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Home My WebLink AboutAddendum - 9DocuSign Envelope ID: DFF1ADFC-0FE3-4769-853F-F092EE526090 AMENDMENT NO. 9 TO AGREEMENT FOR LIFT STATION AND FORCE MAIN REHABILITATION THIS AMENDMENT, dated for reference purposes only as December 7, 2023, is by and between the City of Renton (the "City"), a Washington municipal corporation, and RH2 Engineering, Inc. ("Consultant"), a Washington corporation. The City and the Consultant are referred to collectively in this Amendment as the "Parties." Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-17-050, dated March 20, 2017, to provide necessary services for the Lift Station and Force Main Rehabilitation Group 1 Facilities (referred to herein as the "Agreement"); Whereas, the Parties wish to amend the Agreement to change the scope of work and change the compensation in order to provide services during construction of Lift Station and Force Main Rehabilitation, Phase 3. NOW THEREFORE, It is mutually agreed upon that CAG-17-050 is amended as follows: 1.Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-9, which is attached and incorporated herein. 2.Time of Performance: Section 3, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit B-9. All Work shall be performed by no later than December 31, 2025. 3.Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $241,120 from $1,219,319 to $1,460,439, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit C-9, which is attached and incorporated herein. 4.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. CAG-17-050, Adden #9-23 DocuSign Envelope ID: DFF1ADFC-0FE3-4769-853F-F092EE526090 IN WITNESS WHEREOF,the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON By: __________ _ Armando Pavone Mayor Date Attest Jason A. Seth City Clerk Approved as to Legal Form By:----------- Cheryl Beyer Senior Assistant City Attorney Contract Template Updated 06/17/2021 PAGE 2 OF 2 CONSULTANT oli- 0�c�s;n � b :: Pardi �f1V°t11.6 Pffi"d i President 12/6/2023 6:34 AM PST Date 12/7/2023 Approved by Cheryl Beyer via email 10/24/2023 1 10/11/2023 2:14:58 PM Z:\PROJECTS\DATA\REN\117-037\CONTRACT\AMEND NO. 9\AMND_NO. 9_EXH A-9_SOW_REN LS AND FM REHAB_PHASE 3 SDC.DOCX EXHIBIT A-9 Scope of Work Amendment No. 9 to CAG-17-050 City of Renton Lift Station and Force Main Rehabilitation Phase 3 Services During Construction October 2023 Background The following Scope of Work includes services during construction for the improvements identified in the Phase 3 bidding documents. Final design and services during bidding for Phase 3, which includes improvements at the Kensington Crest, Lake Washington Beach, Liberty, Lake Washington No. 2, Long, Talbot Crest, Wedgewood, Westview, and Cottonwood Lift Stations, were provided for the City of Renton (City) under terms previously executed with RH2 Engineering, Inc. (RH2). Services outlined herein will be performed to the level of effort identified in the Fee Estimate. Task 43 – Project Management Objective: Manage the RH2 project team and maintain files and records. Monitor the project scope, budget, and schedule. Approach: Prepare, monitor, and update the project schedule monthly. Provide monthly invoices with progress reports documenting work performed and budget status. Maintain project files and records. RH2 Deliverables: Monthly project schedule updates in electronic PDF. Monthly invoices documenting monthly progress of work completed and earned value compared to contract value in electronic PDF. Project records maintained and filed. Task 44 – Services During Construction for Phase 3 Objective: Provide construction contract administration in support of the City. Provide periodic observation of construction operations as the engineer of record for this project to confirm that the elements of construction that are observed by RH2 conform to the project plans and specifications. It is anticipated that the City will take the lead with inspection and construction administration and will handle day-to-day responsibilities. City of Renton Amendment No. 9 Lift Station and Force Main Rehabilitation Exhibit A-9 Phase 3Services During Construction Scope of Work 2 10/11/2023 2:14:58 PM Z:\PROJECTS\DATA\REN\117-037\CONTRACT\AMEND NO. 9\AMND_NO. 9_EXH A-9_SOW_REN LS AND FM REHAB_PHASE 3 SDC.DOCX Approach: Prepare for and attend a pre-construction conference and introduce the project team members, including the contractor, City, RH2, special inspector, and impacted or adjacent utilities. Prepare an agenda and meeting minutes for the pre-construction conference. Prepare conformed for construction plans and specifications. Distribute plans and specifications to the City and contractor. Review shop drawings and submittals of items requested in the technical specifications. Provide a written response