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Home My WebLink AboutREGULAR COUNCIL - 05 May 2014 - Agenda - PdfAGENDA RENTON CITY COUNCIL REGULAR MEETING May 5, 2014 Monday, 7 p.m. 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.SPECIAL PRESENTATION a. Renton Youth Advocacy Center 4.ADMINISTRATIVE REPORT 5.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The first comment period is limited to one-half hour. The second comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 4/28/2014. Council concur. b. City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and expiration report for agreements expiring 4/1/2014 to 9/30/2014. Information. c. Community Services Department recommends approval of a three-year agreement with the Friends of the Cedar River Watershed in the amount of $167,753.44 to control knotweed along the Cedar River. Council concur. d. Public Works Department requests authorization to hire a Fleet Manager at Step D of the Grade m30 salary range. Refer to Finance Committee. 7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. 8.RESOLUTIONS AND ORDINANCES 9.NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 10.AUDIENCE COMMENT 11.ADJOURNMENT Page 1 of 55 COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) COUNCIL CHAMBERS May 5, 2014 Monday, 5:30 p.m. Puget Sound Clean Air Agency (briefing); Homeless Encampments Policy & Procedure (briefing) • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM Page 2 of 55 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: City of Renton Contract Lists: 1st Quarter 2014 Report & Six-month Expiration Report Meeting: REGULAR COUNCIL - 05 May 2014 Exhibits: List of contracts fully executed from January 1, 2014 through March 31, 2014; List of contracts to expire between April 1, 2014 and September 30, 2014 Submitting Data: Dept/Div/Board: City Clerk Staff Contact: Bonnie Walton, x6502 Recommended Action: None; Information only Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Fully executed in 1st quarter 2014 were 36 contracts, 29 addendums, 9 change orders, 1 work order, and 1 lease affecting 75 agreements. The six-month expiration report shows 36 agreements that will expire between April 1, 2014 and September 30, 2014. STAFF RECOMMENDATION: Information Only 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 3 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-00-045 WA Transportation -Grant funding for TIP #10 - SR167; SW 27th PW $0 $12,802,827 R 04/19/2008 St/Strander Blvd projects Contractor: (1256) WA ST DOT Supp Type Number Date Supplemental Description addendum Adden #9-14 02/28/2014 Adden #9-14, WA TRANSPORTATION-Grant funding for TIP #10 SR-167/SW 27th St/Strander Blvd Project - move monies to correct line items CAG-08-025 BOMA-Letter of Agreement regarding landscaping requirements at CS $0 $0 M 12/31/2011 Burnett Linear Park Contractor: (400011) BURNETT LINEAR LANDSCAPING, AGREED Supp Type Number Date Supplemental Description addendum Adden #4-14 01/24/2014 Adden #4-14 - BOMA - Time extension only Previous Exp Date New Exp Date 12/31/2013 12/31/2014 CAG-09-170 KPG, Inc. -Rainier AvS-S Grady Way to S 2nd Street final design & PW $3,095,862 $4,185,509 P 12/31/2012 right of way Contractor: (042772) KPG INC Supp Type addendum Number Date Supplemental Description Adden #5-14 02/12/2014 Adden #5-14 - KPG, Inc. - Reallocate budget from subconsultants to assist with close out activities - Rainier Av S & Grady Way immprovement project CAG-10-014 Grant for the Rainier Av S Project - $500,000 PW $500,000 $500,000 R 12/31/2011 Supp Type addendum Number Adden #2-13 Date 01/06/2014 Supplemental Description Adden #2-13 - Washington PUblic Works Board - Amendment to extend agreement. Expires: 6/25/2014 Previous Exp Date New Exp Date 12/31/2013 06/25/2014 CAG-10-156 Canber Corporation - Landscape maintenance for 33 sites ($80,568.81 per year - $161,137.62 total contract) Correction Addenda is attached true contract amount with Adden #1 & CO #1 is $220,394.84. CS $80,569 $594,613 Contractor: (013391) CANBER CORPS 12/31/2012 Supp Type addendum Number Date Supplemental Description Adden #5-14 02/18/2014 Adden #5-14 - Canber Corp.- Additional sites (40, 41, & 42) and removing site 25 from landscape maintenance contract ($7441.09 per year x 2) Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 1 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 4 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept Orig Contr Amt Current Amt Class Expiration CAG-11-031 Cayce & Grove, LLC - Indigent Defense Services -Public Defense Contract. NEW adden extended contract until Expiration on 12/31/2013 Court $369,224 $1,598,448 P 12/31/2013 Contractor: (014385) CAYCE & GROVE PS Supp Type addendum Number Adden #1-14 Date 03/30/2014 Supplemental Description Adden #2-14 - Cayce & Grove, LLC. - Extension of contract for 18 months Previous Exp Date New Exp Date 12/31/2013 12/31/2015 CAG-11-043 Otak, Inc. - Highlands to Landing Pedestrian Connection - Design Contract Phase I PW $135,937 $408,937 P 12/31/2012 Contractor: (058565) OTAK INC Supp Type addendum Number Adden #2-14 Date 03/03/2014 Supplemental Description Adden #2-14 - Otak, Inc - additional work & time extension Previous Exp Date New Exp Date 02/28/2014 12/31/2016 CAG-11-162 Wa Transportation (WSDOT)-Grant funding for Rainier Av/SR 167 PW $4,800,000 $4,820,000 R 12/31/2019 Improvements ($4,800,000 rev) Contractor: (1257) WA ST DOT - NW REGION Supp Type Number Date Supplemental Description addendum Adden #1-14 01/28/2014 Adden #1-14 - WA Transportation - adding local funds to cover State services overrun. CAG-12-003 RH2 Engineering, Inc. - Design, SDB & SDC for Primary Disinfection Installation 2012. $169,082.93 PW $169,083 $169,083 P 11/15/2012 Contractor: (068180) RH2 ENGINEERING INC Supp Type addendum Number Adden #1-14 Date 01/08/2014 Supplemental Description Adden #1-14 - RH2 Engineering, Inc. - Time Extension only Previous Exp Date New Exp Date 11/15/2013 04/15/2014 CAG-12-006 Widener & Associates - Environmental Consultant - Maintenance PW $34,930 $50,420 P 02/01/2013 Dredging & Shoreline Mitigation Project. $34,930.00 Contractor: (091850) WIDENER & ASSOCIATES Supp Type Number Date Supplemental Description addendum Adden #3-14 02/27/2014 Adden #3-14 - Widener & Assoc - time extension only. Previous Exp Date New Exp Date 02/28/2014 02/28/2016 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 2 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 5 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-12-008 Coast & Harbor Engineering, Inc.-Consultant design service for PW $99,527 $148,081 P 02/28/2013 Maintenance dredging & Shoreline mitigation project Contractor: (016463) COAST & HARBOR ENGINEERING INC Supp Type Number Date Supplemental Description addendum Adden #3-14 02/28/2014 Adden #3-14 - Coast & Harbor Engineering, Inc. - Time extension only Previous Exp Date New Exp Date 02/28/2014 02/28/2016 CAG-12-015 consultant contract to perform engineering services for theLind PW $84,075 $118,461 P 12/31/2013 Avenue Lift Station Rehab Project Contractor: (068180) RH2 ENGINEERING INC Supp Type Number Date Supplemental Description addendum Adden #2-14 02/07/2014 Adden #2-14 - RH2 Engineering, Inc. - Additional engineering services fo rthe Lind Av Lift Station Improvements Project Previous Exp Date New Exp Date 12/31/2013 12/31/2014 CAG-12-024 King Conservation District - King Conservation District Agreement for award for knotweed control along cedar river (rev. $89,254.00). Expires: 12/31/2012 CS $89,254 $189,280 R 12/31/2012 Contractor: (1534) KING CONSERVATION DIST#9 Supp Type addendum Number Date Supplemental Description Adden #3-14 02/06/2014 Adden #3-14 - King Conservation District - Approval for a grant for the 2014 year Previous Exp Date New Exp Date 02/28/2014 12/31/2016 CAG-12-040 Roth Hill Engineering, Inc- 2012 Hydraulic Model Update PW $201,400 $201,400 P 12/31/2013 Contractor: (077215) STANTEC CONSULTING SVCS INC Supp Type Number Date Supplemental Description addendum Adden #2-14 01/05/2014 Adden #2-14 - Roth Hill Engineering, LLC. - Time Extension Previous Exp Date New Exp Date 12/31/2013 06/30/2014 CAG-12-070 RH2 Engineering, Inc. - Design generator to run CCTF & Well 8 & 9 PW $41,173 $43,173 P 12/31/2013 during power outage - emergency power Contractor: (068180) RH2 ENGINEERING INC Supp Type Number Date Supplemental Description addendum Adden #1-14 01/07/2014 Adden #1-14 - RH2 Engineering, Inc. - Increase scope of work for design to operator safety and extend completion date Previous Exp Date New Exp Date 12/31/2013 06/15/2014 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 3 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 6 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-12-071 Perteet, Inc. - South Lake Washington roadway improvements PW $199,506 $384,411 P 12/31/2012 (Garden Av Widening) construction management. 