HomeMy WebLinkAboutAddendum - 1AMENDMENT NO. 1 TO AGREEMENT FOR MASTER PLANNING
SERVICES
THIS AMENDMENT, dated for reference purposes only as December 20, 2023, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and Platform Design LLC
DBA Framework Cultural Placemaking (“Consultant”), a Limited Liability Company. The City and
the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully
executed by the Parties, this Amendment is effective as of the last date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-23-294, dated
July 31, 2023, to provide necessary services for the development of a master plan and
activation/operation plan for the Downtown Civic Core Heart Block (referred to herein as the
“Agreement”);
Whereas, the Parties wish to amend the Agreement to augment the scope of work and change
the compensation in order to complete a more thorough review of the subject area including
parking and better engage the business community in development of the master and
activation/operation plans.
NOW THEREFORE, It is mutually agreed upon that CAG-23-294 is amended as follows:
1.Scope of Work: Exhibit A to CAG 23-294 is replaced in its entirety with Exhibit A-1 to this
Amendment, including Attachment 1 (Subcontract Scope of Work). The Scope of Work,
is amended to add services related to addparking (Task 4) and business storefront
activation, design, and lighting (Task 5) as specified in Exhibit A-1, which is attached and
incorporated herein.
2.Time of Performance: Section 3, Time of Performance, is amended pursuant to the
schedule set forth in Exhibit A-1. All Work shall be performed by no later than April 30,
2024.
3. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $21,805.00 from $59,677 to
$81,482.00, plus any applicable state and local sales taxes. Upon execution, Consultant
will invoice City for $7,500.00 for initial payment to Subcontractor; all other invoicing will
based upon Work actually performed according to the rate(s) or amounts specified in
Exhibit A-1,which is attached and incorporated herein.
CAG-23-294, Adden #1-23
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4.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
Contract Template Updated 06/17/2021
(h/contract/2023/2880)
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Vanessa Dolbee
Interim Administrator, CED
Lesley Bain
Principal
_____________________________
Date
December 21, 2023
Date
Approved as to Legal Form
By: __________________________
Patrice Kent
Senior Assistant City Attorney
12/21/2023
Approved by Patrice Kent via 12/19/2023 email
RENTON CIVIC CORE - HEART BLOCK MASTER PLAN
SCOPE OF WORK
7/12/23 – Updated 12/14/23
SCOPE OF WORK:
EXHIBIT A-1
Exhibit A-1
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Overview
The City of Renton has engaged Framework to work with the city and community to develop a master
plan for the Civic Core Heart Block in Downtown. Many projects recommended in the Downtown Civic
Core Vision and Action Plan within and adjacent to the block are now moving forward. The city desires
to ensure that all of the projects and future development in this area include active, inclusive, and
inviting public spaces that are appropriately designed, managed, and programmed to work as a cohesive
district.
The Civic Core projects currently in various planning and design phases (“Civic Core Active Projects”)
include:
●Pavilion Market & Food Hall
●The Renton Connector
●Arts & Culture Space
●South Renton Transit Center
●Downtown Wayfinding
●Renton High School (new school or reuse of buildings on current site)
The Public Square project to redesign several public spaces including Piazza and Gateway parks, festival
street blocks on Logan Avenue and S. 3rd Street, and location/layout of the Renton Farmers Market is
planned to commence in late 2023.
The city separately has engaged Framework to update its Arts and Culture Master Plan. Although
citywide in scope, this plan is anticipated to include discussions and recommendations related to arts
and culture in the Downtown Civic Core area that may have relevancy to the Heart Block Master Plan.
The Heart Block Master Plan will:
●Consider how the Civic Core projects noted above fit within the Master Plan, as well as interact
with one another and the surrounding area (both physically and operationally);
●Provide options for use of the two city-owned parcels that will enhance the block and play a role
in creating the desired place and destination envisioned for the Civic Core;
●Advise on strategies to better integrate the uses on blocks surrounding the Heart Block by
building on recommendations in the Civic Core Plan; and
●Include a management and activation/programming strategy for the various public spaces to
better ensure that they perform well as a whole, are welcoming and accessible to the diverse
community that Renton has become, provide activities that draw visitors and users throughout
the week, and are supported by appropriate levels of infrastructure—all to ensure that the
Heart Block is an interesting and inviting place for everyone to visit.
