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HomeMy WebLinkAboutQuestions & Answers - City Hall First Floor Remodel RFQCity of Renton RFQ Questions and Clarifications - Addenda 1 - Final City Hall First Floor Remodel - 02/21/2024 Date From Question & Clarification Answers & Comments 02/01/2024 Multiple February 19th is a Federal Holiday. Will the site-walk and conference take place on the 19th? *Yes, the site-walk will take place at 19th of February. 02/02/2024 Multiple What time is the site-walk and conference, February 19th?*10:00:00 AM 02/02/2024 Multiple What time is the site-walk and conference, 9:00 AM or 10:00? There is a conflict in the documents *10:00 AM 02/06/2024 Freiheit Where can we obtain the reference documents? Renton City Hall Floor Pans 2018 and Renton City Hall Topographic & Boundary Survey. Both the reference Documents will be provided after the Professional Service Agreement is awarded. 02/06/2024 Freiheit Confirm that the $150,000 estimated price is your target for design fee? Yes, the $150,000 is the City's Target for these initial services. 02/08/2024 Fresh Family Will there be a separate contract for construction since this RFQ is for a design team. Is it design-build? There will be a separate contract for construction. The project is design-bid-build. 02/09/2024 Greenbusch Will the pre-SOQ site walk attendee list be posted?Yes, it will be posted with the responses. 02/09/2024 WRNS Studio Will the City please consider excluding the three (3) forms within Exhibit F Evaluation for the 15-page limit (pages 3, 4, 7)? Consider them excluded from the 15-page count, but required as part of the submittal. 02/09/2024 WRNS Studio Page 3 of Exhibit F SOQ Evaluation asks for a Table of Contents within our response, both the SOQ document states that a Table of Contents page will be included within the 15-page limit. Can the City please consider excluding the Table of Contents from the page limit? The Table of Contents will be included in Page Count. 02/09/2024 WRNS Studio Page 3 of Exhibit F SOQ Evaluation, IX. Poject Management says, "Describe how your firm intends to manage all aspects of the work to performed (as described in section Error! Reference source not found.). Can the City please correct the "Error!" text? The City can, however we will not. Please disregard this verbiage. 02/09/2024 WRNS Studio Can the City Clarify the differences they assume on page 3 of Exhibit F SOQ Evaluation between: I Cover Letter and III Executive Summary? They can be one in the same. Usually a Cover Letter is in greater detail than the Executive Letter which is a condensed version. The City believes this is a tad redundant. 02/09/2024 WRNS Studio Page 1 of Exhibit F SOQ Evaluation mentions “F. Technical Requirements” as part of the Evaluation Criteria but this is not listed on Page 3 under the bullet points under “Response”. Can the City please expand and clarify if this is required and/or include in a revised addendum? In our evaluation we would like to see some narrative on the firm's knowledge of a condition assessment that includes technical expertise. This is why we would like to see sample documents. 02/09/2024 WRNS Studio Page 3 of Exhibit F SOQ Evaluation makes no mention of Exhibit C - Project Approach Chart (PAC) in the bullet points under “Response”. Can the City please confirm this is also required as part of our response? Yes, this required as part of the response. 02/09/2024 WRNS Studio Could the City please reconsider the due date? With responses back to us on the 14th and the Pre-SOQ meeting possibly on the 19th, if there is any The City will not change the due date. As for additional questions, we will allow for additional questions both at the site-walk and through February 21st. 02/12/2024 Mackenzie Just to confirm, you are looking for AE fees as part of the submission? Typically, we would see these as just hourly rates or to be submitted in a We are looking for best qualified submission, not basing it on the hourly fee rates. Not necessary to submit hourly rates. Once Notice of Intent is issued negotiation of the 02/12/2024 Mackenzie For the facility assessment (Exhibit F) what level of assessment is the City looking for? Just interior building conditions (facility lifespan, mechanical lifespan, etc.) or exterior requirements all? Facility assessment will be mainly for the interior that may include mechanical, electrical, and plumbing. There may be a small amount of facility assessment of the exterior if it's determined to relocate the main entrance. ADA compliance assessment will also be 02/12/2024 Mackenzie Appendix for Exhibits complete list and samples of requested Exhibits, are these excluded from the page limit? Yes, these items are excluded from the page limit. 02/12/2024 Mackenzie Do you have any preference on the samples we are to submit?Preferably samples for similar projects, but the City will leave this to the Consultant's best judgement. 02/12/2024 Mackenzie Just to confirm, you looking for AE fees as part of the submission? Typically, we would see these as just hourly rates or to be submitted in a separate sealed envelop and not part of the evaluation scoring. The City is not expecting to see fees or cost at this point. 02/12/2024 Mackenzie For the facility assessment (Attachment F) what level of assessment is the City looking for? Just interior building conditions (facility lifespan, Mechanical lifespan, etc.) or exterior requirements as well. It is not known at this time. This need will be assessed based on the design direction. 02/12/2024 Mackenzie Appendix for Exhibits Complete list and samples of requested Exhibits, are these excluded from the page limit? Do you have any preference on the samples we are to submit? Yes, they are excluded from the page limit. We suggest samples of past projects that are straight forward. 02/14/2024 Freiheit Under Exhibit E, the 'Statement of Qualifications Certification' - Is the same as Exhibit D? Yes, it is the same. 02/14/2024 Freiheit Under Exhibit F item D Project Management - Is this the mentioned schedule that is allowed to be 11X17 in the main RFQ? Yes, the schedule (11X17) is to be included in the main RFQ included as one page of the total page count. 02/14/2024 Freiheit Under Exhibit F item E Cost - What is the extent of the itemized cost and in what format would this be best provided? The City is not expecting to see fees or cost at this point. 02/14/2024 Freiheit Under Exhibit F Attachment 1: For 1 - This provides a 'recommended table of contents' but this doesn't directly align with the scope. Please advise if this attachment is intended for the RFQ. Yes, provide a table of contents. It was only intended as a recommendation, use your firms standard format. 