D. Minimum and maximum funding awards ............................................................... 6
V. Grant eligibility .................................................................................................................... 7
VI. Applying for a grant ............................................................................................................ 7
A. How to apply ............................................................................................................ 7
B. Grant information session ....................................................................................... 7
C. Timeline .................................................................................................................... 8
D. Project duration ........................................................................................................ 8
VII. Evaluation ............................................................................................................................ 9
A. Evaluation criteria .................................................................................................... 9
B. Application review process ...................................................................................... 9
VIII. Grant administration ............................................................................................... 9
A. Requests for reimbursement ................................................................................... 9
B. Progress reports ....................................................................................................... 9
C. Accrual reporting .................................................................................................... 10
D. Amendments .......................................................................................................... 10
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Re+ City Grant: Request for Application Guidelines
Request for applications | 4
II. Request for applications
Submitting an application
Proposals will be received through the online platform before 3 p.m. PDT on June 1,
2023. The services procured through this Request for Application (RFA) shall be
provided in accordance with the following and the attached instructions,
requirements, and specifications. Applicants are responsible for checking the online
platform for updates, clarifications, or Addenda to this RFA. Any Addenda to the RFA
will also be sent via email to all applicants.
Interested parties may submit questions in writing before May 29 at 3 p.m. PDT by
emailing circulargrants@kingcounty.gov. Responses to questions received will be
posted to the Frequently Asked Questions document posted on the online platform.
Release Date: April 25, 2023
Due Date: June 1, 2023 by 3:00 p.m. PDT
Contact circulargrants@kingcounty.gov
Funding: Up to $50,000 per grant ($100,000 for joint-city
proposals) will be awarded from a total budget of
300,000 in King County Solid Waste Division funding.
Re+ City Grant Information Session:
Tuesday, May 2, 2023 from 3-4 p.m. PDT
https://us06web.zoom.us/j/89616566652?pwd=czdXaWVQcXVpZHA1ZzExSEhDUG
Q3Zz09
Meeting ID: 896 1656 6652
Passcode: 489517
One tap mobile
12532050468,,89616566652#,,,,*489517# US
12532158782,,89616566652#,,,,*489517# US (Tacoma)
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Re+ City Grant: Request for Application Guidelines
Background | 5
Applicants are encouraged to complete their applications early to avoid any
difficulties or errors in submission. The King County Solid Waste Division (SWD) is not
responsible for any technical difficulties that an Applicant may experience, and late
submissions will result in the rejection of a proposal.
III. Background
King County Solid Waste Division (SWD) is responsible for the public solid waste
system that serves the people and communities of unincorporated King County and
most cities within King County.
At SWD, our work delivers on the goal of zero wasted resources to the landfill by 2030.
King County's Re+ Program is a key part of delivering this goal. It provides a roadmap
for a healthy environment and economy by reinventing the current waste management
system, preventing material generation, and finding a new purpose for the 70% of
recyclable materials that go to the Cedar Hills Regional Landfill each day. Preventing,
reusing, and recycling materials has significant benefits for people living and working
in King County, including tackling the climate emergency by reducing greenhouse
gases that are emitted throughout the lifecycle of materials and products.
Equity and Social Justice (ESJ) is foundational to the work of King County and SWD.
SWD seeks to invest in community-informed projects that recognize and address the
disparities in communities. We aim to ensure that all people, regardless of who they
are and where they live, have the opportunity to thrive with full and equal access to
opportunities, power, and resources.
IV. Grant description
The new Re+ City Grant Program supports projects that further King County’s goal of
zero waste of resources, which commits King County to stop sending materials of
value to Cedar Hills Regional Landfill by 2030. The grants are intended to help King
County cities invest in, develop, and deliver on projects that help create a more
circular economy, where waste is minimized, materials are kept in use longer, and
natural systems are regenerated. A list of project ideas is available on the online
platform.
