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Home My WebLink AboutContractCAG-23-417 4/3/2023 Approved by Patrice Kent via 3/2/2023 email PAGE 11 OF 16 EXHIBIT 1: RENTON MUNICIPAL ARTS GRANT PROGRAM APPLICATION CRITERIA DEADLINES Applications are reviewed on a quarterly basis. Applications MUST be submitted electronically by 4:30pm on the day of the deadline or they will not be considered in that quarter. Q1 - October 13, 2022 Q2 - February 3, 2023 Q3 - April 21, 2023 Q4 –July 21, 2023 GET HELP We are on hand to answer your questions and assist with your application. Call during regular business hours. Arts@rentonwa.gov 425.430.7271 arts@rentonwa.gov SUPPORT FOR THE ARTS IN RENTON Funding for arts, cultural and heritage projects that serve residents and visitors in Renton, Washington We encourage innovative projects by artists and communities that showcase cultural diversity, increase understanding, and inspire new forms of creative participation and opportunities for growth, particularly for under-served groups. Historically, grants have been awarded in amounts between $500 and $10,000. Projects must take place during 2023 and should be completed by December 15, 2023. Art courtesy of Marsha Rollinger 2023 Grant Guidelines Page 2 Program Overview Purpose The City of Renton, through the Renton Municipal Art Commission, offers grants to individuals, organizations and community groups for arts and culture projects and events that serve the general public in Renton. Public Funding = Public Benefit Projects should provide public benefit. Examples of public benefit are: •Free public performances, exhibitions, workshops, screenings, or readings. •Scholarships to ongoing, fee-based arts educational or training programs. •Services that expand access and inclusion to individuals with limited physical or English- speaking abilities. Grant Awards have been used to: •Produce one-time performances, exhibits, special events or programs that bring arts or cultural experiences to Renton residents. •Provide opportunities for independent artists to develop and present new work in all mediums. •Improve arts and cultural opportunities for artists and audiences from diverse communities. •Participatory and educational opportunities for youth, multicultural, seniors, and special populations. •Increase access to arts and cultural events by providing discount tickets and/or free educational programs. •Projects that are not: located in Renton; primarily benefit Renton residents; or are not offered free of charge, or at reduced rates to the extent possible; •Projects that are not open to the public; •Projects that have already been completed; •Projects that support or oppose a specific interest such as a particular business, political, or religious viewpoint or organization; •Capital construction projects; •Projects that use the Grant funds to provide cash awards to individuals; •Projects which preclude reasonable access by the general public, such as in a location not open to the general public, or for which membership is required, or admission charges cannot be reduced or waived for access Funding Restrictions include: The following types of projects are NOT eligible for funding: Application Review Process Commission reviews and approves awards for projects. The City of Bellevue reserves the right to change this timeline. 2019 Special Projects Guidelines Approvals are based on recommendations from the Arts Commission Grants Committee. Applications are reviewed on a competitive basis according to the overall purpose of the program and the criteria for eligible organizations. Incomplete applications submitted after the deadline may not be reviewed. 2023 Timeline (quarterly review) Applications MUST be submitted by 4:30pm on the day of the deadline or they will not be considered in that quarter. Quarter 2 Aug 19 Oct 13 Oct 24 Nov 14 Dec 6 Online application available Applications due Grants Committee Review Applicant interviews and Committee Recommendation to Commission Arts Commission review of recommended applications Feb 3 Feb 13 Feb 27 Mar 7 Applications due Grants Committee Review Applicant interviews and Committee Recommendation to Commission Arts Commission review of recommended applications Quarter 3 Apr 21 May 8 May 22 Jun 6 Applications due Grants Committee Review Applicant interviews and Committee Recommendation to Commission Arts Commission review of recommended applications Quarter 4 Jul 21 Aug 7 Aug 28 Sept 5 Applications due Grants Committee Review Applicant interviews and Committee Recommendation to Commission Arts Commission review of recommended applications ____________________________________________ ____________________________________________ ____________________________________________ Page 3 Funding Generally, the maximum award is $10,000 and the minimum award is $500. However, the Arts Commission may recommend greater or lesser amounts. Timing of Projects Projects must take place during 2023 and should be completed by December 16, 2023. Payment Payment for reimbursable expenses will be made