HomeMy WebLinkAboutContractGRANT AGREEMENT
This Agreement is between King County and the Recipient identified below. The County
department overseeing the work to be performed in this Agreement is the Department of
Natural Resources and Parks (DNRP), Water and Land Resources Division (WLRD).
RECIPIENT NAME
City of Renton
RECIPIENT ADDRESS
1055 S. Grady Way
Renton, WA 98057
RECIPIENT CONTACT & EMAIL ADDRESS
Linda Knight
City of Renton
PROJECT TITLE
Local Hazardous Waste Management Program Grant Funds for 2023 and 2024
AGREEMENT START DATE
January 1, 2023
AGREEMENT END DATE
March 31, 2025
AGREEMENT MAXIMUM
AMOUNT
$70,822.08
EXHIBITS. The following Exhibits are attached and are incorporated into this
Agreement by reference:
Exhibit A – Scope of Work
Exhibit B – Budget
Exhibit C – Invoice Template
Exhibit D – Certificate/Evidence of Insurance
CAG-23-014
Agreement No. HW1024
1
City of Renton CAG 23-014
AGREEMENT FOR AWARD OF
LOCAL HAZARDOUS WASTE MANAGEMENT GRANT FUNDS FOR 2023 and 2024
Between
KING COUNTY and the CITY OF RENTON
This Agreement for Award of Local Hazardous Waste Management Grant Funds “Agreement” is made
by and between King County, a charter county and political subdivision of the State of Washington,
acting through its Department of Natural Resources, Water and Land Resources Division and the City of
Renton, a municipal corporation of the State of Washington, hereinafter referred to as the “County” and
the “City” respectively. The County and City may be referred to individually as a “Party” and
collectively as the “Parties.”
1. RECITALS
1.1 The Local Hazardous Waste Management Plan (hereafter referred to as the “Plan”) as updated in
1997, 2010, and 2021, was adopted by the participating agencies (the King County Solid Waste
Division, the Seattle Public Utilities, the King County Water and Land Resources Division, and Public
Health – Seattle and King County) and the cities located in King County. The Washington State
Department of Ecology in accordance with RCW 70A.300.350 subsequently approved the Plan. The
City is an active and valued partner in the regional Local Hazardous Waste Management Program
(hereafter referred to as the “Program”).
1.2 The Plan authorizes Local Hazardous Waste Management Funds to be provided to partner cities
located in King County to help fund those cities’ activities associated with hazardous waste collection
and/or educational outreach and educational services.
1.3 King County has received a proposed scope of work and budget from the City and has
determined that the scope of work and budget, attached hereto and incorporated herein as Exhibit A
(“Scope of Work”) and Exhibit B (“Budget”), respectively, are consistent with the Plan’s and Program’s
policies, goals, and objectives.
1.4 King County and the City desire to enter into this Agreement for the purpose of establishing the
terms and conditions under which King County will provide an award of Local Hazardous Waste
Management Funds to the City.
NOW THEREFORE, in consideration of mutual promises and covenants contained herein, the Parties
hereby agree to the terms and conditions as follows:
2. AWARD OF GRANT; CONDITIONS OF GRANT
2.1 The Recitals are an integral part of this Agreement and are incorporated herein by this reference.
Agreement No. HW1024
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2.2 King County agrees to grant the City an award of Local Hazardous Waste Management Funds
not to exceed $70,822.08 (the “Award”) on a reimbursement basis as described in Section 2.5. The
Award shall be used by the City solely for the performance of the activities described in this Agreement.
2.3 The City shall use the grant of Local Hazardous Waste Management Funds to provide hazardous
waste collection and/or education services or programs as described in Exhibit A. The total amount of
funds available from this grant in 2023 and 2024 shall not exceed $70,822.08.
2.4 This Agreement provides for distribution of 2023 and 2024 grant funds to the City.
Reimbursement for activities carried out and expenses incurred by the City may predate the execution
date of this Agreement provided that (a) the activities have been identified by the City as being within
the Scope of Work and have been approved by King County as being within such Scope of Work;
(b) the expenses are incurred in carrying out the Scope of Work and are authorized by the Award; and
(c) such activities and expenses otherwise comply with all other terms of this Agreement.