Exhibit A-1
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Project Area
▪The city is preparing a topographic survey of this area and will provide to Framework once complete.
▪The Heart Block is located between S 2nd and 3rd streets and Logan and Burnett avenues and is influenced by the
eight Civic Core blocks that surround it.
Exhibit A-1
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Core Project Team
The core project team from Framework including roles and responsibilities is shown below. Other
members of the Framework team are available as needed to support the project. Additional Framework
staff members that may support the project include Sarah Lukins and Saloni Agarwal.
Exhibit A-1
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Scope of Work
Task 1. Project Management
1.1 Kick-off Meeting
■Prepare and facilitate a kick-off meeting with Framework and key city staff.
Deliverables
■Kick-off meeting agenda and meeting summary
1.2 Staff Meetings
■Regular check-in meetings between Framework and city staff. Meetings are expected at least
twice per month during the project.
1.3 Project Management (Ongoing)
■Coordination of tasks amongst the project team
■Communication and updates to the City of Renton
■Managing the project schedule, budget, and monthly invoicing
Task 2. Background, Engagement, and Communication
2.1 Review Civic Core Plan Active Projects
■Review and summarize key elements of the Civic Core Plan as it relates to the Heart Block
Deliverables
■Memo with key observations
2.2 Meetings with Staff Leadership Team
■Facilitate (with City project manager) up to four meetings with the leadership team from the
City of Renton to review and discuss best practices and ideas and receive input and guidance on
the direction of the Master Plan. One meeting may be with the City Council.
■Collect and compile feedback received to inform development of the Master Plan.
Deliverables
■Meeting agendas and discussion materials
■Meeting summaries
■Miro Board to collect feedback and share information
Exhibit A-1
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2.3 Meetings and Focus Groups
■Plan and facilitate up to four focus group meetings with key stakeholder groups such as business
and property owners downtown, downtown residents, and the Renton Downtown Partnership.
Pursue opportunities to combine focus group meetings with the Arts and Culture Master Plan.
One group meeting may include an open house for general public attendance.
Deliverables
■Meeting agendas
■Meeting summaries
■Engagement activities such as a Miro board, live polling, and similar tools
Task 3. Heart Block Master Plan
3.1 Maps and Graphics
■Develop maps and graphics for inclusion in the Heart Block Master Plan including site diagrams
and plans, sections, perspectives, and aerial obliques as needed.
■Provide a list of graphics for the Plan in the Master Plan outline to share with the city for
feedback before moving into production.
Deliverables
■Draft and final maps and graphics (native files to be provided to the city)
3.2 Heart Block Master Plan (Draft + Final)
■Based on the design and engagement process, develop the draft and final Heart Block Master
Plan.
■The Master Plan will include options for two city-owned parcels for both near-term and long-
term uses that will support vision for the Heart Block.
■The Master Plan will include conceptual location options for the Public Square components
(plazas, landscaping, festival street segments, program elements) including a preferred location
for the Renton Farmers market.
■The Master Plan will integrate necessary components to ensure integration of the Activation
and Management Plan recommendations.
■The Master Plan will be graphically rich and emphasize visual communication.
■The city will compile feedback on the draft plan and share with Framework prior to developing
the final draft plan.
Deliverables
■Draft Heart Block Master Plan
■Final Heart Block Master Plan
Exhibit A-1
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■ Transmittal Memo (if needed for board and commission packets)
3.3 Activation, Management, Maintenance, and Operations Plan
■ Develop an activation, management, maintenance, and operations plan for the Heart Block that
outlines roles and responsibilities between the city and any community partners, the
responsible city agency or department, key staff, planning level cost estimates, a timeline of key
actions and priorities, a funding strategy including internal and external sources, and continued
communication and engagement, and monitoring and reporting to understand if the program is
successful or if changes need to be made.
■ Activation and Maintenance Plan strategies and recommendations will pay special attention to
the needs of the Civic Core Active Projects and proposed uses of the two city-owned parcels.
■ Maintain a project contingency budget that can be used for near-term activation to test the
success of concepts from the Heart Block Master Plan and/or other tasks deemed important to
complete the Master Plan, site analysis, and development concept evaluations.
