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HomeMy WebLinkAboutREGULAR COUNCIL - 19 May 2014 - Agenda - PdfAGENDA RENTON CITY COUNCIL REGULAR MEETING May 19, 2014 Monday, 7 p.m. *REVISED* 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.SPECIAL PRESENTATION a. Washington State Department of Transportation - "Changes to SR 167 HOT Lanes this Summer" 4.ADMINISTRATIVE REPORT 5.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The first comment period is limited to one-half hour. The second comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 5/12/2014. Council concur. b. City Clerk reports bid opening on 5/13/2014 for CAG-14-054, Airport Lift Station Replacement project; five bids; engineer’s estimate $805,263; and submits staff recommendation to award the contract to the low bidder, Equity Builders, LLC, in the amount of $672,455.05. Council concur. c. Administrative Services Department submits the following requests for utility bill adjustments due to water leaks and recommends granting the adjustments in the total amount of $11,444.94: 7844 S. Langston Rd. (single-family residence) - $3,641.49; 2300 East Valley Rd. (Strada Da Valle building) $2,086.43; 205 Sunset Blvd. N. (Star Haircuts) $2,302.18; and 808 S. 3rd St. (Rubattino's) $3,414.84. Refer to Finance Committee. d. Community and Economic Development Department submits 13 proposed 2014 Title IV (Development Regulations) Docket #10 amendments items and summaries to commence the annual review processes. Refer to Planning and Development Committee and Planning Commission. e. Community Services Department requests approval to allow wine and beer sampling at the Renton Farmers Market. Refer to Committee of the Whole. f. Community Services Department recommends approval of an interlocal agreement with King Conservation District to accept $15,000 in grant funds for the 2014 Renton Farmers Market. Refer to Finance Committee. Page 1 of 124 g. Community Services Department requests approval to waive golf course green fees and driving range fees in the amount of $11,600 for the Renton, Hazen, Lindbergh and Liberty High School golf teams for the 2014 season. Council concur. h. Community Services Department submits the internal Park Donation and Memorial Policy. Information. i. Community Services Department recommends approval of the Parks Maintenance Division reorganization and the reclassification of the Parks Maintenance Supervisor (grade a21) position to Parks Maintenance Manager (grade m28) position, and the Lead Parks Maintenance Worker (grade a16) position to Parks Maintenance Supervisor (grade a21) position; and approval to increase the current .75 FTE (Full Time Equivalent) Farmers Market Coordinator position to full time, with costs absorbed in the current 2014 budget. Refer to Finance Committee. j. Community Services Department recommends approval of a 10-year Concession Agreement with Ivar's Inc. for the operation of Ivar's Restaurant, Kidd Valley Restaurant, and the Bath House Snack Bar located at Gene Coulon Memorial Beach Park in the amount of $200,000 annually. Refer to Finance Committee. k. Community Services Department reports receipt of eight 2014 Neighborhood Grant Program – Newsletter/Communication applications and recommends funding all eight projects totaling $50,686. Refer to Finance Committee. Refer to Community Services Committee. l. Transportation Systems Division recommends approval of Amendment No. 5 to LAG-10-001, with The Boeing Company, related to the termination of Boeing Substation B-1 from the leased area (453 square feet), resulting in an annual revenue decrease of $298.98. Refer to Transportation (Aviation) Committee. 7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Public Safety Committee: Amend RMC 6-15-4.A.2 - Clarify Massage Facilities Inspection Interpretation 8.RESOLUTIONS AND ORDINANCES Ordinance for first reading: a. Amend RMC 6-15-4.A.2 - Clarify Massage Facilities Inspection Interpretation (See 7.a.) 9.NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 10.AUDIENCE COMMENT 11.ADJOURNMENT Page 2 of 124 COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) COUNCIL CHAMBERS May 19, 2014 CANCELED • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM Page 3 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Contract Award for Bid Opening on 5/13/2014; CAG-14-054; Airport Lift Station Replacement Project Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Staff Recommendation Bid Tab (5 bids) Submitting Data: Dept/Div/Board: City Clerk Staff Contact: Bonnie Walton, City Clerk ext. 6502 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ 672,455.05 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ 850,000 City Share Total Project: $ SUMMARY OF ACTION: Engineer's Estimate: $805,263.00 In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within total project budget, and there were no irregularities with the low bid. Therefore, staff recommends accepting the low bid submitted by Equity Builders, LLC in the amount of $672,455.05 for the Airport Lift Station Replacement project. STAFF RECOMMENDATION: Accept the low bid from Equity Builders, LLC in the amount of $672,455.05 for the Airport Lift State Replacement project and authorize the Mayor and City Clerk to sign. 6b. - City Clerk reports bid opening on 5/13/2014 for CAG-14-054, Airport Lift Page 4 of 124 6b. - City Clerk reports bid opening on 5/13/2014 for CAG-14-054, Airport Lift Page 5 of 124 6b. - City Clerk reports bid opening on 5/13/2014 for CAG-14-054, Airport Lift Page 6 of 124 6b. - City Clerk reports bid opening on 5/13/2014 for CAG-14-054, Airport Lift Page 7 of 124 6b. - City Clerk reports bid opening on 5/13/2014 for CAG-14-054, Airport Lift Page 8 of 124 6b. - City Clerk reports bid opening on 5/13/2014 for CAG-14-054, Airport Lift Page 9 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Utility Bill Leak Adjustments Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Leak Adjustment Requests (4) 1 .7844 S Langston Rd 2. 2300 East Valley Rd 3. 205 Sunset Blvd N 4. 808 S 3rd St Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Jamie Thomas x6929 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The Utility Billing department has received four utililty bill leak adjustment requests, for adjustments totaling $11,444.94. The background for each request is summarized below: 1. 7844 S Langston Rd - Single Family Residence Crack in main line pipe running to house and repairs have been made. Since this is a residential, single- family home there were no additional sewer or King County Metro charges incurred. The account is eligible for a 50% credit on above normal water consumption, as follows: Water $3,641.49 2. 2300 East Valley Rd. - Strada Da Valle building Interior copper line crack, inside office building "A". This leak was identified by the AMR alarm, which significantly reduced the amount of water lost. All necessary repairs have been made. Since the leak did not occur in a main line, only Sewer and King County Metro charges are eligible for adjustment, as follows: Sewer $ 735.08 KC Metro $1,351.35 Total $2,086.43 3. 205 Sunset Blvd N - Star Haircuts Crack in main line under driveway, after the leak was identified, it was immediately repaired. This account is eligible for water, sewer, and King County Metro, as follows: Water $385.42 Sewer $ 677.34 KC Metro $1,239.42 Total $2,302.18 4. 808 S 3rd St - Rubattino's Crack in interior 1/2 inch water line in the bar area. This leak was identified by the AMR alarm, which significantly reduced the amount of water lost. All necessary repairs have been made. Since the leak did not occur in a main line, only Sewer and King County Metro charges are eligible for adjustment, as follows: Sewer $1,241.76 KC Metro $2,173.08 Total $3,414.84 STAFF RECOMMENDATION: Approve utility bill adjustments as presented in accordance with City Code 8-4-46 and 8-5-23. 6c. - Administrative Services Department submits the following requests for utility Page 10 of 124 6c. - Administrative Services Department submits the following requests for utility Page 11 of 124 Property Type:Reason For Adjustment:Address:Water Adjustment‐Maximum of 2 meter reading periods/50% of 'leaked' Consumptiontier1 tier2tier311.5Billed:4204090 8.5 40010.5Billed:7907800 9.5 770Totals 1188 0 18 1170Monthly Bi‐Monthly20131st Tier0‐50‐10 3.63 0‐$                2nd Tier6‐10 11‐20 4.86 18 87.48$            3rd Tierover 10 over 20 6.15 1170 7,195.50$      7,282.98$   Water 13,641.49$ CommentsPeriod 2 ‐ Prior 2 years 2 month avge:             City Leak/Misread meter‐ Adjustment formAccount Number:7844 Langston Rd 13587Period 1 ‐Prior 2 years 2 month avge: 6c. - Administrative Services Department submits the following requests for utility Page 12 of 124 6c. - Administrative Services Department submits the following requests for utility Page 13 of 124 6c. - Administrative Services Department submits the following requests for utility Page 14 of 124 6c. - Administrative Services Department submits the following requests for utility Page 15 of 124 6c. - Administrative Services Department submits the following requests for utility Page 16 of 124 6c. - Administrative Services Department submits the following requests for utility Page 17 of 124 6c. - Administrative Services Department submits the following requests for utility Page 18 of 124 6c. - Administrative Services Department submits the following requests for utility Page 19 of 124 6c. - Administrative Services Department submits the following requests for utility Page 20 of 124 6c. - Administrative Services Department submits the following requests for utility Page 21 of 124 6c. - Administrative Services Department submits the following requests for utility Page 22 of 124 6c. - Administrative Services Department submits the following