to the contractor and City for each shop drawing and submittal reviewed. Provide part-time observation of the construction work in progress. Coordinate with the contractor and City inspectors to provide observation at critical stages of construction and as requested by the City. Attend weekly progress meetings with City staff and the contractor at the project sites.RH2 will not provide continuous on-site observation but will visit the site periodically during construction operations. The Fee Estimate assumes approximately four (4) hours per week for a total of twenty-four (24) weeks. Keep the City informed of progress following site visits, including preparation of construction observation reports, and recommend rejection of the work if it fails to conform to the construction contract documents.The City will subcontract and coordinatedirectlywith testing firm(s) forall special inspections. Review written requests for information (RFIs) and provide written responses to the City. Review and prepare change orders, if necessary. Submit written responses to the City for processing. Develop software forremote telemetryunit sites (KensingtonCrest, Lake Washington Beach, Liberty, Lake Washington No. 2, Talbot Crest, Wedgewood, Westview, and Cottonwood Lift Stations). Prepare a control strategy that will be used to develop the programmable logic controller (PLC) and supervisory control and data acquisition (SCADA) programming. Provide PLC ladder logic software development, as required, for monitoring and controlling the equipment at the lift stations. Provide operator interface (OI) software development for the lift stations. Provide human machine interface (HMI) software development for the lift stations. Develop SCADA operations and maintenance (O&M) material to supplement existing SCADA O&M manuals. Assist the City with testing and startup of the new lift stations. Attend factory testing at the control integrators shop prior to shipment of the control panels to the job site. Attend field tests for the PLC, OI, HMI, and communications equipment for end-to-end data transmission integrity and accuracy. Attend field tests for OI screens for connectivity, detail, and accuracy of information displayed. Attend field tests for HMI SCADA alarm, navigation, and functions. Attend startup and commissioning and develop necessary reporting of activities completed. Provide eight (8) hours of on-site SCADA training on O&M manual, programming, City of Renton Amendment No. 9 Lift Station and Force Main Rehabilitation Exhibit A-9 Phase 3Services During Construction Scope of Work 3 10/11/2023 2:14:58 PM Z:\PROJECTS\DATA\REN\117-037\CONTRACT\AMEND NO. 9\AMND_NO. 9_EXH A-9_SOW_REN LS AND FM REHAB_PHASE 3 SDC.DOCX communications, and software operation aspects of the system utilizing the O&M manual as a training aid. Perform site visits to develop a final construction punchlist for the project. Perform a separate final visit to each site with the contractor and the City to confirm satisfactory completion of punchlist items. Prepare a letter recommending project acceptance following completion of construction and punchlist items. Review and comment on completeness and accuracy of the O&M Manual for the lift station improvements. Provide review comments to the contractor. Confirm review comments have been addressed.The contractor will provide the O&M Manual to RH2 for review. Revise drawings with as-built information received from the contractor and the City. Provide one (1) hard copy (11-inch by 17-inch), one (1) full-size Mylar copy (black and white), and electronic copies of record drawings in PDF and AutoCAD formats to the City. Compile relevant final project documentation and deliver to the City. Documents will include construction observation reports, digital photos, and other documents described in this Scope of Work. Assumptions: Construction phase services defined in this Task are variable in nature and depend in part on the contractor awarded the project. RH2’s estimate is based upon an experienced and reasonable contractor being awarded the construction contract. RH2’s services as described herein will be performed up to the level included in the attached Fee Estimate. If additional effort is needed, that extra work will be mutually determined by the City and RH2. RH2 is not responsible for site safety, or for determining means and methods or directing the contractor in their work. Software development, data points, and graphical displays will be defined and approved by RH2 and the City. RH2’s Fee Estimate (Exhibit C2-9) for Task 44 assumes a certain level of cooperation and timeliness from the contractor and any third parties required for testing. If additional hours are needed to accomplish Task 44 due to events beyond the control of RH2, RH2 will