at the end of the project. Exceptions may be made, depending on circumstances and City policy. The funding recipient will turn in invoice(s) and a final report to the Arts Commission for reimbursement. Invoices and final reports are due by December 19. Checks are normally mailed within 30 days of the invoice date and receipt of completed paperwork. Eligibility Who May Apply •Individuals, groups of people (all ages), neighborhood or business organizations seeking funding for an art project or cultural event •Independent Artists, Arts and Cultural organizations, including professional and community-based groups •IRS not-for-profit status – 501 (c)(3) – is not required. •A City of Renton business license may be required. Evaluation Criteria Artistic Innovation •Quality and promise of the proposed arts, cultural, and heritage project to meet the cultural needs of an audience and/or constituent group. •Innovative approach to foster creative and civic participation by Renton's diverse residents and visitors, particularly underserved people and communities. •Fills a gap in art, cultural, or heritage offerings and opportunities not regularly available to Renton residents and visitors. •Proposed projects must take place in Renton. •Proposed projects must serve and be accessible to residents of Renton. • • Proposed projects must present new works to the public. Priority will be given to projects that involve Renton-based artists and organizations. •Demonstrated experience of project leaders to accomplish the scope and scale of the project. •Evidence of thoughtful planning including clearly articulated goals and process for evaluation. •Realistic budget and timeline. Public Access and Benefit Project Feasibility Application Instructions •Complete the application available on rentonwa.gov/ rmac, including supplemental materials •Incomplete and/or inaccurate applications will result in return of application, delaying funding consideration or potential denial of funding consideration. •Start the application process as far in advance as possible at least three months before your project start or event date •Submit completed application to arts@rentonwa.gov •You may be asked to present your proposal to the Arts Commission •For additional information or clarification, please call (425)430-7271, or email arts@rentonwa.gov Application packet The application is available at rentonwa.gov/rmac, and is due according to the schedule above. Please complete the form in its entirety and submit it along with all supplemental materials online. Incomplete applications will delay funding consideration. Additional information or clarification may be requested by the Grants Committee. PAGE 12 OF 16 EXHIBIT 2: RENTON MUNICIPAL ARTS GRANT PROGRAM CALL FOR APPLICATIONS 1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov | CITY OF RENTON FOR IMMEDIATE RELEASE Sept. 15, 2022 City of Renton Contacts Jessie Kotarski, Economic Development Manager, 425-430-7271 Dave Neubert, Communications Manager, 425-430-6567 Renton Municipal Arts Commission accepting 202 3 grant applications Deadline is 4:30 p.m. on Thursday, Oct. 13, 2022 RENTON, WA – Renton Municipal Arts Commission is accepting grant applications from individuals, organizations, and community groups for art, cultural, and heritage projects serving Renton residents and visitors. Renton Arts & Culture Grants stimulate grassroots activity and encourage public interest and participation in the arts. The commission encourages innovative projects depicting Renton's cultural diversity. Projects should increase the understanding of individuals and society and inspire new forms of creative participation and growth opportunities, particularly for underserved groups. Programming funded by these grants includes art exhibits, concerts, dance performances, festivals, workshops, readings, and theater productions. Grants of up to $10,000 are awarded four times a year and applicants are eligible for one grant per calendar year. The application for this round of funding is online. Applications are due by 4:30 p.m. on Oct. 13, 2022. Projects and events scheduled between January and March 2023 are given priority. Application deadlines in 2023 are Feb. 3, April 21, and July 21. Renton Municipal Arts Commission will host two question and answer sessions on Monday, Sept. 26, from 6 to 7 p.m., and Friday, Oct. 7, from 3 to 4 p.m. Both sessions will be held at Renton History Museum. The sessions are an opportunity to meet the grant committee, ask questions, and connect with other applicants. They are casual, and pre-registration is not required. Questions concerning the application process may be directed to Jessie Kotarski, the City of Renton’s Economic Development Manager, at 425-430-7271 or arts@rentonwa.gov. 1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov | About the City of Renton The City of Renton, Washington, with a population of 107,500 (2022), is located on the southeast shore of Lake Washington, just south of Seattle. Renton's strong economic base, diverse marketplace, and