HomeMy WebLinkAboutContract CAG-18-017
AGREEMENT FOR ARM�RED CAR SERVICES
THIS AGREEMENT, dated lanuary� 2018, is by and between the City of Renton (the "City"),
a Washington municipal corporation, and dunbar Armored ("Cansultant"), a Maryland
corporation. The City and the Cansultant are referred to collectiveiy in this Agreement as the
"Parties." Once fully executed by the Parties,this Agreement is effective as of the last date signed
by both parties.
1. Scooe af Work.Consultant agrees to provide Armored Car Services as specified in Exhibit
B (Mandatory Service Requirements} and Exhibit D (Scope of Serwices), which are '
attached and incorporated herein and may hereinafter be collectively referred to as the ;
r.Work." '
2. Chan�es in Scope af Work: The City, withaut invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ardered by the City in writing. '
3. Time of Perforrnance: Consultant sha11 perform the Agreement pur5uant to the '
schedule(s)set farth in Exhibit D.The term of the contract will comrnence lanuary 2,2018
and will be in effect through December 31, 2022 (60 manths). This contract may be
extended for an additional year, up#o three (3)years, upon a written agreement by both
parties.
4. Campensation:
A. Amount. Total campensation to Consultant for Work pravided pursuant to this
Agreement shaA not exceed $96,312.90, plus any applicable state and local sales
taxes.The rates applicable to the Work are set forth ir� Exhibit C(Cost Summary).The
Consultant agrees that any hourly or flat rate charged by it for its Wark shall remain
Iocked at the negotiated rate(s) unless otherwise agreed to in writing.The pricing for
the Work was based on the rates established in the Consultant's agreement with
Washington State Department of Enterprise Services as detailed in Exhibit A(Pricingy,
and the compensation for any changes to the scope of Work shaEl be consistent with
the rates set fort in Exhibit A or as otherwise mutuaily agreed by the Parties. Except
as specifically provided herein,the Consultant shall be solely responsible far payment
of any taxes imposed as a result of the performance and payment of this Agreement.
B. Method of Pavment. On a monthly ar no less than quarterly basis during any quarter
� in which Work is perfarmed,the Consultant shall submit a voucher ar invoice in a form
specified by the City, including a description of what Work has been per#ormed.The '
Cansultant shall also submit a final bill upon completian of all Work. Payment shall be '
made by the City for Work performed within thirty (30) calendar days after receipt
and approval by the apprapriate City representative of the voucher or invoice. If the
Consultant's performance does not meet the requirements of this Agreement, the
Consultant will carrect or modify its performance ta comply with the Agreement.The
City may withhold payment for work that daes not meet the requirements of this
Agreement.
C. Effect of Pavment. Payment for any part of the Work shall not canstitute a waiver by '
the City af any remedies it may have against the Consultant for failure af the
Consultant to perform the Work or for any breach of this Agreement by the '
Consultant
D. Non-Appropriation of Funds. if sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the compfetion of all
remaining Work for whieh funds are allocated. Na penalty or expense shall accrue to
the City in the event this provision applies.
5. Terminatian:
A. The City reserves the right ta terminate this Agreement at any time, with or without
cause by giving thirty (30) calendar days' notice to the Corrsultant in writing. In the
event of such termination or suspension, all finished ar unfinished documents, data,
studies, worksheets, models and reports, or other material prepared by the
Consultant pursuant to this Agreement shall be submitted ta the City, if any are
required as part of the Wark.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
ta payment for all hours worked ta the effectiv�date of termination,less all payments
previously made. If the Agreement is terminated by the City after partial performance
af Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions af this Agreement and such charges due to the City shall be
deducted from the fina! payment due the Consuftant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Ri�ht To Use Work P'roduct: Cansultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
wt�rkmanlike manner and in accordance with all reasonable and professional standards
Page 2 of 10 �
and laws. Compliance with professionai standards ineludes,as applicable, perforrningthe
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans far Road, Bride and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created#ar and delivered to the City pursuant ta this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the Gity from using the wark product. �onsultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, madify, and
display all final work praduct produced pursuant to this Agreement.The City`s or other's
adaptation, modification or use af the final work products other than for the purposes of
this Agreement shall be without liabilit�to the Cansu�tant. The provisions of this sec#ion
shall suruive the expiration or termination of this Agreement.