5 year - Contractor: (061292) PERTEET ENGINEERING INC $199,506.00 Supp Type Number Date Supplemental Description addendum Adden #3-14 03/03/2014 Adden #3-14 - Perteet, Inc - additional construction services CAG-12-082 Carollo Engineers-Consultant Contract for CCTV Inspection PW $88,880 $88,880 P 12/31/2013 Program Improvements. $88,880 - Expiration 12/31/2013 Contractor: (013783) CAROLLO ENGINEERS PC Supp Type Number Date Supplemental Description addendum Adden #1-14 01/16/2014 Adden #1-14 - Carollo Engineers, WA P.C.-Time Extension Previous Exp Date New Exp Date 12/31/2013 12/31/2014 CAG-12-132 SRG Partnership, Inc. - Arhitectural Enginering Services for Renton PW $712,910 $1,519,052 P 09/10/2014 Aerospace Training Center. Contractor: (076706) SRG PARTNERSHIP INC Supp Type Number Date Supplemental Description addendum Adden #1-14 03/03/2014 Adden #1-14 - SRG Partnership, Inc - additional design services. CAG-12-163 Roth Hill, LLC. -Engineering consultant contract for Airport Lift PW $198,300 $223,300 P 12/31/2014 Station Replacement Project Contractor: (077215) STANTEC CONSULTING SVCS INC Supp Type Number Date Supplemental Description addendum Adden#2-14 02/13/2014 Adden #2-14 - Roth Hill, LLC. - Additional amount for Airport Lift Station Replacement Previous Exp Date New Exp Date 12/31/2014 12/31/2015 CAG-13-007 Roth Hill Engineering-Consultant for engineering and survey PW $31,300 $84,200 P 03/31/2014 services for S 132nd Sewer Extension project. Contractor: (077215) STANTEC CONSULTING SVCS INC Supp Type Number Date Supplemental Description addendum Adden #4-14 01/15/2014 Adden #4-14 - Roth Hill Engineering, LLC. - Time Extension Previous Exp Date New Exp Date 03/31/2014 06/30/2015 CAG-13-023 CH2MHill Engineers, Inc. - Sunset Community Plan SSIP - PW $212,704 $319,242 P 06/30/2015 Harrington Avenue NE Green Project Contractor: (012960) CH2M HILL ENGINEERS INC Supp Type Number Date Supplemental Description addendum Adden #1-14 02/18/2014 Adden #1-14 - CH2M Hill-Additional work at Sunset community Plan SSIP. Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 4 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 7 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-13-037 High Mountain Electric, Inc. - Emergency Power for CCTF 2013 Project PW $131,838 $137,659 P 12/31/2013 Contractor: (034164) HIGH MOUNTAIN ELECTIRC INC Supp Type change Number CO #1-14 Date 01/06/2014 Supplemental Description CO #1-14 - High Mountain Electric, Inc. - Add'l work to add a propane gas detection & auto shut off Previous Exp Date New Exp Date 12/31/2013 03/15/2014 CAG-13-069 Reid Instruments - 2013 Water Telemetry SCADA Upgrades for Maplewood Water Treatment Facility PW $96,800 $96,800 P Contractor: (066450) REID INSTRUMENTS 12/31/2013 Supp Type Number Date Supplemental Description addendum Adden #1-14 01/16/2014 Adden #1-14 - Reid Instruments - Time Extension only Previous Exp Date New Exp Date 12/31/2013 06/30/2014 CAG-13-108 Hough Beck and Baird, Inc Landscape Architecture.-Sunset Park CS $87,499 $92,004 P 07/17/2014 Master Plan - Sunset planned action EIS Landscape architecture Contractor: (035300) HOUGH BECK & BAIRD INC Supp Type Number Date Supplemental Description addendum Adden #1-14 02/05/2014 Adden #1-14-Hough Beck & Baird, Inc. -Additional amount for the Sunset Park Master Plan CAG-13-136 Berk & Associates-consultant agreement for the 2015 Housings CED $36,750 $41,350 P 12/31/2014 Human Servces Element Update to the Comprehensive Plan Contractor: (009274) BERK & ASSOCIATES INC Supp Type Number Date Supplemental Description addendum Adden #2-14 03/10/2014 Adden #2-14-Berk & Associates - Additional amount for additional work CAG-13-143 CCT Construction, Inc. - NE 10th Street &Anacortes Ave NE PW $135,185 $151,072 P 12/31/2014 detention pond retrofit (SWP-27-3645) Contractor: (014392) CCT CONSTRUCTION INC Supp Type Number Date Supplemental Description change CO #3-14 03/25/2014 CO #3-14 - CCT Construction, Inc. - final pay estimate - additional final costs Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 5 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 8 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-13-149 Berschauer Phillips Construction Co. - Job Order Contract - indefinite delivery contract for performing small public works -not to exceed $350,000 per job or 4 million in total work orders per year (2 year with an option to extend 1 more year) CS $0 $1,062,495 P 12/31/2015 Contractor: (009439) FORMA CONSTRUCTION / Supp Type change change work order change Number CO #1-14 WO #2-13 CO #1-14 WO #3-13 WO #5-14 CO #1-14 Date 01/10/2014 01/27/2014 03/11/2014 03/24/2014 Supplemental Description Change Order #1-14 to Work Order #2-13 -Forma Construction - Big Five Building Demo Change Order #1-14 to Work Order #3-13 -Forma Construction - Cedar River Trail - Cedar River Trail Renovation - Additional repair of walkway WO #5-14 - Forma Construction - Firestation 12 Repairs $11,695.37 - Expires 7/16/2015. Change Order #1-14 to Work Order #5-14 -Forma Construction - Firestation #12 Repairs. CAG-13-171 RL Alia - NE 5th Pi/Edmonds Av NE Storm System Improvement & Water Main Replacement Project PW $1,579,245 $1,594,383 P 12/31/2014 Contractor: (068487) R L ALIA COMPANY Supp Type change Number CO #2-14 Date 01/08/2014 Supplemental Description Change Order #2-14 - RL Alia Company - remove, dispose of buried heating oil tank. CAG-13-182 Flemings Holiday Lighting - holiday lighting at Gene Coulon Memorial Beach Park & Piazza Park. CS $75,983 $76,706 P 12/31/2014 Contractor: (026563) FLEMING HOLIDAY LIGHTING LLC Supp Type change change Number CO #1-14 CO #2-14 Date 02/05/2014 02/05/2014 Supplemental Description CO #1-14 -Flemings Holiday Lighting - Change order changing amount by $394.20. CO #2-14 -Flemings Holiday Lighting - Change order changing amount by $328.50 CAG-13-187 BergerABAM, Inc. - Consultant agreement for Structural Inspection of Cedar River Trail Trestle Bridge. $14,900 Supp Type addendum Number Aden #1-14 Date 02/18/2014 CS $14,900 $14,900 P 02/28/2014 Contractor: (009258) BERGER/ABAM ENGINEERS INC Supplemental Description Adden #1-14 - BergerABAM, Inc. - Time extension only Previous Exp Date New Exp Date 02/28/2014 04/01/2014 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 6 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 9 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-13-201 AES Associates (Eclectic Electrical Engineering)-construction CS $9,800 $9,800 P 06/01/2014 design documents for lighting of Senior Activity Center & Highland Contractor: (001118) AES INC Park Supp Type Number Date Supplemental Description addendum Adden #1-14 02/18/2014 Adden #1-14 - AES Associates, Inc. - Time extension only Previous Exp Date New Exp Date 06/01/2014 11/01/2014 CAG-13-207 PND Engineers-study of methods to repair tile plaza at Gene CS $32,188 $32,188 P 06/01/2014 Coulon Memorial Beach Park Contractor: (061121) PND ENGINEERS Supp Type Number Date Supplemental Description addendum Adden #1-14 02/26/2014 Adden #1-14-time extension only. Previous Exp Date New Exp Date 06/01/2014 04/19/2014 CAG-13-225 Healthcare Management Administrators-Third-party Administrator HR $266,625 $266,625 P 12/31/2014 for 2014 City Benefit plan. Supp Type Number Date Supplemental Description n/a (new) 01/28/2014 CAG-14-001 Kaleidoscope Services-Flower Bed Agreement at Veterans CS $18,000 $18,000 P 12/31/2016 Memorial Park Contractor: (040085) KALEIDOSCOPE SERVICES Supp Type Number Date Supplemental Description n/a (new) 01/07/2014 CAG-14-003 Wired Telecommunication Services -A/V upgrades in banquet CS $19,489 $19,489 P 04/30/2014 facility at Maplewood Golf Course. Contractor: (092462) WIRED TELECOMMUNICATION SVCS Supp Type Number Date Supplemental Description n/a (new) 01/10/2014 CAG-14-005 General Mechanical, Inc. -Maplewood WTP Access Platforms & Fall PW $158,556 $158,556 P 12/31/2014 Protection Improvements. 