HomeMy WebLinkAboutREGULAR COUNCIL - 22 Sep 2014 - Agenda - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
September 22, 2014
Monday, 7 p.m.
*REVISED*
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. Mayor's Day of Concern for the Hungry - September 27, 2014
4.SPECIAL PRESENTATION
a. King Conservation District - Proposed 2015 Work Program and Rates & Charges
5.ADMINISTRATIVE REPORT
6.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
7.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 9/15/2014. Council concur.
b. Court Case filed by David M. Ebbert in King County Superior Court v. Petelo Saolotoga and the
City of Renton, regarding an alleged vehicle accident. Refer to City Attorney and Insurance
Services.
c. Community Services Department recommends approval of amendment #7 to LAG-04-003, with
King County METRO, for parking spaces in the City Center Parking Garage. Refer to Finance
Committee.
d. Community Services Department recommends approval of addendum #1-14 to LAG-13-003, with
Renton Youth Advocacy Center, to extend the lease of the Tiffany Park Recreation Building for
one year and to reduce the monthly rent from $600 to $400 based on smaller than anticipated
utility charges. Refer to Community Services Committee.
e. Utility Systems Division requests approval to increase the budget for the Airport Lift Station
Replacement project, and authorization to transfer $100,000 from the 2014 Sanitary Sewer
Rehabilitation/Replacement project fund to cover the budget gap. Refer to Utilities Committee.
Page 1 of 47
f. Utility Systems Division submits proposed changes to surface water rates, the solid waste
Commercial Roll Off customer class rate, and a rate reduction of the King County stabilization
charge; and requests approval of the 2015/2016 System Development Charges, code
amendments regarding the water shutoff fee and the definition of the qualifications for reduced
rates; and requests direction to prepare the 2015/2016 Solid Waste Rate and 2015/2016 Piped
Utilities ordinances. Refer to Utilities Committee.
8.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Vouchers; Seattle Tree Preservation Contract; Renton Senior Activity Center
Parking Lot Project
b. Planning & Development Committee: Interim Zoning*
9.RESOLUTIONS AND ORDINANCES
Ordinance for first reading and advancement for second and final reading:
a. Adopting Interim Zoning Regulations and Declaring an Emergency (See 8.b..)
10.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
11.AUDIENCE COMMENT
12.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
September 22, 2014
Monday, 6 p.m.
Human Services Advisory Committee Funding Recommendations
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 47
3a. - Mayor's Day of Concern for the Hungry - September 27, 2014Page 3 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
CRT-14-006; Court Case - Ebbert v. Saolotoga &
City of Renton
Meeting:
REGULAR COUNCIL - 22 Sep 2014
Exhibits:
Summons
Complaints for Negligence
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Jason Seth, Acting City Clerk, ext. 6504
Recommended Action:
Refer to City Attorney and Insurance Services
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Summons and Complaints for Negligence filed by David M. Ebbert in King County Superior Court,
represented by Paul Houser, Attorney for Plaintiff, regarding an alleged vehicle accident.
STAFF RECOMMENDATION:
n/a
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 4 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 5 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 6 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 7 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 8 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 9 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 10 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 11 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 12 of 47
7b. - Court Case filed by David M.
Ebbert in King County Superior Court v.
Page 13 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Lease Amendment Seven to LAG-04-003 with King
County METRO
Meeting:
REGULAR COUNCIL - 22 Sep 2014
Exhibits:
Issue Paper
Lease Amendment
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$90,600
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The City routinely negotiates annual lease amendments with King County METRO for commuter parking
spaces in the City Center Parking Garage. Amendment Seven moves the rate for each space closer to
the market rate for garage parking in this area and after the first year, reduces the number of spaces
leased. It maintains options for METRO to restore the number of spaces if their budget allows and user
demand warrants it.
STAFF RECOMMENDATION:
Council authorize the Mayor and City Clerk to sign Amendment Seven
7c. - Community Services Department
recommends approval of amendment Page 14 of 47
H:\Facilities\Facilities Director\Peter Renner\My Documents\Leasehold\Metro\IssuePaperKCMETROAmend2013
03 05 2013
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:September 12, 2014
TO:Don Persson, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Extension 6605
SUBJECT:Lease Amendment Seven to LAG-04-003 with King County METRO
Issue:
Should the Council authorize the Mayor and City Clerk to sign Lease Amendment Seven to LAG-
04-003 with King County METRO for parking spaces at the City Center Parking Garage (CCPG)?
Recommendation:
Council authorize the Mayor and City Clerk to sign Lease Amendment Seven to LAG-04-003.
Background:
King County METRO has leased parking spaces at the CCPG since 2004.
Lease Amendment Three (2009) provided for a fixed number of spaces, 250, with a fixed
price of $3,750.00 per month.
Lease Amendment Six, which provided METRO with 200 spaces, expired at the end of 2013
and the Lease is on continuation.
While the City clearly supports mass transit, we have concluded that the lease rate METRO
has been paying is under market value and constituted an excessive subsidy to METRO.
Amendment Seven is for a two-year term, with two additional years at option.
METRO will continue the existing lease terms for 2014, but will reduce the number of
spaces by half in 2015 and beyond. However, an option exists for METRO to re-lease the
spaces they are giving up.