Deliverables
■ Draft and final activation and management plan
Task 4. Parking Management Framework
4.1 Data Collection and Management Framework
The data collection and management framework will serve as the roadmap for the City going forward
with respect to collecting and analyzing parking data to inform decision-making. The framework will
address routine data collection periods, metrics to inform decision-making, more advanced data
collection techniques to be used in specific circumstances, and parking management strategies such as
refining time limits, paid parking, permit programs, and similar strategies. The purpose of the
management framework is to ensure that parking is being managed to achieve the goals for the Heart
Block and the broader Downtown. A specific focus will be placed on management of the City Center
Parking Garage and how this important city asset can be utilized to achieve Heart Block goals.
4.2 Parking Workshop and Data Collection Training
Framework will facilitate a workshop with City staff and other community partners on parking
management and training for parking data collection. The workshop will address why it's important to
collect parking data, management strategies that could be deployed depending on the data collection
results, how parking data collection and analysis should be used at the beginning of a project to inform
decision-making, and a review of the parking inventory and parking data collected as of the date of the
workshop. The workshop will also include a discussion of opportunities to utilize the City Center Parking
Garage to achieve Heart Block and broader downtown goals.
Exhibit A-1
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Task 5. Storefront Activation, Design, and Lighting
Framework will utilize subconsultant Frontdoor Back to advise on storefront activation, design, and
lighting in the Heart Block area, including an onsite seminar and tour with area businesses and property
owners to catalyze incremental improvement to the district in advance of and in conjunction with
activities and changes recommended within the Master Plan. Frontdoor Back will educate businesses on
how their physical spaces could best contribute to the Master Plan’s success, as well as share how the
Plan works to support and capitalize on their efforts of putting their best face forward. Framework and
Frontdoor Back will advise on how to set up and activate City Center Parking Garage’s east wing
storefront.
A detailed scope of work and cost estimate for Frontdoor Back is attached.
Exhibit A-1
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Cost Proposal
Hourly Rates: As shown above. If utilized, additional Framework staff members will be charged at an hourly rate of
$155.
Assumption: Hours may be shifted between tasks as long as the total project budget is not exceeded during the
project.
Contingency Budget: Use of contingency budget is at complete discretion of the City of Renton. Framework and City
project managers will discuss the need and use of contingency budget. If determined necessary and at City’s
direction, Framework will provide City with proposed scope and fee for any tasks related to use of contingency
budget. Upon City approval, this Scope of Work will be administratively amended to include additional tasks and
fee allocation.
Expenses: Expenses may include mileage, printing, meals, parking, activation demonstration, and open house
materials.
Jeff Arango, AICP
Project Manager
Lesley Bain,
Principal Design
Lead
Hope Freije, Urban
Designer
Byron George,
Landscape Architect
2023 Hourly Rate $235 $235 $155 $155
Task 1: Project Management
1.1 Kick-off Meeting 2 1 1 1 5
1.2 Project Management (Ongoing)10 0 0 0 10
1.3 Staff Meetings 10 4 0 0 14
Subtotal 22 5 1 1 29
$6,655
Task 2: Background, Engagement and Coordination
2.1 Review Civic Core Plan 2 2 2 2 8
2.2 Meet with Staff Committee 8 8 0 0 16
2.3 Meetings and Focus Groups 8 8 0 0 16
Subtotal 18 18 2 2 40
$9,080
Task 3: Master Plan
3.1 Maps and Graphics 6 6 20 20 52
3.2 Draft and Final Master Plan 20 20 40 40 120
3.3 Activiation, Management, Maintenance, and Operations Plan 20 10 0 0 30
Subtotal 46 36 60 60 202
$37,870
Task 4: Parking Management Framework
4.1 Downtown Parking Management Framework 15 0 0 0 15
4.2 Parking Workshop 6 0 0 0 6
3.3 Activiation, Management, Maintenance, and Operations Plan 0 0 0 0 0
Subtotal 21 0 0 0 21
$4,935
Task 5: Storefront Design and Lighting
See Attached Scope and Detailed Cost Estimate $15,000
Total Estimated Hours 86 59 63 63 271
Cost (Hours*Rate)$20,210 $13,865 $9,765 $9,765 $73,540
Project Cost Subtotal $73,540
Expenses (4% of Project Cost)$2,942
Estimated Total Costs $76,482
Contingency Budget (if needed)$5,000
Total Budget:$81,482
FRAMEWORK Total Hours and
Estimated Cost
by Task
Exhibit A-1
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Project Schedule