90 day contract Contractor: (029381) GENERAL MECHANICAL INC Supp Type Number Date Supplemental Description n/a (new) 03/17/2014 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 7 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 10 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-14-007 WA State Patrol-State Fire Mobilization Reimbursement Fire $0 $0 M 12/31/2018 Agreement Supp Type Number Date Supplemental Description n/a (new) 01/31/2014 CAG-14-008 Renton Sailing Club-Sailing Activities & Classes at Gene Coulon CS $0 $0 M 02/01/2015 Memorial Beach Park Supp Type Number Date Supplemental Description n/a (new) 01/23/2014 CAG-14-009 Carollo Engineers - Existing Force Main Condition Assessment & Lift PW $75,243 $75,243 P 10/31/2015 Station Evaluation Process Contractor: (013783) CAROLLO ENGINEERS PC Supp Type Number Date Supplemental Description n/a (new) 01/27/2014 CAG-14-010 Easement Agreement for SECO Development access at Southport PW $0 $0 P 12/31/2031 Supp Type Number Date Supplemental Description n/a (new) 02/06/2014 CAG-14-012 Seattle-King County Dept of Public Health-Local Hazardous Waste PW $36,628 $36,628 R 12/31/2014 Mgmt program in KC ($36,628.41 rev) Contractor: (1067) KING COUNTY Supp Type Number Date Supplemental Description n/a (new) 02/07/2014 CAG-14-013 Doug Levy-Outcomes by Levy-Consulting Services for 2014 Court $58,200 $58,200 P 12/31/2014 Legislative Session Contractor: (058621) OUTCOMES BY LEVY LLC Supp Type Number Date Supplemental Description n/a (new) 01/30/2014 CAG-14-014 OTAK, Inc - Secondary Review related to Environmental Services. CED $15,000 $15,000 P 12/31/2014 $15,000.00 expires: 12/31/2014 Contractor: (058565) OTAK INC Supp Type Number Date Supplemental Description n/a (new) 01/20/2014 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CIVf\contracts_executed.rpt Page 8 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 11 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-14-015 Seattle-King County Department of Public Health - King County Fire $902,567 $902,567 R 12/31/2019 Basic Life Suppport (BLS) Contract #EMS3342 $901,567.00 Supp Type Number Date Supplemental Description n/a (new) 02/14/2014 CAG-14-016 Zayo Group, LLC-Conduit space-fiber optic cable within ASD $0 $0 M 12/31/2034 City-owned conduit path Supp Type Number Date Supplemental Description n/a (new) 02/04/2014 CAG-14-017 WA State TIB-Logan Ave N Improvements (Cedar River Bridge-N PW $0 $0 M 12/31/2018 6th St) TIB Grant. Supp Type Number Date Supplemental Description n/a (new) 03/13/2014 CAG-14-019 Kent Regional Fire Authority-South King County Training Fire $33,600 $33,600 P 12/31/2014 Consortium Supp Type Number Date Supplemental Description n/a (new) 02/25/2014 CAG-14-020 BHC Consultants-Engineering consultant contract for central PW $97,358 $97,358 P 12/31/2014 renton sewer interceptor reline & upsize project Contractor: (009510) BHC CONSULTANTS LLC Supp Type Number Date Supplemental Description n/a (new) 02/18/2014 CAG-14-021 KPG, Inc. - Forecasting Development Traffic Impacts in North PW $24,543 $24,543 P 06/30/2015 Renton Contractor: (042772) KPG INC Supp Type Number Date Supplemental Description n/a (new) 02/17/2014 CAG-14-022 King County Library System-Historical Collection Transfer from CS $0 $0 M 12/31/2999 KCLS to Renton/Museum (PERMANENT CONTRACT) Contractor: (040279) KING COUNTY LIBRARY SYSTEM Supp Type Number Date Supplemental Description n/a (new) 02/24/2014 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 9 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 12 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-14-023 Nordic Construction, Inc. -Pool Play Equipment Installation CS $14,871 $22,815 P 12/31/2014 Contractor: (055782) NORDIC CONSTRUCTION INC Supp Type Number Date Supplemental Description change CO #1-14 03/27/2014 CO #1-14 - Nordic Construction, Inc. - additional area replaster- Pool Play Equipment Installation CAG-14-024 2015 Land Use Element to the Comprehensive Plan. CED $16,163 $16,163 P 12/31/2014 Contractor: (009274) BERK & ASSOCIATES INC Supp Type Number Date Supplemental Description n/a (new) 02/19/2014 CAG-14-025 Hotel at Southport-Development Agreement to build hotel at PW $0 $0 M 12/31/2020 Southport location. Supp Type Number Date Supplemental Description n/a (new) 02/24/2014 CAG-14-026 Central Sound Aerospace Training Center-State Grant for the PW $9,950 $9,950 R 06/30/2017 SCATC Building (rev: $9,950,000) Supp Type Number Date Supplemental Description n/a (new) 03/13/2014 CAG-14-027 WA Transportation - Utility Preliminary Engineering for Talbot Hilll PW $145,900 $145,900 R 12/31/2014 Sewer Relocation. Contractor: (1257) WA ST DOT - NW REGION Supp Type Number Date Supplemental Description n/a (new) 02/24/2014 CAG-14-028 Renton Police Guild (Commissioned Employees) - Untion Labor HR $0 $0 M 12/31/2015 Agreement Supp Type Number Date Supplemental Description n/a (new) 01/13/2014 CAG-14-029 Renton Police Guild (Non-Commissioned Employees) - Union Labor HR $0 $0 M 12/31/2015 Agreement Supp Type Number Date Supplemental Description n/a (new) 01/13/2014 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 10 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 13 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-14-030 King County Metro-2014-2015 Transit Pass Contract PW $92,902 $92,902 P 12/31/2015 Supp Type Number Date Supplemental Description n/a (new) 03/04/2014 CAG-14-031 Integrated Aquatics-Cedar River Monitoriing 2014 for Cedar River PW $33,778 $33,778 P 06/30/2015 205 Project Contractor: (060581) INTEGRATED AQUATICS Supp Type Number Date Supplemental Description n/a (new) 03/03/2014 CAG-14-032 PND Engineers-Design repair for trestle bridge at Coulon Park CS $5,500 $5,500 P 06/01/2014 Contractor: (061121) PND ENGINEERS Supp Type Number Date Supplemental Description n/a (new) 03/03/2014 CAG-14-033 Seattle Tree Preservation-Tree maintenance services CS $32,850 $32,850 P 10/30/2014 Contractor: (073303) SEATTLE TREE PRESERVATION INC Supp Type Number Date Supplemental Description n/a (new) 02/26/2014 CAG-14-034 KPG, Inc-South Lake WA Roadway Improvements-structural PW $24,117 $24,117 P 06/30/2014 engineering services for on-call construction support. Supp Type Number Date Supplemental Description n/a (new) 03/12/2014 CAG-14-036 Bridgeview Consulting, LLC. - Continuity of Operations plan Fire $20,000 $20,000 P 10/31/2014 Supp Type Number Date Supplemental Description n/a (new) 03/18/2014 CAG-14-037 Stantec Consulting Services, Inc. -Engineering Consultant PW $145,900 $145,900 P 12/31/2014 agreement for the Talbot Hill Sewer Relocation Project Contractor: (077215) STANTEC CONSULTING SVCS INC Supp Type Number Date Supplemental Description n/a (new) 03/21/2014 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 11 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 14 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-14-038 King County-Interlocal agreement providing access to internet & ASD $41,580 $41,580 P 12/31/2017 institutional network (3 year contract) Supp Type Number Date Supplemental Description n/a (new) 03/28/2014 CAG-14-039 Financial Consulting Solutions Group, Inc.-Water, Wastewater, & PW $92,295 $92,295 P 12/31/2014 Surface Water Comprehensive Rate Study SDC Study 2014 Contractor: (026050) FINANCIAL CONSULTING SOLUTIONS Supp Type Number Date Supplemental Description n/a (new) 03/30/2014 CAG-14-040 Trelstad Enterprises-Tree Maintenance Services Agreement CS $7,534 $7,534 P 10/30/2014 Contractor: (082469) TRELSTAD TREE INC Supp Type Number Date Supplemental Description n/a (new) 03/26/2014 CAG-14-041 PACE Engineers, Inc. - Engineering consultant agreement for base PW $25,000 $25,000 P 12/31/2015 survey, autocad base map geotechnical report for Contractor: (060869) PACE ENGINEERS INC design-SWP-27-3716 N 30th St/Burnett Ave N Storm System Project. Supp Type Number Date Supplemental Description n/a (new) 03/27/2014 CAG-64-764 Soos Creek Water & Sewer District - Agreement for maintenance & PW $0 $300,000 R 12/31/2999 rehabilitation of Cascade Interceptor Sewer Line (rev: $160,000) Contractor: (3829) SOOS CREEK WATER Supp Type Number Date Supplemental Description addendum Adden #2-14 03/24/2014 Adden #2-14 - Soos Creek Water & Sewer - Phase II maintenance & rehabilitation of Cascade Interceptor LAG-06-001 Lease of City-owned property at 17611 103 rd Ave SE, known as the CS $0 $28,802 R 12/06/2010 Edlund property house @ $1.00 per year Contractor: (1216) RENTON HOUSING AUTHORITY Supp Type Number Date Supplemental Description addendum Adden #3-14 02/18/2014 Adden #3-14 - Renton Housing Authority - Lease Extension thru 12/31/2015. Approximately $9,600 per year for 3 years Previous Exp Date New Exp Date 12/31/2012 12/31/2015 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 12 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 15 of 55 Contracts Fully Executed from 1/1/2014 12:01:00AM thru 3/31/2014 8:00:00PM Contract No Description Dept OrigContrAmt Current Amt Class Expiration LAG-14-001 George Pocock Rowing Foundation - Cedar River Boathouse CS $90,568 $90,568 R 02/28/2019 Agreement Contractor: (5117) GEORGE POCOCK, ROWING FOUNDATION Supp Type Number Date Supplemental Description n/a (new) 02/25/2014 Number of Items Processed: 75 (New Contracts : 36; Addendums: 29; Change Orders: 9; Work Orders: 1) Number of Contracts/Leases Affected: 71 Current Contracts/$Amount Summary: Payable (51) $18,037,804 Receivable (11) $19,826,522 Miscellaneous (9) $0 Data as of: 4/24/2014 9:17:15AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt Page 13 of 13 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 16 of 55 Contracts