Business points of this proposed Lease Addendum are as follows:
o The rate grows from $15 per space to $20 (rooftop) and $25(covered) and then to
$30 each per month in 2015.
o Lease payments will be $54,600 in 2014 and $36,000 thereafter.
Conclusion:
Extending the current lease terms for an additional year provides the City with ongoing revenue
to help offset the cost of garage operation.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Finance & IS Administrator
Larry Warren, City Attorney
7c. - Community Services Department
recommends approval of amendment Page 15 of 47
Page 1 of 4
ADDENDUM #7-14 TO LAG-4-003, PARK AND RIDE GARAGE AGREEMENT
Between
CITY OF RENTON AND KING COUNTY
This Addendum #7-14 to LAG-4-003, Park and Ride Garage Agreement (“Addendum”) is
entered into the _____ of ________________ 2014 (“Effective Date”), between the City of
Renton, a noncharter code city under RCW 35A, and a municipal corporation under the laws of
the State of Washington (hereinafter “Renton”), and King County, a home rule charter county
and political subdivision under the laws of the State of Washington, acting through its
Department of Transportation (hereinafter “KCDOT”), with Renton and KCDOT collectively
referred to as the “Parties.” By this Addendum, the Parties mutually agree to amend the
original and existing Park and Ride Garage Agreement, which permitted transit and ride share
commuters to use of a portion of Renton’s property for a park and ride lot, entered into by the
Parties on June 1, 2004 (Reference: LAG #4-003) (“Original Agreement”), and the previous
mutually agreed written amendments of that original and existing Park and Ride Garage
Agreement (with each amendment and the original agreement collectively referred to as
“Agreement”).
Subsequent Amendments to LAG #4-003:
Amendment 1-08, executed October 22, 2008, expanded the number of commuter parking
spaces to serve transit customer ridership and modify the compensation under Section 2
(Payment) of the Original Agreement.
Amendment 2-09, executed on November 24, 2008, extended the Term to December 31, 2009.
7c. - Community Services Department
recommends approval of amendment Page 16 of 47
ADDENDUM #7-14 TO LAG-4-003
PARK AND RIDE GARAGE AGREEMENT
CITY OF RENTON AND KING COUNTY
Page 2 of 4
Amendment 3-09, executed on December 31, 2009, extended the Term to December 31, 2010.
Amendment 4-10, executed on December 31, 2010, extended the Term to December 31, 2011.
Amendment 5-12, executed on December 31, 2011, extended the Term to December 31, 2012.
Amendment 6-13, executed on December 31, 2012, extended the Term to December 31, 2013.
NOW, THEREFORE, in consideration of the mutual terms and covenants in this Addendum and
other good and valuable consideration, the Parties agree to the following:
SECTION 1.The Parties agree to extend the Term of the Agreement for an additional
two (2) year period to expire on December 31, 2015, with the option to extend for the years
2016 and 2017. KCDOT shall pay the rent and use the spaces as indicated on Exhibit A, attached
and fully incorporated into this Addendum. The Parties also agree that KCDOT shall have the
option, at is sole and absolute discretion, to add up to one hundred (100) additional parking
spaces in the garage for transit commuter park-and-ride purposes at any time during the Term
and any extension of the Term; and if KCDOT elects to do so, KCDOT shall pay additional rent
for such additional parking spaces at the same per-space rate as then in effect for the leased
spaces as shown on Exhibit A. If KCDOT elects to exercise this option, KCDOT shall give Renton
thirty (30) calendar days’ notice of the date that KCDOT intends to initiate such additional use,
and the number of spaces that KCDOT intends to use; and within ten (10) business days of
receiving KCDOT’s notice the Renton shall designate which additional spaces in the garage are
designated as available for KCDOT’s additional use.
As a result, Section 3 (Term) of the Original Agreement is deleted in its entirety and is
replaced as follows:
7c. - Community Services Department
recommends approval of amendment Page 17 of 47
ADDENDUM #7-14 TO LAG-4-003
PARK AND RIDE GARAGE AGREEMENT
CITY OF RENTON AND KING COUNTY
Page 3 of 4
This Agreement shall be in full force and effect and binding upon the Parties
beginning June 1, 2004, and shall continue until it expires on December 31, 2015.
KCDOT shall have the option to extend the Term for another two (2) years by
giving Renton written notice no later than thirty (30) calendar days before the
expiration of the Term. If KCDOT exercises this extension option then during such
extension of the Term the payment of rent and the parking-space count shall be
as set forth on Exhibit A.
SECTION 2.All terms and conditions of the Agreement not amended by this
Addendum #7-14 shall remain in full force and effect and are ratified and re-confirmed. To the
extent any term(s) and/or condition(s) of the Agreement conflicts with any term(s) and/or
condition(s) of this Addendum #7-14, the term(s) and/or condition(s) of this addendum shall
control.
DOCUMENT CONTINUES ON FOLLOWING PAGE
7c. - Community Services Department
recommends approval of amendment Page 18 of 47
ADDENDUM #7-14 TO LAG-4-003
PARK AND RIDE GARAGE AGREEMENT
CITY OF RENTON AND KING COUNTY
Page 4 of 4
IN WITNESS WHEREOF, the Parties agree that this Addendum, once executed takes
effect on the Effective Date noted above.