notifythe Cityin advance of such additional hours needed and a contractamendment shall be mutually negotiated. RH2 will provide eight (8) hours of training to City staff. If the City requires assistance above and beyond the fee amount associatedwithsubtask44.8,the Cityand RH2 will mutually agree upon an additional fee amount for continued training. Provided by City: Project lead for construction inspection and administration. Retention of and coordination with testing firm(s) for special inspections. City of Renton Amendment No. 9 Lift Station and Force Main Rehabilitation Exhibit A-9 Phase 3Services During Construction Scope of Work 4 10/11/2023 2:14:58 PM Z:\PROJECTS\DATA\REN\117-037\CONTRACT\AMEND NO. 9\AMND_NO. 9_EXH A-9_SOW_REN LS AND FM REHAB_PHASE 3 SDC.DOCX RH2 Deliverables: Pre-construction conference administration and documentation, including pre-construction conference meeting agenda and minutes in electronic PDF. Conformed for construction plan sets: three (3) full-size paper plan sets and four (4) half-size paper plan sets for the contractor; two (2) full-size paper plan sets and two (2) half-size paper plan sets for the City; and one (1) half-size paper plan set for RH2. Seven (7) sets of conformed for construction specifications for the City and the contractor. Submittal, RFI, and change order review and responses in electronic PDF, as requested by the City. Construction observation reports for each site visit to be provided to the City at weekly progress meetings in electronic PDF. Meetings and correspondence with the City and contractor, as warranted. SCADA control strategy. PLC software and OI screen design. HMI software updates. Attendance at factory testing, field testing, startup, and commissioning. Final startup and commissioning reports. One (1) electronic copy of PLC and OI software. One (1) electronic copy of the following items: o Project spreadsheet file that includes information about the software configuration, addressing, data point names, alarms, control loops, and descriptions. o O&M material for SCADA system software. Punchlist following construction completion observation at the sites in electronic PDF. Letter recommending project acceptance in electronic PDF. Review comments for the lift station O&M Manual in electronic PDF. One (1) set of full-size record drawings on Mylar. One (1) set of half-size record drawings on bond media. Record drawings in PDF and AutoCAD 2020 DWG formats, including external references. City of Renton Amendment No. 9 Lift Station and Force Main Rehabilitation Exhibit A-9 Phase 3Services During Construction Scope of Work 5 10/11/2023 2:14:58 PM Z:\PROJECTS\DATA\REN\117-037\CONTRACT\AMEND NO. 9\AMND_NO. 9_EXH A-9_SOW_REN LS AND FM REHAB_PHASE 3 SDC.DOCX Task 45 – Arc Flash Analysis Objective: Perform electrical short circuit, protective device coordination, and arc flash analysis for the electrical distribution equipment at each facility with electrical improvements (Kensington Crest, Lake Washington Beach, Liberty, Lake Washington No. 2, Talbot Crest, Wedgewood, Westview, and Cottonwood Lift Stations). Prepare a short circuit, protective device coordination, and arc flash analysis report that summarizes the calculations and recommendations for protective device settings and Personal Protective Equipment requirements. Produce arc flash hazard labels for installation by the City on the front of the facilities’ electrical distribution equipment. Approach: Gather information on existing overcurrent protection devices. Model the electrical distribution system using SKM Power Tools software, and perform short circuit, protective device coordination, and arc flash calculations. Prepare an arc flash analysis report that summarizes the results of the short circuit, protective device coordination, and arc flash calculations for equipment at the facilities. The report will include recommended overcurrent device settings where adjustable overcurrent devices are installed or replacement equipment where old or obsolete devices are contributing negatively to the arc flash potential. Produce arc flash hazard warning labeling, for installation by the contractor, to meet the requirements of National Fire Protection Association 70E. Coordinate with the contractor to adjust overcurrent device settings per the recommendations in the report. Assumptions: RH2 will rely upon the accuracy and completeness of any information, data, and materials generated or produced by the Power Utility or others in relation to this Scope of Work. Provided by City: Access to the facilities to review and collect data regarding the electrical distribution equipment.Electrical equipment will need to be temporarily de-energized to obtain model numbers of the overcurrent protection devices. Electrical as-built drawings and O&M manuals for the facilities, if available. Installation of arc flash hazard labeling provided by RH2. RH2 Deliverables: Arc flash analysis report in electronic PDF. Arc flash hazard labeling for installation on the front of the electrical equipment at the facilities following construction and testing. 