HomeMy WebLinkAboutAddendum - 1AMENDMENT NO. 1 TO AGREEMENT FOR CAG-22-409
THIS AMENDMENT, dated for reference purposes only as November 30, 2023, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and KPG Psomas Inc.
(“Consultant”). The City and the Consultant are referred to collectively in this Amendment as the
“Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date
signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-22-409, dated
December 22, 2022, to provide necessary services for the Design and Construction Standards
Project (referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement per the additional scope referenced in the
attached Exhibit A-1 (Scope of Work), revise the contract completion date to December 31, 2024,
and add an additional $20,000 to the original contract budget (not to exceed) in order to
complete the additional scope items.
NOW THEREFORE, It is mutually agreed upon that CAG-22-409 is amended as follows:
1.Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit
A-1 related to additional design and CAD drafting services by adding a new Task 2, which
is attached and incorporated herein.
2.Time of Performance: Section 3, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit C-1. All Work shall be performed by no later than
December 31, 2024.
3. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $20,000 from $98,014.00 to
$118,014.00, plus any applicable state and local sales taxes. The additional compensation
shall be paid based upon Work actually performed according to the rate(s) or amounts
specified in Exhibit B-1, which is attached and incorporated herein.
4.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
CAG-22-409, Adden #1-23
PAGE 2 OF 2
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Vanessa Dolbee
Interim CED Administrator
Jason Fritzler
Vice President
_____________________________
Date
_____________________________
Date
Approved as to Legal Form
By: __________________________
M. Patrice Kent
Sr. Assistant City Attorney
Contract Template Updated 06/17/2021 (h/contract/2023/2879)
December 12, 2023
Approved by Patrice Kent via email 12/11/2023
12/13/2023
City of Renton
Design and Construction Standards KPG Psomas Inc.
Amendment #1 (Std Plans/Details Updates)
November 29, 2023 1
EXHIBIT A -1
CITY OF RENTON
DESIGN AND CONSTRUCTION STANDARDS
AMENDMENT #1 – STANDARD PLANS/DETAILS UPDATES
PHASE 2 – DRAFT MANUAL, STAKEHOLDER OUTREACH, STANDARD DETAILS/PLANS UPDATES
SCOPE OF WORK
NOVEMBER 29, 2023
A. PROJECT BACKGROUND / DESCRIPTION
The City of Renton (“City”) desires to continue the development of a consolidated Design
and Construction Standards resource to ensure consistent requirements of quality for
both public and private construction to provide minimum design and construction
requirements for utility and street improvements across the City.
The Design and Construction Standards Project (“Project”) is separated into two phases.
Phase 1 established the framework for the Design and Construction Standards which is
now complete. Phase 2 is currently underway and focuses on preparing a working draft
of the document as well as the following task items:
Phase 2 – Develop Draft Standards Manual, Update Standards Plans/Details,
Stakeholder Collaboration
·Draft Design and Construction Standards Manual Development that includes
Stakeholder input gathered in Phase 1
·Update the Draft Design and Construction Standards Manual with the
recommendations obtained from Stakeholder input
·Review existing standards and propose updates as needed
·Develop new (and update) Standard Plans/Details
·City to lead stakeholder review of the design standards at the 90% stage
The City has requested that KPG Psomas Inc. (“Consultant”) supplement the
original agreement to provide design and CAD drafting services to assist with updating
the City’s Standard Details/Plans. The cost for services rendered under this
supplement shall not exceed $20,000 unless additional scope is approved by the City.
B. GENERAL PROJECT ASSUMPTIONS
The following assumptions have been identified by the Consultant for the Project:
Project duration for the Project is assumed to be 12 months
City of Renton
Design and Construction Standards KPG Psomas Inc.