CITY OF RENTON
_____________________________
KING COUNTY
____________________________
Denis Law Kevin Desmond,
Mayor General Manager
1055 South Grady Way King County Metro Transit Division
Renton, Washington 98057
______________________________
Date
Approved as to Legal Form
_______________________________
_____________________________
Date
Approved as to Legal Form
_____________________________
Lawrence J. Warren
Renton City Attorney
_______________________________
Andrew W. Marcuse
Deputy Prosecuting Attorney
______________________________
Date Date
Attest
Bonnie I. Walton
Renton City Clerk
______________________________
Date
7c. - Community Services Department
recommends approval of amendment Page 19 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Addendum #01-14 to LAG-13-003 with Renton
Youth Advocacy Center
Meeting:
REGULAR COUNCIL - 22 Sep 2014
Exhibits:
Issue Paper
First Addendum to LAG-13-003
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$4800 annually
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The Renton Youth Advocacy Center has operated after school drop-in, mentoring, and tutoring programs
at the Tiffany Park Building for a year and wishes to extend their lease for another year. They are also
requesting a reduction in monthly rents from $600 to $400 based on smaller than anticipated utility
charges.
STAFF RECOMMENDATION:
Council authorize the Mayor and City Clerk to sign the Lease Addendum
7d. - Community Services Department
recommends approval of addendum #1-Page 20 of 47
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:September 9, 2014
TO:Don Persson, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Extension 6605
SUBJECT:Tiffany Park Recreation Building Lease Addendum with
Renton Youth Advocacy Center
Issue:
Should the Council approve a one-year lease extension of the Tiffany Park Recreation
Building with Renton Youth Advocacy Center (RYAC)?
Recommendation:
Council authorize the Mayor and City Clerk to sign the Lease Addendum.
Background:
RYAC is a community-based 501c3 organization that supports youth of middle
and high school age by providing mentoring and tutoring in the form of after-
school drop-in programs.
RYAC has a Board of Directors that consists of youth advocates and program
operators, concerned parents, City Public Safety Officers and various
professionals.
Volunteers are screened through the Washington State Patrol WATCH format.
The Tiffany Park Recreation Building was out of operation for four years, except
for the public restrooms, which are accessible from the outside.
This Lease Addendum is for one year. There were four mutual-agreement one-
year extensions in the original lease, but the tenant requests rent relief.
The original lease rate was $600/month plus excise tax. We are proposing a rent
of $400/month. Excise tax will not be collected if the lessee obtains and
maintains a non-profit exemption certification from the Washington Department
of Revenue.
7d. - Community Services Department
recommends approval of addendum #1-Page 21 of 47
Don Persson, Council President
Members of Renton City Council
Via Mayor Law
Page 2 of 2
September 9, 2014
The rent was based on a projection of utility costs. The City pays the utility costs
and most of those are incurred because of the public restroom operation and
the maintenance level operation of heating equipment. The use of the rest of
building has not added $400/month to our utility costs, and we have not
experienced unusual maintenance/repair costs either.
The drop-in center operates on Tuesdays and Thursdays from 3:30pm-6:30pm
and may be expanded.
The lessee collaborates in restocking of restroom supplies and garbage disposal.
Conclusion:
Approving the lease addendum with RYAC will continue to provide the City with
valuable youth services and present concerned citizens an opportunity to volunteer in
support of healthful and productive child development during the difficult teen years.
7d. - Community Services Department
recommends approval of addendum #1-Page 22 of 47
1
COMMUNITY SERVICES DEPARTMENT
CONTRACT ADDEMDUM
ADDENDUM #01-14 TO LAG-4-003, TIFFANY PARK RECREATION BUILDING
AGREEMENT
Between
CITY OF RENTON AND RENTON YOUTH ADVOCACY CENTER
ADDENDUM # 01-14
This addendum is entered into on the _____ of September, 2014 (“Effective Date”),
between the City of Renton, a noncharter code city under RCW 35A, and a municipal
corporation under the laws of the State of Washington (“Renton”), and Renton Youth Advocacy
Center, a State of Washington 503(c)(3) non-profit organization (“RYAC”), with Renton and
RYAC collectively referred to as the “Parties”. The Parties agree to amend the existing Tiffany
Park Recreation Building Agreement (LAG #13-003) , for RYAC to operate an after-school youth
drop-in center for students, entered into by the Parties on August 22nd, 2013, and to reduce the
amount of consideration paid by RYAC to Renton.
Amendment related to Addendum # 01-14:
NOW, THEREFORE, in consideration of the mutual terms and covenants in this
Agreement, exchanged in the past or in the future, the Parties agree to the following:
SECTION 1.The Parties agree to extend the Term of the agreement for one year. As
a result, at the end of Section C (Term) of the original the following sentence shall be added:
Consistent with the terms of Section C, the Parties have agreed to expressly
extend the Term for one (1) year, from August 23rd, 2014 until August 22nd,
2015.
7d. - Community Services Department
recommends approval of addendum #1-Page 23 of 47
2
SECTION 2.The Parties agree to reduce the consideration. As a result, the first
sentence in subsection D.1.b, shall be amended to replace “Six Hundred Dollars ($600)” with
“Four Hundred Dollars ($400)”, making the sentence read as follows:
Lessee’s payment to Renton will be Four Hundred Dollars ($400) per month plus
excise tax.
SECTION 3.All terms and conditions of the Agreement not amended by Addendum
#01-14 shall remain in full force and effect and are ratified and re-confirmed. To the extent any
term(s) and/or condition(s) of this addendum conflicts with any term(s) and/or condition(s) of
this Amendment 01-14, the term(s) and/or condition(s) of this addendum shall control.