7. Checks Placed in Shipments: The City agrees to maintain a complete record as to maker
and amount of all checks placed in any shipment gi�en to Consultant and in case of loss,
or damage, to promptly, diligently and completely cooperate with Consultant in the
identificatian and replacement of lost, destroyed or stolen checks contained in any such
shipment. Complete cooperation shall include, but not be limited ta, requests by the City
to makers af the missing checks to issue duplicates and in the event the makers refuse to
do so,then to assert all its Iegal and equitable rights against said makers ar ta subrogate
such rights to Consultant and its assigns. Consultant's liability in the event af loss,
destruction or theft of checks shall in all events be limited to payment for the
reconstruction af such checks. Notwithstanding the faregoing, reconstruction cost shall
be limited to$25,fl00 per occurrence.
8. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect casts expended and Work provided in the
perfarmance of this Agreernent and retain such records for as long as may be required by
applicable Washington State recards retention laws, but in any event no less than six
years after the termination of this Agreement. The Cansultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/orto complywith the Washington State Public RecordsAct
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
9. Public Records Compliante: To the full extent the City deterrnines necessary ta comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
af all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, nates, saved telephone messages,
recordings, photos,or drawings and provide them to the City for production. In the event
Consultant believes said reeords need ta be protected from diselosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
Page 3 of 10 "'
and hald harmless the City for all costs, including attorneys'fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or i�formation contained therein,
or not provided them ta the City in a timely manner. Consultant shall produce for
distribution any and all records respansive to the Public Records Act request in a timely
manner, unless those records are protected by court order,The provisions of fihis section
shal) survive the expiration or termination of this Agreement.
10. Independent Contractar Relationship:
A. The Consultant is retained by the City onlyfor the purposes and to the extent set farth
in this Agreement.The nature ofthe relationship between the Consultant and the City
during the periad af the Work shall be that of an independent contractor, not
employee.The Consultant,not the City,shall have the power to control and direct the
details, manner ar means of Wark. Specifically, but not by means of limitatian, the
Consultant shall have no a6ligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope af Work or where schedufing of
attendance or performanee is mutually arranged due to the nature of the Wark.
Consultant shall retain the right to designate the means af perfarming the Work
, covered by this agreement, and the Cansultant shall be entitled to empioy other
warkers at such compensation and such other conditians as it may deem proper,
provided, however, that any contract so made by the Consultant is to bQ paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible far withholding ar otherwise deducting federal
income tax or 5acial Security or contributing to the State Industrial Insurance
Program,or otherwise assuming the duties of an employer with respect to Consultant
or any employee af the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individuai,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
11. Hold Harmless:The Gansultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers fram any
and all elaims, demands, actions, suits, causes af action, arbitratians, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or reasanable attorneys' fees, costs, and/or litigation
expenses to ar by any and all persons or entities, arising from, resulting from, or related
to the negligent acts, errors or omissions of the Cansultant in its performance of this
Agreement ar a breach of this Agreement by Cansultant, except for that portion of the
claims caused by fihe City`s sole negligence or willful misconduct.
'w�'
Page 4 af 10
Should a court of competent jurisdiction determine that this agreement is subject ta RCW
4.24.115, (Va{idity of agreement to indemnify against liability for negligence relative to
' canstruction,alteratian, impravement,etc.,of structure or improvement attached to real
' estate...)then, in the event of liability for damages arising out of bodily injury to persons
or damages to praperty caused by or resulting from the concurrent negligence af the
Consultant and the City, its officers, o#ficials, employees and volunteers, Consultant's
liability shall be only ta the extent of Consultant"s negligence.