A. Focus areas
The success of Re+ relies on both upstream prevention and downstream recycling
actions, while also reducing inequities that persist in our County. Recognizing the need
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Grant description | 6
for a whole system approach, the Re+ City Grant has three focus areas intended to
support different approaches to create a more circular economy:
1. Prevention and Reuse: This includes projects that reduce materials used or
purchased, create infrastructure to use reusable products, increase food rescue,
and promote sharing or donating items.
2. Recycling: This includes projects that create or expand markets for recycled
material, including organics, currently produced in the King County solid waste
system. These grants could also support projects that improve the quality, increase
the quantity, and/or grow the demand for utilizing recycled materials or increase
recycling in residential or business communities.
3. Equity and Social Justice: This includes projects that benefit frontline communities.
Frontline communities often experience the earliest and most acute impacts of
climate change, face historical and current inequities, and have limited resources
and/or capacity to adapt.
B. Priority materials
Projects that address the following materials will be awarded higher points in the
grant scoring process (see evaluation criteria for details):
Plastic
Paper
Organics (includes food waste, yard waste, and wood)
These materials are a priority to SWD because they represent over 75% of materials of
value sent to Cedar Hills Regional Landfill. Applications can also include projects that
address other materials but will likely need to demonstrate significant benefits to be
awarded grant funding.
C. Projects not funded by this program
Projects that are not eligible for this grant program include but are not limited to:
Routine operation and maintenance costs
Collection events for recyclable materials
Collection of garbage or household hazardous waste items
Household hazardous waste education
Environmental clean-up of illegal activities (i.e. trash and litter cleanup)
Lobbying and attempts to influence legislation
D. Minimum and maximum funding awards
A total of $300,000 in grant funding is available for the 2023-24 biennium. Matching
funds are not required for this grant opportunity.
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Re+ City Grant: Request for Application Guidelines
Grant eligibility | 7
Minimum grant award: $20,000
Maximum grant award for a single-city proposal: $50,000
Maximum grant award for a joint-city proposal: $100,000
V. Grant eligibility
King County cities that have signed the Re+ Pledge and are within the King County
waste system are eligible for this funding opportunity. Cities may apply before their
Council has signed the Re+ Pledge, but will not be eligible to receive an award unless
the Pledge is signed by June 30, 2023. The Cities of Seattle and Milton are not in the
King County waste system and are ineligible to apply.
Eligible cities are encouraged to work together to leverage funds and have a greater
influence on waste prevention and recycling. Eligible cities may apply jointly for a
maximum award of $100,000. All cities included in the joint proposal must have
signed the Re+ Pledge by June 30, 2023.
Eligible cities may also subcontract with other entities, such as non-profits, consulting
firms, or businesses, to implement their grant-funded projects.
If you have questions about the Re+ Pledge or eligibility, please email
circulargrants@kingcounty.gov.
VI. Applying for a grant
A. How to apply
Proposals will be received through the online platform before 3 p.m. PDT on Thursday,
June 1, 2023. If you experience technical difficulties with the online platform leading
up to the due date, please email circulargrants@kingcounty.gov. Late submissions will
result in the rejection of a proposal.
You may email questions to circulargrants@kingcounty.gov prior to Monday, May 29
at 3 p.m. PDT. Responses to all questions will be shared via the Frequently Asked
Questions docuument posted on the online platform.
B. Grant information session
An online grant information session will be held on Tuesday, May 2 at 3:00 p.m. PDT
at the Zoom link below. This meeting will be recorded and posted to the online
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Re+ City Grant: Request for Application Guidelines
Applying for a grant | 8
platform. Prospective applicants are encouraged to attend, but attendance is not
mandatory.
https://us06web.zoom.us/j/89616566652?pwd=czdXaWVQcXVpZHA1ZzExSEhDUGQ
3Zz09
Meeting ID: 896 1656 6652
Passcode: 489517
One tap mobile
12532050468,,89616566652#,,,,*489517# US
12532158782,,89616566652#,,,,*489517# US (Tacoma)
Questions arising at the grant information session or in subsequent communication
with King County will be documented and answered in written form. A copy of the
questions and answers will be posted in the Frequently Asked Question document
posted on the online platform.