Reimbursements shall be paid to the City only after this Agreement has been fully executed.
2.5. During this two-year grant program, the City will submit a minimum of two (2), but no more
than eight (8), progress reports, which include the City’s reimbursement requests, to the County in a
form determined by the County. Reports must be signed by a City official. These reports shall include
all of the following:
a. A description of each activity accomplished pertaining to the scope of work.
b. Copies of invoices for expenditures or a financial statement prepared by the City’s
finance department. The financial statement should include vendor names, a description
of services provided, date paid, and a check or warrant number.
c. Reimbursement requests with an Invoice Form and an Invoice Detail Form, which is
attached hereto as Exhibit C and incorporated herein by reference, unless the City has a
spreadsheet similar to the Invoice Detail Form already in use, in which case the City may
use that spreadsheet instead of the Invoice Detail Form. The City will submit the form or
similar spreadsheet and submit backup documentation for grant expenses.
d. If the City receives funding from sources other than the Local Hazardous Waste
Management Program for any of the activities set forth in Exhibit A, then the City’s
reimbursement request shall acknowledge these other sources and the reimbursement
request to the County shall include only a pro-rata share of the expenses.
2.5.1 If the City chooses to submit up to the maximum of eight (8) progress reports and
requests for reimbursement during the two-year grant program, the reports shall be due to the County
on the last day of the month following the end of each quarter (April 30, July 31, October 31,
January 31), except for the final progress report and request for reimbursement, which shall be due
by February 29, 2024, and February 28, 2025.
2.5.2 Regardless of the number of progress reports the City chooses to submit, in order to
secure reimbursement, the City must provide in writing to the County by the December 14, 2023,
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and December 12, 2024, an estimate or final invoice for activities completed in that calendar year for
which the City has not yet submitted a reimbursement request.
2.5.3 If the City accepts funding through this grant program for the provision of hazardous
waste collection or education programs and projects for other incorporated areas of King County, the
City shall explain the relationship with the affected adjacent city or cities that allows for acceptance
of this funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
2.5.4 Within forty-five (45) days of receiving a request for reimbursement from the City, the
Program’s contract administrator shall either notify the City of any exceptions to the request which
have been identified or shall process the request for payment. If any exceptions to the request are
made, this shall be done by written notification to the City providing the reason for such exception.
The contract administrator will not authorize payment for activities and/or expenditures which are
not included in the scope of work and budget attached as Exhibits A and B unless the scope has been
amended according to Section 5 of this Agreement. The contract administrator retains the right to
withhold all or partial payment if the City’s report(s) and reimbursement request(s) are incomplete
(i.e., do not include proper documentation of expenditures and/or adequate description of each
activity described in the scope of work for which reimbursement is being requested), and/or are not
consistent with the scope of work and/or budget attached as Exhibits A and B.
2.6 The City shall be responsible for following all applicable federal, state, and local laws,
ordinances, rules, and regulations in the performance of the Scope of Work described herein. The City
warrants and represents that its procedures are consistent with federal, state, and local laws relating to
public contract and bidding procedures. The County neither incurs nor assumes any responsibility for
the City’s bid, award, or contracting process.
2.7 The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying
and printing and shall use recycled/recyclable products wherever practical.
2.8 The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper accounting
for all project funds and compliance with this Agreement. All such records shall sufficiently and
properly reflect all direct and indirect costs of any nature expended and service provided in the
performance of this Agreement.
2.8.1 These records shall be maintained for a period of six (6) years after termination hereof
unless permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County
and/or by federal or state officials as so authorized by law.
2.8.2 The City shall maintain a record of the use of any equipment that costs more than $1,000
and is purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County
by March 31 of each year through the year 2025.
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2.9 The City agrees to appropriately acknowledge the Program in all media produced – in part or in
whole – with Program funds. Where feasible, the City will use the Program’s logo. The intent of this
provision is to further strengthen this regional partnership in the public’s mind.