It is further specifically and expressly understood that the indemnification pravided in
this Agreement canstitute Cansultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
' have mutually negotiated and agreed to this waiVer. The provisions of this section shal!
survive the expiration or termination af this Agreement.
12. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees fram soliciting, accepting, or receiving any gift, gratuity or favor from any
persan, firm or corparation involved in a cantract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
, to City employees or officials. Consultant alsa confirms that Cansultant does not have a
business interest or a close family relationship with any City officer or employee wha was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
13. City of Rentan Business License: The Consultant shall obtain a City of Renton Business
License priorto performing any Wark and maintain the business license in good standing
, throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http:/Irentonwa.�ov/businessldefautt.aspx?id=548&rnid=3�8.
Information regarding State business licensing requirements can be found at:
http:lJdor.wa.�ovlcontentfdoin�business/re�istermvbusit�ess/
14. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,OOQ,00� for
each accurrence/$2,000,000 aggregate for the Term of this Agreement.
B. Workers' compensatian coverage, as required by the Industrial Insurance laws of the
5tate of Washington, shall also be secured.
C. Commercial Automobile Liability far owned,leased,hired ar nan-�wned,Ieased,hired
or non-owned, with minimum limits of $1;000,000 per occurrence cornbined single
Fage 5 of 10 "'""
, limit, if there wiil be any use of Cansultant's vehicles on the City's Premises by ar on
behalf of the City, beyond narmal cammutes. '
D. Consultant shall name the City as an Additional Insured on its commercial general '
liability po{icy an a non-cantri�utory primary basis.The City's insurance policies shall '
not be a source for payment of any Consultant liability, nor shall the maintenance of '
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage pravided by such insurance or atherwise limit the City's
recourse to any remedy available a# law or in equity.
E. Subject to the Gty's review and acceptance, a certificate of insurance showing the
praper endorsements, shall be delivered to the City before performing the Wark.
F. Consultant shall provide the City with written notice of any po(icy cancellation,within
two (2) business days of their receipt of such notice.
15. aelavs: Consultant is not responsible for delays caused by faetors beyond the
Consultant's reasanable control, When such delays beyond the Consultant's reasonable
control orcur,the City agrees the Consultant is not responsible for damages, nor shall the
Cansultant be deemed to be in default of the Agreement. '
16, Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing fram this Agreement without the
writterr consent of the other.
17. Natices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as rr�odified in writing from time
to time by such party), and given personally, by registered or certified maii,return receipt
requested,by facsimile or by nationally recagnized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery wil{ be deemed to have commenced on the first business day following
transmission. Ernail and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Jamie Thomas Seth R, McElroy
1055 South Grady Way 5�SchiVling Road
Renton, WA 98057 Hunt Valley, MD 21031
Phone: (425� 430-fi929 Phone: (410 5$4-9800
jdthornas@rentonwa.gav Seth.mcelroy@dunbararmored.com
Fax: (425� 430-6957 Fax: N/A
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18. Discrimination Prahibited: Except ta the extent permitted foy a bona fide occupational
qualification,the Consultant agrees as fallows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital '
status, sexual arientation ar preference, age (except minimum age and retirement
provisions�, honorabiy discharged veteran or military status, or the presence of any
sensary, mental or physical handicap, unless based upan a bona fide accupational
qualification in relationship to hiring and employment, in employment or applicatian
#or employment, the administration of the delivery af Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during emplayment without regard to their race, creed,
c41or, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shail include, but nat be limited to the
following emplayment, upgrading, demotion ar transfer, recruitment or recruitment
advertising, layoff or termination, rates af pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsib{e to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion af the
project, which inciudes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act af 1964,and will comp{y with City af Renton '
Cauneil Resolution Number 4085.
19. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train ar provide training for Consultant
B. Consultant will not be reimbursed for job re(ated expenses except ta the extent
specifically agreed within the attached exhibits.
C. Cansultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts,ar otherwise assigns the responsibility to perform
Page 7 of 10 �
the Wo�k, said employee{sub-contractorfassignee will acquire and or maintain such
training, licensing,or certification.
E. This is a non-exclusive agreement and Consultant is free to pravide his/her Work to
other entities,so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Cansultant is responsible for his/her own insurance, including, but not limited to
health insurance. '
G. Consultant is responsible for his/her own Worker's Campensation caverage as we(I as
that for any persons employed by the Consultant.
20. Other Provisions:
A. Aparoval Authoritv. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement an behalf of the City or Consultant.
B. General Administration and Mana�ement. The City's project manager is Jamie
Thomas. In praviding Work, Consultant shal! coardinate with the City's contract
manager or his/her designee. '
G. Amendment and Madification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpase for
which they are referenced within this Agreement. To the extent a Cansultant
prepared exhibit conflicts with the terms in the bady of this Agreement or contains
terms that are extraneaus#o the purpose far which it is referenced,the terms in the
body of this Agreement shall prevail and the extraneous terms shal( not be
incarporated herein.
E. Governin� Law. This Agreement shall be made in ancf shall be governed by and
interpreted in accordance with the laws of the State af Washington and the City af
Renton. Cansultant and all of the Consuftant's employees shall perform the Work in
accordance with all applicable federal, state, caunty and city laws, codes and
ordinances.
F. Joint Draftin�Effart.This Agreement shall be consiciered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
Page 8 of 10 �
other as a result of the preparation, substitutian, submissian or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any af its terms or covenants shall be brought in the King
County Superiar Court for the State af Washington at the Maleng Regional Justice
Center in Kent, King Caunty, Washington,or its replacement or successor.
H. Severabilitv. A court of competent jurisdiction's determination that any provision or
part of#his Agreement is illegal or unenforceable shaB not cancel or invalidate the
remainder af this Agreement,which shall remain in full force and effect.
I. Sole and Entire A�reement. This Agreement c4ntains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorparated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisians in which perfarmance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Partv Beneficiaries. Nothing in this Agreement is intended to, nar shall be
construed to give any rights or benefits in the Agreement ta anyane ather than the
Parties,and all duties and responsibilities undertaken pursuant to this Agreement wilf
be for the sole and exclusive benefit of the Parties and no one else.
L. Bindin� Effec#. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers.All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provisian of this Agreement shall not he a waiver and shall nat
prevent either the City or Consultant from enforcing that provisian or any other
provision af this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemecl ta be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number af
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Page 9 of SO � ��� �� �
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date '
last signed by the Parkies below.
CITY OF RENTON CONSULTANT
� � �
By: By:
r �
Denis Law Seth R. McElroy
Mayor SVP Admin. &Marketing
��3v k _�/30��01�
�
Date aate
Attest
' �` � �^"
Jaso A. Seth
City lerk
Appraved as to Legal Form
� � � .• '
Shane Moloney
Renton City Attorney '
Contract Template Updated 07J19/2017
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Page 10 of 10 � � � � � ��� �
Exhibit A
Cvntract 08115 Armored Car and Courier Service '
Pricing and Ordering — Pre-qualified Vendor(s}
Contractar(s): Dunha�Armored inc. - Category 1 Armared Car
Cantract Melanie Williams
Administrator: (360} 407-9399
me�anie.williamsCa�des.wa.qov
Work Order ��
(Requestfor
48115 Wark
Services) Order.doc
Vendor Contact Information '
Company Qunbar Armored, Inc. ,
Name Ken Willard
Title National Account Manager
Address 7066 S. 188'h Street
City Kent
State WA ZI P Code 98418
Phone (253}833-2688 FAX (253}475-2356
Email Ken,wil��rdCcr�dunbar�rmored.Gom
Mt3NTHLY RATES:
Gounties: Kir�g, Pierce, ��,� 4=�` ���: : � � �
Thurston, Snohomish dpe� � : �. �„�„ � � ADClITtO�IAL FEES
� Window ��`�� `� �� � �� �
� .