requests for utility Page 23 of 124 6c. - Administrative Services Department submits the following requests for utility Page 24 of 124 6c. - Administrative Services Department submits the following requests for utility Page 25 of 124 6c. - Administrative Services Department submits the following requests for utility Page 26 of 124 Property Type:Reason For Adjustment:Address:Water Adjustment‐Maximum of 2 meter reading periods‐Consumption Adjustment Calulation51Billed:16911854Billed:1631092272271 Time 5 Year/50% of 'leaked' ConsumptionPeriod 1Period 2Total adj consRateWater ‐ rate 1118 23 141.00 3.32468.12$          50% water(385.42)$                Water ‐ rate 20 86 86.00 3.52302.72$          (677.34)$                Sewer ‐ rate 1118 88 206.00 2.97611.82$          (1,239.42)$            Sewer ‐ rate 20 21 21.00 3.1265.52$            KC Sewer118 109 227.00 5.461,239.42$      TOTAL(2,302.18)$ Adj. Cons RateWater3.32$           ‐$                Sewer2.97$           ‐$                KC Sewer5.46$           ‐$                ‐$                ‐$                ‐$                ‐$                Total: -$ CommentsPeriod 2 ‐ Prior 2 years 2 month avge: 100 % of sewer overageAccount Number:1735            NON‐RESIDENTIAL Leak/Misread meter‐ Adjustment formMisread Meter/City Leak Water Adjustment/Prior year overflow/100% of overagePeriod 1 ‐Prior 2 years 2 month avge: 205 N Sunset Blvd NNote: For misreads‐enter neg cons and correct read into meter history and set billed to Y.6c. - Administrative Services Department submits the following requests for utility Page 27 of 124 6c. - Administrative Services Department submits the following requests for utility Page 28 of 124 6c. - Administrative Services Department submits the following requests for utility Page 29 of 124 6c. - Administrative Services Department submits the following requests for utility Page 30 of 124 6c. - Administrative Services Department submits the following requests for utility Page 31 of 124 6c. - Administrative Services Department submits the following requests for utility Page 32 of 124 6c. - Administrative Services Department submits the following requests for utility Page 33 of 124 Property Type:Reason For Adjustment:Address:Water Adjustment‐Maximum of 2 meter reading periods‐Consumption Adjustment Calulation21Billed:33731613Billed:95823981 Time 5 Year/50% of 'leaked' ConsumptionPeriod 1Period 2Total adj consRateWater316 82 398.00 3.32‐$                50% water‐$                        Sewer316 82 398.00 3.121,241.76$      (1,241.76)$            KC Sewer316 82 398.00 5.462,173.08$      (2,173.08)$            TOTAL(3,414.84)$ Adj. Cons RateWater3.32$           ‐$                Sewer2.97$           ‐$                KC Sewer5.46$           ‐$                ‐$                ‐$                ‐$                ‐$                Total: -$ CommentsPeriod 2 ‐ Prior 2 years 2 month avge: 100 % of sewer overageAccount Number:4566            NON‐RESIDENTIAL Leak/Misread meter‐ Adjustment formMisread Meter/City Leak Water Adjustment/Prior year overflow/100% of overagePeriod 1 ‐Prior 2 years 2 month avge: 808 S 3rd StNote: For misreads‐enter neg cons and correct read into meter history and set billed to Y.6c. - Administrative Services Department submits the following requests for utility Page 34 of 124 6c. - Administrative Services Department submits the following requests for utility Page 35 of 124 6c. - Administrative Services Department submits the following requests for utility Page 36 of 124 6c. - Administrative Services Department submits the following requests for utility Page 37 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: 2014 Title IV Docket #10 Amendments Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Issue Paper with 2014 Title IV Docket #10 Amendments Table and Summaries Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: C. E. "Chip" Vincent, (x6588) Recommended Action: Refer to the Planning and Development Committee and the Planning Commission. Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Begin the 2014 Title IV Docket #10 review. There are 13 City initiated items and all items are shown in the attached table. STAFF RECOMMENDATION: Approve for Planning Commission review and recommendation the 2014 Title IV Docket #10 proposal as presented. 6d. - Community and Economic Development Department Page 38 of 124 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:April 21, 2014 TO:Don Persson, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:C. E. “Chip” Vincent, CED Administrator STAFF CONTACT:C. E. “Chip” Vincent, CED Administrator (x6588) SUBJECT:2014 Title IV Docket #10 Amendments Review ISSUE: Should the 2014 Title IV Docket #10 Amendments be referred to the Planning & Development Committee and the Planning Commission? RECOMMENDATION: Refer the 2014 Title IV Docket #10 Amendments to the Planning and Development Committee and Planning Commission for review. BACKGROUND SUMMARY: RMC 4-8-070G outlines the types of review the Planning Commission shall conduct. The review of the Development Regulations (Title IV Docket) process is specifically listed. Land Use Regulations review occurs upon Council request. The Planning Commission will make recommendations regarding the Land Use Regulations to the Council. Final recommendation of the Title IV Docket will be the authority of the Council. Title IV Development Regulations This process is codified in RMC 4-9-025, Title IV Development Regulation Revision Process. Staff has compiled a series of amendments to Title IV of the Renton Municipal Code (Development Regulations) that initiates several new regulatory initiatives that respond to important issues facing the City. The proposed list of amendments includes City initiated amendments as shown in the 2014 Title IV Docket #10 Amendments Table and was arrived at after consultation with the Planning Commission and Planning & Development Committee. CONCLUSION: The proposed schedule for review of the Title IV Docket #10 Amendments is for the Planning Commission review to occur during April through November 2014. 6d. - Community and Economic Development Department Page 39 of 124 2014 TITLE IV DOCKET #10 AMENDMENTS City (Staff, Council, Planning Commission) Initiated Amendments Hearing Examiner Code Update Appeal Period: Code doesn’t set time limits for appeals of most HEX decision to the City Council or address whether reconsideration tolls the appeal period. Decision: Allow the Hearing Examiner to make oral decisions, in addition to written decisions [See Northshore Investors, LLC v. Tacoma Decision] Time Allowed for Making Decisions: Establish maximum 10 days period within which HEX is required to render a decision, consistent with State RCW. Home Agriculture Amend home agricultural sales to comply with Cottage Food Operation law. Also check home occupations Applicability for Additions and Modifications in Design Districts Establish thresholds for when additions and mod shall comply with requirements in Design Districts. Residential Setbacks for Garages The current setback for primary structures is 15 feet. There is no longer a requirement for a 20-foot setback for garages and should be reviewed. Private Roads Standards Currently, City code allows up to six individual lots to access off of a private road, essentially a driveway, to simply provide a drivable surface without additional improvements (curb cuts, sidewalks, street lighting …). The number of lots accessing those private roads should be re-evaluated. Also address the “maximum number of driveways” provisions should also be amended for clarification Maximum Lot Area, Building Coverage, and Impervious Surface Area Re-evaluate minimum lot areas to more closely relate to the density for residential zones and re-evaluate provisions for maximum building coverage and maximum surface area. Utilities, Open Space, and Critical Areas in Tracts Identify clear parameters for subdivisions that would require, utilities, open space, and critical areas be placed into tracts instead of easements. The placement of these items in tracts provides for ease of maintenance by the City and/or HOA and enhanced protection of critical areas. AT&T Network Expansion The City of Renton has received a request to consider amendments to the Renton Municipal Code to revise the permitting requirements for wireless communications facilities. New technology and increasing demand for wireless service have created the need to update these elements of the code. The issues to be addressed by the amendments include adding language to allow efficient permitting of new small cell technology, addressing the new federal legislative requirements for municipalities regarding wireless communications facilities, and updating the use provisions in all zones to address height, setback and screening of wireless communications facilities. Sprinklers Consider require sprinklers for new homes in formal plats of 10 lots or more. Retaining Walls Currently, there are no regulations regarding retaining walls in the code, except in the fence regulations. Review how high retaining walls can be and provide restrictions as it relates to setbacks and/or front, side, or rear yards. Tree Removal Re-evaluate the number of trees a property owner can cut in a 12-month period without a permit. Currently, if the property is less than 35,000 square feet, up to 3 trees can be removed in a 12-month period. If the property is larger than 35,000 square feet, then up to 6 trees can be removed. This has resulted in large numbers of trees being removed without any City oversight. Lot Line Adjustments Provide clarity in the lot line adjustments rules that boundary line adjustment cannot circumvent other aspects of City code. Parking Requirements Modify the parking requirements (RMC 4-4-080) through the site plan review process. 