Expiring from 4/1/2014 thru 9/30/2014 Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-13-185 Ballard Diving & Salvage - Remove & replace log booms at Gene Coulon Memorial Beach Park. $221,267.07 CS $221,267 $223,648 P 04/01/2014 Contractor: (007526) BALLARD DIVING & SALVAGE CAG-13-082 Karen's Footcare Service - Footcare service for senior citizens ($900 rev) CS $900 $900 P 04/25/2014 CAG-13-131 KPG, Inc. - Logan Av N Traffic Analysis PW $40,254 $50,831 Contractor: (042772) KPG INC P 04/30/2014 CAG-14-003 Wired Telecommunication Services - A/V upgrades in banquet facility at Maplewood Golf Course. CS $19,489 $19,489 P 04/30/2014 Contractor: (092462) WIRED TELECOMMUNICATION SVCS CAG-09-111 King County - 911ALI Database Acquisition Fire $0 $0 M 05/31/2014 Contractor: (104068) KING CNTY OFFICE OF EMERG MGMT CAG-12-080 KC Fire Protection District #40 - MOU with KCFPD #40 for communication & technology services (rev: $38,000) Court $38,000 $38,000 R 05/31/2014 Contractor: (3031) KING COUNTY FIRE DISTRICT 40 CAG-13-201 AES Associates (Eclectic Electrical Engineering) - construction design documents for lighting of Senior Activity Center & Highland Park CS $9,800 $9,800 Contractor: (001118) AES INC P 06/01/2014 CAG-13-207 PND Engineers - study of methods to repair tile plaza at Gene Coulon Memorial Beach Park CS $32,188 $32,188 Contractor: (061121) PND ENGINEERS P 06/01/2014 CAG-14-032 PND Engineers - Design repair for trestle bridge at Coulon Park CS $5,500 $5,500 Contractor: (061121) PND ENGINEERS P 06/01/2014 CAG-14-063 Seattle International Film Festival (SIFF) - Memorandum of understanding for the 2014 SIFF - Renton Film Festival May 22-28 Court $0 $0 P 06/01/2014 CAG-12-056 B & B Utilities & Excavating, Inc. - SE 5th Street AC Water Main Replacement Project. $296,821.65 - Expiration: 6/30/2014 PW $296,822 $319,230 P 06/30/2014 Contractor: (007161) B & B UTILITIES & EXCAVATING CAG-12-120 Department of Enterprise Services - LED Streetlights - Energy conservation project management & monitoring services ($2,000 annually when services are requested by the City) PW $4,000 $4,309,793 P 06/30/2014 Contractor: (020831) DEPT OF ENTERPRISE SERVICES CAG-13-008 Roth Hill, LLC - Consultant engineering and survey services for 2013 Sewer Rehabilitation Project - Tiffany Park PW $63,200 $86,201 P 06/30/2014 Contractor: (077215) STANTEC CONSULTING SVCS INC CAG-13-041 BHC Consultants, LLC - Engineering Consultant agreement re: Sewer System Maintenance Access Road Improvements Projects PW $94,474 $94,474 P Contractor: (009510) BHC CONSULTANTS LLC 06/30/2014 CAG-13-126 Integrated Aquatics - Cedar River Monitoring 2013 for Cedar River 205 Project and Maplewood Sediment Pond Project PW $32,459 $32,459 P Contractor: (060581) INTEGRATED AQUATICS 06/30/2014 CAG-13-157 King County Sheriffs Office - Cost Reimbursement Agreement verifying the address residency of registered sex and Kidnaping offenders (rev: $51,989.37) Police $51,989 $51,989 Contractor: (1067) KING COUNTY R 06/30/2014 CAG-14-034 KPG, Inc - South Lake WA Roadway Improvements - structural engineering services for on-call construction support. PW $24,117 $24,117 P 06/30/2014 Data as of: 4/24/2014 9:19:28AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt Page 1 of 3 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 17 of 55 Contracts Expiring from 4/1/2014 thru 9/30/2014 Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-94-045 Wa Community, Trade & Economic Development Trust Fund Loan - Dayton Av NESS LTD PW $0 $0 M 07/02/2014 Contractor: (089191) WA ST DEPT OF COMMUNITY, TRADE LAG-11-004 Birthday Dreams - Lease space at Liberty Park Community Building ($7,200/year) CS $7,200 $7,200 R Contractor: (4494) BIRTHDAY DREAMS 07/15/2014 CAG-13-108 Hough Beck and Baird, Inc Landscape Architecture. - Sunset Park Master Plan - Sunset planned action EIS Landscape architecture CS $87,499 $92,004 P Contractor: (035300) HOUGH BECK & BAIRD INC 07/17/2014 CAG-13-161 Puget Sound Refrigeration Mechanical - HVAC Maintenance -Guaranteed Service Program for Maplewood Golf Course CS $8,856 $8,856 P Contractor: (064542) PSR 07/30/2014 CAG-13-046 Equity Builders, LLC. - Lind Ave Lift Station Replacement PW $698,391 $732,073 P Contractor: (024365) EQUITY BUILDERS LLC 07/31/2014 CAG-13-096 Landau Associates - Environmental Transaction Screen CS $3,500 $3,500 P Contractor: (043313) LANDAU ASSOCIATES INC 07/31/2014 CAG-13-114 R.L. Alia Company - Renton Hill Alley Sewer Replacement 2013 (WWP-27-3678) PW $188,317 $201,979 P Contractor: (068487) R L ALIA COMPANY 07/31/2014 CAG-13-159 Makers Architecture & Urban Design - Renton City Center Design Review Process Implementation CED $39,480 $39,480 P Contractor: (046646) MAKERS ARCHITECTURE & 07/31/2014 CAG-13-200 BERK - Consultant Services for the Senior Services Business Plan (NTE $27,000) CS $27,000 $27,000 P Contractor: (009274) BERK & ASSOCIATES INC 07/31/2014 CAG-12-103 Reid Middleton, Inc. - Taxiway Bravo Rehabilitation Project - Construction Management Services -Project ends October 2012 PW $215,742 $317,480 P Contractor: (066451) REID MIDDLETON INC 08/31/2014 CAG-13-192 Widener & Assoc - Logan Av Improvements - Environmental Consultant Agreement PW $59,931 $59,931 P Contractor: (091850) WIDENER & ASSOCIATES 08/31/2014 CAG-13-193 Widener & Associates - Consultant Agreement for Environmental Services for SW 43rd St /SE Carr Road/SE Petrovitsky Road PW $43,761 $43,761 P Contractor: (091850) WIDENER & ASSOCIATES 08/31/2014 CAG-13-196 WA State Military Dept & US Dept of Homeland Security - 2013 Emergency Mgmt Performance Grant (EMPG) rev: $96,967.00 Fire $96,967 $96,967 R 08/31/2014 CAG-14-045 ACES Tennis - Provides tennis programs for the community CS $10,000 $10,000 P 08/31/2014 CAG-14-059 Ivar's-Seasonal operation of the snack bar at the Henry Moses CS $10,000 $10,000 R 09/01/2014 Aquatic Center CAG-12-132 SRG Partnership, Inc. - Arhitectural Enginering Services for Renton Aerospace Training Center. PW $712,910 $1,519,052 P Contractor: (076706) SRG PARTNERSHIP INC 09/10/2014 CAG-11-121 Microsoft - Microsoft Agreement -enterprise for desktop operating system upgrade licenses for 600 qualified desktops ($180,000 per year- 3 yr agr) ASD $540,000 $540,000 P Contractor: (049434) MICROSOFT CORPORATION 09/30/2014 CAG-11-144 Edward Byrne Memorial Justice Assistance Grant - Domestic Violence Victim Advocacy Program Police $36,753 $36,753 R Contractor: (3136) DEPTARTMENT OF JUSTICE 09/30/2014 Data as of: 4/24/2014 9:19:28AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt Page 2 of 3 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 18 of 55 Contracts Expiring from 4/1/2014 thru 9/30/2014 Contract No Description Dept OrigContrAmt Current Amt Class Expiration CAG-13-197 Washington Traffic Safety Commission - MOU to provide funding Police $4,896 $4,896 R 09/30/2014 for KCLEA's to participate in Target Zero Teams DUI project. Rev. $4,896.00 Number of Contracts/Leases: 36 Expired Contract Amt: Payable $15,321,874 Receivable $245,805 Miscellaneous $0 Data as of: 4/24/2014 9:19:28AM Printed: 4/24/2014 \\RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt Page 3 of 3 6b. - City Clerk submits quarterly contract list for period 1/1/2014 to 3/31/2014, and Page 19 of 55 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Agreement with the Friends of the Cedar River Watershed, Landowner Collaboration for Knotweed Control on the Cedar River Meeting: REGULAR COUNCIL - 05 May 2014 Exhibits: Issue Paper Agreement Submitting Data: Dept/Div/Board: Community Services Staff Contact: Terry Flatley, Urban Forestry & Natural Resources Manager x6601 Recommended Action: Council concur Fiscal Impact: Expenditure Required: $ 167,753.44 Transfer Amendment: $ Amount Budgeted: $ 167,753.44 Revenue Generated: $ Total Project Budget: $ 167,753.44 City Share Total Project: $ SUMMARY OF ACTION: City Council approved the King Conservation District (KCD) Grant, "Landowner Collaboration to Control Knotweed along the Cedar River," in 2012 for $89,254. Amendment I and II were approved by the KCD Board as time extensions. Amendment III was approved by City Council and the KCD Board in January of 2014, which provided for a three-year term from 2014 through 2016 with an additional $100,026 for a total grant project award of $189,280. The Friends of the Cedar River Watershed (the Friends) is a not- for-profit conservation organization that has been working along the Cedar River to eradicate knotweed. The City of Renton and the Friends have partnered on the KCD grant project. Beginning in 2014, the Friends will organize private property owners with their outreach and education and training program to assist them with knotweed removal using a contractor. At the same time, City staff in the Parks and Golf Division will begin treating knotweed on 26 acres of natural area along the Cedar River. A contractor will treat some of the City property in areas where access becomes challenging. Treatment will occur again in 2015 to treat lesser areas of knotweed that were missed or came back. This will be followed by spot spraying, if needed, in 2016. Native trees and shrubs will be planted beginning in late 2015 and continuing through 2016. Volunteers organized by the Friends will perform planting on City property and a contractor will plant trees and shrubs on private property and areas difficult to access on City property. The Agreement covers the period from 2014 through 2016. Invoices will be submitted from the Friends and contractors and payable by the King Conservation District. The City of Renton will be reimbursed for its costs associated with contracting from the KCD grant. STAFF RECOMMENDATION: Approve an agreement with the Friends of the Cedar River Watershed for eradicating knotweed on private and public lands and planting native trees and plants from 2014 through 2016 in the amount of $167,715.00 and authorize the Mayor and City Clerk to sign the agreement. 