2.9.1 The City agrees to provide the Program with copies of all media material produced for
local hazardous waste management events or activities that have been funded by the Program. The
City also agrees to allow the Program to reproduce media materials created with Program money
provided that the Program credits the City as the originator of that material.
2.9.2 The Program agrees to credit the City on all printed materials provided by the City to the
Program, which the Program duplicates, for distribution. Either the City’s name and logo will appear
on such materials (including fact sheets, case studies, etc.), or, at a minimum, the Program will credit
the City for artwork or text provided by the City as follows: “artwork provided courtesy of the City
of Renton” and/or “text provided courtesy of the City of Renton.”
2.9.3 The Program retains the right to share the written material(s) produced by the City, which
have been funded through this grant, with other King County cities for them to duplicate and
distribute. In so doing, the Program will encourage other cities to credit the City on any pieces that
were produced by the City.
2.10 The City designates Linda Knight, Sustainability & Solid Waste Manager; 1055 S. Grady Way,
Renton, WA 98057; 425-430-7397; lknight@rentonwa.gov, or designee, as the administrator of this
Agreement for the City.
2.11 Questions or concerns regarding any issue associated with this agreement that cannot be handled
by the Program’s Contract Administrator should be referred to the Local Hazardous Waste Management
Program Director for resolution.
3. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2023, or the date of execution of the
Agreement by both the County and the City and shall terminate on March 31, 2025. The City shall not
incur any new charges after December 31, 2024. However, if execution by either Party does not occur
until after January 1, 2023, this Agreement allows for disbursement of grant funds to the City for
County-approved programs initiated between January 1, 2023, and the later execution of the Agreement
provided that the City complies with the reporting requirements of Section 2.5 of the Agreement.
4. TERMINATION
4.1 King County may terminate this Agreement in whole or in part, for convenience, without cause
prior to the termination date specified in Section 3, upon thirty (30) days advance written notice.
4.2 King County may also terminate this Agreement, in whole or in part, for lack of appropriation,
upon thirty (30) days prior written notice to the City. In accordance with King County Code 4A.100.070,
if King County terminates this Agreement for non-appropriation, then King County’s costs associated
Agreement No. HW1024
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with such termination, if any, shall not exceed the appropriation for the biennium in which termination
occurs.
4.3 This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section 3, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to nonperformance, misuse of funds, and/or failure
to provide grant related reports/invoices/statements as specified in Section 2.5.
4.4 If the Agreement is terminated as provided in this section: (a) the County will be responsible to
reimburse the City only for allowable expenses, in accordance with the terms of this Agreement for
expenses incurred prior to the effective date of termination; and (b) the City shall be released from any
obligation to provide further services pursuant to this Agreement.
4.5 Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement
or law that either Party may have in the event that the obligations, terms, and conditions set forth in this
Agreement are breached by the other Party.
5. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted
Hazardous Waste Management Plan. Amendments will only be approved if the proposed change(s) is
(are) consistent with and/or achieves the goals stated in the scope and falls within the activities described
in the scope. Funds may be moved between tasks in the scope of work, attached as Exhibit A, upon
written notification by the City to King County and written approval by the County.
6. HOLD HARMLESS AND INDEMNIFICATION
6.1 The City agrees to indemnify, defend, and hold harmless King County, and its elected or
appointed officials, employees and agents, from all suits, claims, alleged liability, actions, losses, costs,
expenses (including reasonable attorney’s fees), penalties, settlements and damages of whatsoever kind
or nature arising out of, in connection with, or incident to any acts or omissions of the City, its
employees, agents, contractors or subcontractors in performing its obligations under this Agreement,
except of the County’s sole negligence.
6.2 The City’s obligations under this section shall include, but not be limited to all of the following:
(a) The duty to promptly accept tender of defense and provide defense to the County with legal counsel
acceptable to the County and at the City’s own expense; (b) Indemnification of claims made by the
City’s own employees or agents; and (c) Waiver of the City’s immunity under the industrial insurance
provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the County, which waiver
has been mutually negotiated by the Parties. In the event it is necessary for the County to incur
attorney’s fees, legal expenses, or other costs to enforce the provisions of this section, all such fees,
expenses, and costs shall be recoverable from The City. The provisions of this Section 6.2 shall survive
the expiration, abandonment, or termination of this Agreement.