Amendment #1 (Std Plans/Details Updates)
November 29, 2023 2
The City will select core City project/committee team members essential to the
projects management, advancement, and to provide Consultant project team
continuity across each Phase
The Consultant is not responsible for stakeholder ‘meeting minutes’. Summarized
notes taken from project meetings will be provided upon the City’s request
C. KPG PSOMAS INC. DELIVERABLES
Deliverables prepared by the Consultant are identified at the end of each Task.
D. CITY OF RENTON PROVIDED ITEMS:
The City will provide/prepare the following:
CAD Borders for Standard Details
Submittal reviews, comments, and approvals
Meeting room arrangements
Coordination with City staff and other stakeholders
Meeting Minutes (if desired by the City)
E. SCOPE OF WORK
TASK 1 – MANAGEMENT / COORDINATION / ADMINISTRATION
1.1 The Consultant will provide continuous project management for the project’s
duration. The Consultant will prepare monthly progress reports identifying work
completed in the previous month, work in progress, upcoming work elements, and
reporting any delays, problems, or additional information needs. These reports
will be submitted with the Consultant invoices.
1.2 Prepare for and attend project coordination meetings with the City’s Standards
Committee members (6 meetings assumed). These meetings are assumed to be
held at Renton City Hall or be conducted in a virtual environment.
1.3 The Consultant will provide internal quality assurance/quality control (QA/QC)
reviews of all major deliverables prior to submittal to the City.
Task 1 Deliverables:
Monthly progress reports
Project coordination meeting notes
TASK 2 – DESIGN AND CAD DRAFTING SUPPORT SERVICES
The Consultant will assist the City in updating existing Standard Plans/Details requiring
modifications and creating new standard plans/details that support the information
provided in the Design and Construction Standards Manual.
City of Renton
Design and Construction Standards KPG Psomas Inc.
Amendment #1 (Std Plans/Details Updates)
November 29, 2023 3
2.1 The Consultant shall assist the City in identifying new standard plans/details
requirements and those requiring modifications. Design guidance and CAD
drafting services will be provided to support these efforts.
Task 2 Deliverables:
Standard Plans/Details Updates in PDF and CAD formats
Design and Construction Standards Manual updates will be provided in Word
Task 2 Assumptions:
Updates to the Standard Plans/Details will be completed utilizing AutoCAD 2022 and
KPG Psomas Drafting Standards. COR CAD borders will be utilized (if provided)
ADDITIONAL SERVICES
The City may require additional services of the Consultant. The scope of these services
will be determined based on the unanticipated project needs or other considerations at
the sole discretion of the City. These services will be authorized under a future contract
supplement if necessary. At the time these services are required, the Consultant shall
provide a detailed scope of work and an estimate of costs. The Consultant shall not
proceed with the work until the City has authorized the work and issued a notice to
proceed.
Engineering ManagerSenior EngineerProject Engineer IProject Landscape ArchitectSenior Resident EngineerSenior CAD TechnicianCAD TechnicianBusiness ManagerSenior AdminOffice Assistant$264.00 $226.00 $156.00 $162.00 $181.00 $144.00 $131.00 $178.00 $140.00 $86.00 Hours Totals