6c. - Community Services Department recommends approval of a three-year Page 20 of 55 COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:April 28, 2014 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Terry Higashiyama, Community Services Administrator STAFF CONTACT:Leslie Betlach, Parks Planning and Natural Resources Director (x-6619) Terry Flatley, Urban Forestry and Natural Resources Manager (x-6601) SUBJECT:Agreement with the Friends of the Cedar River Watershed Concerning the 2012 King Conservation District Grant, Landowner Collaboration to Control Knotweed along the Cedar River Watershed ISSUE: Should the Council concur with the staff recommendation to enter into an Agreement with the Friends of the Cedar River Watershed concerning the implementation of the 2012 King Conservation District Grant, Landowner Collaboration to Control Knotweed along the Cedar River Watershed Project? RECOMMENDATION: Staff recommends approval of the Agreement with the Friends of the Cedar River Watershed to control knotweed along the Cedar River. The Agreement provides for a three-year project from 2014 through 2016 to allow for treatment of knotweed and planting native trees and shrubs where knotweed has been eradicated. BACKGROUND SUMMARY: On February 6, 2012 City Council approved the staff recommendation to accept the King Conservation District (KCD) Grant Project titled, “Landowner Collaboration for Knotweed Control along the Cedar River Watershed,” in the amount of $89,254.00 for one year. The grant date was extended through December 31, 2013 using the KCD amendment, Amendment I, due to funding issues by KCD. During 2013, the City learned that KCD would allow for multi-year grant projects and an addendum was prepared to take advantage of a three year project; controlling knotweed to a manageable level requires a minimum of three years. City staff prepared Amendment II in December of 2013 to extend the agreement through February 28, 2014; this allowed time for the KCD Board to review a proposed 6c. - Community Services Department recommends approval of a three-year Page 21 of 55 Don Persson, Council President Members of Renton City Council Agreement with the Friends of the Cedar River Watershed Concerning the 2012 King Conservation District Grant, Landowner Collaboration to Control Knotweed along the Cedar River Watershed April 28, 2014 Page 2 of 2 Amendment III and process the amendment through Renton City Council. Amendment III changed the original one year project into a three year project. The City was awarded the new proposal from KCD along with an additional amount of $100,026.00. The total grant project request from KCD combining the original approval of $89,254.00 plus the newly awarded amendment amount of $100,026.00 is $189,280.00. Because staff in-kind services will be utilized to treat knotweed on City property at a cost of $22,500.00 and, the value utilizing volunteers for planting of $47,822.40, the total project budget is $259,166.64. The Agreement with the Friends of the Cedar River Watershed is for $167,715.00 over the three-year term. It includes public and private landowner outreach and education, knotweed treatments using contractors for private lands and some public lands, planting native trees and shrubs with mostly volunteers and some with contractors and monitoring and mapping knotweed recidivism and native plant survival. Renton will receive $21,090.80 to cover contractor costs on a portion of the project area. CONCLUSION: The City of Renton along with its partner organization, The Friends of the Cedar River Watershed, will be able to manage knotweed that has invaded the Cedar River along its entire reach within the city limits utilizing the grant funds provided by the King Conservation District. Planting native species of trees and shrubs should provide subsequent control of knotweed as they grow and improve the riparian habitat along the Cedar River. Cc:Jay Covington, Chief Administrative Officer Iwen Wang, Administrative Services Department Administrator Misty Baker, Senior Finance Analyst 6c. - Community Services Department recommends approval of a three-year Page 22 of 55 LANDOWNER COLLABORATION FOR KNOTWEED CONTROL ALONG THE CEDAR RIVER THIS AGREEMENT is made as of the day of 2014, between the CITY OF RENTON, a non-charter code city under RCW 35A.02, and a municipal corporation of the State of Washington, hereinafter referred to as "RENTON", and FRIENDS OF THE CEDAR RIVER WATERSHED hereinafter referred to as "CONTRACTOR", to provide Knotweed Control and Plant Restoration Services along the Cedar River for public property located in Renton, Washington. RENTON and CONTRACTOR may be referred to as “Parties” in this Agreement. The Parties have negotiated and mutually agree to the following terms and conditions as set forth below: 1. Scope of Services. In exchange for the Contract Sum, CONTRACTOR shall provide all material and labor necessary to perform all required knotweed control and plant restoration services to City of Renton property described in the SCOPE OF WORK which is attached and fully incorporated into this AGREEMENT as EXHIBIT A. 2. Changes in Scope of Services. RENTON, without invalidating this AGREEMENT, may order changes in the services described in Exhibit A consisting of additions, deletions or modifications, as long as any related additional expenses are added to the Contract Sum. Such service changes must be authorized by a written Change Order signed by the Parties. 3. Time of Performance. CONTRACTOR shall commence performance of this AGREEMENT no later than ten (10) calendar days after Agreement’s final execution, and in full compliance with the times and schedules reflected in the SCOPE OF WORK. 4. Term of Contract. The term of this AGREEMENT shall be from the date of signing by RENTON through December 31, 2016. This AGREEMENT may be extended for additional periods of time only with the Parties prior mutual written consent. 5. Contract Sum. In exchange for CONTRACTOR performing all of specified services provided in the SCOPE OF WORK, RENTON agrees to pay CONTRACTOR an amount not to exceed $167,715.00 over a three-year period between 2014 through 2016. 6. Method of Payment. RENTON’S payment to CONTRACTOR will only be made after the services have been fully performed to RENTON’S satisfaction and a detailed CONTRACT AGREEMENT 6c. - Community Services Department recommends approval of a three-year Page 23 of 55 2014 Contract Agreement Friends of the Cedar River Watershed voucher or invoice is submitted in the form specified by RENTON. Payment will be made on a monthly basis, within thirty (30) calendar days of receipt of such voucher or invoice. RENTON shall have the right to withhold payment to CONTRACTOR for any work not completed in a satisfactory manner and according to the King Conservation District Grant Agreement for Award until such time as CONTRACTOR modifies such work so that the same is satisfactory. 7. Prevailing Wages. In accordance with RCW 39.12, CONTRACTOR shall pay no less than the prevailing wage rate to all employees and the same shall apply to any and all sub-contractors. CONTRACTOR shall submit a “Statement of Intent to Pay Prevailing Wages” and an “Affidavit of Wages Paid” in compliance with RCW 39.12.040 (Prevailing rate to be paid on public works and under public building service maintenance contracts -- Posting of statement of intent – Exception). 8. Warranty. CONTRACTOR warrants for itself and all of its employees, and any sub- contractors, that they have the requisite training, skill, and experience necessary to provide the services specified in the SCOPE OF WORK and are appropriately accredited and licensed by all applicable agencies and governmental entities. 