favorable business climate have attracted nationally recognized companies wishing to provide employees and their families with an outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, Super Bowl Champion (2014) Seattle Seahawks, two-time (2016 & 2019) MLS champion and CONCACAF Champion (2022) Seattle Sounders FC (in 2024), and the eternal resting place of rock icon Jimi Hendrix. More information is on our website, in news releases, or on Facebook, Twitter, and Nextdoor. About the Renton Municipal Arts Commission Renton Municipal Arts Commission was created in 1965. The members advise the city government about the artistic and cultural development and serve as stewards of the city's art collection. In addition, the commission strives to support and connect people with arts and culture endeavors in the Renton community. For more information about the Renton Municipal Arts Commission, contact arts@rentonwa.gov or facebook.com/rentonarts. ### PAGE 13 OF 16 EXHIBIT 3: RENTON MUNICIPAL ARTS GRANT PROGRAMBENEFICIARY/ARTIST’S APPLICATION CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:noreply@yourwpsite.email on behalf of Song of Seattle Chorus To:Jessie Kotarski Subject:New submission from 2023 Renton Arts Grant Application Date:Thursday, October 13, 2022 2:49:53 PM Attachments:RMAC-Budget-Sheet_Grant-Application-2023_Spring-Fling-2023.pdf RMAC-Grant-Application_Supplemental-Information_2023-Spring-Fling.docx Name of your Organization Song of Seattle Chorus Contact Person and Title Sonja Mejlaender - Volunteer Chorus Board Member Contact person email address skmmaddie@yahoo.com Organization Address 2532 161st Ave SE Bellevue, WA 98008 United States Phone (206) 794-3271 Have you applied for a Renton arts grant award in the past? No Have you received funding in previous years from the Renton Arts Grant Program? No Select that category best describes your project Project or event support Check the one arts discipline that best describes your proposed project: Music Project or Event Title 2023 Spring Fling - A Cappella Quartets & Chorus Project Summary Show/program concept will be free and non-gated, featuring a line-up of 8-10 a cappella quartets and Song of Seattle Chorus, which is a 30-member women's a cappella chorus. All performers will be preparing for the annual 5-state NxNW Regional a cappella competition which will be held in May 2023 in Spokane. After a three-year hiatus due to the pandemic, Spring Fling will give these performing competitors the opportunity to take the stage, share their craft, entertain the audience, and receive valuable feedback and free adjudication by the guest judge. With Renton Municipal Arts Commission support, the public is invited to attend this free non-gated show/program. Song of Seattle is looking to make Spring Fling an annual event and would like Renton to be at the forefront of location considerations PO Box 50384 Bellevue, WA 98015 United States Karen Fetja, President and opportunity. Song of Seattle’s “Spring Fling” meets several of the Renton Arts Grant Program Goals: **In addition to filling the house with interested Renton residents, school district youth, and community members, performers will be coming to Renton from within a 100-mile radius, bringing family and friends with them, and patronizing local restaurants before and after the afternoon show/program has concluded. **With RMAC’s support, this show/program will have free non-gated admission to the public. **While a cappella and the barbershop art forms have prevailed for generations, vocal art forms have seen a resurgence with trending singing competition shows such as The Voice, Masked Singer, America’s Got Talent, and Sing-Off. Song of Seattle’s “Spring Fling” will bring some of the Puget Sound’s best a cappella singers right into Renton. **Launching Song of Seattle’s first annual “Spring Fling” provides the baseline for current and future partnerships. From facility rental to utilization and hiring of sound and light technical teams, to supporting local merchants, to expansion opportunities in the future which could include Renton-centric youth or art- based groups. **Pending facility (have reservation hold on Renton School District stage/auditorium facility), estimated attendance is 250. Regional and localized social media will target Renton residents and community members. Song of Seattle’s marketing team will reach out to active and local social media partners such as Visit Renton and Renton Municipal Arts Commission, requesting “sharing posts” to grow reach and engagement. Funding Amount 2,000 List the beginning and ending date of your project April 15, 2023 The Renton Public Arts Program is committed to broadening the scope of arts programming and connecting with underserved populations in the City of Renton and broader community. Please detail what steps you hope to take to connect with under-served populations in the community. (100 words) Support by RMAC will allow this show/program to be free to the public. RMAC will be recognized in marketing and promotions for its premier