Agreement No. HW1024
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7. INSURANCE
7.1 The City, at its own cost, or its contractor(s)/subcontractor(s) at their own cost, shall procure by
the date of execution of this Agreement and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damages to property which may arise from or in connection with
performance of work pursuant to this Agreement by the City, its agents, representatives, employees,
contractors, and/or subcontractors. The minimum limits of Commercial General Liability insurance shall
be $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, personal and
advertising injury, and property damage. Such insurance shall include coverage for, but not be limited
to, premises liability, ongoing operations, products and completed operations, advertising injury, and
contractual liability. The minimum limit of Automobile Liability insurance shall be $1,000,000
combined single limit per accident for bodily injury and property damage. If the work involves the
transport of pollutants (as defined by the standard auto policy exclusion of pollution) the auto policy
shall be endorsed to include endorsement CA 9948 (or its equivalent) and MCS 90, or auto pollution
coverage. Any deductible or self-insured retention(s) shall be the sole responsibility of the City or its
contractor(s)/subcontractor(s). Such insurance shall cover King County, its officials, employees, and
agents as additional insured for full coverage and policy limits against liability arising out of activities
performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and
additional insured endorsement is attached to this Agreement as Exhibit D unless Section VII.B. applies.
Evidence of required coverage maintained by the contractor(s)/subcontractor(s) must be provided to the
County prior to the commencement of any work.
7.2 If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-
insured for any of the above insurance requirements, a written acknowledgement of self-insurance is
attached to this Agreement as Exhibit D.
7.3 If the Agency is a Municipal Corporation or an agency of the State of Washington and is a
member of the Washington Cities Insurance Authority (WCIA), a written
acknowledgement/certification of current membership is attached to this Agreement as Exhibit D.
8. ENTIRE CONTRACT; NO WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
9. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement. The
Scope of Work set forth in Exhibit A shall be completed by the City no later than December 31, 2024. In
the event that the scope of work is not completed by this date, then King County shall retain any
unexpended Award funds.
Agreement No. HW1024
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10. SEVERABILITY
If any section, subsection, sentence, clause, or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
11. NOTICE
Unless otherwise specified in the Agreement, all notices or documentation required or provided pursuant
to this Agreement shall be in electronic form and shall be deemed duly given when received at the
addresses first set forth below via electronic mail. A copy of any notice shall also be sent via first class
mail to the address listed below.
Joy Carpine-Cazzanti, Contract Administrator, or a provided designee
King County Department of Natural Resources and Parks
Water and Land Resources Division
Hazardous Waste Management Program
201 S. Jackson Street, Suite 5600
Seattle, WA 98104
hazwastegovrelations@kingcounty.gov or jcarpine@kingcounty.gov
If to the City:
Linda Knight, Sustainability & Solid Waste Manager
City of Renton
1055 S. Grady Way
Renton, WA 98057
lknight@rentonwa.gov
Either Party hereto may, at any time, by giving ten (10) days written notice to the other Party, designate any
other address in substitution of the foregoing address to which such notice or communication shall be given.
12. GENERAL PROVISIONS
12.1 This Agreement shall be binding upon and inure to the benefit of the Parties and their respective
successors and assigns.
12.2 Each Party warrants and represents that such Party has full and complete authority to enter into this
Agreement and each person executing this Agreement on behalf of a Party warrants and represents that
he/she has been fully authorized to execute this Agreement on behalf of such Party and that such Party is
bound by the signature of such representative.
12.3 None of the funds, materials, property, or services provided directly or indirectly under this
Agreement shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
Agreement No. HW1024
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12.4 This Agreement may be signed in multiple counterparts each of which shall be deemed an original,
and all counterparts together shall constitute but one and the same instrument.
12.5 This Agreement is for the benefit of the Parties hereto only and is not intended to benefit any other
person or entity, and no person or entity not a party to this Agreement shall have any third-party beneficiary
or other rights whatsoever hereunder.