C. Timeline
Below is the anticipated timeline for the 2023-24 cycle of the Re+ City Grants:
Tuesday, April 25 Request for applications released
Tuesday, May 2 Pre-proposal meeting
Thursday, June 1 Grant applications due
June – early July Evaluations (date is approximate and subject to
change)
Mid-July Awards announced (date is approximate and subject
to change)
Mid-August onward Grant agreements signed (date is approximate and
subject to change)
D. Project duration
Projects must be completed by December 31, 2024. The start date will be determined
based on the timing of award notifications. After receiving an award notification,
cities may begin projects and spend funds before signing a grant agreement.
Reimbursement requests will not be processed until after grant agreements are signed
by both parties. The city assumes the risk of expending funds before the grant
agreement is signed.
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Re+ City Grant: Request for Application Guidelines
Evaluation | 9
VII. Evaluation
A. Evaluation criteria
Applications will be evaluated and given a score based on the quality of response
within each area outlined below:
Overview
Environmental and climate impact
Equitable impact
Budget
Team and partners
Detailed evaluation criteria will be shared during the application window.
B. Application review process
Proposals will be scored by a team of evaluators consisting of community
representatives and Solid Waste Division staff. The evaluation team will provide their
award recommendations to Solid Waste Division leadership for final approval.
During the grant review process, applicants may be contacted for clarification or to
negotiate changes in the project activities, timeline, or grant amount.
VIII. Grant administration
A. Requests for reimbursement
The Re+ City Grant is a reimbursement-based grant. No matching funds are required.
Cities may submit as few as one request for reimbursement per year during the
funding cycle. Alternatively, cities may submit requests for reimbursement as
frequently as quarterly. A Budget Summary Report Form and an Expense Summary
Report Form must be used when submitting requests for reimbursement and will be
provided to cities when the grant agreements are executed.
B. Progress reports
Progress reports describing program activities, accomplishments, and evaluation
results must accompany each request for reimbursement. A template will be provided
to cities when the grant agreements are executed.
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Re+ City Grant: Request for Application Guidelines
Grant administration | 10
C. Accrual reporting
By the 5th working day of January 2024 and January 2025, cities must notify the Solid
Waste Division of the amount of their total expenditures for work that has been
completed in the previous year but for which a request for reimbursement has not yet
been submitted. Solid Waste Division will use this information to accrue expenditures.
D. Amendments
Amendments to grant Interagency Agreements (IAAs) are unnecessary unless the city
wishes to significantly change its scope of work. In general, a significant change would
be one in which the city wishes to add or delete a task from its scope of work.
Amendments will only be approved if the proposed change(s) is/are consistent with
and/or achieves the goals stated in the scope and falls within the activities described
in the scope. A minor change, such as moving dollars between tasks, would only
require written notification, which may be submitted via e-mail. However, the city
should contact the Solid Waste Division when considering changes to their scopes to
determine if an amendment is needed.
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Exhibit B
CPA# 6407439
Renton Internal ID# CAG-23-290
Re+ City Grant Program -Agreement with the City of Renton
Scope of Work and Budget
Initiative Title: Recycling & Organics Technical Assistance to Businesses
Funding Amount: $100,000
Initiative Summary:
This project will provide recycling and organic waste technical assistance to businesses in
Renton and Kent. The project aims to increase recycling and organics service levels and
decrease contamination levels at an anticipated 75 businesses. Outreach will prioritize medium
and large businesses that serve or are staffed by Spanish or Vietnamese speakers. This project
is a collaboration between the City of Renton and City of Kent.
Project Description:
This project will provide tailored waste prevention technical assistance to an anticipated 45
businesses in Renton and 30 businesses in Kent. The main goal is to reduce the amount of
recyclable and organic waste sent to the Cedar Hills Regional Landfill. This goal aligns with King
County's goal of zero wasted resources by 2030. The project will prioritize businesses serving or
staffed by Spanish or Vietnamese speakers, which aligns with the Re+ goals of providing
everyone with equal access to resources and foregrounding the needs of frontline
communities.