sponsorship. Outreach will include both a regional-approach, and targeted Renton-based approach. Outreach will also include networking within the Renton School District and connecting with the teachers of the various choral programs whose students may have particular interest in a cappella performers. Budget RMAC-Budget-Sheet_Grant-Application-2023_Spring-Fling-2023.pdf Application Certification I agree to the privacy policy. I understand the City of Renton and Washington state limitations placed on use of public funds and certify that the requested funds will be used only for the purposes described in this application or as approved by the RMAC. I understand use of funds is subject to audit by the State of Washington. I have read and understand the criteria by which our application will be evaluated and understand that if our application is selected for funding, we will be required to enter into a binding agreement with the City to ensure completion of the project Name Sonja Mejlaender Certification I certify that my statements are true and have approval from my board/agency to apply for this grant. I have read and understand the RMAC Grant Guidelines and will provide all documentation requested by the City in support of this application. I consent to having this website store my submitted information to process this grant application. Upload any supporting documentation, including artist bios, organization overview, description of project partners or other relevant information in support of your application. RMAC-Grant-Application_Supplemental-Information_2023-Spring-Fling.docx Song of Seattle Chorus – 2023 Spring Fling Renton Municipal Arts Commission – Grant Application Supplemental Materials 1.Artist Bio Chartered in 2015, Song of Seattle Chorus is a 30-member women’s a cappella chorus based in Bellevue, WA, and a member of Sweet Adelines International. Mission: Innovative and inspiring women dedicated to musical excellence incorporating the barbershop art form and contemporary a cappella music to create compelling performances Vision: Create compelling theatrical musical performances reaching a broader audience Geographically, members come from as far north as Burlington, as far east as North Bend, as far west as Poulsbo, and as far south as Tacoma. Due to the global pandemic, the North by Northwest (NxNW) Spring Regional Competition & Convention (5-state) was not held in 2020 and 2021, and was video- submission-only in 2022. In each of the chorus’s previous years of in-person competition participation (2015, 2016, 2017 and 2018), Song of Seattle received the distinguished award of Audience Choice each year. In addition to participation at NxNW Convention, Song of Seattle also hosts free music education workshops in-person and on-line, and provides annual performances for a variety of clients including Greater Seattle Choral Consortium, Emerald Downs, Argosy Christmas Ship, Factoria Mall, and several senior residential communities such as Aegis Living and Ida Culver House. 2.Artistic Quality Work Samples (images of previously completed projects/events) Two video projects completed during the pandemic: Song of Seattle’s “Count On Me” video: https://www.youtube.com/watch?v=JnTnG7R18K0 Kingdom of United Voices “Across the Borders” video (compilation video project with four a cappella groups – two here in WA State, and two in England: PrimeTime, Song of Seattle, Stellar A Cappella, and Felixstowe Harmonies) https://www.youtube.com/watch?v=Ftq_gLtCoiA 3 PROJECT BUDGET Complete the following table (or submit a separate budget) to detail the costs involved in the project. The budget must reflect actual costs associated with the project (please submit available quotes and estimates if available). A: Personnel (Project Related) Amount Requested from City Matching Funds In-Kind Donations Total Expenditure Notes Give details here. Artistic Administration Technical Other Total Personnel Expenditures B: Implementation (Cost of Project) Supplies/Materials Promotion/Printing Postage Artistic Services Other Professional Services Space/Equipment Rental Travel/Transportation Other Total Implementation Expenditures Total Expenditures (A+B) Project Title Date of event/ project start PAGE 14 OF 16 EXHIBIT 4: RENTON MUNICIPAL ARTS GRANT PROGRAMPROJECTS AWARDED Applicant Contact Info Address Project or Event Title Project dates Project Summary Funding RequestGrant Comm RecBlackeloneus Productions LLCDylan Duru tylerduru@gmail.com (704) 858‐22312101 SW Sunset BlvdApt A311Renton, WA 98057Road to Sun 10/22/2021 ‐ 8/31/2023Road to Sun is the story of a young man named Icarus who has recently concluded a romantic relationship with a woman named Rose. Icarus struggles to overcome the grief of a lost relationship, but he must process and accept it before it consumes him. He must get past the five stages of grief. $10,000 $0Christy CaravaglioChristy Caravaglio ccpatchwork@gmail.com (253)486‐585712533 SE 203rd PlKent, WA 98031Twirling Star March 2023‐March 2024Temporary installation of yarn art on a public, highly visible