6d. - Community and Economic Development Department Page 40 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Wine/Beer Sampling at the Renton Farmer's Market Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Issue Paper Submitting Data: Dept/Div/Board: Community Services Staff Contact: Carrie Olson, Farmer's Market Coordinator, Ext. 7214 Recommended Action: Refer to Committee of the Whole Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Only Washington State wineries/breweries with wine or beer of their own production with a Farmer's Market Endorsement may sample at a Farmer's Market. Only Winery/Brewery employees who hold a valid Mandatory Alcohol Server Training permit are allowed to serve samples. Only three wineries or breweries may attend the Renton Farmers Market each week, and each of those vendors may only serve 2 ounces of beverage for sampling - limiting the potential total samples at 6 ounces per person. Patrons must remain in a designated space for sampling and wineries/breweries must provide food. In addition, Renton Farmer's Market will require vendors to sign an Addendum to the RFM agreement reiterating requirements and require additional insurance coverage’s including liquor liability and charge a fee for samples that may be applied towards a purchase of the wine/beer. The benefit of wine/beer sampling at the Renton Farmers Market is to promote the sale of agricultural products grown and produced in Washington directly to consumers. STAFF RECOMMENDATION: Approve wine/beer sampling at the Renton Farmers Market 6e. - Community Services Department requests approval to allow wine and beer Page 41 of 124 COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE: May 1, 2014 TO: Don Persson, Council President Members of Renton City Council VIA: Denis Law, Mayor FROM: Terry Higashiyama, Administrator Community Services STAFF CONTACT: Carrie Olson, Farmers Market Coordinator, Ext. 7214 SUBJECT: Wine Sampling at the Renton Farmers Market ISSUE: Should the Renton Farmers Market (RFM) allow Wine and Beer Sampling? RECOMMENDATION: Approve request for the Renton Farmers Market (RFM) to allow Wine and Beer Sampling. BACKGROUND SUMMARY: RFM must apply for Authorization to allow sale and sampling of wine/beer. Only Washington State wineries/breweries with wine or beer of their own production with a Farmers Market Endorsement may sample at a farmers market. Limited to three (3) winery/brewery PER market day. Each winery/brewery can only sample two-ounces per person, for a total of six ounces per person per market day. A barrier of at least 42” in height must designate the sampling area, allowing for observation and control of those sampling. Moveable stations or ropes are an example. Customers must remain in designated sampling area while sampling. Winery/brewery employees serving samples must hold a valid Mandatory Alcohol Server Training (MAST) permit. Winery/brewery must provide food (crackers/pretzels acceptable). 6e. - Community Services Department requests approval to allow wine and beer Page 42 of 124 Don Persson, Council President Members of Renton City Council Page 2 of 2 May 5, 2014 In addition, RFM will: Require each winery/brewery to sign an Addendum to the RFM Agreement reiterating the above requirements, as well as provide evidence of Commercial General Liability Insurance with limits of $1/$2 million, and state that winery/brewery has Liquor Liability coverage for off -site alcohol events. A copy of the Certificate of Insurance naming the City of Renton as a noncontributing additional insured will also be provided before this agreement is finalized. RFM will also require that wineries/breweries shall charge a nominal fee for samples, which may be applied towards purchases. RFM will not define the charge for samples. Cc: Jay Covington, Chief Administrative Officer Terry Higashiyama, Community Services Administrator Gary Lamb, Risk Manager Kevin Milosevich, Chief of Police Carrie Olson, Farmer’s Market Coordinator Larry Warren, City Attorney 6e. - Community Services Department requests approval to allow wine and beer Page 43 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: King Conservation District Grant for 2014 Renton Farmers Market Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Issue Paper King Conservation District Grant for 2014 Renton Farmers Market Submitting Data: Dept/Div/Board: Community Services Staff Contact: Carrie Olson, Farmer's Market Coordinator, Ext. 7214 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ 15,000 Transfer Amendment: $ Amount Budgeted: $ 83,321.55 Revenue Generated: $15,000 Total Project Budget: $ 83,321.55 City Share Total Project: $ 0 SUMMARY OF ACTION: This year, the Renton Farmers Market is taking on the challenge of growing to the west side of Logan Avenue South and expanding our footprint to encompass both the Piazza Park and also to the area previously known as the Big 5 store location on South Third Street. The grant funds provided to the 2014 Renton Farmers Market by the King Conservation District will be used to offset marketing, advertising, and associated costs as outlined in the Grant Application portion of the KCD Grant Contract. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the interlocal agreement with King Conservation District to accept grant funds in the amount of $15,000 for the 2014 Renton Farmers Market. 6f. - Community Services Department recommends approval of an interlocal Page 44 of 124 COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:May 19, 2014 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Terry Higashiyama, Administrator (x6606) STAFF CONTACT:Carrie Olson, Farmers Market Coordinator (x7214) SUBJECT:King Conservation District Grant for 2014 Renton Farmers Market ISSUE: Should the City of Renton enter into an interlocal agreement with King Conservation District for accepting a $15,000 grant for the 2014 Renton Farmers Market? RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the interlocal agreement with King Conservation District to accept grant funds for the 2014 Renton Farmers Market. BACKGROUND SUMMARY: The Renton Farmers Market is entering its thirteenth year at the Piazza Park in Downtown Renton. Our Farmers Market promotes the sale of products directly to the consumer from over 50 unique vendors and farmers who are selling fresh local produce, flowers, baked goods, and products that are grown or created in Washington State. This year, the Renton Farmers Market is taking on the challenge of growing to the west side of Logan Avenue South and expanding our footprint to encompass both the Piazza Park and also to the area previously known as the Big 5 store location on South Third Street. The grant funds provided to the 2014 Renton Farmers Market by the King Conservation District will be used to offset marketing, advertising, and associated costs as outlined in the Grant Application portion of the KCD Grant Contract. 6f. - Community Services Department recommends approval of an interlocal Page 45 of 124 Issue Paper May 19, 2014 Page 2 of 2 CONCLUSION Accepting grant funds from King Conservation District will benefit the citizens of Renton as it will allow for additional farmers and educational opportunities at the Renton Farmers Market. Staff recommends Council authorize the Mayor and City Clerk to enter into the interlocal agreement with King Conservation District. Cc: Jay Covington, Chief Administrative Officer Terry Higashiyama, Community Services Administrator Carrie Olson, Farmers Market Coordinator Jennifer Jorgenson, Administrative Assistant I 6f. - Community Services Department recommends approval of an interlocal Page 46 of 124 6f. - Community Services Department recommends approval of an interlocal Page 47 of 124 6f. - Community Services Department recommends approval of an interlocal Page 48 of 124 6f. - Community Services Department recommends approval of an interlocal Page 49 of 124 6f. - Community Services Department recommends approval of an interlocal Page 50 of 124 6f. - Community Services Department recommends approval of an interlocal Page 51 of 124 6f. - Community Services Department recommends approval of an interlocal Page 52 of 124 6f. - Community Services Department recommends approval of an interlocal Page 53 of 124 6f. - Community Services Department recommends approval of an interlocal Page 54 of 124 6f. - Community Services Department recommends approval of an interlocal Page 55 of 124 6f. - Community Services Department recommends approval of an interlocal Page 56 of 124 6f. - Community Services Department recommends approval of an interlocal Page 57 of 124 6f. - Community Services Department recommends approval of an interlocal Page 58 of 124 6f. - Community Services Department recommends approval of an interlocal Page 59 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: 2014 High School Golf Team - Fee waiver request Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: High School Request Submitting Data: Dept/Div/Board: Community Services Staff Contact: Kelly Beymer - ext. 6617 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Approx. $11,600 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Authorize a fee waiver for green fees and driving range fees at Maplewood Golf Course associated with the Renton, Hazen, Lindbergh and Liberty boys and girls golf teams. To promote golf and continue the relationship between high schools and the Community Services Recreation division supporting the interlocal agreement and the use of facilities. The Maplewood Golf Course requires community service from the golf team members which includes; assisting with driving range litter pick-up after use, repairing divots, sand and seeding tee boxes and picking up loose garbage when on the golf course. STAFF RECOMMENDATION: Authorize Maplewood Golf Course to waive associated fees for the Renton, Hazen, Lindbergh and Liberty boys and girls golf teams for the 2014 season. 