The project will have four main phases:
Phase 1: Consultant procurement and contracting
Phase 2: Technical assistance development
Phase 3: On-site technical assistance
Phase 4: Project evaluation
Technical assistance will focus on two areas:
•Assessing and right-sizing waste service levels
•Providing business staff with training and tools to better identify and separate
recoverable materials.
Technical assistance may contain elements such as
•Recommend service level changes and calculate the cost savings for reducing garbage
service.
1
Exhibit B
CPA # 6407439
Renton Internal ID # CAG-23-290
2
Provide culturally competent education to business staff in English, Spanish, or
Vietnamese about which materials are recyclable or compostable and which items are
common contaminants.
Educate businesses about the upcoming HB 1799-related requirements for organics
separation and encourage businesses to subscribe to organics collection and/or
participate in food rescue programs.
Relabel and coordinate the replacement of exterior garbage, recycling, and organics
containers as necessary.
Locate interior garbage, recycling, and organics containers more conveniently.
Provide additional interior recycling and organics containers as appropriate.
Provide a limited supply of compostable bags and bag dispensers as requested.
Post multilingual signs near interior and exterior waste containers.
Conduct follow up visits to troubleshoot arising issues, continue staff education, and
assess contamination levels.
Project Outcomes:
Increase business participation in recycling and organics collection services and decrease
contamination.
Increase the number of businesses in Renton and Kent that subscribe to and participate
in recycling and/or organics services.
Increase the recycling and organics service levels of businesses receiving technical
assistance.
Decrease recycling and organics contamination at participating businesses.
Project Deliverables:
Deliver waste prevention technical assistance to an anticipated 75 businesses in Renton
and Kent, prioritizing businesses staffed by Spanish and Vietnamese speaking staff
and/or women and minority-owned businesses.
Host two community events for Renton business owners or managers who either speak
Spanish or Vietnamese or whose staff or customers tend to speak those languages.
Analysis of visual contamination audits and changes to service levels
Core Responsibilities of the City of Renton and the City of Kent :
The City of Renton will:
Track expenses
Submit reimbursement requests and progress reports to King County
Select, contract with, and manage consultant work
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Exhibit B
CPA # 6407439
Renton Internal ID # CAG-23-290
3
Pay all consultant invoices
Purchase supplies, such as indoor recycling containers and compostable bags, and
provide them to the consultant
Manage the development of all outreach materials, such as signs and mailers
Print outreach materials for Renton businesses
Identify businesses to receive technical assistance
Update the City of Renton’s website with information on the technical assistance
program
The City of Kent will:
Identify businesses to receive technical assistance
Print outreach materials for Kent businesses
Update the City of Kent website with information on the technical assistance program
The City of Renton and City of Kent have agreed to the following budget arrangements:
Grant funds will be allocated 60/40 between work completed in Renton and Kent
because Renton staff will be the primary project manager
The City of Renton's project manager will responsibly manage the project to achieve as
close to a 60/40 funding split as feasible
The consultant will be required to show on their invoices how much time was spent on
Renton businesses and how much was spent on Kent businesses
Budget:
Item Estimated Timing
by Quarter
Amount
Consultant costs for technical assistance Q3 2023-Q4 2024 $93,750
Supplies Q3 2023-Q4 2024 $6,250
100,000
Line items in the above table can be transferred with written approval by the King County
Project Manager. A contract amendment will be required for any changes that increase the
overall price of the contract.
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Exhibit C
Re+ City Grant Progress Report
Grantee: City of Renton
Contract/CPA #: 6407430
Contract Title: Recycling & Organics Technical Assistance to Businesses
Report Date:
This progress report must be submitted with each request for reimbursement to demonstrate the
completion of deliverables and progress of the project. By submitting this form to King County’s Project
Manager, the grantee attests to the accuracy of the information provided in this form and the
accompanying reimbursement request.
Description of activities
A. For the current period, describe the process made towards completing your grant project scope.
Click or tap here to enter text.