� �t
���;� ,
1 day per week $87.26 $130.89 Haliday Service $75A0
2 days per week $182.55 $273.95 Per Minute (aver 7 mins.) $2.75
3 days per week $263.68 $395.71 Excess Insurance $0.28/$1,000
4days per week $344.81 $517.47 Additional Trip (on route with $35.00
5 days per week $446.43 $669.70 2a hours not�ce}
Page 1
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Exhibit B - Mandatory Service Requirements
Cantract 08115—Armored Car and Courier Services
Description
� ,��G4RY! �A�QR�D�Ai�SE�1tIC�S �'`
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� 1. The single, primary accaunt representative will be Ken 1�lii(ard, {253) 833-2688. � �
2. As a main point of contact, state contract customers shouid contact the local branch at(253) 833-
2688.Alternatively, customers may caA the Custamer Service line at 1-800-888-2129.
3. Dunbar will automatical(y credi#the customer for any missed staps. Dunbar Customer Service witl
notify the customer as soon as it is logistically possible of any missed stop.
4. Contractor must notify customers via phone, or provide an acceptable tracking method, to indicate
when they will have late pickups. As soon as the problem is identified by the lacal operations
rnanager, the CSR is natifed and will notify the customer of any delays.
5. The eontractor agrees to furnish,at all times, the most expeditious and efficient s�rvice possible
within the timeframes established and as mutually agreed to in the Service Agreement(work order}.
6. The contractor must be able to provide service 365 days a year except Thanksgiving, Christmas and
New Year's Day. Pickup must be made the next banking day following the holiday.
7. The customer must notify and coordinate with Dunbar cancerning any special holiday senrice
requests.
8. The contractor must possess a private security company license as described in RCW 18.174.060.
This license must be kept current through the entire contract term.
9. The contractar must provide licensed, armed, security guards for services performed under this
contract. These employees shall remain licensed as described in RCW 18.170 through the contract
term.
10. Contractor shall maintain Armored Car"All-Risk"Transit and Storage Insurance, or comparable
insurance, covering coin, currency and checks unable to be identifiied on a dollar for dollar, face vafue
replacement basis at no less than $50,040 per occurrence.
11. Contractor shall maintain recanstruction of Checks lnsurance,or comparable insurance, at no less
than $25,000 per occurrence. This insurance shall provide funds for check reconstruction, including
stop payment fees, postage, labor, and any other reasonable costs in reconstructing checks.
12. Contractar shall maintain a broad form Crime Insurance Policy at no less than$2,000,000 per
occurrence. Deductibles shall not exceed $250,04p. The policy shall include the theft, Disappearance
and Destruetion forrn, the Forgery or Alteration form, the Employee Dishonesry farm, and Property
other than Money and Securities form. The policy shall allow a minimum of 120 days to file a proaf of
loss. The policy shall include temporary employees in the definifion of employees.
13. The contractor is responsible for providing distinctive and apprapriate uniforms and ensuring the
guards are neat and clean in appearance. A phato identification issued from the contractor shall be
Page 1 of 3
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Description
warn at all times.
14. The aontractor's vehicles shall all have valid vehicle registrations, insurance and permits.Vehicles
used shall be clearly marked with the company name. Vehicles must be proper(y armored and
equipped for armared car service. Vehicles such as non-armored automobiles,vans, and light truck
shall not be used.
15. Open-window pick-ups can be provided any time during normal business hours. As agresd upon '
between Dunbar and the Purchaser. The contractar shail notify the Purchaser of an estimated time of
pick up.
16. Restricted-window/Clased-window pick-ups shall be made within a twa-hour windaw of the time
established wifh the customer. If running more than 30 minutes late for a restricted window pick-up,
the contractor must notify the customer in advance of estimated pick-up time. Contractor must natify
customer as soon as logically possible of any delay. If the delay is caused by Dunbar, the customer
will be charged the open window price. If the delay is outside of Dunbar's cantro{, fhe closed window
rate will still apply.