9. Independent Contractor. CONTRACTOR and RENTON agree that CONTRACTOR is an independent contractor with respect to this Agreement and any and all related SERVICE CHANGES. Neither CONTRACTOR nor any employee or sub-contractor of CONTRACTOR shall be entitled to any benefits accorded City employees by virtue of the services provided under this AGREEMENT. CONTRACTOR shall be responsible for paying all applicable taxes including income and business taxes. 10. Discrimination Prohibited. As a condition of participation in and payment for this AGREEMENT, CONTRACTOR shall not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, the presence of any physical or sensory handicap, or sexual orientation, in the selection and/or retention of employees, or procurement of materials or supplies. 11. Assignment and Subcontract. CONTRACTOR shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 12. Record Keeping and Reporting. CONTRACTOR shall maintain accounts and records which properly and accurately reflect all direct and indirect costs expended and services provided in the performance of this AGREEMENT. CONTRACTOR agrees to provide access to any records required by RENTON. 13. Hold Harmless. CONTRACTOR shall indemnify, defend, and hold harmless RENTON, its agents, officers, officials, employees, representatives and volunteers from and against any and all claims, injuries, damages, losses, or suits including attorneys’ fees arising out of or in connection with the performance of this - 2 - 6c. - Community Services Department recommends approval of a three-year Page 24 of 55 2014 Contract Agreement Friends of the Cedar River Watershed AGREEMENT, except for injuries and damages caused by the sole negligence of RENTON. Should a court of competent jurisdiction determine that this AGREEMENT is subject to RCW 4.24.115 (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate or relative to a motor carrier transportation contract), then, in the event of liability for damages arising out of the bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of CONTRACTOR and RENTON, its agents, officers, officials, employees, representatives and volunteers, CONTRACTOR’S liability hereunder shall be only to the extent of CONTRACTOR’S negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes CONTRACTOR’S waiver of immunity under Title 51 RCW, entitled Industrial Insurance, solely for the purposes of this indemnification. THIS WAIVER HAS BEEN MUTUALLY NEGOTIATED BY RENTON AND CONTRACTOR. The provisions of this section shall survive the expiration or termination of this AGREEMENT. 14. Termination. Prior to the expiration of the Term, this AGREEMENT may be terminated with cause by either party, subject to a 30-calendar-day written notice of termination. The termination notice must specify the grievance and cause for termination and the grievance and cause must directly relate to a failure to meet specific contract provisions. Failure to terminate based on an actual grievance and cause shall constitute a breach of this AGREEMENT. In addition, a 30-day written notice of termination by RENTON will be provided to CONTRACTOR if funding for the next year’s contract is not available. If funding is not available, the termination of this AGREEMENT shall not constitute a breach. 15. Renton Business License. Prior to signing this AGREEMENT, CONTRACTOR agrees to apply for, obtain, and maintain a City of Renton Business License throughout the Term of this AGREEMENT. The license may be purchased from the Finance Department located in the City of Renton Municipal Building, 1055 South Grady Way, Renton, Washington. 16. Compliance with Laws. CONTRACTOR and all of CONTRACTOR’S agents, employees and sub-contractors shall perform the services in accordance with all applicable federal, state, county, and city laws, codes and ordinances. 17. Conflicts. In the event of any inconsistencies between CONTRACTOR proposals and this AGREEMENT, the AGREEMENT shall prevail. - 3 - 6c. - Community Services Department recommends approval of a three-year Page 25 of 55 2014 Contract Agreement Friends of the Cedar River Watershed 18. Insurance. CONTRACTOR shall secure and maintain the following insurance policies, and shall not cancel or suspend the insurance policies except upon forty- five (45) days (RCW 48.18.290, Cancellation by insurer) prior written notice by certified-mail to RENTON: a. Commercial General Liability Insurance: Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate throughout the duration of this Agreement. b. Workers’ Compensation: Workers’ compensation coverage, as required by the RCW 51, Industrial Insurance laws of the State of Washington. c. Renton as an Additional-Insured: It is agreed that on CONTRACTOR’S commercial general liability policy, the City of Renton will be named as an Additional-Insured on a primary and non-contributory basis. Any coverage maintained by RENTON is solely for the coverage and benefit of RENTON, and its elected officials, officers, agents, employees, representatives and volunteers. d. Verification of Coverage: Subject to Renton’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to Renton before executing the work of this AGREEMENT. Review of Policy: Upon request, CONTRACTOR shall give RENTON a full copy of the insurance policy for its records and for the Renton City Attorney’s or Risk Manager’s review. Termination: Notwithstanding any other provision of this Agreement, the failure of CONTRACTOR to comply with the above provisions of this section shall subject this Agreement to immediate termination without notice to any person in order to protect the public interest. This AGREEMENT is entered into as of the day and year written above. CITY OF RENTON Signature Denis Law, Mayor Printed Name and Title Attest Printed Name and Title CONTRACTOR Signature Printed Name and Title Friends of the Cedar River Watershed Business Name __________6512 23rd Avenue N.W._________ Mailing Address - 4 - 6c. - Community Services Department recommends approval of a three-year Page 26 of 55 2014 Contract Agreement Friends of the Cedar River Watershed Seattle WA 98117-5728 City State Zip Code Telephone Email APPROVED AS TO FORM: ________________________________ Larry Warren, City Attorney - 5 - 6c. - Community Services Department recommends approval of a three-year Page 27 of 55 EXHIBIT A SCOPE OF WORK LANDOWNER COLLABORATION FOR KNOTWEED CONTROL ALONG THE CEDAR RIVER CONTRACTOR shall perform all work under the Contract Agreement and according to the King Conservation District Grant Project Award (see attachment) approved by the King Conservation District Board on October 19, 2011 and amended on January 13, 2014. The following Scope of Work is based upon the attached worksheet. CONTRACTOR shall: 1. Collaborate with RENTON on the control of knotweed along the Cedar River for private and public lands. Control of knotweed on city-owned property means to monitor knotweed treatments performed by RENTON, provide reports of progress and survey knotweed control efforts. 2. Collaborate with RENTON on the plant types, species, and sizes to be planted. 3. Provide landowner outreach and education during 2014 in the following manner: a. Two workshops (EPA Match requirement; knotweed workshops) b. Four community outreach events (at special event venues) c. Distribute seventy-five landowner access permission letters d. Notify RENTON in advance of workshops, events, and other landowner contacts 4. Be responsible for landowner consultations and site visits and provide RENTON with a summary of results report of consultations and site visits. 5. Conduct knotweed surveys beginning in June of 2014 and follow-up survey following initial treatment on private and public property. Provide RENTON with the written results of all surveys. 6. Treat knotweed along the Cedar River on private lands, beginning at RENTON limits behind Ron Regis Park, 1501 Orcas Avenue SE to the I-405 overpass adjacent to Cedar River Park at 1717 Maple Valley Highway. 7. Perform habitat planting enhancement projects at the rate of 400 plants per acre on: a. Private Property. Purchase and installation of 500 plants on 10 properties. b. Public Property. Purchase and installation of at least 10,400 trees, shrubs and herbaceous plants. 8. Organize and conduct thirteen volunteer restoration events for up to 300 volunteers along the Cedar River project area. Volunteer organization and participation shall comply with RENTON requirements for enlisting volunteers. 9. Conduct restoration site maintenance along the Cedar River following initial treatments. 10. Perform knotweed location and survival surveys and mapping along the Cedar River project area during 2015 and 2016. Provide RENTON with all written or electronic files related to surveys as they are completed. 6 6c. - Community Services Department recommends approval of a three-year Page 28 of 55 Exhibit A Scope of Work 11. Provide a written report evaluating the project and its objectives to RENTON. RENTON shall: 1. Collaborate with CONTRACTOR on the control of knotweed along the Cedar River for private and public lands. 2. Assist CONTRACTOR with workshops, events, notifications and plant surveys. 3. Treat knotweed using chemical application methods on city-owned properties. 4. Shall assist in the supervision of volunteer planting work parties where planting occurs on city-owned property. Payment: 1. Invoices shall be submitted to RENTON for processing and payment for completed work only. Payment made thirty days following receipt of invoice. 2. Invoices shall include detailed descriptions for each line item with state sales tax added separately to the total. 3. Invoices shall include the CONTRACTOR name, address, phone number and date submitted. 4. Invoices shall be labeled: “Landowner Collaboration for Knotweed Control along the Cedar River.” - 7 - 6c. - Community Services Department recommends approval of a three-year Page 29 of 55 Exhibit A Worksheet Landowner Collaboration for Knotweed Control on the Cedar River 2014 Through 2016 Friends of the Cedar River Watershed Salaries and Benefits Amount Description Notes Landowner Outreach & Education 26,198.50$ Private property and events 24 hrs./month x 3 years + 67 LO @0.5 hrs.@$35/hr (-$5,214 EPA Match) Planting planning & design 6,400.00$ Private property 16 hrs./event x 10 events x $40/hr 13 Planting events 10,920.00$ Volunteer planting 24 hrs./event x $35/hr. Restoration design 2,600.00$ Private property - volunteers 5hrs./event x $40/hr. x 13 events Survival Surveys & Maintenance 3,360.00$ Public & private property 4 days/year x 8hrs/day for 3 yrs. X $35/hr. Total 49,478.50$ Travel/Meals/Mileage Amount Description Notes Rental truck 1,404.00$ For planting events 13 events x $108/event Travel to field 847.50$ 10 trips/yr x 50 mi x 3 yrs. x $0.565 Total 2,251.50$ Office/Field Supplies Amount Description Notes Gloves 90.00$ 15 pairs @ $6 ea. Shovels 200.00$ 10 shovels @ $20 ea. Waders 186.00$ Total 476.00$ Contracted, Professional Services Amount Description Notes Knotweed on private property 8,870.00$ Treatments on 5 acres 5 acres over 3 years @ $1,152/day GIS Mapping and Survey 45,000.00$ Public and private property $15,000/year x 3 years Private property planting 16,000.00$ 10 properties 10 x $1,600 FCRW Administrative Fee 6,987.04$ Contract administration 10% FCRW overhead costs Public property planting 5,700.00$ 3,000 plants $1,900 per 1,000 plants Total 82,557.04$ 86c. - Community Services Department recommends approval of a three-year Page 30 of 55 Exhibit A Worksheet Landowner Collaboration for Knotweed Control on the Cedar River 2014 Through 2016 FCRW (continued) Native Plants Amount Description Notes Private property plants 1,750.00$ Purchase 500 plants 50 plants/parcel x 10 x $3.50 Public property plants 31,200.00$ Purchase 10,400 plants Approximate distribution: (400 plant/A x 26 A x $3/plant)15-30% Trees 35-60% Shrubs 15-30% Live stakes 5-10% Herbaceous 0-20% Salvaged plants Total 32,950.00$ FCRW Match (In-kind)Amount Description Notes FCRW Volunteers 34,538.40$ 13 Planting events 13 events x 30/event x 4/event x $22.14/hr. Total 34,538.40$ FCRW Summary Amount Description Notes Project total 202,251.84$ Match 34,538.40$ Volunteer value Request 167,713.44$ Contract agreement amount From KCD Grant Funds City of Renton Item Amount Description Notes Contracted knotweed treatment 17,740.80$ Treatment to 9 acres 2014-2016 at $1,152/day Herbicide, sprayers, equipment 3,000.00$ Materials purchase 26 acres Travel/meals 350.00$ Staff Total 21,090.80$ Renton Match Amount Description Notes Labor 22,500.00$ Treatment of knotweed 2014-2016 Total 22,500.00$ 96c. - Community Services Department recommends approval of a three-year Page 31 of 55 Exhibit A Worksheet Landowner Collaboration for Knotweed Control on the Cedar River 2014 Through 2016 City of Renton (continued) Renton Summary Amount Description Notes Project total 43,590.80$ Match 22,500.00$ In-kind labor Parks maintenance staff Request 21,090.80$ KCD Grant Project Summary Amount Description Notes Project Total 245,842.64$ Match Total 57,038.40$ Total Grant Request 188,804.24$ KCD Grant Request Approved: $189,280.00 Attachment: Agreement for Award of King Conservation District Member Jurisdiction Grant and Agreement Amendment Request 106c. - Community Services Department recommends approval of a three-year Page 32 of 55 6c. - Community Services Department recommends approval of a three-year Page 33 of 55 6c. - Community Services Department recommends approval of a three-year Page 34 of 55 6c. - Community Services Department recommends approval of a three-year Page 35 of 55 6c. - Community Services Department recommends approval of a three-year Page 36 of 55 6c. - Community Services Department recommends approval of a three-year Page 37 of 55 6c. - Community Services Department recommends approval of a three-year Page 38 of 55 6c. - Community Services Department recommends approval of a three-year Page 39 of 55 6c. - Community Services Department recommends approval of a three-year Page 40 of 55 6c. - Community Services Department recommends approval of a three-year Page 41 of 55 6c. - Community Services Department recommends approval of a three-year Page 42 of 55 6c. - Community Services Department recommends approval of a three-year Page 43 of 55 6c. - Community Services Department recommends approval of a three-year Page 44 of 55 6c. - Community Services Department recommends approval of a three-year Page 45 of 55 6c. - Community Services Department recommends approval of a three-year Page 46 of 55 6c. - Community Services Department recommends approval of a three-year Page 47 of 55 6c. - Community Services Department recommends approval of a three-year Page 48 of 55 Member Jurisdiction & WRIA Forum Grant Program  Agreement Revision Request, Scope of Work Revision Detail  v7-18-08  Page 1 of 3 Revised Project Description: If applicable, use the sections below to compare the approved project description to the proposed project description. Approved Project Description: Landowner Collaboration for Knotweed Control on the Cedar River. In 2012, the City of Renton submitted the original grant request for “Landowner Collaboration for Knotweed Control along the Cedar River Project,” as a three year project. The application was revised because the KCD was only approving one year projects at that time. Because treatment of knotweed and planting cannot occur within the same year due to native plant sensitivity to chemically treating knotweed and follow- up treatments to knotweed are required for at least two more years, the City of Renton requests both a time extension and additional funds to properly treat the knotweed and plant native species. Due to funding issues during 2011-2012 with KCD, the project could not be started in time and the City of Renton requested and was approved a time extension through 2013. The amount awarded by the original KCD grant was $89,254. Revised Project Description: The scope of work has not significantly changed from the original proposal (submitted in 2012) other than the request for a 3-year project beginning in 2014 and ending in 2016. In addition, we would like to replicate survey work done on upstream portions of the river by other agencies to track knotweed treatments and native plant survival in conjunction with their GIS survey work previously performed. The knotweed project requires a minimum of three years to accomplish, therefore, the City of Renton is requesting a time extension through December 31, 2016. Treating knotweed during 2014, 2015 and 2016 and planting in 2016 the City is requesting additional funds. The original grant award was $89,254. The City is requesting an additional grant amount of $100,026 for a total of $189,280. Revised Activities and Measurable Results: If applicable, use the table below to compare approved activities and measurable results to the revised and/or new activities and measurable results. Identify which (if any) of the approved activities are to be canceled, continued, or changed, and provide an explanation for the changes. Use the right column to list all new proposed activities. Approved Activities and Measurable Results Revised Activities and Measurable Results Landowner Outreach and Education – workshops (2 per year), events (4 per year), permission letters 2014 through 2016 Member Jurisdiction & WRIA Forum Grant Program Scope of Work Revision Detail 6c. - Community Services Department recommends approval of a three-year Page 49 of 55 Member Jurisdiction & WRIA Forum Grant Program  Agreement