12.6 This Agreement shall be governed by and construed according to the laws of the State of
Washington. Actions pertaining to this Agreement will be brought in King County Superior Court, King
County, Washington.
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City of Renton King County
BY______________________________________ BY___________________________________
Armondo Pavone, Mayor Josh Baldi, Director
City of Renton Water and Land Resources Division
For Dow Constantine, King County Executive
_________________________________________ ______________________________________
Date Date
City of Renton
ATTEST:
BY______________________________________
Jason A. Seth, MMC, City Clerk
_________________________________________
Date
City of Renton
Approved as to Legal Form:
BY______________________________________
Cheryl Beyer, Senior Assistant City Attorney, for Shane Moloney, City Attorney
_________________________________________
Date
Exhibit A
HAZARDOUS WASTE MANAGEMENT PROGRAM
2 0 2 3 -2 0 2 4 G R A N T -CI T Y O F R E N T O N
S C O P E OF W OR K
APPLICANT
City of Renton Solid Waste Utility
1055 South Grady Way
Renton, WA 98056
PROGRAM
Hazardous Waste Management Program
PROJECT MANAGERS
Linda Knight
Sustainability & Solid Waste
Manager
Lknight@rentonwa.gov
TBD
Solid Waste Program
Manager
Julie Pursell
Senior Sustainability Specialist
JPursell@rentonwa.gov
FUNDING REQUESTED
$70,822.08
PROJECT FUNDING SUMMARY
Battery Recycling $8,000.00
Oil & Filter Recycling $42,822.08
Safer Cleaning $25,000.00
PROJECT FUNDING BY CATEGORY
Collection $3,000.00
Education $67,822.08
2023-2024 Hazardous Waste Grant -Renton
Page 2
TASK Battery Recycling - Collection
SCHEDULE January 2023 – December 2024
BUDGET $3,000.00
GOAL
To prevent environmental contamination caused by improper disposal of household batteries.
DESCRIPTION
Staff will continue to implement the battery recycling collection program developed in 2012 that
is assessable to city employees and the public. Public access will be expanded to additional
locations where feasible. Grant funds will be used for costs associated with collection, recycling,
and proper disposal of batteries typically used in the workplace and by the public, as well as for
administration and promotion of the program.
EVALUATION
Evaluation of this program will measure the availability of local battery collection sites available
to target audience, and the volume/weight of batteries collected, recycled, or properly disposed.
Target 10% Increase in stationary, self-serve collection sites available for public use
5% Increase in batteries collected (by weight)
BUDGET DETAIL
Staff $1,000.00
Collection $2,000.00
2023-2024 Hazardous Waste Grant -Renton
Page 3
TASK Oil and Filter Recycling – Education & Outreach
SCHEDULE February 2023 – December 2024
BUDGET $42,822.08
GOALS
To help residents and employees of auto supply and repair businesses reduce the risk of
chemical exposure to people and the environment.
To increase safe handling of used motor oil and oil filters both in the home and in businesses
providing collection and recycling services. In Renton.
DESCRIPTION
While the City has provided used motor oil and oil filter collection for recycling to residents
through its regular Special Recycling Events for the past 30 years, staff recognize that this
practice is not sustainable and limits access to many residents who handle used motor oil. The
city launched the Shift Green, Oil and Oil Filter Recycling program (Shift Green) in 2022. To date
Shift Green has included:
Development of evaluation and metrics to measure the change in oil and oil filter
recycling
Initiated engagement with local auto supply and fast-lube retailers, and the Renton
Technical College Automotive Technology program
Created collateral material for use by retailers and other interested stakeholders
Engaged with the public at the Return to Renton car show
Conducted three rounds of site visits with auto supply retailers
Content creation for Renton’s webpage, newsletter article placement, and social media
posts
Reception to the program by retailers, vendors, and the public has been positive.
The city intends to continue support of this program under this task for 2023 and 2024 with the
following activity focus:
Continued partner engagement and technical assistance aimed at confirming and
increasing safe handling practices to businesses who start or continue existing used
motor oil collection and recycling sites.