6g. - Community Services Department requests approval to waive golf course Page 60 of 124 DEPARTMENT OF LEARNING AND TEACHING ATHLETICS OFFICE 425.204.2423 (phone) 425.204.2327 (fax) Launching Learning to Last a Lifetime 300 Southwest 7th Street, Renton, Washington 98057-2307 | p.425.204.2423 | f.425.204.2327 www.rentonschools.us April 2, 2014 Maplewood Golf Course Attn: Kelly Beymer 4050 Maple Valley Highway Renton, WA 98058 To Whom It May Concern, Hazen, Lindbergh, and Renton High would like to use the Maplewood Golf Course as their home course for the 2014-2015 WIAA golf season. Renton School District teams have used the Maplewood facility for the past several years as part of the reciprocal agreement between the District and the City, and we would like to continue this partnership. We feel that the use of this facility promotes the sport of golf to our student-athletes and ultimately benefits all parties. The first practice for the 2014-2015 season is scheduled for Monday, August 25th and we are requesting similar practice arrangements as we’ve had in the past. Requested match dates for Seamount League matches are as follows: 1.Tuesday, September 16th- Renton-Lindbergh vs. Hazen 2.Tuesday, September 23rdth-Kennedy vs. Renton-Lindbergh 3.Thursday, September 25th-Foster vs. Hazen 4.Tuesday, September 30th-Kennedy vs. Hazen 5.Thursday, October 2nd-Hazen vs. Renton-Lindbergh 6.Tuesday, October 7th-Highline-Evergreen-Tyee vs. Hazen 7.Tuesday, October 14th-Highline-Evergreen-Tyee vs. Renton-Lindbergh 8.Thursday, October 16th-Foster vs. Renton-Lindbergh Please let me know whether or not the proposed practice arrangements/match dates will work ASAP. If you have any questions or concerns as you review this information please feel free to contact my office at 425-204- 2423. Thank you for your consideration and we’ll look forward to hearing back from you. Sincerely, Brian Kaelin Brian Kaelin Director of Athletics Renton School District 425-204-2423 brian.kaelin@rentonschools.us cc: City of Renton Parks Department 6g. - Community Services Department requests approval to waive golf course Page 61 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Park Donation and Memorial Policy Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Park Donation and Memorial Policy Submitting Data: Dept/Div/Board: Community Services Staff Contact: Kelly Beymer - ext. 6617 Recommended Action: Information Only Fiscal Impact: Expenditure Required: $ $4.200 Transfer Amendment: $ Amount Budgeted: $ $4,200 Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Approve the attached Park Donation and Memorial Policy which establishes guidelines, standards, maintenance and aesthetics of donated elements and monetary contributions, as well as 'Temporary Decorations'. In addition, it supports community requests for memorial recognition and donor recognition through a five foot by five foot "Growing Tree" which will be installed at the main entry of the Renton Community Center. Leaves of the "Growing Tree" have different colors that represent levels of value according to donation amount and will be engraved with requested text. The policy and available donation elements, park plan or inventory matrix will be reviewed annually by the Park Committee. The "Growing Tree" is funded through cost savings in the 2013 Parks Maintenance operation budget and approved through the 2013 year end Carry Forward ($4,200). Council was briefed on this at the 3/17 Committee of the Whole Meeting. This policy will become part of the City's Policies and Procedures. STAFF RECOMMENDATION: Information Only 6h. - Community Services Department submits the internal Park Donation and Page 62 of 124 CITY OF RENTON COMMUNITY SERVICES DEPARTMENT PARK DONATION AND MEMORIAL POLICY Policy: Memorial and Donation (Recommended by Park Board at 2/11/2014 meeting) Purpose: The purpose of this policy is to establish guidelines, standards and procedures for the installation and care of donated park improvements, either as a result of a cash or physical property donation. These donations may include, but are not limited to, park benches, bicycle racks, trees, picnic tables, public art, monuments (by exception only), drinking fountains, flags & flag poles, kiosks, and other types of parks and trails accessories. This policy does not apply to buildings or land*. The City desires to encourage donations while at the same time manage aesthetic impacts and mitigate ongoing maintenance cost. Guidelines established by this policy will apply to all donations made after the effective date of this policy. Donations made prior to the adoption of this policy shall be subject to applicable sections of this policy. This policy is also designed to provide guidelines for individuals or groups should they desire to decorate, landscape or adorn an area temporarily to commemorate the loss of a loved one, such as a tree, bench or picnic table on city owned property. (Similar to RCW 46.61.520 Roadside Memorial sign program) Standards established by this policy will apply to purchased equipment, installation techniques, donation acknowledgements, decoration and long term care of all donations made after the adoption of this policy. *The development of public facilities is expected to be the result of careful planning and quality construction. In addition, public facilities are expected to be maintained to a standard acceptable to the community. 6h. - Community Services Department submits the internal Park Donation and Page 63 of 124 Page left blank for Table of Contents 6h. - Community Services Department submits the internal Park Donation and Page 64 of 124 Section 1.Standards for Existing Donations 1.Definition of Existing Donations: For the purpose of this policy, existing donations are those donations installed prior to the adoption of this policy 2.Definition of Donated Element: Elements refer to park benches, trees, drinking fountains, kiosks, etc. that are installed in developed parks and trails. 3.Appearance and Aesthetics: Decoration, ornamentation, and adornment of donated elements can interfere with routine maintenance and the appearance of the donated element. Existing/approved decorations, such as plaques, should not interfere with the use of nearby public space, nor represent a hazard. Please see #4. Maintenance – on lifespan of item. 4.Materials: No landscaping or adornment is permitted by private parties unless authorized by the Community Services Administrator or their designee on or around existing donations. Only landscaping installed by Parks Division staff is permitted. 5.Maintenance: Donated park elements (Trees, benches, plaques, etc.) become City property. Donations made previous to the adoption of this policy are to be maintained by the City during its salvageable life span. Once the donated element, (tree, plaque, bench, etc.) is not repairable, as determined by City Parks staff, the City will attempt to notify the donor of the intention to remove the element, and give them the “New Policy” options. The City is not responsible for replacing any item. If the donor cannot be contacted the Parks Division will photo catalog the element electronically and then dispose of it. Section 2.Standards for New Donations 1.Definition of New Donations: New donations are those made after the adoption of this policy. 2.Acquisition or Purchase: The City and the community have an interest in ensuring that donated elements purchased and installed be of high quality related to style, appearance, durability and ease of maintenance. The City staff will be responsible for the purchase and installation of all park elements. (Donor will cover the full cost of purchases. See #6. “Cost” below.) 6h. - Community Services Department submits the internal Park Donation and Page 65 of 124 3.Appearance and Aesthetics: The City and the community have an interest in ensuring the best appearance and aesthetic quality of their public facilities. Park elements and/or their associated donation acknowledgements should reflect the character of the park or facility. All donated elements will be installed in such a manner that will not change the character of a facility or its intended use. Accordingly no decoration, ornamentation, or adornment of donations is permitted. Plaques, in ground or attached to objects, i.e. benches, drinking fountains, etc. will no longer be allowed. A new fixed “Growing Tree” will be established as a donor recognition display at the Renton Community Center. Name and donated item will be engraved on ‘Leaves or Boulders’ and affixed to the Growing Tree display. *The Community Services Administrator or their designee will have authority to approve ‘decorations’, adornments or landscaping (such as flowers, balloons, etc.) on a TEMPORARY basis – up to 30 days. Should decorations be approved, they will not interfere with the use of nearby public space, nor represent a hazard. The Parks Division staff will remove such decorations in the specified time and dispose of it. 4.Maintenance: Donated park elements and their associated donation acknowledgement, become City property. Accordingly, the City has the duty to maintain the donation only for the expected life cycle of the donation, as determined by City Parks staff. For example if a donated item such as a park bench, is destroyed or deteriorates, then the donated element may be removed. The City will make every practical effort to maintain or repair damaged donations and memorials. However, the City is not responsible for replacing items, including existing plaques, due to excessive damage or loss (see Section 4. Criteria for Acceptance/ #2 Donation Acknowledgements/Memorial Plaques.) If current information is on file, donor will be informed and given the opportunity to take further action, at their expense. 