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Home My WebLink AboutCommittee of the Whole - 04 Dec 2023 - Agenda - Pdf CITY OF RENTON AGENDA - Committee of the Whole Meeting 5:45 PM - Monday, December 4, 2023 7th Floor Council Chambers/Videoconference 1. EQUITY COMMISSION UPDATE a) Presentation If you would like to attend this week's meeting remotely, you can do so by going to https://us02web.zoom.us/j/86753290028?pwd=M2pOc09HWWNrY05uVnlIWnpGS1E4UT09 Zoom Meeting ID: 867 5329 0028, Passcode: 881839 You can call through Zoom at (253) 215-8782 and use the Meeting ID. Equity Commission Maryjane Van Cleave Equity, Housing & Human Services Administrator and, Interim Parks & Rec Administrator COW12/04/2023Linda Moschetti Equity, Housing & Human Services Administrative Assistant AGENDA ITEM #1. a) The Journey Why an Equity Commission What it takes to create a board, commission etc. 12/04/2023 EQUITY COMMISSION 2 AGENDA ITEM #1. a) 12/04/2023 EQUITY COMMISSION 3 “the City has undertaken a year-long effort to identify how to improve equity and inclusion in a meaningful and on-going way including holding 11 meetings with community members reflecting the diversity of Renton to seek their input; and… the City proposes the formation of an Equity Commission to address the full needs of equity and inclusion in alignment with the Renton Mission and Business Plan..” Ordinance 6033 AGENDA ITEM #1. a) Equity Commission Timeline Interviews First Meeting Demographics & Comp Plan 2022 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Training (OPMA & Robert’s Rule) 2023 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 12/04/2023 EQUITY COMMISSION 4 Retreat Mission & Vision Housing Action Plan HRRM Inclusion Tactical Plan Updated Policy 205-02 Procurement Requirements Inclusive Emergency Communication Plan Transportation Improvement Plan Legislative Agenda & IT Strategic Plan Mayor’s MemoDraft Bylaws Training Equity & Inclusion AGENDA ITEM #1. a) EQ Mission & VisionConduct a critical analysis of, advocate for, and/or recommend city policies, processes, and projects that advance social, economic, and racial justice for the community A city where one’s identity does not predict outcomes and provides equitable access to resources and opportunities for all. 12/04/2023 EQUITY COMMISSION 5 AGENDA ITEM #1. a) Questions •Are you designing with mobile cell phone use in mind? •Are we connecting and getting feedback from those with physical/mental challenges? •How current is the data we use? How often is it updated? •How can the city influence housing? Are we maximizing efforts to create affordable housing opportunities? •What defines . . .? (women/minority-owned, median income, etc.) •Can we offer incentives or workshops? (navigation of procurement process) EQUITY COMMISSION 6 AGENDA ITEM #1. a) Feedback 8/05/20XX 7 •Don’t assume and clearly define specific government terminology. •Consider what translation services may be needed when conducting outreach. •Get creative in making processes more accessible, remove barriers. •Continue utilizing most recent data when conducting analysis. •Submission of documents (business licenses, etc.) requires a lot of writing using English, this may be a deterrent. EQUITY COMMISSION AGENDA ITEM #1. a) Recommendations •Work to reduce communication and process barriers. •Expand translation services wherever possible. •Increase utilization of QR codes. •Be creative when providing outreach. •Don’t assume and use proactive messaging. •Solicit feedback from the end-user (i.e., businesses applying for or renewing a license). •Focus on life/safety. •Provide clarity example; emphasize no tracking location or cell phone usage data takes place using Code Red for emergency messages. •Offer mentorships and workshops when applicable. 8/05/20XX EQUITY COMMISSION 8 AGENDA ITEM #1. a) Impact Inclusive Communication Plan Children’s Moon Cake Festival 12/04/2023 EQUITY COMMISSION 9 AGENDA ITEM #1. a) Action items for 2024 12/04/2023 EQUITY COMMISSION 10 Collaborate with Commission members on a work plan for next year Create a template that allows commissioners feedback to be collected and shared with Mayor, executive staff and Councilmembers monthly Create a process where there is a follow up to the Equity Commission on outcomes, results, impacts from presentations presented to them Develop an annual report to summarize outcomes, and recommendations for future work plans AGENDA ITEM #1. a) Albert Einstein Learn from yesterday, live for today, hope for tomorrow. The important thing is not to stop questioning. 8/05/20XX 11 To apply for a City of Renton board, commission, or volunteer project visit: https://www.rentonwa.gov/volunteer Thank you. Any Questions?AGENDA ITEM #1. a)