IN WITNESS WHEREOF, the Parties agree that this addendum, once executed takes
effect on the Effective Date noted above.
CITY OF RENTON
_____________________________
RENTON YOUTH ADVOCACY CENTER
____________________________
Denis Law, Mayor John Houston
Director
339 Burnett Avenue South #311
Renton, Washington 98057
______________________________
Date
Attest
_______________________________
_____________________________
Date
Jason Seth
Acting Renton City Clerk
________________________________
Date
7d. - Community Services Department
recommends approval of addendum #1-Page 24 of 47
37d. - Community Services Department
recommends approval of addendum #1-Page 25 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Airport Lift Station Replacement Project Budget
Adjustment
Meeting:
REGULAR COUNCIL - 22 Sep 2014
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Michael Benoit, Wastewater Utility, x7206
Recommended Action:
Refer to Utilities Committee
Fiscal Impact:
Expenditure Required: $ NA Transfer Amendment: $$100,000
Amount Budgeted: $ NA Revenue Generated: $NA
Total Project Budget: $ NA City Share Total Project: $ NA
SUMMARY OF ACTION:
The Wastewater Utility is requesting an adjustment to the approved 2014 Wastewater Utility Capital
Improvement Program (CIP) to increase the budget for the Airport Lift Station Replacement project in the
amount of $100,000, from $850,000 to $950,000, by transferring funding from the 2014 Sanitary Sewer
Rehabilitation/Replacement project. Additional funding in the Airport Lift Station Replacement project
budget is needed to cover increased construction costs due to conflicts with existing utilities and to re-
establish an approximate 10% contingency fund.
The approval of a transfer of $100,000 from the approved 2014 CIP budget for the 2014 Sanitary Sewer
Rehabilitation/Replacement project (426.466502) to the Airport Lift Station Replacement project
(426.465483) is requested. After the $100,000 budget transfer, the 2014 Sanitary Sewer
Rehabilitation/Replacement project budget will have sufficient funds remaining to complete the work
planned for 2014.
STAFF RECOMMENDATION:
Approve an adjustment to the Airport Lift Station Replacement project budget to increase the project
budget to cover unexpected construction costs and to re-establish an approximate 10% contingency
fund in the amount of $100,000, by authorizing the transfer of $100,000 from the 2014 Sanitary Sewer
Rehabilitation/Replacement project account (426.466502) to the Airport Lift Station Replacement
project account (426.465483). The budget adjustment associated with this project will be included in
the next budget adjustment ordinance.
7e. - Utility Systems Division requests
approval to increase the budget for the
Page 26 of 47
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:September 12, 2014
TO:Armondo Pavone, Utilities Committee Chair
Members of the Utilities Committee
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Michael Benoit, Wastewater Utility, x7206
SUBJECT:Airport Lift Station Replacement Project Budget Adjustment
ISSUE:
Should Council approve an adjustment to the Airport Lift Station Replacement project
budget to increase the project budget to cover unexpected construction costs and to
re-establish an approximate 10% contingency fund in the amount of $100,000, by
authorizing the transfer of $100,000 from the 2014 Sanitary Sewer Rehabilitation/
Replacement project budget?
RECOMMENDATION:
Approve an adjustment to the Airport Lift Station Replacement project budget to increase
the project budget to cover unexpected construction costs and to re-establish an
approximate 10% contingency fund in the amount of $100,000, by authorizing the
transfer of $100,000 from the 2014 Sanitary Sewer Rehabilitation/Replacement project
account (426.466502) to the Airport Lift Station Replacement project account
(426.465483). The budget adjustment associated with this project will be included in the
next budget adjustment ordinance.
BACKGROUND SUMMARY:
The Airport Lift Station Replacement project is on West Perimeter Road along the west
side of the Renton Airport. The project is to replace the existing station that is inside the
airport fence on one of the lease parcels with a new station in the grass area on the west
side of West Perimeter Road. The purpose of the project is to replace the existing lift
station, which has reached the end of its useful life.
During construction, several existing utilities were found in the vicinity of the construction
area that limited where the new lift station could be located. One of those utilities is a
City water main. As the station location shifted to fit within the existing utilities, the
water main was much closer to the station than thought in the original design. In order
7e. - Utility Systems Division requests
approval to increase the budget for the
Page 27 of 47
Mr. Armondo Pavone, Committee Chair
Page 2 of 2
September 12, 2014
\MABtp
to protect the water main from our proposed facilities and provide the appropriate ability
for maintenance of the water main, we are relocating about 75 feet of 12-inch water
main.
There was also an unknown storm sewer coming through the site that impacted
construction. The storm line had to be temporarily bypassed and then relocated between
the sewer structures to reconnect to the Black River Channel Culvert in West Perimeter
Road.
Another issue found during construction was the sewer facilities for the leaseholder
hangars located adjacent to our existing lift station that did not connect to the sewer
main in West Perimeter Road as anticipated. Instead it connected to the sewer facilities
at the lift station that is being abandoned. We will need the contractor to intercept the
private sewer and re-route it to our system in the road prior to abandoning the old
station.