CITY OF RENTON AUG SEP OCT NOV DEC JAN FEB
Task 1: Project Management
1.1 Kick-off Meeting
1.2 Project Management (Ongoing)
1.3 Staff Meetings
Task 2: Background, Engagement, and Coordination
2.1 Review Civic Core Plan
2.2 Meet with Staff Committee
2.3 Meetings and Focus Groups
City Council Meeting
Stakeholder Meetings
Focus Groups/Community Input
Task 3: Heart Block Master Plan
3.1 Maps and Graphics
3.2 Heart Block Master Plan
3.3 Activiation, Management, Maintenance, and Operations Plan
Task 4: Parking Management Strategy
4.1 Data Collection and Management Framework
4.2 Parking Workshop and Data Collection Training
Task 5: Heart Block Master Plan
HEART BLOCK MASTER PLAN 2023 2024
Exhibit A-1
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ATTACHMENT 1:
Subcontractor Scope of
Work
FrontDoor Back ("FdB”) will, as a subcontractor to Framework Cultural Placemaking (“Framework”), provide services in
support of Tasks 2.3 (Meetings and Focus Groups), 3.3 (Activation, Management, Maintenance, and Operations Plan),
and 5 (Storefront Activation, Design, and Lighting) for the City of Renton and its Downtown Civic Core Heart Block
Master Plan ("Master Plan”).
Beyond working on the Plan in a literal sense, by leveraging our existing relationships we will be able share our
excitement about the Plan with businesses/retailers as we educate them on how their physical spaces could best
contribute to the Plan’s success. Conversely, we’ll share with them how the Plan works to support and capitalize on their
efforts of putting their best face forward.
An integral part of successful implementation of the Master Plan is that relevant stakeholders understand their roles in
successful activation of their business districts. For the purposes of this Scope, the stakeholders are understood to be small
business owners in the Master Plan focus area. FdB will meet with, educate, and provide specific advice to these small
business owners to improve activation within the specified area. The following tasks and deliverables are:
TASK: LIGHTING SEMINAR + TOUR:
Crucial to the success of a district is its lighting. Hence, we begin our outreach here.
An economically viable and growing district stays “awake & alive” long after the sun has set– when folks are headed
back downtown for a bite to eat or to shop for a gift on the way home from work. To meet the number of hours that
commercial activity occurs, a district’s layers of lighting (beyond the City’s streetlights) must be welcoming, inclusive of
all user types (shopper vs. employee, young vs. elder, etc.), and be technically accurate (appropriately shielded, correct
color temperature, appropriate output, etc.) throughout. This seminar will educate the audience on what “could be”
when lighting is uniquely dialed in to support their businesses and the district.
Framework and City staff, in coordination with FdB, will register interested and affected businesses to participate in a 90-
minute seminar, Seeing Main Street In A Whole New Light, that gives a baseline of understanding:
●Elements and best practices of successful storefronts; how to create retail visibility and retail clarity
●Your district as a store
●The importance of lighting to effectively and attractively showcase each business within and then
the district as a whole
●Identifying the 6 layers of storefront and district lighting that create a cohesive experience
●Creating a landscape that encourages continued storefront engagement and imbues safety to
encourage district exploration after hours
●Coordinating public and private lighting initiatives to support mutual economic development goals
●Lighting terminology
●Important lighting specifications (bulb/lamp and fixture types)
Immediately following the seminar, we’ll embark on a 1-hour walking tour illustrating good, bad, and absent examples
Exhibit A-1
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of light and lighting techniques as well as examples of how storefronts interact with the public rights-of-way/sidewalks.
In advance of the presentation, consultants will conduct reconnaissance of the district’s evening experiences and plan
the walking tour to reinforce the principles taught in the aforementioned lighting seminar.
Subtasks:
1. Prepare for the 90-minute seminar by FdB touring the Master Plan focus area and identifying relevant examples
to use for Seminar.
2. Present Seminar using examples gathered during preparation.
3. Walking Tour will focus on examples and gathered during presentation.
Deliverables:
1. Seminar and Walking Tour
2. Handouts or other written materials developed for Seminar and/or Walking Tour; not to include template slide
deck or other materials previously developed by FdB (previously developed materials remain the intellectual
property of FdB, subject to use or licensing under paragraph 6 of CAG 23-294).