1 10/24/2023 11:29 AM Z:\Projects\Data\REN\117-037\Contract\Amend No. 9\Amnd_No. 9_EXH B-9_Completion Schedule_REN LS and FM Rehab_Phase 3 SDC.docx - ANTICIPATED NOTICE TO PROCEED DATE: December 2023 Project Management 12/31/2025 Services During Construction for Phase 3 06/30/2025 Arc Flash Analysis 12/31/2025 ANTICIPATED CONTRACT COMPLETION DATE: December 31, 2025 1 10/11/2023 2:15 PM Z:\Projects\Data\REN\117-037\Contract\Amend No. 9\Amnd_No. 9_EXH C-9_Cost and Fee Estimate_REN LS and FM Rehab_Phase 3 SDC.docx Exhibit C-9: Cost and Fee Estimate City of Renton Lift Station and Force Main Rehabilitation Phase 3 Services During Construction Consisting of the following: Exhibit C1-9 – Consultant Fee Determination – Summary Sheet – Fee Schedule WSDOT Letter dated April 6, 2023; Subject: Acceptance FYE 2022 ICR – Audit Office Review Exhibit C2-9 – Fee Estimate Subconsultant: RH2 ENGINEERING, INC Overhead Multiplier Fee Multiplier 211.77%12.00% Professional I $ 48.40 $ 102.49 $ 18.11 $ 169.00 Professional II $ 53.55 $ 113.41 $ 20.04 $ 187.00 Professional III $ 59.57 $ 126.15 $ 22.29 $ 208.00 Professional IV $ 65.30 $ 138.28 $ 24.43 $ 228.00 Professional V $ 70.16 $ 148.59 $ 26.25 $ 245.00 Professional VI $ 74.17 $ 157.08 $ 27.75 $ 259.00 Professional VII $ 79.61 $ 168.60 $ 29.79 $ 278.00 Professional VIII $ 83.62 $ 177.09 $ 31.29 $ 292.00 Professional IX $ 83.62 $ 177.09 $ 31.29 $ 292.00 Technician I $ 37.80 $ 80.05 $ 14.14 $ 132.00 Technician II $ 41.24 $ 87.33 $ 15.43 $ 144.00 Technician III $ 46.39 $ 98.25 $ 17.36 $ 162.00 Technician IV $ 50.69 $ 107.35 $ 18.96 $ 177.00 Technician V $ 55.27 $ 117.05 $ 20.68 $ 193.00 Technician VI $ 61.00 $ 129.18 $ 22.82 $ 213.00 Technician VII $ 66.15 $ 140.10 $ 24.75 $ 231.00 Technician VIII $ 69.59 $ 147.37 $ 26.04 $ 243.00 Administrative I $ 25.20 $ 53.37 $ 9.43 $ 88.00 Administrative II $ 29.50 $ 62.47 $ 11.04 $ 103.00 Administrative III $ 35.23 $ 74.60 $ 13.18 $ 123.00 Administrative IV $ 41.24 $ 87.33 $ 15.43 $ 144.00 Administrative V $ 47.54 $ 100.67 $ 17.79 $ 166.00 In-House Copies B/W - 8.5x11 $ 0.09 In-House Copies B/W - 8.5x14 $ 0.14 In-House Copies B/W - 11x17 $ 0.20 In-House Copies Color - 8.5x11 $ 0.90 In-House Copies Color - 8.5x14 $ 1.20 In-House Copies Color - 11x17 $ 2.00 CAD Plots Large $ 25.00 CAD Plots Full $ 10.00 CAD Plots Half $ 2.50 CAD/GIS System Per Hour $ 27.50 Mileage Current IRS Rate Subconsultants will be billed at cost plus 15% Outside Services At Cost Outside direct costs for permit fees, reports, maps, data, reprographics, couriers, postage, and non- mileage related travel expenses that are necessary for the execution of the project and are not specifically identified elsewhere in the contract will be billed at cost. Exhibit C1-9 Consultant Fee Determination - Summary Sheet (Negotiated Hourly Rates of Pay) Fee Schedule Staff Classification Negotiated Rate Per Hour Negotiated Hourly Rate Rates listed are adjusted annually. EXHIBIT C2-9 Fee Estimate Amendment No. 9 to CAG-17-050 City of Renton Lift Station and Force Main Rehabilitation Phase 3 Services During Construction Oct-23 Description Total Hours Total Labor Total Expense Total Cost Task 43 Project Management 20 4,212$ -$ 4,212$ 43.1 Prepare, Monitor, and Update Monthly Project Schedule 4 1,112$ -$ 1,112$ 43.2 Provide Monthly Invoices 8 1,604$ -$ 1,604$ 43.3 Maintain Project Files and Records 8 1,496$ -$ 1,496$ Task 44 Services During Construction for Phase 3 754 170,782$ 4,475$ 175,257$ 44.1 Prepare for and Attend Pre-Construction Conference 10 2,276$ 741$ 3,017$ 44.2 Review Shop Drawings and Submittals 74 14,476$ 990$ 15,466$ 44.3 Provide Part-Time Observations and Attend Progress Meetings 72 14,728$ 524$ 15,252$ 44.4 Review Written RFIs 14 3,460$ -$ 3,460$ 44.5 Review and Prepare Change Orders 16 3,812$ -$ 3,812$ 44.6 Develop PLC, OI, and HMI Software 128 32,680$ -$ 32,680$ 44.7 Develop SCADA O&M Material 30 7,364$ 90$ 7,454$ 44.8 Assist with Lift Station Testing and Startup 302 70,412$ 655$ 71,067$ 44.9 Perform Site Visits to Develop Punchlist 22 4,956$ 66$ 5,022$ 44.10 Review O&M Manual and Provide Comments 36 7,188$ -$ 7,188$ 44.11 Revise Plans with As-Built Information 50 9,430$ 1,410$ 10,840$ Task 45 Arc Flash Analysis 278 56,980$ 4,671$ 61,651$ 45.1 Gather Information 20 4,028$ 1,750$ 5,778$ 45.2 Model Electrical System 180 36,540$ 1,925$ 38,465$ 45.3 Prepare Arc Flash Analysis Report 66 13,880$ 885$ 14,765$ 45.4 Produce Arc Flash Labeling 12 2,532$ 111$ 2,643$ PROJECT TOTAL 1052 231,974$ 9,146$ 241,120$