2023-2024 Hazardous Waste Grant -Renton
Page 4
recognition and promotion of local used motor oil collection & recycling sites
expansion of public education and outreach to promote oil and oil filter recycling and
safe handling as a best management practice
program evaluation including a variety of data collection efforts to track business
participation, volume of motor oil & filters collected, residential awareness of oil
recycling opportunities in the city, and other information relevant to the program and
with the intent of using data to improve outcomes,
EVALUATION
Evaluation methods developed in 2022 will continue to track engagement, and measure
estimated volume of oil and weight of oil filters recycled, as well as improvements in residential
awareness of oil recycling opportunities at the end of the grant period.
BUDGET DETAIL
Contract $42,822.08
2023-2024 Hazardous Waste Grant -Renton
Page 5
TASK Safer Cleaning – Education and Outreach
SCHEDULE July 2023 – December 2024
BUDGET $25,000.00
GOAL
To help residents reduce their chemical exposure risk by providing information about safer
product choices and strategies for alternative cleaning methods.
To increase residential and staff knowledge of chemical exposure risk from common cleaning
products, and to provide the tools necessary for residents and staff to advocate for changes in
cleaning products and practices used within their communities.
DESCRIPTION
Chemicals in many traditional cleaning products are considered by many to be harmful to human
health and the environment. The health and safety of residents, property managers, and
facilities staff of multifamily residential housing may be disproportionately impacted by decisions
made by property owners, management companies, or other residents in the types of cleaning
products used on site. Many residents and staff within multifamily communities may lack
knowledge of how chemical exposure impacts health and the environment or what alternatives
exist to common cleaners used in daily chores.
This project seeks to develop a program to work with residents and staffs of multifamily housing
in Renton to increase their knowledge about potential chemical exposure risks from common
cleaning products and provide alternative strategies to help them reduce their exposure, as well
as introduce resources for advocating for overall risk reduction in products they purchase and
use in their communities.
Initial work will include learning about effective safer cleaning programs in King County and
other cities that have experienced success with multifamily community engagement. In
collaboration with a consultant and utilizing the Renton Equity Lens, staff intends to engage with
residents, property managers, and facilities staff living and working in multifamily housing to
identify needs and seek input into the types of program elements they think are useful to help
them achieve goals to reduce their risk and improve their living and work environments.
Information gleaned from community engagement will be used to develop and begin
2023-2024 Hazardous Waste Grant -Renton
Page 6
implementation of a multi-year project that can be coordinated with the City’s Multifamily
Waste Prevention & Recycling Program.
EVALUATION
TBD
BUDGET DETAIL
Staff $3,000.00
Contract $22,000.00
Agreement # HW1024
EXHIBIT B
2023-2024 BUDGET
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
City of Renton
1055 S. Grady Way
Renton, WA 98056
Component Description 2023-24 Budget
Task 1: Household battery collection
$3,000.00
Task 2: Motor oil & filter recycling
education
$42,822.08
Task 3: Safer Cleaning education
$25,000.00
Total $70,822.08
Footnote: The 2023-2024 budget can be partly or totally spent in either 2023 and/or 2024
but cannot exceed the budget total in these two years.
ALL FIELDS MUST BE COMPLETED FOR PROMPT PAYMENT PROCESSING
Purchase Order #
Supplier Name City of Renton
Agreement No. HW1024 Supplier #2248
Exhibit C Supplier Pay Site CITY HALL
Period of Performance: 1/1/23-12/31/24 Remit to Address 1055 S. Grady Way
Renton, WA 98057
Invoice Date
Invoice #
Amount to be Paid
Requistioner name/phone
hazwastegovrelations@kingcounty.gov Start End
Date Date
MM/DD/YY
Project
1114016
Please do not enter values in shaded cells. Enter "Previously Billed" and "Current" values only.