Due to the changes to the project to adjust the location of the new lift station to avoid
conflicts with existing utilities and to intercept the private sewer to connect to the new
lift station, construction costs have increased. At award of the project we had an
approximate contingency fund of 10% available. The change order work listed above has
considerably reduced the contingency fund and we still have significant construction to
complete. The $100,000 budget adjustment requested will help cover these additional
construction costs and provide an appropriate contingency fund to complete the
remainder of the construction work.
The proposed adjustment for each project is as follows:
Project Approved 2014
CIP Budget
Proposed
Change
Adjusted 2014
CIP Budget
Airport Lift Station Replacement
project (#426.465483)$850,000 +$100,000 $950,000
2014 Sanitary Sewer Rehabilitation/
Replacement project (#426.465502)$1,245,000 -$100,000 $1,145,000
After the $100,000 budget transfer, the 2014 Sanitary Sewer Rehabilitation/Replacement
project budget will have sufficient funds remaining to complete work planned for 2014.
CONCLUSION:
An adjustment to the Airport Lift Station Replacement project budget is needed to
increase the project budget to cover unexpected construction costs and to re-establish an
approximate 10% contingency budget.
cc: Lys Hornsby, Utility Systems Director
Hai Nguyen, ASD Senior Finance Analyst
7e. - Utility Systems Division requests
approval to increase the budget for the
Page 28 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2015 and 2016 Utility Revenue Requirements, CIP,
and Fees
Meeting:
REGULAR COUNCIL - 22 Sep 2014
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Lys Hornsby, Utility Systems Director, x7239
Recommended Action:
Refer to Utilities Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment:
$
Amount Budgeted: $ Revenue Generated:
$
Rates: Surface Water $349,643 (2015),
$367,265 (2016)
Total Project Budget: $ City Share Total
Project: $
SUMMARY OF ACTION:
Staff hired a consultant to conduct a rate study for the 2015 and 2016 budget, and six-year revenue
projections. The recommended revenue increases for 2015 and 2016 are 4% each year for surface water
and no increases for water, wastewater and solid waste. Staff recommends a 5% increase each year for
the Commercial Roll Off solid waste customer class to correct a subsidy by other commercial customers
to this class. In addition, staff proposes to reduce the King County rate stabilization charge from $1.16
to $0.58. This fund has been growing so that we can reduce this charge to stabilize the fund.
Staff also proposes increasing the System Development Charges by between 5% and 10% and updating
utility development fees and charges. Staff further recommends changing the City Code to clarify the
water shut off fee and the definition of the qualifications for reduced rates.
STAFF RECOMMENDATION:
Approve the 2015/2016 proposed utility rates/fess; and other code changes to clarify the water shutoff
fee and the definitions of the qualifications for reduced rates.
Direct staff to prepare the necessary ordinances to effect the changes.
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 29 of 47
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:September 12, 2014
TO:Armondo Pavone, Utilities Committee Chair
Members of Utilities Committee
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Lys Hornsby, Utility Systems Director, x7239
SUBJECT:2015 and 2016 Utility Revenue Requirements, CIP, and Fees
ISSUE:
Should Council approve the proposed 2015 and 2016 utility revenue requirements and
updated fees?
RECOMMENDATION:
Approve the proposed 2015 and 2016 revenue increase of 4% each year for
surface water and no increases for water, wastewater and solid waste.
Approve the proposed 2015 and 2016 increase of 5% each year for the Solid
Waste Commercial Roll Off customer class.
Approve the reduction of the King County rate stabilization charge from $1.16 to
$0.58 for 2015 and 2016.
Approve the proposed 2015 and 2016 System Development Charges and
updated utility development fees.
Approve clarifying the water shutoff fee and the definition of the qualifications
for reduced rates language in City Code.
Direct staff to prepare the ordinances allowing the City to charge the 2015 utility
rates beginning January 1, 2015, and to charge the 2016 utility rates beginning
January 1, 2016, and clarify the water shutoff fee and the definition of the
qualifications for reduced rates.
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 30 of 47
Armondo Pavone, Committee Chair
Page 2 of 6
September 12, 2014
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BACKGROUND SUMMARY:
In 2010, Council adopted financial criteria to stabilize the utility funds and directed that
the criteria be implemented over a five-year period starting in 2011. The financial
criteria include:
Fund Balance, Operating Reserves, and Rate Stabilization:
Water, Wastewater and Surface Water Funds: 12% of annual
operating expenses or 30 to 45 days
Solid Waste: $400,000
King County Wastewater Treatment: $380,000
Capital Contingency as System Reinvestment and Debt Service:
Surface Water: 1.25 debt service coverage (DSC) and
approximately $3 million annual system reinvestment
Wastewater: 1.25 DSC and approximately $3 million annual
system reinvestment
Water: 1.25 DSC and approximately $4 million annual system
reinvestment
Bonds versus Cash Funded Projects:
All non-CIP projects should be paid for using rates (programs,
system plans, education materials, etc.).
All system reinvestment, maintenance, replacement and
rehabilitation CIPs should be paid for using rates.
CIPs for new infrastructure, growth, or increased capacity can be
paid for using bonds.
Over the past four years, City utilities placed a high priority on reinvesting in the
infrastructure and replacing, rehabilitating and maintaining the system. We have been
able to avoid bonding during this period which has stabilized the utility funds and
reduced our debt service costs and our debt to equity ratio.