fence in Renton. $4,505 $4,505Evergreen City BalletBeth Sanders grants@evergreencityballet.org (425)228‐68001300 Bronson Way N.Renton, WA 98057The Nutcracker at the Renton IKEA Arts CenterSept 2023‐December20232023 production of The Nutcracker at the Renton IKEA Arts Center. $10,000 $0Jose Trejo MayaJose Trejo Maya jdtrejomaya@gmail.com (626)367‐77563834 Monterey Ave Apt. 110 BaldwinPark,CA91706Transparencies in Time Interactive/multidisciplinary poetry exhibit; an exposé on Mesoamerican lore and more specifically on a pre‐Columbian notion of time$10,000 $0Renton Civic TheatreBill Huls, Creative Director bill@rentoncivictheatre.org (425) 226‐5529507 S 3rd StRenton, WA 98057A Day in Hollywood A Night in UkraineFebruary 17th‐March 4th, 2023A Day in Hollywood A Night in Ukraine won two Tony awards in 1980. It is two independent one act shows that pay homage to incredible Hollywood‐esque music and dance. Tommy Tune won best choreography for his work in this show and RCT's production is pulling out all the stops. This musical is a hidden gem and will be the perfect production for RCT.$10,000 $10,000Renton Downtown PartnershipChristian Switzer director@rentondowntown.com 241 Williams Ave SRenton, WA 98057Renton Downtown Historic and Mural Walking TourJan 1, 2023‐October 31, 2023A Historic Walking Tour of downtown Renton, including an arts component, discussing the various murals downtown along with the history. Funding would help cover the cost of the tote bags, a treat for attendees, and printed guides.Threetoursin2023.$3,000 $2,500 Song of Seattle ChorusSonja Mejlaender skmmaddie@yahoo.com (206) 794‐3271PO Box 50384Bellevue, WA 980152023 Spring Fling ‐ A Cappella Quartets & Chorus15‐Apr‐23 Show/program concept will be free and non‐gated, featuring a line‐up of 8‐10 a cappella quartets and Song of Seattle Chorus, which is a 30‐member women's a cappella chorus. All performers will bepreparing for the annual 5‐state NxNW Regional a cappella competition which will be held in May 2023 in Spokane. After a three‐year hiatus due to the pandemic, Spring Fling will give these performing competitors the opportunity to take the stage, share their craft, entertain the audience, and receive valuable feedback and free adjudication by the guest judge.$2,000 $2,000Totals $49,505 $19,005 PAGE 15 OF 16 EXHIBIT 5: RENTON MUNICIPAL ARTS GRANT PROGRAMREIMBURSEMENT REQUEST FORM Recipient name Mailing address Contract No. Date Invoice # Description Artistic/ Administration Supplies Event Misc Total $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$ Totals $$ $ $ $ Copies of invoices, receipts, or other items that reflect project expenses Completed Final Report Attached IRS Form W9 Amount requested $ Signature Printed name Exhibit 5 RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM Reimbursement Request Form Attached supporting documentation for expenses to demonstrate, by date, expenses were incurred following the execution of the contract and no later than December 16, 2023. Sufficient documentation includes: PAGE 16 OF 16 EXHIBIT 6: RENTON MUNICIPAL ARTS GRANT PROGRAMFINAL REPORT FORM Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057 Exhibit 6 RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM Final Report Form Organization Name: Mailing Address: Contact Name: Contact Phone: Contact E-mail: Reimbursement amount request: Project start date: Project end date: Briefly describe the outcome of your project including benefits to the public (e.g. free public performances, exhibitions, workshops, screenings, or readings; scholarships to ongoing, fee-based arts educational or training programs or accommodations made to expand access and inclusion to individuals with limited physical or English-speaking abilities). Estimate (or provide direct counts for ticketed events) the number of participants involved in the project: Describe promotional efforts for this project. Attach schedule of activities; reports and publications; copies of printed publicity, programs, newspaper clippings; or photos. Note: These attachments are necessary to document that the project was completed as stated in your application. A requirement of the grant contract is to show that the "credit line" for support from the Renton Municipal Arts Commission was used in publicity. Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057 Did you achieve the goals you had set for the project? Describe. Describe any difficulties. (For example: scheduling difficulties, problems in getting people to participate, low attendance, etc.) We certify that the information contained in this report is true and correct to the best of our knowledge. I acknowledge that we’ve made a copy of this final report for our records _________________________ ___________________________ Printed Name Authorized Signature _________________ Date Return form and report to: Renton Municipal Arts Commission, 1055 S Grady Way, Renton, WA 98057 or arts@rentonwa.gov (email or call 425-430-6581 if you have questions) For Office Use Only: Approved By: ____________________ Account #: