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HomeMy WebLinkAboutComplete Text & Requirement DocumentC:\Users\lili-wong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\YVUUM0IE\RFP_SOW_Kennydale Fiber Optic.docx/AGmc City of Renton Request for Statement of Qualifications (SOQs) and Proposals (RFPs) for Design of the Fiber Optic Extension to Kennydale Fire Station and Water Reservoir Site Submittal Date: February 14, 2018 The City of Renton is soliciting proposals from qualified consultants to prepare engineering plans and specifications for construction bid documents, and to provide services during construction for the extension of an existing City-owned fiber optic network to provide service to a new Fire station and Water Reservoir site in the Kennydale area. BACKGROUND The City of Renton currently has a limited City-owned fiber network serving City facilities. The City intends to extend the existing network from Gene Coulon Memorial Beach Park at 1203 Lake Washington Blvd N in order to provide fiber service to a new fire station and water reservoir located at 1404 N 30th Street. SCOPE OF WORK The work includes the field verification of the existing fiber optics and conduits within a 2-mile section of existing roadways and through an existing park, and to identify and design the best route to connect the existing fiber optic system to the new fire station and water reservoir site. The general location of the route has been identified by the City as shown on the attached map. The design of system improvements will include conduits, cables, pull boxes, connections and other related appurtenances to complete the system. The work includes the following:  Field verification and confirming inventory of all existing City of Renton fiber optic conduits, cables, junction boxes, vaults and related appurtenances within the project area defined within Figure 1 with the assistance of City staff.  Assessment of the physical and operational condition of the available conduits and fiber optic cables. C:\Users\lili-wong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\YVUUM0IE\RFP_SOW_Kennydale Fiber Optic.docx/AGmc  Design the best route from the existing City-owned fiber optic system to the new fire station and reservoir site on N 30th St.  Develop cost estimates for the construction of the improvements at the 30%, 90% and final design plans.  Provide technical support during the bid phase.  Provide consultant services during construction of the improvements.  Consolidate information provided by installation contractor into final as-built drawings. PROJECT TIMEFRAME Timeframe of design and construction work is expected to be tight. Construction work in/near Coulon Park must be completed before the summer of 2018 and all work must be completed prior to the completion of the Fire Station, which is scheduled for January 2019. To meet these tight time constraints, the firm will be need to have resources available for immediate work. Provide estimate of time availability for team members within the proposal. Please see requirements below. PRE-PROPOSAL MEETING There will not be a pre-proposal meeting for this project. CONSULTANT SELECTION AND EVALUATION PROCESS The City of Renton staff and representatives will evaluate the consultant’s written proposals based on the project approach, each firm's engineering/technical skills and resources, project team's engineering/technical skills, history of performance, and knowledge. After the proposals have been evaluated, the highest ranked firms may be interviewed. All firms submitting proposals will be notified in writing as to their status in the selection process. Attached are copies of the evaluation criteria that will be used in determining the short list of firms to be interviewed and the evaluation criteria used for the interviews. If the City determines it wishes to perform final selection through an interview process, the successful consultant will be based upon those interviews only. INFORMATION TO BE PROVIDED IN PROPOSALS To be considered responsive, proposals must include the following information. Proposals that do not fully comply with these instructions may not be considered. To facilitate evaluation, proposals shall be organized in the order of the outline below. Do not exceed 20 pages, exclusive of resumes. A. PROJECT APPROACH 1. Discuss specific tasks to be included in the Scope of Work and describe the proposed approach to complete each task. C:\Users\lili-wong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\YVUUM0IE\RFP_SOW_Kennydale Fiber Optic.docx/AGmc 2. Provide a preliminary time schedule for carrying out various tasks. 3. Prepare time estimates for staff members used in each of the major tasks. B. PROJECT MANAGEMENT 1. Provide a description of your approach to organize and carry out the work. 2. Provide an organizational chart indicating how the firm's management will interface with this project. C. PROJECT TEAM MEMBERS 1. Describe the expertise for each proposed team member and indicate their role in this project, office locations of the members, technical expertise, and other pertinent information. 2. Include descriptions of three projects that your firm has completed that are related to the proposed project. Describe the work that your firm's assigned staff members completed on these projects. 3. Identify sub-consultants that you will use on this project, indicate their specific role(s), and outline their experience on similar related projects. 4. Provide estimate of hours each team member will have available to meet schedule needs. D. REFERENCES 1. Provide three recent references that may be contacted concerning your firm's performance on a project of this type within the previous three years. 2. Provide three recent references that may be contacted concerning the performance of your firm's proposed Project Manager on projects of this type. 3. Provide a professional resume for each key member of the proposed team. E. INSURANCE, RECORDKEEPING, AND OTHER REQUIREMENTS The firm that is selected for this project will be required to obtain, at its own expense, professional liability insurance of $1,000,000 for the term of the contract and other insurance as required. Indicate if you can meet this requirement. F. DEADLINE The deadline for submittals is 4:00 p.m. on Wednesday, February 14, 2018. If mailed, the submittal must be postmarked no later than Wednesday, February 14, 2018. Five (5) hardcopies of the written proposals shall be mailed or delivered to Renton City Hall. No faxes or emails will be accepted. C:\Users\lili-wong\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\YVUUM0IE\RFP_SOW_Kennydale Fiber Optic.docx/AGmc Please address all submittals to: City of Renton Fiber Optic Extension Kennydale Fire Station and Water Reservoir Attn: Eric F. Ott Utility Systems Division – 5th Floor 1055 South Grady Way Renton, WA 98057 Minority-owned and Women-owned Business Enterprises: The City strongly encourages minority-owned and women-owned businesses, socially and economically disadvantaged business enterprises, and small businesses to respond to this RFP, to participate as partners, or participate in other business activity in response to this RFP. Interviews, if conducted, will be held at Renton City Hall and will be scheduled after a short list is determined. CONTACT PERSON All questions regarding this request should be addressed to Eric F. Ott , Project Manager, Utility Systems Division, City of Renton, 5th Floor, City Hall, 1055 South Grady Way, Renton, WA 98057; phone: 425-430-7313; fax: 425-430-7241; e-mail: EOtt@Rentonwa.gov.