5.Repair: The community has an interest in ensuring that all park elements remain in good repair. In addition, the public has an interest in ensuring that the short and long-term repair costs are reasonable. Repair parts and materials must be readily available. Donated park elements must be of high quality to ensure a long life, be resistant to the elements, wear and tear, and to acts of vandalism. 6.Cost: The City has an interest in ensuring that the donor covers the full-cost for the purchase and installation, of donated park elements. A separate fee schedule is maintained in which the City will detail costs for donations. The City also has an interest in ensuring that on-going maintenance costs do not negatively impact the resources available for maintenance of other City park facilities. Consequently the City will assess, at the time 6h. - Community Services Department submits the internal Park Donation and Page 66 of 124 of purchase, the quality of material of donated park elements to minimize maintenance and reduce overall cost during their life expectancy. Section 3.Procedure for Making a Donation The City’s Community Services Department will manage all donations located on City park property, with the assistance of the Parks Maintenance operations staff. A list of Park elements and monetary contribution levels are listed on the “Donor Recognition and Information” and “Donor Element Inventory” pages. 1.Application: The donor must contact the Community Services office to determine whether a donation/element may be accepted based upon criteria contained in this policy. If a donation/element can be accepted the donor will complete an application form. Applications are available through the mail, in person at the Community Services Administrative office, or on the City’s webpage. Completed applications and payment will be made to the Community Services Department Administrative staff for review and processing. If a donation cannot be accepted due to lack of available sites for park elements either within a specific park or park system wide, the prospective donor will be given an option to either donate monetarily or to be put on a waiting list, staff will collect contact information at this time. Section 4.Criteria for Acceptance 1.Park Plan: To accept donation of a park element for a specific park facility, a park plan or ‘elements inventory’ must exist, showing the available locations for park elements. If no plan exists, then a donation may be made to another park facility, a monetary contribution, or they may be put on a waiting list. If a plan exists, but does not identify a particular park element proposed for donation, the City may accept the donation under certain conditions. Under this circumstance, the donation must: 1) Meet a true need of the facility; 2) Not require the relocation of other equipment or infrastructure to accommodate the donation. In the opinion of the City, a facility may be determined to be fully developed and the opportunity for donations would not be available. 2.Donation Acknowledgements/Memorial Plaques: Donation acknowledgements, as approved by the City, are listed on the “Donor Recognition” page and purchased through the City to be affixed to the “Growing Tree”. To prevent obscene, offensive or inappropriate text, the City must approve all text for donation acknowledgements. As of the adoption of the new policy, no memorial plaques or markers will be allowed on or near donated park elements. 6h. - Community Services Department submits the internal Park Donation and Page 67 of 124 3.Notification: This criteria is a requirement for both existing (at the expiration of its life-cycle period) and new donations. It shall be the responsibility of the donor to provide the Community Services Department with a current address for purposes of notification regarding their donation. For the purposes of notification the City will send a certified letter (requesting a return receipt) to the donor, notifying the donor of changes related to the status of their donation (i.e. a need to remove, relocate, or comply with conditions set forth in this policy) Section 5.Park Benches, Bicycle Racks, Picnic Tables, and Drinking Fountains Park benches, bicycle racks, picnic tables, drinking fountains, and playground components may be sited in locations recommended by Community Services Administrator/Parks Committee (comprised of Directors/Managers/Park Commissioners as appointed by Administrator), in accordance with an available site plan. Items donated must be of a product recommended by Community Services Administrator/Parks Committee. These items become City property at time of purchase. Section 6.Trees Landscaping and plant selection for park facilities varies in the northwest environment. Accordingly, the size and specie of tree or trees donated shall be limited to those determined by the City’s Urban Forestry and Natural Resources Manager. Trees will only be accepted for areas that have active irrigation systems in place. Section 7.Monuments Upright monuments or monuments resembling those typically found in cemeteries may not be installed at any City park facility. Exceptions to this policy are the Veteran’s Memorial Park monuments and monuments installed by the City commemorating the history and/or dedication of a park facility. Section 8.Flags/Flag Poles Flags may be sited in locations approved by the Community Services Administrator/Parks Committee in accordance with an available site plan. Flags deteriorate quickly when exposed to the elements and the size of a flag is determined by the type, size and configuration of the pole on which it is to be mounted. Consequently, donated flags must be of a size and quality suitable for the site and the environment in which it is to be located. Flags may be subject to replacement, paid for by the donor at the time when City park personnel determine replacement is needed. Section 9.Interpretive Signs and Kiosks Interpretive signs/kiosks may be installed at sites that are appropriate for describing the history, geology, environment, and flora and fauna of a particular area. Signs will be under the review of the Community Services Administrator/Parks Committee. 6h. - Community Services Department submits the internal Park Donation and Page 68 of 124 Interpretive Signs shall be of a size that is in keeping with the character of the site. Interpretive signs shall be of a design that meets requirements for access to the disabled. Interpretive signs shall be designed in such a manner that is consistent with other interpretive signs on the site. Interpretive signs shall be constructed of materials that are of high quality, vandal resistant, and able to withstand harsh environmental conditions. No memorial plaques may be attached to Interpretive Signs or Kiosks. Section 10.Other Donations/ Special Requests There may be other donations possible, other than those expressly listed or contained within this policy, or a special request that may not meet provided criteria and presents a unique circumstance. The City may accept those donations subject to a review and approval by the Community Services Administrator/or their designee. The City Administration may, at their discretion, bring any donation proposal to the Board of Park Commissioners for review and approval. Section 11.Buildings, Structures, Land and Public Art Donated buildings, structures, land and public art are subject to full review and approval of the Board of Park Commissioners and the City Council and are not considered as part of this policy. Section 12.Conditions 1.Installation: Installation of donated park elements, will be completed by Park Maintenance Personnel. Donor acknowledgements/memorial plaques on the “Growing Tree” will be installed by Facility Staff. The installation will be scheduled at a time and date as determined by the divisions so as not to unnecessarily interfere with routine maintenance activities. 2.Removal and /or Relocation: This section applies to both existing and new donations. The City reserves the right to remove and/or relocate donated park elements and their associated donation acknowledgments/memorial plaques, when they interfere with site safety, maintenance or construction activities. In accordance with previously stated procedure in this policy, the City will send a certified letter to each identifiable donor notifying the donor of any action related to the disposition of the donation. In certain situations, such as safety or emergency situations, the notification may be made after the action taken. In the event a donation must be permanently removed, the City will seek an alternative location consistent with this policy. If no such location can be found, in accordance with previously stated policy an “Existing Donor” may have a ‘Leaf or Boulder’ affixed to the “Growing Tree”, with name and original location of donation. A “New Donor” may be offered compensation after review from the Park Team on age and condition of item. Section 13. Monetary Donation/ or Corporate Donation The Community Services Department will accept monetary donations of any size from individuals, non-profit organizations, for-profit corporations and public entities. Should these gifts be given with no specific park element, program, etc. identified, the money will be placed into a Park Donation Fund. The Community Services Administrator and Parks Committee will evaluate park needs and utilize the fund accordingly. 