Materials and quantities collected:Collection or education event details:
Gallons of motor oil Number of events
Number of motor oil filters No. of participants at collection events
Gallons of mixed fuel No. of participants at education events
Gallons of antifreeze
Pounds of lead acid batteries
Pounds of dry batteries
Number of CFC aplliances
Number of fluorescent bulbs
Other (please specify)
Recipient Signed Date Haz Waste Program Authorization / Approval Date
Print Name
Balance
$3,000.00$3,000.00
I, the undersigned, do hereby certify under the laws of the State of Washington penalty of perjury, that this is a true and correct claim for reimbursement services rendered. I understand that any false claims, statements,
documents, or concealment of material fact may be prosecuted under applicable Federal and State laws. This certification includes any attachments which serve as supporting documentation to this reimbursement request.
Total $0.00 $70,822.08$0.00$70,822.08 $0.00
Invoice for services rendered under this Agreement
for the period of:
Organization Expend Acct
INVOICE
City of Renton
1055 S. Grady Way
Renton, WA 98057
Invoice Processing Contact: Linda Knight
860000
HHW Task 1
$25,000.00 $0.00
2023-24 Budget Previously Billed
King County Accounts Payable Information
DNRP Water and Land Resources Division
425-430-7397
lknight@rentonwa.gov
Joy Carpine-Cazzanti
Hazardous Waste Management Program
Kristin Painter 206-477-5470
Submit signed invoice to:
CPA
00153105
Amount Task
201 S. Jackson Street, Suite 5600
Seattle, WA 98104
CumulativeExpenditure Item Current
$0.00 $0.00 $25,000.00HHW Task 3
$0.00 $0.00$0.00
HHW Task 2 $42,822.08 $0.00 $0.00 $0.00 $42,822.08
Salaries & Wages- List by Employee Hours Rate of Pay/ Hr Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal -$ -$ -$ -$ -$
Fringe Benefits Base Rate Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal -$ -$ -$ -$ -$
Consultant Costs- Itemize by consultant
below
Unit of measure Rate Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
Subtotal -$ -$ -$ -$ -$
Supplies- Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal -$ -$ -$ -$ -$
Travel Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
In State Travel Total # of Miles Rate
Out of State Travel # of People Rate
Per Diem and Lodging # of People # of Units Unit Cost
Subtotal -$ -$ -$ -$ -$
Other Costs- Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
-$ -$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal -$ -$ -$ -$ -$
Overhead Costs- Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
-$ -$ -$ -$
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
Subtotal -$ -$ -$ -$ -$
Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Direct Costs Total -$ -$ -$ -$ -$
-$ -$ -$ -$
Grand Total -$ -$ -$ -$ -$
Notes regarding this Invoice
INVOICE DETAIL
Invoice Detail Page 3
January 1, 2023
TO WHOM IT MAY CONCERN
RE: City of Renton Self-Insurance Program
This is to verify the City of Renton's Liability Insurance Programs for General Liability,
-
insured layer and purchases several layers of excess liability insurance in excess of $1M
per occurrence and $2M aggregate.
The City of Renton's primary self-insured retention program is administered in-house
and approved by the State of Washington. In the event of an incident that occurred
because of the City's negligence or for which the City was found responsible,
indemnification would be addressed under this program.
If the above-described self-insurance program is cancelled or materially reduced, the
City will provide not less than ten (10) days notice.
Please contact me at 425-430-7669 or kurban@rentonwa.gov if you need additional
information.
Sincerely,
Kelsey Urban
Kelsey Urban
MBA, ARM-P, PHR (she/her/hers)
Risk Manager, City of Renton
Human Resources & Risk Management Dept.
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POLICY NUMBER:
This includes any person or organization who you
are required under a written contract or
agreement between you and that person or
organization, that is signed by you before the
"bodily injury" or "property damage" occurs and
that is in effect during the policy period, to name
as an additional insured for Covered Autos
Liability Coverage, but only for damages to which
this insurance applies and only to the extent of
that person's or organization's liability for the
conduct of another "insured".
Regardless of the provisions of paragraph a. and
paragraph d. of this part 5. Other Insurance, this
insurance is primary to and non-contributory with
applicable other insurance under which an
additional insured person or organization is the
first named insured when the written contract or
agreement between you and that person or
organization, that is signed by you before the
"bodily injury" or "property damage" occurs and
that is in effect during the policy period, requires
this insurance to be primary and non-contributory.
Y6302J330306COF23
Y6302J330306COF23