B. Check all deliverables completed to date.
Technical assistance provided to approximately 75 businesses.
Host two community events for Renton business owners or managers who either speak
Spanish or Vietnamese or whose staff or customers tend to speak those languages
Analysis of visual contamination audits and changes to service levels
C. Which communities (geographically and/or demographically) did the project engage with or have an
impact on?
Click or tap here to enter text.
D. For the current reporting period, describe the actions you have taken that contribute to equity and
social justice in the region.
Click or tap here to enter text.
Outcomes
A. Material prevention or recycling to date:
Material Pounds reduced Pounds recycled
Mixed/Commingled recycling
Mixed paper
Mixed plastic
Organics
Food waste
Yard trimmings
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Exhibit C
Mixed metals
Dimensional lumber
Other materials (please specify
and add lines as necessary)
B. Number of jobs created to date: Click or tap here to enter text.
C. Number of engagements to date:
Residents Click or tap here to enter text.
Businesses Click or tap here to enter text.
Other organizations Click or tap here to enter text.
D. Project-specific metrics to date:
Number of businesses provided with technical assistance: Click or tap here to enter text.
Number of businesses receiving technical assistance that started organics service: Click or tap
here to enter text.
Number of businesses receiving technical assistance that started organics service and have an
active subscription: Click or tap here to enter text.
Number of businesses receiving technical assistance that started recycling service: Click or tap
here to enter text.
Number of businesses receiving technical assistance that started recycling service and have an
active subscription: Click or tap here to enter text.
Percentage increase of organics service levels: Click or tap here to enter text.
Percentage increase of recycling service levels: Click or tap here to enter text.
Click or tap here to enter text.
Percentage decrease in # of containers with “high” contamination: Click or tap here to enter
text.
Percentage increase in # of containers with “no” contamination: Click or tap here to enter text.
Narrative
A. Describe any challenges or lessons learned during this reporting period.
Click or tap here to enter text.
B. Describe any successes or anecdotes you would like to share.
Click or tap here to enter text.
C. Are there any upcoming milestones that you would like King County Solid Waste Division to be
aware of (e.g., events we may be able to attend or promote)?
Click or tap here to enter text.
D. Do you anticipate any challenges in achieving the project scope within the contract period? If yes,
please explain.
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Exhibit C
Click or tap here to enter text.
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Exhibit D
City:
Invoice #:
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date:
Amount remaining for completion of interlocal:
Task
1
2
3
4
5
6
7
For King County Use
Contract #
Project Org Task
Purchase Order #Requisition #Receipt
Supplier #Supplier Pay Site Invoice #Payment Type
Total charges this period are approved for payment:
Project Manager:Date
BUDGET SUMMARY REPORT FORM
2023-2024 Re+ City Grant Program
Renton Date:
Address:1055 Grady Way Phone:
Renton, WA 98055-323
Report Period:
Preparer's Name:Contract #:
Scope of Work
Budget
Current Amount
Description Quarter Previously Remaining
Task/title)Costs Invoiced Balance
1143646 720122 Exp.Account 53104 22.000'
425-430-7397
6407439
TOTALS
100,000.00$ -$ -$ 100,000.00$
6407439
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Exhibit E
Re+ City Grant Expense Summary Form
City of Renton
Reimbursement Request # _______
Date _____________
Contract # __6407439_______
Task Title & No.Vendor Date of Service Item Description Invoice No.Amount Paid
Total 0
2023-2024 Grant Cycle
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
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HIRED
AUTOS ONLY
8/21/2023
Seattle -Alliant Insurance Services,Inc.
401 Union Street,31st Floor
Seattle WA 98101
Jamie Arnoldi
949-627-7000
Jamie.Arnoldi@alliant.com
Safety National Casualty Corporation 15105
RENTON0-01
City of Renton
1055 S Grady Way
Renton WA 98057-3232
1432309782
A X 1,000,000
X 500,000
2,000,000
X Per Member
Y XPR4067991 1/1/2023 1/1/2024
2,000,000
SIR 300,000
Re:Re+City Grant Program.