6h. - Community Services Department submits the internal Park Donation and Page 69 of 124 Donors will be recognized with a “Growing Tree” ‘Leaf or Boulder’, color and size will be determined depending on the amount of contribution. Section 14.Special Requests or Appeals The Community Services Administrator, or designee, will have the authority to approve or deny special requests submitted. Special requests are those that may not meet provided criteria or is not specifically addressed in this policy. (Policy and available donation elements, park plan or inventory matrix to be reviewed and revised annually by Park Committee.) 6h. - Community Services Department submits the internal Park Donation and Page 70 of 124 Sample PARKS AND TRAILS DONATION APPLICATION “Help promote the benefits of a healthy lifestyle through Parks and Trails” Donor: ____________________________________________ Address: ___________________________________________ City, State, Zip: ______________________________________ Home/Cell Phone: ____________________________________ E-mail: _____________________________________________ I would like to make a contribution to support Parks/Trails by: (please check one) __ Boulder - $1,500 or more __ Gold Leaf - $1,000 - $1,499 __ Silver Leaf - $600 - $999 __ Copper Leaf - $250 - $599 __ Park Element ____________________ (refer to “Donation Element Inventory” page). Estimated cost: ______________________ *Your gift will be gratefully acknowledged on our “Growing Tree” at the Renton Community Center. Engraving for Leaf Donor will be recognized with a “Growing Tree” Leaf or Boulder, color and size will be determined depending on the amount of contribution. Please print the inscription below, one letter per box, as you wish it to appear on the leaf. Boxes below are at the maximum limit for space. Font type and size has been predetermined. *Note all text for engraving to be reviewed; with final approval by Community Services administrative staff * Note 22 per row/ 3 rows maximum 6h. - Community Services Department submits the internal Park Donation and Page 71 of 124 Sample DONOR RECOGNITION AND INFORMATION All donors, whether through monetary or “Park Element” contribution over $200, will be recognized on the GIVING TREE, located in the vestibule of the Renton Community Center. Your contribution to Renton’s Parks and Trails System, no matter how large or small, will be gratefully received and put good use. Your tax deductible gift will help continue to make Renton’s Parks and Trails a wonderful place to recreate. If you are interested in donating to Renton’s Parks and Trails system there are a couple of ways you can help; Monetary donation – placed in the Parks Donation Fund and utilized for Parks or Trails needs. (values listed below) Park Element donation – items such as trees, benches, kiosks, etc. (sample Park Element list and cost on reverse of this page) **For these donation requests please contact the Community Services Office at 425-430-6600 to ensure that the ‘element’ is needed, specific site is available and then will be forwarded for processing. Donors will be recognized by one of the following groups. A leaf (see below) will be affixed to the “Growing Tree” located at the Renton Community Center (Value of element donation will be used as if it were monetary) Boulder Donor -$1,500 and over Gold Leaf Donor -$1,000 - $1,499 Silver Leaf Donor -$600 - $999 Copper Leaf Donor -$250 - $599 6h. - Community Services Department submits the internal Park Donation and Page 72 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Community Services Reorganization Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Issue Paper dated May 7, 2014 Organizational Chart Staffing Cost Detail Issue Paper dated May 9, 2014 Submitting Data: Dept/Div/Board: Community Services Staff Contact: Kelly Beymer-X6617 & Terry Higashiyama X6606 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ -0- Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The Community Services Department recommends reorganization of the Parks Maintenance Division to improve workflow through efficiencies while increasing opportunities for staff development. Funding will be covered through salary savings realized and incorporated into the carry forward ordinance. The Department further recommends increase of the current .75 Farmers Market Coordinator position to full time. This increase in hours will allow this position to accept additional responsibilities in the downtown corridor as well as working in partnership with the Piazza group on Holiday Lighting and community events as well as securing sponsorships and donations. The cost for 2014 will be absorbed through salary savings. STAFF RECOMMENDATION: Approve reorganization of the Parks Maintenance Division, and increase the current .75 Farmers Market Coordinator position to full time. 6i. - Community Services Department recommends approval of the Page 73 of 124 H\golf\director\agenda-committee\issue paper Parks re-org 2014 COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:May 7, 2014 TO:Terri Briere, Finance Committee Chair Marcie Palmer, Finance Committee Vice-Chair Ed Prince, Finance Committee Member VIA:Denis Law, Mayor FROM:Terry Higashiyama, Community Services Administrator STAFF CONTACT:Kelly Beymer, Parks and Golf Course Director – Ext. 6617 SUBJECT:Parks Maintenance Re- Organization ISSUE Should the City of Renton’s Parks Maintenance Division implement re-organizational changes? RECOMMENDATION Staff recommends approval to implement Parks Maintenance re-organizational changes to include re-class of a Supervisor position to a Manager position, and convert one Park Maintenance Lead position to a Supervisor position, utilizing 2013 cost savings (Carry Forward) and budget ongoing in 2015/16. BACKGROUND SUMMARY The Community Services Department implemented organizational changes in 2009 creating the Parks and Golf Course Division with the Golf Course Manager position re-classed to the Parks and Golf Course Director, and also creating a Parks Planning and Natural Resources Division, with the current Parks Manager moving to the new division as the Urban Forester and Natural Resources Manager. The Parks Maintenance Division organizational chart has not changed since the late 1990’s. And now, as positions become vacant through retirement, we are looking at ways to improve our teams, through efficiencies and better ways to do business, increase opportunities for staff development and raise the level of the Division’s goals. Re-instating the Parks Manager position, although still a ‘working manager’, creates an opportunity to better develop the Supervisors and Leads skill levels in technology and team- building, focus the Parks crew as one team on larger projects and not individual shops, assist 6i. - Community Services Department recommends approval of the Page 74 of 124 Terri Briere, Finance Committee Chair Page 2 of 2 May 7, 2014 H\Golf\Director\agenda-committee\ Issue paper Parks re-org 2014 the Director in raising the level of Division efficiencies, goals and accomplishments, and begin the development of the manager towards succession planning. The FTE’s would remain at the current level (22), and one of the three Lead Maintenance Worker positions would convert to a Supervisor position. The hierarchy would be a Manager, two Supervisors and two Lead Maintenance Workers. This would keep consistency in the day- to-day shop operations with oversight by a Supervisor or a Lead Maintenance Worker. (Please see attached organizational chart). Funds have been approved through the Carry Forward Ordinance ($23,000) from 2013 cost savings with actual costs for 2014 salary and benefit changes at $7,201. Funds will be budgeted ongoing in 2015/16. (Please see attached Staffing Cost Detail). CONCLUSION Approving the Parks Maintenance Division re-organizational changes will raise the level of division efficiencies, better develop management skills at multiple levels, and improve the productivity and customer service throughout the Parks team. CC:Jay Covington, Chief Administrative Officer Nancy Carlson, Human Services Administrator Iwen Wang, Finance and Information Services Administrator 6i. - Community Services Department recommends approval of the Page 75 of 124 Last Modified  5/7/2014CS - Parks & Golf Course May 2014Existing Filled PositionReclassificatiionConversion from Lower ClassificationExisting Vacant PositionParks & Golf Course DivisionCOMMUNITY SERVICES DEPARTMENTParks & Golf Course DirectorKelly BeymerGolf Course Operations AssistantKathleen RuffGolf Course SupervisorStephen MeyersLead Golf Course Maintenance WorkerPeter FrigardGolf Course Maintenance Worker IIIJohn HaakeGrounds Equipment MechanicDavid Van SantfordGolf ProfessionalMichael TollAssistant Golf ProfessionalKirk GleasonPro Shop AssistantChristopher HughesParks Maintenance Manager (m28)Steve BrownParks Maintenance Supervisor (A21)VacantLead Parks Maintenance Worker (a16)Dana AppelParks Maintenance Worker IIIGeorge CooperParks Maintenance Worker IIITamar DunnParks Maintenance Worker IIIDale HallParks Maintenance Worker IIIColin MaxwellParks Maintenance Worker IIIDavid Peterson, Sr.Parks Maintenance Worker IIIDerrek PrellwitzParks Maintenance Worker IIBryce GoldmannParks Maintenance Worker IIVacantParks Maintenance Supervisor (A21)(Fill from current Leads)Lead Parks Maintenance Worker (a16)Ernest FlowersParks Maintenance Worker IIITravis BatesParks Maintenance Worker IIIJohn KritsonisParks Maintenance Worker IIIAndrew KubicekParks Maintenance Worker IIIDavid Peterson, JrParks Maintenance Worker IIIKen PonderParks Maintenance Worker IIIDarin SnowParks Maintenance Worker IIIJon StillwellParks Maintenance Worker IIIBrian SuffiaParks Maintenance Worker IIMichael HallLead Park Maintenance Worker (a16)Jeff Nasset6i. - Community Services Department recommends approval of the Page 76 of 124 6i. - Community Services Department recommends