Budget Considerations
Capital Improvement Program (CIP)
The emphasis in the utility capital improvement program for 2015 and 2016 is on
system reinvestment including maintenance, rehabilitation and replacement; meeting
regulations; and keeping up with program work that makes our work easier and more
efficient.
Water Utility
The Water CIP consists of transmission and distribution main improvements,
infrastructure improvements (automated meter reading, security and telemetry),
increased reservoir capacity (Highlands reservoir site) and emergency power
improvements (see Water CIP Map attached for project locations). Program work
includes water conservation, update of the geographical information system (GIS),
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 31 of 47
Armondo Pavone, Committee Chair
Page 3 of 6
September 12, 2014
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hydraulic modeling and water quality monitoring. The list of the Water CIP projects for
2015 and 2016 and their budgeted amounts (in thousands of dollars) is listed below:
Water CIP Projects 2015
Budget
2016
Budget
Highlands 435-Zone Reservoirs 1,600 3,270
Water Main Replacement 1,000 1,000
Transmission Main Replacement 500 500
Water Main Oversizing 100 100
Maplewood Media Replacement 50 50
Automatic Meter Reading Conversion 1,050 750
Reservoir Recoating 150 150
Telemetry Improvements 250 150
Emergency Power to Water Facilities 240 70
Water Conservation Program 200 200
Water System Security 150 50
Aquifer Monitoring and Management 50 30
Emergency Response Projects 50 50
Hydraulic Model of Water System 10 10
Water System Plan Update 20 20
Total Project Costs 5,470 6,190
Wastewater Utility
The Wastewater CIP consists of replacement/rehabilitation of major interceptors
(Thunder Hills and Cascade), force mains and sewer mains, lift station rehabilitation
(Falcon Ridge) and major maintenance projects (see Wastewater CIP Map attached for
project locations). The list of the Wastewater CIP projects for 2015 and 2016 and their
budgeted amounts (in thousands of dollars) are listed below:
Wastewater CIP Projects
2015
Budget
2016
Budget
Miscellaneous/Emergency Projects 200 200
Long Range Wastewater Management Plan 250 -
Develop Access Road - Aberdeen Apt 400 -
Cascade Interceptor 900 -
Thunder Hill Interceptor Replacement/Rehabilitation 700 3,000
Falcon Ridge Lift Station Rehabilitation -150
Sanitary Sewer Main Replacement/Rehabilitation 1,300 -
Force Main Rehabilitation/Replacement 350 200
Total Project Costs 4,100 3,550
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 32 of 47
Armondo Pavone, Committee Chair
Page 4 of 6
September 12, 2014
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Surface Water Utility
The Surface Water CIP consists of several grant projects (Sunset Terrace regional facility,
Harrington green connection, Hardie Ave SW and SW 7th St), infrastructure
maintenance/replacement/rehabilitation, pump station upgrades and major
maintenance (Cedar River dredging, wetland mitigation bank, sediment pond cleaning).
Program work includes mosquito abatement, update of GIS, manual update, and flow
and water quality monitoring (see Surface Water CIP Map attached for project
locations). The complete list of the Surface Water CIP projects for 2015 and 2016 and
their budgeted amounts (in thousands of dollars) are listed below:
Surface Water CIP Projects
2015
Budget
2016
Budget
Cedar River Maintenance Dredge Project 2,250 250
Springbrook Creek Wetland & Habitat Mitigation Bank 120 120
Stormwater Facility Fencing Project 100 100
Maplewood Creed Basin Storm Improvements 350 200
Hardie Ave SW-SW 7th St Storm Improvement 350 350
NE Sunset Blvd and Union Ave - 200
Small Drainage Projects Program 225 225
Miscellaneous/Emergency Storm Projects 50 50
N 30th St and Burnett Ave 500 -
Maplewood Creek Sedimentation Facility Maintenance 75 75
Madsen Creek Sedimentation Cleaning 50 50
Rainier Ave and Oakesdale Ave Pump Station Upgrades 100 400
Talbot Hill Area Mosquito Abatement Program 75 75
Stream Flow and Water Quality Monitoring Program 10 10
Green River Ecosystem Restoration 20 20
SE 172nd and 125th Ave N -300
Surface Water Utility GIS 100 100
Harrington Green Connection 340 940
Cedar River 205 Project Levee Recertification 350 -
Ginger Creek/Cascade Park Basin Plan -350
Storm System Field Mapping 75 50
Stormwater Manual Update 200 75
Total Project Costs 5,000 3,000
Rate Modeling
Budget year 2015 is the fifth year of our five-year plan to stabilize the utility funds,
levelize rates, reduce debt and maintain our infrastructure. We will have largely
accomplished our goal of meeting the financial policies by the end of this budget cycle.
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 33 of 47
Armondo Pavone, Committee Chair
Page 5 of 6
September 12, 2014
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A rate increase is needed in surface water to support additional staff hired for the
surface water facility maintenance program and NPDES compliance.
King County’s Local Hazardous Waste Management (LHWM) Program is restructuring
their LHWM commercial fees. This restructuring would raise rates for all commercial
accounts. However, staff wants to correct a subsidy from commercial accounts to
commercial roll off accounts so we propose an increase in 5% each year for 2015 and
2016 for the commercial roll off class. This increase in commercial roll off rates will
result in the commercial roll off class paying more of their fair share and will lower their
subsidy by other commercial accounts. There will be an increase in the King County
tipping fee in 2017 and 2019 so we have estimated those increases when projected
rates were modeled. In addition, the City’s solid waste contract ends in May 2016 so
the projected rates are modeled assuming roughly the same contractor costs as the
existing contract.