King County,its officers,officials,employees,and agents are included as Additional Insured.
King County-Solid Waste Division
Attn:Ali Blum
201 S Jackson St
Seattle WA 98104
DocuSign Envelope ID: 68B0BC7E-5E67-4659-95B3-14EBC6A92A96
Certificate Of Completion
Envelope Id: 68B0BC7E5E67465995B314EBC6A92A96 Status: Completed
Subject: DUE ASAP: SWD Re+ City Grant; City of Renton; CPA 6407439
Source Envelope:
Document Pages: 28 Signatures: 4 Envelope Originator:
Certificate Pages: 6 Initials: 6 Maryela Medina
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
401 5TH AVE
SEATTLE, WA 98104
mmedina@kingcounty.gov
IP Address: 174.215.121.245
Record Tracking
Status: Original
9/26/2023 11:25:24 AM
Holder: Maryela Medina
mmedina@kingcounty.gov
Location: DocuSign
Security Appliance Status: Connected Pool: FedRamp
Storage Appliance Status: Connected Pool: King County-Dept of Natural Resources-Solid
Waste
Location: DocuSign
Signer Events Signature Timestamp
Annie DeCosta-Klipa
adecostaklipa@kingcounty.gov
Security Level: Email, Account Authentication
None)
Signature Adoption: Pre-selected Style
Using IP Address: 24.18.124.157
Sent: 9/26/2023 11:50:04 AM
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Signed: 9/26/2023 1:19:51 PM
Electronic Record and Signature Disclosure:
Accepted: 9/26/2023 1:18:11 PM
ID: 7e4556a4-8419-4af8-b52b-508f2ed9bdbf
Lauren Cole
Lauren.Cole@kingcounty.gov
Environmental Prog. Mng Supv
KC_DNRP_SWD
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Electronic Record and Signature Disclosure:
Accepted: 5/17/2021 8:20:23 AM
ID: 0d4c0db4-a572-4d5b-ac1d-c57d0a35dead
Andy Smith
andysmith@kingcounty.gov
Recycling and Environmental Services Manager
KC_DNRP_SWD
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Accepted: 6/9/2021 9:47:31 AM
ID: a9f068e7-d3eb-4195-becf-7f87d62aed4e
Jesse Gonzalez
jesse.gonzalez@kingcounty.gov
Finance Manager
KC_DNRP_SWD
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Accepted: 5/4/2021 8:35:37 AM
ID: 5502e29a-0ce6-466f-843c-912d18f30b5f
Cheryl L Beyer
CBeyer@rentonwa.gov
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Accepted: 9/26/2023 5:09:53 PM
ID: 9865b3b7-94d8-4c1c-bc53-f39b8b677bef
Armondo Pavone
APavone@rentonwa.gov
Mayor
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ID: 9e3cd14f-7ba4-42cf-b0e3-a08bcd951e77
Jason Seth
JSeth@rentonwa.gov
x
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Pat McLaughlin
Pat.McLaughlin@kingcounty.gov
Director
KC_DNRP_SWD
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Cindy Moya
CMoya@rentonwa.gov
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Linda Knight
Lknight@Rentonwa.gov
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Meara Heubach
mheubach@rentonwa.gov
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Danielle Hursh
dhursh@kingcounty.gov
Executive Assistant, SWD
KC_DNRP_SWD
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Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 1/5/2021 8:49:30 AM
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ATTACHMENT B
CPA # 6407439
Renton Internal ID # CAG-23-290
1
Re+ City Grant Program – Agreement with the City of Renton
Scope of Work and Budget
Initiative Title: Recycling & Organics Technical Assistance to Businesses
Funding Amount: $100,000
Initiative Summary:
This project will provide recycling and organic waste technical assistance to businesses in
Renton and Kent. The project aims to increase recycling and organics service levels and
decrease contamination levels at an anticipated 75 businesses. Outreach will prioritize medium
and large businesses that serve or are staffed by Spanish or Vietnamese speakers. This project
is a collaboration between the City of Renton and City of Kent.