approval of the Page 77 of 124 COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:May 9, 2014 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Terry Higashiyama, Community Services Administrator SUBJECT:Farmers Market Coordinator Position ISSUE Should the City of Renton’s Community Services Department increase the current .75 Farmers Market Coordinator position to full-time? RECOMMENDATION Staff recommends approval to increase the .75 position of the Farmers Market Coordinator to full-time status. This increase will have no fiscal impact for 2014 and will be funded with salary savings realized by the retirement of the Neighborhood, Resources and Events Manager and vacancy and delayed filling of the Neighborhood Program Assistant. Future funding will be incorporated into the 2015/2016 budget (see attached spreadsheet for breakdown). BACKGROUND SUMMARY Currently the Farmers Market Coordinator position is a ¾ part time position. With the departure of the Community Economic Development Department’s position of their Community Development Project Manager, the Community Services Department assumed additional responsibilities in the downtown corridor formerly tasked to that position. The additional hours allocated to the Farmers Market Coordinator position will allow the Coordinator to oversee the downtown Holiday Lighting Festival in partnership with the Piazza volunteer group. Additional responsibilities in the management of community events and activities at the Piazza Park including seeking sponsorships and donations and marketing of events to bring more visitors to the downtown area will be assigned to this position. The position will be split 50/50 between Community Services and the Farmers Market. The total change in salary and benefits for 2014 is $9,640.52, which will be covered by salary savings realized from the retirement of the NRE Manager and vacancy of the Neighborhood Program Assistant. CONCLUSION Approving the increase in hours for the Farmers Market Coordinator position will allow oversight of numerous downtown community events and activities at the Piazza Park including securing sponsorships and donations and the marketing of above-mentioned events. C:Jay Covington, Chief Administrative Officer Iwen Wang, Finance and Information Services Administrator Nancy Carlson, Human Resources/Risk Management Administrator 6i. - Community Services Department recommends approval of the Page 78 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: 2014-2024 Gene Coulon Memorial Beach Park Concession Agreement with Ivar's Inc. Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Issue Paper Concession Agreement Submitting Data: Dept/Div/Board: Community Services Staff Contact: Peter Renner, Facilities Director, Ext. 6605 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $$200,000 annually Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Ivar's Inc., has operated two successful restaurants since 1996 at Gene Coulon Memorial Park and wishes to continue to do so. Ivar's has been a very engaged corporate citizen and partner, sponsoring Clam Lights, the salmon dinner for the volunteer banquet, Movies in the Park, Concerts in the Park, and other events and activities. Regionally, Ivar's is a Puget Sound institution and their restaurants are very popular and that is definitely the case at Coulon Park. STAFF RECOMMENDATION: Approve a 10-year Concession Agreement with Ivar's Inc. and authorize the Mayor and City Clerk to sign 6j. - Community Services Department recommends approval of a 10-year Page 79 of 124 10/07/2013 COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:May 9, 2014 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Terry Higashiyama, Community Services Administrator STAFF CONTACT:Peter Renner, Facilities Director, Ext 6605 SUBJECT:Concession Agreement with Ivar’s, Inc. for Ivar’s Restaurant, Kid Valley Restaurant, and the Coulon Bath House Snack Bar Issue: Should the Council authorize the Mayor and the City Clerk to sign a Concession Agreement with Ivar’s Inc. (Ivar’s) for continuation of their businesses at Ivar’s Restaurant, the Kid Valley Restaurant, and the Bath House Snack Bar, all located within the Gene Coulon Memorial Beach Park? Recommendation: Council authorize the Mayor and City Clerk to sign the Agreement. Background: Ivar’s has operated successful and popular restaurants at Coulon Park since 1996. Ivar’s also operates seasonal snack bars at the Coulon Bath House and at the Henry Moses Aquatic Center. Ivar’s has been an active and involved corporate citizen in Renton and sponsors concerts, movies in the park, Clam Lights, provides the salmon dinner for the annual volunteer banquet, and so on. Since the recent recession dip, Ivar’s sales have been steadily increasing. Business terms of the lease include the following: o Ten (10) year term o Identical monthly and sales-percentage lease payments, although Ivar’s costs for food products, particularly fish, have increased greatly in the last five years o An expanded outdoor grill to add grilled food to their Ivar’s menu 1.Grilled food provides a healthy choice option and is very popular in their other locations 6j. - Community Services Department recommends approval of a 10-year Page 80 of 124 Don Persson, Council President Members of Renton City Council Page 2 of 2 May 9, 2014 2.Because of the substantial capital investment, the total of sales- percentage rents will be frozen for the year that the grill goes into operation at the previous year’s level and then return to the standard indexing the following year. 3.Additional facility and furnishing upgrades will be made at the same time Conclusion: Approving this Concession Agreement provides substantial revenue to the City and enhances the park experience for its users. cc:Jay Covington, Chief Administrative Officer Iwen Wang, Finance & IS Administrator Krisi Rowland, Senior Finance Analyst Larry Warren, City Attorney 6j. - Community Services Department recommends approval of a 10-year Page 81 of 124 6j. - Community Services Department recommends approval of a 10-year Page 82 of 124 6j. - Community Services Department recommends approval of a 10-year Page 83 of 124 6j. - Community Services Department recommends approval of a 10-year Page 84 of 124 6j. - Community Services Department recommends approval of a 10-year Page 85 of 124 6j. - Community Services Department recommends approval of a 10-year Page 86 of 124 6j. - Community Services Department recommends approval of a 10-year Page 87 of 124 6j. - Community Services Department recommends approval of a 10-year Page 88 of 124 6j. - Community Services Department recommends approval of a 10-year Page 89 of 124 6j. - Community Services Department recommends approval of a 10-year Page 90 of 124 6j. - Community Services Department recommends approval of a 10-year Page 91 of 124 6j. - Community Services Department recommends approval of a 10-year Page 92 of 124 6j. - Community Services Department recommends approval of a 10-year Page 93 of 124 6j. - Community Services Department recommends approval of a 10-year Page 94 of 124 6j. - Community Services Department recommends approval of a 10-year Page 95 of 124 6j. - Community Services Department recommends approval of a 10-year Page 96 of 124 6j. - Community Services Department recommends approval of a 10-year Page 97 of 124 6j. - Community Services Department recommends approval of a 10-year Page 98 of 124 6j. - Community Services Department recommends approval of a 10-year Page 99 of 124 6j. - Community Services Department recommends approval of a 10-year Page 100 of 124 6j. - Community Services Department recommends approval of a 10-year Page 101 of 124 6j. - Community Services Department recommends approval of a 10-year Page 102 of 124 6j. - Community Services Department recommends approval of a 10-year Page 103 of 124 6j. - Community Services Department recommends approval of a 10-year Page 104 of 124 6j. - Community Services Department recommends approval of a 10-year Page 105 of 124 6j. - Community Services Department recommends approval of a 10-year Page 106 of 124 6j. - Community Services Department recommends approval of a 10-year Page 107 of 124 6j. - Community Services Department recommends approval of a 10-year Page 108 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: 2014 Neighborhood Project Grant Applications Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Issue Paper Submitting Data: Dept/Div/Board: Community Services Staff Contact: Norma McQuiller, x6595 Recommended Action: Refer to Community Service Committee Fiscal Impact: Expenditure Required: $ $50,686 Transfer Amendment: $ Amount Budgeted: $ $72,590 Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Eight 2014 Neighborhood Project Grant applications were received for a total funding request of $50,686. The interdepartmental Grant Review Team analyzed the applications and recommended the eight projects for funding based on the criteria of meeting the overall objectives of the Neighborhood Program. STAFF RECOMMENDATION: Approve the eight 2014 Neighborhood Project grants and authorize expenditures in the amount of $50,686 from the budgeted 2014 Neighborhood Program fund. 6k. - Community Services Department reports receipt of eight 2014 Page 109 of 124 COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:May 19, 2014 TO:Don Persson, Council President Members of City Council VIA:Denis Law, Mayor FROM:Terry Higashiyama, Administrator STAFF CONTACT:Norma McQuiller, Neighborhood Program Coordinator, x 6595 SUBJECT:2014 Neighborhood Project Grant Applications ISSUE: Should eight applications for 2014 Neighborhood Project Grants be approved for funding? RECOMMENDATION: Approve the eight requested 2014 Neighborhood Project Grants and authorize expenditures for