17. The contractor must deposit the funds the next banking day after funds are received unless otherwise
instructed, �ia written communication, by the customer. If a pickup is made on a bank holiday the
funds must be vaulted then deposited the next available banking day. Same day deposits are not
included in the service pnce and will have to be negotiaked at the time of requested services.
98. Cantractor will notify the customer as soon as possible of any missed deliveries and automatically
credit the custamer's account,
19. Security bags are available for purchase by contacting Dunbar Security Products at 800-766-9145.
Contact your account representative for additional information.
20. The duration of stop times shall be 7 minutes ar less, unless otherwise negotiated with purchaser.
This time shall cammence when the authorized representative leaves the vehicle and returns to the
vehicle. Contractor may charge$2.75fminute for additional time spent in the establishment over 7
minutes. Befare the charge is applied, the contractor shall notify the purchaser of the potential charge
and allow them to cooperate with the 7-minute time_ If the customer states in writing that the 7-minute
time frame will not be met, the contractor may be allowed to apply the additional time charge. The
customer may at any time request that the fee no longer be charged and resume services using the
7-minute allatted time frame. No charges are allowed if the 7-minufe stop time is exceeded due to
fault or failure of the contractor.
21. The contractor shafl pravide deposit information using D-Track and Redbook ledgers.
22. The contractor shall be responsible far providing proof of depasit upon request.
23. The contractar must be able to provide change service as requested by the customer. These orders
shall be picked up as needed, and returned to the customer an the next schedufed service day. If an
errar is made by the contractor cus#omers must notify the contractvr as soon as possible. If notified
before 1pm of a misdirected change order, Dunbar will make every attempt ta ensure same day
delivery. If natified after 1 pm contractor will contact the customer to reschedule the stop.
Washington State Department of Enterp�ise Services(DES} Page 2 of 3
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' -- Description
24. There is a 7 item limit to the number of items picked up.
25. The con#ractor shall be responsible for all reasonable investigative fees associated with allegatians of
thefk or loss when the contraetor is found to be at fault.
Washingtan State Department of Enferprise Services(DES) Page 3 of 3
Exhibit C
ARMORED CAR SERVICE A�REEMENT
COST SUMMARY
The total aggregate cost be(ow is$96,312.90 and was reached using the prices provided
in Exhibit A.The seasonal 7 day pricing was an estimate provided by Dunbar Armored.
The service dates for the Henry Mases Aquatic Center and the Maplewoad Golf Course
will be seasona) each year. The Aquatic Center will need daily pickups {Monday-Sunday)
starting on Memorial Day and ending on Labor Day�ach year.The Maplewood Golf
Caurse will require pickups 5 days a week (Monday-Friday)April thraugh September and
wili require pickups 3 days a week (Monday,Wednesday, Friday� October through
March. '
Trips per Trips per 2Q18 Cost per 2818 Cost per '
Department Week Year Year Month
Aquatic 7 99 $2,097.00 $174.75
City Hall 5 26Q $5,357.1fi $446.43
Comm Ctr 5 208 $5,357.16 $446.43
Golf Course 3/5 208 $4260.66 $355.OS
Senior Ctr 2 104 $2,190.60 $182.55
Total: $19,262.58 $1,960.27
Trips per Trips per 2U19 Cast per 2019 Cost per
Department Week Year Year Month
Aquatic 7 99 $2,097.00 $174.75
City Hall S 260 $5,357.16 $446.43
Comm Ctr 5 208 $5,357.16 $446.43
Golf Course 3/5 208 $4260.66 $355.05
Senior Ctr 2 104 $2,190.60 $182.55
Total: $19,262.58 $1,46Q.27
Trips per Trips per 2020 Cost per 2020 Cost per
Depertment Week Year Year Month
Aquatic 7 99 $2,097.00 $174.75
City Hall 5 250 $5,357.16 $446.43