Project Description:
This project will provide tailored waste prevention technical assistance to an anticipated 45
businesses in Renton and 30 businesses in Kent. The main goal is to reduce the amount of
recyclable and organic waste sent to the Cedar Hills Regional Landfill. This goal aligns with King
County’s goal of zero wasted resources by 2030. The project will prioritize businesses serving or
staffed by Spanish or Vietnamese speakers, which aligns with the Re+ goals of providing
everyone with equal access to resources and foregrounding the needs of frontline
communities.
The project will have four main phases:
Phase 1: Consultant procurement and contracting
Phase 2: Technical assistance development
Phase 3: On-site technical assistance
Phase 4: Project evaluation
Technical assistance will focus on two areas:
•Assessing and right-sizing waste service levels
•Providing business staff with training and tools to better identify and separate
recoverable materials.
Technical assistance may contain elements such as
•Recommend service level changes and calculate the cost savings for reducing garbage
service.
ATTACHMENT B
CPA # 6407439
Renton Internal ID # CAG-23-290
2
•Provide culturally competent education to business staff in English, Spanish, or
Vietnamese about which materials are recyclable or compostable and which items are
common contaminants.
•Educate businesses about the upcoming HB 1799-related requirements for organics
separation and encourage businesses to subscribe to organics collection and/or
participate in food rescue programs.
•Relabel and coordinate the replacement of exterior garbage, recycling, and organics
containers as necessary.
•Locate interior garbage, recycling, and organics containers more conveniently.
•Provide additional interior recycling and organics containers as appropriate.
•Provide a limited supply of compostable bags and bag dispensers as requested.
•Post multilingual signs near interior and exterior waste containers.
•Conduct follow up visits to troubleshoot arising issues, continue staff education, and
assess contamination levels.
Project Outcomes:
•Increase business participation in recycling and organics collection services and decrease
contamination.
•Increase the number of businesses in Renton and Kent that subscribe to and participate
in recycling and/or organics services.
•Increase the recycling and organics service levels of businesses receiving technical
assistance.
•Decrease recycling and organics contamination at participating businesses.
Project Deliverables:
•Deliver waste prevention technical assistance to an anticipated 75 businesses in Renton
and Kent, prioritizing businesses staffed by Spanish and Vietnamese speaking staff
and/or women and minority-owned businesses.
•Host two community events for Renton business owners or managers who either speak
Spanish or Vietnamese or whose staff or customers tend to speak those languages.
•Analysis of visual contamination audits and changes to service levels
Core Responsibilities of the City of Renton and the City of Kent :
The City of Renton will:
•Track expenses
•Submit reimbursement requests and progress reports to King County
•Select, contract with, and manage consultant work
ATTACHMENT B
CPA # 6407439
Renton Internal ID # CAG-23-290
3
•Pay all consultant invoices
•Purchase supplies, such as indoor recycling containers and compostable bags, and
provide them to the consultant
•Manage the development of all outreach materials, such as signs and mailers
•Print outreach materials for Renton businesses
•Identify businesses to receive technical assistance
•Update the City of Renton’s website with information on the technical assistance
program
The City of Kent will:
•Identify businesses to receive technical assistance
•Print outreach materials for Kent businesses
•Update the City of Kent website with information on the technical assistance program
The City of Renton and City of Kent have agreed to the following budget arrangements:
•Grant funds will be allocated 60/40 between work completed in Renton and Kent
because Renton staff will be the primary project manager
•The City of Renton's project manager will responsibly manage the project to achieve as
close to a 60/40 funding split as feasible
•The consultant will be required to show on their invoices how much time was spent on
Renton businesses and how much was spent on Kent businesses
Budget:
Item Estimated Timing
by Quarter
Amount
Consultant costs for technical assistance Q3 2023-Q4 2024 $93,750
Supplies Q3 2023-Q4 2024 $6,250
$ 100,000
Line items in the above table can be transferred with written approval by the King County
Project Manager. A contract amendment will be required for any changes that increase the
overall price of the contract.