a total of $50,686 from the allocated 2014 Neighborhood Program funds. BACKGROUND SUMMARY: The City Council appropriated $72,590 in the 2014 General Fund budget for the three Neighborhood Grant Programs: Neighborhood Newsletter/Communication Grants; Neighborhood Project Grants; and Neighborhood Mini-grant Projects. The Neighborhood Program announced the availability of funds in January for the 2014 Newsletter/ Communication Grants for Officially Recognized Neighborhoods. The total amount of the eligible communication grant requests came to $7,589, leaving a balance of $65,001 for the remaining two Neighborhood Project Grant categories. Eight Project Grant applications were received for a total request of $50,686 in funding. The inter-depart- mental Grant Review Team analyzed the applications and recommended eight projects for funding based on the criteria of meeting the overall objectives of the Neighborhood Program which are: Project size, location, and complexity are appropriate for the neighborhood group. Project was developed with a realistic budget. Documentation shows neighborhood participation and adequate volunteer labor reflecting community support for the project. Project includes maintenance after project completion. Physical improvements are visible and benefit a large area of a community. Project demonstrates networking, self-help, and neighborhood organization. Sufficient matching funds exist through volunteer labor, cash, and/or materials. 6k. - Community Services Department reports receipt of eight 2014 Page 110 of 124 2014 Neighborhood Project Grant Applications May 19, 2014 Page 2 5/15/2014 A total of $50,686 in matching funds is recommended, which will leave a balance of $14,315 available for the Mini-grant Program and funding for a second round of 2014 Neighborhood Project Grants. The eligible applications are listed in the following table with a brief project synopsis. 2014 Neighborhood Project Grant Recommendations: Requested Recommended Neighborhood Amount Amount * Brookfield Homeowners Association (HOA)$10,000 $10,000 LaCrosse HOA $5,789 $5,789 Maple Ridge Estates HOA $16,347 $16,347 Monterey Terrace Neighborhood $4,321 $4,321 Pioneer Place $3,500 $3,500 Shamrock Heights HOA $6,029 $6,029 Snake Hill Neighborhood $2,015 $2,015 Victoria Park HOA $2,685 $2,685 *Note: The above amounts are rounded to the nearest dollar. Neighborhood Grant Request Total Project Cost Project Description Meets Neighborhood Program Objectives Brookfield HOA $10,000 $20,000 Renovation of islands into neighborhood entrance. Project consists of planting trees and installing an irrigation system to maintain health of trees. Yes. A Plumbing Permit required for irrigation system. Residents must take care that trees do not block line-of-sight from NE 10th Place, NE 11th Street and the driveway at 1050. Line-of sight also includes signs in planter strip. LaCrosse HOA $5,789 $11,578 Erect a neighborhood kiosk in the neighborhood common area. This allows for another mode of communication to mobilize residents. Project also includes adding entrance signs and landscaping around the signs. Yes. Staff recommends the HOA plan ahead for graffiti/vandalism repairs, if needed. Sign permits may be needed. 6k. - Community Services Department reports receipt of eight 2014 Page 111 of 124 2014 Neighborhood Project Grant Applications May 19, 2014 Page 3 5/15/2014 Neighborhood Grant Request Total Project Cost Project Description Meets Neighborhood Program Objectives Maple Ridge Estates HOA $16,347 $32,694 Certified Playground Company will install a play structure in the neighborhood common area. This will allow children to play, as well as serve as a gathering place. Yes. A Building Permit is needed if the play structure exceeds 10-feet in height and 150 square feet. Monterey Terrace $4,321 $8,642 Landscape steep slope at the entrance into the neighborhood to combat erosion from water run- off. Yes. Staff recommends this project be approved pending revisions to include the changes recommended by staff. The Neighborhood would need to check with City Building Department regarding placement location, right-of-way, and if permits are required. Pioneer Place HOA $3,500 $7,000 Install a gazebo-type bus shelter for children within the neighborhood. Yes. The shelter will encourage school children to wait 30 feet from busy Hwy 169 instead of the current 7’ from Hwy 169. Good for safety. Shamrock Heights HOA $6,029 $12,058 Install an entry sign at the main entrance into the neighborhood on NE 6th Pl and Nile Avenue NE. Yes. Staff suggests the neighborhood apply for another grant in 2015 for signs facing in the opposite direction to accommodate visibility for northbound drivers and visitors. Snake Hill Neighborhood $2,015 $4,030 Install a bus shelter for children within the neighborhood. This is an Eagle Scout project in partnership with the Neighborhood Association. Yes. Staff suggests the shelter be painted a bright color to enhance safety from passing vehicles. A Right-of-way Use Permit is needed on public way. 6k. - Community Services Department reports receipt of eight 2014 Page 112 of 124 2014 Neighborhood Project Grant Applications May 19, 2014 Page 4 5/15/2014 Neighborhood Grant Request Total Project Cost Project Description Meets Neighborhood Program Objectives Victoria Park HOA $2,685 $5,370 Project would consist of adding timber borders and play chips to the children’s park enhance and provide safety around playground equipment. Request to modify “monkey bars” that are currently in the park. Yes. Staff recommends any modifications to playground equipment be made and inspected by a Playground Safety Inspector or Certified Playground installer. CONCLUSION: The Neighborhood Grant Program continues to provide neighborhood associations with opportunities to promote and improve their community while getting to know their neighbors better. The recommended expenditures are an appropriate use of City funds. cc:Terry Higashiyama, Administrator Norma McQuiller, Community Services, Neighborhood Coordinator Jennifer Jorgenson, Community Services Administration 6k. - Community Services Department reports receipt of eight 2014 Page 113 of 124 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Amendment #5 to The Boeing Company Lease LAG 10-001 Meeting: REGULAR COUNCIL - 19 May 2014 Exhibits: Issue Paper Amendment #5 to LAG 10-001 The Boeing Company Submitting Data: Dept/Div/Board: Public Works Staff Contact: Ryan Zulauf, Airport Manager (ext. 7471) Recommended Action: Refer to Transportation/Aviation Committee Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $-298.98/annually Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The Boeing Company (Boeing) leases 1,014,605 square feet of land on the Airport under lease agreement LAG 10-001 which expires on May 31, 2030. Boeing has completed restoration work relating to the Boeing Substation outside and north of Apron B. As a result, Boeing is requesting the termination of the square footage of land that includes Substation B-1 from their leased area. The square footage of Substation B-1 is 453 square feet, and results in an annual revenue decrease to the Airport of $298.98. STAFF RECOMMENDATION: Approve the termination of Boeing Substation B-1 from the lease area under The Boeing Company lease LAG 10-001, and authorize the Mayor and City Clerk to sign Amendment #5 to The Boeing Company lease LAG 10-001. 6l. - Transportation Systems Division recommends approval of Amendment No. Page 114 of 124 PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:May 19, 2014 TO:Don Persson, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Ryan Zulauf, Airport Manager (ext. 7471) SUBJECT:Amendment #5 to The Boeing Company Lease LAG 10-001 ISSUE: Should Council approve the termination of Boeing Substation B-1 from the leased area under The Boeing Company lease LAG 10-001, and authorize the Mayor and City Clerk to sign Amendment #5 to The Boeing Company lease LAG 10-001? RECOMMENDATION: Approve the termination of Boeing Substation B-1 from the leased area under The Boeing Company lease LAG 10-001, and authorize the Mayor and City Clerk to sign Amendment #5 to The Boeing Company lease LAG 10-001. BACKGROUND: The Boeing Company (Boeing) leases 1,014,605 square feet of land on the Airport under lease agreement LAG 10-001 which expires on May 31, 2030. Boeing has completed restoration work relating to the Boeing Substation outside and north of Apron B. As a result, Boeing is requesting the termination of the square footage of land that includes Substation B-1 from their leased area. The square footage of Substation B-1 is 453 square feet, and results in an annual revenue decrease to the Airport of $298.98. cc:Doug Jacobson, Deputy PW Administrator – Transportation Hai Nguyen, Financial Analyst Carolyn Currie, Transportation Administrative Secretary I Susan Campbell-Hehr, Airport Secretary II 6l. - Transportation Systems Division recommends approval of Amendment No. Page 115 of 124 6l. - Transportation Systems Division recommends approval of Amendment No. Page 116 of 124 6l. - Transportation Systems Division recommends approval of Amendment No. Page 117 of 124 6l. - Transportation Systems Division recommends approval of Amendment No. Page 118 of 124 6l. - Transportation Systems Division recommends approval of Amendment No. Page 119 of 124 6l. - Transportation Systems Division recommends approval of Amendment No. Page 120 of 124 6l. - Transportation Systems Division recommends approval of Amendment No. Page 121 of 124 6l. - Transportation Systems Division recommends approval of Amendment No. Page 122 of 124 8a. - Amend RMC 6-15-4.A.2 - Clarify Massage Facilities Inspection Page 123 of 124 8a. - Amend RMC 6-15-4.A.2 - Clarify Massage Facilities Inspection Page 124 of 124