TASK: ON-SITE CONSULTATIONS:
Retailers and property owners are typically enthusiastic about making improvements and often seek guidance on
applying principles and strategies to their own unique circumstances. As a way to capture this excitement and effectively
direct their efforts, on-site consultations help set a plan for what to tackle and when to tackle it. Businesses interested in
on-site consultations will be asked to indicate their interest when they register for the 90-minute Seminar. City Staff will
use a random selection process (e.g., “pull names out of a hat”) to identify up to 4 (four) businesses that attended the 90-
minute seminar and walking tour, and registered as interested in on-site consultations.
Strong districts are made of “good” stores. These are businesses that answer a want or need in a comfortable,
aesthetically pleasing environment. Curb appeal is step one of attracting attention and pulling shoppers into the
business. This includes store windows that showcase a compelling presentation as well as giving a peek inside the
business both day and night. Once inside the store, shopping should be easy and enjoyable. Our consultations meet
store owners where they are, whether sophisticated and seasoned or newer and less certain, and plot a path to creating
a “good store” that results in strong sales. Keep in mind ‘stores” can also be professional and service-based businesses.
Businesses selected by random process noted above will be visited, interviewed, and then assessed with the goal of
identifying where enhancements are most needed. Depending on each business’s needs, aspects of the physical space
that are underperforming (both interior and exterior) will be identified and ideas for improvement will be suggested. All
recommended enhancements will align with, and support, implementation of the Master Plan.
Recommendations are prioritized by the owners’ most pressing, near-term issues and then transition to long-term or
more complex improvements. These in-person, on-site consultations give business owners ideas, inspiration, and a to-do
list (“Punch List for Profit”) to which they, and the district leadership can refer to to track and document change.
Areas of consultation and reporting frequently include the following:
● Awnings, entrances, and front doors
● Building colors and materials, work-around ideas for facility constraints
● Sidewalk activation strategies
● Signage– effectiveness of storefront treatments and in-store
● Lighting– having the appropriate styles and layers for the storefront and the interior
● Store layout, fixture selection and placement, customer circulation, destinations and focal points
Exhibit A-1
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● Window display infrastructure needs and staging techniques
● Atmospherics: colors, materials, lighting
● Visual merchandising strategies
● Shopper Journey & Shopper Experience – predicting, observing, directing
Consultation deliverables are customized solutions and strategies for each business’ unique goals. There are two levels of
consultation deliverables:
Tier I Consultations discuss with the business owner a Top 5 list of action items. This is ideal for
businesses that are likely already accomplished in their genre, actively making improvements, need
affirmation and clarification on their next moves, and/or appreciate objective professional input on
action items they might not have considered. For some businesses, the hour spent during the
consultants’ visit is enough to reaffirm and direct or redirect their efforts. For the Tier I level of
consultation, there is no written deliverable provided to the businesses, but we encourage them to take notes.
Tier I Consultation Cost: $750
For those who would like more detail and examples of what to do, we offer a deeper dive with a Tier II Report.
Tier II Consultations conclude with a report (written summary) of the consultation and include an expanded
(beyond the Top 5) list of recommendations (e.g. inspirational example approaches, renderings, specifications,
and select cost estimates). These reports provide detailed support, customized creative direction, and bring to
life (via renderings) concepts and recommendations. Tier II Consultation reports are often the foundation for
advancing projects toward funding and implementation. Renton Downtown Partnership support would likely
benefit from this level of consultation.
Tier II Consultation: Written Assessment with Design Directives: $4,000
Based on timing and budgetary considerations, it is expected that Tier II consultations will be very limited, if
provided at all, for this City-funded portion of the Master Plan project.
A written summary of any consultation advice provided to businesses will be provided to the City for project
administrative files.
SUMMARY OF COSTS:
Lighting Presentation + Nighttime Tour (to include at minimum one, evening-hours
reconnaissance of the district in advance of the presentation the following day)
$10,000
A la carte services from below:
Consultations: 1-hour, on-site review and discussion
• Tier I
• Tier II
Advisory Contributions / Meetings (inclusive of both Principals attending)
Not To Exceed $5,000
$ 750 ea
$4,000 ea
$ 200 per hour
Travel:
Mileage reimbursed at federal per diem of .655 / mile RT
Other travel costs are inclusive within the fees
$300 per trip estimated
Exhibit A-1
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