The King County treatment charge will be increasing 5.6% in 2015. The attached Table 1
shows the proposed increases and average monthly bills for the single-family customer
class. The average single-family customer’s City utility bill will decrease by $0.07 in 2015
and increase by only $0.58 in 2016. The table also shows the King County treatment
charge increase for single-family going from $39.79 (or $40.95 with stabilization charge)
to $42.03 (or $42.60 with stabilization charge).
The King County stabilization fund is growing, so we propose to reduce the charge from
$1.16 to $0.58.
System Development Charges and Development Fees
As part of the rate study, the consultant updated the system development charges.
Staff has proposed increases between 5% and 10% each year for 2015 and 2016. The
attached Table 2 shows the proposed System Development Charges for the piped
utilities. The increases in system development charges are due to the increase in plant
value from the City’s contribution in capital projects and improvements. An increase in
plant value increases the share a new customer pays to connect to the existing
infrastructure. Also attached is a comparison table for connection charges for other
utilities (Table 3). Renton’s connection charges are on the lower side compared to other
providers and even with the proposed increases we retain our position in rank.
Staff updates the utility development fees each two-year budget cycle to reflect
increases in labor and materials costs and to add necessary permits. We have made
minor adjustments in the permit fee amounts for wastewater and surface water
construction permits to acknowledge time spent on these permits by engineering and
PW inspection staff. We have also proposed two additional permit fees. The first new
permit provides the city proper reimbursement for King County right-of-way permits
required when a developer performs work in King County’s right-of-way. The second
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 34 of 47
Armondo Pavone, Committee Chair
Page 6 of 6
September 12, 2014
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permit provides for situations where a developer is requesting a drainage adjustment as
part of their submittal and this fee covers staff costs for the additional review. The
attached Table 4 lists the proposed utility development fees.
Clarifying Definitions
Staff would like to clarify that the water shutoff fee in City Code is for the costs
associated with processing the utility shutoff list and not turning the water on and off.
We also propose changing the qualifications for reduced rates to remove the
requirement that both household members must qualify for the rate to receive the
discount.
CONCLUSION:
Implementing the proposed 2015 and 2016 revenue requirements will allow the utilities
to continue to reduce reliance on debt, stabilize rates, invest in existing infrastructure to
prevent deterioration, failure, and/or lapse in service, and maintain adequate fund
balance for sustainability. Increases in system development charges to reflect the
increase in the value of the system, will fund more capital projects to maintain the
system. Updating the development fees assures that the utilities are recouping their
costs to serve development.
Attachments
cc: Iwen Wang, ASD Administrator
Hai Nguyen, ASD Senior Finance Analyst
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 35 of 47
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 36 of 47
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 37 of 47
7f. - Utility Systems Division submits
proposed changes to surface water rates, Page 38 of 47
TABLE 1
Utility Rates for 2015 and 2016 Budget
Average Single Family Residential monthly rates
Current
Rate
Proposed Rates- Budget
$ (%)
Projected Rates- 6 yr CIP
$ (%)
Utility 2014 2015 2016 2017 2018 2019 2020
Water* $37.12 $37.12 (0%) $37.12 (0%) $37.86 (2%) $38.62 (2%) $39.39 (2%) $40.18 (2%)
Wastewater $27.65 $27.65 (0%) $27.65 (0%) $28.20 (2%) $28.77 (2%) $29.34 (2%) $29.93 (2%)
Surface Water $12.69 $13.20 (4%) $13.73 (4%) $14.27 (4%) $14.85(4%) $15.44 (4%) $16.06 (4%)
Solid Waste** $21.12 $21.12 (0%) $21.12 (0%) $21.96 (4%) $22.83 (4%) $23.51 3(%) $24.22 (3%)
King County Rate
Stabilization charge
$1.16 $0.58 (-50%) $0.58 (0%)
$0.58 (0%)
$0.58 (0%)
$0.58 (0%)
$0.58 (0%)
CITY TOTAL $99.74 $99.67 $100.20 $102.87 $105.65 $108.26 $110.97
Change (%) -$0.07 (-0.1%) $0.53 (0.5%) $2.67 (2.7%) $2.78 (2.7%) $2.61 (2.5%) $2.71 (2.5%)
Solid Waste
Commercial Roll Off
per pick up***
$201.72 $211.81 (5%) $222.40 (5%) $233.52 (5%) $245.20 (5%) $257.46 (5%) $270.33 (5%)
King County
Treatment Charge
$39.79 $42.03 (5.6%) $42.03 (0%) $44.75(6.5%) $45.57(1.8%) $46.47 (2%) $47.36 (1.9%)
*Water rates assume a 3/4inch meter and 700 cf consumption per month.
**Residential rate for 35 gallon cart, includes estimated King County tipping fee increase in 2017 and 2019. Existing contract expires
May 2016 – projected rates 2017-2020 are calculated using existing contract plus estimated CPI increases.
*** Increase for Commercial Roll Off due to increase in Local Hazardous Waste Management fee – example rate above is for 10 yard
container. 7f. - Utility Systems Division submits proposed changes to surface water rates, Page 39 of 47
TABLE 2
System Development Charges
3/4” or 1” Single Family Residential Customers
Existing Charge Recommendation from
2014 Rate Study $ (%)
Proposed 2015 $ (%) Proposed 2016 $ (%)
Water $2,809 $3,450 (22.8%) $3,090 (10%) $3,245 (5%)
Wastewater $2,033 $2,291 (12.7%) $2,135 (5%) $ 2,242 (5%)
Surface Water $1,228 $1,766 (44%) $1,350 (10%) $1,485 (10%)
Total $6,070 $7,507 $6,575 $6,972
$ (% change) $1,437 (23%) $505 (12%) $397 (6%)
7f. - Utility Systems Division submits proposed changes to surface water rates, Page 40 of 47
TABLE 3
System Development Charge Survey – Other Agencies (Existing Fees)
Agency Water Wastewater Storm Total
Skyway Water and Sewer District $5,379 $5,696 Seattle, Renton $11,075
Kent $6,980 $2,097 $9,076
Lacey $5,449 $3,218 None $8,667
Olympia $3,456 $3,342 $1,076 $7,875
Renton (rate study
recommendation)
$3,450 $2,291 $1,766 $7,507
Renton (proposed 2016) $3,245 $2,242 $1,485 $6,972
Kirkland $3,128 $3,056 $481 $6,665
Renton (proposed 2015) $3,090 $2,135 $1,350 $6,575
Renton (existing) $2,809 $2,033 $1,228 $6,070
Federal Way (Lakehaven WS) $3,492 $1,916 None $5,408
Auburn $2,424 $850 $1,162 $4,436
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7f. - Utility Systems Division submits proposed changes to surface water rates, Page 42 of 47
7f. - Utility Systems Division submits proposed changes to surface water rates, Page 43 of 47
7f. - Utility Systems Division submits proposed changes to surface water rates, Page 44 of 47
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON , ADOPTING INTERIM
ZONING REGULATIONS FOR R-4 (RESIDENTIAL FOUR DWELLING UNITS PER
ACRE) AND R-8 (RESIDENTIAL EIGHT DWELLING UNITS PER ACRE) ZONES,
CHANGING HEIGHT LIMITS FOR AN IDENTIFIED AREA, AND CHANGING CERTAIN
AREAS ZONED AS R-10 (RESIDENTIAL TEN DWELLING UNITS PER ACRE) TO R-4
AND DECLARING AN EMERGENCY.
WHEREAS, the City has the authority to adopt an interim zoning ordinance pursuant to
RCW 35A.63.220, 36.70A.390 and 36.70.790; and
WHEREAS, the City Council has determined that there is a need for an interim zoning
ordinance to regulate residential development in certain zones as the City considers and
analyzes options for creating a new zone and rezoning some areas; and
WHEREAS, a public hearing was held on September 3, 2014, before the Planning
Commission to take testimony on the interim zoning;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The City Council makes the following findings:
1. The purpose of this interim zoning ordinance is:
a. To continue to permit new development in a manner that improves the
compatibility of new development with existing development in the surrounding community
and with potential changes in zoning code; and
9a. - Adopting Interim Zoning Regulations
and Declaring an Emergency (See 8.b..)
Page 45 of 47
ORDINANCE NO. ________
2
b. To allow the City adequate time to consider and develop new zoning code
regulations, as well as potential rezones of some areas.
2. The City is currently engaged in developing a work program to study and analyze
creating a new single family residential zone and to rezone some areas.
3. The development standards for primary and attached accessory structures for all
property zoned Residential Eight Dwelling Units per Acre (R-8) and development in the
Residential Four Dwelling Units per Acre (R-4) zone using small lot cluster provisions, are
indicated below. Development standards for R-8 and R-4 for small lot cluster developments
that are not itemized below shall be the standard for the R-8 zone as it exists in RMC Title IV.
These standards include but are not limited to Residential Design and Open Space Standards,
Development Standards for Residential Development for Detached Accessory Structures, and
the Zoning Use Table.
a. Minimum lot size shall be seven thousand (7,000) square feet;
b. Minimum lot width shall be 60 feet;
c. Minimum lot width, for corner lots, shall be seventy feet (70’);
d. Minimum lot depth shall be ninety feet (90’);
e. Minimum front setback shall be twenty-five feet (25’);
f. Minimum rear setback shall be twenty-five feet (25’);
g. Minimum side setback shall be seven and one half feet (7.5’)
h. Minimum side setback, along a street, shall be seventeen and one half (17 ½’);
i. Maximum height shall be thirty feet (30’);
9a. - Adopting Interim Zoning Regulations
and Declaring an Emergency (See 8.b..)
Page 46 of 47
ORDINANCE NO. ________
3
j. Maximum building coverage shall be forty percent (40%); and
k. Maximum impervious surface shall be fifty-five percent (55%).
4. The maximum height allowed for all property within the area identified in
Attachment A as the South Renton area is thirty feet (30’).
5. The area zoned as Residential Ten Dwelling Units per Acre (R-10) on Attachment B is
Residential Four Dwelling Units per Acre (R-4).
SECTION III. This is hereby declared an emergency in order to protect the public
safety, health and general welfare and this Ordinance shall take effort immediately upon its
passage.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2014.
Jason A. Seth, Acting City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2014.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1836:9/16/14:scr
9a. - Adopting Interim Zoning Regulations
and Declaring an Emergency (See 8.b..)
Page 47 of 47