Comm Ctr 5 2Q8 $5,357.16 $446.43
Golf Course 3/5 2Q8 $4260.66 $355.05
Senior Ctr 2 104 $2,190.60 $182.55
Tota1: $19,262.58 $1,9b0.27
Exhibit C
Trips per Trips per 2021 Cast per 2021 Cast per
Department Week Year Year Month
Aquatic 7 99 $2,097.Q0 $174.75
City Hall S 260 $5,357.16 $446.43
Camm Ctr 5 2d8 $5,357.16 $446.43
Goif Course 3j5 2Q8 $4260.66 $355.05
Senior Ctr 2 104 $2,190.60 $18255
Tota1: $19,262.58 $1,960.27
Trips per Trips per 2022 Cost per 2022 Cost per
Department Week Year Year Month
Aquatic 7 49 $2,097.00 $174.75
City Hall 5 26Q $5,357.16 $446.43
C�mm Ctr 5 208 $5,357.16 $446.43
Golf Course 3/5 208 $4260.66 $355.05
Senior Ctr 2 104 $2,190.60 $182.55
Total: $19,262.58 $1,960.27
The Consultant agrees that any hourly ar flat rate charged by it for its Work shall remain locked
at the negotiated rate(s) unless otherwise agreed t� in writing.The pricing for the Work was
based on the rates established in the Cansultant's agreement with Washingtan State
Department of Enterprise Services as detailed in Exhibit A (Pricingj, and the campensation for
any changes to the scope of Work shall be consistent with the rates set farth in Exhibit A or as
atherwise mutually agreed by the Parties. Except as specifically provided herein,the
Consultant shall be sokely responsible for payment of any taxes imposed as a result of the
performance and payment of this Agreement.
Exhibit D
ARMORED CAR SERVICES '
SCOPE OF SERVlCES
1. Purpose
The purpose is tp establish a contract between the City of Renton and Dunbar Armored based on
the Washington State contract with the Washington State Department of Enterprise to es#ablish
our scope and pricing.
2. Scope of Services
The scope of services is far armored car services ta deliver between City of Rentan facilities and
the designated bank, currently US Bank, in accordance with the mandatory service requirements
outlined in Exhibit B. The location of the bank's branch may change, but the depositaries wilf be
located in the rnetropofitan area. All items must be deposited the next day after pick-up with the
exception of Saturday, Sunday and bank holidays. The following is the current location of the '
bank: '
US Bank Vault Services
1301th Avenue, Seattle,WA 981Q1
2.1 The contract will need to include the following services:
AI{armored car pickup services will need to accur as listed belowthroughout the calendar
year with a pickup service between 8:00 a.m. and 4:00 p.rn. Monday through Friday, except
if noted below. Services shall begin and include January 2, 2018, unless direction is
otherwise specified to Contractor by the City af Renton.
2.2 General Pickup and Delivery locations:
A. City of Renton, City Hall, 1st floor, 1055 5outh Grady Way, Renton, WA
i. Five days per week(Monday—Friday)
B. City of Renton Cammunity Center, 1715 Maple Valley Highway, Renton WA
i. Five days per week(Manday—Friday)
C. Renton 5enior Center, 211 Burnett Ave. North, Renton WA
i. Two days per week(Wednesday and Friday)
D. Maplewaod Golf Course, 4040 Maple Valley Highway, Renton, WA
SEASQNAL:
i. Three days per week(Monday,Wednesday, Friday): October—March
ii. Five days per week(Monday—Friday):April—September
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Exhibit D
E. Henry Moses Aquatic Center, 1719 Maple Valley Highway, Renton,WA
SEASONAL:
i. Seven Days per week(Monday—Sunday): May(Memorial Day)—September
(Labor Day)
2.3 Halidays and Exceptions:
No pickups during the year for the following city holidays:
A, New Year's Day
B. Martin Luther KingJr. Day
C. Memorial Day
D, July 4tn
E. Labar Day
F. Veteran's Day
G. Thanksgiving Day
H. Day after Thanksgiving
I. Christmas Day
1. Day after Christmas Day
2.4 Credit shail be issued by the vendor to the City of Renton for missed pickups and other
exceptions such as:
A. City notifies vendar 24 hours or more in advance that pick up is not required. For
example, if the City makes the decision ta close a locatian or al{ locatians.