1.1 Administration, Invoicing, Progress Reports (12 Months)3 0 0 0 0 0 0 0 3 0 6 1,212.00$
1.2 Project Coordination Meetings (6)6 0 0 0 0 0 0 0 0 0 6 1,584.00$
1.3 QA/QC of Deliverables 2 5 0 0 0 0 0 0 0 0 7 1,658.00$
11 5 0 0 0 0 0 0 3 0 19 4,454.00$
2.1 Design Reviews and CAD Drafting Services 8 0 16 0 0 0 66 8 0 8 106 15,366.00$
8 0 16 0 0 0 66 8 0 8 106 15,366.00$
19 5 16 0 0 0 66 8 3 8 125 $19,820
-$
Subtotal -$
Administrative Charge (5%)-$
-$
Mileage at current IRS rate -$
Reproduction Allowance
-$
19,820.00$ Total Estimated Budget
Total Labor Hours and Fee
Subconsultants
Total Subconsultant Expense
Reimbursable Direct Non-Salary Costs
Total Reimbursable Expense
Task
No.Task Description
Task Total
EXHIBIT B-1
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Renton
Project Name: D&C STANDARDS (Amendment #1)
Date: November, 2023
Labor Hour Estimate
Total Hours and Labor
Cost Computations by Task
Task 1 - MANAGEMENT / COORDINATION / ADMINISTRATION
Task Total
Task 2 - DESIGN AND CAD DRAFTING SUPPORT SERVICES
City of Renton 1 November, 2023
ID Task Name Duration Start Finish
1 Design and Construction Standards Manual 169 days Tue 9/5/23 Fri 4/26/24
2 General Conditions and Requirements (Chapter 1,
City Lead)
40 days Tue 9/5/23 Mon 10/30/23
3 Committee Review and Chapter Update 10 days Tue 10/31/23 Mon 11/13/23
4 Manual Section and Subsection Outline/Information
(City Lead)
30 days Mon 9/25/23 Fri 11/3/23
5 Update TOC and Manual Word Document (KPG
Psomas Lead)
5 days Mon 11/6/23 Fri 11/10/23
6 Construction and Inspection (Chapter 6, KPG
Psomas Lead)
25 days Mon 11/13/23 Fri 12/15/23
7 Committee Review and Chapter Update 15 days Mon 12/18/23 Fri 1/5/24
8 Surface Water (Chapter 3, KPG Psomas Lead)25 days Mon 12/18/23 Fri 1/19/24
9 Committee Review and Chapter Update 10 days Mon 1/22/24 Fri 2/2/24
10 Right of Way (Chapter 2, KPG Psomas Lead)25 days Mon 1/22/24 Fri 2/23/24
11 Committee Review and Chapter Update 10 days Mon 2/26/24 Fri 3/8/24
12 Wastewater (Chapter 4, KPG Psomas Lead)15 days Mon 2/26/24 Fri 3/15/24
13 Committee Review and Chapter Update 10 days Mon 3/18/24 Fri 3/29/24
14 Water (Chapter 5, KPG Psomas Lead)15 days Mon 3/18/24 Fri 4/5/24
15 Committee Review and Chapter Update 10 days Mon 4/8/24 Fri 4/19/24
16 Standard Details and Standard Plan Updates 80 days Mon 1/8/24 Fri 4/26/24
4/26
Design and Construction Standards Manual
10/30
General Conditions and Requirements (Chapter 1, City Lead)
11/13
Committee Review and Chapter Update
11/3
Manual Section and Subsection Outline/Information (City Lead)
11/10
Update TOC and Manual Word Document (KPG Psomas Lead)
12/15
Construction and Inspection (Chapter 6, KPG Psomas Lead)
1/5
Committee Review and Chapter Update
1/19
Surface Water (Chapter 3, KPG Psomas Lead)
2/2
Committee Review and Chapter Update
2/23
Right of Way (Chapter 2, KPG Psomas Lead)
3/8
Committee Review and Chapter Update
3/15
Wastewater (Chapter 4, KPG Psomas Lead)
3/29
Committee Review and Chapter Update
4/5
Water (Chapter 5, KPG Psomas Lead)
4/19
Committee Review and Chapter Update
4/26
Standard Details and Standard Plan Updates
8/20 9/3 9/17 10/1 10/15 10/29 11/12 11/26 12/10 12/24 1/7 1/21 2/4 2/18 3/3 3/17 3/31 4/14 4/28 5/12
August 1 September 1 October 1 November 1 December 1 January 1 February 1 March 1 April 1 May 1
September 2023 November 2023 January 2024 March 2024 May 2024
EXHIBIT C-1 - City of Renton
Design and Construction Standards Manual
Mon 12/4/23 (Version 2)1