Revision Request, Scope of Work Revision Detail  v7-18-08  Page 2 of 3 Landowner consultations and site visitations – 10 per year 2014 through 2016 Knotweed surveys Knotweed surveys using GPS data collection Knotweed Treatment No bending of knotweed because it has been found to not be effective in treating knotweed – it goes dormant. Chemical applications to knotweed on approximately 30 acres (City owned parcels) and 5 acres (private) by City staff and contractor; late summer of 2014. Habitat enhancement on private properties Native species plantings of approximately 35 acres by volunteers (FCRW)/contractor, fall/winter of 2016 using approximately 14,000 native trees and shrubs. Volunteer restoration events – 6 events, 200 volunteers, 16 acres enhanced habitat No change Restoration maintenance – 16 acres maintained No change Monitoring Surveys - Monitor for native plant survival in 2014 Monitor and treat for knotweed in year 2 (2015) on approximately 35 acres by City staff and contractor. Monitor for native plant survival in 2015 Monitor for native plant survival and replace dead plants by FCRW on 35 acres, 2017. Monitor for native plant survival – Grant requirements completed in 2016 Monitor and treat for knotweed in year 3 (2016) on approximately 35 acres by City staff and contractor. Monitor for native plant survival in year 3 (2016) and replace dead plants on approximately 35 acres by FCRW/contractor Summary of Knotweed/Planting from Schedule above: 2014 – treat knotweed (July/August/September) 2015 – follow-up treatment of knotweed (July/August/September) 2016 – follow-up treatment of knotweed (July/August/September) 2016 – plant native species (November – December) 6c. - Community Services Department recommends approval of a three-year Page 50 of 55 Member Jurisdiction & WRIA Forum Grant Program  Agreement Revision Request, Scope of Work Revision Detail  v7-18-08  Page 3 of 3 Revised District Acknowledgement: If applicable, describe how KCD funding will be acknowledged in association with the proposed revised activities over the duration of the project: N/A (acknowledgement has not changed from the original one year proposal except will be on-going for the three-year period). 6c. - Community Services Department recommends approval of a three-year Page 51 of 55 Grantee: Awarded Project Budget (same as grant application budget)Proposed Revised Budget (same as information in most recent Expense Report-YTD actual expenditures) KCD Funds Total KCD Funds Total (by line item)(by line item) Salaries and Benefits 39450 76,000.00 5214 120,664.00 Salaries and Benefits 55000 25,000.00 48000 128000 Travel/Meals/Mileage 2244 350 220 2814 Travel/Meals/Mileage 2800 150 0 2950 Office/Field Supplies 3,360.00 3,000.00 260 6,620.00 Office/Field Supplies 480 1000 0 1480 Land Acquisition 0 0 0 0 Land Acquisition 0 0 0 0 Permits 0 0 0 0 Permits 0 0 0 0 Other (specify) Plants, Outreach Materials, food for events, Volunteers 25000 9660 34660 Other (specify) Plants 33000 0 0 33000 TOTAL (by source)89,254.00 79,350.00 15,354.00 183,958.00 TOTAL (by source)189,280.00 26,150.00 48,000.00 263,430.00 Other Funds (specify) City of Renton Other Funds (specify) Friends of the Cedar River Watershed Project Name: Landowner Collaboration for Knotweed Control on the Cedar River Revised Project Budget: Use the tables below to compare the awarded project budget to the proposed revised project budget. Alternatives for completing the tables include inserting the budget table from the original grant application to replace the Awarded Project Budget table; inserting the budget summary table from the most recent copy of the project expense report to replace the Proposed Revised Budget table; attaching budgets from a matching fund grant that clearly identifies the revised allocation of KCD Special Assessment funds. Other Funds (specify) City of Renton Contracted/Professional Services 19,200.00 0 0 Other Funds (specify) Friends of the Cedar River Watershed City of Renton 19,200.00 98000 0 0 98000Contracted/ Professional Services Member Jurisdiction & WRIA Forum Grant Program Budget Revision Detail Form 6c. - Community Services Department recommends approval of a three-year Page 52 of 55 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Request to Fill Public Works Department Maintenance Services Division Fleet Manager Position (Grade M30) at Step D of the 2014 Salary Schedule Meeting: REGULAR COUNCIL - 05 May 2014 Exhibits: Issue Paper Submitting Data: Dept/Div/Board: Public Works Staff Contact: Gregg Zimmerman, ext. 7311 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Authorization is requested to fill the Public Works Maintenance Services Division Fleet Manager position (Grade M30) at Step D of the 2014 Salary Schedule. City Policy 300-41 requires that Council approve the filling of positions at salary ranges above Step C. The candidate we have selected to fill this position comes to us with 20 years of fleet management experience gained from previous fleet management positions held with the city of Seattle, Washington State Patrol and most recently the University of Washington. The selected candidate’s qualifications best meet the requirements for this position and he possesses the desired knowledge and skill level. STAFF RECOMMENDATION: Authorize the hire a Fleet Manager position (Grade M30) in the Public Works Department Maintenance Services Division at Step D of the salary schedule 6d. - Public Works Department requests authorization to hire a Fleet Manager at Page 53 of 55 PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:April 28, 2014 TO:Don Persson, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Gregg Zimmerman, Public Works Administrator, Ext. 7311 SUBJECT:Request to Fill Public Works Department Maintenance Services Division Fleet Manager Position (Grade M30) at Step D of the 2014 Salary Schedule ISSUE: Should authorization be granted to the Public Works Department Maintenance Services Division to fill its Fleet Manager position (Grade M30) at Step D of the 2014 Salary Schedule? RECOMMENDATION: Authorize the Public Works Department Maintenance Services Division to fill its Fleet Manager position (Grade M30) at Step D of the salary schedule. BACKGROUND SUMMARY: The Public Works Department Maintenance Services Division requests authorization to fill its Fleet Manager position (Grade M30) at Step D of the salary schedule. City policy (300-41) requires that Council approve the filling of vacant positions at salary ranges above Step C. The Public Works Department has accepted the intent to retire from its current Fleet Manager. His last day is June 13. The Mayor and Human Resources Risk Management Administrator have approved overfilling this position for 30 days for training purposes. The selected candidate verbally accepted this position April 24. The Fleet Manager is a position requiring specific and specialized knowledge and skills which extends beyond regular fleet vehicles and includes emergency vehicles and heavy equipment, 6d. - Public Works Department requests authorization to hire a Fleet Manager at Page 54 of 55 Don Persson, Council President Members of the Renton City Council Page 2 of 2 April 28, 2014 depreciation of the fleet, managing the replacement schedule, recognizing types of vehicles that will best suit a department’s needs and budget management. The selected applicant best meets the requirements for this position and possesses the desired knowledge and skill level. It is also critical that the department hires the most qualified candidate who possesses budget management experience, as in the next few months the city will begin developing the next biennium budget. Since the retiring Fleet Manager is currently receiving a salary at Grade M30, Step E ($7987/month), hiring the new Fleet Manager at Grade M30, Step D ($7603/month) will create a savings in 2014 of $2700 (7987 – 7603 = 384 savings per month; 384 x 7 months = 2688). The ability to offer this candidate the Fleet Manager position at Grade M30, Step D, would help to offset reductions in leave balances and benefits package that the candidate will sustain in accepting this position with the city. CONCLUSION: The Public Works Department recommends authorization to fill the Fleet Manager position (Grade M30) at Step D of the salary schedule to ensure the city is able to maintain knowledge and experience in fleet management and maintenance. cc:Nancy Carlson, Human Resources/Risk Management Administrator Iwen Wang, Administrative Services Administrator Mike Stenhouse, Maintenance Services Division Director Cathryn Laird, Human Resources Manager Hai Nguyen, Finance Analyst Brian Sandler, Human Resources Analyst Carolyn Kraft, Human Resources Assistant 6d. - Public Works Department requests authorization to hire a Fleet Manager at Page 55 of 55