02/14/2024 Multiple Under Exhibit F Attachments - Five additional exhibits that doesn't seem to directly align with the scope. Please advise if attachment is intended for this RFQ. Yes, they are intended for this RFQ. 02/15/2024 Multiple The Consultant's Compliance Statement is missing from Exhibit E.This form is not required since the project is not currently grant funded. 02/15/2024 Freiheit Do we include Attachment 1 - Form 1 as part of the SOQ, and if so, does it count toward the page count? If you're referring to the Certification for Contracts, Grants, Loans and Cooperative Agreements, it doesn't count within 15 page count. 02/15/2024 Freiheit On the Excel Project Approach file, there is a role for Living Building Living Building Challenge is not part of the project at this time. 02/15/2024 Freiheit Section VIII Project Approach – Is this section to include the Excel file labeled Project Approach Chart (PAC) along with a Project Understanding narrative? Yes. 02/15/2024 Freiheit Section IX Project Management – is this section to include a 11x17 Schedule as well as a narrative related to managing all aspects of the work? Yes, the 11x17 Schedule to be included in this section. Note that it is counted as one page within the 15 page count. Narrative regarding schedule should be elsewhere if provided. 02/15/2024 Freiheit Section X. Cost – are you requiring that we provide a fee proposal?No, the fee proposal will be requested following Intent to Award. 02/15/2024 Freiheit Is the BIM model expected to include MEP systems?Yes. 02/15/2024 Freiheit Section XI Appendix for Exhibits – For clarity: Are each of the listed (Exhibits A-E) to be included as sample reports, and if so, are they excluded from the 15-page count limit? We could not find in the Scope of Work any condition assessments as part of this project, and these Exhibits all tend to be related to condition assessments, thereby causing some confusion on our end. Will a facility conditions assessment to be part of the scope of work? There could be minimal condition assessment. This will need to be assessed following the program phase. An example would be if the main entrance were removed we would want to see a condition assessment. If required, an amendment for the scope change would be executed. We do want the samples documents requested. 02/19/2024 Stemper AC For the Attachment 2 Company Contact Info Form, can you please clarify what is meant by ‘number of customers’, and ‘number of customers “live” utilizing’? This is confusing. Number of customers are the current clients you are working with verses live clients that are outside our region. 02/19/2024 Stemper AC Can you please clarify what we’re intended to submit for the Appendix: Exhibit E Draft Contract, refer 7? Can you also please clarify what refer 7 means? We do not understand the question. There should an example contract that we will use as a Professional Service Agreement. It is only for reference. 02/19/2024 Rolluda Do we include Attachment 1 - Form 1 as part of the SOQ, and if so, does it count toward the page count? Yes, you should use it. It will not count within the page count. 02/19/2024 Rolluda Section VIII Project Approach – Is this section to include the Excel file labeled Project Approach Chart (PAC) along with a Project Understanding narrative? Yes. 02/19/2024 Rolluda Section IX Project Management – is this section to include a 11x17 Schedule as well as a narrative related to managing all aspects of the work? Yes. To expand on this, the firm should include the Programming, Options, and Conceptual Design that is part of this RFQ only at this point. 02/19/2024 Rolluda Do we include Attachment 1 - Form 1 as part of the SOQ, and if so, does it count toward the page count? Yes, put it is not included in the page count. 02/19/2024 Rolluda Section X. Cost – are you requiring that we provide a fee proposal?No, the fee proposal will be requested following Intent to Award. 02/19/2024 Rolluda Section XI Appendix for Exhibits – For clarity: Are each of the listed (Exhibits A-E) to be included as sample reports, and if so, are they excluded from the 15-page count limit? We could not find in the Scope of Work any condition assessments as part of this project, and these Exhibits all tend to be related to condition assessments, thereby causing some confusion on our end. Will a facility conditions assessment to be part of the scope of work? The City does want the samples requested in the event we do request condition assessments. At this point we do not expect there to be condition assessments, but if there are this would be an amendment to the PSA. They are not included in the 15 page limit. 02/20/2024 Freiheit Who are the members of the selection committee?Myself, Jeff Minisci, and Lori Lohman. All of us are in Facilities. We might have one other person from Public Works weigh provided they have capacity. 02/20/2024 Freiheit Is there an established construction budget for the overall project?There is dedicated dollars to the design, but not currently for construction. 02/20/2024 Freiheit The SOQ # is 'TBD' on the RFQ - would you mind providing?This comes from the City Clerk once the Intent to Award occurs and we go to City Counsel for approval. 02/20/2024 Hinge Studio In Exhibit F, there is Attachment 2: Form 2 Company Contact Information Requirements - does this form specifically need to be filled out? Or can we provide this information within the SOQ? Follow up question similar to the You may elect to include this within the SOQ, but if you use the forms they are not included in the 15 page count limit. If you choose to put the information in the SOQ please make it clear that you've done so. 02/20/2024 Hinge Studio In Exhibit E, it states that Primes must submit a Consultant's Compliance Statement - can you direct me to this? I searched City of Renton's website and couldn't find it, or provide me with an example? This is not required by the prime. This form is only necessary when the project is funded partially of fully by a grant. This project has no grant funding. We'll request it later if grant funding occurs. 02/20/2024 Rolluda We are very confused with some statements on the Q&A document. You are saying we don’t need to provide fee proposals, but what is the difference between not providing fee proposals, but having to provide costs? No, the fee proposal will be requested following Intent to Award. * All interested Consultants were informed as the questions were asked.