B. When a pickup does nvt occur on a scheduled day/date by no fault of the City. For
example, if vendor has vehicEe, weather, or traffic problems.
2.5 It is the City's preference that costs of fuel to be included in the service contract and should
not be cause for adjustments in rates and fees during the contract and all extensions. Any
deviation from this must be clearly stated and within the basis of adjustrnent in detail.
A. City notifies vendar 24 hours or more in advance that pick up is not required.
For example, if the City makes the decision ta close a Iocation or al{ locatians.
B. When a pickup daes nat accur on a scheduled day/date by no fault of the City. For
example, if vendor has vehicle, weather, or traffic prablems.
3. Insurance Requirernents
3.1 Contraetor shall secure and maintain:
A. Commercial General Liability insurance with minimum policy limits of$1,aao,000 for
each occurrence/$2,OOO,Q00 aggregate for the Term of this Agreement.
2
E�ibit D
B. Professionai Liability insurance with minimum policy limits Qf$1,000,000 for each
occurrence, shall alsa be secured far any professional services being provided to
Renton that are excluded in the commercial general liability insurance.
C. Commercia)Auto tiability insurance with minimum policy limits of$1,Q00,000
combined single limit is required if a cammercial vehicle will be used in performance
of work or for delivery af products, beyond normal commutes.
0. Workers' Compensation coverage, as required by the Industrial Insurance laws of the
State of Washington.
E. Umbrella or Excess L'sability insurance may be used ta reach minimum required
coverage limits.
3,2 It is agreed that on the Contractor's commercial general liability policy,the "City of Renton"
will be narned as an Additional Insured 'on a non-contributory and primary basis. Renton's
insurance policies shall not be a source for payment of any Contractor liability.
3.3 Subject to Renton's review and acceptance, a current certificate af insurance with the "City
of Renton" named as the certificate holder, showing the minimum proper endorsernents,
shall be delivered to and accepted by Renton before executing the work of this Agreement.
An updated certificate shall be promptly provided to Renton upon any policy expiratian for
the duration of the agreement.
3.4 Contractor shall provide Renton with written notice of any policy cancellation, within two j2)
business days of their receipt of such natice.
3.5 The City of Renton does not represent that the minimum required insurance or insurance
limits are adequate to eover all potential claims or related claim costs.
3.6 Cantractor assumes responsibility for a loss of any shipment up to the verified maximum
amount of each daily shipment. Contactor's liability shall commence when any shipment has
been placed into contractor's possessian and when a receipt has been given for the shipment
to the Contractor, and shall terminate when the shipment has been delivered to the City's
primary bank as specified. It is understood that the liability of Contractar is the total value of
the shipment provided and as verified by the receipts proWided by the City of Renton at the
time of shipment.
3.7 Contractor does not assume liability for any shartage claimed within any secured, sealed-
deposit bag. If any shipment is not given to Contractor in a distinctively sealed deposit bag,
then the Contractor shall not have liability for any shortage.
3.8 6arring any Force Majeure, if a regularly scheduled pickup cannat be made during narmal
business haurs, it shall be considered a missed pickup. The City of Renton shall be credited
the cost af pickup only for each missed pickup location. Such credits shall appear on the next
monthly invoice. Snow and poor weather shall not be eause for Force Majeure.
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Elchibit D
4. Contract Term
The term af this contract shall be for five years. The City may elect to extend the cantract in one-
year increments after the initial five-year term. The contract year will commence on or about
January 1, 2Q18.
5. Route Schedule and Amendments
Currently the deposits will be picked up between S:OOam and 4:OOpm for all city iocations. City of
Renton reserves the right throughout the term of the contract to make amendments ta the
scheduled and non-scheduled rautes, add or delete particular routes, and amend the department
time schedules.
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